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How To Guide –
Workflow BCS
Lars Lobe
SAP AG
Overview
Way of working
Automatic Workflow Customizing
Type Linkage
Activation of Workflow for BCS
Role Definition
Trouble-shooting
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Automatic Workflow Customizing
Execution:

The user has to belong to user group for authorization check ‘SUPER’
(to maintain in transaction ‘User Maintenance’; tcode SU01)
Transaction SWU3
Press ‘Perform Automatic
Workflow Customizing’
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Type Linkage I
Transaction Workflow Builder Transaction code: SWDD
Workflow template WS12300025
 Workflow template WS1230026
Press Basic Data
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Type Linkage II
Press these
Press
icon
this Icon
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Type Linkage III
Task is active
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Maintain Tasks I
Assigning agents to the tasks
 TS12300025 FMBCS: Decision about Budget
 TS12300027 FMBCS: Create a pre-posted document
 TS12300029 Decision to create a new doc with ref
 Use Transaction PFTC to add the correct agents.
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Maintain Task I
Press Display
Icon
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Maintain Tasks II
Choose ‘Additional Data->Agent
assignment->Maintain’
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Maintain Agents
Choose ‘Create agent assignment…’
and assign all responsible users, org-units… to
this task
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Role Definition – Accounting III
Maintenance of role definition for
accounting in customizing for
Public Sector Management
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Role Definition – Accounting IV
Five steps to create the FM-Role Definition
 The document classes are predefined

BCSBU – BCS

BUDGT – FBS
 Assignment of document category to document class is predefined

910 – BCSBU

900 – BUDGT
 Definition of FM account assignment groups
 Definition of FM amount groups
 Defining the FM role definition
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Role Definition – Accounting V
Definition of FM Document Classes
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Role Definition – Accounting VI
Assign FM Document Category to the Document Class
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Role Definition – Accounting VII
Assign Groups for FM roles
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Role Definition – Accounting VIII
Definition of FM amount groups
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Role Definition – Accounting VX
Defining the FM role definition
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Role Definition – Accounting X
 Assigning an org unit, a job or a position to the FM account
assignments
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Result I
After doing all these settings and creating preposted documents,
items should appear in the workflow inbox.
Transaction Business Workflow; tcode SBWP
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Trouble Shooting I
Events
 Check, whether events are created correctly and an receiver was
maintained correctly in the type linkage

Switch the event trace on/off: tcode SWELS

Display the event trace: tcode SWEL
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Trouble Shooting II
Workflow Log
 Displaying the workflow log to analyse other workflow errors:
Transaction Work Item Selection; tcode SWI1
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