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PROJECT #ACCVA 02-09
BANKING SERVICES
2:00 PM FRIDAY DECEMBER 11, 2009
November 13, 2009
Re:
Project #ACCVA 02-09
Banking Services
To Whom It May Concern:
The Atlantic City Convention & Visitors Authority (ACCVA) is accepting proposals from
banking institutions to provide cash and credit card processing, banking and armored car
services. Services provided will be utilized by the ACCVA, Boardwalk Hall and the
Atlantic City Convention Center.
Sealed proposals will be received at 2:00 PM Friday, December 11, 2009 at the offices
of the Atlantic City Convention & Visitors Authority. Proposals should be in a sealed
enveloped and delivered to the address below. The name of the bidder and the project
number should be on the front of the envelope. Proposals submitted after the due date
and time will not be considered.
Theresa Thompson, Purchasing Agent
Atlantic City Convention and Visitors Authority
2314 Pacific Avenue
Atlantic City, NJ 08401
Submissions should include an original and six copies.
A pre-proposal meeting will be held at the Atlantic City Convention Center Executive
Boardroom, One Convention Blvd. Atlantic City, NJ at 10:00 AM Monday, November
23, 2009. All prospective bidders are encouraged to attend this meeting.
All questions regarding the specifications should be submitted in writing to Theresa
Thompson by 12:00 noon, Monday, November 30, 2009. Questions may be submitted
via e-mail to [email protected] or via fax at (609) 348-3426.
We look forward to your participation.
Sincerely,
Theresa Thompson
Theresa Thompson, RPPO, QPA
Office Manager/Purchasing Agent
NOTICE
TO
BIDDERS
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PUBLIC NOTICE
REQUEST FOR PROPOSALS
PROJECT #ACCVA 02-09
Banking Services
The Atlantic City Convention & Visitors Authority (ACCVA) is soliciting proposals from
banking institutions for cash and credit card processing, banking and armored car
services for the ACCVA, Boardwalk Hall and the Atlantic City Convention Center.
All interested institutions must respond by submitting an original and six (6) bound
copies by 2:00 PM Friday, December 11, 2009.
Proposals shall be sealed and mailed, delivered or presented to the Atlantic City
Convention & Visitors Authority, Attn: Theresa Thompson 2314 Pacific Avenue, Atlantic
City, NJ 08401. The Authority accepts no responsibility for the timeliness of any mail,
delivery, or courier service.
A pre-proposal meeting will be held at the Atlantic City Convention Center Executive
Boardroom, One Convention Blvd. Atlantic City, NJ at 10:00 AM Monday, November
23, 2009. All prospective bidders are strongly encouraged to attend this meeting.
No proposals may be withdrawn for a period of 60 days after the date set for opening.
Bidders are required to comply with the requirements of P.L. 1975, C127 and Chapter
33 of the Public Laws of 1977.
Packages may be obtained from the Atlantic City Convention & Visitors Authority, 2314
Pacific Avenue, Atlantic City, New Jersey 08401, telephone (609) 449-7113, Monday
through Friday between the hours of 9:00 a.m. and 4:30 p.m. beginning Friday,
November 13, 2009.
Theresa Thompson
Purchasing Agent
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REQUEST FOR PROPOSAL
PROJECT #ACCVA 02-09
BANKING SERVICES
INTRODUCTION
The Atlantic City Convention & Visitors Authority (ACCVA) is the city's principal
marketing arm, stimulating economic growth through convention, business and leisure
tourism development.
SMG is a management firm hired by the ACCVA to manage the Atlantic City Convention
Center and Historic Boardwalk Hall.
The ACCVA is seeking proposals from banking institutions for cash and credit card
processing, banking and armored car services. The services requested will be utilized
by the ACCVA and SMG. Services requested under this RFP may also be utilized by
the Food Service provider if determined it is in their best interest to do so.
DEADLINE FOR PROPOSALS
All interested parties shall submit an original and six (6) bound copies of a written
proposal to the Authority by 2:00 PM Friday, December 11, 2009.
All costs incurred in the preparation of proposals shall be wholly borne by each
proposer. All supporting documentation and samples submitted with each proposal shall
become the property of the Authority.
QUESTIONS
All questions about the meaning or intent of the contract documents, including the
instructions and specifications, shall be submitted in writing via facsimile (609-3483426), and directed to the attention of Theresa Thompson, Purchasing Agent or via email ([email protected]) no later than 12:00 noon November 30, 2009. Any
questions received after the due date will not be considered; any questions submitted to
anyone other than the Authority's Purchasing Agent will not be considered. Any
resulting addendum will be forwarded to all potential contractors. All addenda and
updates will be posted on the ACCVA website (www.atlanticcitynj.com). All addenda
become a part of the specifications, and any resulting proposal and contract.
1.0 INSTRUCTIONS TO PROPOSERS
1. Proposals submitted for banking services for the ACCVA and SMG shall be
completed and executed by the proposer and must be returned in a sealed
envelope with the name of the proposer printed on the outside of the envelope.
2. Where applicable, proposals shall state on the proposal form the unit price on
each item proposed. For the purpose of comparing proposals received, the total
proposal price, as correctly determined by the ACCVA and SMG on the basis of
units and unit proposal prices, will be considered the amount of the proposal.
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3. A proposer may withdraw any proposal prior to the announce date and time set for the
opening of proposals. Requests for withdrawal must be made in writing, addressed to
the ACCVA’s Purchasing Agent and signed by an authorized company official.
4. Proposals submitted for cash and credit card processing, banking and armored
transportation services must be submitted on the proposal form
5. Each proposer shall complete the proposal documents indicated on the Submission
Requirement Checklist. Failure to complete all documents in the proposal package may
be grounds for rejection of a proposal.
6. Proposals received after the date and time specified shall be returned to proposer
unopened.
7. Each proposal form submitted by a proposer must be signed by an authorized company
official in order for it to be accepted by the ACCVA as a valid proposal.
8.
The ACCVA reserves the right, in its discretion to reject any all proposals, to waive any
informalities or irregularities in the proposals received and to accept any proposal that is
deemed most favorable to the ACCVA and SMG. However, failure to observe the
instructions set forth herein may be considered grounds for proposal rejection.
9. The ACCVA will act to award a contract to the successful proposer or to reject all
proposals within sixty - (60) days after receipt of proposals. The ACCVA and SMG,
reserve the right to award one contract or two contracts for services requested under this
RFP, if it is deemed in their best interest to do so. The ACCVA and SMG also reserve
the right to utilize other banking institutions that meet their needs.
Separate from the services requested within this RFP, the ACCVA may have the need to
open an interest bearing account segregated from the pool of other accounts.
Additionally, as the need may arise, the ACCVA shall have the option to utilize other
banking facilities that meet their needs.
10. No proposer shall assign its contract or transfer its interest therein to any other person,
firm or corporation without first securing the written consent of the ACCVA and SMG.
Any such transfer or assignment without the prior written consent of the ACCVA and
SMG shall be invalid.
11. There shall be no discrimination against any employee who is employed in work covered
by any contract resulting from this proposal or against any application for such
employment because of race, creed, color, national origin, age, ancestry, marital status,
affectional or sexual orientation or sex.
12. The ACCVA may make such investigation as is necessary to determine the ability of the
proposer to perform under the contract. Each proposer shall furnish to the ACCVA such
information and data for this purpose as the ACCVA may request within five (5) days of
any such request. The ACCVA reserves the right to reject any proposal if evidence
submitted by, or investigation or such proposer fails to satisfy the ACCVA that such
proposer is properly qualified to carry out the obligations of the contract and to complete
the work there contemplated. The Authority reserves the right to request financial data
and previous experience, as it may deem appropriate. Conditional proposals will not be
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accepted. Proposals that are incomplete, unbalanced or obscure may be rejected at the
discretion of the ACCVA.
13. The successful proposer shall at times observe and comply with all federal, state and
local laws, statutes, ordinances, regulations and codes, that in any manner affect the
conduct of the work and shall indemnify and hold harmless the ACCVA, SMG and all of
its officers and agents against any claim or liability arising out of the contract, or arising
out of any violation of laws, ordinances, statutes or regulations.
14. At the time of the opening of proposals, each proposer will be presumed to have read
and be thoroughly familiar with the detailed specifications and instructions to proposers.
The failure or omission of any proposer to receive or examine any form, instrument or
document or to familiarize itself with the specifications or, where applicable, with the site
where delivery is to be made shall in no way relieve any proposer from any obligations in
respect to its proposal.
15. The ACCVA assumes no responsibility and/or liability for costs incurred by any vendor
prior to the issuance of an agreement, contract or purchase order.
2.0 PROPOSAL PREPARATION
By submitting a proposal, the vendor covenants and agrees that he has satisfied himself, from
his own investigation of the conditions to be met, that he fully understands his obligations and
that he will not make any claim for or have right to cancellation or relief because of any
misunderstanding or lack of information.
The contents of the proposal of the successful vendor will become a part of any contract
awarded as a result of the proposal.
1.
Proposals should be prepared simply and economically, providing a straightforward,
concise description of vendor’s capabilities to meet and satisfy the requirements of the
proposal. Emphasis should be on completeness and clarity of content
2.
Proposers shall submit the RFP with all requested information and the proposal form.
Failure to comply may result in your proposal being considered as non-responsive.
Proposers are requested to hold prices firm for a minimum of sixty - (60) days in order
that an award can be made.
3.
The number of years the institution has been performing cash and credit card processing
and armored car services.
4.
Location of the proposer’s office that will be responsible for managing this contract,
include name of contact person, phone number(s) and email addresses.
5.
Location of proposer’s facility where proposer’s services and equipment may be
inspected.
6.
A list of New Jersey state agencies, private section institutions, industries and
commercial buildings now under contract with the proposing institution shall be provided.
Include the length of time each contract has been in force along with the name and
phone number of the person the ACCVA may contact for reference.
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7.
A brief description of the proposer’s overall approach to employing the total project and
illustrating an understanding of the objectives that the project is intended to meet.
Proposers should also include a summary of problems, which the proposer might
reasonable expect, and their approach to solving such problems.
8.
Proposers must be a Federal or New Jersey chartered bank with a principal Branch
Office located in Atlantic City or Absecon Island, capable of providing the services
specified herein. The bank must be a member of the Federal Reserve System, and
have adequate organization, facilities, equipment, and personnel to insure prompt and
efficient service.
9.
A detailed plan of operation that proposes to meet the requirements of the scope of
work. At a minimum the following points must be addressed:
a.
The armored transportation proposed route structure, including vehicles and
estimated time of arrival and departure for each scheduled location.
b.
The resources, including vehicles and personnel, available to serve as backup
in the event of equipment failure or other contingencies.
c.
The means of ensuring adequate security of the contents of vehicles while in
route and upon delivery.
d.
A list of cash processing equipment the contractor will use to verify deposits.
e.
A list of credit card processing equipment the contractor will use to process
credit card transactions.
f.
The detailed overall approach for cash processing services including
procedures for verifying and recording ACCVA and SMG deposits and method
of all data transmission.
g.
The detailed overall approach for credit card processing.
h.
Security procedures in cash and credit card processing facilities and method of
conducting an investigation.
i.
Name(s) and phone number(s) of management personnel to be contacted if
problems or emergencies occur.
j.
Name of individual(s) that can be contacted at all times if service or information
is requested by the using agency.
10. Proposers must submit an original and six (6) copies of their proposal.
11. Include proof of Professional Liability naming the ACCVA and SMG as
additional insured with a minimum limit of $1,000,000. The ACCVA and SMG shall be
held harmless for any activities covered under the scope of this contract.
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12. Include resume(s), licenses, and/or certifications of key personnel that will be
responsible for this contract.
13. Upon contract award, the successful bidder shall submit to the ACCVA a current copy of
their Certificate of Employee Information Report issued by the state of New Jersey
pursuant to N.J.A.C. 17:27-1.1 et seq.
3.0 INSURANCE REQUIREMENTS
1. Services shall not commence until the Contractor has obtained at their own expense, all
of the insurance as required hereunder and such insurance has been approved by the
ACCVA; nor shall the Contractor allow any Subcontractor to commence work on any
projects until all insurance required of the Subcontractor has been obtained and
approved by the Contractor. Approval of insurance required of the Contractor will be
granted only after submission of original certificates of insurance signed by authorized
representatives of the insurers to the ACCVA, or at the ACCVA’s request, certified
copies of the insurance policies.
2.
All insurance policies required hereunder shall be endorsed to provide that the policy is
not subject to cancellation, non-renewal or material reduction in coverage until sixty (60)
days prior written notice has been given to the Owner.
3.
Acceptance and/or approval or any insurance by the ACCVA shall not be construed as
relieving or excusing the Contractor or the Contractor’s Surety from any liability or
obligation imposed upon either or both of them by the provisions of the contract
generated from this solicitation.
4.
All insurance coverage shall be rated A- or better by A.M. Best Company and licensed to
do business in the State of New Jersey.
5.
The Contractor shall purchase the following insurance coverage for not less than the
limits specified or required by law, whichever is greater.
•
Commercial general liability insurance or its equivalent for bodily injury, personal injury
and property damage including loss of us, with minimum limits of:
$1,000,000
$1,000,000
$2,000,000
$1,000,000
each occurrence
personal and advertising injury
general aggregate; and
products/completed operation aggregate
This insurance shall include coverage for all of the following:
o
o
o
o
o
General aggregate limit
Liability arising from remises and operations
Liability arising from the actions of independent contractors
Contractual liability including protection for the Professional Service
Contractor from bodily injury and property damage claims arising out of liability
assumed under this contract
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•
Business auto liability insurance or its equivalent with a minimum limit of $1,000,000
(CSL) bodily injury and personal injury per accident and including coverage for all of the
following:
o
o
•
Liability arising out of the ownership maintenance or use of any auto
Auto non-ownership and hired car coverage
Workers compensation insurance or its equivalent with statutory benefits as required by
any state or federal law, including standard “other states” coverage; employer’s liability
insurance or its equivalent with minimum limits of:
o
o
o
$500,000
$500,000
$500,000
each accident for bodily injury by accident (LSHW)
each employee for bodily injury by disease; and
policy limit for bodily injury by disease
•
Professional Liability: Professional Service Contractors (such as, but not limited to
Architects, Engineers, Attorneys, Physicians and Risk Management Consultants) shall
provide the ACCVA with a certificate of insurance evidencing professional liability and/or
malpractice insurance with minimum limits of $1,000,000 combined single limit.
•
Umbrella excess liability or excess liability insurance or its equivalent with minimum
limits of:
•
o
o
$1,000,000
$1,000,000
o
$1,000,000
per occurrence
aggregate for other than products/completed operations and auto
liability; and
products/completed operations aggregate
Insurance specified herein shall be primary, and any other insurance, self-insurance,
coverage or indemnity available to the owner and owner’s shall be excess of a noncontributory with insurance provided.
4.0 TERM OF CONTRACT
The contract period shall be for two (2) years, with the option of two one-year extensions.
Contract extensions shall be at the discretion of the ACCVA.
5.0 CONTRACT TERMINATION
The ACCVA may terminate the contract at any time for "cause". "Cause" shall include without
limitation, breach by Contractor of the provisions of any contract entered into by Contractor and
the ACCVA, the Contractor's failure to perform all services in the manner required under this
RFP, or Contractor's otherwise unsatisfactory performance of the required services. In the
event that the ACCVA terminates the Contractor for "cause", the ACCVA will do so upon ten
(10) days prior written notice, or such shorter time period if, in the ACCVA's discretion is
so required. In addition, the ACCVA may in its sole discretion terminate the contract
without cause by giving the Contractor thirty - (30) days prior written notice.
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The ACCVA may terminate the contract by giving the Contractor a 60 day written notes, if it is
successful in securing title sponsorship (naming rights) for either the Atlantic City Convention
Center of Boardwalk Hall, and that the title sponsor is a financial institution capable of providing
all services outlined in this RFP>
6.0 INVOICING
Any invoicing resulting from the award of a contract for the specified services is to be forwarded
to.
Atlantic City Convention & Visitors Authority
Attn: Accounts Payable
2314 Pacific Avenue
Atlantic City, NJ 08401
SMG
Attn: Accounts Payable
One Convention Blvd.
Atlantic City, NJ 08401
•
The ACCVA/SMG shall pay amounts owed for services, if any, to the Contractor on a
monthly basis.
•
Invoices must reflect the pricing quoted in the proposed form.
•
Failure to accurately submit invoice information may result in delays in processing
payments.
7.0 INDEMNIFICATION
The Contractor will protect, defend, indemnify and hold harmless the ACCVA, SMG, the Atlantic
County Improvement Authority, and the New Jersey Sports and Exposition Authority from and
against any and all losses, penalties, damages, settlements, costs, charges, professional fees
or other expenses or liabilities arising out or resulting from the performance of the work or the
completed operations provided that any such claims, damage, loss or expense is attributable to
bodily injury, sickness, disease, or death, or to injury to or destruction of the tangible property
including the loss of the use resulting there from; and is caused in whole or in part by any
negligent or willful act or omission of the Contractor or Subcontractor or anyone for whose acts
that any of them may be liable.
In any claims against the ACCVA, SMG the Atlantic County Improvement Authority, and the
New Jersey Sports and Exposition Authority or any of their agents or employees, by an
employee or the Contractor or Subcontractor, or anyone directly or indirectly employed by them,
or anyone whose acts against any of the above may be liable. The indemnification obligation
shall not be limited in any way by any limitation on the amount or type of damages,
compensation or benefits payable by or for any Contractor and/or Subcontractor under
Workmen’s Compensation Acts, Disability Benefits or other Employee Benefit Acts.
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SPECIFICATIONS FOR CASH AND CREDIT CARD PROCESSING, BANKING AND
ARMORED TRANSPORTATION SERVICES
1.0
2.0
GENERAL
1.1
This specification covers the requirements for banking and cash and credit card
processing and armored transportation services for the ACCVA and SMG on a
seven-day per week basis and special holidays if requested.
1.2
All services shall be performed as described in the scope of work section of this
specification. Deviations from the scope of work requirements will not be
considered unless the proposer explains in detail that the deviation is of material
benefit to the ACCVA and/or SMG and provides service levels at least equal to
those specified.
1.3
Transitional Period: In the event the services are terminated either by contract
expiration or by the ACCVA or SMG, it shall be incumbent upon the contractor to
continue the service until new services are completely operational. At no time
shall the service extend more than ninety (90) days beyond the expiration date of
the existing contract without prior approval from ACCVA or SMG.
PROCEDURAL REQUIREMENTS AND AMENDMENTS
2.1
The Contractor shall comply with all procedural instructions that may be issued
from time to time by the ACCVA Vice President of Finance/CFO or their
designee.
2.2
During the contract period, no change is permitted in any of the contract
conditions and specifications, unless the Contractor receives written approval
from the ACCVA Vice President of Finance/CFO or designee.
2.3
The ACCVA Vice President of Finance/CFO or designee can only authorize
modifications to proposal specifications.
2.4
The Contractor, ACCVA and SMG representatives will be required to meet
periodically to discuss all services and to make amendments or changes in
procedures or operations as may be found necessary. Should the Contractor
recommend making modifications in requirements at any time, the Contractor
shall promptly report such matters to the Vice President of Finance/CFO for
consideration and decision.
2.5
There will be meetings with the successful Contractor, the ACCVA and SMG
prior to contract inception.
2.6
The Contractor shall comply with any and all federal, state or local laws not in
effect or hereafter promulgated, that affect those engaged or employed on the
service, the materials or equipment used, or conduct of the work.
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2.7
The Contractor shall affirm in writing that public fund balances or deposits at its
institution, in excess of FDIC coverage, are collateralized pursuant to New Jersey
Statute 52:18-16.1, for accounts directly under the control of the State Treasurer
for the current year and all subsequent contract years
The affirmation should include a summary of the collateral position for the pooling
of public funds being held for the ACCVA and SMG.
3.0
PROPOSAL EVALUATION AND AWARD
3.1
A committee composed of Authority personnel will evaluate the proposals.
3.2
Proposals shall be judged on the following criteria:
3.2.1
3.2.2
3.2.3
3.2.4
3.2.5
3.2.6
3.2.7
3.2.8
The experience of the proposing firm in banking, cash and credit card
processing and armored car services.
The proposer’s past performance in similar jobs, based on the response
to the RFP.
Whether the vendor is responsive to all specification requirements in
sufficient detail for the evaluator(s) to analyze the proposal and make
sound judgments.
Price: The ACCVA reserves the right to evaluate price(s) and award
contracts, based on present worth analysis when it is determined to be in
the best interest of the Authority.
The proposer’s general approach and plans to meet the requirements of
the RFP.
The proposer’s detailed plans to meet the requirements of the RFP.
The ACCVA reserves the right to evaluate proposer’s financial
capabilities by any means deemed appropriate.
Level of participation in advertising and sponsorship programs offered by
the Authority and the facilities.
3.3
Vendors who submit a proposal in response to this RFP may be required to give
an oral presentation of their proposal to representatives of the ACCVA. This
provides an opportunity for the vendor to elaborate on this proposal but will in no
way change the proposer’s original proposal. The Purchasing Department will
schedule the date, time and location of these presentations
3.4
The Authority reserves the right to request all proposers to explain the method
used to arrive at any and all figures.
3.5
The Authority reserves the right to award this contract in whole or in part and/or
for the period determined to be in the best interest of the ACCVA and SMG.
3.6
Proposers shall be of known reputation and shall have sufficient qualified
personnel and equipment to perform adequately the prescribed service per
specifications. Proposers must be able to provide a valid business registration
certificate for the State of New Jersey from the Division of Revenue in the
Department of the Treasury. The certificate must be submitted with the proposal.
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4.0
5.0
CONTRACTOR PERSONNEL
4.1
All personnel shall trained, qualified and bonded, if applicable, in the work
assigned to them.
4.2.
All personnel must observe all regulations in effect with the ACCVA and SMG.
While on ACCVA property, employees shall be subject to the control of the
Authority, but under no circumstances shall such persons be deemed to be
employees of the Authority. The contractor and his personnel shall not represent
themselves as employees of the ACCVA.
4.2
The contractor shall submit to the ACCVA security clearance procedures that
contractor employees are subject to.
EQUIPMENT
5.1
Each armored car vehicle used for pick-ups and deliveries must be equipped with
rear door access.
5.2
Each vehicle shall be in compliance with all motor vehicle regulations issued by
the State of New Jersey. Any armored vehicle utilized by the contractor shall
comply with the following specification.
5.2.1
5.3
6.0
Should a vehicle be in poor operating condition or be deemed as unable
to meet the required specifications, funds will not be loaded for
transportation and a replacement vehicle will be dispatched immediately
for pick-up or delivery.
The contractor shall be responsible for the accuracy of all money counting and
credit card processing equipment utilized in the fulfillment of these specifications.
The ACCVA reserves the right to question and verify at any time all money
counts and credit card transactions registered by the contractor. The contractor
will be accountable for all discrepancies found and confirmed by the Authority.
SCOPE OF SERVICES
6.1
The purpose and intent of this RFP is to procure all banking, cash and credit card
processing and armored car transportation services for the Atlantic City
Convention & Visitors Authority and SMG. Services will be required Monday
through Saturday. Armored car services will be required Monday through Friday,
with Saturday and Sunday services as needed. Please provide cost structures
for both scenarios.
6.2
The Contractor must provide web-based services for management of all bank
accounts. In addition, it must have at least a dial-up facility for electronic file
transfers; however, web-based is preferred.
The web-based account
management services must include, but not be limited to, Fraud and Risk
Management, Payables and Receivables Access and electronic file transfers.
The Contractor shall provide web-based transfers of standard direct deposit files
(ACH) from the ACCVA. The ACCVA and SMG will also provide a file of
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employees receiving regular (live) payroll checks for verification purposes. The
Contractor will use this file for fraud prevention and risk management.
6.3
The Contractor shall establish an electronic transfer system of deposit
information with the ACCVA and SMG. Transmission from the ACCVA/SMG to
the Contractor shall initiate conditional credit for daily deposits. Detail of deposits
from the Contractor shall include the actual deposit, the deposit amount
difference, detailed currency, coin and check amounts by denomination and the
teller number verifying the deposit.
6.4
The Contractor shall be responsible for the armored car transportation of the
funds to the Contractor’s Facility. The Contractor shall establish a time for the
pick up of deposits for subsequent delivery based upon needs and requests.
6.5
All deposit bags must be delivered to the Contractor for processing the same day
they are received.
6.6
The Contractor shall be responsible for all cash while in their custody.
6.7
The ACCVA Vice President of Finance/CFO, SMG, General Manager, Director of
Finance or their designee must be capable of electronically obtaining detailed
account balances and executing transfers via a web-based product.
6.8
Debit and credit memos providing deposit date, posting date, location (where
applicable) and a description of the transaction must be included with the
statements for all debit and credit charges appearing on the statements.
If copies of cancelled checks are not included with monthly statements, a CD
Rom with copies of the cancelled checks must accompany each statement.
6.9
Stop payments – Electronic stop payment capabilities and online confirmation
are required. The Contractor shall provide electronic instructions.
6.10
Deposit Return Items – The Contractor shall make two (2) attempts to present
deposited checks returned because of insufficient funds. Checks that are still
“uncollectible” after these attempts, will be returned to the ACCVA and/or SMG
for processing.
6.11
Direct deposit service
6.12
Interest on all accounts unless specifically stated
6.13
Provide information regarding a disaster recovery plan, including specific plans
related to providing continued service in the event of a disaster. Include contact
name(s), phone number(s), and e-mail address9es) with 24 hour accessibility
shall be provided and a current status maintained during the term of the contract
and any extensions associated with the contract, if applicable.
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7.0
ESTIMATED REVENUES
7.1
8.0
9.0
The following estimates are illustrative and in no way represent a warranty of true
amounts, but are provided for proposal purposes only. (See attachments)
BANK/MONEY COUNTING SERVICES
8.1
The Contractor shall perform banking and money counting services Monday
through Friday, and Saturday as needed. The Contractor shall count, verify and
report to the ACCVA and SMG the contents of their deposits. Window tellers
shall accept all loose change that is not a sufficient amount to be placed in
wrappers.
Upon reconciliation, the Contractor will compare and report any
discrepancies between the contents and that which is reported by ACCVA/SMG
personnel on the deposit ticket and/or computer generated printouts.
Subcontracting of such services will be permitted only to a recognized Money
Counting Service and with concurrence from the Authority and SMG. Contractor
shall disclose how long detailed account information is available on line.
8.2
The Finance departments of the ACCVA and SMG reserves the right to assign
representatives to visit the Contractor’s cash processing site.
8.3
All employees assigned to the money counting process of funds associated with
contracts awarded as a result of this RFP, shall be identifiable by a teller number.
This number shall be recorded on all reports processed by the Contractor’s
employee.
8.4
The materials to be processed shall include deposits of coin, currency and
checks enclosed in security plastic moneybags and locked canvas moneybags.
The Contractor shall record all discrepancies found on the individual deposit
tickets or on the computer-generated printouts. All reported discrepancies
should reflect the teller number confirming said deposit.
8.5
There will not be a threshold for reporting discrepancies. All discrepancies must
be reported, regardless of the amount.
CONTRACTOR FINANCIAL REQUIREMENTS
The Contractor shall furnish the ACCVA and SMG with audited financial statements for
2006, 2007 and 2008 within thirty days of Notice of Award.
10.0
CONTRACTOR BANK ACCOUNT OF AUTHORITY AND SMG FUNDS
All monies held by bank/depository shall be continuously and fully secured throughout
the life of the contract.
10.1
Same day credit for the sum total of the deposit slips submitted daily, except in
the case of weekend deposits (Friday, Saturday and Sunday) that will be credited
on Monday, and holiday deposits credited the next day.
16
11.0
10.2
Deposits shall be counted, verified and adjusted within 24 hours of receipt and
transmitted to the ACCVA/SMG within the specified time frame. Transmission of
deposits shall be broken down by denomination, summarized and totaled by
collection date.
10.3
Transfers will be processed per instructions from the Authority and SMG
10.4
Any deposit discrepancy shall be reported to the Vice President of Finance/CFO
for the Authority, the Director of Finance for SMG or their designee within two (2)
business days.
10.5
Electronic transfer of deposit discrepancies shall be required.
10.6
The Authority and SMG shall have the right to dispute any changes made by the
Contractor to their respective deposits. Upon request by the ACCVA and/or
SMG, the Contractor shall conduct an investigation of the teller’s count of the
deposit and submit to the Authority written documentation of the investigation
and copies of surveillance tape.
10.7
The ACCVA and SMG shall have the right to periodically visit the Contractor’s
cash processing facility.
10.8
The ACCVA and SMG will verify and conduct test deposits randomly. These
audits are computed and verified by Authority and SMG staff. The Contractor
shall be responsible to and shall reimburse the Authority and/or SMG for any
reported shortages occurring in these deposits.
ARMORED CAR SERVICE
11.1
The Contractor shall provide armored car services for the following locations:
Atlantic City Convention Center
One Convention Blvd.
Atlantic City, NJ 08401
Pick-up required Monday, Wednesday and Friday
Boardwalk Hall
2301 Boardwalk
Atlantic City, NJ 08401
Pick-up service required twice a week (days to be determined)
Armored car services may be necessary on days other than those specified. The
Contractor will be given 24- hour notification if an additional service is required.
12.0
PAYMENT
12.1
Payment will be based upon “specific charges for service” as proposed in the
RFP response and accepted by the ACCVA and SMG upon contract award. The
Contractor shall submit monthly invoices for all services rendered during the
17
preceding month supported by an account analysis for each account and an
account summary, reflecting all accounts being serviced by the bank.
13.0
12.2
The analysis shall contain at a minimum, average daily ledger balance, a detailed
listing of all charges by account and a summary of all accounts. The total amount
of the monthly invoice from the summary analysis will be paid within thirty - (30)
days upon receipt of invoice and supporting documentation by the Authority and
SMG.
12.3
Any contested fees resulting from review of the invoice will be subtracted prior to
payment of the bill.
ADVERTISING, MARKETING, AND SPONSORSHIPS
Marketing and sponsorship opportunities will be available for the selected institution throughout
the term of the contract. Each submission shall include a description of the degree of support to
be offered by the institution.
Respondents should identify promotional opportunities available to the Authority and the
facilities to promote events and activities through the institution’s network.
Submissions shall also include the procedures for presenting marketing opportunities to their
respective institutions.
Descriptions of available opportunities are included as attachments to this document.
16.0
CREDIT CARD TRANSACTIONS
16.1 The ACCVA and SMG currently accept payments using Visa, MasterCard,
Discover, and American Express. A list of fees and/or fines associated with these
transactions shall be submitted with the proposal.
14.0
ATM MACHINES
17.1 The Contractor will install ATM machines at the Atlantic City Convention Center
and Boardwalk Hall. There will be two (2) machines in each building, with the
locations to be determined by the owner. The owner shall have the option to have
additional machines installed if needed.
Each proposal shall include all
transaction fees associated with each machine.
Machines proposed for installation shall have minimal technical service required.
Maintenance and service of the machines will be the responsibility of the
Contractor.
18
PROPOSAL PAGE
PROJECT #ACCVA 02-09
BANKING SERVICES
BASIC SERVICES
FEE
1. Monthly Maintenance
$________Month
2. Checks Paid
$________Each
3. Checks Deposited
$________Each
4. Return DEP Item-Chargeback
$________Each
5. Stop Payment
$________Each
6. Wire Funds Transfers (In/Out)
$________Each
7. Credit Card Payment Processing
$________Per Transaction
ACCOUNT RECONCILEMENT
1. Full Reconciliation – Monthly Maintenance
$________Month
2. Image Archive for 360 days
$________Month
3. Image Maintenance
$________Month
On-line Services
1. Month Maintenance
$________Month
2. Current Day Information Reporting
$________Line
3. Previous Day Reporting per Line
$________Line
MISCELLANEOUS FEES
_______________________________
$________
Advertising/Sponsorship Participation
$________
__________________________
Signature
________________________
Printed Name
__________________________
Title
________________________
Date
19
SMG
PROPOSAL PAGE
PROJECT #ACCVA 02-09
BANKING SERVICES
BASIC SERVICES
FEE
1. Monthly Maintenance
$__________Month
2. Checks Paid
$__________Each
3. Checks Deposited
$__________Each
4. Return DEP Item-Chargeback
$__________Each
5. Stop Payment
$__________Each
6. Wire Funds Transfers (In/Out)
$__________Each
7. Credit Card Payment Processing
$__________Per Transaction
ACCOUNT RECONCILEMENT
1. Full Reconciliation – Monthly Maintenance
$__________Month
2. Image Archive for 360 days
$__________Month
3. Image Maintenance
$__________Month
On-line Services
1. Month Maintenance
$__________Month
2. Current Day Information Reporting
$__________Line
3. Previous Day Reporting per Line
$__________Line
ARMORED CAR SERVICES
$___________Per Pick-Up
MISCELLANEOUS FEES
_______________________________
$__________
Advertising/Sponsorship Participation
$__________
__________________________
Signature
________________________
Printed Name
__________________________
Title
________________________
Date
20
SPECIAL NOTES TO BIDDERS
This form shall be completed. If it is not the bid shall be rejected
EXCEPTIONS:
The Bidder shall list the exceptions to these specifications, if any, paragraph by paragraph, in
the space provided below.
If additional space is needed, please stipulate on your own
letterhead, the page and item to which you are making additional exceptions, and attach to your
proposal.
Check One:
_______
No exception taken.
_______
Exception(s) taken, as follows:
SUBCONTRACTORS
If no Subcontractors are to be used, check the appropriate box. If Subcontractor(s) will be used,
check the appropriate box and list Subcontractors to the Proposal, in the space below.
If
additional space is needed, please complete list on your own letterhead and attach to your
proposal.
Check One:
_________
No subcontractors.
_________
Subcontractor(s), list as follows:
21
TERMS
AND
CONDITIONS
22
TERMS AND CONDITIONS
The following terms and conditions apply to all contract or purchase agreements made with the
Atlantic City Convention Center Authority (Authority), unless specifically deleted on the
Authority’s proposal form.
Bidders are notified by this statement that all terms and conditions shall become a part of any
contract(s) or order(s) awarded as a result of this solicitation, whether stated in part, in summary
or by reference. In the event a vendor’s terms and conditions conflict with the state’s, the
state’s terms and conditions shall prevail.
I. STATE LAW REQUIRING MANDATORY COMPLIANCE BY ALL VENDORS
1.1.
Corporate Authority – It is required that all corporations be authorized to do business in
the state of New Jersey. Corporations incorporated out of the state must file a
Certificate of Authority with the Secretary of State, Department of State, State House,
Trenton, New Jersey. Refer to N.J.S.A 12A: 13-3 Chapter 13-3.
1.2
Anti-Discrimination – All parties to any contract with the Atlantic City Convention Center
Authority agree not to discriminate in employment and agree to abide by all antidiscrimination law including those contained within N.J.S.A. 10:2-1 through 10:2-4,
N.J.S.A. 10:5-31 through 10:5-38, and all rules and regulations issued hereunder.
1.3
Ownership Disclosures – Contract’s for any work, goods or services cannot be issued
to any firm unless prior to or at the time of bid submission, the firm has disclosed the
names and addresses of all of its owners holding 10% or more of the firm’s stock or
interest. Refer to N.J.S.A. 52:25-24.2 1977 Chapter 33.
1.4
Compliance – State Laws- It is agreed and understood that any contracts and/or orders
placed as a result of this proposal shall be governed and construed and the rights and
obligations of the parties hereto shall be determined in accordance with the laws of the
State of New Jersey.
II. LIABILITIES
2.1
Liability- Copyright – The vendor shall hold and save the Atlantic City Convention
Center Authority, The New Jersey Sports and Exposition Authority, the Atlantic County
Improvement Authority, and SMG., its officers, agents, servants, and employees,
harmless from liability of any nature or kind for or on account of the use of any
copyrighted or non-copyrighted composition, secret process, patented or non-patented
invention, article or appliance furnished or used in the performance of his/her contract.
2.2
Liability – Physical – If it becomes necessary for the vendor, either as principle or by
agency or employee, to enter the premises or property of the state for any reason, the
vendor hereby covenants and agrees to take use, provide and make proper, all necessary
and sufficient precautions, safeguards and protection against the occurrence of
happenings of any accidents, injuries, damages or hurt to any person or property during
the progress of work herein covered on the premises or property of the Authority and to
be responsible for, and indemnify and save harmless the Atlantic City Convention Center
Authority, New Jersey Sports and Exposition Authority, the Atlantic County Improvement
23
Authority, and SMG, along with their officers and employees, from the payment of all
sums of money by reason of all or any, such accidents, injuries, damages or hurt that may
arise or occur during such work, and all fines, penalties and loss incurred for or by reason
of violation of any city ordinance, regulation or the laws of the State of New Jersey or the
United States while said work is in progress. Contractor shall carry insurance to
indemnify the Atlantic City Convention Center Authority, New Jersey Sport and Exposition
Authority, the Atlantic County Improvement Authority, and SMG, and their officers and
employees against any claim for loss, damage or injury to property or persons arising out
of the performance by the contractor or his employees and agents of the services covered
by the contract and the use, misuse or failure of any equipment used by the contractor or
his employees or agents, and shall provide certificates of such insurance to the Authority
upon request. Amounts to be in accordance with the attached sample Certificate of
Insurance.
III.
3.1
TERMS GOVERNING ALL PROPOSALS WITH THE ATLANTIC CITY
CONVENTION CENTER AUTHORITY
Subcontracting or Assignment - The contract may not be subcontracted or assigned
by the contractor, in whole or in part, without the written consent of the Authority. Such
consent, if granted, shall not relieve the contractor of any of his/her responsibilities under
the contract.
In the event that the bidder proposes to subcontract for the services to be performed
under the terms of the contract award, he shall state son in his bid and attaché for
approval a list of the subcontractors and an itemization of the services to be supplied by
the subcontractor.
Nothing contained in the specifications shall be construed as creating any contractual
relationship between any subcontractor and the Authority.
3.2
Delivery Guarantee – Deliveries shall be made as such time and in such quantities as
ordered in strict accordance with conditions contained within the specifications. Delivery
shall be made to the Atlantic City Convention Center Authority by the successful bidder
at the places specified by the Purchasing Agent or duly authorized representative, by in
no event, before the issuance of a purchase order to the successful bidder under the
terms of the contract so awarded.
The vendor shall deliver all material to the Authority in first class condition, and in
accordance with good commercial practice.
Items delivered shall be strictly in accordance with the bid specifications.
In the event delivery of goods or services is not made within the number of days
stipulated, or within the schedule defined in the specifications, the Authority may be
authorized to obtain the equipment, material or service from any available source; the
difference in price, if any, to be paid by the contractor failing to meet the commitments.
In addition, if the successful bidder fails to complete delivery within the time stated, said
successful bidder shall pay the Atlantic City Convention Center Authority, the sum of one
hundred dollars ($100.00) for each day consumed in the completion of the contract
awarded hereunder, which may exceed the time allowed for such purpose. Such
amounts or sums shall be deemed and taken in all courts to be liquidated damages for
24
nonperformance of the aforesaid contract within the time frame allotted, and not as
penalty. The Purchasing Agent of the Atlantic City Convention Center Authority shall
determine and certify the amount and sums thus claimed by the Atlantic City Convention
Center Authority, as such liquidated damages to the Authority’s auditor, who shall deduct
and retain the same from the monies due or which shall become due under the contract.
3.3
Authority’s Right of Final Bid Acceptance – The Authority reserves the right to reject
any and all bids (in accordance with Title 40A: 11-13.2), or to award in whole or in part, if
deemed to be in the best interest of the Authority to do so. In the case of tie bids, the
Authority shall have the authority to award orders or contracts to the vendor or vendor’s
best meeting all specifications and conditions.
3.4
Bid Acceptance and Rejections – Pursuant to N.J.A.C. Title 17, Chapter 12,
Subchapter 2.4 through 2.5, the terms and conditions defined therein relating to
informalities in bidding and automatic rejection of bids shall apply to all proposals and
bids.
3.5
Maintenance and Records – The contractor shall maintain records for products and/or
services delivered against the contract for a period of three (3) years from the date of
final payment. Such records shall be made available to the Authority upon request.
IV.
TERMS RELATING TO PRICE QUOTATION
4.1
Price Fluctuation During Contract – All prices quoted shall be firm and not subject to
increase during the period of the contract.
4.2
Delivery Costs – Unless noted otherwise in the specifications, all prices for items in bid
proposals are to be submitted F.O.B. Destination. Proposals submitted other than
F.O.B. Destination shall not be considered. Regardless of the method of quoting
shipments, the vendors shall assume all liability and responsibility for the delivery of
merchandise in good condition to the Authority
4.3
Discounts – the date the Authority certifies the acceptance of the goods and/or
services.
4.4
Tax Charges – The Authority is exempt from state sales or use taxes and federal excise
taxes. These taxes shall not be included in the vendor’s price quotations.
V.
PAYMENT
5.1
Payment for the specified item or items, furnished, delivered and accepted, shall be
made by the Atlantic City Convention Center Authority to the successful bidder within
thirty (30) days after submission of an invoice based on the total delivered price, as set
forth in this (its, their) proposal, with a properly executed affidavit to the Purchasing
Department.
VI.
PROPOSAL FORM
6.1
All proposals must be submitted on the Proposal Form of the Atlantic City Convention
Center Authority. The form may be obtained from the office of the Purchasing Agent, or
an exact replica as to wording and punctuation. No alterations in the wording of the
25
Proposal Form or interpolations will be permitted and any proposal submitted in
disregard of this requirement may be regarded as informal and need not be considered
by the Authority in making the award.
6.2
The certified or cashier’s check, or bid bond, if required by these Instructions to Bidders
shall be attached to the outside of the bid envelope. The outside mailing envelope shall
bear the same endorsement as required in the base of the bid envelope and may be
mailed or delivered to the Purchasing Agent of the Atlantic City Convention Center
Authority (Authority), or presented to the Authority at its offices located at 2314 Pacific
Avenue, Atlantic City, New Jersey 08401 at the time of calling for said proposals. The
Atlantic City Convention Center Authority will not assume responsibility for bids
forwarded through the mail if lost in transit at any time before bid opening.
6.3
Preference for Domestic Products – Only products manufactured in the United States,
wherever available, shall be used in connection with this undertaking, pursuant to 40A:
11-18 of the revised statutes of the state of New Jersey.
6.4
Brand Names – Brand names and/or description used in this bid proposal are to
acquaint bidders with the type of commodity desired and will be used, as a standard by
which alternate or competitive materials offered will be judged. Competitive items must
be equal to the standards described and be of the same reputation for quality and
workmanship. Variations between the materials described and materials offered are to
be fully explained by the bidder in an accompanying letter. In the absence of any
changes by the bidder, it will be presumed and required, that material described in these
specifications be delivered.
26
Project #ACCVA 02-09
Banking Services
The undersigned Bidder hereby acknowledges receipt of the following Addenda:
Addendum Number
Dated
Acknowledge Receipt
(initial)
___________________ _________________
___________________
___________________ _________________
___________________
___________________ _________________
___________________
___________________ _________________
___________________
No Addendum were received
Acknowledge for: _____________________________________________________
(Name of Bidder)
By: __________________________________________________
(Signature of Authorized Representative
Name: ________________________________________________
(Print or Type)
Title: _________________________________________________
Date: _________________________________________________
27
STOCKHOLDER
DISCLOSURE
CERTIFICATION
28
Stockholders Information
BIDDER SHALL SIGN, COMPLETE AND SUBMIT THIS FORM WITH PROPOSAL.
FAILURE TO DO SO WILL ELIMINATE YOUR PROPOSAL FROM CONSIDERATION.
Chapter 33 of the Public Laws of 1977 (N.J.S.A. 52:25-24.2) provides in pertinent part that no
partnership or corporation shall be awarded any state contract for the performance of any work
or the furnishing of any materials or supplies unless, prior to the receipt of the bid or
accompanying the bid of said partnership or corporation, there is submitted a statement
containing the following information.
1. If the bidder is a partnership, then the statement shall set forth the names and addresses of
all partners who own a 10% or greater interest in the partnership.
2. If the bidder is a corporation, then the statement shall set forth the names and addresses of
all stockholders in the corporation who own 10% or more of its stock of any class.
3. If a corporation owns all or part of the stock of the corporation or partnership submitting the
bid, then the statement shall include a list of stockholders who own 10% or more of the
stock of any class of that corporation.
Bidder shall complete ONE of the following statements; check appropriate box and sign below.
Stockholders or Partners owning 10% or more of the companysubmitting bid
Signature_____________________
Name: ________________________
Home Address: _________________
_____________________________
Name: _____________________
Home Address_______________
___________________________
Name: ________________________
Home Address_________________
_____________________________
Name: _______________________
Home Address________________
____________________________
Name: ________________________
Home Address: _________________
_____________________________
Name: _______________________
Home Address: ________________
____________________________
No Stockholder or Partner owns 10% or more of the company submitting a bid.
Signature_______________________
An individual who operates as a sole proprietor is submitting bid.
Signature_______________________
29
NON-COLLUSION
AFFIDAVIT
30
Non-Collusion Affidavit
ATTENTION: THIS FORM MUST BE NOTARIZED
COMPLETE, SIGN, NOTARIZE AND RETURN THIS FORM WITH YOUR BID PROPOSAL.
FAILURE TO DO SO WILL ELIMINATE YOUR PROPOSAL FROM CONSIDERATION.
STATE OF NEW JERSEY:
:
COUNTY OF:
I, ____________________ of ___________________________________in the
County of __________________and the State of________________________
of full age, being duly sworn according to law on my oath, depose and say, that:
I am, ____________________of the Firm of ___________________________,
(INSERT TITLE)
(INSERT NAME OF FIRM)
The Bidder making the Proposal for the herein project, and that I executed the said Proposal
with full authority to do so, that said Bidder has not directly or indirectly entered into any
agreement, participated in any collusion, or otherwise taken any action in restraint of free,
competitive bidding in connection with the above named project, and that all statements
contained in said Proposal and in this affidavit are true and correct, and made with full
knowledge that the Atlantic City Convention Center Authority, New Jersey Sports & Exposition
Authority, Atlantic County Improvement Authority and SMG, Inc., rely upon the truth of the
statements contained in said Proposal and in the statements contained in this affidavit in
awarding the contract for the said project.
I warrant that no requirement or commitment was made in reference to any political contribution
to any party, person, or elected official and that no undisclosed benefits of any kind were
promised to anyone connected with Atlantic City Convention Center Authority, New Jersey
Sports & Exposition Authority, Atlantic County Improvement Authority, SMG, Inc., or any political
party in reference hereto.
I further warrant that no person or selling agency has been employed or retained to solicit or
secure such contract upon an agreement or understanding for a commission, percentage,
brokerage or contingent fee, except bona fide employees or bona fide established commercial
or selling agencies maintained by Bidder.
I further warrant and represent that I have never admitted, acknowledged or been convicted of
payment of kickbacks or unlawful gifts to any government official or employee for which conduct
the State of New Jersey deems me disqualified from doing business with the Atlantic City
Convention Center Authority under such circumstances.
I also understand that the above disqualification does not apply to any vendor who cooperates
with the prosecution and give supporting testimony on behalf of the prosecution in the course of
a judicial inquiry.
31
___________________________________
Signature of Affiant (Bidder)
_____________________________________
Print or Type Name of Affiant (Bidder)
Sworn to and subscribed before me___________________________________
NOTARY PUBLIC SIGNATURE
This ___________day of ________________20____.
NOTARY SEAL
My Commission expires___________
32
EXECUTIVE ORDER 117
CERTIFICATIONS
AND
DISCLOSURES
33
Public Law 2005, Chapter 51
(formerly Executive Order 134) and Executive
Order 117 (2008)
INFORMATION AND INSTRUCTIONS
For Completing The “Two- Year Vendor Certification and Disclosure of Political
Contributions” Forms
Background Information
On September 22, 2004, then-Governor James E. McGreevey issued Executive Order 134, the purpose of which was to
insulate the negotiation and award of State contracts from political contributions that posed a risk of improper influence,
purchase of access or the appearance thereof. To this end, Executive Order 134 prohibited State departments, agencies
and authorities from entering into contracts exceeding $17,500 with individuals or entities that made certain political
contributions. Executive Order 134 was superseded by Public Law 2005, c. 51, signed into law on March 22, 2005
(“Chapter 51”).
On September 24, 2008, Governor Jon S. Corzine issued Executive Order No. 117 (“E.O. 117”), which is designed to
enhance New Jersey’s efforts to protect the integrity of procurement decisions and increase the public’s confidence in
government. The Executive Order builds upon the provisions of Chapter 51.
Two-Year Certification Process
Upon approval by the State, the Certification and Disclosure of Political Contributions form (CH51.1R1/21/2009) is valid
for a two (2) year period. Thus, if a vendor receives approval on Jan 1, 2009, the certification expiration date would be
Dec 31, 2011. Any change in the vendor’s ownership status and/or political contributions during the two-year period will
require the submission of new Chapter 51/EO117 forms to the State Review Unit. Please note that it is the vendor’s
responsibility to file new forms with the State should these changes occur.
Prior to the awarding of a contract, the agency should first send an e-mail to [email protected] to verify the
certification status of the vendor. If the response is that the vendor is NOT within an approved two-year period, then
forms must be obtained from the vendor and forwarded for review. If the response is that the vendor is within an
approved two-year period, then the response so stating should be placed with the bid/contract documentation for the
subject project.
Instructions for Completing the Forms
NOTE: Please refer to the next section, “Useful Definitions for Purposes of Ch. 51 and E.O. 117,” for guidance when
completing the forms.
Part 1: VENDOR INFORMATION
Business Name – Enter the full name of the Vendor, including trade name if applicable.
Business Type -- Select the vendor’s business organization from the list provided.
Address, City, State, Zip and Phone Number -- Enter the vendor’s street address, city, state, zip code and telephone
number.
Vendor Email – Enter the vendor’s primary email address.
Vendor FEIN – Please enter the vendor’s Federal Employment Identification Number.
DPP c51 - C&D, Rev. 11-17-2008
Page 1 of 4
Public Law 2005, Chapter 51
(formerly Executive Order 134) and Executive
Order 117 (2008)
INFORMATION AND INSTRUCTIONS
For Completing The “Two- Year Vendor Certification and Disclosure of Political
Contributions” Forms
Part 2: PUBLIC LAW 2005, Chapter 51 / EXECUTIVE ORDER 117 (2008) DUAL
CERTIFICATION
Read the following statements and verify that from the period beginning on or after October 15, 2004, no contributions as
set forth at subsections 1(a)-(c) have been made by either the vendor or any individual whose contributions are
attributable to the vendor pursuant to Executive Order 117 (2008).
NOTE: Contributions made prior to November 15, 2008 are applicable to Chapter 51 only.
Part 3: DISCLOSURE OF CONTRIBUTIONS MADE
Check the box at top of page 2 if no reportable contributions have been made by the vendor. If the
vendor has no contributions to report, this box must be checked.
Name of Recipient Entity – Enter the full name of the recipient entity.
Address of Recipient Entity – Enter the recipient entity’s street address.
Date of Contribution – Indicate the date of the contribution.
Amount of Contribution – Enter the amount of the reportable contribution.
Type of Contribution – Select the type of contribution from the list provided.
Contributor Name – Enter the full name of the contributor.
Relationship of Contributor to the Vendor -- Indicate relationship of the contributor to the vendor, e.g. officer or partner
of the company, spouse of officer or partner, resident child of officer or partner, parent company of the vendor, subsidiary
of the vendor, etc.
NOTE: If form is being completed electronically, click “Add a Contribution” to enter additional contributions. Otherwise,
please attach additional pages as necessary.
Part 4: CERTIFICATION
Check box A if the person completing the certification and disclosure is doing so on behalf of the vendor and all
individuals and/or entities whose contributions are attributable to the vendor.
Check box B if the person completing the certification and disclosure is doing so on behalf of the vendor only.
Check box C if the person completing the certification and disclosure is doing so on behalf of an individual and/or entity
whose contributions are attributable to the vendor.
Enter the full name of the person authorized to complete the certification and disclosure, the person’s title or position, date
and telephone number.
DPP c51 - C&D, Rev. 11-17-2008
Page 2 of 4
Public Law 2005, Chapter 51
(formerly Executive Order 134) and Executive
Order 117 (2008)
INFORMATION AND INSTRUCTIONS
For Completing The “Two- Year Vendor Certification and Disclosure of Political
Contributions” Forms
USEFUL DEFINITIONS FOR THE PURPOSES OF Ch. 51 and E.O. 117
•
“Vendor” means the contracting entity.
•
“Business Entity” means any natural or legal person, business corporation, professional services corporation,
limited liability company, partnership, limited partnership, business trust, association or any other legal
commercial entity organized under the laws of New Jersey or any other state or foreign jurisdiction. The definition
also includes (i) if a business entity is a for-profit corporation, any officer of the corporation and any other person
or business entity that owns or controls 10% or more of the stock of the corporation; (ii) if a business entity is a
professional corporation, any shareholder or officer; (iii) if a business entity is a general partnership, limited
partnership or limited liability partnership, any partner; (iv) if a business entity is a sole proprietorship, the
proprietor; (v) if the business entity is any other form of entity organized under the laws of New Jersey or any
other state or foreign jurisdiction, any principal, officer or partner thereof; (vi) any subsidiaries directly or indirectly
controlled by the business entity; (vii) any political organization organized under 26 U.S.C.A. § 527 that is directly
or indirectly controlled by the business entity, other than a candidate committee, election fund, or political party
committee; and (viii) with respect to an individual who is included within the definition of “business entity,” that
1
individual’s spouse or civil union partner and any child residing with that person.
•
“Officer” means a president, vice-president with senior management responsibility, secretary, treasurer, chief
executive officer, or chief financial officer of a corporation or any person routinely performing such functions for a
corporation. Please note that officers of non-profit entities are excluded from this definition.
•
“Partner” means one of two or more natural persons or other entities, including a corporation, who or which are
joint owners of and carry on a business for profit, and which business is organized under the laws of this State or
any other state or foreign jurisdiction, as a general partnership, limited partnership, limited liability partnership,
limited liability company, limited partnership association, or other such form of business organization.
•
“Reportable Contributions” are those contributions, including in-kind contributions, in excess of $300.00 in the
aggregate per election made to or received by a candidate committee, joint candidates committee, or political
committee; or per calendar year made to or received by a political party committee, legislative leadership
committee, or continuing political committee.
•
“In-kind Contribution” means a contribution of goods or services received by a candidate committee, joint
candidates committee, political committee, continuing political committee, political party committee, or legislative
leadership committee, which contribution is paid for by a person or entity other than the recipient committee, but
does not include services provided without compensation by an individual volunteering a part of or all of his or her
time on behalf of a candidate or committee.
•
“Continuing Political Committee” includes any group of two or more persons acting jointly, or any corporation,
partnership, or any other incorporated or unincorporated association, including a political club, political action
committee, civic association or other organization, which in any calendar year contributes or expects to contribute
at least $4,300 to aid or promote the candidacy of an individual, or the candidacies of individuals, for elective
public office, or the passage or defeat of a public questions, and which may be expected to make contributions
toward such aid or promotion or passage or defeat during a subsequent election, provided that the group,
corporation, partnership, association or other organization has been determined by the Commission to be a
continuing political committee in accordance with N.J.S.A. 19:44A-8(b).
1
Contributions made by a spouse, civil union partner or resident child to a candidate for whom the
contributor is eligible to vote or to a political party committee within whose jurisdiction the contributor
resides are permitted.
DPP c51 - C&D, Rev. 11-17-2008
Page 3 of 4
Public Law 2005, Chapter 51
(formerly Executive Order 134) and Executive
Order 117 (2008)
INFORMATION AND INSTRUCTIONS
For Completing The “Two- Year Vendor Certification and Disclosure of Political
Contributions” Forms
•
“Candidate Committee” means a committee established by a candidate pursuant to N.J.S.A. 19:44A-9(a), for
the purpose of receiving contributions and making expenditures.
•
“State Political Party Committee” means a committee organized pursuant to N.J.S.A. 19:5-4.
•
“County Political Party Committee” means a committee organized pursuant to N.J.S.A. 19:5-3.
•
“Municipal Political Party Committee” means a committee organized pursuant to N.J.S.A. 19:5-2.
•
“Legislative Leadership Committee” means a committee established, authorized to be established, or
designated by the President of the Senate, the Minority Leader of the Senate, the Speaker of the General
Assembly, or the Minority Leader of the General Assembly pursuant to N.J.S.A. 19:44A-10.1 for the purpose of
receiving contributions and making expenditures.
•
“Political Party Committee” means:
1. The State committee of a political party, as organized pursuant to N.J.S.A. 19:5-4;
2. Any county committee of a political party, as organized pursuant to N.J.S.A. 19:5-3; or
3. Any municipal committee of a political party, as organized pursuant to N.J.S.A. 19:5-2.
Agency Submission of Forms
The agency should submit the completed and signed Two-Year Vendor Certification and Disclosure forms, together with a
completed Ownership Disclosure form, either electronically to [email protected] or regular mail at Chapter 51
th
Review Unit, P.O. Box 039, 33 West State Street, 9 Floor, Trenton, NJ 08625. Original forms should remain with the
Agency and copies should be sent to the Chapter 51 Review Unit.
Questions & Answers
Questions regarding the interpretation or application of Public Law 2005, Chapter 51 (N.J.S.A. 19:44A-20.13) or Executive
Order 117 (2008) may be submitted electronically through the Division of Purchase and Property website at
http://www.state.nj.us/treasury/purchase/execorder134.htm. Responses to previous questions are posted on the website,
as well as additional reference materials and forms.
NOTE: The Chapter 51 Q&A on the website DOES NOT address the expanded pay-to-play requirements imposed by
Executive Order 117. The Chapter 51 Q&A are only applicable to contributions made prior to November 15, 2008. There
is a separate, combined Chapter 51/E.O. 117 Q&A section dealing specifically with issues pertaining to contributions
made after November 15, 2008, available at http://www.state.nj.us/treasury/purchase/execorder134.htm#state.
DPP c51 - C&D, Rev. 11-17-2008
Page 4 of 4
STATE OF NEW JERSEY
BUSINESS
REGISTRATION
CERTIFICATE
The Following is a “Sample” of the
“Required”
State of New Jersey Business Registration Certificate
That MUST Be Included in the Submitted Proposal
34
NEW JERSEY BUSINESS REGISTRATION
All prospective contractors shall comply with P.L. 2004, c. 57(Chapter 57) requiring all
businesses to submit proof of business registration in the state of New Jersey. A copy of the
company’s Business Registration Certificate, issued by the Department of the Treasury shall be
submitted with their proposal.
Proposals submitted without the Business Registration Certification will be rejected, and
not considered for contract award.
“New Jersey Business Registration Requirements”
The contractor shall provide written notice to its subcontractors of the responsibility to submit
proof of business registration to the contractor.
Before final payment on the contract is made by the contracting agency, the contractor shall
submit an accurate list and the proof of business registration of each subcontractor or supplier
used in the fulfillment to the contract, or shall attest that no subcontractors were used.
For the term of the contract, the contractor and each of its affiliates and a subcontractor and
each of its affiliates [N.J.S.A. 52:32-44(g)(3)] shall collect and remit to the Director, New Jersey
Division of Taxation, the use tax due pursuant to the Sales and Use Tax Act on all sales of
tangible personal property delivered into this State, regardless of whether the tangible personal
property is intended for a contract with a contracting agency.
A business organization that fails to provide a copy of a business registration as required
pursuant to section 1 of P.L. 2001, c.134 (C.52: 32-44 et.al.) or subsection e. or f. of section 92
of P.L. 19767, c.110 (C.5: 12-92), or that provides false business registration information under
the requirements of either of those sections, shall be liable for a penalty of $25 for each day of
violation, not to exceed $50,000 for each business registration copy not properly provided under
a contract with a contracting agency.”
Registration can be completed online at www.nj.gov/treasury/revenue/taxreg.htm. If additional
information is needed, contact the Division of Revenue at 609.292.1730.
35
Sample of a Valid State of New Jersey Business Registration
Certificate
36
AFFIRMATIVE
ACTION
COMPLIANCE NOTICE
37
MANDATORY EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE
N.J.S.A. 10:5-31 et seq. N.J.A.C. 17:27
GOODS, PROFESSIONAL SERVICE AND GENERAL SERVICE CONTRACTS
During the performance of this contract, the contractor agrees as follows:
The contractor or subcontractor, where applicable, will not discriminate against any employee or
applicant for employment because of age, race, creed, color, national origin, ancestry, marital
status, affectional or sexual orientation, gender identity or expression, disability, nationality or
sex. Except with respect to affectional or sexual orientation and gender identity or expression,
the contractor will ensure that such applicants in recruitment and employment, and that
employees are treated during employment, without regard to their age, race, creed, color,
national origin, ancestry, marital status, affectional or sexual orientation, gender identity or
expression, disability, nationality or sex. Such equal employment opportunity shall include, but
not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or
recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and
selection for training, including apprenticeship. The contractor agrees to post in conspicuous
places, available to employees and applicants for employment, notices to be provided by the
Public Agency Compliance Officer setting forth provisions of this nondiscrimination clause.
The contractor or subcontractor, where applicable will, in all solicitations or advertisements for
employees placed by or on behalf of the contractor, state that all qualified applicants will receive
consideration for employment without regard to age, race, creed, color, national origin, ancestry,
marital status, affectional or sexual orientation, gender identity or expression, disability,
nationality or sex.
The contractor or subcontractor, where applicable, will send to each labor union or
representative or workers with which it has a collective bargaining agreement or other contract
or understanding, a notice, to be provided by the agency contracting officer advising the labor
union or workers' representative of the contractor's commitments under this act and shall post
copies of the notice in conspicuous places available to employees and applicants for
employment.
The contractor or subcontractor, where applicable, agrees to comply with any regulations
promulgated by the Treasurer pursuant to N.J.S.A. 10:5-31 et seq., as amended and
supplemented from time to time and the Americans with Disabilities Act.
The contractor or subcontractor where applicable agrees to make good faith efforts to afford
equal employment opportunities to minority and women workers consistent with the Good faith
efforts to meet targeted county employment goals established in accordance with N.J.A.C. l7:
27-5.2, or Good faith efforts to meet targeted county employment goals determined by the
Division, pursuant to N.J.A.C. 17:27-5.2.
The contractor or subcontractor agrees to inform in writing its appropriate recruitment
agencies including, but not limited to, employment agencies, placement bureaus, colleges,
universities, labor unions, that it does not discriminate on the basis of age, creed, color, national
origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression,
disability, nationality or sex, and that it will discontinue the use of any recruitment agency which
engages in direct or indirect discriminatory practices.
38
The contractor or subcontractor agrees to revise any of its testing procedures, if necessary, to
assure that all personal testing conforms to the principles of job-related testing, as established
by the statutes and court decisions of the State of New Jersey and as established by applicable
Federal law and applicable Federal court decisions.
In conforming with the targeted employment goals, the contractor or subcontractor agrees to
review all procedures relating to transfer, upgrading, downgrading and layoff to ensure that all
such actions are taken without regard to age, creed, color, national origin, ancestry, marital
status, affectional or sexual orientation, gender identity or expression, disability, nationality or
sex, consistent with the statutes and court decisions of the State of New Jersey, and applicable
Federal law and applicable Federal court decisions.
The contractor shall submit to the public agency, after notification of award but prior to
execution of a goods and services contract, one of the following three documents:
Letter of Federal Affirmative Action Plan Approval
Certificate of Employee Information Report
Employee Information Report Form AA302
The contractor and its subcontractors shall furnish such reports or other documents to the
Division of Public Contracts Equal Opportunity Compliance as may be requested by the Division
from time to time in order to carry out the purposes of these regulations, and public agencies
shall furnish such information as may be requested by the Division of Public Contracts Equal
Employment Opportunity Compliance for conducting a compliance investigation pursuant to
Subchapter 10 of the Administrative Code at N.J.A.C. 17:27.
39
AFFIRMATIVE ACTION COMPLIANCE NOTICE
N.J.S.A. 10:5-31 and N.J.A.C. 17:27
GOODS AND SERVICES CONTRACTS
(INCLUDING PROFESSIONAL SERVICES)
This form is a summary of the successful bidder’s requirement to comply with the requirements
of N.J.S.A. 10:5-31 and N.J.A.C. 17:27.
The successful bidder shall submit to the public agency, after notification of award but prior to
execution of this contract, one of the following three documents as forms of evidence:
(a) A photocopy of a valid letter that the contractor is operating under an existing
Federally approved or sanctioned affirmative action program (good for one year from the
date of the letter);
OR
(b) A photocopy of a Certificate of Employee Information Report approval, issued in
accordance with N.J.A.C. 17:27-4;
OR
(c) A photocopy of an Employee Information Report (Form AA302) provided by the
Division and distributed to the public agency to be completed by the contractor in
accordance with N.J.A.C. 17:27-4.
The successful vendor may obtain the Affirmative Action Employee Information Report (AA302)
from the contracting unit during normal business hours.
The successful vendor(s) must submit the copies of the AA302 Report to the Division of
Contract Compliance and Equal Employment Opportunity in Public Contracts (Division). The
Public Agency copy is submitted to the public agency, and the vendor copy is retained by the
vendor.
The undersigned vendor certifies that he/she is aware of the commitment to comply with the
requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27 and agrees to furnish the required forms of
evidence.
The undersigned vendor further understands that his/her bid shall be rejected as nonresponsive if said contractor fails to comply with the requirements of N.J.S.A. 10:5-31 and
N.J.A.C. 17:27.
COMPANY: ___________________________
SIGNATURE: __________________________
PRINT NAME: __________________________
TITLE: _______________________________
DATE: __________________
40
AMERICANS
WITH
DISABILITIES ACT
41
AMERICANS WITH DISABILITIES ACT OF 1990
Equal Opportunity for Individuals with Disability
The contractor and the ___________________ of _________________, (hereafter “owner”) do
hereby agree that the provisions of Title 11 of the Americans With Disabilities Act of 1990 (the
"Act") (42 U.S.C. S121 01 et seq.), which prohibits discrimination on the basis of disability by
public entities in all services, programs, and activities provided or made available by public
entities, and the rules and regulations promulgated pursuant there unto, are made a part of this
contract. In providing any aid, benefit, or service on behalf of the owner pursuant to this
contract, the contractor agrees that the performance shall be in strict compliance with the Act. In
the event that the contractor, its agents, servants, employees, or subcontractors violate or are
alleged to have violated the Act during the performance of this contract, the contractor shall
defend the owner in any action or administrative proceeding commenced pursuant to this Act.
The contractor shall indemnify, protect, and save harmless the owner, its agents, servants, and
employees from and against any and all suits, claims, losses, demands, or damages, of
whatever kind or nature arising out of or claimed to arise out of the alleged violation. The
contractor shall, at its own expense, appear, defend, and pay any and all charges for legal
services and any and all costs and other expenses arising from such action or administrative
proceeding or incurred in connection therewith. In any and all complaints brought pursuant to
the owner’s grievance procedure, the contractor agrees to abide by any decision of the owner
which is rendered pursuant to said grievance procedure. If any action or administrative
proceeding results in an award of damages against the owner, or if the owner incurs any
expense to cure a violation of the ADA which has been brought pursuant to its grievance
procedure, the contractor shall satisfy and discharge the same at its own expense.
The owner shall, as soon as practicable after a claim has been made against it, give written
notice thereof to the contractor along with full and complete particulars of the claim, If any action
or administrative proceeding is brought against the owner or any of its agents, servants, and
employees, the owner shall expeditiously forward or have forwarded to the contractor every
demand, complaint, notice, summons, pleading, or other process received by the owner or its
representatives.
It is expressly agreed and understood that any approval by the owner of the services provided
by the contractor pursuant to this contract will not relieve the contractor of the obligation to
comply with the Act and to defend, indemnify, protect, and save harmless the owner pursuant to
this paragraph.
It is further agreed and understood that the owner assumes no obligation to indemnify or save
harmless the contractor, its agents, servants, employees and subcontractors for any claim
which may arise out of their performance of this Agreement. Furthermore, the contractor
expressly understands and agrees that the provisions of this indemnification clause shall in no
way limit the contractor’s obligations assumed in this Agreement, nor shall they be construed to
relieve the contractor from any liability, nor preclude the owner from taking any other actions
available to it under any other provisions of the Agreement or otherwise at law.
Signature: __________________________
Date: ___________________
Title: ______________________________
42
MORAL
INTEGRITY
43
MORAL INTEGRITY
STATE OF NEW JERSEY)
:
COUNTY OF
SS:
)
I,___________________________________________the________________________
President or Vice President, Owner or Partner of _______________________________
(Company) being first duly sworn, deposes and says:
1. That the _________________________(Company) wishes to bid on
_______________________________ with the Atlantic City Convention & Visitors
Authority, New Jersey Sports & Exposition Authority, SMG, and Atlantic County
Improvement Authority.
2. That ____________________________(Company) wishes to demonstrate moral
integrity to the satisfaction of the Atlantic City Convention & Visitors Authority, New
Jersey Sports & Exposition Authority, SMG, and Atlantic County Improvement
Authority.
3. That, as of the date of signing this Affidavit, neither the _____________________
(Company) nor any of its owners, officers, or directors are involved in any Federal,
State, or Governmental investigations concerning criminal or quasi-criminal
violations, except as follows; (if none, so state).
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
4. That neither the company nor any of its owners, officers, and directors has ever
committed any violation of Federal or State criminal or quasi-criminal statute, except
as follows: (if none, so state).
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
5. That the State of Incorporation of the Company is
____________________________________________________________.
6. That the names, dates of birth of the principles, shareholders, and officers of the
Company are as follows:
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
7. The he is personally acquainted with the operations of the Company, has full
knowledge of the factual basis comprising the contents of this Affidavit, and the
contents are true.
44
8. That the Affidavit is made to induce the Atlantic City Convention & Visitors Authority,
New Jersey Sports & Exposition Authority, SMG, and Atlantic County Improvement
Authority to accept bid for Banking Services knowing that the said Atlantic City
Convention & Visitors Authority, New Jersey Sports & Exposition Authority, SMG,
and Atlantic County Improvement Authority relies upon the truth of the statements
contained herein.
Sworn and subscribed to before me
____________________________________________________
Company
This ________________________day of ______________20_____
By: ___________________________________________________
Authorized Signature
Notary Public
45
CHECKLIST
Required
by owner
Submission Requirement
Initial each
required entry
and if required
submit the item
x
Stockholder Disclosure Certification
x
Non-Collusion Affidavit
x
Executive Order 117 Disclosure and Certifications
x
Proof of New Jersey Business Registration
x
Mandatory Affirmative Action Language /
Compliance
x
ACCVA and SMG Bid Proposal Pages
x
References
x
Americans with Disabilities Act of 1990 Language

Bid Guarantee
(with Power of Attorney for full amount of Bid Price)
Consent of Surety
(with Power of Attorney for full amount of Bid Price)
Not applicable to
this solicitation
Not applicable to
this solicitation
Not applicable to
Prevailing Wage
this solicitation
Public Works Contractor Certificate
Not applicable to
this solicitation
Equipment Certification
Not applicable to
this solicitation
Status of Present Contracts
Not applicable to
this solicitation
46
ATTACHMENTS
2008 SMG CREDIT CARD SALES
ACCC SMG 3 YEAR CASH BALANCE
ACCVA AVERAGE BANK BALANCE
BOARDWALK HALL ADVERTISING/SPONSORHIP KIT
ACCVA SPONSORSHIP
47
Atlantic City Convention & Visitors Authority
Average Bank Account Balances
All Accounts
2009
2008
2007
Summary of All Accounts
January
February
March
April
May
June
July
August
September
October
November
December
Average
Balance
968,453.59
761,398.34
786,944.40
804,873.76
777,651.01
783,918.60
782,904.77
599,026.31
579,488.33
-
Average
Balance
881,775.56
840,612.00
1,129,569.81
1,141,568.05
705,365.73
604,913.77
704,469.11
697,200.29
773,349.91
879,331.10
848,222.52
1,010,127.52
Average
Balance
362,519.01
349,392.79
748,330.18
799,523.42
563,311.23
581,312.41
481,479.05
475,995.92
501,405.74
630,895.60
719,140.05
815,495.33
Average
Balance
489,325.10
306,786.83
312,908.08
278,732.74
241,652.20
291,471.53
307,017.12
200,413.50
418,748.41
-
Average
Balance
468,708.66
427,251.83
735,285.68
732,897.72
380,086.15
275,904.76
244,464.22
231,606.95
328,096.50
413,582.79
360,475.89
505,847.51
Average
Balance
252,574.07
194,287.74
580,251.13
591,661.89
292,084.33
305,156.56
231,104.66
218,800.82
230,652.87
316,754.80
369,562.60
446,204.67
Average
Balance
35,603.12
6,159.20
6,301.40
38,578.60
40,504.30
8,291.58
7,831.27
131,181.21
126,856.90
-
Average
Balance
45,659.57
37,980.16
7,399.62
5,189.18
6,382.62
6,175.05
35,717.12
36,386.52
5,384.89
6,207.56
Average
Balance
42,193.48
42,702.92
7,537.01
8,427.69
38,191.24
37,540.27
6,524.04
5,785.09
13,468.41
19,534.67
General
January
February
March
April
May
June
July
August
September
October
November
December
Payroll
January
February
March
April
May
June
July
August
September
October
November
December
-
8,880.31
38,101.90
18,231.62
21,379.09
Average
Balance
28,865.27
23,969.32
27,448.20
35,029.96
36,217.65
37,179.46
39,619.06
41,793.43
21,129.85
-
Average
Balance
16,608.43
17,452.77
19,374.93
22,242.32
23,637.96
25,033.38
28,227.82
29,868.86
28,177.71
28,153.46
30,549.78
31,442.48
Average
Balance
9,094.73
9,335.95
11,152.87
11,636.11
12,654.45
12,887.83
12,547.26
15,410.33
16,972.44
17,369.99
16,336.64
14,905.18
Average
Balance
414,660.11
424,483.00
440,286.72
452,532.46
459,276.87
446,976.03
428,437.32
225,638.17
12,753.18
-
Average
Balance
350,798.90
357,927.25
367,509.59
381,238.84
295,259.01
297,800.59
396,059.95
399,337.96
411,690.82
431,387.30
448,316.55
434,735.64
Average
Balance
58,656.73
103,066.18
149,389.17
187,797.74
220,381.22
225,727.76
231,303.10
235,999.69
240,312.03
277,236.15
315,009.19
333,006.40
Lottery
January
February
March
April
May
June
July
August
September
October
November
December
Private
January
February
March
April
May
June
July
August
September
October
November
December
Atlantic City Convention Center & Boardwalk Hall for 2006-2008
AVG MONTHLY
BALANCE
2006:
ACCC Operating
ACCC Box Office
ACCC Business Services
Payroll
BH Operating
BH Box Office
Total Cash in Bank
1,142,337
64,910
36,632
(105,903)
818,591
4,011,139
$
2007:
ACCC Operating
ACCC Box Office
ACCC Business Services
Payroll
BH Operating
BH Box Office
Total Cash in Bank
1,109,204
27,446
27,758
(205,689)
662,167
2,596,367
$
2008:
ACCC Operating
ACCC Box Office
ACCC Business Services
Payroll
BH Operating
BH Box Office
Total Cash in Bank
4,217,253
1,182,829
10,789
24,458
(78,191)
798,356
3,279,046
$
3-Year Averages
ACCC Operating
ACCC Box Office
ACCC Business Services
Payroll
BH Operating
BH Box Office
Total Cash in Bank
5,967,706
5,217,287
1,144,790
34,382
29,616
(129,928)
759,705
3,295,517
$
5,134,082
Boardwalk Hall
Credit Card Sales & Fees
For the Year 2008
BH Operating
Card Type
Mastercard
Amex
Visa
Discover
FEES:
ANNUAL
# of Trans
$ of Sales
1,547 $
105,407.01
822 $
63,833.00
4,000 $
243,650.71
117 $
7,875.00
6,486 $
420,765.72
Mastercard
Discount
Auths & AVS:
0.0035 Central Atlantic Merch Services
POS AUTHS
POS-WATS
Interchange:
AMEX
MERIT 1
MERIT 3
DOMACQ FGN ELEC
CORP PRD FC-FC
WC MERIT 1
WC MERIT III
WCELITE MERIT3
EN MERIT 3 STD
ENHANCEDMERIT 1
MC BS FACE-FACE
MERIT 1 DEBIT
MERIT 3 DEBIT
Discount
Auths & AVS:
Discount
Auths & AVS:
CPU
POS-WATS
ACQ ISA FEE
Interchange:
DISCOVER
CPS MERIT CRED
BC/SC STD A/O
ELECTRON RETAIL
EIRF CR
US CRDT VCR-CN
CPS REWARDS 1
US BUS RTL
US VSP RTL
CPS RETL CHK DB
EIRF DB
CRDT VCR CN DB
Discount
POS WATS
Interchange:
0.0189
0.0158
0.0116
0.0205
0.0205
0.0173
0.0220
0.0173
0.0204
0.0232
0.0164
0.0105
Central Atlantic Merch Services
Central Atlantic Merch Services
Per item chg
0.10 Central Atlantic Merch Services
0.10 Central Atlantic Merch Services
Central Atlantic Merch Services
0.10 Central Atlantic Merch Services
0.10 Central Atlantic Merch Services
0.10 Central Atlantic Merch Services
0.10 Central Atlantic Merch Services
0.10 Central Atlantic Merch Services
0.10 Central Atlantic Merch Services
0.10 Central Atlantic Merch Services
0.16 Central Atlantic Merch Services
0.15 Central Atlantic Merch Services
0.0319
POS AUTHS
POS-WATS
VISA
0.10
0.10
American Express
0.10
0.10
Central Atlantic Merch Services
Central Atlantic Merch Services
0.0035
Central Atlantic Merch Services
0.10
0.10
0.004
Central Atlantic Merch Services
Central Atlantic Merch Services
Central Atlantic Merch Services
Per item chg
0.10 Central Atlantic Merch Services
0.10 Central Atlantic Merch Services
0.10 Central Atlantic Merch Services
0.10 Central Atlantic Merch Services
Central Atlantic Merch Services
0.10 Central Atlantic Merch Services
0.10 Central Atlantic Merch Services
0.10 Central Atlantic Merch Services
0.15 Central Atlantic Merch Services
0.20 Central Atlantic Merch Services
Central Atlantic Merch Services
0.0154
0.0295
0.0143
0.0230
0.0176
0.0165
0.0220
0.0210
0.0103
0.0175
0.0131
0.003
0.1000
P RETLRW
CMRCL EL
BASE RW
PRETLPRM
0.0171
0.0230
0.0285
0.0171
Central Atlantic Merch Services
Per item chg
0.10 Central Atlantic Merch Services
0.10 Central Atlantic Merch Services
0.10 Central Atlantic Merch Services
0.10 Central Atlantic Merch Services
Each account is charged a $7.50 monthly fee by Central Atlantic Merch
BH Box Office Manual Terminal
Card Type
Mastercard
Amex
Visa
ANNUAL
# of Trans
$ of Sales
36 $
793.00
6 $
105.00
155 $
3,095.00
0 $
197 $
3,993.00
Atlantic City Convention Center & Boardwalk Hall
Bank Account Balances
for 2006-2008
JAN
2006:
ACCC Operating
ACCC Box Office
ACCC Business Services
Payroll
BH Operating
BH Box Office
Total Cash in Bank
2007:
ACCC Operating
ACCC Box Office
ACCC Business Services
Payroll
BH Operating
BH Box Office
Total Cash in Bank
2008:
ACCC Operating
ACCC Box Office
ACCC Business Services
Payroll
BH Operating
BH Box Office
Total Cash in Bank
3-Year Averages
ACCC Operating
ACCC Box Office
ACCC Business Services
Payroll
BH Operating
BH Box Office
Total Cash in Bank
1,595,828
1,003
12,581
(158,086)
523,124
1,762,013
$ 3,736,464
995,235
145,625
21,106
(145,430)
330,587
1,339,832
$ 2,686,955
996,798
1,046
132,195
(2,246)
189,173
4,508,994
$ 5,825,959
1,195,953
49,225
55,294
(101,921)
347,628
2,536,946
$ 4,083,126
FEB
1,873,407
560,927
12,373
(153,387)
422,880
1,234,768
$ 3,950,967
987,868
28,985
52,007
(158,579)
1,026,927
1,625,437
$ 3,562,645
1,122,882
1,080
35,543
716
396,015
2,068,181
$ 3,624,417
1,328,052
196,997
33,307
(103,750)
615,274
1,642,795
$ 3,712,676
MAR
1,635,397
(3,663)
31,379
2,126
534,114
966,352
$ 3,165,706
1,525,830
90,912
56,289
(190,937)
325,049
2,056,795
$ 3,863,938
1,310,613
47,057
(20,741)
(149,775)
1,443,797
2,566,431
$ 5,197,382
1,490,613
44,769
22,309
(112,862)
767,653
1,863,193
$ 4,075,675
AVG MONTHLY
APR
1,053,533
7,099
111,193
(133,097)
903,373
4,397,605
$ 6,339,706
1,901,922
2,848
21,395
(170,081)
589,162
184,467
$ 2,529,714
1,245,815
1,532
43,563
(137,616)
1,124,985
4,171,085
$ 6,449,364
1,400,423
3,827
58,717
(146,931)
872,507
2,917,719
$ 5,106,261
MAY
1,350,847
2,694
27,321
(106,039)
71,868
7,239,282
$ 8,585,973
1,188,681
2,853
10,727
(545)
864,288
3,199,883
$ 5,265,886
1,005,174
994
32,094
(730)
1,365,594
3,709,145
$ 6,112,272
1,181,567
2,180
23,381
(35,771)
767,250
4,716,103
$ 6,654,710
JUN
713,647
4,916
624
(117,516)
1,706,863
4,416,772
$ 6,725,306
1,099,428
1,556
(2,081)
(157,820)
(815,658)
4,911,683
$ 5,037,109
902,085
988
(1,865)
(223,970)
1,066,874
5,752,235
$ 7,496,348
905,053
2,487
(1,107)
(166,435)
652,693
5,026,897
$ 6,419,587
JUL
43,557
4,921
15,160
(141,534)
1,245,129
3,228,185
$ 4,395,418
453,362
1,571
11,365
(1,226,365)
921,220
2,380,959
$ 2,542,111
766,987
982
6,582
7,771
1,006,499
5,142,951
$ 6,931,773
421,302
2,491
11,036
(453,376)
1,057,616
3,584,032
$ 4,623,100
AUG
681,163
4,955
36,813
(5,781)
603,065
7,277,038
$ 8,597,253
1,247,338
1,007
13,225
(2,080)
954,700
2,893,734
$ 5,107,924
940,490
976
21,432
(114,455)
424,465
4,032,088
$ 5,304,995
956,330
2,313
23,823
(40,772)
660,743
4,734,287
$ 6,336,724
SEP
587,718
141,611
60,870
(132,543)
134,197
8,253,718
$ 9,045,572
911,709
14,301
25,736
(158,135)
187,642
3,043,665
$ 4,024,917
1,092,871
970
8,614
(144,299)
805,650
3,164,945
$ 4,928,750
864,100
52,294
31,740
(144,993)
375,830
4,820,776
$ 5,999,746
OCT
1,393,872
41,620
54,353
(178,390)
1,671,513
6,141,856
$ 9,124,824
1,266,607
36,647
33,606
(130,462)
731,631
3,415,900
$ 5,353,929
1,678,035
460
13,840
(1,040)
595,353
2,839,705
$ 5,126,354
1,446,171
26,243
33,933
(103,297)
999,499
4,132,487
$ 6,535,036
NOV
1,576,170
6,352
30,580
1,327
1,455,927
1,739,643
$ 4,810,000
744,312
1,568
71,975
1,902
1,715,504
1,808,037
$ 4,343,297
1,700,696
26,755
(5,000)
(172,801)
402,611
805,830
$ 2,758,091
1,340,393
11,558
32,519
(56,524)
1,191,348
1,451,170
$ 3,970,463
DEC
BALANCE
1,202,906
6,488
46,337
(147,915)
551,037
1,476,429
$ 3,135,282
1,142,337
64,910
36,632
(105,903)
818,591
4,011,139
$
988,152
1,480
17,748
(129,733)
1,114,949
4,296,018
$ 6,288,614
1,109,204
27,446
27,758
(205,689)
662,167
2,596,367
$
1,431,502
46,621
27,245
148
759,255
586,969
$ 2,851,741
4,217,253
1,182,829
10,789
24,458
(78,191)
798,356
3,279,046
$
1,207,520
18,196
30,444
(92,500)
808,414
2,119,805
$ 4,091,879
5,967,706
5,217,287
1,144,790
34,382
29,616
(129,928)
759,705
3,295,517
$
5,134,082
Atlantic Ctiy Convention Center
Credit Card Sales & Fees
For the Year 2008
AC Operating
Main Parking:
Card Type
Mastercard
Amex
Visa
Discover
Parking Manual:
Card Type
Mastercard
Amex
Visa
Discover
ANNUAL
FEES:
# of Trans $ of Sales
Mastercard Discount
11,253
$144,068
Auths & AVS:
14,276
$180,100
CPU
24,756
$314,683
POS-WATS
1,340
$17,355
Interchange: QPS MERIT 3
51,625
$656,206
DOMACQ FGN ELEC
DOMACQ FGN BUS
CORP PRD RATE 1
WC MERIT III
66
$1,174
83
$1,427
WCELITE MERIT 3
132
$2,121
EN MERIT 3 STD
10
$140
MWB DATARATE T1
291
$4,862
MERIT 3 DEBIT
SMALL TKT DEBIT
0.0035 Central Atlantic Merch Services
0.10
0.10
0.0158
0.0116
0.0185
0.0265
0.0173
0.0220
0.0173
0.0265
0.0105
0.0155
Central Atlantic Merch Services
Central Atlantic Merch Services
Per item chg
0.10 Central Atlantic Merch Services
Central Atlantic Merch Services
Central Atlantic Merch Services
0.10 Central Atlantic Merch Services
0.10 Central Atlantic Merch Services
0.10 Central Atlantic Merch Services
0.10 Central Atlantic Merch Services
0.10 Central Atlantic Merch Services
0.15 Central Atlantic Merch Services
0.04 Central Atlantic Merch Services
Finance:
Card Type
Mastercard
Amex
Visa
AMEX
17
69
36
0
122
$44,032
$272,567
$40,343
$0
$356,942
Discount
Auths & AVS:
0.0325
CPU
POS-WATS
VISA
0.10
0.10
Central Atlantic Merch Services
Central Atlantic Merch Services
0.0035
Central Atlantic Merch Services
CPU
POS-WATS
ACQ ISA FEE
0.10
0.10
0.00375
CPS MERIT CRED
CPS SMALL TKT
CPS REWARDS 1
US BUS RTL
US CORP RTL
US PURCH RTL
US VSP RTL
CPS RETL CHK DB
SPS SMALL TKT DB
0.0154
0.0165
0.0165
0.0220
0.0210
0.0230
0.0210
0.0103
0.0155
Central Atlantic Merch Services
Central Atlantic Merch Services
Central Atlantic Merch Services
Per item chg
0.10 Central Atlantic Merch Services
0.04 Central Atlantic Merch Services
0.10 Central Atlantic Merch Services
0.10 Central Atlantic Merch Services
0.10 Central Atlantic Merch Services
0.10 Central Atlantic Merch Services
0.10 Central Atlantic Merch Services
0.15 Central Atlantic Merch Services
0.04 Central Atlantic Merch Services
Discount
Auths & AVS:
Interchange:
DISCOVER Discount
Interchange:
American Express
0.003
BASE RW
CMRCLBSE
BASE PRM
Central Atlantic Merch Services
Per item chg
0.0285
0.10 Central Atlantic Merch Services
0.0285
0.10 Central Atlantic Merch Services
0.0285
0.10 Central Atlantic Merch Services
Each account is charged a $7.50 monthly fee by Central Atlantic Merch
There is a 1 $5 fee charged for Electronic access that covers all accounts
AC Box Office
Card Type
Mastercard
Amex
Visa
ANNUAL
# of Trans $ of Sales FEES:
1,076 $
38,199
Mastercard Discount
710 $
25,755
Auths & AVS:
POS-WATS
2,811 $
99,594
0 $
4,597 $ 163,548
Interchange: MERIT 3
DP,ACQ FGM E;EC
WC MERIT III
EN MERIT 3 STD
MC BS FACE-FACE
MERIT 3 DEBIT
AMEX
Discount
Auths & AVS:
POS-WATS
VISA
Discount
Auths & AVS:
POS-WATS
POS-AUTHS
Interchange:
ACCC Business Services
Card Type
Mastercard
Amex
Visa
CPS RETAIL CRED
CPS REWARDS 1
US BUS RTL
US VSP RTL
CPS RETL CHK DB
ANNUAL
# of Trans $ of Sales FEES:
1,221 $ 352,176
Mastercard Discount
Auths & AVS:
3,205 $ 1,088,306
2,299 $ 622,141
POS-WATS
0 $
Interchange: DOMACQ FGN STD
6,725 $ 2,062,624
DOMACQ FGN BUS
FGN CORP RATE 2
CORP PRD RATE 2
MCBSCORPDATAR2
MCFLTCORPDATAR2
NCORCCIRODATAR2
UTILITIES WC
WCELITE UTILITY
ENHANCEDUTILITY
WWEBDATARATET2
AMEX
Discount
Auths & AVS:
0.0035 Central Atlantic Merch Serviices
0.10
0.0158
0.0116
0.0173
0.0173
0.0232
0.0105
0.032
American Express
0.10
Central Atlantic Merch Services
0.0035
Central Atlantic Merch Services
0.10
0.10
0.0154
0.0165
0.2200
0.0210
0.0103
Central Atlantic Merch Services
Central Atlantic Merch Services
Per item chg
0.10 Central Atlantic Merch Services
0.10 Central Atlantic Merch Services
0.10 Central Atlantic Merch Services
0.10 Central Atlantic Merch Services
0.15 Central Atlantic Merch Services
0.0035 Central Atlantic Merch Services
0.10
0.0169
0.0185
0.0155
0.0205
0.0232
0.0245
0.0233
0.0232
0.032
POS-WATS
Central Atlantic Merch Services
Per item chg
0.10 Central Atlantic Merch Services
Central Atlantic Merch Services
0.10 Central Atlantic Merch Services
0.10 Central Atlantic Merch Services
0.10 Central Atlantic Merch Services
0.15 Central Atlantic Merch Services
0.10
Central Atlantic Merch Services
Per item chg
0.10 Central Atlantic Merch Services
Central Atlantic Merch Services
Central Atlantic Merch Services
0.10 Central Atlantic Merch Services
0.10 Central Atlantic Merch Services
0.10 Central Atlantic Merch Services
0.10 Central Atlantic Merch Services
0.65 Central Atlantic Merch Services
0.75 Central Atlantic Merch Services
0.65 Central Atlantic Merch Services
0.10 Central Atlantic Merch Services
0.0330 American Express
Central Atlantic Merch Services
VISA
Discount
Auths & AVS:
0.0035
POS-WATS
POS-AUTHS
Interchange:
CPS MAIL PHONE
BC/SC STD A/O
EIRF CR
USCRDT VCR-CM
CPS REWARDS 2
US BUS CNP
US PURCH CNP
US VSP CNP
US VSP STD
CPS CARD NP DB
EIRF DB
0.10
0.10
0.0185
0.0295
0.0230
0.0224
0.0190
0.0225
0.0255
0.0230
0.0270
0.0160
0.0175
Central Atlantic Merch Services
Central Atlantic Merch Services
Central Atlantic Merch Services
Per item chg
0.10 Central Atlantic Merch Services
0.10 Central Atlantic Merch Services
0.10 Central Atlantic Merch Services
Central Atlantic Merch Services
0.10 Central Atlantic Merch Services
0.10 Central Atlantic Merch Services
0.10 Central Atlantic Merch Services
0.10 Central Atlantic Merch Services
0.10 Central Atlantic Merch Services
0.15 Central Atlantic Merch Services
0.20 Central Atlantic Merch Services
Atlantic City
Restaurant Week
Sponsorship Presentation
The vision of Atlantic City Restaurant Week
is to promote restaurants & sponsors
and give convention attendees, visitor and Southern New
Jersey residents a value week of dining opportunities.
Atlantic City Restaurant Week
includes restaurants throughout Atlantic County.
Goals
„
„
„
„
To drive convention attendees, visitors, and South Jersey
residents to Atlantic City during off peak time to experience
Atlantic County restaurants at a value price.
Encourage convention attendees, visitors, and South Jersey
residents to participate in dining options available in Atlantic
County at a value price.
Expose new customers to the wonderful dining options
available in Atlantic County.
This annual event will offer visitors, convention attendees,
and South Jersey residents the opportunity to visit Atlantic
County restaurants, who will then stay and experience
attractions, shopping and hotels. Thus resulting in a positive
economic impact for all Atlantic County businesses.
Targeted Customer
Value
Quality
„
„
Customer
Satisfaction
„
„
Service
To attract customers from ages 25+ who enjoy
dining out.
Attract customers who desire to experience a
new level of dining
Encourage customers within a 300 mile drive
market to dine in Atlantic County’s unique and
diverse restaurants
Customers receive quality menus, at value
prices, and we create a sense of urgency to
visit participating restaurants during AC
Restaurant Week.
Why Participate?
„
By encouraging dining at a typically slower time of year Atlantic City Restaurant
Week will boost the economy and bring about a sense of anticipation from
customers for Atlantic City Restaurant Week. When packaged with attractions,
overnight stays, and shopping an off peak time of year can be more exciting.
„
Sponsorship of Atlantic City Restaurant Week will benefit you by exposing new
clients to your brand as well as being allied with a successful event.
„
Participants of Atlantic City Restaurant Week will be driven to the web site that will
host your logo and bring about awareness of your brand to the age of 25+ clients
who will be participating in Atlantic City Restaurant Week.
„
According to Nation’s Restaurant News, “restaurant weeks have become wildly
popular, promotions generate tens of millions of dollars in restaurant revenue each
year. They also attract hundreds of thousands of diners, many of whom see
restaurant week as an opportunity to try an establishment for the first time.” This will
be hundreds of thousands of diners who will see your logo and know that you
support an event they enjoy.
Sponsor benefits
ƒ Sponsors are needed to produce a successful
event. Some benefits of sponsorship are:
™ To be aligned with an event that has a proven track
record of success in competitive markets.
9
New York, Philadelphia, Miami, San Francisco, and Baltimore
claim it is one of the most successful events they have ever
launched. Las Vegas has just launched Restaurant Week and
is pleased with its success and plans to make it an annual
event.
™To be listed as a sponsor in all web materials and
printed material when appropriate.
9
As a sponsor your logo would be viewed by all participants in
Atlantic City Restaurant Week which would increase exposure
to your brand by a market of adults 25+.
™Increase brand awareness
Our Strengths
ƒ Hundreds of great restaurants ƒ ACCVA strong marketing
partnership program
ƒ Diversity of cuisine
ƒ 300 mile radius of 1/3 US
population
ƒ ACCVA informed media
department
ƒ New and renovated hotels
and attractions
ƒ 24 hour casino action
ƒ Established interactive emarketing program with more
then 80,000 opt-in consumers
ƒ Exciting nightlife – shows,
night clubs
ƒ ACCVA in house graphic &
marketing departments
ƒ Multiple shopping outlets
ƒ Strong community ties
Atlantic City Restaurant Week
„
Atlantic City Restaurant Week will encompass dining
establishments in all of Atlantic County.
„
„
It will be hosted Feb 28 – Mar 6, 2009.
An integrated marketing campaign for Atlantic City Restaurant
Week has been established.
„
A dedicated web site has been established.
„
Will be promoted to visitors, convention attendees and local
markets
„
Will be promoted in South Jersey as well as our feeder markets of
Philadelphia, NYC, Baltimore and North Jersey.
Sponsorship Levels
Restauranteur
Executive Chef Level
ƒ
ƒ
ƒ
ƒ
ƒ
ƒ
ƒ
Title presenter
Staff member on committee
Logo listing on all printed materials
when appropriate
Staff member on committee
Logo listing on all printed materials
when appropriate
Web listing with link
ƒ
ƒ
Preferred placement on brochures
$10,000
Web listing with link
Preferred placement on brochures
$25,000
Sous Chef Level
Pastry Chef Level
Logo listing on printed materials
when appropriate
„ Web listing with link
$5,000
Web listing with link
„ Listed in brochure
$2,500
„
„
Sponsorship Participation
Form and Payment
Contact Name ______________________ Title _____________________
Property __________________________
Property Address ___________________
Phone # ___________________________
Fax # _____________________________
E-mail ____________________________
Web site __________________________
„
______
Restauranteur $25,000 * Title Presenter *Staff member on committee*Logo listing on all printed
materials when appropriate*Web listing with link*preferred placement on brochures.
„
______
Executive Chef $10,000 *Staff member on committee *Logo listing on all printed materials when
appropriate * Web listing with link * Preferred placement on brochures
„
_______ Sous Chef $5,000 *Logo listing on printed materials when appropriate * Web listing with link
„
_______ Pastry Chef $2,500 *Web listing with link * Listed in brochure
For more information please call Doreen Prinzo, Marketing Partner Manager,
Atlantic City Convention & Visitors Authority, 2314 Pacific Ave., Atlantic City, NJ 08401
Phone: 609-449-7156, Fax: 609-345-2200, E-mail: [email protected]
Advertising & Sponsorship Opportunites
Michael Chait
Corporate Advertising and Sponsorship Sales Manager
Boardwalk Hall &
The Atlantic City Convention Center
2301 Boardwalk, Atlantic City, NJ 08401
P: (609) 348-7022 F: (609) 348-7230
[email protected]
As southern New Jersey’s premiere special events arena, Boardwalk
Hall has showcased hundreds of noteworthy events since opening
its doors in 1929. Following an award-winning $90 million renovation
completed in 2001, Boardwalk Hall has hosted a sparkling lineup of world class entertainment that has served to entertain our
residents and visitors. Featured headliners from Elton John to Bruce
Springsteen, Madonna, Paul McCartney, Bette Midler, Andrea
Bocelli, Jimmy Buffett, The Rolling Stones, and more have appeared
on the legendary stage. The Hall has also showcased exciting
sporting events such as championship boxing matches, Ultimate
Fighting Championships, the Atlantic 10 Men’s Basketball Championship and indoor car racing,
as well as family events such as Disney On Ice and Ringling Bros. & Barnum & Bailey Circus.
Since re-opening, Boardwalk Hall has entertained
nearly two million guests and has established a
reputation as being a “must play” venue. Not only do
we showcase some of the world’s biggest stars, we
consistently maintain the highest grosses, too. In fact,
Boardwalk Hall was recognized by Billboard Magazine
and Venues Today as the top-grossing mid-sized arena
in the world in 2005, 2006, and 2008! Although we did
not receive the global honors, those publications still
recognized Boardwalk Hall as the top-grossing midsized arena in North America in 2003, 2004 and 2007.
The following is a compilation of advertising inventory
that is currently available at Boardwalk Hall. The
historic nature of the building limits the number of
advertising opportunities, therefore benefiting greatly
the companies that do advertise here at the Hall. We
look forward to showing you the Hall and helping you
create a positive message to all patrons that enjoy
this amazing building and our wide range of events. I
would be happy to tour you through this magnificent
facility and go into greater detail about why this
venue offers excellent advertising opportunities.
DEMOGRAPHICS
More than 300,000 people attend shows at Boardwalk Hall each year. Our patrons have
disposable income, enjoy their time with us, and most importantly, they come back! Here are
some statistics that illustrate why Boardwalk Hall is an attractive advertising opportunity:
• Over the past three years Boardwalk Hall has entertained nearly one million people through 150 events, grossing more than $80 million in ticket sales.
• One-third of the nation’s population, with a combined purchasing power of $800 billion, live
within a day’s drive of Atlantic City
• 35 million people visit Atlantic City each year, ready to be entertained
• 95% of all visitors to Boardwalk Hall leave “VERY SATISFIED” with their visit and 76% are
“VERY LIKELY” to return within the next six months
• Boardwalk Hall’s average ticket price per event, over the past thee years, exceeds $100.00 per ticket
DEMOGRAPHICS
Personal Characteristics
Characteristcs
All Visitors to Atlantic City
ACCC/BWH Visitors
Percent Female
67%
51%
Median Age
52%
37%
Percent Married
48%
49%
Percent College Grad or higher
28%
46%
Percert Active W/ Children
15%
21%
Median Household Income
$55,000
$55,000
Characteristcs
All Visitors to Atlantic City
ACCC/BWH Visitors
Percent 1st Time Visitor
4%
5%
Median # of Visits in Past 12
months
6%
3%
Location
All Visitors to Atlantic City
ACCC/BWH Visitors
New York
24%
12%
North and Central New Jersey
21%
33%
Southeastern Pennsylvania
15%
7%
14%
28%
12%
10%
Rest of Pennsylvania
7%
4%
New England
3%
1%
Great Plains and West
2%
4%
Delaware
1%
1%
Atlantic City Travel History
Visitor Home Location
Southern New Jersey (outside 20
mile radius of Atlantic City)
Midwest and South
Information provided by the 2004 Atlantic City Visitor Profile Final Report and the United States Census Bureau
Outdoor Advertising
Exterior Marquee
The two backlit locations are sure to
attract the attention of the millions of
people that travel on Pacific Avenue
every year.
Outstanding branding opportunity.
SIZE: 1’ 8” H x 11’ 11” W
Arena Advertising
Scoreboard
Place your logo or message on our
center, four-sided video scoreboard
clearly visible during events. A recent
study done by Sports research Institute
showed that the advertisers on arena
and stadium scoreboards enjoy the
highest memory recall by attendees.
Top Panels, Four Sides
SIZE: 192” WIDE X 30” HIGH
Corner Panels. Four Sides
SIZE: 30.96” WIDE X 131.6” HIGH
x 8.8” bottom WIDTH
Middle Panels, Four Sides
SIZE: 76.95” WIDE X 17.05” HIGH
Portal Signage
Sixteen portals within the arena will
bear your logo. Only arena advertising
opportunity that is highly visible during
every event.
SIZE: 71” WIDE X 20.5” HIGH
Concourse Advertising
Entrance Diorama
The best impression is your first impression. Two
oversized lightboxes flanking the top of the escalator
will greet all patrons with your message as they
access the arena concourse.
SIZE: 71.75” WIDE X 96.25” HIGH
Elevator Tower Diorama
The two large passenger elevators located in the center of the
concourse will garner significant impressions as fans enter, exit,
and circulate through Boardwalk Hall. The elevator towers are
also clearly visible to all fans congregating on the concourse.
Interior Exposure
Georgia Avenue Size: 69.125” W X 117.625” H
Mississippi Avenue Size: 69.125” W X 117.675” H
Headers, facing stage
Georgia Avenue Size: 69.125” W X 117.625” H
Mississippi Avenue Size: 69.125” W X 117.675” H
Exterior Exposure
Georgia Avenue Size: 69.125” W X 117.625” H
Mississippi Avenue Size: 69.125” W X 117.675” H
Concourse Advertising
Wall Signage
Portray your message on this massive wall space that will certainly garner the
attention of every passer-by. ONLY TWO SPACES AVAILABLE.
SIZE: 44’ W x 14’ H
Concourse Advertising
Interior and Exterior Wall Diorama
Fully backlit dioramas are located around
the Mississippi Ave. and Georgia Ave.
concourses near consession stands and
restrooms of Boardwalk Hall. Your message
will appear eye level and remian lit for all
of Boardwalk Hall’s events offering year
round recognition.
SIZE: 5’ W x 5’ H or 10’ W x 5’ H
Floor Graphics
Floor graphics can be placed in
several areas on the concourse.
Take advantage of this unique
opportunity with multiple impressions
in targeted high traffic locations.
VARIABLE SIZE PENDING LOCATION
Printed Advertising
Tickets
Ticketbacks & TicketFast
Position your message on the back of all event tickets
sold through the Boardwalk hall box office as well as on
TicketFast Tickets, printed on personal computers. One
of the most cost-effective proven means to incentivize your customers and measure results. Approximately
250,000 per year.
Ticket Envelopes
It’s a perfect vehicle to help drive your business.
Exclusive rights to advertise your product or
service to thousands of customers per year.
Approximately 100,000 per year.
Events Brochure
Great distribution opportunity to
advertise your product or service on a
full panel of our events brochure.
A full panel, approx. 3” wide by 8”
high,is part of a glossy publication that
lists upcoming events at Boardwalk Hall
and the Convention Center, and offers
a bi-monthly distribution of 15,000+.
Also available in a half panel, which is
approximately
3” wide by 4” high.
Other Advertising
Box Office
The Box Office is a prominent, highly
visited feature of the venue.
It is connected to the lobby and is
accessible from the Boardwalk.
Other advertising opportunities and advantages are as follows:
• Guest Services Sponsorship
• Lobby Columns
• Restaurant, Suite and Bar Buildouts
• Restroom Advertising
• Video Advertising on In-House Television System
• Web Site Banners and Links
• E-Mail Blast Advertising
• Cyber Club Sponsors
• Stadiumtray
Other exciting opportunities are on the horizon!
The following DISCOUNTS may apply to your advertising package:
• 15% DISCOUNT to all Marketing Partners of the Atlantic City Convention &
Visitors Authority
• 5% DISCOUNT for all contracts two or more years in length
• 5% DISCOUNT for payment in full on all contracts
Sponsorships
Atlantic City’s Boardwalk Hall will host a variety
of Sports, Entertainment and Family events
which are available for sponsorship opportunities
Sponsorships to particular events entitle the
corporate sponsor unique promotional access
to active customers who will see, hear, and
experience the sponsors product or service
Starting with the advance advertising campaign,
and continuing until well after the event, the
corporate sponsor will have the ability to reach the
audience with repeated promotional exposures
Event sponsorships can vary depending the
event and scope of the sponsorship Sponsorships
can include, but are not limited to the following:
• VIP Ticket Access
• Concourse Booth Space for Sampling
• Video Commercial Played on In-House System
• Scoreboard Messaging During and Prior to
the Event
• Public Address Announcements
• Distribution of Materials (Coupons, Flyers, etc.)
• Arena and Lobby Signage
• Ticket Discount Courtesy of Your Company
• Inclusion in All Forms of Media Leading to the
Event (Radio, TV, Print, etc.)
• Website Banners and Links
• Event Contests
• Ticket Imprint
THANK YOU!
Thank you again for the opportunity to present this proposal. As you’ve seen, Boardwalk Hall offers
a wide range of effective, affordable, and flexible advertising and sponsorship opportunities.
Servicing our client’s every need and the satisfaction to all visitors to Boardwalk Hall and the
Atlantic City Convention Center is the goal of our management team. Nothing is more important
to us then the satisfaction and loyalty of our clients.
For a tour through the Boardwalk Hall or for further information, please contact me at. . .
Michael Chait
Corporate Advertising and Sponsorship Sales Manager Boardwalk Hall &
The Atlantic City Convention Center
2301 Boardwalk, Atlantic City, NJ 08401
(609) 348-7022
[email protected]
www.boardwalkhall.com
I would appreciate the opportunity to explain in greater detail why Boardwalk Hall provides an
excellent advertising opportunity. Please hold on to this kit, as it was designed to be a resource
for you. Our management team will provide you with any information and opportunities the
may become available to support you in your pursuit of success.