Agenda Item Cover Sheet Agenda Item No. C-1 Meeting Date Consent Section Regular Section March 19, 2014 Public Hearing Subject: Reorganization of the County Administrator's Office Department Name: County Administrator Contact Person: Michael S. Merrill Sign-Off Approvals: Contact Phone: 276-2843 Assistant County Administrator 03/13/2014 Date Department Director 03/13/2014 Date Management and Budget – Approved as to Financial Impact Accuracy 03/13/2014 Date County Attorney – Approved as to Legal Sufficiency 03/13/2014 Date Staff's Recommended Board Motion: Confirm the Administrative Order outlining the Reorganization of the County Administrator's Office, and consent to the proposed appointments. The cost of this reorganization is covered within the County Administrator's FY 14 Operating Budget. Financial Impact Statement: The cost of this reorganization is covered within the County Administrator's FY 14 Operating Budget. Background: The positions of Deputy County Administrator of Public Safety and Community Services and Deputy County Administrator of Infrastructure and Development Services will be retitled to Chief Development & Infrastructure Services Administrator and Chief Human Services Officer. The former Chief Administrative Officer position will be retitled to the Chief Communications Officer. The Chief Financial Administrator will remain the same, however, two additional positions will be created, entitled Chief Information and Innovation Officer and Chief Deputy County Administrator. Additionally, there will also be the Operations and Legislative Affairs Officer reporting to the County Administrator. Four Assistant County Administrators will report to the Chief Deputy County Administrator. There will be an increase in number of Executive Team Members from four to six. This new organization will focus on continued customer service through smaller business units, continuing with streamlined operations and core mission, with focus remaining on providing superior customer service. List Attachments: 1) Salaries 2) Memo and Packet and Org Chart delivered to the BOCC on 03/07/14 3 March 19, 2014 Reorganization of County Administrator’s Office Page 2 Salaries of Executive Team Deputy Chief County Administrator, Greg Horwedel $180,000 Chief Information and Innovation Officer, TBD TBD Chief Communications Administrator, Helene Marks $165,000 Chief Human Services Administrator, Carl Harness $165,000 Chief Development and Infrastructure Services Administrator, Lucia Garsys $170,000 Chief Financial Administrator, Bonnie Wise $170,000 Salaries of Assistant County Administrator Positions Assistant County Administrator, Dexter Barge $150,000 Assistant County Administrator, Tom Fass $150,000 Assistant County Administrator, Sharon Subadan $160,000 Assistant County Administrator, Ron Barton $150,000 4 COUNTY ADMINISTRATOR HILLSBOROUGH COUNTY TAMPA, FLORIDA 33601 ADMINISTRATIVE ORDER AO-14-01 SUBJECT: REORGANIZATION OF THE COUNTY ADMINISTRATOR’S OFFICE EFFECTIVE DATE: March 17, 2014 ISSUED DATE: March 7, 2014 ISSUED BY: County Administrator ______________________________________________________________________ Effective on the date shown above, executive positions in the County Administrator’s Office will be reorganized as provided for in Article 111, Section 1, Ordinance #06-06. The new organization is intended to facilitate cross-organizational cooperation, where Departments and other organizational units are consistently only two steps away from the County Administrator. The County Administrator’s Executive Team consists of the following personnel: • • • Chief Information and Innovation Officer Chief Deputy County Administrator Four Chief Administrators As indicated on the attached proposed organizational chart, there will also be: • • Operations and Legislative Affairs Officer reporting to the County Administrator Four Assistant County Administrators reporting to the Chief Deputy County Administrator In order to improve the responsiveness of Hillsborough County government to its Mission, the following departments, offices and functions shall be assigned to the Administrators and Chiefs as follows: Chief Deputy County Administrator: • Assistant County Administrator Code Enforcement; Animal Services, Parks, Recreation and Conservation Services; Consumer Protection; Veterans Services; Citizen Boards Support 5 • Assistant County Administrator Fire Rescue; 911 Agency; Medical Examiner; Social Services; Homeless Services • Assistant County Administrator Performance and Process Management; Fleet; Real Estate and Facilities Services; Records Management; Library Services • Assistant County Administrator Economic Development; Community Redevelopment; Extension Services The following Departments shall be assigned as follows: • Chief Communications Administrator Digital Media Services; Public Information; Public Relations; Marketing; Community and Neighborhood Affairs; Equal Opportunity Office; Call Center; Organizational Communications • Chief Human Services Administrator Children and Youth Services; Aging Services; Health Care Services and Trauma Agency; Sunshine Line • Chief Development and Infrastructure Services Administrator Development Services; Public Utilities; Public Works; Capital Planning and Development • Chief Financial Administrator Business and Support Services; Fiscal and Support Services; Strategic Planning and Grants Management; Human Resources; Affordable Housing Signed: /S/ County Administrator Date: __________________ Continued Organizational Focus • Stellar Customer Service Culture • Innovation • Agile Performance 11 Organizational Changes Leadership & Behavioral Cultural Changes Managing Work Time Prioritization Resources 1. Internal Customer Service 2. Change Mgmt Disciplined Plng 3. Model Trust & Respect Feature in Retreat 4. Work at Right Level 5. Communication & Visibility 6. Morale, Talent Mgmt & Succession 12 13 Chief Financial Administrator (Bonnie Wise) • • Business & Support Services – Tom Fesler Fiscal & Support Services (Mitch Ramos & Debbie Benavidez) – Koni Cassini • Strategic Planning & Grants Management – Eric Johnson • • Human Resources – Lori Krieck Affordable Housing – Paula Harvey 14 Deputy County Administrator (Greg Horwedel) • Assistant County Administrator (Dexter Barge) Code Enforcement & Animal Control Dept -Ron Spiller Animal Svcs – Scott Trebatowski Code Enforcement – Jim Blinck Parks & Recreation (Jack Carlisle) Assistant County Administrator (Sharon Subadan) Fire Rescue/Emergency Mgmt (Preston Cook) – Ron Rogers 911 Agency – Ira Pyles Medical Examiner – Mary Mainland Homeless Services – TBD Social Services – Audrey Ziegler Consumer Protection, Veterans Affairs (Frank Strom) Citizen & Boards Support (Karen Matches) – -Kevin Jackson • Assistant County Administrator (Tom Fass) Performance & Process Mgmt – TBD Fleet Services – Bob Stine Real Estate & Facilities Services – TBD Records Management Library Services – Joe Stines Assistant County Administrator (Ron Barton) Economic Development – Lindsey Kimbell Community Redevelopment – Julian Garcia Extension Services – Steve Gran 15 Chief Communications Administrator (Helene Marks) • Digital Media Services (Terry McElroy); Public Information (Annette Spina); Public Relations (TBD) – Lori Hudson • • Marketing – Jennifer Hall • Call Center – Buffy Heslin • Organizational Communication – TBD Community & Neighborhood Affairs – Tony Morejon, Albert Coleman, Carmen Telesca, Kimi Springsteen, Wanda Sloan • EEO – Albert Coleman 16 Chief Human Services Administrator (Carl Harness) • Children & Youth Services – Interim – JoAnn Rollins • Aging Services – Tracy Gogichaishvili (Acting) • Health Care Services – Gene Earley • Trauma Agency – Barbara Uzenoff • • Sunshine Line – Scott Clark Headstart – Interim – Bart Banks 17 Chief Development & Infrastructure Services Administrator (Lucia Garsys) • Development Services – TBD • Public Utilities – George Cassady • • Public Works – John Lyons Capital Planning & Development – TBD 18