FAX Cover Sheet Page 1 of 11 total pages Date: 2012-08-03 Addressee(s): External Information Copies: Reference: Technical Meeting for review of the draft safety requirements in emergency preparedness and response Subject: Dear counterparts, Please find attached information regarding the abovementioned Technical Meeting. With best regards Ingrid Merson Incident and Emergency Centre Department of Nuclear Safety and Security International Atomic Energy Agency Wagramerstrasse 5 A-1400 Vienna, AUSTRIA Tel: +43 (1) 2600-22028 email : [email protected] In case of incomplete transmission, please call +43 1 2600 ext 22028 Vienna International Centre, PO Box 100, 1400 Vienna, Austria Phone: (+43 1) 2600 • Fax: (+43 1) 26007 • E-mail: [email protected] • Internet: http://www.iaea.org Atoms for Peace Vienna International Centre, PO Box 100, 1400 Vienna, Austria Phone: (+43 1) 2600 • Fax: (+43 1) 26007 Email: [email protected] • Internet: http://www.iaea.org In reply please refer to: J0-TM-43247 Dial directly to extension: (+431) 2600-22028 The Secretariat of the International Atomic Energy Agency (IAEA) presents its compliments to the Ministries of Foreign Affairs of its Member States and has the honour to request that they draw the attention of the appropriate governmental authorities to the forthcoming Technical Meeting for Review of the Draft Safety Requirements in Emergency Preparedness and Response, to be held at its Headquarters in Vienna, Austria, from 12 to 16 November 2012. The purpose of the meeting is to inform representatives of IAEA Member States and relevant international organizations about the revision of the Safety Requirements publication Preparedness and Response for a Nuclear or Radiological Emergency (IAEA Safety Standards Series No. GS-R-2, Vienna, 2002), as well as to review and discuss the major topical revisions undertaken so far. Invitations for participation in this meeting are being sent to all Member States and all relevant international organizations. Member States are strongly encouraged to identify suitable women participants. The attached Information Sheet provides additional details. A provisional meeting agenda will be forwarded in due course. The meeting will be held in English. The IAEA is generally not in a position to bear the travel and other costs of participants in the meeting. The IAEA has, however, limited funds at its disposal to help meet the cost of attendance of selected experts from Member States. Such assistance can be offered, upon specific request, to one participant per country provided that, in the IAEA’s view, the participant will make an important contribution to his or her State’s emergency preparedness arrangements. The application for financial support should be made at the time of nominating the participant. Requests for further information concerning scientific aspects of the meeting may also be addressed to the IAEA’s Scientific Secretary for this meeting, Ms Elena Buglova of the Incident and Emergency Centre (IEC), IAEA, Vienna International Centre, PO Box 100, 1400 Vienna, Austria (Tel.: +43 1 2600 22738; Email: [email protected]). M-12/Rev. 8 (Sept 09) It would be appreciated if nominations could be submitted through the normal official channels not later than 3 September 2012. Page 2 The Secretariat of the International Atomic Energy Agency avails itself of this opportunity to assure the Ministries of Foreign Affairs of its Member States of its highest consideration 2012-07-26 Enclosures: Information Sheet Nomination Form INTERNATIONAL ATOMIC ENERGY AGENCY Technical Meeting for Review of the Draft Safety Requirements in Emergency Preparedness and Response IAEA Headquarters Vienna, Austria 12–16 November 2012 INFORMATION SHEET TM-43247 1. INTRODUCTION The International Atomic Energy Agency (IAEA) will hold a Technical Meeting for review of the draft safety requirements in emergency preparedness and response at its Headquarters in Vienna, Austria, from 12 to 16 November 2012. 2. OBJECTIVES This meeting’s objectives are: 3.  To inform representatives of IAEA Members States and relevant international organizations about the revision of the Safety Requirements publication Preparedness and Response for a Nuclear or Radiological Emergency (IAEA Safety Standards Series No. GS-R-2, Vienna, 2002);  To discuss with representatives of Member States and relevant international organizations the scope of this revision process; and  To review and discuss the major topical revisions undertaken so far. PROVISIONAL AGENDA The IAEA Secretariat is conducting this meeting in order to obtain feedback on the revised requirements from Member States and relevant international organizations. The meeting will cover: the scope and objectives of the revision process for Preparedness and Response for a Nuclear or Radiological Emergency; decision making criteria and implementation tools; the concept of operations for each threat/hazard category; reports on the major topical revisions and consultancies that have been held so far; and review of the changes and additions that are foreseen in the current draft of the revised Safety Requirements publication. The provisional meeting agenda will be sent out to designated participants in due course. 4. PARTICIPATION All Member States and all international organizations participating in the Joint Radiation Emergency Management Plan of the International Organizations are invited to participate in this meeting. The Secretariat would appreciate receiving nominations for participation in the aforementioned meeting by 3 September 2012. Nominations of participants should be submitted using the attached Nomination Form. 5. VISAS Designated participants who require a visa to enter Austria or any other Schengen State should submit the necessary application to the nearest diplomatic or consular representative of that State as soon as possible. In the case of Austria, persons who require a visa have to apply for a Schengen visa at least 21 days before entry into Austria. In States where Austria has no diplomatic mission, visas can be obtained from the consular authority of a Schengen Partner State representing Austria in the country in question. 2 TM-43247 6. EXPENDITURE The costs for the organization of the meeting will be borne by the IAEA. No registration fee is charged to participants. Owing to budgetary constraints, the IAEA is not in a position to bear the travel and other costs of nominated participants. Limited funds may, however, be available to help cover the cost of participants from Member States eligible to receive technical assistance under the IAEA’s technical cooperation programme. Such assistance may be offered, upon specific request, to one participant per country provided that, in the IAEA’s view, the participant will make an important contribution to his or her State’s emergency preparedness arrangements. The application for financial support should be made at the time of nominating the participant (see the attached Nomination Form). 7. WORKING LANGUAGE The working language of the meeting will be English. 8. LOCAL ARRANGEMENTS The meeting will be held at IAEA Headquarters, Vienna, Austria. The meeting will start on Monday, 12 November 2012 at 10.00 a.m. and will end at 12.30 p.m. on Friday, 16 November 2012. Information on local arrangements will be sent to designated participants in due course. 9. SECRETARIAT The Scientific Secretary for the meeting is Ms Elena Buglova, Head of the Incident and Emergency Centre (IEC), Department of Nuclear Safety and Security. Address: International Atomic Energy Agency Vienna International Centre PO Box 100 1400 Vienna, AUSTRIA Tel.: +43 1 2600 22738 Fax: +43 1 2600 7 22738 Email: [email protected] 3 INTERNATIONAL ATOMIC ENERGY AGENCY (IAEA) Vienna International Centre, PO Box 100, 1400 Vienna, AUSTRIA NOMINATION FORM Technical Meeting for review of the draft safety requirements in emergency preparedness and response Vienna, Austria 12-16 November 2012 The Government (nominating authority) of (country) or international organization: nominates the person indicated below for the following event: Technical Meeting on review of the draft safety requirements in emergency preparedness and response Vienna, Austria 12–16 November 2012 Ms Mr Family name: First name: From: Institution/Organization/Company Title of organization: Full address: Tel.: Fax: Email: Financial support requested: Due to budgetary constraints the IAEA is not in a position to bear the travel and other costs of nominated participants in the meeting. Limited funds may however be available to help cover the cost of participants from Member States eligible to receive technical assistance under the IAEA’s technical cooperation programme. Such assistance may be offered, upon specific request, to one participant per country provided that, in the IAEA’s view, the participant will make an important contribution to his or her State’s emergency preparedness arrangements. The application for financial support should be made at the time of nominating the participant in the form of a letter signed by the National Liaison Officer for the technical cooperation programme with the IAEA. To be sent by 3 September 2012, through the Ministry of Foreign Affairs or the Permanent Mission to the IAEA, to Ms Svetlana Nestoroska via email to: [email protected], or by fax to: +43 1 2600 7 29309.