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2. weather
3. meteorological disaster
4. hurricane

Agenda Item Cover Sheet
Agenda Item No. A-29
Meeting Date
x Consent Section
‰
‰ Regular Section
October 20, 2010
‰ Public Hearing
Subject:
Adoption of the Hillsborough County Comprehensive Emergency Management Plan (CEMP)
Department Name: Emergency Management
Contact Person: Larry Gispert
Sign-Off Approvals:
Contact Phone:
236-3800
Assistant County Administrator
10/07/2010
Date
Department Director
09/30/2010
Date
Management and Budget – Approved as to Financial Impact Accuracy
10/06/2010
Date
County Attorney – Approved as to Legal Sufficiency
10/01/2010
Date
Staff's Recommended Board Motion:
Approve the attached resolution which adopts the Hillsborough County Comprehensive Emergency
Management Plan.
There is no financial impact to the County associated with this resolution.
Financial Impact Statement:
There is no financial impact to the County associated with this resolution.
Background:
In accordance with Florida Administrative Code (FAC) 9G-6, county comprehensive emergency
management plans (CEMPs) must be adopted by resolution every four years by the jurisdiction's
governing body. Our CEMP was last approved in 2006 by the BOCC.
The CEMP has recently undergone a formal review by the State Division of Emergency Management in
accordance with FAC 9G-6. The review of the plan was successful and it has been deemed compliant
with State criteria. The Division provided a few minor comments based on their comprehensive,
detailed plan criteria which have been incorporated.
The CEMP has been updated to incorporate changes based on local administrative and organizational
changes. It also reflects updated concepts based on evolutionary changes in emergency management.
The plan has been coordinated with all applicable County departments, as well as municipalities and
other agencies who participate in disaster operations. A draft plan was provided to all concerned for
review and comment. The comments that were received have been incorporated as appropriate.
There have been no changes to the plan that would involve any policy changes with regard to the BOCC
or County Administrator.
List Attachments:
Resolution, CEMP and Summary of Changes.
3
RESOLUTION 4
RESOLUTION NO. ___________________
RESOLUTION ADOPTING THE HILLSBOROUGH COUNTY
COMPREHENSIVE EMERGENCY MANAGEMENT PLAN.
Upon motion by Commissioner____________________________________Seconded by
Commissioner________________________, the following resolution was adopted by a vote of
__________________________.
WHEREAS, safeguarding the life and property of the citizens of Hillsborough County
is an innate responsibility of the Board of County Commissioners of Hillsborough County; and
WHEREAS, Chapter 252, Florida Statutes, specifically authorizes the exercise of
emergency management powers by political subdivisions; and
WHEREAS, providing effective and orderly governmental control and coordination of
emergency management operations in emergencies is essential; and
WHEREAS, the Board of County Commissioners finds the Comprehensive Emergency
Management Plan represents an acceptable plan to deal with emergencies;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF HILLSBOROUGH COUNTY, FLORIDA, IN REGULAR
MEETING THIS
DAY OF
, 2010:
That the Comprehensive Emergency Management Plan, dated September 2010, is
hereby adopted as Hillsborough County's plan for emergency management in emergencies.
5
STATE OF FLORIDA
)
)
COUNTY OF HILLSBOROUGH )
I, Pat Frank, Clerk of the Circuit Court and Ex Officio Clerk of the Board of
County Commissioners of Hillsborough County, Florida, do hereby certify that the above and
foregoing is a true and correct copy of a Resolution adopted by the Board as its regular meeting
of
. As the same appears of record in Minute Book ________________, of the
Public records of Hillsborough County, Florida.
WITNESS my hand and official seal this _____Day of _____________, 2010.
PAT FRANK, CLERK
BY:________________
Deputy Clerk
APPROVED BY COUNTY ATTORNEY
As to form And Legal Sufficiency
BY: ___________________________
Assistant County Attorney
BOARD OF COUNTY COMMISSIONERS
HILLSBOROUGH COUNTY FLORIDA
DOCUMENT NO: _____________________
6
SUMMARY OF CHANGES 7
2010 Comprehensive Emergency Management Plan (CEMP)
Summary of Changes
The following are changes of note incorporated in the rewrite of the County
Comprehensive Emergency Management Plan:
•
Updated all sections of the plan (Basic Plan, Appendices, 18 Annexes and
Recovery (Mitigation).
•
Added a Glossary of Terms.
•
Reflected current data for hazard analysis, demographic and economic sections.
•
Updated EOC Staffing and Emergency Support Function (ESF) Responsibility
Matrices.
•
Added an Annex for a new ESF #18, Business Continuity, which deals with
involving the business community in disaster response and recovery. Assigned
the Economic Development Department as coordinator of this ESF.
•
Updated the Responsibilities Section. This section reflects the latest County
reorganization. Other new items of note in the Responsibilities Section include:
** Assigned the Affordable Housing Department as Coordinator of Disaster
Temporary Housing. The Code Enforcement Department is designated as CoChairman of the Disaster Temporary Housing Committee.
** Assigned the Disaster Citizen Action Center responsibility to Library Services.
** Assigned responsibility of security at the EOC during activations to the
Sheriff’s Office.
** Specified that the United Way will oversee the operation of the Hillsborough
Emergency Long Term Recovery Program.
** Removed Facilities Management from recovery operation responsibilities at
the Fairgrounds. Clarified the role of the Parks, Recreation and Conservation
Department as the management staff for County Staging Areas at the
Fairgrounds, or alternate location.
** Added EPC as a part of damage assessment teams.
Page 1 of 2
8
•
Conducted a rewrite of Annex N, Public Information (Emergency Support
Function #14) to reflect current practices and procedures of the Communications
Department and affiliated organizations.
•
Updated hurricane evacuation data in accordance with the 2010 TBRPC Regional
Hurricane Evacuation Study.
•
Updated information on debris management coordination between the County and
State / Federal agencies.
•
Added a section on a new State initiative, Essential Services Centers (ESC),
which will provide immediate, short range assistance to disaster victims.
•
Updated the County Service and Time Table Matrices.
•
Clarified that any Volunteers and Donation Center (VDC) established in the
County will be set up and managed by the State.
•
Updated procedures to facilitate communications between the EOC and hospitals
during Mass Casualty Operations.
•
Updated the disaster behavioral health section to reflect current State capabilities
in this area.
•
Updated Federal Recovery and Hazard Mitigation Programs data.
•
Incorporated applicable comments made by the State, County departments and
other supporting agencies.
•
Fine tuned the plan to ensure accuracy and clarity.
Page 2 of 2
9
COMPREHENSIVE EMERGENCY MANAGEMENT PLAN (CEMP) 10
COMPREHENSIVE
EMERGENCY
MANAGEMENT
PLAN
(CEMP)
Hillsborough County
Emergency Planning Operations
2711 East Hanna Avenue
Tampa, Florida 33610
SEPTEMBER 2010
11
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
HILLSBOROUGH COUNTY
COMPREHENSIVE EMERGENCY MANAGEMENT PLAN
TABLE OF CONTENTS
PART I, BASIC PLAN
PAGE
I.
INTRODUCTION
A.
General
B.
Purpose
C.
Scope
D.
Methodology
E.
Plan Organization
F.
Assumptions
1
1
1
1
2
2
3
II.
SITUATION
A.
Geographical, Climatological and
Topographical Characteristics
B.
Hazard Analysis
C.
Demographics
D.
Economic Profile
3
3
CONCEPT OF OPERATIONS
A.
General
B.
Levels of Disaster
C.
Organization
Normal
Emergency
Emergency Support Functions
Internal EOC Operations
D.
Direction and Control
Emergency Operations Center
Levels of Activation
Messages and Information Flow
Local Disasters
Major Disaster (Hurricanes, etc.)
On Scene Incident Command System
E.
Notification and Warning
F.
Response Operations
Evacuation for Localized Disaster
13
13
15
16
16
16
19
21
22
22
23
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24
24
26
27
30
31
III.
4
11
13
1
12
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
PAGE
Large Scale Evacuation
Evacuation Routes
Traffic Control
Evacuation Times
Emergency Transportation
Drawbridges
Public Shelters
Special Needs Shelters
Refuges of Last Resort
Sheltering for Longer Periods of Time
Host County Sheltering
Reentry
State Assistance
State Emergency Response Team (SERT)
Rapid Response Teams
Mutual Aid Support
Recon Teams
Federal Assistance
IV.
RESPONSIBILITIES
A.
General
B.
County, State and Federal Responsibilities
C.
Specific Responsibilities
1. County – BOCC Departments/Divisions
a.
Board of County Commissioners
b.
County Administrator
c.
County Attorney
d.
Planning & Infrastructure Services Administrator
e.
Human Services Administrator
f.
Management Services Administrator
g.
Public Affairs Administrator
h
Public Safety Administrator
i.
Utilities and Commerce Administrator
j.
Family and Aging Services Department Director
k.
Public Utilities Department Director
l.
Director, Emergency Management
m.
County Departments, Constitutional Authorities and
All Emergency Response Agencies
n.
Director, Affordable Housing Department
o.
Director, Aging Services
2
31
32
33
34
35
35
36
38
38
39
39
39
39
40
40
40
40
41
42
42
42
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52
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HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
PAGE
p.
q.
r.
s.
t.
u.
v.
w.
x.
y.
z.
aa.
bb.
cc.
dd.
ee.
ff.
gg
hh.
ii.
jj.
kk.
ll.
mm.
nn.
2.
Director, Animal Services
Director, Building Services Division (Building Official)
Director, Business Services Group
Director, Code Enforcement Department
Director, Communications Department
Director, Economic Development Department
Manager, Emergency Dispatch Center
Director, Extension Service
Director, Financial Services Group
Chief, County Fire Rescue Department
Director, Fleet Management Department
Director, Health & Social Services Division
Director, Human Resources Group
Director, Information & Technology Services Dept.
Director, Library Services
Medical Director for Mass Casualty Planning
Medical Examiner
Director, Parks, Recreation & Conservation Department
Director, Planning & Growth Management Department
Director, Public Works Department
Director, Real Estate Department
Manager of Operations, Sunshine Line
Director, Solid Waste Division
Director, Water Resource Services
Emergency Transportation Coordinators (Sunshine Line
and Emergency Management)
County Constitutional Officers
a.
Clerk of the Circuit Court
b.
Property Appraiser
c.
Sheriff, Hillsborough County
3
53
53
53
54
55
55
55
56
56
56
58
58
59
59
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60
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62
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HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
PAGE
3.
Hillsborough County School Board
69
4.
County Authorities and Commissions
a.
Aviation Authority, Port Authority, Sports Authority
b.
Hillsborough Area Regional Transit Authority (HART)
c.
Environmental Protection Commission
70
70
70
71
5.
Cities of Plant City, Tampa and Temple Terrace
71
6.
State Agencies
a.
Health Department
b.
Department of Transportation, District 7
c.
Florida Highway Patrol
d.
Florida Marine Patrol
e.
University of South Florida
f.
State Fairgrounds Authority
73
73
74
74
75
75
75
7.
Humanitarian/Non-Profit Organizations
a.
American Red Cross, Tampa Bay Chapter
b.
Salvation Army
c.
Florida Blood Services
d.
Sun City Rescue Squad
e.
United Way of Tampa Bay
75
75
76
77
77
77
8.
Utilities
a.
Tampa Electric Company
b.
TECO / Peoples Gas
c.
Verizon
77
78
78
78
9.
Military Organizations
a.
Civil Air Patrol
b.
Florida Army National Guard (53rd Infantry Brigade)
c.
MacDill Air Force Base
d.
U.S. Coast Guard
e.
U.S. Army Reserve Center, U.S. Marine Corp Reserve
and U.S. Navy Reserve Center
f.
290th Joint Communications Support Squadron
(Florida Air National Guard)
78
78
79
79
79
79
4
79
15
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
PAGE
10.
Medical Facilities
79
a.
b.
c.
79
80
81
Tampa General Hospital
Administrators, Hillsborough County Hospitals
Administrators, Hillsborough County Nursing Homes,
Ambulatory Surgical Centers & Assisted Living
Facilities (ALF)
V.
FINANCIAL AND ADMINISTRATIVE MANAGEMENT
A.
Financial Guidelines
B.
Mutual Aid Assistance
C.
Disaster Relief Funding Agreements
D.
Reporting Procedures
E.
Protection of Records
81
81
83
83
83
84
VI.
TRAINING AND EXERCISES
84
VII.
VOLUNTEERS
87
VIII.
PUBLIC AWARENESS AND EDUCATION
89
XI.
REFERENCES, AUTHORITIES AND MUTUAL AID
AGREEMENTS
A.
Federal
B.
State
C.
Local
D.
Other
E.
Regional Plans
F.
Municipal Supporting Plans
G.
Other Supporting Plans
H.
Authority – Coordination of Government Action
I.
Mutual Aid Agreements for Disaster Response or
Emergencies
92
APPENDICES
1.
2.
3.
4.
5.
6.
7.
General Topography
Major Identified Drainage Basins
100 Year Flood Plain
Hazard Vulnerability Matrix
County Emergency Management System / Organization
County Organizational Chart (Normal)
County Organizational Chart (Emergency)
5
92
92
92
93
94
94
94
94
95
16
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
County Emergency Operations Policy Making
Executive Support Group
EOC Operations Group / Staff Requirements
Emergency Support Function/Recovery Function Responsibilities
EOC Organization
Incident Command Responsibilities
Incident Command Matrix
Sample Incident Command System Chart
Hospital Evacuation
Nursing Home Evacuation
Components of Evacuation Time
Decision Making Process for Hurricane Evacuation
Clearance Times
Public Shelter Demand
PART II, FUNCTIONAL ANNEXES
Annex A, Transportation (ESF #1)
Annex B, Communications (ESF #2)
Annex C, Public Works And Engineering (ESF #3)
Annex D, Fire Fighting (ESF #4)
Annex E, Information And Planning (ESF #5)
Annex F, Mass Care And Human Services (ESF #6)
Annex G, Resource Support (ESF #7)
Annex H, Health And Medical (ESF #8)
Annex I, Search And Rescue (ESF #9)
Annex J, Hazardous Materials (ESF #10)
Annex K, Food And Water (ESF #11)
Annex L, Energy (ESF #12)
Annex M, Military Support (ESF #13)
Annex N, Public Information (ESF #14)
Annex O, Volunteers And Donations (ESF #15)
Annex P, Law Enforcement And Security (ESF #16)
Annex Q, Animal Protection (ESF #17)
Annex R, Business & Industry (ESF #18)
PART III, RECOVERY
PAGE
I.
GENERAL
1
II.
NEEDS ASSESSMENT
4
III.
DAMAGE ASSESSMENT
5
IV.
STATE/FEDERAL ORGANIZATION FOR
RECOVERY OPERATIONS
11
6
17
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
PAGE
V.
INDIVIDUAL ASSISTANCE (IA)
Types of Individual Assistance
Disaster Recovery Centers
Community Relations
Mass Feeding
Temporary Housing
Unmet Needs Coordination
14
14
16
18
19
19
23
VI.
INFRASTRUCTURE/PUBLIC ASSISTANCE (PA)
Types of Public Assistance
Reimbursement
Federal Disaster Assistance Grant Process
25
26
27
27
VII.
HAZARD MITIGATION
General
Pre-Disaster Programs
County Hazard Mitigation Focus, Responsibilities and
Coordination Process
The County Hazard Mitigation System
Post-Disaster Mitigation
Mitigation Grant Process
34
34
34
37
LONG TERM REDEVELOPMENT ACTIVITIES
49
VIII.
PART IV, GLOSSARY OF TERMS
7
38
43
47
18
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
COMPREHENSIVE EMERGENCY MANAGEMENT PLAN
I.
INTRODUCTION
A.
General
Hillsborough County is vulnerable to a wide variety of disasters. This plan
considers these disasters and outlines the county's procedures for reacting promptly
to save lives and protect property when threatened or hit by a disaster or major
emergency.
B.
Purpose
The purpose of the Comprehensive Emergency Management Plan (CEMP) is to
provide uniform policies and procedures for the effective coordination of actions
necessary to prepare for, respond to, recover from, and mitigate natural or manmade disasters which might affect the health, safety or general welfare of
individuals residing in Hillsborough County. The CEMP is designed to accomplish
the following:
C.
1.
Minimize suffering, loss of life, personal injury and damage to property
resulting from hazardous or emergency conditions.
2.
Provide a framework for a comprehensive emergency management system
which addresses all aspects of emergency preparedness, response, recovery
and mitigation.
3.
Minimize disaster related material shortages and service system disruptions
which would have an adverse impact on the residents of the county.
4.
Provide immediate relief and promote short-range and long-range recovery
following a disaster.
Scope
The Hillsborough County Comprehensive Emergency Management Plan is designed
for use in all natural and man-made disasters. The plan:
1.
Establishes policies and procedures under which Hillsborough County
Government, local governments and disaster organizations will operate in
response to disasters and emergencies.
2.
Addresses the various types of emergencies and disasters which could occur,
and procedures for disseminating warnings and supplementary instructions
regarding such events.
1
BASIC PLAN
19
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
D.
E.
3.
Establishes direction and control responsibilities for conducting disaster
response and recovery operations.
4.
Specifies the responsibilities of elected and appointed local government
officials, county department directors and other responding agencies.
5.
Provides a framework for expeditious, effective and coordinated
employment of municipal and county resources.
6.
Outlines procedures for requesting state and federal disaster assistance when
the magnitude of a disaster has exhausted municipal and county resources.
7.
Establishes a framework for long term recovery and mitigation efforts.
Methodology
1.
The emergency response agencies as represented on the Emergency
Operations Center Operations Group (Appendices 10 and 11) participated in
the planning to produce this document. Many of the issues are worked in
the various standing committees chaired by Emergency Management.
2.
Records of CEMP planning meetings, promulgation letter by the County
Administrator, Departmental acknowledgement/acceptance letters and
distribution list are maintained separately. The CEMP is distributed by hard
copy, CD and electronically. Emergency Management will ensure any
changes are provided to agencies on the distribution list. Agencies will be
responsible to actually make the changes to the plans in their custody.
Plan Organization
The CEMP is composed of the following elements:
1.
The Basic Plan consists of the Introduction; Situation; Concept of
Operations; Responsibilities; Financial and Administrative Management;
Training and Exercises; Volunteers; Public Awareness and Education; and
References, Authorities and Mutual Aid Agreements.
2. Functional annexes form the basis of disaster response activities embodied in
the plan. There are eighteen annexes which are each devoted to a specific
emergency support function (ESF).
3. The recovery element outlines the procedures for damage assessment; requests
for federal disaster assistance, to include public assistance and individual
assistance; and hazard mitigation.
2
BASIC PLAN
20
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
4.
F.
II.
Other applicable disaster preparedness information is contained in the
Emergency Operations Center Guide, Special Needs Plan, EOC Telephone
Directory, standard operating procedures, checklists, Extremely Hazardous
Substances (EHS) data base and other disaster related materials.
Assumptions
1.
Resources within the county, as indicated within this plan, will be available.
2.
If sufficient resources are not available within county resources, assistance
can be obtained from the state or other counties after the Emergency Policy
Group has issued a Declaration of a State of Local Emergency and the
county requests such assistance.
3.
If county and state resources are insufficient to cope with a disaster, the
Governor will request federal assistance through a Presidential Emergency
or Major Disaster Declaration.
4.
Municipalities have developed emergency plans and have the capability to
execute them.
SITUATION
A.
Geographical, Climatological and Topographical Characteristics.
1.
Hillsborough County is located on the west central coast of Florida on one
of the finest protected natural harbors in the world. The county includes an
area of 1,051 square miles and is bounded on the east by Polk County, on
the west by Hillsborough Bay, Old Tampa Bay and Pinellas County, on the
south by Tampa Bay and Manatee County and on the north by Pasco County
and Polk County.
2.
Average mean annual temperature in Tampa is 72.2 degrees (F). The
normal daily fluctuations in temperature in the winter months are from the
low 40's to the low 70's, while during the summer months the temperature
ranges from the low 70's to the low 90's. Average annual rainfall is 42.86
inches.
3.
The terrain is generally flat with a shallow water table. The elevation ranges
from sea level to 170 feet above sea level. A topography map is contained at
Appendix 1. The county possesses 215 square miles of water area which
includes 39 sq. mi. of inland water, 156 sq. mi. of coastal water and 19.8 sq.
mi. of territorial water.
3
BASIC PLAN
21
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
B.
4.
Notable environmentally sensitive areas include the mangrove swamp and
coastal marshes along, and adjacent to, the coastline; riverine wetlands; and
inland freshwater wetlands throughout the county. Land use patterns for the
county are reflected on Planning Commission maps held under separate
cover. Major drainage basins are shown in Appendix 2 and the 100 year
flood plain is shown in Appendix 3. These subjects are covered in detail in
the County Comprehensive Plan, Future Land Use Element.
5.
All coastal areas of the county bordered by Tampa Bay and Hillsborough
Bay and areas along the three county rivers are considered hazard areas for
hurricane storm surge. Low lying areas along the three county rivers and
certain areas in the northwest, north and southeast inland areas are
considered fresh water flood prone areas. Heavy development has occurred
in many of the flood prone areas in the County.
6.
The official Hillsborough County Hurricane Guide which is provided
annually shows the areas in the county vulnerable to hurricane storm surge.
The vulnerable areas are color coded by evacuation level for each hurricane
category.
Hazard Analysis
1.
Hurricanes and Tropical Storms
a.
Because of its unique geographical location and configuration,
Florida is the most hurricane prone state. Hurricanes are the greatest
natural disaster threat to Hillsborough County. The hurricane of
record for the 20th century in Tampa Bay was in October 1921 when
a Category 3 hurricane passing within 30 miles of Tampa caused 6
deaths and $1,000,000 in damage. Two other hurricanes of note hit
Tampa Bay within 2 1/2 weeks of each other in September-October
1848 causing 15 and 10 feet of storm surge. Altogether, 61
hurricanes and tropical storms passed within 65 nautical miles of
Tampa since 1851 which equates to an occurrence every 2.57 years.
There have been numerous other storms which have affected the area
causing protective actions and damage.
b.
In September 1985, Elena threatened the area and caused the Tampa
Bay region to conduct a major evacuation of over 500,000 people.
The county sustained substantial flooding from Tropical Storm
Josephine in October 1993. Hurricane Georges caused a mandatory
evacuation of coastal areas and mobile homes in September 1998,
however caused minimal damage. A total of six hurricanes/tropical
storms threatened the county from 1995-2001 resulting in voluntary
4
BASIC PLAN
22
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
evacuation advisories. None of these storms made direct hits, so
minimal, or no, damage resulted. The storms were as follows:
Tropical Storm Erin (August 1995), Hurricane Floyd (September
1999), Tropical Storm Harvey (September 1999), Hurricane Irene
(October 1999), Hurricane Gordon (September 2000) and Hurricane
Gabrielle (2001).
c.
The 2004 hurricane season was unprecedented in modern times in
the State of Florida. Hurricanes Charley, Frances, Ivan and Jeanne,
as well as Tropical Storm Bonnie, all hit Florida in a 48 day span, the
most tropical activity in one state in 120 years. All four hurricanes
either threatened or struck Hillsborough County. Two of the storms
Frances and Jeanne traversed through the county after making
landfall on the East Coast. Both West Coast storms, Charley and
Ivan, were projected to directly impact our county as they
approached Florida, however, Charley struck south of Tampa and
Ivan passed to our west and impacted the northern Gulf Coast. Both
these storms made landfall as Category 4 hurricanes. Frances and
Jeanne caused substantial damage with flooding, extensive amount
of debris and significant power outages, even though no winds were
recorded in the hurricane force category.
d.
The three major hazards produced by a hurricane are storm surge,
high winds and rainfall.
(1)
Storm surge is the rise in water level in coastal areas caused
by the wind and pressure forces of a hurricane. The more
intense the hurricane, the higher the surge will be. The
output of the National Oceanic and Atmospheric
Administration (NOAA) storm surge prediction model
(SLOSH) shows that storm surge height of 28 feet or more
above sea level could impact certain Hillsborough coastal
and riverine areas under a worst case Category 5 hurricane.
(2)
The high winds of a hurricane also present significant
dangers to the populace. This hazard especially applies to
structures unable to withstand the stress and uplift forces
from hurricane force winds (winds from 74 to more than 155
miles per hour). Structures most vulnerable to hurricane
force winds are mobile homes and substandard housing.
(3)
In addition, hurricane winds can create hazardous conditions
from flying glass from high rise buildings as well as homes
unprotected by shutters or plywood boarding.
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BASIC PLAN
23
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
(4)
2.
3.
Rainfall varies with hurricane size, forward speed and other
meteorological factors. Residents of the county must be
aware of flooding that may result from a hurricane. This is
especially true for areas along rivers which are major
drainage systems and low lying areas. Rainfall may continue
to be heavy after a storm loses hurricane status. The rainfall
associated with a hurricane is from 6-12 inches on average,
with higher amounts common.
Tornadoes
a.
Florida ranks third in the United States in the number of tornado
occurrences, and considering tornadoes per square mile, Florida is
first in the nation. During the period of 1950-2009, 3031 tornadoes
caused 158 fatalities and 3,270 injuries with $1.48 billion property
damage in the state of Florida. During that period, Hillsborough
County experienced 128 tornadoes resulting in four fatalities and 192
injuries with $24 million in property damage.
b.
Tornadoes in Florida are difficult to predict and appear with little or
no warning. Instantaneous destruction may occur when a funnel
cloud touches down over land and becomes a tornado. When a
funnel cloud touches down over water, it is called a waterspout.
Most Florida tornadoes are small and short-lived and only touch the
ground for brief periods of time. They cause localized destruction
which is difficult to protect against. Downbursts accompanying
thunderstorms can also cause damage similar to that of a tornado.
Flooding - The greatest flood threat comes from hurricane storm surge
which can cause widespread damage throughout coastal areas, estuaries and
areas adjacent to rivers. Localized flooding from rainfall can adversely
affect many coastal and inland sections of the county as well, including low
areas along the Alafia, Little Manatee and Hillsborough Rivers.
Hillsborough County experienced excessive flooding in September 1988
when I-4 near Plant City was cut off for several days and numerous
residences in the county were flooded. Rainfall caused by the El Nino
weather system caused extensive flooding throughout the county over an
extended period of time during the time frame from late 1997 through the
spring of 1998. In addition, substantial flooding was caused by Hurricanes
Frances and Jeanne in 2004. Localized flooding from strong thunderstorms
is quite common during the summer rainy seasons and occurs on basically
an annual basis.
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HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
4.
Thunderstorms
a.
Florida is one of the most thunderstorm prone states and Tampa has
been called the "thunderstorm capital of the nation". Thunderstorms
provide rainfall that is generally beneficial; however, there is often
the associated damage from lightning, wind and flooding. High
winds from thunderstorms can cause damage to structures and
lightning can cause fires and disable electrical power equipment.
b.
During the period from 1950 to 2009, Hillsborough County
experienced 365 wind events (wind speed 58 mph or greater) with
$16.4 million in property damage. There were 254 hail events (3/4
inches or more) with $1.2 million in property damage and $15.3
million in crop damage.
c.
Florida is the leading state in the nation in lightning deaths and
injuries. Lightning killed 462 people and injured 1,766 people in
Florida during the period 1950 - 2008. During the same period,
lightning caused 32 deaths and 122 injuries in Hillsborough County.
Lightning has often been called the underrated killer, since during
an average year, more people die from lightning nationwide than
from all hurricanes and tornadoes combined. Lightning may strike
people directly or it can cause death and injury from fires it initiates.
5.
Airplane Crash - Tampa International Airport (TIA) handles approximately
18.3 million passengers and 210 million pounds of cargo a year (2008 data).
Over 30 passenger and cargo airlines serve the airport. The possibility
exists for the crash of a large commercial aircraft resulting in mass
casualties. Military aircraft utilizing MacDill Air Force Base (AFB) are also
a potential hazard.
6.
Hazardous Materials - The threat from hazardous materials exists in two
forms. The first is from fixed facilities within the county and the second is
the threat from materials that are transported within or through the county.
a.
One of the largest potential threat areas is the Port of Tampa which
stores and handles large quantities of hazardous materials including
anhydrous ammonia, liquefied petroleum gas (LPG), petroleum and
industrial chemicals on a daily basis. The Port is the largest port in
Florida for area and tonnage. In addition, there are numerous fixed
facilities in the county that store and utilize significant amounts of a
variety of hazardous materials.
b.
Tampa is the major industrial and commercial center on the west
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HILLSBOROUGH COUNTY
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coast of Florida. The county sits astride segments of I-4, I-75 and I275 and is a major rail center. One of the major industries in this
area which makes use of those transportation systems is the
phosphate industry, a major user of hazardous materials (Hazmat).
c.
The movement of Hazmat for commercial and government use by
air, boat, rail, vehicle and pipeline occurs on a daily basis within
Hillsborough County. Possible emergency situations include:
exposure to radioactive materials; seepage or spillage of toxic
chemicals or gasses; explosives that damage large areas, or set off
chain reactions of fires or explosions; and fires involving chemicals.
In general, hazardous materials could include:
(1)
(2)
(3)
(4)
(5)
(6)
(7)
Munitions used by the military
Radioactive materials used by medical facilities, industry,
universities or produced by the phosphate industry
Highly flammable jet fuels
Herbicides and pesticides
Petroleum and related products
Natural and propane gas
Chemicals and allied products.
d.
Hillsborough County is beyond the ingestion exposure pathway
Emergency Planning Zone (50 miles) of the nearest nuclear reactor
in Crystal River.
e.
The Extremely Hazardous Substances (EHS) data base provides
details on those facilities required to provide information on the
hazardous materials they possess.
7.
Coastal Oil Spill - The Port of Tampa and Port Manatee are major
terminuses for petroleum products for west Florida. Accordingly, Tampa
Bay is vulnerable to oil spills from shipping accidents. The last major oil
spill in August 1993 was caused by a collision of a freighter and two tugs,
one pushing a barge carrying 255,000 barrels of Jet A gasoline and one
pushing a barge containing 88,000 barrels of diesel fuel. This spill caused
significant ecological and economic damage to shoreline and beaches of
Pinellas County.
8.
Terrorism - The Tampa area contains numerous targets of opportunity for
potential terrorist groups. Being one of the top 15 media markets in the
country, containing a major seaport and international airport and housing a
major military base with a worldwide orientation are all among the many
factors which could attract terrorist activity to the area. An incident
involving weapons of mass destruction (WMD) by a terrorist organization
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HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
using chemical, biological or nuclear substances is a distinct possibility in
light of the contemporary worldwide terrorist threat.
9.
Wildfires, Forest and Brush Fires - During prolonged dry periods, fire
hazard is increased in those areas of the county having stands of trees,
improved pasture and grasslands. The scenario, especially in concert with
below normal water supplies, presents a substantial hazard to the
community.
10.
Sinkholes - Due to the fluctuation of groundwater and various other
geologically and meteorologically related conditions, areas of the county are
subject to severe ground settlement. These conditions can cause sinkholes
with commensurate property destruction.
11.
Extreme Temperatures - The Christmas freeze of 1989 showed the
vulnerability of Hillsborough County to extremely cold weather. This freeze
caused widespread and prolonged power outages throughout the county as
well as the whole state of Florida. Although not as serious a threat as the
cold weather scenario, hot weather conditions in the summer, especially
when combined with drought conditions, could adversely affect the
electrical power generating capacity in the county and the remainder of the
state. Such conditions can cause problems with regard to public safety,
health and welfare. The county has a joint county/municipal/Tampa Electric
Plan for responding to widespread power outages.
12.
Civil Disturbances - The City of Tampa, like most large metropolitan areas,
is subject to civil disturbances caused by social, ethnic and economic unrest.
World events can also be a cause of civil disturbances, especially due to the
presence of a large military base in the community. In addition, Tampa has
two major universities and a large community college which could possibly
be the source of civil disturbances under various circumstances. The most
recent civil unrest of any consequence was in February 1987 when tensions
in the College Hill area of Tampa erupted into violence over a several day
period.
13.
Mass Immigration - A large scale immigration, primarily from Caribbean
nations could impact the services the county provides, however is not
envisioned to be a major impact as would be the case in southeast Florida.
The county has a Mass Immigration Plan oriented primarily to the provision
of human services to a surge of immigrants.
14.
Drought - Lack of rainfall over extended periods of time can cause drought
conditions which can adversely affect the county's sizable agricultural sector
and can cause wells to go dry thereby affecting potable water supplies to
residents with wells.
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HILLSBOROUGH COUNTY
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15.
Exotic Pests and Diseases – The agricultural sector of the county is subject
to the impacts of exotic pests and diseases such as Mediterranean fruit flies
and citrus canker. Both of these affected the county during the decade of the
90’s. Impact is generally limited to the agricultural sector.
16.
Disease and Pandemic Outbreaks – The United States and all political
subdivisions are subject to an incursion of various infectious diseases. Such
outbreaks normally involve more than one county and will require close
coordination with health officials at local, state and federal levels.
17.
Critical Infrastructure disruption – The potential exists for disruptions to
electrical power (See Extreme Temperatures above), gas pipelines or other
segments of the infrastructure. Also, disruptions to computer systems can
occur through accidental or intentional acts (i.e. cyber terrorism).
18.
Special Events – Hillsborough County hosts several professional sports
teams, the most notable being the Tampa Bay Buccaneers and the Tampa
Bay Lightning. On occasion, because of the local professional team
presence and the location of Tampa, the city hosts large scale sports events,
such as the Super Bowl. These activities of themselves do not pose any
threat to the county. However, national sporting events do lend themselves
to be the targets of terrorist activity or civil disturbances.
19.
Major Transportation Incidents – Hillsborough County contains three
interstates (I-4, I-75 and I-275) and several major state roads. There are two
major airports (Tampa International and MacDill Air Force Base) and three
intermediate sized airports (Peter O Knight, Plant City and Tampa Executive
Airport). A major transportation incident is a distinct possibility and could
cause significant problems, especially if combined with a terrorist act or
Hazmat incident.
20.
See Appendix 4 for a Hazard Vulnerability Matrix.
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HILLSBOROUGH COUNTY
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C.
Demographics
1.
Population Data
2009
Estimated
Population
2025
Projection
Unincorporated
County
824,380
1,032,950
Tampa
350,150
425,900
Plant City
34,860
43,750
Temple Terrace
24,620
29,400
1,234,010
1,532,000
Total
Persons/
Sq. mi.
1,174
2.
Hillsborough County is the 4th most populous county in the state. The
county has the 8th largest school system in the United States with
approximately 192,000 students and 25,000 employees (2009 data). The
University of South Florida (USF) has a total enrollment of 39,852 students
at its Tampa campus (Fall 2009).
3.
According to the Planning Commission, the demographic makeup of the
county is white 76%, black 16%, Asians 3%, other race 5%.
4.
According to the Census Bureau’s 2008 American Community Survey,
seasonal residents add approximately 20,000 to the population. Migrant
laborers located mostly in the eastern and southern parts of the county add
about 500 people according to these Census figures, but this number is
greatly under estimated for harvest season. Hillsborough County has 165
hotel properties with 21,759 rooms with an occupancy rate of 53.4% (2009
Convention and Visitors Bureau data). Tourists and visitors to the county
are concentrated in the downtown Tampa / Airport area, the University /
Busch Gardens area and along the I-75 corridor. The county’s homeless
population was estimated to be 9,566 in 2009 by the County Homeless
coalition. There are homeless people throughout the county, but most are
concentrated within the City of Tampa
5.
Annual special events occurring in Hillsborough County such as the Florida
State Fair, Gasparilla Festival, Strawberry Festival and activities at
Raymond James Stadium increase the population for the duration of the
events. Busch Gardens, a significant tourist attraction, also causes increases
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HILLSBOROUGH COUNTY
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in population on a daily basis.
6.
About 400,000 people would be considered at risk under a worst case
Category 5 hurricane, (Tampa Bay Regional Planning Council Statewide
Regional Evacuation Study, 2010).
7.
Homes in the county are, by and large, one or two stories, constructed of
cement block or wood and without basements. There are numerous mobile
homes which are located throughout the county with an estimated
population of 65,318 (2010 Tampa Bay Regional Planning Council
estimate) which are vulnerable to hurricane winds and tornadoes.
8.
The Planning Commission estimates the population by age groups (2007):
under 18: 25%, 18 – 24: 8%, 25 – 44: 29%, 45 – 64: 26%, and 65 + 12%.
9.
The county has 14 hospitals with an approximate 4300 bed capacity and 29
nursing homes with an approximate 4,300 bed capacity. Four hospitals with
an estimated 1,500 bed capacity and four nursing homes with an estimated
475 bed capacity are in potential hurricane evacuation zones.
10.
With approximately 12% of the county's population over 65 years of age,
assumptions can be made that there are approximately 12,000 elderly people
with special medical needs. Allowing for another 10,000 people less than
65 years of age with special needs, there would be an estimated 22,000
people in the county who would be in the special needs category. According
to the Deaf Services Center, there are over 200,000 people deaf or hard of
hearing, with over 53,000 profoundly deaf, in the Tampa Bay area.
11.
According to the Hillsborough County Sheriff’s Office, the average daily
census of the county jail system as of November 2009 was 3488. The two
county jails are located at 1201 Orient Road and 520 Falkenburg Road.
According to the Florida Department of Corrections, the average daily
census for the only state detention facility in Hillsborough County, the
Hillsborough Correctional Institute at 11150 Highway 672 in Riverview,
was just under 300.
12.
The County has a relatively large Hispanic population. Planning
Commission data (2009) shows that approximately 22% of the population is
of Hispanic origin. Many of these people speak Spanish as their native
tongue. Also, relatively small percentages of the population speak languages
such as Creole, Korean, Vietnamese and other various languages.
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HILLSBOROUGH COUNTY
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D.
Economic Profile
1.
The 2008 annual average labor force was 605,536 with 564,724 actually
employed. According to TBRPC (2004 date), the following is employment
by industry:
a
b.
c.
d.
e.
f.
g.
h.
i.
j.
k.
l.
Construction
Education & Health Services
Financial Activities
Information
Leisure & Hospitality
Manufacturing
Natural Resources & Mining
Other Services
Professional & Business Services
Public administration
Trade, Transportation and Utilities
Unclassified
6%
10.7%
9.2%
3.6%
9.1%
4.9%
2.0%
2.6%
22.0%
4.4%
19.4%
0.2%
2.
The average unemployment during 2008 was 6.3%.
3.
The average residential sales price for 2009 was $170,932. The ad valorem
tax base for 2007 was $87,387,474,000.
4.
In the private sector, the largest employers (2009 data) were Verizon
Communications, Publix Food Centers, Bank of America, St. Joseph’s
Hospital and Busch Entertainment.
The largest public employers (2009 data) were University of South Florida,
Hillsborough County School System, Hillsborough County Government,
Tampa International Airport, and MacDill Air Force Base..
5.
III
Median income for households was $50,572 (2009 data).
CONCEPT OF OPERATIONS
A.
General
1.
The emergency management program addresses the four integral
components of emergency management: preparedness, response, recovery
and mitigation. This CEMP addresses these components in detail. In an
overall pictorial, the diagram at Appendix 5 summarizes the emergency
management system.
2.
The basic concept for emergency operations in Hillsborough County calls
for a coordinated effort and graduated response by personnel and equipment
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HILLSBOROUGH COUNTY
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from municipal, county and other disaster support agencies in preparation
for, and in response to, local disasters. The municipal governments of the
cities of Tampa, Plant City and Temple Terrace bear the initial responsibility
for disaster response and recovery operations within their jurisdiction.
When a municipality’s resources are inadequate, assistance will be requested
from the county. If the requested assistance is beyond the county's
capability, it will request state and federal assistance from the State
Emergency Operations Center (SEOC). To ensure an adequate and timely
response by emergency personnel and the maximum protection and relief to
citizens of Hillsborough County prior to, during and after a disaster, the
concept also provides for:
a.
Preparation for, and mitigation of, natural and manmade disasters.
b.
Early warning and alert of citizens and officials.
c.
Reporting of all natural disasters between levels of government.
d.
Establishment of the Emergency Operations Center (EOC) and the
organization for command and control of emergency response
forces.
e.
Movement of citizens from natural disaster danger areas to shelters
or safe areas.
f.
Use of increased readiness conditions and response checklists for
hurricanes.
g.
Shelter and care of evacuees.
h.
Damage assessment reports and procedures.
i.
Return of evacuees when authorized by the appropriate authorities
after the disaster danger has passed.
j.
Recovery operations.
4. The EOC will be activated for all incidents requiring a significant dedication of
resources and/or extraordinary inter-agency coordination outside the realm of
normal, day to day emergency situations responded to by law enforcement, fire
and Emergency Medical Services (EMS) agencies.
5. The EOC Operations Group, under the leadership of the County Administrator,
will manage the county's response to emergencies or disasters.
6. In accordance with Homeland Security Presidential Directive (HSPD)-5,
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Management of Domestic Incidents, the county follows the National Incident
Management System (NIMS) for disaster management. NIMS provides a
consistent approach to prepare for, prevent, respond to and recover from disaster
occurrences regardless of cause, size or complexity. This system integrates
effective practices in emergency preparedness and response into a
comprehensive framework for incidental management. Use of the Incident
Command System (ICS) is integral to NIMS.
There will be instances when incident management operations depend on the
involvement of multiple jurisdictions, functional agencies and emergency
responder disciplines. These instances require effective and efficient
coordination across a broad spectrum of organizations and activities. NIMS
provides the framework for such instances by using a systems approach to
integrate the best of existing process and methods into a unified framework
for incident management. This framework forms the basis for
interoperability and compatibility that will, in turn, enable a diverse set of
public and private organizations to conduct well integrated and effective
incident management operations. It does this through a core set of concepts,
principles, procedures, organizational processes, terminology and standards
requirements applicable to a broad community of NIMS users.
The benefits of NIMS include the following:
1) Standardized organizational structures, process and procedures.
2) Standards for planning, training and exercising, and personal
qualification standards.
3) Equipment acquisition and certification standards.
4) Interoperable communications process, procedures and systems.
5) Information management systems.
B.
7.
The county and all three municipalities are signatories to the Statewide
Mutual Aid Agreement. If resources within the county are insufficient for
disaster response and recovery operations, mutual aid will be requested from
the SEOC, or other local jurisdictions in the state.
8.
During disaster operations, numerous private sector and private nonprofit
organizations provide resources. Included among these are the American
Red Cross, Salvation Army (ARC), various non government organizations
(NGO), United Way, Chambers of Commerce, etc. Many of these groups
will participate in relief supply activities conducted at the State Fairgrounds
or Points of Distributions as described in Annexes K and O.
Levels of Disaster
Florida Statute 252 defines a disaster as any natural, technological, or civil
emergency that causes damage of sufficient severity and magnitude to result in a
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HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
declaration of a state of emergency by a county, the Governor, or the President of
the United States. F.S. 252 also identifies disasters by the severity of resulting
damage, as follows:
C.
1.
Catastrophic disaster - one that requires massive state and federal assistance,
including immediate military involvement.
2.
Major disaster - one that will likely exceed local capabilities and require a
broad range of state and federal assistance.
3.
Minor disaster - one that is likely to be within the response capabilities of
local government and to result in only a minimal need for state or federal
assistance.
4.
Emergency - Any occurrence, or threat thereof, whether natural,
technological, or manmade, in war or in peace, which results or may result
in substantial injury or harm to the population or substantial damage to or
loss of property.
Organization
1.
Normal
Hillsborough County is administered by a Board of County Commissioners
(BOCC) consisting of seven elected officials, with one acting as chairman.
The County Administrator is appointed by, and reports to, the Board of
County Commissioners. (See Appendix 6 to Basic Plan for a county
organizational chart).
2.
Emergency
a.
Under emergency conditions, the county transforms to a specialized
disaster response organization as explained below (See Appendix 5
& 7 diagrams).
b.
The Board of County Commissioners, as the governing body of
Hillsborough County, a political subdivision of the State of Florida,
is vested with certain authority with regard to emergency
management pursuant to Chapter 252, Florida Statutes. One aspect
of such authority is the power to declare a "State of Local
Emergency". In recognition of the necessity for cooperation and
coordination with the other local government and law enforcement
authorities within the county in the event of such a local emergency,
the BOCC has chosen to delegate its powers under Chapter 252 in
two respects. With regard to the powers to declare a state of
emergency, to order an evacuation, to order re-entry, and to declare a
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HILLSBOROUGH COUNTY
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termination of the state of emergency, that authority is delegated to
an Emergency Policy Group (EPG), which is comprised of the
following officials:
Emergency Policy Group
Chairman of the BOCC
(Group Chief)
Alternate
Vice Chairman of the BOCC
Vice Chairman of the BOCC
BOCC Member
County Commissioner
(Appointed by the BOCC)
BOCC Member
Mayor, City of Tampa
Chairman,
City Council
Mayor, City of Temple
Terrace
Vice Mayor
Mayor, City of Plant City
Vice Mayor
Sheriff, Hillsborough
County
Chief Deputy
Sheriff
Note: A representative from the Clerk of Circuit Court will attend
all EPG meetings to formally record procedures and decisions.
In the absence of the Chairman of the BOCC, the ranking county
commissioner, either by title or seniority, shall serve as Group Chief.
No quorum is needed to exercise the authority delegated, but action
shall be taken by majority vote of those members present.
c.
During a state of local emergency, the EPG will implement
appropriate portions of Hillsborough County Ordinance 06-13
(emergency management ordinance) (e.g. price gouging, curfew,
restrictions on sale of certain items, etc.).
d.
The EPG formulates general policy during declared disasters. A
diagram depicting the policy making process is reflected in
Appendix 8.
e.
With regard to the other powers conferred by Chapter 252, once an
emergency has been declared, all remaining authority under
paragraph 252.38 (6) (e) is delegated to the County Administrator.
(1)
This authority pertains to:
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HILLSBOROUGH COUNTY
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a
Performance of public work and taking whatever
prudent action is necessary to ensure the health,
safety, and welfare of the community.
b
Entering into contracts.
c
Incurring obligations.
d
Employment of permanent and temporary workers.
e
Utilization of volunteer workers.
f
Rental of equipment.
g
Acquisition and distribution, with or without
compensation, of supplies, materials, and facilities.
h
Appropriation and expenditure of public funds.
(2)
The County Administrator will be responsible for full
activation of this plan and for directing preparedness,
response, recovery and mitigation operations.
(3)
In pursuit of emergency duties, the County Administrator
shall utilize all available resources of county government as
reasonably necessary to cope with the situation. This
authorization includes the authority to make immediate
expenditures to cope with the emergency.
f.
The Executive Support Group is comprised of executive officers
with expertise vital to the successful execution of disaster operations.
They will assist the County Administrator and the Emergency Policy
Group as required and will ensure the cooperation and coordination
of personnel and agencies under their jurisdiction (See Appendix 9).
g.
The EOC Operations Group is comprised of representatives of the
various governmental and non-governmental agencies necessary to
ensure a complete and functional operations staff to support the
County Administrator and the Director of Emergency Management.
They will provide liaison between the EOC and their respective
agencies. They will provide expert advice and services to the
Emergency Policy Group as required. (See Appendix 10 for EOC
Operations Group staffing requirements).
h.
The EM Director is responsible for maintaining the operational
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HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
readiness of the EOC. He will ensure all appropriate operating
instructions and checklists, which will be implemented during
disasters, are developed and available to support this plan. Each
agency designated as a member of the EOC Operations Group will
also ensure that appropriate operating instructions are developed and
available to guide their activity during disaster response and recovery
operations. The EM Director is also responsible for overseeing the
mutual aid process for disaster operations.
i.
Emergency Support Functions (ESF)
(1)
Coordination of disaster response and recovery activities will
be facilitated by using emergency support functions.
Hillsborough County will use 18 ESFs to align county
response and recovery activities with those of the state.
Each ESF will have a primary agency or agencies designated
based on their orientation, capabilities and resources.
Numerous other agencies will be designated as support
agencies within each ESF. (See Appendix 11 for a matrix
identifying primary and support agencies for each ESF).
(2)
A brief description of each of the 18 ESFs follows.
Functional annexes of this plan (Annex A through R) address
each of the ESFs in more detail.
ESF 1 - Transportation
Provides coordination of transportation support to the
public, county departments and other government and
private agencies and voluntary organizations
requiring transportation to accomplish disaster
evacuation, response and recovery missions.
ESF 2 - Communications
Provides coordination of telecommunications support
necessary to conduct disaster response and recovery
operations including the restoration of downed
communications systems.
ESF 3 - Public Works and Engineering
Provides public works and engineering support
necessary to restore the community's infrastructure.
Includes the areas of debris clearance and disposal,
temporary construction of emergency access routes,
restoration of critical public services, restoration of
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HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
water and waste water systems, construction
management and inspection, and emergency
demolition or stabilization of damaged structures.
ESF 4 - Firefighting
Detects and suppresses fires resulting from, or
occurring coincidentally with, a disaster.
ESF 5 - Information and Planning
Collects, analyzes and disseminates appropriate
information on emergency operations which
facilitates decision making in response and recovery
operations.
ESF 6 - Mass Care and Human Services
Coordinates efforts to provide sheltering, feeding and
emergency first aid.
ESF 7 - Resource Support
Locates, procures and provides required resources in
support of emergency operations.
ESF 8 - Health and Medical Services
Provides a coordinated response to public health and
medical needs following a disaster.
ESF 9 - Search and Rescue
Locates, rescues and provides immediate medical
treatment to victims who are lost, isolated or trapped
as a result of a disaster.
ESF 10 - Hazardous Materials
Responds to an actual or potential release of
hazardous materials.
ESF 11 - Food and Water
Identifies, secures and arranges for the transportation
and distribution of food and water to disaster victims.
ESF 12 - Energy
Coordinates the restoration of energy systems and
availability of petroleum products for response and
recovery operations.
ESF 13 - Military Support
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HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
Coordinates the use of military assets, including
National Guard and active duty forces, in support of
emergency operations.
ESF 14 - Public Information
Coordinates
and
disseminates
appropriate
information to the public during emergency
operations.
ESF 15 - Volunteers and Donations
Coordinates the effective utilization of disaster
volunteers and donated goods during response and
recovery operations. Manages the county's relief
supplies reception and distribution system.
ESF 16 - Law Enforcement
Coordinates law enforcement activities during
evacuation, response and recovery operations to
include law and order, traffic control, security and
reentry operations.
ESF 17 - Animal Protection
Coordinates animal protection activities for both
small and large animals to include emergency
medical care, evacuation, rescue, temporary
confinement, shelter, food and water, identification
for return to owners and disposal of dead animals.
•
j.
ESF 18 – Business Continuity
Coordinates evacuation, response and recovery
operations with the business community.
Internal EOC Operations
(1)
The EOC is a unique environment. Members of the EOC
Operations Group represent many organizations which have
numerous and varied responsibilities in response and
recovery operations. EOC Operations Group representatives
can commit resources of their respective organizations and
also act as a conduit for tasks to be passed from the EOC to
their organizations. Accordingly, EOC Operations Group
representatives are directly responsible only to their
organization and to the EM Director.
(2)
Many organizations in the EOC are included as part of one or
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HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
more ESFs.
For each ESF, primary and support
organizations are identified. These ESF groupings are
designated to coordinate resources and mutual support within
and between various functional areas.
The agency
designated as primary is responsible for coordinating
resources and supporting agencies will assist as needed.
(3)
D.
To facilitate span of control and to ease the flow of
communication and coordination, the EOC will also use a
modified Incident Command System combined with ESFs
during activations. Similar functions will be grouped
together with an EOC staff member appointed to oversee
activities within each grouping. The groupings will be
Operations, Logistics, Human Needs and Administration &
Plans. EOC staff members will provide assistance to the
areas in these groupings and facilitate transmission of
requests and information to the EM Director. (See Appendix
12 for a diagram depicting this organizational concept).
k.
Response and recovery periods tend to overlap. Organizationally,
the EOC will operate in similar fashion for both response and
recovery operations. As additional agencies are needed on the EOC
Operations Group, they will be phased into this Group in the EOC.
The EOC will coordinate recovery operations with federal and state
representatives (see Recovery Section).
l.
Mitigation Activities. On a day to day basis, mitigation activities are
coordinated by the Hazard Mitigation Section of the Planning &
Growth Management Department. Disaster related mitigation
activities will be carried out through the same emergency
management system as structured for response and recovery. See the
mitigation section at the back of the plan for further information on
mitigation.
Direction and Control
1.
The EOC serves as the centralized direction and control point for all major
disasters. The County Administrator provides direction for county disaster
operations. The EM Director manages EOC emergency operations with the
assistance of the EOC staff and the EOC Operations Group. Members of the
EOC Operations Group maintain continual contact with their department or
agency command centers to ensure proper coordination of all disaster
response and recovery operations.
2.
The EM Director will coordinate any required operational, logistical and
administrative support needs of EOC Operations Group personnel. EOC
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Operations Group personnel will coordinate support needs for their
personnel in the field as assisted by the EM Director, if required.
3.
The EOC is activated and managed by the EM Director or his representative.
When activated for response and recovery operations, designated members
of the EOC Operations Group will provide representation at the EOC.
Representation in the EOC will include only those agencies needed to work
the disaster at hand. Under activation status, departments and agencies will
ensure designated EOC Operations Group positions are staffed on a 24 hour
basis. Twelve hour shifts, with shift changes at 7 am and 7 p.m. will be
followed. Deviations to this schedule must be cleared with the EM Director
or his representative.
4.
The EOC may be activated at different levels depending on the status of the
emergency or disaster situation:
5.
a.
Level 3 - Monitoring phase. Notifications made to selected EOC
Operations Group members as deemed appropriate.
b.
Level 2 - Partial EOC activation. Core Group and others as required
in the EOC. The total EOC Operations Group is alerted. The EOC
is under extended hours of operations (possible 24 hours).
c.
Level 1 - Full EOC activation. The total EOC Operations Group is
in the EOC at 24 hour operations.
Messages and Information Flow
a. The automated messaging system used in the EOC is E-Team. The
system is installed on lap top computers set up in the Operations Room
and the Citizen Action Center (CAC). Requests for assistance or
information are entered into the system. Requests from citizens are
transmitted to applicable action agencies in the Operations Room by
CAC members. The system is also used for coordination between
various ESFs in the Operations Room. Action agencies will indicate on
E-Team the actions taken to resolve issues presented. All messages will
be monitored at a Message Control Desk staffed by a representative from
Emergency Dispatch Center (EDC). Periodically, an EOC operations
officer will monitor E-Team to ensure actions are being addressed and
completed satisfactorily. (Also see Annex E and the EOC Operations
Guide).
b. The EM Director is responsible to ensure EOC Operations Group
members are provided necessary information through individual contact
or by announcements over the EOC public access system.
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6.
Communications systems used during emergency operations to support the
direction and control system include land line and cellular telephone,
internet and radio systems (i.e., Statewide Satellite Communications System,
800 MHZ, Radio Amateur Civil Emergency Services (RACES) systems,
etc.). (See Annex B for further discussion of communications systems).
7.
Municipalities will establish their own EOCs for emergency operations.
Municipality representatives serve on the EOC Operations Group to
coordinate activities between county and municipal response and recovery
elements.
8.
During an actual or imminent major disaster, the County Administrator will
call together the Emergency Policy Group and recommend such actions as a
Declaration of a State of Local Emergency and an Evacuation Order. All
executive orders or proclamations issued by the EPG shall indicate the
nature of the disaster, the area or areas threatened, and the conditions
creating the disaster or threat. The contents of such orders shall be promptly
disseminated through the media.
9.
Local Disasters
As a result of a localized disaster such as a tornado, flooding, fire or Hazmat,
the EM Director, or his representative, will activate portions of this plan as
required to meet the emergency situation. The principle of graduated
response will be used in dealing with a localized disaster. The initial
response will come from emergency personnel and equipment located within
the jurisdiction where the disaster occurs. In the unincorporated areas of the
county, this initial response will come from the Sheriff's Office or County
Fire Rescue Department. Additional resources can be brought to bear by the
EOC if the situation warrants.
10.
Major Disaster (Hurricanes, etc.)
a. Normally, hurricanes are a relatively slowly developing threat and
preparation time is available. Preparation activities by emergency
management personnel and other emergency response agencies will
be governed by conditions presented by the impending situation. The
EOC staff will monitor weather conditions as received from the
National Weather Service (NWS) and other sources. The EM
Director will establish and announce increased alert conditions as
necessary.
b. While a local disaster may occur in a specific section of the county
or a municipality, a major disaster like a hurricane most likely will
effect the entire county. The destructive nature of the disaster will
require coordinated response between each level of government and
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other response agencies in the county. Portions of this plan may be
activated in preparation for a major disaster by the County
Administrator or representative. The full scope of the plan will be
activated by the Emergency Policy Group.
c. The hurricane is a regional phenomenon. The evacuation of one
county will critically affect, and be affected by, the concurrent
evacuation of adjacent counties. Continuous communications and
coordination between the counties of the Tampa Bay Region are
imperative to ensure an efficient, effective evacuation of the
vulnerable areas. Of primary importance is the exchange of
information between county decision makers, through their
Emergency Operations Centers, concerning scenario identification
and timing for issuance of evacuation orders.
d. The primary means of ensuring a coordinated effort in response to a
major disaster will be through the EOC Operations Group. The
Group, which has representatives of all the political entities and
other disaster preparedness oriented agencies within the county, will
meet whenever a hurricane, or other major disaster, presents a direct
threat to Hillsborough County. The County Administrator, assisted
by the EM Director, will make recommendations concerning
evacuation to the Emergency Policy Group (EPG) which will make
the final decision regarding proposed evacuation. The EPG will
issue the Evacuation Order and appropriate law enforcement
authorities will execute the Order in accordance with this plan. The
EOC will act as the focal point for coordinating all response,
recovery and re-entry activities.
e.
Areas in Hillsborough County that will be most vulnerable from a
direct hit or near miss of a hurricane include low-lying coastal areas,
low-lying riverine areas, mobile homes and substandard housing.
All mobile homes will be evacuated during any hurricane. The
evacuation of low-lying areas will be determined and ordered based
on the projected severity of the hurricane and its associated storm
surge.
f.
In most cases, initial recommendations will be for early voluntary
evacuation of citizens away from threatened areas.
The
recommendation for a voluntary evacuation will normally be
followed in sequence by the Emergency Policy Group issuing a
Declaration of a State of Local Emergency and an Evacuation Order
for designated threatened areas. In accordance with Florida Law,
such evacuation orders are mandatory. The evacuation will be made
under the control of municipal, county and state law enforcement
officers.
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g.
Emergency transportation will be provided to assist during
evacuation. Buses and vans will transport evacuees unable to drive
or without transportation. Buses, ambulances and special vehicles
will be needed to evacuate hospitals in vulnerable areas. (See Annex
A, Transportation).
h.
Plans will include procedures to assist the elderly and disabled
during any mass evacuation.
i.
Public shelters, operated by the Red Cross, will be made available to
citizens desiring to use them. Shelters will be staffed by Red Cross,
law enforcement, RACES, School Board and EMS personnel and
will contain pre-stocked food supplies. Certain shelters under the
supervision of the Health Department will be dedicated to those
people with special medical needs.
j.
After landfall, re-entry into damaged areas will be strictly controlled.
Response and recovery operations will be coordinated by the
representatives of the various emergency response agencies from the
EOC. As the recovery process continues, coordination of longer
term recovery activities may be assumed by the various response
agencies at their normal operating locations.
11.
All county departments, constitutional authorities, municipalities and other
public/private entities mentioned in this plan will operate in accordance with
their authorized standard operating procedures. All applicable agencies will
develop plans and procedures to support concepts and activities reflected in
this plan.
12.
On-Scene Incident Command System
a.
Effective and efficient command of an incident is essential to
prevent loss of life, decrease the extent of injuries and to limit the
amount of property damage. A structured Incident Command
System, well understood by responding agencies in advance, will
insure smoother operations at a disaster scene.
b.
The Incident Command System is a multi-discipline, multijurisdictional system in which responsibilities and duties of those
persons holding key positions have been pre-designated. The system
is capable of expanding or shrinking as the situation warrants.
c.
All responder agencies must adopt and follow the incident command
concept in order for it to be effective. Further, each agency is
responsible to plan and train for their assigned areas of response or
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support. A listing of these responsibilities by agency is provided at
Appendix 13.
E.
d.
The agency to assume Incident Command will be determined by the
type of incident encountered. For example, the incident commander
for a fire or hazardous materials incident will be the fire department
in the jurisdiction involved; the incident commander for a terrorism
incident will be law enforcement, etc. An incident command matrix
depicting incident command responsibilities for the various kinds of
incidents is provided at Appendix 14.
e.
Command of an incident will be assumed by the first officer on the
scene and passed to another officer upon arrival, if deemed
necessary. Command should never be changed for sake of change.
The incident commander should be the most knowledgeable of that
type of incident, not necessarily the most senior.
f.
The incident commander must assign officers to assist with the
various functions necessary to deal with an incident. A traditional
chain of command structure must be implemented. A chart
depicting a model structure is included at Appendix 15.
g.
Under events when the EOC is activated, the Incident Commander
will coordinate as required with appropriate emergency support
functions.
Notification and Warning
1.
Warning for an emergency requires action on two levels: warning officials
and organizations and warning the general public. The extent and method of
warnings issued will be determined by the EM Director and County
Administrator. The scope of a warning can range from countywide for an
event like a hurricane to a limited area of the county for a hazardous
materials incident.
2.
The EM Director has the overall responsibility for maintaining the county
warning points. There are two designated warning points for Hillsborough
County, both located at the EOC building at 2711 East Hanna Avenue:
a.
Primary - Emergency Dispatch Center (EDC), which is also
responsible for fire and ambulance dispatch within the
unincorporated county, serves as the county's 24 hour warning point.
b.
Secondary - Hillsborough County Emergency Management activates
the EOC under emergency conditions, which then assumes some of
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the County Warning Point responsibilities.
c.
The EOC possesses the capability to operate on a self sufficient basis
for an extended period of time. It has a 300KVA generator with a
fuel tank and a county refueling station on site. It has an emergency
potable water system served by a domestic well and a wastewater
holding tank. It also has adequate cooking and sleeping capabilities
on site.
3.
In the event of a disaster which would render the EOC unusable, an alternate
EOC would be established at the Museum of Science and Industry (MOSI).
4.
Warning of potential or actual disasters can be received at both the primary
and secondary warning points from the following sources:
a.
National Weather Service (NWS) - The NWS forecasts weather
conditions and originates severe weather watches and warnings.
Severe weather information concerning the Tampa Bay area is
provided by NWS offices in Ruskin and Miami. This information is
received at the County Warning Points over the state satellite system
by telephone and weather teletype.
b.
State Satellite Communications System - This system provides
capability to transmit voice, high-speed data, facsimile and video
communications throughout the state's emergency management
network. Besides the 67 terminals located in every county EOC, the
system serves all National Weather Service forecast offices in the
state, the National Hurricane Center (NHC) and the primary
Emergency Alert System (EAS) radio stations.
c.
Telephone and Local Radio Systems - Warnings of emergencies
within the county can be received by telephone or radio, including
the 9-1-1 system (See Annex B, Communications).
5.
Government at all levels bears the responsibility of providing warning of
impending emergencies or disasters. The federal government provides
warning to states on threats that are national in scope while states provide
warnings to local governments on state-wide threats. County and municipal
governments have the primary responsibilities of providing any warnings to
the general public. The EM Director has the authority to activate the public
warning system.
6.
Warning will be made by County Warning Point personnel utilizing all
available means of communications to inform and warn county officials,
local governments, emergency responders, disaster organizations, other
concerned agencies and the public. Notification lists and phone numbers of
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key emergency personnel are maintained by both EDC and EOC staffs. The
EM Director normally decides which personnel are notified depending on
the emergency scenario. The systems available for warning are:
a.
Normal Telephone System (Including Fax): The Warning Points
keep comprehensive listings of telephone numbers to be called for
various emergency situations. Faxes can also be used for this
purpose.
b.
E-mail: Advisories can be sent electronically to multiple addresses
by e-mail.
c.
Two-Way Radio - The Warning Points have access to existing radio
systems, e.g., police, fire, etc. to warn specific agencies.
d.
Emergency Alert System (EAS) (formerly the Emergency Broadcast
System (EBS)) - County Warning Points can request activation of
the EAS by contacting the State Warning Point (SWP). The SWP
will activate the system through the primary EAS station in the area.
Upon appropriate authentication, participating broadcast stations
(radio and television) as well as cable television companies, tuned to
the primary EAS station will activate their alert tone transmitters
and interrupt their broadcasts to pass the warning message. This
system can only alert those individuals who are monitoring the
radio/television broadcast at the time of the warning.
e.
Media - In addition to using the EAS, Warning Points will provide
warning information through a Public Information Officer to
television, radio and print media. The broadcast media provide a
major part of the county's capability to warn the public in a timely
manner. Hispanic radio stations are available to provide warning to
the Spanish speaking populace. With regard to the hearing impaired,
television stations provide the key method of warning this sector.
f.
NOAA Weather Radio - Ruskin Weather will broadcast warning
messages for Hillsborough County over their NOAA Weather Radio
network. This system will be activated by a phone call from the
EOC to Ruskin Weather. Emergency Management encourages
county departments, agencies and all public and private facilities to
obtain an inexpensive weather radio receiver in order to have the
capability of receiving warning messages. Ruskin Weather is also
designated as an alternate to activate the EAS.
g.
Computer Controlled Telephone Out Dial Systems – The EOC,
Sheriff’s Office and Tampa Police possess telephone out dial
systems which can be used to provide residences and businesses in
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designated areas with public safety or emergency management
advisories.
h.
Mobile Public Address Systems (PA) - An effective means of
alerting the populace is law enforcement and fire personnel
broadcasting the warning via mobile public address systems.
i.
Personal Contact - The least efficient method of alerting the
populace is door-to-door contact by law enforcement and fire
personnel. However, personal contact is a highly effective way of
alerting the affected populace, especially for localized disasters.
j.
F.
Port Siren Alert System – this radio based system is activated when a
hazardous materials release occurs in the Port area. The alert system
can be activated at the EOC or at the three ammonia plants in the
Port area.
7.
The County Warning Point will notify the State Warning Point of applicable
incidents over the Satellite Communications System. (See Annex E,
Information and Planning).
8.
The two County Warning Points are capable of coordinating any warning
with adjacent jurisdictions by Satellite Communications System, telephone
and two way radio.
Response Operations
1.
The Emergency Policy Group is responsible for declaring a State of Local
Emergency and issuing evacuation orders. These actions will be considered
by the EPG based on recommendations from the County Administrator or
representative. Section III.C. delineates the composition and authorities of
the EPG.
2.
The EOC will be the central direction and control facility for county disaster
response operations. Under the direction of the EM Director, the EOC
Operations Group will control all aspects of response activities. The EOC
Operations Group consists of all county emergency response agencies,
representatives from each municipality and all other pertinent government
(i.e. state and federal) and non government agencies involved in the
response.
Hillsborough County will actively pursue full regional
coordination during hurricane response activities.
3.
Evacuation operations in Hillsborough County call for a coordinated effort
by county, municipal and the various emergency response agencies in the
preparation and movement of evacuees from threatened areas into safe areas.
Many evacuations will be localized and require only selected assistance
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from county resources. However, during a hurricane evacuation, not only
Hillsborough County, but the entire Tampa Bay Region will be involved and
will require the use of all pertinent municipal and county resources as well
as the coordinated efforts of surrounding counties and state agencies.
4.
5.
Evacuation for a Localized Disaster
a.
The principle of graduated response applies to actions taken if a
localized disaster causes evacuations from threatened areas. Any
evacuation during a localized disaster will be dictated by the
situation and by the decision of the incident commander based upon
the threat to the areas adjacent to the disaster site. The decision and
order to evacuate will be made within the jurisdiction by the
appropriate authority. In this event, coordination will be established
with the EOC or EDC and the Red Cross.
b.
During localized evacuation situations, requests for outside
assistance will be made through EOC or EDC (after duty hours).
This assistance may include, but is not limited to, the opening of
selected Red Cross shelters, emergency transportation, and activation
of search and rescue units and requests for specialized personnel or
equipment.
Large Scale Evacuation
a.
When, in the judgement of the County Administrator, or
representative, an approaching hurricane or other emergency
presents a threat to Hillsborough County, the Emergency Policy
Group (EPG) will be convened. If deemed appropriate, the EPG will
issue a Declaration of a State of Local Emergency. The EPG may
issue an Evacuation Order concurrently with this Declaration or may
defer the Evacuation Order to a later time.
b.
If necessary during an impending disaster, the Hillsborough County
School Board, or if designated by the Board, the Superintendent of
Schools, will order the closing of public schools. Public schools will
be closed based on consultation with the County Administrator or
representative.
c.
Responsibility for closing of businesses during actual or impending
disasters rests with individual business management. However,
businesses located within an area ordered to be evacuated by the
EPG or an incident commander for a localized disaster, must be
evacuated.
d.
Evacuation Areas
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e.
f.
(1)
Those in areas directed to evacuate should depart to a safe
location at homes of friends or relatives, hotels/motels, out of
the county entirely or to a designated public shelter.
(2)
For hurricane evacuation purposes, the county is divided into
five evacuation levels (Level A to E) corresponding to the
five categories of hurricanes. (e.g. Evacuation Level A =
Category 1 hurricane). The Hillsborough County Hurricane
Guide which is published annually provides color coded
representation of the five evacuation levels.
(3)
Residents of all mobile homes must evacuate for any level
hurricane. The Tampa Bay Regional Planning Council
(TBRPC) Hurricane Evacuation Study (2010) estimated
33,166 mobile home spaces within Hillsborough County.
However, the exact number of mobile homes is difficult to
ascertain, as a Hillsborough County Code Enforcement Study
has shown that there are as many as 20,000 unlicensed and
unreported mobile homes in the unincorporated county. The
TBRPC Study reflected 65,318 mobile home residents. A list
of mobile home parks is maintained under separate cover.
Evacuation of Hospitals and Nursing Homes for Hurricanes
(1)
Of the 14 hospitals in Hillsborough County, storm surge data
developed from the NOAA computer hurricane simulations
indicate that four are in evacuation zones. Those hospitals
which may have to evacuate will coordinate with Emergency
Management and the Medical Director for Mass Casualty
Planning (MDMCP). Additional information on hospital
evacuations is included in Appendix 16.
(2)
Of the 29 free standing nursing homes, four are in evacuation
zones. (Note: five hospitals also have nursing home units).
Nursing homes which may have to evacuate will coordinate
with Emergency Management and the MDMCP. These
nursing homes will make prior arrangements with other
nursing homes to accommodate evacuating patients.
Provisions must be made for equipment, supplies, and
nursing staff. Additional information on nursing home
evacuations is included in Appendix 17.
Evacuation Routes
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g.
(1)
Evacuation routes are as coordinated between Emergency
Management, Sheriff's Office, Public Works and Florida
Department of Transportation (FDOT) District 7. The main
evacuation routes are the major highways in the county.
These include the interstate systems (I-4, I-275 and I-75),
U.S. highways (U.S. 41, U.S. 92 and U.S. 301), state roads
(S.R. 60, S.R. 580, S.R. 581, S.R. 582, S.R. 597, S.R. 640,
S.R. 672, S.R. 674 and S.R. 676) and the Crosstown and
Veterans Expressways and may include other routes.
Evacuation routes are shown on a DOT District 7 map and
on the County Hurricane Guide.
(2)
Individuals evacuating out of the area will use these routes as
their primary means of egress. Individuals evacuating to
shelters will use the most direct route from their area to their
shelters.
(3)
In the event of closure of any evacuation route, law
enforcement personnel will redirect traffic to alternate routes
as appropriate.
(4)
To ease traffic congestion, residents in low lying areas will
be advised through the media to consider leaving as early as
possible before a mandatory evacuation order begins.
Traffic Control
(1)
To maintain a continuous flow of traffic, both internally and
on the evacuation routes leading out of the county, a traffic
control plan has been established by the various law
enforcement agencies and the county traffic engineers.
Traffic Control Points are designated at critical intersections
through Hillsborough County. A specific law enforcement
agency is assigned to provide the necessary personnel at each
Traffic Control Point. Locations of Traffic Control Points
are maintained by the applicable law enforcement agencies.
(2)
County, municipal and state law enforcement personnel will
provide security along traffic routes. FDOT will coordinate
emergency vehicles (e.g. tow trucks) on the Interstate /
Turnpike System to assist evacuees with vehicle problems or,
if necessary, to move them to a safe area. County and
municipal law enforcement will perform this function on all
other roads.
(3)
Intersections or points along evacuation routes that may
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flood will be identified and plans made for the re-routing of
traffic.
h.
Hurricane evacuation times are computed using the following
elements (Appendix 18 presents this information pictorially).
(1)
(2)
i.
Clearance Time is the time necessary for the relocation of all
vulnerable evacuees to their respective shelter destinations
once the official evacuation order is issued. The clearance
time consists of three major subcomponent time
considerations:
a
Mobilization time - the time period between the
issuance of the evacuation order and the time taken
for the last vehicle to leave any vulnerable zone
under the specified evacuation conditions.
b
Queuing time - the period of time caused by the
duration of lines of congested vehicles resulting when
the capacities of the evacuation routes are exceeded
by the number of vehicles entering those routes.
c
Travel time - the period of time necessary for the
vehicles to move the specified evacuation distance at
an anticipated operating speed assuming no queuing
delays.
Pre-landfall time is the longer period of time, before the eye
of the hurricane reaches the coast, of either:
a
Evacuation routes become inundated and impassable
by storm surge.
b
Sustained gale force winds arrive from approaching
hurricane.
All hurricane evacuations must be complete before the arrival of
tropical storm force winds. A comprehensive decision making
process is involved with regard to hurricane evacuations. The major
aid to hurricane evacuation decision making is the Hurrevac
computer model provided by the Federal Emergency Management
Agency (FEMA) and the US Corps of Engineers. This model takes
inputs of National Hurricane Center hurricane advisory information
and provides pictorial and tabular information to assist in making
evacuation decisions. (See Appendix 19 for a schematic summary of
the decision making process).
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j.
The current Tampa Bay Region Hurricane Evacuation Study update
provides estimates for county clearance times derived through a
transportation modeling process including accepted traffic
engineering and transportation planning techniques. The Study's
2010 data are shown at Appendix 20. Actual clearance times used
for decision making will be based on the latest TBRPC planning data
available at the time.
k.
Emergency Transportation
l.
(1)
Evacuees who require transportation assistance may use
public transportation coordinated by the EOC. Public
transportation will assist evacuees who cannot drive or have
no other means of transportation. All evacuees using
emergency bus service will be taken to designated shelters.
Buses will also be made available to return to the evacuated
areas when conditions are safe.
(2)
Evacuation of bedridden/handicapped persons will be
coordinated between the EOC Operations Group, to include
the Medical Director for Mass Casualty Planning, and the
appropriate agencies in Hillsborough County that provide
services to the bedridden and handicapped. Transportation
and medical requirements will be considered in establishing
procedures to move these citizens to places of safety.
Citizens who require medical attention while living at home
will be moved to special needs shelters or to the home of a
relative or friend by prior arrangement by the individuals
concerned.
(3)
Annex A provides more comprehensive information on
emergency transportation.
Drawbridges
(1)
Hillsborough County has seven drawbridges all of which are
located along the Hillsborough River. Five of the bridges are
controlled by the City of Tampa (Platt Street, Brorein Street,
Cass Street, Laurel Street and Columbus Drive) and two are
controlled by the State of Florida (Kennedy Boulevard and
Hillsborough Avenue).
(2)
Under a hurricane evacuation it may become necessary to
close all drawbridges in the county to facilitate evacuation.
According to 33 Code of Federal Regulations (33 CFR), the
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CEMP SEPTEMBER 2010
primary jurisdiction to regulate drawbridges over navigable
waters is the federal government. This authority rests with
the U.S. Coast Guard. The cognizant agency in Hillsborough
County is the Seventh Coast Guard District, Miami, Florida.
m.
(3)
Prior to a disaster, the closure of drawbridges must be
authorized by the Coast Guard. If the Hillsborough County
EOC desires to mandate closure of drawbridges during
evacuation, the EOC shall coordinate this action with the
Seventh Coast Guard District. CFR 117.33 allows
drawbridges to remain closed during a natural disaster unless
the Coast Guard specifically directs otherwise.
(4)
FDOT policy as reflected in their Bridge Tender Manual is
that drawbridges may be closed no earlier than eight hours
prior to arrival of winds of 34 knots (39 mph) or more, if
DOT has determined that closure is required to prevent
damage to the bridge. Whenever such closure is ordered, it
should be reported to the Coast Guard.
Public Shelters
(1)
In the event of a hurricane or other countywide emergency,
the decision to open shelters will be made by the County
Administrator, or representative. This decision will be
coordinated with the Superintendent of Schools. In most
cases, the decision to open shelters will be made subsequent
to a Declaration of a State of Local Emergency by the
Emergency Policy Group. The decision can be made no later
than the time an Evacuation Order is issued by the EPG.
This decision will be immediately provided to the Red Cross,
which has the responsibility to open the shelters. For a
localized disaster, a request to open shelter facilities will be
made by the appropriate agency (i.e. emergency
management, law enforcement or fire department) to the Red
Cross. Emergency Management will assist the Red Cross in
coordinating shelter openings for major evacuations.
(2)
With the exception of special needs shelters (paragraph n
below), all public shelters will be staffed and operated by the
American Red Cross who will ensure potential shelter staffs
are trained in accordance with Red Cross procedures.
Minimum Red Cross staffing requires a shelter manager,
assistant manager, nursing coverage and registrar. Law
enforcement agencies (Sheriff's Office, municipal police
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departments and University of South Florida Police) will
provide 24 hours security personnel at each shelter within
their jurisdiction. RACES will provide communications
support at each shelter.
(3)
Most public shelter facilities for countywide emergencies
will be located at public schools. Selected churches which
have agreements with the Red Cross may also serve as public
shelters. The designated public schools to be used as public
shelters will be reviewed annually by Emergency
Management, Hillsborough County School Board
Administration and Red Cross. The best available public
school facilities will be chosen to meet shelter requirements
primarily based on safety criteria (i.e. out of potential
hurricane storm surge zones and structurally sound) and Red
Cross shelter selection criteria. Certain shelter(s) will be
designated as capable of housing pets (dogs and cats).
Animal Services will be responsible for coordinating
reception and sheltering of the pets.
(4)
Logistical requirements for shelters are a joint responsibility
of the Red Cross and School Board. The School Board will
ensure a minimum of a three day supply of food, in addition
to sufficient water and sanitation facilities are available for
designated public school shelters. The School Board will
also ensure that food service and janitorial personnel support
are available. Replenishment of food, water and other
supplies is a Red Cross responsibility in coordination with
the School Board.
(5)
There is a continual goal to meet projected public shelter
demand for the worst case hurricane scenario in accordance
with TBRPC planning estimates. (See Appendix 21).
Through the continuing shelter capacity refinement process,
available shelter spaces vary. Projected shelter capacities,
and any potential shortages, are calculated annually. In the
event that a region wide evacuation causes the capacity of
shelters to be exceeded, refuges of last resort will be
identified by the EOC to download evacuees from the
highways. (paragraph o. below).
(6)
An updated list of official county public shelters is published
annually in the Hurricane Guide and posted on the County
web site. The shelters are designated with a unique symbol
on the hurricane evacuation map.
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(7)
n.
o.
Shelters used for a localized disaster will depend on the
number of individuals needing shelter and the timing of the
event. For a small scale sheltering requirement, shelters will
be established at local churches, Parks and Recreation
facilities, or local service organizations. If there is a
significant sheltering requirement, public schools may be
used for sheltering during localized emergencies.
Special Needs Shelters
(1)
Hillsborough County opens designated shelters, the number
depending on the severity of the hurricane, which are solely
dedicated for those with special medical needs. The Health
Department manages these shelters.
(2)
Those who qualify for special needs shelters are encouraged
through the Hurricane Guide, as well as by human service
agencies and home health agencies to pre-register. The
Health Department maintains a list and updates it on a
continual basis. The Citizen Action Center works with the
Health Department and Emergency Management to serve as
a central contact point for special needs registrations.
(3)
Generators, medical supplies and cots are available for
special needs shelters. Food will be provided by the School
Board and USF to shelterees. Food costs will be reimbursed
by the county.
(4)
More detailed information on evacuation and sheltering of
people with special needs can be found in Annex F and the
Special Needs Evacuation & Shelter Plan.
Refuges of Last Resort
The possibility exists in a large scale hurricane evacuation, especially
one which involves several west central Florida counties that
evacuation routes will become gridlocked and will need to be
downloaded as a hurricane approaches the area. In this event, some
form of refuge of last resort will be needed to protect stranded
motorists' lives. Refuges of last resort would include such locations
as government buildings, churches, additional schools, and
commercial buildings. (A list of such potential facilities is
maintained separately from the CEMP). These refuges are not
designated as official Red Cross public shelters and will have
minimal, if any, support available; they will merely serve stranded
motorists who would be safer in the designated facility than in a car.
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p.
Sheltering for Longer Periods of Time
Arrangements for longer term sheltering will be made between the
Red Cross and churches which have entered into agreements for
such services.
There are also several other humanitarian
organizations, such as the Salvation Army and Metropolitan
Ministries, which could be requested to provide necessary shelters.
For long term temporary housing, see the Recovery Section and the
Disaster Temporary Housing Plan.
q.
Host County Sheltering
Hillsborough County is a potential destination for large numbers of
evacuees from disaster situations in other parts of Florida. Under
such a scenario, Information Centers for incoming evacuees may be
set up along, or near to, highways at the approach ends of the county.
FDOT lighted message boards would be placed at key places on the
inbound highways to provide shelter information. Public shelters
sufficient to meet the demand, will be opened as needed as close as
possible to the main ingress routes to the County. See the Host
County Shelter Plan for further information.
6.
7.
Reentry
a.
The Emergency Policy Group is vested with the authority to allow
reentry to evacuated areas and to declare a termination of a state of
emergency. In all likelihood, reentry will be a gradual process
depending on extent of damage in various areas of the county.
b.
In all damaged areas, reentry will not be allowed until the area has
been deemed safe.
In those damaged areas, the County
Administrator will make recommendations to the EPG on when the
areas are safe as determined by county and municipal agencies.
Teams comprised of representatives from the appropriate agencies
(i.e. law enforcement, fire, building, utilities and health) will advise
the County Administrator when an area is considered safe for
reentry. These teams will be headed by the applicable law
enforcement agency (i.e. Sheriff's Office in the unincorporated
County and municipal police departments in the cities). Each
jurisdiction will control reentry into their jurisdiction.
State Assistance
a.
When a disaster is beyond the capabilities of county resources to
respond, the county EOC will request assistance from the state. The
State EOC will coordinate assistance provided to the county. The
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state has organized various capabilities to assist counties impacted
by a disaster.
(1)
State Emergency Response Team (SERT). The SERT is
comprised of all or a partial group of State Emergency
Coordinating Officers (ECO), representing the Emergency
Support Functions. These ECOs are empowered to carry out
the missions that are assigned by their ESF. Assistance
requests from counties are forwarded to the State EOC to the
various ESF groups. A SERT Liaison Officer, typically a
DEM area coordinator or non-impacted local emergency
management coordinator, will be dispatched to a county
threatened by, or experiencing, a large-scale emergency or
disaster. The SERT Liaison Officer will provide ongoing
assessments and relay local recommendations or resource
requests to the SEOC. As the emergency situation develops,
additional SERT representatives may be deployed to the
impacted county to provide additional support and assistance.
When organized, this group will be designated as the Area
Command. This team will operate from the county EOC or a
separate operating location where it can coordinate local or
regional response activities.
(2)
Rapid Response Teams (RRT). State and county personnel
and volunteers, organized into RRTs may be deployed into
an impacted area to augment the Area Command. The type
of functions these teams can be assigned includes:
management of donated goods and services at the
County/Regional Relief Center, organizing and providing
logistical support for volunteer groups, operating staging
areas, providing relief for EOC personnel, etc. The EM
Director will coordinate the effective assignment of the
teams through the SEOC. A county Standard Operating
Procedure (SOP) further amplifies this concept.
(3)
Mutual Aid Support. Mutual aid support sent into the county
by the state (either state agencies or county/municipal units)
will report to the EOC and may be assembled at a Mutual
Aid Staging Area (MASA). The MASA would be located at
the Tampa General Hospital-Health Park, 5906 N. 30th
Street, or other alternate site. The MASA may be staffed by
a State RRT or with county personnel. The main functions
of the MASA will be to receive process, assign and
coordinate support of mutual aid responders (e.g. fire, law
enforcement, EMS, public works, utilities, etc.).
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(4)
Recon Teams. After the impact of a major or catastrophic
emergency, State Recon Teams will be deployed to assess
immediate human needs and damage to the infrastructure.
This assessment is used to identify those immediate actions
that are necessary to preserve life and property. Various state
and regional organizations will provide support to Recon
Teams in fulfilling their mission. County representatives
will join up with state teams upon their arrival in county and
will coordinate their activities during the assessment process.
Local agencies responsible for working with counterpart
state representatives are as follows:
Team Leader
Health & Medical
Law Enforcement
Communications
Water & Sewer
Transportation
(Roads & Bridges)
Mass Care
Fire & Hazmat
Electric Utility
8.
9.
Sheriff’s Office
State Health Dept./Medical Director
for Mass Casualty Planning
Sheriff's Office
County Information & Technology
Services Department
County Water Resource Division
County Public Works
American Red Cross
County Fire Rescue
TECO
Federal Assistance
a.
If a disaster is of such magnitude and severity that the resources
within the state are inadequate to successfully respond, the Governor
will request federal assistance through FEMA to the President of the
United States. Once authorized by the president, the federal
government provides assistance through the National Response
Framework.
b.
In actuality, FEMA may pre-deploy a FEMA Liaison Officer to the
State EOC, and deploy an Emergency Response Team (ERT)
Advanced Element when a Presidential declaration appears
imminent.
c.
Under a presidential declaration, the federal government provides
assistance through counterpart federal ESFs and the Emergency
Response Team. The federal/state one-on-one liaison will remain in
effect in the State EOC throughout the entire federal response
operation.
In the event of a disaster, one or more Joint Information Centers (JIC) will
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be set up. The JIC will be staffed with public affairs representatives from
local, state and federal response agencies. The purpose of the JIC is to
ensure the coordinated, timely and accurate release of information to the
news media and to the public about disaster related activities. (See Annex N
for more information about the JIC).
IV.
10.
Availability of emergency workers during disaster response and recovery
operations is a factor that must be considered by all emergency response
organizations. All such organizations must take all necessary initiatives to
ensure availability of their work force. This includes taking active steps to
facilitate the safety and welfare of workers' families.
11.
After any disaster, a critique will be conducted by Emergency Management.
All agencies participating will be represented. Deficiencies and lessons
learned will be presented by all participants. An after action report will be
written by Emergency Management and distributed to all applicable
agencies. Follow-up actions will be made through applicable county
emergency management committees.
12.
The various aspects of disaster response operations will be addressed in
Emergency Support Function Annexes A through R.
RESPONSIBILITIES
A.
General
Under the all hazards approach to emergency management, response to all disasters
requiring EOC activation will be conducted as described in Section III and under the
responsibilities designated in this Section. For any disasters which exceed the
capabilities of the county, the EOC will request state and federal support through the
State EOC.
B.
County, State and Federal Responsibilities
1.
As reflected in the State of Florida Comprehensive Emergency Management
Plan (CEMP), the following are county, state and federal responsibilities
with regard to emergency management:
a.
As reflected in Florida Statute to 252 and the State CEMP, county
governments are responsible for:
(1)
Maintaining an emergency management program at the
county level involving all government, private and volunteer
organizations which have responsibilities in the
comprehensive emergency management system within the
county.
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b.
(2)
Coordinating the emergency management needs of all
municipalities within the county and working to establish
intra-county mutual aid agreements to render emergency
assistance.
(3)
Implementing a broad-based public awareness, education and
information program designated to reach all citizens of the
county, including those needing special media formats, who
are non-English speaking (including persons who do not use
English as their first language), and those with hearing
impairment or loss.
(4)
Executing mutual aid agreements within the State for
reciprocal emergency aid and assistance in the event of a
situation is beyond the county’s capability.
(5)
Maintaining an emergency management program that is
designed to avoid, reduce and mitigate the effects of hazards
through the enforcement of policies, standards and
regulations.
(6)
Maintaining cost and expenditure reports associated with
disasters, including resources mobilized as a result of mutual
aid agreements.
(7)
Coordinating public information activities during an
emergency.
(8)
Developing and maintaining procedures to receive and
shelter persons evacuating within their political jurisdiction
and those persons evacuating from outside into their
jurisdiction with assistance from the State.
(9)
Ensuring the county’s ability to maintain and operate a 24
hour warning point with the capability of warning the public.
The State of Florida is responsible for:
(1)
Maintaining an emergency management organization at the
state level involving all government agencies, businesses,
and volunteer organizations that have responsibilities in
comprehensive emergency management within Florida.
(2)
Maintaining a broad-based public awareness, education and
preparedness program designed to reach a majority of the
citizens of Florida, including citizens needing special media
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formats, such as non-English speaking individuals.
c.
(3)
Supporting the emergency needs of all counties by
developing reciprocal intra- and inter-state mutual aid
agreements, in addition to assistance from FEMA.
(4)
Directing and controlling a state response and recovery
organization based on emergency support functions,
involving broad participation from state, private and
voluntary relief organizations, and that is compatible with the
federal response and recovery organization and concept of
operations.
(5)
Developing and implementing programs or initiatives
designed to avoid, reduce and mitigate the effects of hazards
through the development and enforcement of policies,
standards and regulations.
(6)
Coordinating state activities with those Florida volunteer
organizations active in disasters.
Ensure that these
organizations are identified and organized under ESF #15
(Volunteer and Donations) of the State Emergency Response
Team.
(7)
Coordinating state activities with Florida’s business
community and its organizations to ensure a broad and
comprehensive coverage of assistance and relief during a
disaster.
(8)
Promoting mitigation efforts in the business community with
emphases on the state’s infrastructure.
(9)
Identifying critical industry and infrastructures that may be
impacted by disaster or are required for emergency response
efforts.
(10)
Reviewing and analyzing the plan against national criteria to
ensure compliance with goals, procedures and benchmarks
that guide emergency management programs.
The federal government is responsible for:
(1)
Providing emergency response on federally owned or
controlled property, such as military installations and federal
prisons.
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C.
(2)
Providing federal assistance as directed by the President of
the United States under the coordination of the Federal
Emergency Management Agency and in accordance with
federal emergency plans.
(3)
Identifying and coordinating provision of assistance under
other federal statutory authorities.
(4)
Providing assistance to the State and local governments in
response to the recovery from a commercial radiological
incident consistent with guidelines as established in the
current Federal Radiological Emergency Response Plan and
the National Response Framework.
(5)
Managing and resolving all issues pertaining to a mass influx
of illegal aliens.
(6)
Providing repatriation assistance to U.S. citizens (including
noncombatants of the U.S. Department of Defense)
evacuated from overseas areas. The U.S. Department of
Health and Human Services (DHHS), in coordination with
other designated federal departments and agencies, is
responsible for providing such assistance.
The following specific responsibilities, which are applicable to disaster operations in
Hillsborough County, apply to the officials, departments, or agencies indicated.
Each organization reflected herein should translate their tasking into a specific
action oriented checklist for use during incident management operations, including
how the organization will accomplish its assigned tasks.
1.
County – BOCC Departments/Divisions
a.
Board of County Commissioners.
(1)
Promulgates this plan for the safeguarding of life and
property of the citizens of Hillsborough County.
(2)
Provides for the continuance of effective and orderly
governmental control required for emergency operations
through all phases of an impending or actual disaster.
(3)
Delegates to the Emergency Policy Group and the County
Administrator, the authorities as delineated in Section III.C.2.
(4)
Executes agreements with state and federal disaster relief
agencies.
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b.
c.
d.
County Administrator
(1)
Provides direction and control over county disaster response
and recovery operations.
(2)
Directs county hazard mitigation and post disaster
redevelopment efforts.
(3)
Oversees response and recovery operations of the EOC
Operations Group during emergency operations.
(4)
Issues emergency decisions as necessary under declared
states of local emergencies (See Section III.C.2.e for
delegated powers).
(5)
Advises and informs the EPG in all disasters.
(6)
The order of succession for direction and control of disaster
operations is from the County Administrator to the Public
Safety Administrator to the Director of Emergency
Management.
County Attorney
(1)
Provides advice and guidance to the Board of County
Commissioners, Emergency Policy Group, the County
Administrator and Director of Emergency Management
concerning legal responsibilities during disaster response and
recovery operations.
(2)
Advises the Disaster Preparedness Groups.
Planning and Infrastructure Services Administrator
(1)
Directs and coordinates the following departments to ensure
availability and response (personnel, material and
equipment) during the pre-disaster, response and recovery
phases.
(a) Planning & Growth Management
(b) Public Works
(c) Real Estate
(2)
Director, Public Works, is the successor for disaster
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operations.
e.
Human Services Administrator
(1)
f.
(a)
Animal Services
(b)
Extension Service
(c)
Library Services
(d)
Parks, Recreation and Conservation
Management Services Administrator
(1)
(2)
g.
Directs and coordinates the following departments to ensure
their availability and response (personnel and equipment)
during the pre-disaster, response and recovery phases.
Directs and coordinates the following to ensure availability
and response (personnel and equipment) during the predisaster, response and recovery phases.
(a)
Business & Support Services
(b)
Fleet Management
(c)
Information & Technology Services
(d)
Consumer Protection
Ensures continuity of county fiscal operations after a disaster
to include employee payroll, purchasing and contracting.
Public Affairs Administrator
(1)
Directs and coordinates the following entities to ensure
availability and response (personnel and equipment) during
the pre-disaster, response and recovery phases.
(a)
Communications Department
(b)
Community Liaisons
(c)
Intergovernmental Relations
(d)
Neighborhood Relations
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(2)
h.
Public Safety Administrator
(1)
i.
Directs and coordinates the following departments to ensure
availability and response (personnel, material and
equipment) during the pre-disaster, response and recovery
phases.
(a)
Code Enforcement
(b)
Emergency Management
(c)
Fire Rescue
(d)
Medical Examiner
(e)
9-1-1 Agency
(f)
Emergency Dispatch Center
Utilities and Commerce Administrator
(1)
j.
Coordinates support for distinguished visitors who may visit
the county during disaster response and recovery operations.
Directs and coordinates the following departments to ensure
availability and response (personnel, materials and
equipment) during the pre-disaster, response and recovery
phases.
(a)
Affordable Housing
(b)
Economic Development
(c)
Compliance Services
Family and Aging Services Department Director
(1)
Directs and coordinates the following divisions to ensure
availability and response (personnel, materials and
equipment) during the pre-disaster, response and recovery
phases.
(a)
Aging Services Division
(b)
Children’s Services Division
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k.
Head Start Division
(d)
Health and Social Services Division
(e)
Veteran’s Affairs Division
Public Utilities Department Director
(1)
l.
(c)
Directs and coordinates the following divisions to ensure
availability and response (personnel, materials and
equipment) during the pre-disaster, response and recovery
phase.
(a)
Solid Waste Division
(b)
Water Resource Division
Director of Emergency Management
(1)
Develops plans and procedures to ensure county government
readiness to effectively respond to potential natural and manmade disasters.
(2)
Provides for the operation and internal procedures of the
Hillsborough County Emergency Operations Center (EOC).
(3)
In coordination with county departments, municipalities,
other local disaster and state agencies, develops, refines and
maintains this Comprehensive Emergency Management
Plan, and ensures that necessary revisions are prepared,
coordinated, published and distributed.
(4)
Serves as the primary coordinator of ESFs #5, (Information
and Planning) and #13 (Military Support).
(5)
Coordinates disaster preparedness planning, training, and
exercising activities with EOC committees to address such
areas as shelter operations, emergency transportation,
hospitals,
nursing
homes,
hurricanes
evacuation/response/recovery, special needs, etc.
(6)
Serves as the overall coordinator for disaster preparedness
training and education in Hillsborough County.
(7)
Develops, coordinates and conducts disaster exercises.
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(8)
Ensures appropriate warnings are provided to county and
municipal officials, other disaster response agencies and the
public.
(9)
Ensures all communications, direction and control, alerting
and EOC operating systems are functional and ready to
support disaster response and recovery operations.
(10)
Maintains a continuous hurricane awareness program for
Hillsborough County.
(11)
During emergency operations, ensures accurate and timely
disaster related information is provided to ESF #14 for
release to media representatives for dissemination to the
public.
(12)
Advises the state of all disaster activities through the State
Warning Point.
(13)
Coordinates EOC activities with municipal, county and state
disaster preparedness officials.
(14)
Activates the EOC when necessary to coordinate emergency
activities.
(15)
Ensures full administrative and communications support is
available to members of the EOC Operations Group.
(16)
Coordinates with the Red Cross and School Board in the
selection and planning for public shelters. Coordinates the
opening of public shelters when required.
(17)
Coordinates support requirements for the Logistics Staging
Areas (LSA), County Staging Areas (CSA), County Points of
Distribution (POD) and other logistic centers as designated
by the state or county.
(18)
Through a designated Emergency Transportation
Coordinator (ETC) ensures emergency transportation
requirements are met during disaster response and recovery
operations.
(19)
Ensures incident reports and damage assessment reports are
provided to State Warning Point in a timely manner.
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(20)
Maintains a prioritized list of critical facilities within the
county.
(21)
Coordinates county activities with regard to federal disaster
assistance. Provides necessary damage reports to state and
federal officials.
(22)
Coordinates support for state and federal damage assessment
and disaster assistance personnel.
(23)
Serves as the County Administrator’s representative in
providing guidance, direction and support to the Medical
Director for Mass Casualty Planning’s activities in support of
the County’s mass casualty program. Coordinates
administrative support to the Medical Director during mass
casualty operations and exercises to include EOC
communications, status boards and personnel assistance.
(24)
After consultation with Ruskin Weather, provides
recommendations to the Department of Family and Aging
Service’s designee on opening of shelters for the homeless
when predicted chill factors meet county criteria.
(25)
Through the RACES/ARES Coordinator:
a) Provides radio communications support to the EOC,
public shelters, Red Cross Headquarters, Relief Center
and other locations as required during disaster operations.
b) Coordinates the recruitment and registration of sufficient
volunteers to support disaster needs.
c) Coordinates training and exercises to ensure sufficient
state of readiness exists among RACES volunteers.
m.
County Departments, Constitutional Authorities and All Emergency
Response Agencies
(1)
Develop and maintain disaster plans. Plans will address
personnel requirements and provisions to protect equipment.
Organizations with facilities in flood zones will specifically
address evacuation procedures in their plans.
(2)
Ensure personnel are appropriately trained for disaster
operations.
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n.
(3)
Provide employees who do not have disaster related
responsibilities to work in other vital areas of disaster
response.
(4)
Provide representation as required to the EOC for actual
disasters and disaster exercises.
(5)
Establish procedures to insure that all key personnel are
warned of impending disasters.
(6)
For those entities so designated on page 7 of the Recovery
Section, establish procedures to ensure damage assessments
of areas under their control are accomplished and reported to
the EOC.
(7)
Ensure detailed records are kept for disaster response and
recovery operations for federal and state reimbursements.
Director, Affordable Housing Department
(1)
o.
Serves as chairman of the County Disaster Temporary
Housing Committee. Coordinates the temporary housing
program during disasters. In this role, coordinates temporary
housing operations with FEMA and state representatives.
Director, Aging Services
(1)
Ensures coordination of human services in a disaster between
county agencies, Red Cross, municipalities, and state and
federal agencies.
(2)
Serves as a support agency ESF #6 (Mass Care and Human
Services). In this role, coordinates mass care and human
services activities for elderly disaster victims.
(3)
Serves as a primary coordinating agency for ESF #11 (Food
and Water) in coordination with the Director, Health &
Social Services Division.
(4)
Through the Manager, Community Care for the Elderly
(CCE):
(a)
Notifies applicable clients when an evacuation has
been ordered.
Provides personnel to staff special needs shelters as
resources allow.
(b)
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(c)
p.
q.
r.
Provides a representative to serve on the EOC
Operations Group to assist in the coordination of
special needs matters during disaster situations.
Director, Animal Services
(1)
As ESF #17 (Animal Protection) coordinator, directs county
activities dealing with disaster response for small and large
animals.
(2)
Coordinates the reception and sheltering of pets (dogs and
cats) at shelters designated for sheltering pets.
(3)
Provides a representative to the EOC Operations Group
during disaster situations.
Director, Building Services Division (Building Official)
(1)
Provides personnel, equipment and vehicles, as coordinated
with the Code Enforcement Department, to support damage
assessment operations.
(2)
Provides emergency building inspections and permitting
procedures after a disaster.
(3)
Issues condemnation declarations for structures unfit for use
or habitation or dangerous to persons or other property
pursuant to Chapter 81-388, Laws of Florida.
(4)
Where necessary, orders demolition of unfit structures.
(5)
Conducts surveys, with building inspectors certified by the
State of Florida, of damaged structures to determine whether
demolition, stabilization or repair is necessary prior to reoccupancy of buildings.
(6)
Considers local hazard mitigation goals when addressing
regular and emergency building permits.
Director, Business Services Group
(1)
Coordinates financial activities with regard to state/federal
disaster assistance.
(2)
Develops and carries out necessary administrative procedures
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for federal disaster assistance programs to ensure accurate
financial transactions, accounting, grants management,
document tracking and payroll processing.
s.
(3)
Provides guidance and support to county departments in
processing
federal
disaster
assistance
financial
documentation.
(4)
Maintains appropriate summary level federal disaster
assistance documentation for a minimum of three years
following final payments.
(5)
Provides support to the EOC Operations Group as necessary
during disaster recovery operations. Serves as supporting
agency for ESF #7 (Resource Support).
Director, Code Enforcement Department
(1)
Serves as the overall coordinator of damage assessment
activities in Hillsborough County.
(2)
As part of the EOC Operations Group, receives damage
assessment reports from agencies reporting from the field,
consolidates the data and provides it to the State EOC or
Disaster Field Office (DFO).
(3)
Trains, activates and directs county damage assessment
teams. Establishes procedures for conducting damage
assessment activities.
(4)
Coordinates with municipalities, constitutional authorities
and private non-profit organizations to ensure a complete
damage assessment effort is accomplished for the county.
(5)
Assists state and federal damage assessment teams as
appropriate. Assists municipal and separately reporting
county agencies as resources allow.
(6)
Assists the Affordable Housing Department in coordinating
the temporary housing program during disasters.
(7)
Issues condemnation declarations for structures unfit for use
or habitation or dangerous to persons or other property
pursuant to Chapter 81-388, Laws of Florida.
(8)
Where necessary, orders demolition of unfit structures.
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t.
u.
v.
Director, Communications Department
(1)
Serves as the primary coordinator of ESF #14 (Public
Information).
(2)
Manages public information activities during disaster
situations.
(3)
Provides necessary emergency/disaster information for the
public to media representatives.
(4)
During normal operations provides disaster preparedness
information to the public in the form of Public Service
Announcements (PSA).
(5)
Provides announcement of openings of cold weather shelters
for the homeless to the media when applicable.
Director, Economic Development Department
(1)
Serves as primary coordinator for ESF #18, Business
Continuity. In this role, coordinates business activities in the
EOC during response and recovery operations.
(2)
Through the Small Business Information Center provides
disaster preparedness information to small businesses.
Manager, Emergency Dispatch Center
(1)
Ensures dispatchers are trained in emergency management
policies, procedures and techniques.
(2)
Provides a supervisor for the EOC Message Control Center
during disaster operations.
(3)
Provides notification of incidents in Hillsborough County as
appropriate to the State Warning Point.
(4)
During potential or actual mass casualty operations, provides
notification to emergency response agencies, the Medical
Director Mass Casualty Planning (MDMCP) and EM
Director. Determines hospital bed availability through the
Priority Discharge System at the direction of the MDMCP.
Coordinates resources for the on-scene Incident Commander.
Provides personnel to operate the mass casualty net control
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in the EOC when activated for actual events and exercises.
w.
x.
y.
Director, Extension Service
(1)
Serves as a supporting agency for ESF #17 (Animal
Protection) dealing with large animals.
(2)
Serves as a supporting agency for ESF #11 (Food and
Water). In this capacity provides food assistance to disaster
victims as resources allow.
(3)
Provides information to the public through media outlets
concerning food and water, as well as measures to be taken
around households during disaster situations. Coordinates
any media releases during disaster response and recovery
operations with ESF #14.
Director, Financial Services Group
(1)
Serves as the primary coordinator for ESF #7 (Resource
Support). Serves as a support agency for ESF #11 (Food and
Water) and ESF #15 (Volunteers & Donations).
(2)
Maintains lists of sources of equipment and services that can
be purchased or leased for disaster response and recovery
activities.
(3)
Contracts for needed equipment and services to fill the needs
of the EOC Operations Group during response and recovery
operations.
(4)
Activates the debris management contract when requested by
the EOC Director and ESF #3.
Chief, County Fire Rescue Department
(1)
Assists in disaster response and recovery activities as
resources and expertise allow.
(2)
Assists the Director of Emergency Management in disaster
operations by providing off duty Fire Rescue personnel as
resources allow.
(3)
In coordination with the Sheriff's Office, notifies residents of
evacuation zones and mobile homes of evacuation orders. If
necessary, assists residents who need help in evacuating.
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HILLSBOROUGH COUNTY
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(4)
Serves as coordinator of search and rescue operations as
primary coordinator for ESF #9 (Search and Rescue).
Directs search and rescue operations in the unincorporated
county in the aftermath of a hurricane. Provides necessary
personnel and equipment for the required number of search
and rescue teams. Provides training to all elements of search
and rescue teams.
(5)
Provides information to the EOC, through search and rescue
teams, about locations and extent of damage after a disaster.
Provides support to damage assessment teams if required.
(6)
Serves as the primary fire services coordinator in countywide
disaster operations. Serves as the primary coordinator of
ESF #4 (Firefighting).
(7)
Provides assistance, as available, when requested from other
fire services, contiguous counties, law enforcement,
emergency medical service agencies.
(8)
Notifies the Lakeland District, Florida Division of Forestry in
the event of a wildland or forest fire, requesting state
assistance if needed.
(9)
Serves as the primary coordinator of ESF #10 (Hazardous
Materials).
(10)
Provides first responder, advanced life support (ALS) and
emergency ambulance transport services during mass
casualty and hurricane operations and exercises. Also
provides paramedics to support rescue helicopters as
required.
(11)
Provides ambulance transportation for medical evacuees
from evacuating hospitals and nursing homes as well as
disabled/handicapped people from residences. Serves as
coordinator in the EOC of all ambulance support for
evacuating hospitals and nursing homes both for the
evacuation and retrograde phases.
(12)
Provides paramedic support to special needs shelters when
required.
(13)
Provides medical support to public shelters in the
unincorporated county as resources allow.
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HILLSBOROUGH COUNTY
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(14)
z.
aa.
Provides public information support to ESF #14 (Public
Information) as required and as resources allow.
Director, Fleet Management Department
(1)
Supports county departments in evacuating and securing
vehicles.
(2)
Arranges for diesel fuel at the EOC, Erwin Technical Center,
USF, Riverview High School and any other designated
special needs shelters during hurricane response and recovery
operations.
(3)
Ensures adequate fuels and vehicular support are available
for county vehicles during response and recovery operations.
(4)
Serves as the primary coordinator for countywide fuel
support for disaster response and recovery operations under
ESF #12 (Energy).
(5)
Provides fuels support to county Fairgrounds operations.
Director, Health & Social Services Division
(1)
Assists the Medical Director for Mass Casualty Planning in
coordinating ESF #8 (Health and Medical Services)
activities.
(2)
Provides a representative to serve on the EOC Operations
Group during disaster situations.
(3)
Serves as the primary coordinator for ESF #6, Mass Care and
Human Services.
(4)
Coordinates with the Aging Services Director as primary
coordinators for ESF #11 (Food and Water).
(5)
In coordination with Emergency Management, takes steps to
open shelters for the homeless when predicted criteria is met.
Notifies appropriate agencies to implement opening of
county shelters.
(6)
Serves as the County Community Relations Coordinator
during recovery operations. In this role, coordinates with
State and Federal community relations personnel
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(7)
bb.
cc.
dd.
Provides public information support to ESF #14 (Public
Information) as required and as resources allow.
Director, Human Resources Group
(1)
In coordination with the Volunteer Center of Hillsborough
County, provides representatives to serve at the Volunteer
Coordination Center.
(2)
Maintains a data base of county personnel in non-disasterrelated positions who will fill disaster-related functions as
required.
(3)
Coordinates county volunteer efforts during response and
recovery operations.
(4)
Coordinates with state / federal officials regarding the
insurance program for county property.
(5)
Manages the county risk management program.
Director, Information & Technology Services Department
(1)
Provides Local Area Network (LAN), Geographic
Information Systems (GIS) and communications support to
the EOC Operations Group during emergencies.
(2)
Serves as coordinator of ESF #2 (Communications).
(3)
Coordinates telecommunications support for county activities
at the Fairgrounds during evacuation and recovery
operations.
(4)
Ensures adequate backup data automation support is
available for disaster operations.
(5)
Provides a representative to serve as the liaison to state
assessment teams concerning damage to county
communications infrastructure.
Director, Library Services
(1)
Provides facilities as operating sites for county departments
which have to evacuate as necessary.
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HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
ee.
(2)
Provides public information support to ESF #14 (Public
Information) as required and as resources allow.
(3)
Through Manager, Citizen Action Center:
(a)
Provides disaster related information to citizens by
telephone during disaster response and recovery
operations.
(b)
Registers people with special needs and passes to
the Health Department for assignment to
appropriate shelter..
Medical Director for Mass Casualty Planning
(1)
Serves as the primary support agency to the Health
Department for ESF #8 (Health and Medical Services).
(2)
Serves as an official consultant and coordinator for mass
casualty activities to the BOCC and the County
Administrator through the Director of Emergency
Management.
(3)
Develops plans and procedures to support the Hillsborough
County Mass Casualty System.
(4)
Coordinates operations involving mass casualty operations to
include evacuation and patient assignment of evacuating
hospitals through Hillsborough County Mass Casualty
Operations Procedures as described in Annex H.
(5)
Assists the EOC Emergency Transportation Coordinator and
County Fire Rescue in planning for and coordinating
transportation assets for health care facility evacuations and
mass casualty events.
(6)
Activates the Hospital Priority Discharge System (bed
availability) for Hillsborough County in event of a mass
casualty or hurricane event.
(7)
Makes assignments of disaster victims/medical hurricane
evacuees to the various hospitals in the county under mass
casualty/hurricane conditions.
(8)
Coordinates medical assistance (physicians, nurses, etc.) for
mass casualty situations.
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HILLSBOROUGH COUNTY
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ff.
(9)
Coordinates with and assists the Incident Commander and
emergency medical services representatives with medical
support, requests for transportation support and hospital
assistance during a mass casualty event.
(10)
Plans for and conducts an annual mass casualty exercise
which tests response capabilities of medical facilities and
emergency response agencies in the county. Conducts an
oral critique and prepares written after action report for this
exercise.
(11)
Coordinates with the Hillsborough
Examiner for disaster morgue services.
(12)
Coordinates with the Director, South Florida Blood Bank for
services in mass casualty operations.
(13)
Coordinates National Disaster Medical System (NDMS)
activities for Hillsborough County.
(14)
Coordinates with the Red Cross regarding operation of
public shelters and with the Health Department regarding
special needs shelters.
County Medical
Medical Examiner
(1)
Responds to the scenes of disaster-related deaths.
Investigates death scenes, with sole authority to disturb and
remove dead bodies. (When a body is in danger of being
destroyed by fire the authority to move bodies is customarily
exercised, without any special permission, by fire fighters).
(2)
Removes dead bodies from scenes.
(3)
Identifies dead bodies in coordination with local law
enforcement agencies.
(4)
Performs autopsies to determine cause of death. Arranges
for temporary autopsy facilities and refrigerated body storage
as required.
(5)
Provides a representative to serve on the EOC Operations
Group during disaster situations in support of ESF #8 (Health
and Medical Services).
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CEMP SEPTEMBER 2010
(6)
gg.
hh.
ii.
Is the sole source of disaster death counts; will report these
statistics, in accordance with procedures established by the
state, during a Governor’s Order declaring the county a
disaster area. The information will be passed through the
County EOC to the State EOC.
Director, Parks, Recreation & Conservation Department
(1)
Clears debris from parks and recreation facilities and
coordinates with the Solid Waste Division for its disposal.
(2)
Provides personnel and equipment support as resources
allow, for various essential disaster response and recovery
operations to include temporary debris storage areas, mass
care operations, and reception and distribution of disaster
relief supplies.
(3)
Provides a representative to serve on the EOC Operations
Group during disaster situations.
(4)
Provides food service support to members of the EOC
Operations Group at the EOC.
(5)
Manages the operation of County Staging Area(s) (CSA)
when required under disaster situations.
(6)
Provides public information support to ESF # 14 (Public
Information) during disasters and exercises.
(7)
Operates county cold weather shelters for the homeless when
necessary.
Director, Planning & Growth Management Department
(1)
Provides personnel, as available, to augment county disaster
response and recovery operations.
(2)
Provides support to ESF #3 (Public Works & Engineering)
as coordinated with the ESF #3 coordinator (Public Works
Department).
(3)
Provides public information support to ESF #14 as required
and as resources allow.
Director, Public Works Department
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CEMP SEPTEMBER 2010
(1)
Serves as the primary coordinator of ESF #3 (Public Works
and Engineering).
(2)
Provides personnel and equipment as required to support
county search and rescue teams.
(3)
Conducts damage assessment on county roads and bridges.
Provides liaison to state assessment teams concerning roads
and bridges.
(4)
In its primary role as overall coordinator for debris
management within Hillsborough County, accomplishes the
following:
(a)
Directs organic units to clear critical roadways,
according to pre-established debris clearing routes, as
soon as practicable following the disaster.
(b)
Implements debris management contracts and directs
contractor activities in the unincorporated county.
(c)
Coordinates with municipal public works
departments and provides debris management
assistance as required.
(d)
Coordinates with Solid Waste Division for disposal
of debris.
(e)
Maintains a current response list of all known sources
of debris management equipment within county
resources, as well as potential resources that can be
contracted, leased or purchased.
(5)
Coordinates with the Sheriff's Office and FDOT regarding
highway safety, such as closing roads and rerouting traffic.
(6)
Maintains site-specific records of all manpower, equipment
and financial resources used during disasters.
(7)
Directs the county public works response to flood operations.
(8)
Through Mosquito Control Section capabilities, provides
pest control and aerial/surface damage assessment support
during disaster response and recovery operations.
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HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
(9)
jj.
kk.
Provides transportation support, as available, under ESF #1
(Transportation).
Director, Real Estate Department
(1)
Serves as a support agency for ESF #7 (Resource Support).
In this role, identifies candidate facilities for use in disaster
response and recovery operations.
(2)
Provides graphic information system (GIS) mapping support
to the EOC Operations Group during response and recovery
operations.
(3)
Obtains office space or other facilities, as required, for
Federal and State Disaster assistance functions (e.g. Disaster
Field Office (DFO), Disaster Recovery Centers (DRC), etc.).
(4)
Provides staff assistance in damage assessment of county
buildings.
(5)
Through the Director, Facilities Management Division:
(a)
Coordinates the preparation of county facilities for an
impending hurricane.
(b)
Coordinates recovery activities for county-owned
facilities.
(c)
Performs damage assessment for all general use
county government buildings.
(d)
Coordinates the establishment of the alternate
location for continuity of county government.
Relocates all designated critical equipment to the site
before storm arrival. Has county government
prepared to operate from the site should the County
Center be closed from disaster damage.
(e)
Activates the county’s continuity of operations
(COOP) site locations for departments to assemble
and conduct operations should their normal facilities
be inoperable from disaster damage.
Manager of Operations, Sunshine Line
(1)
Plans for and conducts transportation operations to evacuate
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CEMP SEPTEMBER 2010
people with special needs (elderly and disabled) and move
them to appropriate shelter. Includes return of special needs
evacuees to their residences or appropriate temporary
housing when appropriate.
ll.
(2)
Serves as an Emergency Transportation Coordinator on the
EOC Operations Group. In this role serves as a primary
coordinator for ESF #1 (Transportation).
(3)
Provides transportation support to disaster response and
recovery operations and exercises as resources allow.
(4)
Provides, on an annual basis immediately prior to hurricane
season, a list of transportation resources available for
evacuation operations.
Director, Solid Waste Division
(1)
Serve as a supporting agency to ESF #3, Public Works and
Engineering.
(2)
Controls disposal of disaster related debris. Designates
Debris Management sites (DMS) and disposal sites for the
various kinds of debris.
(3)
Ensures all disposal sites are prepared and equipped to
receive disaster related debris.
(4)
Coordinates with the Environmental Protection Commission
(EPC) in selection of debris disposal sites.
(5)
Requests waivers from EPC for burning of debris if
necessary.
(6)
Coordinates with municipal solid waste departments with
regard to disposal of their debris.
(7)
Sets up methods and procedures to receive disaster related
debris from private individuals and businesses. Provides
debris disposal services at the direct disposal cost incurred by
Solid Waste unless otherwise waived by the Emergency
Policy Group or Board of County Commissioners.
(8)
Provides for disposal of contaminated or spoiled foodstuffs,
as well as carcasses of dead animals.
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HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
mm.
nn.
(9)
Maintains detailed records of all manpower, equipment and
financial resources used in debris disposal for federal disaster
assistance reimbursement.
(10)
Provides transportation assets as available to support county
emergency transportation requirements.
(11)
Provides public information support to ESF #14 (Public
Information) as required and as resources allow.
Director, Water Resource Services
(1)
Serves as a supporting agency for ESF #3, Public Works and
Engineering, and provides a representative to the EOC
Operations Group.
(2)
Operators, controls, maintains and restores the potable, waste
and reclaimed water systems consistent with preparing
conditions in unincorporated Hillsborough County.
(3)
Assists the Health Department in determining potability of
water supply.
(4)
Arranges for alternate sources of potable water for public
consumption if required.
(5)
Coordinates with municipal, regional and adjoining county
water officials during disaster/emergency operations.
(6)
Provides a representative to serve as liaison to state
assessment teams concerning the status of county water and
wastewater systems.
(7)
Provides public information support to ESF # 14 (Public
Information) during disasters and exercises.
Emergency Transportation Coordinators (Sunshine Line and
Emergency Management).
(1)
Coordinate emergency transportation requirements for the
evacuation of the general public, hospitals, nursing homes,
and people with special needs.
(2)
Assist the School Board, HART and County Sunshine Line
in developing plans for emergency transportation.
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HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
2.
(3)
Develop and maintain current lists of vehicle resources, by
type, available for emergency operations from the School
Board, HART, Share-A-Van and all other emergency
transportation providers.
(4)
Coordinate with the Medical Director for Mass Casualty
Planning in developing emergency transportation plans for
hospitals and nursing homes.
(5)
Chair the Disaster Transportation Resources Group.
County Constitutional Officers
a.
b.
c.
Clerk of the Circuit Court
(1)
Provides a representative to formally record procedures and
decisions of the Emergency Policy Group.
(2)
In coordination with the Business Services Group, ensures
appropriate financial accountability for federal disaster
assistance grants.
(3)
In coordination with the Business Services Group, maintains
appropriate summary level documentation for federal disaster
assistance grants for a minimum of three years following
final payment.
(4)
Ensures continuity of operations for county financial
operations to include payroll for employees.
(5)
Provides for the safeguarding of vital records.
Property Appraiser
(1)
Provides support for county damage assessment activities
as resources allow.
(2)
Provides for the safeguarding of vital records.
Sheriff, Hillsborough County
(1)
Maintains law
operations.
(2)
Acts as the primary agent in countywide disaster operations
in the coordination of all required public safety activities.
67
and
order
during
disaster/emergency
BASIC PLAN
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HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
(3)
Serves as the primary coordinator of Emergency Support
Function (ESF) #16, Law Enforcement.
(4)
Provides necessary personnel and equipment for the required
number of county search and rescue teams (ESF #9).
Participates in search and rescue training and exercises.
(5)
Executes county evacuation orders. As overall Traffic
Control Coordinator, controls traffic flow through use of
traffic control points and other measures. Coordinates traffic
control operations with municipal and state law enforcement
agencies.
(6)
Establishes procedures to provide disaster warnings to the
general public in the unincorporated area of the county.
(7)
In coordination with County Fire Rescue, notifies residents
of evacuation zones and mobile homes of evacuation orders.
If necessary, assists residents who need help in evacuating.
(8)
Provides security at the EOC during activations.
(9)
Provides security and law enforcement at all public shelters
in the unincorporated county.
(10)
Maintains and supports county operated two way radio
communications systems.
(11)
Controls reentry operations into evacuated areas in the
county.
(12)
Ensures security and prevents looting in evacuated areas.
(13)
Provides
assistance
to
municipalities
during
disaster/emergency situations when requested and as
resources permit.
(14)
Provides security at various response and recovery sites to
include the Fairgrounds and Disaster Recovery Centers
(DRC), Points of Distribution (POD), etc., established by
county, state or federal agencies.
(15)
Provides support to ESF #17 (Animal Protection) through
large animal teams.
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CEMP SEPTEMBER 2010
3.
(16)
Serves as a supporting agency to ESF #13 (Military Support).
(17)
Provides traffic control and security during power outages.
(18)
Provides personnel and equipment as required to support
mass casualty operations and exercises.
(19)
Plans for and conducts operations for civil disturbances.
(20)
Provides security to cold weather shelters for the homeless
when appropriate.
(21)
Serves as Team Leader for the County Needs Assessment
Team (NAT) and coordinates with state representatives who
arrive for impact assessments. Works with state members to
determine status of county law enforcement systems.
(22)
Provides for the safeguarding of vital records.
(23)
Chief Deputy is the successor to the Sheriff.
Hillsborough County School Board
(1)
Provides designated schools
coordination with the Red
Management.
(2)
Establishes procedures to ensure that schools designated as
public shelters are opened for use when required.
(3)
Assigns principals of schools designated as public shelters to
be shelter managers. Provides other school staff as required
to ensure custodial and food service support.
(4)
Ensures sufficient food, water and sanitary services are
available in public schools designated as public shelters.
(5)
Provides school buses and drivers
transportation during disaster evacuations.
(6)
Develops procedures and routes to pick up evacuees in flood
zones in the southern part of the unincorporated county.
(7)
Provides two representatives to the EOC Operations Group,
one to coordinate shelter operations and one to coordinate
school bus transportation activities.
69
as public shelters in
Cross and Emergency
for
emergency
BASIC PLAN
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HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
4.
(8)
Designates a transportation planner to coordinate emergency
transportation requirements and serve as a member of the
Disaster Transportation Resources Group.
(9)
Provides, on an annual basis immediately prior to hurricane
season, a list of school bus resources available for evacuation
operations.
(10)
Ensures students and staff of county public schools are
provided training for response to disaster situations.
(11)
Provides students, staff, transportation and security
resources, as required, to support the annual mass casualty
exercise.
(12)
Provides for the safeguarding of vital records.
County Authorities and Commissions
a.
b.
Aviation Authority, Port Authority and Sports Authority
(1)
Provide resources (personnel, facilities and equipment) in the
event of mass casualty operations or exercises involving
respective facilities.
(2)
Coordinate with the County EOC during disaster/emergency
situations.
(3)
Coordinate restoration of facilities and report damage
assessment data to the EOC.
Hillsborough Area Regional Transit Authority (HART)
(1)
Provides buses for disaster related evacuations.
(2)
Develops procedures and routes to pick up hurricane
evacuees in flood zones in the City of Tampa and Town &
Country.
(3)
Conducts public information efforts to inform the public of
hurricane evacuation routes and pickup points.
(4)
Designates a transportation planner to coordinate emergency
transportation requirements and to serve as a member of the
Disaster Transportation Resources Group.
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BASIC PLAN
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HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
c.
5.
(5)
Provides a representative to the EOC Operations Group to
coordinate HART transportation activities during evacuation
operations.
(6)
Provides, on an annual basis immediately prior to hurricane
season, a list of buses available for evacuation operations.
Environmental Protection Commission
(1)
Acquires necessary environmental permits/clearances from
the Department of Environmental Regulation and the
Department of Agricultural and Consumer Services.
(2)
Coordinates with the Solid Waste Management Department
concerning the selection of debris disposal sites.
(3)
Participates in damage assessment activities as necessary.
(4)
Serves as a support agency to ESF #3 (Public Works and
Engineering).
Cities of Plant City, Tampa and Temple Terrace
(1)
Prepare a disaster plan which supports the County
Comprehensive Emergency Management Plan (CEMP).
(2)
Maintain viable Continuity of Government and Continuity of
Operations Plans in the event of disaster situations or
disruption in services.
(3)
Ensure that municipal response agencies provide an effective
response and recovery operations for disasters/emergencies
within geographical boundaries.
Maintain municipal
ordinances to allow for effective operations.
(4)
Coordinate municipal emergency response and recovery
activities with the County EOC and applicable county
departments or agencies.
(5)
Provide representatives as required to the County EOC
during actual disasters and exercises to coordinate law
enforcement, fire and public works matters.
(6)
Ensure appropriate municipal employees are trained for
disaster operations.
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CEMP SEPTEMBER 2010
(7)
Ensure adequate alerting and warning systems are in place to
warn the general public and municipal employees of
impending disaster situations.
(8)
Issue states of local emergency and evacuation orders where
necessary in localized emergencies.
(9)
Develop evacuation and traffic control plans which coincide
with overall county plans. Control traffic within city limits
during evacuations.
(10)
Notify residents of evacuation zones and mobile homes of
evacuation orders. If necessary, assist residents who need
help in evacuating.
(11)
Provide security and law enforcement at all public shelters in
jurisdictions. Tampa Fire Rescue provides paramedics for
special needs shelters. Municipalities provide medical
support for public shelters within city limits as resources
allow.
(12)
Control reentry into evacuated areas.
(13)
Plan for and conduct emergency operations to
maintain/restore all water and wastewater capabilities within
jurisdiction during disaster/emergencies. Assist the Health
Department in determining potability of water supply.
(14)
Ensure plans, procedures and training for damage assessment
are established so that accurate and timely damage
assessment surveys will be conducted after a disaster.
Ensure damage assessment reports are submitted to the EOC
in a timely manner.
(15)
Plan for and conduct debris removal and disposal operations
after a disaster. Coordinate efforts with County Public
Works Department and Solid Waste Division. Request
necessary environmental permits and clearances from EPC.
(16)
Ensure that detailed records are kept for disaster response
and recovery operations for federal and state
reimbursements.
(17)
Designate appropriate public officials to attend federal public
assistance briefings. Ensure that all projects undertaken
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BASIC PLAN
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HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
under the federal assistance program are in accordance with
established guidelines. Provide required reports to state and
federal representatives.
6.
(18)
Provide support as available during mass casualty operations
and exercises within Hillsborough County to include
personnel and resources in the law enforcement, fire and
emergency medical services areas.
(19)
Provide for safeguarding of vital records.
(20)
Through respective building departments, coordinate
necessary demolition or stabilization of structurally damaged
public facilities.
(21)
Through respective building departments, coordinate with
owners or management of structurally damaged private or
private nonprofit facilities regarding structural integrity of the
damaged structures. Take appropriate action, including
condemnation of damaged structures.
(22)
Assign a coordinator to serve as an emergency management
liaison to Hillsborough County Emergency Management.
(23)
Manage Points of Distribution within jurisdictions.
(24)
Manage the assignments or city employees during disaster
situations. If not able to effectively utilize any employees,
refers them to the Volunteer Reception Center (VRC) for
further assignment to disaster roles.
State Agencies
a.
Health Department
(1)
Develops and maintains a plan to mobilize and coordinate all
public health resources during disaster operations.
(2)
Serves as the primary coordinator for ESF #8 (Health and
Medical Services).
(3)
Directs and coordinates public health service activities
during disaster operations.
(4)
Coordinates planning for, and operates, county special needs
shelters. Provides doctors and nurses as available to staff
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special needs shelters. Maintains a registry of people with
special needs.
b.
c.
(5)
Provides public health advice and assistance to local
jurisdictions during disasters/emergencies.
(6)
Coordinates state and federal public health assistance when
provided.
(7)
Provides advisories to the public through ESF #14,
concerning health related items during disasters / emergency
situations.
(8)
Coordinates with the Solid Waste Division and the
Environmental Protection Commission to ensure health
standards are maintained at all debris disposal sites.
(9)
Provides assistance to the Medical Examiner and Medical
Director for Mass Casualty Planning for mortuary services
during disaster operations.
(10)
Provides for the safety of the county water supply through
testing and provides public information to citizens regarding
potability of the water supply and methods to purify water.
(11)
Inspects for contaminated food stuffs and drugs, identifying
contamination and condemning as appropriate.
(12)
Provides for the safeguarding of vital records.
(13)
Provides a representative to serve as liaison to state
assessment teams concerning the status of county health and
medical systems.
Department of Transportation, District 7
(1)
As necessary, provides a representative to the EOC during
disaster response and recovery operations.
(2)
Conducts debris removal from interstates and state roads and
supports county debris clearance activities as resources
allow.
Florida Highway Patrol
(1)
Provides law enforcement support for response and recovery
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operations.
(2)
d.
Florida Marine Patrol
(1)
e.
7.
Provides support as necessary for recovery operations.
University of South Florida
(1)
f.
Provides a representative to the EOC Operations Group
during disaster response and recovery operations.
Provides public shelter facilities and staff as available during
hurricane evacuations. One facility shall serve as a special
needs shelter for medically dependent evacuees.
State Fairgrounds Authority
(1)
Provides facilities to house county evacuation and
Regional/Tampa Bay Area/County response and recovery
operations.
(2)
Provides support as available to evacuation and recovery
operations (e.g. forklifts, tables, chairs and ancillary
equipment).
Humanitarian/Non-Profit Organizations
a.
American Red Cross, Tampa Bay Chapter
(1)
Provides mass care and feeding operations for victims and
emergency workers during disaster operations.
(2)
Serves as a primary support agency of ESF #6 (Mass Care &
Human Services).
(3)
Serves as a supporting agency for ESF #8 (Health and
Medical Services), ESF #11 (Food and Water) and ESF #15
(Volunteer and Donations).
(4)
Provides representation whenever necessary to the EOC for
actual disasters and disaster exercises.
(5)
In coordination with the School Board and Emergency
Management, identifies public shelters for use during
emergencies.
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b.
(6)
At the direction of the EOC, opens public shelters as
required.
(7)
Operates public shelters to include providing the required
staff, equipment, supplies and feeding operations. Provides
shelter operations reports to the EOC.
(8)
Recruits and provides training to salaried and volunteer
disaster services personnel to include shelter management.
(9)
Establishes Red Cross Service Delivery Sites or service
delivery methods to meet immediate disaster caused needs of
disaster victims. Services can include assistance or formal
referrals to address needs such as food, personal essentials,
clothing, shelter, information and referral, welfare
information, physical health needs and mental health needs.
(10)
Coordinates Red Cross damage assessment activities with
those of the county.
(11)
Provides representatives to manage the Red Cross facility at
the Florida State Fairgrounds when activated.
(12)
Coordinates feeding operations of emergency workers at the
Fairgrounds as resources allow.
(13)
Coordinates with the Emergency Transportation Coordinator
and Medical Director for Mass Casualty Planning in the
development of plans for the emergency transportation of
evacuees from disaster site(s) to shelters.
(14)
Provides a representative to serve as liaison to state
assessment teams concerning the status of mass care efforts
in the county.
Salvation Army
(1)
Provides shelters, food, clothing, other supplies and
counseling services to disaster victims.
(2)
Provides a representative to the EOC to coordinate mass care
operations with other ESF #6 agencies.
(3)
Coordinates human services with county agencies.
(4)
Operates, by agreement with the State, comfort stations for
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disaster victims.
(5)
c.
Florida Blood Services
(1)
d.
e.
8.
Provides support, as resources allow, to county operations at
the State Fairgrounds.
Provides blood resources and expertise as necessary in
support of disaster victims in a mass casualty situation.
Sun City Rescue Squad
(1)
Provides BLS, ambulance transport service and first
responder emergency medical services as available to
countywide mass casualty operations.
(2)
Participates in countywide mass casualty exercises.
United Way of Tampa Bay
(1)
Manages the Volunteer Reception Center (VRC) at Florida
Fairgrounds during disaster operations.
(2)
Coordinates United Way of Tampa Bay staffing support of
the Volunteer Coordination Center.
(3)
Serves as the EOC Coordinator for ESF #15 (Volunteers and
Donations).
(4)
Administratively manages funds donated for general relief
use during disasters. Dispenses funds for response and
recovery efforts based on instructions of local government
officials.
(5)
Serves as the coordinator for unmet needs coordination
within the county.
(6)
Serves as a support agency for ESF #6 (Mass Care and
Human Services) and ESF #11 (Food and water).
(7)
Oversees the operation of Hillsborough Emergency Long
Term Recovery Program (HELP), the Long Term Recovery
Organization (LTRO) for Hillsborough County.
Utilities
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a.
b.
c.
9.
Tampa Electric Company (TECO)
(1)
Provides information to Emergency Management as it
becomes available about impending power shortage
situations.
(2)
Provides a representative to the EOC Operations Group
during disasters.
(3)
Serves as primary coordinator for electrical power matters
under ESF #12 (Energy).
(4)
Provides personnel and equipment support, as required and
as resources allow, to county and municipal search and
rescue teams.
TECO / Peoples Gas
(1)
Supports the community in providing gas utility services
during disaster situations.
(2)
As required, provides a representative to the EOC Operations
Group to coordinate gas utility matters with other emergency
response agencies.
Verizon
(1)
Coordinates restoration of telephone and data service to
Hillsborough County as part of ESF # 2.
(2)
Provides telephone communications and data support, to
include activating required number of telephone lines, at the
Fairgrounds when activated.
(3)
Provides a representative to the EOC Operations Group
during emergencies.
Military Organizations
a.
Civil Air Patrol (CAP)
(1)
Provides resources (personnel and equipment) in support of
county disaster and mass casualty operations.
(2)
Provides aerial support to county disaster operations as
resources allow (e.g. light transport of equipment or
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personnel, search & rescue, traffic control, photographic and
reconnaissance support, and communications).
b.
c.
d.
e.
Florida Army National Guard (53rd Infantry Brigade)
(1)
Provides resources as available and as approved by
appropriate authorities.
(2)
Provides a staff representative to the EOC Operations Group
during disaster situations and exercises as available.
MacDill Air Force Base
(1)
Provides resources as available and approved by appropriate
authorities to support county disaster response and recovery
activities.
(2)
Provides a staff representative to the EOC during disaster
situations.
U.S. Coast Guard
(1)
Provides resources as available and as approved by
appropriate authorities to support county disaster response
and recovery activities.
(2)
Provides a staff representative to the EOC during disaster
situations.
U.S. Army Reserve Center, U.S. Marine Corps Reserve, and U.S.
Navy Reserve Center.
(1)
f.
290th Joint Communications Support Squadron (Florida Air
National Guard).
(1)
10.
Provide resources under appropriate directives or orders from
applicable Department of Defense agencies.
Provides communications
appropriate authorities.
support
as
approved
by
Medical Facilities
a.
Tampa General Hospital
(1)
Provides office space and facilities to house recovery support
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operations at the TGH - Health Park.
b.
Administrators, Hillsborough County Hospitals
(1)
Make provisions for emergencies or disasters as applicable.
If sufficient resources are not available, coordinate assistance
needed with the Emergency Operations Center.
(2)
Develop comprehensive emergency management plans in
accordance with criteria set forth in Florida Administrative
Code Rule 59A-3.078.
Submit plans to Emergency
Management as scheduled on an annual basis for review and
approval.
(3)
Maintain contact with Emergency Management and Health
Department to provide for coordinated efforts in disaster
preparedness and planning. One method to accomplish this
is through the Hospital Disaster Planning Committee.
(4)
Provide facilities, resources and personnel as necessary in
support of county mass casualty and hurricane operations.
(5)
Coordinate with the Medical Director Mass Casualty
Planning (MDMCP) concerning mass casualty operations
and planning.
(6)
Ensure that proper protocols are in place to affectively
disseminate communications from the County Emergency
Dispatch Center (EDC)/MDMCP/EOC through the use of
pagers, phone trees, e-mail, internet, etc. Keep the EM
System data base current with names and contact information
of designated personnel.
(7)
Ensure facility disaster plans fully address mass casualty
operations in support of this plan. When the County Mass
Casualty System is activated and Code D (David) has been
announced, hospitals must:
(a)
Prepare an immediate bed status report through a
current census and priority discharge plan upon
request of the County EDC. Status report will be
provided in EM System as the primary mode with fax
machine, e-mail or two way radio as backups.
Hospitals will also make available disaster victims
status through EM Track.
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(b)
Provide for personnel recall in increments as needed
(maximum 12 hour shifts).
(c)
Designate trained EM System personnel to keep the
data base current. Those hospitals with a two way
radio capability ensure trained operators are available
to maintain contact with county EDC / EOC.
(d)
Provide enhanced security for their facility.
(e)
Provide for continuity of facility operations and
functions.
Note: Hospital plans should address possible evacuation to or from the
facility.
c.
V.
Administrators, Hillsborough County Nursing Homes, Ambulatory
Surgical Centers, and Assisted Living Facilities (ALF).
(1)
Make provisions for evacuating premises for emergencies or
disasters as applicable. If sufficient resources are not
available for evacuation, coordinate assistance needed with
the Emergency Operations Center.
(2)
Develop comprehensive emergency management plans in
accordance with criteria set forth in applicable Florida
Administrative Code rules. Submit plans to Emergency
Management as scheduled for review and approval.
FINANCIAL AND ADMINISTRATIVE MANAGEMENT
A.
Financial Guidelines
1.
Authority to expend funds in emergency management operations is
contained in Florida Statute 252 and County Ordinance 06-13. In general,
emergency operations are funded by the budget allocations of each agency
involved. A Presidential disaster or emergency declaration will permit
funding under the Robert T. Stafford Disaster Relief and Emergency
Assistance Act, P.L.100-707 in addition to the financial resources initiated at
the state and local levels. Federal disaster assistance is generally provided at
the 75% level with state and local governments sharing the remaining 25%.
There is precedent for the federal government to assume a larger share than
75% under unusual circumstances.
2.
Timely financial support of any extensive response activity could be crucial
to saving lives and protecting property. While innovative and expeditious
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means of procurement are called for during times of emergencies, it is still
mandatory that good accounting principles and practices be employed in
order to safeguard the use of public funds from fraud, waste and abuse.
3.
In concert with federal guidelines, approval for expenditure of funds for
supporting preparedness, response, recovery and mitigation operations will
be given by officials of the primary and support agencies. Each agency is
responsible for establishing effective administrative controls of funds
expended and to ensure that actions taken and costs incurred are consistent
with the missions identified in this plan.
4.
The acquisition of facilities, equipment, supplies, services and other
resources may be accomplished by designated department and agency
purchasing elements or through ESF #7 / Procurement under applicable
purchasing procedures and guidelines (See Annex G for further information
on the procurement process). If needed resources are not available within
the county, requests may be made to the SEOC. The county will be
responsible for costs incurred for resources brought in from outside sources.
If Federal Disaster Assistance Programs have been implemented under the
Stafford Act, at least 75% of authorized costs will be provided by the
Federal Government. Reimbursement procedures under Federal Disaster
Assistance Programs are covered in Recovery Section VI.
5.
Business Services Group is responsible for financial management during
disaster operations and will provide periodic training to appropriate fiscal
representatives on this area. Complete and accurate accounts of emergency
expenditures and obligations, including personnel and equipment costs, must
be maintained. Business Services establishes procedures for processing and
maintaining records of expenditures and obligations for manpower,
equipment and materials. All appropriate logs, formal records and file
copies of all expenditures (including personnel timesheets) must be kept by
all departments, agencies and municipalities in order to provide clear and
reasonable accountability and justification for future reimbursement.
Reimbursement for disaster related expenditures is not automatic - it must
be authenticated by detailed records. Further, all federal public assistance
funds are subject to state and federal audit.
6.
All records relating to the allocation and disbursement of funds pertaining to
activities and elements covered in this plan must be maintained in
compliance with the Stafford Act and applicable Florida Statutes (Chapter
215 and Chapter 252) in accordance with funding agreements.
7.
For county departments, documentation to substantiate costs for disaster
operations will be submitted to the Business Services Group for
consolidation. Emergency Management will coordinate reporting activities
with state and FEMA representatives. Other response organizations,
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including municipalities, will establish their own reporting and coordination
procedures.
8.
B.
Periodic training sessions will be provided by DEM concerning guidelines
and processes involving state and federal disaster assistance. Emergency
Management will coordinate this training for all concerned agencies and
departments, as well as provide training to county and municipal personnel
on relevant information concerning the various funding programs under
DEM.
Mutual Aid Assistance
The County and three municipalities are signatories to the Statewide Mutual Aid
Agreement. Under this agreement, requests for assistance can be made to the State
Division of Emergency Management (DEM) or to any other signatory (e.g. other
county or municipality).
The requesting party shall be responsible for
reimbursement of all reimbursable expenses to all assisting parties. The assisting
party shall bill requesting parties for all reimbursable expenses as soon as
practicable after the expenses are incurred, but not later than 60 days following the
period of assistance, unless the deadline for identifying damage is extended in
accordance with 44 CFR Part 206. The requesting party shall pay the bill, or advise
of any disputed items, not later than 60 days following the billing date. Assisting
parties shall maintain detailed records and submit invoices for reimbursement by the
requesting party or DEM using format used or required by FEMA publications,
including 44 CFR Part 13 and applicable Office of Management and Budget
Circulars.
Requesting parties and DEM finance personnel shall provide
information, directions and assistance for record keeping to assisting parties.
C.
Disaster Relief Funding Agreements
For any federal disaster declaration providing funds to the county, the county enters
into a Disaster Relief Funding Agreement with the state. These funding agreements
provide the framework for the administration of the federal and state funds which
flow to the county under the particular disaster. These agreements shall be approved
by the BOCC and signed by the chairman. The agreements are also signed by the
State Governor’s Authorized Representative (GAR), usually the Director of the
Division of Emergency Management. As a result of the funding agreement, the
state administers the federal funds due to the county, as well as the state funds
(usually 75% federal funding and 12.5% state funding with the county absorbing the
remaining 12.5%). For funding sources for hazard mitigation, the appropriate
information is reflected in the Recovery/Hazard Mitigation Section.
D.
Reporting Procedures
1.
As part of any federal disaster assistance program, there will be requirements
for various reports in accordance with CFR 44 and the applicable Disaster
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Relief Funding Agreement. Responsibility for submitting any such reports
rests with the EM Director. The EM Director will request report
information from county departments and other response agencies when
appropriate.
2.
E.
Protection of Records
1.
VI.
Reports will be submitted either to the Division of Emergency Management
(DEM) or designated Field Office in accordance with guidance provided by
DEM.
All county departments, constitutional authorities and other governmental
agencies must ensure protection of their records during disaster situations.
Agencies in potential hurricane flood zones are particularly vulnerable to
record damage from water. All agencies have the potential for record
damage from fire and possible resulting water damage. Specific measures
for protecting records must be reflected in agency disaster plans. Those
agencies with vital records (e.g. Clerk of Circuit Court, Property Appraiser,
Health Department, School Board etc.) must take special care to ensure the
safety of these records. Off site storage of duplicate vital records, whenever
feasible, is strongly recommended. All agencies should also have plans
which address the recovery of damaged records.
TRAINING AND EXERCISES
A.
Emergency Management (EM) is the overall coordinator within Hillsborough
County for emergency management training and education.
County
departments/authorities, municipalities and all other public and private emergency
response agencies bear the responsibility of ensuring their personnel with emergency
responsibilities are sufficiently trained. All agencies should take the necessary steps
to ensure appropriate records are kept reflecting emergency training received by
their personnel.
B.
EM will coordinate all disaster preparedness, response, recovery and mitigation
training provided to county personnel by DEM and FEMA. EM will provide
schedules of the state emergency management training courses to appropriate county
agencies. Applications for State/FEMA training courses will be submitted to the
EM Director for approval and submission to DEM.
C.
Training for local emergency response personnel will be under the all hazards
approach to emergency management. Training will ensure that current state and
federal concepts on emergency preparedness, response, recovery and mitigation are
provided.
D.
The County Disaster Recovery Committee will be a major forum for providing
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training on the latest county, state and federal disaster policies and procedures, to
include mitigation activities. Representatives from county, municipalities, state and
federal agencies in the local area, as well as volunteer agencies (e.g. Red Cross,
Salvation Army, United Way, etc.) will participate and share information on
respective roles and responsibilities during disaster response, recovery and
mitigation operations.
E.
EM will coordinate disaster preparedness planning/training activities with
committees to address such areas as shelter operations, emergency transportation,
hospitals, nursing homes/assisted living facilities, etc.
F.
EM ensures county disaster plans and procedures are exercised and evaluated on a
continuing basis. There are various computer programs that can assist in developing
exercises if desired. Exercise after action reports will be accomplished and provided
to participating agencies to ensure corrective action is taken. Subsequent exercises
will ensure previous discrepancies are reevaluated.
G.
Hillsborough County's exercise and training program will endeavor to involve all
public and private agencies with emergency response functions. Primarily this
includes the members of the Emergency Policy Group, Executive Support Group
and EOC Operations Group. Emergency management officials of adjoining
counties may be invited to participate or observe when appropriate.
H.
EM will provide disaster exercise assistance to government and non-government
agencies as requested. As resources allow, EM personnel will participate in hospital
and nursing home disaster drills upon request.
I.
Detailed planning will be accomplished on an interagency basis in preparation for
EOC sponsored exercises. Representatives of each participating agency will
develop action items for their EOC participants to resolve during the actual exercise.
J.
Exercise and Training Requirements
1.
Annually
a.
Conduct a large scale mass casualty exercise to include pre-exercise
planning meetings and a post exercise critique.
b.
Conduct an annual hurricane exercise. The exercise may be held in
conjunction with a state sponsored hurricane exercise.
c.
Conduct one or more emergency responder exercises involving mass
casualties under various scenarios (e.g. Hazmat, transportation
accident, natural disaster, terrorist act, etc.)
d.
Conduct hurricane briefings and training meetings with the County
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Administrator and staff, department heads, municipal officials and
other governmental and private emergency response agencies.
2.
3.
4.
K.
e.
Brief elected and key appointed officials on emergency management
activities and hurricane preparedness.
f.
Conduct hurricane and emergency management seminars as
requested.
g.
Attend FEMA and state emergency management courses as subject
matter and availability dictate.
Quarterly (or more often)
a.
Conduct disaster planning meetings with the Disaster Recovery
Committee, Hospital Disaster Planning Committee and other groups
as necessary.
b.
Attend area meetings as established by the DEM Area 4 liaison
officer.
Periodic
a.
Participate in regional planning sessions with adjoining county
emergency management personnel / Tampa Bay Regional Planning
Council (TBRPC), Regional Domestic Security Task Force
(RDSTF) and Local Emergency Planning Committee (LEPC).
b.
Emergency Medical Planning Council (EMPC).
c.
RACES.
On-going Training (County)
a.
Hazardous materials.
b.
Communications
c.
Disaster plans updates.
d.
Mass casualty planning and operations
Emergency Management Training for First Responders
1.
First responders train on a regular basis in fields related directly and
indirectly to emergency management. This training includes:
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VII.
a.
Law Enforcement (Sheriff's Office and municipal police
departments) - traffic control, emergency deployment, search and
rescue, security/crowd control, first aid and hazardous materials first
responder awareness level training.
b.
Fire Services (County and municipal) - firefighting tactics, electrical
hazards, aircraft crash, first aid/emergency medical treatment, search
and rescue, hazardous materials operations level training and
incident command.
c.
Emergency Medical Services (County and municipal fire/rescue) emergency medical techniques, first aid, life support/cardiac life
support, treatment of mass casualties and hazardous materials first
responder awareness level training.
2.
All first responders enroll their personnel in applicable career field courses
at Hillsborough Community College.
3.
Response agencies will maintain records of personnel receiving training to
include competency level. The goal for response agencies is to maintain all
responders in a fully trained status.
VOLUNTEERS
A.
There are numerous volunteer organizations which provide assistance to the
community during disasters. Among those are the American Red Cross, United Way
of Tampa Bay and Citizen Corps organizations. In addition, there are many
organizations including faith based groups, which use volunteers to
provide assistance to disaster victims.
B.
For disaster situations, the United Way of Tampa Bay is responsible for setting up
and managing the Volunteer Reception Center (VRC). The VRC will coordinate
disaster volunteer efforts for the county. For further information on volunteer
coordination, see Annex O.
C.
The Citizen Corps was instituted by the President of the United States in the
aftermath of the 911 terrorist attacks on the United States. The Citizens Corps was
created to help coordinate volunteer activities to make communities safer, stronger
and better prepared to respond to emergency situations. Under the Citizen Corps
program, local communities form Citizen Corps Councils (CCC) to bring together
first responders, volunteer organizations, law enforcement agencies and community
serving institutions.
1.
Citizen Corps programs include the following:
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2.
a.
The Community Emergency Response Team (CERT) Program
provides training in emergency preparedness and in basic response
techniques to citizens, enabling them to take a more active role in
personal and public safety. The training enables communities to
address initial basic needs in their areas and to assist responders in
the recovery process.
b.
The U.S.A. on Watch Program (formerly the Neighborhood Watch
Program) enables communities to conduct crime prevention,
homeland security and preparedness efforts in their neighborhoods.
c.
Volunteers in Police Service (VIPS) provides training for volunteers
to perform administrative and non-intervention policing activities to
free up law enforcement professionals for front line duty.
d.
Medical Reserve Corps uses currently practicing and retired
volunteers trained in medicine and others interested in public health
issues to assist during medical response emergencies and augment
the emergency medical response community. Medical Reserve Corps
volunteers can also play a productive role in meeting pressing, but
non-emergency, public health needs of the community throughout
the year.
e.
Fire Corps promotes the use of citizen advocates to enhance the
capacity of resource – constrained fire and rescue departments.
Citizen advocates assist local fire departments in a range of activities
including fire safety outreach, youth programs and administrative
support.
Citizen Corps organizations are active in Hillsborough County. There are
several of these organizations throughout the county. The primary local
government coordinators for Citizen Corps organizations are as follows:
CERT – County / Municipal Fire Rescue
Neighborhood Watch – County/Municipal Law Enforcement
VIPS – County/Municipal Law Enforcement
Medical Reserve Corps (MRC) – County Medical Director for Mass
Casualty Planning and County/Municipal Fire Rescue
Fire Corps – County/Municipal Fire Rescue
3.
The County Hazard Mitigation Section has been designated overall local
government coordinator of the CCC program. Hazard Mitigation together
with county / municipal fire rescue and law enforcement agencies coordinate
training of the CCC organizations. County / municipal fire rescue and law
enforcement agencies work with CCC organizations on a regular basis to
ensure utilization of these volunteer resources.
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D.
VIII.
4.
CCC organizations may be used in disaster response and recovery
activities. In fact, CERT teams are specifically trained on how to be
prepared for and respond to emergencies that may arise in their
community. CERT training enables citizens to help themselves and their
neighbors by applying basic response and organizational skills during an
emergency. CERT members can also serve as first responders to an
emergency until professional emergency services arrive. In addition, the
specific mission of MRC teams is to assist during mass casualty situations.
5.
CCC organizations may support various ESFs as applicable (e.g. ESF #4Firefighting, ESF #6-Mass Care and Human Services, ESF #8-Health and
Medical Services, ESF #11-Food and Water and ESF #16-Law Enforcement).
Under the County Know Your Role program, all county employees, who are not in
positions directly related to emergency operations, are slated into areas supporting
disaster response and recovery operations. The areas where these employees are
assigned can be pre-determined and documented on county personnel records or
determined as required during disaster operations. The Human Resources
Department is responsible for coordinating this county employee disaster volunteer
program. Human Resources will work with United Way of Tampa Bay in
coordinating assignments of county volunteers, As much as possible, training of
potential county employee volunteers will be conducted during the annual hurricane
exercise.
PUBLIC AWARENESS AND EDUCATION
A.
County officials must strive to keep residents informed about disaster preparedness,
emergency operations and hazard mitigation. Public information in the disaster
preparedness/emergency management area is divided into three phases: continuing
education, pre-disaster preparation and post-disaster recovery and mitigation.
Continuing education is intended to increase awareness of disaster preparedness
information, educate on ways to protect life and property, and inform the public on
the availability of further assistance and information. Pre-disaster preparation
informs the public of the imminent danger and provides details about evacuation
procedures and sheltering. During the post-disaster period, the public is informed
about such things as disaster assistance, health precautions, long term sheltering, etc.
B.
It is important, especially immediately before and after a disaster, to keep the public
informed on all relevant matters to include government decisions, recommendations
and instructions. Reliable official information is imperative to ensure against
rumors that can cause panic, fear and confusion. A continuous flow of official
information is also necessary to provide full knowledge of disaster conditions and
relief services.
C.
The Director of Emergency Management has the overall responsibility for providing
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CEMP SEPTEMBER 2010
disaster preparedness response and recovery information to the public. The
Communications Department will provide support to the EM Director in these tasks.
The Communications Department will ensure that public service announcements are
prepared to keep the public informed on disaster preparedness, response and
recovery.
D.
A continuing method of public information on disaster preparedness is a hurricane
guide, which is distributed in English and Spanish at the start of each hurricane
season. This guide is given as wide a distribution as possible throughout the county.
Emergency Management ensures copies for the public are placed at all libraries, fire
stations, post offices, and various other public locations. In addition, copies are
given to county and municipal departments, hospitals, nursing homes, civic groups,
all committees chaired by Emergency Management and to all audiences receiving
hurricane awareness talks.
E.
The hurricane guide provides essential disaster preparedness information. The heart
of the document is a map of the county which depicts all hurricane evacuation
zones, color coded to show at what evacuation level each zone would evacuate.
(The guide emphasizes that mobile home residents must evacuate at all evacuation
levels). All public shelter locations are designated on the map. The map also shows
county evacuation routes. The remainder of the guide reflects helpful information
on disaster preparedness, special assistance instructions and applicable emergency
phone numbers.
F.
Various hurricane preparedness activities are undertaken in conjunction with the
media for the annual publication of the hurricane guide in the May-June timeframe.
G.
In addition to the hurricane guide, the county conducts a comprehensive public
information program throughout the year. The public information program includes
news features on television and radio and speaking engagements to a vast range of
audiences. All requests for emergency preparedness talks are accepted to include
civic groups, church groups, mobile home parks, business and industry, public
schools and universities, hospitals, nursing homes, etc. Also, the Citizen Action
Center provides information and referrals through their InfoLine.
H.
The broadcast media provides an excellent resource for the county's information
program. Emergency Management representatives interface with radio and
television reporters, news personnel and weather personnel on a regular basis. Local
broadcast stations regularly provide public service announcements provided by the
county or the state. Hillsborough County has two Emergency Alert System (EAS)
stations (a primary and an alternate). Under the EAS system, radio and television
stations, as well as cable companies, in the county will provide emergency
announcements when the EAS system is activated.
I.
The print media also provides an excellent method of providing disaster
preparedness to the public. Both major newspapers in the Tampa Bay area usually
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BASIC PLAN
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HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
produce a hurricane special edition at the onset of each hurricane season.
Emergency Management provides substantial data to these newspapers and
professional expertise regarding information contained in their publication.
Information is also regularly provided to other smaller newspapers in the area.
J.
Some county departments have specialized brochures and pamphlets to promote
hurricane awareness and planning. For example, the Animal Services Department
has a pamphlet, "Hurricane - Planning For Pets", which gives advice to domestic pet
owners. They are available at the Animal Services office and are handed out at talks
given to various groups. Some veterinarians also pass these brochures to their
customers. Extension Service has several brochures produced by the University of
Florida Institute of Food and Agricultural Services (IFAS). Extension Service also
has a pamphlet, "Hurricane Guidelines for Large Animals", developed to assist large
animal owners in planning and preparing for hurricanes.
K.
There are numerous other methods employed to provide disaster preparedness
information to the public. Emergency Management works with phone companies
and other distributers of directories to place pertinent disaster preparedness data in
their publications. EM also coordinates with Tampa Electric Company and Water
Resource Division to ensure appropriate disaster planning information is included
with utility bills.
L.
Special efforts are dedicated to reaching those citizens with special needs. EM
works with county and state social services agencies and home health care agencies
to ensure disaster preparedness information is disseminated to the handicapped and
elderly. They also provide information to the various public and private human
services organizations for their clients. Those citizens who need assistance during
an evacuation are encouraged in disaster pamphlets and in personal contacts to
register with the Special Needs Program The telephone number of Emergency
Management is prominently displayed in the hurricane guide and various brochures
and directories for those who need assistance in an emergency. Individuals on the
list are contacted each year to update data bases.
M.
Emergency Management is responsible for developing and managing the emergency
management public awareness and education program. Upon activation of the
EOC, ESF #14 will direct the public information element of the EOC Operations
Group. ESF #14 will serve as the county's representative to all media (TV, radio
and newspaper) and as the focal point for all public information. ESF #14 will also
provide pertinent information to the ITS webmaster for inclusion on the county’s
website. In addition, the Communications Department provides emergency
information to subscribers on the County Emergency E-News Service.
N.
The EOC has a room dedicated as the media center for emergency operations. Most
interviews of the county emergency staff will be conducted in this area.
O.
For further information on the public information functions, see Annex N.
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HILLSBOROUGH COUNTY
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IX.
REFERENCES, AUTHORITIES AND MUTUAL AID AGREEMENTS
A.
B.
C.
Federal
1.
Public Law 103 - 337 which reenacted the Federal Civil Defense Act of
1950 into the Stafford Act.
2.
The Robert T. Stafford Disaster Relief and Emergency Assistance Act (PL
100-707 which amended PL 93-288). (Note: Fiscal procedures are derived
from this Act).
3.
FEMA Public Assistance Guide (FEMA 322).
4.
National Response Plan
5.
Homeland Security Presidential Directive 5, Management of Domestic
Incidents
6.
National Incident Management System (NIMS)
7.
NIMS – Derived Compliance Statements (NIMCAST)
State
1.
Chapter 252 of the Florida Statutes (State Emergency Management Act, as
amended). Section 252.38 directs each county to establish and maintain an
emergency management plan and program that is coordinated and consistent
with the State Comprehensive Emergency Management Plan and program.
The statute further specifies county and municipal emergency management
powers and responsibilities. Also, fiscal procedures are derived under this
statute.
2.
Governor's Executive Order 80-29, which delegates specific emergency
responsibilities and directs certain emergency management actions to county
governments.
3.
The State of Florida Comprehensive Emergency Management Plan.
4.
Rules 9G-6, 9G-7, 9G-11, 9G-14, 9G-19 and 9G-20, Florida Administrative
Code.
Local
1.
Hillsborough County Ordinance 85-35, as amended and associated
administrative orders which establish the organization of Hillsborough
County Government.
The Emergency Management Department is
responsible to provide general support to citizens and government agencies
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HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
in matters relating to emergency preparedness and public safety.
D.
2.
Hillsborough County Ordinance 06-13, Emergency Management Ordinance,
which addresses declarations of a state of local emergency and outlines
certain resolutions that can be imposed under such conditions.
3.
Hillsborough County Ordinance 93-20, which provides post disaster
redevelopment and mitigation guidelines.
Other disaster preparedness/emergency management documents, incorporated to
this CEMP by reference:
1.
Hillsborough County Emergency Operations Center Guide.
2.
Hillsborough County Cameo Data Base (Facilities with Extremely
Hazardous Substances).
3.
Hillsborough County Mass Immigration Plan.
4.
Hillsborough County Special Needs Shelter and Evacuation Plan.
5.
Hillsborough County Citizen's Response Center Handbook.
6.
Hillsborough County Hurricane Evacuation Map.
7.
Hillsborough County Standard Operating Procedure for State Rapid
Response Teams (RRT).
8.
Hillsborough County Standard Operating Procedure for Rapid Impact
Assessment Teams (RIAT)/Needs Assessment.
9.
Hillsborough County Response Plan For Localized Flooding.
10.
Hillsborough County Host Shelter Plan.
11.
Hillsborough County Disaster Temporary Housing Plan.
12
Hillsborough County Fire Rescue Policies and Procedures.
13
Hillsborough County Local Mitigation Strategy (LMS)
14
Hillsborough County Debris Management Plan.
15.
Hillsborough County Damage Assessment Plan.
16.
Hillsborough County Terrorism Plan
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HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
E.
F.
G.
17.
Hillsborough Continuity of Operations Plan (COOP)
18.
Hillsborough County Disaster Transportation Standard Operating Procedure
19.
Hillsborough County Points of Distribution (POD) Plan
20.
Hillsborough County Pandemic Flu Plan (Health Department)
21.
Hillsborough County Medical Examiner Mass Fatalities Plan
Regional Plans
1.
Tampa Bay Area Metropolitan Medical Response System (MMRS) Plan.
2.
Tampa Bay Local Emergency Planning Committee (LEPC) Hazardous
Materials Emergency Response Plan (HMERP).
Municipal Supporting Plans
1.
City of Tampa Comprehensive Emergency Operations Plan.
2.
City of Plant City Emergency Preparedness Plan.
3.
City of Temple Terrace Emergency Preparedness Plan.
4.
City of Tampa Fire Rescue Standard Operating Guidelines.
5.
Plant City Rescue Recommended Operating Procedures.
6.
Temple Terrace Fire Rescue Standard Operating Guide.
Other Supporting Plans
1. Tampa International Airport Emergency Response Manual
2. Tampa Bay Water Emergency Action Plan
3. Southwest Florida Water Management District Emergency Action Plans
H.
Authority - Coordination of Government Action
1.
Under the provisions of Chapter 252, Florida Statutes and the Florida
Comprehensive Emergency Management Plan, any local political
subdivision (county or municipality) may issue an emergency declaration for
its respective jurisdiction without prior declaration by other levels of
government. Along with this power of declaration is the responsibility to
94
BASIC PLAN
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HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
order evacuation as early as required by specific local conditions.
2.
I.
Declarations and evacuation orders of higher levels of government are
binding upon lower levels of government. For example, a state declaration is
binding upon counties and municipalities and a county order is binding upon
a municipality. There is an obvious need for coordination of action with
other levels of government and private agencies to ensure the availability of
adequate resources to support evacuation. Resources of higher levels of
government will generally not be available without an emergency
declaration by that higher level of government. For instance, increased state
assistance for response and recovery becomes available only following a
state declaration.
Mutual Aid Agreements for Disaster Response or Emergencies
1.
Mutual aid agreements and memoranda of understanding dealing with
emergency operations will be entered into as the need arises. The primary
agency for the type of agreement involved will develop, coordinate and
monitor their agreement (e.g. Emergency Management for overall
emergency management agreements, Fire/Rescue Department for fire and
ambulance services, Sheriff's Office for law enforcement, etc.). In most
cases, mutual aid agreements involving resources of Hillsborough County
departments will be approved and signed by the Board of County
Commissioners.
2.
Statewide Mutual Aid Agreement
3.
a.
Hillsborough County is a signatory to the Statewide Mutual Aid
Agreement for Catastrophic Disaster Response and Recovery. This
ties all signatories, which includes most jurisdictions within the
state, together in a compact to facilitate rapid assistance to those
which are impacted by a major disaster.
b.
In most cases, requests for mutual aid assistance shall be made to the
Division of Emergency Management (DEM). This is the preferred
procedure, especially during major disasters. For smaller incidents,
requests may be made directly to another jurisdiction. (See the EOC
Guide for procedures for requesting mutual aid).
c.
Requests for mutual aid to Hillsborough County will be provided to
the EM Director by DEM or another jurisdiction. Emergency
Management will coordinate mutual aid resources from within the
county in response to state or other jurisdiction requests.
There are two other statewide mutual aid agreements that will provide for
quick reaction in providing assistance in critical areas during a disaster or
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BASIC PLAN
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HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
emergency. The Hillsborough County BOCC is signatory to the Public
Works Mutual Aid Agreement and the Sheriff is signatory to the Florida
Sheriff's Combined Operational Assistance and Voluntary Cooperation
Mutual Aid Agreement.
4.
There are two statewide plans that will facilitate mutual aid in the fire-rescue
and law enforcement areas: The State of Florida Fire-Rescue Disaster
Response Plan prepared by the Florida Fire Chief's Association and the
Florida Department of Law Enforcement's Florida Mutual Aid Plan.
5.
Hillsborough County is signatory to the following interlocal mutual aid or
supporting agreements:
a.
Memorandum of Understanding between MacDill AFB and
Hillsborough County, June 26, 2000.
b.
Agreement for Mutual Aid in Disaster Response between MacDill
Air Force Base and Hillsborough County, Florida, November 15,
2006.
c.
Mutual Aid Agreement for Fire and Emergency Operations between
City of Tampa, Hillsborough County Board of County
Commissioners, Hillsborough County Volunteer Fire Departments,
Plant City, Temple Terrace and the State of Florida Division of
Forestry, December 3, 1980.
d.
Major Disaster Assistance Agreement between Hillsborough County
through the Board of County Commissioners and Hillsborough
Transit Authority, November 20, 1981.
e.
Mutual Aid Agreement between Pasco and Hillsborough County for
Fire Protection Services, November 25, 1981.
f.
Mutual Aid Agreement for Emergency Medical or Ambulance
Service between Hillsborough, Manatee, Pasco and Pinellas
Counties, December 11, 1980.
g.
Hillsborough County Medical Examiner / MacDill Air Force Base
Letter of Understanding.
J.
An agreement, renewed biannually, exists between Hillsborough County and a
county physician designated as the Hillsborough County Medical Director for Mass
Casualty Planning.
K.
The local emergency planning process is tied together through emergency planning
committees including the Disaster Recovery Committee and its subcommittees, the
96
BASIC PLAN
114
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
Shelter Committee, the Emergency Transportation Committee, the Hospital Disaster
Planning Committee, the Nursing Home/ALF Committee, the Special Needs/Home
Health Care Committee, and other various ad hoc committees and working groups.
L.
The emergency planning process is also tied together on a regional basis through
various committees on which county emergency management personnel actively
participate. Included among these are the Tampa Bay Region Emergency
Management Committee, the Area 4 Emergency Management Committee, the
Regional Domestic Security Task Force (RDSTF) and the Local Emergency
Planning Committee (LEPC).
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HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
1
Ap. 1 to Basic Plan
116
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
MAJOR IDENTIFIED DRAINAGE BASINS
1
Ap. 2 to Basic Plan
117
SEPTEMBER 2010
118
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
HILLSBOROUGH COUNTY HAZARD VULNERABILITY MATRIX
Hazard
Probability Significance Frequency
Vulnerable Areas
Potential
Economic
Impact *
Brush, Wildfires and
Forest Fires
High
Minor
At least
yearly
Rural Areas
Low
Civil Disturbance
Low
Moderate
Rare
Urban Areas
Low
Coastal Oil Spill
Medium
Moderate
Rare
Coastal Waters
Medium
Disease and Pandemic
Outbreak
Medium
ModerateMajor
No history
Countywide
Medium-High
Drought
Medium
Minor
Periodic
Countywide
Medium
Exotic Pests and
Diseases
Low
Minor
Periodic
Agricultural Sector
Low
Extreme Temperature
Low
Minor
Rare
Countywide
Low
Flooding
High
Moderate
4 – 6 per year
Low lying/Riverine/Poor
drainage
Medium
High
Routine SpillsMinor
Major SpillsMajor
Routine
Spills-Almost
daily. Major
Spills- about
one per year
Countywide
Routine-Low
Major-Moderate
Medium
Major
Every 1-5
years
Countywide
High
Infrastructure
Disruption
Low
Moderate
Rare
Countywide
Medium
Mass Immigration
Low
Minor
No history
Urban Areas
Low
Nuclear Power Plant
N/A
N/A
N/A
N/A
N/A
Sinkhole and
Subsidence
High
Minor
Numerous
incidents/year
Countywide
Low
Special Event Incident
Low
Moderate
No history
Event Locations
Low
Terrorism
Low
Major
No history
Mostly Urban Areas
Medium-High
Severe Thunderstorm
High
Minor
More than
once/year
Countywide
Low
Tornado
High
Moderate
More than
Once/year
Countywide
Low-Medium
Medium
Moderate
Rare
Airports and Major
Highways
Low
Hazardous Materials
Spill
Hurricane/Tropical
Storm
Transportation
Incident (Major)
*Note: Low economic impact = up to $ .5 million; medium impact = $.5 to $ 5 million; high impact =
over $ 5 million
1
Ap. 4 to Basic Plan
119
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
HILLSBOROUGH COUNTY
EMERGENCY MANAGEMENT SYSTEM/ ORGANIZATION
EMERGENCY POLICY
GROUP
COUNTY ADMINISTRATOR
PUBLIC INFORMATION
(ESF #14)
COUNTY
ATTORNEY
DIRECTOR EMERGENCY
MANAGEMENT
COMMUNICATIONS
(ESF #2)
CITIZENS RESPONSE CENTER
ADMINISTRATION &
PLANS
EOC STAFFING
EOC
OPERATIONAL
SUPPORT
TROUBLE
SHOOTING
EQUIPMENT &
SUPPLIES
EOC
SECURITY
MESSAGE
CENTER
DISTRIBUTION
/LOGGING
HUMAN NEEDS
MASS CARE
/ HUMAN
SERVICES
(ESF #6)
HEALTH &
MEDICAL
(ESF #8)
SPECIAL
NEEDS
ANIMAL
PROTECTION
(ESF #17)
LOGISTICS
TRANSPORTATION
(ESF #1)
RESOURCES
(ESF #7)
ENERGY
(ESF #12)
FOOD & WATER
(ESF #11)
VOLUNTEERS
& DONATIONS
(ESF #15)
OPERATIONS
RECOVERY
ALERT
&
WARNING
NEEDS
ASSESSMENT
EVACUATION
SHELTERS
DAMAGE
ASSESSMENT
STATE/FEDERAL
ASSISTANCE
SEARCH AND
RESCUE
(ESF #9)
LAW
ENFORCEMENT
(ESF # 16)
FIRE SERVICE
(ESF #4/10)
INDIVIDUAL
ASSISTANCE
PUBLIC
ASSISTANCE
HAZARD
MITIGATION
MILITARY
SUPPORT
(ESF #13)
FINANCIAL
ACCOUNTABILITY
REENTRY
EOC FEEDING
PUBLIC WORKS/
ENGINEERING
(ESF #3)
INFORMATION
& PLANS
(ESF #5)
TRANSPORTATION
INFRASTRUCTURE
SITREPS
DEBRIS REMOVAL & DISPOSAL
WATER & WASTEWATER
1
Ap. 5 to Basic Plan
HILLSBOROUGH COUNTY ORGANIZATION CHART HUMAN SERVICES MANAGEMENT
SERVICES
Business & Support Services
Business Services Group
Financial Services Group
Human Resources Group
Employee Benefits & Risk
Management
Fleet Management
Information & Technology Serv,
Consumer Protection
Animal Services Extension Service
Library Services
Citizens Action Center
Parks, Recreation &
Conservation
HIPAA Compliance
PUBLIC
SAFETY
Code Enforcement
Emergency Management
Fire Rescue
Medical Examiner
9-1-1 Agency
Criminal Justice Liaison
Emergency Dispatch
Equal Opportunity
PLANNING &
INFRASTRUCTURE SERVICES
PUBLIC AFFAIRS
Communications
Community Liaisons
African American, Asian, ADA
& Hispanic Liaisons
Intergovernmental Relations
Neighborhood Relations
COUNTY
ADMINISTRATOR
PUBLIC UTILITIES
DEPARTMENT
UTILITIES AND
COMMERCE
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Affordable Housing Department
Debt Management
Economic Development
Compliance Services
Planning & Growth Mgmt
Building Services
Planning/Zoning
Transportation/Land
Development
Public Works
Transportation Maintenance
Real Estate
Facilities Mgmt.Division
Geomatics Division
FAMILY & AGING
SERVICES DEPARTMENT
Aging Services Division
Children's Services Division
Head Start Division
Health & Social Services Div.
Veteran's Affairs Division
Solid Waste Division
Water Resource Division
Engineering Group
Field Maintenance Svc. Group
Plant Operations Group
Service Mgmt. & Acct. Group
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121
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
COUNTY ORGANIZATIONAL CHART
(Emergency)
EMERGENCY POLICY GROUP
Elected Officials
County Administrator
Executive Support Group
Director of Emergency Management
Emergency Operations Center
Operations Group
Preparation
Response
1
Recovery
Ap. 7 to Basic Plan
122
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
HILLSBOROUGH COUNTY EMERGENCY OPERATIONS
POLICY MAKING
EMERGENCY POLICY GROUP
COUNTY ADMINISTRATOR
ATTORNEY
DIRECTOR
EMERGENCY MANAGEMENT
DECISION
MAKING
DIRECTION, CONTROL
& COMMUNICATIONS
Determine effect each hazard is
having on business, government
and people.
Inform appropriate officials
on situation and actions being
taken.
Establish priorities to protect
people, property and environment.
Advise state of local situation,
actions being taken and possibility
of requests for assistance.
Develop courses of action.
Coordinate response actions
between county and cities.
After a course of action is
approved – authorize instructions
for the public to be used through
the news media and other
resources.
Maintain communications links
between cities, county and state.
Supervise execution of approved
plans.
RESPONSIBILITIES
1. Establish policy.
2. Provide guidance to EOC Operations Group.
3. Approve operations plans.
4. Approve media and EAS releases.
5. Issue proclamations and ordinances, as required.
1
Ap. 8 to Basic Plan
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HLLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
EXECUTIVE SUPPORT GROUP
The Executive Support Group is responsible for assisting the County Administrator
in the formulation of emergency recommendations to the Emergency Policy Group.
This Group also assists in developing policy guidelines during emergency
operations. The members are:
Public Safety Administrator
Planning and Infrastructure Services Administrator
Human Services Administrator
Management Services Administrator
Public Affairs Administrator
Utilities and Commerce Administrator
Medical Director, Mass Casualty Planning;
Hillsborough County Attorney;
Administrator, Hillsborough County School Board;
Chief Deputy Sheriff,
Hillsborough County Sheriff's Office;
Manager, Preparedness & Response, American Red Cross, Tampa Bay
Chapter;
Designated Representatives from the municipalities.
1
Ap. 9 to Basic Plan
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HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
EOC OPERATIONS GROUP
The EOC Operations Group is composed of a core group (Emergency Management
Staff). The core members form the nucleus of the EOC staff during an emergency
with additional staff added as depicted in the EOC staffing requirements on the
following page.
CORE MEMBERS
1
Director, Emergency Management
1
Information Officer (Communications Department)
7
Emergency Operations Staff Officers
1
Emergency Communications Specialist
1
Medical Director, Mass Casualty Planning
1
Multi-Trades Worker II
1
Emergency Management Administration
1
Ap. 10 to Basic Plan
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HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
EOC STAFF REQUIREMENTS
ACTIVATION PHASES
PARTIAL
EVACUATION
RESPONSE /
RECOVERY
Core Group
13
13
13
County Aging Services
1
1
1
County Animal Services
1
1
County Attorney
1
1
County Code Enforcement
1
County Communications Department
1
1
1
1
1
2
2
County Fleet Management
1
1
County GIS – Real Estate
1
1
1
1
1
1
2
2
County Facilities Management
County Fire Rescue
1
County Health & Social Services
1
County Human Services
County Information & Technology Services (ITS) / GIS
1
County Medical Examiner
1
County Parks, Recreation and Conservation
1
County Planning & Growth Management / Mitigation
County Procurement
1
1
1
1
1
1
1
County Property Appraiser
1
County Public Works
1
1
1
County School Board Admin
1
1
1
County School Board Trans.
1
1
1
County Share-a-Van
1
1
1
County Sheriff's Office
1
2
2
County Solid Waste
1
County Water Resource Division
1
1
1
Tampa Emergency Management
1
1
1
Tampa Fire Department
1
2
2
Tampa Police
1
1
1
1
1
Tampa Public Works
2
Ap. 10 to Basic Plan
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HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
EOC STAFF REQUIREMENTS
ACTIVATION PHASES
PARTIAL
EVACUATION
RESPONSE /
RECOVERY
Plant City Fire/Emerg. Management
1
1
1
Temple Terrace Fire / Emerg. Management
1
1
1
Florida Health Dept.
1
1
1
1
1
Florida DOT
Florida Dept. of Children & Families
1
Florida Highway Patrol
1
1
Florida National Guard
1
1
Florida State Liaison (DEM)
1
1
1
1
American Red Cross
1
Business Continuity
1
HART
1
MacDill AFB
RACES
1
1
1
1
1
1
1
Salvation Army
1
TECO
1
1
United Way
1
1
U.S. Coast Guard
1
1
Verizon
1
1
Telephone Operators
2
4
4
Message Control (EDC)
1
1
1
Citizens Response Center / Citizen Action Center
6
17
17
TOTALS
44
78
86
(*) NOTE: Staffing under each phase represents a basic requirement. During each phase staffing may be increased
or decreased as the situation warrants based on the decision of the EOC Director.
3
Ap. 10 to Basic Plan
127
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
EMERGENCY SUPPORT FUNCTION (ESF) / RECOVERY FUNCTION
RESPONSIBILITIES
EMERGENCY SUPPORT FUNCTION *
1
2
3
4
5
6
7
8
9
10
11
Aging Services
S
S
P
American Red Cross
S
S
S
Animal Services
S
BLS Ambulance
12
13
14
15
16
17
S
P
S
S
Business Services Group
S
Communications
Department
S
P
Coast Guard
S
S
Code Enforcement
S
Economic Development
Emergency Management
P
S
Environmental Protection
Commission
S
P
S
S
Health Department
S
S
S
S
Fleet Management
HART
P
S
Extension Service
Fire Rescue
18
P
S
S
P
S
P
S
S
P
**P
S
Health & Social Services
S
P
P
S
Human Resources
*See page 19, Basic Plan for the names of each ESF.
Functional Annexes A-R provide details of the ESFs.
S
1
S
S
P
S
S
Ap. 11 to Basic Plan
128
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
1
Information &
Technology Services /
Telecommunications
2
3
4
P
Library Services / Citizen
Action Center
5
6
7
8
9
10
11
S
S
Medical Examiner
S
S
S
Municipal Police
Departments
S
S
S
S
S
S
S
S
S
Planning & Growth
Management / Hazard
Mitigation
S
S
P
S
RACES
Real Estate
**P
S
S
S
S
S
S
S
S
S
S
Salvation Army
S
S
P
S
S
S
Procurement
School Board
15
16
17
S
S
S
S
Public Works
14
S
Medical Disaster Mass
Casualty Planning
Parks, Recreation &
Conservation
13
S
MacDill Air Force Base
Municipal Fire
Departments
12
S
2
Ap. 11 to Basic Plan
18
129
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
1
Sheriff’s Office
Solid Waste
Sunshine Line
Tampa Radio
Communications
2
3
4
S
S
S
S
5
6
7
S
8
S
S
11
12
13
14
15
S
S
S
United Way/Volunteer
Center of Tampa Bay
S
S
S
S
P
S
P
S
S
S
S
S
** Disaster Transportation Resources Group
Legend
P = Primary
S = Supporting
3
16
17
P
S
S
S
S
Water Resource Division
10
**P
TECO
Verizon
9
Ap. 11 to Basic Plan
18
130
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
RECOVERY FUNCTION RESPONSIBILITIES
LEAD AGENCY
SUPPORT AGENCIES
A. Damage Assessment
Code Enforcement
Extension Service
Building Services Division
Facilities Management
Fire Marshall’s Office
Fire Rescue
Information & Technology Services
Property Appraisers Office
Public Works
Real Estate/GIS
Sheriff’s Office
American Red Cross
B. Community Relations
Social Services Division
Aging Services
C. Disaster Recovery Centers
Emergency Management
Health & Social Services
D. Infrastructure/Public Assistance
Emergency Management
Business Services Group
Parks, Recreation & Conservation
Public Works
Solid Waste Division
Water Resource Division
Clerk Of Circuit Court Accounting
Division
E. Unmet Needs Coordination
United Way/Volunteer
Center
American Red Cross
Salvation Army
Faith Based Organizations
F. Disaster Temporary Housing
Affordable Housing
Code Enforcement
Emergency Management
Aging Services
Health Department
Parks, Recreation & Conservation
Real Estate
Water Resource Division
School Board
Building Services/Hazard Mitigation
Section
Sheriff’s Office
Municipalities
TECO
Verizon
Tampa Housing Authority
Tampa Builders Association
Greater Tampa Association of Realtors
Florida Manufactured Housing Association
American Red Cross
4
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Salvation Army
Metropolitan Ministries
United Way
Faith Based Groups
F. Debris Management
Public Works
G. Joint Field Office
Emergency Management
H. Mitigation Assessment
Planning & Growth
Management/Hazard
Mitigation
5
Environmental Protection Commission
Health Department
Procurement
Solid Waste Division
Emergency Management
Ap. 11 to Basic Plan
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HILLSBOROUGH COUNTY EMERGENCY OPERATIONS CENTER
ORGANIZATION
DIRECTOR
EMERGENCY MANAGEMENT
PUBLIC
INFORMATION
(ESF #14)
OPERATIONS
PUBLIC WORKS
& ENGINEERING
(ESF #3)
FIRE FIGHTING /
HAZARDOUS
MATERIALS
(ESF #4/ #10)
MASS CARE &
HUMAN SERVICES
(ESF #6)
COMMUNICATIONS
(ESF #2)
PLANNING
FINANCE /
ADMINISTRATION
LOGISTICS
INFORMATION
& PLANNING
TRANSPORTATION
(ESF #1)
(ESF #5)
RESOURCE
SUPPORT (ESF #7)
MILITARY
SUPPORT
(ESF #13)
FOOD & WATER
(ESF #11)
MITIGATION
ENERGY
(ESF #12)
HEALTH &
MEDICAL /
SPECIAL NEEDS
(ESF #8)
VOLUNTEER &
DONATIONS
(ESF #15)
SEARCH &
RESCUE (ESF #9)
FINANCE
PERSONNEL
EOC RECORDS
SITREPS
LOGS &
MESSAGES
LAW
ENFORCEMENT
AND SECURITY
(ESF #16)
ANIMAL
PROTECTION
(ESF #17)
1
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HILLSBOROUGH COUNTY EMERGENCY OPERATIONS CENTER
ORGANIZATION
DIRECTOR
EMERGENCY MANAGEMENT
PUBLIC
INFORMATION
(ESF #14)
OPERATIONS
PUBLIC WORKS
& ENGINEERING
(ESF #3)
FIRE FIGHTING /
HAZARDOUS
MATERIALS
(ESF #4/ #10)
MASS CARE &
HUMAN SERVICES
(ESF #6)
COMMUNICATIONS
(ESF #2)
PLANNING
FINANCE /
ADMINISTRATION
LOGISTICS
INFORMATION
& PLANNING
TRANSPORTATION
(ESF #1)
(ESF #5)
RESOURCE
SUPPORT (ESF #7)
MILITARY
SUPPORT
(ESF #13)
FOOD & WATER
(ESF #11)
MITIGATION
ENERGY
(ESF #12)
HEALTH &
MEDICAL /
SPECIAL NEEDS
(ESF #8)
VOLUNTEER &
DONATIONS
(ESF #15)
SEARCH &
RESCUE (ESF #9)
FINANCE
PERSONNEL
EOC RECORDS
SITREPS
LOGS &
MESSAGES
LAW
ENFORCEMENT
AND SECURITY
(ESF #16)
ANIMAL
PROTECTION
(ESF #17)
1
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HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
INCIDENT COMMAND RESPONSIBILITIES
LAW ENFORCEMENT
INCIDENT COMMANDER
SWAT
Evacuations
Traffic Control
Crowd Control
Notification of Next of Kin
Investigations
Search
Security
Coordination with Medical Examiner
Coordinate Response
Request Resources
Assign Officers to Manage
Functions such as:
1. Public Information
2. Short-Range Planning
3. Safety
4. Operations
FIRE RESCUE
EMERGENCY MANAGEMENT/EOC
Suppression
Search & Rescue
HAZMAT
Staging Area
Landing Zone
Triage
Ambulance Transport
Air Ambulance Transport
Hospital Notification & Coordination (less
Than 15 casualties
Ambulance Staging
EMS Supply Logistics
Coordinate Resources
Inter-Agency Coordination
Reporting
Long-Range Planning
Transportation Support (thru School Board)
Sheltering (thru Red Cross)
MASS CASUALTY DIRECTOR
Hospital Notifications & Coordination (more
than 15 casualties)
Medical Advice
Maintain Data on Hospital Capabilities
Monitor Bed Availability
1
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HILLSBOROUGH COUNTY
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INCIDENT COMMAND MATRIX
FIRE RESCUE
FIRE OPERATIONS
MEDICAL OPERATIONS
LAW ENFORCEMENT
EOC
Hurricane
Notification
Evacuation
Rescue
Medical Treatment
Special Needs Evacuation
Shelter Support
Traffic Control
Evacuation
Security
COMMAND
Evacuation
Transportation
Sheltering
Recovery
Hazmat
COMMAND
Mitigation
Medical Treatment
Victim Transportation
Evacuation
Traffic Control
Security
Assistance
Coordination
Resources
Policy Guidance for
Major Incident
Air Crash
INITIAL COMMAND
Rescue
Extinguishment
Triage
Medical Treatment
Victim Transportation
Evacuation
Traffic/Crowd Control
Security
ASSUME COMMAND
FOR INVESTIGATION
Fire
COMMAND
Rescue
Extinguishment
Medical Treatment
Victim Transportation
Evacuation
Traffic/Crowd Control
Security
Support to Law
Enforcement (MERT)
COMMAND
Traffic/Crowd Control
Security
INCIDENT
SWAT
Terrorism
Support to Law
Enforcement
Rescue
Extinguishment
Support to Law
Enforcement (MERT)
COMMAND
Traffic/Crowd Control
Mitigation
Tornado
COMMAND
Rescue
Medical Treatment
Victim Transportation
Traffic/Crowd Control
Mitigation
Fresh Water
Flooding
COMMAND
Evacuation
Rescue
Major
Transportation
Incident
(Bus/Rail Auto)
Explosives
Mass Casualty
(If no Law
Enforcement
Threat
Medical Treatment
Transportation
Special Needs
Traffic/Crowd Control
Evacuation Assistance
Security
COMMAND
Triage
Medical Treatment
Victim Transportation
ASSUME COMMAND
FOR INVESTIGATION
Traffic/Crowd Control
Rescue
Extinguishment
Medical Treatment
Victim Transportation
COMMAND
Traffic/Crowd Control
Evacuation
Mitigation
COMMAND
Triage
Medical Treatment
Victim Transportation
Traffic/Crowd Control
Security Evacuation
1
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HILLSBOROUGH COUNTY
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SAMPLE INCIDENT COMMAND SYSTEM
CHART
INCIDENT
COMMANDER
EOC/WARNING POINT
SAFETY
PIO
FINANCE
LOGISTICS
LIAISON
PLANNING
OPERATIONS
STAGING
COUNTY
PURCHASING
STATUS
MUNICIPAL
PURCHASING
LAW
ENFORCEMENT
RESOURCES
SHELTERING
COMMUNICATIONS
DOCUMENTATION
MORGUE
EMS
FIRE
RESCUE
TRAFFIC
TRIAGE
SUPPRESS
SECURITY
TREATMENT
HAZMAT
S.W.AT.
TRANSPORT
AIR/L. Z.
OTHER
GROUPS AS
REQUESTED
OTHER
GROUPS AS
REQUESTED
OTHER
GROUPS AS
REQUESTED
REHABILITATION
OTHER AS
REQUESTED
OPERATIONS:
Depending on incident type or situation,
the Operations Chief position should be
occupied by Fire, EMS, Law
Enforcement, etc. The agency filling the
Incident Commander position may fill
the Operations Chief position also.
GROUPS:
No more than 5 Groups should be
established under each Branch
Chief in order to allow proper
“Span of Control”. Many Subgroups may be established under
each group.
1
NOTE:
If deaths involved, the Medical
Examiner’s Functions include
death scene investigation, body
removal, cause-of-death
determination and identification.
Ap. 15 to Basic Plan
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HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
HOSPITAL EVACUATION
A.
There are four hospitals that may be affected by storm surge which may
cause evacuation at various categories of hurricanes (see paragraph H). All
of these facilities must include hurricane evacuation procedures in their
disaster plans. The remaining hospitals should include procedures in their
plans for receiving patients during hurricanes from evacuating hospitals.
B.
The chief executive officer of a hospital which requires evacuation for
whatever reason (hurricane, loss of water supply, internal disaster, etc.) will
coordinate the evacuation with the Medical Director for Mass Casualty
Planning and Emergency Management/EOC.
C.
Patients to be Evacuated
1.
2.
3.
There are various categories of patients that must be considered for
each emergency.
a.
Patients that can be discharged immediately such as those
admitted for elective surgery-preop or those near full
recovery.
b.
Patients that can be evacuated by car, van or bus in a sitting
position.
c.
Patients that must be evacuated by van, bus or ambulance on
stretchers or backboards.
Patient evacuation - The hospital chief executive officer should first
activate his disaster plan priority discharge system to prepare for
evacuation, i.e., discharge the maximum number of patients capable
of returning home.
a.
Patients who require further care will be evaluated and
moved to other hospitals in coordination with the Medical
Director for Mass Casualty Planning.
b.
Nursing personnel, supplies, drugs, and records, etc., will
require orderly transfer.
Non-evacuating hospitals must also execute a priority discharge
procedure in order to ensure available space for incoming hospital
and emergency cases.
1
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HILLSBOROUGH COUNTY
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D.
Transportation
Hospitals should enter into transportation agreements with transportation
providers. Plans will include details on matching types of patients to modes
of transportation. If sufficient transportation is not available at time of
disaster, transportation support will be coordinated by the EOC staff and the
Medical Director for Mass Casualty Planning. School buses, HART buses,
public transportation vehicles, ambulances and trucks may be used.
E.
F.
Administrative Procedures
1.
Hospitals should agree to and plan for standard procedures and forms
for the inter-hospital transfer of patients, drugs, supplies, records and
personnel. Standardized procedures should be part of each hospital's
written disaster plan.
2.
Hospitals expecting to receive patients should activate their priority
discharge plan promptly to make space available.
Hospital Staff
1.
Each chief executive officer should plan for the effective use of staff.
a.
Hospitals receiving evacuees will need additional nursing
personnel, and should plan for relief requirements (no shift
longer than 12 hours).
b.
Use of physicians and service personnel will be coordinated
by the administrator and chief of staff of each hospital.
G.
All hospitals must prepare a comprehensive emergency management plan
(CEMP) in accordance with Florida Administrative Code 59A-3.078, which
contains a specific set of criteria which must be included in the plan. All
hospital plans must be reviewed and approved annually by Emergency
Management.
H.
List of Hospitals in Hurricane Evacuation Zones by Level
1.
Evacuation Level *
Evacuating Hospitals
a.
b.
c.
d.
Tampa General Hospital
Town & Country Hospital
Kindred Hospital – Bay Area
Memorial Hospital
2
A
B
B
D
Ap. 16 to Basic Plan
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HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
2.
Non-Evacuating Hospitals
a.
b.
c.
d.
e.
f.
g.
h.
i.
j.
Brandon Regional Hospital
South Bay Hospital
H. Lee Moffitt Cancer Center
James A. Haley Veteran's Hospital
St. Joseph's Hospital
Shriner's Hospital for Crippled Children
South Florida Baptist Hospital
Kindred Central Hospital
University Community Hospital
UCH - Carrollwood Hospital
Evacuation Level A - Located in areas that may be impacted by storm surge for all five
hurricane categories
Evacuation Level B - Located in areas that may be impacted by storm surge for hurricane
categories 2 - 5
Evacuation Level C - Located in areas that may be impacted by storm surge for hurricane
categories 3 - 5
Evacuation Level D - Located in areas that may be impacted by storm surge for hurricane
categories 4 - 5
Evacuation Level E - Located in areas that may be impacted by storm surge for hurricane
category 5
3
Ap. 16 to Basic Plan
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HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
NURSING HOME EVACUATION
A.
There are four nursing homes that may be affected by storm surge which may cause
evacuation of the facilities at various categories of hurricanes (see paragraph I). All
of these facilities must include evacuation procedures in their disaster plans.
B.
Nursing home administrators must make prior agreements with other nursing homes
to accommodate all patients who must evacuate. If assistance is required, nursing
homes should coordinate with Emergency Management/EOC and the Medical
Director for Mass Casualty Planning.
C.
Patients to be Evacuated
1.
Three categories of patients must be considered during any nursing home
evacuation.
a.
Patients who may be discharged based on prior arrangements with
relatives.
b.
Patients who can be evacuated by car, van or bus in sitting position.
c.
Patients who must be transported on a litter by van, truck, ambulance
or bus.
2.
Patients who require special handling such as oxygen, restraints, etc., should
be the first transported, accompanied by appropriate staff from that nursing
home for continuing care.
3.
All nursing homes which do not require evacuation should discharge any
patient possible to relatives for care to maximize available space for
evacuees.
D.
Nursing homes should enter into transportation agreements with transportation
providers. If sufficient transportation is not available at time of disaster,
transportation support will be coordinated by Emergency Management/EOC and the
Medical Director for Mass Casualty Planning.
E.
Administrative Procedures
1.
Essential records on each patient such as care required, current medication,
etc. and adequate personnel must accompany evacuated patients. Each
patient should be advised to take only the minimum necessary personal
effects with them.
1
Ap. 17 to Basic Plan
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HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
F.
Nursing Home Staff
1.
G.
Each administrator will arrange for sufficient staff to care for their patients.
Staff should be conserved to cover all shifts for several days (no shift longer
than 12 hours).
Recovery Period
1.
Administrative pre-planning and coordination with other nursing homes
should include housing of patients after the storm. In a severe storm some
structures may become uninhabitable.
2.
Relatives inquiring about the health and welfare of family members in
Hillsborough County will be coordinated through American Red Cross
channels as per American Red Cross policy.
H.
All nursing homes must prepare a comprehensive emergency management plan
(CEMP) in accordance with Florida Administrative Code 59A-4.126, which
contains specific set of criteria which must be included in the plan. All nursing
home plans must be reviewed and approved annually by Emergency Management.
I.
List of Nursing Homes in Hurricane Evacuation Zones by Level
1.
Evacuating Nursing Homes
a.
b.
c.
d.
2.
Evacuation Level *
Canterbury Towers
South Tampa Health and Rehabilitation Center
Bayshore Pointe Nursing and Rehab Center
Woodbridge Rehabilitation. & Health Center
B
B
C
E
Non-Evacuating Nursing Homes
a.
b.
c.
d.
e.
f.
g.
h.
i.
j.
k.
l.
m.
n.
Brandon Health and Rehabilitation Center
Brighton Gardens of Tampa
Carrollwood Care Center
Central Park Healthcare & Rehab. Center
Community Convalescence Center
Consulate Health Care of Brandon
Excel Rehabilitation and Health Center
Fairway Oaks Center
Fletcher Health and Rehab. Center
Habana Health Care Center
Hawthorne Health and Rehabilitation of Brandon
Health Center of Plant City
Health Care Center of Tampa
The Home Association
2
Ap. 17 to Basic Plan
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HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
o.
p.
q.
r.
s.
t.
u.
v.
w.
x.
y.
John Knox Village Med Center
Lakeshore Villas Health Care Center
Manor Care Health Services Carrollwood
Nursing Center of University Village
Palm Garden of Sun City
Palm Garden of Tampa
Plaza West
Rehabilitation and Healthcare Center of Tampa
Sun Terrace Health Care Center
Whispering Oaks
Ybor City Healthcare & Rehab. Center
* Evacuation Level A - Located in areas that may be impacted by storm surge for all five
hurricane levels.
Evacuation Level B – Located in areas that may be impacted by storm surge for hurricane
categories 2 – 5.
Evacuation Level C – Located in areas that may be impacted by storm surge for hurricane
categories 3 – 5.
Evacuation Level D - Located in areas that may be impacted by storm surge for hurricane
categories 4 – 5.
Evacuation Level E – Located in areas that may be impacted by storm surge for hurricane
category 5.
3
Ap. 17 to Basic Plan
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HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
COMPONENTS OF EVACUATION TIME
CLEARANCE TIME
MOBILIZATION TIME
TRAVEL AND QUEUEING DELAY TIME
SURGE ROADWAY
INUNDATION
TIME
ARRIVAL OF
TROPICAL STORM FORCE
WINDS
TIME *
PRE-LANDFALL
HAZARDS TIME
λ
EVACUATION TIME
ISSUANCE OF LOCAL
EVACUATION ORDER
HURRICANE EYE
LANDFALL
TIME IN HOURS
* ALSO INCLUDES RAINFALL ROADWAY INUNDATION TIME
1
Ap. 18 to Basic Plan
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HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
DECISION MAKING PROCESS
FOR
HURRICANE EVACUATION
Identify Hurricane
Threat
To County
Identify Evacuation
Scenario Confronting
County
Identify Evacuation
Time Confronting
County
Determine
NHC Forecast
Determine
NHC
Probabilities
Determine
Error Based
Forecast Time
Determine Parameters
ISSUE
EVACUATION
ORDER
1
Ap. 19 to Basic Plan
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HLLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
YEAR 2010
CLEARANCE TIMES (in hours)
Evacuation Level
A
Evacuation Level
B
Evacuation Level
C
Evacuation Level
D
Evacuation Level
E
Clearance Time to Shelter
13.0
15.0
22.0
29.5
59.0
In-County Clearance
Time
13.0
15.0
22.0
29.5
59.0
Out of County Clearance
Time
13.0
15.5
22.0
29.0
59.0
Regional Clearance Time
Tampa Bay Region
13.0
15.5
22.0
34.0
60.0
1
Ap. 20 to Basic Plan
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HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
PUBLIC SHELTER DEMAND
EVACUATION LEVEL
2010
A
B
C
D
E
11,866
14,114
21,649
31,972
47,186
Shelter demand estimates are based on data from the Tampa Bay Region Hurricane Evacuation
Study, Technical Data Report, 2010.
Numbers include expected shelterees from surge zones, out-of-zone, mobile homes and shadow
evacuation (those evacuating from non-evacuation areas).
Shelter demand estimates will be adjusted as updates are made available by TBRPC.
1
Ap. 21 to Basic Plan
147
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
ANNEX A, TRANSPORTATION
(Emergency Support Function #1)
I.
GENERAL
A critical function during disaster operations is emergency transportation. During a
localized disaster, transportation may be needed to move evacuees from hazard areas to
shelter or medical facilities. A mass evacuation, such as that required for a hurricane, will
involve substantial emergency transportation before and after the event. This annex
describes the transportation system used during disaster operations.
II.
RESPONSIBILITIES
A.
The primary responsibility for transportation planning and operations rests with the
County Disaster Transportation Resources Group. The primary members of this
group are Emergency Management, County Sunshine Line, Hillsborough Area
Regional Transit Authority (HART) and School Board Transportation. For
planning activities, this group is co-chaired by two Disaster Transportation
Coordinators (DTC), a staff member of Emergency Management and a manager
from County Sunshine Line. During EOC activations, Sunshine Line will serve as
the DTC for the transportation of people (e.g. hospital/nursing home patients, people
with special needs and the general public). HART and School Board Transportation
are alternate sources for this coordinator function under EOC activations.
B.
There are several other agencies with transportation assets and capabilities that may
serve on the Disaster Transportation Resources Group and which will participate in
emergency transportation operations. Principal among these support agencies are
Hillsborough County Fire Rescue; Tampa Fire Rescue; Public Works; basic life
support (BLS) ambulance companies; Parks, Recreation & Conservation and Solid
Waste Division. In addition, there are numerous private sector and nonprofit
organizations that may be utilized to provide trucks, tractor trailers, buses, vans, taxi
cabs, etc. Coordination with these providers will be accomplished by the DTC.
C.
The Disaster Transportation Resources Group meets on a periodic basis. Primary
and support members are encouraged to participate in this forum to plan for
effective and efficient utilization of emergency transportation resources.
D.
The DTC, supported with input from the members of the Disaster Transportation
Resources Group, will maintain an inventory of vehicles available for emergency
transportation.
1
ANNEX A
148
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
III.
CONCEPT OF OPERATIONS
A.
During localized emergencies, requests for transportation will be made by the
incident commander at the disaster site to the appropriate agency or through the
Emergency Operations Center/Emergency Dispatch Center. If the magnitude of the
disaster is such that numerous emergency transportation resources are required, the
DTC or his representative will coordinate this activity from the EOC. All requests
for emergency transportation will include the following information:
1.
Agency requesting assistance.
2.
Type and amount of vehicles requested.
3.
Purpose of transportation.
4.
Reporting location.
5.
Name of transportation coordinator at the disaster site.
6.
Contact information (Telephone / radio frequency)
B.
During mass evacuations, transportation priorities will be given to hospitals, nursing
homes and people with special needs and Hospice patients. Public transportation
will also be provided to individual citizens who have no other way to precede from
evacuation zones/mobile homes to public shelters.
C.
In the post-disaster timeframe, emergency transportation will be used for:
D.
1.
The return of patients to hospitals and nursing homes.
2.
The return of evacuees from public shelters to homes.
3.
The movement of disaster victims to recovery centers.
4.
The delivery of people, supplies and equipment to disaster areas.
5.
Other transportation requirements as deemed necessary by the Emergency
Management Director.
Emergency transportation activities prior to and after the landfall of a hurricane will
be coordinated by the DTC and representatives of the Disaster Transportation
Resources Group.
2
ANNEX A
149
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
1.
Emergency transportation requirements will be determined by members of
the EOC Operations Group. The DTC will determine the number and type
vehicles available within the county and coordinate their utilization.
2.
Hillsborough County will utilize buses from School Board Transportation
and HART and minibuses from Sunshine Line in evacuations. In addition,
commercial companies to include taxi companies, rental agencies and
various companies with tractor-trailers and/or trucks with rear lift ramps will
be used as their resources are available. The EOC will maintain a current
list of resources of all transportation providers which are willing to
participate in emergency transportation activities.
All available
transportation assets to include private, commercial, and governmental may
be utilized during an evacuation.
3.
Transportation providers must ensure availability of drivers to support
response and recovery operations. Each provider's disaster plan will include
procedures on how the maximum number of drivers and necessary staff will
be available for duty for emergency evacuations. Planning must also
provide for sustained operations for continuing 24 hours operations in
advance of a hurricane, as well as during response and recovery operations.
E.
If emergency transportation resources within the county are inadequate, the DTC
will request assistance from the State EOC. ESF #1 at the State EOC will
coordinate the provision of emergency transportation assistance which may include
resources from state agencies, from local governments from other parts of the state,
or from private commercial companies. Under a Presidential Disaster Declaration,
if federal emergency transportation assistance is needed, the State EOC will
coordinate this assistance with the Federal Emergency Management Agency
(FEMA).
F.
Transportation of the General Public
During hurricane evacuations, public transportation is available to members of the
general public in evacuation zones who do not have their own transportation.
HART will run buses on certain established routes which cover evacuation areas
primarily in the City of Tampa and the Town 'n Country area. School Board
Transportation will run buses in unincorporated areas of the south part of the county.
Both sets of routes will be run continuously once an evacuation is ordered, and
citizens will be dropped off at designated public shelters or refuges of last resort.
HART buses will stop at established bus stops or between on a wave-down basis,
while School Board buses will stop on a wave-down basis only. Pamphlets
announcing these services are produced and distributed to the public through various
channels. Both HART and School Board Transportation will provide sufficient
3
ANNEX A
150
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
resources to return evacuees from shelters to their departure locations.
G.
Ambulance Support
Ambulances are a critical resource that must be centrally coordinated at the EOC
during a hurricane evacuation. A County Fire Rescue representative in the EOC
will be the overall coordinator of ambulance support during disaster activations.
The primary ambulance assets for hurricane evacuations will be BLS ambulance
companies (e.g. AMR and Americare). Advanced life support (ALS) units from
County and Tampa Fire Rescue will provide evacuation support as resources allow.
Ambulances will be needed to transport a certain portion of evacuating hospitals,
nursing homes and the special needs population. BLS dispatchers will function at
the EOC to coordinate their ambulance assets responding to the evacuation needs of
these groups. As a rule, special needs patients will be moved early in the evacuation
at the direction of the EOC staff. The intent is to have these patients moved before
hospitals and nursing homes make the decision to evacuate. Hospitals and nursing
homes will be allocated ambulances as they make the decision to evacuate.
H.
Transportation of Hospital Patients
Hospitals must plan for transportation to evacuate their patients and necessary
supporting equipment and supplies. Hospitals must have agreements with
transportation providers if they do not have sufficient internal transportation assets
to evacuate their facility. This is especially critical for those hospitals in hurricane
evacuation zones. If an evacuating hospital determines that sufficient transportation
is not available, request for transportation support can be submitted to the EOC.
The DTC will thereupon attempt to coordinate transportation resources to fill
hospital transportation shortfalls. The primary modes of transportation support that
may be used for hospitals include HART buses, ambulances from BLS companies,
County and Tampa Fire Rescue and tractor-trailers. Potential backup sources of
transportation include School Board buses, Sunshine Line vehicles, taxicabs and
rental vehicles. (Note: See paragraph III.G. for ambulance support).
I.
Transportation of People with Special Needs
Evacuation of people with special needs, including Hospice patients, will be
accomplished primarily with minibuses owned or contracted by Sunshine Line,
HART minibuses and wheelchair capable school buses. Private taxi companies and
wheel chair van services may be used to augment these resources. Ambulances
from BLS providers, County or Tampa Fire Rescue will be used as required when
such mode of transportation is required (See paragraph III.G.). Regular HART and
school buses and other private providers are identified as backup transportation
4
ANNEX A
151
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
sources. Most people with special needs will be transported to Special Needs
Shelters, regular Red Cross shelters or hospitals depending on their health/medical
condition. A relatively small amount of people may be transported to residences
(provided they are out of designated flood zones and not a mobile home). (Note:
The Special Needs Evacuation and Shelter Plan contains further information on
evacuation of people with special needs).
J.
Transportation of Patients in Nursing Homes, Assisted Living Facilities (ALF) and
other Residential Health Care Facilities
Nursing homes, ALFs and other residential health care facilities must have current
agreements with transportation providers if they do not have sufficient internal
transportation assets to evacuate their facility. If a facility determines that sufficient
transportation is not available at time of disaster, transportation support may be
coordinated with the EOC. (Note: See paragraph III.G. for ambulance support).
K.
Transportation providers must keep detailed records of all personnel/vehicle
activities. Suggested information includes number of passengers, dates and times,
operator numbers, vehicle numbers, departure/destination locations and mileage per
day devoted to disaster activities. Support staff hours must also be documented.
L.
All county departments and emergency response agencies will ensure that any
transportation resources subject to damage from hurricane surge or wind forces are
staged at safe areas in advance of a storm.
M.
The Fleet Management Department representative on the EOC Operations Group, as
coordinator for fuel support for ESF #12, will ensure availability of adequate fuel
supplies for emergency response vehicles. The Fleet Management Department has
made arrangements for commercial fuel companies to give priority to county
emergency response vehicles during disaster response and recovery operations. A
current list of vendors which will supply fuel on a priority basis is maintained by
Fleet Management.
N.
No post hurricane activity may begin until the evacuation order has been lifted.
Transportation providers should plan to return passengers to initial pickup locations
unless these locations have been rendered unsafe or inoperative by the storm. The
EOC will issue specific instructions on return of passengers to their departure
locations. Transportation providers should continue to keep detailed records on
return of evacuees.
O.
During the disaster recovery period, emergency transportation may be needed to
assist the community to resume normal patterns. Such assistance may be needed to
provide transportation to government offices, assistance centers, medical facilities,
5
ANNEX A
152
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
schools, major employment centers and other locations. These transportation needs
may be provided through a combination of county, state and federal resources.
P.
See the Disaster Transportation Standard Operating Procedure for more information
on emergency transportation.
6
ANNEX A
153
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
ANNEX B, COMMUNICATIONS
(Emergency Support Function #2)
I.
II.
GENERAL
A.
One of the major elements for any successful disaster response is effective
communications. An integrated blend of all communications systems (radio,
telephone and internet-based systems) is mandatory during a major emergency.
B.
This annex describes the basic elements of communications systems used in
Hillsborough County to facilitate operational and administrative control during a
disaster.
RESPONSIBILITIES
A.
III.
The primary responsibility for coordinating communications rests with the County’s
Operational Services and Hardware Services Sections under the Information &
Technology Services Department. Agencies directly involved in providing and
maintaining communications include Verizon, Radio Amateur Civil Emergency
Services (RACES), Sheriff'
s Office Communications, Bright House Networks and
City of Tampa Radio Communications Section. The Emergency Management
Department and Emergency Dispatch are supporting elements for this emergency
support function.
CONCEPT OF OPERATIONS
A.
The Hillsborough County Emergency Operations Center (EOC) has overall
responsibility for providing direction and control and for coordinating resources and
services during disaster situations. The EOC has access to numerous radio,
telephone and internet-based systems to ensure direction and control of the
community'
s response to any emergency. The EOC has an emergency generator, a
fuel tank and additional fuel on site which will allow continuous operations.
B.
Communications Systems
1.
Land Line Telephone
a.
The primary communications system during emergencies is land line
telephone. Verizon is responsible for maintaining and restoring
telephone and data service within the county.
b.
Verizon’s priorities for restoration of service are the sequence as
follows:
1
ANNEX B
154
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
•
Internal Verizon communications, including control circuits have
the highest priority.
•
Telecommunications Service Priority (TSP) System for National
Security
and
Emergency
Preparedness
(NSEP)
Telecommunications. NSEP services are those critical to the
maintenance of a state of readiness or the response to and
management of any event or crisis which causes, or could cause,
harm to the population, damage property or threaten the security
of the United States. TSP users are registered with the National
Communications Systems (NCS) TSP Program Office in
Washington, D.C. Key EOC staff members have been issued
NCS Government Emergency Telecommunications Service
(GETS) cards which allow priority access to the public switched
telephone network during emergency situations.
•
Telephone service necessary for public safety of the community
including:
•
•
•
•
•
•
•
•
Public service including:
•
•
•
•
•
•
•
9-1-1 System and EOC
Law enforcement
Fire departments
Necessary government agencies and utilities
Hospitals
Major news media (television and radio stations and
newspapers
Public telephones
Physicians lines
Data circuits (telephone and fiber optics cables)
Full-period circuits
Foreign exchange service
Local private lines
Other types of business services
Any type service not included above.
2
ANNEX B
155
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
2.
3.
Wireless Telephone
a.
Wireless telephones provide an important means of telephone
communications. Wireless companies that have contracts with local
government provide enhanced wireless phone support. If possible,
these wireless companies will provide priority access to wireless
phones of primary emergency response agencies during disaster
operations. The county possesses in excess of 2900 wireless
instruments, of which a number can be appropriated for disaster use.
b.
In addition, there are several commercial (personal communications
service (PCS) companies which provide wireless service. County
government, however, does not have contracts with these companies
and cannot rely on them during a disaster. However, these
companies are potential resources that can be contacted for support
during a disaster.
Two Way Public Safety Radio
a.
Two way radio systems provide a valuable means of
communications during disaster and emergency operations. There
are two primary agencies within the county that are responsible for
maintaining and restoring two way radio communications systems:
Sheriff'
s Office and City of Tampa Radio Communications Section.
b.
Within county resources, the priority list of communications systems
that will be restored in the event of failure is as follows:
(1)
(2)
(3)
c.
Public Safety (Sheriff'
s Office, EOC, Fire Rescue Dept.)
Water Resource Division
Public Works
The priority of county sites coming on line after a disaster will be as
follows:
(1)
(2)
(3)
(4)
(5)
(6)
(7)
78th Street
(Control Point & East System Bypass)
Fire Station 10
(West System Bypass)
Sheriff’s Operation Center (SOC) / HCSO Dispatch
Tampa PD Dispatch Center
HC Fire Rescue Dispatch / EOC
EDOC
(East & West Systems)
Fire Station 20
(West System)
3
ANNEX B
156
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
(8)
(9)
(10)
(11)
(12)
(13)
(14)
(15)
(16)
(17)
d.
Within the City of Tampa resources, the priority list of
communications systems that will be restored in the event of failure
is as follows:
(1)
(2)
(3)
e.
Public Safety
• Police Department
• Fire Department
Utilities (Water, Public Works, Sewer,)
Internal Services (Accounting, Parking,)
The priority of City of Tampa transmitter locations coming on line
after a disaster will be as follows:
(1)
(2)
(3)
(4)
(5)
(6)
(7)
f.
Gunn Highway
(West System)
Tampa General Hospital (West System)
Taylor Road
(East & West Systems)
Bullfrog
(East System)
Plant City
(East System)
D4 (SO District Office) (East System)
Pinecrest
(East System)
Wimauma
(East System)
Cork Knight
(East System)
Hurrah
(East System)
Hillsborough County EOC Transmitter Site
Egypt Lake
Ragan Park
McKay Bay
Nebraska
Martin Luther King
Morris Bridge Road
A listing of the various radio networks available to the EOC for
communications within the county follows:
(1)
County radio networks
• Fire Command Net
• Tampa Port Authority
• Public Works
• Emergency Dispatch Center
• School Board Security
• Sheriff'
s Office
4
ANNEX B
157
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
4.
(2)
Municipal Networks
• Intercity Police Network
• Tampa Water Department
• Tampa Police
(3)
U.S. Coast Guard
(4)
Marine VHF Calling & Distress
g.
An 800 MHZ radio system used by county and city public safety
agencies (Sheriff, Fire Rescue and Police) is also available to
coordinate emergency response operations during disasters.
h.
County departments other than Sheriff’s Office and Fire Rescue
possess approximately nine hundred 800 MHz portable radios.
Radio Amateur Civil Emergency Services (RACES)
a.
RACES, an auxiliary of Hillsborough County Emergency
Management and the American Radio Relay League’s Amateur
Radio Emergency Service (ARES), operates as a combined
organization called Hillsborough County ARES/RACES. A RACES
Radio Officer appointed by the Director of Emergency Management
serves as the leader of this combined volunteer communications
organization. The word RACES is used throughout this plan to
indicate the combined backup/auxiliary communications support
organization. RACES provides a valuable source of backup/auxiliary
communications support during an emergency situation. This
volunteer group can provide both long range and intra-county radio
communications capabilities by using ARES/RACES amateur radio,
REACT Citizen’s Band (CB) radio, aviation and marine radio,
Military Affiliate Radio System (MARS), Civil Air Patrol (CAP)
communications, the Federal government’s Shared Resources
(SHARES) radio program, and the FEMA National Radio System
(FNARS) using both voice and digital methods. RACES also
provides interoperable communications support using VHF, UHF,
and 800 MHz public safety radio frequencies between local, state,
Federal, and military agencies. RACES can support communication
operations between hurricane evacuation shelter/mass care facilities,
the EOC, the American Red Cross Disaster Operations Centers
(DOC), the Fairgrounds, county staging areas, Disaster Recovery
Centers, Hillsborough Sheriffs Office, Tampa Police Department,
5
ANNEX B
158
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
City of Tampa EOC, county and municipal fire rescue stations, and
other locations as tasked by the Director of Emergency Management,
as resources will allow. RACES personnel train regularly and
participate in all county disaster exercises in order to be ready for
any contingency.
b.
RACES has deployable communications teams able to provide
interoperable communications support to the state and other counties
requesting mutual aid support. RACES maintains a pool of
technically trained individuals that are resources to deploy the State
Fire Marshall’s Mutual Aid Radio Communications (MARC) Unit
and the Regional Domestic Security Task Force’s Emergency
Deployable Interoperable Communications System (EDICS) as well
as portable VHF, UHF, HF, satellite, and 800 MHz public safety,
governmental, and amateur radio communications systems.
c.
RACES will provide communications support for shelter operations.
Each shelter should have a RACES operator who can communicate
with the EOC and Red Cross DOC.
5.
There are three mobile communications command centers within county
resources, two possessed by the Sheriff'
s Office and one by County Fire
Rescue. Tampa Police Department also possesses a mobile communications
command post.
6.
Systems available for emergency communications outside the county
include:
7.
a.
Emergency Satellite Communications (ESATCOM). Provides
capability to transmit voice, high speed data, facsimile and video
communications throughout the state'
s emergency management
network. Besides the 67 terminals located in every county EOC, the
system serves all National Weather Service forecast offices in the
state, the National Hurricane Center and the primary Emergency
Alert System radio stations.
b.
In addition, RACES provides backup/auxiliary long range high
frequency (HF) voice and digital communications support statewide,
as well as nationally.
Emergency Alert System (EAS). The EAS system allows emergency
managers at state and county level to provide emergency information to the
6
ANNEX B
159
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
public through local broadcast radio stations. Radio stations designated as
primary and secondary EAS stations have agreed to provide warning
advisories over their broadcast network. All other radio and television
stations, as well as cable companies, in the area are directed by the Federal
Communications Commission (FCC) to monitor the primary or alternate
EAS station and repeat emergency messages provided by emergency
management officials. In Hillsborough County, the primary EAS station is
WMTX (100.7 MHz FM); the secondary EAS station is WWRM (94.9
MHz FM).
8.
The county possesses radio and telephone based systems to provide
emergency notifications. A siren alert system, which is radio based, is
installed in the Port of Tampa area for notifications to the area in and around
the Port concerning a hazardous materials release. County Emergency
Management, Sheriff’s Office and Tampa Police possess reverse telephone
out dial notification systems (sometimes called reverse 9-1-1 system) which
can be used to provide designated areas with public safety or emergency
management advisories. Notification and Warning systems are covered in
the Notification and Warning section in the Basic Plan.
9.
Web Based System for Communications with Hospitals. The County
Emergency Dispatch Center (EDC) uses a web based system, called EM
System, for communications with hospitals during disaster situations. EM
System has also been adopted by the state as the system to be used in all
Florida counties. EM System provides an on-line capability for hospitals to
enter their bed availability status. Hospitals normally update their bed status
on a daily basis. If a disaster occurs, hospitals are contacted by pager, built
into the system, to update their bed status.
10.
Military Communications
a.
The 290th Joint Communications Support Squadron (JCSS), Florida
Air National Guard, which is located at MacDill Air Force Base, is a
potential source of additional communications. In the event of a
major disaster, if the National Guard is activated, the 290th JCSS
may be able to provide extensive communications support to the
county. RACES through its affiliation with the MARS program, can
provide interoperable communications with the 290th JCSS and
other military units.
b.
Mobile communications assets from the 290th JCSS, as well as
active duty military assets from MacDill AFB must evacuate during
7
ANNEX B
160
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
most hurricanes. These assets may be available to augment local
communications during hurricane response and recovery operations.
C.
During recovery operations, all communications (i.e. landline and cellular phones,
two way radio systems, satellite systems and RACES) will be heavily utilized.
Resource availability may vary depending on damages incurred.
All
communications agencies will endeavor to restore capabilities as quickly as possible
with priority given to critical facilities. Coordination for restoration will be
accomplished in the EOC. As necessary, requests will be made to Verizon to install
telephone lines dedicated to recovery operations (e.g. Disaster Recovery Centers,
distribution sites, staging areas, etc.). As resources will allow, RACES will provide
two way radio capabilities to critical sites (e.g. shelters, county staging areas, key
Red Cross sites, Salvation Army comfort stations, etc.). (Note: There are six
dedicated telephone lines installed at the Fairgrounds to be used for disaster
operations. There are 1250 points throughout Fairgrounds facilities to patch in
telephone lines). These phones must be activated through request from the County
to Verizon when needed.
D.
Various types of communications resources may be predeployed or staged under
certain scenarios. The EOC staff will coordinate such activities. Scenarios that may
involve prepositioning or staging include the following:
1.
Communications resources that are vulnerable to a hurricane will require
movement to secure areas. Among those included in this category are:
a.
Sheriff'
s Office spare communications equipment will be deployed
among SO service vehicles and relocated to the Fairgrounds.
b.
Active duty military and Florida Air National Guard assets as
reflected in paragraph III.B.10.
2.
Mobile communications command posts reflected in paragraph III.B.5. are
capable of predeploying in anticipation of a disaster or emergency situation.
In the event of a hurricane, the two Sheriff'
s Office Mobile Command
Centers will relocate, one to the Fairgrounds and one to Raymond James
Stadium, and then redeploy to areas as necessary.
3.
Certain additional communications assets can be provided for government
response and recovery operations. For example, the county may request
wireless telephone companies to provide additional wireless phones which
can be placed in operation at the EOC or other location.
8
ANNEX B
161
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
4.
Communications resources controlled by the state can be requested and
prepositioned in the county.
E.
All agencies involved in providing emergency communications will ensure staffing
patterns are in place to ensure 24 hour operations of communications systems.
F.
If there are communications shortfalls that cannot be resolved within the county,
assistance will be requested from the State EOC. ESF #2 at the State EOC will
coordinate the provision of communications assistance which may include resources
from state agencies, from local governments from other parts of the state, or from
private commercial companies. Under a Presidential Disaster Declaration, if federal
communications assistance is needed, the state EOC will coordinate this assistance
with FEMA.
G.
Training and Drills
1.
Communications personnel and capabilities are exercised regularly in
conjunction with local and state exercises. This includes the annual
Hillsborough County Mass Casualty Exercise, the annual hurricane exercise,
and other exercises dealing with natural disasters and hazardous materials.
Deficiencies are documented, corrective action taken and retested in
subsequent exercises. RACES personnel participate in almost all county
exercises. They also conduct one major exercise each year as well as other
various exercises.
9
ANNEX B
162
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
APPENDIX 1 TO ANNEX B
TWO-WAY RADIO FREQUENCIES UTILIZED IN HILLSBOROUGH COUNTY
1. The existing primary public safety radio operating system is the 800 MHz, 30 channel trunked
system. This system is used by Sheriff’s Office; Tampa Police Department; County Fire Rescue;
County Solid Waste Division; County Parks, Recreation & Conservation Department; County Sunshine
Line and the Emergency Dispatch Center.
2. LAW ENFORCEMENT
HIGHWAY PATROL
MARINE PATROL
F.D.L.E. PRIMARY
F.D.L.E. UHF TPA
MARINE PATROL
INTER-CITY POLICE
POLICE COORD.
TEMPLE TERRACE POLICE
PLANT CITY POLICE
SCHOOL SECURITY
ANIMAL SERVICES
U.S.F. SECURITY
RECEIVE
TRANSMIT
TONE
154.680
44.800
45.380
460.250
44.800
155.370
154.950
154.830
154.830
453.300
453.375
158.730
155.520
44.800
45.460
465.250
44.800
155.370
154.950
155.565
155.565
458.300
458.375
158.730
NONE
NONE
203.5
203.5
NONE
NONE
NONE
l86.2
118.8
136.5
118.8
NONE
3. FIRE RESCUE
TAMPA FIRE F1
TAMPA FIRE F2
TEMPLE TERRACE FIRE 1
TEMPLE TERRACE FIRE 2
PLANT CITY FIRE
154.430
154.220
154.835
155.775
154.385
154.430
154.220
154.835
155.775
154.385
88.5
88.5
186.2
186.2
100.0
151.085
151.040
453.250
453.775
453.900
453.600
453.450
855.2625
155.775
159.000
159.075
458.250
458.775
458.900
458.600
458.450
810.6025
155.775
110.9
110.9
NONE
127.3
NONE
NONE
NONE
146.2
NONE
4. UTILITIES
HIGHWAY MAINT. F1
HIGHWAY MAINT. F2
TAMPA SANITATION
TAMPA SEWER
TAMPA WATER
TAMPA PUBLIC WORKS
TAMPA PARKS
UTILITY ACC
TEMPLE TERR. UTILITIES
1
Ap. 1 to Annex B
163
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
PLANT CITY UTILITIES
155.805
155.805
100.0
452.700
452.850
457.700
457.850
123.0
123.0
156.015
453.375
453.475
806.000
154.980
156.015
458.375
458.475
821.000
158.940
NONE
NONE
NONE
NONE
NONE
155.325
463.125
463.150
463.175
155.325
468.125
468.150
468.175
186.2
127.3
127.3
167.9
153.920
47.420
147.105
146.940
444.900
443.675
147.550
460.550
156.800
157.100
157.075
153.920
47.420
147.705
146.340
444.900
448.675
147.550
465.550
156.800
157.100
157.075
100.0
NONE
146.2
127.3
141.3
146.2
NONE
NONE
NONE
NONE
NONE
5. TRANSPORTATION
HART BUS F1
HART BUS F2
6. AUTHORITIES
TAMPA PORT AUTHORITY
AVIATION AUTHORITY F1 (Police)
AVIATION AUTHORITY F2 (Police)
AVIATION AUTHORITY (Operations)
SCHOOL BOARD
7. MEDICAL
INTER-HOSPITAL
MED-6
MED-7
MED-8
8. OTHER EMERGENCY
COUNTY EMERG. MGMT.
RED CROSS
RACES/ARES (Activation/Coordination)
RACES/ARES (Secondary Frequency)
RACES/ARES (Eastern Frequency)
RACES/ARES (Western Frequency)
RACES/ARES (Simplex Frequency)
TAMPA/COUNTY E.O.C.
MARITIME DISTRESS
U.S.C.G. WORKING
U.S.C.G. COTP TAMPA
2
Ap. 1 to Annex B
164
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
APPENDIX 2 TO ANNEX B
COMMUNICATIONS CAPABILITY OF THE EMERGENCY DISPATCH OPERATIONS
CENTER
TELEPHONE
STATE SATELLITE COMMUNICATIONS SYSTEM
NATIONAL WEATHER SERVICE (NWS) TELETYPE SYSTEM
TEN (7 DIGIT) EMERGENCY TELEPHONE REPORTING LINES
SIX (E-911) TRUNKS FOR ACCESS TO THE E-911 TELEPHONE SYSTEM
FIFTY DEDICATED TELEPHONE LINES TO VARIOUS FIRE RESCUE STATIONS
RADIO SYSTEMS
COUNTY FIRE RESCUE - 800 MHz 30 CHANNEL TRUNKED SYSTEM
COUNTY FIRE RESCUE TWO/HOSPITAL/MASS CASUALTY
EMERGENCY MANAGEMENT
MEDICAL - 6
MEDICAL - 7
1
155.325
153.920
468.125
468.150
Ap. 2 to Annex B
165
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
ANNEX C, PUBLIC WORKS AND ENGINEERING
(Emergency Support Function #3)
I.
GENERAL
A.
The public works and engineering function encompasses a broad range of activities
which must be addressed during emergency conditions. Activities include:
•
•
•
•
•
•
•
•
•
•
•
B.
II.
Technical advice and evaluation
Damage assessment of roads and bridges; potable and waste water
systems, plants and pump stations
GIS support
Debris Management
Temporary construction of emergency access routes
Coordination for restoration of potable and waste water systems
Construction management and inspection
Emergency demolition or stabilization of damaged structures
Restoration and management of transportation infrastructure
T-SAR support (ESF #9)
Traffic management support (ESF #1)
This annex provides information on public works and engineering support related to
response and recovery to a disaster.
RESPONSIBILITIES
A.
The primary responsibility for coordinating public works and engineering activities
rests with the Public Works Department. Supporting agencies include the
Environmental Protection Commission; Facilities Management Division; Fleet
Management; Health Department; Code Enforcement; Parks, Recreation &
Conservation; Planning & Growth Management Department; Real Estate; Sheriff's
Office; Solid Waste Division; Tampa Electric Company; Verizon and Water
Resource Division. Florida DOT, District 7 and RACES may provide support as
resources allow.
B.
A Public Works Department representative in the EOC, as the overall ESF #3
coordinator, will coordinate ESF #3 missions and assignments. Requests for ESF
#3 support or resources that are transmitted to the EOC will be assigned by the ESF
#3 coordinator to the appropriate functional representative (as listed in the above
paragraph II.A.) These functional representatives will pursue their issues to
completion, keeping the ESF #3 coordinator advised as necessary.
C.
If additional resources are needed, requests for support may be directed to other
EOC Operations Group agencies. If outside resources are needed, requests will be
1
ANNEX C
166
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
submitted to ESF #7 (Resource Support) for acquisition from outside sources (i.e.
local purchase/lease). If the resources are not available within the county, mutual aid
assistance will be requested from the State EOC. The ESF #3 coordinator will assist
functional representatives in ensuring appropriate resources are acquired, if
necessary, and that actions within the ESF are accomplished.
D.
The Public Works Department will operate an ESF #3 Operations Center at a
separate location from the EOC. A major role for this Operations Center will be
coordination of debris management activities. All ESF #3 departments and agencies
shall provide representation and support to this Operations Center. Close
coordination between the EOC and the ESF #3 Operations Center must be
maintained. The ESF #3 coordinator in the EOC will provide situation reports as
required to the EOC staff.
III. CONCEPT OF OPERATIONS
A.
Transportation Infrastructure
It will take a coordinated effort to clear, repair and reconstruct the transportation
infrastructure after a major hurricane. Responsibilities will vary according to the
type facility and responsible agency involved. Mutual aid assistance will be
provided between jurisdictions and agencies as required. If assistance from outside
the county is required, the EOC will request it from the State EOC. The following
are the primary elements of the transportation infrastructure and responsible
agencies:
•
•
•
•
•
•
•
Interstates/U.S. Highways/State Roads - Florida
Department of Transportation (FDOT)
County Roads, Streets and Bridges -County
Public Works Department.
Municipal Roads, Streets and Bridges - Applicable
Municipality
Airports (TIA, Vandenberg & Peter O. Knight) Aviation Authority
Port of Tampa - Port Authority
Railways - CSX
Navigable Waterways-U.S. Coast Guard
By way of agreement with FDOT, the County Public Works Department will clear,
repair and reconstruct specific U.S. highways and state roads.
B.
Debris Management
1.
The four jurisdictions located in Hillsborough County have the
2
ANNEX C
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HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
responsibility to handle debris within their areas. The Director, Public
Works Department is the overall coordinator for debris management for the
unincorporated county. The Solid Waste Division and other ESF #3
supporting agencies will assist as necessary. FDOT is responsible for debris
management activities on interstates, U.S. highways and state roads. FDOT
and County Public Works work closely to coordinate debris management,
and special arrangements can be reached between these two groups in order
to facilitate effective and efficient return to normalcy as soon after an
incident as possible. Coordination of debris management efforts and mutual
assistance between levels of government (county, municipal, state) will be
conducted at the EOC and/or the ESF #3 Operations Center.
2.
A Public Works priority task immediately after storm passage will be to
support search and rescue operations. For the duration of search and rescue
activities, designated ESF #3 personnel will be assigned to support
County Fire Rescue tactical search and rescue (TSAR) teams.
3.
After search and rescue operations, the first debris management priority will
be to restore those arterial roadways servicing hospital/medical facilities;
police/fire
stations;
critical
community
facilities
such
as
water/wastewater facilities, electrical substations, communications
facilities, damaged gas mains, etc.; airports and the interstate roadway
system. The second priority will be to clear debris from collector
roadways and the third will be residential local roadways. The Critical
Facilities Data Base will be the primary source for determining priorities.
Debris clearing routes are developed by the GIS Team for the purpose of
identifying the most effective routes to accomplish this mission.
4.
A systematic process will be employed in clearing roadways. First,
roadways will be opened to at least one travel lane. This will be
accomplished by cutting and pushing debris off the roadways onto the
shoulders or adjacent right-of-ways when possible. Once the roadway is
opened to a minimum level of operation, the task of opening roadways to all
available travel will commence. This will be accomplished by cutting and
pushing debris totally out of the roadway. The final task will be to collect
the debris and haul it to designated storage and/or disposal sites. Care should
be taken around any electric utility facilities to avoid the possibility of shock
from energized electrical equipment. Cutting electric utility or
communications cables should be avoided. TECO and Verizon should be
included in debris clearing efforts to ensure personal safety as well as
protection of electrical / communications infrastructure.
5.
The county has debris management contracts with multiple commercial
recovery companies. The Public Works Department Director or designee
3
ANNEX C
168
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
shall issue task order (s) based upon the overall circumstances of the event
and the best interests of the county.
6.
Outside sources of assistance for debris management may be required. Any
request for state assistance will be forwarded to the State EOC. Once
outside support has been provided, the Public Works Department will
coordinate debris management activities with participating agencies.
7.
In a major disaster, debris management assistance can be requested through
the State to FEMA. If deemed appropriate by FEMA, Direct Federal
Assistance (DFA) can be provided. The normal federal agency for this DFA
is the U.S. Army Corps of Engineers (USACE), which is the ESF # 3
coordinator for the federal government. The duration of the DFA is 60 days
from the disaster declaration date, however extensions of up to 60 days each
may be granted if circumstances warrant. USACE maintains seven debris
removal Planning and Response Teams (PRT). Each PRT has the capability
of deploying within six hours to begin operationally planning a DFA
mission. The USACE maintains advance debris removal contracts and will
commence development of operational debris removal plans 96 hours prior
to projected hurricane landfall when appropriate.
8.
In order for the debris management task to progress in a timely manner,
critical equipment must be available in sufficient numbers and must be kept
in operational condition.
For example, chainsaws become critical
commodities as do their spare parts such as chains, etc. Public Works
Department will maintain a resource list to include operational status of all
available debris clearance equipment within county resources (these
resource lists will be updated annually in May) and a list of
available sources of equipment that can be purchased or leased to
ensure sufficient response in a timely manner.
9.
The County Solid Waste Division will be overall coordinator of debris
storage, processing and disposal activities within unincorporated
Hillsborough County. Within the unincorporated county, debris storage,
processing and disposal will be coordinated between the Public Works
Department and the Solid Waste Division. Municipalities will coordinate
storage, processing and disposal activities with the County Solid Waste
Division if use of county facilities is allowed or required.
10.
County landfill sites and resource recovery plants will be the normal
disposal sites for debris. If the amount of debris exceeds capacity of existing
sites, the Solid Waste Division may have to seek alternatives such as out of
county disposal facilities, opening emergency sites and/or burning of debris.
In this event, permits for emergency landfills and waivers for burning of
4
ANNEX C
169
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
debris may be required. The Solid Waste Division will coordinate waivers
and permits with the Hillsborough County Environmental Protection
Commission (EPC) and the State Department of Environmental Protection
(DEP). The Health Department will be responsible to insure health
standards are maintained at all debris storage, processing and disposal sites.
A list of alternate debris disposal sites is maintained in the Solid Waste
Division Emergency Plan.
C.
11.
It may be necessary to set up interim debris management sites (DMS) to
receive debris generated by a storm. The Solid Waste Division will
coordinate the establishment and operation of such sites for unincorporated
Hillsborough County if necessary. A list of interim DMS is maintained in
the Solid Waste Division Emergency Plan.
12.
All agencies involved in debris management activities will insure
comprehensive records are maintained on all manpower, equipment,
supplies and contract resources used. All agencies will ensure that these
records are maintained by specific site, since site-specific records will be
required when applying for federal assistance.
13.
If government debris management activities are conducted on private
property, owners will be required to sign a right-of-entry form providing a
release of liability to the agency removing the debris. Also included on this
form is a statement regarding any compensation received from other sources
for removal of the same debris. The county is responsible for obtaining
right-of-entry agreements with each private party. This form is included at
Appendix 1.
14.
More detail of debris management operations is contained in the County
Public Works Disaster Preparedness Plan / Disaster Debris Management
Plan and the Solid Waste Division Emergency Plan. The former document
contains detailed time-required instructions for their service units, required
supplies and equipment and food/water provisions for their crews. In
addition, each service unit maintains lists of names, addresses and phone
numbers of debris management team members as well as debris
management resource lists.
Water and Wastewater
1.
Hillsborough County Water Resource Division is responsible for providing
water and wastewater services in the unincorporated areas of the county.
Each municipality is responsible for these utilities within their service areas.
Mutual support among the county and municipalities will be provided as
required and as resources allow.
5
ANNEX C
170
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
D.
2.
Water Resource Division water and wastewater line maintenance teams will
preposition repair equipment, vehicles and parts at locations outside flood
zones. This will facilitate response activities. Water and wastewater
operations staff will assist plant teams in restoring plant equipment and
structures to normal operations. Technical Support staff will assist all
operations personnel in damage assessment and documentation.
3.
Water Resource Division emergency service staff will answer queries from
the public regarding water/wastewater problems. This capability will be
located at a Water Resource Services operations facility.
4.
The Health Department is responsible for ensuring the water supply is safe
for public consumption. The Water Resource Division Laboratory staff and
facilities will be available to assist the Health Department in determining
potability of the water supply. Emergency sample locations throughout the
county distribution system will be tested for chlorine residual and total and
non-coli form bacteria. Additional sampling and/or laboratory analysis can
be provided at the request of the EOC or Health Department.
5.
More detail concerning water and wastewater operations is contained in the
Water Resource Division Hurricane Plan.
6.
With regard to water sources for firefighting equipment, if the county water
distribution system is disrupted, there are various options that can be used.
Many county fire stations have large diameter wells which can provide
water. Wells are also available at county parks and libraries. These latter
sources may require modifications or installation of couplings or fittings to
make the connection. In addition, Water Resource Division water treatment
plants, which have emergency generators, may provide water for
firefighting.
Resources
1.
Resources for restoration of infrastructure will come primarily from the
responsible state, county and municipal public works entities. This would
include mutual aid resources provided under the auspices of ESF #3 at the
State EOC. For major disasters, additional resources can become available
through two main sources - contractual and volunteer. The County Financial
Services (Procurement) representative in the EOC (ESF #7) can contract
resources from the private sector. Volunteers will register with the
Volunteer Reception Center, and be directed toward areas of need.
2.
The various ESF #3 agencies (e.g. Public Works Department, Water
6
ANNEX C
171
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
Resource Division, etc.) maintain current lists of resources to accomplish
disaster response and recovery tasks.
3.
E.
Certain elements of ESF #3 agencies may be required to operate on a 24
hour a day basis during intense disaster response and recovery operations.
All such agencies should plan for such continuous operations and schedule
personnel accordingly.
Prepositioning/Staging
1. Various types of public works and engineering resources may be pre-positioned
before an event or brought in afterwards.
Scenarios that may involve either prepositioning or staging include the
following:
F.
a.
Resources that are vulnerable to a hurricane will require movement
to secure areas prior to the storm. Among those in potential
evacuation zones are the Public Works West and Central Service
Units. Directors and managers are responsible for developing plans
to safeguard facilities and equipment. The level of implementation
will be disaster dependent.
b.
Resources controlled by the state or other jurisdictions in the state
can be requested either before or after a disaster. Such requests will
be made to the Division of Emergency Management or the State
EOC if activated. Arriving resources will be directed to a staging
area as stipulated by the EOC.
c.
Volunteer resources may become available after a disaster.
Volunteer resources will be coordinated by the Volunteer Reception
Center at Florida State Fairgrounds or its alternate, and dispatched to
areas of need.
Public Works Department service units maintain an inventory of sandbags that can
be given to residents to protect their homes from flood waters. (The Public Works
Department Disaster Preparedness Plan provides policies about providing sandbags
to the public). Sandbags may also be used to protect county facilities. Public
Works Department possesses pumps, barricades and signs which can be used to
implement protective measures after a disaster. If needed, additional protective
resources can be leased by ESF #7 or obtained from state resources.
7
ANNEX C
172
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
G.
Condemnation, Demolition and Stabilization of Damaged Buildings
1.
Both the Building Services Division and the Code Enforcement Department
have authority to issue condemnation declarations for structures unfit for use
or habitation, or dangerous to persons or other property pursuant to Chapter
81-388, Laws of Florida.
2.
Assistance for immediate demolition can be ordered and contracted for by
the authority issuing the condemnation. This contract would normally be
with a private vendor, however, the Public Works Department has the
capability for limited demolition and can be used if necessary.
3.
Survey teams, containing building inspectors certified by the State of
Florida, will conduct surveys of damaged structures to determine whether
demolition, stabilization or minor repairs are necessary prior to re-occupancy
of buildings. Alternatively, individual structure owners would be allowed to
provide State of Florida licensed design professional certification as to the
condition of a building.
4.
The authority issuing condemnation of a structure will contact the
Environmental Protection Commission (EPC) for consultation and guidance
on federal, state and local requirements or emergency orders for asbestos
abatement prior to demolition. The procedures in 40 CFR 61, Subpart M for
handling asbestos-containing material shall be complied with during
demolition and disposal.
5.
It may be necessary to request assistance from the State EOC for additional
building inspection capabilities. This may include specialized capabilities
for inspecting high rise buildings. The State EOC has access to the Building
Officials Association of Florida for additional inspection resources.
8
ANNEX C
173
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
RIGHT-OF-ENTRY AGREEMENT
I______________________________, We____________________________, the owner (s) of
the property commonly identified as________________________________________________
Street
_________________________, _______________________________, State of Florida,
City or Town
County
do hereby grant and give freely and without any coercion whatsoever, the right of access, entry and
use of and to said property to the________________________________________, State of
Florida, its agencies, contractors, and subcontractors thereof, for the purpose of removing and
clearing any and all disaster generated debris of whatever nature from the above described property.
IT IS FULLY UNDERSTOOD THAT THIS PERMIT IS NOT AN OBLIGATION TO PERFORM
DEBRIS CLEARANCE.
The undersigned agrees and warrants to hold harmless
_____________________________, ____________________________________,
City
County
State of Florida, its agencies, contractors and subcontractors for any damage of any type
whatsoever, either to the above described property or persons situated thereon and hereby release,
discharge and waive any and all action, either legal or equitable, which might arise out of any use or
activities on the above described property.
I (have_____, have not______) will _____, will not______, receive(d) any compensation for debris
removal from any other source, including SBA, ASCS, private insurance, Individual and Family
Grant program or any other Public Assistance Program. For the considerations and purposes set
forth herein. I hereby set by hand and seal this ______ day of ___________________, 20______.
_____________________________
Witness
____________________________________
Owner/Owners
______________________________
Owner/Owners
______________________________
Current Telephone Number
______________________________
Current Address
1
Ap. 1 to ANNEX C
174
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
ANNEX D, FIREFIGHTING
(Emergency Support Function #4)
I.
GENERAL
Fire services are utilized in situations where a fire in itself presents a hazard to the
community or in response to some other hazard or disaster. Fire services are an immediate
response element for fire suppression, fire prevention, hazardous materials incidents,
evacuation of citizens, warning systems, medical emergencies, extrication and other
emergencies which may require immediate action.
II.
RESPONSIBILITIES
The primary coordinator for firefighting planning and operations is Hillsborough County
Fire Rescue. Other agencies involved in this function include municipal fire and fire rescue
departments, Sheriff’s Office and police departments.
III.
CONCEPT OF OPERATIONS
A.
Fire suppression in Hillsborough County is provided by the jurisdiction within
which the fire exists. Fire jurisdictions within the county are Hillsborough County
Fire Rescue, Tampa Fire Rescue, Plant City Fire Rescue, Temple Terrace Fire
Rescue and MacDill Air Force Base Fire Department.
B.
Fire stations in each jurisdiction are responsible for all fires in their district. If
assistance is needed, other resources in the jurisdiction will be called first and then if
necessary, mutual aid is requested from another jurisdiction in the county. During a
major disaster, when the Emergency Operations Center is activated, mutual aid will
be coordinated through the EOC consistent with the Florida Fire Chief'
s Association
(FFCA) plan.
C.
Each firefighting agency has a policies and procedures manual which provides
guidance to fire personnel on how to accomplish firefighting tasks.
D.
During disaster operations, overall fire missions are prioritized at the EOC as agreed
by the Director of Emergency Management and the ESF #4 coordinator. In general,
fire mission priorities will follow the standard fire service protocol, i.e. 1. Life
safety; 2. Incident stabilization; and 3. Property conservation.
E.
If state and/or federal assistance is needed, jurisdictions involved will advise
Emergency Management/EOC which will in turn notify State Division of
1
ANNEX D
175
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
Emergency Management (DEM).
F.
Fire rescue personnel participate in numerous response and recovery activities in
addition to their traditional roles. Included in these activities are: notification of
populace in evacuation zones, evacuation assistance to evacuees in danger,
transportation support to special needs evacuees, paramedic support at regular and
special needs shelters before and after a disaster event, search and rescue operations,
and first aid assistance for disaster victims, etc.
G.
In the event of wild fires, the County Fire Rescue Administrative Chief or his
designee will notify the Lakeland District, Florida Division of Forestry (DOF)
indicating whether state resources will be needed. If state assistance is needed, DOF
will appoint an on-scene commander who will coordinate with the county on-scene
commander and originate all requests for state aid. It is important to note that DOF
cannot assume any of the expenses for personnel and equipment unless the request
is authorized by the DOF on-scene commander.
H.
In urban/municipal fires, the Division of State Fire Marshall will act as liaison
between state agencies providing firefighting assistance and county/municipal fire
departments.
I.
DEM will coordinate other state resources in support of DOF/State Fire Marshall
firefighting activities. Other potential state agencies which could be made available
for firefighting duties include the National Guard and Department of Transportation.
J.
Deployed firefighting resources will be systematically demobilized from operating
locations as the incident allows. Coordination will be effected between incident
commander(s) and jurisdiction fire headquarters to determine sequence of
demobilization of resources. Under major disasters when the EOC is activated,
demobilization will be coordinated between incident commander(s), EOC and
jurisdiction fire headquarters. Demobilization of mutual aid resources will be
coordinated with state ESF #4.
K.
Each firefighting agency maintains inventories of vehicles and equipment.
Resource lists are updated regularly, at least annually.
L.
Florida Fire Chiefs'Association
1.
The Florida Fire Chiefs'Association has divided the state into seven regional
response regions. Hillsborough County resides in Region 4.
The
organizational structure within each region is based on the National Incident
2
ANNEX D
176
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
Management System (NIMS) utilizing the designated roles of the model
Incident Command System (ICS). Members of a regional management team
appointed by a Regional Coordinator shall assume management of the ICS
functional
areas
of
Operations,
Planning,
Logistics,
and
Finance/Administration.
M.
2.
County coordinators serve as a vital link in the plan. The Hillsborough
County coordinator is the Fire Rescue Administrative Chief; the backup is
the Fire Rescue Logistics Section Chief. Through Florida Fire Chiefs’
Logistics Officers, resources are identified and prepared for response
statewide. Once a mission tasking has been identified at the State EOC, it is
sent to the ESF #4 desk for assignment. The request is then given a tasking
order number and one of the seven regions is contacted to respond those
resources.
3.
The Florida Fire Chiefs'Association Fire Rescue Response Plan is the
guiding document for firefighting mutual aid and operates in consonance
with other existing statewide mutual aid agreements.
Volunteers in the Community Emergency Response Team (CERT), Fire Corps and
Medical Reserve Corps (MRC) Programs may be called upon to assist Fire Rescue
units during disaster situations.
3
ANNEX D
177
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
ANNEX E, INFORMATION AND PLANNING
(Emergency Support Function #5)
I.
GENERAL
A.
II.
RESPONSIBILITIES
A.
III.
Accurate information gathering, processing and utilization are important elements in
successful disaster response and recovery operations and form the basis of
subsequent planning to meet disaster needs. Proper handling of information rests
with the Emergency Operations Center staff through appropriate message collection,
processing and tracking; visual display of information and report compilation and
transmittal to appropriate agencies.
The primary responsibility for the information and planning function rests with the
Emergency Management/EOC staff. Supporting agencies include Library Services /
Citizen Action Center (CAC), Communications Department, Information &
Technology Services, the GIS Section of the Real Estate Department, Hazard
Mitigation Section of the Planning & Growth Management Department, and the
Emergency Dispatch Center (EDC). Other public and private organizations will
assist in this process as appropriate.
CONCEPT OF OPERATIONS
A.
During disaster operations, continuous planning must take place by the EOC staff.
A diagram of the operational planning process is reflected at Appendix 1.
B.
EOC Message Flow
1.
Actions that must be worked in the EOC will emanate from various sources
including the general public, response agencies in the field, other counties or
state agencies, etc. Actions that emanate from the public will be routed to
the CAC which will pass them to appropriate representatives on the EOC
Operations Group.
2.
The main system for entering, processing and following up mission requests
will be the EOC's Messaging System, E-Team. This program is resident on
the EOC's computer network and is installed on laptop computers which are
located at emergency support function (ESF) stations in the EOC. The CAC
will use E-Team to forward requests from citizens to the applicable ESF in
the EOC.
3.
EDC will staff the Message Control Desk in the EOC Communications
Center immediately adjacent to the Operations Room.
An EDC
representative will monitor messages in E-Team and keep the EOC
Operations Officer advised on actions that need attention.
1
ANNEX E
178
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
4.
C.
The EOC Director will ensure adequate training is provided to EOC
Operations Group representatives on the E-Team system.
Reports
1.
Incidents of an emergency management nature should be reported in a
timely manner to the State Warning Point at the Division of Emergency
Management. Incidents that should be reported involve those that have
resulted, or may result, in major loss of life or injury, property damage, or
incidents requiring evacuation. Reports to State Warning Point should be
made immediately by EOC/EDC by telephone, e-mail or over the Satellite
Communications System. Incidents requiring a written report may be
submitted in free form or by using the State Situation Report format
(Appendix 2).
2.
During hurricane events, it is essential to keep county departments and other
pertinent agencies informed on the progress of the storm as well as the
emergency preparedness and response activities being undertaken. To
accommodate the timely transmission of this information, county situation
reports will be periodically provided by the EOC staff. Situation reports will
be placed on the county E-mail system. Included as recipients of the
situation reports are the State EOC as well as adjoining counties. A copy of
the two county situation report forms (pre-storm and response) is included at
Appendix 3.
3.
During EOC activations, there are numerous essential elements of
information that must be gathered, tabulated and assembled into reports.
The EOC Operations Center Guide contains these essential elements of
information, the agencies responsible for them, and the frequency of reports.
Information gathered from elements of information will be provided to
applicable audiences (e.g. Emergency Policy Group/BOCC, County
Administrator/Senior Staff, EOC Operations Group, State/Federal agencies,
news media, etc.) through briefings and written reports.
4.
Appropriate information will be coordinated with the State EOC and joint
information processing capabilities will be set up between state and county
ESF #5 functions.
2
ANNEX E
179
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
D.
Information Flow
1.
E.
F.
It is the responsibility of the EM Director and EOC operations officers to
ensure EOC Operations Group members are kept aware of all appropriate
information as necessary. Key events that are important to all will be
announced over the PA system as they occur. Periodic briefings will be
provided. Other pertinent information will be provided via the
computer/audio visual system, overhead projectors, display boards, etc.
Requests for Assistance and Resources
1.
In many disasters, resources from outside the county will be required.
Generally, requests for resources will be made to the State EOC, although in
some cases, requests may be made to adjoining counties.
2.
All requests for resources that go outside the county will be cleared by the
EOC Operations Officer. The EOC Operations Officer will maintain a log
of resource requests and track all requests until they have been resolved. See
Annex G (ESF#7) for more information on resource support.
EOC Information Display
1.
The EOC is equipped with numerous capabilities to display information
including manual display boards, electrical display boards, audio visual
systems, television systems and computerized systems. These systems are
operated by the EOC staff. The EOC communications technician and trades
helper ensure these systems are maintained in operational condition.
G.
The gathering, processing and utilization of disaster related information will be an
around the clock activity during disaster operations, therefore staffing of the ESF #5
function will be on a 24 hour basis.
H.
Any resources to support ESF #5 which cannot be acquired locally will be requested
from the State EOC.
3
ANNEX E
180
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
HILLSBOROUGH COUNTY
EMERGENCY OPERATION CENTER PLANNING SYSTEM
DIRECTOR
EMERGENCY
MANAGEMENT
PLANNING
ESTIMATE OF SITUATION
MISSION
HAZARD EFFECT ON:
GOVERNMENT
BUSINESS
PEOPLE
PRIORITIZE:
A __________________
B __________________
C _______________
COURSES OF ACTION
PROPOSED:
A _________________
B _________________
C _________________
DECISION
DEVELOP PLAN
RESOURCES REQUIRED IN
SUPPORT OF
A, B & C
PREPARE
INSTRUCTIONS
FOR THE PUBLIC
ADVANTAGES/
DISADVANTAGE
A, B & C
1
Ap. 1 to Annex E
181
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
County
SITUATION REPORT
STATE OF FLORIDA
GENERAL INFORMATION
County
EM Area Office
Report #
Type Incident
Date
Completed By
Municipalities/Corresponding Populations Affected:
Injured:
Deaths:
Shelter Status: N/A
# Open
# on Standby
# Evacuees
GENERAL DESCRIPTION OF IMPACTED AREA
STATUS OF IMPACT TO HOMES AND BUSINESSES
Homes and Businesses
Destroyed
Major Damages
(>50%)
Minor Damages (<50%)
Single-Family Dwellings
Multi-Family Dwellings
Industry and Other Businesses
TOTAL HOMES AND BUSINESSES
STATUS OF IMPACT TO THE INFRASTRUCTURE
Facility or Service
Roadways and Bridges (include traffic
control and signing, etc.)
Description of Impact
Communications (telephone, radio,
satellite, etc.)
Health Care (hospitals, urgent care
centers, clinics, etc.)
Water Treatment (include water
distribution systems)
Waste Water Treatment
Electric Utilities (include estimated
days before power restored)
Other (specify)
STATUS OF LOCAL RESPONSE
Points of Contact
Local Emergency Declaration(s)
Level of EOC Activation
State Agencies on Scene
Mutual-Aid on Scene
Media Releases
Shelter Locations
Possible Resources Requested
Florida Division of Emergency Management: Rev May, 1995
1
Ap.2 to Annex E
182
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
County
IDENTIFICATION INFORMATION (complete only if submitted separate from page 1)
SITUATION REPORT
State of Florida
County
Date
Report #
Type Incident
COUNTY SUMMARY REPORT
INITIAL DAMAGE ASSESSMENT - PUBLIC ASSISTANCE
FORM A
CATEGORIES OF PUBLIC ASSISTANCE
TOTAL
ESTIMATED
DAMAGES
(total dollar damage estimates to date)
A
B
C
D
E
F
G
DEBRIS
REMOVAL
PROTECTIVE
MEASURES
ROADS,
SIGNS, AND
BRIDGES
WATER
CONTROL
FACILITIES
BUILDINGS
AND
EQUIPMENT
PUBLIC
UTILITIES
PARKS
AND
RECREATION
NOTE IMPORTANT IMPACTS TO THE COMMUNITY AS A RESULT OF DAMAGES TO THE PUBLIC SECTOR
COUNTY SUMMARY REPORT
INITIAL DAMAGE ASSESSMENT - HOUSING LOSSES
FORM B
HOME
PRI
SEC
TYPE
SF
MF
STATUS
MH
OWN
RENT
DAMAGES
MIN
MAJ
ISOLATED
DEST
INSURANCE
HO
NFIP
ESTIMATED INCOME
LO
MED
HI
NOTE IMPORTANT IMPACTS TO THE COMMUNITY AS A RESULT OF DAMAGES TO THE HOUSING SECTOR
COUNTY SUMMARY REPORT
INITIAL DAMAGE ASSESSMENT - BUSINESS LOSSES
FORM C
TOTAL
# OF TENANT
AND OWNER
BUSINESSES
TOTAL
REPLACEMENT
COSTS OR FAIR
MARKET VALUES
TOTAL
ESTIMATED
DOLLAR LOSSES
TOTAL
ESTIMATED
INSURANCE
COVERAGE
PERCENT IMPACT (as calculated for each business
surveyed -- total # should equal # in first column)
<40% (MIN)
41-75% (MAJ)
>75% (DEST)
NOTE IMPORTANT IMPACTS TO THE COMMUNITY AS A RESULT OF DAMAGES TO THE BUSINESS SECTOR
<
Directions for completing Forms A, B, and C are on the back of each original form and are not included herein.
2
Ap.2 to Annex E
HILLSBOROUGH COUNTY
183
CEMP SEPTEMBER 2010
HILLSBOROUGH COUNTY EMERGENCY OPERATIONS CENTER
SITUATION REPORT (PRE-STORM)
EVENT:
SITUATION REPORT #
DATE/TIME:
MAX WINDS:
MPH
COUNTY ACTIONS
EVACUATION: NONE
EVACUATION STATUS:
VOLUNTARY MANDATORY
IN PROGRESS, ESTIMATE
STATE OF LOCAL EMERGENCY DECLARED?
X M/H LEVEL: A
% COMPLETE
B
C
D
COMPLETE
YES, AS OF
NO
RED CROSS SHELTER STATUS: NUMBER OPEN
CHANGE SINCE LAST REPORT
RED CROSS POPULATION: # IN SHELTERS
CHANGE SINCE LAST REPORT
SPECIAL NEEDS SHELTER STATUS: # OPEN
CHANGE SINCE LAST REPORT
SPECIAL NEEDS POPULATION: # IN SHELTERS
DIALYSIS SHELTER: OPEN?
YES
NO
CHANGE SINCE LAST REPORT
# IN SHELTER:
HOSPITAL EVACUATION: MACDILL: YES
NO
TOWN & COUNTRY: YES
NO
VENCOR: YES
COUNTY OFFICES: OPEN
!" #
PREPARED BY:
CLOSED
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TGH: YES
NO
TAMPA: OPEN
!
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CHARTER: YES
MEMORIAL: YES
NO
CLOSED
$%&
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CHANGE SINCE LAST REPORT:
&
SCHOOLS: OPEN
'%
NO
CLOSED
X
( )
*
PHONE:(813)276-2385
1
FAX: 272-6878
Ap.3 to Annex E
HILLSBOROUGH COUNTY
184
CEMP SEPTEMBER 2010
HILLSBOROUGH COUNTY EMERGENCY OPERATIONS CENTER
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Ap.3 to Annex E
185
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
ANNEX F, MASS CARE AND HUMAN SERVICES
(Emergency Support Function #6)
I.
II.
GENERAL
A.
Mass care and human services are necessary to provide for the most immediate
needs of disaster victims: shelter and feeding; care of unaccompanied children, the
aged, and others unable to care for themselves; disaster welfare inquiry; and
provision of various types of human services assistance to victims. All of these
services are provided through the coordinated efforts of governmental and volunteer
agencies.
B.
The purpose of this annex is to outline guidelines for the planning and coordination
of mass care and related emergency human services during a disaster situation.
RESPONSIBILITIES
A.
The County Health and Social Services Division is designated the primary
coordinator in the EOC for ESF #6, Mass Care and Human Services. However, the
provision of the entire scope of human services is a multifaceted function and
involves numerous public and private agencies. The Red Cross, in its traditional
role is the primary agency for conducting mass care operations throughout the
county during disasters. In the EOC, the Health and Social Services Division and
Red Cross representatives will coordinate the provision of services between the Red
Cross, county agencies, state and federal agencies, municipalities and private nonprofit agencies to avoid duplication of services.
B.
Basically, mass care and human services will be provided through the coordinated
efforts of the American Red Cross, Hillsborough County Family and Aging Services
Department, Aging Services Division; Health & Social Services Division; Cities of
Tampa; Plant City and Temple Terrace; Salvation Army; United Way and other
volunteer agencies. Other agencies involved in this function include County Fire
Rescue Department; municipal fire/fire rescue departments; Parks, Recreation and
Conservation; Health Department; School Board and Animal Services.
C.
Municipalities will provide mass care and human services support within their
jurisdictions as resources allow. This may include coordinating with human service
agencies to establish feeding sites and distribution sites for food and water.
D.
Numerous faith based organizations and independent volunteer groups participate in
mass care and human services activities during disaster situations. There are also
several private non-profit charitable organizations which work with county
departments on a day-to-day basis which would be available to provide human
1
ANNEX F
186
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
services in the event of a disaster. A Community Organizations Action in Disasters
(COAD) chapter, which is a regional affiliation (Hillsborough, Pinellas and Pasco
counties) will serve as a coordinating agency for these groups. ESF #6
representatives will coordinate with COAD and individual organizations to insure
effective delivery of these types of services to disaster victims.
III.
CONCEPT OF OPERATIONS
A.
B.
Mass Care Operations (General)
1.
The Red Cross is responsible to ensure the necessities of food, shelter, etc.
are provided to disaster victims. Close coordination will be maintained
between the Red Cross and the Department of Family and Aging Services.
2.
The Red Cross can draw on national resources to provide the essential
materials for mass care operations. The Red Cross operates shelters while
the county will provide shelter locations and other support required by the
Red Cross.
3.
Included in mass care operations will be food and shelter for emergency and
recovery workers.
4.
Food, water and other supplies will be provided by the state. Points of
Distribution (POD) will be set up to distribute these supplies. A County
Staging Area (CSA) may be set up to receive and store supplies. State
shipments of supplies may be routed directly to PODs or to a CSA as a
temporary holding area.
5.
In a major local disaster, it is anticipated that large quantities of food, water,
clothing and other relief supplies will be donated to the community from
nationwide sources. In this event, incoming supplies will be directed to the
Florida Fairgrounds. A Donation Center, staffed by state personnel will
manage the reception and distribution of these relief supplies. See Annex O
for further information.
Needs Assessment
1.
In the aftermath of a disaster, a needs assessment will be conducted to
determine the mass care needs in the county. This will be accomplished by
the Mass Care element of a County Needs Assessment Team, headed by the
American Red Cross in coordination with the representatives of County
Department of Family and Aging Services and other members of ESF # 6.
This area is further addressed in Annex K, Food and Water.
2
ANNEX F
187
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
C.
2.
Results of the mass care needs assessment will be provided to the EOC
where the ESF#6 function will coordinate appropriate mass care response
operations through the Red Cross, Salvation Army, county human service
agencies and the various other public and private human services
organizations. Based on the needs assessment, priorities must be established
to ensure that food and potable water are provided to the most critical areas
of need first.
3.
In any major disaster, the state will send in a team to conduct a needs
assessment. In this event, the mass care needs assessment may be conducted
jointly by the state and county. Results of this assessment will be provided
to both county and state EOCs. The county will respond to needs as
resources allow and will request assistance from the state, based on the joint
needs assessment, for needs that are beyond local resources.
Shelters
1.
Public shelters will be opened at the direction of the County Administrator
or representative (usually the Director of Emergency Management) in
coordination with the Red Cross and School Board. With the exception of
special needs shelters, all public shelters will be staffed and operated by the
Red Cross. (See paragraph III.A.7. below for information on special needs
shelters). Public shelters will be opened in accordance with Red Cross
procedures. Public shelters will close when no longer needed at the
discretion of the Director of Emergency Management, in coordination with
the Red Cross and School Board.
2.
For the most part, shelters for countywide emergencies will be located at
public schools. Selected facilities with agreements with the Red Cross may
also be used. Shelters will be reviewed periodically by a shelter verification
committee, consisting of the Red Cross, Emergency Management and the
School Board, which will ensure the best available structures are identified
as public shelters. The committee will also verify shelter capacities based on
Red Cross surveys and available engineering data. Shelter capacities will be
in accordance with Red Cross policies.
3.
Generally, attempts will be made to cease shelter operations at schools as
quickly as possible. The Red Cross, in coordination with other ESF#6
agencies will arrange for shelters to be operated for a longer period of time
after a disaster for those individuals made homeless by the disaster. For this
purpose, the Red Cross has agreements with several facilities in the county
for them to serve as shelters after schools have been closed down as public
shelters. For long term disaster housing, see Recovery Section V.F.
3
ANNEX F
188
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
4.
The Red Cross has established procedures for operating public shelters.
Volunteers assigned to work in the shelters are provided shelter management
training by the Red Cross where they are given instruction on how to handle
the many aspects of shelter operations. The shelter manager at public
schools is usually the school principal. The Red Cross assigns necessary
personnel to each shelter to handle shelter functions including overall shelter
management, registration, health services, logistical requirements, etc. The
Red Cross maintains a shelter assignment list of agencies and volunteers
which is updated annually prior to hurricane season. The Red Cross actively
recruits and trains volunteers on a continuing basis to ensure there is
sufficient staffing for each shelter on a 24 hour basis.
5.
The Red Cross is responsible for logistical support of the public shelters (see
the Red Cross Shelter Operations Guide). The School Board ensures
adequate food is available at their facilities for approximately three days.
School food service personnel will prepare the food. Red Cross, in
coordination with the School Board, will provide for additional food if
initial stocks are depleted.
6.
In the event requirements exist to shelter local residents outside of the
county, the EOC will request direction from the State EOC.
7.
Special Needs Shelters
a.
Individuals requiring special medical care will be directed to a
county special needs shelter. People in this category are encouraged
to preregister with the Health Department for assignment to one of
these shelters and to be scheduled for transportation if needed.
b.
Special needs shelters will be opened at the request of the County
Administrator or representative (usually the Director of Emergency
Management) in coordination with the School Board and the
University of South Florida. Kidney dialysis patients will be
sheltered at a designated shelter facility. Under lesser disaster
scenarios (e.g. mobile home evacuation), only one special needs
shelter will be opened.
c.
The Health Department operates special needs shelters with health
care professionals. Additional medical staff will be provided by
volunteers from home health care agencies and other private or
public agencies. Facilities and logistical support will be provided by
the staff of the facility.
4
ANNEX F
189
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
8.
D.
d.
The county provides large generators for special needs shelters to
power special medical equipment, air conditioners, cafeterias, etc.
There are also medical supplies available for each special needs
shelter location. School Board and USF ensure adequate food is
available at special needs shelters.
e.
Details on the special needs program can be found in the
Hillsborough County Special Needs Shelter and Evacuation Plan.
Additional information on shelters can be found in paragraphs III.F.5.m.
III.F.5.n and III.F.5.o of the Basic Plan.
Host Sheltering
1.
Under certain scenarios, where disasters threaten other parts of the state,
Hillsborough County will be requested to shelter evacuees from those areas.
A County Host Shelter Plan has been developed for this eventuality.
2.
The key factor in a sheltering operation of out-of-county evacuees is to get
shelter information to the evacuees. To accomplish this, Information
Centers may be established along, or near to, highways at the approach ends
of the County. Florida Department of Transportation (FDOT) lighted
message boards may be placed at key places providing pertinent shelter
information. FDOT personnel, augmented by American Red Cross or
County personnel as available, may be made available to provide lodging
and shelter information to those evacuees seeking it.
3.
Another method of providing shelter information is through commercial
radio stations. Appropriate information will be provided to local media
outlets by ESF # 14. Shelter information will also be provided to the State
EOC for dissemination to media outlets throughout the state. As a part of
this effort, WUSF, the local Public Broadcast Station, has an agreement with
the state to carry hurricane evacuation information. FDOT message signs
may be used to direct travelers to applicable radio stations that are carrying
evacuation information.
4.
Shelters will be opened as needed and close as possible to major incoming
routes to the County. Shelter openings may be staggered to accommodate
the required numbers of people seeking shelter.
5.
Communications will be an important element of these sheltering
operations. The main means of communication will be by cellular
telephone, landline telephone and two way radios. Status of local
hotels/motels will be provided to the EOC by the Tampa/Hillsborough
5
ANNEX F
190
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
County Convention & Visitors Association. The Red Cross will be in
constant contact with the School Board or other sheltering facilities to
coordinate opening and staffing of shelters.
6.
E.
F.
See the County Host Shelter Plan for additional information.
Feeding
1.
The Red Cross, as part of its federally mandated mass care mission, will
coordinate and provide mass feeding during disaster operations. The
Salvation Army will also play a large role in mass feeding operations as well
as other humanitarian organizations. The Red Cross representative in the
EOC will be responsible for coordinating mass feeding operations.
2.
In addition to prepared meals provided by organizations as noted above,
food commodities will become available through the state or as donated
goods. These food items will be distributed to those in need through the
system described in Annexes K and O.
Medical Care of the Injured/First Aid
1.
All emergency responders must give priority to assisting injured disaster
victims in the immediate response phase after a disaster strikes. The primary
mission of search and rescue teams, which include emergency medical
services personnel, will be to locate, treat and transport injured victims to
facilities where medical attention can be given.
2.
People needing medical attention should be directed toward readily available
medical facilities including hospitals, ambulatory surgical centers and walkin emergency care units. All medical facilities must be prepared to not only
receive those injured who are dispatched to them through the County Mass
Casualty System, but also those casualties who will arrive on their own.
Medical facilities must keep the EOC informed of their status with regard to
disaster victims and bed availability during the emergency situation.
3.
County and municipal fire and fire/rescue stations will also provide
first aid treatment as resources allow.
4.
The Red Cross will coordinate first aid capabilities at mass care
facilities where they have a presence. All public shelters will have a
Red Cross health services capability.
5.
In the event of a major or catastrophic disaster, outside medical
resources from state and federal resources will be requested from the
6
ANNEX F
191
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
State EOC.
6.
G.
For more information on medical care, see Annex H, Health and
Medical.
Comfort Stations
1.
2.
In the early stages of disaster response and recovery activities (possibly
within 36 - 48 hours after disaster impact), comfort stations may be set up by
the state and operated by the Salvation Army for disaster victims and
emergency responders. Comfort stations are set up in centralized locations
and provide basic life sustaining services to disaster victims who do not
need shelter and for emergency responders who are working in disaster
areas. Comfort stations will provide one or more of the following basic
minimal life sustaining services:
a.
Food and water: Prepared meals and portable water for drinking and
hygiene. COMMODITY FOOD will not be distributed to victims at
comfort stations. Water and ice, however, may be distributed.
b.
Disaster relief supplies including comfort kits and cleanup kits, etc.
c.
Health and first aid treatment which may include applicable
vaccinations.
d.
Information on recovery services and programs available through
public and private agencies.
e.
Temporary refuge. Comfort stations are not designed for overnight
stays. However, they may serve as respite areas with minimal
amounts of cots, tents, etc. and serve as a means of supporting other
services available at the site.
f.
Crisis counseling for victims via field outreach programs of
appropriate agencies.
The number of comfort stations and the types of services provided will be
based on the given disaster and its magnitude. Overall management of
comfort stations will be provided by the State Emergency Response Team
(SERT) operations officer, in coordination with State ESF #6. In
coordination with the County EOC and based on such sources as state
assessment teams, the SERT operations officer will establish the number
and scope of comfort stations. The SERT operations officer will also assign
a managing agency.
7
ANNEX F
192
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
H.
3.
ESF #6 in the State EOC will provide overall coordination for establishing
comfort stations and overseeing operations until the stations are closed. The
Salvation Army, in support of ESF #6, will serve as the primary agency to
operate the comfort stations and will provide an on site manager for each
station. If Salvation Army resources are exhausted, the State ESF #6 desk
will coordinate and assign other support agencies to fulfill this task.
4.
Comfort stations are designed to support mass care needs that cannot be
served by the existing structure. Comfort stations will remain open only as
long as is necessary based on the community's needs and the capability of
the community's human services organizations to provide disaster services to
victims. Comfort stations will be closed upon mutual agreement between
state representatives and the County EOC.
5.
The county ESF #6 function will closely monitor comfort station operations.
Ideally, a specific individual under ESF #6 (Salvation Army) will monitor
comfort station operations on a full time basis. All decisions regarding
comfort stations must be jointly entered into by state and county officials.
6.
Services similar to those provided at comfort stations may be provided by
Red Cross Emergency Aid Stations as Red Cross resources allow.
Human Services Operations
1.
The county is the first responder for human services in the aftermath of a
disaster. Ongoing county human services activities will be coordinated in
the EOC by the Department of Family and Aging Services.
The county may be required to expend funds to provide basic needs for
disaster victims who, for some reason, cannot obtain appropriate assistance
from other sources when needed (e.g. Red Cross, state agencies, federal
agencies or humanitarian organizations) and are therefore in "dire need".
After a local emergency has been declared, the Family and Aging Services
Director, or designee, is authorized to expend county funds to assist disaster
victims in "dire need". Validity of claims for this type of assistance must be
verified by County Assistance Center social service workers.
2.
In a major disaster, many other sources of emergency assistance from state
and federal resources are made available. In localized emergency situations,
not considered of enough magnitude for state and federal declarations of
emergency, the county will be the only government source of assistance
available to those in need. In all emergency situations, the Red Cross and
8
ANNEX F
193
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
other humanitarian organizations will provide assistance as resources allow.
Whenever sufficient resources are not available within the county, requests
for assistance will be provided to the State EOC. The following paragraphs
discuss each level of assistance:
a.
County Assistance Centers
(1)
As soon as possible after a hurricane, the county will open County
Assistance Centers to provide help to those in need. Personnel from
the Department of Family and Aging Services will staff the County
Assistance Centers. If operational, the five day-to-day County
Neighborhood Service Centers will serve as County Assistance
Centers. The Neighborhood Service Centers, operated by the Health
and Social Services Division on a daily basis, provide a variety of
direct services to low-income, elderly and disabled citizens.
Services of these centers would be expanded to extend assistance to
citizens adversely affected by a disaster. The five centers are as
follows:
•
•
•
•
•
(2)
For a disaster situation, alternate service centers have been
designated for each of the day-to-day centers. Alternates would
almost certainly be needed for the Ruskin Center and possibly for the
West Tampa Center for any strong hurricane as they are in hurricane
flood zones. Potential alternate service centers are as follows:
•
•
•
•
(3)
Lee Davis Neighborhood Service Center, 3402 N. 22nd. St.,
Tampa
West Tampa Neighborhood Service Center, 2103 N. Rome Ave.,
Tampa
South Shore Community Resource Center, 101 14th Ave., S.E.,
Ruskin
Plant City Neighborhood Service Center, 307 N. Michigan Ave.,
Plant City.
University Area Community Social Service Center, 13605 N.
22nd St., Tampa
YMCA,, 110 E. Palm Ave. (For Lee Davis NSC)
Egypt Lake Recreation Center, 3126 Lambright St. (For West
Tampa NSC)
Haines Street Recreation Center, 1601 E. Haines St. Plant City
(For Plant City NSC)
Bethune Civic Center, North St., Wimauma (For Ruskin NSC)
If hurricane damage is severe, additional County Assistance Centers
9
ANNEX F
194
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
may be needed.
b.
Red Cross Services
The Red Cross establishes Service Delivery Sites or service delivery
methods to meet immediate disaster caused needs of disaster
victims. Services can include assistance or formal referrals to
address needs such as food, personal essentials, clothing, shelter,
information and referral welfare information, physical health needs
and mental health needs.
c.
Essential Services Center (ESC)
1. In the immediate aftermath of a disaster, Essential Services
Centers (ESC) may be set up as temporary mass care emergency
locations where impacted survivors can go for limited services and
information. ESCs should be operational within 24-96 hours
following a disaster. They are considered a joint operation between
state, county and non-governmental organizations. The primary
responsibility for an ESC lies with the state, but each level of
government has a role. ESCs are established when there is a need to
provide certain essential services that are not necessarily provided at
other traditional mass care facilities such as shelters or points of
distribution.
2. The Florida Division of Emergency Management (FDEM) will be
responsible for managing ESC operations. Certain State of Florida
departments will be represented in the ESC to provide service and
information to disaster victims.
3. The county will work with the state to identify facilities as ESCs.
The county will provide representation at the ESC as required. The
American Red Cross, Salvation Army and other non profit groups
will also be represented at ESCs and will provide disaster services as
available.
4. If possible, fixed facilities with functional utilities will be used as
ESCs. If not possible, expedient field facilities will be developed by
the state with climate controlled tents, emergency power, field IT
support and telephone service.
d.
State Disaster Recovery Centers (DRC)
If the damage is sufficient to call for the Governor to issue a
10
ANNEX F
195
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
Declaration of a State of Emergency, the Division of Emergency
Management (DEM) may establish one or more Disaster Recovery
Centers in Hillsborough County. Among the disaster relief programs
which may be made available by the state are food stamps, rental and
energy assistance, job services, unemployment insurance and
emergency food provisions. These programs may actually be
administered by the state, county, volunteer organizations or a
combination thereof.
Disaster victims must meet prevailing
eligibility guidelines for state administered programs.
DRCs will be set up in strategic locations depending on the damaged
areas. In the event of a Presidential Disaster Declaration, Federal
DRC(s) will be merged with the State DRCs.
e.
Federal Disaster Recovery Centers (DRC)
Following a Presidential Disaster Declaration, the Federal
Emergency Management Agency (FEMA) will establish a Joint
Field Office (JFO). The JFO serves as the coordination center for all
federal and state assistance programs.
FEMA also sets up Disaster Recovery Centers for disaster victims to
provide information about the types of federal grant and assistance
programs for which they are eligible. These centers, staffed by
federal and state representatives, do not provide direct services.
They provide information in such areas as temporary housing,
disaster related loans, emergency home repairs and unemployment
insurance. Normally, DRCs should be operational within seven days
after a Presidential Declaration, although in a major disaster, they
could be established sooner. For actual registration for assistance
programs, FEMA will set up a 1-800 telephone number or e-mail
address whereby applicants can apply by these means. See Section
V.C. section of the Recovery section of this plan for further
information on Disaster Recovery Centers.
f.
Many citizens with special needs may need enhanced services during
disaster response and recovery operations. Included in these groups
are the physically and mentally handicapped, elderly, frail elderly,
homeless, non-English speaking, etc. County human services
agencies will be required to address the needs of these groups.
g.
Following disasters of lesser scope, disaster recovery assistance will
still be required, but to a lesser degree. In this event, human services
11
ANNEX F
196
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
assistance will be coordinated through the Family and Aging
Services Director in conjunction with the Red Cross through existing
staff and services, volunteer organizations, church groups and other
private-non-profit organizations.
h.
The various welfare services providers are responsible for providing
services at different time periods. Disaster Service and Timetable
Matrices for each type of declared disaster are included as
Appendices 1 and 2 to this Annex. (i.e. Presidential Declared
Disaster and Governor Declared Disaster).
H.
Agencies providing mass care and human services will keep detailed records of fund
expenditures and personnel time sheet documentation in order to have adequate
records to apply for federal disaster assistance. Governmental agencies must ensure
that disaster-related assistance is kept separate from normal ongoing welfare
programs.
I.
ESF #14 will be responsible for providing all mass care and human services-related
information to the media for release to the public (e.g. types of assistance available,
locations of sites providing assistance, etc). Department of Family and Aging
Services representatives will ensure all appropriate information is relayed in a timely
fashion to ESF #14. Information should be coordinated among all mass care/human
services providers (e.g. state, county, Red Cross, Salvation Army, etc.) to ensure
conflicting information is not provided to the public. In a major disaster, a Joint
Information Center (JIC) will be established whereby federal, state, county and nonprofit information is coordinated. (See Annex N for further information on public
information).
J.
Each ESF #6 organization maintains their own resources lists. Emergency
Management maintains a data base of potential resources that can be available for
disaster operations as well as telephone lists of organizations’ central points of
contact.
K.
Citizen Corps volunteers in the Community Emergency Response Team (CERT)
may be called upon to assist ESF #6 during disaster situations.
L.
Law enforcement agencies (Sheriff’s Office / municipal police departments) will be
responsible for providing security at mass care sites.
12
ANNEX F
HILLSBOROUGH COUNTY
197
CEMP SEPTEMBER 2010
APPENDIX 1 TO ANNEX F
SERVICE AND TIMETABLE MATRIX – NON PRESIDENTIALLY DECLARED DISASTER
SERVICES
ESF #
CITY OF
TAMPA
HILLSBOROUGH
COUNTY
Information & Referral
6
S-from day 1
P-ongoing
P-ongoing
P-when
Activated
Emergency Food &
Water Distribution
6
S-from day 1
P-from day 1
None
None
Food Stamps
6
None
None
None
7-10 Days
Prepared Meals/Mass
Feeding
6
None
None
P-from day 1
None
Food Vouchers
6
None
None
Special Needs Shelters
6
None
P-after 72 hours
At shelters
identified for
special needs
None
None
Health
Department
Manages
Public Shelters
6
None
Provides facilities
P-Staff/operate
None
Rent/Mortgage
Assistance
6
None
P-after 72 hours
None
Temporary
Housing/Relocation
6
Provides
Input
P-Coordinates
None
Utility Payment
6
None
P-after 72 hours
None
None
S-State
Disaster
Housing
Coordinates
Low income
utility funds
assistance to
local entities
Household Furnishings
6
None
None
None
None
Transportation
6
None
P-ongoing
None
None
Counseling
6
None
P-ongoing
S-ongoing
S
Clothing
6
None
S-after 72 hours
P-from day 1
None
Employment Services
6
JTPA
Workforce Alliance
None
P-from day 1
Unemployment
Assistance
6
None
None
None
P-from day 1
Legal Service
6
None
See Notes
None
See Notes
1
RED CROSS
STATE
NOTES
211, CAC and NGOs
County Staging Area (CSA) will
coordinate distribution to County
Points of Distribution (POD).
USDA authorizes emergency
distribution through DCF
Red Cross: mobile and fixed
feeding to include shelters. SSalvation Army and other NGOs.
S-NGOs (historically Publix and
certain nonprofits have provided)
Must meet special needs criteria to
be eligible.
Designated sites.
NGOs and certain other nonprofits
based on donations and distributed
by ESF # 15 lead.
County coordinates identification
of locations and availability.
LIHEAP and SHARE provide
utility payment assistance. Must
meet income criteria (limited to
one payment)
No known providers. Mustard
Seed, an NGO, is a regional
provider (provider must pick up)
EOC coordinates during recovery
and evacuation.
H. C. Health and Social
Services/counseling services, faith
based and the Florida Crisis
Consortium through the State
Attorney General’s Office
Limited Resources (some NGO
assistance may be available)
Through Department of
Labor/Florida Job Service and
local Workforce Alliance.
N/A
Bay Area Legal Services. Florida
Rural Legal Services, Bar
Associations.
Ap. 1 to Annex F
HILLSBOROUGH COUNTY
198
CEMP SEPTEMBER 2010
APPENDIX 1 TO ANNEX F
SERVICE AND TIMETABLE MATRIX – NON PRESIDENTIALLY DECLARED DISASTER
SERVICES
ESF #
CITY OF
TAMPA
HILLSBOROUGH
COUNTY
RED CROSS
STATE
Individual/Family
grants
Disaster Loans
6
6
None
None
None
None
None
None
None
None
Insurance Assistance
6
None
None
None
See Notes
None
P-Affordable
Housing
Department and
funded NGOs
None
None
Emergency Home
Repairs
•
•
•
•
•
•
•
6
NOTES
N/A, program only available
during Presidential Declared
Disasters.
SBA Loans may be available
State Department of Financial
Services
CDBG, HOME and HMGP Funds
can be applied for , Faith based and
HELP Committees may receive
donations and grants to support
repair.
P – Primary Responsibility
S – Secondary Responsibility
CAC – Citizen Action Center
DCF – Department of Children and Families
LIHEAP – Low Income Home Energy Assistance Program
NGO – Non-government organization
SBA – Small Business Administration
2
Ap. 1 to Annex F
199
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010CEMP
MAY 2006
APPENDIX 2 TO ANNEX F
SERVICE AND TIMETABLE MATRIX – PRESIDENTIAL DECLARED DISASTER
SERVICES
ESF #
Information &
Referral
6
Emergency
Food & Water
Distribution
Food Stamps
Prepared
Meals/Mass
Feeding
Food Vouchers
Special Needs
Shelters
Public Shelters
Rent/Mortgage
Assistance
Temporary
Housing/
Relocation
Utility Payment
Household
Furnishings
Transportation
Counseling
HILLSBOROUGH
COUNTY
RED CROSS
S-from day 1
P-ongoing
P-ongoing
P-when
activated
6
S-from day 1
P-after 72 hours
None
None
6
None
None
None
P-7-10 days
6
None
None
P-from day 1
None
6
None
P-after 72 hours
None
None
6
None
At shelters
identified for
special needs
None
Health
Department
Manages
None
Must meet special needs
criteria to be eligible.
6
None
Provides facilities
Staff/operates
None
None
Designated sites.
None
See Notes
From
day 7
FEMA, NGOs and certain
non-profits, based on
donations received and
distributed by ESF # 15 lead
None
State
Disaster
Housing
Coordinator
P-from
day 7
County coordinates
identification of locations
and availability.
6
6
CITY OF
TAMPA
None
Provides Input
P-after 72 hours
See Notes
STATE
6
None
P-after 7 hours
None
Low income
utility funds
assistance to
local entities
6
None
None
None
None
6
None
P-ongoing
None
None
None
P-ongoing, see
notes
P-ongoing
Florida
Crisis
Consortium
6
1
FEMA
NOTES
COAD and HELP also will
P-from
provide information and
date of
referral assistance
declaration
County Staging Area (CSA)
will coordinate distribution
None
to County and Municipal
Points of Distribution
(POD).
USDA authorizes
None
emergency distribution
through DCF
Red Cross: Mobile and
fixed feeding to include
None
shelters. S-Salvation Army
and other NGO.
S-NGOs (historically, Publix
None
and certain non-profits have
provided)
LIHEAP and SHARE
provider utility payment
assistance. Must meet
income criteria (limited to
one payment)
FEMA payment for personal
P-from
property loss. No known
day 1
providers. Mustand Seed,
(see
an NGO, is a regional
notes)
provider (provider must pick
up)
EOC coordinates during
None
recovery and evacuation.
P-from
H. C. Health and Social
date of hire Services/counseling
of the
services. FEMA’s Project
Project
Hope, Florida Crisis
Hope
Consortium, NGO and faithteams
based.
Ap. 2 to Annex F
200
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010CEMP
MAY 2006
APPENDIX 2 TO ANNEX F
SERVICE AND TIMETABLE MATRIX – PRESIDENTIAL DECLARED DISASTER
SERVICES
ESF #
CITY OF
TAMPA
HILLSBOROUGH
COUNTY
RED CROSS
STATE
FEMA
P-from
date of
declaration Limited resources other than
under
FEMA (some NGO
Personal
assistance may be available)
Property
Loss
Through Department of
P-from
Labor/Florida Job Service
day 1
and local Workforce
Alliance
6
None
None
None
None
Employment
Services
6
JTPA
JTPA
None
P-from
day 1
Unemployment
Assistance
6
None
None
None
P-from day
1
6
None
S-Bay Area Legal
Services
None
S-Bar
Association
6
None
None
None
None
6
None
None
None
None
P-from
day 7
Clothing
Legal Service
Individual/
Family grants
Disaster LoansSmall Business
Administration
(SBA)
Insurance
Assistance
Emergency
Home Repairs
•
•
•
•
•
•
•
•
•
6
6
NOTES
P-from
day 1
N/A
Young Lawyers Association
P-from
from FEMA, Bay Area
date of
Legal Services, Florida
declaration
Rural Legal Services
Has to be denied by SBA to
P-from
qualify. FEMA requires
date of
insurance claims be resolved
declaration
before grants are provided
None
None
None
None
P-from
day 7
None
P-Affordable
Housing
Department and
funded NGS’s
None
None
P-from
day 7
Must be able to demonstrate
loan repayment capability
NFIP and Florida
Department of Financial
Services Insurance will
assist.
CDBG, HOME and HMGP
funds can be applied for
Faith-based and HELP may
receive donations and grants
to support repairs.
P – Primary Responsibility
S – Secondary Responsibility
CAC – Citizen Action Center
COAD – Community Organization Active in Disasters
DCF – Department of Children and Families
HELP – Hillsborough Emergency Long Term Recovery Program
LIHEAP – Low Income Home Energy Assistance Program
NGO – Non-government organization
SBA – Small Business Administration
2
Ap. 2 to Annex F
201
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
ANNEX G, RESOURCE SUPPORT
(Emergency Support Function #7)
I.
II.
GENERAL
A.
The ability to bring needed resources and logistical support to bear is critical during
disaster response and recovery operations. Necessary support includes locating,
procuring through purchase or contracting, issuing and transporting resources such
as equipment, materials, personnel and fuel.
B.
The purpose of this annex is to outline actions to be taken to acquire the necessary
resources in a timely fashion to support disaster operations.
RESPONSIBILITIES
The primary responsibility for coordinating resource support for disaster operations rests
with County Financial Services (Procurement). Other agencies directly supporting this
function include County Business Services Group and Human Resources Group (Volunteer
Center), and the United Way/Volunteer Center of Tampa Bay (Volunteer Center).
III.
CONCEPT OF OPERATIONS
A.
The focal point for all requests for resources will be the Emergency Operations
Center (EOC). Resource requests unable to be provided by applicable ESFs will be
routed to the ESF #7/Procurement representative. In coordination with applicable
members of the EOC Operations Group, the ESF#7 representative will determine
the sources of the needed resources. The EOC Guide has further information on
processing of resource requests in the EOC.
B.
Procurement Process
1.
Needed items will be acquired from available resources within Hillsborough
County if at all possible. Sources include assets within county government
and the municipalities. During disaster situations, all resources within
county government agencies are considered available. Coordination for
such resource reallocation will be accomplished within the EOC. If
necessary, reimbursement will be made in accordance with local directives.
2.
If needed supplies and equipment are not available within county
government resources, ESF #7/Procurement will attempt to purchase or
lease them from commercial sources.
3.
If necessary items cannot be acquired through local sources, requests for
these items will be made to the State EOC. If determined a valid request,
the State EOC has various potential options to fill the resource request.
1
ANNEX G
202
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
These include state resources, mutual aid resources from other counties,
resources from another state or federal government resources. In all cases,
the county will be responsible for costs incurred for resources brought in
from outside sources. If the county has been declared for federal disaster
assistance, funds expended for requested resource support are reimbursable.
See Recovery Section VI for information on reimbursement procedures for
federal disaster assistance.
4.
Procurement maintains lists of vendors and suppliers of equipment,
materials and services needed during disaster response and recovery
operations. In some cases, contingency contracts may be written for known
critical services or items. For example, the county and municipalities have
contingency contracts with recovery companies for debris management
services after a disaster.
5.
To obtain goods and services from commercial sources under emergency
conditions, ESF #7/Procurement will follow purchasing policies reflected in
County Ordinance 06-13 (Emergency Management Ordinance) and as set
forth in this Comprehensive Emergency Management Plan.
6.
Coordination will be effected with the other governmental agencies of the
Hillsborough County Government Purchasing Council. The Statewide
Mutual Aid Agreement will be implemented as necessary to obtain required
goods and services from other jurisdictions.
7.
Contracts for resources or services will be initiated by ESF #7/Procurement.
Contracts will be managed by the agency responsible for the support
provided, e.g. Public Works Department for the debris management
contract.
8.
ESF #7/Procurement will conduct operations in accordance with all local,
state and federal laws and regulations.
9.
In some cases, donated resources may be available at the Fairgrounds.
Coordination will be maintained between ESF #7 and the Fairgrounds on a
continual basis. See Annex O for further detail on volunteer and donations
operations at the Fairgrounds.
2
ANNEX G
203
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
C.
Transportation. All available transportation assets will be used to deliver resources
to affected areas. Sources include county and municipal assets, as well as those
belonging to private nonprofit organizations. The Tampa area has significant
amounts of transportation assets in the private sector that can be contracted to
provide transportation capability. Included in this category are Transport
International (TIP) and Xtra Lease which have access to hundreds of trailers, and
Roadmaster Drivers School and Diesel Institute of American which have trucks
used as training assets. In addition, volunteer transportation assets may be made
available through the Volunteer Coordination at the Fairgrounds.
D.
Staging Areas. The Fairgrounds is also identified as the main staging area for
resources brought into Hillsborough County. (See Annex O, Volunteers and
Donations). Alternate staging areas include several commercial locations near
Tampa International Airport and the Strawberry Festival Grounds in Plant City.
E.
Storage Facilities. There are numerous storage facilities available throughout the
county. The Fairgrounds has about 220,000 square feet of covered space in the four
main buildings plus considerable more storage space at assorted locations on its 300
acres. There is also a large storage capacity at the Strawberry Festival Grounds.
ESF #7 / Procurement, in coordination with the Real Estate Department, will
identify and lease any further storage space that would be necessary.
F.
Public Information (ESF#14) will ensure appropriate information on resources
needed is provided to the media so that local and national volunteer groups and
vendors are aware of the needs. This information will include such things as how to
register as a potential vendor, locations of logistics centers for supplies and
materials, etc. ESF#14 will have public information officers at appropriate locations
(e.g. EOC, Fairgrounds, and DFO/Joint Information Center) that will regularly
coordinate release of resource needs information. In addition, the Volunteer and
Donations Center will be continually apprised of resource needs (See Annex N,
Public Information and Annex O, Volunteers and Donations).
G.
Generally, it will be the responsibility of agencies receiving loaned property to
maintain appropriate accountability of items received. Appropriate representatives
in the EOC will make every effort to monitor and track loaned items. In addition,
staff in the field will maintain accountability records of loaned equipment. Further,
appropriate documentation will be provided to lending organizations for their
records.
H.
In order to provide resource support when needed during disaster operations, the
ESF #7 functions will be staffed on a 24 hour basis at the EOC.
3
ANNEX G
204
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
ANNEX H, HEALTH AND MEDICAL
(Emergency Support Function #8)
I.
II.
GENERAL
A.
Disasters can cause conditions that threaten the general health and safety of the
residents of Hillsborough County. A variety of public health hazards may exist
following a natural disaster including contaminated water and food supplies,
epidemics, failure of sanitation facilities, etc. Further events such as a biological /
chemical / nuclear terrorist attack or a pandemic flu outbreak will present major
impacts to the health and safety of county residents. Medical care must be readily
available for the injured and sick affected by such disasters.
B.
During a countywide disaster, like a hurricane, the public health situation can be
complicated by damage or reduced capability of hospitals and other medical
facilities. In the aftermath of a major disaster, public health capabilities must be
effectively mobilized to render assistance to county residents.
C.
The purpose of this annex is to provide guidance concerning the administration of
public health and medical services during disaster situations. Only through
appropriate coordination of local health and medical services will the county be able
to prevent, control and resolve the total scope of emergency health problems during
disasters.
RESPONSIBILITIES
The primary coordinator for health and medical activities during disasters is the
Hillsborough County Health Department. Agencies supporting this function include: the
Medical Director for Mass Casualty Planning, American Red Cross, Aging Services, Health
& Social Services, County Fire Rescue, Medical Examiner, Water Resource Division,
Public Works Department, Solid Waste Division, Municipal Fire/Fire Rescue Departments
and commercial ambulance companies.
III.
CONCEPT OF OPERATIONS
A.
The Director, Hillsborough County Health Department will be the overall
coordinator of health and medical operations for the county. Other ESF #8 agencies
will have direct roles in assisting the Health Department coordinate health and
medical activities and will be expected to have representatives in the EOC on a 24
hour basis when the EOC is activated. Primary among these agencies is the Medical
Director for Mass Casualty Planning.
1
ANNEX H
205
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
B.
Public Health
1.
The Health Department is responsible for preventing or controlling
emergency public health problems. Health Department responsibilities
include the prevention of communicable diseases, as well as epidemiological
and environmental health activities throughout the community, to include
public shelters set up by the county and the Red Cross. These activities may
include arranging for inoculations, examining for communicable diseases,
obtaining bacteriological and chemical tests on water, inspecting food
supplies, and providing engineering, sanitation and radiological expertise.
2.
Minor Event
a.
3.
During a minor event, the extent of activity will depend on the
magnitude of the disaster. If public health assistance is needed, a
request will be made through Emergency Management or the
Emergency Dispatch Center. The EOC, in coordination with the
Health Department, will provide the appropriate assistance. For an
event requiring extensive public health assistance, the EOC will be
activated and ESF #8 will coordinate health activities.
Major or Catastrophic Event
a.
For a major or catastrophic event, ESF #8 will coordinate public
health resources for the maximum protection of the population
through the implementation of emergency health and sanitation
measures. Health Department representatives will provide counsel
to the EOC staff on the public health situation and public health
activities.
b.
Health Department survey teams will be dispatched to areas affected
by the disaster to assess potential health problems. The survey teams
will determine public health problems and provide appropriate
information to the EOC for resolution in areas including the
following:
(1)
(2)
(3)
(4)
(5)
(6)
(7)
Assess health/medical needs.
Provide advice to the public concerning safety of water
and food.
Survey sanitary conditions.
Investigate disease occurrence.
Inspect, test and condemn foodstuffs if necessary.
Assist in pest control.
Identify chemical, biological and radioactive
contamination.
2
ANNEX H
206
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
c.
The Health Department is the primary coordinating agency for
monitoring biological and pandemic flu events affecting the health of
the community. The Health Department will be the coordination
point during events of this nature with local health facilities as well
as with State and federal agencies to include the Center for Disease
Control (CDC). During such events, it may be necessary to set up
point(s) of distribution (POD) for the dissemination of medications
and vaccines. During a major event of this nature, activities will be
coordinated at the Emergency Operations Center.
d.
The Director of the Health Department will be the incident
commander for a health/medical related event, such as a pandemic
flu outbreak. During such an event, it may be necessary to set up
one or more alternate treatment facilities to treat victims unable to be
treated at regular medical facilities. The Health Department has a
pandemic flu plan which goes into the details of response to this type
of scenario.
e.
The Health Department is responsible for ensuring the water supply
is safe for public consumption. The County Water Resource
Division and municipal water departments will assist the Health
Department in determining potability of the water supply.
Emergency sample locations throughout the county and municipal
distribution systems will be tested for chemical or pathogenic
material. Additional sampling and/or laboratory analysis can be
provided at the request of the EOC or Health Department.
f.
The Water Resource Division and municipal water/wastewater
departments have the responsibility to provide water and wastewater
services to their residents. Each of these departments must have
procedures to maintain services as long as possible during a disaster
or restore them as soon as possible. Procedures should include
alternate modes of operation to include use of emergency generators,
if applicable, and acquisition/distribution of alternate sources of
drinking water.
g.
The Health Department will provide all the necessary public health
information needed by the populace to the ESF #14 Public
Information Officer on the EOC Operations Group. The Information
Officer in turn will prepare press releases to provide to the media.
The Health Department, Water Resource Division and municipalities
must provide regular updates on all pertinent aspects of
water/wastewater conditions to the Public Information Officer. The
3
ANNEX H
207
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
Health Department will be responsible to issue applicable warnings
through the Public Information Officer to the public concerning
contaminated water supplies.
h.
i.
C.
Foodstuffs and Drugs
(1)
The Health Department is responsible for inspecting
potential contaminated foodstuffs and drugs, identifying
contamination and condemning as appropriate. The Health
Department will provide advisories and instructions to the
public (through the ESF #14 Public Information
Officer/media) concerning contaminated or spoiled
foodstuffs and drugs.
(2)
The Florida Department of Agriculture is the designated
authority for reviewing damage and approving the reopening
of grocery stores that receive disaster damage. The Florida
Department of Business and Professional Regulations is the
designated authority for reviewing damage and approving the
reopening of restaurants that receive disaster damage.
(3)
County and municipal solid waste departments will be
responsible for collecting and disposing of contaminated or
spoiled foodstuffs and drugs.
Pest Control
(1)
The Public Works Department’s Mosquito Control Unit,
while complying with applicable environmental regulations,
will take whatever increased measures are necessary to
control the threat from mosquitoes after a hurricane.
(2)
The Health Department will provide information to the
public (through the ESF #14 Public Information
Officer/media) concerning actions they should take to control
insects, rodents and other pests.
Emergency Medical Support Operations
1.
During disaster operations, the entire county'
s medical infrastructure can be
brought to bear to provide medical support. The focal point of county
emergency medical response during a disaster is the Mass Casualty Planning
System as described in Appendix 1.
4
ANNEX H
208
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
D.
E.
2.
The primary receiving facilities for disaster victims with serious injuries are
the county'
s hospitals. Secondary facilities are ambulatory surgical centers,
walk in emergency care units, Health Department clinics, community
healthcare clinics and functioning private clinics. Also, county/municipal
fire stations have first aid capability if available. All medical facilities must
be prepared on a 24 hour basis to not only receive those injured who are
dispatched through the Mass Casualty System, but also the casualties who
will arrive on their own. Medical facilities must keep the EOC informed of
their status with regard to disaster victims and bed availability during the
emergency situation.
3.
With regard to safety and medical care of emergency responders, all
response organizations must promulgate procedures to ensure protection of
their personnel. The county'
s emergency medical system (fire rescue units)
will be used to provide emergency medical support to responder personnel if
required.
Disaster Behavioral Health Evaluation and Services
1.
Psychological First Aid services for the responder community and the
general public are often required in the aftermath of disaster. In a
presidentially declared disaster the ESF #8 representative can request a
disaster behavioral health assessment team be deployed to the county. A
global assessment of the impacted community is the first step in identifying
the behavioral health resources needed for civilians and responders. The
state will deploy the Regional Disaster Behavioral Health Assessment Team
(RDBHAT) to the area within 24 hours of the request. The RDBHAT will
report their findings from the global assessment to the county ESF #8
representative. The RDBHAT will make recommendations for Disaster
Behavioral Health Strike Teams and manage those teams when they arrive
until demobilization.
2.
The RDBHAT will have an inventory of all mental health services available
within each county/RDSTF region in the state. Whenever possible,
appropriate referrals for individual crisis evaluation, drug and alcohol
support services and follow-up care will be fed back to the indigenous
service providers in the county if operational.
Health and medical support may be provided at public shelters by qualified nurses
recruited by the Red Cross. The Red Cross will ensure 24 hour nurse coverage at
public shelters when activated for disaster situations. In addition, county and
municipal fire rescue units may provide EMTs and paramedics to shelters as
conditions and resources allow. (See paragraphs III.F.5.m. and III.F.5.n of the Basic
Plan for more information on public shelters). Special needs shelters, because of the
5
ANNEX H
209
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
type of evacuee served, will have enhanced medical care. These shelters will be
staffed with sufficient numbers of nurses (RN/LPN) provided by the Health
Department and other sources such as home health care agencies (See the
Hillsborough County Special Needs Shelter and Evacuation Plan for more detail on
medical coverage for special needs shelters).
F.
If the disaster renders the County Medical Examiner'
s Office inaccessible or
unusable, or if the number of fatalities exceeds the Medical Examiner'
s capacity,
alternate morgues will be established. The Medical Examiner will be required to
contract refrigerated trucks until more permanent facilities can be established. The
Medical Examiner’s Office Mass Fatalities Plan contains more detailed information
on Medical Examiner disaster operations.
G.
If management of the disaster requires only local resources, EM/EOC will keep the
State Division of Emergency Management informed of the situation. When local
resources (personnel, equipment and supplies) are not sufficient, the EOC will
request assistance from the State EOC. In any event, the Health Department will
coordinate an assessment of the county'
s health and medical needs. Under a major
disaster, this will probably be accomplished in coordination with a Impact
Assessment Team sent in by the state.
H.
All public health providers will maintain comprehensive records of all expenditures
and obligations for manpower, equipment and resources. These records will be
necessary to obtain federal or state disaster assistance.
I.
Agencies providing health and medical support are responsible for maintaining lists
of their resources.
J.
Volunteers in the Community Emergency Response Team (CERT) and Medical
Reserve Corps (MRC) programs may be called upon to assist ESF #8 response
agencies during disaster situations.
6
ANNEX H
210
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
APPENDIX 1 TO ANNEX H,
MASS CASUALTY
I.
II.
GENERAL
A.
An incident, or combination of incidents, is considered a mass casualty event when
fifteen (15) or more victims, each with unstable vital signs, require emergency
advanced life support, or when a large number of lesser injured victims with
unstable vital signs or injuries require examination/treatment. Any such event
requires activation of Hillsborough County Mass Casualty Operations Procedures as
presented in this Appendix.
B.
The countywide trauma system is designed to efficiently accomplish the day-to-day
management of Hillsborough County trauma patients. Hillsborough County Mass
Casualty Operations Procedures are used to mobilize and coordinate the
extraordinary resources necessary, and to manage any number of victims that would
overload the normal trauma system in case of mass casualties.
C.
The county will designate a Medical Director for Mass Casualty Planning
(MDMCP) whose duties include coordination of hospital related mass casualty
activity; preparation for and conduct of at least one disaster exercise per year, and
providing a written critique of the exercise with recommendations for improvement;
recommendation and approval of all planning and operational elements relating to
mass casualty coordination in Hillsborough County; and recommendation to the
BOCC of appropriate action or funding
requirements for support of a
comprehensive and effective plan for the handling of mass casualties.
CONCEPT OF OPERATIONS
A.
When a verified or potential (e.g. approaching hurricane) mass casualty situation
occurs, the Emergency Dispatch Center (EDC) will immediately notify the
MDMCP and the Director of Emergency Management. Upon ascertaining that a
mass casualty situation does exist, the MDMCP will initiate Hillsborough County
Mass Casualty Operations Procedures and advise hospitals through EDC that a
Code D (David) is in effect. This initial notification to hospitals will be made
through all necessary communications channels to include web based EM System,
alphanumeric pager system, two-way radio, telephone, etc. Upon this notification,
hospitals should immediately update and submit their bed status report.
B.
The primary method for hospitals to communicate bed availability states will be
through EM System. Upon prompt from EDC by EM System or text pager,
hospitals will enter their bed availability status into EM System for use by the
MDMCP to triage disaster victims to appropriate facilities. Telephones, pagers and
two way radios will be used as backup communications systems between EDC and
hospitals. Also, the Hillsborough County Trauma Agency will provide back up
1
Ap. 1 to Annex H
211
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
support to Emergency Management / EDC for web based communications during
mass casualty situations.
C.
As hospital bed availability is obtained, the MDMCP will coordinate the assignment
of disaster victims to the various hospitals in the county based on types of injuries
and types of beds available. Continual communications will be maintained between
the MDMCP/EDC dispatcher and receiving hospitals regarding patients to be
transferred to hospital facilities.
D.
Activation of the EOC for a mass casualty event will depend on the severity of the
incident and the duration. If the event is of a major dimension and if time allows,
the EOC will be activated and staffed by all appropriate members of the EOC
Operations Group. (Otherwise, mass casualty coordination activities will be
conducted to conclusion by EDC). At a minimum, the activated EOC will include
members from applicable fire rescue and law enforcement agencies in addition to a
Public Information Officer. Other potential agencies to be represented in the EOC
include:
American Red Cross (If shelters are needed).
School Board Administration (If school shelters are needed).
School Board Transportation (If school buses are needed).
County Sunshine Line (If additional transportation is needed).
Health Department (If a health threat is involved).
City of Tampa, Plant City or Temple Terrace (If incident affects
jurisdiction).
RACES (For communications augmentation).
Other county departments or public/private sector agencies (As the situation
dictates).
E.
An Incident Commander will take charge of on-scene operations during a mass
casualty situation. The Incident Commander will be determined in accordance with
guidelines provided in paragraph III.D.12. of the Basic Plan. The Incident
Commander will request assistance as needed to meet the situation presented.
Requests for assistance to include qualified medical personnel, transportation,
shelters etc., will be relayed to EDC/EOC. The MDMCP, EOC/EDC and other staff
representatives will respond and coordinate the appropriate resources for the
Incident Commander. (See the County Fire Rescue Policies and Procedures Manual
for more detail on standard operating procedures for on-scene mass casualty
operations).
F.
Emergency Medical Services
1.
Primary on-scene emergency medical support to mass casualty victims in the
unincorporated county is provided by Hillsborough County Fire Rescue.
Tampa Fire Rescue, Plant City Fire Rescue and Temple Terrace Fire Rescue
2
Ap. 1 to Annex H
212
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
are the primary providers of on-scene medical support within their
jurisdictions. Sun City Rescue Squad provides ambulance service for their
community and is available to provide support in other parts of the county
during a mass casualty event. Jurisdictional Fire Rescue Departments are
solely responsible for advanced life support (ALS) while other ambulance
providers (volunteer and commercial) have basic life support (BLS)
capabilities for incidents throughout the county.
2.
Critical elements of effective emergency medical services for mass casualty
operations include sufficient medical personnel and transportation resources.
Skilled, qualified medical personnel (physicians, registered nurses, etc.) are
required on-scene to complement the operations of the EMTs and
paramedics. The MDMCP is responsible for coordinating this medical
support function. Responsibility for coordinating and dispatching adequate
transportation resources to the scene and to appropriate medical facilities
will be a joint responsibility of the EOC/EDC and the MDMCP.
G.
During hurricane evacuations, the MDMCP, with assistance from the EOC
Operations Group, will coordinate movement of patients from evacuating hospitals
to receiving hospitals. The Mass Casualty Priority Discharge System will be
implemented by the MDMCP and all county hospitals to facilitate the transfer of
patients between facilities. County Fire Rescue will be the overall EOC Coordinator
for ambulance support for hospital evacuations during hurricane response activities
to include retrograde of hospital patients when conditions allow return to evacuated
facilities.
H.
In most cases, sufficient medical/hospital resources exist within the county to take
care of disaster victims. In a major disaster, with large amounts of casualties,
requests will be made to the state for assistance. In some cases, the federal
government may be called upon to activate the National Disaster Medical System
(NDMS) which could deploy Disaster Medical Assistance Teams (DMAT) to the
area. In the event disaster victims have to be transported to medical facilities
outside the area, the MDMCP will coordinate the necessary details in coordination
with the State ESF #8 desk at the State EOC.
3
Ap. 1 to Annex H
213
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010CEMP
MAY 2006
APPENDIX 2 TO ANNEX H
HILLSBOROUGH COUNTY MEDICAL FACILITIES
Hospitals
# Beds
Brandon Regional Hospital
H. Lee Moffitt Cancer Center
James A. Haley Veterans Hospital
Memorial Hospital of Tampa
St. Joseph'
s Hospital
Shriner'
s Hospital for Crippled Children
South Bay Hospital
South Florida Baptist Hospital
Tampa General Hospital
Town & Country Hospital
University Community Hospital
University Community Hospital-Carrollwood
Kindred Hospital
Kindred Central Hospital
255
162
682
174
883
60
112
147
877
201
431
120
73
102
Ambulatory Surgical Clinics
Ambulatory Surgery Center
Armenia Surgery Center
Brandon Surgery Center
Tampa Bay Surgery Center
Tampa Bay Surgery Center - Midtown
Tampa Outpatient Surgical Facility
Mental Health Facilities
Mental Health Care, Inc.
Northside Centers
Health Department Facilities
Downtown Health Center
Joyce Ely Health Center
Kelton Health Center
North Hillsborough Health Center
Plant City Health Center
Sulphur Springs Health Center
University Area Health Center
1
Ap. 2 to Annex H
214
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010CEMP
MAY 2006
Suncoast Community Health Centers
Dover Health Center
Pediatric Care – Plant City
Plant City Family Care
Ruskin Health Center
Tampa Community Health Centers
Lee Davis Health Center
North Tampa Health Center
Peter Davis Health Center
Sine Domus Health Center
2
Ap. 2 to Annex H
215
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
ANNEX I, SEARCH AND RESCUE
(Emergency Support Function #9)
I.
GENERAL
The first priority after a disaster is to locate any victims in affected areas and ensure the
safety of injured or stranded personnel. The injured must be treated on the scene and moved
to medical facilities as soon as possible. Those stranded must be relocated to safe areas.
The search and rescue effort will be a coordinated effort involving law enforcement, fire,
emergency medical, public works and electric utilities functions. This annex identifies
search and rescue elements and how they will operate after a major disaster.
II.
RESPONSIBILITIES
The lead agency and coordinator for search and rescue operations in Hillsborough County is
County Fire Rescue. Other agencies directly supporting search and rescue operations
include the Sheriff’s Office, Public Works and TECO. Each municipality will be
responsible for search and rescue operations within their respective jurisdictions. With
regard to the Statewide Fire-Rescue Disaster Response Plan, the County Fire Rescue
Operations Chief is designated as the County Coordinator for ESF #9; the Special
Operations Chief is the alternate.
III.
CONCEPT OF OPERATIONS
A.
Hillsborough County personnel are trained and equipped for the various tasks
involved in Emergency Search and Rescue in the urban/suburban setting. Missing
persons searches require the response of other additional resources and will
typically be coordinated by the Hillsborough County Sheriff’s Office. All other
SAR missions in unincorporated Hillsborough County will be coordinated by
Hillsborough County (HCFR). HCFR is a participating member of the Tampa
Bay Regional Urban Search and Rescue Team (FL TF-3). FL TF-3 is
compromised of fire rescue and public/private entities in the Tampa Bay area.
Hillsborough County (HCFR), St. Petersburg Fire Rescue (SPFR), and Tampa
Fire Rescue (TFR) are the principal members that comprise the team. FL TF-3 is
augmented by public and private sector resources, physicians, structural engineers,
heavy equipment contractors, and other specialized resources.
B. Organization
1. The county search and rescue mission is divided into three components: Initial
Safety Assessment Teams (I-SAT), Tactical Search and Rescue teams (T-SAR), and
specialty units. Each component serves a distinct function. It is the relationship
between the component'
s function and ambient conditions that determines where
and when a component will be deployed.
1
ANNEX I
216
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
2. Tactical search and rescue teams will be assembled based on the expected intensity
of the storm as noted below or post event for an unexpected emergency. Each team
will be capable of transiting areas impassable to street type vehicles; of neutralizing
downed power lines; of clearing debris from roadways; of extinguishing fires; of
rendering emergency life support; of transportation of survivors to shelters,
hospitals, or other safe areas; and of maintaining security within the area of the
team'
s operation.
3. The following known resources may also be available, if operative:
Helicopters
Small boats
Airboats
Johnboats
(SO & Mosquito Control)
(SO & Environmental Protection Commission)
(SO & Mosquito Control)
(SO & Mosquito Control)
4. Supervisors of each search and rescue element will be responsible for accountability
of members of their element throughout operational activities.
C. Hurricane Operations
1. Concept
The concept of this plan is to rapidly gain access to those areas of Hillsborough
County impacted by a tropical storm or hurricane as soon as the wind speed has
declined to an acceptable level.
Hillsborough County’s search and rescue capabilities are divided up into three types
of units:
• Initial Safety Assessment Teams (I-SAT) – Small teams staffed with Code
Enforcement and Fire Rescue personnel that will rapidly assess an impacted area to
determine the SAR needs. These units will be conducting a “Windshield Triage” only
and must not be slowed or stopped for active rescues. These units will utilize staged
T-SAR Teams and other resources for all rescues.
• Tactical Search and Rescue Teams (T-SAR) – Tactical Search and Rescue Teams
are small units that are capable of rapidly searching heavily impacted areas and have
the capabilities to search areas inaccessible by normal vehicles. Each team will be
capable of transiting areas impassable to street type vehicles; of neutralizing downed
power lines; of clearing debris from roadways; of extinguishing fires; of rendering
emergency life support; of transportation of survivors to shelters, hospitals, or other
safe areas; of maintaining security within the area of the team’s operation; and
identifying the need for additional specialty resources.
2
ANNEX I
217
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
• Specialty Units – These units are equipped to respond to complex incidents and
would be tasked with identified sites requiring additional resources.
During a hurricane emergency, SAR Specialty Units (HCSO Aviation Unit, HCSO
Marine Detail, HCSO Underwater Recovery Teams, HCFR HazMat, and HCFR Heavy
Rescue) will be activated and deployed to the Florida State Fairgrounds, or other
appropriate location, prior to the onset of severe weather. Specialty personnel will report
to the HCFR supervisor located in the Fairgrounds Expo Hall and stand by for search
and rescue assignments. All specialty unit equipment (including but not limited to
aircraft, boats, and tow vehicles) shall be stored inside of the Expo Hall or another safe
haven until weather permits safe deployment of the component.
During the evacuation phase, each team will locate at staging areas geographically
dispersed throughout the county. The County Fire Rescue Policies and Procedures
Manual lists the locations of the team staging areas.
Each of these units provides a different type of service and provides citizens and first
responders with a wide variation of capabilities depending on their needs. The
number of units implemented will depend on the expected category of storm as
indicated below:
Category
1 or 2
3 or
Higher
Elements Pre-Staged
NW and SE Command, Six I-SATs, and Eight T-SARs
All Area Commands, Twelve I-SATs and Sixteen T-SARs
2. Command and Control
The impacted areas will be divided up into four separate operational areas of the
unincorporated area of Hillsborough County:
Area 1
Area 2
Area 3
Area 4
Western County Line to I-275
I-275 to I-4
I-4 to the Alafia River
Alafia River to the Southern County Line
Initial response to each of the operational areas will be provided under the Area
Command concept with a Fire Rescue Battalion Chief serving as the SAR
Commander for each area as follows:
3
ANNEX I
218
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
Northwest (NW)
Northeast (NE)
Southeast (SE)
All operations in Area 1
All operations in Areas 2 & 3
All operations in Area 4
These units will use the designation appropriate for their area of operation in all
communications (i.e., NW Command). All communications from the teams will be
routed through that command to the SAR Coordinator in the Fire Operations Center.
Each area will be provided with teams as described below. Each team will be under
the supervision of a Fire Rescue Officer. Command of the individual teams will
operate under a unified command with the Fire Rescue Officer directing the overall
operation in conjunction with the other responders.
3. Responsibilities
The first priority after a hurricane is to locate any live victims in affected areas and
ensure the safety of injured or stranded citizens. As areas requiring search are
identified, Search and Rescue Assets will be assigned according to location, type of
situation, etc. Injured victims will be treated, as needed, and transported to the closest
appropriate medical facility. Stranded citizens will be relocated to safe areas. Fires,
electrical hazards and public works type hazards will be handled as they are
encountered by the appropriate personnel. Each I-SAT will be conducting “initial”
SAR Triage activities as well as hazard identification.
Rescue operations will be delegated to T-SAR or Specialty Teams, so that the I-SAT
can maintain its mobility. This requires the minimum assistance to victims possible
until relieved by other units, so that the team can move onward and inward to the
damage area. Keep in mind that an access route record should be maintained so that
any other units requested can be directed using the routes already cleared by the ISAT. This would expedite units arriving to the location and reduce the risks of the
responding units suffering terminal damage to tires trying to get to these areas or
being blocked by debris using other routes.
4. Team Elements
a. I-SAT - Each team will consist of the following elements:
Vehicle(s)
Department
4x4 SUV/Pickup Truck
Code Enforcement
/ Building Services
4
ANNEX I
219
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
Personnel
Code Enforcement
1
HCFR
1
b. T-SAR - Each team will consist of the following elements:
Vehicle(s)
Department
Gradall/Front End Loader
Flat Bed Trucks
4x4 SUV/Pickup Trucks
Electrical Service Truck
HUMVEE
Public Works
Public Works
HCFR/HCSO
TECO
National Guard/Military (If Available)
Personnel
Public
Works:
2
HCSO
HCFR
TECO
Florida National Guard
2
3*
1
2, if available
* 1 of which is a Paramedic
5. Team Staging Locations
There are four staging locations identified, where elements of the T-SAR Teams will
meet when activated. Each location will have two complete teams reporting to stage,
prior to deployment into search areas.
T-SAR TEAM
1, 2, 3, & 4
5, 6, 7, & 8
Northwest
County
North County
9, 10, 11, & 12
East County
13, 14, 15, & 16
South County
6. Activation Procedures
Upon being activated, personnel will report to a location designated at the time of
activation for a pre-deployment briefing with the command personnel and the NonFire Rescue units. After the briefing, the personnel will report to the designated
staging locations. Each team will be tasked with assuring their vehicles are fully
5
ANNEX I
220
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
fueled, an adequate supply of food and water cooler is present, and that all equipment
is present and functional (including Personal Flotation Devices (PFD) for each team
member) prior to reporting the designated staging locations.
7. Operational Information
a. Communications: Each unit will utilize the pre-assigned talk group for inter-team
communications. The assigned talk group will be monitored by the Area
Commander who will report to the SAR Coordinator on the talk group designated
for ESF-9.
b. All crew members will wear PFDs at all times when working in, on, or near water,
no matter what the depth is. During flooding situations, there are numerous
pitfalls that are created by storm water drainage, including open man-holes,
washouts from broken drainage lines, and the inability to identify these hazards
due to coverage by water. When approaching a building or “target” on foot in
water, personnel will utilize an appropriate tool as a “sounding device” (such as a
pike pole) to test the ground area in front of them as they walk to prevent falling
into hazards.
c. Be especially observant in recognizing any and all hazards when traveling by
vehicle or by foot. Some of the most prevalent hazards that will stop a vehicle
after a storm are debris that either punctures/slashes tires or low hanging branches,
wires, etc that will break windows, damage cabs, or injured personnel.
d. Any units involved in SAR activities will utilize the marking system listed below
upon completion of a building search.
e. Food and Water provisions for SAR personnel will be provided via coordination
with the EOC. Each unit will carry ten gallons of drinking water.
8. Operating Procedures
a. Aviation assets will go airborne as soon as weather conditions permit to determine
which areas of the county will require search and rescue assistance and to direct
tactical search and rescue units into those areas requiring assistance. Each aircraft
will be equipped with a video camcorder so that the observer can make a visual
record of storm damage. The recorded video tapes will be off loaded each time the
aircraft refuels. Recorded tapes will then be transported, by the most expedient
means practical under existing conditions, to the Sheriff'
s Office representative in
the Emergency Operations Center.
b. Tactical search and rescue teams will report to their respective staging areas in
advance of the storm. Said deployment will commence when the initial evacuation
6
ANNEX I
221
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
order is promulgated by the Emergency Policy Group or may begin jointly with the
first call for voluntary evacuation. The tactical search and rescue teams will deploy
to their assigned search and rescue areas as soon after the storm as weather permits.
Geographical areas of responsibility are reflected in the Fire Rescue Policies and
Procedures Manual.
c. Units of the Sheriff'
s Office Marine Detail and Underwater Recovery Team will be
dispatched based upon intelligence information received from the Aviation Unit,
tactical search and rescue teams, and calls for service received by Fire Rescue, the
Sheriff'
s Office or the Emergency Operations Center.
d. As search and rescue teams will probably be the first into damaged areas, they
should be able to provide an initial rough assessment of damage incurred. As time
and resources permit, search and rescue supervisors should provide initial overviews
of the extent of damage in their area of operations back to the Emergency
Operations Center.
e. Search and Rescue teams will stay in contact with the ESF #9 Coordinator as
designated at the pre-deployment briefing. Priorities for areas to be searched will be
coordinated between the ESF #9 Coordinator and the team chiefs depending on the
areas determined to have the greatest need for search and rescue based on field
reports and aerial surveillance.
f. Description of search and rescue procedures, in addition to demobilization
procedures are contained in the Fire Rescue Policies and Procedures Manual.
D. Mutual Support
1. Generally, Hillsborough County has sufficient personnel and equipment resources to
conduct search and rescue operations after a disaster. In the event additional resources
are necessary, including specialized search and rescue capabilities, the EOC Director, or
his representative, will request assistance from the State EOC. State provided assistance
will be coordinated between the County ESF #9 Coordinator (County Fire Rescue) and
counterparts at the State ESF #9 desk in accordance with the Florida Fire Chief’s
Disaster Response Plan.
2. Any mutual aid resources from outside the county will report to the ESF #9
Coordinator or their designee. The ESF #9 Coordinator will assign mutual aid
assistance to appropriate tactical search and rescue teams.
E. Areas of Possible Hazardous Materials Spills
1. There are numerous sites in Hillsborough County which store and/or use hazardous
materials and are vulnerable to hurricane storm surge. Areas that are especially
7
ANNEX I
222
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
vulnerable are the fuel, chemical and industrial companies and facilities at Hooker'
s
Point, Port Sutton, Port Tampa, Big Bend, Rattlesnake and Alafia River. A strong
potential exists for major hazardous materials incidents should a hurricane strike
Hillsborough County.
2. Immediately following a hurricane strike, Hazardous Incident Teams (HIT) and
other fire department teams from the county and City of Tampa should survey known
hazardous materials sites. These teams should determine whether hazardous materials
releases have occurred and undertake whatever actions are necessary or mitigate such
releases. Hazardous materials teams should coordinate these activities with the EOC to
include any recommendations to evacuate residents not already evacuated due to the
hurricane and any requests for assistance they might need. On-scene activities will be
coordinated with search and rescue teams working in areas of potential hazardous
materials releases. Obviously, search and rescue teams cannot enter a contaminated
area until declared safe by HIT teams.
F. Treatment and Transportation
1. Victims will be transported out of vulnerable areas by team school buses. Injured
victims will be treated by the team'
s paramedics and transported to available county
hospitals if necessary.
Victims not requiring further medical treatment or
hospitalization will be taken to a public shelter.
2. If fatalities are encountered during search and rescue operations, the Hillsborough
County Medical Examiner must be contacted for disposition of remains. It is solely
the responsibility of the Medical Examiner to coordinate movement of deceased
victims. If the Medical Examiner has insufficient access to transportation assets for
deceased victims, assistance will be requested from the EOC.
8
ANNEX I
223
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
ANNEX J, HAZARDOUS MATERIALS
(Emergency Support Function #10)
I.
GENERAL
Hazardous materials incidents require a speedy and effective response. An airborne release may pose a serious hazard to the community, depending on the kind and amount of
material released. The ability of a response team to quickly take control of a release is
critical to reducing the necessity of evacuating the surrounding area and also in reducing
or preventing environmental degradation.
II.
RESPONSIBILITIES
The primary responsibility for coordinating hazardous materials during a county declared
state of emergency rests with Hillsborough County Fire Rescue. The municipal fire/ fire
rescue departments have the lead response role within their applicable jurisdictions during such circumstances. Other agencies with supporting roles include Sheriff’s Office,
municipal police departments, and the Health Department.
A.
County Fire Rescue and Municipal Fire Departments
County Fire Rescue and the municipal fire departments utilize the Incident Command System (ICS) during all responses to hazardous materials releases. This
command structure ensures a coordinated, effective and efficient response to a release. The Incident Commander is in charge of the incident and shall coordinate
all incident related activities until such time that the incident has been secured and
there is no further threat to the community.
Of the four jurisdictions in the county, two operate a hazardous materials incident
response team (HMRT). One team is operated by Tampa Fire Rescue while the
other is operated by Hillsborough County Fire Rescue. These teams have personnel which are trained to the technician level and have specialized equipment to
respond to hazardous materials incidents which are beyond the response capabilities of the first arriving fire suppression unit. The two teams also provide mutual
aid assistance to each other and to those municipalities within the county not having an HMRT. Assistance is provided in the form of personnel and equipment as
needed and as available.
For outside mutual aid, the Florida Fire Chief Association has divided the state
into seven regional response regions. Hillsborough County resides in Region 4.
The organizational structure within each region is based on the National Incident
Management System (NIMS) utilizing the designated roles of the model incident
Command System (ICS). Members of a regional management team appointed by
1
ANNEX J
224
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
a Regional Coordinator may assume management of the ICS functional areas of
Operations, Planning, Logistics, and Finance/Administration.
III.
B.
The duties and responsibilities of the lead and each supporting agency are outlined
in Section 2.0 of the Tampa Bay Hazardous Materials Emergency Response Plan
(TBHMERP), published by the Tampa Bay Local Emergency Planning Committee (LEPC), District VIII. Section 2.0 also outlines how mission and resources
will be coordinated between lead and support agencies/organizations.
C.
The LEPC Coordinator is the person responsible for maintaining and updating the
hazardous materials resource inventory. This inventory is included in Section 7.0
of the TBHMERP.
D.
The TBHMERP was developed by the LEPC using certain planning assumptions,
which are also applicable to Support Function #10. These assumptions are located in Section 1.0 of the TBHMERP.
E.
Hazardous materials resources are located so that they are readily accessible when
a hazardous materials incident evolves. The City of Tampa has located its hazardous materials response team near the Port of Tampa, where there is a large volume of hazardous materials. The county has centrally placed its response team so
that it can quickly respond to an incident in the parts of the unincorporated county
where the population is denser. As previously stated the Cities of Plant City and
Temple Terrace do not have a dedicated response team for major incident responses. However, they do utilize mutual aid from Hillsborough County and
Tampa for those types of incidents. The guidance for staging of resources during
a specific incident is described in the SOPs of each jurisdiction.
CONCEPT OF OPERATIONS
A.
Hazardous Material Response Operations.
1.
During the response phase of a hazardous materials incident many actions
will require implementation. Hazardous material incident responses are
site specific and chemical specific in nature. Procedures to follow, such as
site identification, monitoring and reporting contaminated sites, coordination of protective actions, evacuation decisions, press releases, restoration
of hazardous material sites, equipment, environmental issues, record keeping, traffic control, etc, are outlined in the Standard Operating Procedures
of the various jurisdictions. For the unincorporated county, guidance is
found in the Hillsborough County Fire Rescue Policies and Procedures
Manual. For the City of Plant City the guidance is provided by Plant City
Fire Rescue Recommended Operating Procedures.
2
ANNEX J
225
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
The Standard Operating Procedures provides guidance for the City of
Temple Terrace and City of Tampa Fire Rescue Standard Operating
Guidelines provides guidance for the City of Tampa.
B.
2.
During disaster operations, overall hazardous materials responses are prioritized at the EOC as agreed by the Director of Emergency Management, the
EOC Director and the ESF #10 coordinator. In general, response priorities
will follow the standard fire service protocol, i.e. 1. Life safety; 2. Incident
stabilization; and 3. Property stabilization.
3.
The above SOPs and the TBHMERP address the following actions:
Coordination of activities with the State Emergency Support
Function #10 and the owner of the hazardous material/site.
b.
Identification of decontamination sites and /or facilities for
personnel.
c.
Identification of wash down stations for vehicles and equipment.
d.
Medical facilities accepting contaminated patients. Response
personnel decontaminate victims of contamination, due to a
hazardous materials release, near the staging area. Walk-in
patients will be decontaminated at those facilities with adequate capability. Medical facilities lacking a capability to
decontaminate walk-in patients will triage them to hospitals
with decontamination capability.
Hazardous Material Recovery Operations.
1.
C.
a.
Activities to be performed during the recovery phase of a hazardous materials incident are addressed in Section 12 of the TBHMERP.
Standard Operating Procedures.
1.
The jurisdictional SOPs describe how staffing, to accomplish 24-hour operation of hazardous materials operations, will be accomplished as well as
how staff will be contacted to report to work. An inventory of personnel is
maintained by the fire departments of each jurisdiction. The SOPs also
identify the procedures for gathering information and intelligence related
3
ANNEX J
226
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
to the disaster or emergency. They also specify procedures for the prepositioning or staging of hazardous materials resources in response to a
hazardous materials incident.
2.
The TBHMERP lists the data, equipment and vehicles, which will be used
for hazardous material incidents. The list is updated annually.
3.
Hillsborough County performs hazard analysis on all facilities that report
inventories of extremely hazardous substances. The analysis is updated
biennially and indicates the risk each facility poses to the community and
vulnerable population that may be impacted. All data is stored in the
software program Computer-Aided Management of Emergency Operations
(CAMEO). Computer generated mapping showing facilities and vulnerability zones are produced using the Mapping Application For Response,
Planning (MARPLOT) software program.
4
ANNEX J
227
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
ANNEX K, FOOD AND WATER
(Emergency Support Function #11)
I.
GENERAL
After a major disaster, one of the most basic, yet critical, considerations is to ensure
adequate food and water is supplied to disaster victims. This annex addresses procedures
and plans for acquiring food and water for disaster victims. This function must work
closely with ESF #6 (Mass Care and Human Services) and ESF #15 (Volunteers and
Donations).
II.
RESPONSIBILITIES
The primary coordinator role for disaster food and water operations rests with the Aging
Services and Health and Social Services Divisions. There are many government and nonprofit organizations which have responsibilities for locating, obtaining, transporting and
distributing food, water, ice and other commodities and therefore are support agencies for
this function. Among these are the American Red Cross; Extension Service; Emergency
Management; Parks, Recreation & Conservation; Financial Services (Procurement);
Salvation Army; School Board; Water Resource Division and United Way of Tampa Bay.
The Health Department is also a support agency for ESF #11 in ensuring safe water
supplies. Volunteer groups, such as faith based groups and Community Emergency
Response Teams (CERT) may also participate in distribution of food, water and ice to
disaster victims.
The coordination for the acquisition and distribution of food and water resources will be
accomplished in the EOC. A committee of representatives from the organizations
mentioned above will address locating, acquiring, transporting and distributing food and
water. The Aging Services and Health and Social Services representatives, in concert with
the Emergency Management Logistics Officer, will facilitate the activities of this
committee.
III.
CONCEPT OF OPERATIONS
A.
The first step after a disaster strikes is to assess the need for food and water within
the county. This will be accomplished by the mass care element of a County Needs
Assessment Team (NAT), headed up by the American Red Cross in coordination
with other elements of ESF #6. This team will probably conduct the assessment
together with the Red Cross element of a state assessment team in the event of a
major disaster. During this needs assessment, determinations will be made on what
kinds of food and water support are needed. Also, priorities can be assigned based
on locations of most need in the county.
B.
After the needs assessment, a determination must be made by ESF #6 concerning
availability of food and water for disaster victims currently existing within the
1
ANNEX K
228
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
county. Locations of these items may include the following:
C.
1.
Public Shelters operated by the Red Cross.
2.
Humanitarian organizations (see paragraph F).
3.
County social service programs (e.g. Senior Citizens Nutrition & Activity
Program, etc.).
4.
The County School System stocks. (Food stocked by the School Board is
available to resupply public shelters or for other county food distribution
outlets).
After identification of food and water already existing within county resources, ESF
#11 must coordinate the introduction of additional supplies from other sources.
Sources of food and water may include the following:
1.
Locally purchased commodities by the county and municipalities.
2.
State or federal provided resources.
3.
Re-supply of public shelters through the U.S. Department of Agriculture
system and other sources.
4.
Donated food and water. This may include grocery store chains or other food
distributors, or goods donated from sources external to the county.
D.
Whenever outside assistance for food and water is needed, requests will be made to
the State EOC. Under a Presidential Disaster Declaration for a major disaster, there
are numerous sources of state and federal assistance for food and water, including
U.S. Department of Agriculture (USDA). This could also include military resources
from Florida National Guard as well as active and reserve military forces.
E.
A logistics system will be implemented to receive and distribute food, water, ice and
other commodities provided by the state and local resources. The following are the
major features of this system according to guidelines provided by the state:
1. The county will establish at least one County Staging Area (CSA). The primary
CSA will be at the Florida State Fairgrounds, 4800 U.S. Highway 301, 33584, if
available. CSAs must be capable of receiving and distributing bulk emergency
relief supplies such as food, water, ice and tarps within 24 hours post event. The
state will push an initial allocation of resources to CSAs.
2. The county will also establish Points of Distribution (POD) where disaster
2
ANNEX K
229
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
victims will obtain life sustaining emergency relief supplies until such time as
power is restored, and commercial and non-profit programs are in place. ESF
#11 will maintain a list of potential PODs throughout the county. These
locations are included in the Points of Distribution Plan. PODs will be activated
according to the need of a particular disaster. Staffing of the PODs will be as
coordinated by Health and Social Services, Aging Services, municipalities and
United Way of Tampa Bay. Food and water provided by the state may be
delivered to County Staging Area (CSA) for temporary storage prior to
delivering to PODs.
3. The cities of Tampa, Plant City, and Temple Terrace will manage PODs in their
jurisdictions.
4. In some cases, it may be necessary to deliver mixed loads to isolated
communities such as rural areas, health care facilities, mobile home
communities, etc. Agencies such as the American Red Cross and Salvation
Army may also be able to provide commodities to isolated areas.
5. POD sizes and locations need to be continually evaluated. As power is restored
in areas, roads opened, stores reopened social services established, etc. the
quantity, location and size of PODs will be adjusted.
6. The State has provided models including schematic diagrams and lists of
resources required for setting up three sizes of PODs as follows:
a. Type I – serves 20,000 person per day / 560 vehicles per hour
b. Type II – serves 10,000 person per day / 280 vehicles per hour
c. Type III – serves 5, 000 person per day / 140 vehicles per hour
7. For more details on the logistics system for disaster supplies including potential
sites for PODs, see the County Points of Distribution Plan.
F.
There are numerous humanitarian organizations that may provide meals or
food/water in bulk commodities to disaster victims. Among these are the following:
1.
American Red Cross – in its mass care role, provides feeding at public
shelters. It also provides meals in field locations from its emergency
response vehicles (ERV). (Note: Red Cross is authorized to obtain food
from the USDA at no cost).
2.
Salvation Army – provides feeding at its fixed sites which provide food on a
daily basis to the homeless. It also provides meals in field locations from its
canteens. In addition, the Salvation Army sets up comfort stations, by
agreement with the State of Florida, in disaster areas. Comfort stations
provide meals to disaster victims, but not food commodities. See Annex F
for further information on comfort stations.
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ANNEX K
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HILLSBOROUGH COUNTY
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3.
There are numerous non-profit groups, including faith based organizations
that are involved with providing food on a regular basis for homeless and
low income individuals. During disasters, these organizations are resources
that may provide food to disaster victims. Many of these organizations are
members of the regional Community Organizations Active in Disasters
(COAD) chapter which will serve as a coordinating agency for these groups.
G.
Annex F contains more detail about the provision of mass care to disaster victims.
Annex G addresses locating, procuring and transporting needed resources.
H.
Annex O addresses donations from private contributors. Commodities donated to
the county will be delivered and downloaded at Florida State Fairgrounds. The
state will manage and coordinate donated goods operations at the Fairgrounds.
Commodities will be transported either to PODs or other distribution sites located in
areas of need. Humanitarian organizations supplying food, water and ice to disaster
victims can draw supplies from county sites. Humanitarian organizations may
distribute commodities acquired from their own sources or the Fairgrounds, or
provide meals at their designated locations.
I.
County and municipal water departments will endeavor to bring damaged
elements of water systems back on line as soon as possible. The Health
Department is responsible for ensuring safe water supplies. (Annex C and the
Water Resource Division Hurricane Plan have more information on the water
system).
J.
Transportation of food, water and ice will be as arranged by ESF #7/#11, ESF #1
(Transportation) and ESF #15 (Volunteers and Donations).
K.
Food and water that must be purchased from commercial sources will be arranged
by ESF #7/#11 in accordance with county purchasing procedures.
L.
Each agency involved in food and water acquisition and distribution is responsible
for maintaining current lists of resources (i.e. personnel, equipment, vehicles,
supplies/stocks, etc.) as well as suppliers and vendors.
M.
The Florida Department of Children and Families (DCF) is responsible for the
Economic Self Sufficiency Program (Food Stamp Program) within the state. After a
disaster, DCF will endeavor to make their service sites operational as soon as
possible to provide services to clients. This program uses electronic benefit transfer,
similar to debit cards, for this economic assistance. Benefit cards are used by clients
at authorized retail outlets. Under a Presidential Disaster Declaration, some disaster
victims will become eligible for this program. These victims will be provided
assistance at existing DCF service centers or at Disaster Recovery Centers
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ANNEX K
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HILLSBOROUGH COUNTY
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established by FEMA and the State. District 6 of DCF is represented on the EOC
Operations Group which will facilitate coordination regarding this program, and
others, during disaster response and recovery operations.
N.
The Florida Department of Agriculture & Consumer Services (DACS) is the lead
state agency for ESF #11. DACS has local offices in Hillsborough County which
may provide liaison to the EOC in times of disaster.
O.
All ESF #11 agencies will ensure personnel will be available for 24 hour operations
when necessary during response operations. Agencies will also ensure essential
personnel have reporting instructions after initial disaster impact and through the
response period.
P.
Law enforcement agencies (Sheriff’s Office / municipal police departments) will be
responsible for providing security at distribution sites. Applicable law enforcement
agencies should be advised of all sites and be involved in planning for establishment
of those sites.
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ANNEX K
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HILLSBOROUGH COUNTY
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ANNEX L, ENERGY
(Emergency Support Function #12)
I.
II.
GENERAL
A.
There are two main categories of energy that must be addressed during disaster
operations, electrical power and petroleum products. The provision of electrical
power can be severely curtailed by a major disaster like a hurricane. Electrical
power outages may also be caused by severe cold or hot weather, fuel shortages,
transportation disruptions, power plant outages, and transmission line/transmission
problems. Shortages of petroleum products can severely impact disaster response
and recovery operations.
B.
This annex addresses both electrical power and petroleum product aspects of
disaster response and recovery operations.
RESPONSIBILITIES
Tampa Electric Company (TECO) is responsible for providing electrical power throughout
Hillsborough County. TECO Energy, through its subsidiary, Peoples Gas Company, is also
responsible for providing gas in the county. As such, TECO Energy is the responsible
agency for the electrical power and gas aspects of this emergency support function. The
coordinator of petroleum product aspects under this emergency support function is the Fleet
Management Department. For the state, the Florida Electric Power Coordinating Group
will coordinate with all electrical power providers concerning power generation activities.
III.
CONCEPT OF OPERATIONS
A.
Electrical Power
1.
The Hillsborough County Critical Facilities List contains priorities for
maintaining or restoring power during electric generation emergencies.
Basically, the highest priority facilities are hospitals, 9-1-1 communications
centers, financial centers having national or international impact, critical
water and wastewater facilities, selected public safety and human services
facilities, Tampa International Airport and MacDill Air Force Base. The
second highest priority is assigned to nursing homes, important water and
wastewater facilities and selected public safety and human services facilities.
2.
Under any disaster situation where the electrical power system is affected,
TECO will assess damage to their infrastructure and restore power as rapidly
as possible.
The TECO Continuity of Operations Emergency
Contingency/Response Plan contains procedures on electrical power
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ANNEX L
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HILLSBOROUGH COUNTY
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restoration including assessment of damage, personnel assignments and the
operational plan to restore the system.
3.
The TECO plan includes the influx of massive support from electric utility
companies outside the area, and the provision of housing and feeding for
outside workers.
TECO’s plan for outside support includes the
prepositioning of contractor assistance in south Georgia when threatened by
a hurricane. TECO’s plan also calls for the staging of equipment to various
locations in the county in advance of a hurricane. If any additional outside
assistance is needed, it will be requested from the State EOC.
4.
Coordination of electrical power related information will be accomplished at
the EOC. TECO will keep the EOC appraised of the electrical power
situation (e.g. areas and numbers of people without power, projections on
power restoration, public safety information on downed power lines, etc.).
TECO provides a representative on a 24 hour basis to the EOC during
disaster situations. This representative will serve as the liaison between
TECO and the EOC Operations Group regarding all electrical power
operations. All requests for power restoration generated at the EOC will be
processed through this TECO representative.
5.
TECO conducts a comprehensive public information program on a
continuing basis regarding energy conservation, potential energy outages and
other related energy issues. They have developed pre-canned public service
announcements (PSA) for transmission by the media on what the public
should do during various phases of energy crisis situations. On an annual
basis, TECO provides disaster preparedness information (including for the
electrically dependent) in fliers enclosed in monthly bills and in a brochure
entitled "Staying Safe In Storm Season". During recovery operations from a
major disaster (hurricane, etc.), the TECO public information effort will be
closely coordinated with ESF # 14 at the EOC. Announcements to the
public by both TECO and the EOC must be consistent.
6.
The Florida Public Service Commission has adopted Rule 25-6.0183 which
addresses procedures to be used by Florida'
s electric utilities and governing
agencies (state and local) in response to generating capacity shortages. It is
designed to provide a coordinated response to generating capacity changes
on a statewide basis. In the event of a major disaster, the EOC will ensure
proper coordination of information with state officials and other energy
suppliers regarding energy supply recovery assistance.
2
ANNEX L
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HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
B.
Petroleum Products
1.
The Fleet Management representative on the EOC Operations Group will
coordinate petroleum product activities during disaster response and
recovery operations. Fleet Management maintains an agreement with a
major supplier of fuel to provide petroleum products during disasters.
Further assistance may be required from Emergency Support Function #7 /
Procurement in obtaining and transporting petroleum products needed to
sustain disaster activities. If sufficient fuel products cannot be acquired from
local sources, assistance will be requested from the State EOC.
2.
The Fleet Management Department maintains a plan to insure adequate fuel
support is available to support county response and recovery operations.
This includes fuel to operate vehicles and support equipment (e.g.
emergency generators). The county’s fueling sites have emergency
generators. There is an agreement among local government agencies to
refuel each other’s vehicles when necessary on a reimbursable basis. Prior
to a hurricane, Fleet Management will relocate its vehicles and equipment to
predetermined locations (e.g. State Fairgrounds or other county facilities).
C.
TECO and Fleet Management are responsible for maintaining inventories of energy
resources to include personnel, data, equipment and vehicles.
D.
Florida Statute, Chapter 252 gives the Governor powers to prioritize and allocate
energy during emergency periods. Chapter 252.38 also gives similar powers to the
County Administrator upon a Declaration of a State of Local Emergency. Section
377.701, Florida Statutes, outlines the role of the Florida Department of Community
Affairs (DCA) in petroleum allocation and conservation including the development
of a fair and equitable petroleum plan. Section 377.703 delineates the functions of
DCA in developing a state energy policy.
3
ANNEX L
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HILLSBOROUGH COUNTY
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ANNEX M, MILITARY SUPPORT
(Emergency Support Function #13)
I.
GENERAL
A major or catastrophic disaster may require the use of military resources. Military
assistance could include that from the Florida National Guard as well as from active and
reserve forces. Typical missions for military forces include security, feeding, medical care,
transportation and public works activities as well as the provision of equipment such as
tents and generators. The purpose of this annex is to identify potential sources of military
support in Hillsborough County for disaster operations.
II.
RESPONSIBILITIES
The primary agency for coordinating military support activities for the county is Emergency
Management. The Sheriff's Office has a major supporting role in coordinating military
support.
Military organizations in Hillsborough County with which Emergency
Management maintains a close relationship include MacDill Air Force Base (AFB), the
U.S. Coast Guard and the Florida National Guard. These three organizations provide
representation to the Emergency Operations Center for exercises and actual disasters.
III.
CONCEPT OF OPERATIONS
A.
Florida National Guard
1.
Planning for Florida National Guard support of county operations is covered
in their Operation Plan For Military Support To Civil Authorities (Short
Title: FLNG-MSCA).
2.
In the event assistance is needed from the Florida National Guard, the
Director of Emergency Management will make a request to the State EOC
for such assistance. The Headquarters, 53rd Infantry Brigade is located in
Pinellas County and is the area command responsible for planning and
executing military support operations within the area. Whenever the Florida
National Guard is providing support to the county, a FLNG Liaison Officer
should be present in the EOC to coordinate such activities.
3.
There is another Florida National Guard organization with which
Emergency Management maintains a close relationship. The 290th Joint
Communications Support Squadron (Florida Air National Guard), located at
MacDill AFB, has significant amounts of mobile communications
equipment and generators. In the event of a hurricane the assets of the 290th
JCSS may be evacuated to the Fairgrounds. Assets of this unique military
organization could support our evacuation and recovery operations at the
Fairgrounds.
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HILLSBOROUGH COUNTY
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B.
Active Duty Military Units
1.
Active duty military forces may provide resources, including personnel,
equipment and services to local governments under specified Department of
Defense (DOD) "immediate response" rules. Upon request of the local
jurisdiction, military commanders are authorized to respond under their own
authority to situations which "include imminently serious conditions
(situations where immediate action is required to save lives, prevent human
suffering or mitigate great property damage)". Assistance rendered is
provided on a cost reimbursable basis (costs incurred above normal
operating expenses). For continuing assistance from MacDill AFB and
other active duty or reserve military units, other than under the immediate
response rules, the Director, EOC will request such assistance from the State
EOC. The State will forward these requests to FEMA which will coordinate
assistance from DOD under the National Response Framework.
2.
MacDill AFB is a major player in the emergency management program of
Hillsborough County. Most of the base lies in a Category 1 evacuation zone.
Joint planning with MacDill AFB calls for the evacuation of their vulnerable
equipment to the Fairgrounds or Raymond James Stadium. Portions of
equipment moved to the Fairgrounds may be used to support county disaster
operations, e.g. feeding, communications, etc. Procedures for use of
evacuated equipment from MacDill in support of civilian disaster operations
must follow the guidelines outlined in paragraph 1 above.
3.
There is an Agreement for Mutual Aid in Disaster Response and a
Memorandum of Understanding for mutual support between MacDill AFB
and the county. Among other things, these documents call for mutual
support between MacDill AFB and Hillsborough County whenever a natural
or manmade disaster affects the area and mutual support is requested. The
memorandum calls for MacDill AFB to provide a representative to the
County EOC to coordinate base activities during disaster operations. Also
under the memorandum, the county coordinates with MacDill AFB
regarding hurricane evacuation and sheltering activities and use of the
Fairgrounds as an evacuation site, as well as providing hurricane guides and
publications as requested. Both documents provide for joint support for
training and exercising.
4.
The U.S. Coast Guard, (USCG) Sector Saint Petersburg also closely works
with Emergency Management on disaster preparedness and response
activities. USCG provides a representative to the EOC during natural
disasters as well as manmade disasters (e.g. oil spills in the waters around
Hillsborough County) where applicable. The county provides space at the
Fairgrounds for the USCG vehicles and equipment evacuated from their
location on Davis Islands. The Coast Guard actively participates with the
2
ANNEX M
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HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
county in hazardous materials and hurricane exercises.
C.
Emergency Management maintains contact with other various active and reserve
military organizations. Resources and assistance can be requested from these
organizations under various provisions and situations. The following military
organizations reside within Hillsborough County:
•
MacDill Air Force Base and its Commands and tenant organizations
•
U.S. Army Reserve Center/32nd Transportation Group/317 Military
Police Battalion/810th Military Police Company/73rd Hospital Holding
Unit/7222 Medical Support Unit (U.S. Army Reserve)
•
Naval Reserve Center Tampa
•
4th Assault Amphibious Battalion (USMC Reserve)
D.
Priorities for military support missions during a disaster will be according to need
matched to military capabilities and will be as decided in the EOC. For active
military resources, priorities should be included in the request for assistance, but
direction on support to be provided will be provided by FEMA and/or DOD thru the
owning command to the responding unit.
E.
The State may decide to preposition or stage National Guard resources in advance of
a hurricane or other disaster.
F.
Military units in evacuation zones in the county (e.g. MacDill AFB, Coast Guard
MSO, and USMC Reserve) will evacuate resources as appropriate. The primary
evacuation site for military units is the Fairgrounds.
3
ANNEX M
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HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
ANNEX N, PUBLIC INFORMATION
(EMERGENCY SUPPORT FUNCTION #14)
I.
GENERAL
The dissemination of reliable, timely and accurate information to the public is essential to
the county's ability to mount successful disaster preparedness, response, recovery and
mitigation activities. This annex describes the activities of the county public information
function, which operates in tandem with ESF#5, Information and Planning, to collect,
classify and transmit information to the public.
II.
III.
RESPONSIBILITIES
A.
The primary responsibility for public information rests with the Communications
Department. Emergency Management will support ESF # 14 as necessary.
B.
All departments with public information / community relations and web master
personnel will provide public information support for ESF # 14 as required and as
resources allow. Also the Library Services / Citizen Action Center staff is
responsible for answering telephone calls from the public regarding emergency
situations.
CONCEPT OF OPERATIONS
A.
Centralized Public Information Function
The Public Information Element in the Emergency Operations Center (ESF #14) is
the sole authoritative source of disaster-related information for the county during
disaster operations. To carry out this function, ESF # 14 coordinates and announces
the opening of the media room in the EOC; schedules regular media briefings;
issues news releases and Enews releases; updates the emergency Website and social
websites; and schedules interviews with emergency officials as appropriate. All
agencies and ESFs participating in disaster response and recovery operations will
coordinate public information activities and releases with ESF #14 in the EOC.
B.
Activation of ESF #14
The ESF #14 function will be activated by the Director of Emergency Management
through the Communications Department Director. It will be the responsibility of
the Communications Department Director to initiate the contact trees for the
Communications Department staff and other county public information / community
relations personnel, as well as for Citizen Action Center staff, and inform them of
EOC activations and briefings. The ESF #14 function will be operational at all
times of EOC activation. During 24 hour operations, public information officers
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ANNEX N
239
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
(PIO), web masters and Citizen Action Center Staff will be assigned to shifts to
ensure total coverage for the ESF # 14 Function. ESF # 14 staffing will include:
1. Lead PIO, who coordinates with the County Administrator, Director of
Emergency Management and other EOC operations group members. The
lead PIO will oversee the release of information and scheduled media
briefings.
2. PIO team members who help research, write, post and distribute
information as well as interact with representatives of the news media.
3. Webmasters who post approved information to the web and assist with
technical issues.
4. Citizen Action Center staff who answer calls from the public and provide
accurate and timely information.
PIO team members will be organized into one of three ESF # 14 functional areas:
• Information gathering – staff assigned to this function will be
responsible for obtaining and documenting information from
various sources, verifying for accuracy, determining which pieces
are critical to internal and external audiences, developing the
messages and coordinating approval.
• Information dissemination – staff assigned to this function will be
responsible for disseminating the approved messages for both
internal and external audiences, tracking and documenting
distribution of the messages and monitoring to assure the messages
are received and understood.
• Support – staff assigned to this function will be responsible for
coordinating with the gathering and dissemination functions to
assure messages are adopted for special populations or target
audiences (i.e. hearing impaired, other languages, etc.).
C.
EOC Operations Group/Public Information Interface
ESF # 14 will interface with EOC Operations Group representatives which include
county/municipal/state government and private sector representatives. Pertinent
information will be provided by Operations Group representatives to ESF # 14. The
information to be passed to the media and the public will then be prepared by ESF #
14, approved by the lead PIO, cleared by the Director of Emergency Management or
designee and then, provided to the public and/or media using the most effective
communications tools for the situation.
D.
Public Information Operations at the EOC
1.
ESF #14 will set up a media area in the EOC media room, where on-site
media representatives will be kept informed on an ongoing basis. The media
room is hard wired by the local TV stations to assist in satellite transmission
2
ANNEX N
240
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
of their broadcast. It is situated close to the operations area, and has a closed
circuit monitor, which can be switched to allow video and/or audio feed of
operations briefings.
E.
2.
Media representatives will be briefed during regularly scheduled news
conferences, through news releases, Media Alerts (a local wire service
which allows direct access to local media outlets), web site postings, social
media postings, by posting updates on media room notice boards and by
individual contact.
3.
Media representatives are generally restricted to the media room and
common areas. As appropriate, and at the approval of the Director of
Emergency Management and lead PIO, a pool reporter and/or still or video
camera may be allowed in the Operations Room or Citizens Response
Center to document operational activities.
4.
ESF #14 will coordinate public information matters with ESF #14 at the
State EOC. If a Joint Information Center (JIC) is established, coordination
within the county and with the State, will be achieved at this center. (See
paragraph K for further information on the JIC).
Additional Public Information Locations
There will be additional locations, because of their expanded role in disaster
situations, where public information support will be required. The ESF #3
Operations Center will need public information support during active debris
clearance and disposal operations. Public information support will also be needed at
the Fairgrounds, when operational. There may be other locations where public
information support may be needed during recovery operations. All satellite public
information support must assure information released to the media is coordinated
with ESF # 14 at the EOC.
F.
Public Information Resources
A PIO Reference Manual is maintained in the EOC which provides a full range of
resources, instructions and information for ESF#14 staff. All ESF # 14 staff will
follow procedures as outlined in this manual. The Communications Director is
responsible for maintaining and updating this manual. Included in this manual are
standard operating procedures for ESF # 14 function, contact information for key
personnel and agencies, shelter locations, Transportation Maintenance Service Unit
sites, locations of sand bag distribution sites, media contacts, etc. This manual also
contains pertinent public safety announcements (PSA). Departmental resources of
ESF #14 personnel (e.g. vehicles, data and equipment) will be utilized as required in
accomplishing ESF #14 tasks.
3
ANNEX N
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HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
G.
Public Information Operations at a Disaster Site
1.
2.
3.
H.
When appropriate, a public information officer will be designated at a
disaster site (e.g. mass casualty site, hazardous materials site or site of a
natural disaster like a tornado). This public information officer will serve
under the incident commander. The public information officer will be
responsible for coordinating the release of information to the media at the
site.
The incident commander will be responsible for the overall management and
coordination of media activities at the scene. The incident commander's PIO
will be responsible for assuring adequate accommodations for PIO functions
and the media; schedules for briefings; collecting timely site action
information; announcing events such as evacuations or other noteworthy
occurrences; security; providing periodic updates and coordinating the
release of information to the media through scheduled news conferences,
news releases and personal contact. Any release of information to the media
will be approved by the incident commander and coordinated with the EOC,
if activated.
In disasters involving entities other than county government, there may be
other designated public information officers from the public or private
sectors. In this event, it will be necessary for public information officers to
work jointly and provide accurate and consistent information to the media.
Each public information officer involved in a disaster scene will collect the
appropriate information from their agency personnel (including operational
activities and protective actions), and ensure the information is provided to
the lead PIO so coordinated messages are provided to the media.
Citizen Action Center (CAC)
1.
The County Citizen Action Center (CAC), which is also the day-to-day
county information line, responds to citizens’ questions regarding various
aspects of a disaster situation. The main role of the CAC is that of an
information and rumor control center for citizens during emergency
operations. The CAC is activated by the Director of Emergency
Management and may operate from its normal location, the EOC or another
alternate location. Emergency Management / ESF # 14 staffs will insure
necessary disaster related information is passed to the CAC. The CAC
phone number is promulgated in all literature produced by EM, and is
included on all information produced by ESF # 14.
2.
The E-Team System is used in the EOC to electronically pass information
and document disaster data for historical purposes. The system is used to
4
ANNEX N
242
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
provide requests for assistance to the various emergency support functions
(ESF). The CAC is integrated into the E-Team during disasters so requests
for assistance to the CAC from citizens are passed to the applicable ESF.
3.
I.
To facilitate calls from the hearing-impaired, a TDD is located in the CAC.
AT&T Language Line (a telephone translation service) may also be accessed
by CAC members, to handle calls from non-English speaking members of
the public. At a minimum one Spanish-speaking CAC member is available
at all times and at least one Spanish-speaking PIO is available on call.
Notification to the Public
1.
There are various ways to disseminate disaster information to the public.
The primary means is through the news media. During major disasters,
media operations will be conducted at the EOC or other locations as
reflected in paragraphs III A-G above. In addition to the media interface at
the EOC, the following methods can be used to notify the public.
a.
Emergency Alert System (EAS) (Formerly the Emergency Broadcast
System (EBS). The EAS can be activated by the EOC whereby all
radio and television broadcast stations, as well as cable companies,
are provided pertinent information to relay to the public. The EOC
must activate the EAS by notifying the State EOC, which in turn,
activates the system at the local primary EAS radio station. The
EAS stations are listed in the PIO Reference Manual.
b.
NOAA Weather Radio. Ruskin Weather will broadcast warning
messages over their NOAA Weather Radio Network. Ruskin
Weather is part of the EAS system and will transmit EAS messages
over their network
c.
Telephone Out-Dial Systems. The EOC, Sheriff’s Office, Tampa
Police, County Water Resource Division and School Board are
among the agencies that possess telephone out-dial systems which
can be used to provide residences and businesses in designated areas
with public safety or emergency management advisories.
d.
Siren Alert Systems. There are two publicly operated siren alert
systems in Hillsborough County. The first is a system that is
activated when a hazardous materials release occurs in the Port area.
This system can be activated at the EOC or at the three ammonia
plants in the Port area. The second is a system operated by the
Southwest Florida Water Management District (SW FWMD) for the
Medard Reservoir. This system is designed to alert residents of
5
ANNEX N
243
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
potential flooding from a breach at the reservoir.
e.
Electronic Systems. Disaster related information will be posted on
the Hillsborough County web site. During disasters, the web site will
be changed to an emergency page where all updates, actions and
information will be posted. In addition, ESF # 14 Staff distributes
ENews to an opt-in e mail distribution list. Social networks, such as
Twitter and Facebook will be utilized as appropriate.
f.
Hillsborough Television (HTV22). The County television station
can broadcast necessary information and instructions to the public
through the audience television function and a scrolling ticker at the
bottom of the screen.
g.
Direct Notification. Information can be provided to the public
through law enforcement/fire mobile public address systems or
through door-to-door contact.
h.
Indirect Notifications. Flyers, pamphlets, etc. can be handed out or
placed in areas affected by disasters.
During immediate
response/recovery efforts, printed materials can be distributed by the
many government teams which deploy to affected areas. The focal
point of these efforts will be a damage assessment operations center.
The various government teams which are deploying to damaged
areas will meet on a daily basis at this center and printed materials
can be provided to these teams for distribution in the field. See
paragraph III.H. (Damage Assessment) and V.D (Community
Relations) of the Recovery Section for further information on these
teams.
i.
Lighted sign boards alongside roads may be used for limited public
information for motorists.
2.
It is essential that pertinent information reaches the public in a timely
fashion during response and recovery operations. ESF #14 staff will ensure
appropriate information is provided to news media sources in a timely and
accurate manner. Priorities for the collection and dissemination of disaster
related public information will be implemented by ESF # 14 according to
areas of need as determined by the County Administrator and the Director of
Emergency Management.
3.
The Tampa Bay and Company (Convention and Visitor’s Bureau) maintains
communications links with the various hotels and motels in the county. ESF
#14 will ensure appropriate disaster information is provided to this
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ANNEX N
244
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
association for transmittal to local hotels/motels.
4.
J.
A more detailed discussion of notification and warning can be found in
paragraph III.E. of the Basic Plan.
Essential Items of Information
Essential items of information that ESF #14 will initially provide to the news media
for dissemination to the public during emergencies include:
•
Details on the situation at hand.
•
Evacuation information to include location of all areas to be
evacuated, evacuation timing, routes, shelter location and status, etc.
•
The extent and location of damage incurred.
•
Re-entry instructions for evacuated areas.
•
Shelter information for those rendered homeless.
•
Electric outages and expected return.
•
Water / Wastewater outages and expected return.
•
Disaster assistance information (e.g. where and how to seek
government assistance).
•
Debris clearance and disposal instructions.
•
Health information to include advice concerning the storage and
preparation of water and food supplies.
K.
Joint Information Center (JIC)
1.
L.
During a major disaster, one or more Joint Information Centers (JIC) may be
established by public affairs representatives from the state and federal
government. County ESF #14 will coordinate with state/federal JIC
personnel to ensure compatibility of information released to the public and
provide county public information officers to ensure proper coordination
with ESF #14 in the EOC.
Continuing Disaster Preparedness Information Programs
1.
Hillsborough County annually produces a hurricane guide in English and
Spanish, which is distributed at the start of each hurricane season. This
guide is given as wide a distribution as possible throughout the county.
Emergency Management also ensures copies for the public are placed at all
libraries, fire stations, post offices and other public gathering places. In
addition, copies are given to county and municipal departments, hospitals,
nursing homes, civic groups, mobile home parks, all committees chaired by
Emergency Management and to all audiences receiving hurricane awareness
talks. The hurricane guide provides essential disaster preparedness
7
ANNEX N
245
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
information. The heart of the document is a map of the county which
depicts all hurricane evacuation zones, color coded to show at what
evacuation level each zone would evacuate. (The guide emphasizes that
mobile home residents must evacuate at all evacuation levels). All public
shelter locations are designated on the map with an accompanying list of the
shelters. The map also shows county evacuation routes. The remainder of
the guide reflects helpful information on disaster preparedness, special
assistance instructions, mitigation information and applicable emergency
phone numbers.
2.
The county conducts a comprehensive public information program
throughout the year. The public information program includes news features
on television and radio and speaking engagements to a wide range of
audiences. All requests for emergency preparedness talks are accepted to
include civic groups, church groups, mobile home parks, business and
industry, public schools and universities, hospitals, nursing homes, etc. In
addition, Red Cross, the City of Tampa and other agencies provide
community disaster education programs regularly.
3.
Hurricane Expo’s are also conducted as part of the county hurricane
awareness program. These expo’s are generally joint efforts with the City of
Tampa and others. Expo activities include display booths, speaker panels,
emergency equipment on display and vendor displays of emergency-related
items.
4.
On a day-to-day basis, the Citizen’s Action Center provides basic disaster
preparedness information to residents who may call with questions.
5.
The broadcast media provides an excellent resource for the county's
information program. Emergency Management representatives interface
with radio and television reporters, news personnel and weather personnel
on a regular basis. Local broadcast stations regularly provide public service
announcements in consultation with Emergency Management personnel.
6.
The print media also provides an excellent method of providing disaster
preparedness information to the public. Both major newspapers in the
Tampa Bay area produce a hurricane special edition insert at the onset of
each hurricane season. Emergency Management provides substantial data to
these newspapers, and in fact, evacuation data from the hurricane guide is
quite often reproduced by the newspapers. Information is also regularly
provided to the local weekly newspapers in the county.
7.
County government makes use of its electronic media methods to provide
8
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HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
information to the public. Hillsborough Television periodically airs disaster
preparedness related programming and posts it to the Video on Demand
Section of the Website.
8.
The emergency management section of the county web site has extensive
disaster preparedness information. Further, information can be passed to
neighborhood associations through the Office of Neighborhood Relations email list.
9.
There are numerous other methods employed to provide disaster
preparedness information to the public, including part time residents and
those who didn't receive the hurricane guide. Emergency Management
works with phone companies and other distributors of directories to place
the pertinent hurricane guide data in their publications. Emergency
Management also coordinates with Tampa Electric Company and Water
Resource Division to ensure appropriate disaster planning information is
included with utility bills.
10.
Special efforts are dedicated to reaching those citizens with special needs.
Home health care agencies and County Human Services departments make a
concerted effort to ensure disaster preparedness information is disseminated
to the handicapped and elderly. County Social Services and Aging Services
also provide information to the various public and private human services
organizations for their clients. Those citizens who need assistance during an
evacuation in advance are encouraged, in the hurricane guide and in personal
contacts, to register with the special needs program. The telephone numbers
of Emergency Management and the Health Department are prominently
displayed in the hurricane guide for those who need assistance in an
emergency.
M.
All available public information resources possessed by the county will be brought
to bear as part of ESF #14 when the EOC is activated during a disaster. If additional
resources are needed, they will be requested from the State EOC.
N.
After a major disaster, community efforts will need to be directed to long term
recovery in accordance with the County Post Disaster Redevelopment Plan (PDRP).
The Public Information function has a role to play in supporting this PDRP and
assisting the community in rebuilding after the disaster.
O.
ESF #14 in the EOC will assist in getting word to the public on how to determine
status of people injured, deceased or missing. In the case of injured or deceased
victims, notification of next-of-kin will be accomplished by law enforcement
personnel or the receiving hospital.
9
ANNEX N
247
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
P.
The Red Cross will establish a disaster welfare inquiry system nationwide for
immediate family members outside the affected area to inquire about families
affected in Hillsborough County.
10
ANNEX N
248
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
ANNEX O, VOLUNTEERS AND DONATIONS
(Emergency Support Function #15)
I.
II.
GENERAL
A.
Disaster experience has shown that donated goods and volunteers will flow into an
area impacted by a disaster. Effective reception and distribution of donated relief
supplies are essential to ensure needed items get to victims in a timely manner. In
addition, an effective volunteer reception center will allow vital personnel resources
to be used most productively in response and recovery operations.
B.
The purpose of this annex is to define the local concept for reception and
assignment of volunteer workers as well as for handling donated goods and services.
RESPONSIBILITIES
The lead agency for volunteers and donations is United Way of Tampa Bay. Agencies
which have a direct support role in this function include the American Red Cross; Human
Resources Group; Parks, Recreation & Conservation Department; Financial Services
(Procurement) and the Salvation Army.
III.
CONCEPT OF OPERATIONS
A. The focal point of the volunteers and donations system during disaster response and
recovery operations will be the Florida State Fairgrounds or other suitable location.
Under major disasters, a Volunteers and Donations Center (VDC) will be set up and
managed by the state. The VDC will receive donated goods from private sector
contributors and ensure these goods are distributed to areas of need.
B. County Emergency Management will ensure coordination is achieved between local,
state and federal agencies. The county will operate a County Staging Area (CSA) in
close proximity to the VDC which will interface with state logistics activities. ESF #15
in the County EOC will closely coordinate with the ESF #15 desk at the State EOC. In
addition, ESF #15 will coordinate with the various humanitarian organizations
concerning volunteers and donations.
C.
Fairgrounds Description
1.
The Fairgrounds is well suited as the main logistics hub for relief supplies
entering Hillsborough County for a disaster. It has an enormous capacity for
receiving, storing and dispatching relief supplies.
2.
The Fairgrounds consists of approximately 300 acres. Activities at the
Fairgrounds may be conducted out of four major buildings (Expo Hall,
Entertainment Hall, Florida Living Center and Special Events Center) which
1
ANNEX O
249
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
contain about 220,000 square feet of covered space. Three of these
buildings have large doors which allow direct entry and exit for 18 wheelers.
The grounds contain expansive hardpan areas for parking and sufficient
entry/exit points to facilitate traffic flow.
D.
3.
Sufficient potable water is available at the Fairgrounds. Food service may
be contracted or provided by the Red Cross, Salvation Army, or
military/National Guard resources. Sufficient lighting/electrical service is
available in all designated buildings. If power to the Fairgrounds is
interrupted, the EOC will advise TECO to place a high priority on restoring
power at that facility, however generators may be necessary until power is
restored. Leased or donated generators may have to be obtained to provide
essential power needs.
4.
The Fairgrounds has security operations on a 24 hour basis to insure the
safety and security of personnel and property. Verizon telephone service is
available with multiple phone outlets that can be activated upon request. An
HF radio antenna system is also available for hook-up to compatible HF
systems.
Fairgrounds Staffing and Functions
The composition of the county management staff at the Fairgrounds will vary
depending on the scenario. The county management staff will come from the Parks,
Recreation & Conservation Department supported by other county resources as
required. The functions of the county staff at the Fairgrounds will include:
E.
a.
Coordinate and monitor the acquisition and installation of all
required resources to set up operational areas and logistics receiving
points.
b.
Coordinate the receipt of material aid from local, state and federal
sources with Fairgrounds staff (security, maintenance and logistics)
and county emergency management staff.
c.
Coordinate deliveries to points of distribution in coordination with
the state.
d.
Solicit, receive, inventory, secure and store available relief
resources.
Resources
1.
As much as possible, volunteers arranged by the Volunteer Reception Center
(VRC) will be used to carry out supply reception and distribution functions.
Material resource support not available from volunteer or government
2
ANNEX O
250
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
sources will be obtained through ESF #7. When local resources are
exhausted, requests for assistance will be made to the State EOC. In
addition, the VDC and ESF #7 will share pertinent resource information
with humanitarian organizations involved in response and recovery
operations.
2.
F.
Agencies involved in ESF #15 will employ their resources (e.g. vehicles,
personnel, computer systems, equipment, etc.) to accomplish tasks. United
Way will utilize appropriate computer programs to accomplish coordination
and management of their respective functions.
Hillsborough County Disaster Relief Supplies Concept
1.
The Fairgrounds or other staging area will serve as the central logistics point
in Hillsborough County for receiving incoming materials and effectively
allocating these materials to areas in need. The areas needing relief supplies
will be identified and prioritized in a needs assessment conducted as soon as
possible. This logistics point will serve as the County Staging Area (CSA),
managed by County Parks, Recreation & Conservation, which will receive
relief supplies from the state for redistribution to points of distribution.
2.
The Fairgrounds or other county staging area will provide a location for
humanitarian organizations (private nonprofit organizations, church groups,
etc.) to draw supplies for distribution to people in need. Fairgrounds/staging
areas are not intended to distribute food directly to citizens.
3.
Actual distribution of supplies to those in need will take place at localized
points of distribution (POD). Also, private nonprofit humanitarian groups
may distribute donated supplies to victims from their own facilities. Sites
will be activated as necessary based on actual impacted areas and resources
available to staff the sites. (The list of potential PODs is maintained under
separate cover).
4.
The relief supply reception and distribution system will require a contingent
of volunteers to support it. Disaster experience has generally shown that
there are many people who volunteer to assist, so generalized manpower is
rarely a problem. A managerial force will also be needed to supervise the
volunteer work force. Many of the managerial positions will be filled by
county employees from the Parks, Recreation & Conservation Department
and other departments/divisions. The Volunteer Reception Center may also
assign qualified volunteers as managers.
5.
Continual coordination must be maintained between the Fairgrounds,
PODs and the EOC through telephone land line, two way radio and cellular
phone. The coordinators on the EOC Operations Group will be Parks,
Recreation & Conservation for the County Staging Area and United Way for
3
ANNEX O
251
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
the Volunteer Reception Center.
G.
6.
Humanitarian organizations involved in the disaster relief effort may
maintain liaison officers at the Fairgrounds. In addition, two of the major
humanitarian organizations, Red Cross and Salvation Army, will be
represented on the EOC Operations Group
7.
The Red Cross may also operate a logistics staging area at the Fairgrounds
during disaster response and recovery operations. The Red Cross will
closely coordinate with the county management element during operations at
the Fairgrounds. If requested, space at the Fairgrounds may be made
available to other humanitarian organizations for their supply operations.
Volunteer Reception Center (VRC)
1.
2.
The Volunteer Reception Center will coordinate the assignment of volunteer
manpower and provide information regarding donations. A representative of
the United Way of Tampa Bay will direct the activities of the Volunteer
Reception Center.
a.
Manpower. The VRC will recruit and assign volunteers who wish to
provide assistance in response and recovery operations. Volunteer
manpower will be used in various capacities. Volunteer manpower
may also be requested by humanitarian organizations providing relief
and recovery services. All requests for volunteer manpower will be
received and prioritized at the VRC.
b.
Donations. Offers of donated goods will be screened and logged by
the operators in the VRC Telephone Bank. Offers will be referred to
the appropriate recipient. If donors designate items for a specific
humanitarian organization (e.g. Red Cross, Salvation Army, etc.),
they will be referred to the designated organization. All donations
not expressly earmarked for a specific organization will be referred
to the VDC, operated by the state.
c.
Loans. Private organizations may provide facilities or equipment on
loan for the response and recovery effort. Such offers will be
referred to the VDC Staff or the ESF #7 representative in the EOC
for utilization.
The VRC will operate three distinct areas:
a.
The Volunteer Reception Center will be the central location for
unaffiliated volunteers to report for assignment. Unaffiliated
volunteers are those public citizens who wish to provide assistance
in the relief and recovery efforts of our community. Each volunteer
4
ANNEX O
252
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
will complete a registration form which includes a volunteer release
and liability waiver. Once registered, the volunteer will be assigned
tasks within their physical ability. Specific placement consideration
will be given to those individuals with special skills.
NOTE: If a volunteer wants to help in recovery operations such as
building repair, debris removal, etc., they cannot be referred to
government controlled disaster recovery operations due to liability
ramifications. However, individuals can be referred to humanitarian
organizations which specialize in recovery work, which may need
volunteer assistance.
3.
b.
The VRC Telephone Bank will receive and process calls dealing
with local volunteers and donations.
c.
The Government Employee Volunteer Pool will be managed by the
Hillsborough County Human Resources Group.
(1)
The Hillsborough County Know Your Role program ensures
County employees know in advance of emergency operations
what role they will fulfill. Every employee that is available
will work either in their assigned position or in a special
emergency-related position for the duration of the
emergency. Every county department maintains a personnel
data base which lists the role the employee will serve during
the emergency. The Human Resources Group oversees and
coordinates this program. Human Resources will have
representatives at the VRC to manage the assignments of
county employees during the emergency.
(2)
Employees of local municipalities and constitutional officers
have similar programs.
(3)
Unaffiliated volunteers from government entities (as opposed
to official mutual aid entities sent in by the state or other
jurisdictions under a state mission control number as covered
in Section III.F.7.a. of the Basic Plan) from other parts of
Florida or from other states may arrive and offer their
assistance.
The VRC will handle these unaffiliated
government workers and refer them to the most appropriate
government entity in the county.
Financial Donations
a.
Individuals/organizations desiring to make financial donations will
be advised of the various organizations providing services to disaster
5
ANNEX O
253
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
victims (e.g. Red Cross, Salvation Army, United Way of Tampa
Bay).
b.
H.
A general recovery/relief account will also be set up in the event any
donor prefers to contribute to such an account. This restricted
account will be established and administered by the United Way of
Tampa Bay. The account will be used to support human services
organizations providing relief and recovery services to disaster
victims of Hillsborough County. Expenditures will be authorized by
a committee consisting of one representative each from the
Hillsborough County Department of Family and Aging Services,
Florida Department of Children and Families and United Way of
Tampa Bay. Any staff support required by this committee will be
provided by United Way. Donors to this account will be asked to
provide a check to the United Way of Tampa Bay. Monies will be
disbursed by criteria as determined by the above committee.
Public Information
Public information is essential to the success of a volunteers and donations
operation. A public information element may be established as part of any large
volunteers and donations operation. Under a major disaster, a Joint Information
Center (JIC) may be established. Public information element, in coordination with
ESF #14 at the EOC, will provide information to the media regarding volunteers
and donations activities. Included in this information will be the kinds of resources
(personnel, equipment and supplies) that are needed for the community. Results of
county and state needs assessment surveys will also be communicated to the VRC to
be used in responding to calls offering help.
I.
Under a scenario where a disaster has struck another area of the state there may be
local offers of volunteers and donations that are received by Emergency
Management. Offers of this nature may be referred to ESF #15 at the State EOC, to
the applicable VDC if one is activated or to humanitarian organizations such as the
Red Cross and Salvation Army. Under unique situations during a major disaster,
ESF #15 may be activated at the EOC to organize and coordinate local volunteers
and donations.
6
ANNEX O
254
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
ANNEX P, LAW ENFORCEMENT AND SECURITY
(Emergency Support Function #16)
I.
GENERAL
Protection of the public during emergency conditions requires the timely and coordinated
efforts of all levels of law enforcement agencies to include municipal, county, state and
federal. A countywide disaster, such as a hurricane, will require a full scale, concerted
effort by all law enforcement agencies to ensure public safety requirements. The purpose of
this annex is to assure proper coordination of law enforcement activities during disaster
situations.
II.
RESPONSIBILITIES
The primary responsibility for law enforcement and security operations rests with the
Sheriff's Office. Other agencies directly supporting law enforcement operations are the
municipal police departments. In addition, Florida Highway Patrol, Florida Department of
Law Enforcement (FDLE), the University of South Florida Police and other state agencies
with law enforcement responsibilities will support operations as resources allow. The
Florida National Guard would also participate in law enforcement and security operations if
activated. (See Appendix 2 for law enforcement and military agencies in Hillsborough
County).
III.
CONCEPT OF OPERATIONS
A.
The traditional law enforcement functions provided during disaster situations are
security, protection of citizens and property, traffic control, crowd control,
management of evacuation operations and control of reentry into evacuated areas.
Another specific law enforcement responsibility is civil disturbances (See Appendix
1).
B.
During localized disasters, public safety functions will be provided by the law
enforcement agency of the jurisdiction involved (i.e. Sheriff's Office in the county
and municipal police departments in the cities). If assistance is needed from
resources outside the jurisdiction, the incident commander will request it through his
headquarters, which will in turn request the needed support.
C.
For a countywide disaster, the coordinator of law enforcement and security
functions will be the Sheriff's Office. The Sheriff's Office will also serve as the
liaison between county/municipal units and state/federal law enforcement agencies.
The Emergency Operations Center (EOC) will be activated as the central direction
and control facility and the Sheriff's Office representative in the EOC will
coordinate countywide law enforcement and security efforts. If additional law
enforcement resources are required, they will be requested from the State EOC.
1
ANNEX P
255
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
D.
The primary state coordinator for ESF #16 is Florida Department of Law
Enforcement (FDLE). If appropriate during a major disaster, FDLE may set up a
law enforcement coordination center. In this event, the Sheriff's Office in the
County EOC will provide the liaison function between the two activities.
E.
All law enforcement agencies should ensure they have plans to support public safety
operations for disaster situations. The major concern is planning for a countywide
disaster, e.g. hurricane. Plans will include staffing patterns to ensure 24-hour
operations and procedures to contact all active and reserve forces with instructions
for reporting to duty.
F.
Law enforcement offices will provide security where required within their
jurisdictions. Law enforcement agencies which are designated to provide security
support for public shelters during a hurricane are Sheriff's Office, Tampa Police
Department, Plant City Police Department, Temple Terrace Police Department and
University of South Florida Police. During disaster response and recovery
operations, there will be numerous activities established which require security by
law enforcement agencies. These may include the Fairgrounds, staging/storage
areas, food distributions sites, comfort stations, disaster recovery centers, etc.
G.
Law enforcement agencies should consider pre-staging and augmentation actions if
required during any preparation phase for an impending disaster. Pre-staging of
search and rescue teams is discussed in Annex I.
H.
All law enforcement agencies should instruct field elements to report all disaster
related information and intelligence to their communications centers. Any
information gathered from field elements should be transmitted to the agency's
representative in the EOC. In similar fashion, any essential element of information
gathered in the EOC should be immediately transmitted to the applicable law
enforcement agency.
I.
Law enforcement missions will be prioritized according to need and will be decided
in the EOC.
J.
Security and Reentry
1.
Security operations will be focused on two major tasks: 1) restricting entry
into damaged areas until conditions are declared safe, and 2) providing
security within damaged areas. Based on input from search & rescue teams
and other sources, law enforcement agencies will deploy officers to damaged
areas to accomplish these tasks. Areas should be cordoned off and check
points established to provide security as necessary.
2.
Law enforcement personnel should be prepared to identify and establish a
legitimate need for persons requesting access into restricted areas. The
2
ANNEX P
256
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
preferred means of identification for personnel seeking access to a restricted
area is photographic identification (e.g. driver's license, ID card, etc). A
system to identify those personnel already cleared to be in a restricted area
may be established (e.g. color-coded tags). Sign-in and sign-out rosters may
also be used to control personnel traffic in restricted areas.
3.
Close coordination will be required between security forces; search and
rescue teams; emergency workers for road clearance, utilities, solid waste,
etc.; and other essential emergency personnel (e.g. medical workers, etc.).
Law enforcement security personnel must use discretion and good judgment
in controlling access to restricted areas. If there is a question or controversy
on allowing access to restricted areas, law enforcement officers should
consult with supervisors who may, if necessary, refer such matters to the
Emergency Operations Center for resolution.
4.
Law enforcement agencies must be prepared to protect damaged areas from
looting. Those caught looting should be apprehended and transported to jail
or to temporary holding facilities if jails are damaged or full.
K.
Identification of next-of-kin (NOK) is a law enforcement responsibility.
Notification of NOK will be accomplished by law enforcement personnel or the
receiving hospital. The Medical Examiner has the sole authority to disturb and
remove dead bodies. Law enforcement will coordinate with Medical Examiner
personnel regarding identification of dead bodies. Law enforcement and Medical
Examiner personnel will coordinate with public information (ESF #14) on how to
inform the public on how to determine status of people injured, deceased or
missing.
L.
Each law enforcement agency is responsible to maintain an inventory of personnel,
vehicles and equipment available for law enforcement services.
M.
Hillsborough County has an emergency management ordinance (#06-13) to
facilitate public safety during disaster situations. Among other things, the ordinance
provides for an imposition of a curfew, prohibition of price gouging, regulations of
certain travel and activities, and regulation of the sale of certain items and
substances.
N.
Volunteers in the U.S.A. on Watch Program (formerly the Neighborhood Watch
Program) and the Volunteers in Police Service (VIPS) Programs may be called upon
to assist law enforcement activities during disaster situations.
3
ANNEX P
257
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
APPENDIX 1 TO ANNEX P
CIVIL DISTURBANCES
I.
GENERAL
Civil disturbances are a possibility in an area the size and diversity of Hillsborough County.
Civil disturbances can arise from one of many potential sources to include social unrest,
political activism, anti-military/anti-establishment activities, etc.
II.
CONCEPT OF OPERATIONS
A.
Emergency response to civil disturbances is the primary responsibility of local law
enforcement agencies. However, numerous other agencies to include fire
departments, social services departments and public works departments may be
called upon to participate.
B.
The Sheriff's Office is responsible to direct response activities during any civil
disturbance in the unincorporated county. Municipal police departments have this
responsibility in their respective jurisdictions. Mutual support will be provided as
needed among local jurisdictions.
Each law enforcement jurisdiction in
Hillsborough County (SO, TPD, PCPD, TTPD) will prepare and maintain a plan
which provides the necessary guidance to handle civil disturbances.
C.
The law enforcement jurisdiction will establish one or more Tactical Command
Centers to direct on-site operational response to a civil disturbance. The numbers
and locations of these centers will be dictated by the nature and geographic size of
the disturbance.
D.
In the event of any large scale civil disturbance, the Hillsborough County
Emergency Operations Center (EOC) will be activated to provide direction and
control of county government activities. Staffing will include representatives of
those agencies as deemed appropriate from the EOC Operations Group as reflected
in Appendix 10 to the Basic Plan. The EOC will coordinate resources as requested
by the law enforcement command system.
E.
If the civil disturbance is of significant magnitude, a countywide Declaration of a
State of Emergency may be declared by the Emergency Policy Group. Under these
conditions, the County Administrator will assume special powers as listed in the
Basic Plan. Municipal jurisdictions also have the prerogative to declare a local state
of emergency and take appropriate actions to control civil disturbances within their
city limits.
F.
State Assistance
1
Ap. 1 to Annex P
258
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
1.
Various State of Florida agencies are available to provide assistance to local
law enforcement agencies. The Florida Department of Law Enforcement
(FDLE) is the agency responsible for coordinating state law enforcement
resources in a civil disturbance. The Division of Emergency Management
(DEM) is the agency responsible for coordinating non-law enforcement state
resources.
2.
Upon determination that an actual or potential civil disturbance exists and
state resources shall be (or may be) needed, the Sheriff's Office will notify
the local FDLE Office. Concurrently, the Sheriff's Office will request the
Director of Emergency Management to contact the DEM State Warning
Point. It will be the responsibility of FDLE and DEM to coordinate with
each other concerning subsequent state actions.
3.
FDLE has the capability of immediately dispatching law enforcement
personnel to Hillsborough County. These field personnel will provide a
continuing information link between local and state officials and will
activate the various state resources that are available to respond to the local
situation. State agencies that may be called upon to assist include the
Florida Highway Patrol, National Guard, Fish and Wildlife Conservation
Commission, Department of Corrections, etc.
2
Ap. 1 to Annex P
259
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
APPENDIX 2 TO ANNEX P
LAW ENFORCEMENT AND MILITARY
AGENCIES IN HILLSBOROUGH COUNTY
County/Municipal
Hillsborough County Sheriff's Office
Tampa Police Department
Plant City Police Department
Temple Terrace Police Department
Hillsborough County Aviation Authority Police
Hillsborough County School Board Security Services
State
Florida Department of Corrections
Florida Department of Law Enforcement
Florida Highway Patrol
Florida Fish and Wildlife Conservation Commission
Department of Transportation
Florida Division of Alcohol, Beverage and Tobacco Commission
53rd Infantry Brigade (Florida Army National Guard)
State Fire Marshall’s Office
University of South Florida Police
Federal
Federal Bureau of Investigation
U.S. Customs Service
U.S. Marshal's Office
Bureau of Alcohol, Tobacco and Firearms
Secret Service
Military
MacDill Air Force Base
U.S. Army Reserve Center
U.S. Coast Guard Marine Safety Office
U.S. Marine Corps Reserve
U.S. Navy Reserve
1
Ap. 2 to Annex P
260
HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
ANNEX Q, ANIMAL PROTECTION
(Emergency Support Function #17)
I.
GENERAL
A.
Mission. To coordinate animal protection activities for both small and large animals to
include emergency medical care, emergency disease control, evacuation, rescue,
temporary confinement, shelter, food and water, identification for return to the owner
and the disposal of dead animals. When a large-scale disaster occurs in Hillsborough
County, there will be hundreds and perhaps thousands of animals that become victims
of the disaster. The protection of animals prior to, during, and after a major disaster
such as a hurricane, will require the cooperative efforts of many organizations and
individual volunteers. This annex identifies ESF #17 elements and how they will
operate during a disaster to achieve these goals.
B.
Environment. The established number of pets and large animals for 2010 as derived
from the American Veterinary Medical Association's formulas for the Hillsborough
County population follows:
Canine Population
Feline Population
Avian Population
Equine Population
Cattle Population
297,761
297,564
44,242
22,703
~59,000
721,270 Total
As of March 2010 there were 58 declared dangerous dogs kept at various locations
within Hillsborough County. Dangerous dogs are an increasingly serious and
widespread threat to the safety and welfare of the people of Hillsborough County.
There, Hillsborough County government has found it necessary to impose uniform
requirements on the owners of dangerous dogs.
In addition, Florida Fish and Wildlife Conservation Commission’s records for May
2008 indicate that in Hillsborough County there are: 5 locations licensed to possess
Class I or Class II wildlife for exhibition with 26 or more animals each; 21 locations
licensed to possess Class I or Class II wildlife for exhibition with between 1 to 25
animals each; and 12 locations licensed to possess venomous reptiles for exhibition
or public sale. Class I, Class II wildlife and venomous reptiles are animals considered
to present a real or potential threat to human safety. A listing of the locations of these
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license holders can be found on the County’s intranet website:
(http://coin.hillsboroughcounty.org/publications/animsvcs/fwccommlic.pdf).
C.
Planning Assumptions
1.
Communications. It is possible that land line and cellular based telephonic
communication systems will be temporarily unavailable after a disaster for a
period of time. In the event telephonic communications are disrupted the
department's 800 MHz Radio Communications System will become the
default communication system for the ESF #17.
Communications mediums for ESF #17
a.
Telephonic - land line and cellular phones
b.
Internet
c.
800 MHz Radio Communications System
d.
Short range FM walkie-talkie radio and citizens band (CB) radios
2.
Personnel
a.
The members of the Supporting Agencies and Organizations perform
functions for their agency or organizations that are similar to
functions they will perform as part of the ESF #17.
b.
The members of Supporting Agencies and Organizations will work
with all other groups or persons in the community to provide optimal
care for animals and their owners in disasters and evacuations.
c.
The members of Supporting Agencies and Organizations are qualified
at all times, including during disasters, to provide professional care
for animals in the local community.
d.
Out of area and out of state groups and persons providing resources
and expertise to care for animals and their owners will do so under
the supervision and with prior arrangement with the ESF #17
Coordinator.
e.
It is understood that some members of the ESF #17 staff and those of
the supporting agencies and organizations may not be available
immediately after any disaster. ESF #17 Staff will augment missing
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positions with the available personnel or experienced volunteers as
needed or request additional help through the ESF #17 Coordinator.
II.
3.
Supplies and Equipment. It is understood that despite taking steps to protect
ESF #17 assets during a disaster, some will become unusable or destroyed.
Available assets can be redistributed as needed until resupply requests can be
fulfilled. All data, inventories, resource lists, and ESF #17 SOPs will be
distributed prior to disaster onset in hard copy and also uploaded to
department laptops dedicated to the support function.
4.
Required resources will be satisfied through local sources as coordinated by
ESF #7 (Resource Support). Resources unavailable locally will be requested
from the State EOC.
RESPONSIBILITIES
A.
The lead agency in operations dealing with animal victims of a disaster is the
Hillsborough County Department of Animal Services. The primary coordinator for
animal protection activities before, during, and after a disaster is the Director of
Hillsborough County Department of Animal Services. Included among the Animal
Services staffs are two veterinarians who will coordinate veterinarian support to
animal protection planning and disaster operations.
B.
Other agencies/organizations supporting ESF #17 operations include:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
Community of Hillsborough Animal and Agricultural Response Team
(CHAART)
Bay Area Disaster Animal Response Teams (Bay Area DART)
Florida Animal Control Association member agencies (FACA)
Florida State Agricultural Response Team (SART)
Emergency Animal Rescue Service (EARS)
Veterinary Medical Assistance Teams (VMAT)
Humane Society of Tampa Bay
Hillsborough County Veterinary Medical Society (HCVMS)
Hillsborough Animal Health Foundation (HAHF)
Hillsborough County Sheriff's Office Agricultural Unit
County Extension Service
Hillsborough County Solid Waste
Veterinary Emergency Treatment Service (VETS).
In addition, there are commercial, not for profit, animal rescue and other private
groups that have resources to assist in both the pre-disaster planning and preparation,
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and the post disaster recovery operations. The Emergency Support Function #17
Coordinator may contact these organizations for assistance whenever a disaster is
imminent or has occurred.
C.
Agency/Organizational Support Responsibilities
1.
Community of Hillsborough Animal and Agricultural Response Team
(CHAART)
a.
b.
c.
!
d.
2.
Bay Area Disaster Animal Response Teams (Bay Area DART)
a.
Experienced rescuers and caregivers in animal disasters
3.
Florida Animal Control Association member agencies (FACA)
a.
Member agencies have personnel trained in disaster planning,
preparation, and post-disaster operations.
4.
Emergency Animal Rescue Service (EARS)
a.
Experienced rescuers and caregivers in animal disasters
5.
Veterinary Medical Assistance Teams (VMAT)
a.
Address veterinary and public health issues in a disaster
6.
Humane Society of Tampa Bay
a.
Assist with sheltering and care-giving for small animal victims
7.
Hillsborough County Veterinary Medical Society (HCVMS)
a.
Coordinate with assisting veterinarians
8.
Hillsborough Animal Health Foundation (HAHF)
a.
Coordinate volunteers
b.
Assist in donation handling and distribution
9.
Hillsborough County Sheriff's Office
a.
Disaster site security
b.
Large animal handling experience
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III.
10.
County Extension Service
a.
Large animal handling experience
11.
Hillsborough County Solid Waste
a.
Animal carcass disposal assistance
12.
Florida Fish and Wildlife Conservation Commission (FWC)
a.
Wildlife animal handling experience
13.
Veterinary Emergency Treatment Service (VETS). The University Of
Florida College Of Veterinary Medicine (CVM) is a lead member of the
Florida State Agriculture Response Team (SART).
CONCEPT OF OPERATIONS
The animal protection mission is divided into five major components: protecting animals in
the Falkenburg Road shelter, Emergency Pet Shelters, animal rescue and recovery operations,
establishing Medical Animal Shelter(s) (MASH), and coordinating and managing ESF #17
volunteers. The ESF #17 Coordinator in the Emergency Operations Center (EOC) will
ensure animal protection activities are coordinated with supporting agencies. The ESF #17
coordinator will also ensure continual coordination with ESF #17 at the State EOC.
A.
Pre-disaster Operating Procedures (if time permits):
These procedures will be followed when a disaster is impending such as a hurricane,
major storm, flood conditions, etc:
1.
The Department of Animal Services will disseminate to all Animal Services
managers appropriate emergency plans, policies, and procedures. This
information will be stored digitally in the department's computer system,
accessible through intra or internet (.html) protocols and be updated on at
least a quarterly basis. Upon the establishment of a disaster watch this
information should also be uploaded to an internet service provider for
remote access during the disaster and to department laptop computers.
2.
Advise Mutual Support Agencies/Organizations and the State ESF #17
Coordinator of the situation and required courses of action so the members
may begin to activate and implement elements of ESF #17.
The following mutual support agencies/organizations and special animal
operations may be contacted, as appropriate, by Animal Services staff when
the department goes to alert status, in anticipation of actions to be taken, so
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they may inform their responders.
a.
b.
c.
d.
e.
f.
g.
h.
i.
j.
k.
l.
m.
n.
o.
Community of Hillsborough Animal and Agricultural Response
Team (CHAART)
Florida Animal Control Association (FACA)
Bay Area Disaster Animal Response Teams (Bay Area DART)
Emergency Animal Rescue Service (EARS) Florida State
State Agricultural Response Team (SART)
Florida Fish and Wildlife Conservation Commission (FWC)
Veterinary Medical Assistance Teams (VMAT)
Humane Society of Tampa Bay
Hillsborough County Veterinary Medical Society (HCVMS)
Hillsborough Animal Health Foundation (HAHF)
Hillsborough County Sheriff's Office
County Extension Service
Hillsborough County Solid Waste
Lowry Park Zoo
Busch Gardens
In addition, there are commercial, not for profit, animal rescue and other private
groups that have resources to assist in both pre-disaster planning and preparation, and
post-disaster recovery operations. The ESF #17 Coordinator may contact these
organizations for assistance whenever a disaster is imminent or has occurred. These
groups include but are not limited to:
a.
b.
c.
The Sunshine State Horse Council Inc.
Florida Horsemen's Benevolent & Protective Association
The Paso Fino Horse Association.
3.
When a hurricane watch is established (approximately 48 hours prior to
commencement), Animal Services department will cease normal operations
and begin disaster preparations. Activities will lead towards the
implementation of the county's animal shelter disaster plan to minimize injury
to the animals housed in the shelter and damage to the shelter facility,
equipment, and supplies. All personnel will be advised to prepare for disaster
operations with instruction on work schedules for the duration of disaster
operations.
4.
Designated Animal Control Officers and essential personnel will be released
to secure their personal affairs and are expected to return within 6 hours (if
possible).
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5.
Designated Animal Control Officers and back-up personnel will prepare the
shelter for the storm and begin loading the animal control trucks for dispatch
to designated areas. If sufficient staff is available, Animal Control Officers
and/or staff will be dispatched to appropriate Search and Rescue bases of
operations, and/or to patrol areas to provide emergency support to any public
transport vehicle drivers who encounter animal related problems.
6.
The Director of Animal Services will determine if the shelter is to be
evacuated dependent on the severity of the disaster. The director will cause
appropriate flow of information to the department staff personnel.
Possible Shelter Evacuation Locations which would be used in a post disaster
event. The logistical challenge of moving animals, equipment and supplies in
the shelter to another location prior to an event would likely eliminate this as
a viable option.
a.
County Fairgrounds
b.
Various County Park locations
c.
Others based on locations and needs
B.
7.
When a hurricane warning has been established (approximately 36 hours
prior to landfall), essential personnel should be in position either at the
Animal Services shelter or at one of the designated Pet Friendly Shelters.
Backup or support personnel will have been released to ride out the disaster
at home or at other secure facilities along with instructions on where to report
after the disaster's effects have subsided. If necessary, personnel will be
assigned to shifts to allow for 24 hour operations.
8.
Prior to the onset of gale force winds, all personnel will be at their assigned
safe pre-designated locations and off the roads. Animal transport vehicles
will have been dispersed to appropriate locations to minimize damage to the
vehicles and equipment.
9.
Release, through ESF #14 (Public Information) at the EOC, appropriate
advisories and instructions for the public to help them protect their animals.
Post Disaster Mission Operating Procedures
RESPONSE & RECOVERY - When the disaster event has passed, response and
recovery operations will begin. Essential personnel will be dispatched as determined
by the ESF #17 Coordinator or designee. Back-up or support personnel will have
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been instructed to return to the Falkenburg Animal Shelter, the Medical Animal
Shelter (MASH) unit at the State Fairgrounds or other predesignated locations for
assignment of duties. Assessment and recovery operations will begin immediately at
the shelter to bring it up to operational status.
1.
Needs Assessment:
In the aftermath of a disaster, local jurisdictions may conduct needs
assessments to determine the mass care needs for both humans and animals.
The results of the needs assessment will determine the extent of external
support that will be required to conduct effective ESF #17 animal rescue,
recovery, and care operations. This information will likely be derived from
multiple sources within the first 72 hours after the disaster. If the state
provides a Rapid Impact Assessment Team (RIAT), the ESF #17 Coordinator
may augment the RIAT to assess animal related needs. The request for
external assistance will be modified, as the damage assessment picture
becomes clearer.
2.
Post Disaster Activities are listed below. Priorities will be assigned at the
EOC in accordance with need as determined by needs and damage
assessments.
a.
Damage Assessment.
assessment as follows:
Among initial actions will be damage
(1)
Assess damage and magnitude of animal related emergencies
where animals have died, been injured or will be at risk.
(2)
Assess damage to department resources and equipment. The
Animal Services Shelter on Falkenburg Road and the Humane
Society of Tampa Bay are the two largest small animal (dogs and
cats) shelters in the county. Shelter staffs will have been instructed to
return to the shelters to begin recovery operations and to provide
veterinary medical care for the animals as soon as conditions permit.
(3)
Assess damage to neighborhoods and residential areas
including the dangerous dog locations and special animal operations
such as zoos, animal exhibitors, stables, agricultural concerns, and
permitted wildlife license holders within the disaster affected areas.
b.
The ESF #17 Coordinator or designee will determine in coordination
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with appropriate ESF functionaries and the ESF #17 supporting
agencies and organizations appropriate responses to implement
recovery operations.
c.
It is anticipated that permitted wildlife and exotic animals will be
cared for as needed on site by their owners. ESF #17 will intervene
only as needed or upon warranted request. ESF #17 will coordinate
with Florida Fish and Wildlife Commission for assistance, if needed,
in dealing with wildlife/exotic animal issues.
d.
A Medical Animal Shelter (MASH) will be set up and staffed by a
combination of Animal Staff and/or volunteers if required.
Depending upon the pattern of local destruction, suitable space for
confining injured or displaced small non-exotic animals and livestock
will be established at the following locations once the storm has
passed:
1.
Hillsborough County Animal Services
440 Falkenburg Rd.
Tampa
(813) 744-5660.
2.
Humane Society of Tampa Bay
3607 Armenia Avenue
Tampa
(813) 876-7138.
3.
County Fairgrounds located 5 Miles east of Brandon at the
intersection of Sydney-Washer Road and Highway 60. 4810 E
SR 60, Dover, FL 33527
4.
Various County Park locations
5.
Others based on locations and needs
These sites may be pre-stocked with supplies and equipment
during the evacuation phase of a disaster.
e.
Request through ESF #17 resources to implement recovery efforts.
This includes the acquisition of food and water if required.
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Resources (including food and water) may also become available at
the Volunteers and Donations Center (VDC) under ESF #15
(Volunteers and Donations).
f.
Release, through ESF #14 at the EOC, appropriate advisories and
instructions for the public to help them protect their animals after the
disaster, how to report lost and found animals, and other information
relevant to the situation.
g.
Establish a Volunteer Reception Point in coordination with the
Volunteer Reception Center (VRC), where Disaster Animal Response
Team (DART) and other qualified individuals with appropriate skills
will receive situational briefings and reporting instructions.
h.
Determine appropriate location(s) to deploy departmental search and
rescue personnel and/or supporting agencies and organizations after
coordination with ESF #9 (Search and Rescue) and other appropriate
ESF functionaries.
i.
Determine appropriate location(s) to establish Medical Animal
Shelters (MASH) to provide emergency temporary shelter and
medical care for animals that have become disaster victims. Proposed
locations will be coordinated with ESF #9, appropriate ESF
functionaries and the ESF #17 supporting agencies and organizations.
Facilities at the Florida State Fairgrounds may be used to set up the
initial MASH operations if the magnitude and area of damage and
destruction warrant.
j.
Release Animal Services' staff, as may be warranted, to assess their
personal family situation once disaster recovery volunteers are in
place to temporarily relieve them of their duties.
k.
Establish a lost and found tracking system for animals at DART,
EARS, MASH, and other sheltering locations.
l.
Develop plans to sustain ESF #17 staff and the support agencies and
organizations for the anticipated duration of disaster recovery
operations, and
m.
Work with Solid Waste Division if disposal of animal carcasses is
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required. The county's contractor for debris management will handle
such disposal as stipulated in the debris management contract.
n.
IV.
Develop plans to return facilities and property used during these
operations to appropriate pre-disaster conditions.
Standard Operating Procedures
A.
The Department of Animal Services Projects Manager will disseminate to all Animal
Services managers hard copies and arrange uploading of digital copies to disaster
computers of the following information:
1.
ESF #17 Standard Operation Procedures (some in developmental stage)
a.
Department Disaster Instructions
(1).
Field Section Disaster Instructions
(2).
Shelter Section Disaster Instructions
(3).
Veterinary Section Disaster Instructions
(4).
Administrative Section Disaster Instructions
(5).
Pet Evacuation Shelter Manual (Pet Friendly Sheltering Guide)
b.
Pre-Disaster Responsibilities SOP
(1).
Emergency Operations Plan
(2).
Assessing Response Capabilities
(3).
Animal Sheltering Capabilities
(4).
Training
(5).
Preparedness Activities with Local Government
(6).
Preparedness Activities with Local Association/Organizations
(7).
Preparedness Activities with State Government
c.
Response Activities SOP
(1). Scenarios
a.
Typical scenarios
b.
Deployment Areas
(1).
Disaster site or evacuation area
(2).
Shelter facilities
(3).
Pet Friendly Shelter Locations
c.
Emergency Operations Center
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(1).
(2).
(3).
(4).
Alert Notification
Internal Notification Procedures
Initial Response
Specific function responsibilities
a.
Administration
b.
Animal care
c.
Animal fostering and adoption
d.
Contacts between shelter residents and
animals
e.
Liaison
f.
Public affairs
g.
Veterinary care
h.
Animal care volunteers
i.
Operations orientation
j.
Other functions
a.
Sheltered Animal SOP
b.
Financial Authority SOP
c.
Liability SOP
2.
Animal protection resource inventories
a.
ESF #17 Support Agency and Organization phone listing
b.
Government phone listings
c.
Veterinarian and veterinarian group phone listings
d.
Volunteer phone listings
e.
Horse and cattle clubs and organizations phone listings
f.
Breed rescue groups and organizations phone listings
g.
Commercial pet supplies phone listings
h.
Commercial animal food sources listings
i.
Animal care and control industry supply company listings
3.
Equipment inventories (on hand)
a.
Field
b.
Shelter
c.
Veterinary
d.
Administrative
e.
Dedicated ESF #17 supplies
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4.
Vehicle inventories (on hand)
a.
Field
b.
Shelter
c.
Administrative
5.
Personnel rosters (filled positions)
a.
Field
b.
Shelter
c.
Veterinary
d.
Administrative
e.
Volunteers
This information will be stored digitally in the department's computer system accessible through
intra or internet (.html) protocols and be updated on at least a quarterly basis. Upon the
establishment of a disaster watch this information should also be uploaded to an Internet service
provider for remote access during the disaster and to the department's laptop computers. The
department's Projects Manager will have responsibility to provide updates, digitize, store, and upload
this data. In the event of a disaster the department will create a voice mail box and Internet
accessible message board for use by department and supporting agency/organization staff.
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ANNEX R, BUSINESS & INDUSTRY
(EMERGENCY SUPPORT FUNCTION #18)
I.
GENERAL
Hurricanes, floods, other severe weather incidents, hazardous materials accidents and
other emergencies may cause extensive damage to private facilities which are critical to
the recovery of the broader community following such a disaster. These facilities, which
include major communications, transportation, utility, banking, insurance and similar
interests, are vital to the recovery effort and return to economical viability, yet it may be
beyond the ability of the local government to respond to all their immediate needs. It is,
therefore, important that these concerns have the ability to access their facilities and
perform basic recovery activities such as damage assessment and securing property, as
well as commencing their own recovery operations.
II.
RESPONSIBILITIES
A.
The primary coordinator for business and industry matters is the Hillsborough
County Economic Development Department. The main support agency is
Hillsborough County Emergency Management.
B.
Hillsborough County Economic Development is responsible for coordinating
activities designed to enhance the ability of businesses to plan, prepare for,
respond to, recover from and mitigate the effects of disruptive events and
emergencies.
C.
Emergency Management is responsible for providing timely disaster specific
information, coordinating local resources to the extent possible to address the
event caused needs of the county’s business community and for requesting
assistance from the State EOC if and when local resources are not able to meet
identified needs.
D.
Other support organizations include:
1.
2.
3.
4.
5.
6.
7.
III.
Hillsborough County Communications Department
Tampa Downtown Partnership
Westshore Alliance
Tampa Bay and Company
Florida First (a coalition of financial organizations)
Greater Tampa Chamber of Commerce
Association of Contingency Planners, Greater Tampa Bay Chapter
CONCEPT OF OPERATIONS
A.
Preparedness Actions
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HILLSBOROUGH COUNTY
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1.
B.
Prior to a disaster, Emergency Management and the Hillsborough County
Small Business Information Center, under the Economic Development
Department, shall work with local business groups to develop procedures for
providing local companies access to their facilities for damage assessment
and business continuity activities. Lead and support agencies will serve as
liaisons with the business community providing vital pre-event, response
and recovery information that will allow businesses to minimize disruption
following a disaster.
Response Actions
1.
The ESF #18 functions will be activated by the county’s Director of
Emergency Management through the Director of Economic Development.
Economic Development will provide a representative to serve in the county
EOC during activations. Additionally, Florida First and the Association of
Contingency Planners will provide representatives if requested. The
identified representative will serve as the ESF #18 coordinator with the
responsibility of serving as the liaison between the business community and
the county.
2.
ESF #18 will ensure that the county’s business community has the latest and
most accurate information they need to make informed decisions regarding
their business as it pertains to the emergency or disaster
3.
Facilitate an on-going needs assessment of the county’s business community
so that appropriate requests for resources can be made.
4.
Serve as the primary link between the EOC Operations Group and the
business community, coordinating the flow of information between these
two groups.
5.
Coordinate with the EOC Operations Group functions that target the
business community’s most immediate concerns. These include:
a.
b.
c.
d.
e.
f.
g.
h.
i.
j.
Public Works (ESF #3)
Mass Care (ESF #6)
Energy (ESF #12)
Public Information (ESF #14)
Law Enforcement (ESF #16)
Debris Management
Damage Assessment
Disaster Recovery Center
Evacuation
Re-entry
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HILLSBOROUGH COUNTY
CEMP SEPTEMBER 2010
6.
Monitor re-entry operations and keep the business community informed as
to when they can expect to return to the county and their facilities.
7.
Assist the EOC Operations Group in identifying critical businesses for
priority road clearing and re-entry.
8.
Assist corporate damage assessment teams and recovery teams with their reentry into impacted areas.
9.
Provide liaison between governmental recovery efforts and private,
corporate recovery and restoration efforts.
10.
Maintain data needed for tracking resources involved in private recovery
efforts.
11.
Provide a communications focal point for corporate disaster response and
recovery planning and operation efforts.
12.
Compile damage assessment reports from private corporate sources for
inclusion in preliminary and final damage assessment reports, and maintain
log of private restoration activities.
13.
Provide EOC point-of-contact to private damage assessment and recovery
teams, especially related to clearing access through checkpoints into
controlled areas.
14.
Identify private resources that may be available for use by governmental
response and recovery agencies, maintain a database of the resources, and
coordinate the available resources for use by the EOC Operations Group.
C. Recovery Actions
1.
Coordinate with the EOC Operations Group to provide re-entry information
to the business community/
2.
Coordinate with the State of Florida, FEMA, SBA and other agencies to
facilitate the recovery process for businesses.
3.
Coordinate with the Florida Small Business Development Center Network
to access the Emergency Bridge Loan Program and related resources.
4.
Continue to provide timely and accurate information to the county’s
business community.
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HILLSBOROUGH COUNTY
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RECOVERY SECTION
I.
GENERAL
A.
The recovery section provides a framework of local, state and federal activities to
restore the community to normalcy following a disaster. Much of this activity
involves the coordination of state and federal disaster assistance. This section
outlines procedures for assessing damage, establishing a system for introducing state
and federal assistance, and establishing hazard mitigation actions against future
disasters.
B.
Recovery is an ongoing process and may continue for many years after a disaster.
The recovery process starts with the damage assessment and needs assessment
phases shortly after the disaster event. Recovery can be considered to occur in two
phases:
C.
1.
The short-range restoration phase focuses on returning the area to a
relatively normal social and economic state. More detailed surveys of
damages continue during this phase. Local, state and federal disaster
activities take place where relief is provided to victims needing assistance
such as temporary housing, loans, grants, food coupons, and legal/crisis
counseling. Restoration of public utilities takes place and reconstruction of
damaged housing and commercial, industrial and public facilities begins.
2.
The long range reconstruction phase stretches from several weeks after the
event until all physical property, social and economic processes return to a
stable and acceptable pre-event level. The visible activities are major
reconstruction projects to include demolition of unusable structures.
Victims return to repaired/rebuilt structures from temporary housing.
Hazard mitigation programs are implemented.
Recovery activities are divided into four areas of the community.
1.
Residential. The repair or reconstruction of homes, home furnishings and
vehicles; the temporary and permanent housing of displaced residents; and
the settling of insurance claims for damaged personal property.
2.
Business. The repair or reconstruction of economically viable commercial,
industrial and retail establishments; the restoration of retail sales, business
related tax revenue and employment to at least pre-disaster levels.
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3.
Public Services and Facilities. The resumption of water, sewer, electric,
telephone and other basic services; the restoration of public transportation,
parks and recreational areas; repair or reconstruction of schools, libraries,
medical facilities, public safety facilities, and other public buildings or
structures; and the continuation of progress relative to community projects
that were planned before the disaster. A Critical Facilities Data Base is
maintained to provide guidance in the timely restoration of critical
infrastructure and facilities.
4.
General Population. The return of certain social indicators to pre-disaster
levels and implementation of programs to restore or improve quality of life
for residents.
D.
In the event of a natural disaster or emergency, county government provides the first
line of response and assistance for the community. When county resources are not
sufficient to respond to the situation, assistance is requested from the state. If the
disaster is of major significance, federal disaster assistance may be required.
E.
Public Law 93-288, the Robert T. Stafford Disaster Relief and Emergency
Assistance Act of 1988, as amended, is the authorization for federal assistance to
local or state governments through a Presidential Declaration of an emergency or
major disaster.
F.
The County Administrator is responsible for the overall coordination of recovery
efforts. During the early phases of recovery, most efforts will be coordinated by the
EOC Operations Group. All EOC Operations Group elements will be involved in
recovery operations (see Basic Plan, Appendices 10 and 11 for a specific listing of
departments and agencies). As the recovery process evolves and the EOC
deactivates, recovery functions will be conducted and coordinated by the
departments and agencies involved. Emergency Management will monitor recovery
activities throughout the process.
G.
With regard to the recovery process and the receipt of state/federal assistance, there
is a structure that must be followed. A brief description follows:
1.
Initial Damage Assessment- The county assesses the impacts of the disaster
as described below. This assessment provides a rough estimate of the type
and extent of the damage and includes inputs from municipalities, separate
authorities, Red Cross and other agencies. The initial assessment is
immediately transmitted by a situation report (SITREP) to State Division of
Emergency Management.
2.
Local Declaration of Emergency- This declaration must be issued before
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requesting response or recovery assistance from the state.
3.
Preliminary State/Local Damage Assessment- In situations where it is not an
obvious conclusion that a disaster has had a major impact, the state will
initiate a damage assessment with the affected local government. This
action is taken to document the severity of the impact and justify the need to
pursue a request for a Presidential Declaration. When the damage is of such
magnitude and severity that it would appear a declaration is imminent, this
assessment would be combined with FEMA, thereby eliminating this step in
the assessment process.
4.
State of Emergency Declaration by the Governor- When deemed
appropriate, the Governor will issue an executive order or proclamation in
support of the county's request for assistance. This will activate state
emergency response resources to assist the county efforts.
5.
Preliminary Federal/State Damage Assessment- Prior to recommending a
disaster declaration for the county, FEMA will perform a joint damage
assessment to determine if there is sufficient damage to justify a Presidential
Declaration. If it is obvious that there is sufficient justification, FEMA will
be asked to participate in a joint local/state preliminary damage assessment
to substantiate the request.
6.
Request for Presidential Disaster Declaration- When there is sufficient
justification, the Governor requests a Presidential Disaster Declaration in
writing to the President through FEMA Region IV. If FEMA concurs with
the request, it is sent to the President who determines whether the request
will be approved or rejected. The response is transmitted to the Governor
through FEMA Region IV.
H.
There are two types of federal disaster assistance that can be made available: public
assistance and individual assistance. Public assistance is that part of disaster relief
through which the federal government supplements the efforts of state and local
governments and qualified private non-profit agencies to return the disaster area to
pre-disaster conditions. These efforts primarily address the repair and restoration of
public facilities, infrastructure, or services which have been damaged or destroyed.
Individual assistance consists of a variety of programs to aid individuals and
businesses affected by the disaster.
I.
Upon notification of becoming eligible for federal disaster assistance, there will be a
joint local, state and federal effort to insure sufficient public information and
education are promulgated to affected citizens and entities concerning the recovery
effort and state/federal assistance. ESF #14 will coordinate press releases with state
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and federal counterparts for release to the media about recovery operations, the
assistance available, and how to apply for it (i.e. Recovery Centers and
teleregistration). With regard to public assistance, the Director of Emergency
Management will insure all potential applicants (e.g. municipalities, constitutional
authorities, etc.) are notified of their eligibility and coordinate initial meetings such
as applicant's briefings with state/FEMA.
II.
NEEDS ASSESSMENT
A.
Past disasters have shown the necessity to quickly determine the magnitude and
scope of the destruction from a disaster. In a major disaster, assessments of
devastated areas are greatly hampered by the extent of damage to infrastructure
(especially roads and communications). There is difficulty precisely defining the
boundaries of destroyed areas and immediate needs of victims. Without a complete
understanding of the scope of the problem, government agencies at all levels are
hindered in providing sufficient assistance to the impacted areas.
B.
In a major disaster, the state will deploy a team of functional experts into disaster
stricken areas to help assess the scope of damage and the needs of victims. These
teams will assist the county in determining needs in critical areas which will help
form the basis for bringing in necessary state and federal assistance. Teams will
concentrate on the areas of medical, mass care, security, transportation,
communications, fire, search & rescue, water and wastewater, hazardous materials
and electric power.
C.
If time and resources allow, the county will initiate a needs assessment prior to the
arrival of the state team. Members of the County Needs Assessment Team (NAT)
include the following:
Team Leader
Health & Medical
Sheriff's Office
Health Department/
Medical Director Mass
Casualty Planning
County Information & Technology Services Department
County Water Resource Division
Sheriff's Office
Public Works
Communications
Water & Wastewater
Law Enforcement
Transportation
(Roads & Bridges)
Mass Care
American Red Cross
Fire / Hazardous
County Fire Rescue
Materials / Search & Rescue
Electric Utility
TECO
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III.
D.
The County Needs Assessment Team will gather as much data as possible in
advance of the arrival of the state team. Upon arrival of the state team, the County
NAT will join counterpart representatives from the state to accomplish the needs
assessment.
E.
The Sheriff's Office will facilitate movement of NAT personnel to disaster areas and
will ensure adequacy of resources for the team. Aviation assets will be provided by
the Sheriff's Office to perform aerial needs assessment. The Sheriff's Office will
also coordinate communications for NAT activities. Ground transportation assets
will be provided by each individual agency involved in the needs assessment.
F.
Each participant involved in NAT activities will ensure sufficient resources are
available to accomplish team tasks. Each agency will maintain inventories of
personnel, data, equipment and vehicles to be available to the team.
G.
The staging area for needs assessment will be co-located with county damage
assessment teams.
H.
Any aerial element of the state teams will arrive at landing zones as follows:
•
Primary: Woodland Terrace Park, N. 30th Street Tampa, FL 33610 (2 blocks
north of Hanna Avenue).
•
Secondary: Fairgrounds, 4800 Highway 301 North, Tampa, FL 33584
DAMAGE ASSESSMENT
A.
Effective recovery from a disaster will rely heavily on rapid, accurate assessments of
private and public losses and proper documentation of damage incurred. The first
actions will be taken at the local level by municipal and county representatives. In
some cases, depending on the nature and extent of the disaster, state and federal
damage assessment personnel may supplement local efforts. Under a major disaster,
the damage assessment may be jointly conducted by local, state and federal
representatives. Preliminary damage assessment reports are the necessary basis for
the Governor's decisions to declare a state of emergency and to request a
Presidential Disaster Declaration. Additionally, these reports form the basis for
determining specific types and extent of assistance needed in the disaster area.
B.
The primary coordinator for damage assessment activities for Hillsborough County
is the Code Enforcement Department. All damage assessment reports for both the
private and public sectors will be provided to the EOC and accumulated data will be
forwarded to the State EOC or Joint Field Office (JFO).
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C.
For the public sector damage assessment, each municipality and applicable
constitutional authorities, as well as some of the larger, specialized county
departments will be responsible for their own damage assessment. These agencies
must insure they have trained personnel to accomplish damage assessment and
provide necessary reports and forms. Damage assessment reports will be submitted
directly in writing, electronic format preferred, to the Damage Assessment
representative at the EOC by these organizations:
Aviation Authority
Hospital Authority
Port Authority
Sports Authority
Transit Authority
State Health Department (For County property)
School Board
Sheriff's Office
Tax Collector (Leased facilities)
Parks, Recreation and Conservation
Public Works
Solid Waste
Water Resource Division
City of Tampa
City of Plant City
City of Temple Terrace
Facilities Management will be responsible for assessing damages to all general use
government buildings. Public Works will be responsible for damage assessment of
roads and bridges in the unincorporated county.
County risk management personnel will coordinate with insurance adjusters from
insurers of county facilities and equipment. The risk management representatives
will coordinate data between Facilities Management damage assessment teams and
insurance adjusters.
County damage assessment teams will provide assistance to municipalities, county
departments and other agencies as required and as availability of personnel and
resources permit.
D.
Several county agencies will participate as members of damage assessment teams
for damage to private sector buildings (i.e. homes and businesses). Code
Enforcement, the lead agency, and Building Services Division provide a majority of
the resources for the damage assessment teams. Other departments and agencies
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may participate in damage assessment efforts, and/or support depending on the
extent and type of damages. Included among these are the following:
Property Appraiser’s Office
Fire Marshall's Office
Real Estate Department
Information & Technology Services
Sheriff's Office
Fire Rescue
Public Works
Extension Service
Environmental Protection Commission
Public Utilities Companies
Representatives of the business community, real estate industry and
insurance industry
In addition, damage assessment activities will be closely coordinated with the
American Red Cross.
E.
The County Damage Assessment Process for Homes and Businesses
1.
Search and rescue teams, initial safety assessment teams or other first
responders to damaged areas will provide to the EOC the initial indication of
extent and location of major damage. This information will be used to
prioritize areas of the most damage. Damage assessment teams will then be
dispatched to areas on a priority basis.
2.
Damage assessment is a progressive operation. The first phase entails an
initial damage assessment which is a quick survey of damage, usually
through aerial observation and drive through, or "windshield triage survey",
to assess in general the impact of the disaster. This assessment provides a
rough estimate of the magnitude and severity of damage. Once the county
and municipalities obtain an initial survey, it will be transmitted to State
DEM by email, telephone and/or facsimile. This initial survey should be
completed as soon as possible after the disaster has occurred.
3.
If the damage is of sufficient magnitude, the County Administrator will
recommend the Hillsborough County Emergency Policy Group (EPG)
declare a local State of Emergency if such a declaration has not already been
issued. This must be done before formally requesting assistance from the
state. The state will not actively participate in the damage assessment
process nor seek a Presidential Declaration until the local State of
Emergency has been declared. Once a local State of Emergency has been
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declared, the EOC may request state assistance in the damage assessment
process. If major damage has been incurred, the EOC will request federal
assistance through DEM.
4.
Soon after the initial damage survey, the detailed damage assessment
process will begin. During this phase, the state may join with the county in
an attempt to document the severity of the storm's impact and to justify the
need to pursue a request for a Presidential Declaration. When the damage is
obviously of such magnitude that it would appear a declaration will be
granted, this assessment would be combined with FEMA, thereby shortening
the overall damage assessment process.
5.
County damage assessment teams must be prepared to expeditiously
accomplish the damage assessment process. All teams, transportation,
maps, etc. must be ready to go. The faster the data can be collected, the
quicker a potential disaster declaration can be obtained.
6.
It will be the responsibility of the EOC damage assessment coordinator to
calculate the estimated economic impact, or dollar loss, of disasters.
Property Appraiser data may be used to assess residential and commercial
structural damage. For other damage in most cases, educated estimates will
have to be made. In any event, dollar value losses are necessary to provide
to local, state and federal authorities, and to the media, to quantify the extent
of economic loss to the community.
7.
Damage Assessment teams will be activated by the Code Enforcement
Department upon request by the Director of Emergency Management.
Teams will report to designated staging areas as soon as possible after the
storm and be given instructions and areas of assignment.
8.
The county has been divided into Section/Township/Range grids.
Designated damage assessment teams will be assigned within these grids,
based on severity of damage to each area. The most severely damaged areas
will get priority, however all areas of the county receiving damage will be
surveyed. (Note: Code Enforcement Department maintains a Damage
Assessment Plan which details the organizational components and standard
operational procedures. The Damage Assessment Plan includes damage
assessment grids, command center locations and a data base of personnel to
staff all damage assessment teams. The plan is updated annually before
hurricane season).
9.
For overall management the county will be divided into sectors with staff
support for each sector. Each support sector will possess a supervisor, a
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laptop computer loaded with the county damage assessment program, at
least one clerical support person who can operate the program and a
communications capability (landline phone, cellular phone, or radio). Sector
command centers will be updated annually based on availability of
space/resources.
10.
Each sector command center will consolidate information from the teams in
their sector and transmit the data as soon as possible to the damage
assessment operations center for further consolidation and transmittal to the
EOC. Municipalities and independently reporting agencies will submit their
report directly to the EOC. The EOC will be responsible for accumulating
all damage assessment reports and forwarding them to the State EOC.
11.
Damage assessment teams will conduct a detailed street-by-street survey
within their area of responsibility. Required reports should be accompanied
by photographs and maps as necessary, with electronic format preferred.
12.
A portion of the initial and follow-on damage assessment will be conducted
from the air by helicopter. The primary sources of helicopter support will be
the Sheriff's Office and the Public Works Mosquito Control Section,
although there may be other volunteer sources that may avail themselves
after a hurricane. An aerial assessment will be invaluable for the early,
quick damage assessment to estimate how extensive the damage is. Further,
during the detailed damage assessment, aerial photographs will be taken of
damaged areas to be included in formal reports submitted for state/federal
assistance. In addition, small boat assets from the Sheriff's Office or other
agencies may be used in the damage assessment.
13.
For damage assessment operations, 800 mhz radio will be primary means of
communications. Secondary means of communications may include cell
phone, satellite phone, ham radio and two way radio. Each unit will utilize a
pre-assigned talk group for inter-team communications.
All
communications from damage assessment teams (DAT) will be routed
through their area supervisor to the Damage Assessment Incident
Commander at DAT Base. All teams will make reports on a set time
schedule in accordance with the Incident Action Plan (IAP).
14.
All agencies involved in damage assessment will keep detailed records of all
expenditures and obligations for manpower, equipment and financial
resources. This data must be documented for applications for federal
disaster assistance.
15.
Code Enforcement will conduct damage assessment training on an annual
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basis at a minimum. This training will include information needed by team
members to conduct street-by-street surveys of a disaster area. More indepth training on reporting procedures will be conducted for sector
supervisors and clerical support staff. In addition, Code Enforcement will
coordinate training with Hillsborough County Fire Rescue for the initial
assessment team personnel.
F.
Damage Assessment Reports
1.
The forms to be used for damage assessment are as follows:
a.
Initial Damage Assessment - Housing Losses
b.
Initial Damage Assessment - Public Assistance
c.
Initial Damage Assessment - Business Losses
2.
The Damage Assessment Plan contains copies of the above forms with
instructions on how to fill them out.
3.
County damage assessment teams will submit daily reports which will be
forwarded to the damage assessment operations center which will compile
and submit the data to the EOC.
4.
The damage assessment representative in the EOC will consolidate all
county damage assessment data which will include municipal and county
agency reports. Consolidated reports will be submitted to DEM on page 2 of
the County Situation Report (Appendix 3 to Annex E).
G.
Each department/agency involved in damage assessment activities will ensure
sufficient resources are available to accomplish team tasks. Each agency will
maintain inventories of personnel, data, equipment and vehicles to be available for
damage assessment. Code Enforcement Department will maintain a master list of
personnel and equipment to be used and will update it on an annual basis.
H.
Coordination of Damage/Needs Assessment Activities
1.
Assessment of damages, as well as assessment of the needs of the
community, becomes a responsibility of all government related activity in
the aftermath of a disaster. In addition to the designated damage assessment
teams, diversified assessments of various portions of the community may be
conducted by the following (not necessarily an all inclusive list):
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Search and Rescue Units
Law Enforcement Units
Fire Rescue Units
Public Works Units
Social Services/Community Relations Teams
Aging Services Case Workers
Health Department Survey Teams
Animal Services Units
Agricultural Survey Teams
American Red Cross
I.
IV.
2.
The damage assessment operations center, which will be located at a
centralized location, will also serve as a coordination center of all damage
and needs assessments. Representatives from the elements
mentioned in paragraph H.1 above will meet on a regular basis at the
damage assessment operations center (Preferably at least daily during active
response/recovery operations, at the start and/or at the end of each day).
This will allow field elements to share information on damage and needs
assessments throughout the county.
3.
Recovery information in the form of flyers, pamphlets, etc. may be provided
to the damage/needs assessment groups mentioned above. ESF #14 (Public
Information) will coordinate any such information which may be
disseminated to disaster victims.
Damage assessment reports provide a basis for various ensuing recovery and
mitigation activities. Damage assessment reports will be provided to the Planning
and Growth Management Department to document the level of reconstruction of
private structures. In addition, damage assessment reports form the basis of any
building moratoria which must be established pursuant to County Ordinance 93-20.
Based on these reports, the Planning and Growth Management Department will
make recommendations to the County Administrator who will issue the appropriate
moratoria. Further, damage assessment information will be provided to FEMA
teams which are providing substantial-damage estimation to assist the county to
verify the degree of structural mitigation required to remain in good standing with
the National Flood Insurance Program (NFIP).
STATE/FEDERAL ORGANIZATION FOR RECOVERY OPERATIONS
A.
When a federal disaster declaration is issued in response to an incident, key federal
and state recovery officials will establish and co-locate at a Joint Field Office (JFO).
In choosing the JFO location, officials attempt to select a site that is as close to the
affected areas as possible, but is removed from the immediate disaster zone. This is
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done to avoid placing an additional burden on the area's already strained
infrastructure and social system. The JFO serves as the hub for the coordination of
federal and state disaster assistance as well as a focal point for associated recovery
and reconstruction issues. Many critical post-disaster concerns, particularly in a
catastrophic event, cannot be directly resolved by the application of traditional
federal disaster relief. Resolution of these issues requires a coordinated local, state
and federal effort and often involves application of non-disaster community
assistance programs.
B.
The organizational structure for recovery is under the leadership of the State
Coordinating Officer who is appointed by the Governor. Once a federal disaster
declaration has been issued, the State Coordinating Officer consults with a Federal
Coordinating Officer. In addition, a Governor’s Authorized Representative (GAR) is
designated in the Federal Emergency Management Agency-State Agreement and is
responsible for compliance with that Agreement. The Governor’s Authorized
Representative, like the State Coordinating Officer, is normally the Director of
Emergency Management.
C.
During a recovery operation, the State Coordinating Officer usually appoints a
Deputy State Coordinating Officer who represents him/her at the Disaster Field
Office. The Deputy State Coordinating Officer is responsible for the establishment
and management of state operations in the Joint Field Office and coordination
between state and federal programs. Under the Deputy State Coordinating Officer,
there are six functional officers. The six officers are Finance and Logistics,
Administrative Support, Disaster Recovery, State Hazard Mitigation, National Flood
Insurance, and External Affairs.
1) Finance and Logistics Officer assists the Deputy State Coordinating
Officer in all matters pertaining to finance, personnel and logistics at
the Joint Field Office.
2) Administrative Support Officer is responsible to Deputy State
Coordinating Officer for in all administrative support functions not
specifically the responsibility of the Finance and Logistics Officer.
This includes but is not limited to the following:
•
•
•
Creating and maintaining a schedule of events
and key due dates
Creating and maintaining a Suspense Log, and;
Providing clerical assistance when necessary
3) The Deputy State Coordinating Officer also serves as the Disaster
Recovery Manager and is responsible for all state recovery
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operations in the Joint Field Office. The Recovery Manager is
focused on the provisions of specific programs that fall in two
general categories: Human Service/Individual Assistance and Public
Assistance.
Therefore, there are two officers under the direction of the Disaster
Recovery Manager (an Individual Assistance Officer and a Public
Assistance Officer).
• Individual Assistant Officer is responsible to the Disaster Recovery
Manager and coordinates all state individual assistance activities.
• Public Assistance Officer Is Responsible To The Disaster Recovery
Manager and coordinates all state public assistance activities emanating
from the Joint Field Office.
4) State Hazard Mitigation Officer is responsible to the Deputy State
Coordinating Officer for the coordination of all phases of the State
Hazard Mitigation 404 Program (NFIP) including, but not limited to,
establishment of the I-Team and development of the I-Team Report.
5) National Flood Insurance Program (NFIP) Coordinator is responsible
to the Deputy State Coordinating Officer for coordinating all State
Flood Insurance activities. Specific duties include the following:
• Providing technical assistance to local communities regarding
flood insurance regulations and requirements;
• Providing technical assistance and training in support of federal
map reading operations at the Joint Field Office, and;
• Ensuring that the State Coordinating Officer or Deputy State
Coordinating Officer is briefed on all flood insurance related
matters.
6) External Affairs Officer reports to the Deputy State Coordinating
Officer on all communications regarding the overall management of
the emergency, Joint Field Officer operations, and local issues.
There are two coordinators under the direction of the External
Affairs Officer (Public Affairs and Congressional Affairs).
a.
Public Affairs Coordinator is responsible to the External
Affairs Officer for all media contacts, press releases, public
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information announcements and other disaster related
information released through the Joint Field Office. The
Coordinator works closely with the federal Public
Information Officer to develop joint press releases to both
general and specific target audiences. The Public Affairs
Officer also coordinates with FEMA if a Joint Information
Center (JIC) is established.
b.
D.
V.
Congressional Affairs Coordinator reports directly to the
External Affairs Officer, and is the primary point of contact
for congressional and legislative inquiries. The Coordinator
acts as liaison for congressional and legislative field
activities and any other VIP visits. The Coordinator
responds to congressional and legislative inquiries on a
constituent’s behalf.
The County EOC will coordinate all activities with state and federal recovery
personnel. The Director of Emergency Management will serve as the liaison to the
State Recovery Staff and will provide for local liaison at the JFO if necessary. The
Director and designated Emergency Management staff will coordinate recovery
activities with the municipalities.
INDIVIDUAL ASSISTANCE (IA)
A.
Individual assistance is delivered by the state and federal governments in the form of
programs designed to help victims meet their basic needs. The types of individual
assistance available are listed below.
B.
Types of Federal Individual Assistance
Individual assistance programs that may be made available to eligible applicants
include:
•
Low-Interest Loans. Most, but not all, federal assistance is in the
form of low interest loans to cover expenses not covered by state or
local programs, or private insurance. People who do not qualify for
loans may be able to apply for a cash grant. The Farm Service
Agency (FSA) and the Small Business Administration (SBA), offer
low interest loans to eligible individuals, farmers and businesses to
repair or replace damaged property and personal belongings not
covered by insurance.
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•
Assistance for Individuals and Households. This program, which
may include cash grants (maximum amount is recalculated
annually based on cost of living):
•
Housing Assistance
•
•
•
•
•
Lodging expenses reimbursement (for a hotel or motel)
Rental assistance (cash payment for a temporary rental
unit or a manufactured home)
Home repair cash grant
Home replacement cash grant
Permanent housing construction in rare circumstances
Other Needs Assistance
•
Medical, dental, funeral costs
•
Transportation costs
•
Other disaster-related needs
•
Veterans Benefits. The Department of Veterans' Affairs provides
death benefits, pensions, insurance settlements and adjustments to
home mortgages for veterans.
•
Tax Refunds. The Internal Revenue Service (IRS) allows certain
casualty losses to be deducted on Federal income tax returns for the
year of the loss or through an immediate amendment to the
previous year's return.
•
Excise Tax Relief. Businesses may file claims with the Bureau of
Alcohol, Tobacco and Firearms (ATF) for payment of Federal
excise taxes paid on alcoholic beverages or tobacco products lost,
rendered unmarketable or condemned by a duly authorized official
under various circumstances, including where the President has
declared a major disaster.
•
Unemployment Benefits. Disaster unemployment assistance and
unemployment insurance benefits may be available through the
state unemployment office and supported by the U.S. Department
of Labor.
•
Crisis Counseling. The purpose of the crisis counseling program is
to help relieve any grieving, stress, or mental health problems
caused or aggravated by the disaster or its aftermath. These shortterm services, provided by FEMA as supplemental funds granted to
state and local mental health agencies, are only available to eligible
survivors of Presidentially - declared major disasters. Those who
may require this confidential service should inquire about it while
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registering for disaster assistance. Depending on the disaster, crisis
counseling may be provided by the state without a Presidential
Declaration through the Department of Children and Families.
•
C.
Free Legal Counseling. The Young Lawyers Division of the
American Bar Association, through an agreement with FEMA,
provides free legal advice for low-income individuals regarding
cases that will not produce a fee (i.e., those cases where attorneys
are paid part of the settlement which is awarded by the court).
Cases that may generate a fee are turned over to the local lawyer
referral service.
Disaster Recovery Centers (DRC)
1.
In the aftermath of a disaster, the state may establish one or more Disaster
Recovery Centers (DRC) which will provide information on available
disaster assistance. Under a Presidential Disaster Declaration, federal
agencies with disaster assistance programs, coordinated by FEMA, will be a
part of DRC operations. Recovery Centers will serve as a referral and
information office for the state and federal disaster assistance programs that
are available.
2.
Normally, State and Federal Individual Assistance Officers (IAO) will
coordinate with the Director of Emergency Management to establish
DRCs in the county. If deemed necessary, the Director will provide a
request to the State IAO that DRC(s) be established. The County Real
Estate Department will assist FEMA/State to acquire spaces for DRC(s)
within the county. Federal/State coordinators will coordinate with the
Director, or his designated representative, on a continuing basis during
Recovery Center operations. A list of potential DRC sites is maintained
under separate cover.
3.
Under a Presidential Disaster Declaration, a FEMA toll-free
teleregistration number will be activated and published. Teleregistration
includes a telephonic device for the deaf (TDD) telephone number for the
hearing impaired. If desired, DRC officials will assist victims through the
teleregistration process. State and federal IAOs will work closely with
PIOs to ensure the public is advised of the teleregistration numbers.
4.
A DRC is a facility established in, or in close proximity to, the community
affected by the disaster where persons can meet face-to-face with
represented federal, state, local, and volunteer agencies to:
Discuss their disaster-related needs
Obtain information about disaster assistance programs
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Teleregister for assistance
Update registration information
Learn about measures for rebuilding that can eliminate or
reduce the risk of future loss
Learn how to complete the SBA loan application
Request the status of their application for Individual Assistance
5.
The following are guidelines for determining suitable locations for a
Recovery Center:
Minimum of 5,000 square feet of floor space;
Waiting area capable of accommodating 100 people;
Access for persons with physical handicaps, hearing impairment,
or visual disabilities;
Separate areas for child care, crisis counseling, and first aid;
Adequate parking;
Locations near public transportation systems;
Adequate utilities and communications; and
Adequate rest rooms and janitorial services.
6.
The state and federal IAOs will ensure that each DRC has adequate
communications capabilities, electricity and other utilities, sufficient
supplies and materials to conduct its operations, and sufficient security
arrangements. The EOC Operations Group or Emergency Management will
assist the state and federal personnel in setting up the centers. This will
include assisting in obtaining requisite equipment and supplies as needed.
7.
Once sites and locations have been confirmed, state and federal public
information officers (PIOs) will prepare coordinated press releases to advise
disaster victims of the location of the centers and assistance available.
8.
Hours of operation and duration will be dependent on the severity of the
disaster and the needs of the disaster victims. During catastrophic events,
centers may operate for several weeks, at least 12 hours per day, seven days
per week. In general, the hours of operations will be made jointly by the
county, DRC Coordinator and IA Officer.
9.
Recovery Centers will be staffed with representatives from appropriate
federal, state and local agencies, private relief organizations, and other
organizations capable of providing disaster related assistance to individuals.
The assignment of county representatives in the center will be as coordinated
between the Director of Emergency Management and the Director of Family
and Aging Services.
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D.
10.
In some cases, mobile DRCs consisting of recreational vehicles maybe
located in the county for limited periods of time. The advantage of mobile
DRCs is that they can be located near impacted areas. These DRCs do not
have the full range of services as fixed DRC, but can provide many of the
services offered by FEMA and SBA representatives.
11.
As the numbers of disaster victims seeking assistance decline, FEMA and
state representatives will coordinate with the EOC regarding DRC closure.
Notice of closure will be provided in press releases from
FEMA/state/county.
Community Relations
1.
Community relations is an information dissemination, collection and public
relations activity used to assist communities which have been affected by a
disaster. The key role of community relations is to deliver disaster recovery
information to disaster victims in an effective and expedient manner. This is
accomplished by distributing disaster assistance information by all means
available including media (radio, television and newspaper), word-of-mouth,
flyers, etc.
2.
The Director, Health and Social Services Division will serve as the County
Community Relations Coordinator and will serve as the liaison between the
county and FEMA/State community relations personnel. Personnel from
this division and the Aging Services Division will provide personnel to join
with state and federal community relations personnel in providing
information to disaster victims. State Division of Emergency Management
may activate state employees for community relations duty in Hillsborough
County.
3.
The County Community Relations Coordinator will be responsible for the
following:
a.
Assemble personnel to perform community relations activities. If
possible, personnel having received the state training will be
designated for community relations duties.
b.
Based on needs assessment and damage assessment surveys,
determine areas that will be targeted for community relations
activities. The needs assessment will be used to determine priorities
for community relations activities.
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4.
E.
F.
c.
Ensure appropriate materials are available for community relations
personnel, e.g. vehicles, maps, administrative supplies, etc.
d.
Develop lists of key community personnel that should be contacted
to assist in putting out information to disaster victims.
e.
Develop lists of outlets that can be used to distribute disaster related
information, e.g. civic associations, churches, business associations,
public safety organizations (police and fire), post offices, businesses
(e.g. convenience stores, restaurants, malls, grocery stores, banks,
etc.) housing facilities (apartments, mobile home parks, etc.) social
service organizations, etc.
Community relations teams should consider any special factors relating to
areas targeted for community relations activities. For example, materials to
be distributed may be needed in Spanish for neighborhoods with Spanish
speaking residents. Also, when senior citizens are involved, it may be
advisable to assign personnel from the Aging Services to the community
relations teams.
Mass Feeding
1.
During recovery operations there will be various sources of food for those
displaced by the disaster and for emergency workers (See Annexes K and
O). Several humanitarian organizations have the charter and apparatus to
provide large scale feeding operations (e.g. Red Cross, Salvation Army,
Southern Baptist Convention - Florida Conference, Catholic Charities, etc.).
2.
For a major disaster, under the appropriate disaster declarations and
state/federal authorizations, feeding operations may be available from
National Guard and active/reserve military units. These facilities would be
staffed and operated by military personnel.
3.
Additional feeding sites as necessary will be set up by ESF #6 at churches,
county/city parks and recreation sites, etc.
Temporary Housing (Also see County Disaster Temporary Housing Plan)
1.
Following a disaster, temporary housing may be needed beyond the period
of emergency shelter to accommodate those displaced by the disaster.
County government, municipalities and non-governmental relief agencies
must provide the first response to housing needs within the limits of their
capabilities. Depending on the magnitude of the disaster, additional
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resources may be required from state and federal sources.
2.
Once a Presidential Disaster Declaration has been granted, the Federal
Emergency Management Agency (FEMA) is responsible for providing large
scale temporary housing. Federal assistance may be available in two forms:
1.) financial assistance to victims to rent existing rental units, manufactured
housing, recreational vehicles, or other readily fabricated dwellings, and 2.)
actual housing units acquired by purchase or lease by FEMA (i.e.
manufactured homes, RVs, etc.) to be occupied by homeless victims. Any
temporary housing provided by the federal government is normally for no
longer than an 18 month period, after which the federal government may
charge fair market rent for housing units provided.
3.
In most cases, FEMA will delegate responsibility to the State of Florida to
manage and coordinate the temporary housing program within impacted
counties. The State will also provide whatever resources they can bring to
bear and will serve as a liaison between the county and FEMA. The county,
in coordination with the cities, will identify potential sources of temporary
housing to include existing housing stock, if any; sites to accommodate
tents, manufactured homes, or RVs which will be provided through federal
resources; and any other available local resources. Private non-profit
organizations and private housing organizations will be major participants in
working the disaster temporary housing issue.
4.
Following a major hurricane, damage assessment and needs assessment
teams will compile estimates of homeless disaster victims. Homeless
victims will be located at various locations which may include public
shelters, hotels/motels, homes of friends or relatives, or out of the area. For
the short term, some homeless victims may stay where they are. Others may
go to designated public shelters operated by the Red Cross.
5.
Red Cross public shelters will house homeless disaster victims for the short
term until a temporary housing program has been established. For planning,
Red Cross shelter resources will be available for a few weeks. Red Cross
shelters may include public schools, if available, churches and other
facilities which have agreements with the Red Cross. (Note: Schools, if in
session, will be vacated as shelters as soon as possible so they can be
reopened for business).
6.
Once it has been determined that a temporary housing program must be
established for homeless victims, the Disaster Temporary Housing
Committee will be convened. This committee will be chaired by the County
Affordable Housing Department. The membership of this committee shall
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include, but not be limited to the following:
County Affordable Housing Department (Chairman / Coordinator)
County Code Enforcement Department (Co-chairman)
County Emergency Management
County Aging Services Division
County Health and Social Services Division
County Health Department
County Parks, Recreation & Conservation Department
County Real Estate Department
County Water Resource Division
County School Board
County Planning & Growth Management Department
County Building Services Division
Sheriff’s Office
City of Tampa
City of Plant City
City of Temple Terrace
TECO
Bright House Networks
Verizon
Tampa Housing Authority
Tampa Builders Association
Bay Area Apartment Association
Greater Tampa Association of Realtors
Florida Manufactured Housing Association
Hillsborough Emergency Long Term Recovery Program (HELP)
Housing & Urban Development (HUD)
American Red Cross
Salvation Army
Metropolitan Ministries
United Way
Catholic Charities
7.
Among other things, the Disaster Temporary Housing Committee will
ascertain the following:
a.
The number of victims needing temporary housing.
b.
The estimated number of homes which might be made habitable
with minimal repairs.
c.
Available government-owned or government-subsidized housing
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units.
d.
Privately owned rental properties which could be used for temporary
housing.
e.
Available manufactured homes or other fabricated dwellings which
could be used for temporary housing.
f.
Number of sites that meet Land Development Code Section
6.11.115, Disaster Relief Communities.
8.
After comparing the damage and needs assessments to determine an accurate
estimate of those who require temporary housing against any availability of
existing housing stock, the Disaster Temporary Housing Committee will be
able to determine a good estimate of the numbers of people that need to be
provided federal disaster housing assistance. FEMA and the State will set
up Disaster Recovery Centers (DRC) where applicants for disaster
temporary assistance will be assisted in applying for temporary housing.
Based on the numbers of homeless, FEMA will be responsible to come up
with adequate temporary housing.
9.
In some cases, special attention will have to be given to people with special
needs (i.e. elderly and disabled). Some of these individuals may have to be
housed in nursing homes, assisted living facilities (ALF) or other specialized
housing. The Health Department and the County Aging Services Division
will be the primary agencies in developing viable housing resources for
homeless people with special needs.
10.
There are numerous options for temporary housing which can be employed.
Among these are the following:
a.
For homeowners with repairs not considered major (i.e. $10,000 or
less and can fix within three months), put travel trailers on their lots.
In order to be eligible, homes must be out of the 100 year flood plain
and must have utilities.
b.
Available public or private rental units. Maximum rent FEMA will
pay is the HUD Fair Market Rental Value.
c.
Public Property (State, County, municipal) where manufactured
housing acquired by FEMA can be placed.
d.
Private property where FEMA acquired manufactured housing can
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be placed.
e.
11.
G.
Disaster relief dwellings as defined in Land Development Code
Section 6.11.112, Disaster Relief Dwellings.
General guidelines from FEMA regarding sites for installation of
manufactured housing include the following:
a.
Attempts should be made to establish temporary sites as close as
possible to disaster victims’ neighborhoods. (Note: If homeless
victims have to be located in areas at a distance from their
neighborhoods, and extensive transportation service will probably
have to be implemented).
b.
Site selection should consider environmental, zoning, flood plain,
wetlands, etc. rules and restrictions. Certain waivers may be needed.
Do not use sites in the Coastal High Hazard Area or FEMA Flood
Zone.
c.
FEMA has no particular preference on the size of the sites. The sites
can hold as few as 3-4 units, however approximately 300 units is
considered the maximum.
d.
Utilities should be available or easily installed at the sites.
e.
Conservatively, plan on six units per acre, however this number
could be extended to ten units per acre.
f.
Generally, homeless victims may be in temporary housing for up to
18 months. County Land Development Code stipulates disaster
relief dwellings and communities shall exist for 12 months, with
provisions to extend the duration in special circumstances.
g.
The FEMA preferred manufactured home size is 14 X 60 .
Unmet Needs Coordination
1.
A major component of any disaster recovery is the private sector. Federal,
state and local governments provide whatever resources that are available
within budgetary and legal constraints. However, much of the human
services response comes from voluntary sources from private, humanitarian
organizations as well as from contributions from businesses.
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2.
Annex O, Volunteers and Donations, reflects the county’s system of
handling volunteers to work in the community. The United Way/Volunteer
Center of Hillsborough County is the lead agency for the Volunteer
Reception Center which coordinates volunteer resources during disasters.
As part of this function, the United Way/Volunteer Center will also have
lead responsibility for coordinating volunteer agencies which deal with the
unmet needs of disaster victims. As unmet needs become apparent through
requests to the EOC, from community relations teams, from elements of
government agencies, etc., referrals will be made to appropriate
humanitarian or other private non-profit organizations working in the
county.
3.
There are many humanitarian agencies which will participate in meeting
unmet needs. Also, participating agencies will come from among business,
trade unions, trade organizations, civic organizations, etc.
4.
In this role the United Way/Volunteer Center will:
a.
Coordinate with volunteer organizations and match the resources
that these organizations possess to the area of need within the
community.
b.
Coordinate with municipalities in directing volunteer agencies to
provide unmet needs assistance within their jurisdictions.
c.
Coordinate with state and federal representatives regarding unmet
needs activities.
d.
Ensure appropriate information is provided to ESF #14 (Public
Information) about unmet needs activities.
5.
Many volunteer agencies specialize in specific areas of recovery such as
emergency home repair, crisis counseling, debris removal, food and water
distribution, etc. These organizations ensure their personnel are trained in
their specialties and as coordinated by the United Way. Volunteers at the
Volunteer Reception Center who have specific talents can be directed to
applicable agencies which utilize the specialty.
6.
Hillsborough County also has a long term recovery committee named
Hillsborough Emergency Long Term Recovery Program (HELP). This
organization, brings together volunteer resources from private non-profit
organizations to assist disaster victims whose needs are not able to be
fulfilled by FEMA, or other official means. HELP is comprised of private
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sector non-profit organizations, as well as county agencies including Code
Enforcement, Planning & Growth Management / Hazard Mitigation, Health
and Social Services Division and Emergency Management. The United
Way will utilize HELP in addressing unmet needs in the community.
HELP serves as a focal point for donated money and services. Donations
may come from businesses or private non-profit organizations, including
faith based groups, directed toward victims of a disaster. The organization
also can sponsor church or civic associated groups which can provide labor
for home repairs. The United Way serves as the fiscal agent for HELP which
is organized as a non profit entity under IRS Code
501(c)(3).
VI.
INFRASTRUCTURE/PUBLIC ASSISTANCE (PA)
A.
The Director of Emergency Management will serve as the county public assistance
coordinator and provide the interface between local agencies and state/federal
representatives administering disaster assistance and hazard mitigation programs.
EM will coordinate all activities relating to BOCC departments. With regard to
other jurisdictions (e.g. municipalities, certain constitutional authorities, other
potential applicants), EM will notify them, based on damage assessment results, of
available disaster assistance and coordinate initial meetings. (Note: Potential
applicants are as pre-identified in the EOC Directory and potential government
applicant list. These items are updated as changes occur by the Emergency
Management staff.). Once the Request for Public Assistance form is signed,
applicants will deal directly with state/federal teams.
B.
The County Business Services Group will be responsible for financial management
with regard to state/federal assistance. They will develop and carry out the
necessary administrative procedures to ensure accurate financial transactions,
accounting, grants management, document tracking and payroll processing. The
Accounting Division of the Clerk of Circuit Court will assist the Business Services
Group in grants management and in ensuring appropriate financial accountability is
maintained. Business Services maintains a Procedures Manual which contains
guidance on documentation and reimbursement procedures for Federal disaster
assistance. Each department and agency will ensure their fiscal personnel are
trained on these procedures.
C.
The staff of EM and the Business Services Group will prepare the appropriate
correspondence required by state/federal directives. Appropriate summary level
payroll and financial records will be maintained by Business Services and the
Clerk's Accounting Division. All appropriate logs, formal records and file copies of
all expenditures (including personnel timesheets) must be kept by all departments,
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agencies and municipalities in order to provide clear and reasonable accountability
and justification for future reimbursements. Emergency Management will maintain
appropriate documentation such as summary information, funding agreements,
Requests for Public Assistance, quarterly reports, etc.
D.
Under a major disaster, it may be necessary to hire temporary employees to help
manage the federal disaster assistance program. In such cases, EM and the Business
Services Group will pursue the hiring of additional personnel in accordance with
county procedures with the Human Resources Group.
E.
EM will insure appropriate local representatives are assigned to assist in the
collection of information for the development of Project Worksheets.
Representatives will be assigned with expertise in the area to be inspected (e.g.
Public Works for roads and bridges, Parks, Recreation & Conservation Department
for their facilities, Facilities Management for county buildings, etc.).
F.
A Presidential Disaster Declaration will provide for reimbursement of a portion of
the costs for debris clearance, emergency measures and repairing or replacing
eligible damage to public facilities as follows:
1.
Category A: Debris Clearance -- removal of debris from privately or publicly
owned lands or waters.
2.
Category B: Protective Measures -- measures undertaken to preserve public
health and safety and to eliminate threats to public or private property
(includes sheltering, search and rescue, demolition of unsafe structures,
public information on health and safety issues, and actions necessary to
remove or reduce immediate threats to public health and safety and
property).
3.
Category C: Road System -- repair or replacement of existing public roads,
streets, and bridges.
4.
Category D: Water Control Facilities -- repair, restoration or replacement of
flood control, drainage, irrigation works and facilities which are operated
and maintained by an eligible applicant and which do not come under the
provisions of another statutory authority.
5.
Category E: Public Buildings and Equipment -- repair or replacement of
existing local and state agency buildings, except for those which are inactive
or abandoned.
6.
Category F: Public Utilities System -- repair, restoration or replacement of
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water, power and sewage facilities.
7.
G.
Category G: Other -- repair, restoration or replacement of parks and other
recreation facilities, district roads and access facilities, costs associated with
temporary facilities, and other costs approved by the Federal Coordinating
Officer.
Reimbursement
Under normal circumstances, FEMA will reimburse not less than 75 percent of the
eligible damages to public facilities and services. In the event of a catastrophic
emergency, FEMA may reimburse up to 90 percent of the eligible damages
incurred. Costs not covered by FEMA must be borne by the state and local
government. This cost share ratio will be detailed in the Federal/State Agreement.
H.
Federal Disaster Assistance Grant Process
1.
Applicant’s Briefing
a.
An Applicant’s Briefing will be scheduled by the State to advise of
available assistance and eligibility requirements for obtaining federal
assistance. This briefing will be held as soon as possible after the
President’s declaration. During the briefing, the state will present
the incident period and a description of the declared event.
Applicant, work and cost eligibility will be reviewed and the project
formulation process will be introduced. The state will also discuss
funding options, record keeping and documentation requirements
and special considerations issues.
b.
Within Hillsborough County, potential applicants include
Hillsborough County BOCC Departments, municipalities,
constitutional officers and certain private non-profit agencies.
Applicants should send key representatives who will be involved in
working with state and FEMA representatives (e.g. emergency
management, public works, finance, risk management, etc.). County
Emergency Management will ensure all potential applicants are
notified of the Applicant’s Briefing. Subsequent to this briefing, all
applicants will deal directly with state/FEMA representatives on
public assistance matters.
c.
Applicants will be asked to complete a Request for Public
Assistance (RPA). The RPA is the applicant’s official notification to
FEMA of the intent to apply for public assistance. In some cases the
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RPA is submitted at the Applicant’s Briefing. Alternatively, it may
be filed electronically to the State. The applicant must submit the
form within 30 days of the date of designation of the county for
public assistance. Once a RPA has been submitted, the project
formulation process can begin.
2.
Kickoff Meeting – generally within one week of FEMA’s receipt of an
applicant’s Request, FEMA and state representatives will provide a Kickoff
Meeting. This meeting is conducted by The FEMA Public Assistance
Coordinator (PAC). The purpose of this meeting is to assess the applicant’s
needs, discuss disaster related damage and set forth a plan of action for
repair of the applicant’s facilities. A State Applicant Liaison provides state
specific details on documentation and reporting requirements at this
meeting. Representatives from the county that will be involved in this
meeting include Aging Services, Animal Services, Code Enforcement,
Emergency Management, Facilities Management, Fire Rescue, Health &
Social Services, Business Services Group, Parks & Recreation, Public
Works, Solid Waste Division and Water Resource Division. Other
departments may also be requested to attend.
3.
Project Formulation
a.
Eligible applicants must identify damages by category and sites and
provide estimates or actual documentation for completed work. The
Project Worksheet (PW) is the primary form used to document scope
of work and cost estimates for projects. Projects are categorized as
large or small according to a threshold that is adjusted each fiscal
year to account for inflation. The applicant is responsible for
preparing PWs for small projects. State or FEMA assistance is
available, if needed to complete these PWs. PWs for small projects
should be submitted within 60 days of the Kickoff Meeting.
However, applicants are strongly encouraged to submit PWs as soon
as possible to expedite the assistance process. State/FEMA
representatives will work with the applicant in preparing PWs for
large projects.
b.
Small projects completed by applicants will be validated by
state/FEMA review teams. Typically, about 20% of an applicant’s
small projects are assessed in the validation process. However, if
significant discrepancies are found in the sample, a second sample of
20% is assessed. If discrepancies are again found in that sample, the
applicant will be provided with technical assistance for review of all
small projects. (Note: The 20% sample only applies to projects
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submitted within 30 days of the Kickoff Meeting. Small PWs
submitted after 30 days are subject to 100% validation).
c.
4.
Large projects will not be validated. State/FEMA representatives,
working with the applicant, are responsible for developing the
scopes of work and cost estimates for large projects and submitting
the PWs to FEMA for review and processing.
Grant Processing
a.
FEMA and the state share responsibility for making Public
Assistance (PA) Program funds available to applicants. FEMA is
responsible for approving projects and making the federal share of
the approved amount available to the State through a process known
as obligation. The state is responsible for providing the state share
of the grant amount and for notifying the applicant that funds are
available.
b.
Small Projects. Payment for small projects is made on the basis of
the estimate prepared at the time of project approval. The state is
required to make payment of the Federal share to the applicant as
soon as practicable after FEMA has obligated the funds. Once all
small projects are complete, the state must certify that work has been
completed in accordance with the approved scope of work on the
PW, in compliance with FEMA standards and policies, and that all
payments due have been made. This certification does not specify
the amount spent on the projects, only that the projects were
completed. If the county spends less than the amount approved by
FEMA, the federal share will not be reduced to match actual costs.
However, if the county incurs costs significantly greater than the
total amount approved for all small projects, the county may apply
for additional funding.
Note that this opportunity applies only to a net cost overrun for all
small projects, not to an overrun for an individual project. This
policy is based on the fact that small projects with cost underruns
typically will offset those small projects with cost overruns.
c.
Large Projects. Large projects are funded on documented actual
costs. Because of the nature of most large projects, work typically is
not complete at the time of project approval; therefore, FEMA will
obligate grants based on an estimated cost.
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Such monies may not be immediately drawn down by the state.
Instead, progress payments are made to the applicant as actual costs
are documented. Upon completion of a large project, the county
must submit documentation to account for all incurred costs. The
state is responsible for ensuring that all incurred costs are associated
with the approved scope of work and for certifying that work has
been completed in accordance with FEMA standards and policies.
The state then submits documentation of project costs to FEMA for
review. FEMA may conduct a final inspection as part of this review.
Once the review is complete, FEMA determines whether funds
should be obligated or deobligated for the project.
5.
Appeals
a.
The appeals process is the opportunity for applicants to request
reconsideration of decisions regarding the provision of assistance.
There are two levels of appeal. The first level appeal is to the FEMA
Region 4 Director (RD). The second level appeal is to the Assistant
Director at FEMA Headquarters.
b.
Applicants must file an appeal with the state within 60 days of
receipt of a notice of the action that is being appealed. Applicants
must provide documentation to support the appeal.
This
documentation should explain why the applicant believes the
original determination is wrong and the amount of adjustment being
requested. The state will review the appeal documentation and
request additional information if necessary. The state will then
prepare a written recommendation on the merits of the appeal and
forward that recommendation to FEMA within 60 days of its receipt
of the appeal letter or receipt of additional information that it had
requested.
c.
The RD will review the first appeal and within 90 days will take one
of two actions:
d.
•
Render a decision on the appeal and inform the state of the
decision; or
•
Request additional information.
Normally, the applicant will have 60 days to provide any additional
information, and the RD will provide a decision on the appeal within
90 days of receipt of the information. If the appeal is granted, the
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RD will take appropriate action, such as approving additional
funding or sending a Project Officer to meet with the applicant to
determine additional eligible funding.
e.
6.
If an appeal is denied by the RD, the applicant may submit a second
appeal to the Assistant Director of FEMA. The applicant must
submit the appeal to the state within 60 days of receiving the RD’s
denial.
Project Management
a.
It is critical to establish and maintain accurate records of events and
expenditures related to disaster recovery work. The information
required for documentation describes the “who, what, when, where,
why, and how much” for each item of disaster recovery work. The
county must maintain a financial and record keeping system that can
be used to track these elements. The importance of maintaining a
complete and accurate set of records for each project cannot be overemphasized.
Good documentation facilitates the project
formulation, validation, approval, and funding processes.
b.
All of the documentation pertaining to a project should be filed with
the corresponding PW and maintained by the department as the
permanent record of the project. These records become the basis for
verification of the accuracy of project cost estimates during
validation of small projects, reconciliation of costs for large projects,
and audits.
c.
The Federal Office of Management and Budget requires grant
recipients to maintain financial and program records on file for three
years following final payment. Records of grant recipients may be
subject to the provisions of the Single Audit Act.
d.
There are time limits established for the completion of eligible work.
These are set by regulation and are measured from the declaration
date of the major disaster or emergency. The initial deadlines are
established according to the type of work as shown in the following
table:
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Completion Deadlines
Type of Work
Months
Debris Clearance
6
Emergency Work
6
Permanent Work
18
The state may grant extensions of the above deadlines in situations
of extenuating circumstances. For debris clearance and emergency
protective measures, an additional six months may be granted. For
permanent restoration work, an additional 30 months may be
granted. Justification for extensions should be based on extenuating
circumstances or unusual project requirements beyond the control of
the applicant. FEMA may review the state’s actions on time
extensions on a periodic basis to ensure compliance with the
regulations.
e.
Changes in Scope of Work and Costs
1)
During the performance of work on a project, hidden damage,
additional work that is necessary to properly complete the
project, or certain costs that are higher than those used to make
the original estimate for the PW may be discovered. Delays in
the work schedule also may increase costs.
2)
For large projects, when a change in scope or a need for
additional funding is discovered, the county should notify the
state as soon as possible. The assumption should not be made
that such costs can be reported at the end of the project and
that the additional funds will be approved automatically. The
request should contain justification for the eligibility of the
additional work or costs. If additional damage to the facility is
involved, it may be necessary to show how that damage is
disaster-related. The state will forward the request to FEMA
with a written recommendation. To determine eligibility,
FEMA and the state, in cooperation with the local
representatives, may conduct a site visit. FEMA will render
a decision and notify the state either with an amended PW for
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additional funding or a written denial of the request.
f.
7.
3)
Small projects are handled differently. Cost overruns are not
handled on a project-by-project basis; rather, the applicant
may request supplemental funding for a net cost overrun on all
small projects by submitting an appeal through the state to
FEMA. An appeal should be submitted only when the total
costs for all small projects significantly exceed the total cost
approved for all small projects. The appeal must be submitted
within 60 days of the completion of all of that applicant’s
small projects. The appeal must include documentation of
actual costs of all the projects, including projects with
underruns as well as those with overruns.
4)
Except when an appeal is to be submitted, cost documentation
for small projects does not need to be submitted to FEMA, but
should be retained for three years after final completion.
The state need only certify that all work was completed in
accordance with the approved PWs.
Progress reports on all projects are required to be submitted to DEM
on a quarterly basis. The report will include information on amount
of money provided the county, the amount still due to the county,
time extensions, appeals, percent completion and remarks.
Final Inspections
After all projects have been completed, a project summary must be
submitted by the subgrantee to the SCO. State/federal inspectors
will then conduct a final inspection of a large project to verify its
completion within the scope of work. Final inspection documents
will be prepared and forwarded to the FCO so that any closing
supplements can then be prepared. A small project will only require
a certification of completion form stating that the work has been
completed. Some small projects may be inspected on a random basis
for completion.
8.
Audits
Public assistance grant recipients are required to comply with the
provisions set forth under the Single Audit Act of 1984
(Public
Law
98-502),
33
as
amended
in
1996.
The
act
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requires grant recipients expending $500,000 or more in
Federal funds in a fiscal year ending after December 31, 2008 to
perform a single audit. Even though a single audit must be
performed, grant recipients also are subject to additional audits by
the FEMA Office of the Inspector General and state auditors for
items
not
covered
by
the
single
audit.
Specific documentation and procedures are based on the
requirements of the Federal Office of Management and
Budget whereby grant recipients must maintain financial and
program records for three years following final payment.
VII.
HAZARD MITIGATION
A.
General
Hazard mitigation is a continuous process in which several mitigation programs
have been merged together into a single unit. This merging of mitigation programs
helps institutionalize procedures to emphasize pre-disaster activities that mitigate
the loss of life and property, as well as to identify potential post disaster mitigation
opportunities. This results in more focused programs, improved coordination and
ultimately reduced costs for safer and healthier communities. The principle of
ongoing mitigation programs and activities can be divided into two functional
groups, pre-and post-disaster.
B.
Post disaster mitigation is handled under the Hazard Mitigation Grant Program
(HMGP) which provides grants to states and local governments to implement longterm hazard mitigation measures after a major disaster declaration. Authorized
under Section 404 of the Stafford Act, HMGP was created to reduce the loss of life
and property due to natural disasters. The program enables mitigation measures to
be implemented during the immediate recovery from a disaster. See paragraph VII.
H for more information on post disaster mitigation.
C.
Included among pre-disaster programs are:
1.
National Flood Insurance Program (NFIP) – The National Flood Insurance
Program provides flood insurance to communities that agree to implement
land use planning and construction requirements to reduce flood damage in
their jurisdiction. These land use and construction requirements apply to all
new construction and substantial improvements to existing structures in the
community’s Special Flood Hazard Areas.
2.
Community Rating System (CRS) – The Community Rating System is an
integral part of the NFIP. The CRS provides incentives to communities,
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through reduced flood insurance premiums, that go beyond the minimum
flood plain management requirements established through the NFIP.
D.
Also there are four other pre-disaster programs as follows:
1.
Flood Mitigation Assistance (FMA) Program – FMA provides funding to
assist states and communities in implementing measures to reduce or
eliminate the long-term risk of flood damage to buildings, manufactured
homes, and other structures insurable under the NFIP. There are three types
of grants available under FMA for NFIP participating communities:
•
•
•
FMA Planning Grants are available to states and communities to
prepare Flood Mitigation Plans.
FMA project grants are available to implement measures to reduce
flood losses, such as elevation, acquisition, or relocation of NFIP –
insured structures. States are encouraged to prioritize FMA Funds
for applications that include repetitive loss properties; these
include structures with two or more losses with a claim of at least
$1,000 within any ten year period since 1978.
Technical Assistance Grants are for states to help administer the
FMA program and activities. Up to 10% of project grants may be
awarded to states for technical assistance.
2.
Pre-Disaster Mitigation (PDM) Program - This program provides funds to
states and local governments for hazard mitigation planning and the
implementation of mitigation projects prior to a disaster event. Funding
these plans and projects reduces overall risks to the population and
structures, while also reducing reliance on funding from actual disaster
declarations. PDM grants are awarded on a competitive basis and without
reference to state allocations, quotas or other formula-based allocation of
funds.
3.
Repetitive Flood Claims (RFC) Program – Up to $10 million is available
annually for FEMA to provide RFC funds to assist states and local
governments reduce flood damages to insured properties that have had one
or more claims to the NFIP. An application may be submitted for RFC
funding if neither the Applicant nor the subapplicant can currently meet the
FMA non-Federal share requirement. For RFC, FEMA may contribute up to
100% of the project cost. The application and the subapplication must
include certification (e.g., signed letter from an authorized local government
official) explaining why the FMA cost-sharing requirement cannot be met.
If a project to mitigate this particular property was previously identified on a
subapplication for Hazard Mitigation Assistance (HMA) funding and the
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project was not funded, the applicant or subapplicant will be requested to
provide an explanation why the 25 percent non-Federal cost share is no
longer available for this project.
4.
Severe Repetitive Loss (SRL) Program: The SRL program differs from
FEMA’s other mitigation grant programs in that those property owners who
decline offers of mitigation assistance will be subject to increases to their
insurance premium rates. Furthermore, prior to submitting a grant
application to FEMA, applicants and sub-applicants must consult, to the
extent practicable, with the property owner to select the most appropriate
project type for that property to meet all programmatic, state and local
requirements. Any mitigation offer made under the SRL program remains
open and available to the property owner as long as the SRL program exists,
subject to the availability of funds. In the event that the property owner does
not accept a mitigation offer, the property owner may appeal to FEMA the
insurance premium rate increase under certain conditions.
Properties eligible for inclusion in a subapplication for SRL must be
identified on the FEMA-validated severe repetitive loss property list. A
SRL property is defined as a residential property that is covered under a
NFIP flood insurance policy and:
a.
Has at least four NFIP claim payments (including building and
contents) over $5,000 each, and the cumulative amount of such
payments exceeds $20,000; or
b.
For which at least two separate claims payments (building payments
only) have been made with the cumulative amount of the building
portion of such claims exceeding the market value of the building.
For both a. and b. above, at least two of the referenced claims must have
occurred within any ten year period and must be greater than ten days apart.
The federal cost share for SRL projects is 90%.
E.
Local Mitigation Strategy (LMS)
1.
The LMS is a single, unified mitigation process for the whole community. It
is a joint effort of the county and municipalities which will allow them to:
•
•
•
Maintain compliance with the Federal Disaster Mitigation Act.
Save lives and property by reducing vulnerability to natural disasters;
Receive more post disaster funding more quickly by pre-identifying
mitigation projects;
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•
•
•
•
•
Save money because the costs of mitigation are less than the costs of
recovery and rebuilding;
Receive funding to meet existing State planning requirements;
Improve existing county and city partnerships through the sharing of
resources;
Develop a community-wide mitigation plan; and
Develop and implement strategies that strengthen their communities.
The LMS is an ongoing process which is managed for the county and
municipalities by the County LMS Working Group. This group will
coordinate with the state as required on mitigation matters.
2.
F.
State Mitigation Strategy – This document meets the federal requirement for
a State Hazard Mitigation Plan (pursuant to Section 322 of the Stafford Act)
and the Flood Mitigation Plan (pursuant to Section 553 of the National
Flood Insurance Program Reform Act of 1994) while incorporating a
strategic vision for hazard mitigation and long term redevelopment. This
document outlines the state’s overall mitigation priorities.
County Hazard Mitigation Focus, Responsibilities and Coordination Process
1.
The primary focus of the county's hazard mitigation efforts is on hurricanes,
other causes of flooding and hazardous materials accidents. The hazards
caused by hurricanes/coastal storms include storm surge, inland and riverine
flooding and winds. Hazardous materials planning is addressed in Annex J.
The lead agency for coordinating hazard mitigation activities within the
county for pre-disaster and post-disaster is the Hazard Mitigation Section
under the County Planning & Growth Management Department. The
primary supporting agency is the Emergency Management Department.
2.
The Manager of the Hazard Mitigation Section oversees the Local
Mitigation Strategy (LMS) Working Group. The LMS Working Group
consists of the County Hazard Mitigation Section, Emergency Management
and emergency management/hazard mitigation representatives from Tampa,
Plant City, Temple Terrace and other entities that participate. The LMS
Working Group acts under the guidance of the County Disaster Recovery
Committee. The LMS Working Group assesses risks within the county and
maintains an updated list of potential mitigation initiatives that will reduce
risks associated with hazards that are most likely to occur in respective
communities. It is also through this group and the Hillsborough Emergency
Long Term Recovery Program (HELP) Committee that potential applicants
are notified of hazard mitigation opportunities when they arise.
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3.
G.
Emergency Management and the Hazard Mitigation Section coordinate
training opportunities involving mitigation. Training is accomplished
through FEMA and State training courses as well as through conferences
and associations. Those working in mitigation are encouraged to take
advantage of EMI mitigation courses. Conferences providing mitigation
training include the Governor’s Hurricane Conference and the Florida
Emergency Preparedness Association (FEPA) Annual Conference.
Associations include the Florida Floodplain Managers Association (FFMA),
Association of Flood Plan Managers (ASFPM) and Florida Alliance for Safe
Homes (FLASH).
County Hazard Mitigation System
1.
Hazard mitigation activities are those that avoid or reduce the probability of
a disaster occurrence or minimize the potential property damage and/or loss
of life due to a natural or man-made hazard. Hazard mitigation activities
require continuous review and planning by many county agencies to
effectively respond to increased growth in hurricane-vulnerable areas and
flood zones, as well as overall vulnerability to the various natural and manmade hazards. The Local Mitigation Strategy (LMS) provides detailed
information on the county’s mitigation program.
2.
Specific peacetime hazards perceived as being a potential threat to
Hillsborough County as addressed in the LMS include:
a.
b.
c.
d.
e.
f.
g.
h.
i.
j.
k.
l.
3.
Hurricanes and Tropical Storms (Including wind and surge)
Thunderstorms
Floods/Severe Rain Events
Erosion
Winter Storms/Freezes
Droughts
Sinkholes
Urban/Wild land Fires
Hazardous Materials
Dam Failures
Domestic Preparedness
Utility Failure/Power Outages
The Planning & Growth Management Department (PGM) coordinates the
overall effort to address hazard mitigation with regard to community
development and land use management. The PGM staff identifies problems
with existing regulations or practices regarding community growth and
development that reduce the effectiveness of those regulations with regard to
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avoiding or reducing vulnerability to natural and man-made hazards. Where
applicable, the staff recommends appropriate local legislation to the BOCC
through the County Administrator to reduce the risk to life and property in
areas vulnerable to the impact of natural and man-made hazards.
4.
The Planning & Growth Management Department is also responsible for the
county's post disaster redevelopment plan and maintenance to ordinance 9320 (also known as the Post-Disaster Redevelopment Ordinance). The
county has a post-disaster redevelopment ordinance which addresses actions
to be taken with regard to redevelopment after a disaster. This ordinance
designates a Redevelopment Task Force composed of community leaders in
the public and private sectors to address redevelopment issues.
5.
The post disaster redevelopment plan will be updated by PGM as required.
Lessons learned from a disaster will mandate a review and update of the
plan.
6.
Selected government departments and agencies at the municipal, county and
state level are responsible for identifying problems with existing
development regulations or practices and developing hazard mitigation
policies. Functional areas and departments/agencies responsible for them
within Hillsborough County are as follows:
a.
Land use - county and municipal planning and zoning departments,
building departments, and Hillsborough County City - County
Planning Commission.
b.
Construction practices (building codes) - county and municipal
building departments, county and municipal planning and zoning
departments.
c.
Transportation improvements - Florida Department of
Transportation, county and municipal planning and zoning
departments, county and municipal public works departments and
the Metropolitan Planning Organization.
d.
Economic development activities - Planning & Growth
Management, Economic Development Department and Chambers of
Commerce.
e.
Water management - Southwest Florida Water Management District,
Tampa Bay Water, county and municipal public utilities
departments.
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f.
Flood mitigation - county and municipal building departments,
county and municipal planning and zoning departments, county and
municipal public utilities departments, county and municipal
engineering departments.
g.
Law enforcement - Sheriff's Office and municipal police
departments.
h.
Building inspections - county and municipal buildings departments,
county and municipal code compliance and enforcement
departments.
i.
Zoning enforcement - County and municipal planning and zoning
departments, county and municipal code enforcement departments.
j.
Special public construction projects - Engineering services elements,
Public Utilities and municipal public works departments.
7.
Municipalities are responsible for review of their city rules, regulations and
ordinances regarding hazard mitigation to make appropriate recommended
changes through their mayors to the municipal governing bodies.
8.
All directors of county and municipal departments and constitutional
authorities are responsible for hazard vulnerability reviews and mitigation
planning within their own areas of responsibility.
9.
The Planning & Growth Management Department and Emergency
Management act as coordinators for hazard vulnerability review and
mitigation planning on a county-wide basis. They will notify the State
Division of Emergency Management of mitigation problems affecting the
county.
10.
Mechanisms available to carry out hazard mitigation policy development
and implementation include zoning codes, building codes, subdivision
regulations and development of regional impact (DRI) reviews. The
Hillsborough County City-County Planning Commission (HCCCPC)
reviews developments for compliance with Comprehensive Plans. County
and municipal planning and zoning departments review developments for
zoning compliance. Zoning Hearing Masters hear rezoning applications at
public hearings and make recommendations to the applicable governing
body for final determination.
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11.
A continuing effort must be made to develop plans, policies and ordinances
to regulate post-disaster reconstruction in order to reduce future risk levels.
Local planning agencies are primarily responsible for this function.
Assisting in this effort are building departments, budget departments, real
estate departments, Emergency Management and the City-County Planning
Commission.
12.
The directors of each city and county department, constitutional authorities
and chiefs of each fire department, the Sheriff and city police chiefs are
responsible for identifying sites that they observe within their jurisdiction
and area of expertise that pose a risk to people and their activities due to
natural or technological hazards. They will review all elements of the CEMP
to ensure that hazard mitigation considerations are effective for their area of
expertise and responsibility.
13.
HCCCPC is responsible for ensuring that hazard mitigation considerations
are addressed in the comprehensive planning process regarding land use.
The HCCCPC will work closely with the Tampa Bay Regional Planning
Council, the Southwest Florida Water Management District, county and
municipal officials and all governmental and private entities involved in
land use planning.
14.
County and municipal planning and zoning departments are responsible for
implementing Comprehensive Plan policies and for the development of
ordinances and for regulations necessary for their implementation.
Responsibilities of planning and zoning departments in this area include:
a.
Developing land development regulations, or initiating amendments
to existing regulations, to decrease risk to residents and property
from natural and technological hazards.
b.
Changing and implementing regulations that govern the location and
type of development and the design and construction of buildings in
hazard prone areas.
c.
Identifying state and regional hazard mitigation policies and
programs that affect local growth and development, and ensuring
such policies are considered at the local level.
d.
Providing input, as deemed appropriate, into the development of
state and regional hazard mitigation policies and programs.
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15.
Land use and site review regulations that encourage hazard mitigation
planning include the following:
a.
b.
c.
d.
16.
Land development regulations
Development reviews for compliance with Comprehensive Plans
Development of Regional Impact (DRI) reviews
County participation in the National Flood Insurance Program.
Regulations for the design, construction and maintenance of buildings and
structures that encourage hazard mitigation planning include:
a.
b.
c.
d.
e.
Building codes
Building inspection and code
ordinances
Flood damage control ordinances
Subdivision regulations
State radon building rules
compliance and enforcement
17.
The Planning & Growth Management Department and Emergency
Management are responsible for providing public information programs that
address hazards confronting the county. The Director, Communications
Department provides support to the public information program with the
expertise, assistance and links to the broadcast and print media.
18.
Public workshops and hearings at the regional and state levels provide a
medium by which local governments will have input concerning the
development of regional and state mitigation policies and programs.
19.
Whenever federal hazard mitigation funds are made available, Emergency
Management and Planning & Growth Management will notify applicable
county departments, the municipalities and any other pertinent public or
private nonprofit entities. Projects included in the Local Mitigation Strategy
will be used as the baseline for funding received. The LMS Working Group
will select a final prioritized list and submit it to the state for consideration.
20.
Planning & Growth Management / Building Services will ensure that local
mitigation goals are met when addressing regular and emergency building
permits. In this process Building Services Division will coordinate with
state agencies involved in the emergency permitting process.
21.
Government entities within Hillsborough County are in good standing with
the National Flood Insurance Program. Additionally, the Hillsborough
County Board of County Commissioners, the City of Tampa and the City of
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Temple Terrace participate in the Community Rating System as
administered through by Insurance Service Office, Inc. (ISO).
22.
Hillsborough County has established a public outreach program that is a
community-wide effort and includes participants from all jurisdictions. An
Outreach Committee implements the program in a process that exceeds
minimum requirements outlined within the National Flood Insurance
Program, Community Rating System Coordinator’s Manual. The Committee
reviews annual activities that may be implemented to increase the awareness
of the community regarding flooding hazards. Goals that are used to direct
the Outreach Committee are:
•
•
•
Inform residents about the flood hazard and flood protection
methods
Inform residents about the availability and desirability of flood
insurance
Inform residents about the county’s flood warning system and
safety precautions
Additionally, the County LMS Working Group reviews hazards that impact
the county. In this process, various mitigation efforts are reviewed to better
understand hazards that have a potential of effecting daily lives. This
Committee also reviews funding alternatives, which include (not an
exhaustive list):
•
•
•
Local funds
Hazard Mitigation Assistance grants
Local Community Development Block Grants
Hillsborough County also works to promote hazards awareness through the
county’s Hazard Mitigation Program. The program augments existing
programs through partnering with other organizations. Partnerships assist in
obtaining support in building fortified structures and in sponsoring local
exhibits, expositions and commercial “Home Shows.”
23.
H.
Any mutual aid to assist in post-disaster recovery activities, including the
administration of substantial damage/substantial improvement
determinations under the NFIP, would be administered under the Statewide
Mutual Aid Agreement or through a direct request to FEMA following a
disaster declaration.
Post-Disaster Mitigation
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1.
Federal. For each presidentially declared disaster, a Deputy Federal
Coordinating Officer for Mitigation will be appointed. This coordinating
officer will have a staff composed of hazard mitigation and flood plain
management specialists. One of the major tasks of this coordinating officer
is to ensure that mitigation disaster operations are integrated and unified
with state and local recovery efforts.
2.
State. A State Hazard Mitigation Officer will be appointed by the Deputy
State Coordinating Officer and will be responsible for implementing all
post-disaster mitigation activities. The State Hazard Mitigation Officer,
will work in concert with the Deputy Federal Coordinating Officer for
Mitigation to assure that the state is aware of, and takes advantage of, all
available mitigation opportunities. These two coordinating officers will
develop a mitigation strategy paper which will provide guidance in the use
of state and federal funds for mitigation purposes.
3.
Local. The Hazard Mitigation Section will be the lead county agency in
coordinating post-disaster mitigation activities. In addition, Emergency
Management will insure all county agencies are fully informed of mitigation
opportunities that exist as part of the project worksheet process. The
County LMS Committee, consisting of county and municipal
representatives will serve in an advisory role for county and municipal
mitigation efforts. This Committee will coordinate post-disaster mitigation
activities with state and federal mitigation officers and with the
Redevelopment Taskforce as identified within Ordinance 93-20 and
annually updated..
4.
Joint Field Office. Federal and state hazard mitigation elements will be part
of the Joint Field Office when established by FEMA and the state. Federal
and state mitigation personnel will advise county and municipal
representatives on mitigation activities and initiatives.
5.
Mitigation Assistance to Local Citizens.
a.
Individual Assistance. This program is designed to fund low cost
activities which can be used to reduce future disaster losses to
residential structure. The minimization program offers grants to
eligible homeowners based on 25% of the total Individual and
Family Grant award received by the homeowner with a maximum
award of $5000.
b.
Technical Assistance. The State Mitigation Officer will designate
staff to support mitigation outreach at Recovery Centers. The State
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Mitigation Officer will establish and designate staff to provide
technical assistance on mitigation to affected homeowners. If
requested, building inspectors from the Building Services Division
will work with state representatives assigned to these centers. Other
representatives in these centers may include FEMA, the State
Department of Environmental Protection and other interested
agencies.
6.
Public Assistance Program
Section 406 of the Stafford Act provides for direct federal assistance for
repairs and improvements to eligible damaged public facilities. Mitigation
measures (improvements) must be identified in the project worksheets. The
State Hazard Mitigation Officer will be responsible for the following:
7.
a.
Conduct a briefing for state-federal Public Assistance inspector
teams to ensure the inspectors will identify and include mitigation
measures in the project worksheets wherever possible.
b.
Conduct a briefing to local jurisdictions as part of the Public
Assistance briefing to inform applicants of the mitigation
opportunities available through the 406 program.
c.
Provide technical assistance to Public Assistance engineers and
review teams to help identify and maximize mitigation opportunities.
d.
Administer the State Hazard Mitigation Grant Program.
Hazard Mitigation Grant Program (HMGP)
Authorized under Section 404 of the Stafford Act, the Hazard Mitigation
Grant Program provides grants to States and local governments to
implement long-term hazard mitigation measures after a major disaster
declaration. The purpose of the program is to reduce the loss of life and
property due to natural disasters and to enable mitigation measures to be
implemented during the immediate recovery from a disaster declaration.
The purpose of the program is to reduce the loss of life and property due to
natural disasters and to enable mitigation measures to be implemented
during the immediate recovery from a disaster.
HMGP funding is only available in states following a Presidential disaster
declaration. Eligible applicants are:
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•
•
•
State and local governments
Indian tribes or other tribal organizations
Certain private non-profit organizations
Individual homeowners and businesses may not apply directly to the
program; however a community may apply on their behalf. HMGP funds
may be used to fund projects that will reduce or eliminate the losses from
future disasters. Projects must provide a long-term solution to a problem,
for example, elevation of a home to reduce the risk of flood damages as
opposed to buying sandbags and pumps to fight the flood. In addition, a
project’s potential savings must be more than the cost of implementing the
project. Funds may be used to protect either public or private property or to
purchase property that has been subjected to, or is in danger of, repetitive
damage.
8.
County Mitigation Assessment
a.
The Hazard Mitigation Section has primary responsibility for
coordinating the mitigation assessment function during post-disaster
activities. Emergency Management will assist Hazard Mitigation in
the coordination function. Municipalities will coordinate mitigation
assessment within their jurisdiction.
b.
The county departments which will provide the mitigation
assessment teams are Public Works, Water Resource Division,
Parks, Recreation & Conservation and Facilities Management.
Teams from these departments will work with federal and state
review teams to ensure all potential mitigation opportunities are
included in project worksheets for infrastructure projects within each
department’s area of expertise. Departments will ensure that
mitigation assessment personnel are trained in areas of expertise
through applicable training courses and on the job training to be fully
aware of mitigation actions that can be incorporated in project
worksheets.
c.
Coordination of mitigation assessment will usually be accomplished
at the EOC. The Manager, Hazard Mitigation, in coordination with
Emergency Management, will ensure county departments’
representatives are assigned as mitigation assessment teams to join
up with federal and state review teams. This Manager will provide
assigned personnel with reporting instructions to meet with state and
federal counterparts.
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I.
d.
Mitigation information gathered by the county mitigation teams will
be provided to the Hazard Mitigation Section. The Hazard
Mitigation Section will accumulate the data provided by the
assessment teams to formulate appropriate mitigation initiatives. As
a part of this process, the Hazard Mitigation Section will review the
LMS Initiatives Action Table and revise respective priorities as
appropriate. Similarly, the municipalities will follow the same
process. The LMS Working Group will thereupon revise, as
necessary the overall priorities on the countywide list of projects
listed within the LMS document.
e.
Resources for mitigation teams (e.g. data, equipment and vehicles)
will be allocated from the inventories of the individual departments
involved. It is assumed that sufficient resources (personnel and
equipment) exist within county departments responsible for
mitigation assessment listed in paragraph 8b above. Inventories are
the same as used by these departments on a day to day basis and are
monitored by the Departments. The Manager, Hazard Mitigation,
will coordinate availability of resources with all involved. Any
resource shortfalls will be requested from the state EOC.
f.
The Manager, Hazard Mitigation, Section will be responsible for
forwarding applications for hazard mitigation funding to the state
and federal government. Procedures for determining projects to be
funded are reflected in paragraph VII.I below.
g.
As reflected in Annex N, County Communications is the primary
responsible agency for all public information (ESF #14). During
post-disaster and redevelopment operations, this information will
include the dissemination of county, state and federal hazard
mitigation information. This dissemination will be provided from
the EOC as well as Disaster Recovery Centers and Joint Information
Centers, if activated.
Mitigation Grant Process
The financial guidelines identified within the Basic Plan are principles that will also
be followed for Hazard Mitigation. In the event distinct procedures are not provided
through the State or Federal Government for disaster mitigation funds for pre- or
post-mitigation activities involving acquisitions, elevations/rehabilitations or
construction of structures, financial and project management practices identified
under the Community Development Block Grant process will be followed.
Authority to request approval of mitigation grant applications will be made through
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the respective jurisdictions to ensure an allocation of local funds is committed to
projects. Local funds required for funding matches may be met through local
Community Development Block Grants, capital or planning funds earmarked for a
particular project, or local disaster assistance line-item funding.
Financial records and grant records will be managed by the local entity awarded the
grant. Records will be kept as required through local and state auditing
requirements and as prescribed through the grant contract.
Grant funds will be sought by the Local Mitigation Strategy Working Group. This
Working Group assesses mitigation programs and develops potential funding
sources (contained in the Local Mitigation Strategy). The Working Group develops
potential mitigation initiatives to be adopted by respective local governments. The
projects will reduce risks associated with hazards that are most likely to occur in
respective communities.
The Local Mitigation Strategy Projects Table identifies more than 100 projects with
a Priority 1 classification and totaling more than $100 million. In any funding cycle,
it is recognized that there will be only a fraction of the total funding that will be
available for hazard mitigation implementation. To provide structure in prioritizing
the projects for implementation, the following project selection process will be
followed:
1.
Upon notification of the availability of mitigation funding for LMS
projects, the LMS Working Group shall notify the Disaster Recovery
Committee and county local governments of the amount of funding
that is available and any program purposes, requirements and
restrictions that are encumbered with the award. Disaster assistance
notifications that are sent to the Emergency Management
Department will be forwarded to the LMS Working Group for
discussion and subsequent processing.
2.
Local governments shall have 21 days in which to recommend
projects for consideration of funding. Project requests cannot exceed
the total available funding amount.
3.
Within 30 days of receiving the project requests from the local
governments, the LMS Working Group, based on a review of the
project requests, shall recommend the projects that are to be
implemented with the identified funding.
4.
In the review of the recommended projects, the LMS Working
Group shall give first consideration to projects that meet the
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following criteria:
VIII.
a.
Is the proposed measure warranted by the countywide
vulnerability analysis?
b.
If
accomplished,
would
essential/critical services?
c.
Is the project consistent with Growth-Management or
Floodplain management Plans?
d.
Is the measure a long-term improvement?
e.
Is the measure consistent with Local Mitigation Strategy’s
goal and objectives? Projects not within the “Table” may be
considered; however, the LMS Working Group will rank
respective projects and may require the local government to
provide additional information to demonstrate the project’s
consistency with approval local mitigation goals and
objectives.
the
measure
enhance
LONG TERM REDEVELOPMENT ACTIVITIES
A.
B.
Long term recovery efforts focus on community redevelopment and restoring the
economic viability of the disaster area(s). The redevelopment phase requires a
substantial commitment of time and resources by both governmental and nongovernmental organizations. Much of this commitment has been identified within
the County’s Post Disaster Redevelopment Plan / Strategy (PDRP). Such
redevelopment activities are identified within the PDRP and are anticipated to be
used following a catastrophic event that has caused substantial, long term damages
over a very large area. These efforts include, but are not limited to:
1.
Long term restoration of public infrastructure and social services damaged
by the emergency;
2.
Re-establishment of an adequate supply of housing to replace that which
was destroyed;
3.
Restoration of jobs that were lost; and
4.
Restoration of the economic base of the disaster area(s).
The State Division of Housing and Community Development administers a variety
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of programs that support pre-disaster and post-disaster mitigation activities. These
programs include, but are not limited to, a residential construction mitigation
program and a resource identification strategy. These programs are designed to help
minimize the impact needs of disasters and to address local unmet needs identified
after a disaster.
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PART IV, GLOSSARY OF TERMS
ACS – Auxiliary Communications Service
AFB – Air Force Base
ALF – Adult Living Facility
ALS – Advanced Life Support
ARC – American Red Cross
ARES – Amateur Radio Emergency Service
ASCS – Agricultural Stabilization and Conservation Service
ATF – Alcohol, Tobacco and Firearms
AT&T – American Telephone and Telegraph Company
BLS – Basic Life Support
BOCC – Board of County Commissioners
CAC – Citizen Action Center
CAMEO – Computer-Aided Management of Emergency Operations
CAP – Civil Air Patrol
CB – Citizen’s Band
CCC – Citizens Corps Councils
CCE – Community Care for the Elderly
CCST – Community Crisis Support Team
CDC – Center for Disease Control
CERT – Community Emergency Response Team
CFR – Code of Federal Regulations
CISD – Critical Incident Stress Debriefing
COE – Corps of Engineers
COOP – Continuity of Operations Plan
CRC – Citizens Response Center
CRS – Community Rating system
CSA – Count Staging Area
DART – Disaster Animal Response Team
DHHS – Department of Health and Human Services
DMAT – Disaster Medical Assistance Teams
DMS – Debris Management Sites
DOC – Disaster Operations Center (Red Cross)
DOD – Department of Defense
DRC – Disaster Recovery Center
DRI – Development of Regional Impact
DTC – Disaster Transportation Coordinators
EARS – Emergency Animal Rescue Service
EAS – Emergency Alert System
EBS – Emergency Broadcast System
ECO – Emergency Coordinating Officer
EDC – Emergency Dispatch Center
EDICS – Emergency Deployable Interoperable Communications System
EIS – Emergency Information System
EHS – Extremely Hazardous Substances
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PART IV, GLOSSARY OF TERMS
EM – Emergency Management
EMPC – Emergency Medical Planning Council
EMS – Emergency Medical Services
EMT – Emergency Medical Technician
EOC – Emergency Operations Center
EPC – Environmental Protection Commission
EPG – Emergency Policy Group
ERT – Emergency Response Team
ERV – Emergency Response Vehicle
ESATCOM – Emergency Satellite Communications
ESF – Emergency Support Function
FACA – Florida Animal Control Association
FCC – Federal Communications Commission
FCO – Federal Coordinating Officer
FDACS – Florida Department of Agriculture & Consumer Services
FDCA – Florida Department of Community Affairs
FDCF – Florida Department of Children and Families
FDEM – Florida Division of Emergency Management
FDEP – Florida Department of Environmental Protection
FDLE – Florida Department of Law Enforcement
FDOF – Florida Department of Forestry
FDOT – Florida Department of Transportation
FEMA – Federal Emergency Management Agency
FFCA – Florida Fire Chief’s Association
FFWC – Florida Fish and Wildlife Conservation Commission
FIMA – Federal Insurance and Mitigation Administration
FIND – Florida Interfaith Network for Disasters
FLNG – Florida National Guard
FL TF-3 – Tampa Bay Regional Urban Search and Rescue Team
FMA – Flood Mitigation Assistance
FNARS – FEMA National Radio System
FSA – Farm Service Agency
GAR – Governor’s Authorized Representative
GATV – Government Access Television
GETS – Government Emergency Telecommunications System
GIS – Geographic Information Service
HAHF – Hillsborough Animal Health Foundation
HART – Hillsborough Area Regional Transit Authority
Hazmat – Hazardous Material
HCCCPC – Hillsborough County City – County Planning Commission
HCFR – Hillsborough County Fire Rescue
HCSO – Hillsborough County Sherriff’s Office
HCVMS – Hillsborough County Veterinary Medical Society
HELP – Hillsborough Emergency Long Term Recovery Program
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PART IV, GLOSSARY OF TERMS
HMGP – Hazard Mitigation Grant Program
HIPAA – Health Insurance Portability and Accountability Act
HIT - Hazardous Incident Team
HMERP – Hazardous Materials Emergency Response Plan
HMRT – Hazardous Materials Incident Response Team
HSPD – Homeland Security Presidential Directive
HTV – Hillsborough Television
HUD – Department of Housing and Urban Development
HURREVAC – Hurricane Evacuation (Computer Program)
IA – Individual Assistance
IAO – Individual Assistance Officer
ICS – Incident Command System
IFAS – Institute of Food and Agricultural Services
IRS – Internal Revenue Service
I-SAT – Initial Safety Assessment Team
ISO – Insurance Service Office
IT – Information Technology
ITS – Information and Technology Services
JCSE – Joint Communications Support Element
JCSS – Joint Communications Support Squadron
JFO – Joint Field Office
JIC – Joint Information Center
LAN – Local Area Network
LEPC – Local Emergency Planning Committee
LIHEAP – Low Income Energy Assistance Program
LMS – Local Mitigation Strategy
LNG – Liquefied Natural Gas
LPN – Licensed Practical Nurse
LSA – Logistics Staging Area
MARC – Mutual Aid Radio Communications
MARPLOT – Mapping Application for Response Planning
MARS – Military Affiliate Radio System
MASA – Mutual Aid Staging Area
MASH – Medical Animal Shelter
MCF – Message Control Form
MDMCP – Medical Director for Mass Casualty Planning
MED – Medical
MERT – Medical Emergency Response Team
MGT – Management
MHZ – Megahertz
MMRS – Metropolitan Medical Response System
MOSI – Museum of Science and Industry
MRC – Medical Reserve Corps
MSCA – Military Support to Civil Authorities
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PART IV, GLOSSARY OF TERMS
MSO – Marine Safety Office
NAT – Needs Assessment Team
NCS – National Communications System
NDMS – National Disaster Medical System
NFIP – National Flood Insurance Program
NGO – Non-Government Organization
NHC – National Hurricane Center
NIMS – National Incident Management System
NIMSCAST – NIMS Compliance Assistance Support Tool
NLT – Network Level Testing
NOAA – National Oceanic and Atmospheric Administration
NOK – Next-of-kin
NSEP – National Security and Emergency Preparedness
NWS – National Weather Service
PA – Public Address
PC – Personal Computer
PCPD – Plant City Police Department
PCS – Personal Communications Service
PDM – Pre-Disaster Mitigation
PFD – Personal Flotation Device
P&GM – Planning & Growth Management
PIO – Public Information Officer
P.L. – Public Law
POD – Point of Distribution
PSA – Public Service Announcement
PSN – People with Special Medical Needs
PW – Project Worksheet
RACES – Radio Amateur Civil Emergency Services
RD – Regional Director
RDSTF – Regional Domestic Security Task Force
RIAT – Rapid Impact Assessment Team
RN – Registered Nurse
RPA – Request for Public Assistance
RRT – Rapid Response Team
RV – Recreation Vehicle
S&R – Search and Rescue
SART – State Agricultural Response Team
SBA – Small Business Administration
SCO – State Coordinating Officer
SEOC – State Emergency Operations Center
SERT – State Emergency Response Team
SHARES – Shared Resources
SITREP – Situation Report
SLOSH – Sea Lake and Overland Surge From Hurricanes (Storm Surge Prediction Model)
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PART IV, GLOSSARY OF TERMS
SOC – Sheriff Operations Center
SOP – Standard Operating Procedure
SWAT – Special Weapons and Tactics
SWP – State Warning Point
TBHMERP– Tampa Bay Hazardous Materials Emergency Response Plan
TBRPC – Tampa Bay Regional Planning Council
TDD – Telecommunications Device for the Deaf
TECO – Tampa Electric Company
TFR – Tampa Fire Rescue
TGH – Tampa General Hospital
TIA – Tampa International Airport
TIP – Transport International
TPD – Tampa Police Department
TSAR – Tactical Search and Rescue
TSP – Telecommunications Service Priority
TTPD – Temple Terrace Police Department
UCH – University Community Hospital
UHF – Ultra High Frequency
U.S.C.G. – United States Coast Guard
USDA – United States Department of Agriculture
USF – University of South Florida
USMC – United States Marine Corps
VDC – Volunteer and Donations Center
VHF – Very High Frequency
VIP – Very Important Person
VIPS – Volunteers in Police Service
VMAT – Veterinary Medical Assistance Team
VRC – Volunteer Reception Center
WMD – Weapon of Mass Destruction
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