1. No category

OCTOBER 28, 2005
The NAB Post+Production Show
November 15-17, 2005 / Jacob K Javits CC / New York, NY
NAME OF SHOW:
SHOW INFORMATION:
EXHIBITING COMPANY NAME:
BOOTH #:
EXHIBITING COMPANY ADDRESS:
(CITY)
(STATE)
(ZIP)
PRINT NAME:
SIGNATURE:
PHONE: (
)
(EXT.):
FAX: (
ON-SITE CONTACT:
)
ON-SITE CONTACT CELL #: (
)
E-MAIL:
Your signature below denotes acceptance of all Terms & Conditions on page four.
METHOD OF PAYMENT
EXHIBITOR AUTHORIZATION
BANK TRANSFER
COMPANY CHECK
Please make check payable to:
AVW - TELAV Audio Visual Solutions
Please reference show name or job number on check.
Bank Transfer to Bank of America; Dallas, TX
ABA#: 1110-0001-2
FFC/ACCT#: 125-259-049-2
(Client is responsible for all transfer fees)
CREDIT CARD
For your convenience, we will use this authorization to charge your credit card account for your advance orders, and any additional
amounts incurred as a result of show site orders placed by your representative(s). These charges may include all services provided
by AVW - TELAV Audio Visual Solutions, or any charges which AVW - TELAV Audio Visual Solutions may be obligated to pay on
behalf of Exhibitor, including without limitation, any shipping charges. Please complete the information requested below:
AMERICAN EXPRESS
DISCOVER
MASTERCARD
VISA
DINERS CLUB
CARTE BLANCHE
PLEASE PRINT CLEARLY
ACCOUNT NO.:
EXP. DATE:
PERSONAL CREDIT CARD
COMPANY CREDIT CARD
SECURITY CODE:
__ __ __ __
*(The security code for MC/VISA/DISCOVER is the three
digit number following the credit card number printed in the signature area on the back of the card. The AmEx security code is the four digit number above the last four
numbers on the front.)
CARDHOLDER NAME:
SIGNATURE:
CARDHOLDER BILLING ADDRESS:
CITY/STATE/ZIP:
THIRD PARTY AUTHORIZATION
FOR USE BY AN EXHIBITOR APPOINTED CONTRACTOR: We understand and agree that we, the exhibiting firm, are ultimately
responsible for payment of charges and agree to be bound by all terms and conditions as described on both sides of this form.
In the event that the named third party does not discharge payment of the invoice prior to the last day of the show, charges will
revert to the exhibiting company. All invoices are due and payable upon receipt, by either party.
PLEASE PRINT CLEARLY
EXHIBITOR NAME:
EXHIBITOR SIGNATURE:
THIRD PARTY AGENT:
CREDIT CARD ACCOUNT NO.:
EXP. DATE:
PERSONAL CREDIT CARD
COMPANY CREDIT CARD
SECURITY CODE: __ __ __ __ *(The security code for MC/VISA/DISCOVER is the three digit
number following the credit card number printed in the signature area on the back of the card. The AmEx security code is the four digit number above the last four numbers on the front.)
CARDHOLDER NAME:
AUTHORIZED SIGNATURE:
PRINT NAME:
COMPANY NAME:
ADDRESS:
CITY/STATE/ZIP:
PHONE: (
)
Visit us at www.avwtelav.com
EXT:
FAX: (
)
Contact AVW-TELAV for GSA Price Schedule
07/05-3
AUDIO VISUAL & COMPUTERS
9900 Business Parkway • Lanham, MD 20706
Ph: 301/918-8050 • Fax: 301/459-9890
ATTN: Exhibitor Services
Job Number: 12133470
A V W -T E L A V
EARLY ORDER
DEADLINE DATE:
The NAB Post+Production Show
COMPANY NAME:
BOOTH#:
AUDIO/VIDEO EQUIPMENT
Marker
Categories
Description
Qty.
Early Order
Show Rate
Standard
Show Rate
Total
FLAT SCREEN DISPLAYS
IT18
18” LCD Flat Screen Multi-sync, Black only
(Res 1280 x 1024) Ratio 4:3
@ $ 300.00
@ $ 390.00
$
IT17
20” LCD Flat Screen Multi-sync
(Res 1280 x 1024) Ratio 4:3
@ $ 420.00
@ $ 546.00
$
*ID2
37” Plasma Monitor
(Res 1024 x 768) Ratio 4:3
@ $ 1200.00
@ $ 1560.00
$
*ID4
42” Plasma Monitor •
(Res 1024 x 1024) Ratio 16:9
@ $ 1200.00
@ $ 1560.00
$
*ID3
42” Plasma Monitor •
(Res 852 x 480) Ratio 16:9
@ $ 900.00
@ $ 1170.00
$
*ID5
50” Plasma Monitor - Call for Availability •
(Res 1280 x 768) Ratio 16:9
@ $ 1500.00
@ $ 1950.00
$
IB14
61” Plasma Monitor w/Wall Mount
(Res 1365 x 768) Ratio 16:9
@ $3750.00
@ $4875.00
$
•NOTE: No Charge for Speakers & Wall Mounts on designated (•) Flat Screen Monitors.
Wall or truss mounted Flat Screen Monitors may require additional labor.
LED VIDEO WALL TECHNOLOGY
0000
BARCO 16 6mm LED Video Wall
CALL FOR PRICING
$
PRESENTATION MONITORS
IUS3
17” SVGA Color Monitor
@ $
95.00
@ $ 123.50
$
VIDEO PLAYERS RECORDERS
JV13
DVD Player (Consumer Grade)
@ $ 150.00
@ $ 195.00
$
JM11
1/2” VHS Player w/auto repeat
@ $ 150.00
@ $ 195.00
$
JM12
1/2” PAL/SECAM/NTSC Player
@ $ 375.00
@ $ 487.50
$
JT11
Beta SP Player
@ $ 900.00
@ $ 1170.00
$
VIDEO MONITORS / VIDEO COMBOS / RECEIVERS
IT11
20” Video Monitor/Receiver
@ $ 195.00
@ $ 253.50
$
IJ11
26” - 27” Video Monitor/Receiver
@ $ 285.00
@ $ 370.50
$
IG11
35” Video Monitor/Receiver
@ $ 525.00
@ $ 682.50
$
IU12
20” PAL/SECAM/NTSC Monitor
@ $ 375.00
@ $ 487.50
$
IJ14
27” PAL/SECAM/NTSC Monitor
@ $ 450.00
@ $ 585.00
$
JP12
13” Monitor/VHS Player Combo
@ $ 270.00
@ $ 351.00
$
JP11
20” Monitor/VHS Player Combo
@ $ 345.00
@ $ 448.50
$
AUDIO VISUAL & COMPUTERS
NAME OF SHOW:
ND11
Truss Mount
@ $ 150.00
@ $ 195.00
$
HV12
Dual Post Plasma Stand
@ $ 225.00
@ $ 292.50
$
HV13
Cobra Plasma Stand
@ $ 300.00
@ $ 390.00
$
XD11
Black Draped Monitor Cart
@ $
@ $
78.00
$
KD11
Video Distribution Amp
@ $ 120.00
@ $ 156.00
$
60.00
A V W -T E L A V
VIDEO ACCESSORIES
AUDIO EQUIPMENT
*ES3
Large Exhibit Sound System
(2 Lg. Speakers, 1 mixer/amp)
@ $ 525.00
@ $ 682.50
$
*ES2
Small Exhibit Sound System
(2 Sm. Speakers, 1 mixer/amp)
@ $ 285.00
@ $ 370.50
$
TC11
Wired Microphone (hand or headset)
@ $
90.00
@ $ 117.00
$
TS11
Wireless Microphone (hand or headset)
@ $ 405.00
@ $ 526.50
$
VU11
Powered Speaker w/Stand
@ $
@ $
97.50
$
SU11
Single Disc CD Player
@ $ 150.00
@ $ 195.00
$
75.00
PROJECTION EQUIPMENT
CN11
Screen - 70”x70”
@ $ 90.00
@ $ 117.00
$
CL11
Screen - 84”x84”
@ $ 105.00
@ $ 136.50
$
CJ11
Screen - 96”x96”
@ $ 135.00
@ $ 175.50
$
HE12
LCD XGA Computer Projector
Visit us at www.avwtelav.com
CALL FOR CONSULTATION
$
07/05-3
COMPANY NAME:
BOOTH#:
COMPUTER EQUIPMENT
Marker
Categories
Description
Qty.
Early Order
Show Rate
Standard
Show Rate
Total
COMPUTERS
OS12
PIV 1.4GHz/256MB RAM/CD/Win 2000/17” CRT
@ $ 245.00
@ $ 318.50
$
OS13
PIV 2GHz/256MB RAM/CD/Win 2000/17” CRT
@ $ 310.00
@ $ 403.00
$
OS14
PIV 2.6GHz/512MB RAM/DVD/Win XP/17” LCD
@ $ 395.00
@ $ 513.50
$
OS38
PIV 3.2GHz/1GB RAM/DVD/Win XP/17” LCD
@ $ 490.00
@ $ 637.00
$
OS41
Laptop - PIV 2GHz/512MB RAM/DVD/Win XP
@ $ 415.00
@ $ 539.50
$
OS39
Macintosh G4/512MB RAM/DVD/OS 10.Xxx/17” LCD
@ $ 490.00
@ $ 637.00
$
NOTE: All computers include Microsoft Office.
PRINTERS
OS18
HP Laser Printer 25PPM
@ $ 195.00
@ $ 253.50
$
OS19
HP Laser Printer 11x17 Paper Capacity
@ $ 315.00
@ $ 409.50
$
65.00
$
COMPUTER UPGRADES
OS20
128 MB Video Card
@ $
50.00
@ $
OS21
Computer Speakers
@ $
30.00
@ $
39.00
$
OS40
Additional 512MB RAM
@ $
65.00
@ $
84.50
$
JV16
DVD Burner
@ $
95.00
@ $ 123.50
$
OS25
8 Port Ethernet Switch (10/100)
@ $
60.00
@ $
78.00
$
OS26
56K Modem
@ $
30.00
@ $
39.00
$
OS28
Fax Machine
@ $ 135.00
@ $ 175.50
$
ADDITIONAL EQUIPMENT NOT LISTED
Please call 1-301-918-8050 to inquire about specialty audio visual equipment and
services not listed such as model specific equipment, computers, truss, motors, lighting and video walls.
QUOTED ADDITIONAL EQUIPMENT NOT LISTED ON ORDER FORM
@
$
@
$
$
CALCULATING YOUR ORDER
Equipment Subtotal .......................................................................................................................=
Handling Charge Includes delivery, set up, and dismantle:
28% of equipment subtotal for orders $3000 and under ($75.00 minimum)
(Handling charge for orders exceeding $3000 will be calculated based on actual
time at the labor rates detailed below. Please contact AVW-TELAV Exhibitor Services
for a labor quote) .........................................................................................................................=
Hourly Labor Rates:
$70.00/hr Straight Time (Between 8:00 am - 5:00 pm, Mon. - Fri.) ...............................................=
$105.00/hr Over Time (Between 5:00 pm - 8:00 am, Mon. - Fri., all day Sat./Sun.) .....................=
Additional labor required for wall or truss mounted Flat Plasma Monitors (if applicable)
Add calculated Local Tax: 8.625 %............................................................................................=
Total Charges ...............................................................................................................................=
$________
$________
$________
$________
$________
$________
QUICK TIPS
•
Orders confirmed before the deadline will receive
a 30% savings on the standard rate.
For equipment not listed or assistance in completing
your order, please contact an Exhibitor Services
Representative at 1-301-918-8050.
•
•
A representative must be in your booth to sign
for delivery of the equipment.
Items ordered after deadline date are subject to
availability and applicable freight charges.
•
•
All payments must be made in advance in U.S.
Funds.
•
Electrical Services are not included in equipment
pricing.
Cancellation of equipment rental and services must
be received by deadline date to avoid a minimum
one-day charge on equipment. If equipment and
services have already been provided at the time
of cancellation, a handling charge and a minimum
one-day charge on equipment will be applied.
•
Equipment rentals are based on SHOW RATES.
Single day rentals are available.
•
Visit us at www.avwtelav.com
AUDIO VISUAL & COMPUTERS
The NAB Post+Production Show
07/05-3
A V W -T E L A V
NAME OF SHOW:
NOTE: FULL PAYMENT, INCLUDING APPLICABLE TAX,
IS DUE AT THE TIME SERVICES ARE ORDERED.
PURCHASE ORDERS ARE NOT CONSIDERED
PAYMENT.
RENTAL AGREEMENT
All equipment rentals are based on Show Rates
and apply to show days only. Rental prices do
not include labor, delivery, electrical services,
or removal of equipment from your booth. It
is understood and agreed that EXHIBITOR
is renting AVW - TELAV equipment for a
specified period of time and is responsible for
its safe return. EXHIBITOR hereby agrees to
use all rental equipment with reasonable care
to prevent excessive wear and tear and/or
damage to said property. All rental equipment
must be returned to AVW - TELAV in the same
condition as it was in at the time of delivery
to EXHIBITOR, reasonable wear and tear
excluded. EXHIBITOR will immediately notify
AVW - TELAV of any damage to the rental
equipment, and EXHIBITOR hereby agrees to
be billed for any damage to, or loss of, rental
equipment damaged while in EXHIBITOR’S
care, custody and/or control. In no event shall
EXHIBITOR permit any equipment to be used
and/or possessed by other exhibiting parties
other than the named EXHIBITOR without prior
consent of AVW - TELAV in each instance.
CANCELLATIONS
Cancellation of equipment rental and services
must be received by the deadline date to avoid
a minimum one day charge on equipment. If
equipment and services have already been
provided at the time of cancellation, a handling
charge and a minimum one-day charge on
equipment will apply.
PAYMENT TERMS
Full payment, including any applicable tax,
is due at the time services are ordered. All
payments must be in U.S. dollars. Orders
received without advance payment or after
the deadline date will incur additional [After
Deadline] charges as indicated on the
order form.
All materials and equipment
are on a rental basis for the duration of the
show or event and remain the property of
AVW - TELAV except where specifically identified
Visit us at www.avwtelav.com
Show Name: Post+Production Show
Company:
Booth #:
as a sale. It is the EXHIBITOR’S responsibility
to advise our Exhibit Service personnel of any
problem with any order, and to check invoices
for accuracy prior to the close of the exhibit. If
you are exempt from payment of sales tax, AVW
- TELAV requires you to forward an exemption
certificate for the State in which the services
are to be used. Resale certificates are not valid
unless EXHIBITOR is rebilling these charges
to its customers. For International exhibitors,
AVW - TELAV requires 100% prepayment of
advance orders, and any orders or services
placed at show site must be paid at the show.
These payment terms and conditions shall be
governed by and construed in accordance with
the LAWS OF THE STATE OF TEXAS. In the
event of any dispute between the EXHIBITOR
and AVW - TELAV relative to any loss, damage,
or claim, such EXHIBITOR shall not be entitled
to and shall not withhold payment, or any partial
payment, due to AVW - TELAV for its services, as
an offset against the amount of any alleged loss
or damage. Any claims against AVW - TELAV
shall be considered a separate transaction,
and shall be resolved on its own merits. AVW TELAV reserves the right to charge EXHIBITOR
for the difference between the EXHIBITOR’S
estimate of charges and the actual charges
incurred by EXHIBITOR, or for any charges that
AVW - TELAV may be obligated to pay on behalf
of EXHIBITOR, including without limitation, any
shipping charges.
UNPAID BALANCES
Should there be any pre-approved unpaid
balance after the close of the show, terms will be
net, due and payable in DALLAS, TEXAS upon
receipt of invoice. Effective 30 days after invoice
date, any unpaid balance will bear a FINANCE
CHARGE at the lesser of the maximum rate
allowed by applicable law, or 1.5% per month,
which is an ANNUAL PERCENTAGE RATE of
18%, and future orders will be on a prepayment
basis only. If any finance charge hereunder
exceeds the maximum rate allowed by applicable
law, the finance charge shall automatically be
reduced to the maximum rate allowed, and
any excess finance charge received by AVW
- TELAV shall be either applied to reduce the
principal unpaid balance or refunded to the payer.
07/05-3
A V W -T E L A V
9900 Business Parkway • Lanham, MD 20706
Ph: 301/918-8050 • Fax: 301/459-9890
ATTN: Exhibitor Services
Job Number: 12133470
AUDIO VISUAL & COMPUTERS
TERMS & CONDITIONS
Judy Venn & Associates, Inc.
Corporate Headquarters
3186 Airway Avenue, Suite H
Costa Mesa, California 92626
(714) 957-8300 Fax (714) 957-8301
Email: [email protected]
■
Las Vegas
NATIONWIDE CONVENTION SERVICES
(800) 553-8855
■
www.judyvenn.com
3401 West Charleston Blvd.
Las Vegas, Nevada 89102
(702) 259-4494 (800) 553-8855
Email: [email protected]
■
Hostesses/Hosts ■ Narrators ■ Demonstrators
■ Crowd Gatherers ■ Interpreters ■ Special Talent
■ Chair Massage Therapists ■ Shoe Shine Services
Atlanta
Chicago
Dallas
Nashville
New Orleans New York
Orlando
San Francisco
Washington D.C.
PRODUCTION DIVISION (Request production order form.)
■
Entertainment ■ Presentations ■ Videos
■ Script Writing ■ Audio Brochures
■
■
■
■
■
Baltimore ■ Boston ■ Denver
Detroit ■ Hawaii ■ Houston
Los Angeles ■ Philadelphia
San Diego
Providing the
Perfect Balance of
Service, Experience
& Solutions...
Since 1971!
ORDER FORM/CONTRACT
PLEASE PRINT OR TYPE
(Signature required on reverse side.)
Date _________________________________
Company ____________________________________________________________________
Address ______________________________________________________________________
City ___________________________________ State __________ Zip ___________________
Phone ________________________________ Fax___________________________________
Email ________________________________________________________________________
Indicate Number of People Needed:
_______ Exhibit Hostess/Host
_______
_______ Narrator/Spokesperson
_______
_______ Demonstrator/Sales Assistant
_______
_______ Crowd Gatherer
_______
Hospitality Suite Hostess/Host
Interpreter
Costumed Character
Other
Special Talent/Qualifications ________________________________________________
Type of Apparel
❏ Business
❏ Cocktail
❏ Costume
❏ Other ______________________________________________________________________
METHOD OF PAYMENT
Contact ______________________________________________________________________
❏ Check, payable to Judy Venn & Associates (Mail to Corporate Headquarters.)
Name of Event
_______________________________________________________________
City ____________________________________________________________________________
Facility _______________________________ Booth # ______________________________
On-Site Contact Person _____________________________________________________
On-Site Phone ______________________________________________________________
Dates Services Required:
❏ AMEX
❏ MasterCard
to _______________ pm
________________ From _____________ am
to _______________ pm
________________ From _____________ am
to _______________ pm
________________ From _____________ am
to _______________ pm
TOTAL PAYMENT DUE 7 DAYS PRIOR TO FIRST DAY OF SHOW.
❏ Diners Club
Account # ________________________________________ Exp. Date ______________
Name on Card ____________________________________________________________
Authorized Signature _______________________________________________________
❏ Use credit card for guarantee only
❏ Charge 50% deposit to credit card
P.O. # _____________ Authorized by
________________ From _____________ am
❏ Visa
❏ Charge total to credit card
________________________________________
A credit card guarantee and a 50% deposit are required to confirm
an order. Balance is due 7 days prior to first day of show.
Cancellation Charges
If cancelled 46 or more days before show . . . . . . . . . . . . . . . . . . . . . . . . No Charge
If cancelled 15–45 days before show . . . . . . . . . . . . . . . . . . . . . . . 50% of Total Bill
If cancelled 14 days or less before show . . . . . . . . . . . . . . . . . . . . 100% of Total Bill
“EXHIBITOR, PLEASE RETAIN A PHOTOCOPY (FRONT AND BACK) FOR YOUR FILES.”
TERMS AND CONDITIONS
1. Agreement: The terms and conditions set forth herein, the Order Form, and the Rate Sheet constitute an Agreement between Judy Venn & Associates, Inc. (“JVA”) and you the client (“Client”).
2. Independent Contractors: JVA is an independent broker of convention services. JVA is not employed by the Client. In the performance of its Agreement with the Client, JVA will make its best efforts
to obtain the services of subcontractors (“Talent”) to fulfill the requirements of the Client, which may include, but are not limited to, exhibit hostesses/hosts, demonstrators/sales assistants, costumed
characters, hospitality suite hostesses/hosts, narrators/presenters, interpreters or crowd gatherers. JVA does not employ the aforesaid persons, but retains their services as independent subcontractors.
3. Authority of Signatory: In the event the services of JVA are requested on behalf of the Client by an agent or third party representative, such as a producer or production house (“Agent”), the Agent,
and any other signatory who executes this Agreement on behalf of the Client, represents and warrants that it/he/she has all due express or implied authority necessary to execute this Agreement on
behalf of the Client, and to bind the Client hereto. Any Agent or other signatory that executes this Agreement acknowledges and agrees to be jointly and severally liable with Client for any and all financial obligations incurred under this Agreement by the Client or on the Client’s behalf.
4. Cancellation by Client: (a) Client acknowledges and agrees to the CANCELLATION CHARGES set forth on the Order Form in the event Client, or Agent on behalf of Client, cancels its order prior to
the event subject to this Agreement. Upon such cancellation, Client/Agent excuse JVA and the Talent from further performance under the terms of this Agreement. (b) Client acknowledges and agrees
that the Client or its Agent may only terminate or cancel Talent after commencement of the event subject to the Agreement, upon a showing of good cause. “Good cause” is defined as a willful breach
of duty by the Talent in the course of his or her performance, or in the case of the Talent’s habitual neglect of duty or continued incapacity to perform that duty. In the event of good cause as defined
above, prior to terminating or canceling the Talent, Client must provide JVA with a reasonable opportunity to cure the inadequate performance of the Talent by allowing JVA to notify the Talent of the
alleged breach of duty and/or replacing the Talent with an alternate in order to rectify any performance inadequacies. In the event Client terminates or cancels Talent without providing JVA with the
aforesaid opportunity to cure, Client agrees to pay the entire fee due and owing as if Client and Talent had fully performed under the Agreement.
5. Cancellation by the Talent: Sometimes unexpected events occur beyond our control. When such unexpected events do occur, to ensure that our Client’s needs are met we have established
the following policy where Talent cancellation occurs: (a) In the event JVA is informed of a cancellation by the Talent it scheduled for the event subject to this Agreement seven (7) days or more
prior to the start date of the subcontractor’s services: (1) Where the canceling Talent was specifically identified and requested by the Client for services to be performed at the event subject to
this Agreement, and where JVA is able to communicate the cancellation to the Client in a timely fashion, the Client will have the option of canceling the Agreement with regard to that Talent
without incurring charges for that specific Talent. (This cancellation option, if exercised, is limited only to the canceling Talent and the remainder of the Agreement will remain intact and in
full force and effect). If JVA is unable to successfully communicate the cancellation to the Client or does not receive a responsive instruction from the Client at least four (4) days prior to the
scheduled event, JVA will make its best efforts to select, at its option, replacement Talent that most closely fulfills the Client’s requirements; (2) Where the canceling Talent was NOT specifically identified and requested by the Client for services to be performed at the event subject to this Agreement, JVA will make its best efforts to select, at its option, a replacement subcontractor that most closely fulfills the Client’s requirements. (b) In the event JVA is informed of a cancellation by the Talent it scheduled for the event subject to this Agreement less than seven (7)
days prior to the start date of the subcontractor’s services, JVA will make its best efforts to select, at its option, replacement Talent that most closely fulfills the Client’s requirements. (c) Any
cost variance due to selection of different Talent arising out of (a) or (b) above will be the responsibility of the Client and/or its Agent.
6. Client authorization: Client expressly authorizes JVA and its affiliates and subsidiaries to use, for its marketing, promotional, and advertising materials, any photographs, videotape, or other
recordings or reproductions of Client’s trademarks, copyrighted materials, or other intellectual property, derived from Client’s participation at events at which JVA has provided Talent, products, or services, on behalf of Client. This also includes authorization for JVA to use the photograph, videotape, or likeness of Client and/or its employees, by whatever means recorded, for
the same purposes. JVA shall have no ownership rights or interest in Client’s trademarks, copyrighted materials, or other intellectual property, or in the likeness of Client or its employees, by
virtue of this authorization or any use arising from this authorization. Such use by JVA, if any, shall not constitute a waiver of Client’s rights or interest in any of its trademarks, copyrighted
materials, or intellectual property.
7. Intellectual Property Rights: JVA is the sole and exclusive owner of all intellectual property rights, including copyrights, in the finished product, performance, or services of JVA and its affiliates and
subsidiaries. This includes, without limitation, all recordings of any performance or services procured or provided by JVA, its affiliates, subsidiaries, and/or its Talent by any means, electronic or otherwise. Recordings or reproductions of the finished product, performance, or services by any means, electronic or otherwise, may be used only by express written authorization from JVA. Reproductions
of products, performances, or services may be obtained from JVA on request when available.
8. Governing Law: This Agreement has been negotiated and entered into in the State of California, County of Orange, and shall be governed by, construed and enforced in accordance with the laws of
the State of California. If any term of this Agreement is held to be invalid, void, or unenforceable in whole or in part, the remainder of the provision(s) shall remain in full force and effect and shall in
no way be affected, impaired, or invalidated.
9. This Agreement constitutes the entire Agreement between the parties hereto concerning the subject matter of the Agreement, and supercedes all prior and contemporaneous Agreements between
the parties. The Agreement may be amended only by a writing signed by JVA and the party to be charged which expressly refers to this Agreement and specifically states that it is intended to
amend it. No party is relying on any warranties, representations or inducements not set forth herein, on the Order Form, or on JVA’s Rate Sheet. This clause may not be waived.I, the Client
and/or the Client’s authorized agent, do acknowledge that I have read these Terms and Conditions, the Order Form, and the Rate Sheet provided by Judy Venn & Associates, Inc., and that I understand, acknowledge and agree to all of the foregoing.
Authorized Signature: _______________________________________________________________________________
Date: __________________________________________________________
Print Name & Title: _________________________________________________________________________________________________________________________________________________________
NOTICE: The Terms and Conditions and the Order Form bearing original signatures must be
returned to Judy Venn & Associates, Inc. prior to commencement of the event subject to this Agreement.
Mail to: 3186 Airway Avenue, Suite H, Costa Mesa, CA 92626
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Order cannot be processed unless
received with payment.
Purchase orders not accepted.
Please send check or credit card
information with form.
We are unable to provide credit or
refund for readers not picked-up or
utilized onsite.
1.800.787.0475
•
www.expoexchange.com
IMPORTANT
TERMS AND
CONDITIONS
• Payment MUST be included with order
to reserve an ExpoCard System.
• A signature MUST accompany all credit
card orders.
• Custom Printout orders MUST include
the completed template from the last
page of this booklet.
• All orders are subject to a $50.00
cancellation fee. For refund requests
submitted more than 60 days prior to
show opening, credits will be offered. No
refunds or credits will be given on orders
cancelled within 60 days prior to the
opening of the show. Mailing services are
non-refundable after order is processed.
LEAD RETRIEVAL & QUALIFICATION
By inserting an attendee’s ExpoCard into an ExpoCard System in your booth, you make a permanent record of
the visit. Please take a minute to learn about each of our ExpoCard systems and to choose the model(s) that best
matches your needs. See the next page for ExpoCard systems with special enhanced features.
This tabletop unit electronically reads the attendee’s ExpoCard, stores the information
in its internal memory and provides an immediate printout. By customizing this printout,
the exhibitor may specify questions to augment the standard lead data. Exhibitors
retain the printout and have the option of transferring the data to a disk, mailing
labels or a computer list for easy follow-up.
S P E C I F I C AT I O N S
Reader size:
2 sizes approx.:
• Immediate one-part printout
13” x 10.5” x 2.5”
• Visitors information stored in memory
11.5” x 12.5” x 3.5”
Paper:
One-part
O P T I O N S :
(provided)
Electricity required: <1 amp, 110V
• ExpoCard Web, Disk, Labels, and Lists Memory capacity: 1,000 leads
Follow-up on your leads fast by ordering your
Paper size:
3.15” wide
visitors information online or on diskette, labels, or Cord length:
8’
list. (PC disk is available at the show.
ExpoCard Web leads are available 24 hours
after show closes, mailing labels and lists are
sent after the show.)
• Custom Printout - Qualify your visitors by adding
company-specific questions to your printout.
I N C L U D E S :
ExpoExchange ExpoCard Mobile is a compact, hand-held, lead collection and qualification system
that uses PalmOS technology to quickly and effectively capture and print contact and demographic
information. See a demo at http://demos.expoexchange.com/demo/leadmgt/mobile.html.
I N C L U D E S :
• Immediate one-part print-out
• Visitors’ information stored in
memory
F E AT U R E S :
• Portable
• Survey questions and answers pre-programmed by ExpoExchange
• Capture of contact information and show-specific demographics
• Multiple survey question formats including choose one and choose many
• Question branching capability
• Graffiti notes field available for each lead
• PalmOS touch-screen technology with user-friendly architecture
• Disk of leads at end of show
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S P E C I F I C AT I O N S
• Size:
With printer option: 3.25" W x 3" D x 7.75" L
• Daily download of leads
Without printer option: 3" W x .75" D x 5.8" L
• Qualification survey programmed
• Weight:
With printer option: 1 lb. 6 oz.
prior to show
Without printer option: 7.7 oz.
• Screen:
160 x 160 touchscreen
• Platform:
PalmOS
• Batteries:
2 x AAA alkaline - (provided)
Printer: NiMH rechargeable - lifetime 4 rolls paper - estimated 1000 leads
• Data Protection:
Automatic fast backup to Flash memory
• Order Deadline:
21 days prior to show
O P T I O N S :
LEAD RETRIEVAL & QUALIFICATION
Connect our ExpoCard Standard to your laptop computer running ExpoCard Connect for a completely
customized lead retrieval tool. Add your own qualification questions and access the data immediately for
fast follow-up. See a demo at http://demos.expoexchange.com/demo/leadmgt/connect.html.
I N C L U D E S :
O P T I O N S :
• ExpoCard Connect Windows software and
installation instructions sent prior to the show
• ExpoCard Standard and connection cable
provided at the show
• Instant e-mail follow-up from your booth
• Full service ExpoCard Connect - includes
survey programming, laptop, setup and
tear down. Call for details.
F E AT U R E S :
S P E C I F I C AT I O N S
Minimum system requirements:
• Floppy disk drive and CD-ROM drive
• One 9-pin Serial Port
• Windows 95, 98, ME, 2000, NT 4.0 or greater
• 486 or faster processor
• 16 MB RAM for Windows 95, 32 MB RAM for NT or greater
• At least 40 MB of disk space
• IE 3.02 or greater
• One Parallel or USB Port (for CardScan option)
• Attendee information up-date and edit capablilty
• Survey questions and answers with branching
capabilities
• Multiple survey question formats including choose one,
choose many, ranking, numeric or free form
• Notes field available for each lead
• Thumbnail graphic support
• Instant export capability in formats including the
TSEA/HCEA standard, comma delimited and dBase
• Multiple reports to analyze leads gathered by day &
hour, by demographics and by survey responses
• Network capabilities
ExpoCard Connect Pro full service system combines lead retrieval with interactive touchscreen or
flatscreen technologies to help you attract visitors, identify hot prospects, build a qualified target database,
capture visitors’ interests, showcase products and reward attendees for stopping by your booth. See a
demo at http://demos.expoexchange.com/demo/leadmgt/pro.html. Call your exhibitor marketing
representatives for details.
I N C L U D E S :
F E AT U R E S :
•
•
•
•
•
•
•
•
•
•
Multimedia computer system
ExpoCard Standard
Custom programming
Installation and dismantling
Full system design and support
S
Graphic product showcase allowing visitors to •
•
virtually browse product line
•
Secure wireless network to connect multiple
systems within a booth for a consolidated lead •
•
database
•
Promotional prize award capabilities
Identification of pre-show mailing recipients with •
promotion tracker
•
•
O P T I O N S :
•
•
•
•
Your company logo and graphics on front screen
Capture and storage of contact information and demographics
Customized visitors survey up to 25 questions
Consolidated database including survey responses
Post-show visitors information analysis
P E C I F I C AT I O N S
15" Touchscreen/Flatscreen Monitor: 16 1/4”H, 15 1/2”W, 9”D
Computer (desktop):
4”H, 14.5”W, 15.5”D
ExpoCard Standard:
3 1/4” H, 11 1/2” W, 12” L
Each system requires 15 amps and a power strip
Client supplied counter should be 40” high, at least 26” deep
Access required to PC’s either from back of counter or through sliding front panel
Client supplied ExpoCard Connect Pro telephone line in booth (required for
Real Time leads option only)
Client supplied logo in .jpg, .tif, .bmp, or .pps format
Deadline to order is 45 days prior to the show
New for 2005…
Your Leads on USB Pen Drive
Instead of a floppy diskette, take your leads home with you on a new USB
Pen Drive for the ultimate flexibility, compatibility, and convenience.
USB Pen Drives do not require any special hardware or software. After you
take your leads home, reuse your pen drive for your own files. The drives
are small enough to even carry on your keychain.
Order Your Leads on Pen Drive today!
FREQUENTLY ASKED QUESTIONS
When do I get my disk?
Disks are available onsite when you return your ExpoCard System. The disk making process takes only a minute, and you
walk away with your disk and usage instructions.
Can I get my leads online?
Yes. By ordering your ExpoCard Standard and leads on disk, you automatically gain access to ExpoCard Web
Lead Analysis. Upgrade to ExpoCard Web Lead Management for even more online tools.
Can I order my ExpoCard System onsite?
A surplus is always shipped onsite. However, models and quantities are not guaranteed and will
be available on a first-come-first-served basis.
Do I need to pick up my reader?
Yes. However we do offer booth delivery service for an additional charge. If you choose to pick-up
your reader, please bring your mailed confirmation to the ExpoCard Reader Service Desk during set-up
hours for faster service.
LEAD MANAGEMENT & PROMOTION
Congratulations! Now that you have chosen an ExpoCard System, you have tapped into the most powerful
information source available. But there’s more! Below you will find additional products and services to further
enhance your exhibit success. Our Exhibitor Marketing Representatives are available to answer any questions
about the items found on these pages.
ExpoCard Web
Your leads are available online for the ultimate in flexibility and efficiency in follow-up. ExpoExchange transfers
lead data downloaded from your ExpoCard Standard to your own ExpoCard Web account. ExpoCard Web
then automates your communication with prospective buyers via fax or email blast capabilities, all within the
convenience of a secure, online environment. Two ExpoCard Web options are available.
• Lead Analysis - View, filter, print, de-dupe and export your sales leads from the web in any one of four available
formats, including the TSEA/HCEA standard.
• Lead Management - Enjoy all of the features of Lead Analysis plus send broadcast e-mails and faxes to your
leads, print labels, and edit your database online.
Leads now on USB Pen Drive or 31⁄2“ floppy
All leads captured in ExpoCard Systems are downloaded and available on USB Pen Drive or 31⁄2” floppy.
If you require more frequent downloads, ExpoExchange is happy to schedule those at our service desk or
in your booth on a daily basis. Your USB Pen Drive or 31⁄2” floppy will be made and handed to you when
you return your ExpoCard Reader(s). USB Pen Drive or 31⁄2” floppy are PC compatible and provided in
ASCII comma delimited format. Other formats are available upon request. Macintosh disks are mailed after
the show closes.
Labels or List of your Leads
Choose either peel and stick (pressure-sensitive) or cheshire labels of your ExpoCard leads to expedite your
follow-up mailing efforts. Or receive a hard copy of your leads on a consolidated list printout. We will mail
your labels or list to you within 5 business days after show close.
Custom Printout
Add your own qualification questions to the standard responses on the printout. Your customized additions
will print following the standard captured information from each ExpoCard. These additions will appear
only on the printout and will not be included on disk. Be sure to complete the custom printout template located
on the last page of this booklet.
Broadcast Fax Services
Reach your contacts with invitations or thank you responses via broadcast fax. Send us your promotional
materials or allow us to design them for you.
ORDER FORM
ORDER BY 10/7/05 FOR DISCOUNT
DEADLINE TO ORDER PRIOR TO THE SHOW 11/4/05
ORDER ONLINE: Visit http://order.expoexchange.com
CPQDRL
Your online access code is ___________.
Step 1:
Select your Lead Retrieval System
ExpoCard Standard
ON or BEFORE
9/9/05
FROM 9/10/05
TO 10/7/05
AFTER
# UNITS
TOTAL
10/7/05
$145/reader
$190/reader
$230/reader
_______
_________
$225/reader
$250/reader
$275/reader
_______
_________
$350/reader
$350/reader
$350/reader
_______
_________
$400/reader
$250/reader
$500/reader
$300/reader
N/A
N/A
_______
_______
__________
__________
Tabletop device with automatic printout.
ExpoCard Mobile
Hand-held lead qualification with built-in printer.
*ExpoCard RealTimer Deadline to order
Your Leads. Online. Instantly.
RealTimer 10/31/05
ExpoCard Connect
Each additional ExpoCard Connect
Software for reader and laptop interface
Reader and cable included and requires laptop
ExpoCard Connect Pro
Call for pricing
Not available
Not available
Full-service, in-booth lead qualification kiosk
* ONLY OPTION AVAILABLE FOR EXPOCARD REALTIMER IS DELIVERY IN STEP 2
Step 2:
Select your Sales Lead Delivery Method
Disk of Leads (Includes Web Lead Analysis)
USB Pen Drive (Includes Lead Assistant Software)
3 1/2” Floppy
Custom Survey (Requires Customization Template)
Labels of your leads: Peel & Stick _____ Cheshire ____
List of your leads
Nightly download of leads on disk at service desk
Nightly download of leads on disk in booth
Delivery of ExpoCard Readers (does not include pick up)
ON or BEFORE
9/9/05
$125/reader
$100/reader
$100/reader
$120
$120
$280/reader
$340/reader
$100
FROM 9/10/05
TO 10/7/05
$125/reader
$110/reader
$110/reader
$130
$130
$310/reader
$370/reader
$100
Amount Ordered $__________
8.625% Tax $__________
Step 1 Subtotal $__________
AFTER
# UNITS
TOTAL
_______
_______
_______
_______
_______
_______
_______
_______
_________
_________
_________
_________
_________
_________
_________
_________
10/7/05
$150/reader
$120/reader
$120/reader
$140
$140
$340/reader
$400/reader
$100
Step 2 Subtotal $__________
Step 3: Total Order (Steps 1&2)
Grand Total $__________
Step 4: Your Contact & Payment Information
ORDERS CANNOT BE PROCESSED UNLESS RECEIVED WITH PAYMENT. PURCHASE ORDERS ARE NOT ACCEPTED. SEND CHECK OR CREDIT CARD INFORMATION WITH ORDER FORM.
ALL ORDERS ARE SUBJECT TO A $50.00 CANCELLATION FEE. FOR REFUND REQUESTS SUBMITTED MORE THAN 60 DAYS PRIOR TO SHOW OPENING, CREDITS WILL BE OFFERED.
NO REFUNDS OR CREDITS WILL BE GIVEN ON ORDERS CANCELLED WITHIN 60 DAYS PRIOR TO THE OPENING OF THE SHOW.
(NOTE: ALL EXPOCARD READERS MUST BE PICKED UP AT EXHIBITOR SERVICE DESK UNLESS DELIVERY OPTION IS SELECTED AND PAYMENT IS RECEIVED.)
❏ Check (must be mailed with order)
Booth#________________
Make checks payable and mail to: ExpoExchange
Exhibiting Company _____________________________________________
1888 North Market Street • Frederick, MD 21701
Name________________________________________________________
Company _____________________________________________________ ❏ VISA ❏ MC ❏ AMEX ❏ DISC
Address ______________________________________________________ Fax credit card orders to 301.694.3286
City_______________________________ State_____ Zip______________
Signature (REQUIRED)_______________________________________
Telephone _______________________ Fax _______________________
Card #____________________________________ Exp. ____ /_____
Email _______________________________________________________
NAB053/KRO Team ____
5
Show/Source Code__________________
c 2005
ORDERS CONFIRMED VIA EMAIL.
800.787.0475 • 301.662.9400 • FAX 301.694.3286
e-mail: [email protected] • www.expoexchange.com
CUSTOM PRINTOUT TEMPLATE
For use when ordering custom printout.
CUSTOMIZE YOUR PAPER PRINTOUT
TO MANUALLY RECORD QUALIFYING
INFORMATION WHEN USING THE
ExpoCard Standard.
Company Name _________________________________
Show Code (from previous page) ____________________
Use the space below to custom design your form.
Please send at least one week prior to order form deadline.
BENEFITS:
• Track contact information in one place
• Use custom printout as an order form
• Communicate qualifying information to your
sales force in the field or home office
EXAMPLE: YOUR SALES LEAD PRINTOUT WILL
LOOK SIMILAR TO THIS:
* * * * * * * * * The BIG Trade Show * * * * * * * * *
Chicago, IL
12/17/2004
ID#001001
December 17-18, 2004
09:32:35
RDR#: 095666
PHIL N. BLANK
EXPOEXCHANGE
1888 NORTH MARKET STREET
FREDERICK, MD 21701
Tel: 301-662-9400
Fax: 301-694-3286
(SHOW-SPECIFIC DEMOGRAPHICS LISTED HERE)
(BELOW ARE STANDARD QUESTIONS THAT PRINT HERE.
WHEN ORDERING THE CUSTOM PRINTOUT YOUR QUESTIONS
WILL APPEAR INSTEAD.)
PURCHASING INFLUENCE:
__ Final Say
__ Recommend
__ Specify
FOLLOW UP ACTION:
__ Schedule Meeting
__ Phone Call
__ Send Literature
__ Demonstration
NOTES:
You may use up to 70 lines with 37 characters per line.
If you need more space, please use another page.
Fax to: 301.694.3286 or mail with your order form.
A sample of your custom printout will be sent to you for your approval.
First revision is allowed with no additional cost incurred. Please review your customization carefully.
1888 North Market Street • Frederick, MD 21701
1.800.787.0475 • Fax 301.694.3286 • www.expoexchange.com • [email protected]
CATERING ORDER FORM
FAX completed orders and signed forms to (212) 216-2733/2495.
For questions or to request a complete menu packet call our
Catering Department at (212) 216-2400.
Jacob Javits Convention Center
655 West 34th Street ~ New York, NY 10001
212-216-2400 Fax: 212-216-2733
Method Of Payment: (FULL PAYMENT REQUIRED IN ADVANCE)
___ Company Check (Requires 7 business days)
Show Event:
___ American Express
Company Name:
___ Visa/MC
___ Other
Account #: ________________________________________
Contact:
Expiration Date: _______________________
Address:
Card Holder Name (print):___________________________
City:
State:
Zip:
Card Holder (signature): ____________________________
Telephone:
*ALL ORDERS PLACED ARE SUBJECT TO
CENTERPLATE TERMS AND CONDITIONS,
AND MUST BE ACCOMPANIED WITH A SIGNED BANQUET CONTRACT.
A $10.00 DELIVERY CHARGE WILL BE ADDED TO ALL ORDERS
LESS THAN $50.00 EXCLUSIVE OF SERVICE CHARGE AND SALES TAX.
Fax:
E-mail:
Date: __________ Room/Booth: _________ # of People: ________ Start: ________ am/pm Clean: ________ am/pm
Item
Quantity
18%
Service Charge
Price
8.625%
Sales Tax
TOTAL
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
Date: __________ Room/Booth: _________ # of People: ________ Start: ________ am/pm Clean: ________ am/pm
Item
Quantity
18%
Service Charge
Price
8.625%
Sales Tax
TOTAL
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
Date: __________ Room/Booth: _________ # of People: ________ Start: ________ am/pm Clean: ________ am/pm
Item
Quantity
18%
Service Charge
Price
8.625%
Sales Tax
TOTAL
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
6/03
BANQUET CONTRACT
& TERMS AND CONDITIONS
Jacob Javits Convention Center
655 West 34th Street ~ New York, NY 10001
212-216-2400 Fax: 212-216-2733
FAX completed orders and signed forms to (212) 216-2733/2495.
For questions or to request a complete menu packet call our
Catering Department at (212) 216-2400.
1-FOOD & BEVERAGE ORDERS: All Food & Beverage orders must be submitted in writing a minimum of three (3) days prior to event date.
2-EQUIPMENT ORDERS: All Equipment orders must be submitted in writing a minimum of fourteen (14) days prior to event date. Exhibitor
booth catering does not supply tables or linens for your booth. Electrical requirements for equipment are the responsibility of the patron.
3-SPECIAL ORDERS: Any unique or specialty orders must be submitted in writing a minimum of fourteen (14) days prior to event date.
4-ONSITE ORDERS: Any first time orders placed onsite, day of delivery, will be offered a limited menu and subject to a twenty-five percent
(25%) surcharge. Delivery will be made at Centerplate’s first available opportunity. This does not apply to “Add-On” orders.
5-AVAILABILITY: Centerplate shall have the right to make substitutions to any order for any item or items which shall not be reasonably and/or
readily obtainable in the open market or appears inferior to quality standards of Centerplate.
6-GUARANTEE: A written guaranteed commitment for services is required three (3) days prior to the date and time services are contracted for.
If no written guarantee is received within this time, services will be considered null and void and Centerplate will assume no liability for such
commitment.
7-PRICES: All prices are subject to change without notice. A guarantee of price will only be honored with a signed “BANQUET CONTRACT &
TERMS AND CONDITIONS” accompanied by a signed and completed order form and when full payment has been received.
8-PAYMENT: No order will be processed and/or delivered without full payment of the total balance of the order received. Accepted forms of
payments are cash, company check, or approved credit card. (Company checks drawn on U.S. banks will require seven (7) business days for
approval. There will be a fifty-dollar ($50.00) fee charged to any check returned by the bank). Wire transfer available. All currency must be in
the form of U.S. dollars. Centerplate must approve any other payment arrangements in writing.
9-TAXES: Patron is responsible for payment of all Federal, State and City Taxes. Taxes will be assessed on all charges. Tax-Exempt will only
be honored with a valid Tax-Exempt ID number and certificate issued by the state of New York. No other tax-exempt status will be accepted.
10-SERVICE CHARGE: A service charge of eighteen percent (18%) will be charged to each order. This covers the setup and breakdown of an
order and is a taxable charge.
11-LABOR CHARGE: Uniformed waitstaff will be assigned and charge to all orders with china service at a ratio of one (1) for every twenty (20)
or less guests contracted for and for non-china orders for more than fifty (50) persons at a ratio of one (1) for every fifty (50) or less guests
contracted for. The rate charged is one hundred twenty five dollars ($125.00) for a minimum of four (4) hours and twenty-five dollars ($25.00) for
each additional hour. Other rate charges may be charged depending on services rendered.
12-DELIVERY CHARGE: A ten dollar ($10.00) charge will be added to all orders less than fifty dollars ($50.00) exclusive of service charge and
sales tax. A signature confirming the delivery of an order is required at the time an order is delivered. If no one is present to sign at the time the
delivery is made, the order will be returned to the Banquet Office. It then becomes the client’s responsibility to call the Banquet Office
(212-261-2413/2439) for a redelivery. A charge of ten dollars ($10.00) will be added to any order that is redelivered.
13-CANCELLATIONS: Cancellations must be submitted in writing not less than seventy two (72) hours prior to event date. Centerplate will
retain the full contract balance to those orders with notice less than seventy-two (72) hours prior to the event date.
14-EXCLUSIVITY: Centerplate holds exclusive rights to any and all food, beverage, and waitstaff service offered at the Jacob K. Javits
Convention Center located at 655 West 34th Street, New York, New York. NO OUTSIDE SERVICES ARE PERMITTED WITHOUT THE
WRITTEN CONSENT OF CENTERPLATE. In special cases, to be determined by Centerplate, a buy-out arrangement may be made.
15-DAMAGE: Patron assumes full responsibility for any loss or damage of goods and/or equipment that patron contracts for. This will also
include any item or items used to fulfill the order.
16-BEVERAGE SERVICES: Alcoholic beverages and their service are exclusive to Centerplate and are regulated by the state of New York. No
alcoholic beverages may be brought onto or removed from the premises without written consent from Centerplate. It is mandatory that uniformed
waitstaff be charged to all alcoholic service that will take place after five (5) pm. In addition any alcoholic service that will take place prior to five
(5) pm and end after five (5) pm will be charged uniformed waitstaff for the entire length of the alcoholic service.
17-REMOVAL OF SERVICE: All booth service orders will be removed by waitstaff beginning one (1) hour prior to the daily scheduled closing
time of the show, unless prior written arrangements have been made. Additional charges may result for any service that extends beyond the
daily scheduled closing time of the show.
18-CREDIT CARD CHARGE AUTHORIZATION: For your convenience in ordering, please complete and return the information requested on
the “CATERING ORDER FORM” to Centerplate. If a credit card is given for security only, it will not be charged, provided Centerplate has
received a company check seven (7) days prior to service. Any balance not paid by such time will be charged to the credit card on file.
19-ADJUSTMENTS: No adjustments or discounts will be made to any bill once the event show has ended.
RIGHT OF REFUSAL: Centerplate reserves the right to refuse service to any person or persons it feels has breached any part of the
“BANQUET CONTRACT & TERMS AND CONDITIONS” or has acted or engaged in an illegal manner.
20-SIGNATURE: No order will be processed without a signature on the “BANQUET CONTRACT & TERMS AND CONDITIONS” which will
serve as authorization of payment, the addition of any and all charges, and acceptance of stated terms and conditions.
I have read, understand, and except all the terms and conditions stated in the “BANQUET CONTACT & TERMS AND CONDITIONS” and
am authorized to sign on the behalf of said person, persons, and/or the company I represent.
Agreed By; ______________________________ ____________
Client-Patron
Date
Company: ____________________________________________
Approved By; ______________________________ ____________
Centerplate
Date
6/03
Jacob Javits Convention Center
655 West 34th Street ~ New York, NY 10001
212-216-2400 Fax: 212-216-2733
Booth Catering ~ Quick 9
Show Event: _______________________________________________________
Method Of Payment: (FULL PAYMENT REQUIRED IN ADVANCE)
Company Name: ___________________________________________________
____ Company Check (Requires 7 Business Days)
Contact: __________________________________________________________
____ American Express ____ Visa/MC ____ Other: ___________
Address: _________________________________________________________
Account#: _______________________________________________
City: ____________________________ City: ___________ Zip: ____________
Expiration Date: _________________________
Telephone: ______________________ Fax: ____________________________
Card Holder (print): _______________________________________
E-mail: ___________________________________________________________
Card Holder (signature): ___________________________________
Date: ____________ Room/Booth: ________ # of People: ________ Start: _________ am/pm Clean: _________ am/pm
BREAKFAST
Item
LUNCH
Sold
Qty
Price
Total
Item
Sold
Qty
Price
Bagels
1/2 dz
$12.00
Gourmet Sandwiches
Mini Bagels
1/2 dz
$10.00
Smoked Turkey with Provolone
each
$8.50
Muffins
1/2 dz
$12.00
Honey Ham & Swiss
each
$8.50
Mini Muffins
1/2 dz
$10.00
Roasted Chicken w/Roasted Veg
each
$8.75
Lowfat Muffins
per dz
$24.00
Mediterranean Tuna
each
$8.75
Croissant
1/2 dz
$12.00
Grilled Marinated Vegetables
each
$8.25
Cinnamon Buns
1/2 dz
$14.00
Deli Sandwiches
Assorted Donuts
per dz
$21.00
Turkey with Lettuce and Tomato
each
$7.75
Assorted Cookies
per dz
$12.00
Roast Beef w/American Cheese
each
$8.25
Good Morning Assortment
25 piece assortment of
Bagels, Muffins, & Pastries
serves 25
$60.00
Tuna Salad with Lettuce
each
$8.25
Baked Ham and Swiss
each
$7.75
Seasonal Fresh Fruit Tray
(circle one)
serves 25
serves 12
$150.00
$ 75.00
Seasonal Whole Fruit
each
$1.00
Fresh Vegetable Crudite
(circle one)
serves 25
serves 12
$125.00
$ 60.00
Individual Yogurts
each
$2.00
Cheese Display
(circle one)
serves 25
serves 12
$150.00
$ 75.00
Fresh Seasonal Fruit Trays
(circle One)
serves 25
serves 12
$150.00
$ 75.00
Freshly Baked Cookies
per dz
$12.00
Something Extra
BEVERAGES
Item
Sold
Qty
Price
Total
Total
Coffee Kit (electrical by client)
each
$135.00
Regular Coffee (per gallon)
each
$27.00
Fudge Brownies
per dz
$12.00
Decaf Coffee (per gallon)
each
$27.00
Chips (Individual Bags)
per dz
$18.00
Tea (per gallon)
each
$27.00
Assorted Juices (10oz bottle)
each
$2.50
Assorted Soda (12oz can)
each
$1.75
Bottled Water (16.9oz bottle)
each
$2.50
*ALL ORDERS PLACED ARE SUBJECT TO
CENTERPLATE’s TERMS AND CONDITIONS,
AND MUST BE ACCOMPANIED WITH A SIGNED BANQUET CONTRACT.
A $10.00 DELIVERY CHARGE WILL BE ADDED TO ALL ORDERS LESS
THAN $50.00 EXCLUSIVE OF SERVICE CHARGE AND SALES TAX.
FAX COMPLETED AND SIGNED FORMS TO (212) 216-2733 or 2495.
Sub-Total
$10.00 Delivery Charge (For Orders Less Than $50.00)
18% Service Charge
Sub Total
8.625% Sales Tax
TOTAL
For a complete menu packet call Catering Sales at (212) 216-2400.
6/03
Jacob Javits Convention Center
655 West 34th Street ~ New York, NY 10001
212-216-2400 Fax: 212-216-2733
Beer, Wine, & Champagne
Crafted Brewed Beer Imported & Domestic Beer
Michelob Amber, Heineken, Corona, Amstel Light
Per Case (24/12oz bottle)………………………………………………………………………………………. $100.00
Budwieser, Bud Light, O’Douls, Coors Light
Per Case (24/12oz bottle)………………………………………………………………………………………. $75.00
Keg Beer
Budwieser, Bud Light……………………………………………………………………………………..…..... $325.00
House Wine
Stonehaven Chardonnay (750 ml)……………………………………..……………………………………... $23.00
Stonehaven Merlot Cabernet Sauvignon (750 ml)………………………………………………….....…… $23.00
Black Opal Chardonnay (750 ml)………………………………………………………………………..…… $33.00
Black Opel Cabernet Sauvignon (750 ml)………………………………………………………………...… $33.00
Champagne & Sparkling Wine
Paul Louis……………………………………………………………………………………………………..…
Rondell……………………………………………………………………………………………………….…..
Moet Chandon “White Star”…………………………………………………….……………………….…….
$23.00
$33.00
$85.00
Bar Service
Open Bar
Featuring: Dewars, Johnnie Walker Black, Canadian Club, Jack Daniels, Tanqueray, Absolut,
Barcardi, Jose Cuervo Gold Tequila, Imported & Domestic Beers, House Chardonnay and
Cabernet Sauvignon Wines, Sparkling and Non-Sparkling Waters, Assorted Soft Drinks.
First Hour………………………………………………………………………….…………………. $11.75 per person
Each Additional Hour……………………………………………………………………………..… $6.75 per person
Beer, Wine, & Soda Bar
Imported & Domestic Beers, House Chardonnay and Cabernet Sauvignon Wines,
Sparkling and Non-Sparkling Waters, Assorted Soft Drinks.
First Hour……………………………………………………………………………………..………. $8.75 per person
Each Additional Hour…………………………………………………………………………..…… $5.75 per person
Cash Bar*
Mixed Drinks………………………………………………………………………………………………….. $5.50 each
Doubles……………………………………………………………………………………………………….. $6.50 each
Glass of Chardonnay ~or~ Cabernet Sauvignon………………………………………………………… $4.75 each
Imported Beers………………………………………………………………………………………………. $5.00 each
Domestic Beers………………………………………………………………………………………….…… $4.50 each
Soft Drinks…………………………………………………………………………………………….……… $1.75 each
Sparkling and Non Sparkling Waters……………………………………………………………..……….. $2.50 each
*For cash bar ONLY: the above prices will be charged to the patron, the host will be charged the appropriate bartender fee.
Additional Varieties Of Spirits Available Upon Request ~ Special Orders Require 72 Hour Notice
Prices above DO NOT include 18% service charge and 8.625% sales tax.
A $10.00 delivery charge will be added to all orders less than $50.00.
A uniformed bartender will be assigned and charged to all bar service.
The rate charged will be $125.00 for a minimum of four hours and $25.00 for each additional hour.
6/03
Jacob Javits Convention Center
655 West 34th Street ~ New York, NY 10001
212-216-2400 Fax: 212-216-2733
Thank you for your interest in our catering services. The forms and menus on the preceding
pages have been designed to help you when placing your order(s). For a complete menu packet
call Catering Sales at (212) 216-2400.
When placing an order(s) it is important to remember:
¾
THAT ALL CONTACT INFORMATION IS FILLED IN, WHICH INCLUDES COMPLETE
ADDRESS, TELEPHONE, FAX, AND E-MAIL NUMBERS.
¾
THE ORDER FORM HAS 3 SECTIONS FOR 3 SEPARATE ORDERS. A SEPARATE
ORDER IS TO BE PLACED FOR EACH DAY EVEN IF THE ORDER IS IDENTICAL,
FILLING IN THE DATE, ROOM/BOOTH, NUMBER
OF PEOPLE, START AND END TIMES.
¾
STATE METHOD OF PAYMENT. IF PAYING BY CREDIT CARD DO NOT FORGET THE
EXPIRATION DATE. (NO ORDER WILL BE PROCESSED WITHOUT FULL PAYMENT IN
ADVANCE).
¾
LIST THE NAME(s) OF THE INDIVIDUAL(s) WHO HAVE THE AUTHORITY TO PLACE,
MAKE ADDITIONS, CANCEL AND SIGN FOR FOOD AND BEVERAGE.
¾
ALL ORDERS MUST BE ACCOMPANIED WITH A SIGNED BANQUET CONTRACT &
TERMS AND CONDITIONS. (NO ORDER WILL BE PROCESSED WITHOUT THIS SIGNED
DOCUMENT).
¾
ALL FORMS MUST BE CLEAR AND LEGIBLE.
Once your order(s), all the required documents, and payment are received you will be faxed
confirmation. Your contract number(s) will serve as your confirmation number(s) for all inquirers.
Fax completed orders and signed forms to (212) 216-2733/2495. For questions call our Catering
Department at (212) 216-2400.
Thank you.
6/03