THE IBECA SHOW PRESENTS HOW TO WIN! July 13-16 2014 Park Place Hotel, Traverse City, MI Hello Industry Friends, Thank you for considering the IBECA Show, formerly known as the IBO Show. The dates of our annual show are July 13-16 with Tuesday, July 15th being the actual trade show day. We continue to get great feedback from exhibitors, stating that the IBECA show is the best bowling trade show in the state. They report higher sales, better relationship building and having more fun than other bowling shows held in Michigan. The IBECA Show Committee has been hard at work trying to plan an even better show for this year. A value packed convention and trade show is our goal and we are looking forward to having you as an exhibitor at our 7th Annual Independent Bowling & Entertainment Centers Association Show. Our Association is continuing to grow in value and in members every month. You won't want to miss this chance to meet all of our newest members in one place. With a great venue like the Park Place Hotel in Traverse City, we are expecting record attendance by not only restaurant and bowling center owners, but their pro shop staff and food service department managers . You won’t find a better room rate in Traverse city for the month of July! Our convention is a great way to rekindle old client relationships and meet new prospective customers. All of our meals and functions are included in your exhibitor’s packet, so you will have plenty of mingling time with your prospective customers. We are contacting you early this year to make sure that you get the dates on your calendar, but also to offer you one of our limited sponsorship opportunities. The attached sheet indicates the level of sponsorship available. I think you will agree that it is a very valuable tool for reaching out to our membership. We are putting a deadline on sponsorship this year to enable us to go to print in a more timely fashion. Please respond before May 19, 2014 if you would like to be included in all of our mailings and publications. We will once again be providing gift baskets for every convention attendee’s room. As an added bonus this year, if you would like to provide us with a small giveaway from your company, we will include it in the gift baskets. If you are interested, please plan on providing us with enough giveaways for 200 gift baskets which will be assembled on Sunday, July 13th. Additionally, we would also like to encourage each exhibitor to bring a door prize to be raffled during the trade show. We will be moving to each booth throughout the trade show on Tuesday to draw and announce the winner of each prize. I think that you will agree that our show is an event that you can't afford to miss! Registration information and trade show layout are attached. Make plans to join your friends July 13-16, 2014. If you have questions call: Tracy Long at 866-861-5163 [email protected] or Scott Bennett at 888-484-2322 [email protected] Regards, Scott Bennett Tracy Long Executive Director Director Youth Bowler Development 4 3 5 2 15 1 18 19 6 17 16 20 21 7 30 31 32 33 36 37 29 34 35 8 14 23 22 13 26 24 27 25 9 28 10 12 11 Independent Bowling & Entertainment Centers Association Show Invites you to attend the 2014 EXHIBITOR CONTRACT July 15, 2014 Park Place Hotel, Traverse City, MI EXHIBIT BOOTH RENTAL BOOTH RESERVATION 8’ X 10’ Booth: 8’ booth drape, One skirted table, chairs, 1 wastebasket, Company name, Meals and open bar Please reserve the following booths: 8’ x 10’ booth $550.00 (includes 1 full registration) Additional Booth: $400.00(includes 1 full registration) To reserve your selections, a deposit of ½ the total amount due is required. The remaining balance must be paid in full no later than June 30, 2014. If paid by check, you will be invoiced on June 30, 2014 for the balance due. If paid by credit card, your credit card will be billed on July 30, 2014 by IBECA. EXHIBITOR REGISTRATION BOOTH ASSIGNMENT Each booth includes one (1) full registration, Nametags, meals, open bar cocktail parties, Seminars and entertainment. Booth assignment is on a first come, first serve basis. Management reserve the right to make final booth assignment. 1st choice Additional registrations fees apply: Each additional company attendee in the booth is required to register! $25.00 includes all listed items above! 2nd choice choice 3rd________ 3rd choice ________ Exhibitor competition you prefer not to be located next to: ______________________________________________ INSTALL AND DISMANTLING: Exhibitors may begin set up after 3:00PM on Monday, July 14, 2014. Set up must be completed by 11:00AM July 15. Break down will begin Tuesday, July 15 at 4:00PM. SHIPPING/STORAGE: Ship materials to 300 East State Street, Traverse City, MI 49684. Mark on all materials: “HOLD FOR IBECA SHOW,” Company Name and the name of person picking up the shipment. If shipping, please plan that your items arrive no earlier than 3 days prior to the event. POWER REQUIREMENTS: Power needed in booth: YES NO (please circle) PLEASE PRINT CLEARLY Company Name: Primary Reservation Contact: Address: Telephone: E-mail: Payment Method: Check # Credit Card: Name on Card: Credit Card Number: Amount $ Exp. Date: CVV Code: Primary Contact Person attending the show: Additional Attendee Registration ($25.00 each): Enclosed is our deposit of $ Signature: for booths and/or additional attendees ($25.00 each) Include partial deposit of 50% of the total booth fee plus additional attendees present in booth or full payment amount to: IBECA 5340 Richfield Road, Flint, MI 48506 or Fax: 810-694-2695 Questions: Call the Scott at 1-888-484-2322 Items Provided Gold Silver Bronze Sponsor logo on all convention printed materials. One trade show exhibit booth 9 9 9 9 9 9 Priority exhibit booth selection Full registrations 9 3 9 9 2 9 9 1 9 Sponsor presentation to attendees (10 – 15 minutes) Logo printed on trade show/ convention handouts, programs, printed material. 9 9 9 9 9 9 Welcome Basket- Name inserted as sponsor Registration Packet Allowed to Provide Inserts Meal Sponsorship - signage will indicate that you are a sponsor of the meal 9 9 9 9 9 9 Logo on all advertising for bowling show 9 9 Limited Exclusive Major Sponsor logo on banners and signage at the event SPONSOR FEE: 9 $5000 $3500 $2500 In addition to our major sponsorship levels we are offering exhibitors the opportunity to sponsor a specific meal. Signage will be provided that note your sponsorship of the specific meal as well as noted in the schedule. Please respond by May 20th to be included in the convention printed material. Sponsor Opportunities Monday July 14th, 2014 SEMINAR DAY 12 -1pm Lunch $500 _______ 5-6:30pm Welcome Reception $500 _______ 7:30pm Dinner Tuesday July 15th, 2014 $1000_______ TRADE SHOW DAY 12 -3:30pm Trade Show “Greatest Group Purchasing Opportunity in Michigan” Lunch in Exhibit Hall $1000________ 4pm Cocktail Hour $500________ 6pm Dinner & Raffle $1000________ Wednesday July 16th, 2014 FAMILY FUN DAY Adult Wine Country Tour $1000________ Park Place Hotel GROUP NAME: IBECA SHOW GROUP CODE: IBECA CHECK-IN: July 13, 2014 CHECK OUT: JULY 16, 2014 Reservations may be made by utilizing this form or by calling 231-946-5000 and asking for the IBECA room block. Reservations must be made by June 20, 2014. Reservation requests received after this date will be subject to availability, and the group rate is not guaranteed. Check-In Time: 4:00PM Room Type Standard Guest Room Check-Out Time: 11:00AM Group Rate – Per Night *$159.95 (Plus 6% Tax & 5% Assessment) SPECIAL NOTE: * YOUR ACTUAL COST PER NIGHT WILL BE $134.95. (Plus Tax & Assessment) IBECA is offering a $25.00 per night subsidy for your guest room the evenings of July 13, 14 and 15, 2014. Your confirmation letter will show the rate as $159.95 per night. However, during your stay with us $25.00 per night (Plus Tax & Assessment) will be deducted from your total room charge. • If you would like a confirmation sent to you via email, please provide your email address below. Group Code: IBECA Arrival Day/Date: _____________________Departure Day/Date: _________________________________ Name: _______________________________________________________________________________ Address: _____________________________________________________________________________ City: ___________________________State:_______Zip:_________Phone:________________________ Email Address: ________________________________________________________________________ Conference Attendees sharing same room: _____________________ _________________________ Special Requests (accessibility, dietary, etc.): _________________________________________________ AUTHORIZATION NOTE: I authorize and acknowledge that all of the charges below will be processed to my payment card as detailed above. Credit card #: _____________________________________ Expiration Date: _____/______ Billing Zip Code: __________ Signature: ________________________________________________________________________________________ Agency or individuals name as it on card: ______________________________________________________________ Mailing or Fax Information: Park Place Hotel Attn: Reservations Department 300 East State Street Traverse City, MI 49684 Phone: 231-946-5000 Fax: 231-946-2772