1. business and industrial
2. business operations
3. management
4. project management

Microsoft Business Solutions–Solomon
®
Project Management and Accounting Sample Reports
Release 6.0
Copyright
Manual copyright © 2004 Great Plains Software, Inc. All rights reserved. Great Plains
Software, Inc. is a wholly-owned subsidiary of Microsoft Corporation. Your right to copy
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Use of this product is covered by a license agreement provided with the software product.
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Publication date
March, 2005
Contents
Project Controller Sample Reports ....................................................................... 2
Project Profile ............................................................................................................. 3
Tasks Report ............................................................................................................... 5
Project Task Summary................................................................................................ 7
Project AR Aging & Recap Report............................................................................. 9
Project Profitability Report ....................................................................................... 11
Project Billing Analysis ............................................................................................ 13
Project Task Analysis ............................................................................................... 15
Project Transactions.................................................................................................. 17
Project Cost Analysis................................................................................................ 19
Revenue & Billing Status.......................................................................................... 21
Billing Worksheet by Task & Project....................................................................... 23
Budget vs. Actual Amounts & Units ........................................................................ 26
Project GL Account Distribution .............................................................................. 28
Allocator Sample Reports ....................................................................................... 30
Allocation Processor Reports.................................................................................... 31
Time and Expense for Projects Sample Reports ............................................ 33
Time Card Report ..................................................................................................... 34
Labor Expense Posting Report & Recap .................................................................. 36
Labor Distribution by Chg & Home Sub.................................................................. 39
Employee Utilization ................................................................................................ 41
Employee Labor Dist by Chg & Home Sub ............................................................. 43
GL Labor Reconciliation .......................................................................................... 45
Expense Report ......................................................................................................... 47
Employee Utilization Sample Reports ................................................................ 49
Revenue Variance Report ......................................................................................... 50
Analyzer Sample Reports ....................................................................................... 52
Profitability by Project Manager............................................................................... 53
Project Detail & Summary by Project ID ................................................................. 55
Project & Task Performance..................................................................................... 57
Flexible Billings Sample Reports.......................................................................... 59
Unbilled Aging Report.............................................................................................. 60
Unbilled Detail Report.............................................................................................. 62
Invoice Register Report ............................................................................................ 64
Invoice in Process Report ......................................................................................... 66
Billing Distribution Report ....................................................................................... 68
Project Management and Accounting Sample Reports
Page 1
Project Controller Sample Reports
This section includes information about the most common Project Controller reports.
Samples of each report are also included.
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Project Profile
Tasks Report
Project Task Summary
Project AR Aging & Recap Report
Project Profitability Report
Project Billing Analysis
Project Task Analysis
Project Transactions
Project Cost Analysis
Revenue & Billing Status
Billing Worksheet by Task & Project
Budget vs. Actual Amounts & Units
Project GL Account Distribution
Project Management and Accounting Sample Reports
Page 2
Project Profile (PA.010.00) Report
Crystal Report name
pa010.rpt
Use the Project Profile (PA.010.00) report to view
significant data from the Project Master table. The
tasks for the project and their budgets appear in the
lower portion of the report.
Possible Sort/Select Options
Project ID
Customer ID
GL Subaccount
Project Account Category
The account categories whose budgets are presented
must have the Budgeted switch set to Yes in Acct
Category Maintenance (PA.ACC.00). The sort number
assigned to the account category determines the
relative order in which the account categories appear.
Data Entry Screen
Project Maintenance
(PA.PRJ.00)
Budget Maintenance
(PA.BSM.00)
Report Formats
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NA
Project Management and Accounting Sample Reports
Page 3
Project Profile (PA.010.00) Report
Project Management and Accounting Sample Reports
Page 4
Tasks (PA.020.00) Report
Crystal Report name
pa020.rpt
The Tasks Report (PA.020.00) produces a listing of
tasks for each project. Task information shown
includes task ID, description, start and end dates,
status, and General Ledger sub account.
Possible Sort/Select Options
Project ID
Task ID
Customer
General Ledger Account
General Ledger Sub Account
Report Formats
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NA
Data Entry Screen
Project Maintenance (PA.PRJ.00)
Project Management and Accounting Sample Reports
Page 5
Tasks (PA.020.00) Report
Project Management and Accounting Sample Reports
Page 6
Project Task Summary (PA.100.00) Report
Crystal Report name
pa100.rpt
Possible Sort/Select Options
Project ID
Task ID
Data Entry Screen
Flexible Report Column
Maintenance (PA.RPC.00)
Time & Expense for
Projects Timecard entry
(TM.TCE.00)
Project Timesheet Entry
(PA.PTE.00)
The Project Task Summary (PA.100.00) report can be
used for a variety of purposes depending on the
column definitions. The example presents a
comparison of current and project-to-date labor
expenditures (both amount and units) against the EAC
(estimated at completion) amount for the same labor
account categories. It also compares the total amount
billable against the amount billed, calculating the
unbilled balance as the variance. The columns for this
report are defined using Flexible Report Column
Maintenance (PA.RPC.00).
Report Formats
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0 Project Task Summary
0 Project Task Summary (Curr)
Project Management and Accounting Sample Reports
Page 7
Project Task Summary (PA.100.00) Report
Project Management and Accounting Sample Reports
Page 8
Project AR Aging (PA.110.00) Report
Crystal Report name
pa110.rpt
Possible Sort/Select Options
GL Subaccount
Project Manager
Customer ID
Project ID
Invoice Number
Data Entry Screen
Flexible Report Column
Maintenance (PA.RPC.00)
Use the Project AR Aging Report (PA.110.00) to view
aged receivables by subaccount, project manager,
customer, project, and invoice. Any retained amounts
also appear on the report.
The Project AR Aging Recap Report (PA.110.00)
report presents the aged receivables with the invoice
detail suppressed.
Report Formats
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Project AR Aging Report
Project AR Aging Recap Report
Project AR Aging Graph
Project Management and Accounting Sample Reports
Page 9
Project AR Aging (PA.110.00) Report
Project Management and Accounting Sample Reports
Page 10
Project Profitability Report (PA.120.00)
Crystal Report name
PA120.rpt
Possible Sort/Select Options
Project
Manager
Customer
Subaccount
Data Entry Screen
The Project Profitability Report (PA.120.00) presents
a summary of revenue, expense, and margin data for
month-to-date, year-to-date, and project-to-date
periods by subaccount, project manager, customer, and
project. The account categories that are reported in
each column are formatted in Flexible Report Column
Maintenance (PA.RPC.00).
Report Formats
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n/a
Project Charge Entry
(PA.CHG.00)
Invoice and Adjustment
Maintenance
(BI.BAM.00)
Project Management and Accounting Sample Reports
Page 11
Project Profitability Report (PA.120.00)
Project Management and Accounting Sample Reports
Page 12
Project Billing Analysis (PA.130.00)
Crystal Report name
PA130.rpt
Possible Sort/Select Options
Employee
Manager
Project
Subaccount
Data Entry Screen
Use the Project Billing Analysis (PA.130.00) report to
view the unbilled balance of each task of a project and
to compare the amount billed against the maximum
billable amount. The account categories for each
column are defined in Flexible Report Column
Maintenance (PA.RPC.00).
Report Formats
•
n/a
n/a
Project Management and Accounting Sample Reports
Page 13
Project Billing Analysis (PA.130.00)
Project Management and Accounting Sample Reports
Page 14
Project Task Analysis (PA.140.00)
Crystal Report name
PA140.rpt
Possible Sort/Select Options
Employee
Manager
Project
The Project Task Analysis (PA.140.00) report can
serve a variety of purposes depending on how the
columns are defined. The example shows labor hours,
labor amount, and travel amount for month-to-date
(MTD) and project-to-date (PTD) periods. The
account categories being reported are defined in
Flexible Report Column Maintenance
(PA.RPC.00). The MTD and PTD periods, as well as
the committed, total, period-to-date EAC, and variance
columns are predefined in the report layout.
Data Entry Screen
Project Maintenance
(PA.PRJ.00
Report Formats
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N/A
Project Management and Accounting Sample Reports
Page 15
Project Task Analysis (PA.140.00)
Project Management and Accounting Sample Reports
Page 16
Project Transactions (PA.150.00) Report
Crystal Report name
pa150.rpt
Possible Sort/Select Options
Project ID
Task ID
Account Category
GL SubAccount
Data Entry Screen
Project Charge Entry
(PA.CHG.00)
Use the Project Transactions (PA.150.00) report to
produce a listing of the project transaction records by
project for a selected period, including the amount and
hours or units for each transaction. The report sums
the totals for each project and inserts a page break at
each new project. The data is sorted in the following
order:
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·
·
·
·
·
·
Company
GL Subaccount
Project Manager Name
Project ID
Task ID
Account Category Sort Number
Transaction Date.
Report Formats
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NA
Project Management and Accounting Sample Reports
Page 17
Project Transactions (PA.150.00) Report
Project Management and Accounting Sample Reports
Page 18
Project Cost Analysis (PA.160.00)
Crystal Report name
PA160.rpt
PA160f.rpt
Possible Sort/Select Options
Project
Project Entity
The Detailed Project Cost Analysis (PA.160.00)
reports provide detailed cost information for charges
associated with a project. Only account categories
defined as expenses appear on the report. The detail
line is at the account category level for each task with
subtotals by task and project. The estimate at
completion (EAC) and either original budget or
forecast-at-completion (FAC) amounts are displayed
on the detail line along with month-to-date and
project-to-date actual costs. Percent complete figures,
both reported and computed, also appear.
Data Entry Screen
n/a
The report is sorted first by project ID, then by task
ID, then by account category. A page break occurs
with a change in project.
Report Formats
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Estimated Project Cost Analysis
Forecasted Project Cost Analysis
Project Management and Accounting Sample Reports
Page 19
Project Cost Analysis (PA.160.00)
Project Management and Accounting Sample Reports
Page 20
Revenue & Billing Status Report (PA.180.00)
Crystal Report name
PA180.rpt
Possible Sort/Select Options
Subaccount
Manager
Contract Type and Project
Data Entry Screen
n/a
The Revenue & Billing Status Rpt (PA.180.00)
displays a summary of the billing status and revenue
by project. Information displayed includes project ID
and description, contract type, revenue recognition
method, project status, contract value, revenue-to-date,
billed-to-date, unbilled, retained amount (if
applicable), work in process, revenue backlog and
billing backlog amounts. Totals are shown by project
manager.
Report Formats
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n/a
Project Management and Accounting Sample Reports
Page 21
Revenue & Billing Status Report (PA.180.00)
Project Management and Accounting Sample Reports
Page 22
Billing Worksheet by Task/Project (PA.190.00) Report
Crystal Report name
pa190.rpt
Possible Sort/Select Options
Project ID
Task ID
Customer ID
Data Entry Screen
Flexible Billings Invoice
and Adjustment
Maintenance
(BI.BAM.00)
Project Charge Entry
(PA.CHG.00)
The Billing Worksheets (PA.190.00) reports are
turnaround documents designed to assist in
determining what to bill for the current period. Two
versions of the report are available. The Billing
Worksheet by Project (PA.190.00) report presents a
project-level summary of charges preceding the
current fiscal period, current charges, prior billed
amounts, and a calculated unbilled balance owed by
the customer. The columns to the right of the report
are intended as workspace to note adjustments or
comments as desired.
The account categories that appear on this report are
those set up in the Revenue Setup tab of Project
Controller Setup (PA.SET.00).
The Billing Worksheet by Task (PA.190.00) report
presents the same data at the task level (where
appropriate) as the Billing Worksheet by Project
(PA.190.00) report.
Report Formats
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Billing Worksheet by Task
Billing Worksheet by Project
Project Management and Accounting Sample Reports
Page 23
Billing Worksheet by Task/Project (PA.190.00) Report
Project Management and Accounting Sample Reports
Page 24
Project Management and Accounting Sample Reports
Page 25
Budget vs Actual Amounts (PA.200.00)
Crystal Report name
PA200.rpt
Possible Sort/Select Options
Project ID
Task ID
Customer
Project Manager
Data Entry Screen
Project Maintenance
(PA.PRJ.00)
Project Charge Entry
(PA.CHG.00)
Invoice and Adjustment
Maintenance
(BI.BAM.00)
The Budget vs. Actual Amounts / Units (PA.200.00)
report compares EAC and actual amounts for all
revenue and expense account categories for each task
of a project. The total column for expenses sums
actual expenses and purchasing commitments. For
each task, there are expense, revenue, and net profit
sections. In the expense and revenue sections, there is
one line of detail for each account category. The
account categories within the section are presented in
sort number order (assigned in the Acct Category
Maintenance function). The report is sorted by project,
customer ID, and project manager. Each task begins
on a new page.
The same data can be presented for EAC and actual
units.
Report Formats
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Budget vs Actual Amounts
Budget vs Actual Units
Project Management and Accounting Sample Reports
Page 26
Budget vs Actual Amounts (PA.200.00)
Project Management and Accounting Sample Reports
Page 27
Project GL Account Distribution (PA.900.00) Report
Crystal Report name
pa900.rpt
Possible Sort/Select Options
Module
Ledger ID
GL Batch Number
GL Account Number
Project ID
Task ID
Data Entry Screen
The Project GL Account Distribution (PA.900.00)
report is a financial audit trail document that has been
modified to include project-task information. The
report is sorted by system (Accounts Payable,
Accounts Receivable, etc.), batch number, and General
Ledger account number, and shows one line per
General Ledger journal detail with its associated
project-task, if available.
Report Formats
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NA
Project Charge Entry
(PA.CHG.00)
Flexible Billings Invoice
and Adjustment
Maintenance
(BI.BAM.00)
Project Management and Accounting Sample Reports
Page 28
Project GL Account Distribution (PA.900.00) Report
Project Management and Accounting Sample Reports
Page 29
Allocator Sample Reports
This section includes information about the most common Allocator reports. Samples of
each report are also included.
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Allocation Processor Reports
Project Management and Accounting Sample Reports
Page 30
Allocation Processor Audit (PA.450.00)
Crystal Report name
PA450a.rpt
PA450b.rpt
Possible Sort/Select Options
Allocation Batch
Project
Account
Employee
Labor Class
Transaction Date
The Allocation Processor (PA.PRO.00) produces two
audit reports that can be directed to the printer or to
the screen, depending upon whether a preliminary
calculation or final posting process is run.
The Allocation Processor Audit (PA.450a) report
shows the user-specified selection criteria at the top of
the page followed by a listing of the allocation
transactions that will be posted for each applicable
project. The detailed listing shows the source
information, cost basis, the allocation rate multiplier,
and the amount to be recorded when a final allocation
process is run. The transactions within the project are
sorted and subtotaled by the post-to account category.
Data Entry Screen
Allocation Processor
(PA.PRO.00)
The Allocation GL Posting Audit (PA.450b) report
provides a list of all the General Ledger transactions
that will be created by the allocation process and is
generated when running a preliminary or final
allocation. The report is sorted by source project-task.
The post-to project-task, General Ledger account and
subaccount, units, and amount are shown on the
report. A total amount for the batch appears at the
bottom of the report.
Report Formats
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Allocation Processor Audit
Allocation GL Posting Audit
Project Management and Accounting Sample Reports
Page 31
Allocation Processor Audit (PA.450.00)
Project Management and Accounting Sample Reports
Page 32
Time and Expense Sample Reports
This section includes information about the most common Time and Expense reports.
Samples of each report are also included.
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Time Card Report
Labor Expense Posting Report & Recap
Labor Distribution by Chg & Home Sub
Employee Utilization
Employee Labor Dist by Chg & Home Sub
GL Labor Reconciliation
Expense Report
Project Management and Accounting Sample Reports
Page 33
Time Card Report (TM.010.00)
Crystal Report name
TIM010.rpt
Possible Sort/Select Options
Employee
Document Number
Week Ending Date
Use the Timecard Report (TM.010.00) to see a
printout of a timecard's details or to provide a hard
copy of a timecard for signature approval. The report
sorts on home company, employee name, and weekending date.
Report Formats
•
n/a
Data Entry Screen
Timecard Entry
(TM.TCE.00)
Project Timesheet Entry
(TM.PTE.00)
Project Management and Accounting Sample Reports
Page 34
Time Card Report (TM.010.00)
Project Management and Accounting Sample Reports
Page 35
Labor Expense Posting Report (TM.020.00)
Crystal Report name
TM020
Possible Sort/Select Options
Company Charge
Project
Employee
Data Entry Screen
Timecard Entry
(TM.TCE.00)
Project Timesheet Entry
(TM.PTE.00)
Use the Labor Expense Posting Report (TM.020.00) to
see a detailed breakdown of labor costs by charged
company, General Ledger subaccount, and General
Ledger account number for the specified fiscal period.
The report also presents data on project, task, labor
class, earnings type, and breakdown of hours (total vs.
premium hours worked).
A summarized version of the report, the Labor
Expense Posting Recap, presents the General Ledger
summary postings by charged company, General
Ledger subaccount, and General Ledger account. Note
that only the expense portion of each labor charge
appears, as the offset posting derives its subaccount
and account from Time and Expense Setup
(TM.SET.00).
Report Formats
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Labor Expense Posting Report
Labor Expense Posting Recap
Project Management and Accounting Sample Reports
Page 36
Labor Expense Posting Report (TM.020.00)
Project Management and Accounting Sample Reports
Page 37
Project Management and Accounting Sample Reports
Page 38
Labor Distribution by Charged or Home Subaccount (TM.030.00)
Crystal Report name
TM030.rpt
Possible Sort/Select Options
Project
Employee
Data Entry Screen
Timecard Entry
(TM.TCE.00)
Project Timesheet Entry
(TM.PTE.00)
The Labor Distribution by Charged Subaccount
(TM.030.00) report shows, by the company and
subaccount charged on employee timecards, the
General Ledger distribution of labor charges for the
specified fiscal period. The report presents month-todate (MTD) and year-to-date (YTD) costs by General
Ledger account number, project, task, and employee,
as well as the total hours and number of premium
hours worked.
The Labor Distribution by Home Subaccount
(TM.030.00) report displays the same data presented
by the employees' home company and subaccount.
Report Formats
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Labor Distribution by Chg Sub
Labor Distribution by Home Sub
Project Management and Accounting Sample Reports
Page 39
Labor Distribution by Charged or Home Subaccount (TM.030.00)
Project Management and Accounting Sample Reports
Page 40
Employee Utilization (TM.040.00) Report
Crystal Report name
tm040.rpt
Possible Sort/Select Options
Project Employee ID
Project ID
Task ID
GL Sub Account Number
The Employee Utilization (TM.040.00) report shows a
breakdown of hours worked by four different userspecified categories. The categories and the General
Ledger accounts that fall into each category are
defined in Flexible Report Column Maintenance
(PA.RPC.00). The data, sorted by the employees'
home General Ledger subaccount, appears for the
current week, month-to-date, and year-to-date as of the
specified date.
Data Entry Screen
Timecard Entry
(TM.TCE.00)
Project Timesheet Entry
(TM.PTE.00)
Report Formats
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NA
Project Management and Accounting Sample Reports
Page 41
Employee Utilization (TM.040.00) Report
Project Management and Accounting Sample Reports
Page 42
Employee Labor Distribution by Charged or Home Subaccount (TM050)
Crystal Report name
TM050.rpt
Possible Sort/Select Options
Company
Employee
Project
Account/Subaccount
The Employee Labor Distribution by Charged
Subaccount (TM.050.00) report shows, by charged
company and General Ledger subaccount, each
employee's hours and labor cost by General Ledger
account, project, and task for the specified fiscal
period. Month-to-date (MTD) and year-to-date (YTD)
information appears for total hours, premium hours,
and total cost.
Report Formats
Data Entry Screen
Timecard Entry
(TM.TCE.00)
Project Timesheet Entry
(TM.PTE.00)
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Employee Labor Dist by Chg Sub
Employee Labor Dist by Hm Sub
Project Management and Accounting Sample Reports
Page 43
Employee Labor Distribution by Charged or Home Subaccount (TM050)
Project Management and Accounting Sample Reports
Page 44
GL Labor Reconciliation (TM.100.00) Report
Crystal Report name
tm100.rpt
Possible Sort/Select Options
General Ledger Account Number
General Ledger Sub Account
Number
Project Employee ID
Project ID
Task ID
Use the GL Labor Reconciliation Report (TM.100.00)
to see a detailed breakdown of labor costs by General
Ledger Account, SubAccount and Project Employee
ID. The report also presents data on project hours by
employee and General Ledge batch status. This report
may be useful in reconciling labor hours posted in
Project to Project labor batches posted in General
Ledger.
Data Entry Screen
Timecard Entry
(TM.TCE.00)
Project Timesheet Entry
(TM.PTE.00)
Report Formats
•
Type report format info here
Project Management and Accounting Sample Reports
Page 45
GL Labor Reconciliation (TM.100.00) Report
Project Management and Accounting Sample Reports
Page 46
Travel & Expense Report (TM.410.00)
Crystal Report name
TM410.rpt
Possible Sort/Select Options
Document Number
Use the Travel & Expense Report (TM.410.00) to see
a printout of an expense report's details or to provide a
hard copy of an expense report for signature approval.
Printouts of advance requests and advance repayments
can also be produced.
Report Formats
•
n/a
Data Entry Screen
Travel & Expense Report
Entry (TM.ENT.00
Project Management and Accounting Sample Reports
Page 47
Travel & Expense Report (TM.410.00)
Project Management and Accounting Sample Reports
Page 48
Employee Utilization Sample Reports
This section includes information about the most common Employee Utilization reports.
Samples of each report are also included.
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Revenue Variance Report
Project Management and Accounting Sample Reports
Page 49
Revenue Variance (UZ.010.00) Report
Crystal Report name
uz010rpt
Possible Sort/Select Options
The Revenue Variance Report (UZ.010.00) reports
actual hours, revenue adjustments, and gross/net rates
against goal hours, rates, and revenue by employee.
The difference of these two metrics is displayed in the
variance columns by hours, volume, and bill rates.
Type here
Report Formats
Data Entry Screen
Project Charge Entry
(PA.CHG.00)
Invoice and Adjustment
Maintenance
(BI.BAM.00)
Timecard Entry
(TM.TCE.00)
•
NA
Project Management and Accounting Sample Reports
Page 50
Revenue Variance (UZ.010.00) Report
Project Management and Accounting Sample Reports
Page 51
Analyzer Sample Reports
This section includes information about the most common Analyzer reports. Samples of
each report are also included.
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Profitability by Project Manager
Project Detail & Summary by Project ID
Project & Task Performance
Project Management and Accounting Sample Reports
Page 52
Profitability by Project Manager (IQ.010.00)
Crystal Report name
IQ010.rpt
Possible Sort/Select Options
Employee
Project
Account
The Profitability by Pjt Manager (IQ.010.00) report is
a flexible column report used to analyze the
profitability of all projects managed by each
employee. The account categories that appear in each
column are user-defined in Project Controller's
Flexible Report Column Maintenance (PA.RPC.00).
Report Formats
•
n/a
Data Entry Screen
n/a
Project Management and Accounting Sample Reports
Page 53
Profitability by Project Manager (IQ.010.00)
Project Management and Accounting Sample Reports
Page 54
Profit Detail/Summary by Project ID (IQ.020.00)
Crystal Report name
IQ020.rpt
Possible Sort/Select Options
Project
Data Entry Screen
n/a
The Profit Detail/Summary by Project ID (IQ.020.00)
reports present project profitability data sorted by an
ID field in the Project Master table
(PJPROJ.PM_ID01-10). Use the Options tab to select
the ID field on which to sort. If no ID has been
specified, the report sorts on PM_ID01. The account
categories that appear in the columns are user-defined
in Project Controller's Flexible Report Column
Maintenance (PA.RPC.00).
The Profit Detail by Project ID (IQ.020.00) report
itemizes the profitability of each project within the
specified ID field.
The Profit Summary by Project ID (IQ.020.00) report
presents the profitability data summarized by the
specified ID without the project detail.
Report Formats
•
•
Profit Detail by Project ID
Profit Summary by Project ID
Project Management and Accounting Sample Reports
Page 55
Profit Detail/Summary by Project ID (IQ.020.00)
Project Management and Accounting Sample Reports
Page 56
Project/Task Performance (IQ.030.00)
Crystal Report name
IQ030.rpt
Possible Sort/Select Options
Employee
Customer
Project
Account
Data Entry Screen
n/a
The Project/Task Performance (IQ.030.00) reports
summarize much of the pertinent data regarding the
actual vs. anticipated performance at the project or
task level. They present month-to-date and project-todate actual units and amounts, along with committed
amounts, compared against the Estimate at
Completion (EAC) for each revenue and expense
account category.
The Project Performance (IQ.030.00) report pages on
project ID.
The Task Performance (IQ.030.00) report presents
additional task-level data such as task manager and
task contract type. The report pages on each new task.
Report Formats
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Project Performance
Task Performance
Project Management and Accounting Sample Reports
Page 57
Project/Task Performance (IQ.030.00)
Project Management and Accounting Sample Reports
Page 58
Flexible Billings Sample Reports
This section includes information about the most common Flexible Billings reports.
Samples of each report are also included.
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Unbilled Aging Report
Unbilled Detail Report
Invoice Register Report
Invoice in Process Report
Billing Distribution Report
Project Management and Accounting Sample Reports
Page 59
Unbilled Aging Report (BI.400.00)
Crystal Report name
BI400.rpt
Possible Sort/Select Options
Subaccount
Employee/Manager
Customer
Project
Data Entry Screen
Invoice and Adjustment
Maintenance
(BI.BAM.00)
Use the Unbilled Aging Report (BI.400.00) to view
aged accounts receivable by project customer and
project. The prerequisites for using this report are:
· The Transfer AR Payments/Require Default Task
box must be checked in the PC Options and Setup tab
of Project Controller Setup (PA.SET.00)
· The Default Task for System Postings must exist
for all projects whose aged balances are to be
reviewed using this report
· The Accounts Receivable module must be used for
the entry of payments for project-related invoices.
Report Formats
•
n/a
Project Management and Accounting Sample Reports
Page 60
Unbilled Aging Report (BI.400.00)
Project Management and Accounting Sample Reports
Page 61
Unbilled Detail Report (BI.410.00)
Crystal Report name
BI410
Possible Sort/Select Options
Account
Subaccount
Employee
Project
Vendor
Use the Unbilled Detail Report (BI.410.00) to view
the entries that have not been selected onto drafts for
invoicing through the specified cutoff date. The entries
that fall within the current billing cycle are indicated
by an asterisk (*) in the In Cycle column.
Report Formats
•
N/A
Data Entry Screen
Invoice and Adjustment
Maintenance
(BI.BAM.00)
Project Management and Accounting Sample Reports
Page 62
Unbilled Detail Report (BI.410.00)
Project Management and Accounting Sample Reports
Page 63
Invoice Register (BI.420.00) Report
Crystal Report name
Bi420.rpt
Possible Sort/Select Options
Customer ID
AR Reference Number
GL Batch Number
GL Account Number
Project ID
Data Entry Screen
Invoice & Adjustment Posting
(BI.REG.00)
Invoice and Adjustment
Maintenance (BI.BAM.00)
The Invoice Register Report (BI.420.00), produced
automatically when Invoice and Adjustment Posting
(BI.REG.00) is run, lists the postings to General
Ledger as defined in the invoice posting rules. The
report can also be run from the Flexible Billings
Reports menu.
Report Formats
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NA
Project Management and Accounting Sample Reports
Page 64
Invoice Register (BI.420.00) Report
Project Management and Accounting Sample Reports
Page 65
Invoice in Process Report (BI.430.00)
Crystal Report name
BI430.rpt
Use the Invoice in Process Report (BI.430.00) to view
a summary of all unposted invoices. The report
separates the invoices by status (Approved,
Completed, In Process, Printed, and Rejected).
Possible Sort/Select Options
Invoice Status
Draft Number
Report Formats
•
n/a
Data Entry Screen
n/a
Project Management and Accounting Sample Reports
Page 66
Invoice in Process Report (BI.430.00)
Project Management and Accounting Sample Reports
Page 67
Billing Distribution Report (BI.440.00)
Crystal Report name
Bi440.rpt
Possible Sort/Select Options
GL Batch Number
Project ID
Invoice Number
The Billing Distribution (BI.440.00) report is a
financial audit trail document that has been modified
to include project-task information. The report is
sorted by batch number, General Ledger account
number and sub account number, and shows one line
per General Ledger Account Number with its
associated project-task, if available.
Data Entry Screen
Invoice and Adjustment
Maintenance
(BI.BAM.00)
Construction Billing Entry
(BI.CNB.00)
Report Formats
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NA
Project Management and Accounting Sample Reports
Page 68
Billing Distribution Report (BI.440.00)
Project Management and Accounting Sample Reports
Page 69