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Sample CAIPS File
The format of the CAIPS file you will receive is a 'screen print'. CAIPS is an old
fashioned terminal based program. The information is (unfortunately) not
designed for reading on paper.
You will receive approximately 7 pages (more if there are long notes, or many
dependents) representing many screen prints from the CAIPS computer
system. Some examples are included below.
Bring Forward Date
The 'bring forward' date is repeated in several places in the CAIPS printout you
will receive (as it appears at the bottom of many screens). The typical form is
as follows.
PAPER FILE SENT TO
PA
FILE BF'D TO: CPT ON 15-01-2006
This example above, from the Canadian High Commission London, means that the file is
currently in the storage area "PA". The next action is allocation of an interview date "CPT".
A program assistant will be prompted to allocate the interview date on "15-01-2005" (note
this is dd-mm-yyyy format, so this means 15-Jan-2005). On this date the visa office will
open the interview diary and schedule an interview.
Immigration Assessment Record Summary
The 'Immigration Assessment Record Summary' holds two primary useful sets
of information - the visa office's points computation, and the status of each of
the 7 stages of issuing a visa. An example is as follows :IMMIGRANT ASSESSMENT RECORD SUMMARY
FILE: B123456789
NAMES:
DATE REC'D: 26-06-2004 REGS: M94 NON-NAT?:
PS. COMPUTER PROGRAMMER
ND2
SEL. COMPUTER PROGRAMMER
ND2
PS. NOC: 2163 . 0
AGE(34)
OCCUPATION FACTOR
ETF/S.V.P
EXPERIENCE
A.R.E
DEMOGRAPHIC FACTOR
EDUCATION
ENGLISH
FRENCH
BONUS
SUITABILITY
TOTAL
10
10
15
6
00
08
15
9
0
00
00
00
00
0
00
00
00
0
0
00
00
073 000
CPLR: ENGLAND
PS. CCDO:
PS. IMMCAT:
SEL. CCDO:
SEL.
NOC: 2163 . 0
COST RECOVERY CODE: FPA
ROLF: LFC
DESTINATION CITY: VANCOUVER
PROVINCE:
BC
TOTAL FUNDS
$ 00030000
PS DECISION:
INTERVIEW SCHEDULED:
SELECTION DECISION:
REVIEW OFFICER:
SECURITY DECISION:
OTHER REQ DECISION:
MEDICAL DECISION:
IMMCAT:
1 24-09-2006 MTS
4 02-10-2006 MRK
1 02-10-2006 MRK
1 09-11-2006 MRK
1 09-11-2006 MRK
EMP CODE:
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PRIORITY
SPECIAL PROGRAM
7
RECORD CHECK:
FINAL DECISION:
Y 09-11-2006 MRK
1 09-11-2006 MRK
Most of the information is fairly obvious, but there are a few special codes used
on this page. As part of our service we will help you to interpret any codes.
Case Status
The 'Case Status' screen summaries the current status of the application. It
repeats the decision information from the Immigration Assessment Record
Summary screen.
CASE STATUS
FILE: B123456789
CLIENT ID: 12345678
CASE 1 OF
1
XREF: 1234567890
XREF2
: 9876543210
CASE TYPE: IMMIGRANT
TOTAL PERSONS: 1
APPLIC. REC'D: 18-11-2004
IMM 1017S REQUESTED: 01-122004
IMMCAT: SW1 INTERVIEW:
TIME:
WC STATUS: **
WC TYPE: ** DECISION REASON:
**
MAILING ADDRESS
PSDEC 1 01-02-2006 SELDEC 4 01-02-2006 53 WATFORD ROAD
BDEC 1 27-02-2006 MEDDEC 1 27-02-2006 WATFORD
OREQ 1 27-02-2006 FINDEC 1 27-02-2006 WD12 5VF
VISA(S) PRINTED: 28-02-2006
COUNTRY: ENGLAND
PHONE: 020 1234 5678
FAX:
CIC NAME: MISS CPC
FILE: 123456789012
SPONSORSHIP
STATUS:
AGENT:
CLIENT
DATE
STATUS
MEDICAL
FAMILY MEMBERS
ID
OF BIRTH
SEC CRIM
STAGE VALIDITY
DOE, JOHN
12345678 03-08-1953
1
1
M03 12-022007
PAPER FILE SENT TO
PA
FILE BF'D TO: RET ON 11-11-2008
MICROLOCATOR:
Most of the information is fairly obvious, but there are a few special codes used
on this page. As part of our service we will help you to interpret any codes.
Documents
The 'Documents' screen lists all additional documents that have been
requested, by who, and whether the requested documents have been received
back.
DOCUMENTS
FILE: B123456789
NAMES: DOE, JOHN
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IMMCAT-PS: SW1
IMMCAT: SW1
DOCUMENT(S) REQ'D
RCMPx1
RPRF
_______________
_______________
_______________
DATE REQUESTED
01-02-2006
01-02-2006
OK
AUTHORITY
Y
Y
_
_
_
ESS
ESS
We occasionally discover processing errors in the documents screen. We have
seen applications on hold for several months while the visa office waits for
documents that have either been sent already, not requested, or their nonexistence explained in a letter that does not seem to have been received, or
maybe not read fully, by the visa officer.
Medical Assessment
The 'Medical Assessment' screen summarises the results of the medical
examinations that were sent to the medical section.
FILE: B123456788
LON123456789
NAME: DOE JANE
MEDICAL ASSESSMENT
IMS SERIAL NUMBER:
DOB: 25-10-1971
MEDICAL STATUS CODE: A
MEDICAL OFFICER #:
AW
MEDICAL ASSESSMENT VALID UNTIL: 12-02-2007
MEDICAL CODE
M 03 H 1 D 2 T 3 S 1
E 6
DIAGNOSIS/OBSERVATIONS:
Text: HW-DIAGNOSIS
F14 Insert/Overstrike
F20 to leave text
area
Narrative: DIAGNOSIS: ARTERIAL HYPERTENSION NARRTIVE: MAY NEED PERIODIC
MEDICAL CARE. STABLE ON MEDICATION /AW
MOF: Alex Williams
MOF Date: 20 Feb 2006
Initials: byerss
** IMS - Visa Notified on 20 Feb 2006, Case Status 'Assessed MO3' **
******************************* 20/02/2006 ** AW ** MEDLOAD
*******************
A very brief summary medical status is included, as well as a summary code
"M01" to "M07" which indicates the severity of medical problems, if any.
Sample CAIPS Notes
The section within CAIPS comprising the visa officers' notes is where some of
the most interesting information is found. This is where the visa officer(s) make
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note of any particular strengths with or concerns about the application. The
comments will also show if he/she has decided an interview is warranted, and
if so, why. See our sample CAIPS notes for further information.
Sample Visa Officers' Notes From CAIPS Files
The notes entered by visa officers when processing applicants' files vary widely
depending on the issues relevant to the individual application, the visa type
applied for, and even the visa office handling the application. For example,
skilled worker applications will be scrutinized to ensure that the applicants'
have the necessary education and experience for their chosen profession - this
may include checking educational transcripts and following up with
employment references.
A Typical Well Presented Application
Here are the visa officers' notes from the CAIPS notes for a straightforward,
successful, well presented skilled worker application for a computer
programmer.
IMM8 RECEIVED WITH FEE $ 500.00 CAS BANK DRAFT.ONCE FEE TAKEN AND PI DONE,
CHARGE TO PPS PLS FOR DISTRIBUTION.
** NO RPRF RECEIVED WITH THIS APPLICATION **
** NO MEDS RECEIVED WITH THIS APPLICATION **
** PLEASE NOTE THAT THIS FILE IS X-REF'D * ATTACHED TO FILE
BELONGING TO APPLICANT'S COMMON LAW PARTNER. ***
=============================== MJS 04-JUL-2006
===============================
FEE PAID.WHITE CARD SENT.FILE TO PPS.
=============================== RPR 11-JUL-2006
===============================
APPLYING AS A COMPUTER PROGRAMMER.NOC 2163. 73 AT PPS.
P/C FOR UK IS CLEAN.
EDUCATION.AWARDED 15 FOR Bsc (MATHS).THERE IS A CERTIFICATE BUT NO
TRANSCRIPT FOR THIS COURSE.
EXPERIENCE.PI HAS WORKED SINCE 90 AS A COMPUTER PROGRAMMER.AND SINCE 93 AT
ABC BANK.THERE ARE REFERENCE FOR THESE JOBS.
SINCE 3/00 PI HAS WORKED AT HIS OWN COMPANY AS A COMP PROG.THERE IS A LETTER
FROM PIs ACCOUNTANT SHOWING THAT THIS COMPANY EXISTS.
PI APPEARS TO HAVE GOOD EXPERIENCE.
ENGLISH.9
FRENCH.0
FUNDS. FILE CONFIRMS IMM8.C$320,000.
RECOMMEND WAIVER OF INTERVIEW AS PI APPEARS TO HAVE GOOD EDUCATION AND GOOD
EXPERIENCE.
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POSSIBLY NEED TO CLARIFY IF PI IS INTENDING TO START OWN COMPANY IN CANADA.
FILE SENT TO OFFICER FOR REVIEW.
=============================== MTS 24-SEP-2006
===============================
COMMON-LAW SPOUSE HAS BEEN RECOMMENDED FOR WAIVER OF INTERVIEW
=============================== MTS 24-SEP-2006
===============================
FILE REVIEW
WELL PRESENTED APPLICATION.PI & XREF HAVE INVESTIGATE MOVE THOROUGHLY.PI
HAS EX OF PROGRAMMER,SUBSTANTIATED BY NUMEROUS LETTERS ON FILE (COMBINES
THIS W.FINANCIAL ANALYST WORK)-PLANS TO START WORKING AS PROGRAMMER.MAY
ASSESS
AS ND
RE:SCC
NO OBV CONCERNS
CLEANS P/C ON FILE.
INT WAIVED,PINK CARD MAILED, TO CBL TO ISSUE MEDS/F/WEB
=============================== MRK 02-OCT-2006
===============================
CORRECTION...PINK CARD TO BE SENT W/MED INSTRUCTIONS
=============================== MRK 03-OCT-2006
===============================
MEDS AND RPRF REQUESTED. PINK CARD SENT.
=============================== MCH 03-OCT-2006
===============================
FOSS CHECK:NO RECORD OF APPLICANT(S)OTHER THAN OF THIS CURRENT APPLICATION
IN PROCESS.
=============================== MCH 03-OCT-2006
===============================
RPRF PAYMENT RECEIVED X 1(BANK DRAFTS $975.) FILE TO ICR TO TAKE FEE.
=============================== DGM 23-OCT-2006
===============================
RPRF PAID
=============================== LBW 23-OCT-2006
===============================
PHEP ISSUED -RECORDED X1, 92 WATFORD ROAD, WATFORD, WD19 5BJ, ENGLAND.
=============================== DMM 12-NOV-2006
===============================
Once entered, the notes cannot be changed or deleted - so the notes provide
an indelible history of the processing of the application. The initials of the visa
officer and the date is included at the bottom of every entry.
Normally the notes start with some basic information during the original file
creation regarding the inclusion of processing fees and medicals, and
sometimes on what documents have been included.
The first significant stage of processing is 'paper screening', this is identified
often by the initials "PPS" (e.g. "73 AT PPS" means 73 points at paper
screening stage). The paper screening was completed by visa officer "MTS" on
24-Sep-2003. This officer, most likely a program assistant, recommends a
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interview waiver which must be confirmed by a senior visa officer.
A senior officer "MRK" reviews the file on 02-Oct-2003 and confirms the
waiver.
Mostly the files are very straightforward, but a few abbreviations are used
which we will explain as part of the service. For example, in this example "PI" is
used for "principal immigrant", "MEDS" for medicals, "XREF" for cross
referenced applicant (the common law spouse is applying separately,
concurrently), and "FOSS" is a central database of applications which is used
in this case to verify that the applicant has not been refused a visa from other
visa post.
Typical Example of Interview Requirement
Here is a typical example of notes from a file that requires an interview. The
visa officers almost always put a clear explanation of their concerns, and the
reasons for calling the applicant to an interview. This is invaluable for preparing
for an interview.
EDUCATION. AWARDED 13 FOR 3 YEAR DIPLOMA (AGRICULTURAL STUDIES). THERE IS A
CERTIFICATE FOR THIS COURSE.
THIS DOES NOT MEET NOC REQUIREMENTS.
PI HAS COMPLETED AN MSCE COURSE.
EXPERIENCE. PI HAS WORKED SINCE 98 IN THE FIELD OF COMPUTERS. (00-01
SELF-EMPLOYED). THERE ARE REFERENCES FOR THESE JOBS.
DUTIES ARE NOT KNOWN SO WILL NEED TO BE ASSESSED AT INTERVIEW.
RECOMMEND INTERVIEW TO ASSESS PIs ABILITY TO MEET NOC EMPLOYMENT REQs, ALSO
TO
ASSESS LANGUAGE SKILLS, ALSO TO ASSESS LEVEL OF EXPERIENCE.
PINK CARD SENT
FILE SENT TO CPT INTERVIEW Q. B1 LTR.
=============================== MTS 15-OCT-2006
===============================