Quotation & Itinerary SAMPLE Ski & Adventure Tour Queenstown - New Zealand Quotation & Itinerary REF: XX DATE: XX CONTACT: XX W www.educatingadventures.com E [email protected] P +44 20 7193 2647 + 1 530 554 2192 +64 3 669 0995 +61 2 8011 4981 License Holder: Educating Adventures Limited ATOL Number: 9231 Dear XX, I have pleasure in providing you with a quotation and itinerary for your proposed tour. We pride ourselves on delivering high quality tours with the service to match. As an international travel company we have access to the most competitive group rates. Prices are sensitive to travel dates and availability plus tour inclusions and the quality of these. Please keep in mind that this quotation and itinerary is a starting point. We will work with you to implement changes and investigate options and alternatives to ensure you get the best itinerary and package price for your students. QUOTATION SUMMARY DETAILS Destination: Tour Type: Departure Date: Tour Duration: Departure Airport: Arrival Airport: New Zealand - South Island Snow Sports Tour XX 8 Days XX Queenstown Package Price: AUD$XX.XX per student based on XX students and XX free teacher places WHY TEACHERS CHOOSE TO TRAVEL WITH US - We are a School Travel Company that specialises only in international school group travel. Our streamlined ‘Tour Planning Process’ keep you in control and guarantees results - no stone is left unturned. Save hours of planning time with our suite of dedicated trip planning tool and resources. Rest assured with a company base of operations in your destination country - unbeatable support and safety. Assurance and confidence with a proven and dedicated Risk and Safety Management System. Financial security through Civil Aviation Authority bonding - Air Travel Organisers License 9231. Superb on tour support - the number one reason why our clients return year after year. Local knowledge and support is the key! ITINERARY Day 1: The Journey Begins! Depart Adelaide International Airport and fly into Queenstown Pinewood Lodge is a clean, modern dormitory style lodge with plenty of space for the group including exclusive use of communal group areas. Also featured on-site is a games room, hot tub, tuning room and drying facilities. Pinewood Lodge is a close walk to town and shops. Breakfast is usually served continental style from 7:00am. Lunches are not included in your quote (unless requested), however café style food is available on the mountain, or we can stop to pick up food on the way to the day’s activities. Dinners: 2 evening meals will be provided from Queenstown’s Iconic restaurants Day 2 - 3: The Remarkables Ski Days!! A Typical Ski Day in Queenstown: 7:30am - Transfer by private coach to the resort and get organised for a day on the slopes. 8:15am - Arrive and get a few rides in before your lessons 9:00am - Group Lesson (1.5 hrs) 12:00pm - Lunch (self catered) 1:00pm - Spend the afternoon enjoying your favourite trails! 4:00pm - Transfer back to the Lodge for the evening Remarkables Resort is one of the highest ski resorts in the South Island and gets all day sunshine – a great combination! The youngest ski area in the region, The Remarkables opened in 1985. Its youth is reflected in its popularity among young, hip snowboarders and freeskiers who love the terrain parks and the 150m FIS specification Parklife Superpipe. At the other end of the scale the Homeward Bound run is widely considered New Zealand’s best backcountry trail inside ski area boundaries. And there’s a purpose built Tubing Park for those family members looking for something not-too-serious to do! There’s also an award-winning ski and snowboard school, café, retail shop and equipment hire and regular live music on the deck or in the café. Day 4: Gondola Ride and Mountain Luge Track: Often considered to be the “most fun” activity students have on tour, a stunning gondola ride accesses a downhill luge track which overlooks the Queenstown lakes district and beyond. 5 Trips may not seem enough! This is a fantastic adrenalin rush for all ages and the view from the track is the best in the world. Jet Boating trip on the Kawarau River: A spectacular Jet boat ride on the mighty Kawarau River. Through the heart of one of New Zealands most historic gold mining regions. One of the specifically designed Jet boats and highly trained drivers will take you on a thrilling ride - skimming past rocky outcrops at close range, twisting and turning down the river at breath taking speeds - hold tight for the full 360º spins! Day 5 - 7: Coronet Peak Ski Days!! Coronet Peak is the South Island’s most popular snow sports area and with good reason. Diverse terrain, fantastic views, proximity to Queenstown and a cosmopolitan ambience create a superb winter experience for every level of snow sport enthusiast. Regarded by many as the birthplace of South Island snow sports, Coronet Peak is host to many sporting and social events including the FIS rated Southern Cup and the Southern Hemisphere’s ultimate winter celebration, the Queenstown Winter Festival. It is also the training ground of New Zealand’s National Ski Team. Maori Traditional Hangi Dinner and Cultural Talk: Groups are treated to a real "taste" of Maori culture; a traditionally laid Hangi will give you all a feast of Maori food. Hangi actually refers to the method of cooking in the ground with hot stones; various types of meats and vegetables, such as kumara or sweet potato, are wrapped in leaves. These items of wrapped food are then placed in a hole in the ground and cooked with hot stones. A local Maori elder will also attend and explain to the group the traditions surrounding the Hangi preparation and cooking method as well as local lore. Day 8: Departure Day Start your day with a tasty breakfast at your accommodation Transfer to Queenstown International Airport and depart to XX PACKAGE INCLUSIONS International flights All destination coach travel and domestic transfers Travel Insurance Lodge accommodation Four full day resort lift pass - Coronet Peak and the Remarkables 4 days of ski lessons - 1.5 hours per day Snow sport rental equipment Breakfast and two evening meals Jet boating Skyline Gondola and 5 luge rides Traditional Maori Hangi Dinner (underground stone cooked feast) with cultural talk from Maori Elder All airport departure taxes Free supervisory places as outlined above Student Arrival Pack including student safety cards EA Representative arrival service Educating Adventures Limited Safety Management System PACKAGE EXCLUSIONS Any Passport and Visa application fees Any required ski clothing e.g. Ski Jackets, Pants and Gloves Bus transfer to and from home country airport Travel Insurance All lunch meals Any optional evening and extra activities Discretionary spending money PACKAGE OPTIONAL EXTRAS XX “The hassle free days and smooth organisation from A to B was a teachers dream.” Lauren Pyke Canning Vale High School Queenstown New Zealand - Ski Trip [July 2011] PRE TOUR SUPPORT - We will assist with the steps required to get your proposed trip approved Once approval is obtained we will provide you with a launch letter and advertising ideas and materials After first deposits are collected we can arrange an information evening We can also act as the primary point of contact with parents for addressing concerns and collecting student details and remaining payments ON TOUR SUPPORT Our representative will: - Talk with you prior to departure to provide an introduction and confirm arrival procedures - Meet you at your destination airport and you get settled in your accommodation - Go through arrival pack information and ensure you are prepared and ready to go! - Our team will be contactable 24 hours a day during your tour to ensure that any issues are managed and addressed immediately. - Our New Zealand office is based in Queenstown so Eryn and our team will be on hand to ensure that any issues are dealt with ACCESS TO RESOURCES From start to finish we will provide you with full support plus the tools and resources to ensure your trip is a success. We specialise only in travel for school groups. Our team has helped 1000's of schools travel all over the world. You can be assured that our resources will streamline the input required at your end. Our Trip Planning Toolkit and Resources include: - Trip Planning Chart - Advertising pack - Destination guides and student safety checklists - Letter templates and student forms including gear checklists - Pre departure checklists - Industry reports RISK AND SAFETY MANAGEMENT Our Safety Management System proactively enables all personnel to act with due care and diligence towards all aspects of safety. Our Safety Management System: - Covers the components of an international program Details monitoring and review procedures of excursion providers and operators safety standards Outlines information provided and procedures to follow in the even on an emergency. As we deal only with school groups we provide ourselves on being the specialists and having the procedures and systems in place for safe and rewarding travel experiences. Health and safety is of utmost importance. TERMS If group numbers should fall below the minimum number quoted a surcharge may apply. As your proposed visit is more than 11 months in advance we are unable to secure international flights and therefore fully guarantee the provision of these arrangements at this time. Once we secure the required international flights we will to confirm your booking and issue a confirmation invoice. If the resulting price at this time is higher than outlined in this quote you have the right to cancel the booking and obtain a full refund of any deposit payments paid to us. The first deposit is 15% of the package price. A second deposit of 15% is due 11 months prior to departure with the final balance payable 16 weeks prior to departure. We like to be flexible so if there is an alternative payment plan please let us know and we can discuss this with you. We are delighted to advise that once the booking is confirmed and provided all payment schedules are met, the tour is fully guaranteed against currency surcharges. For detailed booking terms and conditions please visit our website or contact us. Again please keep in mind that this quotation and itinerary is a starting point. We look forward to working with you to implement changes to ensure you get the best itinerary and package price for your students. I will be in touch soon. Yours sincerely, Jade Hinton School Tour Travel Account Manager Educating Adventures Limited