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Safety Management Manual
“VESSEL NAME”
Under the MAST requirements it is an offence to operate this vessel if the Safety
Management Manual is not aboard, or if any of the crewmembers are not familiar with their
obligations as detailed in the manual.
Prepared by:
Revision dates:
on
List of contacts
EMERGENCY NUMBERS
Emergency Services:
000
Owner contact: Phone: XXXXXXXX Mobile: XXXXXXXXXXXX
Shore contact: XXXXXXXX
Local?? Police Station: XXXXXXX
Local?? Hospital: XXXXXXX
Local?? Radio Station: Phone XXXXXXX HF Ch XXXX VHF Ch. 16 & XX.
27MHz XX
Hours of operation: XXXXXXXX
MAST
General enquiries
(03) 6235 8855 or fax (03) 6233 5662 or [email protected]
or GPO Box 607 Hobart Tas 7001
Incident reports
(03) 6235 8811 or 0418 145 439
Safety Management Program
(03) 6235 8855 or 0419002503 (Manager, Vessel Standards and Survey)
MAST Weather Forecasts
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•
•
•
Southern Tasmania
Northern Tasmania
North-west Tasmania
Eastern Tasmania
(03) 6498 7755
(03) 6323 2555
(03) 6498 7755
(03) 6376 0555
Met Bureau
Weathercall
1900 955 364
Freefax
1902 935 240
Pollution reporting (state-wide)
Department of Primary Industries, Water and Environment (DPIWE) 1800 005 171
Training providers
Australian Maritime College (03) 6335 4711
Seafood Training Tasmania (03) 6233 6442
Introduction
This manual outlines the safety obligations of the crew, and the procedures for
operating the XXXXXX vessel “BOAT NAME”.
Owner/Operator details
Name
Address
City/Town
State/Postcode
Phone/Fax: XXXXXXXX
Emergency contact number: XXXXXXXXX
Email: XXXXXXXXX
Vessel details “BOAT NAME”
Make
XXXXXXXX
Measured Length
XX
Beam
XX
Draft
XX
Propulsion machinery Number: XX TYPE: XX kw: XX
Hull Material
XXXXX
Superstructure
XXXXX
Vessel operations
Survey Class & Operational Limits
Class:
XX
Limits:
Operational limits are XX
Vessel Use & Functions
XXXXXXXXXXXXXX
Crew Qualifications
Minimum Crew:
XXXXXXXXXXX
Adequate Crew:
XXXXXXXXXXX
Note:
GPs are to hold Elements of shipboard Safety and Workplace
Level II first Aid certificates
Crew & Passenger Numbers
Crew: XX
Passengers: XX
Organisational chart
The structure of the company is shown below. For more information on
responsibilities and authorities see the Job Descriptions.
Owner/manager
Master
Crewmember
NOTE: The owner/manager is the designated person for the co-ordination of
emergency responses ashore. However if the owner is sailing as master
XXXXXXXXX will act as the designated person. Phone contact for
XXXXXXXXXXX is XXXXXXX
The master has the overriding authority whilst the vessel is at sea. He / she has
the responsibility to make decisions with respect to safety and pollution
prevention and to request the designated person’s assistance as may be
necessary. The overriding authority of the master does not negate the right or
responsibility of other crew members to query an action or decision made by
the master if in their opinion the safety of the vessel, passengers or
environment is at risk.
Job descriptions and crew records
The master will explain the responsibilities to crew and ensure that each crew
member has undergone an initial safety induction. Each employee will read
their job description, fill-in the information requested and declare that they
accept the responsibilities of the position by signing the job description.
The owner/manager maintains details for contacting the next of kin for all
crew members. These records are held on file in the office.
Details of the capacity in which each crewmember has been employed, and
copies of relevant certificates and qualifications are maintained in this Safety
Management Manual.
Dates of employment for each crew member are detailed in the vessels
records.
Owner / manager – Job description
Owner / manager’s name:
Responsibilities
The manager is responsible for:
•
•
•
•
•
•
•
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•
Making sure that all risks to people and the environment on the vessel are being
managed,
Making sure that all crewmembers have the required qualifications, have been
told about their safety responsibilities and are competent to do the job,
Ensuring the company has adequate public liability insurance,
Informing the master and all crewmembers about safety issues,
Making sure the safety management manual is up-to-date and that it is being used
by the crewmembers,
Ensuring all survey requirements are satisfied,
Educating crewmembers about pollution prevention and helping them to
minimise risk of pollution,
Ensuring that all incidents (collision, groundings, fuel spills etc) are reported
promptly by the master to the relevant authority/s,
Maintaining records as required,
Organising maintenance to hull and equipment, and
Planning practice emergency drills, and making sure that crewmembers have
taken part in practice emergency drills
If acting as the master for the vessel ensure that the duties described in the
master’s job description are additionally performed.
I accept these responsibilities:
Signature:
Date:
Shore contact person (When the manager XXXXXXXXXX is
unavailable)
Shore contact person’s name:
Responsibilities
The shore contact person is responsible for:
•
•
•
•
Liaising with emergency services as necessary in the event of an emergency,
Liaising with next of kin as necessary in the event of an emergency,
Managing media response as required, and
General assistance to the vessel whilst at sea.
I accept these responsibilities:
Signature:
Date:
Master – Job description
Master’s name:
Responsibilities
The master is responsible for:
•
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Overall management of the vessel when underway,
Advising the crew of any medical condition that might affect his/her ability to
perform duties,
Making sure that all risks to people and the environment on the vessel are being
managed,
Making sure that all crewmembers are aware of their safety responsibilities,
Coordinating practice emergency drills and safety training with duty
crewmembers,
Leading crewmembers in observing the company’s policies and procedures,
Keeping all relevant qualifications up-to-date,
Maintaining records as required,
If acting as the engineer for the vessel ensure that the duties described in the
Engineer’s job description are additionally performed.
I accept these responsibilities:
Signature:
Minimum qualifications
XXXXXXXXXXXXXXXX
Elements of Shipboard Safety
Workplace Level 2 First Aid
Marine Radio Operators Certificate
Other:
Date:
Engineer – Job description
Engineer’s name:
Responsibilities
The engineer reports to the master and is responsible for:
•
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•
•
•
•
•
•
•
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•
•
The safe operation of the vessel’s propulsion and auxiliary machinery, deck
machinery, vents, valves and opening appliances, and fire fighting appliances,
Ensuring that all risks to human and environmental health as a consequence of the
vessel’s machinery operations are appropriately managed, including managing
refuelling operations according to the requirements of this Safety Management
Manual,
Advising the master and crew of any medical condition that might affect his/her
ability to perform duties,
Complying with the Safety Management Manual, and being aware of relevant
safety responsibilities,
Advising the master on required changes to the Safety Management Manual,
Assisting the master to ensure that all survey requirements are satisfied,
Assisting the master in reporting incidents (collision, groundings, fuel spills etc)
to authorities,
Participating in maintenance to hull and equipment as required,
Participating in practice emergency drills and safety training as required,
Keeping all relevant qualifications up-to-date,
Maintaining records as required,
Supplying the manager with copies of qualifications.
I accept these responsibilities:
Signature:
Minimum qualifications
XXXXXXXXXXXXXXXX
Elements of Shipboard Safety
Workplace Level 2 First Aid
Marine Radio Operators Certificate
Other:
Date:
Deckhand – Job description
Deckhand’s name:
Responsibilities
The deckhand reports to the master and is responsible for:
•
•
•
•
•
•
•
•
•
•
•
•
Assisting the master in the management of the vessel,
Assisting the master in ensuring that all risks to people and the environment on
the vessel are being managed,
Advising the master of any medical condition that might affect his/her ability to
perform duties,
Being familiar with the Safety Management Manual and with relevant safety
responsibilities eg. briefing passengers on safety hazards associated with the use
of fishing equipment,
Undertaking passenger safety induction as required,
Advising the master on required changes to the Safety Management Manual,
Assisting the master in reporting incidents (collision, groundings, fuel spills etc)
to authorities,
Participating in maintenance to hull and equipment as required,
Participating in safety training and practice emergency drills,
Observing the company’s policies and procedures,
Keeping all relevant qualifications up-to-date, and
Supplying the manager with copies of qualifications.
I accept these responsibilities:
Signature:
Minimum qualifications
Elements of Shipboard Safety
Workplace Level 2 First Aid
Other:
Date:
General policy and procedures
The manager will make sure that all MAST and other Acts and Regulations are
complied with, that there are clear procedures for everyone to follow, and that
everyone understands their safety obligations.
Safety induction
The master and crew will be instructed on the location and use of the vessel’s safety
gear, and on their safety obligations in the Safety Management Manual before sailing
on the vessel (see Safety Induction Checklist in the Safety Induction section).
Reporting and fixing hazards
The manager and master will encourage the crewmember and passengers to spot and
report hazards to be fixed, and the manager will make sure that any problems are
followed-up and fixed. Upon becoming aware of a hazard, warn passengers and the
crew. If the hazard is easily fixed do so immediately. If the hazard is more complex
repair it as soon as possible. The master shall record hazards in the logbook. If not
immediately repairable and of an urgent nature this information should be reported
immediately to the owner/manager by telephone and in any case details of such
should be provided at handover at the end of the voyage. The manager shall make
sure that the problem is fixed promptly.
Alcohol and drugs
Master and crew – shall not be under the influence of alcohol or elicit drugs at any
time. If a crew member requires medication the master must be notified. In the case of
the master taking medication, the manager must be notified. If the medication makes
the crew member unfit to perform the job safely then a replacement must be found.
Smoking
No smoking where it discomforts passengers or crew, during refuelling or around fuel
or gas lines. In any case smoking is only permitted outside of cabin and
accommodation spaces.
Operational procedures
Passenger safety briefing
Passengers will be briefed prior to departure or at the commencement of the voyage.
The brief will include:
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•
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•
•
•
an introduction of the crew,
voyage plan and estimated time of return,
demonstration of the location and use of lifejackets,
point out safety features of the vessel,
what to do in an emergency
slip and trip hazards on the vessel,
hook and knife hazards associated with fishing,
no one permitted on the fore deck without the masters permission,
maximum of XXXX passengers on the flybridge at any one time,
location of rubbish bin – no rubbish to be thrown overboard,
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smoking outside of cabin areas ,
control of children (if onboard),
toilet location and operation,
exposure warning (sun, cold, heat and fluid replenishment)
and any other safety warnings (eg. weather conditions and bar way warnings
etc), and
thanking every one for coming and wishing them an enjoyable trip.
Berthing & mooring, working with lines
xxxxxxxxxxx
Boarding and disembarking passengers
xxxxxxxxxx
Radio & Listening Watch Procedure
xxxxxxxxxxxx
Record keeping – log book entries
Logbook entries should be in ink, dated, accurate, legible and made as soon after the
occurrence as possible. Entries should be signed by the person making the entry. The
following information should be entered:
• Names and position of crew
• Number of passengers onboard
• Activities of the vessel
• Position of the vessel
• Navigational track
• Illness or injury to persons onboard
• Initial safety brief
• Emergency preparedness training and any other safety training
• Any incident or accident involving the vessel or its equipment
• Any assistance rendered to another vessel
• Details of any unusual occurrence or incident
• Details of any emergency communications
• Fuel and liquid levels in tanks
• Operating hours of machinery
• Maintenance and services carried out and usage of replacement parts
• Known defects
Voyage report
The voyage report is to be telephoned through to the shore contact shortly before
departure and is to include:
• Names and positions of crew
• Number of passengers
• Time of departure
•
•
•
Voyage plan
Destination and expected time of arrival
For an overnight voyage, details of reporting arrangements
Incident reporting
Any incident or accident shall be recorded in the logbook and an incident report form
completed. If necessary the incident shall also be reported to Marine and Safety
Tasmania, Department of Primary Industry Water and the Environment or Workplace
Standards Tasmania. Instructions for Incident Reporting are in the Appendix.
Start-up checks
• Review weather forecast
• Review specific sea or tidal conditions
• Vessel secured and passenger access clear
• Decks clean and clear
• Safety gear in place and operable
• Switchboard live
• Navigation lights, deck lights, cabin lights operable
• M/E cooling and fuel online
• Fire pump online
• Check fuel and oil levels
• Check cooling water levels
• Check bilge and sullage levels
• Start engine and allow to warm-up
• Navigational gear, steering equipment and engine controls checked and
operable
• VHF call to Radio station/shore contact with sailing plan and passenger
numbers
• Hatch secured in closed position
Shut-down checks
• Logbook filled-in
• Isolate switchboard
• Isolate cooling system and fuel valves
• Check bilges
• Stow deck gear / remove gear for cleaning
• Ensure vessel securely moored
• VHF call to Coastal Patrol/shore contact on completion
• Secure and lock hatches
Refuelling
• Vessel moored securely
• Isolate electrical systems
• Scuppers blocked and rags placed around filling pipe
• No smoking during refuelling
• Regular readings of fuel level taken
• Fill to 95% only
EXAMPLE OF SPECIAL SEA CONDITIONS
Navigating in the vicinity of Georges Bay barway
The channel across the entrance bar is liable to change. Georges bay barway is
extremely dangerous in heavy north-easterly conditions, on account of waves
breaking further to seaward. There is always the possibility of encountering a wave
with a height and steepness significantly greater than the normal for that point in time.
The following checks should be undertaken prior to crossing the bar:
• Visual inspection from land (St Helens Pt) or sea
• Check tides – a slack tide or flood tide is preferable to an ebbing tide. Should
conditions be considered unsuitable for crossing the bar, waiting for a change
in tidal flow may be necessary. Actual tidal flow changes can vary from tide
tables depending on local weather conditions, seek local information.
• Use the flybridge steering position for crossing the bar as this position offers
superior visibility
• Ensure hatches and doors are in the closed position
• If the barway is navigable but with a sea running ensure hatches are secured,
equipment stowed and doors are in the closed position. Passengers should be
fitted with a PFD and asked to remain inside the cabin.
• The track for navigating the barway will vary with prevailing conditions
• The vessel should not be on auto pilot when crossing the barway
• If in doubt about the safety of navigating the barway cancel the voyage or seek
alternative shelter if on the seaward side.
Vessel Handling and Operating Parameters
• The safety and comfort of passengers must always be foremost in the Master’s
mind and the vessel must be operated accordingly. Rapid acceleration and
deceleration should be avoided as should be high rates of turn.
• The speed of the vessel should be adjusted in response to weather, tide and sea
conditions.
• Ensure that crew and passengers are either seated or maintaining good footing
and hand holds when vessel is underway and making way.
Operating in restricted visibility
• Reduce speed and navigate with extreme caution, if necessary stop vessel or
anchor
• Navigation lights on
• Radar on
• Sound signals for restricted visibility
• Position lookout forward
Operating in deteriorating weather conditions
• Reduce speed if necessary
• Secure the vessel to prevent water ingress and the movement of articles
• Warn passengers of deteriorating weather conditions
• Advise passengers to remain seated and safely braced
• If weather conditions are unsafe to continue take action to avoid unnecessary
stress to vessel and passengers
• If the voyage plan is modified advise Coastal Patrol and the shore contact.
Management of children
• Ensure sufficient life jackets of correct size are aboard
• Advise parents / guardian to supervise children at all time
• No standing or sitting on bulwarks
• Maintain particular vigilance for welfare of children
Management of sea sickness
• Assist passenger to aft deck for fresh air
• Reassure passenger
• If condition continues to deteriorate make for nearest shelter
• Continue to assess passenger condition
• If necessary disembark passenger
• Organise assistance for passenger as necessary
• Complete company incident report and log
Exposure to sun and cold
Tasmania can experience extreme climatic variations and dangerous levels of UV
radiation. Crew should monitor passenger conditions for exposure.
• Passengers will be advised prior to the trip to bring sun glasses, hat, sun burn
cream and warm clothing.
• Additional protective items and sun burn cream is available aboard.
Passengers should be warned of the hazards and advised to use appropriate
protection.
Passenger alcohol or drug consumption
Master can refuse entry to anyone suspected of being under the influence of alcohol or
drugs. Alcohol consumption on board is at the discretion of the master. If a passenger
appears to be under the influence of alcohol and is not fit to take responsibility for
their own safety the master should return to port and disembark the person, ensuring
that arrangements are made for the care of that person ashore.
Passenger fishing safety
Passengers will have variable levels of fishing experience. All passengers
participating in fishing activities need to be briefed on vessel procedures for fishing.
The briefing should include:
• Rod and reel – instructions for use
• Hazards associated with hooks, knives and gaffs
• Hazards associated with bites, spikes and thrashing fish
• Procedures for lifting of large fish
• Procedures for despatching sharks on the marlin board
Automatic pilot
The use of the auto pilot does not diminish the need to maintain an effective look out
at all times.
Shore trips
• Fit PFDs to all persons prior to boarding tender
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Shore first aid kit
Means of communication
Safety equipment kit for tender
Shore party manifest
Emergency procedures
There is a list of emergency telephone numbers and shore based radio frequencies in
this manual. The following emergency procedures are not definitive in description or
order but indicate actions that should be considered in an emergency.
Medical emergency/injury
• Monitor health and safety of persons onboard
• Administer first aid
• Urgency call to Coast Radio for medical advice by HF or VHF radio or
telephone 000.
• Arrange evacuation by best appropriate means
• Notify manager or shore contact
• Notify next of kin
• Log incident and follow procedures for incident reporting
• Replenish first aid kit as necessary.
Person overboard
• Preventative measures to reduce the risk of people falling overboard
• Raise alarm & appoint lookout
• Launch lifebuoy
• Mark position with GPS.
• Return to recover person by the most efficient manoeuvre (eg Williamsons
turn)
• If visual sight is lost of person overboard send out relevant message VHF
channel 16
• Crewmember standby to execute recovery
• Administer first aid and seek medical advice.
• Recover equipment
• Note incident in logbook and follow procedures for incident reporting
Fire
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•
Identify existence and location
Raise the alarm
Muster passengers away from fire and smoke and account for all persons
Deploy fire extinguisher and or fire hose to extinguish fire if possible
Stop ventilation to fire if below decks
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Isolate fuel, electrical and gas supplies
Manoeuvre vessel to minimise spread of fire and smoke inhalation
Assess further action – abandon vessel or evacuate passengers to nearby vessel
Seek medical assistance as necessary
Advise Coast Radio to warn other vessels in the area of potential hazard to
navigation
Notify manager or shore contact
Note incident in logbook and follow procedures for incident reporting.
Collision/Flooding/Damage control
• System to ensure watch keeper is alert
• Raise the alarm
• Muster passengers and crew and account for all persons
• Assess damage thoroughly
• Minimise flooding with pumps, cushions, stops etc.
• Removal of water
• Assess further action - proximity of suitable location (beach, shoal etc) for
running the vessel ashore, disembarking passengers, abandoning vessel, alert
Coast Radio etc.
• If possible render assistance to other vessel in the event of a collision
• Notify manager
• Note incident in logbook and forward incident report to MAST.
Abandon ship
• The master is responsible for the order to abandon ship
• Raise the alarm
• Muster passengers account for all persons
• MAYDAY’ to alert search and rescue authorities via HF or VHF radio or
telephone 000
• All persons in life jackets
• Propeller stopped
• Launch liferaft and board passengers
• Collect flares, EPIRB and mobile phone from cabin
• Take measures to counter the effects of exposure and shock and manage
survival
• Facilitate rescue by all means available
• Report incident to MAST
Loss of Steering
•
xxxxxxxxxxx
MARINE and SAFETY
TASMANIA
5 Franklin Wharf Hobart
PO Box 607 Hobart Tasmania 7001
Telephone: (03) 6233 8801
Facsimilie: (03) 6233 5662
www.mast.tas.gov.au.
CREW INDUCTION RECORD
Vessel Name:
It is important that crew are familiar with each of the following items that are specific to the
operation of this vessel. Please initial alongside applicable items to indicate you have been
instructed and understand its use or procedure.
1. The location and use of safety equipment and fire equipment:
Life raft or internal buoyancy
Portable fire equipment
Life jackets & lights & whistles
Fixed fire equipment & detection
Lifebuoy and light
Deck / fire pump & hose/s
Pyrotechnics
Metal buckets with lanyards
EPIRB
Vent closures / fuel shut offs
First aid equipment
2. The routine operation, procedure or general knowledge of:
Windlass / anchoring
Watch keeping responsibilities
Preparing vessel for sea
LPG system
Berthing / mooring lines
Fishing equipment & safety
Helm / engine controls & pilot
Communication equipment
Electrical & emergency electrical
Refuelling
Bilge & tank pumping
Garbage / oil / sewage disposal
Hatches and closures
Record keeping
Navigational equipment
Incident reporting
3. The response in the event of an emergency:
General alarm signal
Medical / injury
Fire on board / E/R alarms
Escape routes
Person overboard
Abandon vessel / remain with vessel
Flooding / grounding / bilge alarm
Steering failure
Acknowledgement of instruction provided by the master / owner and received by the
crew for those items initialled above
Name of Crew
Name of Owner /
Master
Name of
Emergency Contact
for crew
Signature
& Date
Signature
& Date
Phone
CERTIFICATES AND OTHER DOCUMENTS
Place copies of certificates and other documents here
RECORD OF EMERGENCY PREPAREDNESS TRAINING
Date
Participant
Type of training
Signature
Incident reporting
The master is responsible for completing incident reports and notifying the appropriate authority/s.
For further guidance on reporting criteria see notes below.
Incident occurs
Complaint received from
passenger
Enter details in deck logbook
Is a MAST incident report
required? (see notes below)
Complete MAST Incident Report
form
Yes
No
Is a DPIWE Pollution Report
required?
Yes
Complete DPIWE Pollution
Report form
No
Is a WST report required? (see
notes below)
Notify WST
Yes
No
Complete company incident
report
Master is to advise manager as soon as possible and forward form/s to authority/s.
Manager is to retain a copy.
When and what do I report? – notes for the master
The following notes are included as guidelines for the master in deciding when reports should be made,
and the authority to which reports should be forwarded:
Incident reporting – MAST guidelines
The Marine and Safety (Maritime Incident) Regulations 2007 define an incident as an event that has
resulted in any of the following:
(i)
the death of, or injury to, any person on board a vessel, or caused by a vessel;
(ii)
the loss of a person from a vessel;
(iii)
the loss or presumed loss of a vessel;
(iv)
the collision of a vessel with another vessel or with any object;
(v)
the grounding, sinking, flooding or capsizing of a vessel;
(vi)
a vessel being disabled requiring assistance;
(vii)
a vessel where a fire occurs onboard;
(viii)
damage caused to a vessel or by a vessel;
(ix)
loss of stability affecting the safety of a vessel; or
(x)
structural failure of a vessel;
as a result of which
(i)
serious damage to a vessel or structure might reasonably have occurred; or
(ii)
serious damage to the environment might reasonably have occurred; or
(iii)
it is reasonably suspected that the safety of a person was imperilled by the operations of a
vessel.
It is an offence under Section 5 of the Marine and Safety (Maritime Incident) Regulations 2007 if an
owner or master fails to notify MAST in the event of an incident to a vessel or persons on the vessel, or
in the event of a vessel being lost.
Workplace accident notification – Workplace Standards Tasmania
guidelines
Employers are responsible for reporting incidents to Workplace Standards Tasmania (WST) in the
event of an accident, illness or injury, or in the event of an incident that may have resulted in a death,
serious bodily injury or illness.
In the event of an accident occurring at work, WST must be provided with details including the name
of the person injured, nature of the injuries, location of the accident scene, time of the accident, and
whether the patient has been conveyed to hospital and is likely to be admitted.
In addition to these initial reporting requirements, the employer should keep an accident record which
contains the following information:
(a) the name of the employer;
(b) the business address of the employer;
(c) the name, age and sex of the injured person;
(d) the residential address of the injured person;
(e) the occupation or duties of the injured person;
(f) the location of the workplace where the injury occurred;
(g) the date and time of the occurrence of the injury;
(h) the work the injured person was doing at the time of the occurrence of the injury;
(i) a brief description of the circumstances surrounding the occurrence of injury;
(j) the nature, extent and bodily location of the injury;
(k) the estimated period of incapacity;
(l) the names and addresses of any eye witnesses to the injury; and
(m) if death has occurred, the cause, date, time and place of death.
(From www.wsa.tas.gov.au)
Pollution Report notification – DPIWE guidelines
The Department of Primary Industries, Water and Environment (DPIWE) in Tasmania is responsible
for coordinating pollution responses and administering reporting procedures. Reports made in writing
are to be faxed to (38) 6233 3800.
Pollution reports should include the date and time of the incident and the report, the location of the
incident, the nature of the incident, the point of discharge from the source, the location and identity of
other vessels in the area (if source unknown) the cause of discharge, the extent of the spill, the
movement of the spill, and the wind and sea conditions.
Telephoned reports can be made to DPIWE on the 24 hour hotline 1800 005 171.
Company reports
Incidents of a lesser nature than those detailed above should still be documented so that future
recurrence can be minimised and to assist if an involv part takes action at a later date. If in doubt, write
it down on the Company Incident Report form.
Reviewing incidents
As the company is responsible in law for monitoring and rectifying the cause of hazards any incident
will be reviewed by a meeting of all relevant staff with a view to:
assessing the cause,
finding a solution.
Any such meetings shall focus on identifying a fault in the work process, not in identifying a fault in an
individual.
Incident Report Form
The MAST incident report form is accessible via www.mast.tas.gov.au
OPERATIONAL CHECKLIST
Instructions for using the Operational Checklist:
Owner to confirm that the operation of the vessel complies with each item in the following
table by signing in the appropriate right hand column at the end of month 3, 6, 9 and 12
after the annual survey.
This checklist is a guide and can be modified as required to reflect an owner’s requirements.
The Operational Checklist and supporting documentation shall be provided to the Authority
or auditor upon request.
Vessel Name:
Period: From
Owner:
/
/
to:
/
/
Section 1 – Emergency preparation
Emergency
preparation
Months (initial)
Description
Jan
Muster
stations
There is a process for checking that all people onboard
can be accounted for and readied for further emergency
actions.
Person
overboard
Crew are practised at recovering a person from the
water.
Fire
There is an organised response to a fire in any area of
the vessel.
Collision/
grounding
There is an organised response for actions following a
collision or grounding.
Flood
Crew are practised at response to a flood situation
Abandon ship
There is an organised response to a decision to evacuate
the vessel.
Severe
weather
There is a plan to secure the vessel in the event of
severe weather.
Medical
emergency /
serious injury
There is a plan to provide medical assistance, obtain
expert advice and provide evacuation
April
July
Sept
Section 2– Seamanship
Seamanship
Months (Initial)
Description
Jan
Preparing for
sea
The readiness of the vessel, crew and, the suitability
of the weather are systematically checked prior to
commencing operation.
Watchkeeping
Manning and layout arrangements allow a safe watch
to be kept at all times.
Communication
s
The communications equipment is adequate, is in
good order and working. It is regularly tested.
Navigation
Navigation equipment is adequate, is in good order
and watchkeepers are competent with its use. It is
regularly tested.
Search and
rescue
Crew are trained at carrying out their duties should
the vessel be involved in a search and rescue incident.
Restricted
visibility
The vessel crew are trained and practised at operating
the vessel in restricted visibility
Management of
watertight
integrity
Arrangements to prevent uncontrolled flooding are
understood by each crewmember.
Dangerous
goods and
hazardous
material
The carriage of dangerous goods and hazardous
materials is managed to minimise risk to the people,
vessel or the environment.
Manoeuvring
and steering
Crew are practised at alternative steering
arrangements.
Mooring
Crew are practised at mooring the vessel.
Anchoring
Crew are practised at anchoring the vessel.
Towing
The crew are practised at rigging a tow.
Transferring
people to and
from the vessel
Each crewmember is practiced at transferring people
to and from the vessel.
April
July
Sept
Working with
lines
All crew understand the dangers and know how to
work with lines under strain.
Passenger safety
briefing
Passengers are provided with safety information to
enable them to minimise their exposure to risk.
Working with
fishing
equipment
All crew understand the dangers and know how to
work with the vessel’s fishing equipment.
Section 3 – Machinery and maintenance
Machinery and
maintenance
Months (Initial)
Description
Jan
Operating plant
and machinery
Crew are trained in the safe use of all plant and
machinery as appropriate to their duties.
Refuelling
Any risk of pollution is minimised whilst refuelling.
Pumping of
bilges
Arrangements permit the bilges to be kept clean and
oil free to prevent the discharge of oil overboard.
Maintenance of
the vessel, its
plant and
machinery
There is a regular system of maintenance to ensure
the vessel, and all plant and machinery is in safe
working order.
April
July
Sept
Section 4 – Environment
Environment
Months (Initial)
Description
Jan
Disposal of
garbage
Garbage is routinely disposed of ashore as required
by law.
April
July
Sept
Disposal of
waste oil
Waste oil is routinely disposed of ashore as required
by law.
Section 5 – Administration
Administration
Months (Initial)
Description
Jan
Records
Records are kept of the identity of each crewmember
as required by the authority. Passengers onboard can
be accounted for.
Record keeping
A log in an appropriate form is maintained along with
other required records
Incident
reporting
Incidents are reported as required by the Authority.
Identification of
hazards
All spaces on the vessel and the upper deck are
routinely checked for slip and trip hazards and
hazards to people.
Crew training
and
responsibilities
Each crewmember understands their duties and is
trained to competently perform their duties.
Record keeping
Records are kept of the routine operation of the
vessel.
April
July
Onboard Safety Training (Induction training) and
drills have been carried out and are recorded.
Office use only
Checked at annual survey
By:
Port:
Date:
Checked at audit
By:
Port:
Date:
Checked at random audit
By:
Port:
Date:
Sept