Funding Allocation Form
Last Updated: June 2010
HR Web Site: http://www.umanitoba.ca/admin/human_resources/
Notes:
(1) This form is used to allocate funds for active individual employment salaries only. All fields must be completed.
(2)
(3)
SAMPLE FORM
Non-employment (scholarships, fellowships, bursaries) are to use the SFB forms for GL changes
This form is to be used for “go-forward” changes only
-
All retroactive GL changes are processed on the “GL Correction Form”, and should be submitted directly to Payroll Services.
-
Forms for future fiscal years must be submitted at least ONE MONTH in advance of the start of the fiscal year.
This form is to be submitted to Human Resources
By Fax:
474-7505 (Ft. Garry Campus)
OR By Mail:
Human Resources, 309 Administration Building (Ft. Garry Campus)
Questions? Contact Geoffrey Hui at [email protected].
A. Specific Employee and Appointment Information
Employee Name:
Faculty / Admin. Unit:
Employee Number:
Department/Section:
(this field can be left blank for new employees only)
Position Number:
Specific Title:
(this field can be left blank for new appointments only)
Option 1. Funding Allocation By Percentage
- Benefit costs will be distributed amongst the GLs
- Use the “GL Correction Form” when the GL cannot sustain benefit costs and is not for a full-time academic appointment
- Changes with more than 3 GLs can be completed by sending an Excel worksheet with identical fields, completed signing authority signatures and date
Start Date (Effective Date):
End Date (Expiry Date):
*** Note: Statutory Holiday & GLs: if the employee is eligible for statutory holiday, charges will be distributed to assigned FOPs ***
Original FOP(s)
Original GL
Percentage
New GL
Percentage
New FOP(s)
Signing Authority
Signature(s) & Date
Option 2. Funding Allocation (for Full-Time Academics only)
- Use the “GL Correction Form” for all other appointments (GFTs are to use the Salary Distribution Form)
- Changes with more than 3 GLs can be completed by an excel worksheet with identical fields, completed signing authority signatures and date
Start Date (Effective Date):
End Date (Expiry Date):
Default GL:
FOP(s)
Fixed Amount / Percentage
OR “Remaining Balance”
Salary
Increase?
Benefit
Charges?
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Signing Authority
Signature(s) & Date
B. Contact Information
Area Name:
Form Completed By:
Contact Phone Number:
Contact E-mail Address:
Date:
11/15/2010 1:20:19 PM
Funding Allocation Form
Last Updated: June 2010
HR Web Site: http://www.umanitoba.ca/admin/human_resources/
Notes:
(1) This form is used to allocate funds for active individual employment salaries only. All fields must be completed.
(2)
(3)
EXAMPLE #1
Non-employment (scholarships, fellowships, bursaries) are to use the SFB forms for GL changes
This form is to be used for “go-forward” changes only
-
All retroactive GL changes are processed on the “GL Correction Form”, and should be submitted directly to Payroll Services.
-
Forms for future fiscal years must be submitted at least ONE MONTH in advance of the start of the fiscal year.
This form is to be submitted to Human Resources
By Fax:
474-7505 (Ft. Garry Campus)
OR By Mail:
Human Resources, 309 Administration Building (Ft. Garry Campus)
Questions? Contact Geoffrey Hui at [email protected].
A. Specific Employee and Appointment Information
Fred Flinstone
Employee Name:
456810
Employee Number:
Faculty / Admin. Unit:
Forestry
Department/Section:
Urban Forestry
Specific Title:
Assistant Professor
(this field can be left blank for new employees only)
BD841
Position Number:
(this field can be left blank for new appointments only)
Option 1. Funding Allocation By Percentage
- Benefit costs will be distributed amongst the GLs
- Use the “GL Correction Form” when the GL cannot sustain benefit costs and is not for a full-time academic appointment
- Changes with more than 3 GLs can be completed by sending an Excel worksheet with identical fields, completed signing authority signatures and date
Start Date (Effective Date):
End Date (Expiry Date):
*** Note: Statutory Holiday & GLs: if the employee is eligible for statutory holiday, charges will be distributed to assigned FOPs ***
Original GL
Percentage
Original FOP(s)
New GL
Percentage
New FOP(s)
Signing Authority
Signature(s) & Date
Option 2. Funding Allocation (for Full-Time Academics only)
- Use the “GL Correction Form” for all other appointments (GFTs are to use the Salary Distribution Form)
- Changes with more than 3 GLs can be completed by an excel worksheet with identical fields, completed signing authority signatures and date
Start Date (Effective Date):
July 1, 2011
Default GL:
110000-333000-1100
Fixed Amount / Percentage
OR “Remaining Balance”
FOP(s)
End Date (Expiry Date):
Salary
Increase?
Benefit
Charges?
110000-333100-1100
50%
Yes
No
Yes
No
123372-333100-1100
50%
Yes
No
Yes
No
Yes
No
Yes
No
Signing Authority
Signature(s) & Date
B. Contact Information
Area Name:
Dean's Office Forestry
Contact Phone Number:
474-9810
Form Completed By:
Forestry support
Contact E-mail Address:
[email protected]
Date:
November 17, 2010
11/15/2010 2:18:07 PM
Funding Allocation Form
Last Updated: June 2010
HR Web Site: http://www.umanitoba.ca/admin/human_resources/
EXAMPLE #2
Notes:
(1) This form is used to allocate funds for active individual employment salaries only. All fields must be completed.
(2)
(3)
Non-employment (scholarships, fellowships, bursaries) are to use the SFB forms for GL changes
This form is to be used for “go-forward” changes only
-
All retroactive GL changes are processed on the “GL Correction Form”, and should be submitted directly to Payroll Services.
-
Forms for future fiscal years must be submitted at least ONE MONTH in advance of the start of the fiscal year.
This form is to be submitted to Human Resources
By Fax:
474-7505 (Ft. Garry Campus)
OR By Mail:
Human Resources, 309 Administration Building (Ft. Garry Campus)
Questions? Contact Geoffrey Hui at [email protected].
A. Specific Employee and Appointment Information
Barney Rubble
Employee Name:
098010
Employee Number:
Faculty / Admin. Unit:
Forestry
Department/Section:
De-Forestation Dept.
Specific Title:
Research Associate
(this field can be left blank for new employees only)
AB451
Position Number:
(this field can be left blank for new appointments only)
Option 1. Funding Allocation By Percentage
- Benefit costs will be distributed amongst the GLs
- Use the “GL Correction Form” when the GL cannot sustain benefit costs and is not for a full-time academic appointment
- Changes with more than 3 GLs can be completed by sending an Excel worksheet with identical fields, completed signing authority signatures and date
Start Date (Effective Date):
End Date (Expiry Date):
*** Note: Statutory Holiday & GLs: if the employee is eligible for statutory holiday, charges will be distributed to assigned FOPs ***
Original GL
Percentage
Original FOP(s)
New GL
Percentage
New FOP(s)
Signing Authority
Signature(s) & Date
Option 2. Funding Allocation (for Full-Time Academics only)
- Use the “GL Correction Form” for all other appointments (GFTs are to use the Salary Distribution Form)
- Changes with more than 3 GLs can be completed by an excel worksheet with identical fields, completed signing authority signatures and date
Start Date (Effective Date):
January 1, 2011
Default GL:
110000-333000-1100
Fixed Amount / Percentage
OR “Remaining Balance”
FOP(s)
March 31, 2013
End Date (Expiry Date):
Salary
Increase?
Benefit
Charges?
300236-333300-2000
$12,000
Yes
No
Yes
No
370291-333300-2000
$5,000
Yes
No
Yes
No
110000-333300-1100
remaining balance
Yes
No
Yes
No
Signing Authority
Signature(s) & Date
B. Contact Information
Area Name:
Dean's Office Forestry
Contact Phone Number:
789-8420
Form Completed By:
Admin staff
Contact E-mail Address:
[email protected]
Date:
November 17, 2010
11/15/2010 2:32:51 PM
Funding Allocation Form
Last Updated: June 2010
HR Web Site: http://www.umanitoba.ca/admin/human_resources/
EXAMPLE #3
Notes:
(1) This form is used to allocate funds for active individual employment salaries only. All fields must be completed.
(2)
(3)
Non-employment (scholarships, fellowships, bursaries) are to use the SFB forms for GL changes
This form is to be used for “go-forward” changes only
-
All retroactive GL changes are processed on the “GL Correction Form”, and should be submitted directly to Payroll Services.
-
Forms for future fiscal years must be submitted at least ONE MONTH in advance of the start of the fiscal year.
This form is to be submitted to Human Resources
By Fax:
474-7505 (Ft. Garry Campus)
OR By Mail:
Human Resources, 309 Administration Building (Ft. Garry Campus)
Questions? Contact Geoffrey Hui at [email protected].
A. Specific Employee and Appointment Information
Pebbles Flinstone
Employee Name:
840755
Employee Number:
Faculty / Admin. Unit:
Forestry
Department/Section:
Habitat Management
Specific Title:
Technician
(this field can be left blank for new employees only)
AA841
Position Number:
(this field can be left blank for new appointments only)
Option 1. Funding Allocation By Percentage
- Benefit costs will be distributed amongst the GLs
- Use the “GL Correction Form” when the GL cannot sustain benefit costs and is not for a full-time academic appointment
- Changes with more than 3 GLs can be completed by sending an Excel worksheet with identical fields, completed signing authority signatures and date
November 15, 2010
Start Date (Effective Date):
End Date (Expiry Date):
*** Note: Statutory Holiday & GLs: if the employee is eligible for statutory holiday, charges will be distributed to assigned FOPs ***
Original FOP(s)
Original GL
Percentage
New FOP(s)
New GL
Percentage
110000-333100-1100
100%
300236-333200-2000
25%
110000-333100-1100
75%
Signing Authority
Signature(s) & Date
Option 2. Funding Allocation (for Full-Time Academics only)
- Use the “GL Correction Form” for all other appointments (GFTs are to use the Salary Distribution Form)
- Changes with more than 3 GLs can be completed by an excel worksheet with identical fields, completed signing authority signatures and date
Start Date (Effective Date):
End Date (Expiry Date):
Default GL:
Fixed Amount / Percentage
OR “Remaining Balance”
FOP(s)
Salary
Increase?
Benefit
Charges?
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Signing Authority
Signature(s) & Date
B. Contact Information
Area Name:
Habitat Management
Contact Phone Number:
474-9830
Form Completed By:
Hatitat Mgmt support
Contact E-mail Address:
[email protected]
Date:
November 17, 2010
11/15/2010 2:31:34 PM
GL Correction Form
Last Updated: April 2010
Notes:
NO
This form is used when you are changing GLs retroactively.
(1) Send completed form to Payroll Services
By Fax: 474-7507 OR
By Mail: Payroll Services, 403 Administration Building
(2) Please attach a copy of the FAST report to show the actual charges for the specific employee
BENEFITS EXAMPLE
Questions? Contact your Payroll Associate.
Employee has only ONE position on this FOP’s Org. Code
Please Check ONE:
Employee has more than one position on this FOP’s Org. Code
Hourly (03)
Select Pay Category:
Employee Last Name:
Employee Number:
Position Number:
Effective date of GL change :
Biweekly (02)
Semi-Monthly (01)
Doe
Employee First Name:
John
000001
Area Name:
Sports
09733
Position Title:
OA4
October 1, 2010 Is change in GL retroactive only?
Yes
No
(if “no”, a Funding Allocation form must be sent to Human Resources for go-forward changes)
From GL:
110000-350000-1100
To GL:
110000-360000-1100
Signing Authority Signature,
Job Title and Date
TOTAL AMOUNT to transfer: $1,100.00
Details: (Not Applicable for SFBs) Salary: $1,100.00
Benefits:
Transaction Code
Employment Insurance [68000]:
6030
Canada Pension Plan [68001]:
6020
Pension [6801x]:
6115
Dental [68020]:
8050
Spending Account [68030]:
8070
GWL Supp Health [68040]:
8040
GWL Group Insurance [68041]:
8000
GWL Disability Insurance [68042]:
8060
Workers Compensation [68050]:
6070
Campus Development Initiative [68070]:
( manually calculate @ 1.5% of salaries)
Basic AD&D [68100]:
8020
Health & Education Levy [68500]:
6050
This signature verifies that:
1.This form’s information is accurate
2.There is sufficient funding in the new GL
3.You are granting Payroll Services the
authorization to process this transaction
Contact Information
Form Completed By:
Randy McNab
Area Name:
Payroll
Contact Phone Number:
474-9614
Contact E-mail Address:
[email protected]
For Payroll Use Only
Information Processed by:
(check position GL to ensure that VIP has been updated)
_____________________
Date:
_____________________
11/16/2010 2:00:23 PM
GL Correction Form
Last Updated: April 2010
Notes:
WITH
This form is used when you are changing GLs retroactively.
(1) Send completed form to Payroll Services
By Fax: 474-7507 OR
By Mail: Payroll Services, 403 Administration Building
(2) Please attach a copy of the FAST report to show the actual charges for the specific employee
BENEFITS EXAMPLE
Questions? Contact your Payroll Associate.
Employee has only ONE position on this FOP’s Org. Code
Please Check ONE:
Employee has more than one position on this FOP’s Org. Code
Hourly (03)
Select Pay Category:
Employee Last Name:
Employee Number:
Position Number:
Effective date of GL change :
Biweekly (02)
Semi-Monthly (01)
Doe
Employee First Name:
John
000001
Area Name:
Sports
09733
Position Title:
OA4
April 1, 2010 Is change in GL retroactive only?
Yes
No
(if “no”, a Funding Allocation form must be sent to Human Resources for go-forward changes)
From GL:
110000-350000-1100
To GL:
110000-360000-1100
Signing Authority Signature,
Job Title and Date
TOTAL AMOUNT to transfer: $25,944.29
Details: (Not Applicable for SFBs) Salary: 20,529
Benefits:
Transaction Code
$541.38
6030
Canada Pension Plan [68001]:
$1,234.60
6020
Pension [6801x]:
$1,447.13
6115
Employment Insurance [68000]:
Dental [68020]: $404.65
8050
Spending Account [68030]:
$271.18
8070
GWL Supp Health [68040]:
$208.84
8040
$57.77
8000
$278.42
8060
$83.17
6070
GWL Group Insurance [68041]:
GWL Disability Insurance [68042]:
Workers Compensation [68050]:
$307.94
( manually calculate @ 1.5% of salaries)
Basic AD&D [68100]: $3.50
8020
Campus Development Initiative [68070]:
Health & Education Levy [68500]:
6050
$576.71
This signature verifies that:
1.This form’s information is accurate
2.There is sufficient funding in the new GL
3.You are granting Payroll Services the
authorization to process this transaction
Contact Information
Form Completed By:
Randy McNab
Area Name:
Payroll
Contact Phone Number:
474-9614
Contact E-mail Address:
[email protected]
For Payroll Use Only
Information Processed by:
(check position GL to ensure that VIP has been updated)
_____________________
Date:
_____________________
11/16/2010 1:57:09 PM