State of Wisconsin
Wis. Statutes s.16.75
DOA-3070 (R08/2003)
BIDS SHALL BE SEALED AND ADDRESSED TO:
Remove from bidder list for this commodity/service. (Return this page only.)
Bid envelope shall be sealed and plainly marked in lower corner with due date and Request for Bid
# 28168-KK. Late bids will be rejected. Bids SHALL be date and time stamped by the soliciting
purchasing office on or before the date and time that the bid is due. Bids dated and time stamped
in another office will be rejected. Receipt of a bid by the mail system does not constitute receipt of
a bid by the purchasing office. Any bid which is inadvertently opened as a result of not being
properly and clearly marked is subject to rejection. Bids shall be submitted separately, i.e., not
included with sample packages or other bids. Bid openings are public unless otherwise specified.
Records will be available for public inspection after issuance of the notice of intent to award or the
award of the contract. Bidder should contact person named below for an appointment to view the
bid record. Bids shall be firm for acceptance for sixty (60) days from date of bid opening, unless
otherwise noted. The attached terms and conditions apply to any subsequent award.
AGENCY ADDRESS:
State Bureau of Procurement
Wisconsin Department of Administration
101 East Wilson Street, 6th Floor
Madison, WI 53703-3405
If using PO Box, P.O. Box 7867
Madison, WI 53707-7867
REQUEST FOR BID #28168-KK
Internet Service Provider (ISP) Services
Bids SHALL be in this office no later than
THIS IS NOT AN ORDER
Monday, July 14, 2014 at 2:00 PM Central Time
BIDDER (Name and Address)
Name (Contact for further information)
Karl Kearns
[email protected]
Quote Price and Delivery FOB
Destination
 Fax bids are not accepted
Fax bids are accepted
Item
No.
Quantity
and Unit
Price
Per Unit
Description
Payment Terms
Total
Delivery Time
We claim minority bidder preference [Wis. Stats. s. 16.75(3m)]. Under Wisconsin Statutes, a 5% preference may be granted to CERTIFIED Minority Business Enterprises. Bidder shall be
certified by the Wisconsin Department of Administration. If you have questions concerning the certification process, contact the Wisconsin Department of Administration, 6th Floor, 101 E. Wilson
St., Madison, Wisconsin 53703, (608) 267-9550. Does Not Apply to Printing Bids.
We are a work center certified under Wis. Stats. s. 16.752 employing persons with severe disabilities. Questions concerning the certification process should be addressed to the Work Center
Program, State Bureau of Procurement, 6th Floor, 101 E. Wilson St., Madison, Wisconsin 53702, (608) 266-2605.
Wis. Stats. s. 16.754 directs the state to purchase materials which are manufactured to the greatest extent in the United States when all other factors are substantially equal. Materials covered in
our bid were manufactured in whole or in substantial part within the United States, or the majority of the component parts thereof were manufactured in whole or in substantial part in the United
States.
Yes
No
Unknown
In signing this bid we also certify that we have not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise taken any action in restraint of free competition;
that no attempt has been made to induce any other person or firm to submit or not to submit a bid; that this bid has been independently arrived at without collusion with any other bidder, competitor or
potential competitor; that this bid has not been knowingly disclosed prior to the opening of bids to any other bidder or competitor; that the above statement is accurate under penalty of perjury.
We will comply with all terms, conditions and specifications required by the state in this Request for Bid and all terms of our bid.
Name of Authorized Company Representative (Type or Print)
Title
Phone
Fax
Signature of Above
Date
(
(
e-mail.
This form can be made available in accessible formats upon request to qualified individuals with disabilities.
)
)
STATE OF WISCONSIN
REQUEST FOR BID # 28168-KK
For
Internet Service Provider (ISP) Services
TABLE OF CONTENTS
1.0
INTRODUCTION AND BACKGROUND ............................................................................................... 3
2.0
DEFINITIONS ....................................................................................................................................... 3
3.0
BID PROCEDURES AND INSTRUCTIONS ......................................................................................... 4
4.0
BID REVIEW, ACCEPTANCE AND AWARD ....................................................................................... 7
5.0
TECHNICAL REQUIREMENTS ........................................................................................................... 9
6.0
SUPPORT & PERFORMANCE REQUIREMENTS ............................................................................... 9
7.0
COST INFORMATION AND CONTRACT PRICING............................................................................. 9
1.0
INTRODUCTION AND BACKGROUND
1.1
Purpose of the Request for Bid
The purpose of this document is to provide interested parties with information to enable them to prepare and submit
a Bid for Internet Service Provider (ISP) Services that do not connect to the State of Wisconsin BadgerNet network for
the State of Wisconsin’s State Agency community. The ISP service must include both transport and transit service.
The State, as represented by its Department of Administration (DOA), intends to use the results of this Request for Bid
(RFB) process to award multiple Contracts. The contracts that result from this RFB will provide a mechanism by which
State Agencies can procure ISP Services. State Agencies shall be responsible for making payment directly to the
Contractor.
1.2
Reasonable Accommodations
The Department will provide reasonable accommodations, including the provision of informational material in an
alternative format, for qualified individuals with disabilities upon request. If you need accommodations at a Bid
opening, contact Karl Kearns at [email protected] .
1.3
Scope
Contractors may provide ISP services to the State Agency Community under the Contract(s) awarded as a result of this
procurement. This Contract User is comprised of any agency of the State of Wisconsin.
1.4
Background
The purpose of this procurement is to establish Contracts with multiple ISP Providers with the goal to provide
optimal coverage within the State. The contracts must be cost effective and scalable to meet State Agency and State
Municipalities business needs. This procurement is an alternative to the BadgerNet Converged Network (BCN). The
Contractors will solely be responsible for ISP service that includes transport and transit.
1.5
Overview of the Procuring Agency
This Request for Bids is issued by the Wisconsin Department of Administration on behalf of the Division of Enterprise
Technology. The person responsible for managing the procurement process, and the sole point of contact for the State
of Wisconsin during the selection process, is Karl Kearns.
1.6
Contract Length
The Contract shall be for a two-year period and may be renewed for up to three additional one-year periods if
mutually agreeable to the Contractor and the State. All conditions remain unchanged during any renewal period(s)
unless changes are mutually agreed to by the State and Contractor in writing.
2.0
DEFINITIONS
For the purposes of this RFB and resulting Contract, the following definitions of terms shall apply, unless otherwise
indicated:
“Acceptance Period” means the timeframe in which the Contractor shall provide the required services free of error or
interruption.
“Acceptance” means the State’s written assent that the goods and services provided by the Contractor are in
conformance with the requirements and specifications of the RFB.
“Agency” or “State Agency” means an office, department, agency, institution of higher education, association, society
or other body in the State of Wisconsin government created or authorized to be created by the State Constitution or
any law, which is entitled to expend moneys appropriated by law, including the legislature and the courts.
“Bid” means the complete response of a Bidder submitted on the approved forms and setting forth the Bidder’s prices
for providing the services described in the RFB.
“Bidder” means any individual, company, corporation, or other entity that responds to this RFB.
“Bureau” means the State Bureau of Procurement.
“Contract” means the written agreement between the State and Contractor(s) that covers delivery of work to be
performed subsequent to this RFB.
“Contract User” is a collective term referring to any and all customers of the contract.
“Contractor” means a Bidder that is awarded a Contract under this RFB.
“Department” means the Department of Administration.
“Division” means a sub-unit of a state agency; an organizational unit internal to a state agency.
“MBE” means Minority Business Enterprise.
“Market Basket” means a combination of cost components used to compare Bid pricing and determine Contract
awards.
“Request for Bid (RFB)” means the competitive procurement process used by the State to establish a Contract for the
corresponding goods and services.
“SBOP” means the Department of Administration’s State Bureau of Procurement.
“Services” - means all labor, actions, recommendations, plans, research, customizations, modifications,
documentation, and maintenance and support provided by the Contractor necessary to fulfill that which the
Contractor is obligated to accomplish under the Contract.
“State” means the State of Wisconsin.
“Subcontract” means any agreement, written or oral, financial or non-financial, between the Bidder and any other
party to fulfill the requirements and performance obligations of the contract, including any agreement between the
Bidder or a Subcontractor and any other provider of services when the Subcontractor is acting for or on behalf of the
Bidder.
“Subcontractor” means any a party to a Subcontract.
3.0
BID PROCEDURES AND INSTRUCTIONS
3.1
VendorNet Registration
Only Bidders registered with the State of Wisconsin’s VendorNet will receive future official notice for this
service/commodity. The State of Wisconsin purchasing information and vendor notification service is available to all
businesses and organizations that want to sell to the State. Anyone may access VendorNet on the Internet at
http://vendornet.state.wi.us/vendornet/default.asp to get information on state purchasing practices and policies,
goods and services that the State buys, and tips on selling to the State. Bidders may use the same Web site address for
inclusion on the bidders list for goods and services that the organization wants to sell to the State. A subscription with
notification guarantees the organization will receive an e-mail message each time a State agency, including any
campus of the University of Wisconsin System, posts a request for bid or a request for proposal in their designated
commodity/service area(s) with an estimated value over $50,000. Organizations without Internet access receive paper
copies in the mail. Increasingly, State agencies also are using VendorNet to post simplified bids valued at $50,000 or
less. Bidders also may receive e-mail notices of these simplified bid opportunities.
3.2
Calendar of Events
Listed below are important dates and times by which actions related to this Request for Bids (RFB) shall be completed.
In the event that the State finds it necessary to change any of these dates and times it will do so by issuing a
supplement to this RFB.
DATE
Monday, June 16, 2014
Monday, June 23, 2014 at 12:00PM CST
Week of June 23, 2014
Monday, July 14, 2014 at 2:00PM CST
3.3
EVENT
Date of issue of RFB.
Deadline for submitting written questions.
State responses to submitted questions posted to the
VendorNet website.
Responses Due from Bidders
Format of Bid
Bidders responding to this RFB shall comply with the following format requirements. The State reserves the right to
exclude any responses from consideration that do not follow the required format as instructed below.
Bid responses shall be typed and submitted on 8.5 by 11 inch paper bound securely. Bid responses shall be organized
and presented in the order and by the number assigned in the RFB. Bid responses shall be organized with the
following headings and subheadings. Each heading and subheading shall be separated by tabs or otherwise clearly
marked.
Tab 1 - Signed Request for Bid Sheet: Include here the signed Request for Bid sheet (DOA Form 3070, the cover page
of this RFB). Bids submitted in response to this RFB shall be signed by the person in the Bidder’s organization who is
responsible for the decision as to the prices being offered in the Bid or by a person who has been authorized in writing
to act as agent for the person responsible for the decision on prices.
Tab 2 - Table of Contents: Provide a table of contents listing each section of the Bid response.
Tab 3 - Response to Bid Requirements: Provide a response to requirements in Sections 5.0 and 6.0 using the Bid
Response Checklist.
Tab 4 – Pricing: Provide cost information as detailed in Section 7.0 using Appendix A: Cost Sheets according to the
instructions provided.
Tab 5 - Required Forms: The following forms must be completed and submitted with a Bid response:






Bidder Information (DOA-3477)
Bidder Reference (DOA-3478)
Designation of Confidential & Proprietary Information (DOA-3027)
Wisconsin’s Cooperative Purchasing Service Agreement (DOA-3333)
DOA-3054 – Standard Terms and Conditions
DOA-3681 – Supplemental Terms and Conditions
Tab 6 Additional Information (if any): Include all additional information that will be essential to an understanding of
the Bid. This might include any explanatory documentation that would clarify and/or substantiate the Bid document.
Tab 7 Bid Amendments: Include all amendments made to this RFB as posted to VendorNet as acknowledgement
and acceptance of all questions, answers and amendments made.
3.4
Submitting a Bid
Bidders shall submit one (1) hard copy original, three (3) hard copy of the original of all materials required for
acceptance of their Bid by the deadline shown on the Request for Bid form to:
USPS ADDRESS
Karl Kearns, Procurement Manager
State Bureau of Procurement
Wisconsin Department of Administration
PO Box 7867
Madison, Wisconsin 53707-7867
COMMON CARRIER ADDRESS
Karl Kearns, Procurement Manager
State Bureau of Procurement
Wisconsin Department of Administration
101 East Wilson Street, 6th Floor
Madison, Wisconsin 53703-3405
Bids shall be received by the above office no later than Monday, July 14, 2014, at 2:00:00 p.m. CST. All Bids shall be
date and time-stamped in by the State Bureau of Procurement on or prior to the stated opening time. Bids not so
stamped shall be considered late and shall be rejected. Receipt of a Bid by the State mail system does not constitute
receipt of a Bid by the State Bureau of Procurement, for purposes of this RFB.
All bids shall be packaged, sealed, and show the following information on the outside of the package:





Bidder’s (Company) Name and Address
Request for Bid Title:
Internet Service Provider (ISP) Services
Request for Bid Number:
28168-KK
Procurement Manager:
Karl Kearns
Bid Due Date:
Monday, July 14, 2014, at 2:00:00 p.m. CST
Bids that arrive unpackaged or unsealed shall not be accepted.
“The Department of Administration has established new building security policies and procedures at the 101 East
Wilson Street address in Madison. There is a security checkpoint in the first floor lobby. All visitors are required to
provide current identification and sign in for a visitor’s pass. Security personnel will call the intended state employee
prior to the visitor being allowed to proceed to their destination in the DOA building.
This new policy will affect the timing for hand-deliveries of bids, proposals and other time-sensitive packages.
However, properly credentialed package delivery couriers (e.g. UPS, FedEx, etc) will be allowed to proceed without
obtaining a pass. If you intend to hand-deliver your bid or proposal, please plan additional time to account for the
security process to be completed. Packages cannot be date/time stamped at the security desk on the lobby level and
security personnel will not sign for deliveries; the package must be date/time stamped by the office identified in the
bid/proposal. The bid due date and time will not be adjusted to accommodate tardiness due to the new processes, nor
will any exceptions to the due date and time be made. The State is not responsible for deliveries that do not reach
their destination by the required due date and time.”
3.5
Multiple Bids
Multiple Bids from a Bidder are permissible; however, each Bid must conform fully to the requirements for Bid
submission. Each such Bid must be submitted separately and labeled as Bid #1, Bid #2, etc. on each page included in
the response. Alternate acquisition plans do not constitute multiple Bids and shall not be considered responsive or
responsible Bids.
3.6
Incurring Costs
The State of Wisconsin is not liable for any cost incurred by a Bidder in the process of responding to this RFB.
3.7
Questions
Any questions, exceptions, or additions concerning the subject matter of the RFB document shall not be considered
unless submitted via e-mail (no phone calls) on or before the deadlines for written questions as identified in Section
3.2 (Calendar of Events) to Karl Kearns at [email protected].
However, if a Bidder discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in
this RFB, the Bidder should immediately notify the above named individual of such error and request modification or
clarification of the RFB document. In the event that it becomes necessary to provide additional clarifying data or
information, or to revise any part of this RFB, supplements or revisions will be posted on VendorNet.
3.8
Contact with State Employees
From the date of release of this RFB, until a Letter of Intent to Award a Contract is issued, all contact with State of
Wisconsin personnel regarding this RFB shall solely be made through Karl Kearns in the State Bureau of Procurement in
the Division of Enterprise Operations. Violation of these conditions may be considered sufficient cause for automatic
rejection of a Bid response.
3.9
Bidders’ Conference
The State does not intend to hold a Bidders’ Conference prior to the Bid due date. However, there will be one (1)
round of Bidder questions and State responses (see Section 3.2 (Calendar of Events)).
3.10
News Releases
News releases pertaining to the RFB or to the acceptance, rejection, or evaluation of Bids shall not be made without
the prior written approval of the State.
3.11
References
Bidder shall provide at least three (3) references for customers. The State will determine which, if any references, to
contact to assess the quality of the product/service. Potential Subcontractors may not be listed as references.
For each entity, the Bidder shall include the company name, address, contact person and telephone number along with
a brief description of the product/service, which was the basis for the business relationship.
Before the award of any Contract(s), the Department shall be satisfied that the Bidder has sufficient capability and
performance history to perform the work described in this RFB. It is the Bidder’s responsibility to acquaint the RFB
Manager with these qualifications by submitting clear, concise and complete documentation and thorough references.
4.0
BID REVIEW, ACCEPTANCE AND AWARD
4.1
Method of Bid
Bidders shall bid the cost to provide ISP service on a Bidder-specified frequency basis by bandwidth increments and
must complete all applicable lines of Appendix A: Cost Sheets.
4.2
Method of Award
Award(s) shall be made based on the lowest responsive, responsible Bidder(s) by Services using a Market Basket of
selected bandwidth increments.
The State intends to make multiple awards to the lowest responsive, responsible Bidders for State agencies based on
the lowest Market Basket costs. The Market Basket used to determine lowest cost will be available at the time of the
Bid opening, but will not be disclosed prior to that time. The State of Wisconsin will be responsible for performing the
Market Basket calculations in a consistent manner using the information provided by Bidders.
The State reserves the right to award to one or more than one Bidder if it is in the best interest of the State to do so.
The State is the sole determinant of its best interest.
The State does not guarantee purchase of any specific quantity or dollar amount. Bids that stipulate that the State
shall guarantee a specific quantity or dollar amount will be disqualified. All pricing must be in provided in US dollars.
In the event of Bidder error in calculation, unit price shall prevail.
4.3
Bid Opening
The Bid opening is scheduled for Monday, July 14, 2014 at 2:00pm CST. on the 6th floor of the DOA Building located at
101 East Wilson Street, Madison, Wisconsin 53703. Only the names of the Bidders will be read aloud at that time.
4.4
Bid Acceptance
Bids that do not comply with instructions or are unable to comply with specifications/requirements contained in this
RFB may be rejected by the State. The State may request reports on a Bidder’s financial stability and if financial
stability is not substantiated, may reject that Bidder’s Bid. The State retains the right to accept or reject any or all Bids,
or accept or reject any part of a Bid deemed to be in the best interest of the State. The State shall be the sole judge as
to compliance with the instructions and requirements contained in this RFB.
4.5
Bid Review and Verification
Bids will be reviewed by the Department’s procurement manager and program manager to verify that they meet all
specified requirements in this RFB. This verification may include conducting demonstrations of the Bidder’s proposed
products(s) or service(s) and reviewing results of past awards to the Bidder by the State of Wisconsin.
4.6
Minority Business Enterprise (MBE) and Disabled Veteran-Owned Business (DVB) Preference
The State of Wisconsin is committed to the promotion of minority and disabled veteran-owned business in the State’s
purchasing program and a goal of placing 5% of its total purchasing dollars with such enterprises. Authority for this
program is found in ss. 15.107(2), 16.75(4), 16.75(5) and 560.03(2), Wisconsin Statutes. Agencies are committed to the
promotion of these enterprises in the State’s purchasing program.
The State of Wisconsin policy provides that these enterprises certified by the Wisconsin Department of Administration
should have the maximum opportunity to participate in the performance of its Contracts. The Contractor is strongly
urged to use due diligence to further this policy by awarding subcontracts to these enterprises or by using such
enterprises to provide goods and services incidental to this agreement, with a goal of awarding at least 5% of the
Contract price to such enterprises.
The Contractor shall furnish appropriate quarterly information about its effort to achieve this goal, including the
identities of such enterprises certified by the Wisconsin Department of Administration and their Contract amount.
4.7
Notification of Intent to Award a Contract
Any Bidders who respond with a Bid response shall be notified in writing of the State’s intent to award the contract(s)
as a result of this RFB.
5.0
TECHNICAL REQUIREMENTS
All requirements in this section are mandatory. Submission of a Bid means the Bidder agrees that they have read,
understand and comply with the requirements detailed by the State in this section without exception.
Failure to meet mandatory requirements shall result in rejection of the Bid. However, in the event that no Bidder is
able to meet an individual mandatory requirement, the State reserves the right to continue the review of Bids and to
select the Bid that most closely meets the requirements specified in this RFB.
5.1
Contractor shall provide an Ethernet handoff to the Contract User.
6.0
5.2
Contractor shall provide Internet Service Provider (ISP) Services on a flat rate basis (nonmetered).
5.3
Contractor shall provide ISP Service in more than one bandwidth increment or published
service plan.
5.4
Any network equipment installed on-site by the Contractor shall remain property of the Contractor.
The cost and execution of all maintenance repair and upgrades of the equipment are the
responsibility of the Contractor.
5.5
Pricing shall include all monthly costs related to the end-to-end ISP service, including
connectivity to and from the Contract User site.
5.6
Contractor shall provide a list of cities or areas where ISP service is available. Contractor shall provide
updated list of cities throughout the life of the contract.
5.7
The Contractor may provide a link to current electronic copies of this information.
SUPPORT AND PERFORMANCE REQUIREMENTS
All requirements in this section are mandatory. Submission of a Bid means the Bidder agrees that they have read,
understand and comply with the requirements detailed by the State in this section without exception.
Failure to meet mandatory requirements shall result in rejection of the Bid. However, in the event that no Bidder is
able to meet an individual mandatory requirement, the State reserves the right to continue the review of Bids and to
select the Bid that most closely meets the requirements specified in this RFB.
7.0
6.1
Contractor must allow the Contract User the ability to change the selected ISP service plan at any time
without penalty.
6.2
Contractor shall not charge termination liability after twelve (12) months of continuous service.
6.3
Contractor shall provide the State with a single point of contact for order management.
6.4
Contractor shall provide the State with a single point of contact for Contract administration.
6.5
Contractor shall update all single point of contacts throughout the life of the Contract.
COST INFORMATION AND CONTRACT PRICING
Bidder shall use Appendix A: Cost Sheets to respond to all cost components.
Failure to provide pricing as directed may disqualify the Bid. Additionally, any alteration of the cost sheets, other than
copying and pasting additional rows to add required information shall disqualify the Bid.
The individual Contract Users are responsible for placing orders and making payment directly to the Contractor.
7.1
Bid Pricing
Bidders shall provide complete pricing.
Bidders shall submit pricing in US dollars unless otherwise indicated. Percentages (where provided) shall be rounded
to the nearest percent (e.g., 55% and NOT 54.7%).
7.2
Consideration of All Inherent Costs
Bid prices shall take into consideration all inherent costs of providing the equipment, services and support described in
the RFB. Bidder is responsible for paying any and all travel costs including, but not limited to, round-trip travel, meals
and parking. Contract Users shall not pay any additional charges beyond the prices listed in the Bid.