Important Deadlines and Show Checklist Welcome to the New York Adventures in Travel Expo! The show is only a couple of months away, and we’re sure you’ve been busy planning for your participation. We’ve put together a comprehensive exhibitor manual that will answer all your questions and guide you through the process. IMPORTANT MONEY SAVING TIPS: • Ship direct to the show. Less handling by the decorator, means lower shipping charges for you • Ship your booth separate from the literature/brochures you plan to hand out. Doing so will avoid round-trip drayage charges on your brochures (since you won’t be shipping them back). Look for the literature shipping label inside this manual. • Place your Orders Early to take advantage of the Advance Discount Pricing. You’ve made the smart choice to exhibit—now you need to maximize your return on investment. Please review the following deadlines and checklist to help you get the most out of your participation. If you have any questions about any of these opportunities, please contact Christine Zamfino, our customer service manager at (203) 878-2577 x100 or czamfi[email protected]. ® September 25 – Discount Pricing Deadline for furniture, carpet, rentals, signage, and labor ® Freight: Shipments Begin Arriving at Warehouse: September 7 (Warehouse Deadline: October 2) Direct Shipments to Javits Convention Center Accepted: October 9 ® Have you made your Hotel Reservations at The Westin New York at Times Square Reservations: (212) 201-2700 Rate available until September 23, 2009. Go to www.adventureexpo.com/hotel to reserve online ® August 14 – Deadline to order PRINTED Free VIP Tickets for your customers ® Have you e-mailed your Free VIP Tickets to your Best Customers? Get the Free Ticket E-mail at www.adventureexpo.com/resource ® Have you sent in your Directory Listing? Deadline: August 28: Go to www.adventureexpo.com/directoryform ® Have you determined (and told us) what your booth activities will be (i.e. Giveaways, Discounted Trips/Show Specials, Interactive Activities) Go to www.adventureexpo.com/specials ® Do you have a cultural act you’d like to submit for the Global Beats Stage? Go to www.adventureexpo.com/stage ® Have you visited our special Press Tips for Exhibitors Section on the ATE Website? Go to www.adventureexpo.com/presstips ® Have you reviewed the additional sponsorship opportunities available that can help you maximize your exposure and increase visibility. Go to the back of the manual for a list of available opportunities FOR EXHIBITORS ONLY New York, NY Chicago, IL Washington DC Seattle, WA – – – – October 10-11, 2009 January 9-10, 2010 March 6-7, 2010 November, 2010 Los Angeles – February 13-14, 2010 2009/2010 Marketing Opportunities Handbook Maximize Your Exhibit Participation Find 32 Tools to Reach Your Future Customers Maximize Your Company’s Exhibit Participation Take Advantage of the Valuable Marketing Tools Outlined in this Handbook Dear Exhibitor: Welcome to the Show! You’ve made the smart choice to exhibit—now you need to maximize your return on investment. When you’re competing with other exhibitors for the attention of the same attendees, how do you make sure you get the exposure you need to draw more visitors to your booth? We’ve made it simple. The answers are right in the pages of this handbook. ATE wants to make sure you have all the tools necessary to ensure you have a positive experience and make the most of your exhibit investment. Most of the offerings in this packet are FREE, however there are a few cost-effective investments that are essential to building your booth traffic including promotional and advertising opportunities. Please take a moment to review each page of this handbook and determine what opportunities you will participate in. (Note: Many of the opportunities are time-sensitive or on a first–come, first–served basis). If you have any questions about any of these opportunities, please contact Christine Zamfino, our customer service manager at (203) 878-2577 x100 or czamfi[email protected]. Sincerely, Melanie Flavin Show Director 2009/2010 Marketing Opportunities Handbook At-A-Glance Opportunity Page Number Deadline Radio and Door Prize Trip Giveaways pg. 4 Immediate Show Specials, Booth Promotions, Giveaways, Activities pg. 5 August 14, 2009 (NY) October 30, 2010 (CH, DC, LA, SEA) Access FREE Tickets for your Customers and Web Banners, Logos for Your Website pg. 6 August 14, 2009 (NY) October 30, 2010 (CH, DC, LA, SEA) Global Beats Stage Performances pg. 7 Immediate 2009/10 Active and Adventure Travel Directory Listing & Advertising Orders pg. 8-9 New York – August 14, 2009 2010 TBD Press and Publicity Exposure pg. 10 Immediate AdventureUs.com Advertising pg. 11 Ongoing Sponsorship and Promotional Opportunities pg. 12-14 Immediate 4 Increase Your Visibility with a Trip Giveaway What better way to get FREE exposure for your destination or tour product than through a sweepstakes promotion. Participation is open to ALL exhibitors—so make sure you get a leg up on your competitors! Determine which option is best for you: OPTION ATE Door Prize Trip Giveaways: Present ATE with a travel package and your company name, booth number and trip description will be seen by thousands of prospects in the official newspaper supplement and the door prize entry forms. Includes: ¸ Inclusion in a post-show email to consumers who filled out door prize forms for each market prize is provided for ¸ Sweepstakes promoted within: o Official show guide (pre-show and onsite). Includes: company name, booth number and trip description (seen by thousands of newspaper buyers and attendees) o Door prize entry forms (seen by thousands of consumers) ¸ Website Listing in the “win trips/show specials” section ¸ On-site signage at door prize entry form station ¸ Special promotions announcement to pre-registered attendees via e-mail OPTION Radio, TV or Newspaper Sweepstakes: Give us a trip package and your company name and trip description will be heard or seen by thousands of prospects. Includes: ¸ Radio/TV 10 second spot (minimum) note: # of spots depends on each Radio/TV station and value of prize (tbd by show management) ¸ Show website Promotion: Includes trip description of tour company or tourism board, airline and hotel names (promoted on website) ¸ Added bonus: Company name recognized in pre-show and on-site show guide Note: To be considered for a sweepstakes promotion, package must include roundtrip airfare and hotel accommodations for two. All sweepstakes are subject to availability, first–come, first–served and approval by show mangement. --------------------------------------------------------------------------------------------------------------------Deadline: Immediate Action Recommended Fax this form to Christine Zamfino at 203-878-2154 or fill out your entry form online at www.adventureexpo.com/sweepstakes Exhibitor Name/Booth #: Select Promotion Type: F ATE Door Prize Trip Giveaway F Radio, TV or Newspaper Sweepstakes Which show location(s) are you submitting the sweepstakes for? F CH F LA F DC F NY F SEA Prize Value: $ Contact Name: Contact Email: Description of Trip: (Up to 25 Word Description) Prize Restrictions: ***Prize vouchers must be sent within TWO WEEKS of submitting entry or no later than two weeks prior to each show*** Please send vouchers to: ATE/Unicomm, c/o Christine Zamfino, 488 Wheelers Farms Road, 1st Floor, Milford, CT 06461 5 Promote Your Show Specials, Booth Giveaways, and Booth Activities Before You Get to the Show Have you determined what special features you will be offering at the show to help drive traffic to your booth? Don’t delay—decide your booth specials, activities and giveaways early and get FREE Promotion. What are you planning? Tell us and ATE will promote it for FREE! Show Specials, Booth Giveaways, Booth Activities are promoted within: ¸ Website “Win Trips/Show Specials/Activities” Section ¸ Official Show Guide (Pre-Show and On-Site) A sample of past booth activities that attracted tons of consumers: ¸ Anguilla Steel Drum Band & Rum Cake Tasting ¸ India offered Henna Tattoos ¸ Triangle C Ranch offered Rope Steering ¸ Caribbean Tourism Organization had ¸ Dominican Republic offered hand rolled cigars Moco Jumbie Stiltwalkers ¸ Red Horse Mountain Dude Ranch had Old ¸ Antiqua and Aruba celebrity chefs West Photos --------------------------------------------------------------------------------------------------------------------- Deadlines: August 14, 2009 (NY) October 30, 2009 (CH, DC, LA, SEA) Fax this form to Christine Zamfino at 203-878-2154 or submit your entry online at www.adventureexpo.com/specials Exhibitor Name: Booth #: Which show location(s) are you submitting the sweepstakes for? F CH F LA F DC F NY F SEA Type of Special Promotion: (Check all that apply) F Show Special: (Listed in Show Guide/Website) Description of Booth Special: (up to 12 words) Sample Description: XYZ Company, Booth xxx. 20% off all products purchased at the show. F Booth Activity: (Listed in Show Guide/Website) Description of Booth Activity: (up to 12 words) Sample Description: XYZ Company, Booth xxx. Get a Henna Tattoo at the India Tourism Booth. F Booth Giveaway: (Listed in Show Guide/Website) Description of Booth Giveaway (up to 12 words) Sample Description: XYZ Company, Booth xxx. Win one night stay at our resort. 6 Boost Your Booth Traffic — Send FREE Tickets to Your Customers Take part in this highly effective marketing effort geared to getting your best customers and prospects to the show to meet you face-to-face. And, did we mention admission is FREE for your customers? These complimentary tickets (valued at up to $15/ticket) allow your guests FREE access to: ¸ Exhibit Hall Floor/Exhibitors ¸ Travel Seminars ¸ ¸ Hands-On Adventure Activities Global Beats Stage 3 Ways You Can Spread the Word about Your Participation: FREE Web Banners Post a ready-made Web Tile or Banner on your website promoting your appearance at the Adventures in Travel Expo or LA Times Travel & Adventure Show. Banner will link directly to a FREE registration page for easy sign-ups. FREE HTML Tickets Sent automatically to each exhibitor. E-mail this ready-made HTML Ticket to your top prospects. Tickets can be used for advance or at-show registration. FREE Print Tickets Must order no later than August 14, 2009 (NY) October 30, 2009 (CH, DC, LA, SEA) Mail your top customers and prospects to let them know they can meet you face-toface. Enclose your passes in all of your customer correspondence including: invoices, letters, and brochures to spread the word about your appearance. Download Electronic Versions at www.adventureexpo.com/resource Choose from multiple sizes and formats. Chicago, IL Presented by: Find the Vacation of a Lifetime January 26-27, 2008 Donald E. Stephens Convention Center Show Hours: Saturday, January 26 10:30am-5:30pm Sunday, January 27 11am-4:30pm Shop, Compare, Save! Engaging Travel Seminars Find and compare thousands featuring leading travel experts of unique vacations and and National Geographic destinations ADVENTURE travel editors, contributors, and photographers Hands-On Adventure Activities for all Ages Don’t Miss Pauline Frommer Saturday, January 26 No Deadline BRING COUPON OR REGISTER ONLINE! Register online at www.adventureexpo.com/CHTIX Enter Promo Code when registering (see reverse) This pass is good for FREE ADMISSION to the exhibit hall. (Reg. price $15; 16 & under are free) All children 16 & under must be accompanied by a parent or guardian. One coupon per person, per day. Photocopies accepted. Cannot be combined with any other offer. No Deadline --------------------------------------------------------------------------------------------------------------------FILL THIS SECTION OUT FOR PRINT TICKETS ONLY To obtain your complimentary PRINTED admission tickets, please fax the below form to Christine Zamfino at 203-878-2154 or submit your order online at www.adventureexpo.com/resource Quantity Requested: (Minimum order of 25) Which show location(s) are you submitting the sweepstakes for? F CH F LA F DC F NY F SEA DEADLINE: August 14, 2009 for NY October 30, 2009 for CH, DC, LA, SEA Ship Passes To: (Please type or print clearly) Name: Exhibiting Company: Address: City: E-Mail: State/Province: Zip/Postal Code: 7 Showcase Your Destination on the Global Beats Stage Now’s your chance to submit a cultural (music or dance) performance for the Global Beats Stage—one of the most popular gathering spots on the show floor. Your participation promises to help drive traffic to your booth—as many of our attendees often follow up to hear more about the destination featured on stage. An unparalleled opportunity to showcase the culture of your destination. Each Act on the Global Beats Stage will be promoted within: ¸ Website “Global Beats Stage” Section ¸ Official Show Guide (Pre-Show and On-Site) ¸ On-Site Signage (Includes Booth Number to Help Drive Traffic) ¸ Sponsor Mention in MC Announcements Acts considered on a first–come, first–served basis. ---------------------------------------------------------------------------------------------------------------------Deadline: Immediate Action Recommended Fax the form to Melanie Flavin at 203-878-2154 or fill out the entry form online at www.adventureexpo.com/stage Contact Information: Name: Exhibiting Company: Address: City: State: Zip: Email: Title/Name of Performance: Which show location(s) are you submitting the sweepstakes for? F CH F LA F DC F NY F SEA # of Performers: Description of Performance: Note: We encourage all acts to submit a JPG (300 dpi) electronic file for promotional purposes. Email your photos to mfl[email protected]. Travel and appearance costs are the responsibility of exhibitors. 8 Published & Distributed Fall 2009 & Winter 2010 The 2009/10 Active and Adventure Travel Directory The 3rd Annual Active and Adventure Travel Directory is a year-long reference guide reaching over 65,000 Consumers and Travel Trade Professionals, including members of the American Society of Travel Agents (ASTA). Brought to you by the organizers of the worlds leading travel and adventure events – Adventures in Travel Expo! Available both in print and online for maximum exposure. FREE Company Description Today! Each Standard Listing Includes (See sample below): • Contact Information and 350 Character Company Description • Each listing will include the cities where each exhibitor will be participating. • Special Icon Designating Type of Company • Cross-Reference Guides By Destination and Travel Specialty • Special Call Out for Companies Offering “Customized” Vacations Submit your standard listing online at www.adventureexpo.com/directoryform A page from the 2008 Directory Sample Listing (Standard Listing) NY - CH - LA - DC - SEA Your Logo could be here for only $400 Advertising Rates Available on Next Page Directory will be distributed to consumers at each event and sent to select Industry Association members. For more information on the Active and Adventure Travel Directory Pricing, Ad Specifications, or Standard Listings, contact your sales rep today: Email: [email protected] • Phone: 203-878-2577 x100 • Fax: 203-878-2154 9 Active and Adventure Travel Directory Display Advertising Order Form NEW YORK PRINTING – INSERTION DEADLINE : AUGUST 14, 2009 NEW YORK PRINTING – ARTWORK DEADLINE : AUGUST 28, 2009 2010 PRINTING DEADLINE : TBD :M=>7>I>C<8DBE6CN 8DBE6CN8DCI68I$I>IA: 699G:HH 8DJCIGN 8>IN$HI6I: O>E E=DC: ;6M :B6>A L:7H>I: Premium Advertising Options: Standard Rate Full Page (Inside Front Spread/2 pages): Full Page (Inside Back Cover): Full Page (Back Cover): Map of the World Sponsor (Banner): $9,450 $6,250 $6,300 $2,100 SOLD IN NY SOLD IN NY SOLD IN NY Standard Advertising Options: Full Page: ½ Page (Horizontal): Quarter Page: Business Card Ad: Logo Placement: $3,780 $2,730 $2,205 $525 $400 IDI6A8DHI JH9 EA:6H:H><C7:ADL FWoc[djj[hci0EVnbZcihbjhiWZeV^Y^c[jaaVcYVXXdbeVcndgYZg!^cdgYZgidWZ^cXajYZY^cIgVkZa9^gZXidgn#6aaY^gZXidgn dgYZghVgZcdc"gZ[jcYVWaZ#8gZY^iXVgYdgYZghVgZVXXZeiZY#BV`ZX]ZX`heVnVWaZidJc^Xdbb!AA8^cJ#H#9daaVgh# H><C6IJG: 96I: E6NB : C I D E I >D CH 6B:M K>H6 B8 8=:8@PeVnVWaZidJc^Xdbb!AA8^cJ#H#9daaVghR 8]ZX` 8>9 86G9CJB7:G 86G9=DA9:G H><C6IJG: aVhi(Y^\^ih eg^ciZYV[iZg XVgY^c h^\cVijgZVgZV dcWVX`d[XVgY :ME#96I: Kd_Yecc"BB9r*..M^[[b[hi<WhciHZr'ij<beehrC_b\ehZ"9J&,*,'rj$(&)$.-.$(+--r\$(&)$.-.$('+* 10 Generate Media Buzz and Awareness for Your Destination or Product The Adventures in Travel Expo and LA Times Travel & Adventure Show attracts an enormous amount of media coverage from local and national TV and cable networks, print and online newspapers and magazines. How are you going to pitch these media outlets so you ensure you get the coverage you deserve? We are dedicated to our exhibitors success and that includes helping our exhibitors get the most out of our press coverage. We’ve created a special section, developed by our press experts, to help you achieve greater media coverage at our events. Here is a sneak peak at the information you can find on the website at www.adventureexpo.com/presstips Publicity Tips At the 2009/10 shows expect media coverage from key television and cable stations in each of the show markets, radio reports, hundreds of newspapers and magazine stories on the Internet as well. Read more at www.adventureexpo.com/presstips Press Kit & Release Tips/Guidelines What goes into a press kit? Press kits are a one-stop source for the media to get information about your company and product. Information included in kits should be kept simple and to the point as journalists are not interested in slick marketing materials or brochures; they want hard news. Read more at www.adventureexpo.com/presstips Press Events Whether you hold a press conference or participate in a conference session panel, exhibitors can connect with the press to tell their story, show their products and demonstrate their expertise. We invite you to use a variety of on-site services and programs to execute your PR plan. Read more at www.adventureexpo.com/presstips Public Relations Contacts Have more questions? Want to pitch a story idea so we can work on your behalf? Simply contact Melanie Flavin who is waiting to hear from you. She can be reached at: Melanie Flavin Phone: 203-878-2577 x108 mfl[email protected] Un-Precedented Media Coverage Gets You Noticed Here’s just a sample of the media who have covered our shows 11 Join the premiere network for active and adventure enthusiasts... Get your company featured in the industry’s most extensive online directory of over 100 travel providers, and connect with your audience. Sign up today to get your free basic listing. Add trips and photos; and target travelers that will want to explore all you have to offer. AdventureUs.com is becoming a widely quoted authority on adventure travel and the place to be to market your trips year round. We have four expanded sponsorship packages that will increase your visibility and get your name out in front of our active and adventure travel audience all year long. 1. Directory Sponsorship: Our most basic package. You get an Enhanced Listing (e.g. Company Logo, Company Description, and Elevation above the alphabetical listing) in each pertinent category of our Travel Provider Directory. 2. “AD-venture Word” Sponsorship: Unique to AdventureUs.com are “Featured Searches”. You can sponsor a particular keyword search (e.g. Safari, Kayak, South Africa, etc.), which will be showcased on our homepage in a “Featured Searches” box, on a rotating basis. Your sponsorship will also appear when each word is physically searched via our search box. 3. Directory-Plus: Your logo will appear on the top of any related page in our extensive Travel Provider Directory, as a “Featured Travel Provider”. 4. Homepage-Plus: Buy one of six (6) Button Ads (125 x 125) on left side of all AdventureUs.com pages. Our sponsorship packages work for every budget and will direct even more qualified travelers to your AdventureUs.com listing and to your website. For more information contact David Larkin at 212-233-4944 or [email protected] Example of “AD-venture Word” sponsorship Promotional Opportunities Stand out from the pack with a high impact branding opportunity designed to + Strengthen Your Brand + Increase Your Visibility + Maximize Your Exposure + Realize a Higher Return-on-Investment (ROI) For more information please call 203-878-2577 x100 or email [email protected] Active and Adventure Travel Directory Advertising Be seen by thousands of consumers in the only dedicated directory for active travelers. See attached advertising options for all budgets. Consumer Admission Wristbands Column Wrap (4-Sided) Brand your destination with a prominent logo placed on the admission wristbands worn by thousands of traveler prospects. Exhibitor provides one-color black logo. Available on a first-come, first served basis. Display your company brand, message and booth number around a column on the tradeshow floor. Four, one meter signs (10’ tall x 4’ wide) will wrap a column. Exhibitor provides artwork. Multiple locations available on a first-come, first-served basis. $5,000 (Exclusive Opportunity) ATE ONLY $4,000 (Placement On Show Floor Only) Your Logo Here Aisle Signs Floor Graphic Decals/Carpet Logos Cafeteria Sponsor Own the aisle. Consumers and travel agents use aisle signs as a way to determine what section of the exhibit hall they are in. Promote your location by placing your company logo on the aisle sign(s). Create awareness and drive traffic to your booth by displaying your company logo and booth number on the trade show floor main aisle carpet. Multiple locations available. Size: 5’ x 5’ decal/carpet. $3,500 (Exclusive Aisle Sponsor) $1,000 (Sponsored Aisle) $3,500 – ATE ONLY Capture the attention of potential prospects while they take a break from the exhibit floor to enjoy lunch. This exclusive sponsorship includes placing tentcards with your company logo/message/booth number and the rights to place pamphlets on each table. $3,000 (Exclusive Opportunity) STRENGTHEN YOUR BRAND Banner Hung in High-Traffic Areas Hang your banner in a high traffic area of the exhibit hall or entrance to the expo. Placement to be determined by show management and may depend on each show location. Note: Pricing depends on whether banner is supplied or needs to be produced. $1,000-$3,000 Door Prize Sponsor Thousands of attendees fill out the door prize forms in hopes of winning a trip. Become the exclusive door prize sponsor and your company will receive logo branding on: entry form, website, on-site signage, pens and web banner placement in the post-show e-mail. Supply a trip along with your sponsorship and you’ll receive top billing as the grand prize giveaway. $3,000 (Exclusive Opportunity) For more information 203-878-2577 x100 or email [email protected] Media Day Sponsor Be a part of the extensive media outreach. You’ll literally be seen by thousands of viewers as you receive upfront placement in our media set. Plus, CEO John Golicz will wear your baseball cap for all media interviews. Media Day Sponsor will also be named during one live interview. *Exhibitor supplies the baseball cap and structure for set build. Consumer Marketing E-mail Sponsor Bag Insert Generate immediate leads and traffic to your website by placing a web banner on our consumer marketing e-mail to thousands of past ATE consumers. Artwork/Message/ Web Link to be provided by exhibitor. Place your company’s marketing message directly “in the bag” of every qualified travel buyer. Exhibitors provide inserts of 8 1/2 x 11 or smaller and pay for drayage. $2,500 (Per E-mail) – ATE ONLY $1,500 Minimum Inserts Required to Run Program Media Press Room Sponsor: Call for Details $3,000 Web Banners Convert webtraffic into customers by placing a web banner on our website. Exhibitor provides creative. Banner placement provided for up to 6 months. Multiple positions available. Meterboard Billboards Here is your opportunity to advertise your presence at the show by placing your message and booth number on high-impact meterboards. $1,000 / 1 show $1,500 / 2 shows $2,000 / 3 shows $1,000 (Placement On Show Floor Only) Amazing Adventure Race Contest (6 Available Spots) Only six companies will be able to participate in this contest that will take consumers “around the world” – and directly to your booth – to ultimately win a cash prize. Your company name, logo and booth number will be prominently displayed on the contest card. $1,000 (per spot on entry card) Refreshment Area on the show Floor Call for pricing Literally get in front of active travelers and present everything your destination has to offer in a 30 minute presentation in the Destination Theatre. Opportunities are limited. $750 Supply a high-impact travel photo of your destination or tour, and ATE will credit your company when used in its consumer marketing campaign. ATE has final determination whether photo will be used. $1,000 – ATE ONLY ATE ONLY Destination Workshop High-Impact Travel Photo Consumers love free samples and you’ll drive traffic to your booth when you sponsor a refreshment area on the show floor. Customized options available for all budgets. Call for Pricing MAKE A STATEMENT For more information 203-878-2577 x100 or email [email protected] Corporate Office 115 Moonachie Avenue Moonachie, NJ 07074 T 201.994.1300 F 201.994.1350 Edison 97 Sunfield Avenue Edison, NJ 08837 T 732.346.0800 F 732.346.1811 Las Vegas 6140 N. Hollywood Blvd. Suite 109 Las Vegas, NV 89115 T 702.435.7483 F 702.435.7417 SHOW INFORMATION Adventures in Travel Expo October 10 - 11, 2009 115 Moonachie Avenue Moonachie, N.J. 07074 Phone: 201-994-1301 Fax: 201-994-1350 Jacob K. Javits Convention Center Metropolitan Exposition Services, Inc. is pleased to be the official Decorator and Service Contractor for Adventures in Travel Expo, being held October 10 - 11, 2009, at the Jacob K. Javits Convention Center. Enclosed, you will find all the necessary information and order forms for this event. Please read and complete each form carefully and return completed forms to us as soon as possible so that we may provide you with expedient service. EACH 10 x 10 EXHIBIT BOOTH INCLUDES: ● ● ● ● ● ● 8' back wall drape (black) 3' side wall drape (black) (1) 6' x 30" draped table (black) (2) upholstered side chairs (1) wastebasket (1) 7" x 44" company ID sign Please note that the exhibit booths will be carpeted in black. The aisles will be carpeted in beige. EVENT SCHEDULE: Exhibitor Move-In: Friday October 9, 2009 8:00am - 4:30pm Show Hours Saturday October 10, 2009 9:00am - 10:00am (Trade Only) Saturday October 10, 2009 9:00am - 5:00pm Sunday October 11, 2009 11:00am - 4:00pm Sunday October 11, 2009 4:00pm - 9:00pm Force Freight/Clear Floor Sunday October 11, 2009 9:00pm Exhibitor Move-Out: Metropolitan Exposition will begin returning empty shipping containers at 4:00pm on Sunday, October 11, 2009; this process should take approximately three (3) hours. Please keep this in mind when scheduling labor and freight pick-up. All carriers must check-in for pick-up no later than 8:00pm on Sunday, October 11, 2009. SHOW INFORMATION Adventures in Travel Expo October 10 - 11, 2009 115 Moonachie Avenue Moonachie, N.J. 07074 Phone: 201-994-1301 Fax: 201-994-1350 Jacob K. Javits Convention Center IMPORTANT DEADLINES Please check all order forms for additional deadlines FURNITURE & CARPET Deadline date for advance order discount: September 25, 2009 FREIGHT Shipments Begin Arriving at Warehouse: September 7, 2009 Warehouse Shipments Deadline October 2, 2009 Shipments will be accepted after the deadline; however, surcharges will be assessed for late delivery. Advance shipping to Metropolitan Exposition Warehouse: This is the preferred method of shipping. This ensures timely delivery of freight directly to your booth at show site. Adventures in Travel Expo [Exhibiting Company Name] [Booth #] c/o Metropolitan Exposition Services, Inc. 115 Moonachie Ave Moonachie, NJ 07074 Advance shipments can arrive beginning on: September 7, 2009 Advance shipment deadline (avoid surcharges) October 2, 2009 Warehouse receiving hours are 8:00am – 4:00pm Direct shipping to Jacob K. Javits Convention Center: Adventures in Travel Expo [Exhibiting Company Name] [Booth #] c/o Metropolitan Exposition Services, Inc. Jacob K. Javits Convention Center 655 West 34th Street New York, NY 10001 Shipments can arrive to show site: October 9, 2009 (8:00am - 4:30pm) Do not ship any materials to Jacob K. Javits Convention Center before this time frame. Jacob K. Javits Convention Center will not accept any shipments. We are here to ensure that you have a pleasant and successful show. Should you have any questions or require assistance regarding Metropolitan Exposition’s equipment or services, please contact our Exhibitor Services Department as follows: Phone: Fax: E-Mail: Web Site: 201.994.1301 201.994.1350 [email protected] www.metro-expo.com PAYMENT AUTHORIZATION FORM Adventures in Travel Expo October 10 - 11, 2009 115 Moonachie Avenue Moonachie, N.J. 07074 Phone: 201-994-1301 Fax: 201-994-1350 Jacob K. Javits Convention Center Company: Booth: Address: Ordered by: Title: Phone #: Fax: E-mail: Calculate Estimated Totals Standard Furnishings & Accessories Order Labor Order Grids & Accessories Order Hanging Sign Order Rental Exhibits Order Material Handling Order Banner Stand Order Product Material Handling Order Executive Collection Order Vehicle Spotting Order Stage Rental Order In-Booth Fork Lift Order Standard, Custom Cut & Plush Carpet Order Accessible Order Signage & Graphics Order Check the box to add $1.00 to your grand total to plant a tree in one of our national forests. GRAND TOTAL Payment Authorization YOUR SIGNATURE ON PAYMENT AUTHORIZATION FORM DENOTES ACCEPTANCE OF ALL TERMS & CONDITIONS INCLUDED IN YOUR SERVICE MANUAL Company Check Wire Transfers Credit Card: Make payable to Metropolitan Exposition Services and reference Adventures in Travel Expo 10/09. * Please Note - Return checks are subject to a $25.00 bounced check fee. If paying by wire transfer, please include a $25.00 surcharge for bank fees. Please call Metropolitan Exposition for wire transfer information. For your convenience, we will use this authorization to charge your credit card account for your advance orders, and any additional amounts incurred as a result of show site orders placed by your representative. These charges may include all Metropolitan Exposition Services, Inc. or any charges that Metropolitan Exposition Services, Inc. may be obliged to pay on behalf of Exhibitor, including without limitation, any material handling charges and or labor charges. Please complete the information requested below. □ AMEX □ VISA □ MasterCard EXP. DATE Account Number Security Code Visa/MasterCard 3 Digits on Back of Card Amex 4 Digits on Back of Card Cardholder Printed Name:_______________________________________________________________________________________________________ Cardholder Signature: __________________________________________________________________________________________________________ Cardholder Billing Address: _____________________________________________________________________________________________________ City/State/Zip:________________________________________________________________________________________________________________ *** I authorize Metropolitan Exposition Services, Inc. to charge my credit card for any additional amount including, but not limited to, labor to install or dismantle booth and or material handling. CARDHOLD SIGNATURE: DATE: PAYMENT POLICY: Metropolitan Exposition Services, Inc. requires payment in full including applicable taxes at the time services are ordered. All services will be denied without complete payment. All adjustments to charges are to be made at show site. NO CREDITS WILL BE MADE AFTER SHOW CLOSING. Payments in check form must be in US Dollars from a US Bank. Tax Exempt Status: If you are exempt from paying sales tax, you must forward a certificate of exemption for the state in which the services are to be used. Resale certificates are not valid unless you are rebilling these charges to your customer. Equipment: You are responsible for payment on any Metropolitan Exposition Services, Inc. equipment within your booth By signing this form you are acknowledging if your order is received after the Discount Price Deadline Date you are subject to higher rates. S T A N D A R D F U R N I T U R E C h a i r s Upholstered Side Chair D r a p e d & Tall Stool U n d r a p e d P e d e s t a l Pedestal Table 30” High Color: Black T a b l e s T a b l e s Pedestal Table 42” High Color: Black A c c e s s o r i e s Chrome Easel Retractable Stanchion Modular Display Rack Chrome Sign Holder 22” x 28” Sign STANDARD FURNISHINGS & ACCESSORIES ORDER FORM PAYMENT AUTHORIZATION FORM MUST ACCOMPANY YOUR ORDER Adventures in Travel Expo Discount Deadline Date September 25, 2009 115 Moonachie Avenue Moonachie, N.J. 07074 Phone: 201-994-1301 Fax: 201-994-1350 October 10 - 11, 2009 Jacob K. Javits Convention Center Company Name: Booth #: Contact Name: Phone #: Qty. CHAIRS UNDRAPED TABLES UNDRAPED COUNTERS UNDRAPED TABLE TOP RISERS Item # Description Discount Price Standard Price Specify Color 1011 Upholstered Side Chair $73.59 $110.39 N/A 1013 Tall Black Stool $103.36 $155.04 N/A 2500 4’ x 30” Undraped Table $54.50 $81.74 N/A 2501 6’ x 30” Undraped Table $64.04 $96.06 N/A 2502 8’ x 30” Undraped Table $73.87 $110.81 N/A 2503 4’ x 42” Undraped Counter $66.29 $99.43 N/A 2504 6’ x 42” Undraped Counter $76.12 $114.18 N/A 2505 8’ x 42” Undraped Counter $85.95 $128.93 N/A 2506 4’ Wood Riser $43.54 $65.31 N/A 2507 6’ Wood Riser $55.62 $83.43 N/A Total Price D r a p e Ta b l e C o l o r s : B l a c k , B l u e , W h i t e , B u r g u n d y , F o r e s t G r e e n , R e d , G r a y , Te a l 4’ x 30” high Draped Table $130.33 $195.49 1003 6’ x 30” high Draped Table $144.93 $217.40 1005 8’ x 30” high Draped Table $169.09 $253.64 2001 4th side Draped – 30” $47.75 $71.63 1001 DRAPED TABLES D r a p e C o u n t e r C o l o r s : B l a c k , B l u e , W h i t e , B u r g u n d y , F o r e s t G r e e n , R e d , G r a y , Te a l DRAPED COUNTERS 1002 4’ x 42” high Draped Counter $162.91 $244.36 1004 6’ x 42” high Draped Counter $185.38 $278.07 1006 8’ x 42” high Draped Counter $208.97 $313.46 2002 4th side Draped – 42” $55.62 $83.43 D r a p e d R i s e r C o l o r s : B l a c k , B l u e , W h i t e , B u r g u n d y, R e d DRAPED TABLE TOP RISERS 2508 4’ Draped Riser (select color) $66.56 $99.85 2509 6’ Draped Riser (select color) $81.17 $121.76 D r a p e C o l o r s : B l a c k , B l u e , W h i t e , B u r g u n d y , F o r e s t G r e e n , R e d , G r a y , Te a l DRAPE PEDESTAL TABLES MISCELLANEOUS 1016 3' high Banjo Drape (4 ft. min. order) $13.48/ ft $20.22/ ft 1017 8' high Banjo Drape (4 ft. min. order) $16.30/ft $24.44/ ft 1007 30” x 30” High Pedestal Table $174.99 $262.48 N/A 1009 30” x 42” High Pedestal Table $174.99 $262.48 N/A 1018 22 "x 28" Chrome Sign Holder $67.41 $101.12 N/A 1019 Chrome Easel $50.56 $75.84 N/A 1020 Wastebasket $16.85 $25.28 N/A 1029 Retractable Stanchion $44.66 $66.99 N/A 9999 Arbor Day Donation $1.00 $1.00 N/A SUBTOTAL = __________ + TAX @ 8.875% = __________ = TOTAL __________ Payment Authorization Form must accompany order. Any order received after Discount Deadline will be charged the Standard Rates *NO EXCEPTIONS* Cancellation Policy: Items cancelled will be charged 50% after move-in begins and 100% after installation GRIDS & ACCESSORIES ORDER FORM PAYMENT AUTHORIZATION FORM MUST ACCOMPANY YOUR ORDER Discount Deadline Date September 25, 2009 115 Moonachie Avenue Moonachie, N.J. 07074 Phone: 201-994-1301 Fax: 201-994-1350 Adventures in Travel Expo October 10 - 11, 2009 Jacob K. Javits Convention Center Company Name: Booth #: Contact Name: Phone #: GRIDS Grids are 2’ x 8’ 1053 2' x 8' 1054 3 Sided 1055 4 Sided 1036 5-Hook Waterfall 1033 Grid Hooks 1034 7-Way Waterfall 1031 12” Face-Out Bracket 1037 2’ Shelf 1032 12” Shelf Bracket 1038 1M Shelf Qty. GRIDS ACCESSORIES Item # Description Discount Price Standard Price 1053 2’ x 8’ Grid Wall with legs $139.04 $208.55 1054 3 Sided Grid Display $313.46 $470.18 1055 4 Sided Grid Display $415.42 $623.13 1037 2’ Grid Shelf $33.15 $49.72 1038 1Meter Grid Shelf $46.63 $69.95 1032 12” Shelf Bracket $11.51 $17.27 1031 12” Face-Out Bracket $11.51 $17.27 1033 Grid Hooks $3.37 $5.06 1034 7-Way Waterfall $11.51 $17.27 1036 5-Hook Waterfall $11.51 $17.27 Total Price SUBTOTAL = __________ + TAX @ 8.875% = __________ = TOTAL __________ Payment Authorization Form must accompany order. Any order received after Discount Deadline will be charged the Standard Rates *NO EXCEPTIONS* Cancellation Policy: Items cancelled will be charged 50% after move-in begins and 100% after installation HARDWALL HARDWALL RENTAL RENTAL EXHIBIT EXHIBIT OPTIONS ORDER ORDER FORM FORM (Page(Page 1 of 4)1 of 4) PAYMENT AUTHORIZATION FORM MUST ACCOMPANY YOUR ORDER 115 Moonachie Avenue Moonachie, N.J. 07074 Phone: 201-994-1301 Fax: 201-994-1350 P Adventures in Travel Expoo Discount Deadline Date September 25, 2009 October 10 - 11, 20099 Jacob K. Javits Convention Centerr Company Name: Booth #: Contact Name: Phone #: Booth Package 1a 10’ x 10’ • (3) white straight shelves • (1) track w/ 3 lights • (1) 3m header w/ company name • 10’ x 10’ carpet w/ visqueen • Material handling of exhibit included • Electrical not included Booth Package 1b 10’ x 20’ • (8) white straight shelves • (1) 1m x 1/2m x 42” cabinet • (2) headers w/ company name • (2) tracks w/ 3 lights each track • 10’ x 20’ carpet w/ visqueen • Material handling of exhibit included • Electrical not included Booth Package 2a 10’ x 10’ • (3) 1m built in cabinets w/ counter Space • (1) header w/ company name • (1) track w/ 3 lights • 10’ x 10’ carpet w/ visqueen • Material handling of exhibit included • Electrical not included Qty Package 1a Item Booth Size 10’ x 10’ Discount Price $ 1548.21 Standard Price $ 2322.32 Package 1b 10’ x 20’ $ 2981.63 $ 4472.45 Package 2a 10’ x 10’ $ 2869.00 $ 4303.50 Total Price SUBTOTAL = __________ + TAX @8.875% = __________ = TOTAL __________ Payment Authorization Form must accompany order. Any order received after Discount Deadline will be charged the Standard Rates *NO EXCEPTIONS* Cancellation Policy: Items cancelled prior to the show will result in a 50% re-stocking fee. There will be NO REFUNDS for items cancelled at show site. NO EXCEPTIONS. HARDWALL RENTAL EXHIBIT ORDER FORM (Page 2 of 4) PAYMENT AUTHORIZATION FORM MUST ACCOMPANY YOUR ORDER 115 Moonachie Avenue Moonachie, N.J. 07074 Phone: 201-994-1301 Fax: 201-994-1350 P Discount Deadline Date September 25, 2009 Adventures in Travel Expoo October 10 - 11, 20099 Jacob K. Javits Convention Centerr Company Name: Booth #: Contact Name: Phone #: Booth Package 2b 10’ x 20’ • (3) 2m built in cabinets with counter space • (2) 3m headers w/ company name • (2) tracks w/ 3 lights • 10’ x 20’ carpet w/ visqueen • Material handling of exhibit included • Electrical not included Booth Package 3a 10’ x 10’ • (4) white straight shelves • (1) 1m x 8’ curved graphic panel • (1) 2m header w/ company name • (1) track w/ 3 lights • 10’ x 10’ carpet w/ visqueen • Material handling of exhibit included • Electrical not included *Exhibitor must supply print ready art for graphic panel* Booth Package 3b 10’ x 20’ • (8) white straight shelves • (2) 1m x 8’ high curved graphic panel • (1) 4m header w/ company name • (1) track w/ 3 lights • 10’ x 20’ carpet w/ visqueen • (1) 1m x 42” high radius counter • Material handling of exhibit included • Electrical not included *Exhibitor must supply print ready art for graphic panel* Qty Item Package 2b Booth Size 10’ x 20’ Discount Price $ 3842.78 Standard Price $ 5764.17 Package 3a 10’ x 10’ $ 2081.42 $ 3122.13 Package 3b 10’ x 20’ $ 4666.43 $ 6999.65 Total Price SUBTOTAL = __________ + TAX @8.875% = __________ = TOTAL __________ Payment Authorization Form must accompany order. Any order received after Discount Deadline will be charged the Standard Rates *NO EXCEPTIONS* Cancellation Policy: Items cancelled prior to the show will result in a 50% re-stocking fee. There will be NO REFUNDS for items cancelled at show site. NO EXCEPTIONS. HARDWALL RENTAL EXHIBIT OPTIONS ORDER FORM (Page 3 of 4) PAYMENT AUTHORIZATION FORM MUST ACCOMPANY YOUR ORDER 115 Moonachie Avenue Moonachie, N.J. 07074 Phone: 201-994-1301 Fax: 201-994-1350 P Adventures in Travel Expoo Discount Deadline Date September 25, 2009 October 10 - 11, 20099 Jacob K. Javits Convention Centerr Company Name: Booth #: Contact Name: Phone #: STANDARD BOOTH CARPET □ Black □ Blue □ Green □ Gray □ Red □ Burgundy □ White STANDARD BOOTH OPTIONS The Following colors are available for all panel options (Standard Metal Color is Silver Dust) Standard Panel Colors □ White (PVC) □ Black (Fabric) □ Gray (Fabric) □ Wood Grain CUSTOM BOOTH OPTIONS Please contact our exhibitor sales department for quote @ 201-994-1300 Custom Metal Options □ Silver Vein □ Copper Vein Custom (PVC) Panel Colors □ Gray □ Blue □ Black □ Green □ Red HEADER IDENTIFICATION SIGN Header will be produced on White Fascia with Black Lettering. Please indicate exactly how you would like your company name to appear. Please contact our exhibitor sales department for quote @ 201-994-1300 SUBTOTAL = __________ + TAX @8.875% = __________ = TOTAL __________ Payment Authorization Form must accompany order. Any order received after Discount Deadline will be charged the Standard Rates *NO EXCEPTIONS* Cancellation Policy: Items cancelled prior to the show will result in a 50% re-stocking fee. There will be NO REFUNDS for items cancelled at show site. NO EXCEPTIONS. HARDWALL RENTAL EXHIBIT OPTIONS ORDER FORM (Page 4 of 4) PAYMENT AUTHORIZATION FORM MUST ACCOMPANY YOUR ORDER Adventures in Travel Expoo Discount Deadline Date September 25, 2009 115 Moonachie Avenue Moonachie, N.J. 07074 Phone: 201-994-1301 Fax: 201-994-1350 P October 10 - 11, 20099 Jacob K. Javits Convention Centerr Company Name: Booth #: Contact Name: Phone #: Shelves Track Lights Garment & Display Racks Angled Shelf Straight Shelf * Electrical is NOT Included in Booth Packages 50watt Halogen Light Display Rack 6” Bracket Garment Rack 12” Bracket Gondolas & Counters Single Sided Gondola Double Sided Gondola Qty Item Straight Shelf (White) 1m Cabinet Radius Counter 2m Cabinet Discount Price Standard Price $ 50.98 $ 76.47 Angled Shelf (White) $ 50.98 $ 76.47 Straight Shelf (Wood) $ 50.98 $ 76.47 Angled Shelf (White) $ 50.98 $ 76.47 Track with (3) Lights * $ 257.50 $ 386.25 Additional 50watt Halogen Light * $ 56.14 $ 84.21 Single Sided Gondola (2 Shelves) $ 302.82 $ 454.23 Double Sided Gondola (4 Shelves) $ 393.00 $ 589.50 1m Garment Rack 12” Bracket $ 40.00 $ 51.25 2m Garment Rack 12” Bracket $ 80.00 $ 102.50 3m Garment Rack 12” Bracket $ 120.00 $ 153.75 1m Display Rack 6” Bracket $ 40.00 $ 51.25 2m Display Rack 6” Bracket $ 80.00 $ 102.50 3m Display Rack 6” Bracket $ 120.00 $ 153.75 1m x 1/2m x 42” Cabinet $ 334.75 $ 502.13 2m x 1/2m x 42” Cabinet $ 416.38 $ 624.57 1m x 42” Radius Counter $ 508.82 $ 763.23 Total Price SUBTOTAL = __________ + TAX @8.875% = __________ = TOTAL __________ Payment Authorization Form must accompany order. Any order received after Discount Deadline will be charged the Standard Rates *NO EXCEPTIONS* Cancellation Policy: Items cancelled prior to the show will result in a 50% re-stocking fee. There will be NO REFUNDS for items cancelled at show site. NO EXCEPTIONS. Banner Stands ValueStand/BrandStand Retractable banner stands provide the ultimate in convenience and style. They are lightweight and set-up in less then a minute. The graphic comes pre-installed so the display is immediately ready to go. Value ValueStand • Build to fit any Budget BrandStand • Double Sided • Made from the highest quality components Replaceable Graphic Unlike most systems, ValueStand/Brand Stand are designed to allow the graphic to be changed ed quickly and easily without tools or additional hardware. Option Available in Single Sided/ValueStand or Double Sided/BrandStand 2 ** Base Unit Availabe in Silver or Black BrandStand 2 Includes: Durable Nylon Carring Bag Collapsible Pole Reusable Snap-Lock Profile Rewind Tool Base Unit ** 1 Carefully remove the Stand from the nylon bag. Art Area Main Graphic 33.5”w x 79”h 2 Turn stabilizing feet to a 90º angle . ValueStand 3 4 Assemble tri-fold pole and insert into hole located on the base. Please contact Exhibitor Sales department for more information on ValueStands/BrandStands Pull graphic out of the base and fasten hook into the top of pole. 5 Place display into position. To close, unfasten top hook and firmly grip while slowly and gently retracting graphic. 115 Moonachie Avenue Moonachie N.J. 07074 (p) 201-994-1300 (f) 201-994-1350 BANNER STAND ORDER FORM Adventures in Travel Expo Discount Deadline Date September 25, 2009 115 Moonachie Avenue Moonachie, N.J. 07074 Phone: 201-994-1301 Fax: 201-994-1350 October 10 - 11, 2009 Jacob K. Javits Convention Center Company Name: Booth #: Contact Name: Phone #: Select Base Color (If not selected default will be silver) Qty. □ Black □ Silver Description Price Single Sided VALUESTAND with Graphic* $285.00 Double Sided BRANDSTAND 2 with Graphics* $786.00 Additional Graphic Cartridge with Graphic for BRANDSTAND or* $238.00 Total Double Sided BRANDSTAND 2 hold 2 cartridges * Graphics must be print ready and follow specifications noted in the Art Submission Guidelines below. If you require a graphic designer Metropolitan Exposition Services, Inc., can meet any graphic requirements you have for an additional charge Please contact us at 201.994.1301 if you have any questions or need additional information. Art Preparation Guidelines These guidelines aid in the efficiency of the production process and help us to produce the best quality print for you in the timeline you desire Accepted file formats: Adobe Illustrator .eps or .ai; Adobe Photoshop .psd, .tif or .eps files. Submit file in native file format. Using alternate art file formats may result in printing difficulties, undesired results, and additional art preparation charges. ● Convert all fonts to outlines and/or Rasterize any type layers in Photoshop files. ● Do not apply global effects. ● Do not embed linked files. Maintain all links and provide high resolution .tiff or eps files ● Do not flatten transparency and other effects in your files. Transparency effects in vector design programs may experience printing difficulties and undesired results. Transparent colors are affected when underlying colors need to be adjusted. Define color as persentage of spot color when appropriate to image. ● When sending Photoshop files, include a layered PSD file. ● Save all images at the appropriate resolution at final print size. Do not rez-up low resolution files to a higher resolution. ● Final resolution should be 100dpi at full size. PMS Match = Uncoated, Color Mode = CMYK ● Provide color matching information with your art files. Specify Pantone colors or send color copy, proof, or color chip to match to. SUBTOTAL = __________ + TAX @ 8.875% = __________ = TOTAL __________ Payment Authorization Form must accompany order. Cancellation Policy: Non refundable once the order is processed and produced. E X E C U T I V E C O L L E C T I O N Sausalito Sofa LC-611 Sausalito Bench LC-610 Tribeca Corner LC-615 Sterling Coffee Table TO-601 Kobe LC-706 Princeton Coffee Table TO-201 Kobe LC-707 Kobe LC-708 Kobe LC-709 Grey 42" PE-106 36" PE-107 30" PE-108 Black 42" PE-101 36" PE-102 30" PE-103 Storage Pedestal w/keyboard tray Pedestal PE-100 Black PE-105 Grey PE-110 White Literature Rack AC-104 E X E C U T I V E C O L L E C T I O N Euro Maple Chair CH-309 Carmel Bar Stool SB-200 Silk Back Chair CH-308 Euro Maple Cafe Table TC-102 Carmel Bar Table TB-101 Trestle Table TG-402 Euro Black Chair CH-301 Euro Black Bar Stool SB-204 Silk Back Bar Stool SB-202 EXECUTIVE COLLECTION ORDER FORM PAYMENT AUTHORIZATION FORM MUST ACCOMPANY YOUR ORDER 115 Moonachie Avenue Moonachie, N.J. 07074 Phone: 201-994-1301 Fax: 201-994-1350 Adventures in Travel Expo Discount Deadline Date September 25, 2009 October 10 - 11, 2009 Jacob K. Javits Convention Center Company Name: Booth #: Contact Name: Phone #: Qty. Item # Description WxDxH Color Discount Price Standard Price AC-104 Literature Rack 9” x 14” x 54.5” Black Metal $199.24 $298.86 CH-301 Euro Black Chair 19” x 17” Black Fabric $139.04 $208.55 CH-308 Silk Back Chair 20.5” x 17” x 34” Clear/Black/Chrome $166.85 $250.27 CH-309 Euro Maple Chair 20” x 20” x 30” Maple/Black/Chrome $176.11 $264.17 LC-610 Sausalito Bench 59” x 32” x 32” Black Micro Suede $602.47 $903.71 LC-611 Sausalito Sofa 83” x 32” x 32” Black Micro Suede $648.83 $973.24 LC-615 Tribeca Corner 35” x 24” x 18” Black Micro Fiber $417.10 $625.65 LC-706 Kobe 34” x 21” x 17” Black Micro Suede $250.26 $375.39 LC-707 Kobe 34” x 21” x 17” Soft Plum Micro Suede $250.26 $375.39 LC-708 Kobe 34” x 21” x 17” Citrus Micro Suede $250.26 $375.39 LC-709 Kobe 34” x 21” x 17” Tangerine Micro Suede $250.26 $375.39 PE-101 Pedestal 14” x 14” x 42” Black $361.49 $542.23 PE-102 Pedestal 14” x 14” x 36” Black $324.41 $486.62 PE-103 Pedestal 14” x 14” x 30” Black $296.60 $444.91 PE-106 Pedestal 14” x 14” x 42” Grey $361.49 $542.23 PE-107 Pedestal 14” x 14” x 36” Grey $324.41 $486.62 PE-108 Pedestal 14” x 14” x 30” Grey $296.60 $444.91 PE-100 Storage Pedestal w/ Tray 24” x 24” x 42” Black $556.13 $834.20 PE-105 Storage Pedestal w/ Tray 24” x 24” x 42” Grey $556.13 $834.20 PE-110 Storage Pedestal w/ Tray 24” x 24” x 42” White $556.13 $834.20 SB-200 Carmel Bar Stool 18” x 17” x 43” Maple/Nickel/Cream $250.26 $375.38 SB-202 Silk Back Bar Stool 18” x 17” x 41.5” Clear/Black/Chrome $250.26 $375.38 SB-204 Euro Black Bar Stool 21” x 23” x 43” Black Vinyl $250.26 $375.38 TB-101 Carmel Bar Table 30” Dia x 42” Maple/Nickel $324.41 $486.62 TC-102 Euro Maple Cafe Table 42” Dia x 29” Maple/Chrome $324.41 $486.62 TG-402 Trestle Table 32” x 32” x 29” Chrome/Glass $417.10 $625.65 TO-201 Princeton Coffee Table 45” x 21” x 16” Black/Glass $278.07 $417.11 TO-601 Sterling Coffee Table 25” Dia x 21” Glass/Silver $268.79 $403.19 For more from this Executive Collection, please call our Exhibitor Services Department at 201-994-1301 SUBTOTAL = __________ + TAX @8.875% = __________ = TOTAL __________ Payment Authorization Form must accompany order. Any order received after Discount Deadline will be charged the Standard Rates *NO EXCEPTIONS* Cancellation Policy: Executive Furnishings are non-refundable 10 days prior to move-in. Total Price STAGE RENTAL ORDER FORM Adventures in Travel Expo Discount Deadline Date September 25, 2009 115 Moonachie Avenue Moonachie, N.J. 07074 Phone: 201-994-1301 Fax: 201-994-1350 October 10 - 11, 2009 Jacob K. Javits Convention Center Company Name: Booth #: Contact Name: Phone #: Qty. STAGES Total Lin.Ft. Item # Length x Width x Height 2300 2301 2302 2303 2304 3' x 6' x 12" 3' x 6' x 24" 4' x 8' x 8" 4' x 8' x 12" 4' x 8' x 24" Platform Stairs 12" Platform Stairs 24" Item # Description Discount Price $127.06 $135.36 $165.32 $169.60 $180.33 $75.00 $75.00 Standard Price $190.59 $203.03 $247.97 $254.39 $270.04 $112.50 $112.50 Discount Price Total Price Standard Price Total Price Available Colors: Black, Blue, White, Burgundy, Gold, Green, Red, Gray PLATFORM SKIRTING 2305 Total Sq.Ft. Item # Platform Skirting Per Linear Ft. ___x___ Description $3.59 $5.38 Discount Price Standard Price Total Price Available Colors: Black, Blue, Burgundy, Red, Gray PLATFORM CARPETING 2306 Platform Carpeting, Custom Cut $3.35 $5.00 ALL STAGE ORDERS MUST BE ACCOMPANIED BY A DIAGRAM Booth Booth _____ _____ Aisle _____ SUBTOTAL = __________ + TAX @8.875% = __________ = TOTAL __________ Payment Authorization Form must accompany order. Any order received after Discount Deadline will be charged the Standard Rates *NO EXCEPTIONS* Cancellation Policy: Items are non-refundable 2 weeks prior to move-in. ADDITIONAL STANDARD CARPET ORDER FORM Adventures in Travel Expo Discount Deadline Date September 25, 2009 115 Moonachie Avenue Moonachie, N.J. 07074 Phone: 201-994-1301 Fax: 201-994-1350 October 10 - 11, 2009 Jacob K. Javits Convention Center Company Name: Booth #: Contact Name: Phone #: ONLY COMPLETE THIS FORM IF YOU ARE UPGRADING YOUR CARPET Remember to order utilities in advance. All utility lines must be installed before carpet installation. STANDARD CARPET Price includes delivery, installation, carpet tape and removal. Custom cut carpet is required for all booths longer than 30’ or booths configured as an island or peninsula. Multiples are not available in the same color. No exceptions. Colors Available - Please check desired color: *These colors are approximate and serve only as an example. Your actual carpet color will vary. □ Black Qty. □ Blue □ Green □ Gray □ Red □ Burgundy Item Discount Standard 10’ x 10’ Booth Carpet $192.12 $288.18 10’ x 20’ Booth Carpet $384.24 $576.36 10’ x 30’ Booth Carpet $576.36 $864.53 □ White Total PADDING & VISQUEEN Price includes delivery, installation, carpet tape and removal. Minimum order of 100 square feet is required. Qty. Item Discount Standard Carpet Padding - 1/2” $.85 sq.ft. $1.27 sq.ft. Visqueen Plastic Covering $.45 sq.ft. $.67 sq.ft. Booth Size: Length _______ ft x Width _______ ft = Total __________ sq.ft. SUBTOTAL = __________ + TAX @ 8.875% = __________ = TOTAL __________ Payment Authorization Form must accompany order. Any order received after Discount Deadline will be charged the Standard Rates *NO EXCEPTIONS* Cancellation Policy: Standard Carpet orders cancelled will be charged 50% after move-in begins and 100% after installation. Custom Cut Carpet orders are non-refundable 2 weeks prior to move-in. ADDITIONAL CUSTOM CUT & PLUSH CARPET ORDER FORM Adventures in Travel Expo Discount Deadline Date September 25, 2009 115 Moonachie Avenue Moonachie, N.J. 07074 Phone: 201-994-1301 Fax: 201-994-1350 October 10 - 11, 2009 Jacob K. Javits Convention Center Company Name: Booth #: Contact Name: Phone #: ONLY COMPLETE THIS FORM IF YOU ARE UPGRADING YOUR CARPET Remember to order utilities in advance. All utility lines must be installed before carpet installation. CUSTOM CUT CARPET Price includes delivery, installation, carpet tape, visqueen and removal. Minimum order of 100 square feet is required for custom cut carpet orders. Colors Available - Please check desired color: *These colors are approximate and serve only as an example. Your actual carpet color will vary. □ Black □ Blue □ Green Qty. □ Gray Item Custom Cut Carpet Booth Size: Length _______ ft □ Red □ Burgundy □ White Discount Standard $3.65 sq.ft. $5.47 sq.ft. x Width _______ ft = Total __________ sq.ft. PADDING Carpet Padding - 1/2” Booth Size: Length _______ ft $.85 sq.ft. x Width _______ ft = $1.27 sq.ft. __________ sq.ft. PLUSH CUSTOM CUT CARPET (26 oz) Price includes delivery, installation, carpet tape, padding, visqueen and removal. Minimum order of 400 square feet is required for premium cut carpet orders. Colors Available - Please check desired color: *These colors are approximate and serve only as an example. Your actual carpet color will vary. □ Onyx Qty. □ Navy □ Boysenberry □ Charcoal □ Sword Item Discount Standard Custom Cut Carpet $5.95 sq ft $8.93 sq. ft. Booth Size: Length _______ ft x Width _______ ft = □ Silky Beige Total __________ sq.ft. SUBTOTAL = __________ + TAX @ 8.875% = __________ = TOTAL __________ Payment Authorization Form must accompany order. Any order received after Discount Deadline will be charged the Standard Rates *NO EXCEPTIONS* Cancellation Policy: Standard Carpet orders cancelled will be charged 50% after move-in begins and 100% after installation. Custom Cut Carpet orders are non-refundable 2 weeks prior to move-in. SIGNAGE & GRAPHIC ORDER FORM PAYMENT AUTHORIZATION FORM MUST ACCOMPANY YOUR ORDER 115 Moonachie Avenue Moonachie, N.J. 07074 Phone: 201-994-1301 Fax: 201-994-1350 Discount Deadline Date September 25, 2009 Adventures in Travel Expo October 10 - 11, 2009 Jacob K. Javits Convention Center Company Name: Booth #: Contact Name: Phone #: DIGITAL INKJET SIGNS Rates based on one color copy, white showcard, 10 words or less Qty. Size/Description Discount Price Standard Price 8.5” x 11” $25.00 $37.50 11” x 17” $33.33 $50.00 14” x 22” $41.67 $62.51 22” x 28” $75.00 $112.50 24” x 36” $100.00 $150.00 30” x 40” $125.00 $187.50 Logo Quoted upon request Quoted upon request Banner Quoted upon request Quoted upon request Background Color: Total Copy Color: Select Lay-out: □ Vertical □ Horizontal Select Font Style: □ Corporate □ Jazzy Metropolitan Exposition Services, Inc., can meet any sign or graphic requirements you have. Please contact us at 201.994.1301 if you have any questions or need additional information. Indicate Sign Copy Here (please attach additional sign copy if required) Cancellation Policy: Non refundable once the order is processed and produced. SUBTOTAL = __________ + TAX @ 8.875% = __________ = TOTAL __________ Payment Authorization Form must accompany order. Any order received after Discount Deadline will be charged the Standard Rates *NO EXCEPTIONS* GRAPHIC FILE COMPATIBILTY INFORMATION PAGE Adventures in Travel Expo 115 Moonachie Avenue Moonachie, N.J. 07074 Phone: 201-994-1301 Fax: 201-994-1350 October 10 - 11, 2009 Jacob K. Javits Convention Center Preferred Application: A PC-Based Adobe Illustrator .eps file. This should be a VECTOR file (as opposed to a bitmap image). Any letters or text in the file should be converted to curves (or shapes) before being saved as an .eps file. The above type of file will allow us to import the file into our system to be used for either vinyl cutting and/ or inkjet printing (whichever we determine as the most practical for that specific application). Other preferred types of files are Gerber Graphix Advantage .plt, Corel Draw .cdr, Adobe Photoshop .psd, and Quark Xpress documents (providing that all components of the document (fonts, images, etc.) are included in the file. Quark documents should not be emailed, but sent on disk. We can also accept some of the more common graphic format files such as .tif, .jpg, .pcx, .gif, etc. However, these files are bitmap images that are resolution-reliant. Whereas a low-res .jpg or .gif may be fine for a web page or a business card, when it is enlarged for a big sign or banner, the image suffers in that it becomes blurry or pixilated with “Stair Stepped” edges. When sending bitmap files for large graphics, the higher the resolution the better. As stated previously, we prefer PC-Based files, however we can accept MAC files providing that they are sent to us on some type of digital storage media such as: 3.5” Diskette, ZIP Disk, CD-ROM (as opposed to emailing, as our MAC workstation is not wired into our email system). If digital files are unattainable, we can work from camera-ready artwork. Such artwork must be large, clean, crisp, black & white stats or laser prints suitable for scanning. Business cards, letterheads, etc. DO NOT constitute camera-ready artwork and require a considerable amount of time and expense to edit. If in doubt, or have any questions, please contact us: [email protected] JACOB K. JAVITS CONVENTION CENTER UNION JURISDICTIONS Adventures in Travel Expo 115 Moonachie Avenue Moonachie, N.J. 07074 Phone: 201-994-1301 Fax: 201-994-1350 October 10 - 11, 2009 Jacob K. Javits Convention Center TEAMSTER UNION Teamsters handle freight at the exhibit hall. Teamsters unload trucks or vehicles. Teamsters also handle rigging of machinery, moving services and spotting machinery in booths. A rigging crew consists of three men. This service must be ordered in advance at the exhibitor’s expense. CARPENTER UNION Carpenters handle the erection and dismantling of display and exhibit booths. This includes all display work as well as uncrating and re-crating machinery and equipment. Carpenters install and dismantle drapery, table skirting and floor coverings. ELECTRICAL UNION Electricians handle all electrical work, which includes supplying power lines to your booth, connecting equipment to outlets and installing signs or banners that are lighted, unless they are permanently a part of the exhibit back wall. WHAT CAN EXHIBITORS DO WITHOUT UNION PERSONNEL? Exhibitors may install and dismantle their own exhibit and lay their own carpet in their own exhibit area as long as the following conditions are met: 1. 2. 3. 4. The booth size is 100 square feet (10’ x 10’) or less; The set-up can be reasonably accomplished in ½ hour or less; No tools are used in the assembly or dismantle; Individuals performing the work must be full-time employees of the exhibiting company and carry identification to verify this fact Exhibitors can unpack and repack their own products in cartons, not crates. Exhibitors may “hand carry” or use nothing larger than a two-wheel baggage cart (rubber or plastic wheels only) to move items. Exhibitors may move a “pop-up” display, equal or less than 10’ in length, if capable of being carried by hand, by one full-time employee of the exhibiting company. Exhibitors can do technical work on their own machines, such as balancing, programming, cleaning of machines, etc. GENERAL INFORMATION FLAMEPROOFING All table coverings as well as booth equipment must be a non-flammable material. All decorative materials must be fireresistant and in accord with the standard established by the New York Fire Department. Affidavits attesting to flameproof compliance with Local Fire Department Regulations must be submitted when requested. INSURANCE Metropolitan Exposition Services, Inc. and/or the Association (Exhibit Manager) and/or the Exhibit Convention Site will not be responsible in any way for the safety of any exhibit or materials against fire, water, theft, accident or any cause nor for the loss or damage to goods consigned to its care. However, every effort will be made to protect exhibitor’s property. You are advised to consult your insurance broker for proper coverage on any of your display materials from the time it leaves your company’s premises until it returns. LABOR ORDER FORM PAYMENT AUTHORIZATION FORM MUST ACCOMPANY YOUR ORDER Adventures in Travel Expo October 10 - 11, 2009 115 Moonachie Avenue Moonachie, N.J. 07074 Phone: 201-994-1301 Fax: 201-994-1350 Jacob K. Javits Convention Center Company Name: Booth #: Contact Name: Phone #: DISPLAY LABOR (One Hour Minimum per Worker) Rates: per person/per hour Journeyman Labor Discount Price Showsite Price Straight Time 8:00 a.m. to 4:30 p.m. Monday through Friday $157.29 $204.48 Overtime 4:30 p.m. to 8:00 a.m. Monday through Friday; all day Saturday $204.48 $265.82 Double Time Sundays and Holidays $255.60 $332.28 Rates: per person/per hour Apprentice Labor Discount Price Showsite Price Straight Time 8:00 a.m. to 4:30 p.m. Monday through Friday $110.10 $143.13 Overtime 4:30 p.m. to 8:00 a.m. Monday through Friday; Weekends & Holidays $144.93 $188.41 * You must have 2 Journeyman before requesting an Apprentice. * Start time guaranteed only when labor is requested for the start of the working day. * Labor must be cancelled in writing, 24 hours in advance to avoid one (1) hour cancellation or no-show fee per worker. INSTALLATION LABOR Metropolitan Exposition Supervised Labor – Key Information Form must be completed and returned with this order form. Installation of your exhibit will be completed at our discretion prior to show opening. The charge for this service is 30% of the total installation labor bill, or a minimum of $63.00. Emergency Contact:______________________________________Phone #: _____________________ Exhibitor Supervised Labor – Supervisor must check-in at Metropolitan Service Desk to pick-up labor. Supervisor Name:________________________________________Phone #:_____________________ Date ______ ______ ______ Start Time No. of People ______ ______ ______ ______ ______ ______ Approx.Hrs Per Person x x x ______ ______ ______ = = = Total Hrs ______ ______ ______ Hourly Rate @ @ @ ______ ______ ______ Metropolitan Supervision (30% / $63.00 minimum) Estimated Total Cost $ _________ $ _________ $ _________ = $ _____________ 8.875% NY Tax = $ _____________ Total Installation = $ _____________ DISMANTLE LABOR Metropolitan Exposition Supervised Labor – Key Information Form must be completed and returned with this order form. Dismantle of your exhibit will be completed at our discretion. The charge for this service is 30% of the total Dismantle labor bill, or a minimum of $63.00. Emergency Contact:______________________________________Phone #: _____________________ Exhibitor Supervised Labor – Supervisor must check-in at Metropolitan Service Desk to pick-up labor. Supervisor Name:________________________________________Phone #:_____________________ Date ______ ______ ______ Start Time No. of People ______ ______ ______ ______ ______ ______ Approx.Hrs Per Person x x x ______ ______ ______ = = = Total Hrs ______ ______ ______ Hourly Rate @ @ @ Metropolitan Supervision (30% / $63.00 minimum) Total Dismantle ______ ______ ______ Estimated Total Cost $ _________ $ _________ $ _________ = $ _____________ = $ _____________ KEY INFORMATION FORM Adventures in Travel Expo October 10 - 11, 2009 115 Moonachie Avenue Moonachie, N.J. 07074 Phone: 201-994-1301 Fax: 201-994-1350 Jacob K. Javits Convention Center Company Name: Booth #: Contact Name: Phone #: Please complete and return form if your display installation and/or dismantle is to be supervised by Metropolitan Exposition Services, Inc. INBOUND SHIPPING & SET-UP INFORMATION Freight Carrier: Number of Pieces: Total Weight: Freight shipped to: □ Warehouse Comments: Set-up Plan/Photo: □ Attached Electrical Drawing: □ Attached Carpet: □ With Exhibit Equipment/tools/hardware required: Comments: Date Shipped: Tracking Number: □ Showsite □ With Exhibit □ With Exhibit □ Rental Remember to order in advance: Furnishings & Carpeting Cleaning □ In Crate # □ Under Carpet □ Padding Electrical & Telephone OUTBOUND SHIPPING & SET-UP INFORMATION Ship To: Address: City/State/Zip: Attention: Phone: Method of Shipment (list name & phone number) □ Common Carrier ______________________________________________________ □ Van Line ______________________________________________________ □ Air Freight ______________________________________________________ □ Next Day □ 2nd Day □ Deferred (3 to 5 days) Freight Charges: □ Prepaid □ Collect Bill To: Address: City/State/Zip: EMERGENCY CONTACT INFORMATION Name: Phone: OFFICAL CONTRACTORS INFORMATION Adventures in Travel Expo 115 Moonachie Avenue Moonachie, N.J. 07074 Phone: 201-994-1301 Fax: 201-994-1350 October 10 - 11, 2009 Jacob K. Javits Convention Center OFFICIAL SERVICE CONTRACTORS Show Management, acting on behalf of all Exhibitors and in the best interest of the exposition, has appointed Official Service Contractors to perform and provide necessary services and equipment. Official Service Contractors are appointed to: • Ensure the orderly and efficient installation and removal of the overall exposition, • Assure the distribution of labor to all Exhibitors according to need, • Provide sufficient labor to satisfy the requirements of Exhibitors and for the exposition itself, • See that the proper type and limits of insurance are in force, and • Avoid any conflict with local union and/or exhibit hall regulations and requirements. The Official Service Contractors will provide all usual trade show services, including labor. Exceptions are: • Supervision may be provided by the Exhibitor • The Exhibitor may appoint an exhibit installation contractor or display builder. EXHIBITOR APPOINTED CONTRACTORS Exhibitors may employ the service of independent contractors to install and dismantle their display, providing the Exhibitor and the installation and dismantling contractor comply with the following requirements: 1. The Exhibitor must notify Show Management in writing and Metropolitan Exposition Services, Inc. of the intention to utilize an independent contractor no later than 30 days prior to the first move-in day, furnish the name, address and telephone number of the firm. 2. The Exhibitor shall provide evidence that the Exhibitor Appointed Contractor has a proper certificate of insurance with a minimum of $1,000,000 liability coverage, including property damage, to show management and Metropolitan Exposition Services, Inc. at least ten (10) days before the show opening. 3. The exposition floor, aisles, loading docks, service and storage areas will be under the control of the Official Service Contractor, Metropolitan Exposition Services, Inc. 4. For services such as electrical, plumbing, telephone, cleaning, and drayage, no contractor other than the Official Service Contractors will be approved. This regulation is necessary of licensing, insurance, and work done on equipment and facilities owned by parties other than the Exhibitor. Exhibitors shall provide only the material and equipment they own and is to be used in their exhibit space. 5. The Exhibitor Appointed Contractor to be used by the Exhibitor must provide a certificate of insurance with at least the following limits: a. Comprehensive General Liability not less than $1,000,000 with respect to injuries to any one person per occurrence. b. $2,000,000 with respect to injuries to more than one person in any occurrence c. Workers’ Compensation Insurance including employee liability coverage, in a minimum amount not less than $1,000,000 of individual and/or aggregate coverage. d. Metropolitan Exposition Services, Inc. must be named as additional insured. Any Exhibitor that does not have a certificate of insurance on file in the Metropolitan Exposition Service, Inc. office ten (10) days prior to the show will be automatically assessed a $100.00 fee which will be charged against their security deposit. 6. The Exhibitor Appointed Contractor: a. Must agree to abide by all rules and regulations of the show, including all union rules and regulations. b. Must have all business licenses, permits, and Worker’s Compensation Insurance required by the State and City governments and the convention facility management prior to commencing work, and shall provide Show Management with evidence of compliance. c. Will share with Metropolitan Exposition Services, Inc. all reasonable costs related to its operation, including overtime pay for stewards, restoration of exhibit space to its initial condition, etcetera. d. Must furnish Show Manager and Metropolitan Exposition Services, Inc. with the names of all on-site employees who will be working on the exposition floor and see that they have and wear at all times necessary identification badges as determined by Show Management. e. Shall be prepared to show evidence that it ha a valid authorization from the Exhibitor for services. The Exhibitor Appointed Contractor may not solicit business on the exhibit floor. f. Must confine its operations to the exhibit area of its clients. No service desks, storage areas, or other work facilities will be located anywhere in the building. The show aisles and public space are not a part of the Exhibitor’s booth space. g. Shall provide, if requested, evidence to Metropolitan Exposition Services, Inc. that it possesses applicable and current labor contracts h. Must coordinate all of its activities with Metropolitan Exposition Services, Inc. 7. All information must be received in the Metropolitan Exposition Services, Inc. office no later than ten (10) days prior to the show. EXHIBITOR APPOINTED CONTRACTOR NOTIFICATION Adventures in Travel Expo 115 Moonachie Avenue Moonachie, N.J. 07074 Phone: 201-994-1301 Fax: 201-994-1350 October 10 - 11, 2009 Jacob K. Javits Convention Center Company Name: Booth #: Contact Name: Phone #: If your company is utilizing services from a company other than your own or Metropolitan Exposition Services, Inc., the official service contractor designated by Show Management, this form must be completed and returned by September 25, 2009. If this form is not returned, the Exhibitor Appointed Contractor will not be permitted to access the exhibit floor to service the exhibit, and the work will be performed and/or supervised by Metropolitan Exposition Services, Inc. Exhibiting Company __________________________________________ Booth__________________ Address ____________________________________________________________________________ City, State, ZIP ______________________________________________________________________ Authorized by __________________________________________Title_________________________ Phone_________________________________ Fax ________________________________________ It is the responsibility of the exhibitor to see that each representative of an Exhibitor Appointed Contractor abides by the official rules and regulations of the event. By signing below, you agree that by using an exhibitor appointed contractor(s) for any service, you agree to indemnify, defend and hold harmless Metropolitan Exposition Services, Inc. from any and all claims, demands, suits, liabilities, damages, injuries, losses, expenses, including legal expenses, due to the presence or actions of the exhibitor appointed contractor(s). Signature ________________________________________ Date___________________________ The Exhibitor Appointed Contractor must send a copy of their General Liability Insurance Certificate no later than by September 25, 2009. Type of work to be performed___________________________________________________________ Exhibitor Appointed Contractor/Display House_____________________________________________ Address ____________________________________________________________________________ City, State, Zip ______________________________________________________________________ Phone__________________________________ Fax _______________________________________ On-Site Contact _____________________________________________________________________ THIRD PARTY BILLING REQUEST Adventures in Travel Expo October 10 - 11, 2009 115 Moonachie Avenue Moonachie, N.J. 07074 Phone: 201-994-1301 Fax: 201-994-1350 Jacob K. Javits Convention Center You may arrange for a third party to handle your display and be billed for services. Both companies must complete this form in its entirety and return by the deadline date. It is understood and agreed that the exhibiting company is ultimately responsible for payment of all charges. If the named third party does not pay the invoice before the last day of the show, all charges will revert to you, the exhibiting company. All invoices are due and payable upon receipt. Exhibiting Company: Address: City, State, ZIP: Phone: Authorized By (Print): Fax: EXP. DATE Credit Card Charge Authorization: □ AMEX □ VISA □ MasterCard Account Number Visa/Master Card 3 Digits on back of card Amex 4 Digits on front of card Security Code Cardholder Printed Name: Cardholder Billing Address: City/State/Zip: The items checked below are to be invoiced to the Exhibiting Company: □ All Services □ Other (specify): □ I&D Labor □ Rental Furniture □ Signs □ Material Handling Cardholder Signature: Third Party Name: Address: City, State, Zip: Phone: Fax: Authorized By: EXP. DATE Credit Card Charge Authorization: □ AMEX □ VISA □ MasterCard Account Number Visa/Master Card 3 Digits on back of card Amex 4 Digits on front of card Security Code Cardholder Printed Name: Cardholder Billing Address: City/State/Zip: The items checked below are to be invoiced to the Third Party: □ All Services □ Other (specify): Cardholder Signature: □ I&D Labor □ Rental Furniture □ Signs □ Material Handling HANGING SIGNS / BANNERS SHIPPING INFORMATION Adventures in Travel Expo October 10 - 11, 2009 115 Moonachie Avenue Moonachie, N.J. 07074 Phone: 201-994-1301 Fax: 201-994-1350 HANGING SIGNS Metropolitan is responsible for supervision, assembly, installation and removal of all hanging signs. Remember: 1. All signs must be designed to comply with Show Management rules and regulations and facility limitations. 2. Make sure all signs, with the exception of cloth banners and signs under 100 lbs., have structurally engineered rigging points as well as blueprints displaying a current structural engineers stamp. 3. If your sign requires electricity, make sure it is in working order and in accordance with the National Electric Code. Place your order for electrical services and electrical labor on the Electrical Service Order Form. 4. Include engineer-stamped assembly and hanging instructions with the order. 5. Include exhibitor contact information with order. TRUSS & HOISTS Metropolitan is responsible for supervision, assembly, installation and removal of all truss. Remember: 1. All trusses must be designed to comply with Show Management rules and regulations and facility limitations. 2. All trusses must be from a recognized manufacturer. Manufacturer load specifications for your truss must be at show site prior to rigging. 3. Climbing on truss is strictly prohibited. 4. All lamps and fixtures to be attached to truss must be in good working order and in compliance with the National Electric Code. Place your order for electrical services and electrical labor on the Electrical Services Order Form. 5. All hoists must be from a recognized manufacturer and must be in good working order. 6. Hoist maintenance records should be available for inspection by Metropolitan Exposition. Jacob K. Javits Convention Center Please complete and return the Hanging Signs / Banners Order Form by September 25, 2009 By sending us this information in advance, you will help us assure your sign is properly assembled and installed. SHIPPING INSTRUCTIONS All “Okay to Proceed” hanging signs should be received in advance at the Metropolitan warehouse by October 2, 2009. Please ship all hanging signs in a separate container with the special sign label provided below. Mark bill of lading “hanging sign”. Prepay all shipments. Collect shipments will be refused. See Material Handling Guidelines and Shipping Information. RUSH - HANGING SIGN FROM: ADVANCE SHIPPING TO: Adventures in Travel Expo ______________________________________________ Exhibiting Company ______________________________________________ Booth Number c/o Metropolitan Exposition Services, Inc 115 Moonachie Ave. Moonachie, NJ 07074 Shipment should arrive between: September 7, 2009 - October 2, 2009 Carrier ____________________________________ Number ________ of ________ Pieces HANGING SIGNS / BANNERS ORDER FORM Adventures in Travel Expo October 10 - 11, 2009 115 Moonachie Avenue Moonachie, N.J. 07074 Phone: 201-994-1301 Fax: 201-994-1350 Jacob K. Javits Convention Center Company Name: Booth #: Contact Name: Phone #: *** NON-ELECTRICAL SIGNS & BANNERS ONLY*** • All hanging signs that require electricity must be hung by the electrical union at the facility. • All ceiling rigging must conform to show management rules and regulations and the facility limitations. • All overhead hanging must be assembled, installed, removed and disassembled by Metropolitan. Exhibitors, display company and/or I&D representatives may supervise, but will not be allowed to assemble/disassemble or install remove sign. • Hanging anchor points must be pre-fabricated and ready for use. • If any hang point supports over 250 lbs., notify Metropolitan immediately for special authorization. SIGN DESCRIPTION, SIZE & WEIGHT PLACEMENT DIAGRAM - Use diagram below to represent your • For signs other than banners, include blue print or drawing with detailed information so hanging anchor points can be determined. booth space. Indicate how far in from each boundary you would like your sign placed. The ceiling structure and relation to the support beams may require your sign to be moved from your specified location. □ Cloth Banner □ Metal or Wood Shape: □ Square □ Triangle □ Rectangle Booth # Feet in from back aisle Type: Size: Height Back Side Length Weight: Right Side Left Side Booth # Feet in from back aisle lbs. Number of Feet form Floor to Top of Sign Feet (Must be in compliance with Show Rules and Regulations) Booth # Feet in from back aisle □ Electricity □ Assembly Does your sign require: Front Side Booth # Feet in from back aisle (Must provide set-up instructions) DISCOUNT PRICE SHOWSITE PRICE Lift Crew Extra Labor Lift Crew Extra Labor $500.52 $157.29 $650.68 $204.48 Straight Time 8:00am to 4:30 pm, Monday - Friday Overtime All other times and Saturday $601.92 $204.48 $782.50 $265.82 Double Time Sundays & Holidays $688.43 $255.60 $894.96 $332.28 Crew consists of one (1) Lift and two (2) Laborers One hour minimums apply for crews and extra Laborers; thereafter, charges are assessed at ½ hour increments. Start time guaranteed only when labor is requested for the start of the working day at 8:00am. Supervisor must check in at Metropolitan Exposition Service Desk to pick-up labor. Upon completion, the Supervisor must return crew to Metropolitan Service desk and approve the work order. Labor must be cancelled in writing, 24 hours in advance to avoid one (1) hour cancellation or no-show fee per crew and / or worker. Invoice will be calculated according to actual hours worked. INSTALLATION LABOR Description Date Start Time # of Equipment Persons Approx Hrs Per Person Total Hours Hourly Rate Estimate Total DISMANTLE LABOR - Allow sufficent Time for empty containers to be returned to your booth Description Date Start Time # of Equipment Persons Approx Hrs Per Person Total Hours Hourly Rate Estimate Total Install Labor $___________+ Tax @ 8.875% + Dismantle Labor $____________________ = TOTAL $ __________ SHIPPING BULLETIN Adventures in Travel Expo October 10 - 11, 2009 115 Moonachie Avenue Moonachie, N.J. 07074 Phone: 201-994-1301 Fax: 201-994-1350 Jacob K. Javits Convention Center ATTENTION Adventures in Travel Expo Exhibitors Metropolitan Exposition Services, Inc. is the designated provider for material handling. Please note that exhibitor move-in is on: Friday, October 9, 2009 (8:00am - 4:30pm) To ship your exhibition materials to the Metropolitan Exposition warehouse, consign your shipment(s) as follows: Adventures in Travel Expo [Exhibiting Company Name] [Booth Number] c/o Metropolitan Exposition Services 115 Moonachie Ave Moonachie, NJ 07074 Materials should arrive between September 7, 2009 - October 2, 2009 Materials that are delivered to the Metropolitan Exposition warehouse after the receiving deadline of October 2, 2009 will incur an additional 30% “late delivery” surcharge. Should you have any questions, please do not hesitate to contact our Exhibitor Services Department as follows: Phone: Fax: E-Mail: Web Site: 201.994.1301 201.994.1350 [email protected] www.metro-expo.com SHIPPING & MATERIAL HANDLING GUIDELINES (Page 1 of 2) Adventures in Travel Expo 115 Moonachie Avenue Moonachie, N.J. 07074 Phone: 201-994-1301 Fax: 201-994-1350 October 10 - 11, 2009 Jacob K. Javits Convention Center Please take a few minutes and review the following information pertaining to shipping and material handling. Shipping Charges Please prepay all shipping charges. Metropolitan Exposition Services, Inc. will not accept or be responsible for collect shipments. Material Handling Rates and Charges Labor and equipment required for unloading and loading are included with Metropolitan Exposition Services material handling rates. Material handling rates apply to each 100 pounds (CWT). All fractional poundage must be rounded up to the next CWT. Each shipment received is considered separately. No cumulative weights are allowed on split shipments, UPS, etc. The above services whether used completely or in part, are based on the inbound weight of the shipment. Tracing shipments with your carrier is NOT the responsibility of Metropolitan Exposition Services, Inc. Metropolitan Exposition Services, Inc. requires that 100% of the estimated payments are due in advance. Please complete and return the Payment Authorization Form with your order. Special Handling A surcharge of 35% is applied in addition to the quoted rates for shipment(s) received that require special handling. Special handling is defined as, but not limited to, any shipment that requires additional handling or special equipment to load or unload, i.e. ground handling, mixed loads, double decking, hoist equipment, designated loading sequence or side door unloading. You are required to notify Metropolitan Exposition Services, Inc. of any special handling needs two weeks prior to set-up. This includes forklift capacity over 5,000 pounds. Uncrated and/or loose shipments are subject to this charge. Consignment All shipments must be consigned c/o Metropolitan Exposition Services to enable us to accept them for handling. Convention centers and hotels will not accept direct shipments consigned to them, as they have no facilities for receiving or storing freight. Inbound Bill of Lading / Delivery Slip All shipments must have a bill of lading or delivery slip indicating the piece count, weight and description of merchandise. Upon shipping, immediately send copies of bill of ladings to Metropolitan Exposition as well as your on-site representative. Material handling charges are based on the weight of the freight. Certified weight receipts are required for all shipments. Trucks arriving without documented weight will be required to go to the nearest weighing station to obtain documentation or a mutual decision will be made as to the weight and will be binding to both parties. Service Within Booth All deliveries are made to the booth. Any further handling or placement within the booth will incur additional charges. Empty Containers/Labels When finished unpacking, empty shipping containers (cartons, fiber cases, etc.) that have empty labels affixed to them will be picked up, stored and returned at the close of the show. Empty labels are available at the Metropolitan Service Desk and are to be used for empty storage only. Metropolitan Exposition Services, Inc. is not responsible for any contents of a container marked empty. It will not be possible to access empty containers during the show as they will be stored off-site. SHIPPING & MATERIAL HANDLING GUIDELINES (Page 2 of 2) Adventures in Travel Expo 115 Moonachie Avenue Moonachie, N.J. 07074 Phone: 201-994-1301 Fax: 201-994-1350 October 10 - 11, 2009 Jacob K. Javits Convention Center Outbound Shipments At the close of the show, it is the exhibitors’ responsibility to: • Obtain a Material Handling Agreement (MHA) from Metropolitan Exposition Services, Inc. • Arrange with carrier of your choice to pick-up your freight from show site by the designated time • Re-pack and label each container being shipped (old shipping labels should be removed) • Complete and return the Material Handling Agreement (MHA) to Metropolitan Exposition Services, Inc. A Material Handling Agreement must be completed for each shipment. Therefore, if you are shipping out freight to (2) different locations, Metropolitan must have an MHA for both locations. If freight is found on the show floor and Metropolitan Exposition Services, Inc. does not have a completed Material Handling Agreement, Metropolitan Exposition Services, Inc. will declare it FORCED FREIGHT and it will be returned C.O.D. to the address present on the outside of the packages. Metropolitan Exposition Services, Inc. assumes no responsibility for misdirected shipments or liability for such handling. Additional charges will be assessed for shipments returning to our warehouse at $55.00 per 100 pounds/CWT. LIMITS OF LIABILITY We are not responsible for damages to uncrated materials; materials improperly packed or concealed damages. 1. We are not responsible for loss, theft, or disappearance of any materials improperly packed or concealed damages. 2. We are not responsible for loss, theft, or disappearance of any materials before they are picked up from the exhibitors’ booth for reloading after the show. Bills of lading covering outbound shipments will be checked at the time of actual pickup from the booth and discrepancies will be corrected. 3. We are not responsible for any loss, damage or delay due to fire, Acts of God, strikes, lockout, or work stoppages of any kind or to causes beyond our control. 4. Maximum recovery. If found liable for any loss, Metropolitan's sole and exclusive maximum liability for loss or damage to exhibitor's materials and exhibitor's sole and exclusive remedy is limited to $.50 (USD) per pound/ article with a maximum liability of $100.00 (USD) per item, or $1500.00 (USD) per shipment, whichever is less 5. We are not liable to any extent whatsoever for any actual, potential or assumed loss of profits or revenues or for collateral costs, which may result from any loss or damage to an exhibitor’s materials which may make it impossible or impractical to exhibit it. 6. The consignment or delivery of a shipment to Metropolitan Exposition Services Inc. by an exhibitor and/or other shipper) on behalf of the exhibitor shall be construed as acceptance by the exhibitor of the terms and conditions set forth. SHIPPING INFORMATION Adventures in Travel Expo 115 Moonachie Avenue Moonachie, N.J. 07074 Phone: 201-994-1301 Fax: 201-994-1350 October 10 - 11, 2009 Jacob K. Javits Convention Center As the official service contractor, Metropolitan Exposition Services, Inc. is the exclusive provider of material handling services. We are prepared to receive your exhibition materials either in advance at our warehouse or directly at show site. Material handling should not be confused with the cost to transport your exhibit materials to and from the show. You should arrange for the carrier of your choice to transport your materials. All shipments must be prepaid. Collect shipments will be refused. Advance Shipping to Metropolitan Exposition Warehouse (200 pound minimum per shipment) Only material that is skidded or in shipping containers that can be unloaded without additional handling required will be accepted at our warehouse. Uncrated or loose shipments will be refused at the warehouse. The rate for this service includes: unloading and storing freight for up to (30) days; reloading and delivering freight to your booth; removing, storing and returning empty shipping containers; reloading freight onto outbound carrier. Make out the bill of lading and consign as follows: Adventures in Travel Expo [Exhibiting Company Name] [Booth Number] c/o Metropolitan Exposition Services, Inc. 115 Moonachie Ave Moonachie, NJ 07074 Advance shipments can arrive beginning on: September 7, 2009 Advance shipment deadline (to avoid surcharges) October 2, 2009 Warehouse receiving hours are 8:00am - 4:00pm Direct Shipping to Jacob K. Javits Convention Center (200 pound minimum per shipment) This service includes: unloading freight and delivering materials to your booth; removing, storing and returning empty containers; reloading freight onto outbound carrier. Make out the bill of lading and consign as follows: Adventures in Travel Expo [Exhibiting Company Name] [Booth Number] c/o Metropolitan Exposition Services, Inc. Jacob K. Javits Convention Center 655 West 34th Street New York, NY 10001 Shipments can arrive to show site: October 9, 2009 (8:00am - 4:30pm) Do not ship any materials to Jacob K. Javits Convention Center before this time frame. Jacob K. Javits Convention Center will not accept any shipments. DISPLAY MATERIAL HANDLING ORDER FORM PAYMENT AUTHORIZATION FORM MUST ACCOMPANY YOUR ORDER Adventures in Travel Expo October 10 - 11, 2009 115 Moonachie Avenue Moonachie, N.J. 07074 Phone: 201-994-1301 Fax: 201-994-1350 Jacob K. Javits Convention Center Company Name: Booth #: Contact Name: Phone #: CRATED/SKIDDED Material that is skidded or is in any type of shipping container that can be unloaded at the dock with no additional handling required UNCRATED Material that is shipped loose or pad wrapped, and/or unskidded machinery without proper lifting bars or hooks SPECIAL HANDLING Material delivered by the carrier in such a manner that it requires additional handling, such as these types of unloading: ground, side door, constricted space, designated place, mixed loads,and/or stacked shipments. Federal Express, DHL and UPS shipments are included in this category. Straight Time Overtime ST/ST ST/OT OT/OT Monday through Friday, 8:00am to 4:30pm Monday through Friday, 4:30pm to 8:00am; Saturdays, Sundays and all Holidays Freight handled on straight time into and out of the show Freight handled one way on straight time and one way on overtime, either into or out of the show Freight handled on overtime into and out of the show ADVANCE SHIPMENTS TO METROPOLITAN WAREHOUSE *** Advance shipments will be charged at the following rates in accordance with our move-in and move-out schedule. CRATED / SKIDDED ST/OT OT/OT SPECIAL HANDLING Per 100 lbs Minimum Per 100 lbs Minimum $201.46 $268.44 $402.91 $536.88 $271.98 $362.39 $543.95 $724.77 DIRECT SHIPMENTS TO JACOB K. JAVITS CONVENTION CENTER *** Direct shipments will be charged at the following rates in accordance with the move-in and move-out schedule. *** Trucks signing-in at after 2:00pm will be charged OT rate. CRATED / SKIDDED ST/OT OT/OT UNCRATED SPECIAL HANDLING Per 100 lbs Minimum Per 100 lbs Minimum Per 100 lbs Minimum $185.45 $247.10 $370.90 $494.19 $278.18 $370.63 $556.34 $741.27 $250.35 $333.57 $500.71 $667.15 SMALL PACKAGE – (Items that DO NOT ship out)Cartons and envelopes received without documentation will be delivered without guarantee of piece count or condition. Maximum weight is 30 pounds, per shipment, per delivery. Only Federal Express, UPS, & DHL shipments can be considered as small packages. First Carton Each Additional Carton Warehouse $59.24 $16.27 Show Site $48.56 $10.93 * If small packages are shipped out, the prices will be changed to reflect the above roundtrip rates CALCULATE ESTIMATED MATERIAL HANDLING CHARGES Our shipment will be delivered to: □ Metropolitan Warehouse □ Jacob K. Javits Convention Center We are shipping ______ lbs. @ $______ per 100 lbs., 200 lbs. min per shipment Estimate = $___________ Late Arrival Surcharge add 30% = $___________ Total Due = $___________ We understand this is an estimate. Invoicing will be done from actual weight and adjustments made accordingly. Must Arrive 10/9/2009 (8:00am - 4:30pm) TO:_______________________________________________ EXHIBITORS NAME Must Arrive on or before 9/7/2009 - 10/2/2009 TO:_______________________________________________ EXHIBITORS NAME Adventures in Travel Expo Booth:____________ No.______of______Pcs. Carrier________________________________ Adventures in Travel Expo Booth:____________ No.______of______Pcs. Carrier________________________________ THE ABOVE LABELS ARE PROVIDED FOR YOUR CONVENIENCE. PLEASE PLACE ONE ON EACH PIECE SHIPPED TO ENSURE PROPER DELIVERY. IF MORE LABELS ARE NEEDED, COPIES ARE ACCEPTABLE SHOW SITE Jacob K. Javits Convention Center 655 West 34th Street New York, NY 10001 WAREHOUSE 115 Moonachie Avenue Moonachie, N.J. 07074 C/O: METROPOLITAN EXPOSITION SERVICES INC. DISPLAY ONLY DISPLAY ONLY C/O: METROPOLITAN EXPOSITION SERVICES INC. SHOW SITE LABEL WAREHOUSE LABEL LITERATURE MATERIAL HANDLING ORDER FORM PAYMENT AUTHORIZATION FORM MUST ACCOMPANY YOUR ORDER Adventures in Travel Expo October 10 - 11, 2009 115 Moonachie Avenue Moonachie, N.J. 07074 Phone: 201-994-1301 Fax: 201-994-1350 Jacob K. Javits Convention Center Company Name: Booth #: Contact Name: Phone #: Literature instructions: 1. Literature must be labeled separately and cannot be mixed together with any display materials. 2. If you have both display and literature, your carrier MUST have 2 separate bills of lading when signing in your freight with certified weights. 3. If there is ANY left over literature to be shipped outbound, your rates will be switched to the display material handling rates for the FULL shipment. No excuses! EX: Company ABC ships in 1000 lbs display and 1000lbs literature, therefore being billed 10cwt display, 10cwt literature. If you ship out more than your 1000lbs of display (left over literature), your invoice will be switched to 20cwt of display material handling. There will be no re-weighs on the outbound!!!! CRATED/SKIDDED Material that is skidded or is in any type of shipping container that can be unloaded at the dock UNCRATED Material that is shipped loose or pad wrapped, and/or unskidded machinery without proper lifting with no additional handling required bars or hooks SPECIAL HANDLING Material delivered by the carrier in such a manner that it requires additional handling, such as these types of unloading: ground, side door, constricted space, designated place, mixed loads,and/or stacked shipments. Federal Express, DHL and UPS shipments are included in this category. Straight Time Overtime ST/ST ST/OT OT/OT Monday through Friday, 8:00am to 4:30pm Monday through Friday, 4:30pm to 8:00am; Saturdays, Sundays and all Holidays Freight handled on straight time into and out of the show Freight handled one way on straight time and one way on overtime, either into or out of the show Freight handled on overtime into and out of the show ADVANCE SHIPMENTS TO METROPOLITAN WAREHOUSE *** Advance shipments will be charged at the following rates in accordance with our move-in and move-out schedule. CRATED / SKIDDED ST/OT OT/OT SPECIAL HANDLING Per 100 lbs Minimum Per 100 lbs Minimum $141.02 $187.91 $282.04 $375.82 $190.38 $253.67 $380.77 $507.34 DIRECT SHIPMENTS TO JACOB K. JAVITS CONVENTION CENTER *** Direct shipments will be charged at the following rates in accordance with the move-in and move-out schedule. *** Trucks signing-in at after 2:00pm will be charged OT rate. CRATED / SKIDDED ST/OT OT/OT UNCRATED SPECIAL HANDLING Per 100 lbs Minimum Per 100 lbs Minimum Per 100 lbs Minimum $129.81 $172.97 $259.63 $345.93 $194.72 $259.45 $389.45 $518.89 $175.25 $233.50 $350.49 $467.00 CALCULATE ESTIMATED MATERIAL HANDLING CHARGES Our shipment will be delivered to: □ Metropolitan Warehouse □ Jacob K. Javits Convention Center We are shipping ______ lbs. @ $______ per 100 lbs., 200 lbs. min per shipment Estimate = $___________ Late Arrival Surcharge add 30% = $___________ Total Due = $___________ We understand this is an estimate. Invoicing will be done from actual weight and adjustments made accordingly. Must Arrive 10/9/2009 (8:00am - 4:30pm) TO:_______________________________________________ EXHIBITORS NAME Must Arrive on or before 9/7/2009 - 10/2/2009 TO:_______________________________________________ EXHIBITORS NAME Adventures in Travel Expo Booth:____________ No.______of______Pcs. Carrier________________________________ Adventures in Travel Expo Booth:____________ No.______of______Pcs. Carrier________________________________ THE ABOVE LABELS ARE PROVIDED FOR YOUR CONVENIENCE. PLEASE PLACE ONE ON EACH PIECE SHIPPED TO ENSURE PROPER DELIVERY. IF MORE LABELS ARE NEEDED, COPIES ARE ACCEPTABLE SHOW SITE Jacob K. Javits Convention Center 655 West 34th Street New York, NY 10001 WAREHOUSE 115 Moonachie Avenue Moonachie, N.J. 07074 C/O: METROPOLITAN EXPOSITION SERVICES INC. LITERATURE ONLY LITERATURE ONLY C/O: METROPOLITAN EXPOSITION SERVICES INC. SHOW SITE LABEL WAREHOUSE LABEL POV's & VAN CARTLOAD ORDER FORM Adventures in Travel Expo 115 Moonachie Avenue Moonachie, N.J. 07074 Phone: 201-994-1301 Fax: 201-994-1350 October 10 - 11, 2009 Jacob K. Javits Convention Center Company Name: Booth #: Contact Name: Phone #: Special Freight Services – Small Passenger Vehicles Only! Anything larger than a van will be turned away for this service. (U-Hauls, Hitches and Bobtails ARE NOT PERMITTED!) To help alleviate the problems and frustrations associated with exhibitors carrying their small exhibit material during move-in, Metropolitan Exposition Services, Inc. will make available for hire, one (1) laborer with one (1) pushcart from the inner roadway to your booth or your booth to the inner roadway. The first cartload will be provided at no charge. Any additional cart loads will be charged $75.00 per cart load. This service is for those who have small hand-carry items, all of which must fit on a 3’x4’ pushcart. If you arrive with a truck/van or trailer filled with exhibit material, you will not qualify for this service and will be redirected. The union representative and Metropolitan Exposition Supervisor will determine how many trips will be SAFE for delivering your goods. Please do not argue with the labor. Please reference the Union Rules and Regulations if you are uncertain what can or cannot be done. Overstacking carts or carts with too much weight is unsafe on the show floor! A cartload is roughly eight (8) pieces or less (weighing less than 250 lbs total). The cart is not authorized to enter or go to any parking structure. There must be two (2) people with the vehicle. One person goes with your product to the booth space and the other to remove the vehicle from the unloading area. Freight that is too large or heavy must be handled by Metropolitan at the published material handling rates. No personal trucks (1 ton or over), no rental trucks, trailers, or bobtails will be unloaded through cartload service. Only small passenger vehicles, no larger than a van or SUV, will be allowed to be unloaded through the cartload service. 1st CARTLOAD TRIP - NO CHARGE, ANY ADDITIONAL WILL BE $75.00 PER CARTLOAD. Cartload Inbound ___________ + Cartload Outbound____________ = TOTAL _____________ Payment Authorization Form must accompany order. Services will not be provided until full payment is received. BOOTH IN A BOX Adventures in Travel Expo 115 Moonachie Avenue Moonachie, N.J. 07074 Phone: 201-994-1301 Fax: 201-994-1350 October 10 - 11, 2009 Jacob K. Javits Convention Center VEHICLE SPOTTING ORDER FORM Adventures in Travel Expo Discount Deadline Date September 25, 2009 115 Moonachie Avenue Moonachie, N.J. 07074 Phone: 201-994-1301 Fax: 201-994-1350 October 10 - 11, 2009 Jacob K. Javits Convention Center Company Name: Booth #: Contact Name: Phone #: Vehicles on Display All vehicles entering the exhibit floor for booth display purposes will be “Spotted” by Metropolitan. A Spotting Fee of $300.00 (roundtrip fee) for cars and $600.00 (roundtrip fee) for vehicles with more than 2 axles will be charged. All vehicles on display must take the following safety precautions: ● ● ● ● Batteries must be disconnected and taped Fuel tanks must have no more than one quarter of a tank of gas. Fuel tanks must be locked with a locking cover to prevent the escape of vapors Vehicles may not be moved during show hours Qty of Vehicles X X Rate $300.00 $600.00 Total $ = = Total Estimated Changes $ Payment Enclosed $ IN-BOOTH FORKLIFT ORDER FORM Adventures in Travel Expo Discount Deadline Date September 25, 2009 115 Moonachie Avenue Moonachie, N.J. 07074 Phone: 201-994-1301 Fax: 201-994-1350 October 10 - 11, 2009 Jacob K. Javits Convention Center Company Name: Booth #: Contact Name: Phone #: To determine if you need in-booth forklift and labor, please read this form carefully. • In-booth forklift and labor may be required to assemble displays or when uncrating, positioning, • • and re-skidding equipment or machinery. A forklift is required for moving equipment and materials weighing 200 pounds or more. If you require a forklift, a crew will be assigned consisting of a forklift with an operator and assistant. IN-BOOTH FORKLIFT & LABOR DISCOUNT PRICE SHOWSITE PRICE Forklift & Crew Extra Assistant Forklift & Crew Extra Assistant $291.00 $108.00 $378.30 $140.40 Straight Time 8:00am to 4:30 pm, Monday - Friday Overtime All other times and Saturday & Sunday $345.00 $135.00 $448.50 $175.50 Double Time Holidays $412.50 $168.50 $536.25 $219.38 One hour minimums apply for crews and extra assistants; thereafter, charges are assessed at ½ hour increments. Start time guaranteed only when labor is requested for the start of the working day at 8:00am. Supervisor must check in at the Metropolitan Exposition Service Desk to pick-up labor. Upon completion, the Supervisor must return crew to Metropolitan Service desk and approve the work order. Labor must be cancelled in writing, 24 hours in advance to avoid one (1) hour cancellation or no-show fee per crew and / or worker. Invoice will be calculated according to actual hours worked. INSTALLATION LABOR Description Date Start Time # of Equipment Persons Approx Hrs Per Person Total Hours Hourly Rate Estimate Total Sub-Total Total DISMANTLE LABOR When scheduling dismantle labor, allow sufficient time for empty containers to be returned to your booth Description Date Start Time # of Equipment Persons Approx Hrs Per Person Total Hours Hourly Rate Estimate Total Sub-Total Total Install Labor $___________ + 8.875% Tax____________ + Dismantle Labor $__________ = TOTAL $ __________ ACCESSIBLE STORAGE ORDER FORM Adventures in Travel Expo Discount Deadline Date September 25, 2009 115 Moonachie Avenue Moonachie, N.J. 07074 Phone: 201-994-1301 Fax: 201-994-1350 October 10 - 11, 2009 Jacob K. Javits Convention Center Company Name: Booth #: Contact Name: Phone #: An accessible storage area will be available at the facility, whenever possible, for the exhibitor’s literature and giveaway items. Metropolitan workers will be available to access storage items during show hours, one hour prior to show opening and ½ hour after show closing each day. Due to fire regulations and for security purposes, NO large deliveries can be made during show hours. Only items that can be hand-carried from the storage area to the booth will be delivered during show hours. All materials in storage on the last day of the show will be returned to designated booths at the close of the show. Show Management reserves the right to stop deliveries at any time during show hours, so please schedule deliveries prior to the show opening each day. ACCESSIBLE STORAGE Storage space may be limited. Storage is charged based on piece count (per pallet/per skid). Loose boxes must be placed on a skid to be considered a piece. For example: One pallet/skid = one piece STORAGE RATE: $31.25/per piece Please complete the following: 1. Dates storage is needed: 2. Storage required for: Piece(s) LABOR & EQUIPMENT RATES To have items placed in or removed from accessible storage, please notify Metropolitan at the Service Desk and pick up accessible storage labels. Forklift (5,000 lbs.) & Operator Rate (1/2hr. Min per delivery) Per Cartload Rate Straight Time Overtime Double Time Straight Time Overtime Double Time $223.60 $357.00 $471.64 $75.00 $100.00 $120.00 Straight Time 8:00am to 4:30pm, Monday through Friday Overtime All other times, Saturdays & Sundays Double Time Holidays CALCULATE ORDER 1. No. of Piece(s) X $31.25 2. No. of Cartloads X Rate 3. Forklift & Operator X No. of hours each 4. X Rate Total = $ = $ = $ = $ Note: We understand your total is an estimate, invoicing will be done from actual hours at show site. All goods stored with Metropolitan Exposition are stored at your own risk. Accessible storage is intended strictly for giveaway items. Valuables should not be placed in storage. We shall not be liable for any injury, damage, loss, theft or destruction, including but not limited to act, breach of contract, breach of warranty, water, condensation, fires, floods, Acts of God, or any act beyond our sole control. We are not liable for any direct, consequential or incidental damages nor for loss which may be incurred. We are not liable for or chargeable with any loss of sales, income, resale, commissions or brokerage, for any freight or drayage. TERMS & CONDITIONS - PAYMENT & LABOR Adventures in Travel Expo 115 Moonachie Avenue Moonachie, N.J. 07074 Phone: 201-994-1301 Fax: 201-994-1350 October 10 - 11, 2009 Jacob K. Javits Convention Center YOU ARE ENTERING A CONTRACT WHICH LIMITS YOUR POSSIBLE RECOVERY IN CASE OF LOSS OR DAMAGE The terms and conditions set forth below become a part of the Contract between Metropolitan Exposition Services, Inc. and you, the Exhibitor. Acceptance of said terms and conditions will be construed when any of the following conditions are met: ● The Payment Authorization Form is signed; or ● An order for labor, services and/or rental equipment is placed by exhibitor with Metropolitan Exposition Services, Inc.; or ● Work is performed on behalf of exhibitor by labor secured through Metropolitan Exposition Services, Inc. DEFINITIONS For purposes of the contract, “Metropolitan Exposition Services, Inc,” (“Metropolitan”) means its employees, directors, officers, agents, assigns, affiliated companies, and related entities including, but not limited, to any subcontractors Metropolitan Exposition Services, Inc. may appoint. The term “Exhibitor” means the exhibitor, its employees, agents, representatives, and any Exhibitor Appointed Contractors (“EAC”). PAYMENT TERMS Full payment, including applicable tax, is due in advance or at show site. All payments must be in U.S. funds and all checks must be drawn on a U.S. bank. Orders received without advance payment or after the deadline date will incur additional after deadline charges as indicated on each order form. All materials and equipment are on a rental basis for the duration of the show or event and remain the property of Metropolitan except where specifically identified as a sale. All rentals include delivery, installation, and removal from Exhibitor’s booth. In case of cancellation of any orders or services by Exhibitor, a one-hour “per person, per hour” charge will be applied for all labor orders that are not cancelled in writing at least 24 hours prior to the scheduled start time. If services have already been provided at the time of cancellation, a 30% restocking fee will be applied to all Metropolitan rental items with the exception of Custom-Cut carpet and any other custom-order items, which will remain at 100% of the original charge. If the show or event is canceled because of reasons beyond Metropolitan’s control, Exhibitor remains responsible for all charges for services and equipment provided up to and including the date of cancellation. Metropolitan will not issue refunds to Exhibitor of any payments made before the date of cancellation. It is exhibitor’s responsibility to advise the Metropolitan Service Desk Representative of any problems with any orders, and to check the Exhibitor’s invoice for accuracy prior to the close of the show or event. If Exhibitor is exempt from payment of sales tax, Metropolitan requires an exemption certificate for the State in which the services are to be used. Resale certificates are not valid unless Exhibitor is rebilling these charges to its customers. For International exhibitors, Metropolitan requires 100% prepayment of advance orders, and nay order or services placed at show site must be pad at the show. For all others, should there be any pre-approved unpaid balance after the close of the show, terms will be net, due and payable in Carlstadt, New Jersey upon receipt of invoice. Effective thirty (30) days after invoice date, any unpaid balance will bear a finance charge at the lesser of the maximum rate allowed by applicable law, or 1.5% per month, which is an Annual Percentage Rate of 18%, and future orders will be on a pre-paid basis only. If any finance charge hereunder exceeds the maximum rate allowed by applicable law, the finance charge shall automatically be reduced to the maximum rate allowed, any excess finance charge received by Metropolitan shall be either applied to reduce the principal unpaid balance or refunded to the payer. These payment terms and conditions shall be governed by and construed in accordance with the Laws of the State of New Jersey. In the event of any dispute between the Exhibitor and Metropolitan relative to any loss, damager, or claim, such Exhibitor shall not be entitled to and shall not withhold payment, or any partial payment, due to Metropolitan for its services, as an offset against the amount of any alleged loss or damager. Any claim against Metropolitan shall be considered a separate transaction, and shall be resolved on its own merits. Metropolitan reserves the right to charge Exhibitor for the difference between the Exhibitors estimate of charges and the actual charges incurred by the Exhibitor, or for any charges that Metropolitan may be obligated to pay on behalf of Exhibitor, including without limitation, any shipping charges. If Exhibitor provides a credit card for payment and charges are rejected by the Exhibitor’s credit card company for any reason, Metropolitan hereby provides notice that it reserves the right, and Exhibitor authorizes Metropolitan, to continue to attempt to secure payment through that credit card for as long as unpaid balances remain on Exhibitor’s account. LABOR UNDER THE SUPERVISION OF METROPOLITAN – RESPONSIBILITIES: Metropolitan shall be responsible for the performance of labor provided under this option. Metropolitan does not assume responsibility for any acts of, or loss to, persons, parties an/or other contracting firms not under Metropolitan’s direct supervision and control. In no event shall Metropolitan be liable for loss or damage caused by delay in labor beginning work when Exhibitor requests labor to begin later than the start of the working day. Metropolitan shall not be responsible for loss, delay or damage due to strike, lockouts, and/or work stoppages, or other causes beyond Metropolitan’s reasonable control. INDEMNIFICATION: Metropolitan agrees to indemnify, hold harmless, and defend Exhibitor from and against any and all demands, claims, causes of action, fines, penalties, damages, liabilities, judgments, and expenses (including but not limited to reasonable attorneys’ fees and investigation costs) for bodily injury, including any injury to Metropolitan’s employees, or property damage arising out of work performed by labor provided by and supervised by Metropolitan except when Exhibitor exercises direction and/or control over the work being performed. LABOR UNDER THE SUPERVISION OF EXHIBITOR – RESPONSIBILITIES: Exhibitor shall be responsible for the performance of labor provided under this option. It is the responsibility of exhibitor to supervise labor secured through Metropolitan in a reasonable manner as to prevent bodily injury and/or property damage and also to direct them to work in a manner that is in compliance with Metropolitan’s Safe Work Rules and/or Federal, State, County and Local ordinances, rules an/or regulations, including but not limited to show or facility management rules and regulations. It is the responsibility of Exhibitor to check in with the Metropolitan Service Desk to pick up labor and to return to the Service Desk to release labor when the work is completed. INDEMNIFICATION: Exhibitor agrees to indemnify, hold harmless, and defend Metropolitan from and against any and all demands, claims, causes of action, fines, penalties, damages, liabilities, judgments, and expenses (including but not limited to reasonable attorney’s fees and investigation costs) for bodily injury, including any injury to Metropolitan employees, and/or property damage arising out of work performed by labor provided by Metropolitan but supervised by Exhibitor. Further, the Exhibitor’s indemnification of Metropolitan includes any and all violations of Federal, State, County or Local ordinances, “Show Regulations and/or Rules” as published and/or set forth by facility or show management, and/or directing labor provided by Metropolitan to work in a manner that violates any of the above rules, regulations, and/or ordinances. TERMS & CONDITIONS - MATERIAL HANDLING (Page 1 of 2) Adventures in Travel Expo 115 Moonachie Avenue Moonachie, N.J. 07074 Phone: 201-994-1301 Fax: 201-994-1350 October 10 - 11, 2009 Jacob K. Javits Convention Center YOU ARE ENTERING A CONTRACT WHICH LIMITS YOUR POSSIBLE RECOVERY IN CASE OF LOSS OR DAMAGE The terms and conditions set forth below become a part of the Contract between Metropolitan Exposition Services, Inc. and you, the Exhibitor. Acceptance of said terms and conditions will be construed when any of the following conditions are met: • The Material Handling Agreement is signed; or • Exhibitor’s materials are delivered to Metropolitan’s warehouse or to a show or exposition site for which Metropolitan Exposition Services, Inc. is the Official Show Contractor; or • An order for labor and/or rental equipment is placed by exhibitor with Metropolitan 1. DEFINITIONS - For purposes of the contract, “Metropolitan Exposition Services, Inc,” (“Metropolitan”) means its employees, directors, officers, agents, assigns, affiliated companies, and related entities including, but not limited, to any subcontractors Metropolitan Exposition Services, Inc. may appoint. The term “Exhibitor” means the exhibitor, its employees, agents, representatives, and any Exhibitor Appointed Contractors (“EAC”). Further, Exhibitor is in fact the “Shipper” for all purposes and circumstances notwithstanding anything contained herein to the contrary. 2. PACKAGING & CRATES – Metropolitan shall not be responsible for damage to loose or uncrated materials, pad-wrapped or shrink-wrapped materials, glass breakage, concealed damage, carpets in bags or poly, or improperly packed materials. In addition, Metropolitan shall not be responsible for crates and packaging which are unsuitable for handling, in poor condition, or have prior damage, Crates and packaging should be of a design to adequately protect contents for handling by forklift and similar means. 3. EMPTY CONTAINERS – Empty container labels will be available at the show site service desk. Affixing labels to the containers is the sole responsibility of the exhibitor or its representative. All previous labels must be removed or obliterated. Metropolitan assumes no responsibility for: error in the above procedures; removal of containers with old empty labels and without Metropolitan labels; improper information on the empty labels. Metropolitan will not be liable for loss or damage to crates and containers or their contents while same are in empty container storage. 4. INBOUND SHIPMENT(S) – Consistent with trade show industry practices, there may be a lapse of time between the delivery of shipment(s) to the booth and the arrival of Exhibitor or its representative, and during such time the materials will be left unattended. Metropolitan will not be responsible for any loss, damage, theft, or disappearance of exhibitor’s materials after same have been delivered to Exhibitor’s booth at show site. Metropolitan highly recommends the securing of security services from facility or show management. 5. OUTBOUND SHIPMENT(S) - Consistent with trade show industry practices, there may be a lapse of time between the completion of packing and the actual pickup of materials from the booths for loading onto a carrier and during such time the materials will be left unattended. Metropolitan will not be responsible for any loss, damage, theft, or disappearance of exhibitor’s materials before same have been picked up for reloading at the conclusion of the event. Metropolitan highly recommends the securing of security services from facility or show management. All Material Handling Agreements submitted to Metropolitan by exhibitor will be checked at the time of pickup from the booth and corrections will be made where discrepancies exist between the quantities of items on any form submitted to Metropolitan and the actual count of such items in the booth at the time of pickup 6. DELIVERY TO THE CARRIER FOR RELOADING – Metropolitan assumes no responsibility for loss, damager, theft, or disappearance of exhibitor’s materials after same have been delivered to exhibitor’s appointed contractor, shipper, or agent for transportation after the conclusion of the show. Metropolitan loads the materials onto the carrier under directions from the carrier or driver of that carrier. Any loading onto the carrier will be understood to be under the exclusive supervision and control of the carrier or driver of that carrier. Metropolitan assumes no responsibility for loss, damage, theft or disappearance of exhibitor’s materials that arises out of improperly loaded materials. 7. DESIGNATED CARRIERS – In order to expedite removal of materials from show site as required by show management and/or the facility, Metropolitan shall have the authority to change the exhibitor designated carrier if that carrier does not pickup the shipment(s) at the appointed time. Where no disposition is made by exhibitor, materials may be taken to a warehouse to await exhibitors shipping instructions and exhibitor agrees to be responsible for charges relating to such rerouting and handling. In no event shall Metropolitan be responsible for any loss resulting from such rerouting designation. 8. METROPOLITAN’S RESPONSIBILITIES – Metropolitan shall be responsible only for those services which it directly provides. Metropolitan assumes no responsibility for any persons, parties, or other contracting firms not under Metropolitan’s direct supervision and control. Metropolitan’s performance hereunder is subject to, and Metropolitan shall not be responsible for loss, delay, or damager due to , strike, lockouts, work stoppages, natural elements, vandalism, Act of God, civil disturbances power failures, explosions, acts of terrorism or war, or for any other cause beyond Metropolitan’s reasonable control, nor for ordinary wear and tear in the handling of materials. 9. INSURANCE – It is understood that Metropolitan is not an insurer. Insurance on exhibit materials, if any, shall be obtained by exhibitor in amounts and for perils determined by exhibitor. Exhibitor agrees to provide Metropolitan with a release of subrogation to the extent of any insurance settlement received. TERMS & CONDITIONS - MATERIAL HANDLING (Page 2 of 2) Adventures in Travel Expo 115 Moonachie Avenue Moonachie, N.J. 07074 Phone: 201-994-1301 Fax: 201-994-1350 October 10 - 11, 2009 Jacob K. Javits Convention Center 10. CLAIM(S) FOR LOSS – Exhibitor agrees that any and all claims for loss or damage must be submitted to Metropolitan immediately at the show site, and in any case not later than thirty (30) business days after the conclusion of the show or exposition. (For purposes of claim reporting, the “conclusion” of the show shall be construed as the time when exhibitor’s materials are delivered to the carrier for transportation from the show site of from Metropolitan’s warehouse). All claims reported after thirty (30) business days will be rejected. In no event shall a suit or action be brought against Metropolitan more than one (1) year after the date of loss or damage occurred. a) Payment for services may not be withheld. In the event of any dispute between the exhibitor and Metropolitan relative to any loss, damage, or claim, exhibitor shall not be entitled to and shall not withhold payment or any partial payment, due Metropolitan for its services as an offset against the amount of any alleged loss or damager. Any claims against Metropolitan shall be considered a separate transaction and shall be resolved on their own merits. b) Maximum recovery. If found liable for any loss, Metropolitan’s sole and exclusive maximum liability for loss or damage to exhibitor’s materials and exhibitor’s sole and exclusive remedy is limited to $.50 (USD) per pound per article with a maximum liability of $100.00 (USD) per item, or $1,500.00 (USD) per shipment whichever is less. c) Breach of Contract and/or negligence only. Metropolitan’s liability shall be limited to any loss or damage which results solely from Metropolitan’s negligence in the actual physical handling of the items comprising exhibitor’s shipment(s) OR which results from breach of this contract and not for any other type of loss or damage. In no event shall Metropolitan be liable to the exhibitor or to any other party for special, collateral, exemplary, indirect, incidental, or consequential damager, whether such damages occur either prior or subsequent to, or are alleged as a result of, tortuous conduct, failure of the equipment or services of Metropolitan or breach of any of the provisions of this Contract, regardless of the form of action, whether in contract or in tort, including strict liability and negligence, event if Metropolitan has been advised or had notice of the possibility of such damages, or for any damages caused by exhibitor’s failure to perform exhibitor’s responsibilities. Such excluded damages include but are not limited to loss of profits, loss of use, interruption of business or other consequential or indirect economic losses. 11. DECLARED VALUE – Declarations of Declared Value are between the exhibitor and the selected carrier ONLY, and are in no way an extension of Metropolitan’s maximum liability stated herein. Metropolitan will use commercially reasonable efforts to transmit the Declared Value instructions to the selected carrier; however, Metropolitan will be not be liable for any claim arising from the transmittal of, or failure to transmit, declared value instructions to the carrier nor for failure of the carrier to uphold the declared value or any other term of carriage. 12. JURISDICTION / ARBITRATION - This contract shall be construed under the laws of the State of New Jersey without giving effect to its conflict of laws rules. Exclusive venue for all disputes arising out of or relating to this contract shall reside in a court of competent jurisdiction in Bergen County, New Jersey. Notwithstanding anything herein to the contrary, any controversy or claim arising out of or relating to this Contract, or the breach thereof, shall be settled by arbitration administered by the American Arbitration Association in accordance with its Commercial Arbitration Rules and judgment on the aware rendered by the arbitrator(s) may be entered by any court having jurisdiction thereof. 13. INDEMNIFICATION – Exhibitor agrees to indemnify and forever hold harmless Metropolitan and its employees, directors, officers, and agents from and against any and all demands, claims, causes of action, fines, penalties, damages (including consequential), liabilities, judgments, and expenses (including but not limited to reasonable attorneys’ fees and investigation costs) on account of personal injury, death, or damage to or loss of property or profits arising out of contributed to by any of the following: • Exhibitor’s negligent supervision of any labor secured through Metropolitan, or the negligent supervision of such labor by any of exhibitor’s employees, agents, representatives, customers, invitees and/or any exhibitor appointed contractors (EAC); • Exhibitor’s negligence, willful misconduct, or deliberate act, or the negligence, willful misconduct, or deliberate act of exhibitor’s employees, agents, representatives, customers, invitees and/or any exhibitor appointed contractors (EAC) at the show or exposition to which this Cotract related, including but not limited to the misuse, improper use, unauthorized alteration, or negligent handling of Metropolitan’s equipment. • Exhibitor’s violation of Federal, State, County of Local ordinances; • Exhibitor’s violation of show regulations and/or rules as published and set forth by facility and/or show management. 14. WAIVER & RELEASE – Exhibitor, as a materials part of the consideration to Metropolitan for material handling services, waives and releases all claims against Metropolitan with respect to all matters for which Metropolitan has disclaimed liability pursuant to the provisions of this Contract. 15. SEVERABILITY – If any provision of this Contract proves to be illegal, invalid, or unenforceable, the remainder of this Contract will not be affected by such finding, and in lieu of each provision of this Contract that is proven to be illegal, invalid, or unenforceable, a provision will be added as part of this Contract as similar in terms to such illegal, invalid, or unenforceable provision as may be possible and be legal, valid and enforceable. Adventures in Travel Expo October 10 - 11, 2009 115 Moonachie Avenue Complete Sound, Lighting and Video Services 115Moonachie, Moonachie Ave, N.J. 07074 N.J. Moonachie, 07074 201-340-2290, C: 201-954-3320, F: 201-340-2108 Phone: 201-994-1301 Fax: 201-994-1350 Jacob K. Javits Convention Center Company Name: Booth #: Contact Name: Phone #: Audio Equipment Qty. Daily Rate One Speaker Sound System with Wired Hand Held Microphone $85.00 Two Speaker Sound System with Wired Hand Held Microphone $150.00 Wireless Microphone (Lavalier, Handheld, or Headset) $125.00 Eight Channel Audio Mixer $55.00 CD Player $50.00 Large Venue Sound Systems are available Qty. Daily Rate LCD Video/Data Projectors $295.00 Overhead Projector or 35mm Slide Projector $45.00 Tripod Projection Screen (5', 6', 7', or 8') $45.00 Projector Stand $15.00 Lighting and Rigging packages are available # of Days Total # of Days Total Please Call Video and Data Display Qty. □ Data □ Video) Daily Rate $100.00 26" LCD Data/Video Flat Panel Display $125.00 32" LCD Data/Video Flat Panel Display $175.00 37" LCD Video Flat Panel Display $275.00 42" Plasma Data/Video Flat Panel Display $375.00 50" Plasma Data/Video Flat Panel Display $475.00 Dual Post Floor Stand for Flat Panel Monitors $50.00 VHS Video Cassette Player $45.00 DVD Player $50.00 Tri-Standard (PAL) VHS or DVD Video Player $85.00 54" Video Cart with Skirt (For 20" through 32" monitors) $25.00 Laptop Computer - 80g HD, 512mg Ram $110.00 Additional monitors or presentation systems are available Please Note: Drayage Costs (if applicable) are not included in delivery costs. A labor charge of $70/hr may be added depending on the type and quantity of equipment ordered. Equipment cancellations not recieved 48 hrs. before delivery date will be charged 100% Total Please Call Projection 20" LCD Flat Panel Display (Please Specify Format # of Days Please Call Equipment Rental Total Labor Delivery & Pickup $150.00 Tally Totals & Tax at Bottom of Form Please Contact us to confirm order prior to show. SUBTOTAL = __________ + TAX @ 8.875% = __________ = TOTAL __________ Payment Authorization Form must accompany order. Any order received after Discount Deadline will be charged the Standard Rates *NO EXCEPTIONS* Adventures in Travel Expo October 10 - 11, 2009 115 Moonachie Avenue Complete Sound, Lighting and Video Services 115Moonachie, Moonachie Ave, N.J. 07074 N.J. Moonachie, 07074 201-340-2290, C: 201-954-3320, F: 201-340-2108 Phone: 201-994-1301 Fax: 201-994-1350 Jacob K. Javits Convention Center Company Name: Booth #: Contact Name: Phone #: Address: City / State / Zip: Contact Name: Phone #: Delivary Date & Time: Pick-up Date & Time: On Site Contact: Cell Phone: Email: □ AMEX Account Number Security Code □ VISA □ MasterCard EXP. DATE Visa/MasterCard 3 Digits on Back of Card Amex 4 Digits on Back of Card Cardholder Printed Name:_______________________________________________________________________________________________________ Cardholder Signature: __________________________________________________________________________________________________________ Cardholder Billing Address: _____________________________________________________________________________________________________ City/State/Zip:________________________________________________________________________________________________________________ CARDHOLD SIGNATURE: PAYMENT POLICY: DATE: Metro Multi Media requires payment in full including applicable taxes at the time services are ordered. All services will be denied without complete payment. All adjustments to charges are to be made at show site. NO CREDITS WILL BE MADE AFTER SHOW CLOSING. Payments in check form must be in US Dollars from a US Bank. ARBOR DAY FOUNDATION Adventures in Travel Expo 115 Moonachie Avenue Moonachie, N.J. 07074 Phone: 201-994-1301 Fax: 201-994-1350 October 10 - 11, 2009 Jacob K. Javits Convention Center Metropolitan has teamed up with the Arbor Day Foundation because we believe that with all the devastation to our forests from insects, disease, and fires, it is important to give back to the earth as much as possible. As we know, the tradeshow industry uses many resources that originate in our forests and this partnership allows for us and you to give back to these precious resources… On your order form, please donate $1.00 to plant a tree in one of our nation’s forests. ● Planting trees remains one of the least expensive and most effective means of drawing CO2 from the atmosphere. ● A single mature tree can absorb carbon dioxide at a rate of 48 lbs./year and release enough oxygen back into the atmosphere to support 2 human beings. ● An acre of trees absorbs enough CO2 over one year to equal the amount produced by driving a car 26,000 miles. ● If every American family planted just one tree, more than a billion pounds of “greenhouse gasses” would be removed from the atmosphere every year. * ● Each person in the U.S. generates approximately 2.3 tons of CO2 each year. A healthy tree stores about 13 pounds of carbon annually. * * National Forest Service and University of Illinois Environmental Research Lab BIG APPLE FLORIST – 228 E 45th STREET NEW YORK, NY 10017 PHONE: 212.687.3434 FAX: 212.687.5939 Company/Exhibitor: Contact: Booth # Address: City: Phone: Contact E-mail Address: Company Web Address: RENTAL QTY ITEM 2 –3’ green plant 4’ green plant 5’ green plant 6’ green plant 8’ green plant 8” fern 10” fern Bromeliad PURCHASE QTY ITEM Potted Mums State: Fax: Zip: VARIETY Yellow Lavender VARIETY White Bronze 4” Flowering Plant 6” Flowering Plant PLEASE CIRCLE STYLE Flower Arrangement Seasonal One-Sided Flower Arrangement Tropical PRICES PREORDER $38.00 $48.00 $65.00 $75.00 $120.00 $30.00 $40.00 $35.00 PRICES PREORDER $20.00 $12.00 $27.00 Tall Round Low One-Sided Tall Round Low AT SHOW $45.00 $55.00 $75.00 $85.00 $150.00 $35.00 $45.00 $40.00 TOTAL AT SHOW $25.00 TOTAL $15.00 $35.00 $50 $100 $60 $125 $75 $150 $60 $125 $75 $150 $100 $200 Notes/Colors: Subtotal 8.375% tax Grand Total Use this space only to schedule a designer to visit your booth for Custom Floral Designs Date/Time: Booth: Contact: Orders cannot be accepted without Sales Tax or a Tax Exempt Form. All orders must be paid in full (check or credit card) PRIOR to show, unless prior arrangements are made. Credit Card # Exp: Name: Return this form with your check to: Big Apple Florist or Fax to 212.687.5939 or Email to [email protected] Jacob K. Javits Convention Center 655 West 34th Street New York, NY 10001-1188 212-216-2090 www.javitscenter.com 2009 SERVICE ORDER(S) PAYMENT FORM Required for Electrical, Cleaning, Plumbing, and Telecommunication Services (No service will be provided without payment and completion of Section 1 & 2 and the return of this form as well as a booth floor plan, where appropriate, and the order form for the specific service required.) Customers who choose to pay by check or money order must also supply a valid credit card number. Credit Card charges are limited to $10,000 per order/invoice. Any order exceeding $10,000 must be paid by company check. Any balance due during or at the end of the show and does not exceed $10,000 will be billed directly to the credit card number. The Advance rate will only be valid and processed for orders with payment postmarked, faxed or emailed 15 days prior to the show opening date. By your signature below, you acknowledge and agree to these terms and authorize JKJCC to bill your credit card. Personal checks or checks drawn on foreign banks are not accepted. Failure to follow these instructions will result in a delay in services. Make checks payable to the JACOB K.JAVITS CONVENTION CENTER. Please return order forms with payment to: Jacob K. Javits Convention Center 655 West 34th Street New York, NY10001-1188 Fax: 212-216-4169 Email COMPLETED & SIGNED Service Forms to: [email protected] Show Name: (14262) Adventures in Travel Show Date(mm/yy): Oct. '09 Show Booth: Exhibiting Company Name: Section 1 (Billing Information) Billing Company Name: Address: City: Zip Code: State: Phone: Contact: Fax: Contact Signature: Section 2 (Billing Credit Card expiration date must be valid throughout the event listed above) American Express MasterCard Visa Card Number: Diners Club Expiration Date: ____________/____________ Month Card Holders Name (Print): Date: Card Holders Signature: Contact: Phone: Fax: Section 3 Please check here if checks are included. Email Address: For faster ordering with a confirmation call toll-free 1.877.452.8487 or go to www.javitscenter.com Year Floor Plan Distribution Only Use for floor plans ONLY NOTE: Submit a floor plan ONLY to the departments you have ordered services from. All plans MUST include: Show Name Company Name Booth Number or Location Plumbing: Electrical: Fax: 212.216.4169 Mail: Electrician c/o JKJCC 655 West 34th Street New York, NY 10001-1188 Fax: 212.216.4169 Mail: Plumber c/o JKJCC 655 West 34th Street New York, NY 10001-1188 Telecommunication: Fax: 212.216.4169 Mail: Telecommunication Installation c/o JKJCC 655 West 34th Street New York, NY 10001-1188 Important Notice: * No service will be provided without a Service Request Form AND a Credit Card on file. Javits Center Floor Plan Layout Please use this form or submit your own form. Fax this form along with your order forms to 212-216-4169 Check all that apply: _____ Electrical ____Plumbing _____ Telecommunication Show Name: (14262) Adventures in Travel Company Name: Booth Number: Show Dates: October 2009 Jacob K. Javits Convention Center The following illustrates the choices of lighting fixtures available as listed on the Electrical Service Request Form. E82 - 150 Watt Skanda Light E32 - 120 Watt Clamp-on flood lamp (one bulb) E33 - 120 Watt Gooseneck flood lamp (two bulbs) E80 - 300 Watt Light Quartz S85 - 1000 Watt Parcan Light Jacob K. Javits Convention Center Electrical Request Form 2009 This Order Form and payment must be postmarked or faxed 15 days prior to show opening date to qualify for Advance Rate. All orders must be submitted with a signed Service Order Payment Form. Full Name Of Event (14262) Adventures in Travel Month/Year ___________________________________________________________________________ Company Name Booth Number ___________________________________________________________________________ Event Contact Email Address ___________________________________________________________________________ Phone Number Fax Number Advance Rate Deadline: September 25, 2009 Item# Description 110 volt Electric Service Connections ( Lights, Computers & Small Appliances ) E25 October 2009 I ALSO AUTHORIZE CHARGING ANY UNPAID BALANCE TO MY CREDIT CARD SUBMITTED ON THE JKJCC PAYMENT POLICY FORM. _____________________________________________________________________________________ SIGNATURE DATE Quantity Advance Rate Standard Rate Amount **** Prices subject to change without notice **** Up to 500 watts An exhibitor with a 100 sq. ft booth and one 500 watt order may hang and dismantle their own lights without tools and ladders (See Exception *** Below) $ 99.00 $ 131.00 501 - 1000 watts 1001 - 1500 watts add 25% for 24 hr. service ( use only with above outlets ) E28 Multi Box - 4 Outlets ( use only with above outlets; 1 unit per connection) E29 Plug Strip - 8 Outlets ( use only with above outlets; 1 unit per connection ) 110 volt Electric Equipment Connections ( One Dedicated Line for Heavy Duty Service ONLY ) $170.00 $202.00 $ 235.00 $ 282.00 $ 32.00 $ 32.00 $ 44.00 $ 44.00 E26 E27 E30 E31 1501 - 2000 watts 2001 - 2500 watts For 208 or 460 volt Service add 25% for 24 hr. service $224.00 $ 314.00 $297.00 $ 404.00 ******SEE ATTACHED PRICE LIST****** FLOOD LIGHTS: JKJCC Equipment only ( Includes labor and Outlet ) E32 E33 E82 E80 S85 One 120 Watt Flood lamp - Clamp On Twin 120 Watt Flood lamp - Goose Neck 150 Watt Skanda Light One 300 Watt Light Quartz 1 - 1000 Watt Parcan ( Floor Plan Required ) Any Parcan order received less than 15 days $153.00 $186.00 $166.00 $174.00 $381.00 $ 185.00 $ 216.00 $ 191.00 $ 191.00 $ 381.00 + LABOR prior to show opening will be subject to labor charges LABOR CHARGED IN HALF HOUR INCREMENTS Straight Time Overtime Move Out Charge 7:30am to 3pm, Monday through Friday All hours other than above and Sat., Sun., and Holidays $116.00 per hour $150.00 per hour $137.00 per hour SERVICES BELOW REQUIRE LABOR 208 or 460 Volt Orders Operating sound and light systems Installing and removing exhibitor-owned lighting ( more than 6 ) Taping down and securing wires for 3 or more 110 Voltservices per booth Overhead work on manlifts Correcting code violations Use of manlift $104.00 per hr; $414.00 for 4 hours OR more per day for exclusive use. (Electrical orders only) Total $ Floor Plan Required See Page 2 for mailing instructions ***A $36 fee will be assessed for installing and removing exhibitor-owned lights for exhibits with 6 or less lights unless the booth is a 10 x 10 pop-up with 4 lights. JKJCC USE ONLY __________________________________________________________ Received By __________________________________________________________ Credit Card Authorization # __________________________________________________________ Check # __________________________________________________________ Invoice # __________________________________________________________ Labor # __________________________________________________________ Tracking # __________________________________________________________ Customer # __________________________________________________________ On-site Customer Signature JKJCC PAID STAMP Special Conditions, Materials, and 24-Hour Service ____________________________________________________________ ____________________________________________________________ ____________________________________________________________ ____________________________________________________________ ____________________________________________________________ ____________________________________________________________ ____________________________________________________________ ____________________________________________________________ See reverse side for instructions and conditions. For faster ordering with a confirmation call toll-free 1.877.452.8487or go to www.javitscenter.com ELECTRICAL SERVICES REQUEST SERVICE ORDER INFORMATION 1. Conditions for processing service order forms are: a. Prices subject to change without notice. PAYMENT AND CREDIT CARD INFORMATION FOR SERVICE MUST ACCOMPANY SERVICE REQUEST. Date payment is received shall determine the applicable rate. b. Incomplete information regarding hook-up or power requirement will delay processing. c. Booth Number(s) must be identified on face of form. d. Desired location of power in booth(s) must be designated. For large booth, attach floor plan. e. If third party billing is required, service contract must include company name c/o display house. Display house address and contact name must be indicated on service contract. Payment policy will apply. 2. Credit will not be given for electrical service installed and not used. Services cancelled prior to installation will be subject to cancellation fee. 3. Claims will not be considered unless filed by exhibitor prior to close of exposition at the JKJCC Service Desk. Non-receipt of service must be reported to the JKJCC Service Desk prior to close of the day for verification and consideration. IMPORTANT RULES AND REGULATIONS 1. With some exceptions, no one other than a JKJCC electrician can make any electrical connections or install/ remove cable or fixtures. Please consult Show Management or JKJCC personnel for additional information. 2. Unless otherwise noted, all material and equipment furnished by JKJCC for service shall remain the property of JKJCC and shall be removed only by the JKJCC at the show closing. 3. Permanent building utility outlets are not part of booth space and are not to be used by exhibitors. 4. Use of open clip sockets, latex or lamp cord wire, duplex or triplex attachment plugs in exhibits is prohibited. 5. All exhibitors' cords must be of the three-wired type. All exposed non-current-carrying metal parts of fixed equipment, which are liable to be energized, shall be grounded. 6. All electrical equipment must be properly tagged and wired with complete information as to type of current, voltage, phase, cycle, horsepower, etc. 7. Electrical power for lights and displays will be turned on one hour prior to show opening and turned off at show closing. 8. Unless otherwise directed, JKJCC installers are authorized to cut floor coverings to permit installation of service. 9. JKJCC is not responsible for voltage fluctuation or power failure because of temporary conditions. 4. Unpaid balances are subject to past due penalties. 5. Returned checks will be subject to a $25.00 fee plus forfeiture of the discount rate for all services ordered. 10. All electrical service connections (110V) include one female outlet unless a multibox or plug-in strip is ordered. TIPPING IS NOT PERMITTED ANY REQUESTS FROM PERSONNEL FOR GRATUITIES SHOULD BE IMMEDIATELY REPORTED TO JKJCC MANAGEMENT. MAKE CHECKS PAYABLE TO THE JAVITS CENTER Please retain a copy for your records. Return with payment to: Jacob K. Javits Convention Center 655 West 34th Street New York, NY 10001-1188 Phone 212.216.2090 Fax 212.216.4169 (Credit Card Payment Only) www.javitscenter.com Jacob K. Javits Convention Center Electrical Voltage Price List and Information 2009 This Order Form and payment must be postmarked or faxed 15 days prior to show opening date to qualify for Advance Rate. All orders must be submitted with a signed Service Order Payment Form. Advance Rate Deadline: September 25, 2009 Full Name Of Event (14262) Adventures in Travel Month/Year 208 Volt & 460 Volt Service Electrical Power & Multi Box/Plugin Strip Connection 208 Volt Single Phase Item Amps Advance Rate Standard Rate S47 S48 S49 S30 S31 1-30 31-60 61-100 101-200 201-400 $ 417.00 $ 607.00 $ 908.00 $1990.00 $2900.00 $ 570.00 $ 744.00 $1158.00 $2485.00 $3521.00 Quantity 208 Volt Three Phase Item Amps Advance Rate Standard Rate S54 S55 S56 S32 S33 1-30 31-60 61-100 101-200 201-400 $ 474.00 $ 656.00 $ 943.00 $2123.00 $3370.00 $ 617.00 $ 796.00 $1194.00 $2654.00 $4209.00 Quantity Multi box/Plug in Strip is an extension cord only and requires an Electrical Wattage. A) All of the Javits electrical watts are SINGLE connections Items E25, E26, E27, E30, E31 on the Electrical Request Form. B) When ordering Electrical Service and requesting a Multi Box or a Plug in Strip please note the Fire Hazards: 1- It is a Fire Hazard to connect more than one Multi Box or Plug in Strip to a single connection. 2- It is a Fire Hazard to connect a Multi Box into another Multi Box or a Plug in Strip. 3- It is a Fire Hazard to connect a Plug in Strip into another Plug in Strip. C) Here are some examples on how to include a Multi Box or Plug in Strip: 1- If you order one E25, you may order: one Multi Box or one Plug in Strip. 2- If you order two E25, you may order two Multi Boxes or two Plug in Strips or one Multi Box with one Plug in Strip. 3- If you order one E25 and one E26, you may order: two Multi Boxes or two Plug in Strips or one Multi Box with one Plug in Strip. 460 Volt Single Phase Item Amps Advance Rate Standard Rate S68 S69 S70 S71 S73 1-30 31-60 61-100 101-200 201-400 $ 912.00 $1124.00 $1228.00 $2123.00 $3032.00 $1052.00 $1263.00 $1364.00 $2654.00 $4209.00 Quantity 460 Volt Three Phase Item Amps Advance Rate Standard Rate S61 S62 S63 S34 S35 1-30 31-60 61-100 101-200 201-400 $1010.00 $1201.00 $1228.00 $2256.00 $3502.00 $1076.00 $1335.00 $1488.00 $3012.00 $4678.00 October 2009 Quantity Prices include labor to install & remove service to Javit’s disconnect point. Additional labor will be required for hook-up of exhibitor equipment. Add 25% to price(s) for 24-hour service. If you still require assistance please call our Electricians at (212) 216 - 2655. Grand Total $ **** PLEASE SUBMIT THIS FORM WITH ELECTRICAL REQUEST FORM **** **** PRICES SUBJECT TO CHANGE WITHOUT NOTICE **** For faster ordering with a confirmation call toll-free 1.877.452.8487or go to www.javitscenter.com Jacob K. Javits Convention Center Cleaning Request Form 2009 This Order Form and payment must be postmarked or faxed 15 days prior to show opening date to qualify for Advance Rate. All orders must be submitted with a signed Service Order Payment Form. Full Name Of Event (14262) Adventures in Travel Month/Year ___________________________________________________________________________ Company Name Booth Number ___________________________________________________________________________ Event Contact Email Address ___________________________________________________________________________ Phone Number Fax Number Advance Rate Deadline: October 2009 September 25, 2009 I AlSO AUTHORIZE CHARGING ANY UNPAID BALANCE TO MY CREDIT CARD SUBMITTED ON THE JKJCC PAYMENT POLICY FORM. ____________________________________________________________________________________ SIGNATURE DATE ALL CLEANING AND JANITORIAL SERVICES MUST BE PERFORMED BY THE JKJCC (minimum charge 100 sq. ft. per booth) **** Prices subject to change without notice **** Advanced Standard Booth Number Amount JKJCC Use Only Please Indicate Type of Cleaning Required Rate/sq.ft. Rate/sq.ft. X sq.ft. X of Days = First Day Cleaning Fee (See Reverse Info) $ 0.21 $ 0.25 $ 0.19 1 = $ C60 $ 0.22 = $ C61 $ 0.50 = $ C62 = = = = C63 C64 C65 C66 Cleaning completed in preparation for the first show day Show Days Cleaning (Does Not Include First Day) Exhibition booth cleaned after each open show day in preparation for the next show day $ 0.40 Shampoo Booth Carpet Periodic Porter Service (Show Hours Only) $ 47.00/day 100-499 $ 70.00/day 500-999 $ 94.00/day 1000-1999 $117.00/day 2000-3499 Police booth floor/empty wastebaskets. Booth over 3500 sq. ft. call for quote Porter Service (Minimum charge 1 hour) Hours of Service Total Hours Rate Full-time Porter Services $ 30.00 Complete Wipe Down Service (excludes product) Misc. Porter Services per hour 55 Gal. Drum JKJCC USE ONLY __________________________________________________________________ Received By __________________________________________________________________ Credit Card Authorization # __________________________________________________________________ Check # __________________________________________________________________ Invoice # __________________________________________________________________ Labor # __________________________________________________________________ Tracking # __________________________________________________________________ Customer # __________________________________________________________________ On-site Customer Signature No. of Days Amount = $ Time/Date Req Call for quote JKJCC PAID STAMP C49 = Quantity Hazardous Waste Removal Exhibitors must fill container and supply a MSDS report (SEE REVERSE FOR INFO) No. of Porters $ $ $ $ Call for quote Amount $ C51 Total $ Prices include State and Local Sales Tax See reverse side for instructions and conditions. Special Insructions __________________________________________________________________________________________________________________________________________________________ __________________________________________________________________________________________________________________________________________________________ __________________________________________________________________________________________________________________________________________________________ __________________________________________________________________________________________________________________________________________________________ __________________________________________________________________________________________________________________________________________________________ Claims will not be considered unless filed by exhibitor prior to close of exposition at the JKJCC Service Desk For faster ordering with a confirmation call toll-free 1.877.452.8487 or go to www.javitscenter.com REQUEST FOR CLEANING SERVICES SERVICE ORDER FORM 3. HAZARDOUS WASTE REMOVAL 1. Conditions for processing service order forms are: a. Prices subject to change without notice. PAYMENT AND CREDIT CARD INFORMATION FOR SERVICE MUST ACCOMPANY SERVICE REQUEST. Date payment is received shall determine the applicable rate. For hazardous waste removal, a copy of the Material Safety Data Sheet (MSDS) report must accompany the containers. MSDS reports can be obtained from the manufacturer. Without the MSDS report the hazardous waste cannot be disposed of without analysis, at an additional cost of $200.00 US dollars. 4. SERVICE POLICY b. Booth Number(s) must be identified on face of form. c. If third party billing is required, service contract must include company name c/o display house. Display house address and contact name must be indicated on service contract. Payment policy will apply. It is our policy to settle all service, labor and billing disputes as soon as possible. Please report them to the JKJCC Service Desk. If you have questions regarding cleaning services call (212) 216-2090. IMPORTANT BUILDING REGULATIONS 2. Services cancelled prior to installation will be subject to cancellation fees. 3. Claims will not be considered unless filed by exhibitor prior to close of exposition at the JKJCC Service Desk. Non receipt of service must be reported to the JKJCC Service Desk each show day for verification and consideration. 4. Unpaid balances subject to past due penalties. EXHIBITOR NOTES 1. Cleaning will be performed by JKJCC cleaners only. 2. Booth square footage is subject to verification of show management. 3. Disposal of hazardous waste on JKJCC premises is illegal. TIPPING IS NOT PERMITTED. ANY REQUESTS FROM PERSONNEL FOR GRATUITIES SHOULD BE IMMEDIATELY REPORTED TO JKJCC MANAGEMENT. MAKE CHECKS PAYABLE TO THE JAVITS CENTER Please retain a copy for your records. 1. FIRST DAY CLEANING ( OPENING DAY ) INCLUDES: Return with payment to: a. Vacuuming of carpeted areas. b. Sweeping of floor covering other than carpeted surfaces. c. Damp mopping of floor covering other than carpet. Specify in "Special Instructions" on front. d. Wastebasket and trash receptacle emptying. e. EXHIBITORS ARE RESPONSIBLE FOR REMOVING PLASTIC CARPET COVERING AND OTHER OBSTRUCTIONS BEFORE CLEANING CAN BE PERFORMED. 2. SHOW DAYS CLEANING ( DOES NOT INCLUDE OPENING DAY ) 3-day show = 2 cleanings, 4-day show = 3 cleanings, 5-day show = 4 cleanings. Show days booth cleaning services include: a. Vacuuming of carpeted areas. b. Sweeping of floor covering other than carpeted surfaces. c. Damp mopping of floor covering other than carpet. Specify in "Special Instructions" on front. d. Wastebasket and trash receptacle emptying. Services will be performed on designated show days after the show closes for the day. 655 West 34th Street New York, NY 10001-1188 Phone 212.216.2090 Fax 212.216.4169 (Credit Card Payment Only) www.javitscenter.com Jacob K. Javits Convention Center Plumbing Request Form This Order Form and payment must be postmarked or faxed 15 days prior to show opening date to qualify for Advance Rate. All orders must be submitted with a signed Service Order Payment Form. 2009 Full Name Of Event (14262) Adventures in Travel Month/Year __________________________________________________________________________ Company Name Booth Number __________________________________________________________________________ Event Contact Email Address __________________________________________________________________________ Phone Number Fax Number October 2009 Advance Rate Deadline: September 25, 2009 I ALSO AUTHORIZE CHARGING ANY UNPAID BALANCE TO MY CREDIT CARD SUBMITTED ON THE JKJCC PAYMENT POLICY FORM. ____________________________________________________________________________________ SIGNATURE DATE **** Prices subject to change without notice **** Advance Rate Standard Rate Single Outlet (Check Size) ___1/4'' ___3/8''___1/2'' ___3/4'' $ 425.00 $ 600.00 JKJCC Use Only P75 Add'l. Branch Outlet(s) - Each (Check Size) _1/4'' _3/8''_1/2'' _3/4'' $ 135.00 $ 185.00 P39 Single Outlet (Check Size) ___1/4'' ___3/8''___1/2'' ___3/4'' $ 390.00 $ 540.00 Additional Branch Outlet(s) - Each $ 135.00 $ 185.00 $ 175.00 $ 205.00 Each Additional 500 gal. $ 60.00 $ 70.00 P76 P44 P45 P46 Single Outlet (Check Size) ____1/2'' ___3/4'' ___1'' $ 425.00 $ 600.00 P77 Additional Drain Connection(s) - Each $ 170.00 $ 225.00 P49 Hot Water Heater (6 gal.) (Elec. service included) $ 145.00 $ 190.00 Sink with Cold Water and Drain $ 650.00 $ 795.00 Sink with Hot Water Heater (6 gal.) and Drain $ 720.00 $ 875.00 P95 P50 P51 Description Compressed Air (90 - 100lbs. PSI) Fill in: CFM Water (40 PSI) Quantity CFM Tank Fill and Drain 20 to 500 gal. Fill in: Drain Rentals Other Services and Fees Specialty Gas (Non-flammable) Call for quotes Use of Manifold for Air or Water Distribution (Per service) $ 50.00 Overhead Venting (Exhibit Halls 3A, 3B, 3E only) Straight Time Overtime P80 $ 60.00 P81 Call for quotes LABOR CHARGED IN 1 HOUR INCREMENTS Minimum charge is 1 hour. Amount Add 25% to outlet charge for 24-hour service 7:30am to 3pm, Monday through Friday 3pm to 7:30am, Monday through Friday, Saturday, Sunday & Holidays P82 Total $ $75.00 per hour $130.00 per hour Special Conditions, Materials, and 24-Hour Service ________________________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________________________ See reverse side for instructions and conditions. JKJCC USE ONLY _____________________________________________________________ Received By _____________________________________________________________ Credit Card Authorization # _____________________________________________________________ Check # _____________________________________________________________ Invoice # _____________________________________________________________ Labor # _____________________________________________________________ Tracking # _____________________________________________________________ Customer # _____________________________________________________________ On-site Customer Signature JKJCC PAID STAMP Floor Plan Required See Page 2 for mailing instructions For faster ordering with a confirmation call toll-free 1.877.452.8487or go to www.javitscenter.com REQUEST FOR PLUMBING SERVICE SERVICE ORDER INFORMATION 1. Conditions for processing service order forms are: a.Prices subject to change without notice. PAYMENT AND CREDIT CARD INFORMATION FOR SERVICE MUST ACCOMPANY SERVICE REQUEST. Date payment is received shall determine the applicable rate. b.Booth Number(s) must be identified on face of form. c.Desired location of plumbing service in booth must be designated. For large booths attach floor plan. d.If third party billing is required, service contract must include company name c/o display house name. Display house address and contact name must be indicated on service contract. Payment policy will apply. 2. Credit will not be given for connections ordered or installed and not used. Services cancelled prior to installation will be subject to cancellation fees. 3. Claims will not be considered unless filed by exhibitor prior to close of exposition at the JKJCC Service Desk. Non-receipt of service must be reported to the JKJCC Service Desk prior to close of day for verification and consideration. 4. Unpaid balances are subject to past due penalties. EXHIBITOR NOTES 1. JKJCC plumbing labor is available for other plumbing work and repairs on a time and material basis. See labor rates on front of form. 2. If you need plumbing service and your booth is in exhibit halls 1D, 1E or the Galleria/River Pavilion call JKJCC first. Plumbing services in those areas is extremely limited. 3. JKJCC can provide specialty bottled gas. This will include supply, delivery, storage and hook-up to equipment. Call first for price quotation. Order and payment must be received 30 days prior to show opening. 4. If your equipment has strict tolerances for water or air temperature, pressure or cleanliness, then you must consider bringing your own regulating devices and filters. JKJCC's utility operating ranges are not as precise as a specialized facility 5. It is our policy to settle all services, labor and billing disputes as soon as possible. Please report them to the JKJCC Service Desk. 6. Compressed air and water for booths is normally turned on one hour before show opening and off at show close. 7. If you have any questions regarding plumbing services, call (212) 216-2233. IMPORTANT BUILDING REGULATIONS 1. Only JKJCC plumbers shall make service connections. Special equipment requiring company engineers or technicians for assembly, servicing, preparatory work and operation may be executed without "house personnel". 2. All plumbing material and equipment furnished by JKJCC for this service shall remain the JKJCC property and shall be removed by the JKJCC at the close of the show. 3. Permanent building utility outlets are not part of booth space and are not to be used by exhibitors. 4. All equipment using water must have inlet and outlet properly tagged. 5. Unless otherwise directed, JKJCC personnel are authorized to cut floor coverings to permit installation of service. 6. Service outlet size will be determined by the volume required. TIPPING IS NOT PERMITTED. ANY REQUESTS FROM PERSONNEL FOR GRATUITIES SHOULD BE IMMEDIATELY REPORTED TO JKJCC MANAGEMENT. MAKE CHECKS PAYABLE TO THE JAVITS CENTER Please retain a copy for your records. Return with payment to: Jacob K. Javits Convention Center 655 West 34th Street New York, NY 10001-1188 Phone 212.216.2090 Fax 212.216.4169 (Credit Card Payment Only) www.javitscenter.com Jacob K. Javits Convention Center Telecommunications Request Form 2009 This Order Form and payment must be postmarked or faxed 15 days prior to show opening date to qualify for Advance Rate. All orders must be submitted with a signed Service Order Payment Form. Full Name Of Event (14262) Adventures in Travel Month/Year October 2009 ___________________________________________________________________________ Company Name Booth Number ___________________________________________________________________________ Event Contact Email Address ___________________________________________________________________________ Phone Number Fax Number Advance Rate Deadline: September 25, 2009 I ALSO AUTHORIZE CHARGING ANY UNPAID BALANCE TO MY CREDIT CARD SUBMITTED ON THE JKJCC PAYMENT POLICY FORM. _____________________________________________________________________________________ SIGNATURE DATE **** Prices subject to change without notice **** SECTION 1 - WIRED TELECOMM SERVICES (All rentals are for the show plus usage unless otherwise indicated.) Item Code Description Quantity Advance Rate Standard Rate T01 Single Line Voice $ 286.00 $ 352.00 T51 Speaker Phone with Single Line Voice $ 327.00 $ 392.00 T02 Multi-Line Voice $ 407.00 $ 472.00 T08 Fax Line $ 286.00 $ 352.00 Credit Card Line. $ 286.00 $ 352.00 T06 Dial Up Modem Line $ 327.00 $ 392.00 T14 ISDN BRI (Limited Availability) $ 653.00 $ 763.00 SECTION 2 - INTERNET SERVICES (All internet equipment to be picked up on site at the JKJCC service desk.) Item Code Description Quantity Advance Rate T46 $1195.00 High Speed EtherNet (Single Connection 1 IPAddress) (See * notes below) Standard Rate Amount $1466.00 T44 T1 Service $5018.00 $6021.00 T45 Additional IPAddress (See + notes below) $ 111.00 $ 111.00 $ 166.00 $ 166.00 T60 Amount T61 16 Port Hub Rental $ 241.00 $ 241.00 T64 Distance Fee for each line outside the convention venue $ 542.00 $ 542.00 Notes: GRAND TOTAL $ Prices include labor. For questions about Section 1 and 2 please call (212) 216-5432 Sections 1 & 2 Prices include State and Local Sales Tax + Must order T1, or other High Speed Internet service * 1 IPAddress = 1 Terminal on network LABOR CHARGED IN HALF HOUR INCREMENTS Straight Time Overtime Technical Support Labor 7:30am to 3pm, Monday through Friday All hours other than above and Sat., Sun., and Holidays $116.00 per hour $150.00 per hour $ 80.00 per hour CALLING PLANS (Please check one.) CALL FOR CALL RATES Local Calls (212 & 718) ** North America – US/Canada Long Distance ** Unrestricted – Local US/Canada International ** ** All Plans includes 800 service @ $ 0.25 First 3 minutes / additional minutes local rate applies. Floor Plan Required See Page 2 for mailing instructions All customers will be subjected to a $50.00 non-return Phone Set fee or a minimum of $500.00 non-return Internet Equipment fee, if all telephone sets or Internet equipment and related materials are not returned to the Telecommunications Service Desk no later than one hour after the official close of the show. JKJCC USE ONLY ______________________________________________________________ Received By ______________________________________________________________ Credit Card Authorization # ______________________________________________________________ Check # ______________________________________________________________ Invoice # ______________________________________________________________ Labor # ______________________________________________________________ Tracking # ______________________________________________________________ Customer # ______________________________________________________________ On-site Customer Signature JKJCC PAID STAMP Special Conditions, Materials, and 24-Hour Service ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ See reverse side for instructions and conditions. For faster ordering with a confirmation call toll-free 1.877.452.8487or go to www.javitscenter.com TELECOMMUNICATIONS SERVICES SERVICE ORDER INFORMATION 1. Conditions for processing service order forms are: a. Prices subject to change without notice. PAYMENT AND CREDIT CARD INFORMATION FOR SERVICE MUST ACCOMPANY SERVICE REQUEST. Date payment is received shall determine the applicable rate. b. Booth Number(s) must be identified on face of form. c. If third party billing is required, service contract must include company name c/o display house. Display house address and contact name must be indicated on service contract. Payment policy will apply. d. Customer should pick up telephone and dialing instructions at the Service Desk. e. A time and material charge may be applied to line relocations if not indicated or different from locations shown. 2. Credit will not be given for service installed and not used. Services cancelled prior to installation will be subject to cancellation fee. 3. Claims will not be considered unless filed by exhibitor prior to close of exposition at the JKJCC Service Desk. Non-receipt of service must be reported to the JKJCC Service Desk prior to close of the day for verification and consideration. 4. Unpaid balances are subject to past due penalties. 5. Returned checks will be subject to a $25.00 fee plus forfeiture of the discount rate for all services ordered. 6. Customer's Duties: Customer will be responsible for returning all telephone sets or other Equipment and related materials to the Telecommunications Service Desk no later than one hour after the official close of the show. Customer shall be liable for any loss or damage to the Equipment arising from Customer's negligence, intentional act, unauthorized maintenance, or other cause within the reasonable control of Customer, its representatives, employees, agents, or invitees. In the event of any loss or damage to the equipment for which Customer is liable, Customer shall reimburse JKJCC for the reasonable cost of repair or replacement. 7. All Calling Charges: Customer is responsible for all calling charges made on the hardwire line or lines they order. This is to include local calls, 800/888 calls, long distance calls, directory assistance calls and international calls. 8. Long Distance: Long distance interexchange service will be provided by JKJCC. All arrangements for long distance interexchange service shall be made directly between customer and JKJCC. Billing for such services may be processed by JKJCC. Billing or Other questions related to long distance services should be directed initially to JKJCC at the number shown on the front of this agreement. Usage rates will be billed in addition to standard line rates. IMPORTANT RULES AND REGULATIONS (ii) if, after reasonable and repeated efforts, JKJCC is unable to install the Equipment or replacementEquipment in good working order, or to restore the same to good working order, or to make programming operate, the Customer shall be entitled to terminate this Agreement and receive a refund equal to the total amount therefore paid by Customer. (c) IN NO EVENT SHALL JKJCC BE LIABLE TO THE CUSTOMER OR TO ANY OTHER PARTY FOR SPECIAL, COLLATERAL, EXEMPLARY, INDIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES. SUCH EXCLUDED DAMAGES INCLUDE, BUT ARE NOT LIMITED TO, LOSS OF PROFITS, LOSS OF USE OR INTERRUPTION OF BUSINESS, OR OTHER CONSEQUENTIAL OR INDIRECT ECONOMIC LOSS. (d) With some exceptions, no one other than a JKJCC electrician can make any connections or install/ remove telecommunication equipment. Please consult Show Management or JKJCC personnel for additional information. (e) Unless otherwise noted, all material and equipment furnished by JKJCC for service shall remain the property of JKJCC and shall be removed only by the JKJCC at the show closing. (f) Unless otherwise directed, JKJCC installers are authorized to cut floor coverings to permit installation of service. (g) JKJCC is not responsible for voltage fluctuation or power failure because of temporary conditions. Indemnification: Customer hereby assumes liability for and agrees to indemnify, protect, and hold wholly harmless JKJCC and its agents, employees, officers, directors, and any and all successors and assigns, from and against any and all liabilities, obligations, losses, damages, injuries, claims, demands, penalties, actions, costs, and expenses, including reasonable attorney's fees in contract, in tort or otherwise, which result from or arise out of negligence or wrongful use of the Equipment or the Services by the Customer or its representatives, agents, employees, or invitees. Assignment: JKJCC shall have the right to assign its interest under this Agreement to any other party subsequently providing Equipment and Services to the Building. Entire Agreement: This Agreement and any attached supplement(s) constitute the entire agreement between the parties hereto and supersedes all prior oral or written discussions or agreements. This Agreement may be amended only by a written agreement executed by both parties. Governing Law: This Agreement shall be construed under the laws of the State of New York. Limitation of Liability: (a) JKJCC's obligations under this Agreement are subject to, and JKJCC shall not be liable for delays, failure to perform, or damage or destruction or malfunction of the Equipment and Service, or any consequences of the above, caused, occasioned or due to fire, flood, water, the elements, labor disputes or shortages, utility curtailments, power failure, explosions, civil disturbances, government regulatory requirements, acts of God or public enemy, war, military or government requisition, shortages of equipment or supplies, unavailability of transportation, acts or omissions of anyone other than JKJCC, its representatives, agents or employees, or any other cause beyond JKJCC's reasonable control. (b) In all situations involving performance or non-performance of Equipment or related programs or Services furnished under this Agreement, the Customer's sole and exclusive remedy and JKJCC's sole and exclusive liability will be (i) the adjustment or repair of the Equipment or replacement of its parts by JKJCC or, at JKJCC's option, replacement of the Equipment or correction of the programming errors, or TIPPING IS NOT PERMITTED. ANY REQUESTS FROM PERSONNEL FOR GRATUITIES SHOULD BE IMMEDIATELY REPORTED TO JKJCC MANAGEMENT. MAKE CHECKS PAYABLE TO JACOB K. JAVITS CONVENTION CENTER Please retain a copy for your records. Return with payment to: Jacob K. Javits Convention Center 655 West 34th Street New York, NY 10001-1188 Phone 212.216.2090 Fax 212.216.4169 (Credit Card Payment Only) www.javitscenter.com Jacob K. Javits Convention Center 655 West 34th Street New York, NY 10001-1188 *** SPECIAL NOTICE *** Shipping Freight - To and From Javits Center To: Decorators, Exhibitors and Show Manager The Javits Center is increasingly being billed for freight charges owed by show managers, exhibitors and decorating companies. The Center is not liable for these charges and the problem is causing a huge drain on our resources as well as affecting our credit rating. While some of the problems lie with poor record keeping by certain carriers, we have discovered a number of instances in which those responsible for the shipments have not provided the carriers with accurate billing information. There are a number of steps you can take to make certain that we are not billed for your shipments, such as: 1) When arranging for freight to be shipped to you at the Center, Your full name MUST appear on the address and "c/o" precedes the Center's address. You MUST include your Show and Booth number; 2) When shipping freight from the Center, use your name and address rather than the Center's. The Center's name should only be used if a shipper requires it as the pick-up address; 3) Provide carriers with the shipper's and the receiver's complete name, address, telephone number and account number; and 4) Shipments MUST be pre-paid or that the carrier is provided with the accurate account number of the party responsible for payment. We do not currently maintain records of, or otherwise play a role in, your shipments because we are not a party to your transactions. If these problems persist, however, we will be forced to do so, which will only serve to increase your costs and possibly cause delays in the movement of your goods to and from the Center. We appreciate your cooperation in this important matter. Very truly yours, Jacob K. Javits Convention Center Finance Department Welcome to Centerplate - Exclusive In-House provider of Food & Beverage for the Javits Convention Center! We’re pleased to welcome you to Centerplate at the Jacob K. Javits Convention Center! !" # $ & % ' ( $ ) ' * & + !" & + # $ $ # , , # & & + Please call us directly at 212-216-2400 • - & • • . 0 . . ) $ /1 2 34 56)7, + $ %#3#4 5 # -. 6#47 - #2 /0 01 .-2# $002 ' $ 8 $ 2 89 $ • 6 - $ -  $ $ 6 9 - !" • • )*+),,, & *,,, • // % '( 6 8; :" - 89 $ $ ," $ • 1 2 & 8 9 8 . % $ • 6 81 % % ; $ " 5 $ - $ <:= <:"= <>"= <?;= :" < - 9!:; <!= <!= <!= $ 1 + $ ) )+) 7+)!,, 9 = > 1 -DFRE-DYLWV&RQYHQWLRQ&HQWHU :HVWWK6WUHHWa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·VWHUPVDQGFRQGLWLRQV1<6WDWHWD[DQG6HUYLFH&KDUJH 35,&(668%-(&772&+$1*(:,7+287127,&( 35,&(668%-(&772&+$1*(:,7+287127,&( CONVENTION SERVICES We’re here for you! Why ship or carry your materials when you can have them waiting for you when you arrive? Save time and money with the FedEx Kinko’s Office and Print Services network. FedEx Kinko’s can have your materials finished and waiting for you. Just send us your digital files or original documents in advance. We’ll take care of the rest! To see how our convention services team can help in planning your next event, call 1.888.546.5671, extension 235. Oversized prints Oversized color prints up to 54” wide. Black & white prints up to 36” wide. We’ll work from your disk, slide, transparency or traditional flat original. Finishing options include dry mounting to a variety of surfaces, and laminating. E-mail Our office is your office, with high-speed Internet access to check your e-mail, do Web research or download data from FTP sites. Fast service 24/7 Our convention customers have demanding time constraints. That’s why many of our services are available 24 hours a day and all of our services are available at one speed – fast! Pickup and delivery We provide complimentary local pickup and delivery to our convention customers. To your booth, to your hospitality suite or even right to your hotel. Shipping service Pack it and ship it with FedEx Express and FedEx Ground. Computer workstation and office equipment rentals We offer both PC and Macintosh workstations for rent by the hour with Internet connections and online color and black & white printers. Volume copies Javits Center 654 West, 34th Street New York, NY 10001 Phone: 212.216.2900 Fax: 212.594.9205 Print black & white or color copies on a variety of papers from your computer disk, electronic transmission or paper document original. Binding and finishing Let us bind, collate, trim, hole-punch and laminate your documents to make sure they’re completed to your specifications. fedexkinkos.com Products, services and hours vary by location. FedEx Kinko’s may require written permission from the copyright holder in order to reproduce any copyrighted work. © 2004 FedEx Kinko’s Office and Print Services, Inc. All rights reserved. cm04.135. 07/04 CONVENTION SERVICES Please fax this page to 212.594.9205 or call us at 212.216.2900 Name Meeting/convention location Company Dates of meeting/convention Phone Fax E-mail My needs will include: Black & white copies/printing Color copies/printing Oversized prints/banners/posters Fax access Computer rental/Internet access Laptop workstations Transparencies FedEx shipping services Binding Please check here if your group will need special services or any other needs not listed here. Our Convention representative will call you to arrange for special services. Please list your other special services in the space provided below. From start to finish Binding Custom name badges Volume copies PC rental and Internet access Location Monday – Friday Depending on Show Saturday and Sunday Depending on Show We accept all major credit cards, cash, checks and FedEx Kinko’s charge accounts. Enlargements FedEx Express and FedEx Ground shipping
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