SCHOOL OF PSYCHIATRY AND CLINICAL NEUROSCIENCES S H

SCHOOL OF PSYCHIATRY AND
CLINICAL NEUROSCIENCES
SAFETY AND HEALTH HANDBOOK
As at 13 December 2006
These guidelines should be read in conjunction with the UWA Safety & Health
Office guidelines at http://www.safety.uwa.edu.au
School of Psychiatry and Clinical Neurosciences - Safety and Health Handbook
Contents
1
GENERAL POLICY STATEMENT ON SAFETY AND HEALTH MANAGEMENT .............. 3
2
THE ORGANISATION FOR CARRYING OUT THE POLICY .............................................. 4
2.1
3
SCHOOL SAFETY AND HEALTH RESPONSIBILITIES SCHEDULE .............................................. 5
THE ARRANGEMENTS FOR SAFETY AND HEALTH ....................................................... 7
3.1
REPORTING & INVESTIGATING SAFETY OR HEALTH ISSUES .................................................. 7
3.1.1
INJURY REPORTING .................................................................................................... 7
3.1.2
HAZARD REPORTING .................................................................................................. 7
3.2
CONSULTATION FOR SAFETY AND HEALTH .......................................................................... 8
3.3
SAFETY AND HEALTH TRAINING.......................................................................................... 9
3.3.1
NEW STAFF & VISITORS ............................................................................................. 9
3.3.2
STUDENTS ................................................................................................................. 9
3.3.3
SPECIALIST TRAINING............................................................................................... 10
3.4
FIRE AND EMERGENCY PROCEDURES – UWA MAIN PROCEDURE ...................................... 11
3.4.1
AINSLIE HOUSE........................................................................................................ 11
3.4.2
FREMANTLE ............................................................................................................. 12
3.4.3
HOLLYWOOD............................................................................................................ 13
3.4.4
MEDICAL RESEARCH FOUNDATION............................................................................ 14
3.4.5
QUEEN ELIZABETH II MEDICAL CENTRE..................................................................... 15
3.4.6
CCRN .................................................................................................................... 16
3.4.7
FIRE WARDENS ....................................................................................................... 17
3.5
ACTION IN THE EVENT OF AN INCIDENT - FIRST AID PROCEDURES ...................................... 17
3.6
RISK ASSESSMENTS – UWA MAIN PROCEDURE ............................................................... 17
3.6.1
SUMMARY OF HAZARD AND RISK REGISTER .............................................................. 18
PERSONAL SAFETY ................................................................................................................. 18
CHEMICAL HANDLING .............................................................................................................. 18
BIOHAZARDS .......................................................................................................................... 19
3.7
SMOKING POLICY ............................................................................................................ 19
3.8
ELECTRICAL SAFETY ....................................................................................................... 19
3.9
PURCHASING POLICY ...................................................................................................... 20
3.10
CHILDREN IN THE WORKPLACE ..................................................................................... 20
3.11
VISITORS AND CONTRACTORS ...................................................................................... 20
3.12
SERVICES AND FACILITIES ............................................................................................ 21
3.13
GENERAL OFFICE SAFETY............................................................................................ 21
3.13.1 ERGONOMIC HAZARDS ............................................................................................. 21
3.14
SAFETY OFF UNIVERSITY PREMISES ............................................................................. 22
3.15
MANUAL HANDLING ..................................................................................................... 22
3.16
SAFETY IN THE USE OF COMPUTER WORKSTATIONS...................................................... 23
3.17
WORKING ALONE......................................................................................................... 23
3.17.1 AINSLIE HOUSE........................................................................................................ 24
3.17.2 FREMANTLE ............................................................................................................. 24
3.17.3 HOLLYWOOD............................................................................................................ 24
3.17.4 MRF ....................................................................................................................... 24
3.17.5 QE2........................................................................................................................ 24
3.17.6 CCRN .................................................................................................................... 24
3.18
WORKING FROM HOME ON UWA BUSINESS .................................................................. 24
3.19
SAFETY IN WORKSHOPS AND LABORATORIES ................................................................ 25
3.20
SAFETY OF EQUIPMENT ............................................................................................... 26
4
MONITORING OF THE POLICY ......................................................................................... 27
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School of Psychiatry and Clinical Neurosciences - Safety and Health Handbook
1
GENERAL POLICY STATEMENT ON SAFETY AND HEALTH MANAGEMENT
The School of Psychiatry and Clinical Neurosciences fully endorses the UWA
OSH policy
http://www.safety.uwa.edu.au/policies/occupational_safety_and_health. This
handbook supplements the main UWA policy to provide and maintain safe and
healthy working conditions, equipment and systems of work for all its staff,
students, contractors and visitors. To this end, information, instruction, training
and supervision is provided as necessary. Responsibility is also accepted for
the safety and health of other people who may be affected by the schools
activities, as far as reasonably practicable.
The allocation of safety-related duties, the particular arrangements made to
implement this policy and the way in which the policy is to be monitored is set
out below.
A copy of this statement will be made available to all staff and students via the
School’s website.
The policy will be kept up to date to take account of changes in the Schools
activities. To ensure this, the policy and the way in which it has operated will be
reviewed when necessary and confirmed by the Head of School. Following
review, a copy of the policy will be sent to the UWA Safety & Health Office
(SHO).
Professor Aleksandar Janca, Head of School
13th December 2006
Last updated 13 December 2006
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School of Psychiatry and Clinical Neurosciences - Safety and Health Handbook
2
THE ORGANISATION FOR CARRYING OUT THE POLICY
Ultimate responsibility for safety & health in the School lies with the Head of
School. Successful management of safety and health can only be effectively
achieved when the participation of staff at all levels in the school is built into all
its processes for identifying and controlling risk.
For routine safety and health matters the line of responsibility follows the normal
managerial lines in the School.
Head of School
School Safety Officer
School Manager
Supervisor
Staff
Students
Visitors
All members of the school have a responsibility to co-operate with their
colleagues to achieve a safe and healthy workplace, and to take reasonable
care of themselves and others. They are required to work in accordance with
this policy and associated procedures.
Responsibilities extend beyond minimum compliance with statutory obligations;
there is a responsibility to encourage good practice and due concern.
Whenever a member of this School notices a safety or health problem that he or
she is not able to put right, it must immediately be reported a person in
authority.
To assist the Head of School in managing safety and health, there are key roles
with specific duties as described below.
Role
Chair, Safety Committee
School Safety Officer
Area Wardens
Ainslie House
MRF Building
Fremantle
QEIIMC
Hollywood
CCRN
Chemical Safety Officer
Last updated 13 December 2006
Person Responsible
Helen Moran
Helen Moran
Contact
9346 2446
9346 2446
Cheryl Ackoy
Stephanie Gee
Christine Toase
Robert Tait
Matthew Howard
Alan Bland
Matthew Howard
9224 2855
9224 0290
9336 5555
9224 2281
9346 6656
9347 6440
9346 6656
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First Aid
Ainslie House
MRF Building
Fremantle
Fremantle (T Block)
QEIIMC
Safety & Health
Representative
Dr Roland Kaiser
A/Prof Mohan Isaac
Ms Valerie Grange
Dr Hans Stampfer
Matthew Howard
9224 0287
9433 0322
9431 3230
9346 2394
9346 6656
Responsibility and Accountability
Specific duties of these roles, which include Heads of School, School
Managers, Supervisors, Safety Officers, Safety and Health representatives,
First Aid Officers, Building Wardens etc, can be found at:
http://www.safety.uwa.edu.au/policies/responsibility_and_accountability
Duty of Care
For any event for which you have responsibility for the safety and health of
others, you should familiarise yourself and those within your care with basic
domestic safety arrangements, for instance, location of fire extinguishers and
emergency exits.
2.1
SCHOOL SAFETY AND HEALTH RESPONSIBILITIES SCHEDULE
ONGOING
Procedure
Safety Procedures
Recurrence
Upon
commencement
in the School
Training
Upon
commencement
and ongoing
Hazard Report
Forms
Ongoing and for
each new item
of equipment
Annually for
each lab/area
Electrical Equipment
Testing
Ongoing
Emergency Exit
Checks
Workplace Safety
Monthly
Last updated 13 December 2006
Quarterly
Details
Safety Induction Checklist to be
completed, signed and forwarded to the
School Manager within one week of new
staff, visitors or students commencing in
the school.
Training requirements should be
ascertained upon commencement in the
School and undertaken as required
when refreshing skills or operating new
items of equipment.
A Hazard Report Form should be
completed as soon as hazards are
identified as well as each time a new
piece of equipment is introduced to the
school. Forward to School Manager.
Identification of hazards should be
addressed during the annual safety
information refresher session. Forward
to School Manager.
Each item of electrical equipment in the
School is required to be tested for safety
on a regular basis. (The due date for
testing each item is written on the tag.)
All emergency exits and exit routes
should be kept clear at all times.
There is a requirement under UWA
Responsibility
Supervisor
Supervisor
Supervisor
Rep in each unit
Fire Wardens
Supervisors
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Inspections
School Safety
Committee Meetings
Safety Information
Refresher session
Fire Warden
Training
Fire Drill
Quarterly
(minimum
requirement)
Annually
Annually
Annually
Responsibilities and Accountability for
supervisors to carry out regular
workplace inspections. S&H Reps
should be invited to attend. Complete
relevant checklists as per the
Lab/Workshop S&H Schedule and
forward to the School Manager.
Official forum through which individual
and School safety issues may be raised
and addressed.
Each lab and work area should hold a
refresher safety information session
annually to discuss changes to safety
and health within that area over the
previous 12 months and offer the
opportunity for new concerns to be
discussed.
Fire Wardens to undertake training
through the Safety and Health Office
Annual fire drill
Chair, Safety
Committee
Supervisor
Review of School
Safety Plan
Annually
Testing of
Emergency
Equipment
Update of:
• S&H Handbook
• Roles &
Responsibilities of
Safety Officers
• School Safety Plan
Annually
Annually
Annual updates of the following should
be performed by the School Safety
Committee:
• The Safety & Health Handbook
• Roles and responsibilities of all safety
officers & other committee members
• School Safety Plan
Safety
Committee
First Aid refresher
training
Annually
First aid officers are required to undergo
annual first aid refresher training.
First Aid Officer
First Aid kits to be
restocked.
Annually
Restocking of all first aid kits, along with
update of first aid officer list displayed
with the kits.
First Aid Officer
Risk Register
Annual
Review of risk register
Safety
Committee
Last updated 13 December 2006
A School Safety Plan, including risk
management schedule should be
reviewed annually and acted on
throughout the year.
Regular testing of emergency equipment
should be undertaken.
Building Fire
Warden
S&H Office /
Hospitals units
attached to
Safety
Committee
S&H
Representative
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3
THE ARRANGEMENTS FOR SAFETY AND HEALTH
3.1
REPORTING & INVESTIGATING SAFETY OR HEALTH ISSUES
A member of the School noticing a safety or health problem that they are not
able to put right themselves should immediately tell someone in authority,
following the University’s, “resolving safety issues” policy
(http://www.safety.uwa.edu.au/policies/resolving_safety_&_health_issues).
3.1.1
INJURY REPORTING
In the event of an injury the person involved should;
• seek first aid or medical attention as required;
• inform their supervisor as soon as possible;
• complete Part 1 of the Confidential Incident / Injury Report Form
(http://www.safety.uwa.edu.au/__data/page/9678/Incident_Report_
Form.pdf) and fax it to the Safety and Health Office on 6488 1179;
and
• Assist their supervisor in the investigation and reporting on the
incident or accident.
The Supervisor of the person(s) involved in the incident is required to;
• ensure that any injured person is promptly attended to;
• conduct an initial investigation into the cause of the incident;
• complete Part 2 of the Confidential Incident / Injury Report Form
(http://www.safety.uwa.edu.au/__data/page/9678/Incident_Report_
Form.pdf) and ensure that it reaches the Safety and Health Office
within five (5) working days; and
• Notify and liaise with the local Safety & Health Representative and
line management in relation to the incident.
• Ensure that all serious injuries are reported to the Safety and Health
Office immediately by phone on 6488 3938 or Security (6488 3020)
for after hours assistance. A list of serious injuries as defined by
WorkSafe WA is provided below.
A Confidential Incident / Injury Report Form
(http://www.safety.uwa.edu.au/__data/page/9678/Incident_Report_For
m.pdf) should be completed for every incident and faxed to the Safety
and Health Office on 6488 1179.
3.1.2
HAZARD REPORTING
On identifying a hazard, staff must act as quickly as possible to
eliminate it. This may mean a simple alteration, substitution or removal
of the hazard or even talking to the people involved to enlighten them of
their hazardous practices.
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If staff are unable to make a hazardous situation safe they are required
to notify the Safety and Health Office on 6488 3938 or by reporting the
Hazard.
(http://www.safety.uwa.edu.au/policies/incidentinjury_and_hazard_notification_a
nd_investigation_procedures)
3.2
CONSULTATION FOR SAFETY AND HEALTH
All members of the School are encouraged to raise concerns about safety and
health with appropriate managers or supervisors. Additional formal consultation
will take place through the School Safety Committee.
The membership of the School Safety Committee shall consist of the Head of
School, School Safety Officer, Safety and Health Representatives, Student
Representative, and those people with specific responsibilities for aspects of
safety and health indicated in the policy. The primary role of the School Safety
Committee is to advise the Head of School on the implementation of matters
relating to safety and health in the local area.
Role
To develop a universal safety culture in the School in conjunction with the UWA
Safety and Health Office. The Safety and Health Committee will meet every
three months.
Membership
Head of School (or delegate)
School Manager
Representative from each of the units within the school
Terms of Reference
1. Provide a mechanism for consultation and cooperation between School
and staff members concerning all occupational safety, health, welfare
and fire issues affecting the workplace including induction and ongoing
education.
2. Consider reports and complaints and assist in the resolution of workplace
occupational safety, health and welfare issues in accordance with an
agreed resolution procedure.
3. Organise, implement and monitor workplace hazard inspections,
consider recommendations and arrange appropriate follow-up action.
4. Review accident and incident reports generated at the workplace,
consider action taken and make appropriate recommendations to the
Safety and Health Office.
5. Formulate and review policies, programmes and procedures (including
proposed changes to practices and processes) which may affect
occupational safety, health and welfare at the workplace.
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6. Obtain and maintain information on workplace hazards in places that are
readily accessible to staff. Keep informed about health and safety
standards, roles and procedures.
7. Liaise with external agencies and other School’s on safety issues, when
necessary
8. Consider, evaluate and make recommendations concerning occupational
safety, health and welfare implications associated with the introduction of
new plant, equipment, processes or substances into the workplace and
the training and promotional materials associated with such introduction.
9. Review and evaluate occupational safety, health and welfare
performance indicators for the workplace.
Current membership of the School Safety Committee
HOS delegate / School Manager
Ainslie House
Fremantle
Hollywood
MRF
QEII
CCRN
Postgraduate Student Rep
3.3
Helen Moran (School Safety Officer)
Cheryl Ackoy
Christine Toase
Matthew Howard (Health & Safety
Representative)
Stephanie Gee
Robert Tait
Alan Bland
Llewellyn Saggers-Gray
SAFETY AND HEALTH TRAINING
3.3.1
NEW STAFF & VISITORS
The immediate manager or supervisor will ensure that all new members
of staff (including Visitors to the School) are inducted for safety and
health as soon as practicable, by using the UWA guidance, Safety and
Health Office checklist and School Safety Induction Checklist as a
framework.
All induction sheets should be forwarded to the School Manager for
record keeping purposes.
3.3.2
STUDENTS
New students (graduate and honours) will be informed about the same
points as part of their introduction to the School. Students should also
be made aware of the student guide to safety and health produced by
the SHO. Part-time students will be briefed by their course tutor and
supported by written briefing materials.
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Undergraduate students undertaking clerkships in hospitals and clinics
should familiarise themselves with the Safety and Health requirements
of the organisation to which they are attached.
All induction sheets should be forwarded to the School Manager for
record keeping purposes.
3.3.3
SPECIALIST TRAINING
The need for specialist training should be identified by managers and
supervisors, and all requests for such training should be directed to
either the Head of School or the SHO.
Members of the School will not be expected to undertake any procedure
for which they have not been adequately trained.
All proof of specialist training should be forwarded to the School
Manager for record keeping purposes.
Last updated 13 December 2006
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3.4
FIRE AND EMERGENCY PROCEDURES – UWA MAIN PROCEDURE
The UWA Main Procedure can be found at
http://www.safety.uwa.edu.au/policies/emergency_fire_and_evacuation
3.4.1
AINSLIE HOUSE
EMERGENCY NUMBER: 55
As Ainslie House is a part of the Royal Perth Hospital complex, the
procedures for Fire and Emergency of Royal Perth Hospital should also
be consulted.
The evacuation assembly point is the Lawn area between Kirkman
House (East) and Nicolay Block.
Last updated 13 December 2006
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3.4.2
FREMANTLE
SECURITY – ALL EMERGENCIES: 0418 956 223
As the PCMHU and NU is a part of the Fremantle Hospital complex, the
procedures for Fire and Emergency of Fremantle Hospital should also
be consulted.
The evacuation assembly point for 16 The Terrace is:
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School of Psychiatry and Clinical Neurosciences - Safety and Health Handbook
3.4.3
HOLLYWOOD
EMERGENCY NUMBER: 55
As the Alzheimer Unit is a part of the Hollywood Private Hospital
complex, the procedures for Fire and Emergency of Hollywood Private
Hospital should also be consulted.
The evacuation assembly point is: Rear of Security – Assembly Area 3
on the map below.
Last updated 13 December 2006
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School of Psychiatry and Clinical Neurosciences - Safety and Health Handbook
3.4.4
MEDICAL RESEARCH FOUNDATION
EMERGENCY NUMBER: 55
As the MRF is a part of the Royal Perth Hospital complex, the
procedures for Fire and Emergency of Royal Perth Hospital should also
be consulted.
The evacuation assembly point is: Lawn area in front of Ainslie House
Last updated 13 December 2006
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School of Psychiatry and Clinical Neurosciences - Safety and Health Handbook
3.4.5
QUEEN ELIZABETH II MEDICAL CENTRE
EMERGENCY NUMBER: 55
As QEII is a part of the Sir Charles Gairdner Hospital complex, the
procedures for Fire and Emergency of Sir Charles Gairdner Hospital
should also be consulted.
The evacuation assembly point is: Car Park 5 (Corner or Gairdner Drive
and Verdun St)
Last updated 13 December 2006
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3.4.6
CCRN
EMERGENCY NUMBER: 55
As CCRN is a part of the Graylands Hospital complex, the procedures
for Fire and Emergency of Graylands Hospital should also be consulted.
The evacuation assembly point is: Car Park
Last updated 13 December 2006
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School of Psychiatry and Clinical Neurosciences - Safety and Health Handbook
3.4.7
FIRE WARDENS
Site
Ainslie House
CCRN
Fremantle
Hollywood
MRF
QEII
3.5
Warden
Cheryl Ackoy
Alan Bland
Christine Toase
Kathy Lucas
Stephanie Gee
Robert Tait
Contact
9224 2855
9347 6440
9336 5555
9346 6312
9224 0290
9346 2811
ACTION IN THE EVENT OF AN INCIDENT - FIRST AID PROCEDURES
Please see the University policies and guidelines on incidents and emergencies
at the following website: http://www.safety.uwa.edu.au/policies#incidents
In this area, there is nothing exceptional to bring to light, other than pointing out
the use of an MSDS to assist when a substance is involved in the injury. Sharps
should be standard for all and in terms of Genetically Modified Organisms this is
all covered in the OGTR Act and Guidelines.
First Aid Kits are located in the following places
Ainslie House – Level 6 – Cheryl Ackoy’s Office
Fremantle – Christine Toase’s Office
Hollywood – See Kathy Lucas
MRF – Tea Room (room 335)
QE2 – Ante Room of Helen Moran’s Office (room 1.38)
3.6
RISK ASSESSMENTS – UWA MAIN PROCEDURE
There is a legal requirement to assess risks. Where these are found to be
significant, the assessment must be written. It is the responsibility of managers
and supervisors to satisfy themselves (while not necessarily examining every
assessment) that risk assessments:
•
•
•
•
•
are conducted;
are completed to a consistent and reasonable standard;
relate to the actual work being undertaken;
are reviewed; and
are supported by adequate and appropriately maintained records
It is the responsibility of persons in control of areas or activities to ensure risk
assessments are carried out. A general risk assessment form is available from
the SHO website.
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There are five principal steps in the process of carrying out a risk assessment.
These are to:
1. Look for the hazards, ignoring the trivial and concentrating only on
significant hazards, which could result in serious, harm or effect several
people.
2. Decide who might be harmed and how, thinking about people who may
not be in the workplace all the time, e.g. cleaners, visitors and
contractors.
3. Evaluate the risks arising from the hazards and decide whether existing
precautions are adequate or more should be done.
4. Record your findings.
5. Review your assessment on a regular basis. For example:
If a laboratory procedure is carried out frequently the risk assessment
only needs to be undertaken once. A single risk assessment will cover
the procedure being repeated over and over again. However, sooner or
later you will need to review your assessment in the light of changes in
substances and procedures that could lead to new hazards.
In an office environment, changes may be made to the layout and/or
introduction of new electrical equipment i.e. kettle, heaters.
You will want to consider these sorts of changes in their own right and do
whatever you need to reduce the level of risk.
3.6.1
SUMMARY OF HAZARD AND RISK REGISTER
Three major hazards have been identified for the School in the following areas:
• Personal Safety
• Chemical handling
• Biohazard
Staff are required to acquaint themselves with the procedures in place to deal
with incidents related to each of these areas.
PERSONAL SAFETY has been identified as a high risk in this School. Although it
is considered to be highly unlikely, the consequences of a serious event could
result in a fatality. Personal duress alarms should be used whenever it is
considered appropriate to do so. Staff should always advise their supervisors
when they embark on home visits and report back on completion of the visit. A
log of this activity should be kept in the local area. Policies, procedures and
guidelines relating to the area of Physical Safety can be found at:
http://www.safety.uwa.edu.au/physical
Further information can be found in item 3.17.
CHEMICAL HANDLING should be carried out in line with established procedures
and the Health and Safety Officer consulted whenever clarification is required.
This activity is considered by the School to be high risk and although unlikely
the consequences of an accident could have major implications. Policies,
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procedures and guidelines relating to Chemical Safety can be found at:
http://www.safety.uwa.edu.au/about_chemical_safety
Further information can be found in item 3.19.
BIOHAZARDS including incidents associated with venepuncture and the collection
of other bodily fluids is considered a high risk activity in the School. The
appropriate procedures should be strictly followed, i.e., the use of protective
clothing, relevant training, use of sharps containers etc to minimise any mishap.
Policies and procedures relating to Biological Safety can be found at this site:
http://www.research.uwa.edu.au/welcome/research_services/Ethics/biological/P
olicies_Procedures_Guidelines
Further information can be found in item 3.19.
3.7
SMOKING POLICY
The University is committed to ensuring that its staff, students, contractors and
visitors are not exposed to tobacco smoke in its workplaces including its
building and vehicles. In the interest of having a healthy workforce, staff who
smoke are provided with assistance to quit smoking. Accordingly, managers
and supervisors shall promote and ensure compliance with the Smoking Policy.
The School follows the University’s smoking policy.
3.8
ELECTRICAL SAFETY
The following arrangements for electrical safety apply to all electrical equipment
in use in the School, including personal items.
•
Only electrical equipment that is properly installed and maintained should
be used in the School. The indication that equipment has been properly
maintained is that a label is attached to each item bearing a date after
which it should no longer be used. This also applies to personal equipment
held by staff, for example, a lamp, coffee percolator, overhead projector,
etc. Items not bearing such a label, or where the date on the label has
been passed, should be withdrawn from use and given to the appropriate
manager or supervisor.
•
All portable appliances will be regularly inspected, tested and tagged. All
members of the School should routinely check that their electrical
appliances are not damaged and that there are no obvious signs of misuse
such as damaged or discoloured plug tops and worn cables.
•
Any item that becomes faulty should be taken out of service and labelled
and either discarded or sent for repair.
•
Equipment and furniture should be sited so as to avoid the need for leads to
trail across floors. Where these cannot be avoided, proprietary rubber
strips should be used to reduce the risk of tripping. The use of socket
adaptors should be avoided wherever possible. Only powerboards are
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School of Psychiatry and Clinical Neurosciences - Safety and Health Handbook
permitted. Extension leads are seen as temporary measures to be used
only until additional socket outlets have been provided.
•
3.9
School/Unit equipment held off-site will be included in periodic inspections
and the holder being responsible for bringing it into the University.
PURCHASING POLICY
All materials and equipment acquired by the School, or by individuals for use at
work, must comply with the standards, codes and regulations prescribed by law
and University requirements. Only those that can be safely accommodated and
used within the School may be obtained. The individual wishing to acquire the
material or equipment should obtain all necessary information to enable the risk
assessment to be undertaken in order to demonstrate compliance with the
foregoing.
Staff should ensure that any authorisations for the purchase of hazardous or
dangerous material are properly completed e.g. radioactive substances,
genetically modified organisms, dangerous chemicals.
To monitor that the requirements of the purchasing policy are being followed,
only staff who are authorised signatories may approve acquisitions.
Additional information on the University purchasing policy can be found at
http://www.safety.uwa.edu.au/__data/page/16667/Purchasing_safety_procedur
es.pdf
3.10
CHILDREN IN THE WORKPLACE
If under exceptional circumstances children are brought onto university
premises they must be under immediate and close supervision of a parent or
guardian at all times. They are not permitted in any workshop or laboratory
where experimental or other work is being undertaken or other environment
considered by the person in charge to be inappropriate. See the UWA Children
in the Workplace policy for further information:
(http://www.hr.uwa.edu.au/policy/toc/appointment_and_employment/equal_opp
ortunity/children_in_the_workplace)
3.11
VISITORS AND CONTRACTORS
Visitors to the School should be asked to report to the relevant unit office. The
member of the unit who the visitor wishes to see will be telephoned from the
office and asked to report to the office to meet their visitor and subsequently
accompany them in the unit. The University policy on visitor safety should be
followed.
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3.12
SERVICES AND FACILITIES
The planning and undertaking of building, alteration and repair work, and the
installation and maintenance of plant and equipment, by persons from outside
the University needs to be adequately controlled to ensure the safety and health
of members of the School. The University has a safety and health policy for
contractors.
3.13
GENERAL OFFICE SAFETY
For routine office activities, with low risk of injury, no formal assessment of the
work is necessary. Non-routine office activities should be assessed, and where
any significant hazards are identified, the results of the assessment should be
recorded.
A copy of the office safety checklist is available from the SHO and individuals
should use this to check the safety of their own office accommodation.
Problems identified should be reported in the normal way.
Falls are the most prolific cause of injury in offices, accounting for almost half of
all office injuries. Next come the handling and lifting of goods, materials and
equipment, followed by stepping on, or striking against things; falling objects;
machinery; transport; and the use of hand tools. Training in safe handling and
lifting is available for any staff likely to lift equipment with any regularity. The
maintenance of high standards of general housekeeping in offices goes a long
way to preventing injuries. Care should be given to the general layout and
storage of items to minimise the possible hazards. Particular attention should
be given to: the condition of floors and floor coverings; trailing leads; storage of
items, particularly heavy ones, on shelves above shoulder height; safe methods
of reaching up.
3.13.1 ERGONOMIC HAZARDS
The University is committed to preventing injuries associated with
ergonomic hazards. Ergonomic hazards may be found in the design of
work tasks, equipment used and the working environment.
Managers/supervisors, in consultation with employees, should:
• ensure ergonomic hazards relating to poor design of tools,
equipment, work station or work practices are identified and the
associated risks controlled;
• ensure that all employees have been provided with adequate
equipment for tasks undertaken;
• Ensure that employees have had information, instruction or training
provided in the use of equipment and work practices;
• Encourage and reinforcing proper working techniques;
• Encourage early reporting of any injury or symptoms.
Employees should:
• Ensure they understand information and instructions provided;
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•
•
•
•
Participate in training as provided;
Correctly use equipment provided;
Follow proper working techniques;
Co-operate in the early identification and reporting of hazards
and/or injury symptoms.
Training in ergonomics, computer workstation assessment and manual handling
can be provided by contacting the Senior Occupational Therapist in the Safety
and Health Office on 6488 2784.
3.14
SAFETY OFF UNIVERSITY PREMISES
Many School activities take place off University premises, including field trips
and supervision in isolated areas. Staff and students have a responsibility to
identify foreseeable risks and take appropriate action. Relevant aspects might
include:
Field Trips - adequate competent supervision, including first aid training,
appropriate protective clothing and sensible footwear, sufficient communications
arrangements, availability of emergency equipment. Tutors responsible for
fieldwork should familiarise themselves with the University guidance on
fieldwork.
For all field trips a risk assessment must be produced.
Members of staff responsible for the placement of students should familiarise
themselves with the University guidance on placement of students.
3.15
MANUAL HANDLING
Manual handling is one of the most common and costly of workplace injuries.
Manual handling involves the use of human effort to push, pull, carry, hold or
restrain any object or animal. It does not just relate to the lifting of heavy
objects.
UWA has a policy on manual handling which requires areas to undertake risk
assessment of all manual handling hazards and implement strategies to reduce
the level of risk. This includes but is not limited to the provision of training, and
ongoing supervision of staff and students involved in manual handling activities.
•
No one should undertake any manual handling task that they feel that they
are unable to manage, if in doubt, do not do the task, and seek assistance.
A safety first mentality should be adopted.
•
Be aware of the risk factors – the safety of the general environment e.g. is it
cluttered, is lighting adequate, are there any slip or trip hazards? The
characteristics of the load e.g. heavy, awkward, difficult to grasp. Be
mindful of your own ability e.g. fatigue, unwell, lacking in coordination.
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•
Where possible use assistive equipment, such as trolleys and lifting
devices.
•
Always use correct manual handling technique – keep the spine neutral,
bend with the knees using semi squat and avoid twisting, flexing forward
with the spine, or sideways leaning of the spine.
Assistance with manual handling risk assessment and training in manual
handling technique is provided by the Safety and Health Office, 6488 2784.
Staff are encouraged to phone if they have concerns.
Relying on training of staff is not as effective in reducing manual handling
injuries as proper workplace design and provision of equipment– please keep
this in mind!
3.16
SAFETY IN THE USE OF COMPUTER WORKSTATIONS
Please refer to the UWA brochure “Working Comfortably with Computers” and
note that the same principles of adopting correct posture at the computer
applies to lap tops as well as desk based computer monitors. Be aware that if
you are working from home, you should also apply the same principles.
Most people have difficulty checking whether they have correct posture when
set up at a computer, even after reading a pamphlet! If you need assistance, or
if at any time you start to develop symptoms, please contact the Occupational
Therapist in the Safety and Health Office. Since there are many computer
“ergonomic” accessories on the market, the UWA Safety and Health office
provides free trial of equipment. It is a myth to think that using all things that are
available will prevent problems. Likewise what works for one person may not
suit another. A professional opinion from an Occupational Therapist is
warranted if you are having any difficulty with comfort at the computer.
3.17
WORKING ALONE
The University is committed to ensuring the safety, health and security of staff,
students and others who are on University premises and are isolated from other
persons because of time, location or nature of their work. Under these
circumstances there are special risks due to the lack of immediate assistance in
the event of an accident or sudden illness.
This policy particularly applies to employees and students whilst performing
after hours work (between 6pm and 8am on weekdays, all weekends and
university holidays) on University premises. Staff and students must have
authorisation in advance from their supervisors to work alone and ensure that
they are aware of the emergency procedures in place as well as the availability
of a telephone or mobile phone as appropriate.
http://www.safety.uwa.edu.au/policies/../policies/isolation
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3.17.1 AINSLIE HOUSE
•
Portable duress alarms will be available for staff working alone / after hours
that will link in to the hospital security system.
3.17.2 FREMANTLE
•
•
Staff are to inform the security guard when working alone after hours
Staff must keep the front door locked
3.17.3 HOLLYWOOD
•
•
Swipe card required for entry into unit
Hospital security to be called in case of security event
3.17.4 MRF
•
•
Swipe card required for entry to each floor MRF Building
Hospital security to be called in case of security event
3.17.5 QE2
•
•
Fixed duress alarms are installed on level 1 and 2 of D Block. Hospital
emergency procedures (dial 55) include personal threat alarms.
Portable alarms linking to security will also be available for staff / students
working in isolation / after hours
3.17.6 CCRN
•
3.18
WORKING FROM HOME ON UWA BUSINESS
Where staff have approval to work from home on a regular and ongoing basis,
their manager or supervisor should ensure that they have received all
information concerning safety and health and the management of sensitive
University information.
The same duty of care applies to staff who work at home on University
business, as when they work on-site. This arrangement can have significant
repercussions on provision of equipment; at the very least the School/Area is
charged with the responsibility of ensuring that the home based workplace is
safe.
Staff who work from home on a regular basis should undertake a selfassessment of their working environment in accordance with the UWA working
from home policy.
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It is the managers and supervisors responsibility to ensure that a formal written
agreement is in place to delineate who has responsibility for costs and
equipment required to support the working from home arrangement. Please
refer to the Working From Home policy.
The Senior Occupational Therapist in the UWA Safety and Health Office is
available to provide assessment of home based workplace environments in the
event that there are any concerns. Please phone 6488 2784.
3.19
SAFETY IN WORKSHOPS AND LABORATORIES
It is the duty of supervisory academic and technical staff to familiarise
themselves with the safety and health legislation and Codes of Practice which
are relevant to the work being undertaken in their area of responsibility and to
ensure that other members of staff and students comply with these
requirements.
As part of their day-to-day responsibilities they will ensure that:
•
safe methods of working exist and are implemented;
•
staff, students and others under their supervision are instructed in safe
working practices;
•
new employees working within their School are given instruction in safe
working practices;
•
regular safety inspections are made;
•
positive, corrective action is taken where necessary to ensure the safety
and health of all staff, students and others;
•
all plant, machinery and equipment in the area in which they work is
adequately guarded, regularly maintained and in safe working order;
•
all reasonable practicable steps are taken to prevent the unauthorised or
improper use of all plant, machinery and equipment in the area in which
they work;
•
appropriate protective clothing and equipment, first aid and fire appliances
are provided and readily available in the School in which they work;
•
toxic, hazardous and highly flammable substances are correctly used,
stored and labelled;
•
they monitor the standard of safety and health throughout the unit in which
they work, encourage staff, students and others to achieve the highest
possible standards of safety and health and discipline those who
consistently fail to consider their own well-being or the safety and health of
others;
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•
all signs used meet the statutory requirements;
•
They report, as appropriate, any safety and health concerns to the
appropriate person in authority.
All work will be conducted in accordance with the University’s Occupational
Safety and Health Policy and any specific Codes of Practice relating to
particular activities and industry specific standards.
3.20
SAFETY OF EQUIPMENT
Where equipment related to safety and health, particularly personal protective
equipment is provided by the School, there is a duty to ensure the equipment is
appropriate for the intended use, clean, properly maintained and properly
stored. The University guidance on personal protective equipment should be
followed.
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4
MONITORING OF THE POLICY
Day to day monitoring of compliance is the responsibility of all those with
managerial responsibility. Managers should also use reports of injury, near
misses and sickness linked to work to determine whether existing arrangements
require modification in order to prevent a recurrence.
Monitoring the effectiveness of the policy will be carried out by way of planned
School/Unit inspections. This should follow the University policy on inspecting
the workplace.
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University Wide Resources for Safety and Health
Office of Safety and Health
http://www.safety.uwa.edu.au/
Training
http://www.safety.uwa.edu.au/courses
Chemical Safety
http://www.safety.uwa.edu.au/about_chemical_safety
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