Pat Sample 3/9/2011 THE EXTRAORDINARY COACH Participant Feedback Report Table of Contents Pat Sample Section Title Page 1 How to Interpret Your Feedback 1 2 Coaching Dimensions Overview 3 3 The 14 Coaching Competencies Summary 4 This section provides an overview of your competency scores. Use this section to obtain an overall understanding of what others feel are your strengths and developmental needs. To better understand the composition of each competency, review the items used to assess each competency in section 4. 4 The 14 Coaching Competencies w/ Item Details 5 This section displays your results for the 14 Coaching Competencies. In addition to the summary results for each competency, this section provides the results of each item used to assess the specific competency. The results for each item are sorted from the most positive to the least positive based on the Total score. 5 Engagement Index 20 This section displays the detailed results for the Engagement Index, which measures the extent to which your Direct Reports are satisfied and motivated to do their jobs. Our research shows a direct connection between leadership effectiveness and employee commitment. The results for each item are sorted from the most positive to the least positive. 6 Importance Ratings 21 This section displays the 14 Coaching Competencies ranked from the most important to the least important. Raters were asked to choose the three competencies that they felt would be most helpful for you to do well when coaching others. This section shows how important the selected competencies are for your effectiveness as a coach. 7 Highest Scored Items 22 This section presents items receiving the highest total scores. You should not necessarily assume that an item on this list does not need improvement. 8 Lowest Scored Items 23 This section presents items receiving the lowest total scores. You should not necessarily assume that an item on this list is in fact a significant problem. 9 Written Comments 24 This section displays verbatim the written comments provided by your respondents. You are encouraged to read the comments without trying to individually identify the respondent. Use this section as supplemental information to clarify the numeric data and provide other perspectives not addressed in the survey. 10 Supplemental View: Coaching Dimensions (Vertical Bar Graph Format) 27 This section contains a vertical bar graph that displays your Total scores for the 4 dimensions of Coaching in relation to the Extraordinary Coach norms. 11 Supplemental View: 14 Coaching Competencies Summary (Vertical Bar Graph Format) 29 This section contains a vertical bar graph that displays your Total scores for the 14 Coaching Competencies in relation to the Extraordinary Coach norms. 12 Supplemental View: 14 Coaching Competencies (Differences in Perception) This section displays your Total and Self scores for all of the 14 Coaching Competencies along with a bar graph indicating the size and direction of the gap between the two. 30 Pat Sample Section 1: How to Interpret Your Feedback How to Interpret Your Feedback This report for Pat Sample includes feedback received from: 1 Manager, 6 Peers, 6 Direct Reports, 3 Others, 1 Self These survey submissions will be reported as follows*: 1 Manager, 6 Peers, 6 Direct Reports, 3 Others, 1 Self This report compares your results to the Extraordinary Coach 90th and 75th Percentile Norms. As you review this report, keep in mind that feedback is meant to be very constructive. You will glean the most benefit from it if you keep an open mind, rather than becoming defensive or looking for reasons why it “must be wrong.” Definitions and Explanations: Coaching Dimensions The overview displays the four dimensions of Coaching and the rating differences by respondent Overview categories. The 14 Coaching Competencies Summary This section summarizes your results at the competency level based on the items that make up each one. Importance Ratings This section of the report summarizes the perceptions of others about the relative importance of the 14 Coaching Competencies relating to your success in your current role. Review this section to see if there is any consensus on a few competencies that would help you be more successful. Highest & Lowest Scoring Items The next two sections display the 10 most positively scored items and the 10 least positively scored items. This information helps you identify areas of strength and potential fatal flaws. Response Frequency The Response Frequency displays a detailed break down of how each item was responded to. Use this information as a reference to understand how people reacted to each survey item. # This is the number of raters used to calculate a particular score. Appendix The Appendix consists of Sections 10, 11, and 12. Sections 10 and 11 are graphs that display the same data found in Sections 2 and 3, but in a vertical rather than a horizontal layout. Section 12 is a table that summarizes the differences between your ratings and others’ ratings of you. How Scores are Calculated Scores are averaged and presented by respondent type at the Dimension, Competency and Item levels. Responses of Don’t Know/Not Applicable and missing responses are not included in the calculations. *To help ensure anonymity for your respondents, data will be displayed only when there is a minimum of three survey submissions in a given respondent category. If any of the respondent types (excluding Manager) have less than three submissions, that data will be combined with responses from another rater category. You are now ready to interpret your feedback. Good luck on your journey toward becoming an extraordinary coach. Copyright 2012 Zenger | Folkman Company Page 1 Pat Sample Section 1: Your Respondents Your Respondents The table below displays all of the individuals you invited to respond to your survey. The presence of a name within the table does not necessarily mean the individual submitted feedback. As mentioned on the previous page, if any of the respondent types (excluding Manager) have less than three submissions, that data will be combined with responses from another rater category to preserve anonymity. Respondent Type Respondent Name Manager Nathan Spencer Peer Fredrico Juarez Peer Amber Gerritsen Peer Ivan Anderson Peer Penny Simpson Peer Kris Siri Peer Michael North Direct Report Chris Ramey Direct Report Henry Meiner Direct Report Charlie Davis Direct Report Kevin Mason Direct Report Katy Long Direct Report Katherine Best Other Jack Austin Other John Roxberry Other Keith Wood Other Ted Marshall Copyright 2012 Zenger | Folkman Company Page 2 Pat Sample Section 2: Coaching Dimensions Overview Section 2: Coaching Dimensions Overview Legend Response Description Symbol Norm 5 Outstanding Strength - Top 10% Extraordinary Coach 90th Percentile Norm 4 Strength - Top Quartile Extraordinary Coach 75th Percentile Norm 3 Competent - Good Performance 2 Needs Some Improvement - Inconsistent Performance 1 Needs Significant Improvement - Poor Performance Builds a Strong Relationship Rater Score 1 Total 4.16 Manager 3.57 Peers 4.13 Direct Reports 4.38 Others 3.95 Self 4.29 2 3 4 5 2 3 4 5 2 3 4 5 2 3 4 5 Communicates Effectively Rater Score 1 Total 4.06 Manager 3.80 Peers 3.78 Direct Reports 4.44 Others 3.91 Self 3.93 Facilitates Action and Results Rater Score 1 Total 3.95 Manager 3.45 Peers 3.71 Direct Reports 4.35 Others 3.76 Self 3.73 Provides Ongoing Support Rater Score 1 Total 4.01 Manager 3.67 Peers 4.00 Direct Reports 4.25 Others 3.67 Self 3.33 Copyright 2012 Zenger | Folkman Company Page 3 Pat Sample Section 3: The 14 Coaching Competencies Summary Section 3: The 14 Coaching Competencies Summary This section provides an overview of your competency scores. Use this section to obtain an overall understanding of what others feel are your strengths and developmental needs. To better understand the composition of each competency, review the items used to assess each competency in section 4. Legend Response Description Symbol Norm 5 Outstanding Strength - Top 10% Extraordinary Coach 90th Percentile Norm 4 Strength - Top Quartile Extraordinary Coach 75th Percentile Norm 3 Competent - Good Performance 2 Needs Some Improvement - Inconsistent Performance 1 Needs Significant Improvement - Poor Performance Builds a Strong Relationship Score 1 Builds a Strong Relationship 4.16 Personally Supports the Development of Others 3.86 Generates Trust 4.45 Builds Relationships 4.24 Encourages Collaboration 4.04 2 3 4 5 2 3 4 5 2 3 4 5 2 3 4 5 Communicates Effectively Score 1 Communicates Effectively 4.06 Listens Actively 4.27 Asks Powerful Questions 3.92 Values Diversity 4.13 Provides Feedback 3.96 Welcomes Feedback 4.02 Facilitates Action and Results Score 1 Facilitates Action and Results 3.95 Helps Others Set Goals & Performance Expectations 3.85 Inspires Others to Change 4.08 Fosters Innovation 3.89 Provides Ongoing Support Score 1 Provides Ongoing Support 4.01 Gives Recognition 4.08 Provides Follow-Up and Accountability 3.93 Copyright 2012 Zenger | Folkman Company Page 4 Pat Sample Section 4: The 14 Coaching Competencies w/ Item Details Section 4: The 14 Coaching Competencies w/ Item Details This section displays your results for the 14 Coaching Competencies. In addition to the summary results for each competency, this section provides the results of each item used to assess the specific competency. The results for each item are sorted from the most positive to the least positive based on the Total score. Use this section to compare the perceptions of each group of respondents for each item. Legend Response Description Symbol Norm 5 Outstanding Strength - Top 10% Extraordinary Coach 90th Percentile Norm 4 Strength - Top Quartile Extraordinary Coach 75th Percentile Norm 3 Competent - Good Performance 2 Needs Some Improvement - Inconsistent Performance 1 Needs Significant Improvement - Poor Performance Response Frequency Personally Supports the Development of Others (Builds a Strong Relationship) 2 3 4 5 3% 32% 39% 25% 3.25 75% 25% 3.76 33% 57% 10% Direct Reports 4.35 17% 30% 52% Others 3.27 27% 9% Self 4.00 Rater Score 1 Total 3.86 Manager Peers 2 3 4 5 1 18% 45% 100% 3. Expresses confidence in others. Score 1 Response Frequency 1 2 3 4 5 19% 50% 31% Rater # Total 16 4.13 Manager 1 4.00 Peers 6 4.00 17% 67% 17% Direct Reports 6 4.33 17% 33% 50% Others 3 4.00 33% 33% 33% Self 1 4.00 2 3 4 5 100% 100% 2. Looks for opportunities or job assignments that help others develop. Response Frequency 3 4 5 3.93 29% 50% 21% 3.00 100% 4 3.75 25% Direct Reports 6 4.50 Others 3 3.33 Self 1 4.00 Rater # Total 14 Manager 1 Peers Score 1 2 3 4 5 1 50% 33% 100% Response Frequency 1 2 3 4 5 43% 21% 29% 40% 40% 20% 33% 17% 50% Rater # Total 14 3.71 Manager 1 3.00 100% Peers 5 3.80 Direct Reports 6 4.17 Others 2 2.50 Self 1 4.00 Copyright 2012 Zenger | Folkman Company 75% 50% 67% 1. Provides coaching to support the individual development of others. Score 1 2 2 3 4 5 7% 50% 50% 100% Page 5 Pat Sample Section 4: The 14 Coaching Competencies w/ Item Details 4. Gives time and effort to develop others. Score 1 Response Frequency 1 2 3 4 5 40% 33% 20% Rater # Total 15 3.67 Manager 1 3.00 100% Peers 6 3.50 50% 50% Direct Reports 5 4.40 20% 20% Others 3 3.00 33% 33% Self 1 4.00 Copyright 2012 Zenger | Folkman Company 2 3 4 5 7% 33% 60% 100% Page 6 Pat Sample Section 4: The 14 Coaching Competencies w/ Item Details Response Frequency Generates Trust (Builds a Strong Relationship) Rater Score 1 2 3 4 5 1 2 3 4 5 3% 48% 48% Total 4.45 Manager 4.00 Peers 4.39 4% 52% 43% Direct Reports 4.57 4% 35% 61% Others 4.50 50% 50% Self 4.25 25% 50% 100% 25% 5. Creates an open and trusting work environment. Rater # Total 16 Score 1 4.56 Manager 1 4.00 Peers 6 4.67 Direct Reports 6 4.50 Others 3 4.67 Self 1 5.00 2 Response Frequency 3 4 5 1 2 3 4 5 6% 31% 63% 100% 17% 33% 67% 17% 67% 33% 67% 100% 7. Honors commitments and is careful to keep promises. Response Frequency Rater # 4 5 Total 16 4.44 56% 44% Manager 1 4.00 100% Peers 6 4.33 67% 33% Direct Reports 6 4.67 33% 67% Others 3 4.33 67% 33% Self 1 4.00 100% Score 1 2 3 4 5 1 8. Creates safety by managing confidentiality. 2 3 Response Frequency Rater # 4 5 Total 14 4.43 57% 43% Manager 1 4.00 100% Peers 5 4.40 60% 40% Direct Reports 5 4.60 40% 60% Others 3 4.33 67% Self 1 5.00 Score 1 2 3 4 5 1 Rater # 16 Score 1 4.38 Manager 1 4.00 Peers 6 4.17 Direct Reports 6 4.50 Others 3 4.67 Self 1 3.00 Copyright 2012 Zenger | Folkman Company 3 33% 100% 6. Does what is right regardless of personal risk or consequence. Total 2 2 3 Response Frequency 4 5 1 2 3 4 5 6% 50% 44% 100% 17% 50% 33% 50% 50% 33% 67% 100% Page 7 Pat Sample Section 4: The 14 Coaching Competencies w/ Item Details Response Frequency Builds Relationships (Builds a Strong Relationship) 3 4 5 Total 4.24 9% 59% 33% Manager 3.67 33% 67% Peers 4.22 6% 67% 28% Direct Reports 4.41 12% 35% 53% Others 4.13 88% 13% Self 4.67 33% 67% Rater Score 1 2 3 4 5 1 10. Relates well to people at all levels of the organization. 2 Response Frequency Rater # 4 5 Total 15 4.40 60% 40% Manager 1 4.00 100% Peers 6 4.33 67% 33% Direct Reports 5 4.60 40% 60% Others 3 4.33 67% 33% Self 1 4.00 100% Score 1 2 3 4 5 1 11. Initiates positive interactions with others. Score 1 2 3 Response Frequency 1 2 3 4 5 13% 53% 33% Rater # Total 15 4.20 Manager 1 4.00 Peers 6 4.17 17% 50% 33% Direct Reports 6 4.33 17% 33% 50% Others 2 4.00 Self 1 5.00 2 3 4 5 100% 100% 100% 9. Takes the time to understand the needs and concerns of others. Response Frequency Rater # 3 4 5 Total 16 4.13 13% 63% 25% Manager 1 3.00 100% Peers 6 4.17 83% 17% Direct Reports 6 4.33 33% 50% Others 3 4.00 Self 1 5.00 Score 1 Copyright 2012 Zenger | Folkman Company 2 3 4 5 1 2 17% 100% 100% Page 8 Pat Sample Section 4: The 14 Coaching Competencies w/ Item Details Response Frequency Encourages Collaboration (Builds a Strong Relationship) Rater 2 3 4 5 4% 16% 51% 29% 3.33 67% 33% 4.13 7% 73% 20% 11% 28% 50% 3.89 22% 67% 11% 4.33 33% Score 1 Total 4.04 Manager Peers Direct Reports 4.17 Others Self 2 3 4 5 1 11% 12. Encourages those being coached to work collaboratively with others. 67% Response Frequency Rater # 3 4 5 Total 15 4.13 13% 60% 27% Manager 1 3.00 100% Peers 5 4.20 80% 20% Direct Reports 6 4.33 33% 50% Others 3 4.00 Self 1 5.00 Score 1 2 3 4 5 1 17% 100% 100% 14. Helps people focus on large, unifying goals that encourage collaboration. Score 1 2 Response Frequency 1 2 3 4 5 7% 13% 47% 33% 80% 20% 33% 50% 33% 33% Rater # Total 15 4.07 Manager 1 3.00 Peers 5 4.20 Direct Reports 6 4.17 Others 3 4.00 33% Self 1 3.00 100% 2 3 4 5 100% 17% 13. Helps others understand how to get cooperation from other teams or departments. Rater # Total 15 Score 1 3.93 Manager 1 4.00 Peers 5 4.00 Direct Reports 6 4.00 Others 3 3.67 Self 1 5.00 Copyright 2012 Zenger | Folkman Company 2 3 4 5 Response Frequency 1 2 3 4 5 7% 20% 47% 27% 100% 17% 20% 60% 20% 17% 17% 50% 33% 67% 100% Page 9 Pat Sample Section 4: The 14 Coaching Competencies w/ Item Details Response Frequency Listens Actively (Communicates Effectively) Rater Score 1 2 3 4 5 1 2 3 4 5 13% 48% 40% Total 4.27 Manager 4.00 Peers 4.11 17% 56% 28% Direct Reports 4.61 6% 28% 67% Others 4.00 22% 56% 22% Self 3.67 33% 67% 100% 15. Listens to others with a desire to understand. Score 1 Response Frequency 1 2 3 4 5 6% 50% 44% Rater # Total 16 4.38 Manager 1 4.00 Peers 6 4.17 Direct Reports 6 4.67 Others 3 4.33 67% Self 1 4.00 100% 2 3 4 5 100% 83% 16. Listens without judgment or attachment to what is being said. Rater # Total 16 Score 1 4.38 Manager 1 4.00 Peers 6 4.17 Direct Reports 6 4.67 Others 3 Self 1 17% 17% 2 3 83% 33% Response Frequency 4 5 1 2 3 4 5 6% 50% 44% 100% 17% 50% 33% 33% 67% 4.33 67% 33% 4.00 100% 17. Summarizes, paraphrases, and mirrors back what is conveyed (verbally and nonverbally) to ensure understanding. Score 1 Response Frequency 1 2 3 4 5 25% 44% 31% Rater # Total 16 4.06 Manager 1 4.00 Peers 6 4.00 Direct Reports 6 4.50 Others 3 3.33 67% Self 1 3.00 100% Copyright 2012 Zenger | Folkman Company 2 3 4 5 100% 33% 33% 33% 50% 50% 33% Page 10 Pat Sample Section 4: The 14 Coaching Competencies w/ Item Details Response Frequency Asks Powerful Questions (Communicates Effectively) Rater Score 1 2 3 4 5 1 2 3 4 5 6% 23% 44% 27% 67% 33% 22% 39% 22% 50% 50% Total 3.92 Manager 3.33 Peers 3.67 Direct Reports 4.50 Others 3.44 56% 44% Self 3.33 67% 33% 17% 20. Asks questions that challenge assumptions in a constructive way. Rater # Total 16 Score 1 4.00 Manager 1 3.00 Peers 6 3.83 Direct Reports 6 4.50 Others 3 3.67 Self 1 4.00 2 3 Response Frequency 4 5 1 3 4 5 19% 44% 31% 33% 33% 50% 50% 100% 17% 17% 33% Response Frequency 1 2 3 4 5 6% 19% 50% 25% 50% 17% 50% 50% Rater # Total 16 3.94 Manager 1 3.00 Peers 6 3.67 Direct Reports 6 4.50 Others 3 3.67 33% Self 1 3.00 100% 2 3 4 5 100% 17% 19. Asks questions that promote discovery and insights. Score 1 17% 1 2 3 4 5 6% 31% 38% 25% 17% 33% Rater # 16 3.81 Manager 1 4.00 Peers 6 3.50 Direct Reports 6 4.50 Others 3 3.00 100% Self 1 3.00 100% 2 67% Response Frequency Total Copyright 2012 Zenger | Folkman Company 67% 100% 18. Asks thoughtful, open-ended questions. Score 1 2 6% 3 4 5 100% 33% 17% 50% 50% Page 11 Pat Sample Section 4: The 14 Coaching Competencies w/ Item Details Response Frequency Values Diversity (Communicates Effectively) Rater 2 3 4 5 4% 13% 50% 33% 11% 28% 39% 22% 6% 44% 50% 4.33 67% 33% 4.33 67% 33% Score 1 Total 4.13 Manager 4.00 Peers 3.72 Direct Reports 4.44 Others Self 2 3 4 5 1 100% 23. Values and respects others regardless of age, gender or race. Rater # Total 16 Score 1 4.38 Manager 1 4.00 Peers 6 4.17 Direct Reports 6 4.50 Others 3 Self 1 2 3 Response Frequency 4 5 1 2 3 4 5 13% 38% 50% 100% 33% 17% 50% 50% 50% 4.67 33% 67% 4.00 100% 21. Encourages the open discussion of problems and differences of opinion. Score 1 Response Frequency 1 2 3 4 5 13% 69% 19% Rater # Total 16 4.06 Manager 1 4.00 Peers 6 3.83 17% 83% Direct Reports 6 4.33 17% 33% Others 3 4.00 Self 1 5.00 2 3 4 5 100% 100% 100% 22. Is willing to express a difference of opinion. Rater # Total 16 Score 1 3.94 Manager 1 4.00 Peers 6 3.17 Direct Reports 6 4.50 Others 3 Self 1 50% Response Frequency 2 3 4 5 1 2 3 4 5 13% 13% 44% 31% 33% 33% 100% 17% 17% 50% 50% 4.33 67% 33% 4.00 100% Copyright 2012 Zenger | Folkman Company Page 12 Pat Sample Section 4: The 14 Coaching Competencies w/ Item Details Response Frequency Provides Feedback (Communicates Effectively) Rater 2 3 4 5 6% 23% 38% 32% 3.67 33% 67% 4.00 29% 41% 29% 6% 11% 39% 44% 22% 33% 22% 22% 33% 33% 33% Score 1 Total 3.96 Manager Peers Direct Reports 4.22 Others 3.44 Self 4.00 2 3 4 5 1 26. Is quick to give positive feedback and praise. Rater # Total 16 Score 1 4.31 Manager 1 4.00 Peers 6 4.33 Direct Reports 6 4.50 Others 3 4.00 Self 1 5.00 2 Response Frequency 3 4 5 1 3 4 5 13% 44% 44% 100% 17% 33% 33% 50% 50% 50% 33% 33% 100% 24. Provides honest feedback in a way that others will accept. Score 1 2 Response Frequency 1 2 3 4 5 6% 25% 44% 25% Rater # Total 16 3.88 Manager 1 4.00 Peers 6 3.83 33% 50% 17% Direct Reports 6 4.17 17% 50% 33% Others 3 3.33 Self 1 4.00 2 3 4 5 100% 33% Response Frequency 1 2 3 4 5 13% 33% 27% 27% 40% 40% 20% 17% 17% 50% 33% 33% Rater # Total 15 3.67 Manager 1 3.00 Peers 5 3.80 Direct Reports 6 4.00 17% Others 3 3.00 33% Self 1 3.00 Copyright 2012 Zenger | Folkman Company 33% 100% 25. Provides specific feedback that clearly points out ways to improve performance. Score 1 33% 2 3 4 5 100% 100% Page 13 Pat Sample Section 4: The 14 Coaching Competencies w/ Item Details Response Frequency Welcomes Feedback (Communicates Effectively) Rater 2 3 4 5 4% 16% 53% 27% 13% 38% 50% 6% 44% 50% 4.38 63% 38% 4.33 67% 33% Score 1 Total 4.02 Manager 4.00 Peers 3.38 Direct Reports 4.44 Others Self 2 3 4 5 1 100% 29. Shows a willingness to change based on feedback from others. Rater # Total 14 Score 1 4.07 Manager 1 4.00 Peers 5 3.60 Direct Reports 6 4.33 Others 2 4.50 Self 1 5.00 2 3 Response Frequency 4 5 1 Rater # 15 Score 1 4.00 Manager 1 4.00 Peers 5 3.20 Direct Reports 6 4.50 Others 3 Self 1 3 4 5 7% 57% 29% 100% 20% 80% 17% 33% 50% 50% 50% 100% 27. Takes the initiative to ask others for feedback. Total 2 7% 2 Response Frequency 3 4 5 1 2 3 4 5 27% 47% 27% 100% 80% 20% 50% 50% 4.33 67% 33% 4.00 100% 28. Receives suggestions and feedback without becoming defensive. Rater # Total 16 Score 1 4.00 Manager 1 4.00 Peers 6 3.33 Direct Reports 6 4.50 Others 3 Self 1 2 3 Response Frequency 4 5 1 2 3 4 5 6% 13% 56% 25% 17% 33% 100% 50% 50% 50% 4.33 67% 33% 4.00 100% Copyright 2012 Zenger | Folkman Company Page 14 Pat Sample Section 4: The 14 Coaching Competencies w/ Item Details Response Frequency Helps Others Set Goals & Performance Expectations (Facilitates Action and Results) Rater Score 1 2 3 4 5 1 2 3 4 5 7% 27% 41% 25% 75% 25% 15% 45% 20% 48% Total 3.85 Manager 3.25 Peers 3.65 Direct Reports 4.26 22% 30% Others 3.58 42% 58% Self 3.75 25% 75% 20% 32. Suggests alternative paths or additional resources as possibilities to consider. Rater # Score 1 Total 15 4.00 Manager 1 4.00 Peers 5 3.80 Direct Reports 6 4.33 Others 3 3.67 Self 1 4.00 2 3 4 Response Frequency 5 1 2 3 7% 13% 4 5 53% 27% 100% 20% 60% 20% 17% 33% 50% 33% 67% 100% 31. Defines specific action steps that lead to goal achievement. Response Frequency 3 4 5 31% 25% 38% 17% 17% 50% 4.17 33% 17% 50% 3.67 33% 67% Rater # Score 1 Total 16 3.94 Manager 1 3.00 Peers 6 4.00 Direct Reports 6 Others 3 Self 1 4.00 2 3 4 5 1 6% 100% 17% 100% 33. Balances achieving results with consideration for the needs of others. Score 1 2 Response Frequency 1 2 3 4 5 21% 50% 21% Rater # Total 14 3.86 Manager 1 3.00 Peers 5 3.40 Direct Reports 5 4.60 Others 3 3.67 33% Self 1 3.00 100% 2 3 4 5 7% 100% 20% # Score 1 Total 14 3.57 Manager 1 3.00 Peers 4 3.25 Direct Reports 6 Others 3 Self 1 4.00 60% 40% 30. Helps others set clear, measurable standards of excellence. Rater 20% 2 3 Response Frequency 4 5 1 2 7% 3 4 5 43% 36% 14% 100% 25% 50% 4.00 33% 33% 3.33 67% 33% Copyright 2012 Zenger | Folkman Company 60% 67% 25% 33% 100% Page 15 Pat Sample Section 4: The 14 Coaching Competencies w/ Item Details Response Frequency Inspires Others to Change (Facilitates Action and Results) 2 3 4 5 6% 13% 47% 34% 3.87 9% 13% 61% 17% Direct Reports 4.35 9% 4% 30% 57% Others 4.00 33% 33% 33% Self 4.00 25% 50% 25% Rater Score 1 Total 4.08 Manager 4.00 Peers 2 3 4 5 1 100% 37. Acts as a role model. Response Frequency Score 1 1 2 3 4 5 13% 33% 53% Rater # Total 15 4.40 Manager 1 4.00 Peers 5 4.40 Direct Reports 6 4.50 17% Others 3 4.33 33% Self 1 5.00 2 3 4 5 100% Rater # 15 Score 1 4.13 Manager 1 4.00 Peers 6 3.83 Direct Reports 5 4.60 Others 3 4.00 Self 1 4.00 40% 17% 67% 67% 100% 34. Acts as a positive catalyst for change. Total 60% Response Frequency 2 3 4 5 1 2 3 4 5 20% 47% 33% 100% 33% 33% 50% 17% 40% 60% 33% 33% 100% 36. Is looked to for ideas, inspiration, and direction. Response Frequency 2 3 4 5 13% 13% 44% 31% 3.67 17% 17% 6 4.17 17% Others 3 4.00 Self 1 4.00 Rater # Total 16 Score 1 3.94 Manager 1 4.00 Peers 6 Direct Reports 2 3 4 5 1 100% 33% 17% 33% 50% 33% 33% 100% 35. Inspires and motivates others to achieve superior performance. Score 1 50% Response Frequency 1 2 3 4 5 13% 6% 63% 19% Rater # Total 16 3.88 Manager 1 4.00 Peers 6 3.67 17% 83% Direct Reports 6 4.17 17% 33% Others 3 3.67 33% Self 1 3.00 100% Copyright 2012 Zenger | Folkman Company 2 3 4 5 100% 50% 67% Page 16 Pat Sample Section 4: The 14 Coaching Competencies w/ Item Details Response Frequency Fosters Innovation (Facilitates Action and Results) Rater Score 1 2 3 4 5 1 2 3 4 5 2% 30% 45% 23% Total 3.89 Manager 3.00 Peers 3.56 38% 50% 6% Direct Reports 4.50 6% 38% 56% Others 3.67 33% 67% Self 3.33 67% 33% 100% 6% 38. Encourages others to find innovative approaches to accomplish goals. Response Frequency Rater # 3 4 5 Total 15 3.93 27% 53% 20% Manager 1 3.00 100% Peers 5 3.80 20% 80% Direct Reports 6 4.33 17% 33% Others 3 3.67 33% Self 1 4.00 Score 1 2 3 4 5 1 2 50% 67% 100% 40. Sees opportunities where others see roadblocks. Response Frequency Rater # 3 4 5 Total 14 3.93 36% 36% 29% Manager 1 3.00 100% Peers 5 3.60 60% 20% 20% Direct Reports 5 4.60 40% 60% Others 3 3.67 33% Self 1 3.00 100% Score 1 2 3 4 5 1 39. Generates new and different ways to solve problems. Score 1 2 Response Frequency 1 2 3 4 5 7% 27% 47% 20% Rater # Total 15 3.80 Manager 1 3.00 Peers 6 3.33 Direct Reports 5 4.60 Others 3 3.67 33% Self 1 3.00 100% Copyright 2012 Zenger | Folkman Company 2 67% 3 4 5 100% 17% 33% 50% 40% 60% 67% Page 17 Pat Sample Section 4: The 14 Coaching Competencies w/ Item Details Response Frequency Gives Recognition (Provides Ongoing Support) Rater Score 1 Total 4.08 Manager 4.00 Peers 3.94 Direct Reports 4.50 Others 3.56 Self 3.67 2 3 4 5 1 2 3 4 5 2% 10% 65% 23% 100% 17% 11% 42. Recognizes people in a way that builds their self-esteem and encourages greater effort. Score 1 67% 67% Response Frequency 1 2 3 4 5 13% 63% 25% # 16 4.13 Manager 1 4.00 Peers 6 4.00 Direct Reports 6 4.50 Others 3 3.67 33% Self 1 3.00 100% 4 5 100% 17% 43. Gives credit to others who have contributed or performed well. Rater # Total 16 Score 1 4.13 Manager 1 4.00 Peers 6 4.00 Direct Reports 6 4.50 Others 3 3.67 Self 1 4.00 2 3 Rater # 16 Score 1 4.00 Manager 1 4.00 Peers 6 3.83 Direct Reports 6 4.50 Others 3 3.33 Self 1 4.00 Copyright 2012 Zenger | Folkman Company 67% 17% 50% 50% 67% Response Frequency 4 5 1 2 3 4 5 13% 63% 25% 100% 17% 33% 67% 17% 50% 50% 67% 100% 41. Looks for opportunities to recognize and reward the accomplishments of others. Total 50% 33% Rater 3 11% 50% 22% Total 2 72% 2 3 4 Response Frequency 5 1 2 3 4 5 6% 6% 69% 19% 100% 17% 83% 50% 33% 50% 67% 100% Page 18 Pat Sample Section 4: The 14 Coaching Competencies w/ Item Details Response Frequency Provides Follow-Up and Accountability (Provides Ongoing Support) 3 4 5 Total 3.93 41% 24% 35% Manager 3.33 67% 33% Peers 4.06 25% 44% Direct Reports 4.00 50% Others 3.78 Self 3.00 Rater Score 1 2 3 4 5 1 2 33% 45. Regularly follows up with people on their progress toward achieving goals. Score 1 33% 33% 33% 1 2 3 4 5 33% 27% 40% # 15 4.07 Manager 1 4.00 Peers 5 4.20 20% Direct Reports 6 4.00 50% Others 3 4.00 Self 1 2.00 4 22% Response Frequency Rater 3 50% 44% Total 2 31% 5 100% 33% 40% 40% 50% 33% 33% 100% 44. Establishes clear milestones and specific dates at which to check progress. Response Frequency Rater # 3 4 5 Total 16 3.88 50% 13% 38% Manager 1 3.00 100% Peers 6 4.00 33% 33% 33% Direct Reports 6 4.00 50% Others 3 3.67 67% Self 1 4.00 Score 1 2 3 4 5 1 2 50% 33% 100% 46. Positively reviews progress (or lack of progress) and helps to determine next steps. Response Frequency Rater # 3 4 5 Total 15 3.87 40% 33% 27% Manager 1 3.00 100% Peers 5 4.00 20% 60% 20% Direct Reports 6 4.00 50% Others 3 3.67 33% Self 1 3.00 100% Score 1 Copyright 2012 Zenger | Folkman Company 2 3 4 5 1 2 50% 67% Page 19 Pat Sample Section 5: Engagement Index Section 5: Engagement Index This section displays the detailed results for the Engagement Index, which measures the extent to which your Direct Reports are satisfied and motivated to do their jobs. The results for each item are sorted from the most positive to the least positive. If you did not receive sufficient feedback from Direct Reports, this section will not display any scores. Legend Response Description Symbol Norm 5 Strongly Agree Extraordinary Coach 90th Percentile Norm 4 Agree Extraordinary Coach 75th Percentile Norm 3 Neutral 2 Disagree 1 Strongly Disagree Response Frequency Engagement Index Rater Direct Reports Score 1 2 3 4 5 1 3.96 51. I am appropriately involved in decisions that impact my work. Rater # Direct Reports 6 Score 1 2 3 # Direct Reports 6 Rater # 6 4 5 1 Score 1 # Direct Reports 6 3 4 5 1 Rater # 5 Score 1 # Direct Reports 6 2 3 4 5 1 2 3 # Direct Reports 6 5 1 Rater # 6 2 2 3 4 5 1 2 4.00 Score 1 2 3 4 5 1 2 3 3.50 Copyright 2012 Zenger | Folkman Company 4 5 33% 17% 50% 3 4 5 33% 33% 33% 3 4 5 33% 33% 33% 3 4 5 20% 60% 20% 2 2 3 3 4 5 50% 17% 33% Response Frequency 4 5 1 3.83 Score 1 3 Response Frequency 3.83 Score 1 5 50% Response Frequency 48. The company provides excellent learning and growth opportunities for my own development. Direct Reports 2 4.00 Score 1 4 33% Response Frequency 4 50. I am kept well informed about issues that impact my job. Rater 2 4.00 Score 1 3 17% Response Frequency 47. I am very satisfied with my current job. Rater 2 4.17 54. I rarely think about quitting my job to go to a different organization. Direct Reports 5 34% Response Frequency 2 53. I would recommend this company as a good place to work. Rater 4 30% 4.33 52. My work environment is a place where people want to go the extra mile. Direct Reports 3 34% Response Frequency 49. I am confident that I will be treated fairly. Rater 2 2% 4 2 3 4 5 17% 17% 33% 33% Response Frequency 5 1 2 3 4 5 67% 17% 17% Page 20 Pat Sample Section 6: Importance Ratings Section 6: Importance Ratings This section displays the 14 Coaching Competencies ranked from the most important to the least important. Raters were asked to choose the three competencies that they felt would be most helpful for you to do well when coaching others. This section shows how important the selected competencies are for your effectiveness as a coach. The asterisk (*) symbol and yellow highlighting indicate the competencies you personally rated as most important. The column labeled "Score," displays your performance on this competency, as measured by the total score from all of your raters (excluding your self responses). Peer Dir Rpt Other 8 3 3 2 3.85 6 3 3 Provides Follow-Up and Accountability 3.93 6 3 2 Asks Powerful Questions 3.92 4 3 3.96 4 1 1 4.08 4 1 1 2 4.45 2 1 Builds Relationships 4.24 2 Listens Actively 4.27 2 Inspires Others to Change 4.08 2 Fosters Innovation 3.89 2 1 Welcomes Feedback 4.02 2 1 Encourages Collaboration 4.04 1 Values Diversity 4.13 COMPETENCY Score Total Personally Supports the Development of Others 3.86 * Helps Others Set Goals and Performance Expectations * Provides Feedback Gives Recognition * Generates Trust Copyright 2012 Zenger | Folkman Company Mgr 1 2 1 1 1 1 1 1 2 1 1 1 Page 21 Pat Sample Section 7: Highest Scored Items Section 7: Highest Scored Items This section presents items receiving the highest total scores. You should not necessarily assume that an item on this list does not need improvement. 10 Highest Items Competency Total Mgr Peer Dir Rpt Other Self 5. Creates an open and trusting work environment. Generates Trust 4.56 4.00 4.67 4.50 4.67 5.00 7. Honors commitments and is careful to keep promises. Generates Trust 4.44 4.00 4.33 4.67 4.33 4.00 8. Creates safety by managing confidentiality. Generates Trust 4.43 4.00 4.40 4.60 4.33 5.00 10. Relates well to people at all levels of the organization. Builds Relationships 4.40 4.00 4.33 4.60 4.33 4.00 37. Acts as a role model. Inspires Others to Change 4.40 4.00 4.40 4.50 4.33 5.00 6. Does what is right regardless of personal risk or consequence. Generates Trust 4.38 4.00 4.17 4.50 4.67 3.00 15. Listens to others with a desire to understand. Listens Actively 4.38 4.00 4.17 4.67 4.33 4.00 16. Listens without judgment or attachment to Listens Actively what is being said. 4.38 4.00 4.17 4.67 4.33 4.00 23. Values and respects others regardless of age, gender or race. Values Diversity 4.38 4.00 4.17 4.50 4.67 4.00 26. Is quick to give positive feedback and praise. Provides Feedback 4.31 4.00 4.33 4.50 4.00 5.00 Copyright 2012 Zenger | Folkman Company Page 22 Pat Sample Section 8: Lowest Scored Items Section 8: Lowest Scored Items This section presents items receiving the lowest total scores. You should not necessarily assume that an item on this list is in fact a significant problem. 10 Lowest Items Competency Total Mgr Peer Dir Rpt Other Self Helps Others Set Goals & Performance Expectations 3.57 3.00 3.25 4.00 3.33 4.00 4. Gives time and effort to develop others. Personally Supports the Development of Others 3.67 3.00 3.50 4.40 3.00 4.00 25. Provides specific feedback that clearly points out ways to improve performance. Provides Feedback 3.67 3.00 3.80 4.00 3.00 3.00 Personally Supports the Development of Others 3.71 3.00 3.80 4.17 2.50 4.00 39. Generates new and different ways to solve problems. Fosters Innovation 3.80 3.00 3.33 4.60 3.67 3.00 19. Asks questions that promote discovery and insights. Asks Powerful Questions 3.81 4.00 3.50 4.50 3.00 3.00 33. Balances achieving results with consideration for the needs of others. Helps Others Set Goals & Performance Expectations 3.86 3.00 3.40 4.60 3.67 3.00 46. Positively reviews progress (or lack of progress) and helps to determine next steps. Provides FollowUp and Accountability 3.87 3.00 4.00 4.00 3.67 3.00 24. Provides honest feedback in a way that others will accept. Provides Feedback 3.88 4.00 3.83 4.17 3.33 4.00 35. Inspires and motivates others to achieve superior performance. Inspires Others to Change 3.88 4.00 3.67 4.17 3.67 3.00 30. Helps others set clear, measurable standards of excellence. 1. Provides coaching to support the individual development of others. Copyright 2012 Zenger | Folkman Company Page 23 Pat Sample Section 9: Written Comments Section 9: Written Comments This section displays verbatim the written comments provided by your respondents. You are encouraged to read the comments without trying to individually identify the respondent. Use this section as supplemental information to clarify the numeric data and provide other perspectives not addressed in the survey. A. What are this person's primary strengths? Manager 1. Very knowledgeable. 2. Calm and polite with his peers. Never raises his voice. Tries to create a calm environment. 3. Dedicated, trustful, and outstanding people skills. Peers Builds Relationships, Encourages Collaboration, Gives Recognition Good listener, provides constructive feedback and recognition He is confident and has a can-do attitude. He is clever and well respected. Pat is a 'no problem' manager. He is hard working, level-headed, and very competent in a wide range of disciplines. Relative to being a manager, his best strength is his ability to create an environment that fosters innovation. He does this by structuring the work, setting the stage for the team with key deliverables, holding people accountable, and still making time for review activity. He has an open door policy which has helped him develop healthy working relationships. He can be trusted. Pat's primary strength is that he is viewed as fair and competent in his discipline. He is valued as someone that is a straight-shooter who says what he means and acts on it. He exhibits a strong interest in the views and efforts of various groups and communicates very well across organizations. Direct Reports Very good boss, listening to employees' point of view. Your ability to focus and manage multiple projects/priorities, eagerness to get involved, providing valuable feedback, and making employees like to work for you (generating trust, building relationships, being fair, developing your employees), will help a long way on future accomplishments. People skills and relations Industry knowledge Treats everyone with respect Acknowledges efforts Most important: he seems to believe that being a good "people" manager is as important as being a good program/ project manager. He acts quickly in a proper way to respond to issues and respects others' opinions. He is always making sure that his subordinates are happy with their job. He is a motivator and loves to see his subordinates grow. Very good industry skills/understanding. Good role model. Skilled at managing people. Others Honesty, open-minded, willingness to receive and give feedback He has tremedous potential in management. His strong technical and people skills has given him a platform at this company. Pat's strengths are his ability to generate trust and encourage collaboration/teamwork. He is an expert and a great manager. Without a doubt, Pat leads by example, establishing clear direction for product-development activities. Self I am a strong project manager as can be seen with the trust management has placed upon me regarding a consistent stream of key projects that are going on in parallel. I am good at building and fostering relationships within the company and am effective at building trust within the group. B. Does this person have any weaknesses that significantly detract from his/her overall effectiveness? Manager 1. Too naive. Trying to compromise in areas that require decisive decisions. 2. Organization skills are lagging due to overload of projects. On lower scales he is very good. 3. Does not respond effectively enough during conflicts between individual coaching and program needs. Copyright 2012 Zenger | Folkman Company Page 24 Pat Sample Section 9: Written Comments Peers Pat will sometimes take on individual contributor work himself rather than delegating. This may sometimes limit an opportunity for growth for someone else, and may detract from keeping a steady eye and a clear big picture. He should focus on developing others. Receive suggestions without being defensive. He needs to follow up a little more strongly with his subordinates to make sure that they are meeting their commitments. Often his subordinates work on priorities that may be different to the ones that the organization has jointly identified. Not that I know of. Direct Reports None He may have weakness, but I do not see any no None Others none known Providing honest feedback. Pat has a tendency to hold back even when he realizes the organization is going the wrong direction. Establish credibility to gain trust and to exemplify leadership abilities Self I feel that I need to improve on my time management techniques and willingness to accept projects given our limited resources. I also feel that I need to improve how I communicate up the chain of management to insure proper goals and timelines are set relative to the resources and commitments at hand. C. What skill or ability would you recommend this person build on to increase his/her effectiveness in coaching others? Manager 1. Must be more aggressive toward achieving goals. 2. Learn to better organize priorities and assure executions during tense period of time - learn time management. 3. Learn to speak out during management meeting. Participate more and not being afraid to express personal views. Peers The ability to review progress on multiple fronts without getting too involved in day-to-day technical issues so that various programs and initiatives are monitored and appropriate corrections are applied. Desire for excellence Personally to support the development of others, Provide Feedback Pat should make sure he continues with one on ones with employees so that he can foster and grow relationships on his team. As he sets goals, he should take into account the personal career development interests of his reports. He should give specific feedback and continue to be a role model. Direct Reports More one on one sessions to discuss long term goals and priorities. More communication/communicating information Provide more career development opportunities and employee skill development. Use tools to keep track of all projects, setting priorities to employees Others He is very approachable, but doesn't often initiate career discusions with subordinates. While the company culture doesn't really support "Personnel Development", Pat could shift in this direction. Actively work at developing/influencing others. Become as much of a technical coach as a manager Copyright 2012 Zenger | Folkman Company Page 25 Pat Sample Section 9: Written Comments Self Giving better feedback and following up on a more timely basis. Copyright 2012 Zenger | Folkman Company Page 26 Pat Sample Section 10: Supplemental View: Coaching Dimensions Section 10: Supplemental View: Coaching Dimensions This graph displays your Total scores for the 4 dimensions of Coaching in relation to the Extraordinary Coach norms, which are overlaid as line graphs. The Total score is an average of the scores from all competencies included in that Dimension. See the following page for a list of the competencies included in each of the Dimensions. This graph provides a quick summary of your overall areas of strength. This is an alternate way to view the key data already presented in section 2. Legend Response Description Symbol Norm 5 Outstanding Strength - Top 10% Extraordinary Coach 75th Percentile Norm 4 Strength - Top Quartile Extraordinary Coach 90th Percentile Norm 3 Competent - Good Performance 2 Needs Some Improvement - Inconsistent Performance 1 Needs Significant Improvement - Poor Performance 4.06 4 3.95 4.01 Provides Ongoing Support 4.16 Facilitates Action and Results 5 3 2 Copyright 2012 Zenger | Folkman Company Communicates Effectively Builds a Strong Relationship 1 Page 27 Pat Sample Section 10: Supplemental View: Coaching Dimensions Builds a Strong Relationship 1. Personally Supports the Development of Others 2. Generates Trust 3. Builds Relationships 4. Encourages Collaboration Communicates Effectively 5. Listens Actively 6. Asks Powerful Questions 7. Values Diversity 8. Provides Feedback 9. Welcomes Feedback Facilitates Action and Results 10. Helps Others Set Goals and Performance Expectations 11. Inspires Others to Change 12. Fosters Innovation Provides Ongoing Support 13. Gives Recognition 14. Provides Follow-Up and Accountability Copyright 2012 Zenger | Folkman Company Page 28 Pat Sample Section 11: Supplemental View: 14 Coaching Competencies Section 11: Supplemental View: 14 Coaching Competencies This graph displays your Total scores for the 14 Coaching Competencies in relation to the Extraordinary Coach norms, which are overlaid as line graphs. The Total score is an average of all ratings from respondent groups other than Self. This is an alternate way to view the key data already presented in Section 3. Legend Response Description Symbol Norm 5 Outstanding Strength - Top 10% Extraordinary Coach 75th Percentile Norm 4 Strength - Top Quartile Extraordinary Coach 90th Percentile Norm 3 Competent - Good Performance 2 Needs Some Improvement - Inconsistent Performance 1 Needs Significant Improvement - Poor Performance 5 4.45 4.27 4 4.13 3.92 3.86 3.96 4.02 Welcomes Feedback 4.04 Provides Feedback 4.24 4.08 4.08 3.89 3.85 3.93 3 2 Copyright 2012 Zenger | Folkman Company Provides Follow-Up and Accountability Gives Recognition Fosters Innovation Inspires Others to Change Helps Others Set Goals & Performance Expectations Values Diversity Asks Powerful Questions Listens Actively Encourages Collaboration Builds Relationships Generates Trust Personally Supports the Development of Others 1 Page 29 Pat Sample Section 12: Supplemental View: 14 Coaching Competencies (Differences in Perception) Section 12: Supplemental View: 14 Coaching Competencies (Differences in Perception) This section displays your Total and Self scores for all of the 14 Coaching Competencies along with a bar graph indication of the size of the gap between the two (Total Score - Self Score). Green-colored bars in the positive direction indicate that others (as indicated by the Total score) rated you higher than you rated yourself. Red-colored bars in the negative direction indicate the reverse. Use this section to help identify areas where your self-perception is different from how others perceive you. Total Self Gap Size Provides Follow-Up and Accountability 3.93 3.00 0.93 Listens Actively 4.27 3.67 0.60 Asks Powerful Questions 3.92 3.33 0.59 Fosters Innovation 3.89 3.33 0.56 Gives Recognition 4.08 3.67 0.41 Generates Trust 4.45 4.25 0.20 Helps Others Set Goals & Performance Expectations 3.85 3.75 0.10 Inspires Others to Change 4.08 4.00 0.08 Provides Feedback 3.96 4.00 -0.04 Personally Supports the Development of Others 3.86 4.00 -0.14 Values Diversity 4.13 4.33 -0.20 Encourages Collaboration 4.04 4.33 -0.29 Welcomes Feedback 4.02 4.33 -0.31 Builds Relationships 4.24 4.67 -0.43 Competency Copyright 2012 Zenger | Folkman Company Gap Size Graph Page 30
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