National Wildfire Coordinating Group National Interagency Fire Center 3833 S Development Avenue Boise, Idaho 83705-5354 MEMORDANDUM Reference: NWCG#007-2012 To: John Glenn, BLM Fire Operations Division Chief From: NWCG Chair Date: June 15, 2012 Subject: Wildland Fire Institute Board of Directors Letter of Appointment – John Glenn The NWCG Executive Board (EB) is pleased to appoint you as the new Bureau of Land Management (BLM) representative on the Wildland Fire Institute Board of Directors, replacing Lynda Boody. The establishment of this Board is a significant step forward in laying the foundation for the success of the Wildland Fire Institute (WFI). The WFI is a paradigm shift in wildland fire training, learning, employee development, and workforce planning. The Board of Directors (BoD) is an important first step in the startup of the WFI and is critical to the efficient transition from the current wildland fire training and learning model. The role of the Board of Directors is to: Provide strategic guidance and oversight for the Wildland Fire Institute. Focus on learning and development. Develop the Transition Plan for the WFI and provide oversight for the transition. o Initial Plan outlines standup and transition to WFI; 3-5 year plan. o Transition Plan development can be facilitated and administrative support provided if requested. Recommend funding priorities based on NWCG Executive Board strategic direction. o NWCG EB determines annual program and project funding based on BoD’s recommendations. Policy Making – Develop Standard Operating Procedures (SOPs) and operational guidance for the WFI. In addition to the above, this first BoD will be responsible for developing and defining business practices and operating standards for the Board. NWCG#007-2012 WFI Board of Directors Letter of Appointment - Glenn Page 1 of 2 For the transition period, the Executive Board has designated a WFI Implementation Task Team (ITT). This body will provide subject matter advice and, to a limited extent, provide staff work to the BoD. All ITT members will continue to work within their existing supervisory structure; they are a member of the ITT for the expertise and background they can provide, in part, based on their current position. Deb Fleming, NWCG Training Branch Manager, and Bonnie Wood, NWCG Manager, will be your key contacts for the BoD. Enclosed you will find the WFI Board of Directors Charter and Intent Document. Thank you for your support of the Wildland Fire Institute. There has been considerable work and hours of deliberation to get to this point. Your role now is critical to continue the good work already completed. Attachment A: WFI Board of Directors Charter Attachment B: WFI Board of Directors Intent Document cc: NWCG Executive Board Bonnie Wood, NWCG Manager Deb Fleming, NWCG Training Branch Manager Program Management Unit (PMU) Budget Advisory Unit (BAU) Chair Roy Johnson, OWFC Deputy Director Rod Bloms, OWFC Program Analyst Bill Waterbury, Forest Service Dan Smith, National Association of State Foresters Lyle Carlile, Bureau of Indian Affairs Marie Bates, WFI Administrative Support NWCG#007-2012 WFI Board of Directors Letter of Appointment - Glenn Page 2 of 2 NATIONAL WILDfiRE COORDINATING GROUP Wildland Fire Institute Board of Directors Charter 1. Background The National Wildfire Coordinating Group (NWCG) was formed in January 1974, to expand operational cooperation and coordination between various public agencies having jurisdictional responsibility for wildland fire management. In 2007, NWCG was re-chartered, expanding its responsibility and adding new partners. The board chartered herein is one of a number of support groups established by the NWCG to provide stewardship for specific business segment areas in fire management. 2. Name The name of this board, hereinafter referred to as the Board, is the Wildland Fire Institute Board of Directors (WFI BoD) of the National Wildfire Coordinating Group Executive Board. 3. Authority The Board is established pursuant to the authorities Charter, October 11, 2007. granted in the National Wildfire Coordinating Group The deliberations of this Board are exempt from the Federal Advisory Committee Act under section 204 of the Unfunded Mandates Reform Act of 1995. The Board Chair is authorized to convene meetings and schedule agenda items. The Board Chair is also authorized to make contacts, negotiate work assignments, and make commitments on behalf of the Board. 4. Purpose The Board is established to provide national interagency strategic direction, oversight, guidance, vision and advocacy for the Wildland Fire Institute. 5. Membership Board membership will reflect a mix of people who are knowledgeable in the subject area of the Board and who are from NWCG member agencies and organizations. With NWCG Executive Board approval, other agencies or organizations that are not NWCG members may be selected for Board membership. The National Wildfire Coordinating Group Executive Board will approve the Board Chair. The term of the Board Chair appointment will be 2 years and may be extended at the discretion of the National Wildfire Coordinating Group Executive Board. Wildland Fire Institute Board of Directors Charter 1 The primary Board member roster will be approved by the National Wildfire Coordinating Group Executive Board. The terms of each primary member will be 4 years and may be extended at the discretion of the National Wildfire Coordinating Group Executive Board. 6. Organization The Board is under the direction ofthe National Wildfire Coordinating Group Executive Board. The Board may Create task teams. 7. Cooperation and Coordination The Board will work through the National Wildfire Coordinating Group Executive Board to ensure appropriate coordination, collaboration, and information sharing with other groups and organizations for the subject matter and specific tasks ofthe Board. 8. Responsibility The Board is primarily responsible for providing strategic direction, guidance, and advocacy for the Wildland Fire Institute. 9. Charter Amendments Changes to, or revocation of, this charter must follow the process outlined in the NWCG Operating Principles and Guidelines. 10. Charter Approval This charter is effective as of the date of approval by the Chair of the National Wildfire Coordinating Group Executive Board and shall remain in effect until revised or revoked. Approved: Chair, National Wildfire Coordinating Group Executive Board Wildland Fire Institute Board of Directors Charter 2 Wildland Fire Institute Board of Directors Organization Intent Contents 1 Identification 2 Strategic Intent 2.1 Vision 2.2 Purpose 2.3 Mission 2.4 Responsibility 3 Scope 4 Authorities 4.1 Delegation of Authority 5 Organization Structure & Relationships 5.1 Relationships 5.2 Stakeholders & Partners 6 Membership 6.1 General 6.2 Primary 6.3 Associate 7 Products & Services Thursday, March 01, 2012 Page 1 of 3 Wildland Fire Institute Board of Directors Organization Intent 1 Identification The Wildland Fire Institute Board of Directors (WFI BoD) is a planned interagency, NWCG board informally known as the WFI Board of Directors, known herein as the Board. 2 Strategic Intent 2.1 Vision: An integrated wildland fire learning and development network that supports the work duties of wildland firefighters and agency needs. 2.2 Purpose: The Board has been established to provide national interagency strategic direction, oversight, guidance, vision and advocacy for the Wildland Fire Institute. 2.3 Mission: To provide oversight and leadership to the Wildland Fire Institute. The mission goals are: 1. Direct the transition to the Wildland Fire Institute. 2. Ensure the development and implementation of metrics and evaluation processes to assess employee learning and performance, effectiveness and efficiency of instruction, and performance improvement solutions. 3. Champion a positive learning culture throughout the agencies. 4. Collaborate with other organizations to identify strategic performance needs and leverage solutions that transfer to the workplace. 5. Communicate the change from a training based to a learning based culture across the wildland fire community. 2.4 Responsibility: The Board is primarily responsible for providing strategic direction, guidance, and advocacy for the Wildland Fire Institute Other responsibilities include: • approving the Wildland Fire Institute operating principles and guidelines • collaborating with others to create sustainable change • disseminating information about the Wildland Fire Institute to the NWCG Executive Board and key stakeholders • recommending individuals to fullfil the Dean roles to the NWCG Executive Board • recommending priorities and funding to the NWCG Executive Board • recruiting and mentoring future BoD member replacements and assisting with knowledge transfer • reviewing and approving the Annual Accomplishment Report 3 Scope The scope of the Board is described as: Strategic leadership and guidance for the Wildland Fire Institute. 4 Authorities The Board is established under the following authorities: • National Wildfire Coordinating Group Charter, October 11, 2007 The Board is established by the following documented agreements: 4.1 Delegation of Authority The Board is delegated the authority to: Thursday, March 01, 2012 Page 2 of 3 Wildland Fire Institute Board of Directors Organization Intent • Create task teams. This authority is delegable to subgroups. • Decide how to accomplish work. This authority is delegable to subgroups. • Recommend investments. This authority is delegable to subgroups. 5 Organization Structure & Relationships The WFI BoD is responsible to the NWCG Executive Board. The Board is advised by the WFI Implementation Task Team (Implementation Team) until the Chief Learning Officer position is established and transitions, at which time the Implementation Team will be phased out. The Board also interacts with the NWCG Program Management Unit and the WFI Deans. 5.1 Relationships: The Board is a subgroup of the National Wildfire Coordinating Group Executive Board (NWCG EB) . The Board is accountable to the National Wildfire Coordinating Group Executive Board (NWCG EB) . 5.2 Stakeholders & Partners Wildland fire community 6 Membership 6.1 General : The WFI BoD is appointed by and reports to the NWCG Executive Board. The Board membership is intended to represent executive leadership for the organizations from which the members come. - One member represents the NWCG Executive Board and serves as liaison between the two boards. - One member is selected to represent workforce learning and performance improvement expertise who is not a member of the NWCG agencies. Member's terms conclude every other year after the first two years until a pattern is established where by one new member rotates on every year. 6.2 Primary : 6.3 Associate : 7 Products & Services Current Strategic Plan for the WFI Annual and strategic recommendations for WFI priorities and funding Approved Annual Accomplishment Report to stakeholders Approved Change Management Plans Thursday, March 01, 2012 Page 3 of 3
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