City Of Rothsay Council Minutes… Rothsay ISD #850 School Board Minutes Full Minutes September 9, 2013 Board of Education Regular Meeting The Board of Education of Rothsay Independent School District 850 held its regular meeting on September 9, 2013, in the District Meeting Room at the school. Chairman Jim Boyce called the meeting to order at 7:02 P.M. Board members John Reber, Chad Larson, Kevin Brenden, Justin Phillips and Dave Zimmerman also were present, as were Superintendent Warren Schmidt, Principal Staci Allmaras and District Secretary/Bookkeeper Diane Haugrud. Larson made a motion to approve the agenda. Zimmerman seconded this motion, which carried on vote. Reber moved to approve the full minutes of the regular August meeting as well as the August 21 special meeting. Larson seconded this motion, which carried on vote. The school mailer and Rothsay Regional Report will publish the minutes. Reber made a motion, which carried on vote following Zimmerman’s second, to approve the financial reports and to authorize the fiscal agent for ISD 850 to pay accounts payable and hand payables in the following amounts: General Fund - $74,102.88, Food Service - $1,176.44, Community Service - $460.00, Storefront - $7,704.70, Building Construction - $28,789.26, total - $112,233.28. The student activity account balance is $56,048.46. Warren Schmidt presented the Superintendent’s report: • He informed the board that we have two students with IEP’s who require extra teacher and a one-on-one paraprofessional. • He discussed a couple of students who are requesting some transportation a few times a week. The parents will help subsidize the extra costs. • He told the board that the fire alarm system has been fixed and is working. Staci Allmaras presented the Principal’s report: • She told the board that the year is off to a great start. • She informed the board about the lack of computers issue we are having and would like to look into purchasing a portable lab with notebooks. At the present time English and social studies have no time in the computer lab for any projects. She is looking at purchasing 25 units. She will put together a budget and bring back to the board. No committee meetings were held. A preschool report was handed out and we have 44 students at this time. Also noted in the report was that we are waiting to hear on a Pathway 2 Grant that we applied for. The AD Report was handed out which addressed the scoreboard problem we are having at the football field. They will attempt to get the present scoreboard working for the remainder of the year, but we will need to be looking for a new one for the next football season. Enrollment is at 258. Reber moved to set the 2013 pay 2014 Preliminary Levy at Maximum. Larson seconded this motion, and it carried on vote. Larson moved to set the date for the Levy Hearing during the regular December board meeting on December 9, 2013 at 7:00 p.m. Brenden seconded this motion, and it carried on vote. Reber moved to hire Ryan Melkert as a para-professional beginning with the 2013-2014 school year. Zimmerman seconded this motion, and it carried on vote. Brenden moved to approve the lane change request from Jessica Holland from a BA to a BA +15. Larson seconded this motion, and it carried on vote. Larson moved to approve the one year leave of absence from Patti Erlandson as the 2013-2014 assistant track and field coach. Phillips seconded this motion, and it carried on vote. Brenden moved to approve the first reading of the Post Issuance Debt Compliance Policy #725. Reber seconded this motion, and it carried on vote. Larson moved to approve Stephanie Curtis as the election coordinator for the school board election in November. Brenden seconded this motion, and it carried on vote. CITY HALL/COMMUNITY CENTER UNAPPROVED MINUTES OCTOBER 1, 2013 @7:00 p.m. Zimmerman moved to approve the following individuals as Election Judges for the school board election in November: Dar Rose, Maggie Lindsay, Diane Huso and Irene Melkert. Larson seconded this motion, and it carried on vote. Phillips moved to approve the 20132014 Seniority List as presented. Reber seconded this motion, and it carried on vote. Larson moved to close the meeting at 7:35 p.m. under Minnesota Statutes section 13D.05, subdivision 3(c) which allows a meeting to be closed to discuss the consideration of offers or counter offers for the purchase or sale of real or personal property. The property to be considered is the Trosvik Property. Brenden seconded this motion and upon vote the motion was passed. Larson moved to open the meeting at 7:45 p.m. Phillips seconded this motion, which carried on vote. The only action was to continue negotiations with the seller. Public input was heard. The meeting was adjourned at 8:01 p.m. Chad Larson, Clerk Approved October 14, 2013 (October 28, 2013) ------------------------------------------------ REGIONAL REPORT Rothsay, Minn. 2013 October PAGE Edition 9 NOTICE OF SCHOOL BOARD ELECTION NOTICE IS HEREBY GIVEN That The School Board Election Of Independent School District No. 850 Of Wilkin County, State Of Minnesota, Will Be Held On TUESDAY, THE FIFTH DAY OF NOVEMBER 2013 At Which The Polls Will Be Open From 4 o’clock p.m. To 8 o’clock p.m. In The Rothsay Public School Multi-Purpose Room. That At Said Election The Following Matters Will Be Voted Upon: The Election Of Three Members Of The School Board For The Term Of Four (4) Years To Succeed John Reber Dave Zimmerman Jim Boyce For Which Offices Three Applications Have Been Filed By, Or In Behalf Of Candidates, As Follows: John Reber Dave Zimmerman Jim Boyce 1.0 The council meeting was called to order by Mayor Chris Buckingham at 7:00 p.m. Council Members present: Eric Larson, Lori Jorgenson and Pete Rudh, Absent: Shane Balken Others present: Larry Ohe, Travis Shirley, Amy Domholt, and Brandie Hanson. 2.0 Public Forum: No report. 3.0 Approve the agenda: Following one addition, MOTION was made by Jorgenson, seconded by Rudh. Carried. 4.0 FIRE DEPARTMENT REPORT: 4.1 FIRE REPORT: • No Report. 4.2 FIRE DEPARTMENT HAND PAYABLES: MOTION by Larson, seconded by Rudh, to approve the Fire Department’s September HandPayables. Carried. 5.0 EMPLOYEE REPORTS: 5.1 BOB LARSON: Presented by Hanson because of Larson’s absence. • Johnson Jet-Line found two buried manholes and they were raised to grade. • The Sentence to Serve group fixed the roof on the south bathroom in East Park. • The East Park north bathroom doors need to be fixed, council decided to table until spring. • Johnson Jet-Line jetted sewer lines in the NW section of the city. • New tires were put on the pickup with a rebate coming back for each one. 5.2 LARRY OHE: • A pump needs to be repaired at the lift station. • Wants name tags for himself and Bob with water and waste water certification numbers on them. Hanson will get a quote from Tag-Up in Fergus Falls. • Requested the permission to purchase tires for the Ranger, council granted. 5.3 BRANDIE HANSON: • City Hall will be closed at noon on Wednesday October 9th for a meeting in Wadena, MN. • City Hall will be closed on Friday October 18 for a meeting in Hermantown, MN. 6.0 NEW BUSINESS: or fence lines will be replaced to preexisting condition, should any work need to take place on their property that would be affected by the easement. Seconded by Larson. Carried unanimously. 7.2 City Website Update: No update. 7.3 Housing Rehab Grant Program Update: No update. 7.4 Bradco-Wisp: No update. 7.5 Jensen Addition Paving Project: Tabled. 7.6 Rural Tower Network: No update 8.0 September Minutes: Following discussion, it was decided that there will be adjustments made to the format of all minutes. MOTION to approve the adjusted September minutes by Larson, seconded by Rudh. Carried. 8.A September 3, 2013 Housing Rehab Public Hearing Minutes: MOTION by Jorgenson, seconded by Rudh to approve as presented. Carried. 8.B September 16, 2013 Special Meeting Minutes: MOTION by Larson to approve the minutes as presented, seconded by Jorgenson. Carried. 9.0 September Financial Statements and Hand-Payables: MOTION by Jorgenson, seconded by Rudh. Carried. 10.0 October Accounts Payables: MOTION by Rudh, seconded by Jorgenson. Carried. 11.0 MOTION to adjourn by Jorgenson, seconded by Rudh, Carried. Meeting adjourned at 9:15 p.m. EDA HIGHLIGHTS • Corner Property: No Update • Bank Building Update: Tabled • Rothsay RV Park Update: Rudh is working on getting all electrical meters updated • Housing Incentives: Tabled RESIDENTS ARE REMINDED THAT THE ROTHSAY ECONOMIC DEVELOPMENT AUTHORITY IS A SEPARATE ENTITY FROM THE CITY OF ROTHSAY AND HAS ITS OWN FUNDING. THE CITY DOES NOT FINANCIALLY SUPPORT THE EDA. Respectfully Submitted, Brandie Hanson City Clerk/Treasurer (October 28, 2013) ------------------------------------------------ Rothsay Public Schools 2013-2014 Annual Report Curriculum, Assessment and Instruction The Annual Report on Curriculum, Assessment, and Instruction is required by the State of Minnesota. This report is an annual measure of the District’s primary strategies in achieving our mission statement and to communicate this highly valued information to the public and all stakeholders within the school district. As such, Rothsay Public Schools annually reports to residents on curriculum development, classroom instruction, and student achievement. This document represents a summary of the full report that was approved by the school board. New legislation enacted in 2009 requires this summary information be published in the local newspaper and the full report be posted on the school district website. Copies of this report will be available on-line on October 15, 2013 at www.rothsay.k12.mn.us or by request at the District Office. The following bulleted items outline the full Annual Report on Curriculum, Assessment, and Instruction. • District #850 Information • Curriculum Review Process • Professional Growth and New Classes • Goals-District, Junior/Senior High School, Elementary, and Community Education • District #850 Testing Programs MCA II, MAP (Measure of Academic Progress), GRAD Tests, ACT and Other Local Assessments. • MCA Math & Reading Results 2011-2012 • Graduation Requirements Election Clerk Of Independent School District No. 850 DISTRICT REVENUES AND EXPENDITURES BUDGET FOR 2013 - 2014 Published In The BARNESVILLE RECORD-REVIEW Date Of Publication, MONDAY, OCTOBER 28, 2013 Independent School District Number 850 - Rothsay Public Schools, Rothsay, MN 56579 Division of School Finance 1500 Highway 36 West Roseville, MN 55113-‐4266 6.1 UB Max Utility Billing System: Hanson requested to upgrade the utility billing system from UB Pro to UB Max. Purchase fee is $545.00, plus a onetime fee of $45.00 to set up the on-line pay option. Once the new program is in place, residents can receive utility bills online and can pay their utility bill online, if they so choose to. MOTION to approve made by Rudh, seconded by Jorgenson. Carried unanimously. 6.2 Community Center Sign: The existing sign will be replaced with a new sign taking the City Hall information off and adding the Wilkin County SubStation information on. 6.3 City Water Ordinance: Hanson is working on changing the language for more clarification. 6.4 City Street Parking Ordinance: Snow removal tags will be ordered to inform the residents of the towing procedures applicable, should vehicles be left in the street when the streets are being plowed. 6.5 City Hall Hours: City Hall hours will be changing November 1, 2013. The new City Hall hours will be Monday thru Thursday 9:00 a.m. – 3:00 p.m. City Hall will be closed on Fridays and holidays. 6.6 November City Council Meeting Date Change: Due to Election Day regulations, the November City Council Meeting will be held on Monday, November 4, 2013 at 7:00 p.m. at the Community Center. 6.7 Ottertail Power Lighting Rebates: All city buildings that needed upgrades in lighting have already been taken care of. 6.8 ADDED AGENDA ITEM 2014 Liquor License Renewals: MOTION by Jorgenson, Seconded by Rudh to approve the license renewals for the Powerhouse and Ole & Lena’s Pizzeria. Carried. 7.0 OLD BUSINESS: 7.1 W/W Improvement Project Update: The city is waiting to hear from Otter Tail Valley Railroad about any permits needed to move forward with the project in the area of the rail. Travis Shirley and Amy Domholt agreed with the easement conditions pertaining to their property. MOTION by Jorgenson, to approve the easement conditions of free water and sewer for one (1) year to begin in 2014 when sewer increases take place; also, property and/ DISTRICT REVENUES AND EXPENDITURES BUDGET FOR FY 2013 AND FY 2014 Sample Ballot Independent School District #850 (Rothsay) General Election November 5, 2013 SAMPLE BALLOT GENERAL INFORMATION: Minnesota Statutes, section 123B.10 requires that every school board shall publish the subject data of this report. District Name: District Number: Rothsay FY 2013 ACTUAL FY 2014 BUDGET FY 2013 FY 2013 ACTUAL JUNE 30, 2013 FY 2014 BUDGET EXPENDITURES EXPENDITURES FUND BEGINNING FUND REVENUES AND ACTUAL FUND REVENUES AND AND TRANSFERS AND TRANSFERS BALANCES TRANSFERS IN BALANCES TRANSFERS IN OUT OUT General Fund/Restricted $ (21,344.00) $ 113,420.00 $ 118,633.00 $ (26,557.00) $ 219,842.00 $ 151,290.00 A ISD NO. 850 STATE OF MINNESOTA B SCHOOL DISTRICT BALLOT INDEPENDENT SCHOOL DISTRICT NO. 850 (ROTHSAY) GENERAL ELECTION NOVEMBER 5, 2013 INSTRUCTIONS TO VOTERS: To vote, completely fill in the oval(s) next to your choice(s) like this: $ 891,296.00 $ 2,803,234.00 $ 2,432,647.00 $ 1,261,883.00 $ 2,945,999.00 $ 2,614,531.00 Food Service Fund $ 6,566.00 $ 149,530.00 $ 133,063.00 $ 23,033.00 $ 142,920.00 $ 142,920.00 Community Service Fund $ 8,373.00 $ 74,029.00 $ 78,814.00 $ 3,588.00 $ 69,275.00 $ 69,275.00 Building Construction Fund $ -‐ $ -‐ $ 40,658.00 $ (40,658.00) $ 18,500,000.00 $ 18,500,000.00 DAVID ZIMMERMAN Debt Service Fund $ -‐ $ -‐ $ -‐ write-in, if any Trust Fund $ 210,069.00 $ 6,701.00 $ 5,873.00 $ 210,897.00 $ 5,000.00 $ 5,000.00 Internal Service Fund $ -‐ * OPEB Revocable Trust Fund $ -‐ $ -‐ $ -‐ $ -‐ $ -‐ $ -‐ OPEB Irrevocable Trust Fund $ -‐ $ -‐ $ -‐ $ -‐ $ -‐ $ -‐ OPEB Debt Service Fund $ -‐ $ -‐ $ -‐ $ -‐ $ -‐ $ -‐ TOTAL -‐ ALL FUNDS $ 1,094,960.00 $ 3,146,914.00 $ 2,809,688.00 $ 1,432,186.00 $ 21,883,036.00 $ 21,483,016.00 Certificates of Indebtedness Other Short-‐Term Indebtedness SCHOOL BOARD MEMBER VOTE FOR UP TO THREE JIM BOYCE JOHN REBER $ -‐ write-in, if any write-in, if any $ -‐ $ -‐ $ -‐ E L $ -‐ P M A S CURRENT STATUTORY OPERATING DEBT PER MINNESOTA STATUTES, SECTION 123B.81 LONG-‐TERM DEBT Outstanding July 1, 2012 Plus: New Issues Less: Redemeed Issues Outstanding June 30, 2013 SHORT-‐TERM DEBT $ -‐ AMOUNT OF GENERAL FUND DEFICIT, IF ANY, IN EXCESS OF 2.5% OF EXPENDITURES 06/30/2013 COST PER STUDENT -‐ AVERAGE DAILY MEMBERSHIP $ -‐ (ADM) 06/30/2013 TOTAL OPERATING EXPENDITURES FY 2013 TOTAL ADM SERVED + TUITIONED OUT ADM + $ -‐ ADJUSTED EXTENDED ADM $ -‐ FY 2013 OPERATING COST PER ADM The complete budget may be inspected upon request to the superintendent. R. SCHOOL DISTRICT OFFICES General Fund/Other $ -‐ NOVEMBER 5, 2013 C $ -‐ $ 2,659,668.00 $ 262.51 $ 10,131.68 Comments: A B C Typ:01 Seq:0001 Spl:01 © Election Systems & Software, Inc. 1981, 2002