FUNDRAISING: SPONSORSHIP LETTER To help you maximize your fundraising success we have put together a four step process and explanation of how to best utilize your sponsorship letter. To be most effective, we recommend posting a newspaper article first (include copies of the article when distributing your sponsorship letter); then complete the following steps: STEP 1 DISTRIBUTE YOUR SPONSORSHIP LETTER DIRECTLY TO BUSINESSES AND POTENTIAL SPONSORS Print off copies of your sponsorship letter to hand deliver or mail to businesses and other potential sponsors in your community. You should have received an email from us with the subject line “Sponsor” which has your sponsorship letter and a personalized message that you can forward directly to potential sponsors if you prefer to email. STEP 2 FORM A FUNDRAISING COMMITTEE Sit down with your family and write down the names of 10-20 people who you think would be willing to help support you in your fundraising efforts. Start with people who live in other states, cities, and towns and then those closer to your area. Contact each person on your list and ask if they would help you raise funds for you and your team to compete down under. If you don’t already have their email address, be sure to get it when you speak with them. You only need to ask them to do one fundraiser—distributing your sponsorship letter. STEP 3 DISTRIBUTE YOUR SPONSORSHIP LETTER TO YOUR FUNDRAISING COMMITTEE MEMBERS Each person on your fundraising committee needs to receive a copy of your sponsorship letter so they can print off copies and begin distributing it on your behalf. You should have also received an email from us with the subject line “Fundraising Committee Member” which has your sponsorship letter and instructions that you can forward directly to your committee members. STEP 4 DISTRIBUTE THE CERTIFICATE OF APPRECIATION TO THOSE WHO SUPPORT YOU You should have received an email with the subject line “Fundraising information for your trip” which has a Certificate of Appreciation that we recommend printing in color and on card stock to distribute to people who have supported you in your fundraising efforts—people who donate towards your trip, fundraising committee members, etc. Andrea Smith representing the West Central Conference Track and Field Team Camas High School, Washington As an athlete I have been invited to participate in the Down Under Sports Tournaments hosted on the Gold Coast of Australia. I am honored to be an ambassador of not only my community and state, but also our country. I will be participating in this international event on the West Central Conference Team during the summer of 2014. I am looking for sponsors to make donations towards the cost of competing Down Under. A major source of funds comes through voluntary contributions of family, friends, and business sponsors. Your sponsorship will be a very important part of fundraising for me and my team. This donation will help us fulfill this once-in-a-lifetime opportunity. P I have included a Thank You Ticket for taking the time to read this letter. Just fill in the ticket and send this entire form along with any contribution you would care to make to Down Under Sports at the address listed below, and you will go into a drawing for a trip for 2 to Australia and Hawaii and/or a subsequent drawing for a 5 day Cruise for 2. WOULD YOU PLEASE BE A SPONSOR FOR MY TEAM? Yes, I would like to help by making a donation of $20 $21 - $50 $51 - $75 $76 - $100 $101 - $150 $151 - $200 Other THANK YOU FOR YOUR GENEROSITY. Please make your check payable to: “Down Under Sports” Or pay online at our website: www.downundersports.com M A S To Whom It May Concern: We at Down Under Sports have invited Andrea Smith to represent Washington Track and Field in the 26th annual Down Under Sports Tournaments to be hosted in the summer of 2014. We wholeheartedly endorse Andrea and ask that you give this sponsorship letter your full consideration. Any assistance you can give would be greatly appreciated. Respectfully, George O’Scanlon, President, Down Under Sports 2014 THANK YOU TICKET E L 1st Draw: Win 2 all-expense-paid trips* to the 2014 Down Under Sports Competition in Australia and Hawaii. All entries must be received by ISSI no later than 5PM MST on June 3, 2014 – entries received by this time will be entered into both drawings. 2nd Draw: Win a 5 day Cruise for 2. All entries must be received by ISSI no later than 5PM MST on August 1, 2014. Entries received between June 3, 2014 5:01 PM MST and August 1, 2014 5:00 PM MST will be entered into 2nd draw only. Does not include airfare. P Name: _________________________________ M A Address:________________________________ _______________________________________ IMPORTANT! IT IS ILLEGAL TO RAISE MONEY DIRECTLY ON YOUR BEHALF. DO NOT HAVE SPONSORS WRITE CHECKS IN YOUR NAME OR OPEN A FUNDRAISING BANK ACCOUNT UNDER YOUR NAME. YOU ARE ALLOWED TO RAISE FUNDS FOR THE TEAM AND YOU. ALL FUNDS MUST BE SENT INTO DOWN UNDER SPORTS TO SAFEGUARD YOUR ELIGIBILITY TO PLAY HIGH SCHOOL OR COLLEGIATE SPORTS. S Phone: (______)_________________________ Mail your entries to: Down Under Sports, PO Box 6010, North Logan, UT 84341 NO PURCHASE NECESSARY | NO LATE ENTRIES ACCEPTED Not a tax deductible donation. Faxed and Scanned Copies Not Accepted. FOR OFFICIAL RULES GO TO: WWW.DOWNUNDERSPORTS.COM 15 E L who attends 2000 Thank you for your support! *Supporter Package Andrea Smith Washington Track and Field Donation Amount $______ Please send this entire page along with your check to: Down Under Sports 1755 North 400 East, Suite 201 North Logan, UT 84341 For questions please call (435) 753-4732 www.downundersports.com See rules for Trip Details 16