NT A RTICIP PA
MA NU AL IPA NT PA RT IC INTRODUCTION Congratulations on your selection to the 2014 NCAA Division III Men’s Volleyball Championship. The dates for the championship are as follows: April 19 – First Round, on the campus of a participating institution. April 25-27 – Championship, Juniata College host – Kennedy Sports Center. This participant manual will be helpful as a guide to the policies and procedures governing the administration and conduct of this championship event. This manual will also provide specific information regarding hotel arrangements, travel, tickets, and a schedule of events. We look forward to an excellent championship and we wish your team the best of luck. ------------------------------------------------------------------------------ On behalf of Juniata College, it is with great excitement that we welcome you to the 2014 NCAA Division III Men’s Volleyball Championship. We offer an extremely warm welcome to all participants and coaches, as well as the families and friends who have supported the teams throughout the season. Juniata College and the Huntingdon community are honored to serve as your host for this prestigious event. We hope you enjoy your stay on campus and find the hospitality of our institution to be first-class. We would like to congratulate the student-athletes whose hard work, dedication, and passion for the game have brought them to this national championship. We wish them all the best of luck and know they will return home with lifelong memories and friendships. Warmest Regards, Greg Curley Director of Athletics ------------------------------------------------------------------------------ 2 TABLE OF CONTENTS Championship Personnel .....................................................................................................4 NCAA Committee and Staff ................................................................................................5 Schedule of Events ...............................................................................................................6 Championship Banquet ........................................................................................................9 Championship Format ........................................................................................................10 Championship Operations ..................................................................................................10 Competition Site ................................................................................................................11 Directions ...........................................................................................................................11 Parking ...............................................................................................................................13 Drug Testing ......................................................................................................................14 Equipment ..........................................................................................................................15 Expense Reimbursement ....................................................................................................15 Forms .................................................................................................................................16 Lodging/Dining Information ..............................................................................................17 Media Services ...................................................................................................................18 Medical ..............................................................................................................................20 Official Travel Party ..........................................................................................................22 Participant Expectations and Guidelines ...........................................................................23 Team Travel .......................................................................................................................24 Tickets ................................................................................................................................27 Trophies and Awards .........................................................................................................27 Uniforms ............................................................................................................................29 Evacuation/Crisis Management Plan .................................................................................29 Appendixes A Coaches and Administrators Meeting Agenda ...................................................30 B Official Travel Party Form..................................................................................32 C Travel Information Form ....................................................................................33 D Courtesy Car Request Form ................................................................................34 E Coach/Administrator Checklist ...........................................................................35 F Additional Banquet Ticket Form ........................................................................36 G-1 Hotel Information Form ......................................................................................37 G-2 Team Rooming List ............................................................................................38 H Juniata College PE Complex Map and Bus Parking Instructions .......................39 I Opening Ceremonies ...........................................................................................42 3 2014 NCAA DIVISION III MEN’S VOLLEYBALL CHAMPIONSHIP PERSONNEL – FINAL SITE TITLE NAME Tournament Director Scott McKenzie Associate Athletic Director Juniata College NCAA Division III Men’s Volleyball Committee Chair Gary Williams Associate Athletics Director Carthage College NCAA Championship Manager Marketing Coordinator Media/PR Coordinator Facility Manager Ticket Manager Jo-Ann Nester Championships and Alliances NCAA Laura Chapman Assistant Sports Information Director Juniata College Jennifer Jones Sports Information Director Juniata College Heather Pavlik Head Women’s Volleyball Coach Juniata College Leah Poiner Athletic Ops./Game Management Coordinator Juniata Merchandise Manager Kaleigh Herring Assistant W. Soccer Coach Juniata Drug Testing Site Coordinator (if testing is conducted) Jeff Leydig Head Trainer Juniata Tournament Banquet Director Leah Poiner Athletic Ops./Game Management Coordinator Juniata 4 CONTACT INFO WORK: 814/641-3503 CELL: 814/251-4977 FAX: 814/641-3508 E-MAIL: [email protected] WORK: 262/551-5800 CELL: 262/945-8510 FAX: 262/551-5989 E-MAIL: [email protected] CELL: 239/707-0135 FAX: 317/917-6237 E-MAIL: [email protected] WORK: 814/641-3513 CELL: 206/601-2875 FAX: 814/644-3508 E-MAIL: [email protected] WORK: 814/641-3134 CELL: 302/897-3238 FAX: 814/644-3508 E-MAIL: [email protected] WORK: 814/641-5320 CELL: 814/404-6751 FAX: 814/644-3508 E-MAIL: [email protected] WORK: 814/641-5328 CELL: 330/696-0479 FAX: 814/641-3508 E-MAIL: [email protected] WORK: 814/641-3522 CELL: 410/299-1985 FAX: 814/641-3508 E-MAIL: [email protected] WORK: 814/641-3516 CELL: 814/777-4338 FAX: 814/641-3508 E-MAIL: [email protected] WORK: 814/641-5328 CELL: 330/696-0479 E-MAIL: [email protected] 2014 NCAA DIVISION III MEN’S VOLLEYBALL COMMITTEE EAST WEST Dani Drews Director of Athletics The Sage Colleges 65 First Street Troy, New York 12180 Office: 518/244-2274 Fax: 518/244-3017 E-mail: [email protected] Gary Williams, chair Associate Athletics Director for Education Services Carthage College 2001 Alford Park Drive Kenosha, Wisconsin 53140 Office: 262/551-5800 Fax: 262/551-5989 E-mail: [email protected] EAST WEST Sheila Gisbrecht Head Men’s and Women’s Volleyball Coach Elms College 291 Springfield Street Chicopee, Massachusetts 01013 Office: 413/265-2378 Fax: 413/413/592-7074 E-mail: [email protected] NCAA Jose Pena Head Men’s Volleyball Coach New York University 181 Mercer Street New York, New York 10012 Office: 212/998-2084 Fax: 212/995-9591 E-mail: [email protected] NCAA Jo-Ann Nester Championships and Alliances P.O. Box 6222 Indianapolis, Indiana 46206-6222 Cell: 239/707-0135 Fax: 317/917-6237 Email: [email protected] Linda Godby Assistant Coordinator P.O. Box 6222 Indianapolis, Indiana 46206-6222 Office: 317/917-6507 Fax: 317/917-6237 Email: [email protected] 5 SCHEDULE OF EVENTS 2014 NCAA DIVISION III MEN’S VOLLEYBALL CHAMPIONSHIP ** All Times Eastern ** WEDNESDAY, APRIL 23 TIME EVENT VENUE ALL DAY Teams and NCAA committee members/representatives arrive Assigned Hotels 4 p.m. NCAA committee meeting KSRC – Hall of Fame Room THURSDAY, APRIL 24 TIME EVENT VENUE 8 a.m. Training room opens Kennedy Sports and Recreation Center (KSRC) 9 to 10 a.m. Practice – Team A (closed) KSRC 10:05 to 11:05 a.m. Practice – Team B (closed) KSRC 11:40 a.m. to 12:40 p.m. Coaches meeting option 1 KSRC – Hall of Fame Room 11:10 to 12:10 p.m. Practice – Team C (closed) KSRC 12:15 to 1:15 p.m. Practice – Team D (closed) KSRC 12:45 to 1:45 p.m. Coaches meeting option 2 KSRC – Hall of Fame Room 1:20 to 2:20 p.m. Practice – Team E (closed) KSRC 2:25 to 3:25 p.m. Practice – Team F (closed) KSRC 3:30 to 4:30 p.m. Practice – Team G (closed) KSRC 4:35 to 5:35 p.m. Practice – Team H (closed) KSRC 6:15 to 6:55 p.m. Formal team pictures (Taken in order of team practice in 5 min. intervals) 7 p.m. Championship banquet 6 Baker Refectory – Juniata College Baker Refectory – Juniata College FRIDAY, APRIL 25 TIME EVENT VENUE 6 a.m. Training room opens (if necessary) KSRC 7 to 7:25 a.m. Practice – Lower Seed Match #1 (closed) KSRC 7:30 to 7:55 a.m. Practice – Higher Seed Match #1 (closed) KSRC 8 to 8:25 a.m. Practice – Lower Seed Match #2 (closed) KSRC 8:30 to 8:55 a.m. Practice – Higher Seed Match #2 (closed) KSRC 9:30 a.m. Officials meeting. KSRC – Hall of Fame Room 9 to 9:25 a.m. Practice – Lower Seed Match #3 (closed) KSRC 9:30 to 9:55 a.m. Practice – Higher Seed Match #3 (closed) KSRC 10 to 10:25 a.m. Practice – Lower Seed Match #4 (closed) KSRC 10:30 to 10:55 a.m. Practice – Higher Seed Match #4 (closed) KSRC 11 a.m. Facility cleared for match preparation/committee meets with host personnel KSRC 11:30 a.m. Gate opens KSRC 11:30 a.m. Court available for warm-up KSRC 12:30 p.m. Match #1 KSRC Immediately after Match #1 3 p.m. Immediately after Match #2 Awards ceremony Match #2 Awards ceremony KSRC KSRC KSRC 5:30 p.m. Match #3 KSRC Immediately after Match #3 Awards ceremony KSRC 8 p.m. Match #4 KSRC Immediately after Match #4 Awards ceremony KSRC Note: Postmatch interviews each day will be conducted after a 10-minute cooling-down period after each match. 7 SATURDAY, APRIL 26 TIME EVENT VENUE 9 a.m. Training room opens (if necessary) KSRC 9 to 9:55 a.m. Practice – lower seed Match #5 (closed) KSRC 10 to 10:55 a.m. Practice – higher seed Match #5 (closed) KSRC 11 – 11:55 a.m. Practice – lower seed Match #6 (closed) KSRC Noon to 12:55 p.m. Practice – higher seed Match #6 (closed) KSRC 1:55 to 2:30 p.m. Facility cleared for match preparation/committee meets with host personnel KSRC 3 p.m. Gate opens KSRC 3:15 p.m. Officials meeting KSRC – Hall of Fame Room 3:30 p.m. Court available for warm-up KSRC 4 p.m. Match #5 KSRC Immediately after Match #5 6:30 p.m. Immediately after Match #6 Awards ceremony Match #6 Awards ceremony KSRC KSRC KSRC SUNDAY, APRIL 27 TIME EVENT VENUE 8 a.m. Training room opens (if necessary) KSRC 9 to 9:55 a.m. Practice – lower seed Match #7 (open) KSRC 10 to 10:55 a.m. Practice – higher seed Match #7 (open) KSRC Noon Committee meets with host personnel KSRC – Hall of Fame Room 12:30 p.m. Coaches meeting KSRC – Hall of Fame Room 1 p.m. Gate opens/court available for warm-up KSRC 1:45 p.m. Officials meeting KSRC 2 p.m. Match #7 KSRC Immediately after Match #7 Awards ceremony 8 KSRC CHAMPIONSHIP BANQUET The championship banquet will be held Thursday, April 24 at 7 p.m. in the Baker Refectory in the Ellis College Center. Banquet Tickets Banquet tickets will be provided for the official travel party (maximum of 22) and will be distributed in the championship packet. Up to three additional tickets may be purchased by each participating team if their official travel party exceeds 22 individuals. The cost of each additional ticket will be $30, and they may be purchased at the door, either by cash or check. If a team would like to direct bill the institution for these additional tickets, please fill out Appendix F. Team Participation One or two student-athletes from each participating team will be asked to speak during the banquet for a maximum of two minutes. While creativity is encouraged for these remarks, please refrain from inside jokes that the entire audience would not understand. Please provide the names of the speakers during the teleconference for the all selected teams Monday, April 14 at 2 p.m. EST so that they can be included in the banquet program. BANQUET MENU Braised Beef Sicilian Baked Pasta with Seasonal Vegetables Lemon Parmesan Chicken with White Wine Chive Sauce Market House Salad (Ranch or Italian Dressing) Oven Herb Roasted Potatoes Variety of Seasonal Vegetables Fresh Rolls with Whipped Butter Assorted Beverages Dessert – Assorted pies, cookies and bars 9 CHAMPIONSHIP FORMAT Bracket The championship bracket is available at http://www.ncaa.com/sports/volleyball-men/d3. Determination of Home/Away Teams The higher-seeded team is the home team (unless the host institution is participating) and must wear a light-colored jersey. The lower-seeded team must wear a dark-colored jersey. Lineups Team lineups must be declared a minimum of three minutes before the starting time of any match; after the match starts, no replacements will be permitted for any reason. An institution that is advised it is in violation of this regulation and does not promptly conform to it automatically shall forfeit the competition. There shall be no inordinate delay of the competition to allow the institution to conform to the rule. CHAMPIONSHIP OPERATIONS Teleconference There will be a teleconference for the eight teams participating at the championship site with the men’s volleyball committee and the championship host institution Monday, April 21 at 10 a.m. Eastern time. Phone Number: 877/873-8017 Access Code: 2880376 Coaches and Administrators Meeting The men’s volleyball committee will conduct two coaches and administrators meetings before competition begins to review championship matters. It is mandatory that each institution’s head coach attends one of the meetings, and it is strongly encouraged that an administrator who is NOT a men’s volleyball coaching staff member attend one of the meetings. These meetings will be held Thursday, April 24 at 11 a.m. or 1 p.m. in the Hall of Fame Room in the Kennedy Sports and Recreation Center. See Appendix A for the agenda for the meetings. Administrators are asked to bring the following typewritten documents to the meeting: 1. 2. Official travel party form (Appendix B); List of band members (if applicable). Practice The men’s volleyball committee has approved the practice schedule and will monitor all practices. Videotaping The host institution should provide a DVD copy of each match to the participating teams. The host should also provide a DVD copy to the advancing team of the match of their next opponent. Ideally, teams should receive those DVDs within 30 minutes after the completion of the match. If that is not possible, advancing teams must receive these DVDs prior to their practice the next day, and eliminated teams should receive the DVD within one week. Institutions are permitted 10 to record championship competition by their teams or their individual student-athletes for archival, coaching or instructional purposes. Each participating institution is permitted to use one camera and may videotape only that portion of the competition in which it participates. The recordings may not be used for any commercial purposes. Each institution is permitted to use one camera and may record only that portion of the competition in which it participates. All recording may not be used for any commercial purposes. Participating institutions shall contact the event coordinator at the host site to confirm the designated taping area. Institutions may choose to record their match OR accept the DVD of their match from the host institution; institutions may not do both. Parents and/or friends may record only their teams’ matches without signing a consent form or obtaining prior approval from the NCAA. Camcorders must be handheld; no tripods or monopods are allowed. The recordings may not be used for any commercial purposed. You will be asked on the Wednesday, April 17 (2 p.m. EST) conference call if your institution intends on recording your matches. COMPETITION SITE Banners and Artificial Noisemakers No banners may be displayed at the tournament other than the NCAA and approved media banners. Artificial noise makers, air horns, and electronic amplifiers are not permitted and shall be removed upon discovery. Locker Rooms A secure locker room will be made available for each participating team for all practices and competitions. The locker rooms will be assigned by the men’s volleyball committee and may change each day. Hospitality Light hospitality will be provided for student-athletes and coaches and will be located in each team’s designated locker room after competition. Each participating institution will be allotted two VIP passes for access to a hospitality area located in the Hall of Fame Room in KSRC. Lunch and dinner will be provided Friday, dinner Saturday, and light food Sunday. This area is intended for the administrators and coaches of participating teams, members of the NCAA Division III Men’s Volleyball Committee, VIPs, and members of the LOC. Map/Directions to Competition Facility See Appendix H for a map of the Kennedy Sports and Recreation Center. Directions and parking information for the competition facility continue on the following pages. If you would like to see a map of the entire Juniata campus, please visit the following link: http://www.juniata.edu/about/visit/juniata_college_campus_map.pdf DIRECTIONS TO JUNIATA – KENNEDY SPORTS CENTER Note: Drivers using GPS can input 1700 Moore Street, Huntingdon, Pennsylvania 16652 to locate the campus. Kennedy Sports and Recreation Center is located in the center of campus, across from Ellis Hall. Please refer to the “Parking” section of this manual for further directions upon arrival. 11 (From University Park Airport) to Comfort Inn, Huntingdon (52 min): • • • • • • • • Take I-99 S in Patton from Fox Hill Rd and Cricklewood Dr Follow I-99 S to PA-453 S in Tyrone Take exit 48 for PA-453 Turn left onto PA-453 S Turn left onto US-22E/William Penn Highway Turn left onto S 4th Street Hotel will be approximately 0.2 miles on the right Arrive at 100 S 4th Street, Huntingdon, PA 16652 (From University Park Airport) to Fairfield Inn & Suites, Huntingdon (51 min): • • • • • • • • • • Take I-99 S in Patton from Fox Hill Rd and Cricklewood Dr Follow I-99 S to PA-453 S in Tyrone Take exit 48 for PA-453 Turn left onto PA-453 S Turn left onto US-22E/William Penn Highway Take the exit toward Towne Center Blvd Turn left onto Towne Center Blvd Slight left onto Shaner Boulevard Hotel will be on the left Arrive at 9970 Shaner Blvd, Huntingdon, PA 16652 (From University Park Airport) to Lake Raystown Resort (1 hr, 15 min): • • • • • • Take Fox Hill Rd to Toftrees Ave in Patton Take I-99 S, PA-453, US-22E and PA-26 S to Chipmunk Crossing in Lincoln Turn right onto Chipmunk Crossing Slight left to stay on Chipmunk Crossing Lodge will be on the right Arrive at 3101 Chipmunk Crossing, Entriken, PA 16638 (From Comfort Inn) to Juniata College (6 min): • • • • • • • • • • Head northeast on S 4th St toward Pennsylvania Ave Take the 3rd left onto Penn St Turn right onto 8th St Slight left onto Mifflin St Turn right onto 18th Street Turn left onto Moore St. Turn right onto 19th Street Turn right onto Scott Street Kennedy Sports and Recreation Center at Juniata College is on right side of street (across from the tennis courts ) Arrive at Kennedy Sports and Recreation Center (1700 Moore St, Huntingdon, PA 16652) (From Fairfield Inn & Suites) to Juniata College (9 min): • • • • Head northeast on Shaner Boulevard toward PA-26/Raystown Rd Take the 2nd right onto PA-26 N/Raystown Rd (continue to follow PA-26 N) Turn left onto PA-26 N/Ridge Rd (continue to follow PA-26 N) Turn left onto 8th St 12 • • • • • • • • • Slight left onto Mifflin St Turn right onto 8th St Slight left onto Mifflin St Turn right onto 18th Street Turn left onto Moore St. Turn right onto 19th Street Turn right onto Scott Street Kennedy Sports and Recreation Center at Juniata College is on right side of street (across from the tennis courts ) Arrive at Kennedy Sports and Recreation Center (1700 Moore St, Huntingdon, PA 16652) (From Lake Raystown Resort) to Juniata College (33 min): • • • • • • • • • • Head northeast on Chipmunk Crossing toward Tressler Rd Take PA-26 N to 8th St in Huntingdon Turn left onto 8th St Slight left onto Mifflin St Turn right onto 18th Street Turn left onto Moore St. Turn right onto 19th Street Turn right onto Scott Street Kennedy Sports and Recreation Center at Juniata College is on right side of street (across from the tennis courts ) Arrive at Kennedy Sports and Recreation Center (1700 Moore St, Huntingdon, PA 16652) PARKING AT JUNIATA Team Buses Bus parking will be in front of the Kennedy Sports and Recreation Center. There is room for 4 buses – if there are more than four buses teams may be dropped off at KSRC, but then must park on College Ave. Following are directions to College Ave. from KSRC: **Directions to College Ave. from KSRC: After dropping teams of at KSRC, continue down Scott Street, make a right at the stop sign in front of the football stadium, continue to the stop sign and make a right onto Moore St. At the stop sign make a continuous right turn onto Cold Springs Road, then make a right at the first street (College Ave.) Buses will be parked along the street. PLEASE READ CAREFULLY Thursday, April 24 – Teams should enter through the Scott Street front entrance of KSRC. Friday, April 25, Saturday, April 26, and Sunday, April 27 – Teams should enter through “Designated Team Entrance” which will be a roped off section of the Scott Street entrance to KSRC. 13 Team Vehicles Upon request, two VIP parking passes will be distributed to each participating team. One courtesy car will be made available to each institution’s head coach or athletics director. The courtesy car may be used until the respective team has been eliminated from competition. The courtesy car MUST be returned to the specified KSRC parking lot when a team is finished using it, and may not be left at a team hotel or any other location. Team Vehicles, as well as NCAA Administration vehicles have a designated parking lot directly adjacent to KSRC (signage will displayed and security will be monitoring this lot. *Anyone wishing to reserve a courtesy car, please see Appendix D and fax the completed document to Leah Poiner at 814/641-3508 by 5 p.m. Eastern time Friday, April 19. The team advancing from the play-in match will have a deadline of Tuesday, April 23 at 1 p.m. **All keys must be handed directly to Leah Poiner before a team’s departure. Spectator Parking Spectators may park in other lots on campus, designated by signage throughout the Championship weekend. Handicapped parking will be on 19th street (see campus map) DRUG TESTING The NCAA is dedicated to fair and equitable competition throughout each round of the championship and strongly supports the drug-testing program in order to safeguard the health and safety of the participating student-athletes. Student-Athlete Notification. Immediately after any established NCAA cool-down period, a member of the drug-testing crew will notify student-athletes selected for drug testing. Each student-athlete will be instructed to read and sign the Team Championship Student-Athlete Notification Form. The notification form will instruct the student-athlete to report to the testing room within 60 minutes, unless otherwise directed by the crew member. An institutional representative must be present in the drug testing venue. Media Obligations. Each team is provided a post-match cool-down period. At the conclusion of the cool-down period, a member of the drug-testing crew will notify the student-athletes who have been selected for testing. Notification may take place in the locker room (if applicable) or on the court. If a selected student-athlete is scheduled to participate in any post-match news conference, he is required to attend the news conference first. The student-athlete will be escorted to the drugtesting area after all of his media obligations have been fulfilled. Next Day Testing. If competition begins at 10 p.m. or later (local time), both teams will be given the option to defer testing until the next morning. If a team decides to test the next morning, that determination must be confirmed by the institution no later than immediately following the contest. Once testing has begun, testing must be completed and cannot be deferred until the next morning. If deferred until the following day, the testing must begin no later than 10 a.m. (local time) at the original test site. 14 Participating Institution’s Notification. The institutional representative will be notified of drug testing no sooner than two (2) hours prior to the start of the match by the drug-testing crew chief. After the match, a member of the drugtesting crew will provide the institutional representative with the names of the selected studentathletes. Prolonged Test. If the student-athlete’s team must depart the championship venue prior to a student-athlete completing drug testing, an institutional representative must remain with the student-athlete. If the student-athlete and/or institution incur additional expenses because of the delay (e.g., hotel, transportation back to campus, etc.), the institution may request reimbursement from the NCAA. Testing Process. Student-athletes are drug tested through urinalysis and must provide a specimen in view of a drug-testing collector of the same gender. The length of the collection process depends on the student-athlete’s ability to provide an adequate specimen. If a student-athlete provides an adequate specimen immediately upon arriving in the drug-testing area, the entire process can be completed within 20 minutes. If the student-athlete is unable to provide an adequate specimen, he must remain in the drug-testing area until one is provided. There is no maximum allotted time for a student-athlete to provide an adequate specimen. EQUIPMENT The Molten V5M-5000-3N is the official volleyball for the men’s volleyball championship. Each team participating at the championship finals will receive two volleyballs after their final match. EXPENSES/REIMBURSEMENT Per Diem Per diem will be paid for the official travel party. The per diem rate and allowable days can be found in the NCAA travel policies (see link below). Reimbursement Team expense reports should be filed online through the Travel Expense System (TES). The login information for the system is the same as that used for the Short’s travel portal. The system is located at the following link: http://www.ncaa.org/championships/travel/championships-travel-information All institutions, including hosts, must complete the online reimbursement process in order to receive the appropriate reimbursement. 15 FORMS Coaches and Administrators Meeting Agenda – See Appendix A Official Travel Party Form – See Appendix B Travel Information Form – See Appendix C Courtesy Car Request Form – See Appendix D Coach/Administrator Checklist – See Appendix E Additional Banquet Ticket Form – See Appendix F Hotel Information Form – See Appendix G-1 Team Rooming List – See Appendix G-2 Evaluation Forms The NCAA will email an evaluation form to each coach after the championship. Your input is a valuable resource to continue to improve the championship. 16 LODGING/DINING INFORMATION *CHAMPIONSHIP HEADQUARTERS HOTELS* NAME ADDRESS PHONE CONTACT WEBSITE Comfort Inn 100 South 4th Street Huntingdon, PA 16652 814/643-1600 Katie McNulty http://www.comfortinn.com/hote l-huntingdon-pennsylvaniaPA344 Fairfield Inn & Suites 9970 Shaner Boulevard Huntingdon, PA 16652 814/642-3672 Mimi Driscoll http://www.marriott.com/hotels/t ravel/scehd-fairfield-inn-andsuites-huntingdon-route-22raystown-lake/ 3101 Chipmunk Crossing Entriken, PA 16638 814/658-3500 Michele Miller http://rvcoutdoors.com/lakeraystown-resort/ 7653 Edgewater Acres Rd. Alexandra, PA 16611 814/669-4144 Debra Saussure www.edgewateracres.net Lake Raystown Resort Lodge The Inn at Edgewater Acres **officials only *ANYONE RESERVING ROOMS, PLEASE MENTION NCAA MEN’S VOLLEYBALL* Twelve rooms have been reserved for each team. Hotels will be assigned when the tournament bracket is set. Teams will be notified of designated hotels and will be responsible for providing the hotel information form and rooming list (see Appendixes G-1 and G-2) no later than 5 p.m. Eastern time Friday, April 18. Please call and make reference to “NCAA Men’s Volleyball.” The team advancing from the play-in match will have a deadline of Tuesday, April 22 at 1 p.m. The hotel information form and rooming list need to be returned to Leah Poiner. Below is her contact information: Leah Poiner - Phone: 814/641-5328; E-mail: [email protected]; Fax: 814/641-3508 Fans seeking hotel accommodations may contact Leah Poiner (above) or seek availability at other hotels listed below: ADDITIONAL HOTELS FOR FANS Mill Stone Manor 11979 William Penn Highway, Huntingdon, PA 16652 814/643-0108, Key Contact: Linda Bunker Hampton Inn 180 Charlotte Drive, Altoona, PA 16601 814/841-3500, Holiday Inn Express 3306 Pleasant Valley Boulevard, Altoona, PA 16602 814/944-9661 Courtyard by Marriot 2 Convention Center Drive, Altoona, PA 16602 814/312-1800 17 DINING OPTIONS NAME Baker Refectory Dining Hall Eagles Landing On Campus LOCATION Ellis Hall Ellis Hall Close to Campus/Downtown NAME ADDRESS All-American Pizza & Subs 612 Washington Street Original Italian Pizza Route 22 W Domino’s Pizza 1301 Moore Street Pizza Hut 9003 William Penn Highway Hoss’s Steak & Sea House 9016 William Penn Highway Boxer’s Cafe 410 Penn Street Mimi’s Restaurant 312 Penn Street Woody’s Bar-B-Q 7620 Lake Raystown Shopping Ctr. Standing Stone Coffee 1229 Mifflin Street Company Memories Sports Bar & Grill 221 13th Street McDonald’s/Burger All located on U.S. 22 – about ½ King/KFC/Wendy’s mile west of 4th street intersection 9596 William Penn Highway Subway And 6716 Towne Center Boulevard PHONE 814/641-3337 814/641-3337 PHONE 814/643-0222 814/643-5520 814/644-7444 814/643-6727 814/643-6939 814/643-5013 814/643-7200 814/641-7429 814/643-4545 814/643-0353 - MEDIA SERVICES Credentials The following credentials will be distributed at the participating team’s first practice Thursday at the Kennedy Sports Center: Each participating institution will receive 22 credentials for the official travel party. A maximum of seventeen credentials will be provided for student-athletes and five credentials for coaches and support staff. If requested, a maximum of three additional bench passes will be provided to each institution. Two of the three bench passes shall be allocated only to medical personnel (e.g., if a team has only one athletic trainer, the team may receive a maximum of two bench passes). Each participating institution also will receive a media credential for the sports information director. This individual is not included in the 22 credentials for the official traveling party. Each team will receive two VIP credentials to distribute at its discretion (excluding members of the media). This credential will allow the holder access to the court at the conclusion of the 18 match and into post-match press conferences. It also allows access into the VIP hospitality area in the Hall of Fame Room in KSRC. This area is intended for the administrators and coaches of participating teams. VIP credentials do NOT provide access to the competition facility. If the holder is not one of the 22 official traveling party members or does not receive a bench pass, he or she must purchase a ticket to the venue. Interview Area The interview area is located on the first floor of the Kennedy Sports and Recreation Center, next to the athletic training room. Access is restricted to members of the media with media credentials, team administrators with the VIP credential, and event personnel only. Signs for the interview area will be placed throughout KSRC. Interview Policies In accordance with the NCAA regulations, each team will be provided a 10-minute “cooling off” period prior to postmatch interviews. The head coach of the winning team, with requested student-athletes (minimum of two), will be interviewed first. The losing coach and studentathletes will follow the winning coach. This procedure will be followed until the championship match, after which the losing coach and requested student-athletes will be interviewed first followed by the winning coach and student-athletes. All coaches and student-athletes must be made available for post-competition interviews following the “cooling off” period. This not only applies to formal press conferences, but also to any interview requests made to coaches and/or student-athletes not involved in the press conference. Failure to do so may result in possible misconduct, as determined by the men’s volleyball committee. Please vacate the court as soon as possible after competition. Parents, fans, and spectators are NOT allowed on the court at any time. Sports Information and Media Juniata sports information director Jennifer Jones will handle all sports information and media credentials. A credential request will be sent to each participating team’s SID prior to the championship. Each SID is responsible for collecting this information from their local media members and returning it to Jennifer at [email protected] or by fax at 814/641-3508 by 5 p.m. Eastern time Tuesday, April 22. Credentials will be distributed at the competition site and will not be mailed. Media Criteria A media representative, for purposes of credentialing for the men’s volleyball championship, shall be defined as an authorized representative of a single daily, weekly or monthly publication, cable system, radio station/network or television station/network. The host SID may authorize more than one representative per organization, subject to limitations of space. Webcast All matches and post-game interviews will be webcast live and available online at www.NCAA.com. Website Match scores and additional championship information will be available online at www.NCAA.com and on the Juniata website at www.juniatasports.net 19 MEDICAL Juniata Athletic Training Services The following information is being provided to assist you in the care and treatment of all visiting teams and student-athletes. Please contact the head athletic trainer if you have any questions or concerns. Jeff Leydig, ATC [email protected] Coordinator of Athletic Training Services.............. 814/641-3516 (Office) 814/777- 4338 (Cell) SERVICES AVAILABLE: Event Coverage: A certified athletic trainer will be on site during practices and events. Athletic Training Room: Located on the first floor of the Kennedy Sports and Recreation Center. Pre-event taping and wrapping will be performed provided visiting team provides all necessary supplies. The athletic training room will be open one hour before practice and three hours before competition. No food or drinks are allowed and shoes must be removed before entering the athletic training room. All student-athletes must shower, use soap and dress in dry, clean clothes before receiving treatment. After completing treatment each student-athlete is responsible for wiping clean their treatment table with a sanitary wipe. Treatments: Ice and ice cups are available. Modalities such as, Hydrocollator packs, Whirlpools, Ultrasound and Electric Stimulation may be utilized by the visiting certified athletic trainer traveling with a team. Please understand the following statement: IF A CERTIFIED ATHLETIC TRAINER IS NOT TRAVELING WITH THE TEAM, JUNIATA COLLEGE REQUIRES THE FOLLOWING: A WRITTEN NOTE FROM THE ATHLETIC TRAINER OR A PRESCRIPTION FROM A PHYSICIAN WILL BE NEEDED FOR THE JUNIATA COLLEGE ATHLETIC TRAINING STAFF TO APPLY HEAT MODALITIES ON VISITING STUDENT-ATHLETES. JUNIATA COLLEGE ATHLETIC TRAINING STAFF WILL NOT TREAT ANY VISITING STUDENT-ATHLETES WITH ELECTRIC MODALITIES. LOCAL HOSPITALS: JC Blair Memorial Hospital 1225 Warm Springs Ave Huntingdon, PA 16652 (814) 643-2290 Altoona Regional Hospital 620 Howard Ave Altoona, PA 16601 (814) 889-2011 20 Contest Set-Up and Supplies Equipment: Ice, plastic bags, water coolers and splint kits are standard set-up supplies. Crutches, knee immobilizers, slings, spinal immobilization equipment are on hand for emergencies. EMS: Is activated by calling campus police at 814/641-3163. Important Contact Information: Campus Police: 814/641-3162 Activate EMS: 814/641-3163 Athletic Training Room: 814/641-3516 Concussion Management The NCAA has adopted legislation that requires all active member institutions to have a concussion management plan for their student-athletes. Participating institutions shall follow their concussion management plan while participating in NCAA championships. If a participating team lacks appropriate medical staff to activate its concussion management plan, the host championship concussion management plan will be activated. The legislation notes, in part, that a student-athlete who exhibits signs, symptoms or behaviors consistent with a concussion shall be removed from athletics activities (e.g., competition, practice, conditioning sessions) and evaluated by a medical staff member (e.g., sports medicine staff, team physician) with experience in the evaluation and management of concussions. A student-athlete diagnosed with a concussion is precluded from returning to athletics activity for at least the remainder of that calendar day. Medical clearance for return to athletics activity shall be determined by the team physician or the physician's designee from the student-athlete’s institution. In the absence of a team physician or their designee, the NCAA tournament physician will examine the student-athlete and will determine medical clearance. A concussion is a brain injury that may be caused by a blow to the head, face, neck or elsewhere on the body with an “impulsive” force transmitted to the head. Concussions can occur without loss of consciousness or other obvious signs. A repeat concussion that occurs before the brain recovers from the previous one (hours, days or weeks) can slow recovery or increase the likelihood of having long-term problems. In rare cases, repeat concussions can result in brain swelling, permanent brain damage and even death. For further details please refer to the NCAA Sports Medicine Handbook (concussion information begins on page 56) at http://www.ncaa.org/health-and-safety/sport-science-institute-policy. Medical Exams As the event sponsor, the NCAA seeks to ensure that all student-athletes are physically fit to participate in its championships and have valid medical clearance to participate in the competition. The NCAA tournament physician, as designated by the host school, has the unchallengeable authority to determine whether a student-athlete with an injury, illness or other medical condition (e.g., skin infection) may expose others to a significantly enhanced risk of harm and, if so, to disqualify the student-athlete from continued participation. For all other instances, the student-athlete’s on-site team physician can determine whether a student-athlete 21 with an injury or illness should continue to participate or is disqualified. In the absence of a team physician, the NCAA tournament physician will examine the student-athlete and has valid medical authority to disqualify him or her if the student-athlete’s injury, illness or medical condition poses a potentially life threatening risk to himself or herself. The chair of the governing sports committee (or a designated representative) shall be responsible for administrative enforcement of the medical judgment, if it involves disqualification. OFFICIAL TRAVEL PARTY Bands/Cheerleaders/Mascots Cheerleaders and/or spirit team members, not to exceed 12 in number, plus the mascot shall be admitted, if in uniform, via the gate list furnished to the host institution by the competing institution’s director of athletics; all other institutional representatives not included in the official travel party or receiving a bench pass will be admitted only upon presentation of a ticket. A maximum of 12 cheerleaders and/or spirit team members shall be allowed on the sideline during the progress of the match. The cheerleaders shall be located in a designated area by the tournament manager. Band members, not to exceed 25 in number, who are in uniform and performing at the championship, will not be charged admission to the competition. Bands, or any component thereof, are allowed to play during timeouts, between sets, and before and after the competition. All cheerleading squads must conform to the guidelines set by the American Association of Cheerleading Coaches and Advisors (AACCA). This includes all guidelines and prohibitions pertaining to partner stunts in indoor facilities (see http://www.aacca.org/content.aspx?item=Resources/college cheerleading safety resources.xml). Neither the NCAA nor the host institution shall be responsible for supervising or monitoring routines performed by cheerleaders at championship events. Except as noted in this section, supervision of cheerleading squads, their activities, yells and stunts are solely the participating institution’s responsibility. The participating institution shall ensure that the squad has sufficient training, supervision and equipment for any and all routines its squad may choose to perform. Tournament directors must inform participating institutions if the host facility has more stringent requirements and ensure compliance. If so, the director of athletics at each institution must apprise his or her cheerleading squad of such requirements and ensure compliance. The use of trampolines, stunts more than two persons high, “basketball tosses” and cheerleader flips are not permitted. The cheerleading squad is allowed to carry an institutional flag, but it may only be displayed during the respective team’s timeout or between sets. It cannot be used to taunt competitors or block spectators’ view. Bench Assignments The higher-seeded team is the home team and must wear a light-colored jersey. The lowerseeded team must wear a dark-colored jersey. The home team shall sit to the left of the scorer’s table as the team faces the table from the court. This policy is in effect even if the host traditionally uses the opposite bench as the home bench. Permissible Number The squad size for championship competition for men’s volleyball is 17. No more than 17 student-athletes may be in uniform on the bench. The team bench is limited to the official traveling party of 22 plus a maximum of three individuals (including up to two medical personnel) who will receive bench passes. A bench pass also provides access to the competition venue. Any individuals not included in the official travel party of 22 or receiving a bench pass must purchase a ticket for access to the competition venue. The host site will provide 19 bench chairs for each team. 22 Bench Instructions Please vacate the court as soon as possible after competition. Parents, fans, and spectators are NOT allowed on the court at any time. PARTICIPANT EXPECTATIONS AND GUIDELINES Ethical Behavior by Coaches Members of the coaching profession have certain inherent obligations and responsibilities to the profession, to the student-athletes and to all those with whom they come into contact in the field. Coaches are expected to be role models who conduct themselves with integrity and high ethical standards at all times. The words and actions of a coach carry tremendous influence, particularly on the young people under his or her direction. It is imperative that he or she demonstrate and demand high principles of sportsmanship and ethical behavior. Misconduct Misconduct means any act of dishonesty, unsportsmanlike conduct in practice or competition, or breach of law that discredits the championship. Public criticism of officials may subject the individual, institution or conference to the misconduct provisions. The committee or games committee is authorized to (1) reprimand publicly or privately, (2) disqualify from future participation and/or (3) ban from subsequent competition a student-athlete or representative of the institution who is guilty of misconduct at any time during the championship. Sportsmanship The primary goal of the rules is to maximize the safety and enjoyment of the student-athlete. Sportsmanship is a key part of that goal. Sportsmanship should be a core value in behavior of players and bench personnel, in crowd control by game management and in the officials’ proper enforcement of the rules governing related actions. Sports Wagering The NCAA defines sports wagering as putting something at risk – such as an entry fee or a wager – with the opportunity to win something in return. The NCAA opposes all forms of legal and illegal sports wagering on college sports. Student-athletes and athletics administrators cannot place a sports wager for any NCAA-sanctioned sport. This includes wagering on the intercollegiate, amateur or professional level. A student-athlete involved in sports wagering on the student-athlete's institution permanently loses all remaining regular-season and postseason eligibility in all sports. A student-athlete who is involved in any sports wagering activity that involves college sports or professional athletics through Internet gambling, a bookmaker, a parlay card or any other method employed by organized gambling, will be ineligible for all regular-season and postseason competition for at least one year. In championships in which a bracket format is used, student-athletes, coaches and administrators may not participate in bracket competitions where there is both a required entry fee and an 23 opportunity to win a prize. Student-athletes and administrators may participate under current NCAA rules in bracket contests where there is no entry fee but a possibility of winning a prize. Some NCAA member schools, however, have chosen to ban student-athletes from participating in these types of bracket contests. Tobacco Ban The use of tobacco products is prohibited by all game personnel (e.g., coaches, trainers, managers and game officials) in all sports during practice and competition. Uniform penalties (as determined by the applicable rules-making committees and sports committees with rules-making responsibilities) shall be established for such use. The use of tobacco products by a student-athlete is prohibited during practice and competition. A student-athlete who uses tobacco products during a practice or competition shall be disqualified for the remainder of that practice or competition. TEAM TRAVEL Please fax the travel information sheet (Appendix C) to Leah Poiner at 814/641-3508 by 5 p.m. Eastern time Friday April 18. The team advancing from the play-in match will have a deadline of Tuesday, April 22 at 1 p.m. Transportation Participating institutions shall be completely responsible for making their own travel reservations in accordance with the established travel policies. The NCAA’s official travel agency for the tournament is Short’s Travel Management, which can be reached at 866/655-9215. Institutions can also enter travel manifest and other travel party information through the travel portal at www.shortstravel.com/ncaachamps. The NCAA has adopted the policies below with respect to the travel and expenses incurred by the competing institution. Air Transportation Participating institutions shall be required to make all air travel arrangements with the official travel agency for the approved travel party. The NCAA will pay the agency directly for such costs. Institutions who fail to use the official agency will not receive reimbursement for their travel. When reasonable commercial space for air travel is not available, chartered flights may be offered to the traveling institution. In this case, the cost of the chartered flight will be fully paid for by the NCAA for the official traveling party. If reasonable commercial space is available but the institution chooses to travel by charter, the NCAA will only cover the cost of the commercial flight. The institution will be responsible for any additional cost for their chartered flight and will be billed by the official travel agency. In addition, the institution may choose to take additional travelers over the allowable travel party size. The cost for additional travelers must be paid by the institution. All charter arrangements must be made through the official travel agency. The NCAA travel department is responsible for making the determination of what should be considered reasonable options for the official traveling party. 24 The NCAA will reimburse fees for checked baggage charged by commercial airlines. While we encourage you to take as few bags as necessary, a maximum of two bags per person will be reimbursed. Fees for oversized or overweight bags will not be reimbursed. The NCAA will not reimburse fees charged by the airlines to pre-assign seats, choose premium seats or receive priority check-in. Hub Rule If an institution is eligible to use air transportation to the site of the tournament game and there is a major airport located within 150 miles of the tournament site, then the participating institution is required to fly into/out of that airport and use ground transport to and from the site of competition. This also applies if the originating airport is located within 150 miles of the participating institution’s campus. This policy only applies when airfare is less expensive from the more distant airport. The NCAA travel staff may increase this mileage limit if circumstances warrant. Ground Transportation Teams located within the designated mileage limit of the competition site are required to travel via ground transportation. Mileage reimbursement is calculated using the mileage calculator available through the online reimbursement system. Local transportation is not reimbursable by the NCAA and must be paid by the institution. Transportation between the team’s hotel and the competition or practice site is considered local transportation. Please see the NCAA travel policies for the applicable mileage limits. When teams are required to travel by ground transportation to the site of competition or are eligible for reimbursement at the site, bus transportation will be provided through the NCAA charter bus transportation program. Charter Bus Transportation Program Participating institutions shall be required to make all ground transportation arrangements with the official NCAA provider, GO Ground Options. The NCAA will pay for the services directly. Institutions will not have to seek reimbursement for the ground transportation costs that are reimbursable under the NCAA travel policy. For the charter bus costs that are not covered by the NCAA travel policy, an institution will have the option, at its own expense, to use the charter bus services contracted by GO Ground. Institutions will be required to pay for those services at the time the reservations are made with GO Ground. The NCAA will pay the actual costs for charter buses. The number of buses paid for is determined by the travel party size for each sport. Per the transportation policies, the NCAA will reimburse the following: Teams that are required to drive to the site of competition: The NCAA will pay the actual costs of the bus for the round trip from campus to the site of competition, including all days at the site. Teams that fly to the site of competition: If campus is 25 miles or more from the departure airport, the NCAA will pay the cost of the airport transfers, both on departure and on return. 25 If the arrival airport is 25 miles or more from the site of competition, the NCAA will pay the cost of the bus for the day the team arrives and the day the team departs. Any days in between are considered local transportation and are at the expense of the institution. If either of the legs described above are less than 25 miles, no costs will be paid by the NCAA since local transportation is at the cost of the institution. Institutions can contact GO Ground at 866/386-4951. Their online ground transportation portal can be accessed at www.gochampionships.com. The username and password is the same as that used for the Short’s Travel portal. Per Diem Per diem will be paid for the official traveling party. The per diem rate and allowable days can be found in the NCAA travel policies. Expense Reimbursement Team expense reports should be filed online through the Travel Expense System (TES). The login information for the system is the same as that used for the Short’s travel portal. The system is located at the following link: http://www.ncaa.org/championships/travel/championships-travel-information All institutions, including hosts, must complete the online reimbursement process in order to receive the appropriate reimbursement. Travel Exceptions: Be advised that if extraordinary circumstances warrant an exception to the travel policies, you must contact the NCAA travel department for approval PRIOR TO making any travel arrangements. Requests for additional per diem can be made through the online reimbursement system. Questions regarding travel policies or requests for assistance can be directed to the travel group at 317/917- 6757 or [email protected]. 26 TICKETS Ticket Prices (Final Site) Type Adult Student/Senior Children under 2 All Sessions Pass (Adult) All Sessions Pass (Student/Senior) Quarterfinals April 25 Session I (12:30/3 p.m.) $6 $4 Free Quarterfinals April 25 Session II (5:30/8 p.m.) $6 $4 Free Semifinals April 26 Session III (4/6 p.m.) $6 $4 Free Championship April 27 Session IV (4 p.m.) $6 $4 Free $15 - - - $10 - - - Team Tickets The official travel party (i.e., those individuals for whom transportation and per diem expenses will be paid by the NCAA) for the championship is 22. Members of the official travel party receive credentials and are admitted to the competition venue free of charge. Individuals who receive bench passes also are admitted to the competition venue free of charge. Any institutional personnel not included in the official travel party or issued a bench pass must purchase a ticket. Ticket Office Information Tickets may be purchased at the box office at the Kennedy Sports Center. Cash is required; no credit cards or personal checks are accepted. The box office and the doors will open one hour prior to the first match each day. The ticket manager is Leah Poiner from Juniata, and she may be reached at 814/641-5328. TROPHIES AND AWARDS All-Tournament Team The men’s volleyball committee will select an all-tournament team for the championship. Seven players, including a Most Outstanding Player, will be selected. The all-tournament team will be announced immediately after the presentation of the awards for the championship match. Each member of the all-tournament team will receive a plaque after the championship that will be shipped to the coach. Official Awards Official NCAA awards will be presented to the official traveling party for each team participating in the championship. The national championship trophy will be presented to the championship team. The championship team will also receive 22 NCAA watches and 22 NCAA championship mini-trophies. The second-place team will receive one second-place team trophy and 22 second-place mini-trophies. The two remaining semi-finalist teams will each receive one semi-finalist team trophy and 22 semi-finalist mini-trophies. Teams will have the opportunity to purchase additional awards at the level to which its team advanced in the championship (i.e., if a team receives mini-trophies, that team may purchase additional mini-trophies). The remaining four teams will receive participant medallions for their squad size (17 per team). 27 NCAA Academic Recognition Program: ELITE 89 Award The Elite 89 award is presented to the student-athlete with the highest cumulative grade-point average competing at the final site for each of the 89 NCAA championships. Each institution that has at least one student-athlete qualify for the final round/site is eligible to nominate a student-athlete for the award. All ties are broken by number of credits completed. For more information regarding this program, please contact Mark Bedics, Ryan Hall or Juliette Kenny (317/917-6222; [email protected]). All documents, including deadlines and nomination forms, are available on the NCAA website. The submission deadline for nomination for the Division III Men’s Volleyball Championship is Tuesday, April 22 at 5 p.m. Eastern time. Student-Athlete Participation Award (Memento) An apparel item will be among the participation awards being provided to student-athletes who advance to the championship finals site again this year. This item will be sent to your institution for distribution to your student-athletes after the conclusion of the championship. The NCAA, in conjunction with PPI Sports, Inc., will communicate directly to participating institutions’ head coaches regarding the ordering and delivery process of these participation awards. Once you receive instructions in an email, respond to Mark Williams from PPI with the appropriate sizes to be ordered. If, for some reason, you fail to receive information for ordering awards within two weeks after your event, please contact Mr. Williams or the NCAA championship administrator for your sport. If you would like to purchase additional awards, or have questions with the ordering process, please contact Mr. Williams at 612/379-3859 or [email protected]. The picture below is an example of the awards that will be sent to each of your student-athletes after the championship. 28 UNIFORMS Each team must bring two sets of jerseys of different colors. The home team will wear a lightcolored jersey. The away team will wear a dark-colored jersey. The NCAA men’s volleyball committee will make the final decision if additional jerseys are not available. All uniforms must meet the provisions of Bylaw 12.5.3 regarding commercial identification. Participants at the championship site will be provided an NCAA patch that must go on the left chest or left sleeve if there is a logo already on the left chest. Laundry services will be made available for all advancing teams. For further information regarding laundry services, please contact Tony Nabozny, equipment manager, at 814/641-3517. Logo Policy [Reference: Bylaw 12.5.3 in the NCAA Division III Manual.] The provisions of Bylaw 12.5.3 indicate that an institution’s official uniform and all other items of apparel (e.g., socks, headbands, T-shirts, wristbands, visors or hats, and towels) that are worn by student-athletes in competition may bear a single manufacturer’s or distributor’s normal trademark, not to exceed 2 1/4-square inches in area, including any additional material (e.g., patch) surrounding the normal trademark or logo. In addition, an institution’s official uniform cannot bear a design element similar to the manufacturer’s that is in addition to another logo or that is contrary to the size restrictions. A student-athlete representing an institution in intercollegiate competition is limited to wearing apparel items that include only the logo (not to exceed 2 1/4-square inches) of an apparel manufacturer or distributor. The student-athlete may not wear any apparel that identifies any other entity, other than the student-athlete’s institution. These restrictions apply to all apparel worn by student-athletes during the conduct of competition, which includes any practices and prematch or postmatch activities. This bylaw will be strictly enforced at all NCAA championships and the names of individuals and institutions that are not in compliance with this bylaw shall be forwarded to the NCAA enforcement staff. Non-compliance with this legislation could result in loss of eligibility, forfeiture of points earned by those ineligible student-athletes and adjustment of team standings. EVACUATION/CRISIS MANAGEMENT PLAN In the event of an emergency during the championship, an announcement will be made over the public address system. The designated outdoor meeting space is Ellis Hall. 29 APPENDIX A COACHES AND ADMINISTRATORS MEETING AGENDA 1. Welcome of teams and introduction of national committee, host staff and NCAA staff. 2. Schedule of events. 3. a. Match schedule. b. Practice schedule. c. Team photos at banquet. Team personnel. a. Travel party forms. b. Official squad size and individuals permitted in the bench area. c. Credentials provided. 4. NCAA rules modifications and any court obstructions. 5. Home team designation and uniform color. The higher-seeded team will be designated as the home team. The home team will sit to the left of the scorer’s table as the team faces the table from the court. 6. Warm-up music will be provided by the host institution. 7. Pre-match protocol (see Pre-Championship Manual, Appendix D)/opening ceremony protocol (see Participant Manual, Appendix I). 8. Match videotaping procedures. 9. Awards protocol. 10. NCAA misconduct (refer to NCAA Bylaw 31.1.8). 30 11. NCAA drug-testing statement. 12. NCAA uniform policy (logos, color, etc.). (Refer to men’s volleyball Pre-Championship Manual). 13. Strobe light, flash photography, banner and noisemakers policies. 14. Facility update. a. Locker rooms. b. Team seating. c. Signage. d. Court setup. e. Hospitality. 15. Emergency evacuation/crisis management procedures. 16. Parking arrangements. 17. Sports information. 18. a. Postmatch media procedures (i.e., cooling-off period, media press conferences and access, etc.). b. Official statistics, live statistics, etc. Athletic training. a. Medical coverage and procedures for emergency treatment. b. Availability of athletic trainers and training facilities. c. Hydration supplies provided by NCAA, including squeeze bottles. 19. Questions. 20. Adjournment. 31 APPENDIX B 2014 NCAA DIVISION III MEN’S VOLLEYBALL CHAMPIONSHIP Official Travel Party Form Institution: Date: Please list the name, uniform number and year in school for each eligible student-athlete (maximum of 17) who will be participating in the championship. List in the order you would like the announcer to introduce the team. Please also indicate phonetic pronunciations if necessary. NAME NO. YEAR 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. Please list the additional members of the travel party (total of 22) and their title in the order you would like them to be introduced. NAME TITLE 1. 2. 3. 4. 5. Please list the additional individuals to receive bench passes. NAME TITLE 1. 2. 3. (medical personnel only) (medical personnel only) Institutional Administrator: __________________________________ Title: _____________________________ E-mail: _________________________________________________ Cell: _____________________________ Submit this form during the coaches and administrators meeting: Thursday, April 24 at 11 a.m. or 1 p.m. 32 APPENDIX C TRAVEL INFORMATION FORM (FINAL SITE ONLY) All transportation expenses will be the responsibility of the participating teams. TEAM CONTACT INFORMATION Team ___________________________Coach (or Designee)____________________________ Cell Phone _______________________ Fax _______________________ AIR TRAVEL ARRIVAL Day _______________ Date _______________ Flight # _______________ Time _______________ Airline _______________ Teams must make air travel arrangements through Short’s Travel Management at 866/655-9215. BUS/VAN TRAVEL ESTIMATED ARRIVAL AT HOTEL Day _______________ Date _______________ Time _______________ ATHLETIC TRAINER Will someone be accompanying the team to provide athletic training services? YES/NO (Circle One) 1) ___ Certified Athletic Trainer Name______________________ (if applicable) 2) ___ Student Athletic Trainer Name______________________ (if applicable) 3) ___ No One What is the e-mail address of the athletic trainer who should receive the medical services information? __________________ Please fax prior to 5 p.m. Eastern time Friday, April 18 to: (The team advancing from the play in match will have a deadline of Tuesday, April 22 at 1 p.m.) Leah Poiner, Juniata College Athletics, fax: 814/641-3508 33 APPENDIX D COURTESY CAR REQUEST FORM Will you be requesting a courtesy car? Yes____ No____ If yes, please complete the following: Team/Institution:___________________________________ Name of Primary Driver: _____________________________ Home Address:_____________________________________ __________________________________________________ Contact Number:____________________________________ (while at championship) License Number:_______________________ State:________ Name of Secondary Driver: ___________________________ Home Address:_____________________________________ __________________________________________________ Contact Number:____________________________________ (while at championship) License Number:_______________________ State:________ 34 APPENDIX E COACH/ADMINISTRATOR CHECKLIST ____ OFFICIAL TRAVEL PARTY FORM – APPENDIX B (COMPLETED AND READY FOR COACHES MEETING) ____ LIST OF BAND MEMBERS – (IF APPLICABLE) – NO FORM PROVIDED (COMPLETED AND READY FOR COACHES MEETING) ____ TRAVEL INFORMATION FORM – APPENDIX C (FAXED TO LEAH POINER [814/641-3508] PRIOR TO 5PM FRIDAY 4/18/14) (PLAY IN ADVANCING TEAM DEADLINE: TUESDAY 4/22/14 AT 1 P.M.) ____ COURTESY CAR REQUEST FORM – APPENDIX D (FAXED TO LEAH POINER [814/641-3508] PRIOR TO 5PM FRIDAY 4/18/14) (PLAY IN ADVANCING TEAM DEADLINE: TUESDAY 4/22/14 AT 1 P.M.) ____ ADDITIONAL BANQUET TICKET FORM (IF APPLICABLE) – APPENDIX F (FAXED TO LEAH POINER [814/641-3508] PRIOR TO 5P.M. FRIDAY 4/18/14) (PLAY IN ADVANCING TEAM DEADLINE: TUESDAY 4/22/14 AT 1 P.M.) ____ HOTEL INFORMATION FORM – APPENDIX G-1 (FAXED TO LEAH POINER [814/641-3508] PRIOR TO 5P.M. FRIDAY 4/18/14) (PLAY IN ADVANCING TEAM DEADLINE: TUESDAY 4/22/14 AT 1 P.M.) ____ ROOMING LIST – APPENDIX G-2 (FAXED TO LEAH POINER [814/641-3508] PRIOR TO 5P.M. FRIDAY 4/18/14) (PLAY IN ADVANCING TEAM DEADLINE: TUESDAY 4/22/14 AT 1 P.M.) 35 APPENDIX F ADDITIONAL BANQUET TICKET FORM INSTITUTION:___________________________ NUMBER OF ADDITIONAL TICKETS: 1___ 2___ 3___ DIRECT BILL: NAME_______________________ ADDRESS_____________________ _____________________________ PHONE NUMBER_______________ FAX NUMBER_________________ 36 APPENDIX G-1 HOTEL INFORMATION FORM (FINAL SITE ONLY) IMMEDIATE ATTENTION REQUESTED! Team _______________________________ Coach _______________________ Phone ______________ Fax _____________ Cell/Home Phone _____________ # __________ of Single Rooms # __________ of Double Rooms Please indicate if you want restrictions on the movies? _______ Yes _______ No Please indicate if you want restrictions on the phones? _______ Yes _______ No Please indicate number of official team vans/vehicles parking at the hotel ________ There are 12 rooms reserved for each team. If more rooms are necessary, please make request through Leah Poiner, 814/641-5328 Your team room reservations will be booked from the information on this sheet. Also, please return the team rooming list (Appendix G-2) to Stacey Warren, fax: 413/732-9883, or via email at [email protected] prior to check-in. If using a purchase order, please attach a copy of the purchase order. Teams must confirm reservations by 5 p.m. Friday, April 18. *The team advancing from the play in match will have a deadline of Tuesday, April 22 at 1 p.m. Please fax prior to 5 p.m. Eastern time Friday, April 18 to: Leah Poiner, fax: 814/641-3508 37 PLEASE FAX TO: Leah Poiner FAX: 814/641-3508 SUBMIT BY: 5 p.m. Friday, April 18 APPENDIX G-2 (*The team advancing from the play in match will have a deadline of Tuesday, April 22 at 1 p.m.) Team Rooming List TEAM ___________________________ CONTACT PERSON _____________________ PHONE _____________ CREDIT CARD TYPE ___________________________ ______________________ CREDIT CARD NUMBER NAME ON CARD _______________________________ __________________________ EXPIRATION DATE Guest Name(s) 1 2 3 King Double/ Double 4 5 6 7 8 9 10 11 12 13 14 15 38 Arrival Date Arrival Time Comments A Designated Team Entrance B Fan entrance Juniata College Kennedy Sports and Recreation Center 1st Floor C Assigned locker rooms for 2014 NCAA National MVB Championship Diagram is not to scale, but does show relative locations within the facility. APPENDIX H Scott Street - Bus Parking/Team Drop-Off Area EXIT EXIT Stairs EXIT Stairs Locker Room Office B A EXIT Women’s pool locker room Natatorium C Locker room EAST LOWER LEVEL BLEACHERS (capacity approx. 425) Storage Visitor Bench Closet Student-Athlete Hospitality Area Storage EXIT Janitors Closet Home Bench COURT Fitness Rm. Closet C WEST LOWER LEVEL BLEACHERS Elevator Locker Room (capacity approx. 425) Fitness Rm. Locker room Laundry Janitors Fitness Center Mechanical Room Office Athletic Training Room Stairs 39 Men’s staff locker room Equipment Mens washroom Fitness Center C Storage Ladies washroom EXIT Stairs Closet Scorer’s table Coaches Hospitality Area Men’s pool locker room EXIT Office Locker Room Janitor Stairs Staff Lockers C Sauna Locker Room Interview Room Media Work Room Women’s staff l.r. Men’s locker room Women’s locker room (officials) (officials) Juniata College Kennedy Sports + Recreation Center 2nd Floor Diagram is not to scale, but does show relative locations within the facility. Exit Host Athletic Director East Mezzanine Stairs Stairs EAST MEZZANINE BLEACHERS (capacity approx. 325) Office 2 PRESS ROW Upper Natatorium Stairs Offices PRESS ROW Office 3 S T A T S Office 4 Office 5 Office 6 Office 8 Office 7 V I D E O (Open to Main Gym floor) Stairs S C O U T I N G Janitor Elevator Storage Intramural Gymnasium Storage Men’s Wash room Storage approx. 175) Hall of Fame Room (NCAA/Admin. hospitality) 40 Closet Office Closet Sports Info Tourn. Director Office Closet Exit Stairs West Mezzanine Women’s Washroom Stairs Exit WEST MEZZANINE BLEACHERS (capacity Exit South Mezzanine Upper Racquetball Courts North Mezzanine Office 9 Team Buses Bus parking will be in front of the Kennedy Sports and Recreation Center. There is room for 4 buses – if there are more than four buses teams may be dropped off at KSRC, but then must park on College Ave. Following are directions to College Ave. from KSRC: **Directions to College Ave. from KSRC: After dropping teams of at KSRC, continue down Scott Street, make a right at the stop sign in front of the football stadium, continue to the stop sign and make a right onto Moore St. At the stop sign make a continuous right turn onto Cold Springs Road, then make a right at the first street (College Ave.) Buses will be parked along the street. PLEASE READ CAREFULLY Thursday, April 24 – Teams should enter through the Scott Street front entrance of KSRC. Friday, April 25, Saturday, April 26, and Sunday, April 27 – Teams should enter through “Designated Team Entrance” which will be a roped off section of the Scott Street entrance to KSRC. 41 APPENDIX I OPENING CEREMONIES For each match, the host institution should supply marshall music conducive to teams marching in. 1. After completion of the match protocol, the parade of players and officials will take place as follows: a. Line-Up. Players, referees, the scorekeeper, the libero tracker and the line judges will leave the court through the players' entrance and line up as follows [Note: Coaches may remain at team bench]: the first referee, followed by the second referee, the alternate referee, the scorekeeper, the libero tracker and the line judges, the team that will play on the side of the net farthest from the entrance, and finally, the other team. It is suggested that teams line up with the team captain(s) first, followed by the rest of the team, in numerical order by uniform number. The NCAA site representative should assist in staging the line-up and march. b. March. To the accompaniment of marshall music, the referees, scorekeeper, libero tracker, line judges and players will enter in line. The referees and other officials will march along the outside of the court by the most direct route to a place in front of the referee's stand and face the court. The referees will pass under the net to a spot immediately beyond the net. The scorekeeper, libero tracker and the line judges will not pass under the net, remaining on the "near" side of the net. The team going to the farthest side of the court will pass along the outside of the court opposite from the referees and line up on the back line facing the court with the captain(s) at the right back corner. The opposing team will go directly to the other back line and line up facing the court with the captain(s) at the right back corner. 2. The national anthem will be played prior to the first match each day, after the teams are on the court. All players, coaches and officials are introduced at this time. 3. After the introduction, the referee signals the team captains to come to the net and shake hands, followed immediately by the rest of the players. THERE WILL BE NO EXCHANGE OF TOKENS. 4. The floor is cleared and the starting players immediately return to the floor. 5. Play commences. 42
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