1. law, govt and politics

2013 Edition
Student Manual
Message from the President
n n n n
n n n n
Dear Students,
Whether you are joining Georgia Regents University as an incoming freshman or
completing the requirements for an advanced certificate or professional degree,
it is my pleasure to welcome you.
Our faculty and staff are committed to ensuring that your time at Georgia’s
newest public student-centered research university and only public academic
health center will provide you with a world-class education and a range of
experiences and opportunities that will rival the very best our nation has to offer.
You are here at a very exciting time. Although the fall semester marks the start
of our first full academic year as GRU, you are part of a university that was
established in 1828.
We are a community of teachers, discoverers, and healers. You—our students—
are the most important members of that community, and on behalf of all our
faculty and staff, I wish you the best of luck in your studies.
I salute your commitment to the pursuit of knowledge and discovery, and thank
you for entrusting your education to Georgia Regents University.
Sincerely,
Ricardo Azziz, MD, MPH, MBA
Professor, Obstetrics, Gynecology and Medicine
President, Georgia Regents University
CEO, Georgia Regents Health System
Table of Contents
Section 1- Student Code of Conduct
1.1: Introduction and General Information
1.2: University Authority
1.3: Office of Conduct Authority
1.4: Definitions
1.5: Conduct Regulations
1.5.1: Academic Honesty and Integrity
1.5.2: Other Acts of Dishonesty
1.5.3: Disorderly Conduct
1.5.4: Disruptive Activity
1.5.5: Alcohol and Other Drug Related Misconduct
1.5.6: Sexual Misconduct
1.5.7: Theft, Damage, and Disregard for Property
1.5.8: Fire and Explosion Safety
1.5.9: Disorderly Assembly
1.5.10: Dress
1.5.11: Firearms and Weapons
1.5.12: Gambling
1.5.13: Misuse of Communication Equipment
1.5.14: Noncompliance with General Laws
1.5.15: Hazing
1.5.16: Unauthorized Entry/Use of Property/Facilities/Keys
1.5.17: Computer Use
1.5.18: Identification Card
1.6: Student Organization Rights and Responsibilities
Section 2: Student Conduct Procedures
2.1: Filing a Report
2.2: Student Conduct Process
2.2.1: Administrative Hearing
2.2.2: Student Conduct Board Hearing
2.2.2.1: Student Conduct Board
2.2.3: Accused Student Rights
2.2.4: Student Advisor
2.2.5: Presence of Attorney
2.2.6: Hearing Proceedings
2.3: Sanctions
2.4: Appeals
2.5: Provisions for College Conduct Systems
2.6: Laws and Ordinances of Richmond County, State of Georgia, and Federal Government
Section 3: University Policies and Regulations that Affect Students
3.1: Academic Appeals Policy
3.2: Academic Conduct Policy
3.3: Academic Grievance Policy
3.4: Alcohol and Drug Policy
3.4.1: Student Misconduct
3.4.2: Employee Misconduct
3.4.3: Criminal Sanctions
3.4.4: Local Resources
3.5: Americans with Disability Act
3.6: Attendance Policy
3.7: Campus Posting
3.8: Conduct of Research
3.9: Conflict of Interest
3.10: Criminal Conviction Disclosure
3.11: FERPA
3.12: Financial Obligations
3.13: HIV, HBV, HCV Policy
3.14: Intellectual Diversity
3.15: Intellectual Property
3.16: Official University Communications (Email Policies and Procedures)
3.17: Residence Life Housing Policies
3.17.1: Damage to Residence Hall or Loss of Personal Property
3.17.2: Overnight Guests in Residence Halls
3.17.3: Pet Policy
3.17.4: Prohibited Items in Residence Halls
3.17.5: Residence Hall Alcohol and Smoking Policy
3.17.6: Residence Hall Key Issuance
3.17.7: Termination of Residence Life Housing Agreement
3.18: Sexual Harassment
3.19: Speech and Assembly
3.20: Student Complaints
3.21: Student Concerns Regarding Educational Experiences
3.22: Student Health Policies
3.22.1: Immunization
3.22.2: Protected Health Information
3.22.3: Student Health Insurance
3.23: Student Leader Academic Policy
3.24: Study Abroad Policy
3.25: Tobacco Policy
3.26: Use of Animals for Educational Purposes Policy
Section 4: Academic Affairs
4.1: College of Allied Health Sciences
4.2: College of Dental Medicine
4.3: College of Education
4.4: The Graduate School
4.5: College of Nursing
4.6: College of Science and Mathematics
4.7: Honors Program
4.8: Hull College of Business
4.9: Medical College of Georgia
4.10: Military and Veteran Affairs
4.11: Katherine Reese Pamplin College of Arts, Humanities and Social Sciences
4.12 Programs and Majors of Study
4.13: Study Abroad
Section 5: Enrollment Management
5.1: Academic Advising
5.2: Career Services
5.3: Financial Assistance
5.4: Graduation and Commencement
5.5: Student Records and Registrar
5.6: Social Security Number Procedures
Section 6: Student Affairs
6.1: Counseling Center
6.2: Dean of Students
6.3: Intramural Sports
6.4: Office of Student Life and Engagement
6.4.1: Fraternity and Sorority Life
6.4.2: Jaguar Nation Welcome (Undergraduate New Student Orientation)
6.4.3: Jaguar Production Crew (“The Crew”)
6.4.4: Jaguar Student Activities Center
6.4.5: Student Government Association
6.4.6: Student Organizations
6.5: Residence Life
6.5.1: University Village Connections
6.6: Student Development
6.6.1: Minority Advising Program
6.7: Student Health
6.8: Testing and Disability Services
6.9: Vice President for Student Affairs
6.10: Wellness Center
Section 7: University Resources
7.1: Academic and Research Technology
7.2: Alumni Association
7.3: Athletics
7.4: The Bell Ringer
7.5: Business Office
7.6: Campus Stores
7.7: Campus Dining/Food Services
7.8: Campus Shuttle and Transportation
7.9: Center for Undergraduate Research
7.10: Childcare Center
7.11: Copy and Print Center
7.12: Distance Learning
7.13: Facility Reservations
7.14: Forest Hills Golf Course
7.15: JagCard
7.16: JagTrax
7.17: Jury Duty
7.18: Information Technology Services and Help Desk
7.19: Learning Disorders
7.20: Libraries: Reese and Greenblatt
7.21: Math Lab
7.22: Online Tuition
7.23: Parking Services
7.24: The Phoenix
7.25: Professional and Community Education
7.26: Public Safety
7.27: Refund
7.28: Student Complaints
7.29: Writing Center
Section 8: Notice
The Student Handbook is published by the Division of Student Affairs. Since the programs and services
described herein are subject to continuous review and evaluation, this document is intended for
informational use only. Any portion of this handbook in conflict with the policies of the Board of Regents
shall be null and void and of no effect whatsoever.
SECTION 1- STUDENT CODE OF CONDUCT
Section 1 - Student Code of Conduct
1.1: Introduction and General Information
The mission of Georgia Regents University (GRU) is to provide leadership and excellence in teaching,
discovery, clinical care and service as a student-centered comprehensive research university. The core
values of the University are collegiality, compassion, excellence, inclusivity, integrity and leadership. In
order to facilitate the desired campus environment and educational goals of GRU and to protect the
rights and privileges of its students, the University has adopted conduct regulations for individuals and
organizations and has established a conduct administration process. The Student Code of Conduct
informs all members of the University community about students’ rights, and creates a standard by
which students are expected to conduct themselves for the purpose of establishing an environment
conducive to academic excellence.
Ignorance of, or Unfamiliarity with the Code of Conduct is not an excuse for infractions of its standards.
As a condition of acceptance, every student who is accepted and registers as a member of this
institution agrees to abide by the Student Code of Conduct and to act honestly and with integrity in all
matters associated with the University.
1.2: University Authority
University Conduct regulations shall apply to conduct which occurs on University premises and to
conduct which occurs while a student is attending or participating in any University-related activity
wherever that activity may take place, or any behavior, on or off University premises, which adversely
affects the University community or the pursuit of its objectives.
As a student at Georgia Regents University you are citizen of Augusta-Richmond County. Obeying local
ordinances and being a good neighbor is your responsibility so as to maintain a healthy and supportive
relationship between you and your neighbors and between the University and its host community.
Prosecution for criminal acts on or off campus will not preclude action by the University where such acts
also violate the Student Conduct Code. This scenario is not recognized legally as "double jeopardy."
Georgia Regents University has an obligation to uphold the laws of the larger community of which it is a
part. While the activities covered by the laws of the larger community and those covered by Georgia
Regents University’s rules may overlap, the community's laws and GRU’s rules operate independently
and do not substitute for each other. Georgia Regents University may enforce its own rules whether or
not legal proceedings are planned or are under way, and may use information from third-party sources,
such as law enforcement agencies and the courts, to determine whether University rules have been
broken. Conversely, the University makes no attempt to shield members of the Georgia Regents
University community from the law, nor does it intervene in legal proceedings against a member of the
community. Membership in the Georgia Regents University community does not exempt anyone from
local, state or federal laws, but rather imposes the additional obligation to abide by all GRU regulations.
(See 1.5.14 Noncompliance with General Laws and Ordinances)
1.3: Office of Conduct Authority
The Office of the Dean of Students shall develop policies for the administration of the conduct program
and procedural rules for conducting hearings that are consistent with provisions of the Code of Conduct.
As an alternative to this policy, as addressed, Section 2.5 herein, GRU Colleges may handle specified
disciplinary actions according to their individual honor codes and/or student codes of conduct. Collegebased codes are supplemental to the GRU Student Code of Conduct so there is no double-jeopardy
exemption from sanctions when students are found to be in violation of codes at the University and the
college level.
1.4: Definitions
All accepted students are members of the University community. The University reserves the right to
take necessary and appropriate action to protect the safety and wellbeing of the campus community
and will address all violations of the Student Code of Conduct that occur on University premises and/or
University-sponsored activities.
Advisor refers to the individual who assists a student or student organization with conduct hearing
preparation. The advisor must be a student, faculty or staff member selected from the University
community (members of university legal counsel may not serve as advisors).
Business Day refers to any day on which the offices of Georgia Regents University (excluding University
police, libraries and housing) are open to the general public.
Preponderance of the evidence means evidence that would lead a reasonable person to conclude that it
is more likely than not that the alleged conduct violation did occur.
Student includes all persons taking courses at the University, either full-time or part-time. Persons who
withdraw or are suspended after allegedly violating the Student Code of Conduct, who are not officially
enrolled for a particular term but who have a continuing relationship with the University or who have
been notified of their acceptance for admission are considered students.
Student Rights refers to being afforded due process in disciplinary matters including a right to receive
the charges against them in writing, the right to a hearing before a tribunal and the right to appeal to
the GRU President.
University refers to Georgia Regents University and any or all extended campuses.
University Premises includes all land, buildings, facilities, and other property in the possession of or
owned, used, or controlled by Georgia Regents University (including all adjacent streets and sidewalks).
1.5: Conduct Regulations
The following actions are prohibited and constitute a violation of the Georgia Regents University
Student Code of Conduct. The Office of the Vice President for Academic and Faculty Affairs handles all
cases involving alleged violations of Academic Conduct The Office of the Dean of Students handles all
other allegations of conduct violations and any student or organization found to have committed a
violation of these conduct regulations is subject to the sanctions outlined in this Code of Conduct.
1.5.1: Academic Honesty and Integrity
The University recognizes that honesty and integrity are necessary to its academic function.
Violations of academic honesty include cheating of all kinds, plagiarism, fraudulent research
activity and/or scholarship, collusion, false statements made to avoid negative academic
consequences, and alteration or use of institutional documents or instruments of identification
with intent to defraud. This category of misconduct includes electronic transmissions as well.
The Academic Conduct Policy and procedures can be found in the Georgia Regents University
Catalog.
It is the duty of the student to practice and preserve academic honesty. Whenever a student is
uncertain as to whether conduct would violate academic honesty, it is the responsibility of the
student to seek clarification from the appropriate faculty member prior to engaging in such conduct.
Please refer to the University’s Academic Conduct Policy for more information.
1.5.2: Other Acts of Dishonesty
a. Furnishing false information to any University official, office, or law enforcement
officer. No person will give false information or fail to disclose information to
University representatives.
b. Forgery, altercation, or misuse of any document, record, or instrument of
identification, or possession of any false identification or identification belonging to
another person.
c. Causing, condoning, or encouraging the completion of any University record,
document, or form dishonestly.
d. Offering or causing to be offered any bribe or favor to a University official in order
to influence a decision.
e. Tampering with the election of any University recognized organization.
f. Casting or attempting to cast more than one ballot in any election or referendum
on campus.
1.5.3: Disorderly Conduct
a. Behavior which disturbs the academic pursuits, or infringes upon the privacy, rights,
or privileges of other persons is prohibited.
b. No person will push, strike, physically assault (including acquaintance rape), harass
(verbally, physically, or sexually), haze, or threaten any member of the faculty, staff,
student body, or any visitor to the University community.
c. Physical abuse, or threatened abuse, either verbally, written or transmitted
electronically, of any person on institutional property or at institutional sponsored
or supervised functions is prohibited.
d. Disorderly conduct on or in University property or functions sponsored by the
University or any recognized University organization is prohibited.
e. No student will enter or attempt to enter any University or registered student
organization sponsored event without required credentials for admission, (i.e.,
ticket, identification card, invitation, etc.), or any other reasonable qualifications for
attendance established by the sponsors.
f. Conduct which is lewd, indecent, obscene, or patently offensive to the prevailing
standards of an academic community is prohibited.
g. No person will interfere with, or fail to cooperate with, any properly identified
University faculty or staff personnel while these persons are performing their duties.
1.5.4: Disruptive Activity
a. Internal disruption or obstruction of teaching, research, administration, disciplinary
proceedings, or other institutional activities is prohibited. This includes threats,
both verbal and written or transmitted electronically, and menacing gestures. Other
forms of disruptive behavior includes unauthorized entry, misuse of University
b.
c.
d.
e.
documents, fraud or lying, misuse of the JagCard (GRU identification card) failure to
respond to official requests, and misuse of University-issued keys.
No person may interfere with or disrupt the normal activity and operations of
students, faculty, administration, or staff of this institution or its buildings or
facilities. Any form of expression that materially interferes with such activities and
operations or invades the rights of persons is prohibited.
To maintain classroom order, faculty members have the right and responsibility to
take the steps they deem necessary and reasonable, including private or public
requests that the student(s) refrain from disruptive behavior and/or expulsion from
the class.
i. In all cases where the students are withdrawn by the faculty member from a
specific course because of disruptive behavior, the student does not have
the right to attend the class without written consent from the faculty
member involved. The student may seek other interim remedies for missed
class time from the appropriate department chair.
To remain in the vicinity of any activity which threatens to disrupt or is disrupting
normal University functions may have serious legal and disciplinary implications.
Bystanders as well as more active participants in the disruptive activity may be
charged with jointly engaging in an action which is prohibited by law or this code.
Accordingly, students should avoid the scene of any disruptive or potentially
disruptive action. In any case, failure to leave when asked to disperse by University
or law enforcement officials may result in disciplinary and/or legal action.
In all cases where a faculty member or staff becomes aware of a threat, or if student
misconduct is repetitive or of an abusive nature, the faculty member or staff should
refer the case to the Office of the Dean of Students for disciplinary review.
1.5.5: Alcohol and Other Drug Related Misconduct
It is unlawful, and therefore a violation of the Student Code of Conduct, for a student to violate
any provision of the Georgia Regents University Drug and Alcohol Policy on the use of alcohol
and drugs by students, which is stipulated in the Student Manual.
NOTE to University Village residents: University Village has developed and published specific
regulations in the Resident’s Handbook concerning alcohol use, including where it may be
consumed, who may consume it, and who may be present when alcohol is being served or
consumed.
Violations of any federal, state or local laws on or off campus governing the use, manufacture,
distribution, sale and transportation of alcoholic beverages are prohibited. Alcoholic beverages
are strictly prohibited on campus except at approved events and within individual residence hall
living units (rooms/apartments) as described in residence hall policies.
The use, attempt to obtain, possession or distribution of narcotics, amphetamines, barbiturates,
marijuana, hallucinogens, and any other dangerous or controlled drugs not prescribed by a
properly licensed physician is prohibited on or off campus.
The possession, use, manufacture, sale, or distribution of any counterfeit, illegal, dangerous, or
controlled drugs without a prescription, or the possession of drug paraphernalia, such as pipes,
bongs, or any other items modified or adapted so that they can be used to consume drugs are
not permitted on University premises or at any University-sponsored activity.
Conduct Irregularity While Under the Influence
Any student guilty of a conduct irregularity while under the influence of any unauthorized mindaltering or functional impairment-inducing substance may be subject to more severe disciplinary
action than might otherwise be given (for example: when performing direct patient care or
while student teaching).
1.5.6: Sexual Misconduct
Sexual harassment, which includes sexual misconduct, is a form of sex discrimination which is
prohibited under Title IX of the Education Amendments of 1972. Georgia Regents University
prohibits sexual misconduct, sexual harassment, stalking, intimate partner violence and other
forms of sexually-related violence or assault and retaliation against those who report such
incidents. Charges of sexual misconduct or sexual harassment under this policy do not preclude
civil and/or criminal liability under Georgia state or other law. Disciplinary proceedings by the
Student Code of Conduct may be carried out prior to, simultaneously with or following civil or
criminal proceedings.
Violation for any provision of the GRU Sexual Harassment Policy, which is stipulated in the
Student Manual, is prohibited by students including but not limited to:
a. Non-consensual sexual contact including, but not limited to, intentional and/or forcible
touching.
b. Non-consensual sexual intercourse including, but not limited to, anal, oral or vaginal
penetration, however slight.
c. Sexually related misconduct including, but not limited to
a. Indecent Exposure
b. Sexual exhibitionism
c. Sex-based cyber-harassment
d. Prostitution or solicitation of a prostitute
e. Peeping or other voyeurism
f. Going beyond the boundaries of consent, e.g. by allowing viewing of consensual sex
or nonconsensual video or audiotaping of sexual activity.
1.5.7: Theft, Damage and Disregard for Property
a. No student shall take, attempt to take, or keep in his/her possession, items of university
property or items belonging to students, faculty, staff, patients, or student groups without
proper authorization. This includes theft by fraud and/or deception and encompasses,
among other things, illegalities involving financial matters.
b. Theft of any kind, including seizing, receiving, or concealing property with knowledge that it
has been lost or stolen, is forbidden. Sale, possession, or misappropriation of any property,
including Georgia Regents University property, without the owner’s permission is also
prohibited. Property that is found shall be turned in to the Public Safety Office.
c. Damage to or destruction of property owned or operated by the university, its students,
faculty, administration and staff, or of another institution is prohibited. Conduct which
threatens to damage, or creates hazardous conditions such as dropping, throwing, or
causing objects or substances to fall from windows, doors, balconies, or roofs is also
prohibited. This includes, but is not limited to, unauthorized application of graffiti, painting,
etc.
d. The sale of a textbook by any student who does not own the book is prohibited without
prior written authorization from the owner of the book. Unclaimed or unattended books
and personal items that are found shall be turned in to the Public Safety Office.
1.5.8: Fire and Explosion Safety
a. The ignition or detonation of anything that could cause damage by fire, explosion, or similar
means to persons or property, or possession of anything in the nature of fireworks or
explosives, is prohibited on any property owned or operated by the University without prior
University authorization. Fireworks and explosives are defined as any substance prepared
to produce a visible or audible effect by combustion, explosion, or detonation.
b. Misusing, damaging or tampering with fire safety equipment.
c. Setting, or causing to be set, any unauthorized fire in or on university property.
d. Making or causing to be made a false fire alarm.
e. Failure to exit a University building when the fire alarm sounds.
f. Intentionally or recklessly obstructing a fire exit in any University building.
1.5.9: Disorderly Assembly
No person will assemble on campus to create a riot or destructive or disorderly diversion that
interferes with the normal educational process and operation of the University. This section
does not deny any students the right of peaceful assembly in accordance with Speech and
Assembly.
No person or group of persons will obstruct the free movement of other persons about the
campus, interfere with the use of University facilities, or prevent the normal operation of the
University.
The abuse or unauthorized use of sound amplification equipment indoors or outdoors during
classroom hours is prohibited.
1.5.10: Dress
Style of dress is primarily a matter of individual judgment and taste. However, students are
expected to be neat and clean and to exercise good judgment in their appearance pursuant to
(or consistent with) our professional setting.
Colleges and programs may have a more
discipline-specific dress code for students enrolled in that college.
1.5.11: Firearms and Weapons
Firearms and other lethal weapons are prohibited on campus. Consistent with Georgia law, it is
against University policy for any person to carry or possess any firearm, handgun, or long gun at
any school function on or off campus, on University property, or any property leased or
operated by Georgia Regents University. This includes persons who are licensed weapon
holders, whether concealed or in open view. Certified law enforcement officials acting under
published police agency policies are the only exceptions.
1.5.12: Gambling
Conducting, organizing, or participating in any activity involving games of chance or gambling
except as permitted by University policy is not permitted.
1.5.13: Misuse of Communication Equipment
No student shall misuse or abuse or assist in the misuse or abuse of communication equipment
at the University. Such activity includes, but is not limited to, using any form of communication
equipment to harass or threaten any person or persons, making unauthorized calls on University
telephones, or using any form of communication equipment to disrupt the normal operations or
activities of any person, organization, or the University. Using any device unless required for the
course without prior consent of the instructor is prohibited. Communication equipment
includes, but is not limited to, telephones, electronic mail, internet, video, computers, printers,
etc.
The viewing of pornography on University property or equipment is forbidden. The viewing of
child pornography is illegal and is subject to prosecution by local, state, or federal authorities.
1.5.14: Noncompliance with General Laws and Ordinances
Violation of local, state, or federal law, on or off the campus, which constitutes (or creates a
substantial likelihood of) material interference with the normal, orderly operation and processes
of the University, is prohibited.
Students involved in violations of any federal, state, or local laws may be subject to disciplinary
action. Any disciplinary action imposed by the University may precede and be in addition to any
penalty imposed by an off-campus authority. Students who are apprehended and charged by
law enforcement agencies with felony criminal conduct on or off campus are required to inform
the Office of the Dean of Students.
NOTE for International Students: It is possible that students who have been found guilty of
violating federal, state, or local laws may be deported and may lose their right to return to the
United States.
1.5.15: Hazing
Georgia Regents University does not condone hazing in any form and considers hazing a
violation of the Code of Conduct. Hazing, is any conduct, whether on or off University property,
which exceeds the normal expectations of the organization purpose or missions and which
a. endangers the mental or physical health or safety of a student as a condition of affiliation
with a group or organization and/or
b. which is sufficiently severe or pervasive enough to interfere with academic responsibilities.
1.5.16: Unauthorized Entry/Use of Property/Facilities/Keys
a. Unauthorized entry, or attempted entry, into any property, including but not limited to any
building, office, or other facility, automobile, or backpacks on or off campus.
b. Making or attempting to make unauthorized use of facilities, on or off campus.
c. Unauthorized possession, use, or duplication of keys or other methods of controlled access
(i.e. cards, codes, etc.).
1.5.17: Computer Use
Failure to comply with University computer use policies. Computer usage policies can be found
online.
1.5.18: Identification Card
Lending, selling, or otherwise transferring a student identification card of any type is prohibited,
as is the use of an identification card by anyone other than its original owner. No student shall
obtain under false pretenses any additional student identification cards. A student must present
proper credentials to properly identified University faculty and staff upon their request while
these persons are in the performance of their duties.
Students on the Health Sciences campus are required to wear the Georgia Regents University
(JagCard) photograph identification badge while on that campus or other health sciences or
clinical facility operated by the University. The badge must be visible at all times and presented
upon the request of a University official. Students on the Summerville Campus are required to
have his/her JagCard with them at all times while on campus and must present it upon request
of a University official.
1.6: Student Organization Rights and Responsibilities
Students and organizations are not only members of the GRU academic community, but are also
members of the larger society. As members of the University community, students and
organizations have a responsibility to know and follow the University conduct regulations.
Student Organizations are accountable to this Code of Conduct. A student organization and its
officers may be held collectively and individually responsible when violations of this Code of
Conduct by those associated with the Organization have received the consent or
encouragement of the Organization, or of the Organization’s leaders or officers.
To determine whether a student organization is responsible for a violation of the Code of
Conduct, all circumstances will be considered, including, but not limited to: a) whether the
misconduct was committed by one or more members of the organization; b) whether officers of
the organization had prior knowledge of the misconduct; c) whether organization funds were
used; d) whether the misconduct occurred as a result of an organization-sponsored function;
and e) whether members of the organization lied about the incident.
Section 2: Student Conduct Procedures
2.1: Filing a report
Any member of the faculty, administrative staff or student body may bring conduct violation charges
against a student(s) by identifying them in writing (along with any available evidence). Incidents of
alleged violations of conduct regulations are reported to the Office of the Dean of Students. Individuals
or groups filing a report should do so in writing and the report should be submitted as soon as possible
after the alleged violation has occurred. When a report has been filed, and an investigation begins, the
student or organization will receive written notification (includes notification sent via email to JagMail,
the official form of email communication for GRU). The notification will include the date of the report,
the alleged Code of Conduct violation and a request to make an appointment with the Office of the
Dean of Students.
2.2: Student Conduct Process
Upon receiving an official complaint, the Office of the Dean of Students or their designee will serve as a
Conduct Administrator and conduct a preliminary investigation into the incident. During the preliminary
investigation the following procedures will occur:
1. Informing all participants of their rights and responsibilities in the process,
2. Determining whether the complaint supports the allegation of misconduct.
3. Determining if the student admits the conduct and will agree to the terms of an
administrative hearing, OR
4. Determining if a hearing by the Student Conduct Board will be necessary.
The Conduct Administrator will notify the accused student in writing of the charges. At this time, the
Administrator will inform the student of their right to remain silent and to select a person, not an
attorney, from the university as an advisor to assist in their defense. A written statement of the specific
charges will contain:
a. names of the witnesses against the accused student,
b. a report on the facts to which each witness will testify
c. the date, time and place of the hearing, given to the student at least five days prior to the
hearing to allow the student time to prepare a defense
d. possible punishment or sanctions if the student is found guilty
e. the grounds which, if proven, would justify the expulsion or suspension under the rules,
regulations or standards of the Code of Conduct.
Hearings will be held within one academic semester following the filing of the charges. If a
student does not enroll in a semester during which a hearing is scheduled, he must return for
the hearing as would any regularly enrolled student.
Temporary Suspension
When, in the judgment of the President, Provost or their designated representatives; teaching
or research activities, administrative functions, extracurricular programs or other authorized
activities on institutional premises are obstructed or disturbed by a student's behavior and
when such behavior is continued beyond a request that it be terminated, the disruptive student
may be suspended for a maximum of 10 calendar days. Effective immediately, the student's
activities are subject to the restrictions set forth under regular suspension.
A report on the student's behavior and of the suspension action will be forwarded to the Office
of the Dean of Students. Referral will subsequently be made to the Student Conduct Board
(2.2.2.1), which must provide a hearing for the student involved not later than 3 business days
after the effective date of the temporary suspension. Referral and hearing procedures will be
the same prescribed for any other disciplinary situation.
If the student is found not guilty, he will be permitted to make up all academic work.
2.2.1: Administrative Hearing
After the preliminary investigation the accused student may wish to resolve the matter
informally through an administrative hearing with the Office of the Dean of Students. At the
discretion of the Conduct Administrator, the student may be offered the opportunity to waive a
formal hearing and accept the decision of the conduct administrator regarding punishment
without contesting the charges according to the following protocol:
a. The student will be informed of the charge against him/ her prior to the meeting
with his/her hearing officer.
b. The Office of the Dean of Students or their designee will inform the student orally of
his/her decision with regards to responsibility and of the sanction that will be
assigned, if found responsible.
c. The student must accept responsibility for the violation(s) of the specified conduct
regulation.
d. The student will sign a written waiver which states that he/she is fully aware of the
rights to which a student is entitled and that the student also agrees to accept the
penalty decision of the conduct administrator.
e. The decision of the Office of the Dean of Students or their designee, once agreed to,
may not be appealed.
A hearing may occur without the student being present, if the accused student has been notified
and chooses not to appear and does not sign the appropriate waiver.
2.2.2: Student Conduct Board Hearing
If the student is unwilling to accept the terms of the administrative hearing, or believes that a
hearing would be preferable, the student may pursue a Conduct Board hearing as outlined
below.
The hearing shall be conducted in such a manner that is fundamentally fair and shall not be
restricted unduly by rules of criminal procedures or evidence. Evidence not directly related to
the matter at hand will not be considered for review. It is the responsibility of the Chair of
Student Conduct Board to rule on the admissibility of evidence and on relevant and irrelevant
matters. The focus of inquiry in hearings shall be whether or not the accused person was in
violation of a community expectation and/or the Code of Conduct. Formal criminal rules of
evidence are not applicable; nor shall deviations from prescribed institutional procedures necessarily invalidate a decision or proceeding, unless significant prejudice to a student respondent of
the University results from those deviations. The board will use the preponderance of evidence
standard when determining the responsibility of the accused student.
2.2.2.1: Student Conduct Board
The Student Conduct Board (SCB or Board) will consist of 20 members: ten students
(one from each college and one at-large position) appointed by the Student
Government Association and ten faculty/administrators (one from each college
including one from the library) appointed by the Dean of their college and Director of
the Library.
The SCB will elect a faculty member to serve as chair and another member to serve as
secretary. The chair will be non-voting except in case of a tie. The SCB’s term of office
will be June 1-May 31. At the beginning of the term, the Board shall elect a chairman
and a secretary to serve for the term. The position of chair and secretary may be
rotated during the year. When a student conduct hearing is required, a panel of at least
seven or more will be selected (plus the chair) with at least three faculty and three
student members on the panel.
The Office of the Dean of Students or their designee will represent the institution's
interests as the Conduct Administrator.
If any member of the Student Conduct Board feels that he/she has personal knowledge
or experience with the case or the students involved that a fair and impartial judgment
cannot be rendered, the member must request that he/she not serve for that hearing.
The accused student may request that any member of the Student Conduct Board be
excused whenever the student can show cause for bias on the part of the SCB member.
The chair of the committee will decide on such challenges and, if appropriate, ask the
SCB member to excuse him or herself. If the chair is challenged, the committee will
decide by a majority vote whether or not he/she should be required to excuse him or
herself.
2.2.3: Accused Student Rights
1. The right to a fair and impartial hearing.
2. The right to a presumption of not being responsible for a violation until proven responsible
as determined by a preponderance of the information presented.
3. The right to be notified in writing of the charges against him/her, the specific rule(s) or
policy(ies) that were violated.
4. The right to an expeditious resolution of the case and to receive written notification of the
time, date and place of the scheduled conduct hearing at least five (5) business days prior
to the hearing (except when the accused student postpones the hearing) and provided the
student has informed the university of his or her current contact information. If the student
has not furnished the University with current contact information, Georgia Regents
University has only to make a reasonable attempt to notify the student using the most
recent contact information provided.
5. The right to an advisor of his or her choice provided that person is willing to assist and
advise the student during the investigation. The advisor must be a student, faculty or staff
member selected from the University community (members of the University legal counsel
may not serve as advisors). In order to have an attorney present, the student must notify
the Office of the Dean of Students three business days of the hearing. An attorney or
advisor attending a hearing may not actively represent the accused student there, but may
give advice to the student on how to present his or her case. The advisor shall not disrupt
the hearing.
6. The right to question all witnesses who testify at the hearing and/or to challenge all
materials presented at the hearing.
7. The right to present witnesses to testify or provide witness statements in his or her
defense. The Student Conduct Board shall have the authority to limit the number of
witnesses in order to avoid unreasonable delays where the testimony would be repetitious
or unnecessary.
8. The right to be present during the entire hearing (except for closed deliberation) and to
know all evidence used in the hearing. The student may, however, elect not to appear;
failure to appear shall not be construed as an admission of responsibility.
9. The right to remain silent during the hearing; silence shall not be construed as an admission
of responsibility.
10. The right to be notified in writing of the decision of the hearing board within 10 business
days of the date of the hearing.
11. The right to one appeal to the Vice President for Student Affairs within three business days
of receiving the decision for any of the following causes:
a. Violation of due process and student rights
b. New evidence directly relevant to the case
c. Harshness or excessive nature of imposed sanction(s)
12. The right to have access to a recording of his or her hearing for the purposes of preparing
for an appeal. A student may not bring his/her own recording devices to council hearings.
2.2.4: Student Advisor
The accused student has the right to be assisted by an Advisor of his/her choice, who must be an
administrative official, regular faculty member, staff, or student of the University. The University
does not have an obligation to provide an advisor to the accused student. Witnesses may not
also serve as an advisor/support person.
The advisor may, at the request of the student:
a. Advise the student in the preparation and presentation of a defense
b. Accompany the student to all discipline proceedings
2.2.5: Presence of Attorney
The Office of the Dean of Students must be notified whenever an attorney requests to be
present at a hearing. The role of any attorney advisor is address in 2.2.3.4.
2.2.6: Hearing Proceedings
The proceedings of the meetings will call for the conduct administrator to present the case of
the institution along with the evidence and witnesses that he deems appropriate. The student
will then have the opportunity to present his defense personally. After both cases have been
presented, the committee will have an opportunity to question both the conduct administrator
and the student. The student, his/her representative, and the conduct administrator may
remain in the hearing for all presentations. An audio recording will be made of the procedures
of the Student Conduct Board except for the deliberation. This audio recording will be made
available to the accused student by the Office of the Dean of Students if he/she wishes to
appeal. The recording will be kept on file for three years and will be available to the student at
his/her request.
An accused student may request one postponement of a conduct hearing by contacting the
Office of the Dean of Students at least 2 business days prior to the scheduled hearing. If an
accused student fails to appear at a hearing after being properly notified, the Conduct Board
shall hear the case on the basis of the evidence accumulated as a result of the testimony of
witnesses and notify the accused student of the decision.
A Conduct Board hearing will generally proceed in the following manner:
1. An introduction of the Conduct Board.
2. Participants state any questions they have concerning rights or procedures.
3. The statement of the charges is presented.
4.
Evidence is presented against the accused student by the Conduct Administrator; each
witness is called individually. Please note that in a student conduct hearing, the technical
rules of evidence applicable in civil and criminal cases does not apply.
5.
Evidence is presented by the accused student and his witnesses; each witness is called
individually. Please note that in a disciplinary hearing, the technical rules of evidence
applicable in civil and criminal cases does not apply.
6.
The Conduct Board members may question the witnesses as they are called and may
request witnesses to return for further clarification.
7. The Conduct Administrator may present concluding remarks.
8. The accused student may present concluding remarks.
9.
All persons are excused from the hearing room except Student Conduct Board members
and the Chairman of the Board.
10. The Student Conduct Board considers only information introduced in the hearing and
deliberates in executive session until a decision is made as to responsibility. The decision is
based on the preponderance of the evidence and is decided by a simple majority vote.
Previous violations may be considered in the recommending of appropriate sanctions.
11. The Secretary will prepare a Final Report of the decision and submit it to the Chair. After
the Chair reviews the report he will submit the report to Conduct Administrator.12. The
Conduct Administrator may accept, reject or modify the committee's recommendation.
The Conduct Administrator will inform the accused student, in writing, within three
business days of the hearing of the decision.
The Chair of the Student Conduct Board shall have the right to limit the length of testimony of
any witness or participant in the hearing if it appears to be repetitious or does not contribute
positively to the fair and efficient adjudication of the case currently being considered. Any
participant determined by the chair to be unruly or disruptive to the hearing process will be
removed from the hearing.
Providing false information and/or discussing the case before the Conduct Board hearing with
any of the witnesses against the accused may lead to an additional charge of Interference with
the conduct adjudication process.
2.3: Sanctions
The following are possible penalties for an infraction of the GRU Student Code of Conduct. This list is not
complete and other penalties may be chosen to meet the particular circumstances in any given case.
1.
2.
3.
4.
5.
Expulsion: The permanent denial of the individual's privileges to attend the University.
Dismissal: The involuntary, indefinite separation from the University. Re-admission may be
contingent upon satisfying specific conditions imposed as a part of the penalty.
Suspension: The termination of the student's privilege to attend the University for a
specified period. The penalty imposes no bar to re-admission upon expiration of the
period.
Administrative Probation with restrictions: An official warning that the student's conduct
violates the Student Code of Conduct but is not sufficiently serious to warrant expulsion,
dismissal or suspension. This type of probation may be imposed for varying periods of
time. The restrictions imposed may vary according to the gravity of the offense. More
serious restrictions include: the inability to hold office in the university, the termination of
access to specific university resources, to the inability to represent the university at any
official function and the termination of financial aid administered by the university.
Continued enrollment depends on maintaining satisfactory citizenship during probation. A
favorable recommendation or personal reference normally will not be furnished by the
university during probation.
Administrative probation: An official warning that the student's conduct violates the
Student Code of Conduct but is not sufficiently serious to warrant expulsion, dismissal or
suspension. This type of probation does not carry concurrent restrictions. Continued
enrollment depends on maintaining satisfactory citizenship during probation. A favorable
recommendation normally will not be furnished by the university during probation.
6.
Restitution: Payment by the student found guilty of financial injury to an innocent party in
cases involving theft, destruction of property or taking property by deception.
7.
Academic Sanctions: In addition to other penalties, faculty may impose appropriate
academic sanctions.
8. Community and/or Clinical Service Effort.
9. Such other sanctions as may be recommended by the Student Conduct Board.
10. Temporary Suspension:
When criminal charges are pending against a student for violation of local, state or
federal laws, action may be deferred on university disciplinary charges arising out of the
same facts until the student's criminal trial has been completed, not including appeals, if
such deferral is deemed in the best interest of the student and the university
community. However, a deferral of disciplinary action may stipulate that the student not
be allowed to graduate or enroll for subsequent semesters until the disciplinary charges
have been settled. If such stipulations are imposed, the student may at any time request
that the charges be heard immediately pursuant to student Code of Conduct and
procedures.
2.4: Appeals
The purpose of appeal procedures is to provide an opportunity to express concerns regarding
substantive or procedural errors that occurred during conduct administrative process, including the
investigation and hearing. The appeal process is not intended to grant a new hearing at a higher level.
All appeals must be in writing and submitted to the Vice President for Student Affairs within five (5)
business days of the receipt of the decision. After receipt of the decision of an appeal to the Vice
President for Student Affairs, the student shall be notified of his right to appeal within five days to the
GRU President. Students have the right to appeal final decisions of the president to the Board of
Regents of the University System of Georgia (BOR or Board) in accordance with Article IX of the Bylaws
of the Board of Regents.
Any person in the University System aggrieved by a final decision of the president of an institution may
apply to the Board of Regents, without prejudice to his position, for a review of the decision. The
application for review shall be submitted in writing to the Board's Senior Vice Chancellor for Student
Affairs or designee within a period of twenty days following the decision of the president. It shall state
the decision complained of and the redress desired. A hearing before the Board (or a Committee of or
appointed by the Board) is not a matter of right but is within the sound discretion of the Board.
The Board may, in its discretion, refer a matter for mediation, arbitration, or evaluation of settlement
options. If an application for review is granted, the Board, a Committee of the Board, a Committee
appointed by the Board, or a hearing officer appointed by the Board shall investigate the matter
thoroughly and report its findings and recommendations to the Board. The decision of the Board shall
be final and binding for all purposes.
2.5: Provisions for College Conduct Systems
Colleges may handle disciplinary actions according to their individual honor codes and/or
student code of conduct. Copies of the college conduct codes may be obtained from:
1. College of Allied Health Sciences – Any conduct actions taken follow the procedures listed in
the Student Manual under Student Code of Conduct.
2. College of Dental Medicine – Associate Dean for Student Admissions and Alumni.
3. College of Education - Any conduct actions taken follow the procedures listed in the Student
Manual under Student Code of Conduct.
4. College of Graduate Studies – Any conduct actions taken follow the procedures listed in the
Student Manual under Student Code of Conduct.
5. College of Nursing – Any conduct actions taken follow the procedures listed in the Student
Manual under Student Code of Conduct.
6. College of Science and Mathematics - Any conduct actions taken follow the procedures
listed in the Student Manual under Student Code of Conduct.
7. Hull College of Business - Any conduct actions taken follow the procedures listed in the
Student Manual under Student Code of Conduct.
8. Medical College of Georgia – Associate Dean for Student Affairs.
9. Katherine Reese Pamplin College of Arts, Humanities and Social Sciences - Any conduct
actions taken follow the procedures listed in the Student Manual under Student Code of
Conduct.
2.6: Laws and Ordinances if Richmond County, State of Georgia, and Federal Government
As a student at Georgia Regents University you are citizen of Augusta-Richmond County.
Obeying local ordinances and being a good neighbor is your responsibility so as to maintain a
healthy and supportive mutual relationship between you and your neighbors and between the
University and its host community. All students, but particularly those who choose to live off
campus, should be aware that violation of local ordinances can bring you fines and other
sanctions in local courts.
SECTION 3: UNIVERSITY POLICIES AND REGULATIONS THAT AFFECT STUDENTS (MAP LINKS TO ALL
POLICIES IN POLICY LIBRARY)
3.1: Academic Appeals Policy
An academic appeal is a request for review of an administrative decision made with respect to
an individual student which bears upon his/her student career. The appeals procedure does not
apply to issues which have broad application to the university as a whole or to constituent
groupings within the university. However, appeals can be made in matters such as admission,
transfer of credit, probation, suspension, dismissal, and other similar matters. Appeals also may
be made in cases related to the GRU Student Concerns Regarding Educational Expectations
Policy. A supervisor’s decision in an appeal can itself be appealed, but there is no appeal of the
President’s decisions except in cases where it is reasonably alleged that a decision against the
student was based on discrimination with respect to race, sex, age, handicap, religion, or
national origin.
3.2: Academic Conduct Policy
Academic Honesty
The University recognizes that honesty and integrity are necessary to its academic function. The
following regulations protect the equity and validity of the university’s grades and degrees, and
help students develop ethical standards and attitudes appropriate to academic and professional
life.
Violations of academic honesty include cheating of all kinds, plagiarism, fraudulent research
activity and/or scholarship, collusion, and false statements made to avoid negative academic
consequences.
Cheating on course examinations or assignments is prohibited; including but not limited to the
following:
 Possessing, using, or exchanging improperly acquired information, whether in written or
oral form, in the preparation of any essay, laboratory report, or other assignment in an
academic course, or in preparing for any examination in a course.
 Copying from another student’s paper.
 Use of prepared materials, notes, or texts other than those specifically permitted by the
instructor during the examination.
 Collaboration with another student during an examination, unless such collaboration is
explicitly allowed by the course instructor for the examination in question.
 Unapproved use of any technological device to gain or provide advantage on an
examination, lab practical, or other assignment to be submitted for academic credit.
 Substituting for another person during an examination or allowing someone else to
substitute for you.
 Solicitation or bribery of any person to obtain examination information.
Plagiarism is prohibited. Themes, essays, term papers, tests, presentations, creative works, and
similar work submitted to satisfy course and program requirements must be the personal work
of the student submitting it. Plagiarism is the failure to acknowledge indebtedness to the
authors/creators of works used to complete such assignments and/or other course
requirements. It is always assumed that the work offered for evaluation and credit is the
student’s own unless otherwise acknowledged. Such acknowledgment should occur whenever
one quotes another person’s actual words; whenever one appropriates another person’s ideas,
opinions, or theories, even if they are paraphrased; and whenever one borrows facts, statistics,
or other illustrative materials, unless the information is common knowledge. Further, it is
expected, in the production of creative work, that the student's work products are original, and
that any images, sounds, or other intellectual properties that are not the original work of the
student will be used fairly and with acknowledgement of the original source(s).
Fraudulent research activity is prohibited. Misrepresentation of data collection and analysis,
including falsification, fabrication or omission of data is prohibited.
Collusion is unauthorized assistance from or collaboration with another person in the
preparation or editing of notes, themes, reports, or other written work or in laboratory work
offered for evaluation and credit, unless such assistance or collaboration is specifically approved
in advance by the instructor. In cases of collusion, both the provider and recipient of such
assistance are in violation of this academic conduct policy. However, students are authorized to
use appropriate campus resources in the completion of written work (e.g., the campus Writing
Center). Unless stated otherwise by the course instructor, use of such campus resources does
not constitute academic misconduct under this policy. However, no student, except those
working in a tutorial capacity in a University-approved academic support center, will knowingly
give or receive unauthorized assistance in the preparation of any assignment, essay, laboratory
report or examination to be submitted for credit in an academic course.
False statements made to avoid negative academic consequences include oral and/or written
statements designed to obfuscate, misrepresent, or otherwise distort the presentation of facts
related to a student's academic conduct in a course or program of study. Examples of such false
statements include, but are not limited to, oral or written documentation providing willfully
inaccurate information related to attendance, course work, examinations, and/or other course
requirements enumerated in the syllabus of the particular course for which such a statement is
provided.
While these acts constitute assured instances of academic misconduct, other acts of academic
misconduct may be defined by the professor in his/her course syllabus.
Responsibilities
Faculty Responsibility: It is the duty of the faculty to practice and preserve academic honesty
and to encourage it among students. The instructor should clarify in the course syllabus any
situation peculiar to the course that may differ from the generally stated policy. He or she
should, whenever possible, make explicit the intent and purpose of each assignment so that the
student may complete the assignment without unintentionally compromising academic honesty.
It is the responsibility of the faculty member to provide for appropriate oversight of
assignments, examinations, internship components, and other course requirements. Finally, it is
the responsibility of the faculty member to provide written notice to the student of any
suspected violations of the academic conduct policy.
Student Responsibility: It is the duty of the student to practice and preserve academic honesty.
Each student should be aware of the specific policies governing academic conduct for the
program(s) and course(s) in which he or she is enrolled, as well as the grievance and appeals
processes put in place for adjudicating such policies. If the student has any doubt about a
situation, he or she should consult with his or her instructor. It is also the student’s
responsibility to maintain his/her correct address of record with Georgia Regents University so
that official notification of the student regarding academic misconduct can be carried out in
timely fashion.
The following colleges handle disciplinary actions according to policies and procedures set forth
in their respective conduct or honor codes:
College of Dental Medicine – Student Code of Conduct, available upon request of the Associate
Dean for Student Admissions and Alumni, College of Dental Medicine, room 1106, (706) 7212813.
Medical College of Georgia – Medical College of Georgia Honor System, available upon request:
(706) 721-2231.
If the student is alleged to have engaged in nonacademic misconduct, he or she should refer to
the GRU Student Code of Conduct and the procedures outlined therein.
For matters involving student grievances in an academic context, refer to GRU Student
Academic Grievance Policy. For matters involving student appeals of administrative decisions
affecting the student’s academic career, refer to GRU Academic Appeals Policy.
3.3: Academic Grievances and Appeals
The student has a right to fair treatment under the academic policies and procedures of GRU, as
enumerated through stated academic regulations, academic program and course requirements,
instructors’ course syllabi, or other affirmative statements of academic policy. This policy
provides recourse for any student who feels that his or her academic rights have been violated
by the instructor in a course the student is taking or has recently taken.
3.4: Alcohol and Drug Policy
It is unlawful, and therefore a violation of the Student Code of Conduct, for a student to violate
any provision of the Georgia Regents University Alcohol and Drug Policy. Students who violate
this drug and alcohol abuse policy are subject to action under the Georgia Regents University
Student Code of Conduct and Procedures. Concerns, suggestions or questions about this
document should be submitted to the Alcohol and Drug Task Force via the Office of the Dean of
Students.
3.4.1: Student Misconduct
The Drug-Free Post-Secondary Education Act of 1990 provides for mandatory suspension
of individual students committing certain felony offenses involving marijuana, controlled
substances, or dangerous drugs. It applies to students enrolled in courses for academic
credit.
Violations and offenses of the laws regarding drugs and alcohol will be prosecuted on
campus through the judicial process found in the Student Code of Conduct. Additionally,
students will face criminal prosecution through the Georgia Regents University Public
Safety Department and local law enforcement authorities. This prosecution will proceed
under Georgia and/or federal law according to the appropriate statutes and sanctions.
Students and employees found to be in violation of this policy will be held accountable for
their actions and will face disciplinary action and/or legal prosecution. Students and
employees may also be held accountable for allowing or soliciting violations of the
standards of conduct by their guests. University sanctions imposed on those found guilty
may include probation, loss of privileges, restitution, suspension, dismissal or expulsion.
Disciplinary sanctions for students convicted of a felony or misdemeanor offense involving
the manufacture, distribution, sale, possession or use of marijuana, controlled substances,
or other illegal or dangerous drugs, may include the forfeiture of academic credit and
possible temporary or permanent suspension or expulsion from the institution. In
addition, a student who has been convicted of any offense under any federal or state law
involving the possession or sale of a controlled substance may not be eligible to receive
any grant, loan or work study assistance. For more information, contact the Financial Aid
Office. Student organizations which knowingly permit illegal drug activity will be excluded
from campus for a minimum of one year, and leases or agreements for use of University
property will automatically terminate pursuant to Board of Regents’ Policy and Georgia
law.
3.4.2: Employee Misconduct
According to Board of Regents’ policy, no employee of Georgia Regents University may
engage in the unlawful manufacture, distribution, dispensation, possession, or use of a
controlled substance. If an employee is convicted of violating any criminal drug statute of
any jurisdiction, regardless of whether the alleged violation occurred at the workplace or
elsewhere, the employee must notify the Human Resources Office within five working
days after the conviction. Failure to comply with any part of this policy may result in
disciplinary action, including termination of employment. State law provides that any
employee, including faculty and staff of the University, with a criminal drug conviction will
be suspended for at least two months and required to undergo a University-approved
drug abuse treatment and education program before reinstatement. Upon a second
conviction, the employee will be terminated and made ineligible for any state
employment for five years. In some cases, an employee may be terminated as a result of
the first conviction.
Board of Regents policy permits an employee to maintain employment for up to one year
if the employee discloses to his/her employer that he/she is using drugs prior to an arrest
for a drug offense and agrees to receive treatment. Retention of such employee is
conditioned upon satisfactory completion of the treatment program. The employee’s job
may be restructured however. This provision does not affect any disciplinary action for
criminal conviction or drug-related misconduct on the job. In addition to the sanctions
outlined below, employees convicted of drug-related offenses are subject to civil
penalties. Such penalties may include suspension or revocation of professional and
occupational licenses, restriction from public employment for up to five years, denial of
retirement benefits, and denial of state-sponsored loans and mortgages. Workers’
compensation benefits will also be denied in certain instances where alcohol or other
drugs are a cause of injury
3.4.3: Criminal Sanctions
Georgia law prohibits the purchase or possession of alcohol by a person under the age of
21, or the furnishing of alcohol to such a person. Driving under the influence of alcohol or
other drugs or possession of an open container of alcohol while operating a motor vehicle
is illegal. It is against Georgia law, under certain circumstances, to walk or be upon a
roadway while under the influence of alcohol or other drugs. The punishment of these
offenses may include imprisonment, payment of a fine, mandatory treatment and
education programs, community service, forfeiture of motor vehicles and mandatory loss
of one’s driver’s license.
Under Georgia and federal law, it is a crime to possess, manufacture, sell, or distribute
illegal drugs. Federal sanctions for the illegal possession of drugs include imprisonment up
to 1 year and/or minimum fine of $1,000 for a first conviction, imprisonment for 15 days-2
years and a minimum fine of $2,500 for a second drug conviction; and imprisonment for
90 days-3 years and a minimum fine of $5,000 for a third or subsequent drug conviction.
For possession of a mixture or substance which contains a cocaine base, federal sanctions
include 5-20 years in prison and a minimum fine of $1,000, for a first conviction if the
mixture of substance exceeds 5 grams, for a second conviction if the mixture or substance
exceeds 3 grams, and for a third or subsequent conviction if the mixture or substance
exceeds 1 gram. Additional possible penalties for the illegal possession of drugs are
forfeiture of real or personal property used to possess or to facilitate possession of a
controlled substance if the offense is punishable by more than 1 year imprisonment;
forfeiture of vehicles, boats, aircraft, or any other conveyance used, or intended for use,
to transport or conceal drugs; civil fine up to $10,000 per violation; denial of federal
benefits, such as student loans, grants, contracts, and professional and commercial
licenses for up to 1 year for a first and up to 5 years for a second or subsequent offense;
successful completion of a drug treatment program; community service; and ineligibility
to receive or purchase a firearm.
As required by Federal regulations, you may review the following pages detailing Federal
penalties for drug trafficking and state sanctions for unlawful possession or distribution of
illicit drugs.
Federal Trafficking Penalties – Marijuana
Federal Trafficking Penalties
Georgia State Drug Law Summary
Violations occurring within a Drug Free Zone (on or within 1,000 feet of any GRU campus)
may carry enhanced penalties.
3.4.4: Local Resources
1. Aiken Center Addiction Services (803)649-1900
2. Al Anon Information Center (706)738-7984
3. Alcoholics Anonymous-Augusta (706)860-8331
4. Alcoholics Anonymous-North Augusta (803)279-1060
5. Aurora Pavilion Behavioral Health Services 1-800-273-7911 or (803)641-5900
6. Serenity Behavioral Health Systems (800)715-4225
7. HELP LINES:
8. Community Mental Health Crisis Line (706)826-1802
9. Drug Helpline 1-800-662-HELP
10. Georgia Drug Abuse Helpline 1-800-338-6745
11. Georgia Tobacco Quit Line 1-877-270-STOP
12. Narcotics Anonymous Helpline (706)855-2419
13. 24 Hour Addictions Referral Network 1-800-577-4714
3.5: Americans with Disability Act
Georgia Regents University, in accordance with Section 504 of the Rehabilitation Act of 1973
and the Americans with Disabilities Act, ensures that all students with disabilities are afforded
equal opportunity and access to all programs and facilities at Georgia Regents University. The
University System of Georgia has adopted eligibility criteria to identify students who
demonstrate specific disabilities. The appropriateness of accommodations for each case must be
evaluated on its own facts and merits by the campus Disability Service Provider (Americans with
Disabilities Act, 1990).
Grievance Procedures
Georgia Regents University has adopted an internal grievance procedure providing for prompt
and equitable resolution of student complaints alleging any action prohibited by the U.S.
Department of Justice regulations implementing Title II of the Americans with Disabilities Act
(ADA). Title II states, in part, that “no otherwise qualified disabled individual shall, solely by
reason of such disability, be excluded from the participation in, be denied the benefits of, or be
subjected to discrimination” under any programs or activities sponsored by a public entity.
The student should make every good faith effort to address his or her specific complaint directly
with the faculty member who is involved with the initial problem before filing a formal
grievance. If this is unsuccessful, the student may issue a written complaint to the faculty/staff
member and his or her immediate supervisor. The complaint should contain a specifically
alleged ADA violation and should, in detail, explain how the student feels that his ADA rights
have been violated.
The faculty/staff members and the corresponding department heads who receive an ADA
complaint should make every attempt to resolve the matter, if possible, and issue a written
response to the student complainant within ten (10) working days. This written response should
be undersigned by the head of the department under which the faculty/staff member is
employed. ADA complaints should be filed with the appropriate parties in the following
manner:
The Office of Testing and Disability Services
Complaints relating to direct services received through the Office of Testing and
Disability Services should be submitted to the Director of Testing and Disability Services
in the Office of Testing and Disability Services within ten (10) days of the alleged
violation. Students must be formally registered with the Office of Testing and Disability
Services before a complaint can be filed with this office. All students with a
documented disability may register for services by completing the initial intake session.
Admissions
Student ADA complaints relating to the Office of Admissions should be submitted to the
Director of Admissions within ten (10) days of the alleged act. If a prospective student
believes that a requirement for admission has a disproportionately adverse effect upon
him, based on his or her disability, the prospective student may submit a written
request for reconsideration to the Director of Admissions.
Faculty/Staff
ADA complaints directly related to teaching faculty members should be submitted to the
faculty member within ten (10) days of the alleged violation. Each department has a
department head who supervises faculty members. The name of the current
department head can be discovered by simply contacting the department.
Physical Campus Accessibility
If a student has a complaint relating to the physical accessibility of the campus, this
complaint needs to be directed to the Director of Campus Facilities Planning within ten
(10) days after the accessibility issue is noticed. The Director of the Physical Plant
supervises the Facilities Planning Director.
Student Employment
Employment related student ADA complaints need to be filed with the Assistant
Director of Financial Aid (Federal Work-Study and Student Assistant Coordinator)
immediately after the occurrence of the alleged violation. The Director of Financial Aid
supervises the Assistant Director of Financial Aid.
General Complaint Appeals Procedures
If the student is still dissatisfied with the previous attempts to mediate his/her
complaint, he/she has a right to submit a formal appeal to the Associate Vice President
of Access. The formal letter of appeal must be filed within five (5) working days of the
student’s receipt of the response letter from the appropriate department. The
complaint should be filed in writing and must contain the name, address, and telephone
number (if available) of the person filing it. A brief description of the specific alleged
ADA violation must be contained in the complaint. An investigation shall be conducted
by the Associate Vice President of Access upon receipt of a complaint. The Associate
Vice President of Access will submit a written determination to the complainant within
five (5) working days of receiving the complaint. (Note: In the event that the original
complaint is against the Associate Vice President of Access, the investigation shall be
conducted by the ADA Grievance Committee. Please reference information regarding
the ADA Grievance Committee in the paragraph below.)
If the student does not agree with the determination made by the Associate Vice
President of Access, a second appeal may be made within five (5) working days with the
Vice President of Academic and Faculty Affairs. Once the Vice President receives the
appeal, it will be submitted to the ADA Grievance Committee. The ADA Grievance
Committee shall consist of two faculty members who are not involved with the recent
complaint and two students. Whenever possible at least one member of the ADA
Grievance Committee will be an individual with a disability. The ADA Grievance
Committee will be formed by the Vice President for Academic and Faculty Affairs. The
Vice President will have five (5) working days to form the ADA Grievance Committee and
to submit the complaint to the Committee. Once a determination has been made by
the ADA Grievance Committee, it will be submitted to the Vice President of Academic
and Faculty Affairs and forwarded to the complainant within ten (10) working days after
receipt of the complaint by the ADA Grievance Committee (unless both the complainant
and the Vice President agree to extend the deadline for an additional time which is not
to exceed five (5) additional working days).
Upon receipt of the decision made by the ADA Grievance Committee, if the complainant
is still dissatisfied, a final appeal may be filed within five (5) working days with the
Provost. The appeal to the Provost must include (a) the specific alleged ADA violation
(b) a specific statement of how the complainant’s rights have been violated by the
actions of the university in dealing with the grievance and (c) a specific statement of
what the complainant is seeking that they did not receive. Should the Provost agree to
hear the appeal, his or her decision will be final. If the Provost concurs with the
previous decision or does not choose to hear the matter, then the decision of the ADA
Grievance Committee will be final. The complainant will be sent a written decision from
the Provost or his/her appointed representative within ten (10) working days.
This process consists of informal but thorough investigations, affording all interested
persons an opportunity to submit evidence relevant to a complaint. The Associate Vice
President of Access shall maintain the files and records of Georgia Regents University
relating to the complaints filed.
A written determination as to the validity of the complaint and a description of the
resolution, if any, should be issued by Office of the Dean of Students or their designee
and a copy forwarded to the complainant within ten (10) working days after its filing
(unless both the complainant and the Dean agree to extend the deadline for an
additional time which is not to exceed five (5) additional working days). The Office of
the Dean of Students shall maintain the files and records of Georgia Regents University
relating to the complaints filed.
A written appeal of the decision of the ADA Grievance Committee may be made to the
President of the University within five (5) days. The appeal to the President must
include (a) the specific alleged ADA violation (b) a specific statement of how the
complainant’s rights have been violated by the actions of the university in dealing with
the grievance and (c) a specific statement of what the complainant is seeking that they
did not receive. Should the President agree to hear the appeal, his decision will be final.
If the President concurs with the previous decision or does not choose to hear the
matter, then the decision of the ADA Grievance Committee will be final. The
complainant will be sent a written decision from the president or their appointed
representative within ten (10) working days.
Specific Appeals Procedures Related to Course, Academic, or Degree Requirement Waivers
Decisions related to general academic or degree requirement waivers or substitutions are made
in accordance to standards established by the Board of Regents of the University System of
Georgia. Academic and degree requirement waivers are initially reviewed by the Director of
Testing and Disability Services. In order to request a waiver, the student should submit a
written request for a course, academic, or degree requirement to the Testing and Disability
Services Director. The Director of Testing and Disability Services should submit a written
response within ten (10) working days after receiving a written request for review from the
student.
If the student is dissatisfied a more formal appeal can be made to the Associate Vice President
of Access within five (5) working days of the denial from the Director of Testing and Disability
Services. Appeals related to degree or academic substitutions should be made in writing and
directed to the Associate Vice President of Access. A formal written opinion from the Associate
Vice President of Access should be submitted within ten (10) working days after receiving a
written complaint from a student. In these cases a final appeal can be made to the Vice
President for Academic and Faculty Affairs. The Vice President may concur with the decision of
the Associate Vice President of Access, or make an independent decision relating to the
complaint. Remedies for resolution may be included in the Vice President’s decision. The Vice
President for Academic and Faculty Affairs should issue a final written decision of this appeal
within ten (10) working days. The Vice President’s decision on ADA matters relating to waivers
of academic degree requirements shall be final.
Commitment to Student Access
Georgia Regents University is dedicated in its commitment to comply with all regulations
contained within the ADA and believes academically qualified individuals with disabilities should
have equal opportunity and access to a quality education. The university is actively involved in
fostering an environment that encourages full participation by students with disabilities in every
segment of campus life.
For further information regarding the Americans with Disabilities Act and the rights guaranteed
by this act, please visit: http://www2.ed.gov/about/offices/list/ocr/index.html.
3.6: Attendance Policy
Regular, punctual attendance is expected of students in all classes at Georgia Regents University
and is counted from the first class meeting each term. Professors are required to monitor
student attendance or ongoing participation in courses. Students who incur an excessive
number of absences are subject to academic penalty. Additional attendance requirements may
be established by the individual schools or programs at Georgia Regents University as well as by
the faculty for distance learning courses.
At the beginning of each semester, all professors will provide a clear written statement to all
their classes regarding their policies in handling absences. Professors will also be responsible for
counseling with their students regarding the academic consequences of absences from their
classes or laboratories. Students are obligated to adhere to the requirements of each course and
each course professor.
To assist the University in complying with federal regulations pertaining to financial aid, faculty
members are also required to maintain a record of and report student non-attendance at the
start of each academic term. The Vice Provost is responsible for informing faculty of the
duration of the nonattendance verification period and appropriate reporting method at the
beginning of each academic term. In accordance with this policy, a student who does not attend
a class or begin participation in an online course during the non-attendance verification period
will be dropped from the course by the professor unless they have contacted their professor and
notified them of their reason for non-attendance. In the event a student is dropped for nonattendance during this designated time period, the effect is the same as if the student never
registered for the class and the course will not appear on the student’s transcript.
Professors will be flexible enough in their attendance and grading policies to allow students a
reasonable number of absences without penalty for extraordinary personal reasons or for
officially representing the university. However, if the student has been absent for more than the
equivalent of 10 percent of class time, regardless of cause, then the professor may withdraw the
student from the class for excessive absences.
It is important to note that the instructor may—or may not—withdraw a student from class
based upon attendance. No student should assume that the instructor has initiated the
withdrawal form. A student not withdrawn from a course who stops attending class (or who
never attends class) is subject to receiving a grade of WF or F for the course.
3.7 Campus Posting
The Campus Posting Guidelines explain the regulations for posting any type of flyers or
promotional materials across the Georgia Regents University campus. Please click here to view
the Campus Posting Guidelines for detailed conditions and restrictions.
3.8: Conduct of Research
Violation of Georgia Regents University Policy on the Conduct of Research includes the failure to
obtain proper review and approval by the responsible university committees before the
research activity can begin and failure to follow the rules and guidelines established by these
committees. This includes the following committees: for research involving human subjects (i.e.
Institutional Review Board), animal subjects (i.e. Committee on Animal Use in Research and
Education) radioactive materials (i.e. Radiation Safety Committee), chemical hazards (i.e.
Institutional Chemical Committee), or biohazards (i.e. Institutional Biosafety Committee);
3.9 Conflict of Interest
Georgia Regents University and its affiliated entities, the MCG Health System, Inc., d/b/a
Georgia Regents Health System (GRHS), MCG Health, Inc., d/b/a Georgia Regents Medical
Center (GRMC), The Medical College of Georgia Physicians Practice Group Foundation, d/b/a
Georgia Regents Medical Associates (MA), and the Georgia Regents University Research Institute
(GRRI), collectively known as the Enterprise; share a similar mission of providing excellent
research, public service, education, patient care and clinical research.
3.10: Criminal Conviction Disclosure
Students, who are enrolled in programs which require licensure, are required to disclose in
writing to the Dean of their respective College or the Office of the Dean of Students any criminal
convictions that occur since the disclosure they completed with their application for admission.
Criminal convictions include adjudication of guilt by a jury or judge for any crime. Minor traffic
offenses are not included, but “no contest” pleas, first-offender treatment, convictions under
appeal, and convictions that have been pardoned are included. Disclosures should be made
within 30 days of conviction.
3.11: FERPA
FERPA is the Family Educational Rights and Privacy Act of 1974 and governs the privacy of
student records. Specifically, FERPA regulates the disclosure of educational records and
accessibility of these records.
Student rights under FERPA are as follows:
 Students must be permitted to review their educational records
 School officials may not disclose personally identifiable information from a student’s
record without written consent
 Schools are responsible for ensuring that all officials are compliant with FERPA
FERPA does not apply to directory information such as
 Name
 Address
 Phone number
 E-mail address
 Photograph
 Program of study
 Dates of attendance
 Enrollment status
 Grade level
 Honors and Awards
 Degree Awarded
Summarized in part from The AACRAO 2012 FERPA Guide
3.12: Financial Obligations
Students must meet all financial obligations during registration for classes. The payment of fees
and incurred charges is an integral part of the registration process; registration is not complete
until financial obligations are met. Upon logging into POUNCE, students must accept the GRU
promissory note that appears on the screen, indicating they understand and accept their
financial obligations to GRU.
Students who receive and accept an official offer of financial aid prior to registration may
authorize the crediting of aid on POUNCE toward institutional charges. The Board of Regents
holds that students who have not paid in full may not attend classes. All institutional charges
must be paid prior to the first day of classes. Unpaid charges of any amount will result in late
fees and disenrollment.
During the academic semester, fines or fees may be charged to a student. These charges must
be cleared within 10 days from the effective date of the charge. All uncollected charges must be
cleared prior to registration for the next academic period, and before graduation. Holds will be
placed on accounts with delinquent balances and may prevent grades and transcript updates, as
well as graduation.
A student delinquent in his financial obligations to the university may not register for the next
term, transfer his credits to another school or graduate from Georgia Regents University.
Georgia Regents University reserves the right to withhold all records (diplomas, transcripts, etc.)
and/or disenroll students who fail to meet financial obligations to Georgia Regents University.
Any and all financial obligations owed to Georgia Regents University will result in a HOLD being
placed on the student’s account. The HOLD shall prevent student registration, transcript
release, and any refunds owed to the student until such time as the financial obligation is paid in
full. Past due accounts may be subject to collection fees and procedures. Collection can include
court action, referral to outside collection agencies, or credit reporting. The student is
responsible for all cost necessary for the collection of any amount not paid when due.
3.13: HIV, HBV, HCV Policy
This policy only applies to Georgia Regents University Health Sciences Students during their
enrollment in Health Science Programs (e.g. Allied Health, Dentistry, Biomedical Graduate
Studies, Medicine or Nursing). It provides a method to manage students who are, or become
infected with a blood borne pathogen including Human Immunodeficiency Virus (HIV), Hepatitis
B (HBV), and Hepatitis C (HCV). It describes evidence-based procedures for managing infected
students in a way that protects their privacy while providing reasonable precautions to create a
safe environment in the academic healthcare setting.
3.14: Intellectual Diversity
Georgia Regents University is committed to nurturing intellectual diversity on the campus to
ensure the robust nature of academic and scientific inquiry. At times, faculty will express
personal opinions but should create an atmosphere for students to freely retain their own
beliefs and treat with respect other opinions appropriately expressed. Students should not be
assessed, rewarded or penalized according to whether they share their faculty member’s
opinion. The student must be provided an avenue to resolve any allegation that the
aforementioned rights were prohibited.
3.15: Intellectual Property
Georgia Regents University (“GRU”) places a high value on the innovations created by all
members of the GRU community. In furtherance of the public good, GRU endeavors to identify,
protect, market, license, and manage promising new innovations. To this end, this policy
represents the core principles and practices regarding intellectual property and its
commercialization at GRU.
3.16: Official University Communications (Email Policies and Procedures)
All students at Georgia Regents University Augusta are expected to check their email account on
a daily basis for important university announcements and other pertinent information. Students
are also expected to update their contact information in Banner when necessary.
3.17: Residence Life Housing Policies
3.17.1: Damage to Residence Hall or Loss of Personal Property
Georgia Regents University is not responsible for any property damaged or destroyed while a
student occupies an apartment or room in a GRU residence hall facility except in a case where
GRU is found negligent. Students living in GRU residence halls are not permitted to make any
permanent changes to an apartment or room in the residence hall. This includes, but is not
limited to, installation of or tampering with ceiling fans, light fixtures, shelves, partitions, lofts,
window coverings, wallpaper, painting, plumbing, and heating.
3.17.2: Overnight Guests in Residence Halls
Students living in Georgia Regents University residence hall facilities are permitted to have
overnight guests under the conditions outlined in this policy.
Health Science Properties
Guests are permitted to stay overnight in a residence hall for a period of up to 72 consecutive
hours, with a maximum of six nights per semester.
University Village
Guests are permitted to stay overnight in a residence hall for a period of up to 23 consecutive
hours, with a maximum of five nights per semester.
Students must notify the Director of Residence Life of the overnight guest. Overnight
cohabitation is prohibited.
3.17.3: Pet Policy
Animals of any kind, with the exception of aquatic fish in aquariums of 10 gallons or less, are
prohibited from Georgia Regents University residence halls or adjacent grounds. Requested for
service animals approved under the ADA and Board of Regents policy may be submitted to the
Office of Residence Life.
3.17.4: Prohibited Items in Residence Halls
Due to fire safety regulations, certain electrical appliances and other potential hazards are not
permitted in Georgia Regents University residence hall facilities. These include, but are not
limited to, hot plates or similar cooking devices, candles and open flames, and extension cords.
Surge protectors (UL-approved) may be used provided they are properly installed.
3.17.5: Residence Hall Alcohol and Smoking Policy
Alcoholic beverages are permitted in residence hall facilities at Georgia Regents University
provided students and any visitors who consume or possess alcoholic beverages are of legal age,
according to State of Georgia law. Alcoholic beverages are not permitted in public, common or
shared areas of the residence halls. Alcohol is prohibited in any apartment, room or unit
designated by the institution for freshman students. Guests are not permitted to have alcohol
present in apartments where all of the residents are under the legal drinking age. All alcoholic
consumption must conform to GRU and Board of Regents policies, as well as state and local
laws. Smoking and use of any tobacco products are prohibited in all areas of residence halls.
Designated smoking areas have been identified for the University Village property.
3.17.6: Residence Hall Key Issuance
Maximum-security keys are issued to students assigned to Georgia Regents University residence
hall facilities prior to check-in. If a key is lost or stolen, students are instructed to contact the
Residence Life office so that the lock cylinder can be changed. Students are responsible for the
total cost of changing locks. There is a replacement fee of $50.00 per key. Students may not
duplicate keys.
3.17.7: Termination of Residence Life Housing Agreement
Georgia Regents University may terminate the Residence Life Housing Agreement, upon written
notice, under certain conditions as outlined in this policy. These include if the student: ceases to
be enrolled at GRU; poses a threat to the health, safety, or well-being of another person;
violates any of the provisions of the Residence Life Housing Agreement; or violates any GRU
policies, including those stated in the GRU Student Handbook. Students must vacate the
premises within 48 hours of notice.
3.18: Sexual Harassment Policy
Sexual Harassment is offensive and demeaning. It can create an inhospitable employment or
academic environment and can seriously interfere with an individual’s work or scholarly
pursuits. Such behavior subverts the mission of the Georgia Regents University (GRU) and
threatens the careers, educational experience and well-being of students, faculty and staff. GRU
is committed to maintaining our academic community as a place of work and study for staff,
faculty and students, free of sexual harassment and all forms of sexual intimidation and
exploitation.
It is the goal of GRU to foster mutual respect and courtesy among all members of the academic
community, and to eliminate sexual harassment from occurring on campus.
3.19: Speech and Assembly
Peaceful assembly at Georgia Regents University is an acknowledged right. This information has
been produced to help educate university and community members about specific university
guidelines on the procedures for peaceful assembly, rallies, demonstrations, and gatherings.
The University acknowledges the right of students and others to assemble in groups for peaceful
purposes anywhere on campus. At such gatherings, the University expects the rights and
privileges of all persons to be respected and that there will be no endangerments to health or
safety. Such gatherings must in no way disrupt the normal conduct of University affairs or
endanger University property.
The Board of Regents stipulates that any student, faculty member, administrator, or employee,
acting individually or in concert with others, who clearly obstructs or disrupts, or attempts to
obstruct or disrupt any teaching, research, administrative, disciplinary, or public service activity,
or any other activity authorized to be discharged or held on any campus of the University
System of Georgia is considered by the Board to have committed an act of gross irresponsibility
and shall be subject to disciplinary procedures, possibly resulting in dismissal, or termination of
employment.
The University may, consistent with Board of Regents policy, establish reasonable regulations
regarding the time, place and manner in which persons exercise their peaceful assembly rights
to the extent necessary to prevent disruption of the normal conduct of University affairs or
endangerment of health and safety of persons or damage to property. Students and others have
a right to spontaneous peaceful assemblies, rallies, demonstrations, and gatherings at any time
on campus but should coordinate an amplified sound request as soon as possible.
Any act by demonstrators or groups which interferes with the rights of others, disrupts the
normal functioning of the University, damages property, or endangers health or safety is
grounds for suspension or dismissal from the University and / or removal from the university
property. Finally, such actions may also be the basis for criminal charges by law enforcement
authorities. Demonstrations are prohibited in any special use facility, classrooms, or in any
instance which interferes with educational functions or violates BOR policy. Demonstrators
refusing to vacate university property upon request are subject to immediate temporary
suspension and arrest under applicable state and local laws.
Signs of paper or cardboard are encouraged. Chalking (sidewalk chalk) is allowed on concrete
ground surfaces (not on paving stones, walls or benches) and must be at least 10 feet away from
any entrance. For public safety concerns, the following objects are not allowed: wire, rope,
sticks, chains, and / or any object that might injure oneself or others.
Guidelines for Public Speakers at GRU
The University recognizes the rights of freedom of assembly and speech. At the same time, it
recognizes its responsibility for operating and maintaining an orderly educational environment.
As a speaker, you have the responsibility not to disrupt the educational process and to refrain
from slander and the use of inflammatory remarks or “fighting words.” Individuals who fail to
notify University officials of their presence, disrupt the educational process, or slander others
will be escorted off the campus.
These excerpts from the Official Code of Georgia, Annotated (O.C.G.A), define certain forms of
expression which have been ruled NOT protected under First Amendment guarantees:
ABUSIVE LANGUAGE
Language, which is “prone to ill-treat by coarse, insulting words” or words, which are “injurious,
hurtful, offensive, reproachful.”
16-11-40 (GCA 26-2804) CRIMINAL DEFAMATION
A person commits the offense of Criminal Defamation when, without privilege to do so and with
the intent to defame another, living or dead, or which exposes one who is alive to hatred,
contempt, or ridicule, and which tends to provoke a breach of the peace.
Specifically, if abusive language of a defamatory nature is directed at an INDIVIDUAL, it is
prohibited. “Blanket” statements such as “Yankees are bad people,” would be permitted,
whereas, “John Smith is evil because he is a Yankee,” would not be allowed. Speakers exercising
their First Amendment rights are reminded that singling out persons for ridicule or condemning
individuals for their personal traits does not constitute abusive language and is proscribed.
Guidelines for Distribution of Written Material
Non-commercial pamphlets, handbills, circulars, newspapers, magazines and other written
materials may be distributed on a person-to-person basis in open areas outside of buildings. No
stand, table or booth shall be used in distribution except for events at the Student Center. The
University maintains a position of neutrality as to the content of any written material distributed
on the campus under this policy. Distribution which obstructs vehicular or pedestrian traffic is
prohibited.
The distribution of commercial materials and publications is covered by the Campus Solicitation
Policy.
Provisions
In order that persons exercising freedom of expression not interfere with the operation of the
University or the rights of others, the following will apply without exception to any form of
expression and will be used to evaluate any plans requiring approval. Reasonable limitations
may be placed on the time, place and manner of speeches, demonstrations, distribution of
written material, and marches in order to serve the interest of health and safety, prevent
disruption of the educational process, and protect against the invasion of the rights of others.
1. There must be no obstruction of entrances or exits to buildings.
2. There must be no interference with educational activities inside or outside of buildings.
3. There must be no impediment of passersby or other disruptions of normal activities.
4. There must be no interference with scheduled University ceremonies, events or activities.
5. Use of sound amplification on campus is regulated and must be approved at least 48 hours in
advance by the Office of the Dean of Students or their designee.
6. Malicious or unwarranted damage or destruction of property owned or operated by the
University, or property belonging to students, faculty, staff or guests of the University, is
prohibited. Persons or organizations causing such damage may be held financially responsible.
7. Persons or organizations responsible for a demonstration or other expressive event must
remove all resulting structures, signs and litter from the area at the end of the event. If this is
not accomplished, persons or organizations responsible for the event may be held financially
responsible.
8. There must be compliance with all applicable state and federal laws and University policies,
rules and regulations.
3.20: Student Complaints
Georgia Regents University offers students two outlets to express their concerns: informal and
formal.
A complaint is a concern regarding a policy or procedure that has been inappropriately or
unjustly applied, or a grievance related to an action affecting students that is a violation of the
Student Code of Conduct. Complaints may arise if students feel their rights were violated, if
students feel they were treated unfairly or if students feel their concerns are not addressed.
Submission of an informal student complaint is a starting point for discussion and all complaints
are handled confidentially and in a timely manner. The informal complaint process is not an
appeal to re-examine a decision made through a University grievance or academic policy, nor
does it serve as a replacement for another defined University grievance process.
If a student has a formal grievance or appeal, the student should refer to the University’s
student manual and Student Code of Conduct for the appropriate processes and procedures.
Some colleges handle disciplinary actions according to their own honor codes. Copies of the
honor codes and college handbooks may be obtained from the individual colleges.
3.21: Student Concerns Regarding Educational Experiences
The components of each course of instruction and of each educational program at Georgia
Regents University are carefully selected for content and suitability. Students at Georgia Regents
University who anticipate problems in carrying out any part of their curriculum because of
moral, religious, or other personal reasons must consult with the appropriate course instructor
prior to enrolling or at the first opportunity following knowledge or awareness of such personal
conflicts. Each problem will be carefully considered in an attempt to resolve the difficulty in a
manner consistent with the educational standards of Georgia Regents University. However, the
institution is not obligated to provide alternative educational experiences or to waive required
parts of its courses or programs. Students with disability-related concerns should contact the
Director of Testing and Disability Services.
3.22: Student Health Policies
3.22.1: Immunization
The minimum immunization requirements for all University System of Georgia colleges and
universities are established by the Georgia Board of Regents. Specific institutions, with the
concurrence of their presidents and the Chancellor, may require some immunizations not
required for all new students by this policy. Institutions are also authorized to impose additional
immunization requirements for students when, in the opinion of the president of the institution
and with concurrence of the Chancellor and appropriate public health authorities, there is a
substantial risk of exposure to other communicable diseases preventable by vaccination (BoR
Minutes, 1990-91, p.114).
All entering Georgia Regents University students that are NOT enrolled in a Health Sciences
College or program (e.g. Arts, Business, Education, or Sciences on the Summerville Campus) are
required to provide the GRU Academic Admissions Office (Admissions) with sufficient evidence
that they are fully immunized or have proof of immunity with serological titer against Mumps,
Rubella (German Measles), Rubeola (Red Measles), Varicella (Chicken Pox), Tetanus, Diphtheria,
Pertussis, and Hepatitis B. Recommended vaccinations include: Human Papillomavirus, Hepatitis
A, Meningococcal virus and Influenza.
All entering Georgia Regents University students that ARE enrolled in a Health Sciences College
or program (e.g. Allied Health, Dentistry, Biomedical Graduate Studies, Medicine, or Nursing) are
required to provide the GRU Student Health Service (Student Health) with sufficient evidence
that they are fully immunized and/or have proof of immunity with serological titer against
Mumps, Rubella (German Measles), Rubeola (Red Measles), Polio, Tetanus, Diphtheria,
Pertussis, Varicella (Chicken Pox), and Hepatitis B. Results from a Hepatitis C antibody titer and
an HIV ½ Screen is also required. Students are also required to have had a PPD (tuberculin test)
within three months prior to the first day of class at the Health Sciences campus and annually
thereafter. Recommended vaccinations include: Hepatitis A and Influenza.
All students living in any GRU Residence Hall (University Village or Health Sciences Housing
units) MUST provide proof of immunization for the Meningococcal virus that causes Meningitis.
3.22.2: Protected Health Information
The Health Insurance Portability and Accountability Act (HIPAA) classifies students, volunteers,
contracted workforce members, faculty and staff as “workforce.” Pursuant to HIPAA, all
workforce members must complete HIPAA training and are accountable for complying with
federal health information privacy regulations. In accordance with federal law, Georgia Regents
University will sanction any inappropriate access or use of protected health information,
including social media disclosures.
Georgia Regents University is a covered entity as defined by 45CFR 160-164 and confidentially
secures student health records in accordance with HIPAA regulations.
3.22.3: Student Health Insurance
The following students are required to have health insurance:
 Health Science Students
 Graduate students receiving qualified graduate assistantship
 Graduate students enrolled in programs that require proof of insurance
 Graduate students receiving fellowships that fully fund their tuition
 J-1 Scholars
 International students holding F or J visas
United Health Care (UHC) is the insurance company selected by the Board of Regents (BOR).
These students are charged a student health insurance premium for each semester. If a student
already has health insurance that meets the BOR requirements, the student must complete a
waiver application. UHC will confirm the student's coverage and notify the university if a waiver
is approved. A credit for the premium is then posted on the student's POUNCE account. For any
questions please call 706-721-3448. Voluntary enrollment in the plan is available.
3.23: Student Leader Academic Policy
All undergraduate student leaders must meet and maintain a 2.25 grade point average. All
graduate student leaders must meet and maintain a 2.5 grade point average.
3.24: Study Abroad Policy
All study abroad and away programs and participants must follow the procedures set out in the
study abroad policies and procedures manual for faculty.
3.25: Tobacco Free Campus Policy
Georgia Regents University (GRU) prohibits the use of tobacco products on any property owned,
leased or controlled by Georgia Regents University, GRU Medical Center, or the Georgia Regents
Physicians Practice Group.
The use of tobacco products is widely accepted as a leading cause of avoidable death. The
mortality and morbidity of tobacco use has adverse effects among tobacco users and non-users
alike including respiratory disorders, heart disease and various forms of cancer. Tobacco smoke
contains 7,000-plus chemical compounds, more than 70 of which are known or suspected to
cause cancer. People exposed to secondhand smoke absorb nicotine and other toxic chemicals
just as smokers do.
Because of the deleterious effects of tobacco use, Georgia Regents University, Georgia Regents
Medical Center, and the Georgia Regents Medical Associates have committed to a tobacco-free
campus for the purpose of promoting a healthy environment for all persons, including faculty,
students, staff, visitors, and others who visit the campus.
Employees, faculty, students, patients, visitors, vendors, contractors and all others are
prohibited from using any tobacco products while on property owned, leased, or controlled by
Georgia Regents University, Georgia Regents Medical Center or Georgia Regents Medical
Associates , including but not limited to all buildings, surrounding land, parking lots, parking
decks, green space, and adjacent sidewalk areas. Use of tobacco products in vehicles that are
parked on GRU property is prohibited.
EXCEPTIONS: The Executive Director of the Georgia War Veterans Nursing Home shall have the
authority to grant exceptions for the nursing home. Such exceptions shall not be extended to
GRU employees, faculty, students, visitors, vendors and contractors.
The Summerville and Forest Hill Campuses will not be required to become tobacco free until
August 1, 2013.
University Village will not be required to be tobacco free until July 1, 2014. During the period
from August 1, 2013- June 30, 2014, an area designated for smoking will be identified to
accommodate existing housing contracts during that timeframe.
The public areas of the Forest Hills Golf Course are exempted from this policy.
ENFORCEMENT: Faculty, employees and students of GRU are expected to be positive role
models and good ambassadors of the Tobacco Free initiative to non-GHRU persons on campus.
1) All GRU supervisors must inform subordinate staff members of this policy and inform
them that failure to comply can be grounds for disciplinary action in accordance with
GRU Work Rules. Employees will be informed of the penalties for violation of work rules
(See policy 4.50.01 Performance Coaching Counseling and Discharge for Georgia
Regents Medical Center and GRU policy 1.4.07, Disciplinary Procedures for Classified
Employees for further guidelines), and applicable policies for faculty, residents and
students.
2) The monitoring and enforcement of the tobacco free workplace policy is the
responsibility of all GRU faculty, employees and students. Each member should
consistently and politely bring any infraction of this policy to the attention of the person
or persons observed violating the policy.
3) Visitors, vendors, or contractors, and others not specifically employed by GRU will be
reported to the department responsible for their presence on campus. Attempts should
be made to remedy violations prior to contacting GRU Public Safety or Georgia Regents
Medical Center Safety and Security. In circumstances where departmental leadership is
unable to remedy the situation, then GRU Public Safety or Georgia Regents Medical
Center Safety and Security will be contacted for assistance.
4) GRU will inform and remind faculty, employees, students, patients, visitors, vendors
and contractors of this policy by posting signage in strategically located areas. Faculty
and staff employees will also be informed and reminded of this policy as part of preemployment processes, new employee orientation and other general employee
communications.
5) GRU will make every effort to make available tobacco use cessation services and
support to faculty, employees, students, patients and others who choose to pursue
cessation programs.
6) Patients and visitors who violate this policy will be informed that they may be asked
to leave the premises. Vendors and contractors may be subject to action, up to and
including, the legal termination of a contract.
Tobacco Cessation support will be made available through the GRU Cancer Center706-721-6744
3.26: Use of Animals for Educational Purposes Policy
Georgia Regents University uses experimental animals for educational purposes only when the
educational value of the exercise requires their inclusion and when alternative procedures are
not suitable to meet the teaching objective. All federal, state, and local laws regarding the
humane use of animals are carefully followed.
SECTION 4: ACADEMIC AFFAIRS
4.1: College of Allied Health Sciences
Location: Health Sciences Building, EC-3423
Phone: 706-721-2621
Website: http://www.gru.edu/alliedhealth
With a focus on health sciences educational programs and research, the College of Allied Health
Sciences offers a rich environment for learning, discovery and patient care in state-of-the-art
facilities. We train and educate today’s health care professionals, who are an integral part of
our country’s health care workforce. The College of Allied Health Sciences awards bachelor,
master, and doctoral degrees, and post-baccalaureate certificates in 14 disciplines within eight
departments: Occupational Therapy, Physical Therapy, Physician Assistant, Respiratory Therapy,
Dental Hygiene, Health Management and Informatics, Medical Illustration, Medical Laboratory,
Imaging and Radiologic Sciences. All programs are fully accredited with 100 percent
employment at graduation and a more than 92 percent student retention rate. Our faculty
conducts research that advances knowledge in sports medicine, rehabilitation oncology, sickle
cell disease, health disparities, environmental impact, neurological rehabilitation and many
other areas. Our College is also active in community health efforts with students logging nearly
5,000 volunteer hours yearly at local, state and international sites.
4.2: College of Dental Medicine
Location: 1430 John Wesley Gilbert Drive
Phone: 706-721-2832
Website: http://www.gru.edu/dentalmedicine/
As the only College of Dental Medicine in the state, beginning in 1973, the College of Dental
Medicine has awarded 2,060 DMD degrees, and more than 600 certificates of training in
advanced dental education programs. The College of Dental Medicine offers a four-year
program leading to a doctor of dental medicine degree. Dual programs in oral biology are also
available.
A GRU dental education emphasizes early exposure to patients. Students begin treating patients
as early as sophomore year, enjoying a seamless transition from lecture halls and laboratories to
clinics. The fourth year of education is devoted almost solely to patient care. Students also
practice their skills in clinics and facilities throughout the state for a total of 8 weeks.
4.3: College of Education
Location: University Hall 341-345
Phone: 706-737-1499
Website: http://www.gru.edu/colleges/education/
The preparation of quality professional educators and health professionals is a part of the
mission of Georgia Regents University. As the role of the professional educator has changed, so
have the educational programs offered by the College of Education. In addition to degree
programs for a variety of teacher education majors, the College offers a Bachelor of Science in
Kinesiology with concentrations in: pre-physical therapy; nutrition; exercise and sport science;
and health science. The courses, related practicums, and field experiences utilize best practice,
relevant research, and standards from state, regional, and national accrediting agencies.
Utilizing these components as a base, programs in the College of Education emphasize what
beginning professionals should know and be able to do at the end of their undergraduate
studies. All programs in the College of Education require extensive field experiences, where
students work with diverse populations to demonstrate in a “real setting” the competencies for
success in their chosen field of study.
Resources
Conceptual Framework
Accreditations
Literacy Center
Student Organizations
Scholarships
General Scholarships
Prestige
GA Power New Teacher Scholarship
Initial Teacher Certification
Bachelor of Science in Kinesiology
Graduate Degrees
4.4: The Graduate School
The Graduate school provides leadership, vision, support and oversight for many Georgia
Regents University Augusta graduate programs. A wide range of doctoral, specialist, and
master’s degree programs are offered, as well as graduate certificate programs. Graduate
programs are designed to prepare well trained and innovative leaders, scholars, researchers,
educators and clinicians to advance their field and impact their community and the world. The
College of Graduate Studies (CGS) offers programs that are designed to fulfill the GRU mission
and prepare successful leaders in fields such as: allied health science, biomedical science,
biostatistics, business, education, kinesiology. medical illustration, nursing. oral biology,
psychology, public administration, and public health.
4.5: College of Nursing
Location: Health Sciences Building – Health Sciences Campus – EC 4426
Phone: 706-721-3771
Website: http://www.gru.edu/nursing/
As the University System of Georgia's flagship nursing school, the College of Nursing is
dedicated to increasing and advancing the nursing workforce. It is an exciting time to be at GRU
College of Nursing as our faculty and students are working collaboratively to address the health
care needs of the public through research, cutting edge technology and innovative practice. As
nurse scientists, practitioners and educators, our graduates will go on to make significant
contributions to the nursing profession.
In concert with the vision to increase and advance the nursing workforce, the College of Nursing
faculty and administrators are devoted to academic excellence through a student-centered
approach to nursing education. Integrating education, research and practice, students are
afforded a well-rounded education reinforced by clinical and simulated learning experiences.
Opportunities abound for you to find your niche in the nursing world and to launch or advance
your career.
The Bachelor of Science in Nursing Undergraduate Program prepares the baccalaureate
graduate for general professional nursing practice and future leadership roles. Related
coursework in the sciences and humanities provides a foundation and/or enhancement of the
professional nurse's education. Nursing concepts move from simple to complex throughout the
curriculum.
The Master of Science in Nursing Graduate Education Programs builds on the knowledge and
competencies acquired in baccalaureate education and upper division level nursing education.
The two MSN tracks, the generalist clinical nurse leader and the specialist advanced practice
nurse, prepares the graduates for outcomes-based practice as highly skilled clinicians in diverse
health care settings. The curriculum provides an understanding of health care policy,
organization, and financing of health care systems, enabling evolving responses to a changing
health care environment with an increased focus on global awareness and culturally and
linguistically appropriate care.
Doctoral education in nursing builds on practice, theory and research skills gained in
baccalaureate and master's education in nursing and health care. The Doctor of Nursing
Practice (DNP) program prepares graduate level nurses for expert evidence-based practice in
leadership and clinical roles and the PhD Program in Nursing prepares researchers who will
contribute both to the development and application of knowledge in nursing. Doctoral programs
emphasize interdisciplinary experiences to create and implement knowledge to support quality
health care. Nurses prepared at the doctoral level contribute to an improved quality of teaching,
research, practice and a published body of knowledge that comprise nursing science.
4.6: College of Science and Mathematics
Location: Allgood Hall N319
Phone: 706.737.1672
Website: http://www.gru.edu/colleges/scimath
The College of Science and Mathematics provides students with strong foundations in the
sciences as well as preparation for careers, citizenship, and a life-long love of learning. Faculty
members in the five departments comprising the college teach courses and conduct research in
biological sciences, chemistry, mathematics, physics, and psychology. The college offers
undergraduate programs culminating in bachelor degrees in each of these areas along with a
graduate program leading to the Master of Science in Psychology. The College of Science and
Mathematics is dedicated to fostering an undergraduate environment that promotes scientific
inquiry and is also committed to creating opportunities for intellectual growth and community
involvement.
Departments/Locations
Biological Sciences/Science Building, Suite W-2015
Chemistry and Physics/Science Building, Suite W-3005
Mathematics/Allgood Hall, Suite N-319
Military Science/Galloway Hall
Psychology/Science Building, Suite E-1001
Research-In keeping with our dedication to promoting scientific inquiry, faculty in the College
encourage students to participate in research activities. Many faculty involve students in their
own research projects and others frequently mentor students in conducting their own projects.
To learn more about such opportunities, visit department websites as well as the homepage for
the GRU Center for Undergraduate Research and Scholarship (http://www.gru.edu/curs/)
Military Science
While at Georgia Regents University, we invite you to take military science classes. You may take
up to 2 years of Military Science classes without incurring a military obligation. If you decide to
continue your studies in Military Science, you can earn a minor in Military Science. All books and
materials are provided free of charge during the first two years.
What is Military Science? It is your chance to develop skills for success: confidence, self-esteem,
motivation, and the ability to lead others and make decisions. It will pay to give serious
consideration to Military Science if you want to prepare for a solid, well-rounded future.
Courses available without any future obligations include MILS 1011 and MILS 2011 in the fall,
and MILS 1021 and 2020 in the spring. Topics covered in these classes include the Army
Profession, time management, personal development, physical well-being, problem solving,
team building, basic rifle marksmanship, orienteering, drill and ceremonies, small unit tactics,
leadership, communication, and management skills.
The main objective of freshmen and sophomore Military Science classes is to introduce students
to the program, provide adventure training, and teach skills that will be valuable, no matter
what career you choose: Orienteering Labs, Weapons, Water Survival Training, Color Guard and
Drill Team, Annual Staff Ride/Battle Analysis (previous locations have included the Battle of
Gettysburg, the National POW Museum at the Andersonville Confederate Prison Site, Fort
Sumter, Battle of Atlanta, Cowpens and Kings Mountain). Some students can voluntarily attend
Airborne School, Air Assault School, Mounted Maneuver Training, Northern Warfare School, or
paid Cadet Troop Leadership Training for a month during the summer. For information, please
contact the Military Science Department at 706-737-1643.
4.7: Honors Program
Location: Fanning Quad
Phone: 706-737-2083
Website: http://gru.edu/honors/
The Georgia Regents University Augusta Honors Program (HP) enhances the undergraduate
education of our strongest and most energetic students by creating a vibrant intellectual climate
that supports academic excellence, active learning, and a culture of research and scholarship in
a collegial and open environment. The HP seeks to challenge students intellectually, enhance
their interpersonal communications skills, and prepare them for a culturally diverse society. The
HP also helps students work both cooperatively and independently, cultivating advanced skills in
analysis and synthesis and developing interdisciplinary and/or multi-cultural perspectives.
The Honors Program course of study balances breadth and depth. It is not a separate degree
program but is designed to augment the course work required for a degree. Successful
completion of the program requirements culminates in an Honors Degree, a seal of distinction
that lets prospective employers, graduate schools, and professional schools know that the
student has maintained a consistent record of excellence and has completed a significant work
of undergraduate research, scholarship, or creative activity.
4.8: James M. Hull College of Business
Location: Allgood N108
Phone: 706-737-1418
Website: http://www.gru.edu/colleges/hull/
Career & Academic Planning (CAP) Center
Location: Allgood N112
Phone: 706-737-1560
Office of Graduate Studies
Location: Allgood N117
Phone: 706-737-1565
The James M. Hull College of Business is accredited by the Association to Advance Collegiate
Schools of Business (AACSB) and offers the Bachelor of Business Administration degree, the
Master of Business Administration degree, and a Bachelor of Science degree in Computer
Science. Students pursuing the Bachelor of Business Administration degree specialize in one of
the following disciplines: accounting, finance, management, management information systems,
or marketing. Additionally, the College offers a minor in accounting, business administration,
and economics.
All aspiring undergraduate business and computer science students entering Georgia Regents
University are admitted as pre-business or pre-computer science majors until they meet the prerequisites to gain admittance into the Hull College of Business.
The College’s Career and Academic Planning Center provides a comprehensive range of services
to help undergraduate business and computer science students reach their academic and career
goals. The Center is a student-friendly environment that provides students with academic
resources such as computer stations, printing stations, study space, a fax machine, and a copier.
Students can also utilize free tutoring services in Accounting, Economics, Management Science,
and Computer Science.
The Hull College of Business Office of Graduate Studies provides admissions and registration
support to graduate students to ensure the successful completion of the MBA program. To
accommodate students who have part-time or full-time careers, all MBA courses and services
are provided in the evening or online.
4.9: Medical College of Georgia
Location: AA1002
Phone: 706-721-2231
Website: http://www.georgiahealth.edu/medicine/
Founded in 1828, MCG was the first medical school in Georgia, is the third-oldest in the
Southeast and the 13th-oldest in the nation.
The Medical College of Georgia offers clinical training at approximately 135 sites across the
state. The educational experience is anchored by MCG’s main campus in Augusta as well as
regional clinical campuses in Albany, Savannah, Brunswick and Rome and a second four-year
campus in Athens in partnership with the University of Georgia.
MCG has a strong commitment to research, building on a proud tradition that boasts, among
other achievements, the groundwork for such breakthroughs as fertility treatments and betablocking drugs for cardiac arrhythmias.
The university’s Health System includes a 478-bed adult and 154-bed pediatric hospital where
15,771 adults and 3,676 children were treated in fiscal year 2012. Additionally the Health
System experienced nearly 356,767 outpatient and 83,286 emergency room visits and provided
about $35 million in charity care during that period. The hospitals are the region’s Level 1 adult
and pediatric trauma centers with service lines that include digestive health, neurology, cancer
and heart.
4.10: Military and Veteran Affairs
Location: Washington Hall
Phone: (706-729-2255)
Website: www.gru.edu/military
Georgia Regents University maintains an Office of Military and Veterans Services (MVS) to assist
service members, veterans and their affiliated family members to maximize their educational
experience. The MVS is located on the second floor of Washington Hall and coordinates
Veterans and Tuition Assistance benefit processing.
As students at Georgia Regents University Augusta, veterans and certain other persons may
qualify for VA benefits. Eligibility for such benefits must be established in accordance with
policies and procedures of the VA. Interested persons are advised to investigate their eligibility
early when planning to attend GRU. New or returning students should make adequate financial
provisions for one full semester from other sources, since payments from the VA are sometimes
delayed. Each person receiving VA educational benefits is responsible for ensuring that all
information affecting his or her receipt of benefits is kept current, and each must confer with
the School Certifying Official in the MVS at least once each semester to keep his or her status
active to receive funds.
Active duty military members may be eligible for Tuition Assistance (TA) as well as some
reservists and National Guard members. Georgia Regents University is an LOI Institution in the
Go/Army/Ed web site. Service members must first establish an account at the Education
Services Division Office at their current duty station. Their SOU (Statement of Understanding)
must be approved by their supervisor (E-7 or higher) and they must name Georgia Regents
University Augusta as their home institution. At the same time, they must pursue admission to
Georgia Regents University. They can locate the on-line application at www.GRU.edu and select
the Apply Now link at the bottom of the page. In addition, they must provide all required
documents. Contact the Military Services Coordinator in the MVS for more information.
In addition to Veteran’s benefits and Tuition Assistance processing, we offer a VET2VET
mentoring program which partners current students who have attended Georgia Regents
University Augusta for at least a year with freshmen or new transfer students to help them
transition to the institution. To become a mentor or mentee, visit our web page
www.gru.edu/military and complete the appropriate application. Students who are eligible for
VA benefits may receive tutoring services as part of that benefit. See the VA School Certifying
Official to determine your eligibility. As an added service, the MVS provides a student lounge
and private study rooms where military and veteran students can meet, study, and hold group
study sessions. For access to the facility or to reserve a room, speak to the receptionist in the
MVS Office.
4.11: Katherine Reese Pamplin College of Arts, Humanities and Social Sciences
Location: Allgood Hall, 1002N
Phone: 706-737-1738
Website: http://www.gru.edu/colleges/pamplin/
The Katherine Reese Pamplin College of Arts, Humanities, and Social Sciences was formed in the
summer of 2012 and consists of seven departments: Art; Communications; English and Foreign
Languages; History, Anthropology, and Philosophy; Music; Political Science; Sociology, Criminal
Justice, and Social Work.
Programs and activities housed in the Pamplin College include: the Mary S. Byrd Gallery of Art,
the Monday Night Film Series, the student newspaper, the Bell Ringer, the student magazine,
the Phoenix, the Women’s Studies program, the student creative writing publication, The
Sandhills Literary Magazine, member of the Model Arab League, a wide array of musical
ensembles, the Center for Public Service and Research, member of the Model United Nations,
Humanities program, the Center for Public Policy, and the Center for the Study of Georgia
History.
Accreditations:
Music: offers three fully NASM (National Association of Schools of Music) accredited
undergraduate degree programs.
Political Science: the MPA is accredited by the National Association of Schools of Public
Affairs and Administration
Sociology, Criminal Justice, and Social Work: The BSW program is accredited by the
Council on Social Work Education
Art: programs are accredited by the National Association of Schools of Art and Design
(NASAD)
4.12 Programs and Majors of Study
 Associate Degrees
 Bachelor of Arts
 Bachelor of Fine Arts
 Bachelor of Arts in Foreign Languages
 Bachelor of Music
 Bachelor of Science
 Bachelor of Social Work
 Bachelor of Science in Kinesiology
 Bachelor of Science in Nursing
 Bachelor of Business Administration
 Bachelor of Science in Education
 Post-Baccalaureate Certificate
 Master of Business Administration
 Master of Education


















Master of Arts in Teaching
Specialist in Education
Master of Clinical and Translational Science, M.C.T.S.
Master of Health Science
Master of Physician Assistant, M.P.A.
Master of Public Administration
Master of Public Health
Master of Science
Master of Science in Medical Illustration
Master of Science in Nursing
Post-Masters Certificates
Doctor of Physical Therapy
Doctor of Nursing Practice, D.N.P.
Biostatistics, Ph.D.
Biomedical Sciences, Ph.D.
Nursing, Ph.D.
Doctor of Dental Medicine
Doctor of Medicine
4.13: Study Abroad/Away
The Study Abroad Office offers various types of Study Abroad and Study Away Programs. Study
Abroad focuses on trips to other countries while Study Away programs are trips to locations in
the United States. Both types of programs are credit bearing classes and are 1 to 5 week long
programs. Many of these programs can satisfy the core curriculum, while others satisfy major
class credit. The Study Abroad Office also offers several fundraising opportunities and
scholarships to help pay for a program. Fundraising and scholarship deadlines always take place
in the fall semester. Most of our programs are first come first serve, however, others do have
prerequisites. Programs do change every year, and some are offered on particular
rotations. New programs are posted on the Study Abroad website every summer. The Study
Abroad office is located in Allgood Hall E134. Study Abroad Mentors are available to meet to
assist students choose the program that is right for them.
SECTION 5: ENROLLMENT MANAGEMENT
5.1: Academic Advising
Academic Advisement is a good place to begin with questions about advisement, academic
supports and registration steps. The staff is dedicated to assisting students in understanding the
core curriculum, the advisement- registration process, and how to use an array of supports.
Academic Advisement also serves as the advising department for students in transition to and
between majors, e.g. Undecided, Pre-Nursing. Well-grounded in the undergraduate programs,
the advisors specialize in the “core” curriculum – the basic course of study required of degree
seeking students. An integral part of the college experience is the selection of major and
commitment to that field of study. Academic Advisement advisors assist students in formulating
initial academic plans, guide through core course selections, recommend student actions and
connect to appropriate supports.
Located in University Hall (262) on the Summerville Campus, the center is open weekdays from
8:00am to 5:00pm and matches registration hours and holidays. While walk-ins are always
welcome, an appointment allows time for both the advisor and student to prepare for a
productive meeting. Academic Advisement’s Front Desk in Allgood Hall (N205) provides quick
support information when classes are in session (see posted hours each term). Timely
information is available on center’s websites, bulletin boards, and social media.
5.2: Career Services
Location: University Hall
Phone: 706-737-1604
Website: http://www.gru.edu/careerservices/
Career Services provides career development and job search assistance to all currently enrolled
students at Georgia Regents University. Graduating seniors have access to career services for
one full year after graduation. Alumni Services after this period are available for a nominal fee.
The office is located on the second floor of University Hall.
Office hours are 8 a.m.- 5:00 p.m. Monday through Friday with evening appointments available
upon request. The website offers an extensive amount of content and online resources to assist
students. Career Advisors assigned by major are available for appointments to work individually
with students on their specific career planning or job search needs. Additionally, Career Services
offers walk-in hours that do not require an appointment and satellite office hours where
students can meet Career Advisors in alternate campus locations.
Some of the primary activities of the office are:
CAREER PLANNING & EXPLORATION:
Students unsure of a career path or academic major are encouraged to schedule an
appointment with one of our career advisors for consultation and access to a variety of
career assessments and planning tools.
JOB SEARCH PREPARATION & ASSISTANCE:
Once enrolled at Georgia Regents University, students have automatic access to an on-line
job search database called CareerLink. This database has listings of current full-time
degree required and non-degree required vacancies, part-time on and off campus
opportunities, internships, volunteer jobs and seasonal hiring needs. Students may use
CareerLink to view the majority of the Federal Work Study, Graduate Assistant and
Student Assistant job listings. Students can search CareerLink by job title, location, and
employer or position type to find jobs locally or nationwide that meet their needs.
Most jobs require the submission of an approved résumé through CareerLink and the
Career Services website provides several resources on resume preparation. Students are
encouraged to email a draft of their resume to Career Services for a critique or schedule
an appointment for more in depth assistance. Students can practice their interviewing
techniques with InterviewStream directly from CareerLink or schedule individual mock
interviews. CareerLink lists upcoming employer visits to campus as well as upcoming
career services seminars.
Business majors can receive career advisement through the Hull College of Business CAP
(Career & Academic Planning) Center and should call 706-737-1560 to schedule an
appointment.
5.3: Financial Assistance
Begin the application process for financial aid every January 1st by completing the Free
Application for Federal Student Aid (FAFSA) online at www.fafsa.ed.gov or by calling FAFSA on
the phone at 1-800-4-FED-AID (1-800-433-3243). If you do not have a personal computer, you
may use the technology lab in the Financial Aid Office located on the second floor of Payne Hall
during normal business hours to complete your FAFSA. To apply for the HOPE Scholarship ONLY,
completing the FAFSA is not required but you must complete an online application at
www.GAcollege411.org available under GSFAPPS and a HOPE Scholarship Request Form
available at http://www.gru.edu/finaid/applyhope.php. Please complete the application process
by the published priority dates and/or deadlines.
To receive aid under any of the federal or state programs, you must:
1. Be a citizen of the United States or be in the United States for other than a temporary
purpose, or otherwise be classified as an eligible non-citizen.
2. Demonstrate financial need (where applicable).
3. Make Satisfactory Academic Progress as defined by the Georgia Regents University
Augusta
Financial
Aid
Office.
The
policy
can
be
found
at
http://www.gru.edu/finaid/policies.php#tabs_i2-pane2.
The annual financial aid application deadlines for each term are as follows: Fall Semester March 1; Spring Semester - October 1; and Summer Semester - March 1. You are expected to
submit all required applications and support documents on or before the published financial aid
application priority dates and/or deadlines for the chosen enrollment term. Failure to do so may
result in incurring your own educational expenses until your financial aid file is complete and aid
can be processed.
All scholarships are awarded by the Georgia Regents University Scholarship and Financial
Assistance Committee and require an institutional scholarship application, available from
January 1 through March 1, for each upcoming academic year. The Georgia Regents University
Academic Scholarship Application is assessable through your Georgia Regents University
POUNCE account.
5.4: Graduation and Commencement
Graduation Requirements
To be awarded a degree from Georgia Regents University Augusta, candidates are required to
apply by the published deadline and complete all course and graduation requirements by the
last day of the term in which the diploma will be awarded. Application and application deadlines
are published on the Georgia Regents University Augusta Registrar website at
http://www.gru.edu/registrar/applygraduation.php
What is required in order to participate in Commencement?
1. Students must have completed all degree requirements [as specified by their respective
college] by the end of the semester in order to participate in the ceremony.
2. Complete an application for graduation
3. Order regalia
What is the schedule for future commencements?
Commencement for Fall 2013 is scheduled for Friday, December 13, 2013. Commencement for
Spring 2014 is scheduled for Friday, May 9, 2014.
What about students who finish during summer semester?
Students who complete degree requirements during the summer semester will be eligible to
walk in the December ceremony.
For more information regarding graduation, please contact the Registrar’s Office at
[email protected] or by phone at 706-737-1408.
5.5: Student Records and Registrar
Definitions
Student - a currently enrolled student or an alumnus.
Record - records, files, documents, and other materials which contain information directly
related to a student and are maintained by the University or by a person acting for the
University.
Annual Notice of Privacy Rights
This institution is covered by the Family Educational Rights and Privacy Act of 1974, designed to
protect student rights regarding education records maintained by the institution. Under this act,
students may inspect and review education records maintained by the institution that pertain to
them; challenge the content of records on the grounds that they are inaccurate, misleading or a
violation of privacy or other rights; and control disclosures from their education records with
certain exceptions.
A written policy detailing how Georgia Regents University complies with the provisions of the
act is on file and a copy can be obtained in the Registrar's Office. Students also may file
complaints with the Family Policy Compliance Office, U.S. Department of Education,
Washington, D.C. 20202, regarding alleged violations of the act.
Public Directory Information
Directory Information means information contained in an education record of a student that
would not generally be considered harmful or an invasion of privacy if disclosed. It includes, but
is not limited to, the student’s name, address, telephone listing, photograph, date and place of
birth, major field of study, dates of attendance, grade level, enrollment status (e.g.,
undergraduate or graduate; full-time or part-time), participation in officially recognized
activities and sports, weight and height of members of athletic teams, degrees, honors and
awards received, and the most recent educational agency or institution attended. (Authority: 20
U.S.C. 123g (a) (5) (A))
Students desiring that any or all of this information be withheld must file a directive with the
Office of Student Records during the first week of each semester of their enrollment.
Policies on Access
The Office of Student Records at Georgia Regents University is the primary depository of official
records on students and these normally contain the following:
1. Application for admission.
2. Transcript(s) of previous high school and/or university work
3. Test scores.
4. Evaluation of work at other universities.
5.
6.
Copies of correspondence related to the student.
Permanent record of work attempted at Georgia Regents University.
The registrar of the university is primarily responsible for student records, but the Office of
Continuing Education maintains official records on students enrolled in continuing education
programs.
The following have access to a student’s record, or may receive personally identifiable
information contained there-in, through established channels in the Office of Student Records,
without the student’s consent:
1. The registrar and his or her staff.
2. Other Georgia Regents University administrators and their staffs.
3. The student’s academic advisor and the faculty members involved in the student’s
instruction.
4. The Chancellor of the University System of Georgia and his or her staff.
5. State and local officials to whom state law, in effect on November 19, 1974, required
information to be reported.
6. Organizations and faculty committees involved in developing, validating, or
administering predictive tests, administering student aid programs, and improving
instruction.
7. Accrediting organizations.
8. Parents, or guardians, of a student who is dependent for income tax purposes.
9. Appropriate persons in the case of health and safety emergencies.
10. Agencies concerned with applications for or grants of financial aid to the student.
11. Certain public officials as enumerated in the Family Educational Rights and Privacy
Act of 1974.
The University will enter into the student’s record the names of individuals and agencies who
obtain record information and an explanation of their reasons for requesting access to the
record. This requirement does not apply to University personnel or to the Chancellor of the
University System of Georgia and his or her staff. If the University is under court order or
subpoena to release a student’s record, the University will not furnish the student with a copy of
the materials furnished under such order, but will notify the student of all such orders or
subpoenas in advance of compliance therewith. The following items are not open to inspection
by students or their parents, or guardians:
1.
2.
3.
4.
5.
6.
Confidential letters of evaluation which were entered into the record before January
1, 1975.
Records about students made by faculty members and administrators for their own
use and not shown to others.
Campus police records.
Records created or maintained by a physician, psychiatrist, psychologist, or other
recognized professional or paraprofessional acting or assisting in such capacity for
treatment purposes, and which are available only to persons providing such
treatment.
Employment records not associated with educational records.
Financial records of the parents or guardians of the student or any information
contained therein are not open to inspection by the student.
7.
Students may inspect their education records by making a request to do so to the
registrar. Access to such records will be granted within a reasonable period of time,
but in no case will access be withheld more than forty-five (45) days after the request
has been made. Transcripts of the academic record are issued free of charge.
Students must file in writing to the registrar any errors they feel are in their record.
In the event the student and the registrar do not reach an agreement in the matter
of a correction, the student may initiate an appeal through the University’s
procedure for student academic grievance. This appeal is to be made in writing to the
office of the appropriate dean, and if an agreement is not reached within seven (7)
days, the dean or either party may request the Academic Policies Committee to
arrange a hearing before a formal Board of Review. A complete description of the
procedure for the redress of academic grievances appears in this book under
“Academic Grievance Procedure.” A grade may be challenged only on the ground
that it was inaccurately recorded.
Disposition of Records
The student records listed in this table, maintained by Georgia Regents University, are accessible
to student review except for financial records of parents, employment records, letters of
recommendation received before Jan. 1, 1975 and recommendation letters to which the student
has waived the right of access.
Specific details concerning those records – including names of individuals in charge of records,
names of individuals with access to records and details of the type of records – are available to
any student upon request by contacting the Division of Enrollment Management.
Students may request copies of materials from their registrar's file to be sent to other
institutions, potential employers, etc. One copy of such material will be made available upon
request at no charge to the student. Georgia Regents University reserves the right to charge for
additional copies at the same rate it costs to photocopy the material. Copies of transcripts
available from other institutions will generally not be copied or sent. Georgia Regents University
records policy concerning the destruction of records, where such policy exists, is:
1. Registrar non-academic records may be destroyed 10 years after last enrollment,
with these exceptions: letters of recommendation and admissions interview reports
– three years after first enrollment date; Georgia Regents University non-academic
records – 15 years after last enrollment. Biographical data may be kept in the alumni
office after these time periods.
2. Housing and Residence Life office records are held in an in-active file for seven years
before being destroyed.
3. Financial aid records from the Financial Aid Office are destroyed seven years after
graduation or after a federal audit.
4. Data kept in a student's education record may be destroyed on or shortly after July 1
of each year as part of a legitimate effort to keep such material from accumulating.
Such material will not be removed and destroyed unless:
a. it is no longer educationally justifiable to keep the material;
b. there is no intention to continue to accumulate such material in the future and
the material is no longer maintained;
c. any students requesting access before July 1 each year have received such access.
Information on the Official Academic Record
The official academic record (frequently referred to as the permanent record) is the data from
which transcripts are made. It is the record of coursework attempted, including notations
regarding academic achievement such as Dean's List, academic probation, and academic honors
earned. All entries to the record are permanent except in cases in which a grade change alters
the student's academic status or a factual error has been made.
Only grades earned when the student is registered for the courses through Georgia Regents
University are included in the student's cumulative grade point average. Courses accepted for
transfer from other institutions are recorded as hours earned only.
Correction of Information in Student Records
When a student believes information in his education record is inaccurate, misleading or
violates the privacy or other rights of the student, he may submit a written request for
correction to the institutional official responsible for creating and maintaining the record. Such a
written request must specify the information in question, state the revision requested, state the
reasons the student disagrees with the entry in question and include (or have attached) any
data or information that shows how the records should be revised. The official responsible to
create and maintain the record will review the request and the appropriate records, and meet
with the student if appropriate. The official will notify the student of the official's decision within
21 days after receiving the written request. A denial will become part of the contested portion
of the record unless the student withdraws the request.
If the student is not satisfied with the decision of the individual responsible for the record, upon
written request to the president of Georgia Regents University, the student will be granted a
hearing using procedures specified in the Family Educational Rights and Privacy Act and the
Georgia Regents University policy available in the registrar's office. The above procedure may be
used to question the correctness of the recording of a grade but may not be used to contest the
assignment of a grade.
Records Withheld (Flagged)
In holding up a student's records, Georgia Regents University may deny the student the privilege
of registering for a subsequent semester, securing transcripts or graduating.
A student's records may be withheld for non-payment of Georgia Regents University bills. (See
the Financial Obligations of Students section for more detailed information).
Under certain circumstances a student may not register for a subsequent semester until he
presents to the registrar evidence of having satisfied specific admissions or readmission
requirements. In these instances, students are advised of the specific requirements to be met
and from which office the necessary clearance may be obtained.
5.6: Social Security Number Procedures
Georgia Regents University is committed to protecting the privacy of its students, employees,
and alumni, as well as other individuals associated with it. At times the institution will ask a
student or employee for his or her Social Security Number (SSN). Federal and state law requires
the collection of a Social Security number for certain purposes such as those relating to
employment and student aid. Whenever your Social Security number is requested, the
electronic or physical form used to collect your number will be clearly marked as to whether this
request is voluntary or mandatory. Why does the institution ask for your SSN when it isn’t
mandatory, such as enrollment? The Institution is required by the IRS to supply them with the
name, address, and SSN of every tuition-paying student. The IRS relies on these lists to certify
education related tax credits. The Institution cannot provide the IRS with this information
without a valid SSN. Consequently, if you intend to take advantage of any education related
deductions, it is important that the institution have a valid SSN for you.
Further, the institution is required to have a valid SSN before an individual can be entered into
any business system involving financial transactions. Thus without a SSN, the institution cannot
grant an assistantship or waiver, or provide employment. Providing the Institution with your SSN
in advance is the safest way to ensure that these services are available with the least delay.
5.7 Withdrawal
A student who wishes to withdraw should refer to the withdrawal policy at
http://www.gru.edu/registrar/documents/Withdraw-form.pdf.
A student who is not enrolled for three consecutive semesters will be administratively
withdrawn from the university.
Required Withdrawal from the University
A student may be administratively withdrawn from Georgia Regents University when the dean
of the college determines that the student exhibits behavior which:
1. poses a significant danger or threat of physical harm to the student or to the person
or property of others;
2. causes the student to interfere with the rights of other members of the university
community or with the exercise of any proper activities or functions of the university
or its personnel;
3. causes the student to be unable to meet institutional academic, disciplinary or other
requirements for admission and continued enrollment, as defined in the Student Code
of Conduct, Georgia Regents University Catalog, Student Handbook and other
publications of the university; or
4. casts doubt upon a student's character and/or on the potential capabilities as a health
science or basic science professional.
Prior to making a decision, the dean may consult with the student's parents and personal
physician, if any, and other health professionals as appropriate.
Except in emergency situations, a student will, upon request, receive an appropriate hearing
prior to final decision concerning his continued enrollment at the university. The applicable
procedures will be determined by the nature of the activity or conduct involved. Disciplinary
issues will be addressed in accordance with the requirements of the Student Code of Conduct
and academic issues will be reviewed as required by applicable procedures for academic
matters.
Section 6: Student Affairs
6.1: Counseling Center
Location: Summerville, Central Utilities Plant
Phone: (706-737-1471)
Website: www.gru.edu/counseling/
The Counseling Center strives to promote services for personal growth and development. Free
and confidential counseling services are available for currently enrolled students of GRU. Alumni
career counseling services are available to eligible GRU graduates for a reasonable fee. The
Center is located on the Summerville campus with a satellite office on the Health Sciences
campus. Office hours during the semester are 8 a.m. to 5 p.m. After hours appointments may be
scheduled by calling 706-737-1471.
Counseling Services: The Center provides individual personal, academic and career counseling
using a brief counseling model for short term counseling. Examples of counseling issues may
include helping clients choose an appropriate major or career goal, improving study skills or test
taking or addressing personal problems related to stress, anxiety or depression. Those seeking
career exploration have access to various career and interest inventory assessments. Clients
pursuing personal counseling for issues that may require long term counseling or specialized
treatments not appropriate for the Center will receive assistance with an appropriate
community referral.
Self Help Seminars: Each semester, the Center offers free seminars on study skills, time
management, test taking and stress management. Other specialty seminars vary by semester
but typically include topics such as money management, career decision making, relationships,
and math anxiety. Faculty and staff development programs target special professional issues.
Internship Opportunities: Graduate internships are available to GRU students enrolled in the
psychology and counselor education masters programs. Interested students should visit or call
the Center to learn more details and to obtain an internship application. Internships are granted
on a space available basis following a careful screening and interview process. Interns are
supervised by licensed counselors and complete an orientation and training period prior to
providing individual career, academic and personal counseling. Interns also participate in
coordinating and facilitating outreach programs such as classroom presentations and self-help
seminars.
6.2: Dean of Students
The Office of the Dean of Students assists students in the resolution of problems, provides
information about, and referral to campus resources, and promotes initiatives that address
students’ needs and interests. The Office of the Dean of Students also handles all student
conduct rules, regulations, and procedures, as well as the CARE reporting system.
6.3: Intramural Sports
Intramural Sports offer students an opportunity to compete in sporting events at both a
competitive and recreational level. The purpose of Intramural Sports is to foster a fun,
interactive environment for students to interact with one another on the field of play,
complementing the overall student life experience. Student teams compete against one
another for the right to be called Campus Champion. There are currently 16 various leagues and
events offered to all students and each is accommodating to all interest and skill levels. If you
would like more information concerning Intramural Sports, please contact the Program
Coordinator Zack Wright at [email protected].
6.4: Office of Student Life and Engagement
The Office of Student Life and Engagement (OSLE) exists to give students an opportunity to
become involved in activities that complement their academic endeavors. The mission of the
OSLE is to engage students, provide purposeful opportunities that enhance the academic
experience and foster personal growth in an environment that demonstrates the university’s
core values.
The Office of Student Life and Engagement is directly responsible for many of the areas funded
by the Student Activities Fee. The office provides advice and assistance to the Student
Government Association (SGA), the Jaguar Production Crew, the Fraternity and Sorority
Community, and chartered clubs and organizations. The OSLE also coordinates Jaguar Nation
Welcome, the undergraduate new student orientation program. The OSLE provides services to
the areas that are provided advice and assistance, as well as through the Jaguar Student
Activities Center (JSAC). Student Activities Fees also help finance the operation of the office,
which consists of personnel who maintains a student-oriented perspective and are accessible
and receptive to students’ needs.
The office is located on the first floor of the Jaguar Student Activities Center and is open
Monday through Friday from 8:00 a.m. to 5:00 p.m. Contact information for the OSLE is 706737-1610 (phone) and 706-667-4156 (fax).
6.4.1: Fraternity and Sorority Life
Georgia Regents University has nine social Greek-letter organizations. In order to join a
fraternity or sorority, a student must have at least a 2.0 grade point average and may
not have any Student Code of Conduct violations. Students seeking membership in a
National Pan-Hellenic Conference organization must attend Hazing 101 prior to applying
for membership. Individual organization’s membership standards may be
higher. Information regarding fraternities and sororities may be found on the Office of
Student Life & Engagement website.
6.4.2: Jaguar Nation Welcome (Undergraduate New Student Orientation)
Jaguar Nation Welcome is Georgia Regents University’s Undergraduate New Student
Orientation program, designed to assist each new undergraduate student transition to
GRU. Whether entering in the fall, spring, or summer, each new undergraduate student
is required to attend Jaguar Nation Welcome. A part of the Jaguar Nation Welcome
program, also provides a Family/Parent track for an additional fee. Following
acceptance into GRU, the Office of Academic Admissions will provide directions on the
first step to becoming an official Jaguar, registering for Jaguar Nation Welcome!
6.4.3: Jaguar Production Crew (“The Crew”)
The Jaguar Production Crew is the main programming body of Georgia Regents
University. The Crew coordinates activities that enhance and enrich the quality of
student life by addressing the needs and interests of its diverse student body.
The goal of The Crew is to uphold and maintain four pillars of student programming:
 Cultural: To encourage students to look outside of themselves, become aware of
and respectful toward the values, customs, and differences in the world around
them.



Developmental: To encourage students to improve awareness and identity,
develop talents and potential, and contribute to the realization of dreams and
aspirations.
Entertainment: To offer programs and events which are fun for students and will
enhance their college experience.
Social: To provide opportunities for students to connect and nurture relationships
with each other while allowing them to build networks within the University.
All students are eligible to become members of The Crew at various levels of
involvement from Associate Membership to the Executive Board.
6.4.4: Jaguar Student Activities Center
The Jaguar Student Activities Center (JSAC) opened in the fall of 2006. It is completely
funded by the Student Activities Fee. The JSAC houses the following: six event and
meeting spaces; two TV lounges; a cyber-café; a game room that includes billiards, table
tennis, and video game consoles; a fitness center that includes cardiovascular
equipment, weight machines, a dumbbell set, and locker rooms; massage chairs; several
seating areas for socializing and eating. The JSAC offers a food court with several dining
options that include Starbucks, Freshens Smoothies, Stacks Deli, Arsenal Grille, and La
Vincita Pizza. The JSAC includes an Information Desk which serves as a primary source
of campus and JSAC event information for students and guests on the Summerville
Campus. The JSAC Information Desk is where students may purchase discounted movie
tickets and programming events sponsored by the Office of Student Life and
Engagement (OSLE).
The JSAC serves the campus and student body by providing several opportunities for
student employment. Student Managers assist the Office of Student Life and
Engagement in managing the daily operations, providing audio-visual support for
events, handling general maintenance, supervising additional JSAC student staff, and
serving the needs of all guests who enter the facility. Fitness Center and Game Room
Attendants welcome guests, assist with the maintenance of the facility, manage the
equipment, and oversee the equipment rental process. Event Staff setup and
breakdown rooms between events and assist the OSLE with additional events held
outside the JSAC. The Information Desk Attendants assist guests with questions about
the JSAC or campus events, sell tickets, and confirm reservations scheduled inside the
JSAC.
The operation of the JSAC is managed by the Assistant Director for Student Center
Operations and the JSAC reservations are managed by the Reservation Specialist. Both
of these positions are full-time professional staff and are a part of the Office of Student
Life and Engagement Staff.
The JSAC Hours of Operation are as follows:
Office of Student Life and Engagement:
M-F
8:00 a.m. – 5:00 p.m.
Information Desk:
M-F
8:00 a.m. – 6:00 p.m.
Fitness Center/Game Room:
M-Th
Friday
7:00 a.m. – 10:00 p.m.
7:00 a.m. – 6:30 p.m.
General Building Hours:
M-Th
Friday
Saturday
Sunday
6:30 a.m. – 10:30 p.m.
6:30 a.m. – 7:00 p.m.
9:00 a.m. – 5:00 p.m.
1:30 p.m. – 9:30 p.m.
Student Organizations are given priority for JSAC reservation requests because the
facility is funded by Student Fees. Reservation requests are also open to University
Departments with the understanding that student organizations are given priority.
Confirmed reservations are not changed or cancelled in order to provide available space
for an organization or department. Reservations are currently unavailable to groups,
organizations, or individuals outside Georgia Regents University. Reservation requests
are completely handled online and the policies and procedures are available on the
University’s website. Questions may be directed to the Office of Student Life and
Engagement at 706-737-1610.
6.4.5: Student Government Association
Acting as the voice of all students enrolled at Georgia Regents University, the Student
Government Association (SGA) actively works to improve the quality of life for the
Student Body, along with the university and community as a whole. Believing in the right
of self-governance, all students enrolled at Georgia Regents University are eligible to be
a member of the SGA.
The Student Government Association facilitates the exchange of information and ideas
between the students of all colleges of GRU. Serves as a liaison between students,
faculty, staff and the administration in order to represent student opinions, needs and
interests to the administration; and to disseminate and promote the exchange of
information from the administration and faculty to students. The SGA takes action to
increase the quality of student services, academic programs, and the GRU environment
in order to further enhance the education of GRU students. Lastly, the SGA supports a
variety of social, cultural, intellectual and recreational events to promote fellowship,
personal growth, and involvement of GRU students.
The structure of the SGA is comprised of an executive and a legislative branch. The
Executive Cabinet serves as the executive branch for both undergraduate and graduate
students, while the Senate and House of Representatives shall constitute the legislative
branch. The Senate represents the undergraduate students, while the House of
Representatives serves the graduate students of GRU.
6.4.6: Student Organizations
Georgia Regents University offers a wide array of student organizations. All student
organizations must be recognized by the Office of Student Life & Engagement in order
to utilize the rights and privileges afforded to such organizations. All student
organizations must have a faculty/staff advisor who is a full-time nonexempt employee
of the university. Information regarding recognized student organizations and
guidelines can be found on the Office of Student Life & Engagement website.
6.5: Residence Life
http://www.gru.edu/housing.php
University Housing can be your home away from home while you’re studying at Georgia Regents
University. By living in university housing, you get the complete university experience…living and
studying with your new friends and classmates…. finding a string connection to student life…and
finding the resources to help you succeed academically. Plus, you’ll be making friends and
memories that will last a lifetime. Undergraduate students may apply to live in University
Village. Graduate and health professions students may apply to live at any of the four health
science campus properties.
6.5.1 University Village Connections
The transition from high school to college may present you with experiences and
challenges you haven’t faced before. Even the best students have trouble adjusting to
the academic rigors and social life of their first year of college. That’s why we created
University Village Connections, a living-learning program, designed to assist first-year,
full-time students in making a successful transition to college life at Georgia Regents
University. The program provides a supportive network for students to adjust to the
university’s academic, social, and cultural environment.
All incoming freshmen who live at University Village participate in the University Village
Connections program. The UV Connections program requires first-year, full-time
students to enroll in one common course and participate in Retreat Week, a week of
educational and social activities designed for new freshmen. UV Connections students
live together in University Village, have an immediate support group with dedicated
mentors and tutors, attend campus social and athletic events, and are a part of an
environment that helps students connect with their peers and share experiences with
other first-year students.
For more information,
[email protected]
please
visit:
www.gru.edu/uvconnections
or
email:
6.6: Student Development
(706-737-1608)
The Office of Student Development assists students in retention and academic advancement
efforts. The office serves to bridge the gap between students, faculty, and staff. For some
students, the pursuit of higher education may present particular challenges and the office
provides special assistance and motivation to such students, as well as offering guidance and
assistance with academic, social, cultural, and personal concerns.
6.6.1: Minority Advising Program
This office also oversees the efforts of the Minority Advising Program, which is open to
all students and was specifically established to enhance the academic welfare of
minority students in the University System of Georgia. The Program’s goals include the
promotion of academic success, development of human potential, and the creation of
an environment that fosters the success and retention of minority students. For
additional information please visit the office web site at http://www.gru.edu/map.
6.7: Student Health
Services provided by the medical clinic include diagnosis and treatment of acute and chronic
illnesses, women's health, travel medicine, minor procedures, physical therapy, diagnostic
testing, laboratory services pharmaceutical services, immunizations, etc. Our staff of providers
includes Physicians, Physician Assistant and a Clinical Nurse Practitioner. The student health fee
that you pay each semester entitles you to all provider visits at no charge. Additional fees are
charged for medications, immunizations, laboratory services and physical therapy visits. For
information on specific charges, please contact us at 706-721-3448.
Clinic hours are Monday-Thursday, 8am-7pm. and Friday 8am-5pm.
Appointments can be scheduled on-line via osh.gru.edu or call our office at 706-721-3448.
6.8: Testing and Disability Services
Testing and Disability Services (TDS) supervises the administration of both institutional and
national standardized tests. TDS also serves to ensure that all students with disabilities receive
an accessible and positive college experience.
The Office provides assistance to students who have either a physical or mental impairment
which substantially limits one or more life activities. To receive services, students must provide
current documentation of their disability from a qualified professional. The Board of Regent’s
criteria for evaluation must be followed in the documentation of learning disabilities or
attention deficit disorders.
A person with a disability includes “an person who (1) has a physical or mental impairment
which substantially limits one or more of such person’s major life activities; (2) has a record of
such an impairment, or (3) is regarded as having such an impairment.”
A “qualified person with a disability” is defined as one who meets the requisite academic and
technical standards required for admissions or participation in the postsecondary institution’s
programs and activities.
Disabilities such as the following are covered by the Americans with Disabilities Act and Section
504 of the Rehabilitation Act of 1973: blindness or visual impairment, cerebral palsy, deafness
or hearing impairments, drug of alcohol addiction epilepsy or seizure disorders, mental
retardation, orthopedic impairment, specific learning disability, speech disorder, spinal cord or
traumatic brain injury.
Chronic illness such as AIDS, arthritis, cancer, cardiac diseases, diabetes, multiple sclerosis,
muscular dystrophy, and psychiatric disabilities are included.
Georgia Regents University is committed to the full and total inclusion of all individuals and to
the principle of individual rights and responsibilities. To this end, policies and procedures will
ensure that persons with a disability will not, on the basis of disability, be denied full and equal
access to and enjoyment of academic and co-curricular programs or activities or otherwise be
subjected to discrimination under programs or activities offered by the university.
The Office of Testing and Disability Services coordinates and provides a variety of services for
students with disabilities. Services include, but are not limited to the following:
1. Assistance in obtaining textbooks and course materials in alternate format (taped
texts, Braille, and large print).
2. Adaptations for exams such as extended time, taped and large print exams, and text
recorders.
3. Access and orientation to the campus, including classrooms and buildings.
4. Print reading and enlarging machines.
5. Zoom-text computer magnification systems which enlarge screen displays.
6. Screen/computer reading software
It is important to note that disability services may require advance notice (two months or more
before the student’s first day of class) in order to coordinate reasonable accommodations.
Please contact the office at 706-737-1469 in order to schedule an appointment. Hearing
impaired students may call TDD 706-667-4684. Certain auxiliary aid services, such as a signlanguage interpreter, may take several months to coordinate. Georgia Regents University uses
the services of the Alternative Media Access Center (AMAC) to provide books in alternative
formats for students who have a documented need for this accommodation.
Physical Disabilities
In accordance with Section 504 of the Rehabilitation Act of 1973 and The Americans With
Disabilities Act, it is the policy of Georgia Regents University to ensure that all students with
disabilities are afforded equal opportunity and access to programs and facilities.
Students are encouraged to identify their disability to assist in determining what reasonable
accommodations may be made. To do so, please contact Testing and Disability Services in order
to meet with your disability services provider.
Use of Facilities
If a disabled person is unable to access an area, arrangements will be made to bring the
services/person to an accessible area.
6.9: Vice President for Student Affairs
The Office of the Vice President for Student Affairs advocates for students, leads the Division of
Student Affairs, and designs programs and services to enhance the overall quality of student life
and establish a sense of community. The Vice President for Student Affairs oversees: the
Counseling Center, Dean of Students, Intramural Sports, Office of Student Life and Engagement,
Residence Life, Student Development, Student Health, Testing and Disability Services, and the
Wellness Center.
6.10: Wellness Center
Georgia Regents University offers two wellness and fitness facilities, one on the Summerville
campus in the Jaguar Student Activities Center, and one on the Health Sciences Campus in the
Student Center.
The Summerville Fitness Center is located on the second floor of the Jaguar Student Activities
Center. The Fitness Center houses 30 workout stations, treadmills, and bicycles. Hours vary by
semester. Please call 706-737-1609 for current information.
The Health Sciences Wellness Center provides a modern fitness facility for students to pursue
healthy lifestyles and recreational activities. Fully equipped with basketball courts, free weights,
cardiovascular equipment and group exercise classes, this facility provides opportunity for every
student. Students can obtain additional information by visiting www.gru.edu/wellness or
calling 706-721-6800.
SECTION 7: UNIVERSITY RESOURCES
7.1: Academic and Research Technology
Academic & Research Technology (ART), a division of Information Technology Services, includes
Educational & Collaborative Technology and Instructional Systems and Services (including
Audiovisual Services).
Instructional Systems and Services is dedicated to assisting the faculty in delivering a highly
integrated, technology-infused curriculum that reflects and responds to the evolving learning
styles of our students. The team is responsible for supporting highly reliable technology located
inside of the classrooms and instructional systems such as the Desire2Learn learning
management system, Echo360 lecture capture system, Cisco WebEx, online testing, and related
online learning systems. The team also provides the centralized scheduling of classrooms and
meeting spaces on all of our campuses. The Audiovisual Services team supports the delivery of
instruction inside of the classroom as well as provides support for special events. The team is
dispersed throughout all of our campuses to better serve our students and faculty.
Educational & Collaborative Technology is a team of talented individuals with experience in
instructional design, multimedia design and development, mobile app programming, web
design/development, and medical illustration. The team specializes in partnering with the
faculty to create high quality multimedia, 2D and 3D animations, games, mobile and iPad apps,
videos, eBooks, and other evolving technologies used for instruction. Walk-in services are
located in the Educational & Collaborative Technology Center (ECTC) located in University Hall
Room 156.
The staff in the ECTC provides “at the elbow” assistance for students in designing and
developing all types of multimedia projects including video editing and production, graphic
design, audio, presentation posters, and a host of ever evolving technologies. The Center
includes high-end computers and software dedicated to multimedia development. Training for
individuals and groups is available upon request.
The ECTC also provides equipment and material check out system, video and audio duplication,
DVD & CD duplication, and color laser printing. Checkout items include digital still cameras,
digital video cameras, tripods, and videos.
7.2: Alumni Association
The Georgia Regents University Alumni Association exists to promote the growth, progress and
welfare of Georgia Regents University and serve as a link between alumni and GRU. The
association is composed of former students and graduates of Georgia Regents University and its
legacy institutions (the Junior College of Augusta, Augusta College, Augusta State University, the
Medical College of Georgia and Georgia Health Sciences University). All graduates are members
of the association upon graduation from GRU. For information on alumni programs or
volunteering, please call the office of Alumni Affairs at (706) 737-1759.
7.3: Athletics
(706-737-1626)
www.jaguarsroar.com
Georgia Regents University is affiliated with the National Collegiate Athletic Association (NCAA
Division II) and is a member of the Peach Belt Conference.
The GRU Department of Intercollegiate Athletics sponsors 13 varsity sports. The Jaguars field
women’s teams in Volleyball, Cross Country, Basketball, Softball, Tennis and Track & Field in
Division II while Women’s Golf competes on the Division I level as an independent. The Jaguars
field men’s teams in Cross Country, Basketball, Baseball, Tennis and Track & Field in Division II
while Men’s Golf competes on the Division I level as an independent.
The Men’s Golf program captured back-to-back Division I National Championships in 2010 and
2011 and became the first team in 26 years to repeat as national champions. The Men’s
Basketball program made three consecutive Elite Eight appearances from 2008-2010 and is the
most successful men’s basketball program in the state of Georgia among all divisions since the
beginning of the 2006-07 season in terms of wins and winning percentage.
The GRU Athletics main office is located on the upper level of Christenberry Fieldhouse on
Wrightsboro Road.
7.4: The Bell Ringer
(706-737-1600)
The Bell Ringer is Georgia Regents University’s award-winning student newspaper. The
newspaper is published bi-weekly in print and has an online presence. The office is located on
the second floor of the Jaguar Student Activities Center. For more information, contact Leigh
Beeson, editor-in-chief.
AUGUSTA CHRONICLE AWARD: The recipient of this award is chosen by The Bell Ringer’s faculty
adviser for making the most outstanding journalistic effort for the academic year.
BELL RINGER AWARD: The editor-in-chief and the faculty adviser of the student newspaper, The
Bell Ringer, choose the newspaper’s most outstanding member to be the recipient of this
award.
7.5: Business Office
[email protected]
The Business Office is located in Fanning Hall on the Summerville Campus. Hours of operation
are 8:00 a.m. to 5:00 p.m. Monday through Friday. Registration is not complete until all
institutional charges are paid in full. This includes not only matriculation charges, but also any
fines or miscellaneous charges due to GRU.
Matriculation charges are posted each term automatically in response to student registration
which occurs on POUNCE. In addition to tuition and fees, other charges for housing, parking,
meal plans, or other activities may be assessed as part of registration as students engage these
offices for services. The Business Office conforms to Board of Regents of the University System
of Georgia’s regulations. This includes requiring payment for all outstanding institutional
balances prior to the first day of classes. Under Board policy, attendance is not allowed without
payment in full.
Students may pay any institutional balance online through POUNCE, which can be accessed from
the portal web page. Students may pay by web check online for no additional charge. Credit
cards may be used online via a third party, PayPath, for a convenience fee of 2.75% of the
balance, with a minimum of $3. MasterCard, Discover, and American Express are accepted
online. The institution does not accept credit cards directly for payment of institutional charges.
Only cash and check are accepted in the Business Office for payment of Institutional charges.
Upon logging into POUNCE, students may access the link from the main menu to submit secure
electronic payment.
Students who have authorized their financial aid through POUNCE will see their financial aid
disbursements online. If all institutional charges are not covered by financial aid, and payment
is not received to cover the balance in full by the published payment deadline, students face
additional penalties including late payment fines and disenrollment. If the student is allowed to
re-register for classes, a $50 late registration fee will be applied.
Refunds will be processed electronically to student’s bank accounts based on the information
that the student has entered through POUNCE. Students must log onto POUNCE and enter their
banking information including the routing and account number in order to receive their refund
electronically. This electronic refund will be made available as soon as drop/add has ended to
ensure all class adjustments are captured. Students who are not able to open a bank account
may opt to receive a paper check. Paper checks will be mailed to the student’s most current
mailing address on file. Students are encouraged to keep their bank account and mailing
address information updated in POUNCE so that their funds are received promptly.
The Business Office web page and POUNCE will always have the scheduled refund dates for
students. Students are encouraged to visit POUNCE daily, as well as closely monitor their
Institutional email accounts. Email is the preferred communication resource for all student
information. The Business Office will communicate with students frequently about due dates
and balances to ensure everyone is aware of their obligations.
Returned payment items will be charged back to the student account on POUNCE. There is a
$30.00 minimum returned item fine or 5% of the returned item balance charged for any
returned items. This includes paper checks and electronic check payments made through
POUNCE. Electronic returns due to invalid account information are also subject to the fine.
Balances incurred outside of the registration process are due by 10 days after the balance is
assessed on POUNCE. This can include any institutional charge. Students are notified by email
as a courtesy, but are responsible for checking their POUNCE accounts for activity and for
making timely payment for any institutional charges.
Accounts receivable holds are placed on accounts when they become delinquent. This hold will
prevent students from registering, obtaining transcripts, and graduating. Holds are promptly
removed once the delinquent balance is paid in full.
7.6: Campus Stores
Two campus stores serve Georgia Regents University. The JagStore - Summerville campus and
the JagStore - Health Science campus. The stores are committed to excellence in providing a
trusted resource for course materials, services, and other merchandise while enhancing and
supporting the educational and social experiences of Georgia Regents University students,
faculty, and staff. The bookstores are the source for all course materials including textbooks, lab
supplies, course packets, school supplies, and study aids. Students may purchase or rent new or
used textbooks. The bookstores accept cash, check, Visa, MasterCard, Discover, and Financial
Aid/Loans for all payments. Financial Aid/Loans are accepted for several days prior to the start
of each academic session. Please check the bookstore website for exact dates. A primary goal
of the bookstore is to provide educational materials to students at the lowest cost possible.
Money Saving tips for purchasing course materials:
 Purchase used books when possible; used textbooks are 25% cheaper than new and
help preserve our environment.
 Purchase your books as early as possible; more used books are available and the
bookstore is not as busy.
•
Consider renting textbooks. Many titles are available as a rental textbook.
•
Purchase only the required materials before class; if a textbook is listed as
optional or recommended, wait until after classes begin. You may not need
this book.
 Sell your unwanted textbooks at the end of the semester; the JagStore will pay 50% of
the purchase price for books that have been re-adopted for the next semester, are in
current edition, and are not overstocked at the bookstore. All other books may be
purchased by a national used book dealer.
Refund Policy:
The JagStore and the Bookstore are happy to offer refunds and ex-changes:
• An original sales receipt is required for all refunds and exchanges.
• Return the merchandise in the same condition as when purchased.
 Return all components with book; for example, bring back any CD’s, study guides or
online access codes that were packaged with the book(s).
 Make your returns within the proper time-frame: The final day for refunds will be
posted in the bookstore, printed on your receipt, and listed in campus publications each
semester.
 Software, multimedia products, and graduation and regalia items are non-returnable.
 We will exchange most defective merchandise within 10 days of purchase, with the
original register receipt. Defective merchandise we cannot exchange may need to be
returned to the manufacturer.
 The staff of the JagStore and the Bookstore would be happy to answer any questions
you may have about our refund policy.
Please check: http://www.jagstore.net for Hours of Operation.
7.7: Campus Dining/Food Services
The Summerville campus features two locations for dining: The JSAC Food Court located in the
Jaguar Student Activities Center includes a Starbucks, a Freshens Smoothie shop, Stacks Deli, the
Arsenal Grille, Georgia's Homestyle Fare, and LaVincita Pizza. The Allgood Cafe is located in
Allgood Hall and features grab and go sandwiches, hot dogs, and beverages.
The Health Sciences campus features a variety of dining venues in the Student Center (Building
DA).
7.8: Campus Shuttle and Transportation
Augusta Public Transit
Students may ride Augusta Public Transit (APT) busses at no charge simply by showing the driver
your current validated JagCard (Student ID). This service is funded through the transportation
fee that is paid each semester. Click here for information on APT Routes
Summerville/Health Sciences Express Route: Fall, Spring, and Summer Semester/Session Service
Hours are: Monday - Thursday 7:00am – 10:00pm and Friday, 7:00am – 6:00pm. There are two
stops: At the Summerville Location main entrance near University Hall and at the Health
Sciences Location at the bus shelter on Laney Walker near the old Dental School (Building AD).
The shuttle visits each stop approximately every 30 minutes and departs the Summerville
campus on the hour and on the half hour and departs the Health Science campus on 15 and 45.
Health Sciences Shuttle Services (MEDEXPRESS Shuttle)
Campus shuttle bus service is provided between 7 am and 6 pm, Monday through Friday (except
weekends and holidays) to all employees and students with visible campus ID badges. The
schedule is as follows:
Jaguar Express Campus Shuttle
Full shuttle service is offered with two routes when Summerville Campus classes are in session.
Summerville/Forest Hills Loop: Fall & Spring Semester Service Hours are: Monday - Thursday
7:00am - 11:00pm and Friday, 7:00am - 6:00pm. Summer Session Service Hours are: Monday Thursday 7:00am - 10:00pm and Friday, 7:00am - 6:00pm.. There are four stops: At the
Summerville Location main entrance near University Hall, Between Allgood and Science Hall in
parking lot 25, Near the main entrance of Christenberry Fieldhouse, and at the Bus Stop on
Jaguar Way near University Village. During Fall and Spring, the shuttle visits each stop
approximately every 15 minutes between 7:00am and 6:00pm M- Fri, and every 30 minutes
between 6:00pm and 11:00pm M- Th. Summer Service Hours are: Monday - Thursday 7:00am 10:00pm and Friday 7:00am - 6:00pm. During Summer sessions, the shuttle visits each stop
approximately every 30 minutes.
7.9 Center for Undergraduate Research
The Center for Undergraduate Research and Scholarship (CURS) supports the culture and
practice of undergraduate research, scholarship and creative activity in all academic disciplines.
Housed in the Quad Wall Building, the center sponsors several student development seminars
each year and serves as an initial contact for students seeking research opportunities. The
center also organizes at least eight student research brown bag seminars each year; these
events are used to showcase student scholarship across campus. A summer research scholars
program provides stipends to undergraduates performing research at Georgia Regents
University. More information about CURS and opportunities for undergraduate students
seeking to discover new knowledge is available on the web at www.gru.edu/curs or by phoning
706.737.2083.
7.10: Childcare Center
Georgia Regents University operates a child care center for children of GRU faculty, staff and
students. The Child Care Center has planned programs for each child's level of development and
a variety of learning and play activities are scheduled for children based upon age level.
Nutritionally balanced lunches are served daily, in addition to morning and afternoon snacks.
The Center is fully licensed by the State of Georgia. During special times such as summer
vacation and holidays, space may be available for children up to twelve years of age.
The Child Care Center is located adjacent to the campus at 601 Old Bailie Street and is open five
days a week, Monday through Friday, twelve months a year, for children six weeks to four years
of age.
The hours of operation are from 6:00 a.m. to 6:30 p.m. Call the Child Care Center at 721-4171
for more information.
7.11: Copy and Print Center
A full service Copy & Print Center is located at 524 15th Street in Annex II (HT-1220). The Copy
& Print Services Center accepts the JagCard as a form of payment.
Hours of Operation: Monday - Friday 8:00am - 5:00pm. 706-721-3575
7.12: Distance Learning
Georgia Regents University offers a variety of distance learning programs and courses designed
to help meet the evolving learning needs of students who prefer the online format or require
more flexibility in their coursework.
These courses are designed for students who may not be able to attend a class at a specific
time, day or place due to balancing their career, family responsibilities, travel, and/or physical
challenges.
Currently, GRU offers degree programs and courses via non-traditional delivery methods via the
Internet utilizing synchronous and asynchronous technologies. The courses utilize the
Desire2Learn learning management system and other online educational tools such as Echo360
lecture viewing, Cisco WebEx synchronous audio and video chatting, online testing systems, and
related technologies. These courses are usually asynchronous and electronically interactive, but
may use a combination of live chat rooms, threaded discussions, electronic bulletin boards,
email and/or interactive Web pages. Some courses are delivered via synchronous video
conferencing with a professor in one site delivering live two-way video instruction to another
site.
Georgia Regents University has procedures in place to verify identification and to protect the
privacy of students who participate in distance learning activities and students are informed of
any additional charges associated with distance learning courses at the time of registration.
Georgia Regents University authenticates that the student who registers in a distance learning
course is the same student who participates in, completes the course, and receives the credit,
by verifying the identity of the student using the following methods:
1. Requiring unique usernames and secure passwords on which students' access to all
secure online and network campus resources are based. These online campus resources
include, but are not limited to, access to the student information system (Banner),
campus learning management system (Desire2Learn) through which students access
their online coursework, electronic mail, and related systems. Passwords must be
changed every 180 days and must adhere to certain complexity requirements. These
procedures are outlined in the Acceptable Use Policies.
2. Requiring identification in the registration process including social security number
during application process and photocopy of student driver's license or some other form
of identification. A photocopy faxed copy will be acceptable if student is a distancelearning student and cannot travel to campus.
3. Some online courses require students to travel to an approved testing site for proctored
exams. At each testing site, the proctor is required to check the identity of the student
against an official form of ID (state-issued driver’s license, passport, or student ID).
Some online courses utilize high stakes electronic exam software to administer examinations.
These systems require students to log on to the Learning Management System with their unique
ID and password and lock down the students computer during the testing process.
7.13: Facility Reservations
Policies, procedures, and other information regarding the use of Enterprise facilities can be
found at: https://ems.gru.edu/virtualems/
For information regarding room reservations within the Georgia Regents University Enterprise,
please contact the Office of Classroom & Event Scheduling at (706) 721-0902.
For events that include the below spaces, please contact the following:
Location
Contact Name
Phone
Jaguar Student Activity Center
Office of Student Activities
706.737.1609
Christenberry Fieldhouse
Jason Gribek
706.667.4950
Maxwell Performing Arts
Theatre
Kelly Thomas
706.667.4099
7.14: Forest Hills Golf Course
Established in 1926, Georgia Regents University's Forest Hills Golf Club is a much loved staple
within the golf community in Augusta, Georgia. This 18 hole golf course holds remarkable
history from Bobby Jones beginning his 1930 Grand Slam of Golf at Forest Hills in the
Southeastern Open to College golf events where future greats like Phil Mickelson (1989), Davis
Love III, (1981, 1982) and others competed. Forest Hills is home to the Men’s and Women’s
Jaguar Golf Teams, and became a part of golf history again when the Men’s Team successfully
defended their 2010 NCAA Division I National Title and earned their second consecutive
National Championship in 2011.
The 18-hole golf course was originally designed by world renowned golf course architect Donald
Ross and was redesigned by the Arnold Palmer Company in 2004. Continuing its long standing
tradition of excellence, Forest Hills is repeatedly named “Best Public Golf Course” by Augusta
Magazine and offers traditional Southern topography with level, rolling fairways surrounded by
magnificent trees.
Golf Rates for GRU
GRU Students $25.30 + tax
GRU Employees $30.00 + tax
7.15: JagCard
The JagCard is the official university identification card. Students must have this card with at all
times while on campus. The JagCard and its accounts and all forms, records, and transcripts of
its use are the property of the University and may be confiscated at anytime. Lending it to
anyone is a violation of regulations and is subject to penalty. Loss must be reported to the
JagCard Office immediately.
A JagCard is issued to every enrolled student. The JagCard should be obtained during the first
semester of enrollment and is considered permanent. If a student has not been enrolled for a
period of one year, a new photo will be made at no charge. If a student loses the Jag card, he or
she may obtain a new card by paying a $15.00 fee. Proof of identification with photo (driver’s
license, etc.) is required for all student identification cards.
A JagCard is required for access to all student-fee related functions. This includes athletic
events, campus shuttle (Jaguar Express), Wellness Center, intramural sports, student programs
and activities, and the Maxwell theater. JagCards may also be used as a debit card by opening a
JagCash account.
7.16: JagTrax
A web-based advisement tool, JAGTRAX helps advisors and students "audit" academic progress
towards degree completion and "plan" future coursework. You may click on any outstanding
coursework on the audit to see detail of when it will be offered next, credits hours, or
prerequisites. A student then uses this information to develop an academic plan with an advisor.
For those wondering "what if" about a new major, minor, or concentration, this feature shifts
coursework into a view of the new target. JAGTRAX has two GPA calculators: one allows you
project your term GPA by entering different course grade scenarios; the other allows you to set
a target GPA and see the required credits necessary to achieve the goal. JAGTRAX is an academic
planning guide - not an official certification of degree. A student must work with an academic
advisor to interpret and fully utilize this tool. A consolidated version of this tool should be
available for Fall 2013. For general assistance with JAGTRAX, visit Academic Advisement (UH262).
7.17: Jury Duty
Students lawfully summoned for jury duty are excused from attending classes, but must
coordinate their absence(s) and make-up work with their college’s appropriate associate dean
and individual faculty members.
7.18: Information Technology Services and Help Desk
www.gru.edu/its
(706-721-4000) Service Desk
Information Technology Services (ITS) is the primary provider of information technology for
Georgia Regents University (GRU). Our goal is to support the mission of GRU by providing
technology leadership and service for our constituent groups: our students, our faculty and our
staff.
Georgia Regents University’s students are central to our purpose. Each student is given a JagID
account, which allows access to campus technology resources including computer labs, campus
portal and email, personal file storage, and wireless network access across campus.
There are over 1,200 student computers located in e-study areas, internet cafés, departmental
labs, classrooms, and general campus labs located throughout the numerous campus facilities.
These systems are regularly updated using the Student Technology Fee so that our students can
utilize the most current technology resources available for their needs. Information Technology
Services also provides printing services in the labs through the PawPrint$ system. To learn more
about PawPrint$ services please visit the ITS website (www.gru.edu/its).
Information Technology Services provides a web application portal called PAWS (Portal and Web
Services), that provides a single point of access to campus news and events, dedicated student
email (JagMail), classroom tools (e.g., Desire2Learn), shortcuts to campus services (Pounce registration, Financial Aid, JagTrax, grades), and a personal calendaring system. Additionally, we
provide each student with a network-based file storage space (JagDrive).
Information Technology Services provides wireless network access through JagWiFi. Anyone
with a laptop computer or other mobile device and a valid JagID account can access the internet
via wireless network clouds across campus. These wireless clouds are located in and around
most buildings and high-traffic areas throughout the numerous campus facilities; check the ITS
website (www.gru.edu/its) for the latest cloud information.
The ITS Student Help Desk provides assistance with the use of campus technology resources;
phone, chat, and walk-in support is available. Check the ITS Help website for more information
and to access the chat feature. www.gru.edu/its/help
Summerville Campus
Located in University Hall, Room 130
Phone#: 706-721–4000
Monday–Thursday, 8:00am–8:30pm
Friday, 8:00am–4:30pm
Saturday, 9:00am–2:00pm
Sunday, 1:00pm–5:00pm
Health Sciences Campus
Located in Greenblatt Library, Room 148
Phone#: 706-721-4000
Online: www.gru.edu/its/help
Monday –Thursday, 7:30am-9:00pm
Friday 7:30am-7:00pm
Closed Saturday & Sunday
7.19: Learning Disorders
Georgia Regents University adheres to a policy of equal educational opportunities for all
students with learning disorders. If a student meets the designated criteria for learning
disorders, an institution is required to make reasonable accommodations. The term
“accommodation” is a deliberately flexible standard to incorporate different types of learning
disorders. What may be a reasonable accommodation for one individual may not be for
another, due to such factors as severity and type of learning disorder. The appropriateness of
accommodations for each case must be evaluated on its own facts and merits (Americans with
Disabilities Act, 1990). Types of accommodations requested by students demonstrating specific
learning disorders may include, but are not limited to, granting additional time for examinations;
adding auxiliary aids, such as alternative format textbooks; readers; note-takers; or other
institutional support. A student given accommodations by the institution must meet the
technical standards of the program in which the student has been accepted or is enrolled.
At Georgia Regents University determining eligibility for services and appropriate
accommodations is the decision of the Director of Testing and Disability Services. It is not a
decision to be determined by individual faculty, a department, or a college. To learn more
about the eligibility procedures, please either contact the Office of Testing and Disability
Services or visit their website at http://www.gru.edu/admin/tds/.
If you believe you have a learning disability you should visit Testing and Disability Services to see
about tests you may need to have. Instructors can also refer students to Testing and Disability
Services for this purpose. In assisting learning-disabled students, Georgia Regents University
follows the definition and criteria for evaluation established by the Board of Regents of the
University System of Georgia, which are as follows:
The following procedures for the diagnosis and accommodation of learning disabled students
are based on a report from the University System Committee on Learning Disabilities. The
report was endorsed by the Advisory Council in August, 1991, and by the Board of Regents in
September, 1991.
Definition and Criteria for Evaluation
All units of the University System shall employ the same definition of learning disabilities in
order to promote evenness in the way learning disabled students are accommodated. A
definition that was originally published by the Interagency Committee on Learning Disabilities
(1987) has been adopted as being in keeping with current practices of most state and federal
guidelines. The following definition shall serve as the basis for diagnosis in the University
System:
Learning disabilities is a generic term that refers to a heterogeneous group of disorders
manifested by significant difficulties in the acquisition and use of listening, speaking,
reading, writing, reasoning, or mathematical abilities, or of social skills. These disorders
are intrinsic to the individual and presumed to be due to central nervous system
dysfunction. Even though a learning disability may occur concomitantly with other
handicapping conditions (e.g., sensory impairment, mental retardation, social and
emotional disturbance), with socio-environmental influences (e.g., cultural differences,
insufficient or inappropriate instruction, psychogenic factors), and especially with
attention deficit disorder, all of which may cause learning problems, a learning disability
is not the direct result of those conditions or influences. (Interagency Committee on
Learning Disabilities [1987]).
This definition may be modified in the future to be consistent with any changes made by the
Interagency Committee on Learning Disabilities. The current definition does not include social
skills deficits and attention deficit model of learning disabilities in that deficits in basic academic
areas are due to an underlying deficit in a related cognitive system. Academic area deficits
which do not have a correlated cognitive deficit are not considered to represent a specific
learning disability. Therefore learning disabilities may be identified in the following academic
areas: reading, writing, spelling, mathematics, and language.
Deficits in specific course topics such as Russian History, Marketing, or Sociology would not be
expected, although a student with a reading and/or writing disability may have difficult in any
course with heavy reading or writing requirements.
The following cognitive domains are typically identified as areas of specific deficits in such
students:
 Language – including auditory discrimination, comprehension expression, naming, or
related functions.
 Visual-Spatial – including analysis and synthesis of spatial information.
 Memory – including auditory, visual, verbal, or spatial memory. Deficits may appear
in either short-term or long-term memory functions.
 Fine motor/dexterity skills
 Executive Functions – including concept formation, problem solving, and
organizational/planning abilities.

Attention – including the ability to focus on relevant information to the exclusion of
irrelevant information. The criteria a student must exhibit are one or more, but not
all, areas of specific academic deficits as stated above; a correlated cognitive deficit,
and average intellectual ability.
To be considered an area of academic deficit, a student’s individually administered standardized
achievement test results must fall at least a standard deviation below the student’s intellectual
abilities, or a standard deviation below the student’s other academic abilities as assessed by the
same measures.
Average intellectual abilities will be defined as the student’s best verbal or nonverbal domain
score (for example, either the PIQ or VIQ on the WAIS-R). A standard IQ score of 90 or above
will be considered in the average range.
A correlated cognitive deficit must be demonstrated on multiple independent tests of cognitive
functioning in a specific cognitive area as listed above. The deficit must represent a logical basis
for the academic deficit. For example, one would not expect a specific fine motor deficit to be
directly linked to a reading disability.
Professional clinical judgment and interpretation must be part of any assessment. This is
particularly important in the case of minority students involved in standardized testing. The use
of any particular eligibility formula for learning disabilities at the post-secondary education level
has not been validated in research at this time. Therefore, the use of any such objective
formulas using just test scores is unwarranted and problematic.
The use of previous evaluation information may be integrated into this evaluation process if
deemed appropriate by the professional assessment team.
7.20: Libraries: Reese and Greenblatt
gru.edu/library
University Libraries provides libraries on the Summerville campus (Reese Library) and the Health
Sciences campus (Greenblatt Library), with professional, friendly staff to help with your
assignments and information needs. The University Libraries provide journals, eJournals, books,
eBooks, government publications, audiovisuals, databases, historical collections, and more!
University Libraries Location
Reese Library (Summerville)
2500 Walton Way
Augusta, GA 30909
706-737-1748
Map
Robert B. Greenblatt, MD Library (Health
Sciences)
1439 Laney-Walker Blvd.
Augusta, GA 30912
706-721-3441
Map
Hours
Reese Library
(Summerville)
Robert B. Greenblatt, MD Library (Health
Sciences)
Monday- Thursday
Friday
Saturday
Sunday
Reese Library Special
Collections
Monday – Friday
7:30 a.m. – 10:30
p.m.
7:30 a.m. – 5:00
p.m.
9:00 a.m. – 5:00
p.m.
1:30 p.m. – 9:30
p.m.
Monday- Thursday
7:30 a.m. – Midnight
Friday
7:30 a.m. – 7:30 p.m.
Saturday
9:00 a.m. – 5:00 p.m.
Sunday
Noon – Midnight
Greenblatt Historical Collections &
Archives
Monday – Friday
8:00 a.m. – 4:30 p.m.
9:00 a.m. – 4:30
p.m.
Intersession and holiday hours will vary and will be posted on the library website. .
Need help getting started?
University Libraries provide research assistance for students in person and electronically.
In Person- Find assistance on the first floor of both libraries during regular operating
hours.
By Telephone- Reference assistance at Reese Library, 706-737-1748. Health Science
assistance at Greenblatt Library 706-721-3441.
By Email- Reference assistance at Reese Library, [email protected]. Health Science
assistance at Greenblatt Library, [email protected].
By Text Message (SMS) - Quick reference assistance at Reese Library, 706-403-3054.
By Chat- Quick assistance from the Greenblatt Library homepage.
By Appointment- Students can request formal research appointments with librarians,
including specialized medical reference librarians, for more in-depth research needs.
Please complete the consultation form on the University Libraries homepage.
University Libraries provide tours, library orientations, and instruction for undergraduate and
graduate students. ILIT 1500, an undergraduate research methods course, is also available.
Undergraduates contact Reese Library at 706-737-1748. Health Sciences students contact
Greenblatt Library at 706-721-3441.
Where to Find Information
Reese Library
 GIL-Find Catalog
Find library books and materials, renew books, and view account information, on and
off campus.
 GALILEO and other E-Resources
Access over 300 databases for articles, directories, government information, multimedia
and specialized encyclopedias.
Greenblatt Library
 eJournals (Health Sciences)
Access full-text resources from eJournal Navigator.
 Access Quick Links
Search major health sciences databases.
 GIL- Library Catalog
Find library books and materials, renew books, and view account information, on and
off campus.
Borrowing from the Library
A valid University ID must be presented to borrow materials. Materials will be loaned only to the
person to whom the ID card is issued. Policies for length of checkout for undergraduate and
postgraduate students are found on the GRU Libraries web page. It is the borrower’s
responsibility to return materials when they are due. Fines are imposed to insure that materials
are returned promptly for the use of others. Students who have not settled their library
accounts will not be permitted to graduate, register for classes, collect financial aid, or order
transcripts. Materials not available at GRU Libraries may be requested through Gil Express and
interlibrary loan services.
The Library is the Place to be
University Libraries offer a variety of study and computer areas. Reese Library offers groupstudy rooms, two practice presentation rooms with computer and flat screen monitors, lockers,
and individual study carrels. Mobile white boards for student use are located on the first and
second floors. A Family Room is equipped with study desks, computers for students, and an
adjacent play area for children. Greenblatt Library offers a computer lab, comfortable space for
group and individual study rooms. Private individual study carrels are also available to rent.
Small group booth seating with erasable writing surfaces and electricity is available on the first
floor. Mobile white boards for student use are located on both floors.
7.21: Math Lab
The Math Lab is located in AH N304 and has 12 computers equipped with software that
accompanies math text and is used by the faculty to varying degrees for instruction, practice,
and evaluation. The lab is staffed by student assistants who are carefully screened and
trained. Most of the tutors are math major or in a related area.
7.22: Online Tuition
Students are informed in advance of any additional charges associated with distance learning
degree programs/courses at the time of registration. All tuition and fee schedules are publicly
available on the Georgia Regents University website, including the costs associated with online
courses so that students are notified in advance of registration of any additional expenses.
7.23: Parking Services
Summerville Campus
Parking Services is located in the Public Safety building, which is located off Arsenal Avenue
behind Trinity on the Hill Methodist Church.
Office Hours:
7:30 a.m. – 6:00 p.m. Monday and Tuesday
7:30 a.m. - 4:30 p.m. Wednesday and Thursday
7:30 a.m. – 4:00 p.m. on Friday when classes are in session.
During student breaks, open 7:30 a.m. – 4:30 p.m.
Contact: 706-729-2090
Health Sciences Campus
Parking Services is located in room HT-1147 on the first floor of the Annex II building (HT)
between Walton Way and the John C. Calhoun Expressway, off 15th Street. The entrance is
located on the south side of the building.
Office Hours:
7:00 AM - 5:30 PM, Monday - Friday (EST)
Holiday Hours: CLOSED
Contact: 706-721-2953
General Information
All vehicles illegally parked are subject to be issued a citation. This includes parking on yellow
curbs, on the grass, next to fire hydrants, or in handicapped spaces without proper handicap
hangtag displayed.
Handicap Permits
Handicapped parking is available at GRU. If you have previously completed your state’s Disabled
Parking Affidavit (for the State of Georgia, Form MV-9D), you only need bring a completed,
approved and notarized copy of the form to the Parking Office for processing. If you do not
have a copy of the form, please complete the GRU Application for Disabled Parking in its entirety
and the parking office will accommodate you.
Visitors
Visitors must stop by the parking office at either location to obtain a current visitor hangtag in
order to park on campus.
Accidents
The driver(s) involved in any accidents on campus resulting in the injury to, or death of, or
damage to any property of another shall immediately stop their vehicle at the scene of the
accident. The persons involved should remain at the scene of the accident until an officer
arrives and completes their investigation. Drivers must present the officer(s) with valid proof of
insurance and the driver’s license.
Speed Limits/Traffic
Posted speed limits must be observed; Parking lots 10 mph and all other areas 15 mph unless
otherwise posted. Pedestrians have the right of way and caution must be exercised at all times
while driving on campus.
Motorist Assistance Program (MAP)
Parking and GRU Police in partnership provide a variety of services to assist motorists on
campus. Assistance is not provided off campus.
Services include:
Jump starts – provided to vehicles with dead or weak batteries
Air – will be provided to vehicles with flat tires
Gas – Officers will provide a gas can and transport the requestor to a service station to
purchase fuel for their vehicle
Water – will be provided for vehicles that have overheated.
Difficulty locating your vehicle – officers will assist you
Special Events Parking
All requests for parking support for special events must be coordinated with the Parking Office.
Please contact the appropriate office at the numbers previously listed.
7.24: The Phoenix
The Phoenix is GRU's award-winning student magazine. Its name symbolizes its genesis in the
ashes of the university yearbook, the White Columns, which was discontinued and replaced with
a glossy magazine. In its 20 year history, the magazine has won awards for writing, design, and
photography from the Society of Professional Journalists, the College Media Association, and the
Scholastic Press Association. It is entirely staffed by students, and membership on the staff is
open to any GRU student. Editorial staff is appointed each spring or summer for the following
academic year. The magazine's adviser is Dr. Debbie van Tuyll in the Department of
Communications. She can be contacted at [email protected].
7.25: Professional and Community Education
The Division of Professional and Community Education (PaCE) is proud to offer courses to
benefit GRU faculty, staff, alumni and students, as well as Augusta’s community at large. Our
offerings include test prep, medical coding, computer applications and programming, foreign
language and culture, job skills, management, and a wide variety of other non-academic credit
courses and certificates on an ongoing basis. A number of these courses are available on the
Summerville campus and over 600 online courses are offered monthly. For many courses, there
are no admissions requirements to register for community classes. www.gru.edu/pace
PaCE also runs the Conservatory Program at GRU which provides professional instruction in
music to children and adults in the Greater Augusta area. Musical instructions includes private
lessons, ensembles, classes and summer music camps. The Conservatory Office is located in, and
most of the instruction takes place in, the GRU Fine Arts Building on the Summerville campus.
Public concerts and recitals are scheduled for both soloists and ensembles each semester. (706731-7971 | www.gru.edu/conservatory)
PaCE offers a vast array of continuing education for health care professionals. Continuing
education credits are awarded by the institution and are applicable to maintenance of licensure
for the practicing physician, dentist, nurse and other allied health professionals. The Division
provides free online access to transcripts listing all continuing education in healthcare received
by the health care professional. The site containing your history of CE at GRU is available 24
hours per day to our participants. Courses offered are composed of lectures, skill stations,
hands-on practice, group discussions, expert panels. We also offer several enduring materials
that can be accessed online or by CD ROM. A variety of specialties host week-long courses at
resort destinations to allow families time away together. Several types of CE are offered to
health care providers. These include but are not limited to: CME, CDE, CNE, ASRT credit and
CEUs. www.gru.edu/ce
The Continuing Education Unit (CEU) is awarded for satisfactory completion of a professional
development program. PLUs (Professional Learning Units) are available to teaching professionals
for designated courses. Permanent records are maintained by the division and transcripts are
available upon request. Professional credential information is tracked by the division.
7.26: Public Safety
Communications
Public Safety maintains 24-hour communications for Police Services. The single, unified GRU
Police Department has achieved the level of State Certification, a recognized certification
granted to the top 15% of the law enforcement agencies in the State of Georgia.
Communications personnel have access to both national and statewide law enforcement
databases. University Police have Memorandums of Agreement with Local Law Enforcement
agencies that will provide additional manpower and specialized support when required.
Code Blue Emergency Telephones have been placed in strategic locations throughout campus.
All campus elevators are equipped with emergency telephones for emergency contact with
Public Safety.
The GRU Police Department Communications Center operates 24 hours a day, 365 days a year
providing a direct link from the university community to the on-duty police units.
Communication officers at the Summerville Campus receive calls on the business line 706-7371401 and the emergency line 706-729-2911. Communication officers at the Medical Campus
receive calls emergency calls on 706-721-2911 and business calls at 706-721-2914. After
obtaining the necessary information from the caller, police units are then directed to accomplish
their assigned duties and related tasks. Communication is maintained with other local law
enforcement agencies. Assistance is provided and received by request from these agencies
including the dissemination of pertinent information in the location of a particular subject
and/or vehicle.
The communication officers use the Computer Aided Dispatch (CAD) System for centralized
record keeping and the dispatching of officers to assigned calls. The communication officers are
certified to operate and monitor the National Crime Information Center/Georgia Crime
Information Center (NCIC/GCIC) for regional broadcasts that are received by their terminal. Any
information that may be relevant for the surrounding area is disseminated to the officers by
radio. The dispatcher is responsible for entering information from crime reports such as stolen
vehicles, license plates, weapons and different types of articles that have a serial number. Also
information pertaining to driver’s license, vehicle tags, stolen vehicles, stolen property, etc. can
also be obtained through this system.
Patrol
Georgia Regents University Police Department is comprised of three shifts, each consisting of a
Supervisor, and supporting officers. A total of 49 sworn/certified officers cover both campuses
on an interchangeable basis. All sworn Police Officers report to a single shift commander, who is
responsible for personnel on both campuses. The department is responsible for life safety
issues and the protection of assets on Georgia Regents University property. The department also
provides accident reports, incident reports, and all other normal police department functions.
The division does this by responding to requests for service 24 hours a day, 7 days a week, 365
days a year.
All officers are certified in accordance with the Georgia Peace Officers Standards and Training
Council rules and regulations. They respond to calls for service, make preliminary investigations
of reported crimes, provide escorts, provide in-service trainings and assist the campus
community in any way possible. Uniform police officers receive a minimum of twenty (20) hours
in service training each year that includes topics such as crisis management, legal updates,
active shooter training, domestic violence, CPR, conflict resolution and assorted other areas that
enhance their ability to en-force the law and help our community.
Lost and Found
GRU Police maintains lost and found property repository for the University. These services are
located at the Public Safety Building. Found property should be turned in to the GRU Police.
We will make every effort to locate the legal owner. Lost property should be reported to the
Georgia Regents University Police Department by telephoning 706-737-1401 for the
Summerville Campus site and 706-721-2911 for the Medical Campus.
Georgia Regents University ID cards at the Summerville Campus are delivered to the Student
Activities Office. ID cards at the Medical Campus are delivered to the Badge/Key Control Office
in the Public Safety Building. All other real property is held for ninety days and then disposed
of according to Georgia law.
After Hours Building Access
 Must have a valid Georgia Regents University ID. It is institutional policy at both the all
employees and students display the institutional picture ID while on the Health Sciences
Campus, and all students and employees must have their institutional picture ID with
them on the Summerville campus.
 Must have a “lab partner “in certain restricted areas designated by the university for
safety reasons. Certain other labs and research site require special authorization to
enter. An access list is maintained for those sites and only persons on the approved lists
will be granted access.
 Students are not allowed to bring non-students/unau-thorized person(s) into Georgia
Regents University facilities.
 Facilities are defined as buildings, labs, athletic fields, and or other real property owned
or leased by Georgia Regents University.
 Failure to present a valid ID card will result in the person not being allowed to enter the
area and being asked to leave campus.
 University Policy allows for students to enter campus facilities after-hours when they
have received prior written authorization. This means your professor, supervisor, or
building manager must submit the proper paperwork to the University Police Dispatch
prior to you being admitted to the locked building or area. In the event the University is
closed for an emergency during the semester, there will be no access granted to any
student, faculty, or staff without authorization from the Office of the President.
Access to Georgia Regents University computer rooms is for current enrolled students only. The
Department of Information Technology sets computer room hours.
Motorist Assistance
University Police can provide assistance in jumping off dead car batteries, unlocking vehicles,
and providing air for low tires. Due to insurance restrictions, officers are not allowed to change
flat tires.
Officer Escorts
University Police are available to provide personal Safety escorts upon request. University Police
are available to provide personal Safety escorts upon request, 24 hours a day, 365 days a year.
Students and staff are encouraged to use this service, especially in the dark hours.
Crime Prevention
Crime prevention and personal safety information is available from the GRU Police. Officers
provide class lecture, handout materials and or instruction for interested groups both on and off
campus.
Locate Persons
GRU Police will attempt to locate students, faculty or staff for life safety emergency situations
only.
Special Duty
GRU Police provide police coverage at most University events, such as sporting events and social
gatherings on campus.
First Aid Injuries/Safety Hazard Reporting
For first aid assistance, you should call the Department of Public Safety at the Summerville
Campus at 706-737-1401 (non-life threatening) or 706-729-2911 for serious injuries. For the
Medical Campus the notification should be made to 706-721-2911. All injuries, which occur on
Georgia Regents University property no matter how minor, should be reported to the
Department of Public Safety and a student/visitors/employee injury report filed.
Any unsafe working condition, unsafe acts, or safety hazards should also be reported to the
Public Safety Department immediately at the numbers listed above.
CPR, First Aid and AED Training
Cardio Pulmonary Resuscitation (CPR) and First Aid training is available through the Public Safety
Office. Officers are certified by The American Heart Association to deliver this life-saving
training. Instruction is also available for the use of an Automatic External Defibrillator (AED).
Community Involvement
Public Safety personnel are active in many professional organizations such as: International
Association of Campus Law Enforcement Administrators, Georgia Association of Chiefs of Police,
Georgia Association of Campus Law Enforcement Administrators Georgia Council on Child
Abuse, East Central Georgia Traffic Enforcement Network, Safe Communities Coalition, Augusta
Judicial District Domestic Violence Task Force, Prevent Child Abuse Augusta, Rape Crisis & Sexual
Assault Services of Augusta, and others.
Fire Safety
As part of our Fire Safety Program here at Georgia Regents University, monthly inspections on
all campus fire extinguishers. These inspections are conducted by personnel assigned to the Fire
Safety Office. Annual fire extinguisher training is provided in conjunction with the AugustaRichmond County Fire Department.
Crime Prevention
The Crime Prevention Officer’s primary function is the reduction or elimination of criminal
opportunities before a crime can occur. Additionally, other Officers are assigned to conduct
seminars in the residence hall such as Sexual Assault/Rape Prevention, Personal Safety.
7.27: Refund
Student refund choice will be done through Banner Self Service, called POUNCE. Students will be
able to set up a checking account to have their refund electronically deposited into, or they may
choose to receive a check mailed to their address if they do not have a bank account.
7.28: Student Complaints
Georgia Regents University offers students two outlets to express their concerns: informal and
formal.
A complaint is a concern regarding a policy or procedure that has been inappropriately or
unjustly applied or a violation against the Student Code of Conduct. Complaints may arise if
students feel their rights were violated, if students feel they were treated unfairly or if students
feel their concerns are not addressed.
Submission of an informal student complaint is a starting point for discussion and all complaints
are handled confidentially and in a timely manner. The informal complaint process is not an
appeal to re-examine a decision made through a University grievance or academic policy, nor
does it serve as a replacement for another defined university grievance process.
Informal: Students may express informal complaints by submitting their issues in writing on the
website or by e-mail via: [email protected] While all complaints may not be resolved
according to student desired outcomes, the Office for the Dean of Students or their designee
will contact students and involved departments within 2-3 business days to discuss the
grievance at hand. This complaint process is not an appeal to re-examine a decision made
through a University grievance or academic policy, nor does it serve as a replacement for
another defined university grievance process.
Formal: If a student has a formal grievance or appeal, students should refer to student manual
and Student Code of Conduct to the appropriate processes and procedures. Some colleges
handle disciplinary actions according to their individual honor codes. Copies of the honor codes
and student handbooks may be obtained from individual colleges.
7.29: Writing Center
The GRU Writing Center is dedicated to helping students, faculty, and staff from all disciplines
improve their writing skills. From developing ideas and forming a thesis to documenting sources
and editing the final draft, Writing Center tutors assist clients with all aspects of the writing
process. The GRU Writing Center is located in room 235 of University Hall. Clients can make
face-to-face or online, chat-based appointments at http://mywco.com/gru.
Section 8: Notice
The Student Manual is published by the Division of Student Affairs. Since the programs and services
described herein are subject to continuous review and evaluation, this document is intended for
informational use only. Any portion of this manual in conflict with the policies of the Board of Regents
shall be null and void and of no effect whatsoever.