Exhibitor Technical Manual fjkldsjflkjdsqklfjdsqjfmjds kldsjflkjdsqkldsqjfmjds 1

fjkldsjflkjdsqklfjdsqjfmjds
kldsjflkjdsqkldsqjfmjds
Exhibitor Technical Manual
1
Table of contents
General information
3Contacts
4 Time schedule
6 Access to La Cité | Centre de Congrès
7Delivery
8Customs
8 Crate Removal & Storage Of Package
8Dismantling
9Insurance
10 Forum A plan
10 Forum B plan
Exhibition Official Rules & Technical Regulations
11
14
14
15
Venue rules
Regulation Compliance
Booth Occupation
Stand Construction Rules
Booths description
16
17
18
18
19
19
Space only
Shell scheme
Classic package
Upper Classic package
Comfort package
Upper Comfort package
Officials contractors
20 Exhibitors Badges
20 Bag insert
20Advertisement
20Symposium
20 Industry directory
21 General installer and DP Exhibitors Department
21 On-site handling, storage, freight
22 Lyon Convention Center
22 Security services
22 Catering Services
22Hostess
22 Fiscal Services for VAT claim
Form
23
24
25
26
27
28
29
Exhibitor badges
Electricity / Cleaning / Internet
Forwarding handling & Storage Tariff
Additional equipment plan
TAX Refund
Hanging form
Hanging form in French
General information
Contacts
Sponsorship & Exhibition Management
MCO Congrès
Mr Christophe Bruna
27 rue du Four à Chaux
13007 Marseille, France
Tel +33 (0)4 95 09 38 00
Fax : +33 (0)4 95 09 38 01
[email protected]
www.eurospine2014.eu
General Installer, Booth builder and Exhibitors Technical
Department
D&P Architecture de Communication
26-28 rue du Chemin Vert
78610 LE PERRAY-EN-YVELINES - France
Tel +33 1 34 84 84 84
Fax +33 1 34 84 84 85
[email protected]
www.exhibitors-dp.com/EUROSPINE2014
Venue
Cité Internationale de Lyon – Centre des Congrès
Lyon Convention Center
35 Quai Charles de Gaulle
69006 Lyon, France
Exhibitor Department
Clémence Motte
50 Quai Charles de Gaulle | 69463 Lyon cedex 06
Tel +33 4 72 82 27 06
Fax +33 4 72 82 27 36
[email protected]
3
General information
Time schedule
Deadlines
Requests / Documents / Orders
Page / Web
to
Booth project validation
MCO & D&P
Ealier setup request
MCO & D&P
Online orders
furniture
plants
shell scheme and packs additional equipments
‚‚ carpet, spots light, storage, partitions
online
Forms DP (booth builder and text for booth packages sign)
online
D&P
D&P
23
MCO
Electricity / Cleaning / Internet order form
24
Transport, handling, etc. order form
25
DHL
Additional equiment plan form
26
D&P
TAX Refund
27
Easytax
28-29
CCC Lyon
Hanging form / english & french
2
Tuesday
September
digital printing (small or wide formats)
Badges Form
deadline
September
15th
September
2nd
D&P’s website for EUROSPINE: www.exhibitors-dp.com/EUROSPINE2014
All forms are available online as separate PDF file or in their native format (Word, Excel, etc.).
4
General information
Setup / Exhibition / Dismantling
29th Sep.
30th Sep.
Set-Up for General installer
8h - 20h
8h - 20h
Set-up for Exhibitors
(space only) 1-3
14h - 20h
8h - 20h
Welcome desk
Shell schemes & booth packs 2-3
Exhibition opening hours 4
1st Oct.
2nd Oct.
3rd Oct.
8h - 19h
8h - 19h
8h - 14h15
4th Oct.
14h - 18h
Dismantling 5
14h15 - 24h
8h - 16h
1 Any material delivered out of the indicated time-slots will be turned away. It is compulsory for booth disassembly to be carried out at the set date
and time.
2 Shell schemes and packaged booth only will be available to exhibitors at this time. Exhibitors with stand builder have to check with their
contractor the availability of their booth.
3 Exhibitors must have finished their installations and their products must be installed before the exhibition opening.
4 Exhibitors can access their booth 1 hour ealier.
5 Dismantling and move-out must be done imperatively at the indicated date.
Exhibitors must leave the location used in the same condition before installation and respect the schedule here indicated schedule. Extra hours of
occupation will be invoiced to the exhibitor, without prejudice.
5
General information
Congrès
Passerelle
piétonne
Footbridge
PLAN D’ACCÈS
PLAN
Access to La Cité ACCESS
| Centre
de
Rhône
G
H
G
Rond
Point
Poincaré
B
A
C
Direction
Genève
Paris
Marseille
Chambéry
Grenoble
lle
Centre de Congrès de Lyon
Lyon Convention Centre
Pont voie ferrée | Railroad bridge
de
iC
ua
Q
n re
tio nt
ec e re
ir n c nt
o ce
Ly ty
Ci
D
Parc de la Tête d’Or | «Tête d’Or» Park
Boulevard Stalingrad
s
le
r
ha
au
G
Direction
Villeurbanne
La Part-Dieu
ABCGH:
Entrées piétonnes du Centre de Congrès
Pedestrian entrances of the Lyon Convention Centre
PARKINGS ET LIVRAISONS l CAR PARKS & DELIVERIES
Livraison | Deliveries - Véhicules l Vehicles l > 2,70m
1 quai Charles de Gaulle - 69006 Lyon | E1
1 200 places l Parking public l < 1,90m
1,200 car spaces l Public car park l < 1,90m
Parking exposants l dont 120 places de < 2,70m au niveau -1
Exhibitors car park including 120 car spaces < 2,70m on level -1
Contact : LPA l tél. +33 (0)4 78 93 66 15 l www.lpa.fr
1 150 places l Parking public l < 1,90m
1,150 car spaces l Public car park l < 1,90m
Contact : VINCI PARK l tél. +33 (0)4 78 89 77 78 l www.vincipark.com
1 000 places l Parking public l < 1,90m
1,000 car spaces l Public car park l < 1,90m
Contact : LPA l tél. +33 (0)4 78 93 66 15 l www.lpa.fr
Taxis
Bus C1 | C4 | C5
Bus C2 | C26 | 70
6
General information
Delivery
Rules
Deliveries must be received by a representative of your company and only during setup planning. The Organization or the
Lyon Convention Center will not accept deliveries on behalf of sponsors. Please make sure your staff will be on-site at the
delivery.
All deliveries must be done shipping paid. The Organizing Committee, DHL Company, MCO company, D&P Architecture
de Communication or the Lyon Convention Cernter cannot in any case be in charge of customs clearance and storage.
If you need earlier delivery, please contact DHL.
Delivery address
As indicated in previous page:
1 quai Charles de Gaulle - F-69006 Lyon | E1 - FRANCE
Maintenance
For security reasons and insurance, only DHL will
be autorized to deliver booths for objects that need
handling vehicules.
Package label
CITÉ l CENTRE DE CONGRES l LYON
Cité internationale
1 quai Charles de Gaulle
F - 69006 LYON
BOOTH N°
BOOTH NAME
Stand Contact:
Stand Phone:
Parcels quantity: ……... / ………
SENDER
Address:
Contact:
MUST BE USED ON ALL YOUR PARCELS
IN ADDITION OF CARRIER RECEIPT.
Without this label, the parcels will not be accepted
by the Lyon Convention Center.
EVENT : EUROSPINE
Phone:
7
General information
Customs
Regulations
Each exhibitor is to carry out the necessary customs formalities on materials and products from abroad. The Organizer
will be not held responsible for the difficulties which may be encountered during these formalities.
None of the products will leave the Lyon Convention Center without customs formalities manage.
DHL is available to exhibitors in order to help in this customs process.
Customs office
DIRECTION GÉNÉRALE DES DOUANES ET DROITS INDIRECTS
Bureau de l’Information et de la Communication
11, rue des Deux Communes - 93558 MONTREUIL Cedex - FRANCE
Tel. 0811 20 44 44 / +33 1 72 40 78 50
[email protected]
www.douane.gouv.fr
Crate Removal & Storage Of Package
For compulsory safety reasons, there are no amenities for the storage of packages in the exhibition hall. It is compulsory
for exhibitors to foresee they are removed before the opening on Wednesday, September 1st, 2014 at 08:00.
Exhibitor may apply to the official contractor DHL.
Dismantling
Exhibitor or its reprensentative has to be on its booth during all the dismantling until its complete evacuation.
Booth evacuation must be done during the dismantling hours. The Organizer will not be held responsible for disappearance
or degradations, partial or fully, of elements leaved on place.
Handling of the exhibited material is at the exhibitor’s own expense. Exhibitor may apply to the official contractor DHL.
During the dismantling, no badge is required to access exhibition area.
8
General information
Insurance
The signatory renounces to take recourse against the Organizers or against the owners of the premises and undertakes
to underwrite insurance policies covering all the risks incurred by the material exhibited (theft, damage, etc...) along
with public liability covering the permanent or occasional staff employed by the company, members of the public or any
person whatsoever present at the conference. In any case, insurance protection will NOT be given to the exhibitors by the
Organizer.
The period of liability of the Exhibitor shall be deemed to run from the time the exhibitor or any of his staff, agents or
contractors first enter the exhibition hall and to continue until all his exhibits and property have been removed. The
exhibiting firms, physical or moral representatives acting on their behalf agree to renounce any possible legal action
against:
EUROSPINE, The Spine Society of Europe
MCO Congrès
La Cité Centre de Congrès de Lyon / Lyon Convention Center
D&P Architecture de Communication
DHL
City of Lyon
the French State
their insurers
their employees and anybody under their responsibility.
Report damage
Commissariat de Police
Place du Docteur Goujon
69300 Caluire-et-Cuire
Tel. +33 (0)4 72 27 06 14
9
General information
EUROSPINE
2,5mm/m A3
Date de création
Date de modification
1st to 3rd October 2014
Centre des Congrès de Lyon
Forum A
21/05/2014
30/06/2014
MDM / MP
Forum A plan
A04
A05
A07
A06
9sqm
3.00
9sqm
3.00
9sqm
3.00
1.80
6.00
3.00
3.00
A26b
2.80
A14
A13
A65b
18sqm
A66
A67
3.00
3.00
3.00
3.00
3.00
3.00
2.50
3.00
9sqm
3.00
A12
18sqm
9sqm
9sqm
7.00
4.00
EUROSPINE
18sqm
3.00
6.00
3.00
6.00
A65t
A68
A67t
2.00
18sqm
12sqm
9sqm
2,5mm/m A3
Date de création
Date de modification
1st to 3rd October 2014
Centre des Congrès de Lyon
4.00
3.00
3.00
3.00
3.00
3.00
3.00
3.00
9sqm
9sqm
9sqm
12sqm
A68b
A69
A70
4.00
3.00
3.00
3.00
n°
3.00
3.00
A65
3.00
9sqm
3.00
3.00
3.00
3.00
3.00
9sqm
9sqm
3.00
6.00
4.00
5.00
9sqm
3.00
6.00
3.00
A15
A16
3.00
9sqm
9.00
3.00
9sqm
A26
3.00
2.80
3.00
27sqm
3.00
3.00
A48
9sqm
A27
3.00
9sqm
A17
9sqm
3.00
A47
9sqm
A28
3.00
A18
9sqm
A46
9sqm
A29
3.00
3.00
A64
A73
4.00
3.00
A45
9sqm
2.80
3.00
3.00
3.00
6.00
3.00
3.00
3.00
9sqm
FORUM A
18sqm
12sqm
12sqm
12,5sqm
21sqm
3.00
3.00
3.00
A74
9sqm
A30
3.00
A20
18sqm
9sqm
9sqm
9sqm
A72
A71
3.00
9sqm
6.00
3.00
A44
18sqm
A31
3.00
6.00
A21
A22
A23
A24
9sqm
A43
3.00
3.00
3.00
2.80
3.00
3.00
A25
9sqm
9sqm
6.00
3.00
3.00
18sqm
4.00
3.00
6.00
A42
9sqm
A32
18sqm
3.00
3.00
9sqm
A33
6.00
3.00
3.00
3.00
A25b
9sqm
9sqm
A34
18sqm
9sqm
3.00
3.00
A49
12sqm
5.00
A41
3.00
3.00
9sqm
9sqm
3.00
3.00
A35b
3.00
9sqm
60sqm
9sqm
A63
9sqm
A50
3.00
3.00
3.00
3.00
9sqm
A35
3.00
3.00
A40b
A40
A39
A38
9sqm
9sqm
A51
15sqm
6.00
3.00
3.00
3.00
A37
A11
3.00
A62
3.00
3.00
6.00
6.00
3.00
A10b
9sqm
3.00
A61
12sqm
A52
18sqm
36sqm
36sqm
9sqm
3.00
6.00
9sqm
4.00
A60
12sqm
18sqm
6.00
6.00
A55
A56
9sqm
36sqm
A36
4.00
A52b
A53
3.00
9sqm
9sqm
A10
16sqm
3.00
A54
A59
A58
A57
A09
A08b
9sqm
4.00
7.50
9sqm
9sqm
16sqm
3.00
2.80
30sqm
A08
4.00
3.00
3.00
4.00
9sqm
2.80
A03
A02
A67b
8sqm
Forum B
21/05/2014
18/06/2014
MDM / MP
Forum B plan
B05
B04
B03
B23
36sqm
B22
B02
9sqm
B21
B06
B07
B09
B08
9sqm
9sqm
B20
B19
B18
6sqm
B10
9sqm
B17
9sqm
B11
B12
18sqm
21sqm
B16
B24
B25
B01
36sqm
15sqm
B15
36sqm
9sqm
36sqm
B14
54sqm
54sqm
36sqm
36sqm
80sqm
36sqm
B28
B29
72sqm
54sqm
54sqm
240sqm
180sqm
B41
B42
B43
12sqm
18sqm
36sqm
B38
B39
B40
131,25sqm
B36
B35
36sqm
18sqm
B34b
B34
9sqm
18sqm
18sqm
12sqm
36sqm
B45
B44
9sqm
9sqm
27sqm
B48
B47
B46
36sqm
81sqm
56sqm
FORUM B
60sqm
81sqm
BUFFET
B31
B30
B27
B26
B33
B50
B51
27sqm
B52
18sqm
24sqm
18sqm
B57
9sqm
B55b
B56
B56b
12sqm
B32
18sqm
12sqm
B49
9sqm
12sqm
18sqm
B55
24sqm
B54
B53
9sqm
9sqm
10
Exhibition Official Rules & Technical Regulations
Venue rules
1. THE OBLIGATIONS OF THE EXHIBITORS
Exhibitors are obliged to strictly adhere to the provisions of the safety
regulations and those specific to the event, detailed in the schedule of
conditions given to them by the organiser.
The layout work must be complete at the time of the approval visit by the
safety manager (in the case of a standard layout) or at the time of the
visit from the ‘Commission Départementale de Sécurité’ (in the case of
a different layout). The exhibitor must take all measures to ensure that
these layouts, fixtures and features can be examined in detail.
The exhibitor or his qualifi ed representative must be present during
this approval visit. He must make available to the safety manager and/
or the members of the ‘Commission Départementale de Sécurité’ all
information concerning the installations and materials comprising the
stand, except for those covered by a recognised quality mark.
The exhibitor must submit any special authorisation requests or special
declarations to the safety manager or to the Prefect within the deadlines
mentioned in paragraphs 1.1 à 1.1.3
1.1 STAND LAYOUT
1.1.1 Protecting the structure
The access routes, circulation walkways and areas used for the
transportation of equipment from the unloading point to the event site
must be protected:
ff Use of forklifts or other handling equipment with rubberised treads
ff Use of weight distribution boards
ff Carpets must be protected by a highly resistant covering in order to
avoid puncturing.
No means of attachment that risks damaging the room surfaces (floors,
walls, posts or ceilings) will be allowed.
1.1.2 Frames and partitions
All materials with a M0, M1, M2 and M3 rating are authorised for the
construction of the frameworks and partitioning on stands.
In accordance with the decree dated 30 June 1983, the formal
classification of wood-based materials states that the following are
considered to meet to the characteristics of materials classification M3:
ff Solid, non-resinous wood with a thickness in excess of or equal to
14 mm
ff Solid resinous wood, with a thickness in excess of or equal to 18
mm.
ff Wood-based panels (chipboard, plywood, etc) with a thickness in
excess of or equal to 18 mm.
1.1.3 Extending, sliding or removable partitions
Extending, sliding or removable partitions must have an M3 rating.
1.1.4 Wall coverings
Coverings (natural or plastic textiles) with a M0, M1, M2 rating may be
used. These must be taut and should be secured using staples.
Miscellaneous coverings (fabrics, paper, plastic film, etc) which are
slightly or easily flammable, and which are thin (maximum 1 mm), must
be glued onto solid M0, M1, M2 or M3 surfaces.
In all cases, the following are forbidden within the Convention
Centre:
ff Soft cellulosic chipboard
ff Boards, panels or sheets of expanded plastic materials which do not
have at least an M2 rating.
ff Coverings which are not rated at least M2.
1.1.5 Floor coverings
Floor coverings must be produced from materials with a rating of at least
M4 and solidly attached. However, for those coverings (horizontal and
vertical) with a total surface area in excess of 20 m2, and for podiums,
platforms and tiered terraces with a height in excess of 0.30 m, these
must be at least category M3.
1.1.6 Curtains, drapes and veils
Curtains, drapes and veils may be “flowing” if they have a classification
of M0, M1 or M2. They are however forbidden for all entrance doors to
stands, but are allowed on the doors of booths.
The materials exhibited may be shown without any fire reaction
requirements, except if they are used to decorate partitions or false
ceilings, and if their total surface area exceeds 20% of the total surface
area of these structures.
In this case, they must observe the requirements detailed in the
paragraphs above for partitions, and of the paragraph below for
canopies, ceilings and false ceilings.
However, these provisions do not apply to shows and stands specific to
interior decoration in which textiles and wall coverings are present.
1.1.7 Canopies, ceilings and false ceilings
Canopies must be produced from materials rated M0 or M1. They must
moreover be supported by a wire mesh structure, with squares of a
maximum of 1 m x 1 m.
Ceilings and false ceilings must be produced from M0 or M1 rated
materials.
These features must not hinder the correct operation of the fire detection
and smoke removal installations.
1.1.8 Floral decorations
Floral decorations produced from synthetic materials must be kept to a
minimum. Otherwise, the decorations must be produced from category
M2 materials.
These provisions do not apply to shows and stands specialising in floral
activities.
1.1.9 “Flowing” decorative features
“Flowing” decorative features or coverings (advertising material with
a surface area in excess of 0.50m2, garlands, buntings, lightweight
decorative items, etc) must be produced from M0 or M1 rated materials
or made as such through fireproofing.
The use of signs or advertising panels involving white letters on a green
background is strictly forbidden. These colours are exclusively reserved
for the signposting of “exits” and of “emergency exits”.
1.1.10 Furniture
There are no special requirements for normal furniture (tables, chairs,
desks etc).
1.1.11 Fire reaction certificates
All materials used should be covered by a fire reaction certificate issued
by an approved French laboratory, and dating from at least during the
last five years.
So-called “traditional” materials and materials covered by a quality
mark from a certification issuing body (NF, etc) are excluded from this
obligation.
Where fireproofing is concerned, this can only be carried out on wooden
panels, natural fabrics or fabrics including a high proportion of natural
fibres. It cannot be carried out on plastic or synthetic materials. The
fireproofing certificate is supplied by the company or organisation
applying the treatment, stipulating the authorisation granted to it to issue
such a document.
11
Exhibition Official Rules & Technical Regulations
1.1.12 The presence of a marquee, a tent or other removable
structures
If, during an event, it is planned to use a marquee, a tent or similar
structure on a stand, the organiser must ensure that the exhibitor
observes the safety provisions detailed in CTS 1 to CTS 37 (excluding
CTS 5).
Under no circumstances should this temporary structure hinder the
effectiveness of the technical facilities of the establishment, with respect
to the safety of the staff and the public.
1.1.13 Enclosed stands
In the case of enclosed stands, the latter must have direct outlets onto
the walkways. Their number and width vary according to the surface
area of the stand, and as a minimum the following requirements should
be observed:
ffless than 20 m2:
1 exit of 0.90 m
fffrom 20 to 50 m2: 2 exits : one of 0.90 m, the other of 0.60 m
fffrom 50 to 100 m2: either 2 exits of 0.90 m or 2 exits, one of 1.40 m,
the other of 0.60 m
fffrom 100 to 200 m2: either 2 exits, one of 1.40 m, the other of 0.90 m
or 3 exits of 0.90 m
fffrom 200 to 300 m2: 2 exits of 1.40 m
fffrom 300 to 400 m2: 2 exits, one of 1.40 m, the other 1.80 m
The exits must be carefully located and if possible opposite (facing) one
another.
Each of these must be signposted with the wording « SORTIE » (in
English = EXIT) in white letters on a green background.
If the stand is enclosed by doors, these must open in the direction of the
exit, with no means of locking them, and without opening on the public
walkway.
If the stand is covered, the provisions of article 1.1.14 hereafter must be
observed.
1.1.14 Covered stands / Raised stands
Those stands possessing a ceiling, false ceiling or solid canopy, as well
as raised stands, must:
ff have a surface area below 300 m2
ff have a distance between them equal to or in excess of 4 m
ff Have a total size for the ceiling and false ceiling (including those of
the upper levels) equal to a maximum of 10% of the surface area of
the level concerned.
Each stand may have only one raised level.
If the surface area of the stand is in excess of 50 m2, it must:
ff feature signposting with standalone emergency lighting indicating
the exits,
ff be equipped with the appropriate means of extinction, permanently
manned by at least one safety offi cer during the presence of the
public in the establishment
ff have floodlighting if the surface area is in excess of 100 m2.
1.2 ELECTRICAL INSTALLATIONS
1.2.1 Limits of liability
Electrical installations include:
ff Fixed and semi-permanent installations, for which the installation,
operation and maintenance are carried out by the agent, at his
liability.
ff Installations fitted in the stands for the use of the exhibitors and
installed by them, or on their behalf, and at their liability.
In conformity with article T35 of the decree dated 18 November 1987,
supplementing the decree dated 25 June 1980 (modified). Semipermanent installations must terminate in each stand at a panel or
service box1 which includes the switchgear to provide the control and
protection functions defined in this article.
Therefore, this formally excludes the possibility of connecting several
stands from a single box or from a single panel.
1.2.2 Special stand installations
The special installations of the stands must be produced by personnel
particularly aware of the special risks inherent to the event, and
possessing sufficient knowledge to enable them to design and carry out
the work in conformity with the present regulations.
The electrical installation for each stand must be protected at its source
against overloads and against earth faults.
All metal grounds must be interconnected and linked to the earth wire of
the electrical service box1 on the stand.
Electrical connections must be located inside the branch boxes.
Electrical cut-off features included in the service box1 must be
permanently accessible to the stand personnel.
1.2.3 Electrical equipment
All electrical equipment must conform to French or European standards.
1.2.4 Electrical cabling
Electrical cables must be insulated for a minimum nominal voltage of
500 volts, which rules out among others H 03 VHH cable (Scindex).
The cable used must obligatorily be that for which each conductor
features its own protective sheath, with all of the conductors being
contained in a joint protective sheath.
Conductors with a gauge below 1.5 mm2 are forbidden.
All cabling must include a protective conductor connected to the terminal
of the service box connected to the general earth network.
1.2.5 Switchgear and controlgear
Class O devices should be protected by nominal differential current
devices equal to a maximum of 30mA.
Class 1 devices must be connected to the protective conductor of the
cable feeding them.
The use of individual protective earth connections is forbidden.
High voltage discharge lamps must be installed in conformity with the
rules of standard NF C 15.150. If they are enclosed in insulating jackets,
these jackets must be comprised of category M3 materials.
The switch detailed in article 5 of NF C 15.150 can be attached to the
control device mentioned in article T 35 (§3) for the corresponding
stand.
Plug sockets must be connected to circuits including devices for the
protection of rated current overloads equal to a maximum of 16A.
Notwithstanding the provisions of article EL 6 (§5), the use of a multiple
adapter or a multiple housing fed from a fixed socket is authorised (with
current taps being forbidden).
1.2.6 Illuminated signs
Class 2 spotlights (NF standard C 20.030) are the only ones permitted.
High voltage illuminated signs located within reach of the public or of
personnel working on the stand must be protected, in particular the
electrodes, by a screen made from at least M2 grade material.
The emergency cutout control must be clearly signposted and the
transformers located in an area which presents no danger to the public
or to staff. If necessary, indicate their presence with a sign marked
“DANGER HAUTE TENSION” (DANGER HIGH VOLTAGE).
The dividing line between these two installations is considered to be at
the service box1 for each stand.
12
Exhibition Official Rules & Technical Regulations
1.3 FLAMMABLE LIQUIDS AND GASES
1.3.1 Authorized liquids
The use of particularly flammable liquids (diethyl ether, carbon
disulphide, etc.), is forbidden, and only the use of category 1 fl ammable
liquids (up to a maximum limit of 5 litres per stand) is authorised,
in addition to those of category 2, limited to 10 litres/ 10 m2 (with a
maximum of 80 litres).
For information, petrol falls under category 1, heating oil and alcohol
substances between 40° and 60° GL are in category 2.
The following precautions should be taken:
ff Fire extinguishers should be kept nearby (with 9 kg of powder)
ff Underneath the tanks, a watertight receptacle should be placed
which is able to contain if necessary all of the combustible liquid in
the event of a leak.
ff The device containing liquid should be refi lled well away from the
public.
protected by a rigid screen, or placed at least 1 m back from walkways or
areas accessible to the public.
Hydraulic safety devices for machines shown in the upright static
position must be supplemented by a mechanical device to prevent
sudden telescoping.
All equipment exhibited must be correctly secured in order to avoid any
risk of it toppling.
1.4.1 Machines with heat or combustion engines, and motor
vehicles
Exhaust gases must be carried outdoors in accordance with the
provisions approved by the agent.
These machines must be turned off at the end of demonstrations.
Within the Lyon Convention Centre, the fuel tanks for petrol operated
vehicles must be empty. If these are not equipped with an anti theft cap,
an adhesive tape strip must be fitted to prevent opening.
1.3.2 Showing flammable products
Alarm systems must be turned off.
All recipients of flammable liquids present on the stands must be empty
(paint tins, varnish tins, bottles, sprays, etc) with the exception of a few
samples in limited quantities.
Batteries must be disconnected and their lugs made inaccessible.
1.3.3 Compressed gases and liquefied hydrocarbons
The use of these products is only allowed for the special requirements of
those demonstrations carried out within the framework and theme of a
special event.
The floors must be protected.
1.4.2 Radioactive substances / x-rays
When showing machines or equipment using radioactive substances or
generating x-rays, a special authorisation request must be submitted by
the exhibitor to the competent administration.
Bottles of air, nitrogen and CO2 gas are allowed without restrictions.
The stipulations of article T43 of the safety regulations must be
observed.
Compressed gases and liquefi ed hydrocarbons may be allowed (bottle
of 13 kg maximum).
The stands on which radioactive substances are present must be built
and decorated using category M1 materials.
Bottles without pressure regulators which are not used for demonstration
purposes are forbidden.
Authorisation to present devices emitting x-rays on the stands can only
be granted if these are fully compliant with the rules and appurtenances
established by standard NF C 74.100.
Bottles in the process of being used should always be placed well away
from the public and should be protected against impacts.
These must be:
ff either separated from one another by a rigid and fi reproof screen,
and dispersed at a density of one bottle per 10 m2 (at least), with a
maximum of six per stand.
ff or be at least 5 m away from one other, with a maximum of six per
stand.
No bottle (empty or full) which is not connected may be stored inside the
establishment.
The bottles must be either upright or laid down on the ground taking care
to rest the head on a support of some kind to ensure that it is slightly
tilting, with the tap uppermost.
1.4.3 Forbidden equipment, chemicals and gases
The following are forbidden within the Lyon Convention Centre:
ff the distribution of samples or products containing a flammable gas
ff balloons inflated with a flammable or toxic gas
ff celluloid items
ff fireworks and explosives
ff the presence of diethyl ether, carbon disulphide, sulphuric ether and
acetone.
Bottles of oxygen, hydrogen or acetylene are forbidden, except in the
event of a special dispensation being granted by the manager of the
Lyon Convention Centre.
1.3.4 Fireworks and similar devices
All fi reworks and similar effects generating audible detonations, sparks,
flames or smoke are strictly forbidden.
The use of carbon outside (CO2) to create smoke effects must be the
subject of a special request to the manager of the Lyon Convention
Centre.
1.4 MACHINES AND DEVICES IN OPERATION
If machines are to be shown running, a protected area must keep the
public at least 1 m from these machines. This distance may be increased
if the safety manager considers this necessary, according to the risk
noted.
Moving parts, hot surfaces, and/or sharp or cutting protrusions must be
13
Exhibition Official Rules & Technical Regulations
Regulation Compliance
The Exhibitor agrees to observe all regulations and
requirements stipulated in the clauses of this document
and shall not construe them as merely administrative.
The Exhibition General manager and the Authorities of
Lyon Convention Centre shall exercise full power in the
duties vested to their rank to find the means necessary in
order to enforce the present regulations to their full extent.
The Exhibitor accepts to comply with all the regulations
thereof and any new provision and/or amendment that
may be brought due to the circumstances at that time, and
adopted as being in the best interest of the event pursuant
to which the Organizers reserve the right to convey such
new information even verbally.
Any infraction of customary and statutory regulations,
instructions or government decrees and/or amendments
enacted or referred to in the Information file and in the
Technical manual, may result in the immediate eviction of
the offending exhibiting person or company by decision of
the organizers, without prior notice and without prejudice
to any compensations that could be claimed as a result
against the offender in repair for damages or harm from
which the event could suffer.
The aforementioned shall apply in particular in the event of
insurance coverage default, nonconformity to the general
instructions, failure to comply with safety regulations, nonoccupancy of the booth, absence of the reservation form
duly completed and signed, payment default.
The Organizing Committee shall hold a lien on all Exhibits,
personal property or decoration belonging to the Exhibiting
Company.
Whatever the reason, the Organizer shall not consider
eventual claims filed after the Congress.
Disputes arising in connection with the present clauses
shall be settled in any court having jurisdiction over the
organiser’s head office.
The text in the French language shall be deemed authentic
and shall be taken solely into consideration.
Booth Occupation
Unless otherwise agreed in writing by MCO, exhibitors
are not authorised to sublet, share or transfer their
booth. Individual booth decoration is carried out by
exhibitors under their own responsibility, and according
to the conditions indicated in the commercial document.
Exhibitors are to have finished their installations and their
products are to be installed before the exhibition opening.
It is formally forbidden to set up a dividing partition,
even glaze, of a length superior to a third of the façade
of the smallest booth face to face.
No projection, fixed or mobile, is authorized except on
the booth surface.
Brochures, catalogues, give-aways are to be
distributed only by exhibitors on their own booth. The
Organizer reserves the exclusive right to billposting
on the premises of the event. ONLY official Congress
documents issued by the Organizer can be distributed
in the aisles and in the public areas.
Exhibitors are recommended:
Not to leave their booths unattended while visitors are
still in the hall
To be present at their booths during assembly and
disassembly and to receive their deliveries
In spite of the presence of night watchman, Colloquium
declines responsibility in the matter of theft, losses and
damages that may occur.
Exhibitors are to leave the locations used in the same
conditions in which they were found initially. It is
prohibited to nail, screw or stick items on the structure.
Any deterioration may be invoiced to the exhibitor.
It is absolutely prohibited to carry out:
Works affecting smoke, water or compressed air ducts
electric or telephone circuits, water or waste pipes,
elevators, lifts and pipelines.
Drilling of holes for posting or sealing
Removal of doors, aerials etc…
Repair of damages subsequent to the non-observance
of the above clauses will be entirely at the exhibitor’s
expense.
14
Exhibition Official Rules & Technical Regulations
Stand Construction Rules
Construction
Maximum height 2.50 m within the 1st meter in periphery
Construction can begin at the periphery.
Maximum height 4.50 m with at least 1 meter from the booth’s periphery and neighbors
Any stand wall being against a wall of the venue can be built up to 4.5 m high
Signage
Maximum height: 4.50 m
Signage must be situated on the surface, at least 1 meter from the booth’s borders and neighbors.
No projection, fixed or movable is authorized except on the surface of the stand.
Transparency
It is strictly forbidden to hide more than 50% of the neighboring stands.
Slings
Slings are authorized.
A quote shall be placed to the Lyon Convention Center. (contact on page 22)
Floor capacity
Floor capacity resistance: 400 kg/m2
Exhibitors must take into consideration the exhibited material as well as maintenance.
A quote shall be placed the the Lyon Convention Center (contact on page 22) for plates on booth and progession plates
for delivery to the booth.
Animation
Exhibitors are highly recommended not to bother their neighbors with bulky furnishing or decoration or sound. In case of
litigation, Organization will take the necessary decisions.
15
Booths description
Space only
Example for a 9 sqm booth:
Contractual services
space rental
delimited booth on the ground
daily cleaning (vacuum on the floor, empty recycle bin, furniture drying up)
Additional equipment and services
power supply
Internet access
additional cleaning
carpet
light
storage
partition
digital printing
Everything can be order directly on: www.exhibitors-dp.com/EUROSPINE2014
Don’t forget
Booth projects have to be validate by the Exhibitors Technical Department.
Please send a request to [email protected]
DEADLINE
September 2nd 2014
16
Booths description
Shell scheme
Contractual services
Floor
Fitting
Red tufted carpet
Electricity
Signage
Rail of spots light, 1x 100W for 3 sqm
White aluminium framework
with melamined panel, H 2.4 x L 1 m
1 flag double sided
Packages
Shell scheme
with red carpet
Shell scheme
with carpet color choice
38,50 € HT / sqm
42,50 € HT / sqm
Additional equipment and services
power supply
Internet access
additional cleaning
carpet
light
storage
partition
digital printing
Everything can be order directly on:
www.exhibitors-dp.com/EUROSPINE2014
17
Booths description
Classic package
Contractual services
* Colors at
your disposal
Floor
Tufted carpet *
Tufted carpet footprint *
Fitting
White aluminium framework
with melamined panel, H 2.4 x L 1 m
Lockable storage of 1 sqm
Electricity
Rail of spots, 1x 100 W for 3 sqm
1 Power strip
Signage
Furniture
1 flag double sided
example for a
9 sqm booth
Other
1 fridge
3 shelve in the storage
1 lockable counter
1 barstool
1 set with 1 round table and 3 chairs
1 display (A4)
1 bin
Classic
84,25 € HT / sqm
Digital photography
Upper Classic package
Contractual services
Include Classic package plus:
Power supply 3 kW
1 sign tower with your company logo
Logo on counter 855mm x 868mm
Additional equipment
and services
additional power supply
Internet access
additional cleaning
carpet
light
storage
partition
digital printing
Upper Classic
182,25 € HT / sqm
Everything can be order directly on:
www.exhibitors-dp.com/EUROSPINE2014
18
Booths description
Comfort package
Contractual services
* Colors at
your disposal
Floor
Tufted carpet *
Carpeting foot print *
Fitting
Wood panel with brushed cotton *
H 2.50 x L 1 m
Lockable storage of 1 sqm / white door
Electricity
1 Light of 100W for 3 sqm
1 Power strip
Signage
Furniture
2 vertical signs
example for a
9 sqm booth
Other
1 fridge
3 shelve in the storage
1 lockable counter
1 barstool
1 set with 1 round table and 3 armchairs
4 wall displays (A4)
1 bin
Comfort
155,75 € HT / sqm
Digital photography
Upper Comfort package
Contractual services
Include Comfort package plus:
Power supply 3 kW
1 tower sign with your company logo on both side
Logo on counter 855mm x 868mm
Daily cleaning
Additional equipment
and services
additional power supply
Internet access
additional cleaning
carpet
light
storage
partition
digital printing
Everything can be order directly on:
Upper Comfort
278,50 € HT / sqm
www.exhibitors-dp.com/EUROSPINE2014
19
Officials contractors
Exhibitors Badges
2 complimentary exhibitor badges per 9 sqm
(no access to scientific sessions)
Please use the form at the end of this document.
MCO Congrès - EUROSPINE 2014
Siham Guandourro
Fax
+33 (0)4 95 09 38 01
Email [email protected]
Bag insert
For companies having subscribed a bag insert: 2500 copies, A4 size, a simple or duplex page
To be delivered to :
DHL FREIGHT (France) SAS
39 rue Ambroise Paré
69740 GENAS - France
Contact: Guillaume RONY
Tel.
+33 (0)4 37 54 14 51
Deadline reception : September 24th, 2014
Please note on each boxes : Company name + Bag insert EUROSPINE 2014
Advertisement
Full Page Advertisement
Specifications:
A4 portrait (210x297 mm) - 5 mm overhang (débord) - PDF HD file
To be send to:
[email protected]
Deadline reception: July 12th, 2014
Symposium
Title, speakers and few sentences to describe your symposium (10 lignes max)
To be send to:
[email protected]
Deadline reception: July 12th, 2014
Industry directory
Items to be sent:
Company logo (EPS file or PDF HD)
Adress, zip code, City Country
Tel and Fax
contact
10 sentences to describe your activity
To be send to:
[email protected]
Deadline reception: July 12th, 2014
20
Officials contractors
General installer and DP Exhibitors Department
D&P Architecture de Communication
Marie-Hélène RAMOS or Aïda FARHAT
Tel
+33 (0)1 34 84 84 84
Fax
+33 (0)1 34 84 84 85
Email [email protected]
Web www.exhibitors-dp.com/EUROSPINE2014
On-site handling, storage, freight
ALL PRE-ADVISES INCL. A FULL SET OF DOCUMENTS MUST BE SENT TO:
DHL Trade Fairs & Events (UK) Limited
Unit 17 & 21 2nd Exhibition Avenue
Birmingham B40 1PJ
United Kingdom
Mr. Simon Latchford
PHONE: 0044 121 782 4626
E-Mail [email protected]
SHIPPING MANUAL
SHIPPING MANUAL
AIRPORT OF DESTINATION
DEADLINE
DHL Trade Fairs & Events UK Limited has been appointed as the official logistics contractor
and as such is the only company providing handling, storage and customs clearance for this
event.
Lyon
22 September 2014
ALL SHIPMENTS MUST BE SENT “FREIGHT PREPAID”
3.2 ROAD FREIGHT
Below you will find information on the services we offer and guidance as how to dispatch
shipments to the event.
We will set up a strict lifting schedule to ensure that all goods will be lifted to stand within a
set time frame during set up and dismantling period.
We offer you trucking services by full loads and groupage shipments.
You must book unloading slots from our company for any direct arrivals at venue.
You will receive delivery map and instructions with your timeslot booking confirmation.
You can also dispatch your shipment via our holding warehouse:
1. ESSENTIAL DATES
29 - 30 September 2014
01 - 03 October 2014
03 October 2014
BUILD-UP
OPENING HOURS
DISMANTLING
DHL Freight ( France) SAS
39 Rue Ambroise PARE
F-69740 GENAS
France Contact : Guilleaume RONY
Last day of acceptance at our holding warehouse Monday 26th September 2014.
2. PRE-ADVISE / ORDER FORM
DEADLINE ORDER FORM
3.3 CUSTOMS CLEARANCE
12 September 2014
ALL PRE-ADVISES INCL. A FULL SET OF DOCUMENTS MUST BE SENT TO:
DHL Trade Fairs & Events (UK) Limited
Unit 17 & 21 2nd Exhibition Avenue
Birmingham B40 1PJ
United Kingdom
ATTN: Mr. Simon Latchford
PHONE: 0044 121 782 4626 E-Mail : [email protected]
If you dispatch your shipment without preadvise to us you may occur delays and additional
expenses.
4. ON-SITE HANDLING TARIFF
SEE ATTACHMENT
Unless freight is routed via one of our appointed agents we will require payment off all
charges, as advised by us, prior to the start of the exhibition. Personal or foreign cheques are
not acceptable. Settlement can be made by either bank-transfer or MasterCard/VISA).
5. INSURANCE & LIABILITY
3. TRANSPORT-INSTRUCTIONS
We operate exclusively in accordance with the latest version of the British International
Freight Association General Terms and Conditions of Trading.
3.1 AIRFREIGHT including courier shipments
These limit the legal liability for damage to goods in certain circumstances whilst in the care of
a forwarder.
CONSIGNEE AIRWAYBILL (AWB)
DHL Freight ( France ) SAS
39 Rue Ambroise Pare
F-69740 Genas
France
Eurospine 2014 Exhibitors Name
DHL Trade Fairs & Events (UK) Limited
We can arrange customs clearance on permanent and temporary import into France.
Please send us your commercial invoice by email prior to dispatch so that we can check all
documents.
The forwarders custody liability ends with the delivery of the consignment to the exhibitor’s
stand even if the exhibitor or his representative is not present.
DHL Trade Fairs & Events (UK) Limited
www.dhl-exh.com
2
www.dhl-exh.com
1
21
Officials contractors
Lyon Convention Center
For slings and load distribution plates
Clémence Motte
50 Quai Charles de Gaulle | 69463 Lyon cedex 06
Tel
+33 4 72 82 27 06
Fax
+33 4 72 82 27 36
[email protected]
Security services
under construction
Catering Services
under construction
Hostess
under construction
Fiscal Services for VAT claim
Explanation and form are available at the end of this document.
EASYTAX
Mrs Barbara de Beer
BP 3098
Nice la Plaine 1, Bt C2
Avenue Emmanuel Pontremoli – 06299 Nice cedex 3 – France
Tel
+33 (0)493 72 50 40
Fax
+33 (0)493 72 53 41
Email [email protected]
22
Form
Exhibitor badges
Included badges / Additional badges / Gala Dinner
MCO Congrès – EUROSPINE 2014
Siham Guandourro
Fax: 04 95 09 38 01 - [email protected]
To be sent before September 15th, 2014
Company Name . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Contact . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Tel . . . . . . . . . . . . . . . . . . . . Fax . . . . . . . . . . . . . . . . . . . . . . . . . . Cell Phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Email . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Booth Nb . . . . . . . . . . . . . . . . . / . . . . . . . . . . . sqm
Reminder: 2 complimentary exhibitor badges by 9 sqm exhibition space. Additional exhibitor badges : 60,00€ VAT not included,
per day.
Please send your list in an excel file in the following model
Company Name
Last Name
First Name
Email
Gala Diner
Les Halles Paul Bocuse – Lyon / Thursday, October 2nd – 2014 – 08:00pm
Rate: 85,00€ (Wll september 12th) – 95,00€ on site
Description
Quantity
Additional
Badges
Unit Rate
(VAT Excl.)
#1
Day
Total Days
#2
Amount
(VAT Excl.)
#1 x #2
Total Amount
(VAT Excl.)
Monday
60 € Tuesday
Thursday
Gala Diner
70,85 €
Amount VAT
Excluded
20% VAT
Total Amount
COMPANY STAMP
DATE & SIGNATURE
This coupon must imperatively be signed and full payment due at reception of the corresponding invoice.
Any order cancelled 8 days before the event will be fully charged
23
1-2 days 911,95€
3 days : 1 113,20€
4 days : 1 231,62€
Internet Kiosk 17''
Internet Kiosk 17''
Internet Kiosk 17''
Internet kisk with 17'' touch screen
BI01
Date and signature
247,48 €
STN without dialling
STN phone line for fax, bank terminal, phone – without
dialling 0 for outside calls
TC00
125,46 €
STN dial 0
352,47 €
72,33 €
114,42 €
72,33 €
8,30€ / m²
7,2€ / m²
250,35 €
334,88 €
486,45 €
657 €
828,23 €
987,27 €
1 243,15 €
1 548,36 €
2 108,87 €
(VAT Excl)
UNIT RATE
STN phone line for fax, bank terminal, phone – dial 0 for
outside calls
Cable connection
Extra cable connection
Wifi
Extra Wifi
Occasional
Daily
1,5 kW
3 kW
6 kW
9 kW
12 kW
15 kW
18 kW
36 kW
40 kW
TITLE
TA01
IF01
IF02
IW01
IW02
220V Single phase electric supply – 1,5 kW
220V Single phase electric supply – 3 kW
380V 3 phases electricity supply – 6 kW
380V 3 phases electricity supply – 9 kW
380V 3 phases electricity supply – 12 kW
380V 3 phases electricity supply – 15 kW
380V 3 phases electricity supply – 18 kW
380V 3 phases electricity supply – 36 kW
380V 3 phases electricity supply – 40 kW
Daily cleaning of your stand before th exhibition opening
(carpet vacuuming, dusting of furniture, bin removal)
Occasional cleaning of your stand during the event per day
(reordering, carpet vacuuming, dusting of furniture)
Cable connection per computer
Extra cable connection per computer
Wifi connection per computer
Extra wifi connection per computer
DESCRIPTION
TOTAL AMOUNT
20% VAT
AMOUNT VAT Excl
QUANTITY
(VAT Excl)
TOTAL AMOUNT
This coupon must imperatively be signed and full payment due at reception of the corresponding invoice. Any order cancelled 8 days before the event will be fully charged Company Stamp
INTERNET
NS01
CLEANING
NS02
EM15
EM30
ET06
ET09
ET12
ET15
ET18
ET36
ET40
REF
ELECTRICITY
TITLE
Email: ………………………………………………………………………… Contact on Site : …………………………………………………………………………. Cell Phone (Compulsory): …………………………………………………………………….. Invoicing address: ………………………………………………………………………………………………………………………. Zip code: ……………………………… City: ………………………………………. Country: …………………………………… Name of the company : ……………………………………………………………………………………………………………… Booth N°: …………………………………………. MCO Congrès – EUROSPINE 2014 Siham Guandourro : Fax: 04 95 09 38 01 -­‐ [email protected] To be sent before September 15th, 2014 ELECTRICITY / CLEANING / INTERNET Form
24
Form
Forwarding Handling & Storage Tariff
Pos.
Customs Clearance Formalities
1
2
3
4
Carnet ATA Clearance
Temporary / Permanent
Customs Bond Fee 3 % of value
Customs administration Fee per shipment
€ EUROS
Pos.
Lifting – Direct Handling at venue ex truck on to Stand or ex Stand onto truck
5
Lifting for Unloading or Reloading
cbm
cbm = 333 kilos
Full trailer lumpsum rate
Pos.
Storage
6
7
Collection/storage/and re-delivery of empty cases
Full goods storage
Minimum 2 cbm will apply
Pos.
8
Pos.
Labour
9
Handling via warehouse to stand
Minimum
333 kgs)
Import or Export Clearance
Import or Export Clearance
Minimum
225.00
235.00
145.00
85.00
€ EUROS
per
Basis 1
Minimum
35.00
105.00
785.00
€ EUROS
Per cbm
Per cbm
75.00
85.00
( English speaking)
Labour
€ EUROS
Minimum 3 hours
per man/per hour
45.00
Handling via warehouse or airport to or from venue inclusive lifting to stand
€ EUROS
245.00
35.00
Per 100 kgs (1 cbm =
Min 250 kgs
1.75
10
11
Handling from collected airport to stand ( excl airline handling or AWB fee )
Per kg ( 1 cbm = 333 kgs )
Same costs are applicable again ex stand back to warehouse or airport
Courier - Via warehouse Receiving, storage and stand delivery all inclusive
Courier - Direct arrival at venue during build up period, storage and stand delivery
Charges apply for shipments up to 20 kgs - Above 20 kgs standard tariff will apply
Pos.
Other Costs
12
Order Processing Service Charge
Pos.
Surcharges - Add to Items:
After 17:00 hrs or before 08:00 or Saturdays
Sundays/ Bank Holidays
125.00
50.00
€ EUROS
55.00
5
-
50 %
100 %
-
8
9
10
50 %
100%
50 %
100 %
50 %
100 %
Important Notes
Charges are subject to local rate of VAT.
Please supply your Vat Number on our order form.
Any other services not covered by this tariff will be charged according to our expenses or by agreement.
All services must be either prepaid or paid at venue.
There are no credit facilities. We accept VISA/MasterCard for orders received on site at venue.
All Business is transacted on BIFA Trading Conditions that exclude or limit the liability in certain
circumstances.
A copy is available on request or can be downloaded via our web site.
25
Form
Additional equipment plan
D&P Architecture de Communication
DEADLINE
26-28 Rue du Chemin Vert – Z.A. de Chemin Vert
78610 LE PERRAY-EN-YVELINES - FRANCE
Tel. +33 1 34 84 21 68 - Fax +33 1 34 84 84 85 - Email [email protected]
September 2nd 2014
BOOTH NB
Notice
This form can be used by exhibitors with shell scheme, packages and exhibitors who ordered services to us.
Please indicate us on a sketch the position of ordered equipments.
No indication will be an order. Please visit our website: www.exhibitors-dp.com/EUROSPINE2014
Ad d r e s s
Company:
Phone:
Address:
Fax:
E-mail:
Scheme
S : Storage - E : Shelve - PS : powerstrip - L : Spotlight - R : Rail of spotlights
At
Signature
Stamp
Date
26
Form
TAX REFUND
THIS NOTICE CONCERNS ONLY FOREIGN EXHIBITORS
According to legislation in France, the organiser of an international fair may invoice certain services
with French VAT.
Foreign companies may, in most cases, obtain a vat refund.
Reimbursement of VAT applies to:
• Rental of stands and related services
• Rental of furniture and fittings, plants etc.
• Restaurants
• Toll roads, diesel, utility vehicle hire, storage etc.
NB: No reimbursement of VAT for hotel accommodation for employees of the applicant company or
for the transport of persons.
COMPANIES IN THE EUROPEAN UNION
EU vat refunds are submitted through an electronic portal in the Member State of the applicant
st
company since the 1 of January 2010 (Directive 2008/9/EU). The applicant company may also
appoint an agent specialised in EU vat recovery, such as EASYTAX (see VAT refund form below).
th
Deadline: 30 September of the year following the date of invoice.
COMPANIES OUTSIDE OF THE EUROPEAN UNION
Foreign companies outside of the European Union must appoint a tax representative situated in
France and accredited by the French authorities.
The role of a tax representative may be assured by our tax representative, EASYTAX (see vat refund
form below).
th
Deadline: 30 June of the year following the date of invoice.

 ­€‚­  ­€‚­
ƒ„…ƒ„†‡
ˆ‰Š‹ƒ‡ŒŽŽ‹‘‡’†
’„““““““““““““““““““““““““““““““““““““““““““““““““““““““““““““““
ƒƒ““““““““““““““““““““““““““““““““““““““““““““““““““““““““““““““““““††
”’““““““““““““““““„“““““““““““““““““„““““““““““““““““““““““†
““““““““††““““““““““““““““““““““““““““““““““““““““““““““““““““††
’ƒ““““““““““““““““““““““““““““““•–ƒŽ
27
Form

Hanging form




                 

 
 
                 
                    

                 
                    


























28
Form
Hanging form in French


TOUTEDEMANDEDOITÊTREEFFECTIVE12JOURSAVANTLEDÉBUTDUMONTAGEET
ACCOMPAGNÉED’UNPLANCOTÉETORIENTÉAVECIMPLANTATIONDANSLESALON.
Pour toute demande d'accroche, un plan sera réalisé par notre bureau d'études, ce plan d'élingage devra être validé
parl'exposantouledécorateur.
Tout élément devant être suspendu devra être conforme aux directives européennes applicables. Leur respect sera
certifié par un bureau de contrôle agrée. En l'absence de cette certification, le Centre de Congrès se réserve le droit
pourdesraisonsdesécuritéderefuserlelevagedesélémentsencause.
La réalisation de l’élingage en charpente est faite exclusivement par des prestataires agréés par le Centre de Congrès
deLyon.Dufaitdecescharpentes,l'élingageestexécutéavecunetolérancede50cmenplanet10cmenhauteur.
Nomdusalon:
Enseignestand:
N°stand:
Standiste:
Contact:
Téléphone:
Email:
RENSEIGNEMENTSAFOURNIRIMPERATIVEMENT
Nombredepointsd'élingue
Hauteurdespointsd'élingue(depuislesol)
Poidsdelastructureaccrochée
Descriptiondelastructureaccrochée
Souhaitezvouscommanderunearrivée
électriquesurélingue?
Etesvousautonomedanslelevage
devotrestructure?
OUI
NON
OUI
NON
Jouretheuredelivraisondesélingues
Jouretheurederetraitdesélingues
Jouretheuredelevage
Jouretheurededescente
TOUTEMODIFICATIONLORSDUMONTAGESERASOUMISEAFACTURATION
29