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OHIO SWIMMING
POLICY & PROCEDURES MANUAL
2013 – 2014
Ohio Swimming Handbook Update May 09 2014
Published under the Direction of the Board of Directors of Ohio Swimming Inc.
Page 1
OHIO SWIMMING HANDBOOK TABLE OF CONTENTS
CHAPTER 1 – OHIO SWIMMING .................................................................................................... 5
1.1 ORGANIZATION AND BOUNDARIES.....................................................................................5
1.2 REGIONAL COMMISSIONS ...................................................................................................5
1.3 PURPOSE..............................................................................................................................6
1.4 MISSION / VISION STATEMENT ...........................................................................................6
1.5 AMENDMENTS.....................................................................................................................6
1.6 RULES AND REGULATIONS ..................................................................................................6
CHAPTER 2 – REGISTRATION & MEMBERSHIP INFORMATION ........................................................ 7
2.1 FEES AND INFORMATION ....................................................................................................7
2.2 GROUP MEMBERSHIP..........................................................................................................7
2.3 INDIVIDUAL MEMBERSHIP ..................................................................................................8
2.4 REGISTRATION PROCEDURE ................................................................................................9
2.5 FALSE REGISTRATION ..........................................................................................................9
CHAPTER 3 – SAFETY AND INSURANCE........................................................................................ 10
3.1 REPORT OF OCCURRENCE .................................................................................................10
3.2 USAS CERTIFICATES OF INSURANCE ..................................................................................10
3.3 SAFETY GUIDELINES ...........................................................................................................10
CHAPTER 4 – SWIM MEET INFORMATION ................................................................................... 11
4.1 MEET SCHEDULING............................................................................................................11
4.2 SANCTIONS ........................................................................................................................11
4.3 APPROVED MEETS .............................................................................................................12
4.4 OBSERVED SWIMS .............................................................................................................12
4.5 CONDUCT OF SANCTIONED COMPETITION.......................................................................13
4.6 MEET HOST RESPONSIBILITIES ..........................................................................................16
4.7 ADAPTED SWIMMING .......................................................................................................16
CHAPTER 5 – TIME STANDARDS, RECORDS, TOP SIXTEEN, TIME CERTIFICATION ........................... 18
5.1 TIME STANDARDS ..............................................................................................................18
5.2 OHIO SWIMMING RECORDS ..............................................................................................18
5.3 TOP TEN .............................................................................................................................18
5.4 OHIO TIME CERTIFICATION ...............................................................................................19
CHAPTER 6 – FINANCIAL POLICY ................................................................................................. 20
6.1 TRAVEL REIMBURSEMENT POLICY ....................................................................................20
6.2 CHAMPIONSHIP FACILITY SURCHARGE FUND DISTRIBUTION ...........................................20
6.3 FUND ALLOCATION ............................................................................................................20
6.4 COACH OF THE YEAR AWARD ............................................................................................20
CHAPTER 7 – OSI ZONE AND ALL-STAR TEAMS ............................................................................ 21
7.1 ZONE AND ALL-STAR TEAM SELECTION PROCESS .............................................................21
7.2 LSC TRIPS – GENERAL INFORMATION ...............................................................................21
7.3 LSC TRAVEL POLICY ............................................................................................................21
7.4 CODE OF CONDUCT FOR ATHLETES...................................................................................22
7.5 MEDICAL RELEASE FORM ..................................................................................................22
CHAPTER 8 – OFFICIALS .............................................................................................................. 22
8.1 OFFICIALS COMMITTEE .....................................................................................................22
8.2 CERTIFICATION AND RECERTIFICATION GUIDELINES ........................................................22
8.3 FORMS FOR MEET CONDUCT ............................................................................................22
Ohio Swimming Handbook Update May 09 2014
Published under the Direction of the Board of Directors of Ohio Swimming Inc.
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OHIO SWIMMING HANDBOOK TABLE OF CONTENTS
CHAPTER 9 – SAFE SPORT ........................................................................................................... 23
9.1 Model Policies ....................................................................................................................23
9.2 Concussion .........................................................................................................................23
CHAPTER 10 – OHIO SWIMMING BYLAWS................................................................................... 24
10.1 BYLAWS ............................................................................................................................24
APPENDICES .............................................................................................................................. 25
APPENDIX 1 – Ohio Swimming schedule of membership fees ................................................26
APPENDIX 2 – Registration Procedures ...................................................................................27
APPENDIX 3 – Coach Non-Compliance Procedures .................................................................28
APPENDIX 4 – USA Swimming Certificates of Insurance Procedure ........................................31
APPENDIX 5 – Meet Sanctioning Procedures...........................................................................32
APPENDIX 6 – Warm-Up Procedures .......................................................................................33
APPENDIX 7 – Ohio Swimming Time Standards .......................................................................34
APPENDIX 8 – Ohio Senior Travel Reimbursement Policy .......................................................36
APPENDIX 9 – OSI Travel Policy................................................................................................38
APPENDIX 10 – Officers, Board of Review, Officials Contacts .................................................41
APPENDIX 11 – OSI Meet Entry Fees .......................................................................................45
APPENDIX 12 – Guidelines for Officials ....................................................................................46
APPENDIX 13 – OSI position statement on recruitment ..........................................................47
Ohio Swimming Handbook Update May 09 2014
Published under the Direction of the Board of Directors of Ohio Swimming Inc.
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OHIO SWIMMING HANDBOOK REVISIONS
Date
Revision
Oct 13, 2013
Complete revision for 2013-2014
April 2014
Appendix 5: Clarification of Sanctioning deadlines
Chapter 8: update of NW commission leadership
Appendix 10: Central commission AO contact removed, NW commission
officials contacts updated
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Chapter 1
1.0
OHIO SWIMMING INC.
1.1
Organization and Geographical Boundaries of Ohio Swimming Inc.
Ohio Swimming Inc. is one of 59 Local Swim Committees (LSC) with responsibility under United States Swimming,
Inc. (USA Swimming or USA-S) to manage swimming competition in the state of Ohio, except the counties of Seneca,
Crawford, Erie, Huron, Richland, Lorain, Columbiana, Ashland, Cuyahoga, Medina, Lake, Geauga, Portage, Stark,
Ashtabula, Trumbull, Mahoning, Summit, Wayne, Belmont, Lawrence, Washington, Jefferson, and Tuscarawas; and in
the Commonwealth of Kentucky, the Counties of Campbell, Kenton, and Boone. Ohio Swimming Inc. (OSI) operates
under its Bylaws, Rules and Regulations and the USA Swimming Rules and Regulations. OSI shall be governed by its
House of Delegates (Article 604), a Board of Directors (Article 605), elected and appointed Officers (Article 606), and
various Divisions, Committees and Coordinators (Article 607) as described in the By-Laws. Ohio Swimming Inc. is
assigned to Region VI for Regional Championship Competition, to the Central Zone for Zone Championship
Competition, and to the Central Zone Sectional. Ohio Swimming recognizes the right of its athletes to participate in
Ohio and Kentucky High School Athletic Association competition.
1.2
Regional Commissions
The Ohio LSC group members are divided into four geographical commissions:
.1 Northwest Commission (counties of: Williams, Fulton, Lucas, Ottawa, Sandusky, Wood, Henry, Defiance,
Paulding, Putnam, Van Wert, Allen, Hancock, Seneca).
.2 Central Commission (counties of: Mercer, Auglaize, Delaware, Franklin, Licking, Hardin, Marion, Wyandot,
Crawford, Athens, Hocking, Pickaway, Fairfield).
.3 Southwest (Cincinnati Area) Commission which shall include:
a. Butler, Hamilton and Clermont Counties in Ohio and the city of Mason in Warren County
b. Boone, Kenton, and Campbell counties in Kentucky.
.4 Southwest (Dayton Area) Commission which shall include:
a. Darke, Miami, Shelby, Logan, Champaign, Clark, Union, Preble, Montgomery, Greene, Clinton counties in
Ohio, and Warren County except the city of Mason.
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1.3
Purpose
This purpose of this Manual is the provide a repository for the usual and customary procedures and policies to be
followed in the course of conducting USA Swimming sanctioned or approved competitive swimming within the
geographical boundaries of the Ohio LSC as approved by the Board of Directors of Ohio Swimming Inc. In case of
conflict between the policies and procedures in this manual and the OSI By-laws and/or Rules and Regulations of
USA Swimming, the By-laws and/or Rules and Regulations shall take preference.
1.4
Mission and Vision Statement
Ohio Swimming encourages competitive opportunity for its members ensuring resources and guidance for safe and
fair participation in the sport of swimming.
Ohio Swimming is dedicated to promoting leadership and support to the sport of swimming which encourages
further growth and development for all swimmers, coaches, volunteers and swim programs in the organization.
1.5
Amendments
.1
This handbook will be reviewed annually by the OSI Board of Directors and presented at the fall meeting of
the House of Delegates of Ohio Swimming. The Ohio Swimming Handbook will be in effect for a one year
period. Updating of time standards, fees, directories, schedule of events, etc. shall be done as needed. The
handbook will be available on the OSI website for downloading.
.2 Proposed changes to sections of the handbook must be submitted to the Administrative Vice Chair and the
Permanent Office no later than June 1 for review by the Board of Directors at the July BOD meeting.
.3 Proposed changes to sections of the handbook may be made outside the above time period in the following
situations:
a. Typographical and grammatical errors may be corrected by the Administrative Vice-Chairman so long as
the correction in no way changes the intent or interpretation of the article.
b. Any changes of policy or procedure that are mandated by USA Swimming.
c. Any changes of policy or procedure that are mandated by State law.
1.6
Rules and Regulations
The USA Swimming Rules and Regulations Official Handbook, the Rules for Competitive Swimming of the Federation
Internationale de Natation Amateur (FINA), and such other rules and/or directives as may be issued by, or
recognized by, USA Swimming and/or Ohio Swimming shall govern the conduct of all competition sanctioned or
approved by the Ohio LSC.
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Chapter 2
2.0
REGISTRATION AND MEMBERSHIP INFORMATION
Ohio Swimming Inc. (OSI) is comprised of Clubs, Organizations, Affiliated Groups, Athletes and Non-athletes, as
defined in Article 602 of the Ohio Swimming By-Laws. Any of the above may become members of Ohio
Swimming by completing the requirements set forth in the Membership Chapter 2 of this Policy Manual. All
memberships in Ohio Swimming include membership in USA Swimming.
Registration, Affiliation and Representation information can be found in the USA Swimming rulebook Article 203
(Representation), Article 302 (Athlete Registration), Article 502 (Membership) and Article 303 (Eligibility).
2.1 Fees and Information
.1 All inquiries about USA Swimming membership and registration should be directed to:
Erin Schwab
513-673-3326
[email protected]
.2 Fees – Schedule of current fees can be found in Appendix 1.
All fees for memberships must be paid by either:
1. A check payable to “Ohio Swimming, Inc.” or
2. ACH transfer to Ohio Swimming - instructions on OSI website under Forms>Registration
3. Credit Card – instructions on the OSI website under Forms>Registration
Payment and required paperwork per Appendix 2 should be sent to the following address:
Ohio Swimming Inc.
5020 B College Corner Pike
Oxford, OH 45056
2.2 Group Membership (defined in USA Swimming Article 502.3)
.1 CLUB
Applications for Club membership may be obtained from the Ohio Swimming website (www.swimohio.com)
under Forms>Registration. Dues are as shown in Appendix 1. The affiliations of at least one Athlete
member and one properly credentialed Coach member are required for Club membership.
A discounted club membership is available for those member clubs that attend and sign-in at one of the two
House of Delegates meetings the previous swim year.
A. Swimmers who are members of a club, usually register as members of that club and are said to be
“attached” to that club and can earn points for the club and swim on relays.
B. Swimmers who participate without being attached to a club are said to be “unattached”. An
unattached swimmer may not swim on club relays and may not earn points for a club. Swimmers in
unattached status may not swim on relays except in all-star competition.
C. A swimmer who changes clubs must wait 120-days after his/her last competition representing the
former club before representing the new club in competition. During the 120-days, the swimmer
must compete as an unattached swimmer. This 120-day rule restriction does not apply to high
school or collegiate swimmers who are joining a USA Swimming club at the conclusion of their nonUSA Swimming club school season. A USA Swimming transfer form must be completed and signed
by the athlete and parent (if the athlete is under 18) to change club affiliation. The purpose of this
form is to record the affiliation intent of the swimmer. Transfer forms are located on the Ohio
Swimming website (www.swimohio.com) under Forms>Registration.
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2.3 Individual Membership (defined in USA Swimming Article 502.4)
.1 ATHLETE
A. A swimmer must be a current member of USA Swimming in order to participate in any sanctioned
USA Swimming meet, including Ohio Swimming sanctioned meets. Swimmers may compete
representing their Club or as an Unattached swimmer (UN).
B. Applications for membership are available from the Ohio Swimming website (www.swimohio.com)
under Forms>Registration. Registration for club affiliated members is done electronically through
the Club Registration Contact.
C. Transfers
i. An athlete transferring from one Club to another, from representing a specific Club to
Unattached status, or from one LSC to another, must submit a transfer form as stated in
2.2.1.C.
ii. OSI requires that any swimmer leaving a Club must leave behind no unpaid fees. The former
club will be notified by a USA Swimming system generated message of any pending
transfers.
iii. Indication of an Athlete’s intent to transfer to another Club (through receipt of registration
materials from the new Club, for instance) will be cause to Unattach the Athlete pending
receipt of the proper Transfer Forms and fees.
.2 OUTREACH ATHLETE
A. Outreach Athlete membership is available to qualified athletes in accordance with USA Swimming
guidelines. The purpose is to make membership available to athletes who might otherwise not be
able to afford regular membership. The current Outreach Athlete membership fee is shown in
Appendix 1. Other than the membership fee, an Outreach Athlete member is not distinguishable
from an annual Athlete membership.
B. Applicants for Outreach Membership must contact the Ohio Swimming Outreach chair and submit
an application for qualification of reduced membership. Application for reduced membership fee
and Outreach information located on the Ohio Swimming website (www.swimohio.com) under
Forms>Registration.
C. Applicants for Outreach Membership must be eligible for food stamps, eligible for free or reduced
price school lunch programs, or eligible for similar need based programs. Once approved, the
athlete’s club shall submit the application for membership to USA Swimming, whether as a new or
renewed member, to the Ohio Swimming office a manner consistent with current policy for
submission of all other membership application(s).
.3 NON-ATHLETE
The following positions are required to hold USA Swimming individual memberships and must satisfy the
USA Swimming Background Screen (BGS) requirement and successfully complete the required Athlete
Protection Training (APT):
A. Coaches – must complete all requirements required by USA Swimming Rule 502.6.
i.
When persons apply for coach membership, they must meet the full Coaches Safety Curriculum
requirement (posted on the OSI website under COACHES), the Background Screening and
Athlete Protection Training requirements to be registered. They will not be allowed an interim
coaching period (i.e., no grace period). Persons without a coach membership will not be
allowed to participate in any coaching capacity at any USA Swimming sanctioned competition.
This restriction includes, but is not limited to, being barred from the deck area. If an offending
person refuses to comply with these provisions upon initial warning, all athletes on that person's
club shall be designated as "unattached" for the entire competition, unless the club has some
other USA Swimming coach member present.
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ii.
Continuous failure of a coach to satisfy the Coaches Safety Curriculum requirements will be
grounds for termination of membership and loss of insurance coverage. Clubs that continue to
conduct a program with coaches who have failed to satisfy the Coaches Safety Curriculum
requirement risk termination of membership and loss of insurance coverage and sanctioning
privileges. See Appendix 3 of the Ohio Swimming Policy Handbook for guidelines regarding
Coach Non-compliance.
B. Deck Officials - Referees, Starters, Administrative Officials, Chief Judges, Stroke & Turn Judges
C. Meet Directors
D. Team Managers and Chaperones
E. Employees and other volunteers of Ohio Swimming and member clubs who interact directly and
frequently with athletes (USA Swimming Article 305.4).
F. Voting Group Members to the House of Delegates
2.4 Registration Procedure
.1 Registration Procedures can be found in Appendix 2 of this Manual.
.2 All financial matters are to be resolved within 15 business days of initial contact about the unresolved
matter, or a $10 per day penalty will be levied against the club or individual member, until the matter is
resolved.
2.5 False Registration
.1 A club or individual submitting a signed form (meet or other) which falsely claims a swimmer is registered
shall be fined. The fine schedule is as follows:
A. A $100/athlete/splash penalty will be levied against the club or individual member.
.2 Any person who signs in to a meet as a coach without proper certification shall be subject to the penalties
outlined in Appendix 3 of this Manual. Any registered coach who allows or enables another person who is
not registered as a coach to sign-in as or engage in coaching shall also be subject to the penalties outlined in
Appendix 3 of this Manual.
.3 If the Member club hosting the meet has been informed of the ineligibility of an unregistered swimmer and
permits the athlete to compete, the Member club hosting the meet will also be fined $100 per event that
the unregistered swimmer illegally competed in and is required to revise the meet records to delete the
unregistered swimmer from the results.
.4 Failure of the meet host to exercise due diligence regarding ensuring all coaches, officials are current USA
Swimming members, shall result in a $100 fine to the host club and risk of future sanctions not being
granted, as determined by the OSI Executive Board.
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3.0
SAFETY AND INSURANCE
3.1 Report of Occurrence
.1 FILING A REPORT
Registered members of USA Swimming / OSI are insured under a secondary accident medical insurance
policy. Each Ohio LSC Group Member shall be responsible for promptly filing a Report of Occurrence Form.
The Report of Occurrence is to be made either online or on the appropriate form provided by USA
Swimming. Each Ohio LSC Group Member shall maintain a record of the report.
Information on Report of Occurrence can be found on the Ohio Swimming website under Forms>Meet
Forms.
Information on USA Swimming’s Insurance Coverage can be found on the USA Swimming website
(www.usaswimming.org) under Member Resources>Programs & Services>Insurance & Risk Management.
.2 ACCIDENTS OR INCIDENTS
An occurrence includes, but is not limited to, any kind of property damage, personal injury or an accident or
incident involving a registered athlete, a registered non-athlete, a guest, a spectator, a tenant, and other
entities.
Occurrences shall be reported even though no apparent injury has occurred.
3.2 USA Swimming Certificates of Insurance
Instructions to print Certificates for Proof of Insurance for USA Swimming Member Clubs are found in
Appendix 4 of the Ohio Swimming Policy Handbook.
3.3 Safety Guidelines
.1 Coaches responsibilities:
a. Coaches shall instruct their swimmers regarding safety guidelines and warm-up procedures as they
apply to conduct at meets and practices.
b. Coaches shall actively supervise their swimmers throughout the warm-up session at meets and at all
practices.
c. Coaches should maintain as much contact with their swimmers as possible, both verbal and visual,
throughout the warm-up period.
d. Coaches should stand near the starting end of the pool when starting swimmers on sprint or pace
work.
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Chapter 4
4.0
SWIM MEET INFORMATION
4.1 Meet Scheduling
.1 The Master Meet Schedule is approved by the House of Delegates, upon recommendation of the Technical
Planning Committee. Schedule of meets for the summer long course season will be presented at the Fall
HOD meeting; schedule of meets for the winter short course season will be presented at the Spring HOD
meeting.
.2 Championship meet bids are to be submitted approximately 18 months in advance of the meet. See
Appendix 5 for the current championship meet bid deadlines.
.3 Dates for all Ohio Swimming Championship Meets and Senior Circuit meets will be determined by the
Technical Planning Committee. No other meet will be allowed to be scheduled on the same dates as an
Ohio Swimming Championship/Senior Circuit meet.
.4 No additional meets may be added to the approved schedule without following the procedural steps
outlined in the Meet Sanctioning Procedures in Appendix 5 of the Ohio Swimming Policy Handbook.
.5 The OSI Application for Meet Sanction is located on the Ohio Swimming website (www.swimohio.com)
under Forms/Meet Forms.
4.2 Sanctions
(See Article 202.2 and Article 202.3 of USA Swimming Rulebook)
.1 All Time Trial requests require a separate sanction application.
.2 All host clubs are encouraged to email Ohio Swimming Office their meet events files no later than 30 days
prior to the meet entry deadline for publication on the Ohio Swimming website events calendar.
.3 Sanction numbers must be published on all meet entry information and final results.
.4 Sanction Fees
a. A sanction fee of $25.00 (beginning with the 2015 SC Season bids) is required with each sanction
application. This fee is non-refundable.
b. Time trials, dual meets, and any other request for sanction require a $25.00 sanctioning fee
(beginning with the 2015 SC Season bids). This fee is non-refundable.
.5 Pre-Meet Responsibilities:
a. The meet host is required to electronically submit a full Meet Manager backup to the OSI Permanent
Office by Monday before the scheduled date of the meet. The purpose of this file is to identify
improperly or non-registered swimmers. Failure to submit the backup in time to the OSI Permanent
Office will be liable for $100/splash/swimmer for any athlete found unregistered post-meet.
.6 Post Meet Responsibilities:
a. Registration – If applicable, any on-deck USA Swimming registration applications and fees collected
must be sent to the OSI Office within three (3) days of the conclusion of the meet. Failure to comply
will result in a penalty of $50.00 to the meet host.
b. Meet Results – Email a backup of the meet within three (3) days following the conclusion of the
meet to:
i. OSI Permanent Office ([email protected])
ii. OSI Records/T10 Chair ([email protected])
c. Financial Statement/Fees - Within 15 business days after the conclusion of the meet, the Post-Meet
Financial statement and fees are to be received by the OSI Permanent Office. Failure to comply will
result in a $500 fine and risk of revocation or granting of future sanctions, which will be
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recommended by the Technical Planning Committee with final decision effected by the OSI
Executive Board. Financial Statements are located on the OSI website under Forms>Meet Forms.
d. Reports of Occurrence – See Chapter 3 Article 3.1 for information. Any reports are due within 15
business days of the conclusion of the meet.
e. Coach Sign-In sheets – Within 15 business days after the conclusion of the meet, the Coach sign-in
sheets and Coach Membership verification forms are to be mailed to the OSI Permanent Office.
f.
Officials Sign-in sheets - Within 15 business days after the conclusion of the meet, the Officials signin sheets are to be mailed to the OSI Officials Chair.
g. Officials Tracking System (OTS) – Officials assignments must be entered into OTS within three (3)
days of the conclusion of the meet, in order for times to be entered into the USA Swimming
database.
4.3 Approved Meets (USA Swimming Rules 202.4)
.1 Application - Application for approval is located on the Ohio Swimming website (www.swimohio.com) under
Forms>Meet Forms. Applications must be submitted in accordance with Article 202.4 of USA Swimming
Rules and Regulations.
A. Deadline - Application for approval should be submitted to the OSI Permanent Office no less than 10
days prior to the meet.
B. An approval fee deposit of $100.00 shall accompany each application.
C. Requirements for Approval - Approval of competition may be issued, withheld, or withdrawn by OSI
in accordance with Article 202.4 of USA Swimming Rules and Regulations.
.2 Conditions of Approval - The assigned approval number must appear on the heat sheets and final results.
.3 Reports and Remittances
A. A complete meet backup from the Meet Manager software shall be furnished by the meet host to
the OSI Permanent Office within three (3) days of the conclusion of the meet.
4.4 Observed Swims (USA Swimming Rules 202.5)
.1 An observed swim is defined as a swim observed by assigned USA Swimming officials for conformance with
USA Swimming technical rules in a meet conducted under other than USA Swimming rules.
.2 Arranging for Observed Swims
A. At Season-Culminating Championship Meets
1. Application for Observation (Form B) is located on the Ohio Swimming website under
Forms>Meet Forms.
2. Application – An application for meet observation and to have OSI officials at a meet for the
purpose of having individual swims observed for conformance to USA Swimming technical rules
must be submitted to the OSI Permanent Office at least ten (10) days prior to the meet.
3. Requirements - The conditions in Article 202.5 of USA Swimming Rules and Regulations must be
met. The USA Swimming observers must be officials certified in OSI; this requirement may be
waived by the OSI Officials Chairman.
4. Fees – A fee of $100 shall accompany the application.
B. At Other Meets (Invitationals)
1. Application for Observation (Form A) can be found on the Ohio Swimming website under
Forms>Meet Forms.
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2. Application – An application for USA Swimming observation must be submitted to the OSI
Permanent Office no less than 10 days prior to the competition. The OSI Permanent Office will
then apply to USA Swimming Program Operations for approval.
3. Requirements - The conditions listed in Article 202.5 of USA Swimming Rules and Regulations
must be met. The USA Swimming observers must be officials certified in OSI; this requirement
may be waived by the OSI Officials Chairman.
4. Fees – A fee of $100 shall accompany the application.
.3 A list of USA Swimming meet officials must be provided to the OSI Commission contact for Officials at least
one week prior to the start of the event for approval.
.4 Reports and Remittances
A. A complete meet backup from the Meet Manager software shall be furnished by the meet host to the
OSI Permanent Office within three (3) days of the conclusion of the meet.
B. Original heat sheets/paperwork from the USA Swimming meet observers must be returned to the OSI
Permanent Office within three (3) days of the conclusion of the meet.
4.5 Conduct of Sanctioned Competition
.1 All meets sanctioned by OSI shall be conducted in accordance with the Rules and Regulations of USA
Swimming Parts One, Two and Three.
.2 All hosts of meets sanctioned by OSI shall verify coach membership requirements by implementing the
following procedure:
A. Meet Host shall conduct coach registration at the meet at which time coaches shall sign in, have their
coaching credentials verified, and receive a deck pass for that meet. Those without coach membership
cards shall be required to sign a statement certifying that they are current coach members.
B. Coaches acting in a coaching capacity must have their membership card or electronic Deck Pass
membership screen in their possession, and must show their card or Deck Pass screen to the Meet
Referee/Meet Director upon request.
C. Meet Host shall monitor the deck and persons not possessing a deck pass will be asked to leave the
deck.
D. Any coach receiving a deck pass for the meet that shares that deck pass or otherwise allows it to be
displayed by an unauthorized individual shall be subject to the penalties listed in Appendix 3 of this
Manual.
.3 Warm-up procedures
A. Warm-up procedures are located in Appendix 6 of this Manual.
.4 Time Standards (Appendix 7)
A. Meets sanctioned in OSI may establish qualifying time standards that swimmers must have achieved
before entering events.
B. For meets with “slower-than” time standards, swimmers may not compete in an event in which they are
faster than the listed time standard as of the meet entry deadline.
C. For meets with “faster-than” time standards:
1. Swimmers should enter the event only if they have achieved the listed time standard for that event.
2. Ohio JO and senior circuit time standards will be reviewed and updated bi-annually by the Age
Group Committee and Senior Committee respectively, and presented to the House of Delegates for
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Chapter 4
approval. They shall be published on the Ohio Swimming website under the Times & Records menu
and also in Appendix 7 of the Ohio Swimming Policy Handbook.
.5 Entry Fees – See Appendix 11 for current maximum entry fee limits.
.6 OSI Scratch Rules for Championship and Prelim/Final Meets
A. General Scratch Procedures
(1) A Swimmer who officially scratches from an individual event according to meet guidelines shall
not have that scratched event count towards their maximum number of events for the meet or
for that day.
(2) The scratch deadline for Preliminary Events and Timed Final Events will be thirty (30) minutes
prior to the start of the session where the individual or relay is contesting the event.
B. Scratching from Prelims
(1) Any swimmer not appearing for an individual preliminary or timed final event shall not be
penalized; however, that event will be counted against their maximum event limits for that
meet and their three (3) event per day maximum.
(2) Any relay that fails to appear for a pre-seeded relay event shall not be penalized.
C. Scratching from Finals
(1) Any swimmer qualifying for a consolation or championship final in an individual event who fails
to compete in said final shall be barred from his/her next individual event, except as noted in
‘Exception for Failure to Compete’ below (4.5.6D). A declared false start under USA-S Rule
101.1.3F or deliberate delay of meet under USA-S Rule 101.1.5 is not permitted and will be
regarded as a failure to compete.
(2) In the event of withdrawal or barring of a swimmer from competition the Referee shall fill the
consolation or championship final, when possible, with the next qualified swimmer(s). First and
second alternates shall be announced along with the final qualifiers. The alternates shall not be
penalized if unavailable to compete in the finals.
(3) Where consolation finals have not been swum and a barring or withdrawal is known to the
Referee, the Referee shall reseed the consolation and championship final, if necessary, to insert
the alternate(s) in the appropriate lane(s), filling all lanes in the final.
(4) If the consolation final has already been contested, the championship final shall be swum
without reseeding for the empty lanes(s).
(5) Failure to scratch consolation or championship finals according to the rules above shall result in
a $50.00 penalty fee per event against the swimmer if the event is his/her last event of the
meet. The penalty fee shall be billed to the club and paid to the host group member.
D. Exception for Failure to Compete
(1) No penalty shall apply for failure to withdraw or compete in an individual event if:
a. The Referee is notified in the event of illness or injury and accepts the proof thereof.
b. A swimmer qualifying for a consolation or championship final race based upon the
results of the preliminaries notifies the Clerk of Course within thirty (30) minutes after
the announcement of qualifiers for that race that they may not intend to compete and
further declares their final intentions within thirty (30) minutes following their last
individual preliminary event.
c. It is determined by the Referee that failure to compete is caused by circumstances
beyond the control of the swimmer.
E. Timed Final Meet Scratch Procedures
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Chapter 4
.7
.8
.9
.10
(1) Scratch Procedures may be determined by the meet host. Per USA Swimming Rule 102.4, the
meet announcement and advance information shall specify check-in and scratch procedures for
individual and relay events and penalties for violation of those procedures.
Entry Refund for Administrative Scratches
A. In any meet sanctioned by Ohio Swimming other than Championship Meets, the host team may limit
the number of swimmers in any one or more events to maintain a reasonable length of the meet
(USA-S Rule 205.3.1F for Age Group competition). In the event that entries are limited, the host club
must return the entry fees to the clubs whose swimmers were not allowed the opportunity to
compete in the specific event(s) that were administratively scratched. Clubs cannot change this
refund rule in their meet information.
Deck Entries
A. Participants must be current USA Swimming members and provide either a registration card or an
official USA Swimming club roster printed from the club‘s portal to show as proof of registration. No
Exceptions.
Protest Procedure
A. Please see USA-S Rule 102.33 for protest procedures.
Age Group: Aging up between Regional and JO Championship Meets
A. During the current championship season, a swimmer whose birthday occurs between the start of
the Ohio Regional Championship Meet, whose current times would have qualified them for an
event(s) in the younger age group at the OSI JO Championship Meet but whose respective time(s) in
that event(s) does NOT make the qualification standard for the OSI JO Championship Meet for that
older age group, may enter the Ohio Junior Olympic Meet in the older age group under the
following conditions:
(1) The athlete may enter the equivalent distance event(s) at the Junior Olympic Meet for which
he/she had the cut times in the younger age group.
(2) The entry time(s) for that qualified event(s) in Ohio Junior Olympic Meet must be entered AT
THE CUT TIME for the older age group.
(3) The swimmer may only enter the next longer event for which they had the cut times in the
younger age group, provided that the event that they qualified for in the younger age group is
not offered in the older age group:
a. Example: A 12 year old has the 11-12 has 50 fly and 100 fly cuts and ages up in between
the meets. They can then swim the 100 fly and 200 fly respectively in 13-14 age group
since no 50 fly is offered in the 13-14 age group. The 11-12 50 fly time gives them the
13-14 100 fly and the 11-12 100 fly time gives them the 13-14 200 fly event. 2 cuts in
the younger age group = 2 cuts in the older age group.
4.6 Meet Host Responsibilities
.1 Marshaling Requirements
A. A minimum of four (4) marshals, per pool, who report to and receive instructions from the Meet
Referee and/or the Meet Director, shall be on deck during the entire warm-up session. Duties and
responsibilities of meet marshals are enumerated in USA-S Rule 102.19.
B. Marshals shall have the authority, with concurrence of the meet referee, to remove from the deck
for the remainder of the warm-up session any swimmer or coach who is in violation of safety
guidelines or warm-up procedures.
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Chapter 4
C. One additional Marshal shall be assigned to each warm-up, warm down facility throughout the
meet; which includes warm-up prior to meet, breaks during the meet, and during active
competition. This is in addition to the four (4) marshals required in 4.6.1A.
.2 The meet host will provide a complete schedule of warm-up procedures to include lane assignments and
times in advance of the meet, which must be adhered to by all participants. This information will be
distributed with the meet information at registration, posted throughout the venue, posted on the
scoreboard for easy reference (if applicable) and announced on a regular basis before the meet.
.3 The following statement shall appear in the meet information: “Ohio LSC Swimming Safety Guidelines and
Warm-Up Procedures will be in effect at this meet.”
.4 An announcer shall be available for the entire warm-up session to announce lane and/or time changes and
to assist with the conduct of the warm-up.
.5 There must be a certified lifeguard on duty at all times during a meet.
.6 Miscellaneous
A. Backstrokers shall ensure that they are not starting at the same time as a swimmer on the blocks,
and they must enter the pool feet first. Swimmers shall not step up on the blocks if there is a
backstroker waiting to start.
B. Warm-up procedures shall be enforced for any breaks and/or any areas used for warm-up and
warm-down during the competition.
NOTE: Host clubs, with the consent of the Meet Director or the Meet Referee, may modify the time schedule or
recommended lane assignments depending upon pool configuration, the number of swimmers or other
consideration. Any such changes shall be announced and/or posted prominently in the pool area.
4.7 Adapted Swimming
.1 Ohio Swimming meet hosts are required to include the following Adapted Swimming statement in their
meet information: “Ohio Swimming welcomes swimmers with a Disability”. The purpose of the statement
is to welcome athletes with a disability, to establish fair qualifying guidelines, and to ask for advance notice
of any necessary accommodations.
.2 Entry Procedures. Coaches/club entry contact should:
A. Enter the swimmer on electronic or the paper entry form;
B. Provide advance notice of any necessary accommodations;
C. List in the email with the electronic entry (or on paper) the swimmer’s name, entry times,
strokes/distances and days/sessions. Preferred seeding is with the swimmer’s same age group in
either the same distance race or a longer distance race (i.e., 50 free during the 100 free). Exceptions
to this should be listed in “necessary accommodations”.
.3 Qualifying time standards at regular season meets are waived for swimmers with a disability. Ohio
Swimming Championship meets: swimmers with a disability may enter if they qualify in at least one event
for the US Paralympic National Championships. At the Central Zone meet, four (4) swimmers with a
disability are welcome on the Ohio Zone Team without meeting the time standards. More information
available under Athletes>Adapted Swimming on the Ohio Swimming website.
.4 During the pre-meet briefing, in accordance with USA Swimming officiating rules, the Meet Referee shall
inform all officials of the adapted swimmer’s entry and the modifications which shall be made when
starting, observing and determining disqualifications for this/these swimmer(s).
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Chapter 5
5.0
TIME STANDARDS, RECORDS, TOP TEN, TIME CERTIFICATION
5.1 Time Standards
.1 Current Short Course JO and Senior Circuit Qualifying Times can be found in Appendix 7 of this Manual
and also on the Ohio Swimming website under Times & Records.
.2 Current Long Course JO and Senior Circuit Qualifying Times can be found in Appendix 7 of this Manual and
also on the Ohio Swimming website under Times & Records.
5.2 Ohio Swimming Records
.1 Ohio Records shall be recognized in all recognized age groups set forth by USA Swimming.
.2 All record times must be achieved in sanctioned or approved meets and must be achieved in accordance
with the USA Swimming Technical Rules.
.3 Ohio Records can be achieved only by Ohio LSC registered USA Swimming athletes in good standing with
Ohio Swimming, Inc. and held in a USA Swimming sanctioned competition. These athletes must swim
either as representatives of an Ohio group member, as unattached Ohio LSC swimmers, as representatives
of a high school during the high school swimming season, as representatives of an NCAA college or
university during the NCAA swimming season, or as representatives of a YMCA in a YMCA Championship
meet.
.4 Ohio Records are generally extracted from Ohio Championship meets electronically and automatically.
However, it is the responsibility of the club from which the athlete is a member of to verify the record. To
ensure a record is captured and recorded, the athlete’s club or club representative should submit an Ohio
Record Application to the Ohio Records Chair within 30 days of the conclusion of the current season.
Records are validated in the USA SWIMS database. If the USA SWIMS database does not contain the Ohio
Record, the time must be corrected through the Ohio LSC Office.
.5 Ohio Records not captured or missed for any reason beyond the 30 days of the conclusion of the current
season may be incorporated into the Ohio Records list if accompanied by sufficient rationale by the club
or club representative for whom the athlete swims for. The Records Chair may request additional proof of
times or signed results from the Meet Referee in the event a record is disputed.
.6 The Ohio Records Chair will provide the Ohio Office Manager and the House of Delegates (HoD) a
summary report of records for the current season prior to the Fall HoD Meeting (summary of Long Course
Records) and Spring HoD Meeting (summary of Short Course Records). The summary report will include a
complete list of Ohio records by age as well as a separate breakout of all new records achieved from the
current season. In lieu of a separate breakout, the summary report may show the complete list of Ohio
records by age clearly depicting all new records achieved from the current season.
.7 It is the responsibility of meet hosts to ensure electronic records files are accurately updated in their
computer databases at Ohio meets. It is strongly recommended that all meet hosts review the latest
Ohio records for both LSC and Championship meet records in their computer database before printing
meet programs, posting psych preview reports, and posting results online or at the venue. Meet hosts can
cross check the records in their database with the Ohio Records reports on the Ohio Swimming website.
Ohio Records can be viewed on the Ohio Swimming website under Times & Records. The Ohio Swimming
website will display the latest report as of the previous season following the most recent HOD meeting
(fall or spring). For a real-time view of Ohio Records, visit the Ohio Swimming LSC Portal on the USA
Swimming website.
5.3 Top Ten
.1 National Top 10 “Reportable” times can be verified in the USA SWIMS database 30 days after the time was
achieved. No form or application needs to be submitted for times that appear in the USA SWIMS
database.
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.2 National Top 10 “Reportable” times can be achieved only by registered USA Swimming athletes in good
standing and held in a USA Swimming sanctioned competition. These athletes must swim either as
representatives of USA-Swimming, as representatives of a high school during the high school swimming
season, as representatives of an NCAA college or university during the NCAA swimming season, or as
representatives of a YMCA in a YMCA Championship meet.
.3 Times achieved that do not appear in the USA SWIMS database must be corrected through the Ohio LSC
Permanent Office.
.4 All times must be achieved in sanctioned or approved meets and must be achieved in accordance with the
USA SWIMMING Technical Rules.
.5 Only the Ohio Records Chair or alternate designee as determined by LSC policy may coordinate edits,
updates, fixes, and typos in the USA SWIMS and in coordination with the National Times Tabulator.
.6 At the conclusion of each season, USA-Swimming will send to the Ohio LSC Office or to the Ohio Records
Chair certificates for all athletes that have finished the season ranked 10th or faster in individual and relay
events. Achieving or exceeding the posted National Top 10 “Reportable” time standard does not warrant
a certificate.
5.4 Ohio Time Certification
.1 The Ohio Time Certification (OTC) form may be found on the OSI website under Forms>Meet Forms.
.2 Relay lead-off times, and individual event initial split times may be officially certified by an OHIO TIME
CERTIFICATION form. In the case of relays, it is the judgment of the athlete’s coach or team
representative to decide if this form is used. Relay leadoff times are automatically loaded in the USA
SWIMS database as part of the normal meet loading process initiated by the meet host. However, in the
event electronic scoreboard, touchpad, or relay lineup errors prevent the electronic recording of the relay
lineup, the relay leadoff time will not be a valid time unless an OHIO TIME CERTIFICATION form is
submitted.
.3 The OTC form must be presented to the Meet Referee 30 minutes prior to the event.
.4 OTC forms may only be certified by the Meet Referee or his designee.
.5 All OTC forms must be returned to the OSI Permanent Office for entry into the SWIMS database within 3
days post-meet.
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Chapter 6
6.0
FINANCIAL POLICY
6.1 Travel Reimbursement Policy (Updated Fall 2010)
.1 The current Senior travel reimbursement Policy is in Appendix 8 of this Manual and also on the OSI website
under Athletes>Senior.
6.2 Championship Facility Surcharge Fund Distribution
.1 OSI Treasurer is responsible for timely distribution of the Championship Facility Fund (30 days following the
completion of the fiscal year meets within the LSC).
.2 Distribution guidelines: Total dollar amount collected from September 1 through August 31 of the following
year. Broken down as follows:
A. Regional Level: 8 meets (6 SC, 2 LC), one equal share of 30% of the combined total amount of the CFF
(3.75% each).
B. State Championships: 2 meets (1 SC, 1 LC), one equal share of 30% of the combined total amount of the
CFF (15% each).
C. Senior Championships: 2 meets (1 SC, 1 LC), one equal share of 40% of the combined total amount of
the CFF (20% each).
6.3 Fund Allocation
.1 Swimmer support income to be made up of all sanction income plus 10% of all membership income and all
interest on investments.
.2 Checking account: Limit of $10,000; balances over that amount should be swept into an interest bearing
account. This account should require two signers to transfer funds back to the checking account for bill
payment.
.3 Larger sums should be invested in CD’s, money market, stocks, bonds, etc. as determined by the finance
committee. These investments should also require two signers designated by the OSI General Chair.
6.4 Coach of the Year Award
.1 The monetary award for Coach of the Year is to be used for continuing education or clinics related to
coaching.
.2 Receipts and invoices should be submitted to the Ohio Swimming Permanent Office for reimbursement or
payment.
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Chapter 7
7.0
OSI ZONE AND ALL-STAR TEAMS
7.1 Zone and All-Star Team Selection Process
.1 The Ohio LSC All-Star Swim Team shall be made up of properly qualified members of Ohio Swimming. Ohio
All-Star Teams may be assembled to support the USA Central Zone Championships during the Long Course
season or other All-Star events that occur throughout the year. The Ohio Swimming Age Group Committee
determines and approves an event as “All Star”.
.2 Information on the current season’s Ohio All-Star meets can be found on the Ohio Swimming website under
the Athletes menu.
.3 The Ohio Swimming Age Group Committee:
A. Will seek a group member club of Ohio Swimming or, if no group member club is available, one or more
individual members of Ohio Swimming to serve as Sponsor and host of the Ohio Central Zone Team and
other All-Star Teams.
B. As an alternative, the Age Group Committee may appoint a Coordinator who shall be a member of Ohio
Swimming to act in the same capacity and with the same authority as the Sponsor. Such coordinator
shall be eligible to receive any compensation that would otherwise be payable to a sponsoring host club.
C. The Ohio Zone Team and All-Star Team Sponsor/Coordinator of the team shall be responsible to the
Ohio Swimming Age Group Committee. Responsibilities shall include:
1. Appoint and/or select the coaching staff based upon the selection criteria set forth by, or in
consultation with the Ohio Swimming Age-Group Committee
2. Coordinate entry procedures set forth by the Championship Meet format. Only one Ohio
Sponsor/Coordinator shall submit entries.
3. Overseeing, in consultation with the team coaches, arrangements for team travel (where
applicable), lodging, and chaperoning (where applicable).
7.2 LSC Trips – General Information
.1 Ohio Swimming team activities are a privilege and should be treated as such. Swimmers and coaches are
expected to represent themselves and Ohio Swimming to the best of their ability. Coaches and swimmers
are representing Ohio Swimming, and must conduct themselves in a manner that reflects positively on Ohio
Swimming at all times. Coaches and swimmers are expected to uphold Ohio Swimming’s positive image at
all times, including, but not limited to, traveling to and from the meet, on-deck at the meet, in hotels,
restaurants, and during all extracurricular activities.
.2 CHAPERONES: All persons acting as Chaperones in any capacity on any Ohio Swimming team travel trips
shall be currently registered members of USA Swimming and must have successfully passed a USA
Swimming-administered criminal background check (USA-S Article 305 and USA-S Rule 502.6.1).
.3 Ohio Swimming travel policies must be signed and agreed to by all athletes, parents, and coaches traveling
with the LSC. A copy of this LSC Code of Conduct must be signed by the athlete and his/her parent or legal
guardian.
.4 Team Managers must be currently registered as members of USA Swimming and, must have successfully
passed a USA Swimming-administered criminal background check.
.5 Team Managers or Coaches must carry a signed Medical Release Form for each athlete or follow any
alternative proof documentation mandated by the USA Central Zone (electronic copies, etc.).
7.3 LSC Travel Policy:
.1 The Ohio Swimming LSC Travel policy is listed in Appendix 9 of this Manual and also on the OSI website
under Athletes>All-Star.
.2 Failure of the coaches to abide by the policy on Ohio Swimming Trips will result in the following:
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Chapter 7
A. Coach may have the behavior addressed by the Sponsor, head coach or other coaches on the trip (minor
infraction).
B. LSC Board of Review hearing (severe infraction).
7.4 Code of Conduct for Athletes
.1 The use by all athletes of illegal drugs or alcohol is prohibited. Those found guilty of use while participating
in a meet (including travel to and from such) shall be denied Ohio Swimming Travel Assistance Funds for that
particular season, and shall face the possibility of not receiving future travel funds based upon the ruling of
the Ohio Swimming Board of Review.
.2 Athletes causing willful destruction of another's property, or of the facilities and/or its property, while
participating in a meet (including travel to and from such) shall be denied Ohio Swimming Travel Assistance
Funds as stated in the above paragraph, and shall pay the cost of damages.
.3 If an athlete becomes ineligible for Ohio Swimming Travel Assistance Funds, the athlete shall be fined a
minimum of $100.00 and a maximum of costs involved.
.4 Persons found suspect of the above shall appear with their parents and coach before the OSI Board of
Review at a scheduled hearing to determine the extent of the Travel Assistance Fund denial.
7.5 Medical release Form
.1 See Appendix 9 of this Manual and also the OSI website under Athletes>All-Star.
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Chapter 8
8.0
OFFICIALS
8.1 Officials Committee
2013-2014 Officials Leadership Team
Officials Chairman
Mike Bockstiegel
[email protected]
SW Commission (Cincinnati) Representative
Bill Houk
[email protected]
SW Commission (Dayton) Representative
Lins Alt
[email protected]
Central Commission Representative
Rick Bunner
[email protected]
NW Commission Representative
Joe Sobczak
[email protected]
8.2 Certification and Recertification Guidelines
.1 Certification/recertification information is located on the Ohio Swimming website (www.swimohio.com)
under Officials>Certification.
8.3 Forms for Meet Conduct
.1 Official’s Forms for Meet Conduct are located on the Ohio Swimming website (www.swimohio.com) under
Officials>Meet Forms.
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Chapter 9
9.0
SAFE SPORT:
At the US Aquatic Sports Convention in September, 2010, USA Swimming launched a new initiative for the
protection of Athletes. Initially called “Athlete Protection”, the name was changed in 2012 to reflect the
extension of protection policies to all members of USA Swimming, including athletes, coaches, officials, and nonathlete members/volunteers of USA Swimming. It is now referred to as “Safe Sport”. The USA Swimming Code
of Conduct, Article 304 of the USA Swimming Rule Book, provides specific and mandatory polices that must be
followed at all levels of the organization. These policies are enforceable by the LSC and National Board of
Review process. Consequences for violating a policy include, but are not limited to, revocation of membership.
Ohio Swimming has established the position of Safe Sport Coordinator, to coordinate the distribution of safe
sport information and policies from USA Swimming within Ohio Swimming. In addition, the Safe Sport
Coordinator will serve to “triage” concerns and complaints within the LSC.
9.1 Safe Sport Model Policies: USA Swimming rules require that clubs develop, adopt and implement the
following policies below. All the model policies are located on the Ohio Swimming website
(www.swimohio.com) under Safe Sport>Model Policies.
.1 Model Team Travel Policy (required)
.2 Model Electronic Communication Policy (required)
.3 Model Anti-Bullying Policy (required)
.4 Model Locker Room Monitoring Policy (optional)
9.2 Concussions:
.1
The Ohio General Assembly passed House Bill 143, designed to protect youth at all levels from concussions.
As a result, there are requirements which all youth sports organizations must meet. The Ohio Department
of Health (ODH) has created forms necessary to fulfill the requirements. The forms (and training) can be
located on the Ohio Swimming website under Safe Sport>Concussion, and also on the Ohio Department of
Health website. In short, the requirements fall into three general categories:
A. Concussion Information Sheet: The concussion information sheet can be found on the Ohio Swimming
website under Safe Sport>Concussion.
B. Coach and Official Training: Youth sports coaches and officials must complete a free online concussion
training every three years. The ODH recommends the training provided by the National Federation of
State High School Associations. Link to the training is on the Ohio Swimming website.
C. Return to Play - The law includes return to play requirements:
1. Coaches, referees or officials must remove an athlete from play if the athlete exhibits signs
and symptoms of a concussion during practice or a game. A Concussion report must be
filled out and sent into the Ohio Swimming Permanent Office within 48 hours of the
incident. The concussion form is located on the Ohio Swimming website under Safe
Sport>Concussion.
2. The athlete cannot return to play on the same day that the athlete is removed, and is not
permitted to return to play until they have been assessed and received written clearance by
a physician (MD or DO). A “Return to Play” (RTP) form must be filled out, signed by a doctor
and returned to the OSI Permanent Office to be cleared. The RTP form is located on the OSI
website under Safe Sport>Concussion.
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Chapter 10
10.0
OHIO SWIMMING BYLAWS
10.1 Bylaws – the OSI Bylaws are posted on the OSI website under Governance>OSI Bylaws.
10.2 Bylaw Revisions – Deadline for Bylaw amendments is three (3) months prior to the House of Delegates
Meeting at which the amendments are to be considered.
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Appendices
APPENDICES
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Appendix 1
Membership Fees and Information
All inquiries about USA Swimming membership and registration should be directed to:
Erin Schwab
513-673-3326
[email protected]
2014 Fee schedule:
ATHLETE (ANNUAL* / SEASONAL MEMBERSHIPS):
Annual Athlete Membership Fee (due when applying): ............................................................... $60.00
Annual Athlete Outreach Membership Fee (due when applying): ................................................. $5.00
Seasonal Athlete Membership Fee (due when applying): ............................................................ $35.00
Season 1: April 1, 2014 –August 28, 2014
Season 2: Oct 4, 2013 – Mar 2, 2014
Individual Season: Valid for 150 days from date of registration (contact the OSI Permanent Office for approval of
this membership)
Single-Meet Open Water............................................................................................................... $15.00
Transfer Fee:
Transfer within OSI during current season ............................................................................... $1.00
Transfer from out-of-LSC to OSI during current season ........................................................... $5.00
NON-ATHLETE (ANNUAL* MEMBERSHIPS ONLY):
Non-athlete Membership Fee (due when applying):
Individual................................................................................................................................. $60.00
CLUB (ANNUAL* / SEASONAL MEMBERSHIPS):
Annual Discounted** Club Registration with Ohio Swimming (due by Dec 1st) ......................... $200.00
Annual Club Registration with Ohio Swimming .......................................................................... $400.00
Seasonal Club Registration (valid only 150 days) .......................................................................... $65.00
All fees for memberships must be paid by either:
1. A check payable to “Ohio Swimming, Inc.” or
2. ACH or credit card payment to Ohio Swimming (instructions on OSI website under
Forms>Registration)
Payment and required paperwork per Appendix 2 should be sent to the following address:
Ohio Swimming Inc.
5020 B College Corner Pike
Oxford, OH 45056
*
All Annual memberships are valid January 1 through December 31. Registrations received after September 1 are
valid through December 31 of the following year.
** Discounted club membership available for clubs meeting the attendance requirement stated in Chapter 2.2.1.
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Appendix 2
REGISTRATION PROCEDURES
Club Registration
Clubs shall be registered as a group member of Ohio Swimming. Membership is subject to USA Swimming policies, rules
and regulations and Ohio Swimming policies and procedures.
To register, a club shall:
1. Complete a club membership application form (available on Ohio Swimming website under Forms>Registration).
Applications must be printed or typed, in blue or black ink.
2. Pay the $400 annual registration fee (or discounted fee if requirement met).
3. A new club shall follow the procedures outlined in The Prospective Club Membership Booklet available from USA
Swimming and also located on the Ohio Swimming website under Forms>Registration, and must submit the
following:
a. A OSI Club Application
b. The Requirement Checklist for First-Year Club Membership and all documents listed on the checklist.
4. New clubs shall complete Club Leadership and Business Management programs within one membership year.
New clubs are required to have access to either Hy-tek Team Manager or Team Unify for registration of athletes
and meet entries.
5. Each club is required to designate 1-2 representatives to the Ohio Swimming House of Delegates, who each shall
be individual members of USA/Ohio Swimming.
6. Club Registrations expire on December 31st. Renewal registrations are due on December 1st.
Individual Registration
1. Clubs shall register their athletes and non-athletes (coaches, officials and representatives) with Ohio Swimming.
a. Non-athlete registrations:
i. can be submitted though the electronic online registration option on the Ohio Swimming
website, followed up with ACH or credit card payment* (instructions and link on the OSI website
under Forms/Registration) or check made payable to Ohio Swimming*; or
ii. Electronic submission of the fillable application available on the OSI website under
Forms>Registration, followed up with either ACH or credit card payment* or check made
payable to Ohio Swimming*; or
iii. Sending in a hard copy of the application located on the Ohio Swimming website, accompanied
by payment of a check made payable to Ohio Swimming*.
b. Athlete registrations:
i. If unattached, either send in a hard copy of the Athlete application with payment or submit the
fillable application with an ACH or credit card payment*. Applications and ACH/credit card
payment information are on the OSI website under Forms>Registration.
ii. Club athletes should register through their Club registration contact. Registrations are only
accepted electronically through Hytek Team Manager or Team Unify. Instructions for electronic
registration of athletes can be found on the OSI website under Forms>Registration. No
hardcopy applications for club athletes should be sent into the OSI office.
2. Registrations are not valid until they are received, with payment, and accepted by the Ohio Swimming Office.
3. Clubs shall file a transfer form for swimmers who were previously registered for a different USA Swimming club.
The transfer form is sent to the Ohio Swimming office with the appropriate fee.
4. A prospective swimmer may participate in tryouts for no more than 30 consecutive calendar days in a 12 month
period. This swimmer shall not have been previously a member of USA Swimming. During the tryout, the
individual is not covered by insurance, but the club insurance is still valid.
5. Athletes shall have completed their registration with Ohio Swimming in order to compete.
*All payments for registration must be received into the OSI office within 15 business days of submission. Penalty for
late payment is $10/day after the 15 business day deadline.
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Appendix 3
OHIO SWIMMING PROCEDURES FOR NON COMPLIANCE OF CERTIFICATIONS
1. Authorized deck personnel: The following persons are authorized to be on deck during an OSI sanctioned meet,
and will be called collectively “authorized deck personnel” or individually “authorized deck person”.
.a Officials and coaches who are working at the OSI sanctioned meet, who are members of USAS, who conform
to all requirements of USAS and OSI, who display the individual’s current USAS membership card or Deck
Pass application, and who have signed an OSI approved sign-in sheet for the session that the individual is
attending. The individual’s signature on the sign-in sheet shall constitute the individual’s certification that
the individual complies with all requirements of USAS and OSI to participate in the OSI sanctioned meet in
the capacity indicated on the OSI approved sign-in sheet.
.b Individuals who are volunteers or who are paid to work at the OSI sanctioned meet (collectively, “meet
volunteers”) including, but not limited to, timers, scoreboard operators, runners, and other persons
providing services to support the OSI sanctioned event. The group member hosting the OSI sanctioned meet
should provide identification badges for each meet volunteer to display while on deck.
.c Employees, independent contractors, and other representatives of the owner or operator of the facility
hosting the OSI sanctioned meet. The group member hosting the OSI sanctioned meet should provide
identification badges for each representative of the facility owner or operator to display while on deck.
.d Any other individual approved by the meet director or meet referee (“other approved individual”) who has a
reason related to the OSI sanctioned meet to be on deck. Examples of individuals who may be approved
include (but are not limited to) health, emergency, law enforcement, and other government personnel,
representatives of news media organizations and photographers covering the OSI sanctioned meet or a
group member participating in the OSI sanctioned meet, dignitaries and other appropriate guests supporting
the OSI sanctioned meet and USAS. Friends and relatives photographing an athlete participating in the OSI
sanctioned meet generally should not be approved as a photographer unless clearly covering the OSI
sanctioned meet as a whole or the participation of all of the athletes of one or more group members
participating in the OSI sanctioned meet. The group member hosting the OSI sanctioned meet should
provide identification badges for each other authorize person to display while on deck.
.e “During an OSI sanctioned meet” includes (and is not limited to) warm-up and warm-down periods, pre and
post session preparation periods, and breaks within and between sessions.
2. Only authorized deck personnel permitted on deck. No individual shall be on deck during an OSI sanctioned meet
unless the person is an authorized deck person. An individual on deck who is not an authorized deck person
violates OSI rules and regulations.
3. Coach and official responsibilities. All individuals participating in an OSI sanctioned event as a coach or an official
shall conform to, and comply with, all rules and regulations of USAS and OSI and shall display the individual’s
current USAS membership card at all times while the individual is on deck or have in possession their Deck Pass
certification listing, and shall sign an OSI approved sign-in sheet indicating the capacity in which the coach or
official is acting at the OSI sanctioned meet before participating in an OSI sanctioned event.
4. Meet volunteer and other approved individual responsibilities. Each meet volunteer and other approved official
shall comply with all USAS and OSI rules and regulations and all directions of the meet director, meet referee, and
other meet officials.
5. Meet director and meet referee duties. Each meet director and meet referee shall insure that all coaches and
officials are members of USAS and hold certifications required by USAS and OSI to participate in an OSI sanctioned
event, and have signed a sign-in sheet. The meet director or meet referee shall report all violations to the Board
of Review.
6. Group member responsibilities. No group member shall authorize or suffer an individual to act as a coach for the
group member at any time whether or not at an OSI sanctioned meet unless the individual complies with all USAS
and OSI qualifications to act as a coach. Each group member shall establish practices and procedures to insure
Ohio Swimming Handbook Update May 09 2014
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Appendix 3
that each person the group member authorizes or suffers to act as a coach complies with all requirements of USAS
and OSI. A group member violates this rule if it authorizes or suffers an individual to participate in any USAS
sanctioned event as a coach if the individual does not comply with all of the requirements of USAS or OSI to act as
a coach.
7. Host Group Member Responsibilities.
.a OSI approved sign-in sheets. The host group member of an OSI sanctioned meet shall provide OSI approved
sign in sheets for coaches and officials for each session and shall insure that all coaches and officials sign-in
prior to appearing on deck. The host group member shall put the following legend on each sign-in sheet:
“Each person who signs this sheet certifies that the person is a member of USAS, and holds the certifications
of USAS and OSI to, in the case of coaches, act as a coach and, in the case of officials, to act as an official.”
Failure to comply with the certification may be treated as an intentional violation of OSI rules and
regulations.
.b Verify membership and possession of membership card. The host group member shall verify the current
USAS membership status of each coach and official and the individual’s physical possession of the
individual’s current USAS membership card or display of certifications in the Deck Pass application.
i. Options if membership card unavailable. If an individual does not have a current USAS membership
card or Deck Pass application in the individual’s possession, the host group member may (1) bar the
individual from participating in the meet until the individual obtains possession of the individual’s
current USAS membership card and displays it to the host group member, (2) require the individual to
display the individual’s USAS Deck Pass on the individual’s mobile device or, (3) upon the individual’s
payment of required fees and costs, verify a coach’s status on the USAS website.
ii. Fees and costs for unavailable USAS membership cards. An individual who does not have in the
individual’s possession a current USAS membership card or Deck Pass application may request the
meet director or meet referee to verify the individual’s USAS membership, and to arrange alternate
membership identification for the duration of the meet if the means to do so is available. No
alternate membership verification shall be initiated unless the requesting individual pays a $25.00 fee
plus all costs of verification, including reasonable costs for making equipment available.
iii. No requirement to facilitate alternate verification. No host group member shall be under any
obligation to provide any device or service to facilitate verification of membership and certification
status of any individual.
8. Head coach responsibilities. No head coach shall authorize or suffer an individual to assist the head coach at any
USAS sanctioned meet unless the individual complies with all USAS and OSI qualifications to act as a coach. A
head coach violates this rule if the head coach authorizes or suffers an individual to assist the head coach in any
USAS sanctioned meet if the individual does not comply with one or more of the requirements of USAS or OSI to
act as a coach.
9. Penalties. In addition to actions otherwise permitted under USAS and OSI rules and regulations and law, the
Board of Review may impose any of the following penalties for violations of #1-6 of this document.
.a First offense. The following penalties apply to the first offense by an individual occurring during any
consecutive three year period.
i. Group member. A group member that authorizes or suffers an individual to act as a coach at any time
when the individual fails to meet all requirements of USAS and OSI to act as a coach may be fined
$100. A group member that fails to pay a fine within 15 (fifteen) business days of notice of the decision of the
Board of Review will be temporarily suspended from OSI until the fine is paid*.
ii. Coaches. An individual who acts as a coach in any capacity related to USAS, OSI or a group member
without complying with all requirements of USAS and OSI to act as a coach should not be permitted on
Ohio Swimming Handbook Update May 09 2014
Published under the Direction of the Board of Directors of Ohio Swimming Inc.
Page 29
Appendix 3
.b
.c
.d
.e
deck at any USAS sanctioned meets for two months after meeting all such qualifications or should be suspended
from all coaching activities for 2 months after meeting all such qualifications or both.
Second offense by the same individual within a three year period. The following penalties apply to the second
offense by an individual occurring during any consecutive three year period.
i. Group Member. A group member that authorizes or suffers an individual to act as a coach at any time
when the individual fails to meet all requirements of USAS and OSI to act as a coach may be fined
$500. A group member that fails to pay a fine within 15 (fifteen) business days of notice of the decision of the
Board of Review will be temporarily suspended from OSI until the fine is paid*.
ii. Coaches. An individual who participates in an OSI sanctioned event as a coach without being a
member of USAS or complying with all requirements of USAS and OSI to act as a coach should not be
permitted on deck at any USAS sanctioned meets for a period of two months after meeting all such
qualifications or should be suspended from all coaching activities for 2 months after meeting all such
qualifications.
Third offense by the same individual within a three year period. The following penalties apply to the third offense
occurring by an individual during any consecutive three year period.
i. Group member. A group member that authorizes or suffers an individual to act as a coach at any time
when the individual fails to meet all requirements of USAS and OSI to act as a coach may be fined
$1000. A group member that fails to pay a fine within 15 (fifteen) business days of notice of the decision of the
Board of Review will be temporarily suspended from OSI until the fine is paid*.
ii. Coaches. An individual who participates in an OSI sanctioned event as a coach without being a
member of USAS or complying with all requirements of USAS and OSI to act as a coach should not be
permitted on deck at any USAS sanctioned meets for a period of two months after meeting all such
qualifications or should be suspended from all coaching activities for 2 months after meeting all such
qualifications.
Participating Non-Member. The following penalties apply to a violation of this document by a Participating
Non-Member.
i. Group member. A group member that authorizes or suffers a Participating Non-Member affiliated with the
group member or an athlete representing the group member may be fined $100. A group member that fails
to pay a fine within 15 (fifteen) business days of notice of the decision of the Board of Review will be
temporarily suspended from OSI until the fine is paid*.
ii. Participating Non-Member. A Participating Non-Member who violates this document may be barred
from venues for all USAS sanctioned meets for a period of 2 months.
No impact on athlete members. No suspension of a group member or violation by a Participating Non-Member shall
affect the right of any athlete member of USAS to participate in any USAS sanctioned meet. If an athlete represents a
group member that has been suspended under this document, the athlete may participate as an unattached athlete
or as a permanent or temporary member of another group member. No athlete participating for a group member
that is suspended under this document shall suffer any restriction on transferring to another group member at any
time during the period of suspension.
10. Right to due process of law. Nothing in this compliance document shall abrogate or otherwise impinge on the
right of an individual or a group member to a hearing before the Board of Review as provided by the OSI Bylaws
and USAS Rules and Regulations.
*All fines payable to Ohio Swimming Inc. All fines to go into the OSI Travel Fund.
Ohio Swimming Handbook Update May 09 2014
Published under the Direction of the Board of Directors of Ohio Swimming Inc.
Page 30
Appendix 4
Certificates Online
Proof of Insurance for USA Swimming Member Clubs
Requesting Your Additional Insured Endorsement
Your club’s facility/pool might ask you to add them as additional insured to your insurance policy. You (the club) are
responsible for processing these requests. This may be done directly over the Internet 24 hours a day, 7 days a week.
If you encounter any technical problems or have any questions you may call Risk Management Services at 1-800-7774930 and ask for x10 or x13. When you call, it would be helpful if you are online so we can guide you through the
process. (Please note: there is a $25.00 charge for any certificates processed by Risk Management Services, Inc.)
NOTE: Do not issue certificates on CertificatesNow for your own club or for another USA Swimming Club. The
CertificatesNow certificates are for entities that are not members of USA Swimming.
The online directions are as follows...
3. Logon to www.certificatesnow.com.
4. Enter your User ID & Password in ALL CAPS with no spaces:
(the club code is found on your USA Swimming membership renewal application)
USER ID:
2 digit LSC code, a dash (-), plus your club code.
(Example: CO-XXXX)
PASSWORD:
SWIM (do not change this password)
5. Click on “Deliver Certificates" in the middle of your screen.
6. Select the “2014 Swim Certificate” and hit Continue.
7. Now you can either:
a. Select a Recipient (Certificate Holder) and hit “Continue.” Add New Recipient if none showing.
b. Change a Recipient (Certificate Holder) by clicking on the blue name. The field will open and you can edit
the information. Make sure to save the information, select the Holder and hit “Continue.”
c. Add a new Recipient (Certificate Holder). Click on “New Recipient”, a window opens.
Enter Name, Address, City, State, ZIP, Country of the location that asked you for this Certificate.
Now choose a delivery method. You have the option to e-mail, fax, US-Mail, or save only. Depending on the
method you choose you need to enter the information in the appropriate field, e.g., if you choose e-mail
you will need to enter the e-mail address.
Click “Save”, Select the Recipient and hit “Continue”
Please do not add your own swim club name or any individual person as recipient. It must be the facility or company
that asked you for the Certificate and you always need the facilities address, no matter which delivery method you
choose.
8. Review Information and hit continue.
9. Review Delivery Method and hit continue.
10. This is the last screen. For a copy of the Certificates for your files check the box to send yourself an e-mail of this
certificate.
A copy will be sent to the club’s main e-mail address that is registered with USA Swimming.
11. Hit Deliver Now. You will then be directed back to the beginning which means that your certificate was sent.
The system may take up to 48 hours to deliver the certificate, so plan ahead!!!
Ohio Swimming Handbook Update May 09 2014
Published under the Direction of the Board of Directors of Ohio Swimming Inc.
Page 31
Appendix 5
Process for Sanctioning a Meet:
1. Host club submits the following to the OSI Permanent Office to apply for a meet sanction (either via email, fax or
USPS mail):
a. OSI Application for Sanction
b. A draft meet announcement which contains all requirements listed in the application packet
(requirement checklist is included in the application packet and also on the OSI website under
Forms>Meet Forms).
c. A $25 Sanction fee (time trials are required to have a separate sanction) if submitted by the deadline.
2. Deadlines for sanction applications:
a. March 17, 2014: For Short Course meets between Sept 1, 2014 – March 31, 2015 and the Short Course
Age Group and Senior Championships to be contested in March 2016 (schedule will be presented at the
May 2014 HOD).
b. August 17, 2014: For Long Course meets between April 1, 2015 – Aug 31, 2015 and the Long Course Age
Group and Senior Championships to be contested in July 2016 (schedule will be presented at the Oct
2014 HOD).
3. The OSI permanent office will create the meet schedule and send to the Sanctioning Chair and Technical
Planning Committee for review and approval.
a. Attempts to resolve any conflicts will be done in advance of the HOD meeting.
b. Unresolved conflicts will be presented at the HOD for vote (notification sent out in advance of meeting).
4. The proposed schedule (reviewed by the TPC) will be posted on the website no less than 2 weeks before the
upcoming HOD meeting and be presented for adoption at that upcoming HOD meeting (barring any conflicts to
be resolved).
5. Any applications received after the Application deadline will be considered late and subject to a late fee of $50.
6. Once the meet schedule has been submitted to Technical Planning for review, no requests will be added until
after the HOD approval of the schedule.
7. After the Meet Schedule has been approved by the HOD:
a. Any meet date changes are to be requested through the Sanctioning Chair or designee for approval by
the Technical Planning Committee/Sanctioning Chair.
b. Any additions to the schedule must also be requested through the Sanctioning Chair or designee for
approval by the Technical Planning Committee/Sanctioning Chair and be subject to a $200 application
fee.
8. The HOD Approved meet schedule will be posted on the OSI within 1 week after the HOD meeting. The OSI
calendar will be updated to include dates, links to the host website, final meet information and events files
within 1 month of the conclusion of the HOD meeting.
a. Meet hosts are responsible for getting any meet information updates to the OSI Permanent Office.
b. Meet hosts must get events files to the OSI Permanent Office no later than 30 days before the meet
entry deadline.
Ohio Swimming Handbook Update May 09 2014
Published under the Direction of the Board of Directors of Ohio Swimming Inc.
Page 32
Appendix 6
Warm-up procedures:
1. Warm-up procedures shall be determined with the safety of the swimmers as the primary priority. The warm-up
procedures shall follow all applicable USA Swimming rules and shall follow all rules listed in Chapter 3.3 (Safety
Guidelines). The warm-up procedures shall be published in the meet program (information). The suggested
warm-up procedures in Table 1 below may be used in their entirety or may be used as a framework for the
warm-up procedure. Except during supervised racing starts, swimmers must enter the pool feet first in a
cautious manner with one hand in contact with the pool deck.
Table 1: Suggested Warm-up Guidelines
Lanes for competition pool
Push/Pace Lanes1
Sprint Lanes2
General Warm-up3
6-Lanes
1&6
2&5
3&4
8-Lanes
1&8
2&7
3,4,5 & 6
9-Lanes
1&9
2&8
3,4,5,6 & 7
10-Lanes
1 & 10
2&9
3,4,5,6,7 & 8
1
2
3
Push/Pace Lanes-Push off one or two lengths from the starting end with the same entry as in general
warm-up.
Racing Start Lanes – Sprint lanes for racing starts from blocks or backstroke starts in specified lanes at
designated times. One-way only.
General Warm-up Lanes – No diving or racing starts, with the same entry as in general warm-up.
2. Lane Specific Warm-up Procedures
A. General Warm-up (first 30-45 minutes or first half)
a. No Diving or Racing Starts allowed from the blocks or edge of pool. Swimmers must enter the
pool feet first in a cautious manner with one hand in contact with the pool edge.
b. No sprinting or pace work allowed during this general warm-up session
c. All lanes are to be used for general warm-up
B. Specific Warm-up (Last 30-45 minutes or last half)
3. Athlete and Team Warm-up Assignments
A. Participating teams shall be assigned to specific lanes for the warm-up period based on number of
participants. Warm-up periods may allow a mixing of age groups and/or genders to allow a more
equitable split of numbers of athletes participating in these warm-ups.
B. The coaches of the teams assigned to each lane shall determine the warm-up procedure for that lane. If
coaches in a lane cannot agree on a warm-up procedure, the session referee should be consulted and
shall define that lane’s procedure. The decision of the session referee will be final.
Ohio Swimming Handbook Update May 09 2014
Published under the Direction of the Board of Directors of Ohio Swimming Inc.
Page 33
Appendix 7
2014 Short Course JO Meet Qualifying Time Standards
GIRLS
BOYS
13-14
11 - 12
10 &
Under
10 &
Under
11 - 12
13 - 14
26.29
28.29
31.59
50 Free
32.09
28.09
24.49
56.99
59.49
1:08.29
100 Free
1:09.09
59.69
53.69
2:02.69
2:09.39
2:31.79
200 Free
2:34.49
2:11.19
1:55.49
5:28.29
5:46.99
5:50.59
5:15.09
500 Free
19:10.49
1:03.69
1650 Free
32.49
37.39
50 Back
37.99
33.49
1:07.89
1:18.09
100 Back
1:20.49
1:09.19
2:17.39
1:12.59
200 Back
42.09
50 Breast
43.79
37.09
1:16.69
1:29.19
100 Breast
1:33.09
1:19.79
200 Breast
2:19.29
35.29
50 Fly
36.89
31.59
1:07.89
1:22.29
100 Fly
1:23.69
1:10.69
200 Fly
1:17.99
100 IM
1:20.19
1:09.39
2:26.59
2:50.59
200 IM
2:56.29
2:28.59
400 IM
1:48.39
1:53.59
3:54.79
4:07.49
2:11.49
200 Free Relay
2:18.19
1:54.89
1:42.89
4:13.09
3:45.49
800 Free Relay
1:58.29
2:09.39
4:23.89
4:42.99
2:32.29
200 Med Relay
400 Med Relay
2:12.69
4:42.59
400 Free Relay
8:35.49
59.59
2:18.49
1:07.99
4:54.69
1:08.99
2:31.49
30.79
2:23.99
1:01.59
2:11.29
36.79
2:37.69
1:02.99
18:30.29
8:05.09
2:41.99
2:13.89
1:51.29
4:56.19
4:16.39
Revised 06-20-12
Ohio Swimming Handbook Update May 09 2014
Published under the Direction of the Board of Directors of Ohio Swimming Inc.
Page 34
Appendix 7
Ohio Swimming 2014 Long Course Junior Olympic Qualifying Times
GIRLS
13 - 14
11 - 12
BOYS
10 & Under
10 & Under
11 - 12
13 - 14
29.79
31.09
34.79
50 Free
35.89
31.49
28.19
1:04.79
1:07.79
1:18.49
100 Free
1:19.49
1:08.79
1:01.19
2:20.59
2:28.09
2:51.19
200 Free
2:54.19
2:28.69
2:14.79
4:57.69
5:14.99
5:15.49
4:46.29
400 Free
20:10.59
1:15.09
1500 Free
36.49
41.69
50 Back
43.09
36.99
1:19.69
1:31.09
100 Back
1:34.29
1:20.69
2:40.29
1:25.49
200 Back
46.99
50 Breast
49.69
42.19
1:30.99
1:44.59
100 Breast
1:49.79
1:32.79
200 Breast
2:39.99
39.49
50 Fly
41.69
35.89
1:18.39
1:34.99
100 Fly
1:43.29
1:22.29
200 Fly
2:49.79
3:15.09
200 IM
5:40.69
2:17.99
4:45.99
5:04.99
2:41.99
200 Free Relay
3:24.09
2:54.39
2:42.99
2:24.99
2:03.99
5:16.99
4:32.99
800 Free Relay
2:27.99
2:36.99
5:15.99
5:51.99
3:11.99
200 Med Relay
400 Med Relay
Ohio Swimming Handbook Update May 09 2014
Published under the Direction of the Board of Directors of Ohio Swimming Inc.
2:30.99
5:28.89
400 Free Relay
10:37.99
1:09.49
2:39.79
400 IM
2:08.99
1:22.19
2:59.89
34.29
2:48.59
1:12.29
2:36.19
41.49
3:03.99
1:12.89
19:16.79
10:39.99
3:04.99
2:41.99
2:22.99
6:00.99
5:03.99
Page 35
Appendix 8
OSI Senior Travel Fund Reimbursement Guidelines
Reimbursement Amounts:
1. Distribution of funds will be made in the swimmers name and mailed to the appropriate team to distribute.
a. Olympic Trials - $600.00
b. World Championship/US Nationals - $400.00
c. US Open/SC Nationals - $400.00
d. Jr. Nationals - $300.00
e. Open Water/Disability - $250.00
2. Distribution of additional funds
a. After all distributions are dispersed from the OSI Senior Meet reimbursement account, any excess funds
will be allocated to the 2016 Olympic Trials fund.
Eligibility:
Non-Collegiate/Non-Pro Athletes:
1. Athletes must be currently registered with Ohio Swimming and not fully funded by other sources.
2. Athletes must have competed in three (3) OSI meets (one must be a Long Course Senior Circuit Meet) during the
same swimming season of the meet for which the reimbursement is being requested.
3. Open Water & Disability Athletes must compete in four (4) OSI sanctioned meets in order to qualify for funding
for Open Water & Disability competitions.
4. Athletes are eligible for subsidy for the following meets during the Ohio Swimming Calendar year (September 1
– August 31).
 USA Swimming Selection meets
 USA Disability Trial meets
 USA Swimming Nationals - Short Course & Long Course
 USA Swimming US Open
 USA Swimming Trial meets (Worlds and Olympic)
 USA Swimming Jr. Nationals – Short Course & Long Course
5. Athletes on international or fully reimbursed USA Swimming sponsored trips are ineligible for reimbursement
with the following exceptions:
a. If athletes are not fully reimbursed athletes can request funding from the Ohio LSC. Athletes must
submit records of funding from other organizations along with expenses. These requests will be
reviewed by the Ohio LSC Senior Committee. If any reimbursement is granted, it will not be determined
until 30 days after the close of the fiscal year.
6. Completed forms for reimbursement must be received by the Ohio Senior Vice-Chair within 30 days of the
conclusion of the requested meet. Forms are available on the OSI website.
7. The maximum amount of reimbursement for Relay-only swimmers will be set at twenty-five percent (25%) of
the maximum amount of reimbursement for swimmers qualifying in one or more individual events. Relay-only
swimmers must also meet the eligibility requirements.
Ohio Swimming Handbook Update May 09 2014
Published under the Direction of the Board of Directors of Ohio Swimming Inc.
Page 36
Appendix 8
Collegiate Athletes:
1. Athletes must be currently registered athletes within Ohio Swimming and not fully funded by other sources.
2. Athletes must have competed in two (2) Ohio Senior Circuit meets during the Long Course Season. During an
Olympic year, participation in only one (1) Senior Circuit meet is required. Long Course Season is defined as
April 1st – August 31st.
a. Athletes must have competed in 4 individual events per Senior Circuit competition as described above.
b. Senior Chair and Senior Committee reserve the right to adjust funding requirements in the event that
scheduling conflicts with TRIAL LEVEL meets prevents an athlete or the LSC from contesting Senior
Circuit events.
3. Collegiate swimmers, not registered in Ohio Swimming prior to their 18th birthday, must hold continuous Ohio
Swimming registration for the following periods of time in order to receive the stated reimbursement amount:
a. During the 1st year after a swimmer registers with Ohio Swimming, the swimmer will receive 50% of the
maximum amount of the reimbursement.
b. During the 2nd year after a swimmer registers with Ohio Swimming, the swimmer will be eligible for 75%
of the maximum amount of the reimbursement.
c. Once a swimmer has been continuously registered for three (3) or more years in Ohio Swimming, the
swimmer will be eligible for the maximum amount of the reimbursement, as long as continuous Ohio
Swimming registration is maintained.
4. Athletes are eligible for funding for the following meets during the Ohio Swimming Calendar year (September 1
– August 31):
 USA Swimming Selection meets
 USA Disability Trial meets
 USA Swimming Nationals - Short Course & Long Course
 USA Swimming US Open
 USA Swimming Trial meets (Worlds and Olympic)
 USA Swimming Jr. Nationals – Short Course & Long Course
5. Athletes on international or fully reimbursed USA Swimming sponsored trips are ineligible for reimbursement
with the following exceptions:
a. If athletes are not fully reimbursed, they can request funding from the Ohio LSC. Athletes must submit
records of funding from other organizations along with expenses. These requests will be reviewed by
the Ohio LSC Senior Committee. If any reimbursement is granted, it will not be determined until 30 days
after the close of the fiscal year.
6. Completed forms for reimbursement must be received by the Ohio Senior Vice-Chair within 30 days of the
conclusion of the requested meet. Forms are available on the OSI website.
7. The maximum amount of reimbursement for Relay-only swimmers will be set at twenty-five percent (25%) of
the maximum amount of reimbursement for swimmers qualifying in one or more individual events. Relay-only
swimmers must also meet the eligibility requirements.
Ohio Swimming Handbook Update May 09 2014
Published under the Direction of the Board of Directors of Ohio Swimming Inc.
Page 37
Appendix 9
OHIO SWIMMING INC.
LSC TRAVEL POLICY
Introduction
Safety of all participants is the primary goal of this policy. Although competitive experience and enjoyment of members
are key reasons for attending travel meets, the needs of safety always come first. USA Swimming and Ohio Swimming
policies and regulations take precedence over this policy.
Section 1 - USA Swimming Required Policies
These items are Code of Conduct stipulations in the USA Swimming Rulebook.
1. Club travel policies must be signed and agreed to by all athletes, parents, coaches and other adults traveling
with the club. (305.5.4)
2. Team managers and chaperones must be members of USA Swimming and have successfully passed a USA
Swimming-administered criminal background check. (305.5.2)
3. Regardless of gender, a coach shall not share a hotel room or other sleeping arrangement with an athlete
(unless the coach is the parent, guardian, sibling, or spouse of that particular athlete). (305.5.1)
4. When only one athlete and one coach travel to a competition, the athlete must have his/her parents’ (or legal
guardian’s) written permission in advance to travel alone with the coach. (305.5.3)
Section 2 – Additional Ohio Swimming Policies
1. During team travel, when doing room checks, attending team meetings and/or other activities, two-deep
leadership and open and observable environments should be maintained.
2. Athletes should not ride in a coach’s vehicle without another adult present who is the same gender as the
athlete, unless prior parental permission is obtained.
3. During overnight team travel, if athletes are paired with other athletes they shall be of the same gender and
should be a similar age. Where athletes are age 13 & Over, chaperones and/or team managers would ideally
stay in nearby rooms. When athletes are age 12 & Under, chaperones and/or team managers may stay with
athletes. Where chaperones/team managers are staying in a room with athletes, they should be the same
gender as the athlete and written consent should be given by athlete’s parents (or legal guardian).
4. When only one athlete and one coach travel to a competition, at the competition the coach and athlete should
attempt to establish a “buddy” club to associate with during the competition and when away from the venue.
5. To ensure the propriety of the athletes and to protect the staff, there will be no male athletes in female
athlete’s rooms and no female athletes in male athlete’s rooms (unless the other athlete is a sibling or spouse of
that particular athlete).
6. A copy of the LSC Code of Conduct must be signed by the athlete and his/her parent or legal guardian.
7. Team or LSC officials should carry a signed Medical Consent or Authorization to Treat Form for each athlete.
8. Curfews shall be established by the team or LSC staff each day of the trip. Team members and staff traveling
with the team will attend all team functions including meetings, practices, meals, meet sessions, etc. unless
otherwise excused or instructed by the head coach or his/her designee.
9. The directions & decisions of coaches/chaperones are final.
10. Swimmers are expected to remain with the team at all times during the trip.
11. Swimmers are not to leave the competition venue, the hotel, a restaurant, or any other place at which the team
has gathered without the permission/knowledge of the coach or chaperone.
12. When visiting public places such as shopping malls, movie theatres, etc. swimmers will stay in groups of no less
than three persons. 12 & Under athletes will be accompanied by a chaperone.
13. The Head Coach or his/her designee shall make a written report of travel policy or code of conduct violations to
the appropriate club (LSC) leadership and the parent or legal guardian of any affected minor athlete.
Ohio Swimming Handbook Update May 09 2014
Published under the Direction of the Board of Directors of Ohio Swimming Inc.
Page 38
Appendix 9
OHIO SWIMMING CODE OF CONDUCT
The Code of Conduct for Ohio Swimming athletes governing participation in the LSC Programs is as follows:
PURPOSE
The purpose of this code is to promote individual, team, and program responsibility for the development of first-class
citizens.
PART I – GENERAL CODE OF CONDUCT RULES
1. Team members will display proper respect and sportsmanship toward coaches, officials, administrators,
teammates, fellow competitors and the public at all times.
2. Team members and staff will refrain from any illegal or inappropriate behavior that would detract from a
positive image of the team or be detrimental to its performance objectives.
3. The possession or use of alcohol or tobacco products by any athlete is prohibited.
4. Use of drugs other than those prescribed by your physician is unacceptable.
5. Team members will wear designated team apparel during all competition.
6. Team members at USA Swimming sponsored events shall adhere to any curfews set by the Head Coach.
7. Male and Female swimmers may not be in each other’s room on any team trip unless supervised by designated
LSC official.
8. Team members and their parents have a responsibility to do their best to ensure that this Code of Conduct is
adhered to and to help ensure the safety of these program participants.
PART II- VIOLATION OF THE CODE OF CONDUCT RULES
Failure to comply with the Code of Conduct as set forth in this document may result in disciplinary action. At the
discretion of the Head Coach such discipline may include, but not be limited to:
1.
2.
3.
4.
5.
Dismissal from the trip and immediate return home at the athlete’s expense.
Disqualification from one or more events, or all the events of competition.
Disqualification from the team and future team travel meets.
Financial penalties.
Proceedings for an LSC or USA Swimming Board of Review.
I, hereby agree to abide by the rules of conduct as set forth in Part I above and acknowledge that, should I violate any
provision in Part I, I will be subject to disciplinary action, as set forth in Part II, including suspension.
Signature of Swimmer
Date
Signature of Parent/Guardian
Date
Ohio Swimming Handbook Update May 09 2014
Published under the Direction of the Board of Directors of Ohio Swimming Inc.
Page 39
Appendix 9
Medical Release Form
Name of Swimmer:
Date:
Parental Consent
This medical release form must be signed by a parent or legal guardian for EACH swimmer of:
(Name of Club or Ohio Swimming Inc.)
If the swimmer is 18 years of age or older, the swimmer must also sign this form.
MEDICAL RELEASE
(NAME OF ATHLETE)
I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE AND BELIEF,
IS IN GOOD PHYSICAL CONDITION AND HAS NO CONDITION WHICH WOULD IMPAIR PARTICIPATION IN THE PROGRAM. IN CASE OF
INJURY, I HEREBY GIVE THE OHIO SWIMMING INC., AND IT’S COACHING STAFF PERMISSION TO ACT ON MY BEHALF IN SEEKING
MEDICAL TREATMENT FROM ANY LICENSED PHYSICIAN, HOSPITAL OR CLINIC FOR MY CHILD IN THE EVENT THAT SUCH TREATMENT
IS DEEMED NECESSARY. I GIVE PERMISSION TO THOSE ADMINISTERING MEDICAL TREATMENT TO DO SO USING METHODS DEEMED
NECESSARY. I ABSOLVE OHIO SWIMMING INC., AND IT’S COACHING STAFF FROM ALL LIABILITY WHILE ACTING ON MY BEHALF IN
THIS REGARD
Participant Signature (if over the age of 18)
Parent/Guardian Signature:
Home Phone:
Parents Daytime Phone:
If parents are not available, please call the person designated below:
Name:
Address:
City/State/Zip:
Phone:
Relationship:
Additional comments regarding medical history, allergies, penicillin or drug reactions, etc., which may be needed in rendering
medical treatment:
Parent/Guardian Insurance Information:
Company
Name:
Address:
Ohio Swimming Handbook Update May 09 2014
Published under the Direction of the Board of Directors of Ohio Swimming Inc.
Policy
Number:
Phone:
Page 40
Appendix 10
2013-2014 OHIO SWIMMING INC. BOARD OF DIRECTORS
2013-2014 (through October 1, 2014)
Elected Officers:
Name
General Chairman
John Reynolds
Administrative Vice-Chairman
Bill Houk
Senior Vice-Chairman
Jason Roberts
Age Group Vice-Chairman
Todd Billhimer
Secretary
Carolyn Strunk
Kyle Goodrich
Treasurer
Kristi Princell (assistant)
Registration/Membership Coordinator
Officials’ Chairman
Technical Planning Chairman
Safety Coordinator
Erin Schwab
Mike Bockstiegel
Steve Nye
John Pristash
Contact Information
614-832-5611
[email protected]
513-403-4868
[email protected]
859-342-4000
[email protected]
513-600-9758
[email protected]
419-372-7480
[email protected]
614-292-1303
[email protected]
(o) 513-523-2181
(c) 513-255-3051
(f) 513-282-4090
[email protected]
(o) 513-673-3326
(f) 513-282-4090
[email protected]
513-271-2720
[email protected]
614-478-5445
[email protected]
419-882-0244
[email protected]
Appointed Officers:
Safe Sport Coordinator
Michael Yeager
Senior Coach Representative
Ed Bachman
Coach Representative
Phil Moran
Outreach Coordinator
Kim Morstadt
Adaptive Swimming Coordinator
Jim Peterfish
Sanctioning /Scheduling Coordinator
Pam Birnbrich
Times Coordinator/Records/T10 Coordinator
Brent Peaden
Senior Athlete Representative
Ohio Swimming Handbook Update May 09 2014
Published under the Direction of the Board of Directors of Ohio Swimming Inc.
Temarie Tomley
614-284-3997
[email protected]
513-561-3380
[email protected]
419-307-2660
[email protected]
513-545-7961
[email protected]
740-816-1368
[email protected]
602-370-3777
[email protected]
937-431-5016
[email protected]
[email protected]
Page 41
Appendix 10
Junior Athlete Representative
Athlete Rep - SW-Cincinnati Commission
Mac Lewis
[email protected]
Liam Moran
[email protected]
Sam Wagner
[email protected]
Emmy Sehmann
[email protected]
Athlete Rep - SW-Dayton Commission
Athlete Rep - Central Commission
Athlete Rep - NW Commission
Ex-Officio Members and Other Key Positions:
Past General Chair
General Counsel to the Board (nonvoting)
High School Coach Rep
Dick Boettcher
John MacKay
Laurie Karr
Camps Coordinator
Andrew Sellers
Zone Team Coordinator
Brent Peaden
Open Water Coordinator
Chip Carrigan
Webmaster
Patrick Cassidy
Ohio Swimming Handbook Update May 09 2014
Published under the Direction of the Board of Directors of Ohio Swimming Inc.
513-931-8704
[email protected]
419-321-1234 (o)
419-324-6957 (c)
[email protected]
614-562-0544
[email protected]
937-361-1331
[email protected]
937-431-5016
[email protected]
513-404-6530
[email protected]
513-897-3457
[email protected]
Page 42
Appendix 10
2013-2014 OHIO SWIMMING INC. ADMINISTRATIVE REVIEW BOARD MEMBERS
2013-2014 (through May 2014)
Position:
Name
Term Expiration
Chairman
John MacKay
May 2014
Member
Lins Alt
May 2015
Member
Carol Richmond
May 2015
Member
Steve Nye
May 2015
Member
Bill Hopkins
May 2015
Mac Lewis (ex-officio)
May 2015
Teresa Fightmaster
May 2014
Temarie Tomley
May 2014
Athlete Member
Member
Athlete Member
Ohio Swimming Handbook Update May 09 2014
Published under the Direction of the Board of Directors of Ohio Swimming Inc.
Page 43
Appendix 10
2013-2014 OHIO SWIMMING INC. OFFICIALS CONTACTS
Ohio Swimming Official’s Chair
Mike Bockstiegel
[email protected]
Bill Houk
[email protected]
CINCINNATI COMMISSION CONTACTS
Contact for NEW Officials
Officials Certifications
Contact for Meet Observations
Mark Koors
[email protected]
Carol Guibord
[email protected]
Anissa Kanzari
[email protected]
DAYTON COMMISSION CONTACTS
Contact for NEW Officials
Officials Certifications
Contact for Meet Observations
Lins Alt
[email protected]
Carl Ollila
[email protected]
NEW Officials certifications
Ann Schuh
[email protected]
Officials Certifications
Rick Bunner
[email protected]
John Reynolds
[email protected]
CENTRAL COMMISSION CONTACTS
Contact for Meet Observations
NORTHWEST COMMISSION CONTACTS
Contact for NEW Officials
Joe Sobczak
[email protected]
Officials Certifications
Bill Hopkins
[email protected]
Contact for Meet Observations
Joe Sobczak
[email protected]
Ohio Swimming Handbook Update May 09 2014
Published under the Direction of the Board of Directors of Ohio Swimming Inc.
Page 44
Appendix 11
2013-2014 OSI MEET ENTRY FEES
Meet hosts may set their own entry fees for individual and relay events, not to exceed the fees set in the table below:
Maximum Entry Fees (Approved by the HOD May 2013 and Oct 2013)
Type of Meet
Individual Events Relay Events
OSI Sanctioned Meets
$5.00
$8.00
(Timed Final)
OSI Sanctioned Meets
$6.00
$8.00
(Prelim/Final)
Time Trial Meets
$6.00
$11.00
Age Group Championships/
$6.00
$11.00
Regional Championship
Senior Championships
$8.00
$11.00
(Prelim/Final)
Ohio Swimming Handbook Update May 09 2014
Published under the Direction of the Board of Directors of Ohio Swimming Inc.
Deck Entries
$10.00 IE
$16.00 RE
$12.00 IE
$16.00 RE
N/A
N/A
Page 45
Appendix 12
GUIDELINES FOR MEET REFEREES
MEET INFORMATION BOOK (be involved)
Order of Events
Entry procedures
Time lines
Scratch procedures
Check-in procedures
Exhibition swims (allowed or not?)
Time Trials (allowed or not?)
Contacts
Pool Location and facility description
Qualifying times
Relays
ARRIVAL/PRE-SESSION
Meet the key people!
FACILITY
FORMS
Starting equipment
Water temperature
Timing Equipment
Lane Lines
Touch Pads
Clerk of Course
Backstroke flags
Computer
15-meter marks
Lap counters
Starting blocks
Bells/gun
Obstructions
Watches
DQ slips
Relay take-off slips
DQ register
Count/split sheets
No show register
Timing adjustment worksheet
Intent to scratch register
Meet pass down sheet
Check OTS File
DURING THE MEET
Meet Referee:
Provide overall support and
guidance for Admin. Ref, Deck
ref, Meet Management, etc.
Talk to the coaches and
swimmers
Know the coaches
“Walk the Deck”
COACHES MEETING
Introduce key officials
Explain the conduct of the meet
Deadlines
Check-in
Results
Facility
Technical Rules
Introduce juries
Note other events (socials, etc.)
Walk the deck before
the meet starts and
during the meet
Sense where there are
problems
Ask opinions
Delegate
Do not insert yourself
into areas where you
are not needed
“Tend to your business”
Build respect and team
OFFICIALS BRIEFING
(handled by CJ’s usually, or deck refs)
Meet overview
Assignments
Jurisdictions
Questions
Review Rules
Ask for others opinion:
i. Not a sign of weakness or
lack of knowledge
ii. Be selective but your
sources can be other
officials, meet directors
and coaches
iii. Builds team
iv. Builds others confidence
AFTER THE MEET
 Thank everyone
 Complete meet summary report
 Obtain a full set of results (including swim-offs and time trials, if you have them)
 Get copies of all Reports of Occurrence
 Check to make sure OTS file is completed on time.
Ohio Swimming Handbook Update May 09 2014
Published under the Direction of the Board of Directors of Ohio Swimming Inc.
Page 46
Appendix 13
Ohio Swimming Coaches Association Statement on Recruiting Ethics:
The Ohio LCS Coaches, Ohio LSC House of Delegates and USA Swimming would like to make it very clear to everyone
involved in Ohio Swimming that it is unethical, improper and prohibited to recruit a year round swimmer from another
USA Swimming Team. This would include coaches, team administration, parents and swimmers. Approaching a
swimmer, sending recruiting information etc. which is encouraging the swimmers to switch teams is unethical and is
subject to sanctions of offending club by Ohio Swimming Inc. Board of Review. Please see the USA Code of Conduct
Statement below:
USA CODE OF CONDUCT SECTION 304.16 STATES:
Action, other than through general advertising, by a coach, owner, officer, volunteer, representative, or employee of a
swim club or a USA Swimming or LSC employee, either through direct contact with an athlete or the encouragement of
others, to recruit or otherwise encourage an athlete who is already a member of USA Swimming member swim club to
leave that club, unless the acting party receives prior written approval to recruit or encourage the athlete to change
affiliation from the designated club representative of the athlete’s parents or authorized representative. General
advertising includes any information that is:
1.
Distributed to an identifiable general population where there is a reasonable expectation that the majority of
that population are not current members of USA Swimming, or
2.
Placed in or on any item that is sold.
In the event of a violation of this section, a sanction may be imposed against any coach, owner, officer, volunteer,
representative of employee of a swim club, or against any such club, or any combination thereof, as appropriate.
Recommended Penalties:
Coaches or Team Administration:
The Club would pay up to
$500.00 per occurrence
Parents or Swimmers:
The Club would pay up to
$100.00 per occurrence
Note: It would be the responsibility of the offending club to pay the fines which involved Coaches, Team Administration,
Parent or swimmer. Club would be placed on probation for a period of up to 2 years. Continued offences could result in
additional fines and or restriction of participation in Ohio Swimming meets. The restrictions and fines would be
determined by the board of review.
Process for reporting an occurrence and actions to be taken:
A written statement must be sent to the Ethics Chairperson detailing the facts of the occurrence. The dates, location,
type of infraction, the individual’s name and or team, should all be included in the detailed description of the
occurrence. The occurrence statement will be distributed by the Ethics Chairperson to the Ethics committee which is
made up of one coach from each commission and one active Ohio USA swimmer. The committee will investigate the
allegation and determine if the matter needs to be sent to the Ohio LSC board of review. The Ohio LSC board of review
will have the final say in fines and or sanctions.
Send to Ethics Chairperson:
Benson Spurling
6689 Bogarts Pointe Drive
Cincinnati, Ohio 45230
Email: [email protected] Office Phone: (513) 474-9461
Ohio Swimming Handbook Update May 09 2014
Published under the Direction of the Board of Directors of Ohio Swimming Inc.
Page 47