Re:
Breakbulk China 2014 –Sponsor Manual
Dear Breakbulk China 2014 Sponsor:
Thank you for participating in Breakbulk China 2014 that will take place over a four day period from 10-13 March 2014 at the
Shanghai World Expo Exhibition & Convention Center in Shanghai, China.
Please note the breakdown of the four day period:
•
Krabbendam Heavy Transport & Lifting Masterclass Workshop will take place on
InterContinental Shanghai Expo Hotel
10-11 March 2014
•
PPG Certificate in Project Forwarding Workshop will take place on
InterContinental Shanghai Expo Hotel
10-11 March 2014
•
Breakbulk Education Day will take place on
InterContinental Shanghai Expo Hotel
11 March 2014
•
Evening Welcome Reception will take place on
Shanghai World Expo Exhibition & Convention Center (SWEECC) [Hall 2]
12 March 2014
•
Exhibitions & Executive Presentations will take place on
Shanghai World Expo Exhibition & Convention Center (SWEECC) [Hall 2]
12-13 March 2014
Exhibitions, executive presentations, networking and evening welcome reception will take place at the:
Shanghai World Expo Exhibition & Convention Center [Hall 2]
No. 1099 Guozhan Road
Pudong District, Shanghai, China
www.shexpocenter.com
This Sponsor Manual contains all the essential information you require to prepare and maximize your participation during the
event. To make your participation as effective as possible, we advise you to read this carefully. Please review the online agenda
on the Breakbulk China 2014 (website) for more information.
Breakbulk Events & Media would like to remind you that this Sponsor Manual does not replace our personal service. If you need
any advice or assistance, please contact a member of the team, and we will be happy to help you in any way. We have included
direct contact details for the Breakbulk team members, so please feel free to contact us with any queries.
Please thoroughly read the manual at your earliest opportunity, so that no vital information is forgotten. There are several deadlines
coming up which you shouldn’t miss.
Breakbulk looks forward to working with you over the next couple months. See you in Shanghai, China!
Sincerely,
Jeremy M. Luski
Director of Event Operations
Breakbulk Events & Media
This manual is subject to change at the discretion of the event organiser. Page 1
TABLE OF CONTENTS
ADVERTISING (AD) SPECIFICATIONS [for participating sponsors only] .......................................................................................... 7 – 8
REGULATIONS ......................................................................................................................................................................................... 8
CONTACT DETAILS (ORGANISER) ........................................................................................................................................................ 3
DATE AND DEADLINES ........................................................................................................................................................................... 4
DISABLED FACILITIES AND ACCESS .................................................................................................................................................... 8
DISTRIBUTION OF PROMOTIONAL MATERIAL ..................................................................................................................................... 8
EVACUATION PROCEDURES ................................................................................................................................................................. 8
EVENT GUIDE COMPANY LISTING ........................................................................................................................................................ 6
EVENT GUIDE COMPANY LISTING EXAMPLE ...................................................................................................................................... 6
GLOBAL SHIPPING/COURIER RECOMMENDATION............................................................................................................................. 5
HOTEL & ACCOMMODATIONS ............................................................................................................................................................... 8
PRINTING LOCALLY ................................................................................................................................................................................ 4
REGISTRATION ........................................................................................................................................................................................ 8
RETURN OF GOODS ............................................................................................................................................................................... 6
SHIPPING/COURIER DETAILS ................................................................................................................................................................ 5
SHIPPING LABELS FOR BAG INSERTS (if applicable) ........................................................................................................................... 5
SHIPPING LABELS (FULL SIZE) FOR MATERIALS (if applicable) ....................................................................................................... 10
SPONSOR MATERIALS & GUIDELINES ................................................................................................................................................. 9
STORAGE ................................................................................................................................................................................................. 9
This manual is subject to change at the discretion of the event organiser. Page 2
CONTACT DETAILS FOR ORGANISER
Breakbulk Events & Media (JOC Group Inc.)
2 Penn Plaza East, 12th Floor
Newark, NJ 07105 USA
UBM CHINA (SHANGHAI) CO., LTD is the approved event operations management company for:
Breakbulk China 2014/ Breakbulk Events & Media (JOC Group Inc.)
Taxpayer Identification Number: 310105682284628
9F Ciros Plaza, No. 388 West Nanjing Road Shanghai, China
Phone: +86 21 6157 7288
Fax:
+86 21 6157 7299
Event Operations & Management:
Mr. Jeremy Luski
Director of Event Operations
Phone: +1 862 368 9938
[email protected]
Ms. Mira Jones
Event Operations Manager
Phone: +1 908 723 8176
[email protected]
For any Exhibitor Operations or Technical assistance, please contact:
Mr. Evan Gong
Operations Manager
Phone: +86 21 6157 7246
[email protected]
Mr. Joe Song
Operations Executive
Phone: +86 21 6157 7224
[email protected]
Registration & Customer Service (outside China):
Registration Assistance (in China):
Ms. Joanna Lenck
Event Registration & Customer Service Manager
Phone: +1 973 220 4827
[email protected]
Ms. Gladys Wang
Phone: +86 21 5134 8972
[email protected]
Company Bio, Event Guide Listing, Sponsor Logo &
Event Guide Ad
Ms. Isabella Zou
Marketing Manager
Phone: +86 21 5589 9183
[email protected]
Visa Letter of Invitations
To receive a Visa Letter of Invitation, each delegate must
have a Breakbulk China 2014 registration confirmation:
MIMS China
Phone: +86 21 6039 6900
Sales & Sponsorship:
Mr. Gary Tang
Sales Manager, Asia / Middle East / India
Phone: +852 21329698
[email protected]
Mr. Adrian van Beuningen
Sales Director, Europe & Turkey
Phone (EU): +32 2 808 4355
Phone (USA): +1 973 432 5535
[email protected]
Ms. Christian Thompson
Exhibit Sales Manager, America & South America
Phone: +1 281 416 4672
Mobile: +1 713 857 7821
[email protected]
Ms. Kathleen Pinson
Sales, Breakbulk Magazine
Phone: +1 678 954 0552
[email protected]
Breakbulk organisers will be available at the event registration throughout the event, if you require assistance at any time.
This manual is subject to change at the discretion of the event organiser. Page 3
DATE CHECK-LIST & DEADLINE INFORMATION
Item
Deadline Date
Submit To:
Notes
Friday, 10 January 2014
Isabella Zou
Marketing Manager
+86 21 55899183
[email protected]
See page 6 for sample
Friday, 24 January 2014
Isabella Zou
Marketing Manager
+86 21 55899183
[email protected]
See page 7 for important
specifications
Company Logo
Immediate
Isabella Zou
Marketing Manager
+86 21 55899183
[email protected]
High Res (EPS) &
Low Res (JPG) required
Bag Inserts (for delegate bags)
Delivered by:
Thursday, 06 March
See below for Shipping/Courier Details for important information
Listing for Event Guide
(Company Bio)
Advertisement (Ad) in
Event Guide
Item
Notes
Exhibitor/Sponsor
Complimentary Registration
via registration website
Exhibitor/Sponsor
Guess Passes
via registration website
Please ensure you pre-register
by as soon as possible for Early
Bird Rates
SHIPPING/COURIER DETAILS
Please refer to your sponsorship contract for applicable benefits that apply. Please note that for Bag Inserts for Delegate Bags:
•
It is your responsibility to arrange shipment of your sponsored items to and from locations.
•
We CANNOT guarantee inclusion into the conference bags if shipments are received after Thursday, 06 March 2014.
•
All items MUST be delivered to the Go-Express Warehouse no later than Thursday, 06 March 2014.
•
All sponsor shipments must include the following address label (see last page for full size labels):
This manual is subject to change at the discretion of the event organiser. Page 4
Courier & Tracking information must be sent to Ms. Mira Jones, Event Operations Manager at [email protected] to assist in
sponsored items reaching their destination in a timely manner.
Please provide the following details:
•
Company name
•
Contact name and information (mobile number and email address)
•
Supplier (company that the product is being shipped by)
•
Supplier contact name and information (mobile number and email address)
•
Product description (what is being shipped)
•
Quantity ordered
•
# of boxes or pallets
•
Courier company name and information (phone number and website)
•
Tracking numbers
•
Any additional notes
GLOBAL COURIER RECOMMENDATION
If you are an international exhibitor, it is strongly advise you to consign your shipment to the appointed freight handling agent
Worldwide Exhibition Specialists Ltd (WES Group). The instructions can be found in the order form for freight handling. They will
then receive the shipment on your behalf. You need to be aware that this service will attract costs payable by yourselves onsite.
Alternatively, consign the shipment to yourselves at your stand at the venue address (if applicable) and agree with the courier
company in advance that they will deliver the shipment to you. If so, make sure your get this confirmed in writing and please
ensure that somebody from your company is there to receive the shipment.
Please see below the contacts of WES:
WES Logistics
30 Panton Street
Cambridge CB2 1HP United Kingdom
Contacts: Andrew Fleet & Danielle Potter
Phone: +44 208 508 2224
[email protected]
For more details on global shipping, please refer to the Exhibitor Manual, if applicable.
RETURN OF GOODS
If you would like left over items shipped back to your company, all items must be accompanied by return shipping instructions and
pre-paid shipping labels.
•
Please make sure all information is addressed properly on all parcels shipped. If duty or custom fees are required upon
signature by Pico, these will be charged back to your company before entering exhibition floor.
LISTING FOR EVENT GUIDE (COMPANY BIO)
•
•
•
•
As part of your sponsorship (if applicable), you are entitled to a company listing in the Event Guide that is distributed to all
delegates.
Please follow the format below for your show directory listing.
The brief description on your company should be no longer than 100 words.
It is very important that you send the correct contact information that will be listed in the event guide above your company
description.
Please return this information to Ms. Isabella Zou, Marketing Manager at [email protected] no later than Friday, 10 January
2014.
This manual is subject to change at the discretion of the event organiser. Page 5
Event Guide Company Listing Format:
Company Name
Attn:
Company Address (Street Number, Street)
City, State/Province, Zip Code, Country
Contact Name
Company Phone #
Company Fax #
Company Email Address
Company Website
Company Description (maximum of 100 words)
Event Guide Company Listing Example:
Breakbulk Events & Media
Attn: Jeremy Luski, Director of Event Operations
th
2 Penn Plaza East, 12 Floor
Newark, NJ 07105 USA
Phone: +1 862 368 9938
[email protected]
www.breakbulk.com
Breakbulk Congresses, Executive Presentations & Exhibitions are the largest international events focused on traditional
breakbulk logistics, heavy-lift transportation and project cargo trade issues. Our conferences provide breakbulk shippers the
opportunity to learn about breakbulk cargo issues and meet with specialized cargo carriers, ports, terminals, freight forwarders,
heavy equipment transportation companies and packers. Join us at one of our highly regarded educational sessions or meet
face-to-face with industry leaders at a networking function or exhibit hall.
Materials received after Friday, 10 January 2014, are not guaranteed to be included in the event guide that is distributed to all
conference delegates.
EVENT GUIDE ADVERTISING (AD) SPECIFICATIONS
A4 Book Trim @ 210mm x 297mm Unit Size Full Page Full page with Bleed Half Page Horizontal Half Page Horizontal with Bleed Width 210mm 216mm 210mm 216mm Height 297mm 303mm 148.5mm 154.5mm (Sides and bottom bleeds) Ad Materials
•
Advertisers are required to submit materials in electronic format (preferably EPS or TIF format).
•
Please indicate bleed requirements, if applicable.
•
NO JPGs are accepted as final ad submission. PDFs accepted only if press quality with fonts embedded.
•
Please include contact information and advertiser name.
•
All ads should be accompanied by a composite proof.
•
Materials submitted that are improperly sized will incur production charges.
•
Materials incorrectly or incompletely submitted may incur delays and possible exclusion from programs.
Media
•
Please send all ad materials to Ms. Isabella Zou, Marketing Manager at [email protected].
•
Email your ad file of 5 MB or less and include cover letter with contact information.
•
Please name file with advertiser name and include advertiser in subject box.
•
Post on your company or agency-supported FTP site for pick-up.
This manual is subject to change at the discretion of the event organiser. Page 6
Electronic Submission
•
When submitting electronic files for your advertisement please follow the specifications listed below under “Applications”.
•
This will allow expedient processing of your ad(s).
•
Please provide proofs for all ads submitted (PDF is acceptable, EPS or TIF is preferable).
•
All submitted ad(s), may be created (if sending native files) using any of the following Macintosh or PC applications:
Applications
•
All CS4 (or earlier versions) suite applications files:
o InDesign: Package all links and fonts if sending native files. If you do not want to send fonts, please have the fonts
outlined in application before packaging.
o Illustrator: Convert all fonts to outline.
o Photoshop: Save as a Photoshop EPS file in version 6 or higher: If ad contains type, select the “Include Vector Data”
selection box in the SAVE AS / EPS OPTIONS dialog box.
Setting Up Your Page
The document page size must exactly match the final trim size you have selected for the book. For instance if the ad is to be 6" x
9", then use 6" x 9" as the electronic page size. Do not set up a 6" x 9" image area on an 8 1/2" x 11" electronic page. If there is
no bleed requirement on your ad, please do not include in the document. Also, please do not include Color Bars and Registration
Marks.
Colors, Photo Specs and Line Work
•
PICT and/or RGB mode are not acceptable. NO SPOT COLOR allowed. Make sure all Black is 100% K and not CMYK
Black and set for Overprint.
•
Save all photos in EPS or TIF format.
•
Do not enlarge images over 110% when placing into designing applications.
Make sure the resolution of your graphic file is supplied in the following manner:
•
Color Images
266 dpi to 300 dpi; CMYK mode only; No ICC color profiles
•
B/W Images
600dpi; Grayscale mode
•
Line Art Images
dpi to 2400 dpi; Bitmap mode
•
72 dpi is not acceptable for any artwork! (i.e., Images created for the web)
Following the above guidelines will help to minimize any problems encountered while processing your files. Files that do not meet
the above specifications may incur production costs and possible program exclusion (due to production delays). Materials received
after Friday, 24 January 2014 are not guaranteed to be included in the event guide that is distributed to all conference attendees.
HOTEL & SLEEPING ROOM ACCOMMODATIONS
Breakbulk China has a list of recommended hotels for delegates, exhibitors and sponsors! Please note hotels and rates are
based on availability. To book your hotel accommodation(s), please visit Hotel Accommodations – Breakbulk China 2014 for a
complete list of available hotels nearby. Be sure to make your reservations early to ensure availability!
REGISTRATION
All exhibitors and sponsors must register in advance of the conference. Badges can be picked up at the conference. Please visit
the event registration desk in the main hall of the venue during set up times. Badges should be worn at all times and must only be
allocated and used by those registered. These are valid at all times during the event including setup and breakdown. To register,
please visit the Breakbulk Americas 2013 event website at REGISTER HERE! If you need registration assistance, please contact
Ms. Joanna Lenck, Registration & Customer Service Manager at [email protected].
REGULATIONS
We reserve the right to limit entry to invited guests only and to deny admittance to anyone at any time. Cameras, video and audio
equipment are not permitted in function rooms/space at any time without prior show management approval in writing.
This manual is subject to change at the discretion of the event organiser. Page 7
DISABLED FACILITIES & ACCESS
In compliance with the Americans with Disabilities Act (ADA), Breakbulk Events & Media will make all reasonable efforts to
accommodate persons with disabilities at its event (even though this congress is based in Shanghai, China). Please ensure
that you allow adequate and appropriate facilities on your stand for disabled visitors.
EVACUATION PROCEDURES
In the event of an emergency evacuation please follow the instructions of venue and event staff. You will be directed to the
assembly point outside the main building.
SPONSOR MATERIALS & GUIDELINES
Distribution of Promotional Material
The distribution of gifts, samples, leaflets and catalogs will be permitted only within stands, and the Organiser reserves the right
to block such distribution at any time when it may cause disturbances, bottlenecks or disturbances. For all planned forms of
promotional distribution outside stand areas, the exhibitor/sponsor should confer with the commercial department of the event to
find out about options for merchandising and sponsorship. If distribution of promotional material is granted, you must bring written
notice of this approval with you onsite.
Please refer to your sponsorship contract for applicable benefits that apply. Please note that for Bag Inserts for Delegate Bags:
•
It is your responsibility to arrange shipment of your sponsored items to and from locations.
•
We CANNOT guarantee inclusion into the conference bags if shipments are received after Thursday, 06 March 2014.
•
All items MUST be delivered to the Go-Express Warehouse no later than Thursday, 06 March 2014.
•
All sponsor shipments must include the following address label (see last page for full size labels):
Courier & Tracking information must be sent to Mira Jones, Event Operations Manager at [email protected] to assist in
sponsored items reaching their destination in a timely manner.
This manual is subject to change at the discretion of the event organiser. Page 8
Please provide the following details:
•
Company name
•
Contact name and information (mobile number and email address)
•
Supplier (company that the product is being shipped by)
•
Supplier contact name and information (mobile number and email address)
•
Product description (what is being shipped)
•
Quantity ordered
•
# of boxes or pallets
•
Courier company name and information (phone number and website)
•
Tracking numbers
•
Any additional notes
STORAGE
Fire regulations prohibit storage of cartons and literature behind stands and these will be disposed of without prior notice. The
Official Freight Forwarder provides a storage service for empty cartons, wooden crates, etc.
For more information, please contact:
Andrew Fleet or Danielle Potter at: [email protected]
Breakbulk Events & Media looks forward to seeing you in Shanghai, China!
Sincerely,
Jeremy M. Luski
Director of Event Operations
Breakbulk Events & Media
This manual is subject to change at the discretion of the event organiser. Page 9
This manual is subject to change at the discretion of the event organiser. Page 10