Team Manual 2013/2014 Season
Team Manual 2013/2014 Season IMPORTANT NOTE Please read this manual in consultation with the PCAHA Rule Book and the team information package provided to you by PCAHA at the League Manager meetings. 1 Table of Contents Contents A. B. C. D. E. F. G. H. I. J. K. L. M. N. O. P. Q. R. S. T. WEBSITE ................................................................................................................................ 2 MINOR HOCKEY STRUCTURE IN CANADA .............................................................................. 2 COACH AND MANAGER RESPONSIBILITIES ............................................................................ 2 TEAM RESPONSIBILITIES ......................................................................................................... 2 GETTING THE PARENTS INVOLVED ......................................................................................... 4 TEAM FINANCES .................................................................................................................... 5 SKILL DEVELOPMENT PROGRAM ............................................................................................ 5 GAME NUMBERS.................................................................................................................... 6 GAME REPORTS AND RECORDS ............................................................................................. 7 REFEREES............................................................................................................................... 7 CERTIFICATION OF TEAM OFFICIALS ...................................................................................... 9 EQUIPMENT ......................................................................................................................... 10 REP HOCKEY ....................................................................................................................... 11 CLOTHING & APPAREL ......................................................................................................... 12 SPECIAL EVENTS .................................................................................................................. 13 DISCIPLINE........................................................................................................................... 14 BULLYING, HARRASSMENT, ABUSE, BEHAVIOUR .................................................................. 14 HOCKEY CANADA INSURANCE PROGRAM .......................................................................... 15 SUPPLEMENTAL INSURANCE ................................................................................................ 16 TOURNAMENT APPLICATION APPROVAL............................................................................. 16 2013-2014 NVMHA Team Manual 2411 Mt. Seymour Parkway North Vancouver, BC, V7H 2Y9 - Tel: 604-924-6881 - Fax: 604-924-6861 www.nvmha.com 2 NVMHA CONTACT LIST 2013-14 Mailing address 2411 Mount Seymour Parkway North Vancouver BC V7H 2Y9 Office and meeting address 1401 Crown Street Unit C North Vancouver BC Phone: 604-924-6881 Fax: 604-924-6861 NVMHA 2013/2014 Board of Directors President Vice President Treasurer Secretary Communications Director Initiation Director Atom Director Peewee Director Bantam Director Midget Director Juvenile Director Risk Manager Director of Player Relations Tournament Director Volunteer Director Sponsorship Director Director Director Lawrence Smyth Ken Sinnott Rob Duffy Wendy Wong TBA Hugh Dawson Hecel Peakman Amanda Brown Jason Fisher Ian Cannon Ian Cannon Richard Shipway Ken Davies Erin Avantini Ingrid Kelly Mike Wallace Jodi Rowlands Melinda Tarves [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] NVMHA 2013/2014 Officiating Referee In Chief Dylan Williams [email protected] NVMHA 2013/2014 Support Staff Registrar Office Administrator Ice Scheduler Director of Hockey Operations Assistant Director of Hockey Equipment Manager Fiona Kilburn Don Woodman Don Woodman Natasha Breland Dan Cioffi Dave McLelland Don Woodman [email protected] 604-924-6861 [email protected]; 604-505-2764 [email protected] [email protected] [email protected]; 604-505-2764 2013-2014 NVMHA Team Manual 2411 Mt. Seymour Parkway North Vancouver, BC, V7H 2Y9 - Tel: 604-924-6881 - Fax: 604-924-6861 www.nvmha.com 1 NVMHA 2013/2014 Appointed Positions Ombudsman Committee Chair Member Member Website Administrator Awards Committee Chair Goalie Equipment Manager Discipline Committee Chair Junior Coach Coordinator Photo Day Coordinator Skate to Remember Coordinator Giants Night Coordinator John Beck Steve Williams Pete Bowman TBA TBA Jim Peakman Ken Sinnott Don Woodman Terri Thompson Christine Pietrzyk Chris Birkett [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] 2013-2014 NVMHA Team Manual 2411 Mt. Seymour Parkway North Vancouver, BC, V7H 2Y9 - Tel: 604-924-6881 - Fax: 604-924-6861 www.nvmha.com 2 A. WEBSITE Our website address is www.nvmha.com. Please visit the website frequently as important information is regularly posted and significant resources are available online. The manager for each team will be the Team Pages site administrator. In order get set up to administer a team’s Team Pages account, e-mail [email protected] with: • first and last name • email address • team name and division If you have any questions, e-mail [email protected]. B. MINOR HOCKEY STRUCTURE IN CANADA NVMHA is part of Pacific Coast Amateur Hockey Association (PCAHA – www.pcaha.bc.ca) which in turn is part of BC Hockey (www.bchockey.net) and Hockey Canada (www.hockeycanada.com). Our Initiation and C teams participate in PCAHA’s Lions Gate League, with seven other associations located throughout North Vancouver, West Vancouver, Squamish, Whistler and the Sunshine Coast. Our Rep teams participate in PCAHA’s A Leagues throughout the PCAHA district. C. COACH AND MANAGER RESPONSIBILITIES Coach The head coach has ultimate responsibility for all aspects of the team. Unless previously agreed, the head coach has final say in any decision. Each team can have three coaches on their official roster. See Section C of the PCAHA rule book for an outline of coaching certification requirements. Manager The Manager's primary function is communication and organization. The manager is an integral part of the team and works very closely with the coach. The manager is the liaison between the team and the league (ice scheduler, registrar, league manager) The function of a team manager is vital to the efficient running of their team. D. TEAM RESPONSIBILITIES Contact your Division Director for advice or information. If they can’t give you the answer you need, they will put you in touch with someone who can! Do not email the Registrar or Ice Scheduler on matters other than Registration or Ice. 2013-2014 NVMHA Division Directors Initiation: Hugh Dawson [email protected] Atom: Hecel Peakman [email protected] 2013-2014 NVMHA Team Manual 2411 Mt. Seymour Parkway North Vancouver, BC, V7H 2Y9 - Tel: 604-924-6881 - Fax: 604-924-6861 www.nvmha.com 3 Peewee: Bantam: Midget: Juvenile: Amanda Pearce Jason Fisher Ian Cannon Ian Cannon [email protected] [email protected] [email protected] [email protected] Schedules League schedules are received from your PCAHA League Manager at the PCAHA hosted Coaches and Managers Meetings (see Coaches or Managers section of the NVMHA website). Please forward your schedule to the Ice Scheduler ([email protected]) as soon as you receive it. For bantam house divisions and below, also promptly forward your league schedule to the appropriate NVMHA Referee Assignor (refer to Section I for the contact list). Ice Times Your team’s ice times are assigned for the full season, unless the ice scheduler informs you otherwise. If you are unable to use your assigned time, you may (1) trade with another team and advise the ice scheduler of the details of the trade, or (2) inform the ice scheduler who will in turn offer the ice to another NVMHA team. Make every effort to -NEVER LEAVE A SHEET OF ICE EMPTY Game Numbers (refer to Section G) and Referees (refer to Section I) Game numbers are required for all games. When creating an exhibition game for Bantam House and below, referees are requested by the team manager from the NVMHA Ref Assignors. For Bantam Rep and above, the PCAHA League Manager requests that the RAC assign referees when game numbers are requested. Teamlink (refer to Section H) The home team is responsible for entering the game sheet information into Teamlink and it must be done within 24 hours of the game being played. The game sheet must be mailed and faxed to your PCAHA League Manager also within 24 hours of game time ending. Skill Development Program (refer to section G) At NVMHA we are striving to increase quality skill development opportunities in the most cost effective and efficient ways. We do this by offering goalie clinics and combined practice skill sessions throughout the season. In addition, we encourage teams to seek out on-ice skill development opportunities pertinent to both players and goalies. While our goal is to help fund some of these development opportunities the amount and timing is dependent on funding Playing Time As per PCAHA rules, equal playing time shall be given to all players regardless of playing ability, in the Initiation, C Divisions or Atom Rep Division. Coaching Boundaries for Rep Players can be found on the NVMHA website under the Coaches section. Additional “fair play” resources are available from BC Hockey and Hockey Canada. Off-ice Activities (refer to Section Q) All off-ice activities must be sanctioned by BC Hockey. Code of Conduct Head Coaches, Assistant Coaches, parents and players must sign the applicable Hockey Canada Code of Conduct annually. 2013-2014 NVMHA Team Manual 2411 Mt. Seymour Parkway North Vancouver, BC, V7H 2Y9 - Tel: 604-924-6881 - Fax: 604-924-6861 www.nvmha.com 4 E. GETTING THE PARENTS INVOLVED Parents’ Meeting – Share the Work A parent’s meeting should be held as soon as possible after the team is formed to distribute the work of running a team amongst the team parents. One of the benefits of involving parents is that it makes them feel part of the team while allowing the coaches and manager to concentrate on other responsibilities. Don’t be shy to ask for help. Try to give each family a task. Possible Parent Jobs Duty First Aid Kit Jerseys Referee Payment Timekeeper and Scorekeeper Music Statistics Treasurer Photo Day Skate-a-thon – (Initiation/Atom) Tournaments Social Teamlink Webpage Giants Night 50-50 Ticket Sales Description Bring NVMHA supplied first aid kit to all team functions. PLAYERS SHOULD NEVER TAKE JERSEYS HOME! One or two parents can take the job to make sure both sets of jerseys are brought to each game (in case an alternate color is required). ( also see equipment section ) Home games only. Cash cheques from NVMHA for referee fees. Put exact change for each official in separate envelopes for each home game. It is an acceptable NVMHA policy to leave the referee fees in an envelope with the timekeeper. Required for Home games only for all divisions. Game day music is available at KMA and HJ arenas Useful information to help coaches identify areas of strength & opportunities i.e.: shots on net by player, face-offs won/lost, plus/minus, shots on own net (inside/outside perimeter), etc. This information should only be shared only with the Coaches and used for development purposes only. Refer to Section F - Team Finances for details NVMHA requires one representative per team. Communicate schedule. Pick-up and distribute forms. Pick-up and distribute photos from central location. NVMHA requires one representative per team. Attend meetings and help with organization. Pick up and distribute forms, collect money and deliver to skate-a-thon coordinator. Coordinate participation in holiday or year-end tournaments (any league games missed due to tournaments must be rescheduled at the expense of the team playing the tournament) Arrange team parties or teambuilding activities Input home game data into Teamlink database within 24 hours; mail original to League Manager Develops and maintains Team Pages webpage on www.nvmha.com NVMHA requires one representative per team. Communicates to team. Collects ticket orders and money from team and distributes tickets Coordinate sales and record keeping. (Note: Class B gaming license required) 2013-2014 NVMHA Team Manual 2411 Mt. Seymour Parkway North Vancouver, BC, V7H 2Y9 - Tel: 604-924-6881 - Fax: 604-924-6861 www.nvmha.com 5 F. TEAM FINANCES The manager usually delegates team finances to a team treasurer. They should work together to ensure finances are kept in order and communicated with parents. The Treasurer should keep accurate records of all cash transactions and keep all receipts. The status of team funds should be shared regularly with team parents. Team Budget At the beginning of the year, each team should set up a budget to cover its projected season expenses. Be sure to get consensus from all parents between embarking on fundraising campaigns and requesting lump sum contributions. The team budget should include skill development expenses. Expenses: Extra ice purchased; dry land sessions; tournament fees; coach travel reimbursement; cones, locks, tracksuits, etc.; 50/50 supplies (tickets, buckets, aprons); team bus to away games Less: Revenues Fundraising; 50/50 process (with Gaming License) Equals: Parent Contribution (Refer to Section L for details regarding A1/A2/A3 Payment for Rep coaches for the 2013/2014 season.) Referee Fees The cheque for referee fees is to be used only for payment of referees and only for league games (placement/balancing, regular season and playoffs). If your team has unused referee funds at the end of the season, the balance must be forwarded to the treasurer (via cheque payable to NVMHA). Unused referee funds are contributed by NVMHA to the scholarship fund. Fundraising Fundraising is a great way to earn extra funds for teams to pay officials for exhibition games, track suits, tournament entry fees and related travel and accommodation expenses. It is a great way to bond the team off the ice and the players have an opportunity to earn a share of their costs. Money left over at the end of the year can go towards a wind up party or be donated to the NVMHA Scholarship fund. If the parents contributed the surplus funds, a distribution back to the parents on a pro-rata basis may be made. Note: All fundraisers require a Special Events Sanction for insurance purposes. Gaming Licenses If your team plans to run 50/50 draws, raffles or other fundraising endeavors that require licensing, please contact Rob Duffy at [email protected] for details of the regulatory process to be followed. Team licenses must be obtained in the name of the team so that we do not jeopardize NVMHA’s gaming revenue. Please visit the BC Provincial Government web page for more information: http://www.hsd.gov.bc.ca/gaming/licences/classB.htm. G. SKILL DEVELOPMENT PROGRAM At NVMHA we are striving to increase quality skill development opportunities in the most cost effective and efficient ways. We do this by offering goalie clinics and combined practice skill sessions throughout the season. In addition, we encourage teams to seek out on-ice skill development opportunities pertinent to both players and goalies. While our goal is to help fund some of these development opportunities the amount and timing is dependent on grant approval. 2013-2014 NVMHA Team Manual 2411 Mt. Seymour Parkway North Vancouver, BC, V7H 2Y9 - Tel: 604-924-6881 - Fax: 604-924-6861 www.nvmha.com 6 In order to ensure skill development funds are being used effectively, each team must now apply for skill development funding. Applications will be reviewed and approved on a case by case basis. Teams wishing to access skill development funds can do so by following the steps below. Procedure Our pool of skill development funding is allocated into the categories of goalie skills and team/player skills. To apply for funding from either pool: 1. Budget for goalie and player skill development in the team’s season plan- outside of subsidy 2. Apply to DHO at [email protected] via email. Application should include team name and level, contact name with contact information (including address) and a description of skill development activities (power skating, goalie training, shooting, skate mill etc.) separated into goalie training and player training. Please include the name of the service provider and dates and location of the proposed activities. 3. The DHO will review all applications and respond to each team. Approved applications will be forwarded to the treasurer for payment. NOTE: Funding varies from year to year and is not always guaranteed so teams should not expect the same amount every year. H. GAME NUMBERS Games When is it a Game? A good rule to follow is, "If it looks like a game, it smells like a game, then, IT IS A GAME!" “A game is a meeting of two teams playing for a specific length of time for the purposes of declaring a winner through the scoring of goals." Games cannot be played without a game number. Game numbers are used throughout all divisions of minor hockey to ensure that all games are played under the appropriate rules and with the applicable insurance coverage. Referees will not be assigned to a game unless game numbers have been obtained first. Game numbers can be obtained from PCAHA league managers (Rep, Lions Gate ‘C’ League). See www.pcaha.bc.ca for league manager contact information. Note there are special rules for international games. Do not call a game a "scrimmage" or "joint practice" or some similar term. The intent of the game number rule is not to prevent teams that regularly practice together for a portion of their practice from a controlled scrimmage. League policies limit the number of games each team may play. Scheduled League Game Numbers Managers will receive schedules for league games from the PCAHA or Lions Gate League Manager. All game numbers are assigned by the league managers and are shown on these schedules. The schedules are broken into placement/balancing rounds, regular season and playoffs. Failing to Show for Game Teams that fail to take the ice within 15 minutes of a scheduled game might forfeit the game and be liable to a fine of $500* plus (if the aggrieved Association submits a written request for actual expense incurred) the cost of ice and official fees, and may be subject to suspension, unless a satisfactory reason is presented. Teams might be ordered to make up the game and incur the costs to do so. Note: in such circumstances, the referee and linesmen shall be paid. *It is the policy of NVMHA to pass such fines and/or costs directly to the teams. 2013-2014 NVMHA Team Manual 2411 Mt. Seymour Parkway North Vancouver, BC, V7H 2Y9 - Tel: 604-924-6881 - Fax: 604-924-6861 www.nvmha.com 7 I. GAME REPORTS AND RECORDS Completing Game Reports The team manager must submit a prepared game sheet to the scorekeeper prior to game time, including the applicable game number(s). It shall be available for the referee at the timekeeper's bench prior to the commencement of the warm-up. No game can be played without a game number from the league manager. The referee must ensure that the names of players, team officials (maximum 5), off-ice officials and game officials are on the game report. Team Officials Maximum A maximum of five team officials may be recorded on the official game report. These are generally the Coach, Assistant Coaches (2), Manager and the HCSP person. Extra team officials can be added to the roster for a fee of $50. Late Players If a player is going to be late, include his name on the Official Game Report prior to the game so that he will be permitted to play. Omitted Players If a player was inadvertently omitted from the Official Game Report, the Referee shall permit the name to be added to the Game Report before the game has ended; providing such player was in uniform and on the ice or on his players' bench at the start of the game. Captain and Alternate Captains Each team may appoint a Captain and not more than three Alternate Captains. Only a captain or alternate captain who is on the ice shall have the privilege of asking the Referee for his interpretation of any rule during the progress of the game. Prior to the start of the game, each team shall note on the Official Game Report the name and numbers of the captain and alternate captains. Use "C" for captains. Use "A" for alternate captain(s). Casual/Affiliate Players Casual (Atom)/affiliate (Peewee and above) players shall be clearly designated C/A or A/P on all game sheets in which they play. Finished Game Sheets Game results, game rosters, penalties and league standings are tracked through a custom designed database called TEAMLINK. This database is maintained and hosted by the PCAHA. The home team is responsible for entering the game sheet information into TEAMLINK and it must be done within 24 hours of the game being played. The original of the game sheet must be mailed to the league manager also within 24 hours. Some league managers also require game sheets to be faxed or scanned and emailed. Request your access codes for TEAMLINK from the www.teamlink.ca webpage. You will be e-mailed your user id and password within 24 hours. J. REFEREES 2013-2014 NVMHA Team Manual 2411 Mt. Seymour Parkway North Vancouver, BC, V7H 2Y9 - Tel: 604-924-6881 - Fax: 604-924-6861 www.nvmha.com 8 Games cannot be played without referees and referees cannot be assigned until a game number is provided. Once the manager has a game number, contact the appropriate level referee assignor (see below) to request referees for the game. Rep and C Teams: Be sure to send a copy of your game schedule to the Ice Scheduler and Referee Assignor as soon as you receive it. Referee In Chief Dylan Williams [email protected] Peewee Rep / Bantam C Assignor Dean Smyth [email protected] Atom Rep/Peewee C Lisa Brink [email protected] Hockey 2,3,4/Atom C Carolyn Stokes [email protected] Bantam Rep and above Contact PCAHA League Manager for game number and referee assignment....please give 72 hours’ notice www.pcaha.bc.ca/index.html Referee Fees The Association pays for referees for all home placement/balancing, league and playoff games. Exhibition game referees are not paid by the Association and should be covered from team funds. Each team will receive a cheque which should be sufficient to cover all league and balancing games. Playoffs If the funds received at the beginning of the season are not sufficient to cover playoff games, teams must contact the treasurer with a summary of what you received, how much has been paid out and how much will be required to get you through the playoffs. Contact the treasurer at [email protected] . Paying the Referees and Linesmen Put exact change for each official in separate envelopes for each game. It is acceptable NVMHA policy to leave the referee fees in an envelope with the timekeeper. 2013-2014 Referee/Linesman Allowance Division Referee Hockey 2 (2 man) n/a Hockey 3 (2 man) n/a Hockey 4 (3 man) $14.00 Atom (2 man) $20.00 Atom (3 man) $27.00 Peewee (2 man) $27.00 Peewee (3 man) $24.00 Bantam (2 man) $35.00 Bantam (3 man) $35.00 Midget (2 man) $41.00 Linesman $14.00 $14.00 $14.00 $20.00 $14.00 $27.00 $16.00 $35.00 $25.00 $41.00 Linesman $14.00 $14.00 $14.00 n/a $146.00 n/a $16.00 n/a $25.00 n/a 2013-2014 NVMHA Team Manual 2411 Mt. Seymour Parkway North Vancouver, BC, V7H 2Y9 - Tel: 604-924-6881 - Fax: 604-924-6861 www.nvmha.com 9 Midget (3 man) Juvenile (2 man) Juvenile (3 man) $41.00 $45.00 $45.00 $28.00 $45.00 $30.00 $28.00 n/a $30.00 In addition to the fees above, and in the Peewee, Bantam, Midget and Juvenile division only, please note the following: Ice times of 2 hours and greater $6 additional allowance for each official. Ice times of 2½ hours and greater $9 additional allowance for each official If a referee does not show for the scheduled game: • Bantam house divisions and below – notify Dylan Williams immediately at [email protected] • Bantam A divisions and above, refer to Section I of the PCAHA Rule Book regarding how to proceed. Please note: If there are only 2 officials who show up – they both receive the referee rate When and where referees are used for inter-Association games in the Hockey 2 and Hockey 3 divisions, they K. shall be paid the same expense allowance as the Hockey 4 division. No rates in excess of the above schedule may be paid for any game, and no “tipping” of officials is permitted. CERTIFICATION OF TEAM OFFICIALS Coaching All Coaches must have the proper certification by December 15th. (refer Section C of the PCAHA rule book). Failure to do so will result in a suspension, fine, disciplinary action and/or team disqualification from provincial playoffs. HCSP Each team must have one accredited Hockey Canada Safety Program official. Effective 2007, certification lasts six years and will expire in August of the sixth year. This must be completed by December 1st. Failure to have an HCSP-certified team official registered on or before December 1st shall result in the team being declared ineligible for any playoff competition and in the case of C teams, fines and/or disciplinary action. Respect in Sport ( RiS ) Each team official (coaches, managers, on ice volunteers and HCSP) must have taken the Respect in Sport online course (or if prior to 2009 Speak Out! Course) by December 1st. There is no expiry date. NVMHA requires a parent from each player family to complete the Respect in Sport (Parent Component). This is a mandatory program; failure to comply will result in players not being able to play. Official and Volunteer Screening Criminal record search and / or Volunteer Disclosure Statement must be completed annually by all team officials and volunteers that are 18 years and older. A cover letter and necessary forms may be obtained from our NVMHA website under the coaches or managers section to be submitted at the local police detachment of residence. Process: If you are a first or third year volunteer please take the Criminal Record Search forms and accompanying cover letter and 2 pieces of photo identification to the local RCMP detachment located at 147 East 14th Street, North Vancouver. The application will be processed and returned to applicant. It is the applicant’s responsibility to forward the original processed application to the association vice president. Failure to do so will be considered as incomplete and a suspension could be considered. 2013-2014 NVMHA Team Manual 2411 Mt. Seymour Parkway North Vancouver, BC, V7H 2Y9 - Tel: 604-924-6881 - Fax: 604-924-6861 www.nvmha.com 10 If you are a second year volunteer you may use the option to complete a Volunteer Disclosure Statement and return it to NVMHA directly. Because of recent changes with the Criminal Records Search process at the federal level, some applicants may be required to undergo a secondary screening. If you are requested to do the secondary screening please complete a Volunteer Disclosure Statement and return it to NVMHA with a copy of the RCMP letter requesting secondary screening and a photocopy of your driver’s license. This will be a temporary measure until the secondary screening is completed. *** At NVMHA it is mandatory that Criminal Record Searches are done every 2 years for all volunteers and team officials**** Because of volume and delays in the system, applicants can expect processing times of 2 – 5 weeks for a standard screening. Upon submission of a Criminal Record Search application all volunteers are required to email [email protected] to advise the process has started. Rep Team Officials and volunteers must be in the process of completing the Criminal Record Search by October 30th. C (House) team officials and all other volunteers must complete the Criminal Record Search process by November 15th. All applicant information is handled with the strictest confidence. Please make all enquiries and correspondence to [email protected] . L. EQUIPMENT Every year NVMHA supplies home and away jerseys and socks to each team for distribution. Goalie equipment is available for those goalies that do not have their own. If the socks or jerseys do not fit, or you need pinnies, pucks, or first aid kids, please contact the equipment manager, Don Woodman ([email protected]). Equipment locker openings are posted to the team equipment and goalie gear section of our NVMHA website. If you require goalie equipment, contact Jim Peakman at ([email protected]). The NVMHA equipment locker is located at Advanced Storage Centres at (219 MacKay Road) just south of the Capilano Mall. NVMHA APPROVED JERSEY COLOUR FOR “C” TEAM HOME GAMES IS WHITE In the event of a colour conflict, the home team switches colours. (reference Section B of the PCAHA rule book) Each team must designate a person(s) to properly care for the Jerseys to ensure they are not lost or ruined! Players are not permitted to take their jerseys home. Teams electing to have the players be responsible for their own jerseys must hold a deposit of up to $175.00 per player (see below). Jerseys are to be stored and brought to and from games in a supplied team garment bag or an appropriate player supplied garment bag. Unusually damaged or lost jersey replacement costs will be recovered from the player, coach or team at NVMHA’s discretion. Process for teams allowing players to hold jerseys: 1. Team notifies equipment manager of intention to distribute jersey's to players 2. Team manager collects a post-dated cheque dated March 30, 2014 in the amount of $100 for house and $175 for rep from each family. 2013-2014 NVMHA Team Manual 2411 Mt. Seymour Parkway North Vancouver, BC, V7H 2Y9 - Tel: 604-924-6881 - Fax: 604-924-6861 www.nvmha.com 11 3. Team manager records the team name and player’s home and away jersey number (and pant shell if applicable) on each post-dated cheque 4. Team manager holds post-dated cheques until the jersey are returned and if the jersey and pant shell are returned destroys the cheque. If the jersey and pant shell are not returned the team manager forwards the cheque to the equipment manager for processing; Team Socks Every player will receive one pair of blue and one pair of white NVMHA socks at the start of each season. (Initiation players only receive blue socks.) The NVMHA hockey socks are NOT to be worn at practices. Replacement socks may be purchased from the association. M. REP HOCKEY Carding Fees for Atom to Midget Rep Teams Team managers please note the following carding fees: Atom & Peewee Rep $325 each player x 17 players = Team fee $5525.00 Bantam & Midget Rep $325 each player x number of players = team fees submitted How to pay your carding fee? 1. Collect the NVMHA Rep team carding fees from all team members as outlined above and deposit to your team bank account. 2. Write one team cheque payable to NVMHA for the applicable team fee. Submit it to the treasurer no later than November 1. 3. Refer any special member circumstances to the treasurer at ([email protected]) What is the carding fee for? Carding fees cover the cost of additional practice and game times for Rep teams. Atom and Peewee Rep teams receive an additional practice and an additional game as compared to Atom and Peewee C teams. Bantam and Midget Rep teams receive an additional practice time as compared to Bantam and Midget C teams. Carding fees also cover the cost of warm-up gear (gym strip) and blue and white sublimated rep socks Professional Coaches (Non-Parent) (Rep only) The professional Coach program was implemented in 2008 to attract higher quality coaching for NVMHA Rep teams. The stipend paid to the coach is collected from fees charged to the player (Parent) of the team the coach leads. The coaches are selected, contracted and managed by the NVMHA administration. The following rates were approved by the Board of Directors: Team A1 A2 A3 Amount Up to $7,500 Up to $5,000 $3,500 Additional Reasonable receipted out of town travel and tournament expenses Individual rep teams are required to forward the coaches stipend payment to the treasurer, by November 1 who in turn, will make payment to the coaches on the team’s behalf. 2013-2014 NVMHA Team Manual 2411 Mt. Seymour Parkway North Vancouver, BC, V7H 2Y9 - Tel: 604-924-6881 - Fax: 604-924-6861 www.nvmha.com 12 Dress Code for Rep Teams Rep coaches will ultimately decide dress code for their teams when arriving at and departing from games. Most importantly, teams should always show a consistent uniformity and look presentable. Please note: No players are to arrive at games wearing hats. Rep Carding/Affiliate & Casual Players Refer to Section C items 9 through 35 of the PCAHA rules & regulations. All casual and affiliate players (A/P) need to be consulted for permission prior to being rostered. Atom A Casual Players – applies to Atom A teams only – PCAHA rule book Section C item 24 – 26 Atom A teams may draw up to 8 casual players from an Atom C team. Atom A casual players must complete registration cards to be eligible to play. The player may not play more than five games as a casual player. If more than five games are played the player will become an official member of that team. Exception is goaltenders where the goaltender must actually play in five games. Peewee to Midget A Team Affiliate Players (A/P) – PCAHA rule book Section C item 30 – 31 Rep teams at Peewee and above may affiliate up to 19 players for temporary inclusion on the playing roster. Affiliates must come from a lower division or category within NVMHA and submitted to the division director and registrar no later than January 15. Coaches must notify the player and coach to request permission to affiliate to the higher division team. Permission must also be obtained to use the affiliate player in competition. A/P’s are responsible to their own team first and cannot be called up to play when there is a schedule conflict between the teams without the explicit permission from the A/P’s coach. A/P’s & casual players need to be registered onto a team’s BC Hockey roster as affiliate players to be eligible to play. Atom to Midget C Hockey Affiliate Players – PCAHA Rule Book Section C item 35 C teams may draw affiliate players from C teams in lower divisions within the same association subject to: - The team must have 12 or fewer skaters for a game or has no goaltender available for a game. - Teams many only apply for permission to affiliate player to bring their roster size up to 13 players and one goalie. - Permission to roster an affiliate player must be obtained from the PCAHA league manager prior to the game. - Hockey 4 player affiliated to an Atom C team are restricted to three league, playoff or tournament games N. CLOTHING & APPAREL NVMHA Branded Clothing and Apparel Vendors: If you choose a Vendor other than those listed below, have them contact Wendy Wong, [email protected] for graphic files. • Ultimate Edge (Nicole Huth, [email protected], 778-865-4261) • UR Store (via NVMHA Website; or Derek Mayson, [email protected], 604-568-8575 ext.224) • Time Out Source for Sports (Chris Szentveri, [email protected], (604) 980-9211) Warm-up shorts/shirts: Warrior black shorts/grey shirts (Ultimate Edge) – included with rep team fees Track Suit: (primarily used by Atom) 2013-2014 NVMHA Team Manual 2411 Mt. Seymour Parkway North Vancouver, BC, V7H 2Y9 - Tel: 604-924-6881 - Fax: 604-924-6861 www.nvmha.com 13 • • Stormtech Blaze Thermal Shell – HJX-1 (black/white) Stormtech Blaze Athletic Twill Pan – STXP-1 (black/black/white) Jacket (primarily being used by Peewee & Bantam) • Coal Harbour Soft Shell – J760 (black) Leather Jacket (only being used by Midget & Juvenile Divisions) • Stormtech Rhodes Melton Leather Club Jacket – LMX-1 (black) Approved Markings for Track Suits & Jackets: • NVMHA Rink Logo w/script – left chest (full colour) • NVMHA Storm Logo – back / middle / below collar (full colour) • Player name – upper left sleeve (white). Last name only, or first initial and last name (no first names) Hoodies (Optional by teams or players) • Black, Blue or Green • Storm Logo on front with ‘North Van Hockey’ • Last name (or initial and last name) on sleeve • Player number ‘optional’ (we don’t advise player number if player wishes to re-use the hoodie next season) ONLY APPAREL AND MERCHANDISE APPROVED BY THE NVMHA CLOTHING COMMITTEE CAN CARRY THE NVMHA TRADEMARKS, LOGOS AND BRAND contact Wendy Wong, [email protected] for more information. O. SPECIAL EVENTS Skate-a-thon (Skate to remember) – The skate-a-thon is scheduled for Monday, November 11th at Ice Sports. Initiation and Atom team participate in this annual minor hockey tradition. Your team will be provided with further details closer to the time. Photo Day – Photo Day has been rescheduled for Sunday, December 1 (All Divisions) at Capilano Elementary School. More information on photo day will be distributed shortly and your team will be contacted closer to the time to arrange a suitable photo time. Tournaments – NVMHA hosts a Bantam C Tournament October 12 - 14, 2013 and Atom C and Peewee C tournaments December 26 – 30, 2013. NVMHA teams within the appropriate levels of the tournament are expected to participate in the tournament and provide volunteer time and raffle donations. NVMHA teams will receive a share of the tournament proceeds in acknowledgement of their contributions. For further information, contact Erin Avantini at [email protected]. Sponsorship – contact Mike Wallace at [email protected] Giants Night -The NVMHA Giants Night fundraiser will be Friday, December 13th. The Everett Silvertips will be in town and it will be a Teddy Bear Toss night. Giants Night is a great team and NVMHA fundraiser and an excellent opportunity for a teambuilding event. Watch for further details from our Giants Night Coordinator Chris Birkett [email protected] 2013-2014 NVMHA Team Manual 2411 Mt. Seymour Parkway North Vancouver, BC, V7H 2Y9 - Tel: 604-924-6881 - Fax: 604-924-6861 www.nvmha.com 14 P. DISCIPLINE PCAHA and BC Hockey regulations regarding suspensions for players and officials are very strict. Please review the PCAHA rule book and BC Hockey suspension guidelines for further details. If you have any questions, please contact your League Manager. REMEMBER: IF IN DOUBT, SIT HIM OUT Penalty and Suspension Carry overs Players who play as Affiliates or call-ups for a higher category team in the same or a higher division (including junior team affiliates) who receive penalties with suspensions need to serve out the prescribed suspension before being able to play for any team. The suspension must be served in the league, division or team where it was awarded. The player also cannot participate as a coach or on-ice official (referee) in any capacity until the suspension is served. Be aware of the rules, there are no reminders. Instructions to Team Managers 1. After each game, check the score sheet and note all serious penalties. 2. Keep a record of all serious penalties incurred by players and team officials on your team. 3. If a penalty carries with it an automatic Game Misconduct penalty (such as penalties for fighting or checking from behind) and the Game Misconduct has not been correctly listed on the score sheet by the scorekeeper, any automatic suspensions will still apply. 4. If there is any doubt about the suspension implications of penalties appearing on the score sheet, contact your league manager for clarification. Permitting a suspended player to participate will result in loss of points and other consequences. Scorekeeper Omission If the scorekeeper fails to note any Game Misconduct on the game report, all suspensions shall apply as if the penalties had been correctly recorded. Q. BULLYING, HARRASSMENT, ABUSE, BEHAVIOUR Bullying, Harassment and Abuse BC Hockey has a renewed focus on Bullying, Harassment and Abuse and NVMHA is fully supportive of BC Hockey’s policies and recommendations. Please watch for evidence of any bullying actions – in the dressing room, on the bench, in the arena lobby or on the Internet (e.g. Facebook). Please refer to the NVMHA Bullying Policy in the ‘Policies and Procedures’ section of the NVMHA website for further information or contact Ken Davies, NVMHA Director of Player Relations at [email protected]. DO NOT LET BULLYING, HARRASSMENT and ABUSE GO UNOTICED Behavior In recent years NVMHA has experienced an upswing in negative behavior from players, parents, coaches and officials towards those who are participating in community minor hockey. In an effort to stem this behavior NVMHA is adopting more stringent guidelines and policies as well as an awareness program to deal with this problem. The 2013-2014 NVMHA Team Manual 2411 Mt. Seymour Parkway North Vancouver, BC, V7H 2Y9 - Tel: 604-924-6881 - Fax: 604-924-6861 www.nvmha.com 15 NVMHA RESPECT OUR GAME program continues to develop as a tool to make the minor hockey experience enjoyable for all. R. HOCKEY CANADA INSURANCE PROGRAM Hockey Canada Insurance applies to events that are Hockey Canada/BC HOCKEY sanctioned events (league games, tournaments, practices, training camps, sanctioned fundraisers) when playing member teams only! It applies to all coaches, managers, trainers, players, provided they are registered and rostered on the official team roster submitted to BC HOCKEY. Hockey Canada Insurance augments provincial medical insurance and employee (and dependant) medical insurance plans held by player’s parents for major medical and Dental. Claims must be submitted within 90 days for medical and 30 days for dental. Treatment must occur within 52 weeks of the date of the accident. Player Medical Information Form Each player must complete the Hockey Canada Medical Information Sheet at the beginning of the season and will be held in confidence with the HCSP person. Forms are available on the NVMHA website. Injury Report Forms HCSP’s must have the two page Hockey Canada Injury Report Forms with them at all games/practices. In the event of an accident occurring, regardless of the seriousness, the Hockey Canada Injury Report Form must be completed and submitted according to the instructions below. This applies to all situations including those where no corresponding monetary claim will be submitted. Process for Injury Reporting In the event of an accident occurring, the HCSP shall provide the players (parents) with the Injury Report Form. This form should accompany the player as they seek/receive medical and/or dental treatment. The attending physician/dentist shall complete page 2 of the form and it is recommended this be completed at the initial visit. Once completed, the injury report forms must be filed with: (1) NVMHA within 30 days of the incident occurring to the attention of your Division Director and Risk Manager – by mail to 2411 Mt. Seymour Parkway, North Vancouver BC V7H 2Y9 or via e-mail to [email protected] (2) to BC HOCKEY within 90 days of the accident. Sanctioned On-Ice Hockey Activities On-ice activities which are part of a Hockey Canada member association/team program (practices and games) will be sanctioned. Other activities are covered only if specifically authorized by the BC HOCKEY. Effective December, 2008, all coaches are required to wear a helmet on the ice. If coaches are not wearing helmets, the activity is not sanctioned and therefore the players are not insured. If your team buys extra ice time (outside of that offered to you by NVMHA) you must advise the ice scheduler and receive approval before that ice session becomes a “sanctioned” ice time. Without this approval you are not covered by the Hockey Canada Insurance Program. 2013-2014 NVMHA Team Manual 2411 Mt. Seymour Parkway North Vancouver, BC, V7H 2Y9 - Tel: 604-924-6881 - Fax: 604-924-6861 www.nvmha.com 16 For intermission games at the Vancouver Giants, Vancouver Canucks or any other similar events, obtain a game number from the League Manager (Lions Gate League or Rep “A” Manager) for the game in order to sanction the event. Special Event Sanction Special sanction for off-ice events such as dry land training, social and fundraising activities can be obtained by application to the BC HOCKEY. To receive approval each team must complete a BC Hockey "Special Event Sanction Request Form”. The form must be submitted to BC HOCKEY, [email protected] Approval takes 8-10 business days. BC Hockey will not sanction events involving alcohol. Once approved or denied by BC HOCKEY, the form will be returned to the association President who will forward the processed form to the applicant contact. DO NOT PROCEED WITH YOUR EVENT UNTIL YOU HAVE APPROVAL AND SANCTIONING Please consult the Hockey Canada Special Event Sanctioning Guidelines to see if your event can be sanctioned for insurance or contact the association President [email protected] or the Risk Manager [email protected] to enquire whether or not your team's activity is covered by insurance. S. SUPPLEMENTAL INSURANCE NVMHA players are covered by PCAHA’s supplemental insurance. This includes Enhanced Catastrophic Injury Insurance and Out-of-Province Travel Medical Insurance. Please see the PCAHA Rule Book for further details. T. TOURNAMENT APPLICATION APPROVAL Teams in all divisions and categories may want to enter in tournaments in the Lower Mainland, around the province of BC and the North American continent. There is a required approval process to follow so teams are sanctioned (insured) to travel and participate in these tournaments. Teams must first make application to enter into a tournament of choice and be accepted by the tournament host and acquire a Tournament Sanction Number. Teams must then contact their division/category PCAHA League Manager (for within district only) and BC Hockey (if outside of district or province) for a Tournament Permission Number. Teams must then complete and submit the President’s Tournament Permission Letter (available on the NVMHA website) to [email protected] for approval and sign-off which will be returned to the applicant. DO NOT ENTER ANY TOURNAMENT WHICH IS NOT APPROVED OR SANCTIONED. FAILURE TO ADHERE TO THE ABOVE APPROVAL PROCESS TO PARTICIPATE IN A TOURNAMENT WILL LEAVE THE TEAM WITHOUT INSURANCE AND SANCTIONING. THE TEAM OFFICIALS WILL ASSUME ALL THE RISK AND LIABILITY FOR THE TEAM AND BE SUBJECT TO DISCIPLINE. NOTES: 2013-2014 NVMHA Team Manual 2411 Mt. Seymour Parkway North Vancouver, BC, V7H 2Y9 - Tel: 604-924-6881 - Fax: 604-924-6861 www.nvmha.com
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