1. education
2. graduate school
3. college

A c a dem i c Adv is or M a nua l
2014-2015
The goal of this manual is to empower
every Niagara County Community College Academic Advisor
with the best practices for creating effective and impactful advising sessions
while fostering meaningful advisee/advisor relationships.
Advisement Quick Links
Student Development
 Academic
Notar Administration Building,
Calendar
 Advisement
& Registration YouTube Channel
Room: A-131
 Banner
Handbook
Phone: 716-614-6490
 College
Catalog
Fax: 716-614-6814
 Course
Transfer Guide
 Degree
Works Advisor Guide
 Help!
Email: [email protected]
Guide
1
 Student
Guide to the Current Semester
Table of Contents
Title
Page
Introduction………………………………………………………………………………………….......3
FAQs about Advising……………………………………………………………………………...........4
Pre-Advisement Student Checklist………………………………………………………………….......5
What Are My Advisement Responsibilities? .........................................................................................6
Academic Advisor Checklist……………………………………………………………………………7
Advisee Intake Sheet……………………………………………………………………………………8
Educational Planning for Success Worksheet…………………………………………………………9-10
NCCC Course Schedule Planner…………………………………………………………………….....11
NCCC Academic Game Plan…………………………………………………………………………...12
Placement Tests………………………………………………………………………………………...13
Math Course Prerequisites………………………………………………………………………….......14
Math Reference Page………………………………………………………………………………….. 15
Banner Web Instructions……………………………………………………………………………...16-17
Degree Works Instructions……………………………………………………………………………18-19
How to Complete the Student Billing and Payment Process………………………………………….. 20
Academic Policies Impacting Advisement…………………………………………………………......21
Advising Specific Populations………………………………………………………………………..22-23
Semester Planning and Elective Selection…………………………………………………………….. 24
SUNY General Education Approved Courses………………………………………………………… 25
Transfer and Dual Admission…………………………………………………………………………..26
Additional Advisement Resources……………………………………………………………………...27
NCCC 2013-2014 Academic Divisions……………………………………………………………….28-31
Glossary……………………………………………………………………………………………….32-36
2
Introduction
Cited as “the cornerstone of student retention,” academic advising serves the same purpose outside the
classroom as scholastic instruction serves inside the classroom: to prepare students for a life of continual
learning while guiding students with setting and achieving academic, career, and personal goals.
At the heart of academic advising is a desire to empower students to take charge of their educational journeys
through a collaborative mentoring relationship between advisor and advisee while developing and implementing
sound educational plans consistent with their personal values, scholastic aspirations, and career plans.
This Academic Advisor Manual is an effective and succinct tool to enhance your academic advising sessions.
However, if you have any questions regarding advisement or the procedures and policies outlined in this
manual, please do not hesitate to contact us.
3
FAQs about Advising
What is Academic Advising?
Academic advising is a collaborative relationship between you, the advisor, and the student/advisee. It is
helping the student balance their obligations in and outside the classroom and empowering these students
through utilizing the multitude of academic and personal resources Niagara County Community College has to
offer.
When does advisement occur during the semester?
During the middle of the semester, there are three weeks designated as “Advance Registration” where current
students have the opportunity to register before the new/transfer/readmit students. Registration priority is based
on credits accrued. In order to take advantage of this opportunity, they need to schedule an appointment with
you to retrieve their RAP* number (*see Glossary for definition) and to discuss their long and short term
academic goals.
So I only need to meet with them once a semester?
Yes and no. These students were entrusted to you because you are an expert in your program area and know
firsthand how to navigate the sometimes turbulent scholastic waters. Ideal academic advising takes commitment
which translates to an open dialogue with the student throughout every semester, monitoring their scholastic
progress and serving as a resource for answering their questions and resolving their concerns.
What does an “ideal academic advising” session look like?
When meeting an advisee for the first time, it’s important to note their academic strengths and challenges, work
obligations, family obligations, and other assets or obstacles that may affect their academic journey. We suggest
you send an introductory email with the “Pre-Advisement Student Checklist” and “Educational Planning
for Success” worksheets attached. These will have steps for the student to accomplish before your meeting to
assure your advising session is efficient and effective. The student should have already attended a STARS*
session; therefore, their preliminary paperwork and first semester registration should have already occurred.
There are so many academic procedures and policies. How will I be able to know them all?
We hope this manual will serve as a comprehensive resource; however, if you have any questions, Student
Development is always happily available by phone, email, or in person. We also offer Advisor Training
workshops throughout the semester, available for all advisors.
4
Pre-Advisement Student Checklist
Resolve any holds on your account (outstanding tuition, library books, etc). Contact the appropriate office
to resolve the restriction.
o To View Your Holds:
 Go to www.niagaracc.suny.edu Quick Links Tab  under Popular Links click Banner Web
Enter Secure Area enter user ID and PINStudent & Financial Aid  Student Records  View
Holds.
Run a Degree Evaluation online to verify remaining coursework required to meet degree and/or certificate
requirements. This evaluation will help you understand what course requirements are lacking for your
chosen degree/certificate BEFORE you meet with your advisor. Print this report and bring it to your
appointment!
o To View Your Degree Evaluation:
 Go to www.niagaracc.suny.edu Quick Links Tab  under Popular Links click Degree

Evaluation scroll to the bottom of the page and click on
 enter
TWolves username and Password.
For guidance on how to read your Degree Evaluation use the Degree Works Student Quick
Reference Guide.
View the course schedule online and prepare a tentative schedule. Use the following NCCC Course Schedule
Planner to help you plan your course times. Be prepared to discuss alternative courses with your advisor in
case your first choices are closed. Your advisor will review this tentative schedule and approve it by listing the
courses on the Course Advisement Worksheet; this will then be given to you along with a RAP number for
web registration.
o To View Course Offerings for the next Semester(s):
 Go to www.niagaracc.suny.edu Quick Links Tab  under Popular Links click Banner Web
Open Seats Listings  Choose Term  Select.
Having trouble with Banner Web? Call (716)614-6254 during business hours.
After Meeting with Your Advisor
Register for courses online with Banner Web (your registration alternate pin (RAP#) must come from your
advisor).
E-sign your Financial Aid Agreement (if available, if not, monitor your T-Wolves e-mail for e-sign message for
the Cashiers Office).
Tuition Due Dates:
o View the Cashier’s Payment Schedule online.
o Financial Aid must be finalized (not estimates) to be used as tuition payment.
5
What Are My Advisement Responsibilities?
Please review with advisee during initial advisement appointment.
Advisee Responsibilities
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





As an advisee at NCCC, you have a direct role in creating a successful partnership between you and your advisor.
Schedule regular appointments or make regular contact with your advisor during each semester.
*Be proactive in solving issues before it’s too late.
Arrive prepared for the advisement meeting.
Be an active participant in the advisement meeting. It’s your future!
Register for mutually agreed upon courses through Banner Web.
*Your Registration Alternate Pin (RAP #) must come from your advisor.
Seek advisement prior to changing your major.
Clear all holds on your account (outstanding tuition, library book fees, etc.)
*Log onto Banner Web>Student and Financial Aid>Student Records>View Holds for this information.
Run a Degree Evaluation regularly to monitor your academic progress and track the remaining coursework
required to fulfill your program’s requirements.
View course offerings online and plan accordingly. Some courses are not offered year round or require
prerequisites, so be aware of these scheduling restrictions.
Advisor Responsibilities
An NCCC Academic Advisor should always:
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
Be available to meet with advisees throughout the semester.
Understand and effectively communicate expectations, requirements, and college policies.
Encourage and guide students to set attainable goals.
Support students in gaining the skills to develop a clear and comprehensive Educational Plan.
Recommend available resources and activities on campus (e.g. subject tutoring at the Learning Commons, club
activities, etc.).
Recommend elective courses which will prepare students for their next academic step (either entering the
workforce or continuing their education).
By the end of the first semester with your advisee, they should be able to:
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

Run a degree evaluation through Degree Works.
Log onto Banner Web to register for classes, access final semester grades, and utilize its other resources.
Be aware of where to find important dates (e.g. first day of classes, last day of add/drop, last day to pay for
classes, etc.)
6
Academic Advisor Checklist
These suggested guidelines will assist you in shaping a productive and efficient advising session.
Send an email to student with “Pre-Advisement Student Checklist” (page 3) and “Educational Planning
Worksheet” (page 6) attached.
Create an individual file for each advisee in which to keep all their personal and academic information
obtained during this and future advising sessions.
Print out a Kiosk Report from Banner Web for each advisee (see page 15 in this manual for instructions).
This is where you will find the student’s RAP #*. You can access this through Banner Web  Faculty &
Advisor Tab  Student Information Menu  Advisement Kiosk  Term Information  Student @#.
Review the Degree Works Evaluation Guide so you are well-versed in processing and printing it just in case
your advisee forgets their copy.
Confirm the proper sequencing of coursework with an awareness of prerequisites and/or scheduling
conflicts due to the selective offering of specific classes. Be sure to pay attention to SUNY General
Education Requirements and aiding the student in meeting these requirements (i.e. Natural Science, Social
Science, Basic Communication, etc…).
If you have previous knowledge of the student’s plans to transfer, research transfer prerequisites and/or
dual admission opportunities (see page 15 for further information) to assist the student with transitioning
from Niagara County Community College to a bachelor’s degree or other academic pursuit.
Print out the Advisee Intake Sheet (found on page 14) and the NCCC Academic Game Plan sheet (found on
page 15) to utilize during your advising session. Another helpful tool is “Degree Planner” option found in
our online catalog Click on the link for the online catalog, select “Programs of Study” for program you want,
and then select “Print Degree Planner.” This will provide a semester by semester template for your advisee
(click here for online catalog: http://catalog.niagaracc.suny.edu/).
Review the Advisor Responsibilities statement on the previous page to assure a high level of consistency
and quality for all of your advising session.
Complete a Course Advisement Worksheet with the recommended/required courses for the current
semester. Make sure to write the students’ RAP # on the sheet and hand the yellow copy to the student
(see a sample copy on page 16). An NCCC Course Schedule Planner (found on page 17) will assist your
student with mapping their courses.
7

Advisee Information Sheet
Advisee Intake Sheet
Appointment Date:
Name:
E-mail:
Phone number:
Full-Time?
YES / NO
Follow-up:
Seeking High Demand Program? YES / NO
Student-Athlete?
YES / NO
Living Arrangement?
Dorm / Commute
Program:
Other info:
Appointment Date:
Career Goals:
Follow-up:
Transfer Institutions:
Other info:
Academic Strengths / Challenges:
Appointment Date:
Follow-up:
Work/family
responsibilities while at NCCC:
Other info:
8
Niagara County Community College
Educational Planning for Success Worksheet
Name: ___________________
This worksheet is a tool to create a thoughtful educational plan with your advisor.
ESSENTIAL PLANNING FOR COLLEGE SUCCESS
HOURS AVAILABLE TO YOU EACH WEEK…………………………….. 168 HOURS
Estimate hours spent per week on the following:
1.
2.
3.
4.
Work:
School: In Class time; see chart below.*
School: Out of Class time; allow 2 hours for every hour in class.*
Sleep: Estimate the ideal number of hours required for peak performance!
(i.e., 7 hours x 7 nights = 49 hours/week)
5. Other Important Life Responsibilities:
Exercise (at least 4 one hour blocks each week!):
Family Obligations:
Social Activities (be reasonable!):
Chores/ Driving Time:
Miscellaneous Activities:
______
______
______
______
______
______
______
______
______
TOTAL HOURS PER WEEK REQUIRED FOR SCHOOL and DAILY LIFE: ________
If the total number is more than 168, go back and REEVALUATE YOUR TIME COMMITMENTS. Are you
working too much? Are you taking too many classes? Over committing yourself is one of the main reasons
students do not perform to their full academic potential.
AVAILABLE HOURS FOR OTHER ACTIVITIES:
________
*Circle the number of hours you work each week and the corresponding recommendations for success.
Use information to fill in #2 and 3 above. Of course, other factors that impact your time and energy
should be considered when determining a realistic course load.
Work Hours Per Week:
40+
30-40
20-30
less than 20
Recommended In Class Time:
Out of Class Homework/Study Time:
3 credit hours
Up to 6 credit hours
Up to 9 credit hours
12 -15 credit hours
6 hours
12 hours
18 hours
24-30 hours
9
WHAT YOUR ADVISOR SHOULD KNOW ABOUT YOU:
WHAT FACTORS COULD AFFECT YOUR SUCCESS THIS SEMESTER?
___Children
___Work
___Finances
___Student Athlete
___Computer Skills
___Transportation Issues
__Family Issues
__Undecided about Major/Career
__Academic Concerns
PLEASE ELABORATE IN BOX BELOW:
Academic Subject Areas STRENGTHS:
Academic Subject Areas CHALLENGES:
1. _________________________
1. _________________________
2. _________________________
2. _________________________
3. _________________________
3. _________________________
4. _________________________
4. _________________________
Questions for my Advisor
Meeting with your advisor is an opportunity to discuss your current classes and your future academic goals. Write your
questions below to ensure you address them all during your advisor meeting:
1. ______________________________________________________________________________
______________________________________________________________________________
2. ______________________________________________________________________________
______________________________________________________________________________
3. ______________________________________________________________________________
______________________________________________________________________________
4. ______________________________________________________________________________
______________________________________________________________________________
Additional Resources
List resources available as suggested by your advisor to aid in your success.
1. _______________________________________________________________________________
2. _______________________________________________________________________________
3. _______________________________________________________________________________
10
NCCC Course Schedule Planner
The planner can be used to assist you with creating your schedule. Be sure to block out any times where you have
prior commitments due to work, family responsibilities, clubs, sports, or other extracurricular activities.
Monday
Tuesday
Wednesday
Thursday
Friday
7:00 AM
8:00 AM
9:00 AM
10:00 AM
11:00 AM
12:00 PM
1:00 PM
2:00 PM
3:00 PM
4:00 PM
5:00 PM
6:00 PM
7:00 PM
8:00 PM
9:00 PM
Saturday
Sunday
7:00 AM
8:00 AM
9:00 AM
10:00 AM
11:00 AM
12:00 PM
1:00 PM
2:00 PM
11
NCCC Academic Game Plan
A copy of this document is available online for you or your student to use when planning out course registration and sequencing.
Transfer Credits
Credits
Total Credits:
Summer Semester
Credits
Total Credits:
Semester 3
Credits
Semester 5
Credits
Semester 7
Total Credits:
Credits
Semester 4
Credits
Total Credits:
Credits
Total Credits:
Credits
Semester 2
Total Credits:
Total Credits:
Total Credits:
Summer Semester
Credits
Total Credits:
Total Credits:
Summer Semester
Semester 1
Semester 6
Credits
Total Credits:
Credits
Semester 8
Credits
Total Credits:
*Summer semester courses are optional and may not be required for your certificate/degree.
Expected Graduation Date Based Upon Academic Game Plan: __________________
12
Placement Tests
ACCUPLACER
Most NCCC students will be required to take the ACCUPLACER computer-based test instrument to
determine proper Math, Reading, and Writing placement.
How to Interpret ACCUPLACER Test Scores
READING SCORE
WRITING SCORE
MATH SCORE
0-64
0-4
0-33 Arithmetic Score
AAC 041
Reading Foundations I
REQUIRED
ENG 099
Writing Workshop
REQUIRED
MAT 001
Mathematical Foundations I
REQUIRED
65-74
No Writing Foundation
Classes Needed
5-8
AAC 042
Reading Foundations II
REQUIRED
75-90
AAC 104
College Reading
Recommended
91-120
AAC 108
College Study Strategies
Recommended
34-100 Arithmetic Score
AND
0-56 Algebra Score
ENG 101
MAT 002
Introductory Algebra I
REQUIRED
Writing I
REQUIRED
57-75 Algebra Score
1. Writing score of 5-8 AND
Reading score of over 75
OR
2. Successful completion of AAC
042 AND ENG 099
OR
3. A combination of #1 and #2
MAT 003, 104, 106
Allowed*
76-120 Algebra Score
MAT 104, 106, 108, and 110
Allowed*
*See Math Reference Page for required
math courses for each major.
WAIVER for ACCUPLACER College Placement Tests
One or more of the College Placement Test sections may be waived based on the following criteria:
1. Any/all successful completion of college-level course in English and Math (requires transcript)
2. Successful completion of NCCC’s Academic Foundation Courses (ACC 042, MAT 002 or 004, ENG 099)
3. Valid passing scores from NCCC’s ACCUPLACER or another institution (less than three years old,
requires Score Report)
4. NY State Regents Exam for English 11 score of 77 or higher (waives BOTH Writing and Reading
Placement Tests)
5. SAT Verbal score of 500 or higher OR ACT Reading score of 23 or higher (waives ONLY Reading test)
6. Math Waiver based on Regents, SAT, or ACT Math test scores- see Math Reference Page for details.
13
Math Course Prerequisites
KEY
Green= Prerequisite Courses
Red= NYS Regents Exam
Blue= ACCUPLACER
To be eligible to take a specific Math class, the student must meet ONE of the requirements listed
within that course’s designated box.
MAT 108
Math for Childhood Ed I
MAT 002
Introductory Algebra I
1. MAT 001
2. Elem Algebra ACCUPLACER- Score of 50 or
higher
3. Arithmetic ACCUPLACER- Score of 34 or higher
MAT 003- Introductory Algebra II
MAT 104- Math with Business Application
MAT 106- Contemporary Math
1. MAT 003, MAT 110, MAT 111, MAT 116 , or
MAT 120
2. Elem Algebra ACCUPLACER- 76 or higher
3. Math A Exam- 75 or higher
4. Math B Exam- 60 or higher
5. Integrated Algebra Exam- 80 or higher
6. Geometry Exam- 75 or higher
7. Algebra 2 and Trigonometry Exam- 75 or
higher
1. MAT 002
2. Elem Algebra ACCUPLACER- Score of 57 or
higher
MAT 109
Math for Childhood Ed II
MAT 110
Intermediate Algebra
1. MAT 108
1. MAT 003 or MAT 106
2. Elem Algebra ACCUPLACER- Score of 76 or
higher
3. Math A Exam- 75 or higher
4. Integrated Algebra Exam- 80 or higher
MAT 111
Advanced Algebra and Trigonometry
1. MAT 110
2. Geometry Exam - 75 or higher
3. Math B Exam- 60 or higher
MAT 164
Introduction to Statistics
1. MAT 106, MAT 110, MAT 111, MAT 116,
or MAT 120
2. Math B Exam- 60 or higher
3. Geometry Exam- 75 or higher
4. Algebra 2 and Trigonometry Exam- 75 or higher
MAT 125
Applied Calculus I
MAT 116
Pre-calculus Math
1. MAT 111
2. Math B Exam- 70 or higher
3. Algebra 2 and Trigonometry Exam- 75 or higher
1. MAT 111, MAT116, MAT 120
2. Math B Exam- 70 or higher
3. Algebra 2 and Trigonometry Exam- 75 or
higher
MAT 114
Mathematics for Liberal Arts
MAT 120
Calculus and Analytic
Geometry I
1. MAT 116
2. Passing grade on High
School Pre-calculus course
MAT 121
Calculus and Analytic
Geometry II
1. MAT 120
1. MAT 110, MAT 111, MAT 116, or
MAT 120
2. Math B Exam- 60 or higher.
3. Geometry Exam -- 75 or higher
4. Algebra 2 and Trigonometry
Exam- 75 or higher
14
Math Reference Page
WAIVER for Math ACCUPLACER College Placement Test
ACCUPLACER Math test may be waived for applicants who meet ANY of the following criteria:
1. Successful completion of college-level* course in Math (requires transcript)
*Foundation Math courses are non-transferrable.
2. SAT Math score of 500 or higher OR ACT Math score of 20 or higher
3. NYS Regents Exam- for Math A- score of 75 or higher
4. NYS Regents Exam- for Math B- score of 60 or higher
5. NYS Regents Exam- for Integrated Algebra- score of 80 or higher
6. NYS Regents Exam- for Integrated Geometry- score of 75 or higher
7. NYS Regents Exam- for Integrated Algebra 2 and Trigonometry- score of 75 or higher
Mathematics Courses Sequences
The following are possible sequences that students may need to get to a required math course.
Calculus
Computer Science
Business Calculus
Liberal Arts
Childhood Education
Statistics
MAT 001
MAT 001
MAT 001
MAT 001
MAT 001
MAT 001
MAT 002
MAT 002
MAT 002
MAT 002
MAT 002
MAT 002
MAT 003
MAT 003
MAT 003
MAT 003
MAT 003
MAT 003
MAT 110*
MAT 110*
MAT 110*
MAT 110*
MAT 108*
MAT 110*
MAT 111*
MAT 111*
MAT 111*
MAT 109*
MAT 164*
MAT 116*
MAT 116*
MAT 125*
MAT 120*
MAT 120*
MAT 001
MAT 121*
MAT 230*
MAT 002
MAT 222*
MAT 121*
MAT 106*
MAT 223*
(230 & 121 can be
taken concurrently)
MAT 164*
OR
*These courses meet the SUNY General Education requirements for Mathematics.
Transfer Math Courses
In order to see if courses are transferrable, type “Transfer Guide” into NCCC’s search box. Click on the NCCCTransfer Credit Policies & Procedures link, and then click on the blue button below. Follow the directions to
check course equivalency.
Semester Planning and Elective Selection
15
REGISTRATION USING BANNER WEB
5. NEXT CLICK ON STUDENT & FINANCIAL AID
1. GO TO WWW.NIAGARACC.SUNY.EDU AND CLICK
QUICK LINKS TAB
AT THE TOP
6. CLICK ON REGISTRATION
2. NEXT CLICK ON BANNER WEB
7. NEXT CLICK THE LINK & ANSWER THE QUESTION
3. NEXT CLICK ENTER SECURE AREA
8. NEXT CLICK SUBMIT
9. NEXT CLICK EXIT THE SURVEY
4. HERE, ENTER YOUR STUDENT ID & PIN
(PASSWORD)
10. CLICK RETURN TO REGISTRATION
16
11. CLICK ADD OR DROP CLASSES
16. CLICK SUBMIT
17. ENTER THE CRN #’S IN THE BOXES FROM YOUR
ADVISEMENT WORKSHEET & CLICK SUBMIT
CHANGES
12. NEXT READ STUDENT FINANCIAL LIABILITY
STATEMENT & CLICK ONE TO PROCEED
18. YOUR COURSES WILL THEN SHOW UP ON THIS
SCREEN AS DEPICTED BELOW
13. CLICK SUBMIT
14.SELECT THE CORRECT TERM & CLICK SUBMIT
15. ENTER YOUR RAP# FOUND ON THE YELLOW
SHEET THAT YOU RECEIVED AT YOUR
ADVISEMENT APPT
19. ONCE YOUR CLASSES ARE ENTERED SUCCESSFULLY
CLICK THE LINK CONCISE STUDENT
SCHEDULE
20. YOU CAN PRINT YOUR SCHEDULE FROM THIS
SCREEN BY SIMPLY RIGHT CLICKING AND
SELECTING PRINT
17
Degree Works
Student Reference Guide
What is Degree Works?
Degree Works is a web based tool designed to
help students and advisors monitor student’s
progress toward graduation completion. Degree
Works combines NCCC’s graduation
requirements and the coursework you have
completed with an easy-to-read worksheet that
shows you how courses that you have completed
will count toward graduation requirements, and
that will help you determine which courses and
requirements you still need to complete.
How to Access Degree Works
Banner Web
Quick Links
1. Go to the NCCC homepage –
www.niagaracc.suny.edu.
2. Click on “Quick Links” at the top.
3. Under Popular Links, click on
“Degree Evaluation”.
4. Follow the instructions on how to
log into Degree Works.
1.
2.
3.
4.
5.
Log into Banner Web
Click on “Student & Financial Aid”
Click on “Student Records”
Click on “Degree Evaluation”
Follow the instructions on how to
log into Degree Works.
Angel & FAQ
You can access the Degree Works FAQ page or the Angel Homepage by clicking the appropriate button at the top. Please note that the Angel link
will be changing to Blackboard in June 2014, however, you cannot access Blackboard at this time through Degree Works.
__________________________________________________________________________________________________
Reading your Worksheet
At the top of your worksheet, you will see your information listed.
Tip: Click on your
The Key provides an explanation of the various symbols you will find throughout your evaluation.
Advisor’s name to
send an email to
him/her.
Your evaluation will display requirements that are needed for graduation and will be shown as Completed courses with a green checkmark; InProgress courses with a blue ~ symbol, or Still needed (not completed), which will display a blank checkbox and will be noted as Still Needed on
the evaluation.
Tip: Click on a class listed
as “Still Needed” to see
the course description,
pre-requisites, and
course offerings.
18
Class History
By clicking on Class History, you can view a listing of all
previous coursework that you have taken. This is similar
to an Unofficial Transcript.
Pleas
What If Analysis
You can run a degree evaluation to determine which credits will fulfill requirements if you would like to change their major.




Click on “What If” in the menu on the left hand side
of your screen.
Choose a Major from the drop-down menu.
If choosing a program that requires a Concentration
(i.e. Individual Studies), you must also choose the
Concentration from the appropriate drop-down
menu.
Click on “Process What If” at the top of the screen.
GPA Calculator
If you click on the GPA Calc tab at the top of the screen, you can use either the Graduation or Term Calculator to estimate your GPA.

Graduation Calculator: This calculator will help you determine what you need to average
over the course of your remaining credits to achieve a desired GPA.

Term Calculator: This calculator will help you to determine what your GPA will be at the end
of the term based on your estimate of what your final grade will be in your classes .
Look Ahead
If you would like to see how a future course will fit into your program requirements, you can use the Look Ahead function to find
out. Keep in mind that when you use the Look Ahead function, you are not actually registering for the course.




Click on “Look Ahead” in the left hand column.
Enter the course subject and number and click “Add Course”. You will then see the course
populate in the Courses you are considering box.
Click on “Process New” at the top of the screen.
You will then be taken to the Evaluation. You will find the course you have chosen listed in the
evaluation as PLANNED. If you have already taken the chosen course, it will be listed in the
Courses Not Used area at the bottom as PLANNED.
If you have any questions, please contact the
Registration & Records Office at 716-614- 6254
or email at [email protected].
Check out our YouTube Channel at
19
http://www.youtube.com/user/NCCCAdvReg
for instructional videos!
2/2014
How to Complete the Student Billing and Payment Process
Access Schedule/Bill on Banner Web
1. Sign Financial Obligation Agreement
2. Make payment for any amounts due
3. Out of County Charges - Submit Residency Affidavit (Erie County) or Certificate (All other counties)
4. Payment Plan – Sign up if unable to pay full amount due and prefer installments
5. Insurance Card – Waive or Accept Insurance
* Failure to complete these steps in accordance with established deadlines may result in assessment of a late fee in
addition to the risk of loss of class schedule.
Student Instructions:
How to access a Schedule/Bill on Banner Web‐
1. Go to Banner Web and sign in to your student account
2. Click on Student Accounts
3. Select View My Schedule Bill
4. Select term, and then click View Statement
How to E‐Sign the Financial Obligation Agreement1. Sign in to your student Banner Web Account
2. Click on Student Accounts
3. Click on Financial Obligation Agreement
4. Read contents of agreement
5. To sign, click E‐Signature Submit
*If you are not ready to sign the agreement, click Exit without Submit. Remember, failure to e‐sign the
Financial Obligation Agreement by your payment due date may result in cancellation of your class schedule
and/or assessment of a late fee.
When to Sign:
Any student who registered for classes prior to the published tuition payment due date must sign the agreement by the
published due date. Students registering on or after the published tuition payment due date must sign
at the time of registration.
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Academic Policies Impacting Advisement
Academic Foundations Coursework

Any student who is required to take 2+ Foundations classes will be limited in their first semester to a maximum of
13 credit hours.
 Students who are required to complete foundations courses in all three areas (reading, writing, and math) will
have a “Developmental” (DEVL) concentration code added to their program.
 Students are required to attempt required foundation coursework during their first two semesters and pass at least
one foundations course his/her first semester.
 Upon successful completion of one foundation course, the DEVL concentration is removed.
 If a student fails all three foundations courses their first semester, they are academically dismissed from the
college.
 Non-credit academic Foundation coursework does not count towards attempted or earned credits in the minimum
standards evaluation (chart below).
 A student who is required to take one or more of the Foundations courses is expected to pass the course(s) after a
maximum of two attempts.
 Readmit students who have unfulfilled academic Foundation course requirements will need to demonstrate
academic progress in the Foundation areas by retesting or providing other significant evidence of academic
competency in order for an academic dismissal appeal to be granted.
Note: college placement test scores are only valid for 3 years.
Good Academic Standing
In order to maintain matriculated status, the student must:
 Maintain sufficient academic progress based on the College’s Academic Standards Policy (see chart below) AND
 Successfully complete any required Academic Foundations courses (AAC, ENG, and MAT)
AND
 Complete coursework ( with grades A-D or S*) at a reasonable ratio to courses attempted (Note: excessive nonprogress grades of W, I, N, F, U, and X can affect academic standing)
AND
 Achieve an acceptable grade point average (GPA) as outlined (see chart) for all courses taken.
Academic Progress for matriculated status is measured based on the chart below using credits attempted, credits
earned, and grade point average:
After Attempting This Many Credits:
12-25
26-39
40-53
54-67
68-81
82-94
95+
You Must Have Earned at Least This
Many:
6
12
21
30
42
54
62
0.5
1
1.5
1.75
2
2
2
With a Cumulative GPA of at Least:
Semester-Based Probation: Students who do not meet the above criteria will be evaluated based
on their current semester academic progress and will be considered on probation if they meet the
following criteria.
Students registered for 6-11 credit hrs.
must complete
6
6
6
6
6
6
6
Students registered for 12+ credit hrs.
must complete
9
9
9
9
9
9
9
With a semester GPA of at Least
2
2
2
Additional Advisement Resources
2
2
2
2
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Advising Specific Populations
Students with Online Classes
1. Discuss Online courses are often as academically rigorous as courses taken in the classroom.
2. Ideal online students should:
a. Have a need to take an online course
b. Be independent learners
c. Have good time management skills
d. Be able to communicate effectively through writing
e. Have basic computing skills (e.g. typing, copying/pasting, attaching files, creating word processed
documents, downloading files, communicating electronically, etc.)
f. Have a GPA of 2.5 or higher- NCCC does not block students from registering for online classes based on
GPA, but the most successful online students often have higher GPAs.
e. Get started in the online course at least one week before the official course start date.
1. Direct students to eLearning website so they can get login instructions for Blackboard, get info on the
online learning experience, and complete the eLearning Student Success Orientation.
2. If a student is hesitant about online classes, a hybrid class is advisable.
CONTACT:
By phone: (716) 614-6488
By email: [email protected]
Students with VA Benefits (including spouses and dependents)
1. Course selection- VA Requirements:
a. Students must take courses that are necessary to meet degree requirements to receive benefits.
b. Full-time versus Part-time benefits
1. Fall and Spring terms require 12 credits or more for full-time benefits.
2. Students enrolling for Summer generally need 4 credits or more in each session to receive full-time benefits.
3. Part-time enrollment impacts VA benefits- contact Veteran Services in Student Development (A-131)
2. Course choices that may reduce a student’s VA payments:
a. Remedial coursework will be counted as credits for VA benefits.
b. Mod classes, repeating a passed course, and/or taking ALL web classes will affect VA payments.
3. Maintaining Benefits
a. Attendance and satisfactory progress are required to maintain VA benefits.
b. Non-attendance and non-punitive grades (N, W, X) will create a debt to VA that must be repaid.
c. Students who drop/add/withdraw must notify Veteran Services (A131)
*Note: Check transcripts for transfer credit, e.g., PED credits: acquired by submitting DD214 documents to Admissions.
**VA Students must bring a signed copy of their schedule with most recent contact info to Student Development to be sure their
enrollment is correctly reported to the VA.
CONTACT:
By phone: Joseph Colosi, VA Coordinator (716) 614-6290, Fax: (716) 614-6814
By e-mail: [email protected]
Students with Disabilities
1. Many students are not aware that support is available for students with disabilities. Share with your advisee the
benefits of registering with Accessibility Services. Brochures are available upon request.
2. For a student to receive accommodation, they need appropriate documentation that supports their request.
3. During the advising session, certain questions are encouraged while discussing the student’s goals, academic
strengths and challenges.
 Questions such as, “What happens when you’re trying to complete a math problem?” are appropriate.
 Questions such as, “Do you have a disability?” or “What kind of disability do you have?” are not
appropriate.
4. Depending on the barrier created by the disability, a reduced or strategically-planned course load may be
advisable.
5. Students with disabilities must meet the same degree program requirements and academic standards as all other
students.
6. If a student shares that they have a disability, referral to Accessibility Services is highly recommended.
CONTACT:
By phone: (716) 614-6285
By email: [email protected]
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Student-Athletes
1. A student-athlete is a matriculated student enrolled full-time in an academic program at NCCC while participating in
one of the NJCAA (National Junior College Athletics Association) teams NCCC offers:
baseball, basketball, bowling, golf, lacrosse, soccer, and wrestling.
2. The NJCAA requires student-athletes to complete the minimum academic requirement each semester of:
12 credit hours earned + 2.0 GPA = eligibility each semester
3. If the student does not fulfill this requirement, they will be deemed ineligible for the semester.
a. In order to safeguard a student against becoming ineligible, registering for 15 credit hours is advisable.
4. Athletes will have two warning systems that will be sent out five weeks after the beginning of the semester.
a. Electronic surveys sent to professors to inquire about student-athlete’s progress in their class.
b. Letters to student and their advisor if the student has not attended 50% of their classes so far.
5. Strategies for advising student-athletes:
a. Credit Hours- must be full-time student (12 credit hours minimum)
b. Schedule- practice is often held from 3-5 pm Monday-Friday, but have student verify with their coach.
c. Time management- study halls are mandated for most student-athletes, so encourage them to take advantage
by scheduling tutoring, study groups, etc.
CONTACT :
By phone: Amanda Pucci (716) 614-6259 or Robert McKeown (716) 614-6271
By email: [email protected] or [email protected]
Developmental Students
1. A student is considered “developmental” during their first semester if they test into all three areas of
remedial coursework: Reading (AAC 041 and AAC 042), Writing (ENG 099), and Mathematics
(MAT 001 and MAT 002).
a. The developmental concentration (DEVL) designator stays with the student until they have
earned an S grade in one or more of these classes.
b. If the student needs two or more Foundation classes, their course load is capped at 13 credits.
c. DEVL students are required to enroll in all required Foundations courses their 1st semester.
d. Students earn S or U grades in Foundations Courses.
e. Students who are unsuccessful in all 3 Foundation Courses and/or unsuccessful twice in the
same Foundations course will be academically dismissed regardless of GPA or earned credits.
2. The ACCUPLACER test can only be taken 2 times in a three-year period.
a. Preparation and review is recommended prior to retesting.
*Type in ACCUPLACER retesting resources in the NCCC website search box to for helpful
ACCUPLACER study tools.
*Or, attend a free ACCUPLACER refresher class. Call (716) 614-6235 for more information.
b. Once a student has attended the first day of a Foundation class, they are not allowed to retest.
CONTACT:
By phone: Angela Taibi or Winnie Storms at (716) 614-6290
By email: [email protected] or [email protected]
High-Demand Program Students
1.
“High-Demand” Programs include: Animal Management, Nursing, Practical Nursing (Credit), Phlebotomy,
Physical Therapy Assistant, Medical Assistant, Massage Therapy, Surgical Technology, and Radiologic
Technology.
2. These programs often have very specific prerequisites, limited availability, and annual designated
application periods for program acceptance.
3. These students may seek assistance at the Health Science Center for Student Success in C-204.
CONTACT: email: [email protected], phone number: (716) 614-6267
4. Additionally, Deborah J. Robinson, Ph.D. in Student Development specializes in counseling High-Demand
Program students and those seeking acceptance into High-Demand Programs.
a. Please encourage your student to schedule an appointment with her to discuss requirements for their
desired program or attend a workshop.
CONTACT: email: [email protected], phone number: (716) 614-6490
5. High-Demand Program students should take advantage of the Learning Commons Math and Science Labs on
the second floor of the Library. Free individual tutoring is also available through the Academic Achievement
Center by calling (716) 614-6724.
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Semester Planning and Elective Selection: General Education
You can visit the List of Approved Electives: Here you will find approved electives separated by
category (Arts Only, Humanities, Mathematics, Social Sciences, etc…).
Home > Academics > 2014-2015 Catalog > List of Approved Electives
SUNY General Education Requirements (GER):
 The SUNY General Education Requirement enables student to acquire knowledge and skills
that are useful and important for all educated persons, regardless of their jobs or professions,
SUNY Board of Trustees Resolution, Jan 2010.
 The NCCC general education policy is consistent with the SUNY General Education
requirements.
 SUNY 4-year graduates must complete a total of 30 general education credit hours selected
from these courses:
 GER Listing: A full list of General Education Approved Courses can be found on page 19.
*Waiver of GER: The list of waivers can be found online following the List of Approved Electives.
Home > Academics > 2014-2015 Catalog > List of Approved Electives
We aim for students to complete 7 of their 10 SUNY General Education Requirements (GER)
while earning an AS or AAS degree from NCCC.
All students will automatically complete:
 BC - Communications Area with successful completion of ENG 101
 M - Mathematics Area with successful completion of MAT 108-164
Students should then be advised to complete at least 5 of the following 8 General Education
Requirements through designated sections within their curriculum requirements:
 AR – Arts
 H – Humanities
 FL – Language
 NS - Natural Science
 OW - Other World Civilization
 SS - Social Science
 AH - American History
 WC - Western Civilization
Long-term Advising: Once you have worked with your advisee to identify choice electives, pay
attention to when these electives are offered and what the pre-requisites/co-requisites may be. It is
beneficial to create an Academic Course Schedule Planner so you and your student can map out ideal
elective selections which follow the catalog recommended path for each semester in the sequence
they should be completed.
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Transfer*and Dual Admission**
Dual Admission
Students who fulfill the Dual Admissions requirements are guaranteed acceptance to the four year institution
named in the agreement and advance registration their first semester.
 Students must complete the Dual Admissions application before completing 30 credit hours (Brockport has
a maximum of 17 hours).
 Dual Admissions applications are available Student Development (A131). A curriculum guide sheet
designating the specific courses and GPA needed to be a Dual Admissions student has been established for
each NCCC Dual Admission program.
General Transfer and Articulation
NCCC has over 100 articulation agreements established with area colleges and universities. Articulation agreements
are an acknowledgment and commitment to transfer NCCC courses that have been evaluated and equated to coursework at the transfer campus.
Student Development (A131) can assist with transfer options and procedures.
 Transfer representatives from Buffalo State, Daemen, Niagara University, D’Youville, UB, Fredonia,
Geneseo, Canisius, Hilbert, Villa Maria, Houghton, Medaille, Brockport and St. Bonaventure. SUNY
campuses and some private colleges will have recruitment tables and interview opportunities for interested
students throughout the year.
 Students should contact Student Development to make an appointment with a transfer representative from
that specific college listed above or find out more information about the semi-annual College and University
Transfer Fair.
What information should I give an advisee who plans to transfer?
Private Colleges:
 The student should apply directly to the transfer institution the semester or year prior to the planned start
date.
 The student should consult Student Development for specific policies as they relate to the transfer institution
of their choice. Often Student Development counselors have access to fee waiver applications for the transfer
institutions.
SUNY campuses:
 SUNY strongly encourages the use of online applications for transfer students.
 If an NCCC student is planning to graduate prior to the transfer, SUNY waives the $50 application fee.
 Counselors in Student Development can assist with the application procedure.
 Students who are applying (who are not included in Dual Admission) should also have an official transcript
forwarded from the Registration and Records Office to the transfer institution.
*Find this resource at www.niagaracc.suny.edu by going to: Home > Admissions> Course Transfer Guide
**Find more information at www. niagaracc.suny.edu by going to: Home > Admissions> Transfer Opportunities
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Additional Advisement Resources
The following documents are updated on a semester/yearly basis and should be available during advisement:
Student Guide to Fall/Spring Semester- Printed each semester by Student Development which lists all of the
important dates for the semester including the Job Fair, Grad Fair, and Commencement. Additional important
academic deadlines for students are also listed on this document (the last day to withdraw from an individual
course, to apply for an S/U grade, etc.).
Help! Guide- Printed each semester by Student Development and provides students and staff with a helpful
list of services and offices at NCCC. Office numbers, phone numbers, and descriptions are included in this
guide. It can be considered the “Yellow Pages” of NCCC for students.
Academic Calendar- Available on the NCCC web page under quick links and provides students and staff with
a list of important dates throughout the year. Federal holidays, the first day of classes, commencement and
vacation dates can be found here.
Student Catalog- Available on the NCCC web page and limited copies are printed each. The catalog contains
policies and procedures for the College, a list of college departments and related services, all offered majors
and degree requirements and course descriptions for NCCC coursework.
Course Transfer Guide- Students and advisors can assess course transfer between higher education
institutions.
Timeline Calendar- Important advisement and registration events and deadlines for the semester (available on
the FYI page).
Degree Works Student Reference Guide- Available on the NCCC webpage and copies are printed and
provided to advisors each semester. Please hand these out to your advisees and make sure they know how to
access and read their degree evaluation.
Remind.com - This year you can encourage your advisees to use Remind to receive text messages and e-mail
updates regarding important advisement and registration deadlines and events.
Advisement & Registration YouTube Channel - Refer your advisees to the NCCC Advisement & Registration
YouTube Channel where they can find helpful videos about the advisement sessions and registration process.
Tutoring Services- Individual tutoring sessions are available in a variety of subjects.
Learning Commons – The Writing, Math, Science, and Accounting Labs are available for students on a walkin basis. Students are able to utilize all of these free services for additional assistance with their academics.
The Unschedule – Workshops and informative sessions are available throughout the semester focusing on
students’ academic success, personal/professional goals, and transfer opportunities.
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Glossary of Terms
Academic Standards –- periodic and helpful intervention for students working toward completion of a college
program. The college enforces a three-part intervention system:

Academic Dismissal – loss of matriculation and removal from future courses by failing to meet
college academic policy.

Academic Probation – granted when an academically dismissed student is reinstated as a
matriculated student through the appeal process.

Academic Warning – sent to matriculated students who earn a cumulative grade-point average
of less than 2.0 after earning at least six credit hours and/or has been unsuccessful in a
foundation class. A student on academic warning is encouraged to make greater efforts to
improve academic progress. Warning does not affect academic standing and does not appear on
transcripts.
ACCUPLACER – (see College Placement Assessment)
Add/Drop – initiated by students to either officially register or withdraw from a single or multiple courses.
Students should be aware of deadlines for changing schedules at the beginning of a term and for dropping
courses after the term has started (See the Semester Guide). Online and modular courses have different
deadlines than full semester on campus courses.
Alternate Pin – (see RAP number)
Articulation Agreement – a formal agreement with a four-year college which coordinates NCCC courses with
specified transfer programs and guarantees an associate degree graduate may transfer without loss of credit.
Associate Degree – A degree program consisting of at least 60 credit hours which includes: general education
requirements, core courses and electives.
Attempted Hours – includes all of the coursework on record at NCCC.
Banner Web – online student information system used for course registration, unofficial transcripts, final
grades, etc.
Census – attendance records of students are recorded, especially during the first 21 days of the semester.
Failure to attend on a regular basis may adversely affect financial aid benefits and student progress. Students
should seek help from advisors, Student Development, and/or the Financial Aid Office in the event they are not
attending classes.
Certificate – completion of courses in a career area designed to teach specific skills leading to employment.
College Placement Assessment – tests in writing, reading, and mathematical skills given to new, transfer and
readmit applicants are assessed to determine appropriate course placement using the ACCUPLACER college
placement test. Students whose scores indicate a need for foundation courses must take those courses during
the first semester of attendance and continue taking them in successive semesters until passed.
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Cooperative Education Program – combines academic requirements and coursework with supervised work
experiences. Students receive academic credit and a grade; open to all majors. Contact Student Development
for details.
Co-requisite – a course required to be taken during the same semester as a second designated course. For
example, a co-requisite of Biology 109 is Biology 109L (lab).
Course Load Limitation – 18 credits per semester; students with gpa’s of at least 2.5 may request permission
from their academic advisor or division chair to exceed 18 credits. Developmental students are limited to 14
credit hours in their first semester.
Course Request Number (CRN) – a five-digit number that acts as an identifier for a specific section of a
course.
Course Substitution – allows one course to count for another course in certain situations; students should fill
out a substitution form found in Records Office and have it approved by the corresponding Department Chair.
Credit Hour – value assigned to a course usually based on the number of hours spent in the class.
Curriculum – required sequence of courses leading to a degree or certificate, also referred to as major or
program (e.g. Accounting).

Curriculum Change – process to change college programs; can be done on line or in Student
Development Office. Check the catalog for any admission requirements that must be met before
making a change.
Degree Works – online degree evaluation tool that helps track progress towards graduation.
Developmental Students – need required Foundation noncredit courses in reading, writing and mathematics in
their first semester based on placement testing.

Developmental Student Advising – specialized advisors help students navigate the college
environment and use available resources to promote success.
Drop (a class) – official withdrawal from a class; students should be aware of financial and academic
implications before dropping a class. Online and modular classes have different deadlines. If a class is dropped
during the drop period, there will be no academic record of registration for the class. However, financial penalty
may apply. Consult with Financial Aid, Student Development, and/or Cashier as appropriate.

Drop Delete (a class) – to officially withdraw from a class within a specific window of time
which is usually the first few weeks of the semester. A deleted class does not post on the
student transcript.
Dual Admissions Program – guaranteed admission and junior level standing to eligible transfer programs at
four-year colleges upon graduation from NCCC. Students should meet with an advisor in Student Development
before earning 30 credits to learn more.
Elective – courses you choose from a specified category: general education, program requirements, restricted,
or free electives (from any academic discipline; allow students to develop interests outside the major).

Free Elective – allows students to choose any course we offer (as long as prerequisites are met).
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FERPA – Family Education Rights and Privacy Act (FERPA) afford students certain rights with respect to their
education records. See the Records Office for more details.
Fresh Start Policy – an appeals procedure that allows a student returning to NCCC after an absence of 5 or
more years to request academic forgiveness of prior cumulative grade point average (GPA). It is available after
successful completion of the returning semester as a matriculated full-time student.





All courses taken in the time period prior to the 5 year break with a grade of C or better (or S
grade) will be carried forward and treated in the same manner as transfer credit showing earned
hours ONLY.
Credits with a grade of C-minus or lower will NOT be counted as earned credits at NCCC, will
NOT apply to the degree, will NOT calculate into GPA, and will need to be retaken if applicable
to the student’s degree/certificate program.
Questions related to the election of Fresh Start affects Financial Aid should be directed to that
office.
This is a policy of NCCC. It may not be recognized by other institutions.
Fresh Start must be applied for no later than the last day of classes in the semester that the
student re-enrolls.
Full-time Student – 12 or more credit hours during the fall or spring semester OR 6 or more credit hours in a
summer semester.
GPA – Grade Point Average is a means of measuring academic performance. Only A-F (+ or -) grades factor
into the GPA. The following grades do not affect the GPA:

Incomplete or I grade – can be requested when work in a course has been satisfactory for most
of the semester, but due to illness or other extenuating circumstances, more time is need to
complete course requirements. The student and the instructor complete a contract specifying the
work to be completed and the deadline for completion. If work is not completed within one year,
the “I” grade will be changed to an “F.”

N Grade – indicates insufficient information for grading purposes.

S/U Grades – S indicates satisfactory completion of the course and will receive credit; U
indicates unsatisfactory completion and no credit is earned. S/U grades are neutral grades and do
not calculate into the GPA. Students who elect to file for an S/U grade will be ineligible for the
Dean’s list. Students enrolled in an associate degree program may elect a maximum of 14 credit
hours to be graded S/U. : Required courses for any degree program cannot be taken on an
"S/U" basis.

T Grades – transfer courses C or better will be posted on the transcript with a “T” grade; T
grades are not considered when calculating the term, degree, or cumulative GPA. T grades do
count as earned credits toward the degree. Only courses completed at NCCC are used in
computing a grade-point average.

W Grades (Withdrawal from a course) – students may withdraw from a course by the
published deadline in the Records Office. Financial aid eligibility and academic standing may be
impacted by this decision.
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
X Grade – option to receive all “X” grades in the event of not attending and/or not passing
classes to avoid possibility of F grades posting on the transcript. Financial aid eligibility and
academic standing may be impacted by this decision.
Graduation – requirements include a minimum 2.0 program GPA, completion of any required foundation
coursework, and satisfactory completion of required program coursework. Refer to the Catalog for details.
Matriculated – enrolled in a degree or certificate program (i.e. Accounting).
Major – (see curriculum)
Modular Class – courses which are less than a full semester in length; may be added at any time prior to the
start of the course. Deadlines differ from those of the regular full term coursework; consult the Records and
Registration Office for detailed information.
Non-Matriculated – means a major has not been declared, often when taken for personal development reasons.
Non-matriculated students are not eligible to receive Financial Aid.
Non-Traditional Student – may include: transfer, international, older and first generation college students.
Orientation – informative program to aid in the transition of new, readmit, and transfer students to NCCC;
typically held in August for Fall students and January for Spring students. This is different from the STARS
session.
Part -Time Status/Enrollment – enrolled in less than 12 credit hours in the fall or spring semester OR enrolled
in less than 6 credit hours in a summer semester. NOTE: Part-time students may be eligible for federal aid
(PELL grants, Stafford loans, Work-Study program) and NYS Aid for Part-Time Study (APTS). For details,
contact the Financial Aid office.
PIN – a randomly generated number which serves as a login password to Banner Web. Once successfully
logged in, students are prompted to change this pin to a private password. NOTE: This is NOT the same PIN as
the financial aid pin.
Prerequisite – requirements which must be satisfactorily completed before proceeding to the next advanced
course; for example, students must pass ENG 101 before taking ENG 102.
Program Requirements – (see Graduation)
Program GPA – only calculates in courses that count toward the current major; a minimum 2.0 or C average is
required for graduation. Run a Degree Evaluation to find your current program gpa.
RAP Number – registration access pin number issued each semester as a “password” for students to register in
Banner Web. Students obtain their RAP number by meeting with their advisors during the
advisement/registration period.
Repeat Course Policy – the option to repeat a course in an attempt to improve the program and/or overall grade
point average. All grades will appear on the transcript. An N or U grade may not replace an F grade. Refer to
the catalog for additional information. Students who elect to repeat a passed course for which credit has already
been earned should discuss financial aid implications with the Financial Aid Office.
Restricted Course – limited to students who meet predetermined qualifications or are in that designated major.
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Restricted Electives – chosen from a list approved for the major by the corresponding department; some
majors may require restricted electives.
Restricted Major – predetermined qualifications to complete before the student is admitted, e.g. Nursing,
Animal Management, Massage Therapy, etc…
Semester – terms of study: Fall, Spring, and Summer semesters.
Transcript – an official record of academic history, available on line or in the Records Office.
Transfer Credit Policy – cannot exceed one-half (50 percent) of the total credits required for a certificate or
degree program. Only credits from regionally and nationally accredited colleges and programs are acceptable.
For commonly transferred courses, visit our website’s course equivalency guide. Transfer credits will be
evaluated by the Records Office upon matriculation into a program. Applicable courses with a grade of C (2.0)
or above are eligible for transfer.
Withdrawal (from the college) – (see GPA/X Grades)
Work-study – a financial aid program that enables students to work at certain specified jobs on or off campus.
A student can check eligibility by consulting the Financial Aid office.
150% Rule – financial aid regulations limit attempted credits to a maximum of 150 percent of required credits;
typically 95 credit hours for an associate degree or 45 credits for a certificate to maintain eligibility for Federal
programs (PELL grants, student loans, Federal SEOG grant, and Federal college work study). This policy
includes all of a student’s previous attempted hours at NCCC (including any previous NCCC certificate/degree
courses) whether the student has received financial aid or not, as well as any courses transferred from another
college.
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