1. business and industrial
2. construction

IIJS 2014 Exhibitor Manual
SECTION 1: General Information, Booth Construction Details, Guidelines and Rules & Regulations
 Welcome Letter
 Show Management Contact
 Maps - IIJS 2014 Layout, Venue & How to Reach
 What's New
 Important Points to Note
 Construction Guidelines for Mezzanine & Raw Space Exhibitors
 Booth Heights for Island & Mezzanine Locations
 Construction Guidelines for Multi-Exhibitor Mezzanine (MEM)
 Construction Guidelines for Shell Scheme Booths
 Compressed Air & Water for Machinery Exhibitors
 Electrical & Safety Guidelines
 Extra Power Requirement
 Booth Construction Timings & Schedule for Raw Space Exhibitors
 Move In / Move Out Information for Construction Materials
 Dismantling of Booths
 Black Listed Vendors
 Common Rules & Regulations
 Do's & Don’ts
 Online Exhibitor Manual Forms - Checklist
SECTION 2: Booth Package, Safe For Keeping Valuable Merchandise and Rules & Regulations
 Standard Package (Shell Scheme)
 Extra Furniture Requirements
 Safe Facility - Safe For Keeping Valuable Merchandise and Rules & Regulations
 Move In / Move Out Information of Depositing Value
 Format for Taking valuable out of exhibition hall on exhibition days
The Gem & Jewellery Export Promotion Council |Exhibitor M anual IIJS 2014
Index 1
SECTION 3: Exhibitor badges / Car Stickers / Shuttle services
 Exhibitor Car Stickers
 Exhibitor Parking at venue - If you are bringing your car at Venue
 Exhibitor Badges – badges for booth and services
 Shuttle Bus services
 Visitor Entry for International & National Visitors
SECTION 4: Facility / Official Contractors
 Official Design Agency
 Wireless Internet Services
 Electronic Surveillance
 Trolley Service
 IIJS 2014 Website
 Official Photographer
 Business Centre and Conferencing
 First Aid
 Floral and Bouquets
 Housekeeping Services
 Service Booths
 Cafeterias & Coffee Shop
 Hostess Hiring Services
 Security
 Freight Forwarders
 Hotels
 Travel Agents
SECTION 5: Seminars
 Seminars
The Gem & Jewellery Export Promotion Council |Exhibitor M anual IIJS 2014
Index 2
WELCOME LETTER
Dear Exhibitors,
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I take this opportunity to welcome you to this 31 edition of India International Jewellery Show (IIJS 2014).
Like each year, the show will be spread over a sprawling 46,000 sq. mts. and with a little more than 1800 booths that
will be occupied by an estimated 900 exhibitors from India and Overseas. This year, we the show has received a
phenomenal response from our esteemed exhibitors and retention of space has been 99.5% with a marginal addition
of new companies.
The show has grown exponentially with participation of leading companies and successfully attracted trade visitors
both National & Overseas thus making it truly International. The show brings together traders & suppliers who are
able to liaise and transact business with their potential associates and create ample business opportunities under one
roof. I think with the revival of US economy, new government in the country, stabilization of diamond prices and
reduction in gold prices, the industry can surely look at better times ahead.
Over the years, IIJS has evolved as a prominent sourcing event in India providing an extensive business platform for
across-the-board of our B2B trade. The show helps us to successfully showcase the true caliber of our mammoth
industry and simultaneously reinforces the credibility; hence it has become essential for every member in the industry
to participate in India's premier gems & jewellery show.
The show has witnessed a significant increase in the footfalls with more than 35,000 jewellers attending from 875
cities/towns across India and presence of about 1500 overseas visitors from 85 countries during the last edition.
Thanks to the pre- show marketing efforts, we expect more quality attendees to visit the upcoming edition.
The exhibitor manual is updated each time with all the necessary information to facilitate the exhibitors on important
guidelines, forms, deadlines, contact details, agency services etc. Time & again, we have improvised the services and
facilities for our exhibitors with each passing year including Venue facilities. We request you to carefully read the
contents of this manual and submit the mandatory forms to receive all essential services that has been packaged for
your smooth participation. If you still have a query, the IIJS help desk will be more than happy to assist you. We truly
anticipate that you will continue to have a pleasant experience at the show.
On behalf of the Exhibition Committee, Committee of Administration and designated official agencies, I wish you
success at IIJS 2014.
With best wishes,
Nirav Bhansali
Convener, Exhibition Sub-Committee (National)
P.N.: Kindly submit all the online forms and ensure that you complete all the mandatory formalities before the due dates
specified. Do not forget to retain photocopies of all the forms for future reference.
The Gem & Jewellery Export Promotion Council |Exhibitor M anual IIJS 2014
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SHOW MANAGEMENT CONTACT
INDIA INTERNATIONAL JEWELLERY SHOW 2014
VENUE
Bombay Exhibition Center (BEC),
Western Express Highway,
Goregaon (East), Mumbai: 400 063.
Tel : 91 - 22 – 26524791
DATE
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17 to 21 July 2014
INAUGURATION
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The National Anthem will be played at 09:50 am on 17 July, 2014. All exhibitors are requested to finish their booth
setup by 09:30 am and then attend the Inauguration Ceremony
SHOW TIMINGS
Day
Thursday
Friday
Saturday
Sunday
Monday
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17
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18
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19
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20
st
21
Date
July, 2014
July, 2014
July, 2014
July, 2014
July, 2014
10:00
10:00
10:00
10:00
10:00
Time
am to 06:00
am to 06:00
am to 06:00
am to 06:00
am to 05:30
pm
pm
pm
pm
pm
VISITOR REGISTRATION & ENTRY TO HALLS TIMINGS
Dates
17 July, 2014
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18 July, 2014
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19 July, 2014
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20 July, 2014
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21 July, 2014
Registration Timings
09:00 am to 05:00 pm
09:00 am to 05:00 pm
09:00 am to 05:00 pm
09:00 am to 05:00 pm
09:00 am to 04:30 pm
Entry in Exhibition
10:00 am to 05:30
10:00 am to 05:30
10:00 am to 05:30
10:00 am to 05:30
10:00 am to 05:00
Halls
pm
pm
pm
pm
pm
ORGANIZERS
The Gem & Jewellery Export Promotion Council
Head Office and Registered Office
Office No. AW 1010, Tower A,
G Block, Bharat Diamond Bourse,
Next to ICICI Bank, Bandra-Kurla Complex,
Bandra - East, Mumbai
Tel: 91 - 22 - 26544600 Fax: 91 - 22 – 26524764
Email: [email protected] Website: www.gjepc.org
Exhibition Cell:
The Gem & Jewellery Export Promotion Council
G2-A, Trade Centre, Bandra Kurla Complex,
Bandra East, Mumbai 400 051, India.
Tel: + 91 - 22 - 43541800 Fax: + 91 - 22 - 26524769
E-mail: [email protected]
Website: www.iijs.org
IIJS 2014 HELPLINE NUMBER Tel: + 91 - 22 – 26524791 / 2 / 3 / 4
The Gem & Jewellery Export Promotion Council |Exhibitor M anual IIJS 2014
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Hall No. 1 – Loose Stone & Jewellery
The Gem & Jewellery Export Promotion Council |Exhibitor M anual IIJS 2014
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Hall No. 2 Machinery Area
The Gem & Jewellery Export Promotion Council |Exhibitor M anual IIJS 2014
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Hall No. 5, Open Bay & 6 – Jewellery & Allied
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VENUE MAP
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HOW TO REACH THE VENUE
The Gem & Jewellery Export Promotion Council |Exhibitor M anual IIJS 2014
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“Before proceeding, please read below carefully as there are some vital changes from this year”
NEW FEATURES AT IIJS 2014
1.
Revision of construction days
Exhibitors are requested to refer to the given below timings for start booth construction. ORGANIZER will strictly
not allow dumping of booth construction material or start construction work before the specific dates as
mentioned in the time table below. If found, then the exhibitors would be charged heavy penalty or/and
construction work will be stopped immediately without further notice.
Booth Construction Time Table
Date & Time for Starting
Construction
Area
Booths
Mezzanine Booths
8, 6 & 4 Stall Units
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Non-Mezzanine
Booths
Non-Mezzanine
Booths
8, 6, 5 & 4 Stall Units
3, 2 & 1 Stall Units
5 July, 2014 from 09:00 am
Onwards
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7 July, 2014 from 09:00 am
Onwards
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9 July, 2014 from 09:00 am
Onwards
Date & Time for
Completing
Construction
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13 July, 2014 till 10:00
pm
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13 July, 2014 till 10:00
pm
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13 July, 2014 till 10:00
pm
Days for
Construction
9 Days
7 Days
5 Days
Mezzanine booth exhibitors get additional 1 day for construction.
2. Additional Entry / Exit Gates in Hall No 1: Additional entry / exit points of Hall no 1 has been opened through
the cargo gate. This can be used by exhibitors & visitors through-out the show dates.
OTHER IMPORTANT POINTS TO NOTE
1.
Stall Allotment Letter:
It is mandatory for the contractors/exhibitors to carry Stall Allotment Letter while taking possession of their booth
space as Stall Allotment Letter WILL NOT be issued at the venue. The stall allotment letter can be downloaded
from the exhibitor manual after filling details in Form No 2 of the online Exhibitor Manual
2.
Timings for Entry of Display & Printed Material:
All Items like computers / printers / display material / trunks / water jars / brochures /flyers etc. will ONLY be
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allowed during setup period i.e. 2 days before the show opening (15 & 16 July, 2014). Outstation &
International exhibitors are requested to take note of this and avoid being inconvenienced at the show.
3.
Entry of Food items inside halls:
As a special facility, Exhibitors will be permitted to carry ONLY dry fruits, chocolates, cookies, cakes & biscuits,
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soft drinks in bottled/canned, water in packed condition between 08:00 am to 10:00 am from 15 to 21 July,
2014. Please note there will be no further extension on the listed food items and stipulated time.
Please note that extensive menu spread of Jain Food will be available at cafeteria
4.
No Octonorm Structures for Raw Space Exhibitors: Exhibitors who have opted for RAW Space will not be
permitted to construct their booth in Octonorm structures. Raw Space Exhibitors have to construct their booth
only with materials like Maxima, Wooden Ply wood, etc.
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IMPORTANT RULES & REGULATIONS – CONSTRUCTION & ELECTRICAL GUIDELINES
I.
Construction Guidelines for Mezzanine & Raw Space Exhibitors:-
1)
Raw Space only: – Includes bare floor space for exhibitors who wish to design & build their own stand. Design
and material for construction of individual booths has to be arranged directly by the Exhibitors. ONLY Power
connection will be supplied by organizers. Construction of Mezzanine & Raw Space Booths will not be permitted
without prior approval from organizers on structural, architectural & electrical plan to be uploaded in Form No 2
of the online exhibitor manual. Carpet will not be provided for raw space & Mezzanine booth exhibitors.
2)
Raw Space cannot be converted to Shell Scheme: Exhibitors who have applied for Raw Space will not be
permitted to convert it into shell scheme/built-up booths
3)
Compulsory Use of LED Lights for Raw Space: ORGANIZER has adopted Go Green Energy Saving Solutions,
where it’s more about Environment & Energy saving. Why Go for Green Energy – Saving Solutions. Green
products reduce Costs, Energy Consumption and CO2 Emissions. Green Energy – Saving Solutions offer a
Significant Environmental Improvement in one or more of our Green Focal Areas – Energy efficiency, Packaging,
Hazardous Substances, Weight, Recycling and Disposal, and Lifetime Reliability.
During IIJS, ORGANIZER will be using more of LED lights inside Maxima Stalls & instruct Raw Space Exhibitors to
use the only LED lights. LEDs use 90% less energy than incandescent (CFLs use 60%-80% less than incandescent,
and halogens use 20-30% less).
4)
Exhibitor can also use CFL bulbs, Metal Halide of 70 Watt, Energy Saving lights, etc for stalls.
5)
Mezzanine Floor / Raw Space cannot take support of “Roof Truss, Pillars, A/c ducts, ceiling etc. inside halls”. And if
found heavy penalty, as may be decide by the organizers, will be imposed on the exhibitors and support will be
removed. Any additional charges, if any, incurred for removing such support will have to be borne by the
exhibitors
6)
All empanelled & private contractors of Mezzanine booths & Non-Mezzanine 8 unit booths have to pay
compulsory refundable security deposit amounting to ₹ 50,000 /- per exhibitor which can be adjusted against late
construction charges, if any.
7)
All types of Spray Painting of stand panels with oil based paints and any inflammable materials inside the halls are
strictly prohibited. Any exhibitor found using the same will be immediately stopped to do so and will not be
offered any extra time for completing their work which has been lost due to the discontinuing of the work.
8)
Air Conditioning for Mezzanine Floor: Due to height constraint, A/C ducting cannot be brought inside the
Mezzanine floor; therefore exhibitors have to make arrangements for air circulation & ventilation. However,
please note that use of personalized Air Conditioners/Air Coolers is not permitted.
9)
Due to the limited construction period, the use of pre-fabricated components is recommended. Exhibitors must
ensure that pre-fabricated components being used adhere to all Fire Regulations. All construction material must
be fire resistant
10) Welding on the floor of the exhibition halls for booth construction is strictly prohibited due to fire hazards.
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Welding will be permitted to only mezzanine booth exhibitors on 5 & 6 July 2014.
11) Nail grouting on the floor is strictly not allowed.
12) Plaster of Paris (POP), civil work, melamine polishing or carpentry work is strictly prohibited inside the halls. The
decision on type/quality of material being used, as per the architectural/engineering consultant appointed by The
Organizer, will be final. In case the restricted material are being used, penalty of ₹ 25000 will be imposed.
13) The area of the booth must not exceed the allotted area i.e., 1 inch within the marked allotted area. The fascia
names should not protrude in the aisle beyond the stall limits.
The Gem & Jewellery Export Promotion Council |Exhibitor M anual IIJS 2014
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14) The height of the booth must not exceed 2.5m/8.2ft. Please note that the Organizers reserve the rights to
dismantle any booth, which exceeds the maximum specified height of 2.5m/8.2ft. However, this is not applicable
for exhibitors with Mezzanine booths and the exhibitors of Island booths, who have taken prior permission from
the Organizer, projects of the Organizer & special sponsored booths
15) During the construction & exhibition period, exhibitors must ensure that their materials / furniture / exhibits are
not kept in the aisles / gangways for smooth functioning of safe placement & vehicle movement etc. Obstructing
items are liable to be removed without giving any notice / warning.
16) Signboards, arches, lighting equipment, flags, furniture pieces or exhibits should not protrude into the aisles nor
extend beyond the rented space. Exhibitors should note that carpets covering their own booths should be limited
to the booth space. The organizers reserve the right to use aisles for booth number plates and other materials.
Stand construction is confined to their booth space only.
17) Items like neon lights / artificial grass & similar decorative materials are not allowed to be used in Booth
Construction or display during the show.
18) No person is allowed to climb on cable tray, ducts and purling
19) Any decoration or exhibit must not obstruct fire-fighting equipment and facilities, such as fire extinguishers, fire
hydrants, sprinklers, emergency exit signs, etc. Also, Exhibitors must make sure that exhibits are not left in / near
these areas.
20) Hanging of decorative materials such as banners or wires from the ceiling of the exhibition halls is strictly
prohibited.
21) Exhibitors will be held liable and will be fined for any damage caused to the exhibition site, by them, their agents
or contractors. Please note that for any damages, the Organizer will charge the exhibitor concerned to the extent
of the damage caused.
22) Organizer reserves the rights to stop the construction if any deviation of rules & regulations found during
construction
23) Dumping of booth construction material or to begin construction work before the specified dates in the time
Table mentioned above, will not be permitted. If found, then the exhibitors would be charged heavy penalty
and/or construction work will be stopped immediately without any notice.
24) The construction materials to be offloaded within the periphery of the allotted stall. The materials found in the
aisle or any other stalls would be taken away by the house-keeping team & Organizer will not be responsible for
the loss.
25) LCD/LED TV and other display equipment’s to be installed at the booths: Exhibitors who will be installing LCD/LED
TV or other display equipment’s in their booths are requested to indicate the position of those display
equipment’s in their booth design to be submitted with Form No. 2 to the Organizer. Exhibitors should ensure
that their LCD/LED TVs are inside the boundary of the booths & flushed along the walls & do not project outside
26) Any decision of the organizer’s architect on the exhibitor’s booth construction work will be final and binding.
27) The Organizer will not be responsible for any loss of exhibitor’s or contractor’s material before, during or after
the show which includes construction and dismantling period
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28) On completion of Construction of booths by 10:00 pm on 13 July, 2014. All Exhibitors must obtain the
Completion Certificate from the design team & interior consultants of the organizer, which will only be issued to
those Exhibitors who have complied with all Rules & Regulations related to booth construction and planning.
Exhibitors are requested to collect and endorse their booth Completion Certificate from their respective service
booths.
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BOOTH HEIGHT FOR ISLAND BOOTHS
The height of the standard booth is 8’ ft. 2” Inches (2.5 mts.) including the flooring of the booth, but the exhibitors of
Island Booths can extend the height of their booths up to 11 ft, on payment of the following charges as per their
requirements and prior approval from the Organizer.
Note: Please note that the height extension is for branding purpose ONLY with prior permission from the
Organizer. The same will be permitted on submission of a written application on company letterhead along with the
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blue print of design of the booth latest by 21 June 2014
Rates For Height Increase of Booths
₹ 50,000/₹ 60,000/₹ 75,000/-
Number of Booths
4 Booths
5 & 6 Booths
8 Booths
BOOTH HEIGHT FOR MEZZANINE BOOTHS
Please note that all mezzanine booths will be allowed maximum height of 16 feet ONLY including the base platform of
the booth. No any further Increase in height will be allowed
Please note that Organizer’s Service Managers will be duly checking the heights of each & every booth in the
respective halls. In case of any violation of the height norms, the same will be notified and penalty equivalent of the
rate for the increased height will be charged unilaterally by the Organizers to the particular exhibitor/s.
II.
Construction Guidelines for Multi-Exhibitor Mezzanine (MEM):1)
2)
3)
4)
5)
6)
7)
8)
9)
The entire structure of multi exhibitor’s mezzanine booth/s would be prefabricated by GJEPC contractor .
No further modification in prefabricated booth will be allowed.
Any types of Décor (Flower Décor, Toran, Fancy Lights, etc.) on Fascia are not allowed for Multi Exhibitor
Mezzanine Booths.
Exhibitors are not permitted to use their own furniture and lights.
Branding not permitted any area other than the space designated by the Organizer
Exhibitor may apply for additional stand fitting services if it is required & it’s within design specification.
Mezzanine level exhibitor can avail of display showcases around staircase area at ground level. The number & size
of the showcases will depend on the design specification to be provided by the design team.
Mezzanine level exhibitors will have to order SAFE & place under staircase at ground level on the area marked by
design team.
Basic electricity of 1000 watts per booth will be provided to each MEM exhibitor.
MEM additional furniture rates
Any additional requirement for furniture has to be applied online in Exhibitor Manual through Form No 3 on or before
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21 June 2014. Onsite request will be provided based on availability & subject to additional surcharge of 50% on the
rates mentioned below:
Sr. No.
1
2
3
4
5
6
7
8
9
Furniture
Counter Display
Glass Display
Chair
Work Table
Plug Point
Glass Shelf
Track Light
Metal Halide
Concealed Light
The Gem & Jewellery Export Promotion Council |Exhibitor M anual IIJS 2014
Rate in ₹ per unit
3300
11000
400
5400
300
300
700
1200
650
Index 13
III.
Construction Guidelines for Shell Scheme Booths:1) Shell Scheme Cannot be converted to Raw Space
Exhibitors who have taken Shell Scheme Stall cannot convert their stalls into Raw Space.
2) Customization in shell scheme is not permitted (for e.g. NO Ply wood frame / structure inside shell scheme, NO
Extra Lighting fixtures, etc.). If found, then Organizer has the rights to stop construction and close the booth
3) For any extra furniture requirements, kindly refer to Form No. 3. It is strongly recommended that any extra
furniture requirements should be ordered well in advance to avoid the surcharge as well as non-availability of
required furniture. On site orders should be avoided & will only be accepted based on availability of the ordered
furniture or fixtures.
4) Exhibitors must strictly adhere to the timelines provided for decoration of the booths
5) Branding is permitted only on the panels of the booth. Branding Medium should only be Eco Solvent SelfAdhesive Vinyl only.
6) Flex Backdrop framing, Pasting, nailing, hammering on the panels & the exhibition venue is strictly prohibited &
any damage, repair/replacement cost will have to be borne by the exhibitor.
7) Fascia: Corner booths will have fascia on both / all sides facing aisle with fascia boards carrying the Exhibitor’s
name. Where Exhibitors are occupying 2 or more adjoining standard booths, the partitioning panels in-between
the booths shall not be erected unless requested by the Exhibitor.
8) A uniform size of fascia will be provided to all the Exhibitors. Please check Form No. 1, to ensure that the correct
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name of your firm appears on the fascia. If Form No.1 is not received by 13 July 2014, then the name as
appearing in the application form will be used for fascia.
9) Please note that the fascia name for Indian Exhibitors in the Jewellery Section will be exactly as per the Company
name mentioned in their membership form. For Overseas Exhibitors & Machinery section, it will be exactly as
mentioned in the application form. No Changes are allowed.
10) Other than Company name “NO” other name is permitted on the fascia and any other external area of the
booths. The brand names can only be displayed on the internal area of the booths and not outside of booths.
11) Number of Signage’s for the booths will be provided to each Exhibitor by the Organizers. Exhibitors must adhere
to the specifications of putting up this Signage’s.
12) Construction Timings & Schedule – Shell Scheme
Exhibitor using the Shell scheme booths should report to the site & commence their Booth’s decoration / windows
display work as per the timings given below:
Particulars
Dates
Timing
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July, 2014
09:00 am
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July, 2014
10:00 pm
To commence Booth Construction / Decoration work by
12
To complete Booth Construction/Decoration work by
13
MACHINERY EXHIBITTORS (SHELL SCHEME)
Compressed Air & Water for Machinery Exhibitors (Hall No.2)
Exhibitors who will apply for compressed air / water supply connection will be provided with outlets for the same near
the space allotted to them. The application for compressed air / water connection needs to be received by the
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Organizer by submitting Form No. 11, latest by 21 June 2014.
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Organizers will provide temporary compressed air connections to those exhibitors, who apply or the same online by
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filling Form no. 11 before 21 June 2014. Exhibitors are not permitted to use their own compressors / water
connections. Exhibitors will have to arrange the connection to the machines from the source provided at their own
cost.
There is no drainage facility provided in the exhibition halls. Hence exhibitors will be required to make special
arrangements to collect and dispose off the waste water. Exhibitors may seek assistance from the official housekeeping
agency for this purpose. The service booth of the organizer in the Machinery Section (Hall No. 2) may be contacted for
the same.
Additional items for Machinery Booths
i) Three phase power connection will be provided to all machinery section exhibitors on formal request.
ii) For Basic Entitlement of furniture, kindly refer to Table 1 for Shell Scheme.
ELECTRICAL GUIDELINES
As per Maharashtra State Electricity Board Regulations, to keep an optimum level of electrical consumption, exhibitors
are requested to remain strictly within the parameters of the Electricity Entitlement for their booths as specified in this
manual.
It may be noted that Organizer will be monitoring the power consumption of each exhibitor. A detailed action plan in
this regard is as follows:
Electrical guidelines for your electrical contractor, your electricity requirement for booth, charges and
procedure for billing of connection and extra consumption
For the convenience of Exhibitors and also the maintenance of electrical equipment during the exhibition, it is
suggested that the following specific colors of wires should be used for all types of electrical connections in the
booths.
 Red for the Electrical Phase
 Black for Neutral
 Green for the Earthing
1.
An inspection team comprising of representatives from the stand contractors, the Organizer and Electrical
Consultant will be authorized for recording the power consumption of each of the booths.
2.
The electrical inspection will be carried out during the construction phase i.e. from 5 – 13 July, 2014 & also
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during the show i.e. on all the 5 days of the exhibition i.e. from 17 – 21 July, 2014. Booth Completion
certificate would be given only if the guidelines have been adhered to & if the consumption has exceeded the
stipulated limit, then the exhibitor would have to rectify the same during the construction phase. Yet, if the same
is not rectified until the final inspection during the exhibition period then exhibitor is liable to pay the penalty as
mentioned in the below section under Extra Power Consumption. Also the Booth completion Certificate & the
Safe Keys will not be handed over to the defaulting exhibitor.
3.
Power consumption will be recorded in duplicate copies of Power Consumption Sheets. A specimen of the same
is enclosed for reference at Form No.20.
4.
All exhibitors are requested to assist the inspectors when they come to inspect the power consumption in their
respective booth/s.
5.
The exhibitors are required to countersign the power consumption sheet once the inspection is complete and the
duplicate copy of the sheet will be left with the exhibitor for their future reference and tallying with the bill of
excess electricity consumed, if any.
6.
Please note that if no representative of the exhibitors will be available to assist or clarify to the inspectors when
they come to inspect the power consumption of their respective booths, then the decision of the inspection team
will be final and binding on that exhibitor. However the inspection team will leave a duplicate copy of the Power
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The Gem & Jewellery Export Promotion Council |Exhibitor M anual IIJS 2014
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Index 15
Consumption Sheet with the booth. For further clarifications, if any, the exhibitor may always consult with the
Organizer’s Service Managers present at the service booth for his/her section ONLY during the exhibition. No
clarifications will be entertained AFTER the show with regards to consumption of electricity.
7.
A penalty of 100% percent over the basic rate as described in Table 3 under Extra Power Consumption will be
levied in cases where the inspection team finds that the exhibitor has consumed excess power over and above the
declared consumption. Please note, in case of any dispute arising out of the above requirement the consultant’s
judgments will be final & binding on the contractor.
8.
Detailed Electrical & Safety Guidelines
Organizers will be providing power connection with MCB distribution board up to the exhibitor’s booth. The
charges for this facility will be as follows:
Area of Booth
9 sq. Mt.
18 Sq. Mt.
27 Sq. Mt.
36 Sq. Mt.
Charges
₹ 1,000/₹ 2,000/₹ 3,000/₹ 4,000/-
Area
45
54
63
72
of Booth
Sq. Mt.
Sq. Mt.
Sq. Mt.
Sq. Mt.
Charges
₹ 5,000/₹ 6,000/₹ 7,000/₹ 8,000/st
a. Exhibitors are requested to make the payment for the same on or before 21 June 2014 along with the space
application form. If payment in made through Cheques / DD, then it should be drawn in favor of “The Gem &
Jewellery Export Promotion Organizer”
b. In case of loss/ breakage/pilferage of MCB, a fixed penalty charges of ₹ 5,000/- for each MCB will be payable
by the exhibitor.
c. All exhibitors must appoint a licensed electrical contractor for carrying out the inte rnal wiring within the
booths & must submit a photocopy of the contractor’s license to the Organizers. The contractor must appoint
a licensed supervisor on site for executing the electrical work. For Stall lighting work, the Stall Contractors shall
have electrical license valid in the state of Maharashtra.
d. For entire Stall lighting Stall Contractors shall use PVC insulated 1100 V copper wire.
e. For lighting circuit the wire shall be 3x2.5 sq.mm PVC insulated copper wire. For 16A power point, 3x4 sq.mm
PVC insulated copper wire shall be used.
f. For each exhibitor the incoming power will be provided only at one point by means of MCB in every stall by
the Organizer through their licensed electrical contractor. Beyond MCB wiring shall be through conduit or
casing capping by Stall Contractors / Shell Contractors as the case may be.
g. Entire Stall wiring shall be done properly without any type of joints.
h. Wire shall be terminated using crimping lugs.
i.
Entire installation shall be done in a safe manner.
j.
The load connected to power point shall be suitable for the socket.
k. It is mandatory to use only ISI mark material for doing the electrical installation.
l.
All Electrical installation must be properly earthed.
m. Lights / Power plug points will be provided strictly as per the type of booth allotted. See Table 1 & Table 2 .
Under the heading “Basic Booth Equipment”. The electricity consumption charges for the CFL lights
mentioned in the Table are included in the participation cost paid at the time of booth booking.
n. Each booth will be provided with electrical connections and will be allowed a maximum consumption of 1,000
watts.
The Gem & Jewellery Export Promotion Council |Exhibitor M anual IIJS 2014
Index 16
o. Electricity of higher voltage, 3 phases will be supplied subject to prior arrangements with the Bombay
Exhibition Center (BEC) / Reliance Energy authorities. Electricity, whether from mains, batteries or generators,
shall be supplied only through the official contractor.
9.
Exhibitors are strictly advised NOT to directly draw electricity from the Bombay Exhibition Center (BEC),
Distribution Boxes. If detected, these would be immediately disconnected by the Bombay Exhibition Center (BEC)
/ Organizer’s electrical engineers. The Organizers as per the Exhibitors requirement (up to the stipulated
maximum load) will supply electricity. Form No. 17 must be filled up for specific electricity requirement and it
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must reach the Organizer latest by 21 June 2014.
10.
The Organizers’ electrical engineer will check all electric fittings and circuits. Please also read the section on
EXTRA ELECTRICAL CONSUMPTION carefully (for the stipulated maximum load).
11.
EXTRA POWER CONSUMPTION
Extra electrical consumption above the basic entitlement will be charged @ ₹ 1,000/- per extra 100 watts.
Exhibitors are requested to note that while ordering for additional light bulbs and plug points from the stand fitting contractors they would be charged separately for electricity. The price indicated in the Stand Fitting
Services Form (Form No. 3) does not include the electricity charges, which will have to be paid to the Organizer
@ ₹ 1,000 per extra 100 Watts. The above electricity charges would also be applicable to exhibitors constructing
their own booth/s.
Due to limited availability of electricity at the venue, exhibitors should not exceed their entitlement of electricity
and additional load as per the Table given below:
Table 3:
Booth Area (sq.mts)
9 sq.mts
18 sq.mts
27 sq.mts
36 sq.mts
45 sq.mts
36 sq.mts Mezzanine
54 sq.mts
54 sq.mts Mezzanine
72 sq.mts
72 sq.mts Mezzanine



Basic Entitlement for
the booth
1,000
2,000
3,000
4,000
5,000
4,500
6,000
6,750
8,000
9,000
W
W
W
W
W
W
W
W
W
W
Maximum Additional
Load @ ₹ 1,000/- per 100
Watts*
200 W
400 W
600 W
800 W
1,000 W
800 W
1,200 W
1,200 W
1,600 W
1,600 W
Total
1,200 W
2,400 W
3,600 W
4800 W
6,000 W
4,800 W
7,200 W
7 950 W
9,600 W
10,600 W
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The request for additional load as per Table 3 must be submitted online on or before 21 June 2014
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No application for additional load will be entertained after 21 June 2014.
100% penalty will be charged for any over consumption of electrical power over the declared load, if found
on site
12.
To facilitate smooth electricity supply, exhibitors should fill up Form No. 17 with their additional electrical
consumption requirement.
13.
Exhibitors may please note that floodlights & halogens for lighting purpose are strictly NOT ALLOWED
as they are a fire hazard and reduce the effectiveness of air-conditioning thereby causing inconvenience
to all.
14. The organizers reserve the right to assess the safety and consumption of electricity at each booth.
In view of the prevailing power situation, in the state of Maharashtra, the heat generation due to lights and electrical
fittings needs to be controlled inside the exhibition halls. This will subsequently control the required tonnage for air The Gem & Jewellery Export Promotion Council |Exhibitor M anual IIJS 2014
Index 17
conditioning and the final consumption of electricity. Hence, it has been decided by the Organizer that lights with
high radiation (high heat generation) will not be permitted to be installed in the booth.
It has been found that poor quality lights used by exhibitors, which omit hazardous, ultra violet (UV) radiation, which is
harmful to eyes, skins and general health of human beings. Hence, the exhibitors are requested to strictly use the
permitted UV Resistant electrical lights and fittings as described below (or equivalent ones with the same
specifications), which are tested and of good quality make like GE, Philips, Osram & etc.
LINEAR BEAM HALOGEN LIGHTS OF WILL NOT BE PERMITTED TO BE IN ANY OF THE BOOTHS. EXHIBITORS
ARE REQUESTED TO CHECK FROM THEIR SUPPLIERS AND ENSURE THE USE OF METAL HALIDES INSTEAD OF
THE LINEAR BEAM HALOGEN LIGHTS.
All circuit diagram & electric diagram of booth should be submitted online in form no.2 Booth Design /
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Contractor information by 21 June 2014, for necessary verification for approval from consultant. Without
proper submission of electrical drawing no exhibitor will be allowed to start booth construction. Please get in
touch with the Organizer for any further clarification required.
TIMELINE FOR STAND FITTING CONTRACTORS / BOOTH DESIGNERS / ARCHITECTS / CARPENTER ETC.
Booth Construction Timings & Schedule for Raw Space Exhibitors
Exhibitors constructing their own Booths
Area
Mezzanine Booths
(SEM)
Non-Mezzanine
Booths
Non Mezzanine
Booths
Date for starting
Setup/construction with
Timings
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5 July, 2014 from 09:00 am
Onwards
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7 July, 2014 from 09:00 am
Onwards
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9 July, 2014 from 09:00 am
Onwards
Booths
8, 6 & 4 Stall Units
8, 6, 5 & 4 Stall Units
3, 2 & 1 Stall Units
Date & Time for
completing
Setup/construction
th
13 July, 2014 till 10:00
pm
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13 July, 2014 till 10:00
pm
th
13 July, 2014 till 10:00
pm
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CHARGES FOR ALLOWING CONSTRUCTION OF BOOTHS BEYOND THE DEADLINE OF 13
Days for
Construction
9 Days
7 Days
5 Days
JULY 2014
Exhibitors will be liable to pay penalty charges if they would like to continue construction of their respective booths
th
beyond the deadline (i.e. beyond 10.00 pm on 13 July 2014)
The charges for the same would as follows:th
July, 2014 But before 10:00 pm on 14
th
July, 2014 But before 07:00 pm on 15
Construction of booths after midnight 13
Construction of booths after midnight 14
th
th
July, 2014
₹ 50,000 /-
th
July, 2014
₹ 50,000 /-
th
Please note that the booth Construction period will be from 5 July to 13 July, 2014 (as per the table mentioned
above). All the manpower of the vendors/contractors thus registered by the Exhibitors will be provided with special
entry passes to work on the exhibition floor during the construction period. Each pass will cost ₹ 50/- Passes will be
issued on submission of the names of the personnel in advance on receipt of written request from the respective
"Registered Vendors/contractors". The passes may also be issued onsite by the respective Service Managers in the
respective Halls during the booth Construction period at the same cost. The vendor’s/contractors passes cannot be
exchanged and will be issued upon written request of the authorized personnel of the "Registered
Vendors/Contractors" only.
th
th
However, the rule for work & passes with penalty fees during the days of booth construction i.e. 14 & 15 July
2014, remain unchanged and as per Article of "Booth Construction Timing" of the Exhibitor’s Manual. Vendor /
Exhibitors will have to pay charges on site for permission to continue construction. In absence of “NO
PAYMENT” construction work will “NOT BE ALLOWED”.
The Gem & Jewellery Export Promotion Council |Exhibitor M anual IIJS 2014
Index 18
Note:
th
 On payment of the above-mentioned amount (Charges for construction of booth beyond 13 July, 2014), a
one-time pass will be issued which will be valid for that day only.
 Entry on this pass will be restricted to 8 people per Exhibitor per slot/day, no replacement of these passes are
allowed.
 Payment or declaration for payment in the prescribed format may be done by the exhibitors / authorized
representative of the exhibitor concerned. The same should be made at the Organizers on site office located in
the respective halls.
 The contractors/vendors will ONLY be allowed to construct boo th for which the payments are made for
th
constructing booth after deadline of 13 July 2014. If found constructing any other booth, the construction would
be immediately discontinued & the agency will not be allowed to work at IIJS in future.
 Please ensure that either the Declaration with the Cheques or cash payment should be kept ready in case
you assess that your construction will be overshooting the deadlines from the Exhibitor. Please refer to
Form No.22, for the declaration of payment.
ENTRY/EXIT OF HEAVY VEHICLES FOR OFFLOADING BOOTH-CONSTRUCTION MATERIALS:
Heavy vehicles can enter and exit the Bombay Exhibition Center (BEC) for offloading the booth construction material as
per the details given below:
Exhibitors of
Entry
Exit
Entry/Exit
Mezzanine
Non - Mezzanine
Hall
From
From
Timings
Gate No.
5th July - 13th July
7th July - 13th July
5&6
Gate No. 1
8 am-6 pm
2
2014
2014
Gate No.
5th July - 13th July
7th July - 13th July
1&2
Gate No. 3
8 am-6 pm
2
2014
2014
DISMANTLING OF BOOTHS
Procedure for Dismantling:
1.
st
Exhibitors can start removing their personal belongings from the stalls 21 July 2014 between 09:00 pm to 11:00
pm. A Representative from the Exhibitors / Stall Contractors with badges from their companies must be present to
take care of their own booths. The Following items can be removed from the stalls on 21st July, 2015 as per above
mentioned timings  LCD/LED TV
 CCTV/ DVR
 Computers / Printers
 Revolving Chairs / Bar Stools
 Removable Expensive Lights
 Any other Movable Assets
Trucks / Tempos will be allowed entry inside complex only after 9:00 pm.
The Organizer will not be held responsible for any theft, stolen, damages, etc. of the materials.
2.
nd
Exhibitor’s contractors can start dismantling their booths from 22
rd
should be over on 23 July 2014 by 09:00 pm.
July 2014 09:00 am onwards & dismantling
nd
The entry of Trucks / Tempos inside the complex will be allowed only after 9:00 am on 22 July 2014. A
Representative from the Exhibitors / Stall Contractors from their companies must be present to take care of the
own booths.
ORGANIZER will not be responsible for any theft, stolen, damages, etc. of the materials.
The Gem & Jewellery Export Promotion Council |Exhibitor M anual IIJS 2014
Index 19
Penalty for Dismantling:
Security Deposit will be forfeited of Exhibitor’s, if they “Fail” to meet the deadline for dismantling of their stalls
rd
by 09:00 pm on 23 July 2014. There after the organizers will dismantle the booths without any notice and
cannot be held liable for any loss thereof. In case the Organizer has to dismantle the booth due to delay in
dismantling on part of exhibitor, any additional charges incurred will be borne by the exhibitor
BLACKLISTED VENDORS
It may be noted that none of the unregistered vendors/agencies and their workers including the following black listed
agencies of NESCO (BEC) would be permitted to work on the exhibition floor:
1. M/s. Tiwari & Tiwari Electricals / R R Electricals
2. M/s. Tarun Caterers / Balram
3. M/s. Warlock
4. M/s. ELM Designs
5. M/s. Simans
6. M/S. Commando Security Force (Mr. Niranjan Pal)
Hence all exhibitors are requested to take note of this requirement for IIJS 2014 and apply to the Organizer, strictly
th
within 13 July, 2014, giving all the details of their vendors by filling up the section “Mandatory Form for all
Contractors” in Form no. 2, and enclosing the blue print of the booth layout, Safe placement & electrical layout.
COMMON RULES AND REGULATION
All Exhibitors must strictly adhere to the following rules and regulations :
1. For those exhibitors who are in the Jewellery section in Hall 1, 5 & 6 they can only display goods as per their
designated sections. If any other goods are displayed then the Organizers reserve the right to close down that
particular booth without any notice to the Exhibitor.
2. Loose stone section: Exhibitors of this section will be allowed to exhibit ONLY Loose Stones (i.e. loose Diamonds
& loose Gemstones & Synthetics). No other section exhibitors will be permitted to display loose stones other than
in the loose stone section. Any exhibitor not complying with this rule will be liable for closure of their booth by the
Organizer.
3. All the exhibitors would be provided with fire extinguishers on returnable basis during exhibition period. Exhibitors
are liable to pay penalty charges for loss of fire extinguisher at the rate of ₹ 2,500/- per extinguisher.
4. The official Safe providing agency M/s. Godrej Boyce & Co has been instructed to handover keys of the individual
Safes only to the concerned exhibitor, on production of the booth completion certificate.
5. Breakfast facility will be available for exhibitors in the early morning hours (08:00 am to 10:00 am) at special
cafeterias at the venue during the show days
DO’s & DON’Ts
A. DO’s
a. Participants Business should be in accordance with all appropriate national and International Laws and
Standards of Commerce.
b.
Exhibitor’s participation should be in accordance with all applicable local laws and regulatory frame work.
B. DON’Ts
a. Sharing / Sublet of booth strictly not allowed and if found, Organizer Reserve the right to shut the
booth operation & power supply during exhibition and the exhibitor will be disqualified from
participation at future projects & activities of Organizer.
b.
Use of obscene images/mannequins in the exhibition is strictly prohibited.
The Gem & Jewellery Export Promotion Council |Exhibitor M anual IIJS 2014
Index 20
c.
Booth should not be left unattended at any time during the Exhibition.
d.
Smoking & consumption of Pan / Tobacco is strictly prohibited in the entire Exhibition Area, which includes all
Exhibition Halls, Cafeterias / Coffee shops, Seminar hall, Registration Area and Business Centre.
e.
Blatant or competitive display of rates is not permitted.
f.
Loitering & gossiping / speaking loudly in the aisles are strictly prohibited.
g.
Projection & Playing of loud music strictly not allowed which may cause any obstruction to the neighboring
booths. Organizers reserves the right to disconnect or discontinue any audio-visual presentation or other
equipment, which is detrimental or offensive to others.
ONLINE FORMS – CHECK LIST
FORM NOs
DESCRIPTION
FORM DETAILS
START DATE
DEADLINES
1
COMPULSORY CATALOGUE ENTRY
Online Form
1st June 2014
21st June 2014
.2
BOOTH DESIGNERS ,CONTRACTORS
INFORMATION / STALL DESIGN
Online & Print
1st June 2014
21st June 2014
.3
STAND FITTING SERVICES
Online Form
1st June 2014
21st June 2014
Online Form
(without Surcharge)
1st June 2014
21st June 2014
Online Form
(with Surcharge)
22nd June 2014
28th June 2014
Online Form
1st June 2014
21st June 2014
PDF, Download & Print
1st June 2014
21st June 2014
4
EXHIBITOR BADGES / CAR PASS *
5
WIRELESS INTERNET CONNECTION
6
UNDERTAKING OF JEWELLERY FINENESS
7
EXHIBITOR CLEARANCE
8
ELECTRONIC SURVEILLANCE
9
SAFE RENTAL/INDEMNITY BOND *
10
FLORAL/PLANT RENTAL
11
COMPRESSED AIR/WATER CONNECTION
.12
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PDF, Download & Print
21 July 2014
21st June 2014
Online & Print
1st June 2014
21st June 2014
Online & Print Phase 1
1st June 2014
15th June 2014
Online & Print Phase 2
16th June 2014
21st June 2014
Online & Print
1st June 2014
21st June 2014
Online Form
1st June 2014
21st June 2014
CAR HIRE
Online & Print
1st June 2014
21st June 2014
13
HOTEL RESERVATIONS
Online & Print
1st June 2014
21st June 2014
14
VISA APPLICATION ASSISTANCE
(OVERSEAS EXHIBITORS)
Online & Print
1st June 2014
21st June 2014
15
R' FORM FOR OCTROI (OUTSIDE
MUMBAI PARTICIPANTS)
Reference Only
-
-
16
HOUSE KEEPING FORM
Online Form
1st June 2014
21st June 2014
17
ELECTRICITY CHARGES
Online Form
1st June 2014
21st June 2014
18
ONSITE REQUISITION SLIP
FORMAT FOR APPLYING FOR EXTRA
HOURS
Reference Only
-
-
Reference Only
-
-
ELECTRIC CONSUMPTION INSPECTION
Reference Only
-
-
19
20
* Forms with Multiple Deadlines with applicable surcharges
The Gem & Jewellery Export Promotion Council |Exhibitor M anual IIJS 2014
Index 21
SECTION 2: Booth Package, Safe For Keeping Valuable Merchandise and Rules & Regulations
 Standard Package (Shell Scheme)
 Extra Furniture Requirements
 Safe Facility - Safe For Keeping Valuable Merchandise and Rules & Regulations
 Move In / Move Out Information of Depositing Value
 Format for Taking valuable out of exhibition hall on exhibition days
STANDARD BOOTH PACKAGE (SHELL SCHEME)
From this year, in order to enhance the image & look of the show, shell scheme exhibitors will be provided
with enhanced booth structures viz. maxima structures instead of the usual Octonorm structures
Basic Equipment Package
Exhibitors who have taken the shell scheme package will be provided the Booth Panels, Fascia and full Carpet Flooring
along with the following accessories and furniture:
Table 1
Area
Table
Fiber
Chair
9
18
27
36/45
54
72
1
2
3
4
6
8
3
6
8
12
14
16
Shell Scheme: Option 1
Glass Top Show Case
Tall Showcase with 2
with Storage (With 2
Spot light & Lockable
lights on Top & Glass
Storage Facility
shelf)
2
NA
3
1
4
2
5
2
6
4
9
4
Dustin
bin
Spiral CFL
Light 23 W
Power
Socket
1
1
2
2
3
3
4
8
12
16
24
32
1
2
3
4
6
8
Carpet – Non-Woven (Synthetic Carpet)
Table 2
Area
Table
Fiber
Chair
9
18
27
36/45
54
1
2
3
4
6
3
6
8
12
14
Glass Top
Showcase with
Storage (With 2
lights on Top &
Glass shelf)
2
3
4
5
6
Shell Scheme: Option 2
Tall Showcase
with 2 Spot
Dustin
light &
Bin
Lockable
Storage Facility
NA
1
1
2
2
2
2
2
4
3
Spiral CFL
Light 23 W
Power
Socket
Ceiling
Grid
4
8
12
16
24
1
2
3
4
6
1
1
1
1
1
72
8
16
9
4
3
32
8
1
Carpet – Non-Woven (Synthetic Carpet)
Note:

Extra Furniture: Order for any extra furniture, please refer to Form No. 3 Stand fitting services for extra
furniture.
The Gem & Jewellery Export Promotion Council |Exhibitor M anual IIJS 2014
Index 22
EXTRA FURNITURE REQUIREMENTS
For any extra furniture requirements, kindly refer to Form No. 3. It is strongly recommended that any extra furniture
requirements should be ordered well in advance to avoid the surcharge as well as non-availability of required
furniture. On site orders should be avoided.
It may be noted that Furniture should be ordered online by submitting Form No. 3. Payment for the same can also be
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made online latest by 21 June, 2014.
All orders made onsite will be with 50% surcharge & subject to availability of ordered items. Order Form
without payment will not be accepted.
Additional Furniture
A
Chairs
Rate in ₹ per unit
1
Novia Chair
300
2
Fiber Chair
150
B
Lights/ Electricals
1
White Metal Halide (70 Watt)
1200
2
Yellow Metal Halide (70 Watt)
1200
White Metal Halide with Beam(70 Watt)
1300
Yellow Metal Halide with Beam(70 Watt)
1300
3
Spot Light (100 Watt)
300
4
Spiral CFL Lights 23 Watt for Stall Lighting (White OR Yellow)
300
Track Lights 1 Set with 2 nos(50W) light with maxima beam
700
5
Power Socket
300
C
Furniture
1
Information Counter with Lockable Storage
950
2
Information Counter Without Storage
700
3
Top Glass Showcase with Storage(2 Led Spot)
1350
4
Top Glass Showcase without Storage(2 Led Spot)
900
6
Tall (Wide) Showcase with Storage (1 Mtr * 0.5 Mtr)
3700
7
Square Table (Without Panel)
8
Round Table (Glass Top)
900
9
System Panel- Maxima
1500
10
Lockable Door- Maxima(No wooden door will be accepted by us)
3500
11
Bar Stool
900
12
Single Shelf Glass
300
13
Brochure Rack
600
14
Dustbin
Rate in ₹ per unit
Rate in ₹ per unit
40
Exhibitors are requested to handle the stand – fitting contractor’s material with due care. Exhibitors will be liable
to pay for any damages done by them directly to the stand fitting contractor. In particular, it must be ensured
that no pins or screws are drilled into the booth panels.
The Gem & Jewellery Export Promotion Council |Exhibitor M anual IIJS 2014
Index 23
SAFES FOR KEEPING VALUABLE MERCHANDISE
Rules and Regulations
 All the exhibitors are requested to take a note that no personal safes would be allowed other than the
safes from the authorized agency appointed by the Organizer at the exhibition.
 No strong room facilities will be available at the venue.
 No onsite orders for safes will be accepted
i Godrej Safe Rental, Operations & Return of Keys:
For hiring a Safe from Godrej, exhibitors must fill in and send Form No. 9 for Safe Rental. Orders for the Safe/s
must be placed immediately to avoid surcharge on late orders.
It is to be noted that for all exhibitors of the Jewellery sections who opt for safe rental from Godrej, an indemnity
bond has to be signed and submitted to the Organizer’s office within 3 working days after submission of the form
as per the applicable deadlines mentioned in form list. The Safes would only be handed over on submission of
this affidavit cum indemnity bond. Please refer to the format and take a print of the same on a ₹ 200/- non
judicial Stamp Paper and submit it to the Organizer office by due date as mentioned above in online forms
checklist
Exhibitors need to provide 1 passport size photograph and specimen signatures of the two authorized persons
who will be responsible for collection of safe keys (Form No. 9) In case of loss or theft of keys, these authorized
personnel will have to apply for a new key in writing.
DIMENSIONS OF SAFES (mm)
Outside
Inside
Sr. NO.
Item
Description
Height
Width
Depth
Height
Width
1
2
3
26 Def Plus
41 Def Plus
61 Def Plus
660
1040
1550
530
635
785
575
675
725
460
840
1350
330
435
585
Depth
Adj.
Shelves
Drawers /
Lockers
295
395
440
1
2
3
1
1
2
RATES FOR INTERNATIONAL EXHIBITORS IN USD ($)
th
Sr. No.
Item Description
Upto 15 June 2014
1
26 Def Plus
USD $ 190
2
41 Def Plus
USD $ 300
3
61 Def Plus
USD $ 460
Upto 21 June 2014
USD $245
USD $400
USD $590
RATES FOR DOMESTIC EXHIBITORS IN RUPEES (₹)
th
Sr. No.
Item Description
Upto 15 June 2014
1
26 Def Plus
₹ 9174
2
41 Def Plus
₹ 14484
3
61 Def Plus
₹ 22253
Upto 21 June 2014
₹ 11930
₹ 18830
₹ 28925
Cap.
(Cubic
Mtr.)
0.045
0.144
0.346
st
st
Note:



The safes will be supplied with wooden pedestals of approx. 100mm height. Kindly note this while
designing the placement of safe. The above charges are inclusive of all taxes.
st
“NO Safe bookings will be accepted after 21 June 2014”
All orders made onsite will attract 100% surcharge on hiring charges as mentioned in the table of last
phase & subject to availability. (Surcharges are on account of manufacturing, transportation &
installation as last minute requirement)
The organizers have provided the safe rental services for the benefit of the exhibitors, but they do not take any
responsibility whatsoever for theft, tampering, positioning of the sa fe. Exhibitors are advised to contact the authorized
insurance company for the same.
The Gem & Jewellery Export Promotion Council |Exhibitor M anual IIJS 2014
Index 24
ii
Submission of Layout of Godrej Safe Placement: Exhibitors must submit the booth layout giving the location of
safes to be placed in position. Doors (with door opening position) and spaces within the booths should be
planned, constructed and marked on the layout to allow free positioning of the safes that have been ordered.
Godrej will deliver and place the safe in the booth as per the layout submitted.
iii
Exhibitors will be charged additionally for shifting of Safes after placement of safes as p er submitted booth layout.
The Organizers will not be held responsible for adhering to any changes thereafter. The charges applicable will
be ₹ 6,000/- for models 26 & 41 defender & ₹ 7,000/- for 61 defender to be paid to the official safe
agency. The receipt for the same will be provided by the Agency
iv
Collection and Deposit of Safe Keys:
Safe keys will be handed over ONLY to the authorized person/s, from the exhibiting company. Verification of the
authorized person will be done jointly by Godrej and the Organizer at the service booths, which will be located in
each section of the respective halls. Kindly check if the name/s and photograph/s of the person/s that will be
responsible for collecting the Safe Keys from Godrej have been submitted. (Only these persons will be authorized
to collect the duplicate keys, in case of loss or theft of keys, on written applications).
v
Safe keys will be handed over ONLY to the person/s, authorized by the exhibitor by putting their name and
photographs in the register maintained jointly by Godrej and the Organizer.
Additional charges with regards to Safe Keys for the following services
Sr. No.
Job Description
Safe Model No. 26-41
Safe Model No. 61
1
Loss of Key / Duplicate Key from Godrej (Per Key)
₹ 5,000/₹ 7,500/2
Changing Lever
₹ 1,850/₹ 3,360/3
Damage / Breaking Lock (force-opening)
₹ 11,500/₹ 13,800/4
Re- Shifting charges(if required)
₹ 6,000/₹ 7,000/5
Replacement of Lock with new set of keys
₹ 3,285/₹ 4,802/6
Any other service jobs will be charged extra at actual. Other Govt. Levies & taxes will be extra.
Please Note: Safe is provided by M/s.Godrej Boyce & Co on Lease Basis, hence exhibitors are requested not
to deduct any TDS on the amount to be paid
vi
Service Booths exclusively for Safe rental facilities: A booth to service the safe rental facility will be located at
the venue in Hall no. 1, 5 & 6
MOVE IN AND MOVE OUT INFORMATION FOR DEPOSITING VALUABLES
1.
Timing for Deposit of Valuable Merchandise (Pre-Exhibition):
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th
15 & 16 July, 2014: 10:00 am to 08:00 pm
.
Vehicle entry on the above days will be permitted for cars that display the Exhibitor Car Parking Stickers only. These
vehicles shall be allowed till entrance of the respective halls. Exhibitors can use this car prior to the show to deposit
merchandise as per the timings given above.
Pre Exhibition Date
15/07/2014
16/07/2014
Timings
10:00 am to 08:00 pm
10:00 am to 08:00 pm
Entry Gate No.
1
1
Exit Gate No.
2A/2B
2A/2B
2.
Timings for bringing in Valuable Merchandise (Only on Day 1 of Exhibition):
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From 07:00 am on Day 1 (17 July, 2014) of Exhibition, Organizers have made arrangements for armed cars to be
provided by the Official Freight Forwarders to those Exhibitors who wish to carry valuable merchandise to their
respective Halls. Charges for the same can be obtained directly from the Freight Forwarders
3.
Timings & entry procedure for display of Valuable Merchandise (17 to 21 July 2014):
Exhibitors will be allowed to enter the Bombay Exhibition Center (BEC) premises from 07:00 am onwards on Day 1
th
(17 July, 2014) of the exhibition to display their merchandise. From Day 2 onwards, exhibitors will be allowed to
enter the premises from 08:00 am onwards.
The Gem & Jewellery Export Promotion Council |Exhibitor M anual IIJS 2014
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Index 25
During Exhibition Date
th
17 July 2014
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18 – 21 July 2014
4.
Entry Gate No.
1
1
Timings for taking back Valuable Merchandise & dismantling of booths (Post Exhibition):
st
Last Day of the Show – 21 July, 2014: 05:30 pm – 08:00 pm
Vehicle entry on the above day will be permitted outside the halls after 06:00 pm onwards for cars that display
the Exhibitor car stickers only. Exhibitors can use this car for the removal of merchandise as per the timings given
above. Exhibitors are strongly advised not to leave any of their goods unattended after 05:30 pm on the last day of
the Exhibition.
During Exhibition Date
21/7/2014
5.
Timings
07:00 am to 10:00 am
08:00 am to 10:00 am
Timings
05:30 pm to 08:00 pm
Entry Gate No.
1
Exit Gate No.
1, 2A, 2B. 3
Format for Taking valuable out of exhibition hall on exhibition days
Move out of Valuables during Show days
As a special facility exhibitors will be allowed to take back jewellery for replacement / replenishment of sample lines
during exhibition period from Cargo gate at hall no.1. Exhibitors are required to submit & acknowledge the
declaration only on company’s letterhead from their respective service stall.
Operation Timing – 5:30 pm. to 8:00 pm
(To be submitted on Company’s Letterhead)
Date: ___ /07/2014
To,
The Executive Director
The Gem & Jewellery Export Promotion Council.
Mumbai
Sub: Permission for allowing us to carry back valuable items out of the Exhibition Hall during the exhibition
days of IIJS 2014.
Dear Sir,
In reference to the subject of this letter, please permit us to carry back valuable items out of the Exhibition Hall. The
details of our company are as under:
Name of the Company:____________________________________________________________________________________ _______________
Address of the registered office: _______________________________________________________________ _________________________
Authorised Person:___________________________________________ Stall No/s:_________________________________________
We certify that the above information are true and correct and we request you to allow us carry back, the following
goods/Valuable items for sample lines / stock refresh or replacement / repairs, out of Exhibition hall No. ________.
1._____________________________________________________________________________________________
2. ____________________________________________________________________________________________
3._____________________________________________________________________________________________
4. ____________________________________________________________________________________________
5.______________________________________________________________________________________________________
The Gem & Jewellery Export Promotion Council |Exhibitor M anual IIJS 2014
Index 26
We hereby declare that the above goods/valuable item are carried out by us from the Exhibition Hall no. ____ at our
risk and responsibility and the Council or any official agency appointed by Council shall not be held responsible or
liable in this regard.
We further declare that in case the Council or any official agency appointed by Council is held liable or responsible in
this regard, we shall indemnify the Organizer and keep the Organizer indemnified and safe and harmless at all times,
against any and all claims, liabilities, damages, losses, costs (including reasonable legal fees), charges, expenses,
proceedings and actions of any nature whatsoever made or instituted against or caused to or suffered by the Council
directly or indirectly by any reason whatsoever.
Important Instructions:
1. Exhibitors will be allowed to Move In & Out the goods/Valuables during exhibition days strictly as per below
mentioned timings only.

Bringing the goods/ Valuables inside between 8:00 am to 6:00 pm

Taking back the goods/ Valuables for sample lines / stock refresh or replacement / repairs from the stalls will
only be permitted after 5:00 pm from Cargo gate at hall no.1 for exhibitors in Hall 1 & exit gate of Hall 6 for
exhibitors of Hall 5 & 6.
2.
Exhibitors will have to submit the declaration on their company letterhead duly stamped & signed in original for
taking back their valuable. The letter will be acknowledged by the respective service stall and the exhibitors will
have to submit a copy of this letter to security at the Exit gates of their respective Halls.
Name of Partner/Director:
Signature of Partner/Director: _________________________ Date: _______________ _____
Company Stamp:
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Index 27
SECTION 3: Exhibitor badges / Car Stickers / Shuttle services
 Exhibitor Car Stickers
 Exhibitor Parking at venue - If you are bringing your car at Venue
 Exhibitor Badges – badges for booth and services
 Shuttle Bus services
 Visitor Entry for International & National Visitors
EXHIBITOR CAR STICKER
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Exhibitor’s vehicles are allowed to park their cars in the specified parking area only from 15 to 21 July, 2014 by
displaying IIJS 2014 car parking sticker prominently on their car screen. Each exhibitor will be entitled to get
Complimentary Car Parking stickers (as given below in Table 4) for parking their cars in the Exhibitor’s Parking Area.
Exhibitors should order the applicable number of Car sticker by filling up Form No. 4 along with the Car registration
number.
All the exhibitors are requested to paste their stickers on the front wind shield (from inside) which has to be visible to
the security personnel. This is mandatory for all the exhibitors.
Table 4:
No. of Booths
Area in Sq.mts
No. of Car Stickers
1
9 Sq.mts
1 no
2
18 Sq.mts
1 no
3
27 Sq.mts
2 nos
4
36 Sq.mts
2 nos
4
36 Sq.mts (Mezzanine )
2 nos
5
45 Sq.mts
2 nos
6
54 Sq.mts
2 nos
6
54 Sq.mts (Mezzanine)
2 nos
8
72 Sq.mts
2 nos
8
72 Sq.mts (Mezzanine)
3 nos
Any cars found inside the Bombay Exhibition Center (BEC), (other than in the designated parking areas) with or
without IIJS car stickers will be towed away.
“PARKING AVAILABILITY IS ON FIRST COME FIRST BASIS.”
EXHIBITOR PARKING AT VENUE - IF YOU ARE BRINGING YOUR CAR AT VENUE
Exhibitor vehicles can move in / move out with car parking stickers pasted on their cars. Exhibitor vehicles will be
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permitted till outside the halls on 17 July, 2014 between 07:00 am to 10:00 am only and on 21 July, 2014 after
05:30 pm
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Exhibitor vehicles can be parked at the Bombay Exhibition Center (BEC) on 15 & 16 July, 2014 & then onwards
during the exhibition. Exhibitors are required to park their vehicles in the Exhibitors Parking area only.
Exhibitor vehicles will only be permitted till the entrance of the halls as per schedule below:
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Index 28
Date’s
Exhibitors
of Hall No
Timings
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05th July to 14 July,
2014
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15 & 16 July, 2014
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17 July, 2014
NA
08:00 am to 10:00 pm
07:00 am to 10:00 am
Hall 1 & 2
Ground 1
Hall 5 & 6
Ground 4
Hall 1 & 2
Ground 1
Hall 5 & 6
Ground 4
Hall 1 & 2
Hall 5 & 6
“PARKING AVAILABILITY IS ON FIRST COME FIRST BASIS.”
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17 to 21 July2014
Parking
Ground
08:00 am to 10:00 pm
Ground 1
Ground 4
Remarks
Pay & Park facility available at
Bombay Exhibition Complex (BEC)
Parking will be provided by GJEPC at
the Exhibitors area with car parking
stickers only. However such vehicles
carrying valuable merchandise will
be permitted to drop them at the
entrance of their hall.
Exhibitor cars having car parking
stickers will be permitted till the
entrance of the halls with their
valuables only.
Exhibitor Cars with car parking
stickers only in Parking Area
EXHIBITOR BADGES
Entry Procedure into BEC Complex
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
Code of Security Level I comes into effect from 5 July, 2014 wherein all persons entering the Halls will need
wrist bands. The wrist bands can be obtained from respective service booth on payment of prescribed charges.

Security Level II comes into effect from 14 July, 2014 onwards wherein entry into BEC Complex is strictly
restricted. No exhibitors, or stand-fitting contractors or cars are allowed to enter the exhibition halls without an
official badge issued by organizers. Exhibitors should order the required number of badg es by filling up Form No.
7.
th
BADGE ENTITLEMENT
Each exhibitor will be entitled to get free Exhibitor Badges and Additional Badges with Charges as per the “Table”
given below for personnel managing their booths. Exhibitors are requested to submit online Form No. 7 with the
names of their personnel who will be present during the exhibition at their booth/s, together with one recent colored
passport size photograph, enabling the organizers to issue photo identity badges. Exhibitors should note that without
a proper photograph on the badges, no one will be allowed to enter the exhibition halls & man the booths.
Table 5
No. of Booths
Area (Sq. Mts.)
1
2
3
4
4 (Mezzanine )
5
6
6 (Mezzanine )
8
8 (Mezzanine )
9
18
27
36
36 (Mezzanine )
45
54
54 (Mezzanine)
72
72 (Mezzanine)
Number of Badges
Free
4
6
10
14
18
14
16
22
18
26
No of Additional
Badges with Charges
1
2
2
2
14
6
8
26
14
38
Total No of Eligible
Badges
5
8
12
16
32
20
24
48
32
64
Note:
The badges for total manpower including hostesses/interpreters should be within the entitled quota of badges
that each Exhibitor is allowed. Numbers for the same are stated in the above “Table”. Any misuse of the
Exhibitor badges will result in confiscation of the badges
The Gem & Jewellery Export Promotion Council |Exhibitor M anual IIJS 2014
Index 29
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To avoid surcharge, application for exhibitor’s / service badges should be submitted by 21 June 2014. After which an
amount of ₹ 1,750/- + Applicable Govt Service Tax will be charged per exhibitor badge.
Additional Exhibitor Badges
Exhibiting company may apply for additional badges @ ₹ 1,500 + service tax per badges as per mentioned quota in
above “Table”. Additional exhibitor badges can be availed only after completing the free badges quota. Please note
that the extra additional badges cannot be availed onsite during the show
Exhibitor Service Badges:
Two Service badges will be provided per exhibiting company (free of cost) over and above to exhibitor badges.
Exhibitors may avail these facilities for peon, electrician or carpenter, during exhibition period for booth maintenance.
Exhibitors are requested to submit online Form No. 4 with the names of their service personnel. The service badge
holders will be allowed to remain in the exhibition venue as per the following timings on all days of the exhibition i.e.,
st
21 June 2014.
Timings for Service Badge Holders
Morning Hrs.
Date
th
17 July, 2014
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18 to 21 July, 2014
Evening Hrs.
Timings
07:00 am to 11:00 am
08:00 am to 11:00 am
Date
Timings
th
05:00 pm to 07:00 pm
21 July, 2014
04:00 pm - till end
th
17 to 20 July, 2014
st
Service Badges will be confiscated and disabled, if anyone found inside the halls, any time other than above
mentioned stipulated timings.
**Conversion of Exhibitor Service Badges to Exhibitor’s Badges: Conversion charges for Exhibitor service badges
to exhibitor badges is ₹ 1750 + Taxes per badge subject to application received online.
Other Rules and Regulations will remain same as given in the section of badges Entitlement & Service Badges
in Exhibitor Manual."
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Temporary Maintenance Badges (Only issued in case of Emergency from 17 to 21 July, 2014)
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Only 2 Temporary Maintenance badges (Valid only for 2 hours from the time of issue between 17 and 21 July,
2014 will be issued to the Exhibitors for the emergency works related to carpenter, electrician from 10:00 am to 6:00
pm. These badges will be issued only in case of contingencies after proper verification and will be issued by the
Service Zone Managers based on his/her assessment of the situation.
Exhibitor will be charged ₹ 500/- per Temporary maintenance badge along with ₹ 1,500/- as Refundable
Security deposit. Badges will be confiscated and the security deposit will be forfeited, if anyone is found inside the
halls beyond two hours from the time of issue of badge.
LOSS OF BADGES:
Duplicate badges will be issued to the exhibitors for the loss of badges. The badges will be provided IN PERSON to the
same person who has lost his/her badge. A formal application on the Company’s letterhead for issue of duplicate
badges needs to be submitted. Issue of duplicate badges will be done at a charge of ₹ 500/- per badge.
EXCHANGE / REPLACE OF BADGES:
Exhibitors can exchange / replace maximum up to 2 badges @ ₹ 500/- per badge. For exchange of badges, exhibitor
needs to submit the earlier issued badge which needs to be exchanged along with the written request on the
Company’s letter head stating the reason for exchange.
Exchange / Replacement of badges can be done only after completing the entire badges quota.
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Index 30
Misuse of badge/s: The entry badge is strictly personalized and non-transferable. Anyone caught trying to forge the
badge or force entry will be liable for persecution
SHUTTLE BUS SERVICES
Bus Shuttles will be provided to Exhibitors from the official hotels to the venue and back, at specific timings. Exhibitors
may check with the respective hotels for the same.
VISITORS ENTRY FOR NATIONAL & INTERNATIONAL VISITORS
A.
VISITORS ENTRY FOR INTERNATIONAL VISITORS:
Online Registration: Entry for foreign buyers will be complimentary, if registered online 7 days before the start
of the exhibition, thereafter they are required to pay a registration fee of US$ 100/- per person. The Registration
form for foreign buyers is available online at http://www.iijs.org
Spot Registration: Foreign buyers need to produce a valid photo identity (passport/ credit card/ driving
license) and a business card are required to pay a registration fee of US$ 100/- per person at the venue from
th
14 July 2014 at International Visitors registration area.
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Index 31
B.
VISITOR ENTRY FOR NATIONAL VISITORS:
The Gem & Jewellery Export Promotion Council |Exhibitor M anual IIJS 2014
Index 32
SECTION 4: Facility / Official Contractors
 Official Design Agency
 Wireless Internet Services
 Electronic Surveillance
 Trolley Service
 IIJS 2014 Website
 Official Photographer
 Business Centre and Conferencing
 First Aid
 Floral and Bouquets
 Housekeeping Services
 Service Booths
 Cafeterias & Coffee Shop
 Hostess Hiring Services
 Security
 Freight Forwarders
 Hotels
 Travel Agents
OFFICIAL DESIGN AGENCY
The Organizer has appointed M/s. Atelier Anonyme, the architectural and graphics consultant, to design the IIJS 2014
exhibition. The team is providing design solutions towards enhancing the external and internal ambience of the show,
including floor plans, graphics and booth design, to reflect the growing importance of IIJS as an International Jewellery
Show and also provide assistance to the participants. The Design team consists of Mr. Rudrajit Bose & Ms. Amrita
Madan
WIRELESS INTERNET SERVICES (WI-FI)
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Complimentary Wireless Internet Connection will be made available to the exhibitors, if applied before 21 June 2014
on submission of Form No. 5. Exhibitors are requested to make sure that the settings on your laptop/PC comply with
Wi-Fi network.
If exhibitors have applied for Wireless Internet Connection, then they are requested to check with the service booth at
their respective hall during the exhibition, for more information. Please refer to Form No. 5 for details.
Note:
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Request for Wireless Internet Connection will not be entertained after 21 June 2014
Organizer refuses to accept any liability for damage caused as a result of disruptions and breakdowns involving the
Wireless Internet Connection on the part of the network operator or due to unauthorized, private WLAN users on the
exhibition area.
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ELECTRONIC SURVEILLANCE
Electronic Surveillance is available on rent through Official Agency. Exhibitor can avail of electronic surveillance security
services - CCTV systems in their booths on rental basis. (Form No. 8)
ABE Security Mechanics
No.2/18, 2nd Floor, KHB Building, 13th Cross, Indiranagar 2nd Stage, Bengaluru-560090
Contact: Mr. Madhukesh: + 91 9900016994
Mr. Rajesh: +91 9591611544, +91 9590539747Email: [email protected]
PACKAGE: CAMERA WITH RECORDING SYSTEMS
Sr.
No.
1
2
3
4
Description
2 Nos Indoor Dome Camera
HOD, Cabling, Monitor
4 Nos Indoor Dome Camera
HOD, Cabling, Monitor
6 Nos Indoor Dome Camera
HOD, Cabling, Monitor
8 Nos Indoor Dome Camera
HOD, Cabling, Monitor
to operate in regular lighting : DVR with
to operate in regular lighting : DVR with
to operate in regular lighting : DVR with
to operate in regular lighting : DVR with
Amount INR
₹ 8000
₹ 12000
₹ 16000
₹ 20000
Commercial Terms & Conditions:
1. Additional Power points to be made available by the customer.
2. Back up of footage on CD/DVD/PD/HDD will cost extra.
3. Loss/Theft/Damage to any equipment to be reimbursed in full as per MRP.
4. Order has to be made in The name of ABE Security Mechanics
5. Payment Terms: Issue Demand Draft / Cheque / Cash payable to “Associated Business Enterprises”
6. Online Payments
Account Name: Associated Business Enterprises
Current account No: 709231150
Bank Name: Indian Bank
Branch: Benson Town Branch, Bangalore
IFSC Code: IDIB000B041
PAN No.: ABGPY5052M
Service Tax No.: ABGPY5052MST001
Kindly email the UTR number after transaction made online on email id [email protected]
Please fill in form No.11 and send a copy of it to ABE Security Mechanics along with an enclosed cheque/ demand draft
st
by 21 June, 2014.
Please note that exhibitors are allowed to get their own systems for electronic surveillance however, exhibitors
would require to submit the declaration on their company letter-head using non-official agency. The
declaration is as under:
The Gem & Jewellery Export Promotion Council |Exhibitor M anual IIJS 2014
Index 34
Exhibitor Declaration for installing own Electronic Surveillance System in booth at IIJS 2014
We hereby declare that we are installing electronic surveillance system through private agency in our booth at IIJS
2014.
We hereby understand and agree:
1. That the power supply at our booth will be from 8:00 am to 8:00 pm only during exhibition period.
2.
We are bound and liable to keep the CCTV recording for organizers till 15
th
August 2014 and provide to
organizer on demand as and when required till the stipulated date.
3.
We shall not hold the organizer responsible for, non-functioning of any such systems, equipment’s or
apparatus which will be hired/used for the abovementioned services/amenities/facilities.
EXHIBITIOR COMPANY INFO
Person Name: ______________________________________________________________ Designation: __________________________________
Company Name: _______________________________________________________________________Boo th No:_________________________
*Signature & Date: _____________________________
Company Stamp:___________________________
PRIVATE AGENCY INFO
Person Name: ____________________________________________________ Designation: ___________________________________________
Company Name: __________________________________________________________________________________________________________
Contact (Mobile) No________________________________________________________________ _______________________________________
TROLLEY SERVICES
Trolleys are available to exhibitors on request, at the venue. A refundable deposit of ₹ 1,000/- per trolley will have to
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be paid to hire the trolley services. Exhibitors can contact the Trolley Counter onsite from 15 to 17 July, 2014 &
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21 July 2014 from 5:30 pm onwards
IIJS 2014 WEBSITE
Exhibitors will have the flexibility to fill all the forms online related to the exhibition, from the official website:
www.iijs.org This website will keep you fully informed about the status of each form.
The website







is now even more user friendly and also offers a plethora of other information, such as:
Online Exhibitor Manual
 Buyer Seller Matching ( Exhibitor Directory / OBMP)
Interactive Floor Plans
 Mumbai Guide
Venue Details
 Highlight Updates
Badge Tracking
 International Visitors Registration ONLINE
Help-Desk
 Privilege Visitors Registration ONLINE
News & Press Releases
 Seminar Information and Registration
History of IIJS
 Hotel Reservation
Ask our specialized team for any further details you require. Visit the website or email your queries to:
[email protected]
The Gem & Jewellery Export Promotion Council |Exhibitor M anual IIJS 2014
Index 35
OFFICIAL PHOTOGRAPHER
Exhibitors should utilize the services of the official photographer appointed by the organizers for their requirements.
Exhibitors are strictly not permitted to bring their own photographers / cameras inside the Bombay Exhibition Center
(BEC)
All exhibitors requiring photographs should place their orders at the press lounge in hall no. 1, by filling out an order
form. Payment must be made at the press lounge at the time of placing the order. The negotiated rates will be
informed in due course
BUSINESS CENTRE AND CONFERENCING
There will be a Business and Communication Centre in Hall 1 which will house facilities like Meeting Rooms, Fax,
Photocopying Machines, Internet, etc. Facilities can be availed of on a chargeable basis.
FIRST AID
Basic First Aid facilities are provided in all the Halls. An ambulance will also be present at the venue in case of an
emergency outside Hall 2. During the construction & dismantling period First Aid booth will be located on the
mezzanine floor of Hall 2 at the Organizer’s Office. During the show the booths will also be located in Hall 1 & 5.
OFFICIAL FLORAL AGENCY (FLORAL / PLANT RENTAL)
M/s. Fleur has been appointed as the Official Floral Agency for the supply of Flowers/Plants. Exhibitors may submit
online Form no.10, to order/hire flowers, bouquets, etc., to decorate their booths. The Online order & Payment to be
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made latest by 21 June, 2014.
Ms. Sonika Jalan
M/s. Fleur
14, Veer Mahal Co-op Hsg Soc Ltd
Opp Centre Point, Near Parel Post office
Lalbaug, Mumbai-400012
Contact no: +91-9619662621, +91-22-24705846
Email: [email protected]
HOUSEKEEPING SERVICES
Any exhibitor who wants to clean the interiors of their booths needs to apply for the same by submitting Form No. 16
to the Organizer. The Housekeeping personnel will be cleaning the inside of the booths only in presence of the
exhibitor’s representatives.
The rate for the service is charged per exhibitor as given below:
Sr. No.
Area
1
9 to 18 Sq.mts
2
27 to 36 Sq.mts
3
36 Sq.mts Duplex
4
45 to 72 Sq.mts
5
54/72 Sq.mts Duplex
Rate (Exclusive of Tax)
₹ 715/₹ 1,375/₹ 1,650/₹ 1,650/₹ 1,650/-
The Housekeeping Services include
 Wastepaper Basket Clearance
 Table top cleaning
 Dusting of the stall space
 Vacuum cleaning of the stall area
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Housekeeping services DO NOT include showcase & glass cleaning.
The services can be availed at either of two timings – 08:00 am to 09:00 am OR 06:00 pm to 07:00 pm the same timing
will be followed for all the five days.





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Kindly submit this form with your preference of timing before the 21 June 2014 at the Organizer Office.
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Forms submitted post the 21 June 2014 will not be eligible for this service.
Payments can be made either by cash or demand draft only at the Organizer office along with the form.
Payments once made are not refundable.
For payment approval all Cheques / drafts / Wire Transfer should reach the Organizer within 3 working days
after order date failing will result in auto cancellation of order.
Any complaints regarding the Housekeeping Service / Personnel should be addressed to your Zone Manager
at the Service Stall.
ORGANIZER SERVICES BOOTHS
Each zone has been provided with service booths of 18 sq.mt. (Marked as ‘SS’) these stalls are marked on the floor
plan. Please refer to legend.
LOCATION OF STAND CONTRACTOR SERVICES
Stand contractor services will be available in Halls 1, 2, 5 & 6 in Organizer service booths; Service can be availed of on
a chargeable basis.
CAFETERIAS & COFFEE SHOPS
All type of food including Jain food will be provided at the cafeterias in the exhibition. Breakfast/Lunch & Snacks will
be available at all Cafeterias & Coffee Shops on all days of the show. Please note that breakfast will be available from
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08:00 am – 10:00 am at the cafeterias from 15 – 21 July, 2014.
Exhibitors are not allowed to take Food materials to their booths during exhibitions
HOSTESS HIRING SERVICES
Exhibitors can book Hostesses from the following agency. The Organizer has negotiated rates for the benefit of the
Exhibitors.
Vaibhav Padwani / Jigna Padwani + 91 9892220355, 9820333392, [email protected]
Host/Hostesses required by exhibitors to assist them as stand attendants
Sr. No.
Category
Rate/Day (₹)
1
A+
₹ 3000 - ₹ 4000 onwards
2
A
₹ 2500 - ₹ 3000 onwards
3
B
₹ 1500 - ₹ 2000 onwards
4
C
₹ 1500 onwards
Hour Shift
8 hour shift
8 hour shift
8 hour shift
8 hour shift
The above agency can also provide models & male event staff (promoters) on request.
Note:
 Council has negotiated the rates for hiring of hostess solely to facilitate exhibitors desirous of hiring
such service, hence council will not be held liable for & in any manner whatsoever”.

Hiring of hostess from the agency will solely be governed by the service agreement executed/ terms
agreed by the Exhibitor & Agency between themselves


The badges for hostesses should be within the entitled quota of badges that each Exhibitor is allowed
No models are allowed to display any Jewellery outside the perimeter of the booths
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SECURITY
Elaborate round-the-clock security arrangements including Electronic Surveillance have been made at the venue.
Exhibitors should take care of their exhibits during the exhibition hours and not leave the booths unattended. Please
read the Insurance Clause on "Organizers’ Responsibility" mentioned in the space application form for IIJS 2014 (Point
12).
OFFICIAL FREIGHT FORWARDING AGENCY
1.
Official Exclusive freight forwarder for transportation/clearance/movement of DOMESTIC valuables
B.V.C GROUP
304, Diamond Plaza,
Dr. D. B. Marg, Lamington Road,
Mumbai: 400 004. India.
Tel: - +91-22 26754050/127 | Fax:-+91-22 26755010/11
Contact Person: Mr. Yogesh Bansode | Mob: +91 9769205055 | Tel: 022 66568022| Email:
[email protected]
City
Bhubaneshwar
Contact Person
Mr. Santosh Menon
Mr, Ajay Tiwari
Mr. Arun Kuwalli
Mr Ganesh
Mr. Mehul Desai
Calicut
Mr.V.P. Jyoti Prakah
Chandigarh
Chennai
Coimbatore
Mr. Munish Ojha
Mr. A Saratchandran
Mr.B .Saifudeen
Mr. Rajesh Kumar Mr Rajesh
Chauhan
Mr. Nayeemuddin
Mr. Ashfag Mirza
Mr. Rahul Pandey
Mr. Satish Sharma
Mr Shrikant .
Mr. Haridas
Mr Samir Shah
Mr Sailesh Patel
Mr.Pramod Yadav
Mr. R. Rajaraman
Mr.Rajesh Kavathkar
Mr Sapan Shah
Mr.Dhananjay Kumar
Mr. Kaushik Parekh
Mr. Bhavesh Rathod
MR. Ramdhani Yadav
Mr. Viswanath Rao
Ahmedabad
Bangalore
Delhi
Hyderabad
Indore
Jaipur
Kochi
Kolkata
Lucknow
Madurai
Mumbai
Patna
Raipur
Ranchi
Surat
Vishakhapatnam
Cell No
9016690999
8000310111
9945535108
9945535105
9861290114
9847286823
9388743736
9216222273
98400 21297
98430 58786
93501 73440
9311166626
98480 19759
81215 26162
9806502227
9799398021
9799398111
9037025050
98300 63715
9830090562
9198210911
9344109608
9769205065
9769205067
9835077046
8871735000
9579857213
9825122476
9701497217
The Gem & Jewellery Export Promotion Council |Exhibitor M anual IIJS 2014
Email ID
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
Index 38
2.
3.
Official Customs Broker (International Valuables/Cargo)
LEMUIR EXPRESS
103, Diamond Plaza
Dr. D.B. Marg, Lamington Road
Mumbai: 400 004. India
Contact Person Details:
NAMES
Mob Nos
George Lal
99201 71171
Kirti Sarvaiya
98210 59202
Santosh Sawant
98200 78290
Ajay Rane
75063 68881
Sharookh Contractor
98210 15343
Sharan Parikh
98201 32611
EMAIL ID
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
Official Exclusive freight forwarder for transport at ions/c lear a nc e/m ov em ent of LOCAL valuables.
A. LEMUIR SECURE LOGISTICS
103, Diamond Plaza
Dr. D.B. Marg, Lamington Road
Mumbai: 400 004. India
Contact Person:
Mr. Chintan Desai |Mob: 9619900189|Email: [email protected]
Mr. Sachin Chauhan |Mob: 9930001700|Email: [email protected]
Mr. Sunil Rawool |Mob: 9619810018|Email: [email protected]
B. B.V.C GROUP
304, Diamond Plaza,
Dr. D. B. Marg, Lamington Road,
Mumbai: 400 004. India.
Tel: - +91-22 26754050/127|Fax:-+91-22 26755010/11
Contact Person:
Mr. Krishna Bastikar, |Mob: +91 9920017174|Email: [email protected]
C. MALCA AMIT - JK LOGISTICS PVT. LTD.
4&4-A Kartar Mansion No. 1,
35, Tribhuvan Road, Swastik Cinema Compound
Mumbai – 400 004.
Tel: - +91-22-6637 6146 / 47 / 48 / 49 / 50
Fax:-+91-22-2388 2607
Contact Persons: at BDB
Mr. Ajay Shah|Mob: + 91 9819037078|Email: [email protected]
Mr. Bhavesh Shah|Mob: +91 9833493789|Email: [email protected]
Mr. Sameer Naik|Mob: +91 9819037079|Email: [email protected]
Mr. Falgun Raut|Mob: +91 9619905056|Email: [email protected]
Contact Person: at SPZ
Mr. Ajit Mulgund|Mob: +91 9820367057|Email: [email protected]
D. SEQUEL LOGISTICS PRIVATE LIMITED.
Victoria Annex’, 314/6, Patel Rama Reddy Road
7th Cross, Domlur Layout, Bangalore: 560 017
Toll Free no. : 1800 102 5505 | Email: [email protected]
Contact Person:
Mr. Sanjay Khakhar | Mob: +91 9769513999| Email: [email protected]
Mr. Satish Mohite | Mob: +91 98215 75647| Email: [email protected]
The Gem & Jewellery Export Promotion Council |Exhibitor M anual IIJS 2014
Index 39
It may be noted that vehicles of no other clearing house agent/forwarding agent other than above mentioned
Official Agencies will be permitted to enter the venue due to enhanced Security measures, convenience of
exhibitors and easing of entire operations. Exhibitors are advised to utilize the services of the Official Agencies only
failing which the Organizers will not be responsible for handover of valuables or any kind of delays due to noncompliance of the above.
OFFICIAL HOTELS
Name of the hotel
Grand Hyatt
The Lalit
The Leela
Hyatt Regency
Trident – BKC
Sofitel - BKC
Courtyard Marriott
Rate of single occupancy
₹ 7,200
₹ 6,250
₹ 6,250
₹ 6,200
₹ 6,300
₹ 6,500
₹ 5700
Rate for double occupancy
₹ 7,200
₹ 6,250
₹ 6,250
₹ 6,200
₹ 6,300
₹ 6,500
₹ 5700
Grand Hyatt
Grand Hyatt Mumbai Hotel is in the centre of Mumbai (Bombay), India.
More than a hotel, Grand Hyatt Mumbai is a multidimensional lifestyle
complex set on 12 acres of landscaped gardens & water features.
Located just ten minutes from Mumbai's domestic airport and 20
minutes from the international airport.
All the above rates are including the following facilities offered
complimentary with the room tariff:

Complimentary breakfast

Inclusive of current applicable Government Tax

Venue Transfer

To and fro Airport Transfer *
The Lalit
Located close to the city's airports and minutes away from
business and financial districts, The Lalit Mumbai offers a
calm and peaceful oasis for business and leisure travellers.
With a soaring seven-storey atrium lobby, one of the largest
in Asia and priceless murals, it exudes sheer luxury and
opulence. 368 exquisite rooms and suites providing
panoramic skyline views, six resplendent dining and nightlife
destinations, the award-winning Rejuve – The Spa, and
sophisticated event venues ensure that your every
expectation is met and exceeded. One may also choose to
stay at The Residency, with 21 fully furnished serviced
apartments designed to evoke the urban style and energy of
today’s Mumbai. These avant-garde one-bedroom, twobedroom and three-bedroom residences are amongst the
most desired serviced apartments in Mumbai.
The Gem & Jewellery Export Promotion Council |Exhibitor M anual IIJS 2014
Index 40
The Lalit Mumbai is the perfect reflection of this alluring city - dynamic, inspiring and ultra-modern..
All the above rates are including the following facilities offered complimentary with the room tariff:

Complimentary breakfast

Inclusive of current applicable Government Tax

Venue Transfer
 To and fro Airport Transfer *
* While booking the rooms, if the airport transfer is not taken, then the room tariff charged would be ₹ 5750/-.
The Leela
Mumbai is the dynamic commercial capital of India with
shimmering lights, towering skyscrapers and a cosmopolitan
culture. Set amidst 11 acres of lush landscaped gardens,
cascading waterfalls, lotus fountain, The Leela Mumbai is a
convenient 5 minutes’ drive from the Chatrapati Shivaji
International Airport and 15 minutes’ drive from the
domestic airport. Located in close proximity to North
Mumbai’s commercial center and export zone, The Leela
Mumbai is an oasis of tranquility amidst this bustling
metropolis. It offers all the facilities the discerning traveller
would expect from a five star luxury hotel with an experience
of the essence of India.
Discover the essence of India in the comfort of The Leela Mumbai. Unwind in our beautifully appointed guestrooms
whether travelling for business or leisure with all the facilities of a contemporary luxury hotel near the airport. The 392
rooms and suites include 1 Presidential Suite, 3 Junior Presidential Suites, 6 Deluxe Suites, 20 Executive Suites, 13 Roy al
Club Parlours, and 45 Clubrooms. The Leela Mumbai also offers an exciting spectrum of culinary experiences. From
authentic Indian and Chinese cuisine to Italian fine dining and a sumptuous themed international buffet, the hotel’s
dining choices are as diverse as they are innovative.
All the above rates are including the following facilities offered complimentary with the room tariff:
 Complimentary breakfast
 Inclusive of current applicable Government Tax
 Venue Transfer
 To and fro Airport Transfer *
* While booking the rooms, if the airport transfer is not taken, then the room tariff would be ₹ 5,750/-.
Hyatt Regency
Immerse yourself in the contemporary elegance and style of Hyatt
Regency Mumbai. Conveniently located on Sahar Airport Road,
only one kilometer from the international airport terminal, our
Mumbai luxury hotel is the premier business travel destination,
with 401 luxury rooms and suites and first-class conference
facilities, restaurants, and bars.
Presenting ultra-modern, recently refurbished accommodation, the
lavish Club Prana Spa and Fitness Centre, and a beautiful, freeform outdoor pool, our 5-star Mumbai airport hotel is a welcome sanctuary for discerning executives and international
travellers.
All the above rates are including the following facilities offered complimentary with the room tariff:
The Gem & Jewellery Export Promotion Council |Exhibitor M anual IIJS 2014
Index 41




*While
Complimentary breakfast
Inclusive of current applicable Government Tax
Venue Transfer
To and fro Airport Transfer *
booking the rooms, if the airport transfer is not taken, then the room tariff would be ₹ 5,700/-.
Trident – BKC
Trident, Bandra Kurla is an elegant sanctuary located in the heart of the
new financial and commercial district of North Mumbai. In close
proximity to leading financial institutions as well as pharmaceutical and
information technology companies, the hotel is just a stone’s throw away
from the Bharat Diamond Bourse.
and
recreational
facilities.
This
is
Trident, Bandra Kurla, Mumbai has contemporary interiors with the more
than 500 original paintings and specially commissioned sculptures on
display lending a distinctive panache. The hotel is equipped with the
latest technology and offers three restaurants and extensive business
complemented by gracious, personalised and dependable service.
The hotel offers 436 well-appointed guest rooms. Dining at Trident, Bandra Kurla, Mumbai includes three restaurants.
O22 an all-day dining restaurant serves the best of world cuisine. The restaurant features a sushi bar, lounge bar along
with a wine tasting room. Botticino, the Italian specialty restaurant, presents traditional Italian cuisine with a
contemporary flair. Maya, the Indian specialty restaurant, serves regional Indian cuisine with a distinctive touch. The
Trident
Patisserie
and
Delicatessen
offers
a
wide
selection
of
gourmet
delights.
Located 20 minutes from the airport and with easy access to the entertainment, shopping and recreation centres,
Trident, Bandra Kurla, Mumbai will be the first choice of discerning business and leisure travellers in North Mumbai.
All the




above rates are including the following facilities offered complimentary with the room tariff:
Complimentary breakfast
Inclusive of current applicable Government Tax
Venue Transfer
To and fro Airport Transfer *
*The above rates would be including the Venue Transfer
Sofitel - BKC
Sofitel Mumbai BKC is the first of many Sofitel hotels in India and 2 additional
ones in Mumbai under the same brand. Experience luxury with French flair in the
heart of Mumbai is newest business district the Bandra Kurla complex. Sofitel
Mumbai BKC offers 300 rooms, 5 restaurants & bars, so Spa, so fit fitness centre
and Inspired Meetings, inspired by you, staged by us.
All the above rates are including the following facilities offered complimentary
with the room tariff:

Complimentary breakfast

Inclusive of current applicable Government Tax

Venue Transfer

To and fro Airport Transfer
* The above rates would be including the Venue Transfer
The Gem & Jewellery Export Promotion Council |Exhibitor M anual IIJS 2014
Index 42
Courtyard Marriott
Strategically located in the heart of the central
business hub of North Mumbai, Courtyard Mumbai
International Airport is easily accessible from both
Mumbai airports. Top among Mumbai airport
hotels, we offer spacious rooms, refreshing suites,
contemporary dining options, comfortable luxury
bedding and functional work spaces for the perfect
blend of upscale amenities for business travelers.
Our health center, swimming pool and sauna
provide the perfect rejuvenation after a long day
of meetings. Unique among Mumbai hotels near
the airport, our accommodations feature highspeed Internet access across the hotel. As one of
the newest airport hotels in Mumbai, this modern
lodging destination offers attentive service along with modern convenie nces. Known for our event facilities
and catering services, we boast unique function space for meetings, conferences or events and on-site event
planners. Whether you're traveling for business or leisure, Courtyard Mumbai International Airport promises a
refreshing experience.
All the above rates are including the following facilities offered complimentary with the room tariff:




Complimentary breakfast
Inclusive of current applicable Government Tax
Venue Transfer
To and fro Airport Transfer *
For any further queries regarding the hotel booking please contact at [email protected]
TRAVEL AGENTS
Exhibitor can avail of Car Hire Service during the show days. Exhibitors should order their requirement by fil ling up
online form Form No. 12. M/s. TCI has been appointed official travel agent for providing Cars/Coaches on hire for IIJS
2014.
Sr.
Rates in ₹
Rates in ₹
Car/Coach Description
Sr. No. Car/Coach Description
No.
per unit
per unit
AC Large coach No. of seat :
1
2
AC Large coach No. of seat : 45
35
8 hrs/ 80 kms
7250
8 hrs/ 80 kms
7750
12 hrs / 100 kms
3
9000
12 hrs / 100 kms
9500
Extra Hour
425
Extra Hour
425
Extra Kilometre
65
Extra Kilometre
70
Non AC Large coach No. of
seat : 35
4
Non AC Large coach No. of seat
: 45
8 hrs/ 80 kms
6200
8 hrs/ 80 kms
6700
12 hrs / 100 kms
7490
12 hrs / 100 kms
8250
Extra Hour
340
Extra Hour
345
Extra Kilometre
38
Extra Kilometre
60
The Gem & Jewellery Export Promotion Council |Exhibitor M anual IIJS 2014
Index 43
5
7
9
11
13
15
AC mini coach
6
(Small Car) Fort Fiesta/
Indigo/Suziki Desire/ Logan/ Ac
Esteem/Indica
8 hrs/ 80 kms
5850
8 hrs/ 80 kms
1600
12 hrs / 100 kms
7650
12 hrs / 100 kms
2500
Extra Hour
375
Extra Hour
90
Extra Kilometre
50
Extra Kilometre
17
Tempo Traveller
8
Honda City/Toyota Etios
8 hrs/ 80 kms
4300
8 hrs/ 80 kms
2150
12 hrs / 100 kms
6900
12 hrs / 100 kms
3300
Extra Hour
450
Extra Hour
132
Extra kilometer
40
Extra Kilometre
22
Innova
10
AC COROLA / Toyota Altis
8 hrs/ 80 kms
2200
8 hrs/ 80 kms
2835
12 hrs / 100 kms
3300
12 hrs / 100 kms
4500
Extra Hour
140
Extra Hour
200
Extra Kilometre
22
Extra Kilometre
30
Honda Accord and Cambry
12
BMW(E Series)
8 hrs/ 80 kms
4950
8 hrs/ 80 kms
11500
12 hrs / 100 kms
7750
12 hrs / 100 kms
17750
1150
Extra Hour
420
Extra Hour
Extra Kilometre
48
Extra Kilometre
AC MERCEDEZ E class BENZ
14
115
Xylo
8 hrs/ 80 kms
8500
8 hrs/ 80 kms
1950
12 hrs / 100 kms
13900
12 hrs / 100 kms
3050
Extra Hour
850
Extra Hour
112
Extra Kilometre
85
Extra Kilometre
17
AC MERCEDEZ S Class BENZ
16
8 hrs/ 80 kms
13500
12 hrs / 100 kms
21600
Extra Hour
1350
Extra Kilometre
135
NON Min Coach
NON Min Coach One way
Transfer to Chembur
NON Min Coach One way
Transfer Bandra
4600
4000
Out Station
Non AC Large coach
17
Minimum 250 Kms Per day
(300*35)
Extra Kilometer
Non AC mini coach
8 hrs/ 80 kms
4500
12 hrs / 100 kms
6000
Driver allowance Per day
Extra Hour
290
Non AC Mini coach
Extra Kilometre
42
Minimum 250 Kms Per day
(300*35)
traffic Police Charge's
15000
The Gem & Jewellery Export Promotion Council |Exhibitor M anual IIJS 2014
11100
37
600
10200
Extra Kilometer
34
Driver allowance Per day
600
Index 44
EMPANELLED PRIVATE STAND CONTRACTORS
The Organizers have empanelled the below mentioned stand contractors based on their credibility & fulfillment of
empanelment criteria laid down by Council. The below mentioned stand contractors are aware of the stall construction
rules & regulations. The exhibitors may contact these contractors for their booth construction, however, appointment
of the stall contractor is at the sole discretion of the exhibitors & Council will not be held responsible for non fulfillment of any or part thereof the terms negotiated between the exhibitor & the stand contractor.
Amsite Display Pvt Ltd
th
Rising Events
5 floor, Rimsan Estate,
Chincholi Bunder Crossing,
Malad (W) Mumbai - 64, India.
Contact Person: - Mr. Pravin Mehta
Contact number: - +91 9820157982
E-mail: [email protected]
Website: www.aimsitedisplay.com
Mohid Heights, 3rd Floor,
Approach Media Pvt Ltd
Seventy Event Media Group
302, Chase House Shital Baug Society
Near. Sardar Patel Seva Samaj, Off C G Road
Ellisbridge, Ahmadabad-6,
Gujarat - India.
Contact Person: Mr. Mehul Dhameliya
Contact Number: +91 9426912602
Mail: [email protected]
Website: www.approachmedia.in
Grace India Exhibition and Interior Pvt Ltd
First Floor, Vasu Smriti
FF -15A, Laxmi Nagar,
New Delhi 110092.
Contact Person: Mr.Dinesh Raswant
Contact number: +91 9811061915
Mail: [email protected]
Website: www.garceindiaexhibition.com
202/203 Aditya Heritage Co-operation IPS Ltd,
Mind space, Chincholi Bunder, Malad (W), Mumbai
400064
Contact Person: - Kunal Rathod
Contact Number: +91 9930277267
Mail: [email protected]
Website: www.thinkeventsindia.co m
Office No. 306, New Link Road,
Andheri (west), Mumbai - 400 053
Contact Person: Mr. Harshal Khotari
Contact Number: +91 9930371555
E Mail: [email protected]
Website: www.risingevents.com
13th Road, Khar (W), Mumbai 400 052
Contact Person: -Ms. Baneet Marwah
Contact Number: +919833538296
Website: www.seventyemg.com
Mail: [email protected]
Think Events
SECTION 5: Seminars
IIJS also provides for knowledge sharing platform. Concurrent running Spectrum Seminars are organized on all
days of the show focusing on the key issues pertaining to the Gem & Jewellery industry. The theme for spectrum
seminars for IIJS 2014 is “Innovate to Growth”.
Industry veterans will be sharing their knowledge at the show. For more details contact GJEPC office or send an
email on [email protected]
The Gem & Jewellery Export Promotion Council |Exhibitor M anual IIJS 2014
Index 45