Manual – 1
Particular of Organization functions and duties.
1.
Aims and Objectives of the Organization :
The District Civil Supplies Office of Cuttack is functioning under the direct
control of the Collector, Cuttack having proper supervision by the Food Supplies
& Consumer Welfare Department, Govt. of Orissa. The sole aim and object of
this Office is to carry out all the Government policies checked out by the
Government from time to time regarding procurement and distribution of food
grains / kerosene and other essential commodities.
2.
Mission / Vision :
The Food Supplies & Consumer Welfare Department is being empowered
with the Essential Commodities Act, 1955 alongwith other Control Orders for
maintaining or increasing supplies of essential commodities securing equitable
distribution and availability of the same at Fair Prices to the consumers by
issuing orders for regulating prohibiting the production, supply and distribution of
such essential commodities and trade and commerce involved there in. for which
Govt. has been vested with plenty of powers under the said Act to issue orders
for regulating production, storage, transport and distribution of selected essential
commodities for controlling their prices and availability of the same for the
interest of the consumers.
3.
Brief history and background for its establishment :
In order to streamline the maintenance and carry out the aim and
objectives of the Essential Commodities Act, 1955 the Govt. felt to establish a
separate Department i.e. F.S. & C.W. Deptt, which is a congregation of several
wings, namely
a.
Food Supplies & Consumer Welfare Department (Main)
b.
Market Intelligence (Wing)
c.
Consumer Dispute Redressal Forum (Wing)
d.
Legal Metrology (Wing)
e.
Orissa State Civil Supplies Corporation Ltd (Wing)
The above wings have their own motto and working under the direct
supervision and control of the Ministry of Food Supplies & Consumer Welfare,
Orissa.
4.
Organization – Charts :
Mention in Manual – 2
(Both Govt. and Corporation)
5.
Allocation of business :
a)
Civil Supplies Wing :
Streamlining equitable distribution of essential commodities. Enforcement
activities to discourage black marketing of Government allotted stocks of
essential commodities.
b)
Market Intelligence Wing :
This wing is specially monitoring the price and availability of all essential
commodities in the open market. The Executive staffs of this wing is vested with
powers under different Control Orders under the EC Act, 1955 to ensure control
and prohibition of availability position, black marketing of different essential
commodities in the market. Simultaneously, daily collections of market price of
essential commodities are being undertaken by the staff of this wing to
discriminate performance of the Government for taking policy matter.
c)
Consumer Dispute Redressal Forum :
This wing is to provide proper relief to the consumers who have been
neglected / harassed by any business Organization.
d)
Legal Metrology Wing :
This wing is vested with powers to see proper measurement weighment of
commodities during trade at the interest of the consumers.
e)
Orissa State Civil Supplies Corporation Ltd Wing :
To make fair allocation of different essential commodities as fixed under
different schemes of Government from time to time. At present as per Govt.
circular different essential commodities are being allotted under different
schemes like : Annapurna, AAY, BPL and APL to make them available a Govt.
fixed price. The allocation of Rice, Wheat and Levy Sugar are being made by the
Government in F.S. & C.W. Deptt. / O.S.C.S.C. Ltd., Bhubaneswar which are
being distributed to different Blocks / Urban areas by the District Authority.
6.
Duties to be performed to achieve the Mission :
Mentioned in Column – 5
7.
Details of service rendered :
1. Allocation of different food stuffs and kerosene etc. for the AP, AAY,
BPL and APL families.
2. Proper distribution of the above commodities under different schemes.
3. Enforcement activities to discourage hoarders, black marketing of the
essential commodities.
4. Conduct and participate the different reviews meetings held for
streamlining the food stuff under different schemes of Government.
8.
Citizens interaction :
Attends all the meetings as desired by the District Authority whenever
necessary and sent out its solution.
9.
Postal address of the Main Office :
Main Office –
10.
District Civil Supplies Office,
Collectorate, Building,
P.O. Chandinichowk, Cuttack.
Map of Office Location :
Situated at the extreme western side of the first floor of the Collectorate
main building.
11.
Working hour both for Office and Public :
Daily from 10.00 am to 5.00 pm excluding the Sundays and Government
holidays.
12.
Public interaction, if any :
Attends all Public grievances as desired by the District Authority under
proper supervision of the Collector, Cuttack.
13.
Grievance redress mechanism :
As this office owns and direct control of the Collector, Cuttack all public
grievances undertaken under the supervision of the Collector and sort out the
problems if arises.
Sl.
No.
Area of Jurisdiction
Distribution of Work
MARKETING INTELLIGENCE SECTION
1
S. Hota, A.C.S.O., In-charge
of M.I.O.
Cuttack
To collect & deciminate market price, arrival position of all
essential commodity to concerned District Authority & Govt.
Cuttack
Tigiria Block-in-charge, Inspector of Supplies
3
4
Sri Sabyasachi Mohapatra,
M.I.I
Sri Panu Sethi, Jr. Clerk
Sri Brundaban Sethi, Peon
1
Sri N. C. Mahali, Head Clerk
2
Lokanath Beura, Sr. Clerk
3
Sri Antaryami Sahoo, Sr.
Clerk
Cuttack
Deputed to Loans & Touzi Section
4
Smt. Urmila Sahoo, Sr. Clerk
Cuttack
PDS matters, RTI & Consumer Awareness and procurement,
M.I..S. & meetings etc.
Cuttack
Establishment of Govt. side.
2
5
6
Smt. Sarojini Pattnaik, Sr.
Clerk
Sri Bijaya Kumar Bhuyan, Sr.
Clerk
7
Kamini Dei, Sr. Clerk
1
2
Ashutosh Jena
G. K. Pattanaik
3
Bhagirathi Nayak
4
Mamata Kumari Nayak
Cuttack
To handle all the official records of M.I. Section
Cuttack
Attached to the M.I. Section
MINISTERIAL EMPLOYEES
Monitoring the files relating to the Establishment, assembly
Cuttack
and Bill & Cash of regulatory side.
Bill Budget of regulatory side, Cash & Encashment of bills
Cuttack
from Treasury & Bank Account, Enforcement, Audit &
Inspection, Monthly staff meeting.
Stock & Stores and issue, receipt & dispatch, Establishment
(Corporation Side)
Ration Cards, Town Rationing License of HSD / MS &
Cuttack
Lubricants
CORPORATION SIDE
Sr. Accountant
Overall charges of Accounts of Corporation side
Sr. Accountant
Accounts work, issue of Delivery Orders
Sr. Sales Manager-cumRRC, Sadar Depot
Godown Supervisor
SA cum GA
Corporation Bill & Procurement of DPC etc.
Cuttack
Manual - 2
Power and duties of Officers and employees
Section - 4 (1) (b) (ii)
Power and duties of Officers and Staffs.
Sl.
No.
Degination of Post
Powers
Administrative
In-charge, Civil
Supplies Officer,
Cuttack
Financial
Drawing &
Disbursing
Officer
Statutory
Others
1
General
Final Position
Supervision of will be taken by
all supply
Collector,
matters of
Cuttack
Cuttack District
Sri Santosh Kumar Mishra,
OAS, Deputy Collector,
Judicial
2
3
4
Sri Shreenath Hansda
Sri Ananta Gopal Mohanty
Sri Surendra Hota
5
6
7
8
9
Sri Raj Kishore Sahoo
Sri Gyana Ranjan Jena
Sri Subash Chandra Behera
Sri Nilakantha Mohanty
Sri Sushil Kumar Das
1
2
3
Inspector of Supplies kept in-charge of Wards tagged & Blocks
CMC
S. K. Samantaray
CMC
Anita Mohapatra
Lifting
&
In-charge of
Bijay Kumar Mohanty
Asst. Civil Supplies Officer
4
5
6
Jnanendriya Mishra
Saroj Ku. Mohapatra
Trilochan Sahoo
7
8
Bishnu Charan Parida
Dhirendra Ku. Swain
9
10
11
12
Chakradhar Barik
Rabindra Nayak
Chaitanya Rout
Dillip Kumar Nayak
Town Rationing
A.C.S.O., H Qr.
A.C.S.O.-in-charge,
M.I.O.
A.C.S.O., Cuttack
A.C.S.O., Banki
A.C.S.O., Athagarh
A.C.S.O., Sadar
A.C.S.O.,
Procurement
Choudwar
Municipality
Baranga
Sadar
In-charge, Niali &
Kantapada
Dampada
Mahanga & Incharge, N. Koili
Salipur
Tangi
Banki
Narasinghpur
In-charge, Baramba
Duties
attached
Manual – 3
Procedure followed in decision making process
[ Section-4(1)(b)(iii) ]
The procedure can be described both in narrative form and through Flow
Process Chart. In narrative form the stages through which a proposal passes, the levels
of which it gets examined and in final authority to which it has to go for approval may be
explained.
The Flow Process Charts can give a comprehensive process as may be seen
from the following illustration of preparing a food card.
Flow Process Chart for issue of Food Card
Sl. No.
Activity
Level of action
Time framed
1
2
To receive letter / applications
To mark application to concerned Clerk /
Inspector
To visit premises of applicant and verify the fact
Prepare report and submit to F.S.O.
To approval / reject application
To prepare food card, if approved and submit to
F.S.O.
To sign and return card
To deliver card to applicant
Receipt Clerk
- do -
2 days
2 days
Inspector
Inspector
F.S.O.
Clerk
One Week
3 days
3 days
3 days
F.S.O.
Clerk
7 days
After signed to
deliver the card
to the applicant
as and when the
applicant
personally
appeared.
3
4
5
6
7
8
Manual – 4
Norms set for discharge of functions
[ Section-4(1)(b)(iv) ]
Details of norms and standards set out can be given in respect of various
activities.
As mentioned in Manual – 3 for various activities of Civil Supplies Section.
Manual – 5
Rules, Regulations, Instructions, Manuals and Records for discharging functions
[ Section-4(1)(b)(v) ]
Prepare a list of Rules, Regulations, Instructions, Manuals and Records for
discharging functions available with the public authority for the smooth discharge of the
function.
List of Regulations, Instruction, Manuals and Records.
Sl.
No.
1
Name of the act, rules,
regulations etc.
Essential Commodities
Act, 1955
Brief gist of the
contents
Reference No., if
any
Price in case of
priced publications
The Orissa PDS
Control Order,
2005
Manual – 6
A statement of Categories of documents that are held by it for under its control
[ Section-4(1)(b)(vi) ]
Details of the records available may be made in a statement form, wing wise,
unit wise, branch wise and it may be got tabulated indexed and catalogued. (An
illustration list is given below).
Sl.
No.
1
2
3
4
5
6
Nature of the
Records
Ration Card
Register
BPL/APL/AAY/
Annapurna
Monthly allotment of
essential
commodities
List of Retail Centre
Register of Retailer
/ Wholesaler / Subwholesaler
10
Register of Storage
Agents
Register of H.S.D.
Retail Outlet
Fine Register of
Govt. deposit
challan
Assembly Question
Register
Index Register
11
Diary Register
12
Issue Register
7
8
9
Details of information
available
No. of Ration Card holder
in CMC
No. of beneficiaries under
the scheme
Allotment of essential
commodities received from
Govt.
No. of Retailers with their
address
No. of Retailers,
Wholesalers, Subwholesalers with their
postal address
No. of Storage Agents with
address.
No. of H.S.D. Retail
Outlets with their address
Fine imposed on Retailers
& on other Licensees is
posted.
To monitor the status of
the Assembly Questions
To maintain opening of
different files.
To maintain the letters
registered in the Section
To maintain the number of
letters issued to different
quarters.
Unit / Section where
available
Civil Supplies
Section
- DO - DO - DO -
- DO -
- DO - DO - DO - DO - DO - DO - DO -
Retention period &
where available
Manual – 7
Particulars of any arrangement that exists for consultation with or representations by the
members of the public in relation to the information of the policy of implementation.
[ Section-4(1)(b)(vii) ]
Details of connective committees and other bodies with which consultations are held.
Sl.
No.
1
Name and address
of the consultative
committees / bodies
Town Level Advisory
Committee
2
Block Level Advisory
Committee
3
Retail Level
Committee
4
District Level
Procurement
Committee
5
Vigilance Committee
Constitution of Committee / Body
Role of
Responsibility
Frequency
of meetings
Mayor CMC, Councilor – 2, M.Ps /
MLA, Chief Executive of Municipal
Corporation / C.S.O. / concerned
Inspector of Supplies / 3 consumers.
One Woman, One SC / ST, One Other
Caste / Registrar Coop. Societies
Chairman, Sarpanch, P.S. Member,
BDO, MLA, 3 Consumer Members,
Supply Inspector
Ward Member, Local Consumer
Member – 3 nominated by G.P.,
2 Ladies nominated by BDO, One
Consumer Member nominated by MLA,
One Consumer Member, SC/ST
nominated by BDO.
All M.Ps. / MLAs / All Sub-Collectors /
Chairman, RMC, 3 Representatives of
farmers / 2 Representatives of Millers /
C.T.O. / ACCT / S.P. / A.D.M. /
Collector / C.S.O. / A.C.S.O.
All MLA / M.P. / A.C.S.O. / Chairman /
Panchayat Samiti / Member Zilla
Parisad / 3 Sarpanchas / BDOs / E.Os
Manual – 8
A statement of boards, council, committees, bodies constituted.
[ Section-4(1)(b)(viii) ]
Not relate to this section.
Manual – 9
Dictionaries of Officers, Employees.
[ Section-4(1)(b)(ix) ]
Dictionary
Sl. No.
1
Name and Designation
Sri Santosh Kumar Mishra,
C.S.O.-in-charge, Cuttack.
Office Phone No.
0671 – 2507744
Email Address
[email protected]
Manuala - 10
The Monthly remuneration received by each of the Officers and employees
including the system of compensation as provided in the regulation.
(Section - 4 (1) (b) (X) )
Enclosed in separate statement.
Sl.
No.
Name of the
Employee
1
S. Mohapatra
2
Designation Group to
which
belongs
Date of
Birth
Super
Annuation
Date of
Joining
Scale of Pay
Monthly Salary Gross Pay
Pay
D.A.
H.R.A.
Total
MCA
M.I.I
C
20.05.1971 31.05.2029 18.10.1994 5200-20200
12810
2818
2562
0
18190
P. Sethi
Jr. Clerk
C
16.10.1959 31.10.2017 23.08.1984 5200-20200
11280
2482
2256
0
16018
3
B. Sethi
Peon
D
18.08.1957 31.08.2017 04.08.1980
4440-7440
7950
1749
1590
0
11289
4
B. K. Mohanty
I/S
C
29.12.1956 31.12.2014 18.03.1980 9300-34800
16800
3696
3360
0
23856
5
T. Sahoo
I/S
C
08.01.1965 31.01.2023 13.05.1999 9300-34800
14760
3247
738
0
18745
6
L. K. Behura
Sr. Clerk
C
12.05.1974 31.05.2032 31.05.1999 5200-20200
10290
2264
2058
0
14612
7
S. K. Pati
Peon
D
15.05.1960 31.05.2020 10.01.1980
4440-7440
8080
1778
1616
0
11474
8
N. Mahali
Head Clerk
C
13.04.1963 30.04.2021 04.03.2009 5200-20200
12430
2735
2486
0
17651
9
B. C. Bachhar
I/S
C
10.06.1971 30.06.2029 17.10.1994 9300-34800
16800
3696
0
0
20496
10 K. Dei
Sr. Clerk
C
03.04.1954 30.04.2012 19.09.1985 5200-20200
11580
2548
30
0
14158
11 S. Barik
Sr. Clerk
C
16.07.1952 31.07.2010 17.09.1979 5200-20200
12150
2673
0
0
14823
12 S. Pattanaik
Sr. Clerk
C
16.05.1961 31.05.2019 21.05.1984 5200-20200
11750
2625
0
0
14375
13 U. Sahoo
Sr. Clerk
C
04.04.1968 30.04.2026 02.04.1990 5200-20200
11020
2424
0
0
13444
14 A. Sahoo
Sr. Clerk
C
22.05.1976 31.05.2034 30.05.1999 5200-20200
10290
2264
2058
0
14612
15 B. K. Bhuyan
Jr. Clerk
C
28.02.1955 28.02.2013 19.11.2004 5200-20200
8450
1859
1690
0
11999
16 K. C. Lenka
Jr. Clerk
C
05.09.1955 30.09.2013 18.11.2004 5200-20200
8450
1859
1690
75
12074
17 Md. Asif
Peon
D
29.06.1965 30.06.2025 01.02.1986
4440-7440
7950
1749
0
0
9699
18 J. K. Pradhan
Peon
D
09.07.1960 31.07.2020 01.08.1981
4440-7440
7950
1749
1590
0
11289
19 B. D. Parida
Peon
D
4440-7440
7950
1749
1590
0
11289
20 S. Dash
Peon
D
4440-7440
7950
1749
1590
0
11289
21 S. Behera
Peon
D
4440-7440
7600
1672
380
0
9652
Remarks
Sl.
No.
Name of the
Employee
Designation Group to
which
belongs
Date of
Birth
Super
Annuation
Date of
Joining
Scale of Pay
Monthly Salary Gross Pay
Pay
1
Santosh Ku. Mishra
2
G. R. Jena
C.S.O.In-charge
A.C.S.O.
3
S. Hansda
A.C.S.O.
C
11.06.1967 30.06.2025 24.10.1994
4
R. K. Sahoo
A.C.S.O.
C
23.05.1957 31.05.2015 23.01.1984 5500-175-9000
5
Sushil Ku. Dash
A.C.S.O.
6
N. K. Mohanty
A.C.S.O.
7
Subash Ch. Behera
A.C.S.O.
7
A. G. Mohanty
A.C.S.O.
D.A.
Total
H.R.A.
B
C
20.08.1953 31.08.2011 01.11.1974
9300-34800
17220
3788
3444
24452
9300-34800
17050
3751
3410
24211
8250
3878
413
12541
C
S.B. N/A
Remarks
Sl.
No.
Name of the
Employee
Designation Group to
which
belongs
Date of
Birth
Super
Annuation
Date of
Joining
Scale of Pay
Monthly Salary Gross Pay
Pay
D.A.
Total
H.R.A.
1
Chaitanya Rout
I/S
C
18.01.1959 31.01.2017 12.11.1982 4750-125-7500
10425
4900
521
15846
2
S. K. Samantaray
I/S
C
26.09.1956 30.09.2014 08.01.1986 4750-125-7501
9750
4583
1463
15796
3
S. K. Mohapatra
I/S
C
4750-125-7502
LPC Not received
4
Gyanendra Pattnaik
I/S
C
07.04.1963 30.04.2021 07.12.1984 4750-125-7503
LPC Not received
5
S. R. Rout
Jr. Clerk
C
6
Sk. Alimuddin
N.W.-cumSweeper
D
7
R. N. Naik
I/S
C
5200-20200
7540
1659
377
9576
02.01.1952 31.01.2012 01.05.1974
2610-60-315065-3540
4535
2178
695
7408
26.01.1957 31.01.2015
4750-125-7503
8250
3878
413
12541
Remarks
Manual - 11
The Budget allocated to each agency
(Section - 4 (1) (b) (xi) )
Non-plan Budget (Regalatory side)
Major Head Unit
9-2408(NP)
Pay
D.P.
D.A.
H.R.A.
O.A.
T.E.
R.C.M.
Electricity
Pension & Gratuity
Arrear Pay 30%
9-2435(NP)
Pay
D.P.
D.A.
H.R.A.
O.C.
T.E.
R.C.M.
Telephone
Arrear Pay 30%
9-3456
Pay
D.P.
D.A.
H.R.A.
R.C.M.
T.E.
O.C.
O.A.
Arrear Pay 30%
Budget Estimate
for 2010 - 11
Allotment received
4699020.00
291960.00
1675791.00
764252.00
1260.00
10000.00
12000.00
65000.00
111460.00
453000.00
2600000.00
150000.00
1205000.00
215000.00
600.00
822170.00
305000.00
221991.00
164434.00
5000.00
3000.00
6000.00
6000.00
112000.00
105000.00
52500.00
500.00
914680.00
33000.00
292672.00
146187.00
3000.00
3000.00
5000.00
615000.00
60000.00
240000.00
71650.00
500.00
143800.00
1000.00
3000.00
74190.00
827000.00
1000.00
65531.00
600.00
179000.00
Manual – 12
Manual – 13
Manual – 14
Not related to this section.
Manual – 15
Particulars of facilities available to citizen for obtaining information.
[ Section-4(1)(b)(xv) ]
Sl. No.
Facility Available
1
Notice Board
Nature of information
available
Datas required for information
of the general public
Working hours
10 AM to 5 PM
Manual – 16
Name, designation and other particulars of Public Information Officers.
[ Section-4(1)(b)(xvi) ]
Not related to this section.
Manual – 17
Other information as may be prescribed.
[ Section-4(1)(b)(xvii) ]
Other information as would be required will be provided when needed.
Civil Supplies Officer, Cuttack.