1. travel
2. tourist facilities
3. hotel

IAAF WORLD INDOOR CHAMPIONSHIPS
SOPOT 2014
TEAM MANUAL
(Version 8 January 2014)
Official IAAF Partners
IAAF World Indoor Championships Sopot 2014 – Team Manual
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CONTENTS
1
2
3
4
5
6
7
GENERAL INFORMATION
1.1
IAAF Council Members & International Officials
1.2
Local Organising Committee
1.3
Information about Poland and Sopot
1.4
General Programme
TRAVEL TO SOPOT
2.1
Official Airport and Arrival Information
2.2
Entry Visas
2.3
Insurance
ACCREDITATION
3.1
Accreditation Centre
3.2
Accreditation Procedures and Payments
3.3
Quota and Financial Support
3.4
Arrivals Outside Accreditation Centre Opening Times
3.5
Special Passes
3.6
Loss of Accreditation Card
ACCOMMODATION
4.1
Teams’ Hotels
4.2
Teams’ Hotels Charges
4.3
Check-in Procedures
4.4
Services in the Teams’ Hotels
4.5
Meals
TRANSPORTATION
5.1
Travel Times
5.2
Public Transport
INFORMATION CENTRES
6.1
Technical Information Centre (TIC)
6.2
Competition Information Desks (CID)
6.3
IAAF Competitions Department Offices
6.4
Documents Distribution
COMPETITION FACILITIES, EQUIPMENT AND IMPLEMENTS
7.1
Main Stadium
7.2
Warm-up Area
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8
9
7.3
Training Venue
7.4
Training at the Competition Venue
7.5
Sports Equipment
7.6
Official Implements
ENTRIES AND FINAL CONFIRMATIONS
8.1
Entry Standards
8.2
Final Entries
8.3
Final Confirmations
8.4
Withdrawals
8.5
Athletes Acknowledgement and Agreement Forms
COMPETITION PROCEDURES
9.1
Technical Meeting
9.2
Orientation Visit for Team Leaders and Athletes
9.3
Timetable
9.4
Athletes’ Bibs
9.5
Athletes’ Clothing
9.6
Personal Belongings
9.7
Call Room Procedures
9.8
Track Events
9.9
Field Events
9.10 Timing and Measurement
9.11 Post Competition Procedures
9.12 Medal Ceremonies
9.13 Protests and Appeals
9.14 Competition Awards
10 MEDICAL SERVICES
10.1 General Plan
10.2 Emergency Contact Numbers
10.3 Medical Services in the VIP and Teams’ Hotels
10.4 Venues Medical Services
10.5 Procedures in case of injury or illness
10.6 Massage Services offered by the LOC
10.7 Designated Medical Institutions
10.8 Other Information
11
DOPING CONTROL
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12 DEPARTURES
13 APPENDICES AND MAPS
13.1 General Venues Map
13.2 Athletics Hall General Plan
13.3 Field of Play and Field Event Coaches’ Seats
13.4 Teams’ Tribune and TIC
13.5 Warm-up Area Plan
13.6 Timetable
13.7 Entry Visas
13.8 Entry Standards
13.9 Team Officials Chart
13.10 Quota
13.11 Acknowledgement and Agreement Form
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1. GENERAL INFORMATION
1.1 IAAF Council Members and International Officials
IAAF Council
President:
Lamine DIACK (SEN)
Senior Vice President:
Robert HERSH (USA)
Vice Presidents:
Dahlan Jumaan AL-HAMAD (QAT)
Sergey BUBKA (UKR)
Sebastian COE (GBR)
Honorary Treasurer:
Valentin BALAKHNICHEV (RUS)
Area Representatives:
Zhocai DU (CHN)
Geoff GARDNER (NFI)
Roberto GESTA DE MELO (BRA)
Hamad KALKABA MALBOUM (CMR)
Victor LOPEZ (PUR)
Hansjörg WIRZ (SUI)
Council Members:
Ahmed AL KAMALI (UAE)
Bernard AMSALEM (FRA)
Sylvia BARLAG (NED)
Pauline DAVIS-THOMPSON (BAH)
Helmut DIGEL (GER)
Nawal EL MOUTAWAKEL (MAR)
Frank FREDERICKS (NAM)
Abby HOFFMAN (CAN)
Alberto JUANTORENA DANGER (CUB)
Isaiah KIPLAGAT (KEN)
José Maria ODRIOZOLA (ESP)
Jung-Ki PARK (KOR)
Anna RICCARDI (ITA)
Irena SZEWINSKA (POL)
Katsuyuki TANAKA (JPN)
General Secretary:
Essar GABRIEL (FRA)
International Officials
Organisational Delegate:
Jose Maria ODRIOZOLA (ESP)
Technical Delegates:
Anna RICCARDI (ITA)
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David KATZ (USA)
Jury of Appeal:
Robert HERSH (USA) – Chair
Frank FREDERICKS (NAM)
Jorge SALCEDO (POR)
Anti-Doping Delegate:
Giuseppe FISCHETTO (ITA)
Medical Delegate:
Pedro BRANCO (POR)
Press Delegate:
Stefan THIES (GER)
Television Delegate:
Manolo ROMERO (ESP)
Statisticians:
Ottavio CASTELLINI (ITA)
Felix CAPILLA (ESP)
English Announcer:
Andy KAY (GBR)
Int’l Photo Finish Judge:
Ville AHO (FIN)
Photo Commissioner:
Raquel CAVACO RICARDO NUNES (POR)
International Starter:
Jorge (Jordi) ROIG (ESP)
ITOs:
Samuel LOPES (POR) – Chief
Can KORKMAZOGLU (TUR)
Pasi OKSANEN (FIN)
Trevor SPITTLE (NZL)
Martin VAN OOYEN (NED)
1.2 Local Organising Committee
President:
Jacek KARNOWSKI
Vice President:
Krzysztof WOLSZTYŃSKI
General Director:
Kamil KUKUŁKA
Competition Director:
Jerzy SMOLAREK
Technical Director:
Tadeusz JABŁOŃSKI
Press Officer:
Grzegorz JĘDRZEJEWSKI
Marketing Coordinator:
Anna DĘBSKA
Ticketing Coordinator:
Arkadiusz JAGODZIŃSKI
Sponsorship Coordinator:
Joanna LANGOWSKA
Event Logistics:
Marek GRODZKI
Venue Logistics Coordinator:
Marian FREITAG
Accommodation coordinator:
Marta DULKIEWICZ
Administration Coordinator:
Alicja PARACKA
Protocol Coordinator:
Paulina RYBAK
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1.3 Information about Poland and Sopot
Poland is a beautiful country in the central part of the European continent extending from the
Baltic Sea in the north to Sudeten and the Carpathian Mountains in the South. Sopot lies in
Pomorskie Region in northern Poland and is famous for the longest wooden pier in Europe
stretching into the Gdańsk Bay.
Sopot gives you a great opportunity to choose from the uncountable number of activities
such as: health walks along marvellous sandy beach, water recreation with the World of Sauna
in Aquapark Sopot, supporting your team at ERGO Arena, delighting a delicious meal in a
distinguished restaurant, partying in the city centre, exploring nature in the forests. City
bicycle system enables you to move freely around the town and get to every location. The
most willingly visited Polish resort would certainly satisfy even the highest expectations.
1.3.1 How to spend your days in Sopot
Relaxing and sea food
 Take a walk along the sea
 Taste a fresh fish at one of many restaurants
 Enjoy the night life at Monte Cassino Street
Museums, music and nature
 See great paintings at Sopot national Art Gallery
 Feel the past at The Sopot Museum
 Listen to a concert at one of many clubs
1.3.2 General Information
Population Poland 38,5 Million
Language
Polish
Currency:
Polish currency is Zloty (PLN). Indicative exchange rate as of October
2013:
1 EUR = 4,18 PLN
1 USD = 3,07 PLN
Time zone:
UTC/GMT +1 hour
Altitude Sopot:
12 m (39 ft.)
Hours of daylight: 11-12
Shop opening
Monday – Saturday: from 8:00 until 22:00
hours:
Sunday: from 9:00 until 20:00
Post Office / Bank Monday – Friday: from 8:00 until 18:00
opening hours:
Electricity specifications
Poland operates on 220 volts, 50 Hz, with round-prong European-style plugs that fit into
recessed wall sockets/points. Many appliances with their own power adapters, such as laptop
computers and digital cameras, can be plugged into 220-volt sockets/points.
Telephone instructions
If you have a GSM-standard phone operating on the 900Mhz and/or 1800Mhz bands (these
are the frequency bands used in most parts of the world, especially in Europe), you can use
"international roaming" in Sopot.
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If you wish to make to make a phone call from your room, the international prefix for an
outcall from Poland is “00”.
If you expect a phone call to your room from abroad, the international code of Poland is “48”,
and the area code is “58”.
Useful Telephone Numbers
European emergency number:
Police:
Medical:
Fire:
Tourist Information:
Lech Walesa Airport Tourism Office:
112
997
999
998
+ 48 58 550 37 83
+ 48 58 348 13 68
Drinking water
No tap water drinking. Only when boiled first.
Climate
Average temperature for Sopot in March
Time
9:00
12:00
15:00
18:00
21:00
Temperature
5° C
9° C
8° C
6° C
2° C
Introductory phrases in Polish
English Greetings
Polish Greetings
Hi!
Cześć!
Good morning!
Dzień dobry!
Good evening!
Dobry wieczór!
Welcome! (to greet someone)
Witamy!
Thank you (very much)!
Dziękuję! (Dziękuję bardzo!)
You’re welcome!
Proszę!
1.4 General Programme
Until 5 March
All day
Team Arrivals
Thursday, 6 March
14:00-17:00
Athletes’ training at the Stadium
14:30-15:30
Team Leaders’ Orientation Visit
16:00
Technical Meeting at the Sopot Hippodrome
20.00
Opening Dinner
Friday 7 - Sunday 9 March
IAAF World Indoor Championships
Sunday 9 March
21:00
Final Party at Amber Expo
Monday, 10 March
All day
Team Departures
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1.4.1 Opening Ceremony
The Opening Ceremony will take place on Friday, 7 March at the main Stadium at 16:45. The
IAAF Protocol will be followed during the Ceremony. There will not be an athletes’ parade
during the Opening Ceremony. A parade of flags will take place with volunteers bearing the
national flags. Further information about the Ceremony will be given to the teams at the
Technical Meeting.
1.4.2 Social Programme
A series of cultural activities is planned for athletes and team officials. More information on
these activities and on city events during the period of the Championships will be posted at
the Competition Information Desks in each hotel.
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2. TRAVEL TO SOPOT
2.1 Official Airport and Arrival Information
Gdansk Lech Walesa Airport (GDN) is the official airport. It was named after the leader of
Solidarność and former president of Poland. The airport is in 30 minutes driving range from all
the important locations (Accreditation Centre, Teams’ Hotels, “Ergo Arena” etc.)
There is NO transport organised for arrivals at any other airport.
After leaving the plane teams and officials go through passport control. Next they pick up
their luggage at the Baggage Claim Area and carry it out to the Transport Loading Zone. The
Welcome Desk is located in the arrivals terminal just outside clearance zone.
Lost Luggage
Please prepare:
a.
b.
c.
d.
e.
f.
passport
boarding pass
luggage tag
description of the luggage
name of the hotel*
working telephone number**
* The luggage will be sent to the hotel by the
airport service
In case of lost luggage the Team Leader must
declare the missing luggage at the Lost and Found
office (prepare documents according to the list in
the table). The Team Leader will be also requested
to return to the airport to identify the luggage if it
was not located immediately. Consequently,
transportation of the luggage to the venue/hotel
will be arranged by the LOC.
**Short message will be send to this nunmber
The vaulting poles will be transferred directly to the training area.
Teams or individual athletes arriving prior to 3 March will be handled on a case by case basis.
However, the LOC should be informed in advance to make the necessary arrangements.
2.2 Entry Visas
Detailed Entry Visa information was circulated in September 2013. The list of countries
requiring visas and the procedures for applying are in Appendix 13.7.
2.3 Insurance
All Member Federations are responsible for their own insurance to cover illness or injury to
any member of their Delegation and/or team when travelling to and from IAAF competitions
and during the event itself.
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3. ACCREDITATION
3.1 Accreditation Centre
The Teams’ Accreditation Centre will be located in the Marina Hotel. Opening Dates and Times
will be as follows:
•
3 March
14:00 – 19:00
•
4 March
10:00 – 19:00
•
5 – 6 March 09:00 – 20:00
•
7 – 8 March 09:00 – 17:00
•
9 March
10:00 – 14:00
3.2 Accreditation Procedures and Payments
Team Leader
The Team Leader will have to report to the LOC / IAAF Offices at the accreditation centre
before collecting his card in order to complete the following formalities:
•
Uniform Check
•
Athletes’ Acknowledgement and Agreement Forms
•
LOC Accommodation Invoice
•
Travel Reimbursement
•
IAAF Financial Statement
•
Final Confirmation of Entries
The Team Leader will be asked to complete the accounting procedures and settle any extra
payments (for team members above quota, use of single rooms, extra days, etc.) before
collecting the accreditation card, which will be given upon presenting a document stating all
procedures have been completed.
Athletes and Officials
In principle all athletes and officials will go to collect their accreditation card upon arrival,
before checking into the hotel.
NB: to shorten procedures and avoid delays, it is strongly advisable to submit the rooming list
in advance, prior to arrival.
3.3 Quota and Financial Support
The financial Quota by Member Federation, and the financial support offered by the IAAF /
LOC, was detailed in the IAAF Circular Letter M/23/13. The Quota chart can be found in
Appendix 13.10.
3.3 Arrivals outside the Accreditation Centre Opening Times
Athletes and Team Officials arriving at the hotels after the closing of the Accreditation Centre
will be provided with a Temporary Pass in order to be able to access the hotel for the night.
The next morning, they must proceed to the Team’s Accreditation Centre to finalise the
procedures and collect the official Accreditation Cards.
3.5 Special Passes
IAAF shall provide special passes as required for the following categories:
•
Field Event Coaches – see 9.9.3
•
Combined Events Rest Room (two per athlete for coach and physiotherapist)
•
TIC (only for collecting items from the pigeon hole)
•
Team Officials’ access to the end of the Mixed Zone / Post Event Area
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3.6 Loss of Accreditation Card
The Accreditation Card must be worn visibly at all times and must be presented upon request.
It is personal and non-transferable. In case of loss or theft, please report it immediately to the
Teams’ Accreditation Centre or TIC at the Stadium. In order to obtain a new Accreditation
Card, the Team Member must proceed to the Accreditation Centre, accompanied by his/her
Team Leader or the higher official in his/her Delegation, carrying an appropriate identification
document.
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4. ACCOMMODATION
4.1 Teams’ Hotels
The LOC has arranged accommodation for all participants in six hotels of two different
categories:
A CATEGORY
Mera Spa
Bitwy pod Płowcami Street 59,
81-731 Sopot
Tel. + 48 58 766 64 21
Fax + 48 58 766 64 23
www.meraspahotel.pl
[email protected]
[email protected]
Golden Tulip
Piastowska Street 160,
80-358 Gdańsk
Tel. +48 724 012 227
www.goldentulipgdanskresidence.com
[email protected]
Arkon Park
Śląska Street 10,
80-384 Gdańsk
Tel. + 48 58 731 55 04
Fax +48 58 731 55 56
www.hotelarkonpark.pl
[email protected]
B CATEGORY
Mercure Hevelius
Heweliusza Street 22,
80-890 Gdańsk
Tel. +48 58 321 00 53
Fax +48 58 321 00 50
www.mercure.com
[email protected]
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Novotel Gdańsk Marina
Jelitkowska Street 20,
80-342 Gdańsk
Tel. + 48 58 558 91 13
Fax + 48 58 553 31 58
www.novotel.com
[email protected]
Hotel Orbis Posejdon
Kapliczna Street 30
80-341 Gdańsk
Tel. +48 58 511 30 00
Fax +48 58 511 32 00
www.accorhotels.com
[email protected]
4.2 Team Hotels Costs
For all athletes in the Quota the LOC will offer free accommodation in twin rooms in B
category hotels during the official period (arrival, Wednesday 5 March – departure, Monday
10 March), for a maximum of five nights. Single rooms or A category accommodation will be
charged a supplement as detailed below.
All Prices per person per day Full
Board (in USD)
Official Period from 5 to 10
March (5 nights)
B Category
Twin
Single
Paid by LOC
30 USD
Athletes above quota and Officials
(within 55%)
100 USD
150 USD
Extra Officials (above 55%) – if
possible
120 USD
180 USD
Twin
Single
Athletes in quota
20 USD
50 USD
Athletes above quota and Officials
(within 55%)
120 USD
170 USD
Extra Officials (above 55%) – if
possible
140 USD
220 USD
Athletes in quota
A Category
Outside the period (Full
Board) per person
Twin
Single
120 USD
180 USD
Twin
Single
140 USD
220 USD
The accommodation invoices will be based on the information (number of persons and arrival
/ departure details) provided on the Final Entries, with a tolerance of two persons.
Payment of extra costs can be made:
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

by credit card: Mastercard, Visa
In cash: Euros, US Dollars or PLN
4.3 Check-in Procedures
After collecting the accreditation card, team members must report to their hotel’s dedicated
check-in desk where, according to the rooming list previously provided, the check-in
procedures will be completed and the room keys delivered. A valid identification document
(Passport or Identity Card) needs to be presented for check-in. A scan of the credit card may
also be required in order to activate certain hotel services (telephone, laundry, minibar, etc.).
4.4 Services in the Teams’ Hotels
Meeting Rooms
Enough rooms for meeting opportunities are available at all team hotels. Reservation shall be
required via the Competition Information Desk.
Rooms for Physiotherapy
A common physiotherapy room where LOC will offer physiotherapy services to those teams
that do not have their own medical staff and where additional space for the teams with
medical staff to set-up their own massage beds will be provided.
Internet access
Free internet access will be available in all hotels.
4.5 Meals
Athletes and team officials will be admitted to the restaurants in the team hotel upon
presentation of their accreditation cards. However, access to the restaurants will only be
possible in the hotel where they are staying. Meals will all be served in buffet style and, to the
extent possible, will be similar in all hotels. Cuisine will cater for special diets and religions and
all food shall be appropriately labelled in English. Meal times shall be as follows:



Breakfast:
Lunch:
Dinner:
06:30 10:00
12:00 15:30
19:00 22:30
On Sunday 9 March, dinner will only be served at the Final Banquet, starting at 21:00.
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5. TRANSPORT
Team’s transport between hotels and other locations will be provided by the Local Organising
Committee. Transport will be provided by buses or minibuses. Detailed schedules will be
posted in the official information points of the Championships (CIDs and TIC).
5.1 Travel Times
Below are the approximate time and distances between the key locations.
Place
Airport
Ergo Arena
Training area
Training area
Team Hotels / places
Distance
Travel time
Arkon Park
13 km
26 min
Mercure Hevelius
17 km
19 min
Golden Tulip
15 km
22 min
Novotel Marina
16 km
30 min
Mera Spa
17 km
28 min
Orbis Posejdon
15 km
26 min
Arkon Park
4 km
10 min
Mercure Hevelius
11 km
22 min
Golden Tulip
3 km
6 min
Novotel Marina
3 km
11 min
Mera Spa
3 km
10 min
Orbis Posejdon
3 km
9 min
Arkon Park
4 km
10 km
Mercure Hevelius
12 km
24 min
Golden Tulip
3 km
9 km
Novotel Marina
4 km
10 km
Mera Spa
4 km
10 min
Orbis Posejdon
4 km
10 min
Ergo Arena
2 km
4 min
5.2 Public transport system
Sopot is part of a bigger agglomeration called “Three Cities” which includes the two
neighbouring cities of Gdańsk and Gdynia. All cities are connected by a city train. Apart from
this, each city has its own transportation system with buses and tramways which are, in turn,
linked with the major connecting points between cities. This whole system ensures effective
transport between all locations of the Championships. Accredited team members will have
free access to the public transport system in Sopot and in Gdansk. More detailed information
will be provided in the official information points of Championship.
Other alternatives are taxi-cabs. Average fee of travel by taxi is relatively cheaper than in most
other European countries. Taxi-cabs can be called from any places by phone. Detailed
information about taxi companies will be provided in the official information points of
Championship.
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6. INFORMATION CENTRES
6.1 Technical Information Centre (TIC)
The TIC is located in the main Stadium on Level 5 behind the Teams’ seating area (see map in
Appendix 13.4). The main task of the Centre is to ensure a smooth liaison between each
Delegation and the Local Organising Committee, the IAAF Technical Delegates and the
Competition Management of the Championships regarding technical matters.
The TIC is in charge of, but not limited to, the following:





Display on the relevant Notice Board of official communications to the teams, including
Start Lists, Results and Call Room reporting times. These will also be displayed at the
Warm-up Area.
Distribution of Urgent notices to the Delegations from the Technical Delegates and
Competition Management via the pigeonholes. It is the Team Leader’s duty to collect this
kind of information in due time.
Distribution of Special Passes
Receipt of Relay Order Confirmations
Written Appeals
Opening Dates and Times will be as follows:
 Thursday, 6 March
12:00 – 20:00
 Friday, 7 March
07:30 – 22:30
 Saturday, 8 March
07:30 – 22:00
 Sunday, 9 March
12:00 – 20:00
This will be the main centre for technical information although certain documents produced
in the TIC will also be distributed to the CIDs for circulation.
6.2 Competition Information Desks (CID)
These will be situated in each of the Teams’ Hotels and will be linked to each other as well as
to the TIC. They shall be in charge of, but not limited to, the following:




Display on the relevant Notice Board of official communications to the teams, including
Start Lists, Results and Call Room reporting times.
Distribution of Urgent notices to the Delegations from the Technical Delegates and
Competition Management via the pigeonholes. It is the Team Leader’s duty to collect this
kind of information in due time.
Receipt of written questions for the Technical Meeting (deadline 12:00, 6th March)
Distribution of information for issues relating to accommodation, meals, transport and the
Championships in general.
6.3 IAAF Competitions Department Offices
Staff from the IAAF Competitions Department will be in Sopot to assist the LOC with the final
preparation and conduct of the Championships and the teams with their participation. They
can be contacted as follows:


3 to 6 March
7 to 9 March
Teams Accreditation Centre
IAAF Competitions Office at the Stadium (Level 6) – can be
contacted through the TIC
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6.4 Document Distribution
The protection of the environment is becoming increasingly important in everybody’s life and
the IAAF and LOC are trying to do their part. At recent Championships initiatives have been
taken that reflect a commitment to find ways to contribute to the global environment and
more will be taken in the future.
With today’s media and communication technology, saving paper may seem an obvious way
to contribute but many of us are still reluctant to adapt, especially when it comes to start lists
and results which, for IAAF World Athletics Series Competitions, are systematically published
on the IAAF website even before they are available in hard copy.
The World Indoor Championships Sopot 2014 are no exception and this is why every effort will
be made to reduce the amount of printed material distributed to the Teams through their
pigeon holes at the Technical Information Centre (TIC) at the Stadium or at the Competition
Information Desks (CID) at the Teams’ Hotels.
In practice this means that the distribution of competition related information at the TIC and
CID will NOT be systematically made through printouts in the Team pigeonholes but will be
displayed on the notice boards (also available at the warm-up Area).
While it will still be possible to request occasional copies of specific event start lists and / or
results (at the TIC), Daily Programmes will be printed with the full day’s start lists and the
previous day’s full results.
Important notices of general interest (e.g. changes to the timetable) will also be displayed on
the Posting Board while individual communications to specific teams will still be posted
through the pigeon holes.
We would like to take this opportunity to thank you for your cooperation and for your
contribution to this important cause.
A Final Results Book will be produced and distributed to all Teams and guests prior to
departure.
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7. COMPETITION FACILITIES, EQUIPMENT AND IMPLEMENTS
7.1 Main Stadium
The Championships will take place in the “Ergo Arena”. This multi function hall is situated on
the border of Sopot and Gdańsk. This will feature:
 Mondo Track Surface (Mondotrack)
 200m oval track (6 lanes)
 60m straight (8 lanes)
 One High Jump site
 One Pole Vault site
 One Long/Triple Jump site
 One Shot Put site
The rest area for the Combined Events will be situated in a dedicated room in the main
stadium, close to call Room 2. See maps in Appendix 13.2 for the detailed location.
7.2 Warm-up Area
The Warm-up area will be arranged in a hall located in the same building as the main arena of
the Championships. It has an overall surface of 44m x 26m which will be equipped as follows:
 synthetic surface throughout
 5 straight lanes about 35m long
 3 oval lanes with a length of about 100m
 hurdles, starting blocks, mattresses
 1 shot put circle with stop board (but no landing area so no throwing of shots allowed)
 some weight-training equipment
The entrance to the Warm-up area will be through the teams’ tent located outside the main
building.
7.3 Training Venue
A dedicated training area will be provided at the premises of the Academy of Physical
Education and Sport in Gdańsk where two sport halls, situated about 120m apart, have been
fully equipped to cater for all training needs.
"Yellow Hall"
It has an area of 37m x 50m and is equipped with:
 synthetic surface throughout
 two high jump landing areas
 one pole vault runway and landing area
 shot put sector (protected with a net)
 gym and locker rooms with showers and toilets
"Red Hall"
It has an area of 140m x 13m and is equipped with:
 synthetic surface throughout
 one long jump / triple jump runway and landing pit
 one 6-lane straight running track equipped with hurdles and starting blocks
 climbing frames and mattresses
 gym and fully equipped locker rooms
LOC personnel will be available at the training venue to assist. Athletes are advised to follow
the instructions given by the personnel and to pay particular attention to safety rules during
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20
the training sessions. Further information regarding the training area will be available from
the Competition Information Desk.
Implements, equipment (hurdles, starting blocks) and relay batons will be available to
athletes and coaches at the official training venue. These can be obtained from the equipment
store and athletes/coaches using the equipment will be asked to leave their accreditation card
with the LOC personnel in charge.
Opening dates and times are as follows:
Monday - Saturday
9:00 - 13:00
Sunday
9:00 - 13:00
15:00 – 20:00
7.4 Training at the Competition Venue
Athletes shall also be given the opportunity to visit the competition venue before the
Championships. A training session (not full training) is scheduled for Thursday, 6 March
between 14:00 – 17.00. This will include a 60 minute training session with the official starters
between 14:30 – 15:30.
7.5 Sports Equipment
All competition equipment will be provided by IAAF Partner Mondo.
Vaulting Poles
Concerning the transportation of the vaulting poles, these will be collected by the LOC directly
at the airport and transferred to the training area (Yellow Hall). A tag with the athlete’s details
will be placed on the pole for easier identification. LOC will then transport them to the
competition venue on the day of the event. On departure, LOC will arrange transport directly
from the Ergo Arena to the airport where they will be kept in a secure place ready to be
collected by the athlete before flight check-in.
Markers
Athletes will not be permitted to use their own markers during the Championships. Those
athletes wishing to use a marker will be required to use the markers provided by the LOC and
available at the event site.
7.6 Official Implements
MEN
Catalogue
No.
SHOT 7.26kg
F251
F251C
PK-7,26/120
PK-7,26/113
WOMEN
Catalogue
No.
SHOT 4kg
F253
F253C
5133402
PK-4/100-M
Company
Description
Colour
Certification
No.
NISHI
NISHI
Polanik
Polanik
Steel, dia: 125.5mm
Steel, dia: 129mm
Competition, steel, dia: 120mm
Steel, dia: 113mm
Silver
Silver
Various
Various
I-99-0087
I-99-0083
I-99-0152
I-04-0304
Company
Description
Colour
Certification
No.
NISHI
NISHI
Nordic Sport
Polanik
Steel, dia: 103mm
Steel, dia: 109mm
Turned steel, dia: 108mm
Brass, dia: 100mm
Silver
Silver
Red
Gold
I-99-0089
I-99-0084
I-99-0025
I-00-0198
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21
Personal Implements will also be allowed, providing that:
- they are readily identifiable and are IAAF certified
- they are not already on the official list
- they have been checked for compliance with IAAF Rules
- they are made available to all the other athletes until the end of the Final
Location & Time for submitting
Return
Personal Implements checking desk at the
Warm-up Area between 14:30 and 18:00 on
Thursday, 6 March. A receipt will be given for
the implements
Implements will be returned in exchange
for the receipt after the event’s Final at the
Personal Implements checking desk at the
Warm-up Area
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8. ENTRIES AND FINAL CONFIRMATIONS
8.1 Entry Standards
The entry standards were approved by the IAAF Council in April 2013.
Member Federations may participate with up to two athletes in each event provided both
have achieved the required standards while there are no entry standards for the 4x400m
relay.
For the Combined Events, the IAAF will invite eight athletes in the Heptathlon and eight
athletes in the Pentathlon.
Member Federations with no qualified athletes may enter one male OR one female athlete in
an individual event; in field events only subject to certain conditions.
See Appendix 13.8 for the full details.
8.2 Final Entries
The IAAF on-line Event Entry System will be available from 1 February 2014 for the Final Entries
(http://evententry.iaaf.org). The deadline for completing and submitting the Entries is 24th
February 2014 (midnight Monaco Time).
No changes or additions will be accepted after the closing date. Technical Delegates may
request Member Federations to submit a copy of the official results of the event where the
qualifying performances have been achieved.
8.3 Final Confirmations
8.3.1 General
Teams will receive the Final Confirmation Forms upon arrival in Sopot and Team Leaders, or
their representatives, must confirm the names of those athletes already entered who will
actually take part in the competition.
Final confirmation for all events must be made, at the latest, by 12:00 on Thursday, 6 March
2014 at the TIC or CID in the Teams’ Hotels. It will also be possible for Teams to confirm their
athletes upon arrival during the accreditation procedure at the Teams Accreditation Centre.
8.3.2 Relays
The final composition of the relay teams and the order of running must be declared at the TIC
no later than the following deadlines (one hour before the published 1st Call Time for the event
– IAAF Rule 170.11). It will also be possible to submit the Final Declaration at the Warm-up
Area.
Event
Men’s 4x400m
Women’s 4x400m
Qualification (Sat. 8 March)
Declaration
Event Start
deadline
time
10:10
11:50
10:40
12:20
Final (Sun. 9 March)
Declaration
Event Start
deadline
time
17:00
18:40
16:05
17:45
Any four athletes among those entered for the competition, whether for the relay or for any
other event, may then be used in the composition of the team for the first round. Once the
team has taken part in the event, only two (2) additional athletes may take part in the Final.
Substitutes may only be taken from the list of entered athletes, whether for the relay or for
any other event.
8.3.3 Failure to participate
Any athlete who, after the final confirmation has been given, or after qualifying during a
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qualifying round or a heat for any event, fails to participate in the event without giving a valid
reason (e.g. a medical certificate issued by the Medical Delegate of the Championships), shall
be excluded from participation in all further events in the competition, including relays (see
IAAF Rule 142.4).
8.4 Withdrawals
Withdrawals after final confirmation have to be submitted, on the official Withdrawal Form,
to the TIC. The reason for the withdrawal has to be specified in detail, being its acceptance
the responsibility of the Technical Delegates based on the IAAF Rules.
8.5 Athlete Acknowledgement and Agreement
As announced in Circular M/24/09 dated 29 July 2009, each athlete competing in an IAAF
World Athletics Series Competition must have an appropriately filled in and signed copy of the
Athlete Acknowledgement and Agreement on file at the IAAF. All athletes competing in the
IAAF World Indoor Championships must sign and submit this acknowledgement, as soon as
possible, but by no later than the Final Entry deadline (24th February 2014). IAAF Member
Federations are obliged to submit one for each entered athlete (email: [email protected] or fax: + 377 93503263). The Athlete Acknowledgement and Agreement
can be found in Appendix 13.11
Note: Athletes who have already submitted their Agreement at an earlier competition do not
need to send it again.
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9. COMPETITION PROCEDURES
9.1 Technical Meeting
The Technical Meeting will take place on Thursday, 6 March at 16:00 at the Sopot Hippodrome
located within walking distance from the Ergo Arena. Team Leaders must gather at the Teams
Tent at 15:30. As usual, no more than two representatives from each participating Member
Federation (and in addition an interpreter or attaché if required) may attend the meeting.
The IAAF Technical Delegates will preside over the meeting, which will be conducted in
English.
The meeting will provide updates and new information which is not already mentioned in this
Team Manual and will include:
 Timetable amendments (if any)
 Qualifying Heights and Distances, Progressions and Raising of the bar
 Answers to written questions
Written Questions
Any enquiries concerning the Championships must be made in writing (in English or French).
These questions will be answered at the Technical Meeting. The forms on which the questions
must be written will be distributed upon arrival at the Accreditation Centre. These forms must
be returned to the Competition Information Desk in the Teams’ Hotel no later than 12:00 on
Thursday, 6 March. No questions will be accepted during the Technical Meeting however the
Technical Delegates will be available for a limited time to take a few individual questions after
the meeting.
9.2 Orientation Visit for Team Leaders and Coaches
A visit to the main Stadium and Warm-up Area will be organised on Thursday, 6 March at 14:30,
in order for the Team Leaders and Coaches to familiarise themselves with the exact location
of the various facilities (changing rooms, Warm-up area, Call Room, interview room, etc.).
More information with regard to this visit, including transport arrangements, will be available
at the Competition Information Desks.
9.3 Timetable
The timetable for Sopot 2014 was approved by the IAAF Council in April 2013. It can be found
in Appendix 13.6. The schedule for the Medal Ceremonies (MC) is also included.
Information on any changes to the Official Timetable will be provided at the Technical
Meeting and through the TIC.
9.4 Athletes’ Bibs
The Bibs shall be distributed during the Accreditation procedure at the Marina Hotel. Bibs
which are not collected, shall be taken to the Stadium TIC on Friday morning.
All athletes will receive 3 bibs, which shall coincide with the information written in the start
list, as follows:
 2 bibs with the competition number
 1 bib with the athlete’s name
Every athlete must wear two bibs during the competition, the one with the name on the front,
and the other with the number on the back. In the Pole Vault and High Jump, it is possible to
wear only one bib on the front or on the back. In this case it MUST be the bib with the name.
The third bib can be placed on the bag or on the tracksuit.
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The bibs for the relays (carrying the country code – e.g. “POL”) shall be handed out at the Call
Room.
Special bibs (green background) shall be used for the leader of the Combined Events after
each event. These shall be handled directly by the Combined Events Referee and distributed
at the Combined Events Rest Area.
Bibs must be worn in accordance with IAAF Rules and must not be cut, folded or obscured in
any way. Failure to comply with the Rules may result in a disqualification or sanction.
9.5 Athletes’ Clothing
All athletes must wear the official national uniform approved by their Delegation. IAAF Rule
143.1 recommends that the front and the back of the uniforms should have the same colour.
Any advertising on clothes and bags must comply with IAAF Rules and Regulations. Please
note that the IAAF Advertising Rules and Regulations applicable for this competition specify
a maximum of 30 cm2 for the Manufacturer's logo on the competition wear and 40 cm2 on
sweatshirts, T-shirts and jackets. The name/Logo of a national sponsor may be displayed,
according to the same dimensions as set out above, instead of one of the national team or
Member Federation Logo or flag on the national vest/leotard, provided that such national
sponsor is not a competitor of a Sponsor of the IAAF or of the event. For the purpose of
avoiding such conflicts, Member Federations must seek and receive prior approval from the
IAAF.
A sample of the uniforms must be taken to the Accreditation Centre upon arrival for
inspection. Any infringement of the Rules may result in the disqualification of the athlete.
Athletes not wearing their official team uniform will be required to acquire the correct attire
before they progress through the Call Room.
9.6 Personal Belongings
Athletes (including Combined Events) will only be permitted to take a backpack or similar
sized bag with them into the competition arena. Combined Events athletes may bring larger
bags but they must be left in the rest area in between events. Athletes are therefore
requested not to take with them to the competition area large bags, bulky items or other
inappropriate items.
A strict inspection shall be made on illegal and prohibited items, which athletes may have in
their possession. Media players, mobile phones, cameras, etc. shall not be permitted. Any
items that do not conform to the IAAF Technical and/or Advertising Rules and Regulations will
be confiscated. Confiscated items may be retrieved at the TIC after the event.
9.7 Call Room Procedures
There will be a first Call Room at the exit of the Warm-up Area. This will be just a reporting
point where athletes will gather before being escorted to Call Room 2. All athletes must
present themselves to Call Room 1 according to the scheduled times as noted below. Times
will also be announced over the PA system as well as shown on the electronic display in the
Warm-up Area.
Athletes who fail to appear on time at Call Room 1 without a valid reason may be excluded
from participating in this and all further events in the Championships, including relays. Team
officials are not allowed to enter the Call Room.
Athletes who compete in Combined Events shall report to Call Room 1 on each of the relevant
days of the competition, before the first event of each day. The athletes’ control will then take
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place in the rest room before the start of each event.
Report to Call Room 1 will be according to the following schedule. All times are prior to the
actual starting time of the event.
Report to
Arrival at
Call Room 1 Field of Play
Track Events
35’
10’
High Jump Q
65’
40’
High Jump F
55’
30’
Pole Vault
85’
60’
Long/Triple Jump Q
55’
30’
Long/Triple Jump F
45’
20’
Shot Put Q
55’
30’
Shot Put F
45’
20’
Note: Times may change slightly depending on number of entries and eventual changes will be
announced at the Technical Meeting.
Event
A dedicated, heat by heat, call-up schedule will be issued once Final Entries are confirmed and
displayed at the Warm-up Area.
The procedures in the Call Room shall be as follows:
 Identification of Athletes by means of their accreditation card and bib number.
 Checking of Athletes’ Uniform
 Inspection of personal belongings
 Checking of Shoe Spikes (number, shape and size). The maximum sizes allowed are:
o All events (except for High Jump) : not more than 6mm
o High Jump : not more than 9mm
If they do not comply with IAAF Rules, the athletes will be asked to change them to the
correct size.
After completion of these procedures, athletes must follow the instructions given by the
officials at the Call Room before being escorted onto the Field of Play.
Team Leaders must ensure that all their athletes comply with the above before entering the
Call Room to avoid delays.
9.8 Track Events
The starter’s commands will be given in English.
Hip numbers will be provided at Call Room 2.
Athletes competing in Track Events will be required to change into their competition uniform
and spike shoes in Call Room 2. Their personal belongings will be taken directly from Call
Room 2 to the post-event area.
9.9 Field Events
9.9.1 Trials
8 athletes will normally compete in the final of all field events except in the Pole Vault (see
below). When more than eight athletes advance to the final because of a tie or a decision by
the Referee / Jury, Rule 180.5 shall be followed (to eliminate any additional athlete(s) after
the first three rounds of trials and only eight to have the last three trials).
In Horizontal Jumps and Shot Put Finals the competing order for the last three rounds of trials
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shall be in the reverse ranking order recorded after the first three rounds of trials.
9.9.2 Pole Vault
Pole Vault Events shall be conducted as straight Finals.
An athlete shall, before the competition starts, inform the appropriate official of the position
of the crossbar he requires for his first trial and this position shall be recorded. If subsequently
an athlete wants to make any changes, he should immediately inform the appropriate official
before the crossbar has been set in accordance with his initial wishes. Failure to do this shall
lead to the start of his time limit.
9.9.3 Coaching Zones
Field Event Coaches will be given the possibility to access dedicated coaching zones in the
tribunes by means of special passes which will be distributed through the TIC (one per
athlete). The coaches concerned must gather at the Warm-up Area according to the same Call
Room 1 reporting times as their athletes – see table in 9.7. See location of coaching zones on
the Map in Appendix 13.3.
9.10 Timing and Measurement
Official timing and measurement will be provided by SEIKO. Video Distance Measurement
(VDM) will be used as the official measurement system to determine the results in the
horizontal jumps. All trials of all athletes are recorded and stored in the system.
9.11 Post Competition Procedures
All athletes will depart from the competition area via the Mixed Zone. In the Mixed Zone, the
Media may conduct short interviews. Please note that the first three athletes in each final will
also be required to attend the formal interview.
After passing through the Mixed Zone, athletes move on to the Post Event Area where they
will be able to recover and collect their clothing.
One Official per team will have access to this area in order to contact the athlete in case of
urgent need. Here athletes will also be notified for eventual doping control and be informed
of medal ceremony arrangements. From here they can then return to the Warm-up Area (and
eventually to the hotel) or to go to the team seats.
9.12 Medal Ceremonies
The first three athletes in each individual event and the first three teams in each relay race will
be presented with a gold, silver and bronze medal. The medal presentations will normally take
place before the doping control procedures (unless Medal Ceremonies are held the next day).
LOC staff will be responsible to gather the first three athletes or relay teams and escort them
to the ceremony waiting area where they will wait for the ceremony. When a delegation
competes in relay heats and finals with more than four athletes, only the four athletes in the
final will be awarded medals in the official ceremony. The other athletes will receive their
medals later. The athletes must wear their delegation’s official uniform at Medal Ceremonies.
During the playing of the anthem and the raising of the flags, they shall face the flags and
conduct themselves in a dignified manner at all times.
Where practical, the Medal Ceremonies will be held on the same day as the event. For those
held on the following day, athletes shall receive due notification of where and when they
should report. See schedule under Timetable (9.3).
9.13 Protests and Appeals
Protests and Appeals will be handled according to IAAF Rule 146, an extract of which appears
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hereunder. Protests and appeals will be handled by the TIC at the Stadium.
9.13.1 Protests
Protests concerning the result or conduct of an event shall be made within 30 minutes of the
official announcement of the result of that event. The Organising Committee of the
competition shall be responsible for ensuring that the time of the announcement of all results
is recorded.
Any protest shall be made orally to the Referee by an athlete, by someone acting on his behalf
or by an official representative of a team. Such person or team may protest only if they are
competing in the same round of the event to which the protest (or subsequent appeal) relates
(or are competing in a competition in which a team points score is being conducted). To arrive
at a fair decision, the Referee should consider any available evidence which he thinks
necessary, including a film or picture produced by an official video recorder, or any other
available video evidence. The Referee may decide on the protest or may refer the matter to
the Jury.
If the Referee makes a decision, there shall be a right of appeal to the Jury. Where the Referee
is not accessible or available, the protest should be made to him through the Technical
Information Centre.
9.13.2 Appeals
An appeal to the Jury of Appeal must be made within 30 minutes:
a) of the official announcement of the amended result of an event arising from the decision
made by the Referee; or
b) of the advice being given to those making the protest, where there is no amendment of
any result.
It shall be in writing, signed by a responsible official on behalf of the athlete or team, and shall
be accompanied by a deposit of USD 100, or its equivalent, which will be forfeited if the appeal
is not allowed.
Note: The relevant Referee shall, after his decision on a protest, immediately inform the TIC
of the time of the decision. If the Referee was unable to communicate this orally to the
relevant team(s) /athlete (s), the official time of the announcement will be that of posting the
decision at the TIC.
9.14 Competition Awards
9.14.1 Prize Money
The IAAF Council has approved the following Competition Awards for the IAAF World Indoor
Championships in Sopot:
Individual
1st
US $ 40,000
th
4
US $ 8,000
2nd
5th
US $ 20,000
US $ 6,000
3rd
6th
US $ 10,000
US $ 4,000
Relays
1st
US $ 40,000
4th
US $ 8,000
2nd
5th
US $ 20,000
US $ 6,000
3rd
6th
US $ 10,000
US $ 4,000
The Award Form will be distributed through the TIC and can be returned to the same TIC
during the Championships.
9.14.2 World Record Bonus
The World Record Programme will award men or women US$ 50,000 for achieving a World
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Indoor Record during the IAAF World Indoor Championships Sopot 2014.
The payment of any World Record Award is subject to the following conditions:
1. A World Record Award will only be made for performances which meet all conditions
necessary for ratification of an IAAF World Record in accordance with IAAF Rules and only
after the Record has been officially ratified by the IAAF.
2. To qualify for a World Record Award, the performance must be an improvement on the
existing IAAF World Record. Performances which equal the existing IAAF World Record
will not be eligible for a World Record Award.
3. World Record Awards will not be awarded for World Junior Records.
4. An athlete may only claim a World Record Award once in any one discipline at a particular
event. The effect of this rule is that if an athlete breaks an IAAF World Record more than
once in a discipline, that athlete will only be eligible for one World Record Award.
5. If more than one athlete breaks the IAAF World Record in a particular discipline, the
athlete who has achieved the best performance will receive the World Record Award.
6. IAAF World Records achieved in qualifying/preliminary rounds will be eligible for a World
Record Award (see also §4 above).
7. Relay teams achieving an IAAF World Record will receive one World Record Award to be
divided among the members of the team.
8. The athlete receiving a World Record Award will be solely responsible for the payment of
any taxes, duties and/or levies of any nature and will agree to hold the IAAF and its
partner(s) harmless in this regard.
9. Athletes eligible to receive a World Record Award shall make themselves available to the
sponsors of this scheme and the IAAF for promotional activities at the end of their
competition programme and until the end of the Competition in question.
In order to guarantee that Point 9 above is respected, the athlete receiving a World Record
Award will be requested to sign a form after he/she has broken the IAAF World Record.
Signing of this form is a condition precedent to receiving the World Record Award.
9.14.3 Rights and Obligations in Relation to the Prize Money and World Record Bonus
By signing the respective Awards Forms, athletes acknowledge and agree to their rights and
obligations in regards to the above mentioned Prize Money and World Record Bonus.
Should an athlete’s Doping Control results return positive, the awards and bonuses won shall
be withheld.
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10. MEDICAL SERVICES
10.1 General Plan
During the event medical services will be available at selected locations and at the venues
related to the Championships.
All the Medical Centres and Medical Teams will have direct communication by mobile phones
and all the doctors and nurses will be easily identified by their uniforms and official
identification documents.
A fully equipped emergency ambulance will be available on-site with a medical team (doctor,
nurse or paramedic and a driver) during the Competition. Ambulances will also be available
on-call for training period, hotels and other venues 24 hours a day.
10.2 Emergency Contact Numbers
Emergency Ambulance Phone number: 112 (from the Polish mobile Emergency Ambulance
Phone number: 999)
These numbers are valid anywhere in Poland and calling service is free of charge, 24 hours a
day and 365 days a year. If you use a card operated public phone, you can directly dial the
emergency number without inserting the card.
10.3 Medical Services in the VIP and Teams’ Hotels
Healthcare services for all accredited people are available on call 24 hours.
For medical emergency situations an ambulance with a medical team (doctor and paramedic)
will be available on call for 24 hours a day.
10.3.1 Rooms for Physiotherapy
In each team hotel there will be a common physiotherapy room where LOC will offer
physiotherapy services during morning and evening hours.
In the Ergo Arena there will be a common physiotherapy space for the teams with medical
staff to set-up their own massage beds and there will be a second space where LOC will offer
physiotherapy services to those teams that do not have their own medical staff.
10.4
Venues Medical Services
10.4.1 Main Stadium: Ergo Arena
A suitably equipped Medical Centre will be set up at the main stadium. It will include first-aid
emergency and an examining room, a waiting room, a treatment area (Physiotherapy
massage etc.), medical equipment and medications.
Medical staff on duty will include: Medical doctors (2) (Medical Specialists: Internal Medicine
and Orthopaedic) Nurses (2) and Physiotherapists at the same time.
Medical services will be available during Competition hours between 7 and 9 March 2014 and
the Medical staff will be ready 1 hour before Competition starts, until the end of the
Competition.
10.4.2 Warm-up Area
The Warm-up Area is located in the same building as the Main Stadium and the same medical
services will apply. Nevertheless a paramedic on site will respond quickly in case of
emergency.
Dedicated spaces for physiotherapy will be available for the teams in a tent just outside the
main building.
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10.4.3 Training Venue: AWFiS Centre
At the AWFiS Centre there won’t be a medical room. During official scheduled training hours
an emergency ambulance will be available on call. In the Training Venue Area a paramedic will
be on site, to respond quickly in case of an emergency. Additionally, there will be a common
physiotherapy room where LOC will offer physiotherapy services during training hours.
10.5 Procedures in case of injury or illness
The LOC Medical Services at the venues will focus on the treatment of injured athletes and
emergency evacuation. In case of need for further treatment, Athletes will be transferred to
partner hospitals.
In case of injury or illness, please report to one of the LOC Medical Centres to receive the
necessary treatment.
10.6 Massage Services offered by the LOC
LOC Medical services include massage services in the main stadium, at the training venue and
at the Team Hotels.
10.7 Designated Medical Institutions
Partner Hospitals have been designated to help in each emergency situation. These include
laboratory and radio diagnostic, diagnostics and the need for an eventual hospitalization.
10.8 Other Information
Both the Competition and training areas will have a sufficient supply of ice for treatment and
drinkable water for Athletes.
Emergency medications will be ready for use at the medical rooms; any necessary medications
prescribed by physicians from the Medical Centre will be supplied by the Medical Director.
Other medical prescriptions given by accredited team physicians can be supervised by local
medical teams’ physicians if requested.
There are no required vaccinations when coming to Poland.
11. DOPING CONTROL
Doping Control will be conducted according to the IAAF Rules and IAAF Anti-Doping
Regulations (latest editions available on the IAAF website) and under the supervision of the
IAAF Doping Control Delegate in co-operation with the Polish Commission Against Doping in
Sport. Both blood and urine doping control testing will be carried out in the Doping Control
Stations located in selected athletes’ hotels and at the Competition venue.
More details will be provided at the Technical Meeting.
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12. DEPARTURES
The Team Leader will be requested to confirm the departure information, already provided in
the Final Entries, at the Team’s Accreditation Centre.
The bus schedule will be made available at the Hotel Competition Information Desks so that
all Team Members are informed of the departure time of the buses from the Hotel to the
Airport.
Unless special arrangements have been requested with the LOC, check-out time from the
hotels is 12:00 (noon). Team Members must settle any outstanding costs (telephone, laundry,
minibar, etc.) with the hotel front desk prior to departure.
At the Airport Departure Desk, LOC staff will be assisting the Delegation Members. For large
group departures, LOC is currently in constant touch with Lech Walesa airport authorities for
dedicated check-in counters.
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Appendix 13.1
GENERAL VENUES MAP
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Appendix 13.2
ATHLETICS HALL GENERAL PLAN – Level 1
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Appendix 13.3
FIELD OF PLAY AND FIELD EVENT COACHES’ SEATS (on Level 3)
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Appendix 13.4
TEAMS’ TRIBUNE and TIC (on Level 5)
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Appendix 13.5
WARM-UP AREA PLAN
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Appendix 13.6
TIMETABLE
Friday 7 March,
Morning
10:00
High Jump
10:05
400m
10:15
Shot Put
10:45
400m
11:00
Triple Jump
11:25
3000m
12:00
60m H Pen
12:10
60m Hep
12:25
1500m
12:35
High Jump Pen
13:00
800m
13:05
Long Jump Hep
13:30
800m
14:15
Shot Put Pen
Saturday 8 March,
Morning
10:00
60m H Hep
10:05
Triple Jump
10:10
60m H
10:15
Shot Put
10:40
60m
11:00
Pole Vault Hep
11:50
4x400m Relay
12:00
High Jump
12:15
Long Jump
12:20
4x400m Relay
W
W
M
M
W
W
W
M
M
W
W
M
M
W
M
M
M
W
W
M
M
M
W
W
Q
R1
Q
R1
Q
R1
R1
R1
R1
Q
R1
Q
R1
R1
Q
Q
R1
Friday 7 March,
Afternoon
16:45 Opening Ceremony
18:00 Long Jump Pen W
18:05 60m H
W
18:30 Shot Put Hep
M
18:35 60m
M
19:20 Long Jump
M
19:35 1500m
W
19:55 High Jump Hep M
20:05 Shot Put
M
20:10 800m Pen
W
20:25 3000m
M
20:55 400m
W
21:13
Pentathlon
W
21:25 400m
M
21:42 Shot Put
M
Saturday 8 March,
Afternoon
18:00 Pole Vault
18:05 Triple Jump
18:10 60m H
18:30 60m
18:50 Shot Put
19:00 1500m
19:15 High Jump
19:20 1000m Hep
19:30 1500m
19:40 400m
19:43 Triple Jump
19:50 Long Jump
20:00 1500m
20:08 Heptathlon
20:20 Shot Put
20:30 400m
20:34 400m
20:45 60m H
20:48 1500m
21:00 60m
21:02 400m
IAAF World Indoor Championships Sopot 2014 – Team Manual
M
W
W
M
W
W
W
M
W
W
W
M
M
M
W
M
W
W
M
M
M
R1
R1
Q
R1
Final
R1
SF
MC
SF
MC
Final
Final
SF
SF
Final
Final
Final
MC
Final
MC
Final
Final
MC
MC
Final
MC
Final
MC
Final
MC
39
Sunday 9 March,
Afternoon
14:50
Pole Vault
15:00
Pole Vault
15:05
Long Jump
15:15
60m
15:33
High Jump
15:45
60m H
15:56
Long Jump
16:10
3000m
16:20
60m H
16:30
High Jump
16:35
800m
16:40
60m
16:50
3000m
17:00
Long Jump
17:10
Triple Jump
17:20
800m
17:25
3000m
17:30
800m
17:45
4 x 400m Relay
17:53
3000m
18:05
60m
18:09
800m
18:20
60m H
18:24
Pole Vault
18:30
High Jump
18:40
4x400m Relay
18:45
60m
18:49
Triple Jump
18:53
60m H
Final
4x400m
Banquet 4x400m
M
W
W
W
W
M
M
M
W
M
W
M
W
W
M
M
M
W
W
W
W
M
M
W
M
M
W
M
M
W
M
MC
Final
Final
SF
MC
SF
MC
Final
MC
Final
Final
MC
Final
MC
Final
Final
MC
MC
Final
MC
Final
MC
Final
MC
MC
Final
MC
MC
MC
MC
MC
IAAF World Indoor Championships Sopot 2014 – Team Manual
40
Appendix 13.7
ENTRY VISAS
List of countries whose citizens DO NOT NEED a visa to enter Poland
AFRICA
MRI, SEY
ASIA
EUROPE
BRU, HKG*, JPN, KOR, MAC*, MAS, SIN, TPE*,
ALB*, AND, AUT, BEL, BIH*, BUL, CRO, CYP, CZE, DEN, ESP, EST, FIN, FRA, GBR, GER, GIB, GRE, HUN, IRL, ISL, ISR, ITA,
LAT, LIE, LTU, LUX, MKD*, MLT, MNE*, MON, NED, NOR, POR, ROU, SLO, SMR, SRB* SUI, SVK, SWE
NACAC
ANT, ARU, BAH, BAR, CAN, CRC, ESA, GUA, HON, ISV, MEX, NCA, PAN, SKN, USA
OCEANIA
ASA, AUS, COK, GUM, NFI, NMI, NZL, PYF
CONSUDATLE
ARG, BRA, CHI, PAR, URU, VEN
* only for citizens who meet certain requirements
List of countries whose citizens NEED a visa to enter Poland and HAVE A POLISH EMBASSY
AFRICA
ALG, ANG, EGY, ETH, KEN, LBA, MAR, NGR, RSA, TUN
ASIA
AFG, CHN, IND, IRI, IRQ, JOR, KAZ, KSA, KUW, LIB, QAT, PRK, THA, UAE, UZB, VIE
EUROPE
ARM, AZE, BLR, GEO, MDA, RUS, TUR, UKR
NACAC
CUB,
OCEANIA
INA,
CONSUDATLE
COL, PER
List of countries whoose citizens DO NEED a visa to enter Poland and DO NOT HAVE A POLISH EMBASSY
AFRICA
BDI, BEN, BOT, BUR, CAF, CGO, CHA, CIV, CMR, COD, COM, CPV, DJI, ERI, GAB, GAM, GBS, GEQ, GHA, GUI, LBR, LES,
MAD, MAW, MLI, MOZ, MTN, NAM, NIG, RWA, SEN, SLE, SOM, STP, SUD, SWZ, TAN, TOG, UGA, ZAM, ZIM
ASIA
BAN, BHU, BRN, CAM, KGZ, LAO, MDV, MGL, MYA, NEP, OMA, PAK, PHI, PLE, SRI, SYR, TJK, TKM, TLS, YEM
EUROPE
NACAC
AIA, BER, BIZ, CAY, DMA, DOM, GRN, HAI, IVB, JAM, LCA, MNT, PUR, TKS, TRI, VIN
OCEANIA
FIJ, FSM, KIR, MHL, NRU, PLW, PNG,SAM , SOL, TGA, TUV, VAN
CONSUDATLE
BOL, ECU, GUY, SUR


All countries which need visas must obtain them before they travel to Poland.
All countries which do not have a Polish Embassy must travel to other countries which are
entitled to issue visas (please visit http://www.sopot2014.com/pl/sopot/wiza and see Polish
Missions Abroad). In case of any problems with visas the Member Federations can contact the
LOC ([email protected]) to receive the letter of invitation to the WIC. This contact should be
made within a "reasonable" time prior to the Championships , the following information must
be provided for each participant:
o
Family name and Fırst Name
o
Date of Birth
o
Passport Number
o
Family Name and First Name of both parents (mother and father)
IAAF World Indoor Championships Sopot 2014 – Team Manual
41
Appendix 13.8
ENTRY STANDARDS
MEN
Indoor
Outdoor
6.65
10.15 (100m)
46.80
Events
WOMEN
Indoor
Outdoor
60m
7.32
11.20 (100m)
45.10
400m
53.15
51.20
1:47.00
1:44.00
800m
2:03.00
1:59.00
3:41.00 /
3:58.00 (Mile)
3:34.00
1500m
4:14.00 /
4:31.00 (Mile)
4:03.50
7:52.00
7:42.00 /
13:15.00
(5000m)
3000m
9:02.00
8:38.00 /
15:00.00 (5000m)
No Standard
7.74
13.50 (110mH)
4x400 Relay
60m H
No Standard
8.16
12.90 (100mH)
2.30
HJ
1.94
5.75
PV
4.71
8.16
LJ
6.70
17.00
TJ
14.25
20.30
SP
17.80
ENTRY RULES:

Each Member is entitled to enter up to three athletes in each event of the Championships,
provided all have achieved the corresponding entry standard, but only two will be
permitted to compete (except the Pole Vault, the Combined Events and the Relays – see
below).

In the Pole Vault, events shall be held as straight Finals with twelve athletes starting in
each event. Entries will be determined by a combination of entry standards and ranking.

For the Combined Events, eight athletes will be invited by the IAAF in the Heptathlon and
in the Pentathlon as follows:
o the winner of the 2013 Combined Events Challenge
o the three best athletes from the 2013 Outdoor Lists (as at 31 December 2013),
limited to a maximum of one per country
o the three best athletes from the 2014 Indoor Lists (as at 17 February 2014)
o one athlete which may be invited at the discretion of the IAAF
In total no more than two male and two female athletes from any one Member will be
invited. Upon refusals or cancellations, the invitations shall be extended to the next
ranked athletes in the same lists respecting the above conditions.

For the Relays, each Member Federation will be able to enter up to 6 athletes in each
team.
IAAF World Indoor Championships Sopot 2014 – Team Manual
42

Members who have no male and/or no female qualified athletes whom they wish to enter
in any event may enter one unqualified male athlete OR one unqualified female athlete in
one event except the Combined Events.

The acceptance of unqualified entries in the Field Events is at the discretion of the
Technical Delegates.

If the host country does not have a qualified athlete in an event, it may enter one athlete
in this event regardless of any Entry Standard (except the Combined Events). For the Field
Events, the entry is at the discretion of the Technical Delegates.

Youth athletes (any athlete aged 16 or 17 years on 31 December 2014, i.e. born in 1997 or
1998) CANNOT be entered in the Men’s Shot Put.

Athletes younger than 16 years (on 31 December 2014, i.e. born in 1999 or later), CANNOT
be entered in any event.
CONDITIONS:

Performances must be achieved during the qualification period of 1 January 2013 to 24
February 2014 (midnight Monaco time), except for the Combined Events (see above).

Performances must be achieved during competitions organised or authorised by the
IAAF, its Area Associations or its National Member Federations. Thus, results achieved at
university or school competitions must be certified by the National Federation of the
country in which the competition was organised.

Performances must be achieved during an official competition organised in conformity
with IAAF Rules.

For the purpose of Entry Standards, performances achieved in mixed events between
male and female participants (see Rule 147) in all field events and races of 5000m and over
held completely in the stadium, will be:
 Automatically accepted if achieved at National Permit competitions
 Accepted only with the Area Association's approval if achieved at competitions under
IAAF Rule 1.1 (i) and (j)
 Never accepted if achieved at competitions conducted under IAAF Rule 1.1 (a) to (h)

Wind-assisted performances will not be accepted.

Hand-timed performances in 60m, 100m, 400m, 800m, 60m Hurdles, and 100m/110m
Hurdles will not be accepted
For the running events of 400m and over, performances achieved on oversized tracks will
NOT be accepted
IAAF World Indoor Championships Sopot 2014 – Team Manual
43
Appendix 13.9
TEAM OFFICIALS CHART
Athletes
Officials
accommodated
with the Team
(55%)
Extra
Officials
(25%)
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
1
2
2
3
3
4
4
5
5
6
7
7
8
8
9
9
10
10
11
11
12
13
13
14
14
15
15
16
16
17
18
18
19
19
20
20
21
21
22
22
1
1
1
1
2
2
2
2
3
3
3
3
4
4
4
4
5
5
5
5
6
6
6
6
7
7
7
7
8
8
8
8
9
9
9
9
10
10
10
10
Athletes
Officials
accommodated
with the Team
(55%)
Extra
Officials
(25%)
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
60
61
62
63
64
65
66
67
68
69
70
71
72
73
74
75
76
77
78
79
80
23
24
24
25
25
26
26
27
27
28
29
29
30
30
31
31
32
32
33
33
34
35
35
36
36
37
37
38
38
39
40
40
41
41
42
42
43
43
44
44
11
11
11
11
12
12
12
12
13
13
13
13
14
14
14
14
15
15
15
15
16
16
16
16
17
17
17
17
18
18
18
18
19
19
19
19
20
20
20
20
IAAF World Indoor Championships Sopot 2014 – Team Manual
44
Appendix 13.10
QUOTA
Host Country
POL
17 athletes
15 athletes
14 athletes
11 athletes
10 athletes
9 athletes
8 athletes
7 athletes
6 Athletes
5 athletes
4 athletes
3 athletes
2 athletes
USA
RUS
GBR
GER
FRA, ITA
UKR
CAN, ESP, JAM
BRA, CHN, CUB
BLR, CZE, GRE, KEN, NED, RSA
AUS, ETH, MAR, ROU
BAH, BEL, CRO, NGR, POR, SWE, TUR
BUL, IRL, JPN, KAZ, NOR, NZL, TRI
ALG, AUT, BAR, BDI, BIH, BOT, BRN, CHI, COL, DEN, DJI,
DOM, ECU, ERI, EST, FIN, HUN, IND, ISR, ISV, KOR, KSA, LAT,
LCA, LTU, MEX, QAT, SKN, SLO, SRB, SUI, SVK, UZB, VEN
All other Member Federations are given a quota of one athlete ONLY.
IAAF World Indoor Championships Sopot 2014 – Team Manual
45
Appendix 13.11
1.
ACKNOWLEDGEMENT & AGREEMENT FORM
In consideration of the right to compete in International Competitions, I,
______________________________________ of __________________________________
[Last Name, First Name]
[National Federation]
hereby acknowledge and agree as follows:1.1. I am aware of and have had the opportunity to review the IAAF Rules (the "Rules") and the IAAF
Regulations (the "Regulations") available on the IAAF website at http://www.iaaf.org/aboutiaaf/documents/rules-regulations . I consent and agree to comply with and be bound by the Rules
and Regulations (and any amendments to the Rules and Regulations as may be made from time
to time).
1.2. I consent and agree in particular to comply with and be bound by the IAAF Anti-Doping Rules
(Chapter 3 of the Rules) and by the IAAF Anti-Doping Regulations and the International Standards
incorporated into the IAAF Anti-Doping Regulations. I declare that I am not currently using and
will not in the future use any substance or method or other practice which violates the IAAF AntiDoping Rules. I undertake to compete in Athletics drug free at all times.
1.3. I am aware of and have had the opportunity to review the Athlete Information Notice available on
the IAAF website at http://www.iaaf.org/about-iaaf/documents/anti-doping#athletes-guidesand-advisory-notes concerning the use of my personal information by the IAAF. I consent and
agree that my personal information may be used by the IAAF in accordance with the Athlete
Information Notice.
1.4. I consent and agree in particular that my Personal Information including without limitation my
Sensitive Personal Information (as those terms are defined in the Anti-Doping Regulations) may
be processed for anti-doping purposes in accordance with the IAAF Anti-Doping Rules and the
IAAF Anti-Doping Regulations (and the International Standard for the Protection of Privacy and
Personal Information incorporated into the Anti-Doping Regulations) by and amongst the IAAF and
its Area Associations and Member Federations, the World Anti-Doping Agency, National AntiDoping Agencies and/or other Anti-Doping Organisations, including, but not limited to, as part of
the ADAMS database system.
1.5. I consent and agree that for the limited purpose of promoting the IAAF, the sport of Athletics, or
particular athletics competitions, the IAAF may without charge and on a worldwide basis use any
images that are taken of me in any media at or in conjunction with any athletics competitions in
which the IAAF has an ownership interest, including the World Championships in Athletics and
other World Athletics Series events.
1.6. I acknowledge and agree that any dispute arising out of a decision made pursuant to the Rules
may be appealed exclusively as provided in the Rules to the Court of Arbitration for Sport (CAS). I
acknowledge and agree that all decisions of CAS under the Rules shall be final and binding and
that I will not bring any claim, arbitration, lawsuit or litigation in any other court or tribunal.
2.
Unless renewed upon the IAAF's request at any time, this Agreement shall be of indefinite duration and
shall terminate only upon my retirement from Athletics.
3.
This Agreement shall be governed by and construed in accordance with the Laws of Monaco. I
acknowledge that, by signing this Acknowledgement and Agreement, I have read and understand this
Acknowledgement and Agreement and that it is legally binding.
Date:
_______________________________________________
Name:
_________________________________________________
[Print Last Name (in Capitals), First Name]
Date of Birth:
_________________________________________________
[Day/Month/Year]
Signature:
_________________________________________________
Please return to [email protected]
IAAF World Indoor Championships Sopot 2014 – Team Manual
46