Exhibitor Manual 2014
2014
15 – 17 October 2014 at the China International Exhibition Centre (CIEC), Beijing, China
Organised by
CONTENTS
GENERAL INFORMATION
Form
Page
Deadline
Send to
Organisers Contact List
-
3
-
-
Timetable of Events
-
4
-
-
Hall Technical Data
-
5
-
-
General Regulations and Exhibitor Information
-
6-16
-
-
Shell Scheme Specification
-
17
-
SYMA
Outline of Deadlines for Forms
-
18
-
-
Form
Page
Deadline
Send to
Approval of Stand Design
2A
19-20
15.08.14
SYMA
Appointment of Stand Contractor/Letter of Safety
Guarantee.
2B-2C
21-23
12.09.14
SYMA
CIEC Construction Regulations (Chinese Only)
-
24-27
-
-
Application for Stand Construction
2D-2F
28-32
12.09.14
SYMA
Damage Punishment
2G
33-37
12.09.14
SYMA
Audio-Visual Equipment
3
38
12.09.14
SYMA
Compressed Air / Water & Waste
4
39
12.09.14
SYMA
Electrical Installations
5A-5B
40-43
12.09.14
SYMA
Exhibitor Badges
6A
44
03.09.14
Contractor Badges
6B
45
12.09.14
Mack
Brooks
SYMA
Furniture Hire / Shell Scheme Extras
7
46-49
12.09.14
SYMA
Heavy & Large Exhibits
8
50
15.09.14
SYMA
Telephone / Fax / Internet Line
10
51
12.09.14
SYMA
Visitor Promotion
12
52
01.10.14
Form
Page
Deadline
Mack
Brooks
Send to
53-68
Please see
section for
dates.
Rogers
Form
Page
Deadline
Send to
9, 11
69-74
Contact
supplier
directly.
Orient
ORDER FORMS
ROGERS
Shipping Information and Tariffs
ORIENT EVENT SERVICES
Hotels, Interpreters, Limo service, Translators.
2
Organised by: Mack Brooks Exhibitions, Romeland House, Romeland Hill, St Albans, Hertfordshire, UK
Tel: +44 (0) 1727 814400 / Fax: +44 (0) 1727 814400
Organisers Contact List
Organiser:
Badges/Stand Design/ Visitor Promo
Mack Brooks Exhibitions
Ltd
Romeland House, Romeland
Hill, St Albans, Hertfordshire
AL3 4ET, ENGLAND
Contact: Miss Becky Zhu
Tel: + 44 (0) 1727 814400
Fax: + 44 (0) 1727 814401
[email protected]
Official Contractors:
Audio-visual equipment/Carpet/
Cleaning/Compressed Air/Electrical
Installations/Fax
machine/Floral/Furniture/Shell
Scheme/Signage/Stand
extras/Telephone/Water
Shanghai Syma-expo Ltd.
3/F New Long March
Commercial Building
1263 Zhenbei Road, Putuo
District, Shanghai P.R.China,
200333
Contact: Miss Celina Zhang
Tel: + 86 21 6238 8811
Fax:+ 86 21 6209 5166
[email protected]
Shipping:
Customs clearance/Empty crates/
Forwarding & Lifting
Beijing Rogers Exhibition
Services Co., Ltd
Room 805, Huateng Building
No. 302 Jingsong 3 District,
Chaoyang District, Beijing,
100021
Contact: Mr. Johnny Lam
Tel: +86 10 8773 0545
Fax: +86 10 8773 0640
[email protected]
To be sent separately
Official Show Catalogue:
Show Venue
Hotels/Visa
information/Transport/Interpreters/Visa’s
Hotels/Tours
China International
Exhibition Centre (CIEC)
6 East Beisanhuan Road
Chaoyang District
Beijing 100028
P.R.China
Contact: Ms. Xie Hua
Tel: +86 10 8460 0222
Fax:+86 10 8460 0218
Orient
Contact: Mr. Eddy Chen
Tel: +86 21 51099795-17
[email protected]
Email: [email protected]
[email protected]
3
Organised by: Mack Brooks Exhibitions, Romeland House, Romeland Hill, St Albans, Hertfordshire, UK
Tel: +44 (0) 1727 814400 / Fax: +44 (0) 1727 814400
TIMETABLE OF EVENTS 2014
Hall 8A, China International Exhibition Centre, Beijing, China
BUILD-UP
Monday
13 October
12:00 – 17:30
Construction of stands commences for ‘space
only’ exhibitors/contractors.
Tuesday
14 October
08:30 – 15:00
Construction of stands to continue.
Construction of stands to commence for exhibitors with
shell scheme.
Delivery of exhibits & interiors. All goods must be
delivered and all gangways must be cleared
completely by 15.00 to allow gangway cleaning and
laying of gangway carpet to commence.
15:00 – 21:00
Final dressing of stands within the stand area.
09:00 – 10:00
10:00 – 10:30
10:30 – 16:30
Hall opens 08:30 for exhibitors
Opening Ceremony
VIP VISITORS ONLY
Hall open to Trade Visitors
EXHIBITION OPENING HOURS
Wednesday
15 October
Thursday
16 October
09:00 – 16:30
Hall opens 08:30 for exhibitors
Friday
17 October
09:00 – 15:00
Hall opens 08:30 for exhibitors
17 October
15:00 – 21:00
From 15:15 electricity will be disconnected.
From 15:00 empty boxes and crates will be
delivered to stands.
BREAKDOWN
Friday
* Times subject to variation at the discretion of the organisers.
ALL STANDS MUST BE DISMANTLED AND GOODS CLEARED FROM THE HALL BY 21:00 HRS ON FRIDAY
17 OCTOBER, 2014
4
Organised by: Mack Brooks Exhibitions, Romeland House, Romeland Hill, St Albans, Hertfordshire, UK
Tel: +44 (0) 1727 814400 / Fax: +44 (0) 1727 814400
TECHNICAL DATA
HALL 8A
China International Exhibition Hall
Ceiling Height:
5-8m
Compressed Air:
6-8 bar
Construction Height:
Minimum 2.5m
Maximum 4m
Drop Wires:
Not available
Electrics:
4 wire, 3 phase 380V/220V
AC 50 cycles/second
24-hour supply must be ordered in advance with the
Official Contractor
Floor Loading:
5,000kg/m²
Floor Surface:
Concrete Trowel
Bolting to the floor and under floor piping is not
permitted.
Freight Access:
4.5m wide x 4.8m high
Telephones:
See order form 10/page 51
5
Organised by: Mack Brooks Exhibitions, Romeland House, Romeland Hill, St Albans, Hertfordshire, UK
Tel: +44 (0) 1727 814400 / Fax: +44 (0) 1727 814400
GENERAL REGULATIONS AND EXHIBITOR INFORMATION
IMPORTANT
Any event in China must be organised to strict local procedures. Failure to follow these procedures could result
in non-participation, for which the organisers cannot be held responsible. In particular this relates to:
1. ACCESS TO OTHER EXHIBITORS’ STANDS
Exhibitors have no right of access to other stands outside the official opening hours unless permission
has been obtained from the exhibitor renting the stand.
2. ACCOMMODATON / TRAVEL AGENT
FORM 1
The Organisers have negotiated special rates with Orient (pages 69 – 74). Please quote ‘inter airport
China 2014’ when making your booking.
3. ANIMALS
Animals are not permitted anywhere in the exhibition centre.
4. APPROVAL OF STAND DESIGN
FORM 2A
All exhibitors – other than those who have ordered a shell scheme stand - must submit dimensional
stand design plans, three dimensional picture, and electric fitting plan in duplicate for approval.
th
These plans must reach the Organisers no later than 15 August 2014 (see Stand Construction
Regulations, point 55).
5. AUDIO-VISUAL EQUIPMENT

Please refer to FORM 3
6. AUTHORITY IN HALLS
FORM 2B
The Organisers shall be entitled to act as hall owners during their tenancy, subject to regulations
locally enforced. The Organisers permit only the officially appointed contractors and agents, in cooperation with the local Chinese counterparts, to handle electrical installation and connection, water,
compressed air, freight forwarding and on-site handling of exhibits. Other contractors must receive
approval from the Organisers. Please complete and return Form 2B immediately. All exhibitors must
observe this ruling to ensure smooth on-site operations.
7. BUILD-UP
th
The build-up starts at 12:00hrs on Monday 13 October 2014. All goods must be delivered and all
th
gangways must be cleared completely by 15:00hrs on Tuesday 14 October 2014, to allow gangway
cleaning and laying of gangway carpet. Final dressing of stands will be permitted only within the
stand area. Gangways, exits and goods doors must be kept free of machines, boxes and packing
th
materials from this time. The build-up must be finished by 21:00hrs on Tuesday 14 October
2014. Exhibitors are contractually bound to respect these times.
th
On Wednesday 15 October 2014 the exhibition will open at 09:30hrs. All installation materials,
ladders, packaging etc. must have been taken away from the exhibition hall by 21:00 hrs. on Tuesday
th
14 October 2014.
8. BREAKDOWN
th
The breakdown starts at 15:00hrs on Friday 17 October 2014 and until this time stands must be fully
operational.
th
The breakdown must be completed by 21:00 hrs. Friday 17 October 2014. Exhibitors and
Contractors are requested to observe this important deadline to vacate the premises.
9. CATALOGUE
An official catalogue of the exhibition will be published.
6
Organised by: Mack Brooks Exhibitions, Romeland House, Romeland Hill, St Albans, Hertfordshire, UK
Tel: +44 (0) 1727 814400 / Fax: +44 (0) 1727 814400
This will be sent to you as a separate document for you to fill out your chosen catalogue options.
Please contact us at [email protected] for more information.
10. CATERING
A cafeteria will be available in the exhibition hall.
11. CHILDREN
For safety reasons, children under 16 will not be permitted entrance to the show, even if in
possession of a valid ticket/badge.
12. CLEANING
Basic stand cleaning (i.e. hoovering of carpet, cleaning of furniture and emptying of waste bins) is
included in the contract with the Organisers and will take place each morning before the exhibition
opens. Exhibitors requiring additional and/or special stand cleaning should contact Shanghai Symaexpo Ltd. (see address section P.3).
13. COMPRESSED AIR
FORM 4
Exhibitors must inform Syma of their minimum/maximum pressures required when ordering
compressed air. This information is vitally important to enable the contractors to guarantee the
required pressures.
14. CONTRACTORS
For the convenience of exhibitors, experienced contractors have been appointed to supply services
that are not provided within the terms of the contract agreement (see address section in this
handbook).
Certain services, including electrical and water installations, cleaning, security, forwarding etc, may
only be carried out by the sole contractor appointed by the Organisers.
Exhibitors should note that there are no circumstances (even where sole contractors have been
appointed) under which the Organisers can either become contractually bound to an exhibitor or be
regarded as a principal or agent in relation to any legal commitment which an exhibitor may enter into
with a contractor.
15. CONTRACTORS BADGES
FORM 6B
All contractors and standbuilders must wear badges, which have been approved by China
International Exhibition Centre. Please complete Form 6B immediately and return it to the Official
Contractor by 12 Sept.,2014.
16. CONSTRUCTION DEPOSIT FOR RISK, DAMAGE AND CLEARANCE ON STAND
CONSTRUCTION
In order to control booth construction, dismantling and clearing, the hall management requests both
raw space and upgraded shell scheme stand exhibitors to lodge a construction deposit. The raw
space contractors (incl. those contractors for upgraded package stand) should pay a deposit to the
st
Official Contractor by CASH before move-in or on the 1 move-in day. The construction deposit will
be charged based on booth area as below:
Booth Area
100 sqm or below
101 – 200 sqm
201 sqm or above
Booth Waste Clearance Deposit
RMB 20,000
RMB 40,000
RMB 60,000
If the booth design plans and all required information are not submitted to the Organizer for
approval no later than 15th August 2014, or any booth structure is constructed without
written approval from the Organizer, the construction deposit will be charged as double.
The Organizer and Official Contractor will check booth design and construction onsite. Warning letter
will be issued to booths that have violated the construction rules and regulations. Construction deposit
will be forfeited if booth rectification is not completed after 24 hours since the warning letter has
issued.
At the end of the exhibition, if all of the goods and stand construction materials are removed from the
exhibition hall without damaging the ground and the facilities, the deposit shall be returned; but if
there is any damage to the ground and facilities, the construction deposit shall be forfeited to pay for
the corresponding damage.
7
Organised by: Mack Brooks Exhibitions, Romeland House, Romeland Hill, St Albans, Hertfordshire, UK
Tel: +44 (0) 1727 814400 / Fax: +44 (0) 1727 814400
17. CUSTOMS
Exhibitors who require assistance or clarification of customs procedures should contact the official
forwarding agent Rogers Worldwide (HK) Ltd (see address section Page 3). All goods must be
cleared by customs on entry and exit from the hall, which is arranged by Rogers Worldwide (HK) Ltd.
18. DAMAGE CAUSED BY THE EXHIBITOR
Exhibitors are required to leave all sites, decorations and equipment in the condition in which they
found them. Any damage caused by their fittings or goods, either to equipment or buildings will be
assessed by the surveyors and charged to the exhibitors concerned.
Contractors or exhibitors using adhesive tape to fix carpets or other materials to the floor will be held
responsible for removing the tape after use without damage to the floor. If the floor surface is
damaged, the exhibitor will be charged for the full cost of repair.
19. DELIVERIES DURING THE EXHIBITION
During the exhibition, deliveries of printed material and replacement articles may be made from 08:30
to 09:00 hrs and 16:30 to 17:30hrs. No deliveries whatsoever can take place during the
exhibition opening hours.
20. DEMONSTRATION OF WORKING MACHINERY
Any exhibitor intending to demonstrate equipment on his stand must:
 provide the Organisers with full details, in writing, of any working exhibits involved
 limit the running times of noisy machinery to fixed demonstration periods
The Organisers reserve the right to curtail or ban demonstrations if complaints are received. Please
note that no naked flame is permitted in the exhibition premises.
21. DISPOSAL OF GOODS
Exhibitors wishing to sell or dispose of their goods and/or re-export them, must contact the official
freight forwarder Rogers Worldwide (HK) Ltd, who will have an office on-site during the show.
22. DROP WIRES
Drop wires are not available.
23. ELECTRICAL INSTALLATIONS
FORM 5A, 5B
General lighting in the hall will be provided by the Organisers. However, electrical installations within
the stand as well as a 24-hour supply must be ordered by the exhibitor. Supplies to stands will
normally be switched off at source 15 minutes after the exhibition closes each day, but 24-hour
supplies can be provided by prior arrangement with the Official Contractor. Any cost involved must be
paid by the exhibitor. All electrical installations on stands must be carried out by the Official
Contractor Shanghai Syma-expo Ltd.
For ‘Raw Space only’ exhibitors, main power supply for lighting must be ordered with the Official
Contractor on Form 5B.
Shell scheme stands are provided with lighting (one fluorescent tube per 3sqm and one 5 Amp socket
per 9sqm) and additional requirements may be ordered on order Form 5A. Exhibitors needing to use
their own electrical fittings (power outlets, fluorescent lights, spotlights, etc) owing to functional or
aesthetic reasons will also be charged a connection fee according to prices indicated on Form 5A.
Electrical installation work connecting to the main at the hall venue must be carried out by the
Official Contractor.
The Organisers reserve the right to disconnect the electrical supply to any installation, which, in their
opinion, or the opinion of the Electrical Consultant, is dangerous or likely to cause annoyance to
visitors or other exhibitors. The position of electrical fittings and supplies ordered for exhibits should
be indicated on the order form.
24. EXHIBITORS’ BADGES
FORM 6A
Exhibitors’ badges are free of charge and allow the stand personnel free entry to the exhibition. The
allocation of badges to third parties is strictly prohibited. Please order badges on Form 6A in this
handbook.
25. EXHIBITORS’ RECEPTION
An exhibitors' reception will be held during the exhibition and further information and invitations will be
sent out under separate cover.
8
Organised by: Mack Brooks Exhibitions, Romeland House, Romeland Hill, St Albans, Hertfordshire, UK
Tel: +44 (0) 1727 814400 / Fax: +44 (0) 1727 814400
26. EXHIBITS FOR SALE
Exhibitors should note that there are strict procedures regarding the sale of goods/machines in China.
Approval has to be granted and funds made available well in advance of the exhibition. The
Organisers therefore recommend that exhibitors who are taking equipment for sale at the show
submit full information together with 2 copies of the relevant brochure.
The forwarding agent Rogers Worldwide (HK) Ltd can arrange for all sold exhibits to be repacked at
the close of the show and removed to a customs bonded warehouse until the necessary domestic
customs formalities have been finalized. From the time your exhibits are placed in bonded storage
Rogers Worldwide (HK) Ltd will not be able to assist in the handover protocol of sold commodities.
Your buyer will be responsible for the presentation of the necessary documents to customs so that
temporary status can be converted to a permanent customs entry.
There are only a small number of Chinese companies that are granted import/export licenses;
therefore it is advisable that exhibitors check whether or not their potential buyer is allowed to trade
with them directly. If not, the Chinese buyer must use a licensed broker to be his trading agent. Your
buyer should be aware of the import requirements, which are usually seen as follows, (however they
may check with the exhibition centre customs to clarify correct procedures on site):
Buyers interested in foreign products
Sample testing and technical data study
Price acceptable
Application of import permit
Acceptance of contract terms and approval number
Payment and delivery terms
Exhibitors are encouraged to send their product profile & profile list to potential buyers in advance of
show date to give the Chinese companies enough lead time to prepare the necessary import
paperwork. A three month bonded storage period, pending sale, is the maximum term permitted
before customs insist any remaining items are re-exported out of China.
27. FAX AND OTHER BUSINESS SERVICES
Business Services such as business card printing, typewriting, e-mail and fax sending and
photocopying are available at the Business Centre located on Floor 5 of Hall No. 1 in the CIEC
complex
28. FILMS
 Inflammable film shall not be used at any cinematographic event and, where film exceeding
16mm in width is used, a projection room constructed in accordance with the relevant legislation
and regulations shall be provided by the exhibitor.
 Where self-contained cabinets are used for cinematographic or slide projection, the placing of the
equipment shall be arranged in such a way that obstruction of aisles is not caused by persons
viewing the display.

All films, 35mm slides, video cassettes and tapes to be shown at the exhibition must be declared on arrival at the
port/airport where customs officials will seal it. On-site customs officials at the exhibition will then make the censorship for
clearance.
Exhibitors should be aware that if material (videotapes, etc) is hand-carried, it MUST be declared on
arrival at the Airport, where customs officials will seal it. On-site customs and censor authorities will
then issue approval for showing. It may be necessary to deposit a bond up to US$500 under such
circumstances. Exhibitors can also co-ordinate this with Rogers Worldwide (HK) Ltd., but they must
make sure that they give their video cassettes and slides to Rogers Worldwide (HK) Ltd., at least
three full days prior to opening and they will arrange customs censorship in time for the first day of
exhibition. When Taiwan or Hong Kong is to be mentioned in the promotional materials, exhibitors
should avoid using any expression from which one would misinterpret that Taiwan or Hong Kong is in
a position equivalent to a country.
29. FLOOR SURFACE / FLOOR LOADING
2
The floor surface on Hall 8A is made of concrete trowel and the maximum floor loading is 5,000kg/m .
Bolting to the floor and underfloor piping are strictly prohibited. The parties concerned will be
fully liable for all restoration costs.
30. FLORAL

Please refer to Form 7
31. FORWARDING AND LIFTING
The official forwarding and lifting agent for ‘inter airport China 2014’ is Rogers Worldwide (HK) Ltd
whose address can be found in this handbook. Exhibitors should note that no other forwarding agent
9
Organised by: Mack Brooks Exhibitions, Romeland House, Romeland Hill, St Albans, Hertfordshire, UK
Tel: +44 (0) 1727 814400 / Fax: +44 (0) 1727 814400
will be allowed in the exhibition ground. Exhibitors with heavy machinery are asked to contact the
agent as soon as possible.
Please be aware of the deadline dates for air and sea freight:
Exhibits in Hong Kong or from abroad in transit
for forwarding to Beijing by Sea
1-4 September 2014
for forwarding to Beijing by Air
16-19 September 2014
Exhibits from abroad to Beijing direct
By Sea freight to Xingang Port
11-13 September 2014
(Full containers & LCL)
By Airfreight to Beijing Airport
20-22 September 2014
Please note that these are the latest dates goods can be received in Hong Kong and Beijing
respectively. Please ensure your goods are collected at origin with sufficient time for transit by air or
sea to meet such deadlines!
For further details please see the shipping instructions in this handbook.
32. FURNITURE

Please refer to FORM 7
33. GAS
Gas installations are not available in the hall.
34. INSURANCE
While every reasonable precaution will be taken by the Organisers and the premises will be patrolled,
the Organisers expressly decline any responsibility for any loss or damage that may befall the person
or property of the exhibitor from any source whatsoever. It is the responsibility of exhibitors to affect
insurance cover in respect of:
 Exhibits and contents of stands
 Interior stand construction
 Public liability
 Third party risk
 Expenses incurred due to the abandonment of the exhibition
 Goods whilst in transit
 Force majeure (i.e. typhoons, flooding, etc)
 Orders or directives imposed by any government authority
The exhibition may be postponed, shortened or extended due to any cause whatsoever beyond the
control of the Organisers.
35. INTERNET
Please refer to form 10 on page 51.
FORM 10
36. INTERPRETERS
FORM 9
Temporary staff to serve as technical interpreters can be engaged from the Organisers. Unless
exhibitors have their own Mandarin-speaking staff, the Organisers highly recommend the employment
of technical interpreters. Please see Orient page 71.
37. LASER PRODUCTS
It is the responsibility of exhibitors to:
 observe the relevant legislation and regulations
 submit full details of the equipment to be used and relevant detailed layout plans not later than
one month before the first day of the exhibition to the Organiser’s for approval
 provide suitable fire protection equipment and warning notices as required by the Organisers
38. MANNING OF THE STAND
Exhibitors are obliged to be present on their stands during exhibition open hours. Stands may not be
dismantled before the official closing of the exhibition.
39. NOISE LEVELS / MUSICAL PRESENTATIONS
The sound of any audio-visual equipment must not exceed the maximum noise level of 50 dB (A).
The Organisers reserve the right to curtail or ban audio-visual equipment if complaints are received.
10
Organised by: Mack Brooks Exhibitions, Romeland House, Romeland Hill, St Albans, Hertfordshire, UK
Tel: +44 (0) 1727 814400 / Fax: +44 (0) 1727 814400
40. ORGANISER'S OFFICES/MACK-BROOKS EXHIBITIONS LTD
During the exhibition the Organisers’ Offices will be in the hall.
41. PARTITION WALLS
Exhibitors who have not ordered a shell scheme stand from the Organisers must supply partition walls
to the perimeter of their stand where they adjoin another stand. Under no circumstances may
exhibitors use the reverse side of neighbouring stands.
42. PATENT AND COPYRIGHT
The exhibitor is responsible for the protection of patent rights for equipment or products on display.
The Organisers cannot be held responsible in this particular field.
43. PHOTOGRAPHY AND VIDEO RECORDINGS
Photography and video recordings for commercial use are strictly prohibited within the exhibition hall.
Exhibitors who wish to take video recordings or photographs of their own stand should contact the
Organisers.
44. PROMOTIONAL ACTIVITIES WITHIN THE EXHIBITION GROUND
The distribution of leaflets and promotional material is confined to the stand area and is not permitted
in the gangways or elsewhere in the hall or exhibition ground. The Organisers reserve the right to
prohibit the display or distribution of advertising matter that could give rise to offence and to confiscate
the supplies thereof for the duration of the event.
Optical, mobile and acoustic publicity aids are permitted provided they do not disturb neighbouring
exhibitors or render inaudible the public address system in the hall.
Exhibitors are not permitted to promote their products under the name of a firm other than their own.
45. PUBLIC ADDRESS SYSTEM
Exhibitors are not permitted to operate their own public address system.
46. RAW SPACE CONTRACTOR REGISTRATION PROCEDURE
FORM 2D-2F
CIEC prosecute the Official base system, all raw space stand contractors (incl. upgraded shell
scheme stand) requested to provide the following documents, drawings and the relevant fee to
the Official Contractor no later than 12 Sept.,2014 for Stand Construction Registration
Procedure.
◆ Raw Space Contractor Registration Procedure
The deadline for application
and payment to Syma is 12
Sept.,2014. 30% surcharge
for late receive after 12
Sept.,2014, 50% surcharge
for late receive after 30
September 2014
Finish registration at
the Official
Contractor’s Counter
located at Hall 8A on
13 Oct.,2014
Pick up the
Constructior Badge
and start to construct
◆ Raw Space Exhibitor Application Procedures (Exhibitor / Contractor should obey below steps)
Exhibitor / Contractor should provide materials as below (Deadline: 12 Sept.,2014)
Steps
Procedures
Step 1
Submit Construction
qualification certificate
Step 2
Submit Service Order
Materials for application
Copy of Business License(Registered capital at least
RMB500,000)
Copy of the electrician certificate or other special
certificate
Rental Electrical Order (Form 5B)
11
Organised by: Mack Brooks Exhibitions, Romeland House, Romeland Hill, St Albans, Hertfordshire, UK
Tel: +44 (0) 1727 814400 / Fax: +44 (0) 1727 814400
Optional rental Air Compressor, Water Supply and
Telecommunication Order Form (Forms 4 & 10)
Form
Hall Management & Cleaning Fee, Contractor Badge &
Construction Deposit (Form 2F)
Appointment of Stand Contractor (Form 2B) (email first and
send the original document with stamp by courier to SYMA)
Letter of Safety Guarantee (Form 2C) (email first and send the
original document with stamp by courier to SYMA)
Application for Stand Construction (Form 2D-2E) (email first
and send the original document with stamp by courier to
SYMA)
Damage Punishment (Form 2G)
Truck pass (Form 2F)
Step 3
Submit Booth Design
Plans
3D Perspective drawing (email first and send the original
document with stamp by courier to SYMA)
Detailed booth layout plan with dimensions (length and width)
in scale and the position of Machines (email first and send the
original document with stamp by courier to SYMA)
Front and side view drawing(s) with dimensions (Height) in
scale (email first and send the original document with stamp by
courier to SYMA)
Circuit diagram with the position of electrical box (email first
and send the original document with stamp by courier to
SYMA)
Provide Materials of Booth Construction (email first and send
the original document with stamp by courier to SYMA)
Step 4
The Official Contractor
Issue the Job Invoice
The Official Contractor will Issue the Job Invoice by Email
according to the Service Order.
Step 5
Confirmed by Exhibitor
/Contractor
Exhibitor / Contractor should confirm and sign back to the
Official Contractor
Exhibitor / Contractor should inform the Official Contractor
once arrange the payment. Please send the bank slip by email
if arranged T/T payment.
Please indicate below information in detail by email for issuing
invoice and deposit refund
1、Invoice Title
2、Company Name, Bank Name , Bank Account, Cnaps Code
(12 Digits)，Contact Person, Tel No / Mobile Phone No.
3、Name of Payment (Company & Individual)
Step 6
Confirm on-site
Final finish once received payment and provide service on site
Remarks：
1) Raw Space exhibitor or contractor should send application materials to the Official Contractor no
later than 12 Sept.,2014. Exhibitor / Contractor will be admitted to start construction after paying full
charges of Hall Management Fee, Contractor’s Badge Fee, Water, Electricity, Compress Air Fee and
Construction Deposit.
2) The availability of such orders received beyond deadline are subjected to the possibility of hall
facilities service.
3) Please type show name, your company name and booth number in your email.
a) Booth construction management and contractor’s badge charges:
Service Item
Hall Management fee & Cleaning Fee
(Raw Space Stand)
Contractor’s Badge
Unit
Charge
Per sqm
RMB38
Per person
RMB30
12
Organised by: Mack Brooks Exhibitions, Romeland House, Romeland Hill, St Albans, Hertfordshire, UK
Tel: +44 (0) 1727 814400 / Fax: +44 (0) 1727 814400
Service Item
Unit
Charge
Truck Pass
Per vehicle/2hrs only
RMB100
* Remarks: If you want to apply the above additional items during the move-in period, please
contact
the Official Contractor. Applications maybe accept or reject according to the
on-site situation.
56. HALL MANAGEMENT FEE AND CLEANING FEE
Note for raw space exhibitors (incl. upgraded shell scheme stands):
the Hall Management of China International Exhibition Centre charges raw space exhibitors
(incl. upgraded shell scheme stands) or their appointed stand contractor for hall management
fee and cleaning fee at RMB38 per m². Your appointed stand contractor and/or you are
responsible to pay the hall management fee and cleaning fee to the Official Contractor before
building of the stand can begin.
47. SAFETY REGULATIONS
The use of dangerous materials (i.e. oil, gas, explosives, radioactive substances, etc) is prohibited in
the exhibition hall. All drapes, curtains, coverings, carpet or any materials used in the construction
and decoration
of exhibition stands shall be flame retardant and be subject to inspection by authorised personnel by
the exhibition centre. The exhibitor shall make available during build-up, if requested by the
Organisers, the relevant certificates of the fire test, flame test, fume test, etc or the certificates of
origin of the materials used.
Fire extinguishers and emergency exit signs must not be hidden by stand construction or exhibits.
Exhibitors are requested to fix protective guards to their machines in order to comply with regulations
for prevention of accidents. The Organisers reserve the right to prohibit, at any time, the operation of
machines on stands if they constitute a safety risk for persons and/or objects.
The display of petrol-fuelled motor vehicles or other petrol-engined equipment shall be subject to
certain conditions. Exhibitors are requested to contact the Organisers should they wish to exhibit
such machines.
48. SECURITY
The Organisers provide general security within the hall and the exhibition ground. However,
exhibitors are responsible for the security of their own stands and are particularly advised to secure
light, movable items especially for the night before the show opening and during the first night of
breakdown.
49. SHELL SCHEME SPECIFICATION
See drawings attached.
50. SHELL SCHEME STANDS
Exhibitors can order a shell scheme package from the Organisers (see drawing and specification in
this section).
Please note that no displays or logos may be fixed to the shell scheme fascia board and no additional
standfitting or display may be attached to the shell stand structure, i.e. no nailing or drilling will be
allowed.
Shell scheme stands will be available to exhibitors as of 08:30 hrs on 14 Oct.,2014.
Shell scheme package stands (min. 20m2 or above) are possible to make a stand design upgrade
with prior written approval from the Organizer. To get organizer’s approval, exhibitors are required to
submit three dimensional booth design plan with all technical details in full scale to the Organizer not
th
later than 15 August 2014 (see Stand Construction Regulations, point 55).
The following items should be noted by those exhibitors with stand design upgrade:
- According to the regulation issued by exhibition hall, the package stand with design upgrade
will not be offered the electricity (i.e. Spotlight, Flu Tube & socket), therefore, the exhibitors or
their stand contractor have to order main power supply for lighting (Form 5B) to the Official
Contractor for arrangement; and
- Exhibitors with stand design upgrade are entitled to retain the package included furniture in the
booth, however, they have to pay the deposit to the Official Contractor, during the move-out
period, exhibitors can inform the Official Contractor to collect the furniture and get back the
13
Organised by: Mack Brooks Exhibitions, Romeland House, Romeland Hill, St Albans, Hertfordshire, UK
Tel: +44 (0) 1727 814400 / Fax: +44 (0) 1727 814400
deposit.
- Stand contractor for upgraded shell scheme stand should follow the rules & regulations of raw
space contractor registration procedure (see section 46)
51. SMOKING
Smoking is permitted in designated locations in the exhibition centre, but not in the exhibition hall.
52. SOLD EXHIBITS
‘inter airport China 2014’ is a trade exhibition. Sold exhibits may not be removed and delivered to the
client until after the exhibition closes. Details of prices given in the form of signboards or stand
lettering are not permitted, nor are references to exhibits whose sale is already affected or details of
suppliers or customers.
53. STAND ALLOCATION
The Organisers reserve the right to re-allocate, change the size and dimensions of the
exhibition space as may be deemed necessary prior to the event. This will be done only if
unavoidable and, as far as possible, inconvenience to exhibitors will be minimised.
54. STAND BUILDER
Shanghai Syma-expo Ltd. is the officially appointed contractor for stand building, electrical
installations and supply of labour (see address section).
55. STAND CONSTRUCTION REGULATIONS
FORM 2A
The following regulations for stand construction apply for ‘inter airport China 2014’:
The minimum height of stand construction is 2.5m and the maximum stand construction of
“Raw Space only” stand and Upgraded Shell Scheme Stand is 4m. The reverse sides of walls
above 2.5m must be decorated to an acceptable standard. Two-storey stands will not be
permitted. Top of the booth must be fully opened and not covered by any structures nor
decorations.
‘Raw Space only’ exhibitors and Upgraded Shell Scheme Stand exhibitors are obliged to
submit stand design plans in duplicate for approval, by the Organisers. These plans must
th
reach the Organisers, Mack Brooks, no later than 15 August, 2014.
The minimum requirements for stand construction are the following: fixed walling to the
perimeter of the stand and floor covering to a standard acceptable to the Organisers.
Guidelines for Booth’s Rear Finish
Material of Booth
Acceptable Finish
Wooden Construction
Smooth surface
Modular System
Plain color finish
Interior wooden structure
fully covered
Modular system in-fill panel
Unacceptable Finish
Not up to smooth finish
Aesthetically not up to par
Incomplete finish
Interior wooden structure
seen even after covered
See through or not fully
covered interior construction
Remarks
- Acceptable rear finish should be completed by the final day of move-in.
- If exhibitor / contractor fails to meet organizer’s requirements, 50% of site work
deposit will be deducted.
- In case of any disputes, the decision of the organizer should be final and binding.
14
Organised by: Mack Brooks Exhibitions, Romeland House, Romeland Hill, St Albans, Hertfordshire, UK
Tel: +44 (0) 1727 814400 / Fax: +44 (0) 1727 814400
56. STORAGE OF EMPTIES
Empty crates and boxes must not be stored on exhibitors' stands. It is the exhibitor’s
responsibility to ensure that crates are quickly disposed of or stored until required for reshipment at
the end of the exhibition. The official forwarding agent Rogers Worldwide (HK) Ltd should be
contacted.
57. TELEPHONE / FAX
FORM 10
To obtain a telephone line or fax on your stand please complete form 10 enclosed in this handbook.
58. VISA REQUIREMENTS
FORM 11
All overseas visitors travelling to China will require a visa. There are generally 2 types of visas (i.e.
Tourist Visa or Business Visa).
I.
Tourist Visa - this can be obtained from the Chinese Embassy in your home country. You
are highly recommended to apply for a tourist visa in your home country. It is fast and simple.
Any travel agent in your home country can arrange this for you.
II.
Business Visa – The procedure to obtain a business visa is complicated and the cost is
double.
If you prefer to apply for a Business Visa then you will need to complete the details required in
th
Form 11 in the Orient section in this handbook (page 72) and return it to us no later than 30
July 2014. We can then arrange for our Chinese partner to issue an invitation letter/fax for
your application. Together with your passport and 2 photographs, this invitation letter has to
be presented to your local Chinese embassy or Consulate who will then issue a business visa.
th
Please note that the deadline date for visa application forms to reach our office is the 30 July
2014.
We cannot guarantee that your application will be processed on time after this date.
New regulations introduced by the Chinese authorities require that all visas are obtained in
advance and visas will no longer be available at the airport.
15
Organised by: Mack Brooks Exhibitions, Romeland House, Romeland Hill, St Albans, Hertfordshire, UK
Tel: +44 (0) 1727 814400 / Fax: +44 (0) 1727 814400
59. VISITOR PROMOTION
FORM 12
Visitor promotion throughout China is being arranged by the Organisers, together with the CoOrganisers. Exhibitors can also order a certain amount of visitor invitations for their own distribution
and we strongly recommend that exhibitors make use of this opportunity to invite potential customers
to the show.
60. WASTE DISPOSAL
Exhibitors are reminded that they are responsible for the removal of all waste during build-up and
breakdown. Failure to do so could result in the exhibitor being charged if waste is found on the stand
after his departure from the hall.
61. WATER AND WASTE
FORM 4
Only the official contractor is permitted to undertake the connections. If water and waste is required
on the stand, please complete Form 4.
16
Organised by: Mack Brooks Exhibitions, Romeland House, Romeland Hill, St Albans, Hertfordshire, UK
Tel: +44 (0) 1727 814400 / Fax: +44 (0) 1727 814400
17
Organised by: Mack Brooks Exhibitions, Romeland House, Romeland Hill, St Albans, Hertfordshire, UK
Tel: +44 (0) 1727 814400 / Fax: +44 (0) 1727 814400
Outline of Deadlines for Forms
Service
Form
Accommodation
Approval of Stand Design
Deadline Date
30th September 2014
2A
15th August 2014
Appointment of Stand Contractor
2B-2C
12th Sept.,2014
Application for Stand Construction
2D-2F
12th Sept.,2014
2G
12th Sept.,2014
Audio-Visual Equipment
3
12th Sept.,2014
Compressed Air / Water & Waste
4
12th Sept.,2014
5A-5B
12th Sept.,2014
Exhibitor Badges
6A
1 October 2014
Contractor Badges
6B
12th Sept.,2014
Furniture Hire / Shell Scheme Extras
7
12th Sept.,2014
Heavy & Large Exhibits
8
20th September 2014
Interpreters
9
26th September 2014
Telephone / Fax / Internet Line
10
12th Sept.,2014
Visa Application
11
Immediately
Visitor Promotion
12
30th September 2014
Catalogue Entry
1A – 5A
15th September 2014
Damage Punishment
Electrical Installations
Shipping Instructions and Price Tariffs
Confirmation of Acceptance Form
Declaration Form for Temporary Import Exhibits
Surcharges apply to services ordered after the deadlines.
18
Organised by: Mack Brooks Exhibitions, Romeland House, Romeland Hill, St Albans, Hertfordshire, UK
Tel: +44 (0) 1727 814400 / Fax: +44 (0) 1727 814400
FORM 2A: APPROVAL OF STAND
Deadline : 15th August 2014
Exhibiting Company: ______________________________________Booth No:__________
Contact Person: _____________________________Email:__________________________
Tel. ______________________________________Fax: ____________________________
The following regulations for stand construction apply for
‘inter airport China 2014’
The minimum height of stand construction is 2.5m and the maximum stand
construction of “Raw Space only” stand and Upgraded Shell Scheme Stand is 4m.
The reverse sides of walls above 2.5m must be decorated to an acceptable standard.
Two-storey stands will not be permitted. Top of the booth must be fully opened and
not covered by any structures nor decorations.
‘Raw Space only’ exhibitors and Upgraded Shell Scheme Stand exhibitors are
obliged to submit stand design plans in duplicate for approval, by the Organisers.
These plans must reach the Organisers, Mack Brooks, no later than 15th August,
2014.
The minimum requirements for stand construction are the following: fixed walling to
the perimeter of the stand and floor covering to a standard acceptable to the
Organisers.
19
Organised by: Mack Brooks Exhibitions, Romeland House, Romeland Hill, St Albans, Hertfordshire, UK
Tel: +44 (0) 1727 814400 / Fax: +44 (0) 1727 814400
FORM 2A: APPROVAL OF STAND
Deadline : 15th August 2014
Please give details below of the contractor working with you
Contractor Company Name : _______________________________________________________________
Address : _______________________________________________________________________________
_______________________________________________________________________________________
Tel : ____________________________________ _________
Fax : _______________________________
Contact Person : _________________________________________________________________________
Email : _________________________________________________________________________________
th
Design plans to be sent to the following address by 15 August 2014 at the latest. The Organizer
strictly forbids stands to be built without prior approval.
Fax, or scan/e-mail to:
Mack Brooks Exhibitions Ltd., Romeland House, Romeland Hill, St Albans, AL3 4ET.UK
Tel: 00 44 1727 814400
Fax: 00 44 1727 814401 Email: [email protected]
20
Organised by: Mack Brooks Exhibitions, Romeland House, Romeland Hill, St Albans, Hertfordshire, UK
Tel: +44 (0) 1727 814400 / Fax: +44 (0) 1727 814400
FORM 2B: APPOINTMENT OF STAND CONTRACTOR
(to be signed by Raw Space Exhibitor) – English Translation
* Please email first by 12 Sept.,2014 and send the original document by
courier to SYMA
Appointment of Stand Contractor
(to be signed by Raw Space Exhibitor)
We ___________________________________________________________ are the exhibitor of
Inter Airport China 2014. We hereby would like to inform that __________________________________
____________________________________ (contractor name) as our company appointed contractor.
Our stand size is __________ sq.m.，booth number is _________ , ______m long by _______ m wide.
We would like to certify the followings：
1、The contractor is examined to be the ONLY contractor of our booth. The one we appointed is a
qualified booth contractor.
2、We have a legally bidding contract with the appointed contractor and to ensure that the stand is built
safely.
3、Our company has read and fully understands the rules and regulations set by the organizer and the
exhibition center. We have notified our contractor to ensure a secure construction during the set-up period.
4、We should be under the supervision of the official contractor, the organizer and the exhibition center.
In case of violation of the exhibition center’s construction safety management regulations, the organizer
shall take measure of punishment.
5、We should supervise the contractor. In case of the contractor’s violation of the exhibition center’s
construction safety management regulation, the organizer reserves the right to seek compensation from
our company and our appointed contractor if such damage and/or injury happen.
e-mail first and send original document with stamp to:
Shanghai Syma-expo Ltd.
Address please see page 4
Company’s chop of Exhibitor ：
Contact: Celina Zhang
E-mail: [email protected]
Authorized signature ：
Contact telephone:
Date:
(YY)
(MM) ____(DD)
e-mail first and send original document with stamp to:
Shanghai Syma-expo Ltd.
Address please see page 4
Contact: Celina Zhang E-mail: [email protected]
21
Organised by: Mack Brooks Exhibitions, Romeland House, Romeland Hill, St Albans, Hertfordshire, UK
Tel: +44 (0) 1727 814400 / Fax: +44 (0) 1727 814400
FORM 2C: LETTER OF SAFETY GUARANTEE
(to be signed by Raw Space Exhibitor) –English Translation
* Please email first by 12 Sept.,2014 and send the original document by
courier to SYMA.
Letter of Safety Guarantee
to be signed by Raw Space Exhibitor)
We hereby would like to appoint ________________________________________________
_______________ (contractor name) to be our stand contractor and they will construct our booth at
the Inter Airport China 2014.
Our company has read and fully understand the regulations of “Safety regulations on Large-scale
Social Activities in Beijing”, “Fire Safety regulations on Exhibition”, “Regulations in the Construction of
Exhibition Facilities in China International Exhibition Centre”, “The Detailed Implementation Rules in the
Construction of Exhibition Facilities in China International Exhibition Centre”, “The penalty rules in the
Construction of Exhibition Centre”.
Our appointed contractor shall strictly abide by the above rules and to
ensure the safety of the booth construction and the personnel. In case of the contractor’s violation of the
exhibition centre’s construction safety management regulation, the organizer reserves the right to seek
compensation from our company and our appointed contractor if such damage and/or injury happen.
NOTES：
1 . We shall guarantee our appointed contractor to obey the rules and regulations which set out by China
International Exhibition Centre.
2. If our appointed contractor has violated the above rules，our company will take responsibilities for the cost
of damage, injury and economic losses.
3. We will send all the design and files to correlative company before the deadline.
Declaration of Safety Guarantee
Company name of our appointed
contractor
Address of our appointed contractor
Contact Person of
Tel
Mobile
our contractor
Company’s chop of Exhibitor
Booth No.
Authorized signature:______________________Tel:_________________Mobile:________________
e-mail first and send original document with stamp to:
Shanghai Syma-expo Ltd.
Address please see page 4
Contact: Celina Zhang
E-mail: [email protected]
22
Organised by: Mack Brooks Exhibitions, Romeland House, Romeland Hill, St Albans, Hertfordshire, UK
Tel: +44 (0) 1727 814400 / Fax: +44 (0) 1727 814400
FORM 2C: LETTER OF SAFETY GUARANTEE
(to be signed by Raw Space Exhibitor) – Chinese Version
* Please email first by 12 Sept.,2014 and send the original document by courier to
SYMA.
光地展位參展商展台施工安全責任保証書
(光地參展商填寫)
经我单位同意，________________________________________________
公司受
______________________________________________ 公司之委託為其在貴公司參加的
第六届中国（北京）国际机场技术、设备和服务展览会（Inter Airport China 2014）進行施工搭
建。
我公司已经详细阅读《北京市大型社会活动安全管理条例》、《北京市展览、
展销活动消防安全管理暂行规定》、《中国国际展览中心展览施工管理规定实施细则》、《中国国
际展览中心用水、电、及压缩空气管理规定》、《中国国际展览中心展
览施工管理处罚规定》。经确认，_____________________________公司同意遵守中国国际展览
中心各项施工管理规定。如有违反管理规定的行为，造成展馆设施及建筑物损坏或发生火灾/人员伤
亡等一切安全事故和责任，并由此给中国国际展览中心造成的名誉及经济损失，本单位愿意承担连
带责任，特立此保証书为凭。
注意事项：
1 . 我公司有责任督促我公司指定委托搭建公司遵守中国国际展览中心各项施工管理规定。
2. 我公司指定委托搭建公司一旦出现不遵守贵公司的各项施工管理规定时，我公司须承担该搭建商
应承担的责任。
3. 我公司将在截止日期前将所有需要提供的图纸及相关文件提交给相关单位。
展台施工安全责任书确认回执
本公司所委托之施工单位名称
本公司所委托之施工单位地址
施工单位
电话
手机
负责人
参展公司名称（盖章）
展位号
参展单位负责人签字:______________________电话:___________________手机:____________________
e-mail first and send original document with stamp to:
Shanghai Syma-expo Ltd.
Address please see page 4
Contact: Celina Zhang
E-mail: [email protected]
23
Organised by: Mack Brooks Exhibitions, Romeland House, Romeland Hill, St Albans, Hertfordshire, UK
Tel: +44 (0) 1727 814400 / Fax: +44 (0) 1727 814400
中国国际展览中心展览会用水、电
及压缩空气管理规定
一、目的：
确保中国国际展览中心展览会水、电及压缩空气的使用安全，贯
彻安全第一，预防为主的方针，使展会能够安全顺利的举办。
二、适用范围：
展览会所有使用水、电及压缩空气的单位。
三、水电气申报制度：
1、施工前按中国国际展览中心集团公司有关规定，办理水电气申报及展台电路图和施工人员电工
操作证审核手续，并交纳相关费用。
2、展览会水电气申报需进馆施工前提前申报，进馆后再进行申报需加收费用。
3、展台所申报 24 小时用电不能作为不间断电源（UPS）使用。
四、规定：
1、为确保展览会水、电及压缩空气的使用安全，北京国展国际展览中心有限责任公司施工管理
办公室对展览会水、电及压缩空气统一管理。
2、展览会电气设备安装应符合《北京市大型社会活动安全管理条例》、《北京市展览、展销活
动消防安全管理暂行规定》、《北京市电气工程安装标准》、《电气安全技术和电气安全规范》中的技
术规范要求。
3、电气施工人员必须持有国家劳动部门核发的专业操作证书。在施工期间要严格遵守各项规章
制度，不违章作业，配合施工办检查。
4、在场馆安装各种照明灯具及各种用电设施及材料应具有国家专业安全认证。
5、所有电源线均应使用双层绝缘护套铜线，绝缘强度须符合标准。连接灯具的绝缘导线最小截
2
面积 1mm 。
6、导线穿越可燃性装饰材料，应采用玻璃棉、石棉等非可燃性材料做隔热保护。
7、电压不同的线路要分开敷设。动力用电与照明用电应分开使用。每路电源应分别加装保护装
置，不得超负荷用电。照明电路自带配电盘及控制开关。
8、展台电器连接端子必须完全封闭，不得裸露（可采用阻燃绝缘明装盒封闭或采用脱离后无触
点裸露的插拔组件连接）。
9、施工期间临时用电需自备电线，电线中间不能有接头，要配有保护开关。
10、室外安装灯具、插座、配电盘等用电器具应选用防雨型。室外用电设备应有可靠的防风雨
24
Organised by: Mack Brooks Exhibitions, Romeland House, Romeland Hill, St Albans, Hertfordshire, UK
Tel: +44 (0) 1727 814400 / Fax: +44 (0) 1727 814400
措施。
11、电动沙盘、模型、灯箱应采用难燃或阻燃材料制作。所装灯具及其发热部件，如镇流器、
低压变压器等发热元件要与木结构保持安全距离或设非燃隔离层，并远离可燃物，电线要分束穿套绝缘
管。布景箱、灯箱须设有散热检查孔。
12、展区内安装高温灯具应加有效保护措施。高温、强光灯具的引出线必须采用耐高温套管，
且必须装在专用金属架上，周围不可放置可燃物。高温灯具要加防护罩。高温、强光灯具安装高度应在
2.5 米以上。严禁使用霓虹灯作为展台装饰照明。
13、未经消防部门批准不能用展台电源使用电焊机。
14、施工单位、参展单位不准在馆内供电设备及照明或动力线路上私自接驳用电气设备，如有
违反，发生一切后果自负。
15、展会所敷设的各种线路应固定，防止直接承受拉力，在穿越门口、通道等地点时，应使用
盖板加以保护。
16、展馆内的水、电、气设施周围不得堆放可燃物及其它杂物，周围搭建展位不能影响水电气
设备的操作。
17、根据北京市政府有关规定，严禁直排水，如机器用水，展商需自带水循环装置。否则不予
提供。
18、展馆内不准存放、使用充压的压力容器。
19、展馆集中提供的压缩空气气源是压缩机器出口压力为 0.6-0.8Mpa 的一般性压缩空气，参展
商应根据自身设备情况加装干燥机、过滤器等适配装置。
20、特殊供气需展商自带空压机及储气罐（压力容器）等设备应放在馆外指定位置，并保证设
备运行安全。
21、如发现有违反上述规定以及不安全因素的，为确保安全，施工办有权在不通知的前提下，
随时停止供电、供水、供气。
22、施工办保留对特殊情况的实行特别限制的权利。施工办有权进入展商展台进行检查。
23、根据展馆的设施能力，施工办有权接受或拒绝申请方提出的用水、电、气要求。
注：北京国展国际展览中心有限责任公司施工管理办公室对以上各项
内容条款具有修改及最终解释权。
北京国展国际展览中心有限责任公司
施工管理办公室
二○○五年十一月
25
Organised by: Mack Brooks Exhibitions, Romeland House, Romeland Hill, St Albans, Hertfordshire, UK
Tel: +44 (0) 1727 814400 / Fax: +44 (0) 1727 814400
中国国际展览中心展览施工管理规定
一、目的：
为了加强对中国国际展览中心院内的展览施工管理，维护施工秩
序，保证服务质量和展览会的安全。
二、适用范围：
所有在中国国际展览中心进行展览施工的单位。
三、规定：
1、施工单位（包括自行搭建展台的参展商）在进馆施工前须办理展台施工、用水、电及压缩空
气手续，交纳相关费用。
2、在中国国际展览中心进行展台搭建的施工单位（包括自行搭建展台的参展商），在施工期间
应严格遵守《北京市大型社会活动安全管理条例》、《北京市展览、展销活动消防安全管理暂行规定》、
《中国国际展览中心展览施工管理规定》、《中国国际展览中心展览施工管理规定实施细则》、《中国
国际展览中心展览会用水、电及压缩空气管理规定》、《中国国际展览中心展览施工环保规定》、《中
国国际展览中心施工管理处罚规定》以及其它相关规章制度，服从中国国际展览中心集团公司主管部门
的施工管理和监督检查，保证展台和人身安全。
3、凡在中国国际展览中心举办的展览会所有标准摊位的施工，均由北京中展展览工程有限责任
公司统一负责。
4、施工人员进入中国国际展览中心院内、馆内，应随身佩戴由北京国展国际展览中心有限责任
公司施工管理办公室（以下简称施工办）核发的本人本届展览会的施工证件，无证者不得进入施工现场
施工。施工证不得涂改、复制、转借。
5、展览馆内的一切设施不得损坏或改变其使用性质和位置。地面、墙面不得钉钉、打孔。不得
在墙面、柱面张贴宣传品。不准损坏展馆一切设施。
6、施工搭建单位在展览中心院内禁止使用针棉织品和各种弹力布做装饰材料。
7、展台结构严禁在展馆顶部网架、柱子、横梁、二楼围栏及各种专用管线上吊挂、捆绑，所有
结构应和展台自身主体结构连接。严禁利用展馆顶部网架作为吊装展台结构的临时工具。
8、展台严禁采用全封闭式顶棚，展台顶棚不得阻挡展馆顶部消防设施，要保证展台顶棚至少有
50%以上的平面开放面积，以确保展台的消防安全性。
9、展台设计要考虑结构安全合理，搭建须使用难燃或阻燃的材料，展台结构要牢固可靠。搭建
展台不得超出承租面积，高度不得超出规定范围。
10、严禁使用霓虹灯作为展台装饰照明。照明灯具等各种用电设施及材料应具有国家专业安全
认证，应按照北京市电气规程标准施工、安装、使用。电器连接安装应使用双层绝缘护套铜线，连接端
26
Organised by: Mack Brooks Exhibitions, Romeland House, Romeland Hill, St Albans, Hertfordshire, UK
Tel: +44 (0) 1727 814400 / Fax: +44 (0) 1727 814400
子必须完全封闭不得裸露并加盖绝缘盒。
11、动力用电与照明用电应分开使用。每路电源应分别装保护装置，不得超负荷用电。
12、室外安装灯具、插座、配电盘等应选用防雨型。室外用电设备应有可靠防雨措施。
13、展台施工不得使用易燃、易爆物品，禁止明火作业。
14、馆内搭建二层或结构复杂的展台以及搭建馆外展台时须提供展台细部结构图并加盖有相关
资质设计院审核章和国家一级注册结构工程师印章及审核报告。从设计到施工应充分考虑展台的安全性，
确保搭建展台各连接点及展台整体结构的牢固性。
15、如需在展馆网架上吊挂条幅（每吊点 10 公斤以下，一号馆除外），须报施工管理办公室，
同意后方可吊挂。
16、施工面积和施工人数、水、电及压缩空气用量与申报必须一致。
17、撤馆时，施工单位须将所有搭建材料全部撤出展馆，严禁堆放在展位或中心院内。
18、施工办公室保留对特殊情况实行特别限制的权利。施工办管理人员有权进入展台对以上规
定的遵守情况进行监督检查。
注：北京国展国际展览中心有限责任公司施工管理办公室对以上各项
内容条款具有修改及最终解释权。
北京国展国际展览中心有限责任公司
施工管理办公室
二○○五年十一月
27
Organised by: Mack Brooks Exhibitions, Romeland House, Romeland Hill, St Albans, Hertfordshire, UK
Tel: +44 (0) 1727 814400 / Fax: +44 (0) 1727 814400
FORM 2D: APPLICATION FOR STAND CONSTRUCTION
(to be returned by Raw Space contractor) –English Translation
* Please email to SYMA by 12 Sept.,2014.
Application for Stand Construction
(to be returned by Raw Space Contractor)
第六届中国（北京）国际机场技术、设备和服务展览会（Inter Airport China 2014）
*Exhibitor ：
Tel：
*Contractor：
Tel：
Venue：
Hall No.：
*Workers：
Electrician：
Booth No.：
Woodworker：
Other Skilled：
Total：
*Construction
m2：
*Size：
Name：
Mobile：
Name：
Mobile：
Name：
Mobile：
L:
W：
Area：
*Onsite
Manage：
*Safety
Manager：
*ConstructionM
aterials：
*Electricity
（KW）：
Applicant：
e-mail first and send original document with stamp to:
Shanghai Syma-expo Ltd.
Address please see page 4
Contact: Celina Zhang
E-mail: [email protected]
28
Organised by: Mack Brooks Exhibitions, Romeland House, Romeland Hill, St Albans, Hertfordshire, UK
Tel: +44 (0) 1727 814400 / Fax: +44 (0) 1727 814400
FORM 2D: APPLICATION FOR STAND CONSTRUCTION
(to be returned by Raw Space contractor) – Chinese Version
* Please email to SYMA by 12 Sept.,2014.
光地展位施工申請表
(搭建公司填寫)
第六届中国（北京）国际机场技术、设备和服务展览会（Inter Airport China 2014）
*参展单位：
电话：
*展台设计、施
电话：
工单位：
施工地点：
展馆号：
*施工人数：
电工：
展台号：
木工：
其他工种：
总人数：
*施工面积：
平方米：
*展位规格：
*现场负责人：
姓名：
手机：
*安全责任人：
姓名：
手机：
姓名：
手机：
长:
宽：
*搭建材料：
*展期用电
（千瓦）：
申报人：
主场承建服务商意见：
29
Organised by: Mack Brooks Exhibitions, Romeland House, Romeland Hill, St Albans, Hertfordshire, UK
Tel: +44 (0) 1727 814400 / Fax: +44 (0) 1727 814400
FORM 2E: LETTER OF SAFETY GUARANTEE
(to be signed by Raw Space Contractor) – Only Chinese Version
* Please email first by 12 Sept.,2014.and send the original document by
courier to SYMA
光地展台施工安全責任保証書
(搭建公司填寫)
注：根据北京市和中国国际展览中心的有关规定，为做好第六届中国（北京）国际机场技术、设备和服
务展览会（Inter Airport China 2014）的安全保卫工作，所有展商委托的搭建公司都必须签订展期内的
安全责任保证书。请各搭建公司认真阅读并在以下保证书上签字盖章。（此表必填）
中国国际展览中心展台施工安全责任书
本公司受
____
公司 (展台號 _______________________)委托，负责第五届
北京国际機場技術、設備和服務展览会（Inter Airport China 2014）展位的搭建管理工作，并全面负责展位搭建安
全工作。
1、严格遵守《北京市大型社会活动安全管理条例》、《北京市展览、展销活动消防安全管理暂行规定》、
《中国国际展览中心展览施工管理规定》、《中国国际展览中心展览施工管理规定实施细则》、《中国国际展览中
心展览会用水、电及压缩空气管理规定》、《中国国际展览中心展览施工管理处罚规定》、《中国国际展览中心展
览施工环保规定》以及其它相关规章制度，服从中国国际展览中心集团公司主管部门的施工管理和监督检查，保证
展台和人身安全。
2、施工前应按照中国国际展览中心集团公司有关规定办理施工资质登记备案、施工图纸报审等手续，并交纳
相关费用。
3、施工现场的安全和防火由展台设计、施工单位负责，施工单位须确定一名施工现场安全负责人，全面负责
施工现场的安全、防火工作。
4、展台结构必须牢固、安全，搭建材料应使用难燃或阻燃的材料，禁止使用弹力布和针棉织品做装饰材料。
5、展台结构严禁在展馆顶部、柱子、二楼围栏及各种专用管线上吊挂、捆绑，所有结构应和展台自身主体结
构连接。严禁利用展馆顶部网架作为吊装展台结构的工具。
6、馆内搭建结构复杂的展台以及搭建馆外展台时须提供展台细部结构图并加盖有相关资质设计院审核章和国
家一级注册结构工程师印章及审核报告。从设计到施工应充分考虑展台的安全性，确保搭建展台各连接点及展台整
体结构的牢固性。
7、不允許搭建二层展台。
8、展台结构不准遮挡展馆内的消防设施、电气设备、紧急出口和观众通道。搭建地台必须于展位范围内部地
台边缘处设置缓坡通向公共通道，防止地台与地面的落差造成人身伤害。展馆防火卷帘门下不得搭建任何展架、展
台、整体地台及堆放各种货物，防火卷帘门所处的展馆立柱严禁采取任何形式的包裹及遮挡，保证防火卷帘门升降
畅通。
9、光地展台不得超过限定高度。馆内限高为 4 米。
10、室外搭建的展台要做好防风措施，确保展台结构的强度、刚度、稳定性以及局部稳定性。
11、使用玻璃材料装饰展台，必须采用钢化玻璃，要保证玻璃的强度、厚度（幕墙玻璃厚度不小于 8mm），玻
璃的安装方式应合理、可靠，必须制作金属框架或采用专业五金件进行玻璃安装，框架及五金件与玻璃材料之间要
30
Organised by: Mack Brooks Exhibitions, Romeland House, Romeland Hill, St Albans, Hertfordshire, UK
Tel: +44 (0) 1727 814400 / Fax: +44 (0) 1727 814400
使用弹性材料做垫层，确保玻璃使用安全。大面积玻璃材料应粘贴明显标识，以防破碎伤人。若使用玻璃地台，则
结构支撑立柱、墙体必须固定于地台下方，不得直接在光滑玻璃面上方搭设展台结构。
12、展台搭建材料的选用要符合国家有关部门关于临时性建筑的材料用法标准并结合展览会的特点合理选材，
选材时应符合国家环保要求。
13、馆内严禁吸烟。展台施工不得使用易燃、易爆物品，禁止明火作业。
14、展台严禁采用全封闭式顶棚，展台顶棚不得阻挡展馆顶部消防设施，要保证展台顶棚全开放，以确保展台
的消防安全性。
15、展台施工人员应佩戴证件进场施工，严禁证件不符和倒证现象的发生，专业技术人员须持上岗证施工。
16. 施工单位在施工时，应随时清理施工垃圾等各类废弃物品，搭建展台的材料应在本展位内码放整齐，严禁
占用
消防通道，保持馆内通道畅通。不得在馆内私自设置存放物品的仓库，或在公共区域存放展台材料、施工工具，
否则，施工办有权采取没收处理，并保留扣除施工押金的权利。
17、严禁使用霓虹灯作为展台装饰照明。照明灯具等各种用电设施及材料应具有国家专业安全认证，应按照北
京市电气规程标准施工、安装、使用。电器连接安装应使用双层绝缘护套线，连接端子必须完全封闭不行裸露并加
盖绝缘盒，不得裸露。
18、中国国际展览中心提供的 24 小时供电，不能作为不间断电源使用。
19、施工单位不得动用展馆配电箱、水源、气源等固定设施。室外安装灯具、插座、配电盘等应选用防雨型，
室外用电设备应有可靠防雨措施。
20、展览会开幕后，施工单位须留现场安全负责人及专职人员现场值班，发现问题及时处理。
21、撤馆时，施工单位须将所有搭建材料全部撤出展馆并清运干净，严禁堆放在展位或展览中心院内。
22、施工办公室保留对特殊情况实行特别限制的权利。施工办管理人员有权进入展台进行检查。所有特装展台
施工单位必须于 2014 年 10 月 17 日撤馆结束前将展台撤馆垃圾清除展馆，并不得恶意丢弃于展馆周围，否则主场
搭建商有权扣除其全部施工押金。
23、施工单位在布/撤展期间应文明施工，严禁野蛮操作，由此引发的安全责任事故，施工单位将负全部责任。
24、施工单位在进馆施工、撤馆以及运输过程中因违反上述规定，所造成的人员伤亡、火灾及场馆建筑物设施
损坏等一切安全责任事故，由施工单位负全部责任，并承担由此给主办单位、主场搭建商和中国国际展览中心造成
的所有的名誉及经济损失。
本展台施工单位的法人委托授权人已仔细阅读此展台施工安全责任书及上述提及的相关规章制度，，并保证严
格遵守相关安全管理规定，否则，一旦出现安全问题本公司愿承担全部责任。
施工单位名称（盖章）：
日期：
年
月
主要负责人签字：
日
手机：
e-mail first and send original document with stamp to:
Shanghai Syma-expo Ltd.
Address please see page 4
Contact: Celina Zhang
E-mail: [email protected]
31
Organised by: Mack Brooks Exhibitions, Romeland House, Romeland Hill, St Albans, Hertfordshire, UK
Tel: +44 (0) 1727 814400 / Fax: +44 (0) 1727 814400
FORM 2F: STAND CONSTRUCTION MANAGEMENT
CHARGES & DEPOSIT
(to be filled out by Raw Space Stand Contractor)
Deadline: 12 Sept.,2014
Exhibiting Company: ________________________________________Booth No:__________
Contact Person: _____________________________ Email:___________________________
Tel: ________________________________________Fax: _____________________________
Description
名称及描述
Unit Price (RMB)
单价(人民币)
Hall management fee
& Cleaning fee
施工管理和垃圾清运费
38.00/m2 平方米
*Contractor’s Badge
施工证件費
30.00/person 人
Truck pass for
move-in 布展车证
100.00/vehicle 辆/
2 hours only 限 2 小时
Truck pass for
move-out 撤展车证
100.00/vehicle 辆/
2 hours only 限 2 小时
Deposit Item
押金项目
Deposit for Contractor’s
Badge 施工证件押金
Construction
Deposit
施工押金
Qty
数量
Sub-Total (RMB)
合计（人民币）
Please arrange telegraphic transfer to Syma’s account as per our
invoice. All the deposit would be returned in one and half month after
show finish. Personal telegraphic transfer is not allowed.
请在进馆前根据我们开出的付款通知电汇至上海司马，所有押金将在没有问题
的情况下展会结束后 1 个半月内退还。不接受个人汇款！
30.00/person 人
100 sqm or below
≤100 平方米
RMB 20,000
101 – 200 sqm
101 – 200 平方米
RMB 40,000
201 sqm or above
≥ 201 平方米
RMB 60,000
GRAND TOTAL (RMB) :
总计（人民币）：
All prices are current and subject to change without prior notice.
The officially appointed contractors are responsible for payment of local taxes, which are included in the cost of
services offered.
Late submission will be subject to a 30% surcharge for late application received after the deadline and 50%
surcharge for late application received after September 30, 2014 and on-site.
* The construction deposit will be charged as double if the design plans and all required information are
not submitted for approval by September 30, 2014 or any booth structure is constructed without written
approval.
e-mail to:
Shanghai Syma-expo Ltd.
Address please see page 4
Contact: Celina Zhang
E-mail: [email protected]
32
Organised by: Mack Brooks Exhibitions, Romeland House, Romeland Hill, St Albans, Hertfordshire, UK
Tel: +44 (0) 1727 814400 / Fax: +44 (0) 1727 814400
FORM 2G: DAMAGE PUNISHMENT
(to be filled out by Raw Space Stand Contractor) – English Version
Deadline: 12 Sept.,2014
The rules of construction damage punishment
For the contractor Deadline: September 12, 2014
（required fields）
Once the contractor whose contravene the exhibition management rules shall
be liable for the all damage caused to booth structure topple down, casualties, fire
and etc. during the move in, move out, transit and open days. The official contractor
will give the contractor a warning, recoup their deposit and give them a publicity in
industry, depending on the seriousness of the case.
In order to guarantee the safety of the workers’ life and the property of people
onsite during the construction. Please consciously abide by the rules and regulations
of the exhibition, and sign Letter of Safety Guarantee (Form 2E).
Once the contractor contravene the relevant rules, please accept the
punishment as following:
No
1
Items
Unauthorized power connection without written permission, the contractor need to
Forfeit (RMB)
5000
pay for the cost of power and pay for the forfeit.
2
3
The use of fire operations in the exhibition hall without written permission, their
More than
equipment would be confiscated, and pay for the forfeit.
2000
The contractor or the exhibitor connect the water equipment caused to the leak or
2000～5000
the power short circuit and etc. the contractor or the exhibitor need to pay for the
damage to the exhibition hall and to pay for the forfeit.
4
If the booth has potential safety hazard, the contractor must setting the isolation
2000～10000
area immediately and fix it, and pay for the forfeit.
5
Any structures which block the fire exits, fire shutter doors, emergency exits,
2000～5000
consumer facilities, public access, power distribution equipment and camera must
be removed. The contractor need to pay for the forfeit.
6
Any electrical connection to violate the electrical installation and construction
2000～5000
specifications, without valid credentials, should be stopped immediately, and pay for
the forfeit.
7
Using all kinds of combustible textile articles, wooden structure without fire retardant
2000～5000
paint, carpet is not inflaming retarding or fire resistant (Level B1), it should change
all the Unqualified materials, and pay for the forfeit.
8
Glass is not tempered glass, and not a professional hardware fixed, should be
2000～5000
33
Organised by: Mack Brooks Exhibitions, Romeland House, Romeland Hill, St Albans, Hertfordshire, UK
Tel: +44 (0) 1727 814400 / Fax: +44 (0) 1727 814400
changed and pay for the forfeit.
9
The contractor to violate the electrical connection regulations, to use prohibited
2000～5000
electrical materials (neon, high-temperature tungsten, high-temperature quartz
lamp, twist wire, etc.), should stop and pay for the forfeit.
10
Painting and the others to violation rules of fire safety management in the exhibition
2000～5000
hall, should be stopped immediately and pay for the forfeit.
11
Booth construction with flammable and explosive materials (thinner, alcohol, etc.),
2000～5000
should be stopped and pay for the forfeit.
12
Using the electric saws, electric planers, electric cutting and etc. to violations of the
2000～5000
rules of the exhibition hall, should be stopped and pay for the forfeit.
13
Dumping any wastes in the exhibition hall.
2000～5000
14
No covering the back face of the wall between the two neighbouring stands which is
2000～5000
higher than the other side.
15
The height of the booth exceed the height limited of the exhibition hall, the
2000～5000
contractor should rectify the height of the booth, and pay for the forfeit.
16
Using the any roof structures, walls, pillar, doors, windows and all kinds of special
More than
pipes to hanging, tied up, paste and etc. during the booth construction. The
2000
contractor should remove them, and pay for the forfeit.
17
During move in and move out, if the goods or the stand structure block the aisle,
2000～5000
and the contractor doesn’t carry out the notice, should pay for the forfeit.
18
During the show time, put the construction equipment (ladders, scaffolding, etc.) in
More than
the gallery (except in their own booth), in addition to compensation for the resulting
2000
losses caused to the hall, and pay for the forfeit.
19
20
During move out, the brutal dismantling, pushing and carrying have making the
More than
damage to the floor of the exhibition, should pay for the forfeit.
2000
During the move out, the contractor sold the stand structure to the individual and
2000～5000
company to back-out, should pay for the forfeit.
21
During move out, the contractor doesn’t clean up the space or not acceptance of the
2000～5000
official contractor, should pay for the forfeit.
22
23
If the contractor doesn’t coordinate with the management department of the
More than
exhibition and the official contractor, should pay for the forfeit in serious cases.
2000
Failing to wear safety helmets during the construction, the construction imposed a
200/person
fine of RMB 200 per person.
34
Organised by: Mack Brooks Exhibitions, Romeland House, Romeland Hill, St Albans, Hertfordshire, UK
Tel: +44 (0) 1727 814400 / Fax: +44 (0) 1727 814400
Note:
1.
The above forfeit will be deducted from the deposit.
2.
The official contractor have the right to take measure to stop the contractor which to violate the
rules, refuse to Implement the rules after received the warning. The forfeit will be deducted from
their deposit.
Exhibitor company name:_______________________________
Connect person:______________________________
Booth no.:___________________
Tel:___________________
Contractor company name:______________________________
Connect person:______________________________
Tel:___________________
Contractor company
With official stamp and authorized signature：
Date:
e-mail to:
Shanghai Syma-expo Ltd.
Address please see page 4
Contact: Celina Zhang
E-mail: [email protected]
35
Organised by: Mack Brooks Exhibitions, Romeland House, Romeland Hill, St Albans, Hertfordshire, UK
Tel: +44 (0) 1727 814400 / Fax: +44 (0) 1727 814400
FORM 2G: DAMAGE PUNISHMENT
(to be filled out by Raw Space Stand Contractor) – Chinese Version
Deadline: 12 Sept.,2014
展览施工管理处罚规定（搭建商填写）
截至日期：2014 年 9 月 12 日（必填）
施工单位及施工人员违反管理规定，致使施工的项目、展台在施工中、展出中、撤展中以及运输过程中，
发生倒塌、人员伤亡、火灾等一切安全责任事故，施工单位负全部责任，并承担法律责任以及由此给展
览馆、主办单位以及主场运营商造成的一切经济损失及名誉损失。主场运营商（上海司马展览建造有限
公司）视情节轻重将对施工单位给予警告、扣除全部施工押金并在行业内给予公示等处罚。
为确保展览会施工安全有序的顺利进行，加强和规范展览会施工秩序，保障人民生命和财产安全，凡进
入展览馆进行展览施工的单位和企业自觉遵守展览会各项规章制度，签定《展台施工安全责任书》并严
格执行，同时接受如下处罚规定：
序
内
容
罚款额度（RMB）
号
1
未经书面许可，私自接电，一经发现，除补交电源接驳费外，并处罚款
5000
5000 元。
2
未经书面允许，在展览馆内动用明火作业，没收其作业设备，并处罚款
2000 以上
2000 元以上。
3
施工单位连接水源的设备设施造成任何泄漏的行为和结果，除赔偿由此给场
2000～5000
馆带来的损失外，并处罚款 2000 元以上。
4
展台搭建出现结构失稳等重大安全隐患，要求立即设置隔离区域，进行整
2000～10000
改，并处罚款 2000-10000 元。
5
阻塞消防通道、消防卷帘门、紧急出口、消防设施、公共通道、配电柜以及
2000～5000
摄像头等，要求进行拆除整改，并处罚款 2000-5000 元。
6
违反电气安装施工规范、无有效证件从事电气施工操作等，要求立即停止施
2000～5000
工操作，并处罚款 2000-5000 元。
7
展台搭建使用各种可燃纺织物品、木质结构未刷防火涂料，要求立即整改，
2000～5000
并处罚款 2000-5000 元。
8
展台搭建有玻璃结构时，如不使用钢化玻璃及专用配件安装固定，要求立即
2000～5000
整改，并处罚款 2000-5000 元。
9
使用禁用电料（霓虹灯、高温碘钨灯、高温石英灯、平行线、麻花线等），
2000～5000
违反电工操作规定，制止其施工行为，并处罚款 2000-5000 元。
10
展厅内调漆、喷漆、刷漆等违反北京市展览展销消防安全管理规定的行为，
2000～5000
要求其立即停止，并处罚款 2000-5000 元。
11
展台施工使用易燃、易爆物品（稀料、酒精等），要求停止其施工行为，并
2000～5000
处罚款 2000-5000 元。
12
使用电锯、电刨、电切割等工具作业时，出现火花现象的行为，要求其立即
2000～5000
停止作业，并处罚款 2000-5000 元。
36
Organised by: Mack Brooks Exhibitions, Romeland House, Romeland Hill, St Albans, Hertfordshire, UK
Tel: +44 (0) 1727 814400 / Fax: +44 (0) 1727 814400
13
向馆内地沟倾倒废油等废弃物者。
2000～5000
14
背靠背展台与相邻展位间的结构高于对方展位，但背部未做遮盖者。
2000～5000
15
展台搭建超过规定高度，要求立即整改，拒不整改者。
2000～5000
16
搭建展台及各种活动布置利用展馆顶部、墙面、柱子、栏杆、门窗及各种专
2000 以上
用管线吊挂、捆绑、钉钉、粘贴等，要求立即进行整改，并处罚款 2000 元
以上。
17
施工时阻塞展厅通道，防碍他人通行，劝阻无效，对施工单位处以罚款
2000～5000
2000-5000 元。
18
在展会期间，将相关搭建物品（梯子，脚手架等）堆放在通道（（展位内除
2000 以上
外），除赔偿由此造成的损失外还需要支付罚款。
19
撤展时，野蛮拆卸展台、推倒展台及搬运物品时造成地面损伤等，要求其立
2000 以上
即纠正，并处罚款 2000 元以上。
20
撤展时，私自将展台结构卖于收购的个人及单位进行拆除的行为，对施工单
2000～5000
位处以罚款 2000-5000 元。
21
撤展时，施工垃圾为清理或未清理干净或未验收，将在施工押金中扣除
2000～5000
2000-5000 元的违约金。
22
对展馆和主场运营商工作不予配合的施工单位，视情节严重处罚款 2000 元
2000 以上
以上。
23
施工期间未按规定佩带安全帽，对施工单位处以每人 200 元罚款。
200 元/人
备注：
1.
以上罚款将在施工押金中扣除。
2.
违反规定接到通知后拒不进行整改的单位，主场搭建单位有权采取措施停止其展台施工，并扣
除全部施工押金。
参展公司:___________________________________
联系人:___________________________________
展位号:___________________
手机号:___________________
搭建公司:___________________________________
联系人:___________________________________
手机号:___________________
搭建公司（盖章）：
填写日期：
年
月
日
e-mail to:
Shanghai Syma-expo Ltd.
Address please see page 4
Contact: Celina Zhang
E-mail: [email protected]
37
Organised by: Mack Brooks Exhibitions, Romeland House, Romeland Hill, St Albans, Hertfordshire, UK
Tel: +44 (0) 1727 814400 / Fax: +44 (0) 1727 814400
FORM 3: AUDIO-VISUAL EQUIPMENT
(for Shell Scheme Stands only)
Deadline: 12 Sept.,2014
Exhibiting Company: ________________________________________ Booth:__________
Contact Person: _____________________________ Email:_________________________
Tel: ________________________________________Fax: __________________________
ITEM
UNIT PRICE
(RMB)
32” LCD TV monitor with DVD player
3,000.00
42’’ Plasma TV with DVD player
3,350.00
QUANTITY
TOTAL PRICE
(RMB)
All prices are current and subject to change without prior notice.
The officially appointed contractors are responsible for payment of local taxes, which are included in
the cost of services offered.
CONDITIONS – HIRE OF AUDIO-VISUAL EQUIPMENT
1. All items ordered are on a rental basis only and no exchange, transfer or refund on
items is permitted ordered on site.
2. Any complaints regarding rented audio-visual equipment must be lodged the day before the
exhibition commences, otherwise all items are deemed to have been received in good order.
3. Late orders will be subject to a 30% surcharge for orders received after the deadline and 50%
surcharge for orders received after September 30, 2014 and on-site.
4. All orders must be accompanied with full payment either：
i)
Cash; or
ii) telegraphic transfer to our a/c no. 3164631402010700011, (Bank of ShangHai, Changning
Sub-Branch, Shanghai)
5. Other items, which are not shown on the order form, will be offered on request and are
subject to a separate quotation.
6. Cancelled orders are non-refundable.
e-mail to:
Shanghai Syma-expo Ltd.
Address please see page 4
Contact: Celina Zhang
E-mail: [email protected]
38
Organised by: Mack Brooks Exhibitions, Romeland House, Romeland Hill, St Albans, Hertfordshire, UK
Tel: +44 (0) 1727 814400 / Fax: +44 (0) 1727 814400
FORM 4: COMPRESSED AIR / WATER & WASTE
Deadline: 12 Sept.,2014
Exhibiting Company: ______________________________________ Booth No:_______
Contact Person: ____________________________ Email:________________________
Tel: _____________________________________ Fax: __________________________
* All prices are current and subject to change without prior notice.
The officially appointed contractors are responsible for payment of local taxes, which are included in
the cost
of services offered.
Item
Water supply for sink (inlet/outlet:
15mm dia.) built-in with sink unit
Water for machine use (dia. 15mm)
*Connection fee to machine (incl
labour and material)
Compressed Air: 300 NL
*Connection fee to machine (incl.
labour & material)
Compressed air: 600 NL
*Connection fee to machine (incl
labour and material)
Compressed air: 1000 NL
*Connection fee to machine (incl
labour and material)
Unit Price (RMB)
3,350.00
Quantity
Total Price (RMB)
2,940.00
440.00
2,670.00
400.00
4,000.00
600.00
5,340.00
800.00
Exhibitors must inform Shanghai Syma-expo Ltd. of their minimum/maximum pressures
required when ordering compressed air. This information is vitally important to enable the
contractors to guarantee the required pressures.
* Please note that exhibitors are permitted to undertake the connections to machine by themselves
and no connection fee will be charged.
PAYMENT CONDITIONS
1.All items ordered are on a rental basis only and no exchange, transfer or refund is permitted on items ordered
on site.
2.Orders received after the deadline will be subject to a 30% surcharge and orders received after September 30,
2014 and on-site will be subject to a 50% surcharge.
3. All orders must be accompanied with full payment either：
i) Cash; or
ii) telegraphic transfer to our a/c no. 3164631402010700011, (Bank of ShangHai, Changning SubBranch, Shanghai)
4.All ordered items must be marked on a location plan. On-site relocation will result in an extra charge.
5.Other items, which are not shown on the order form, will be offered on request and are subject to a separate
quotation.
6.Cancelled orders are non-refundable.
7.The compressed air supplied has an average pressure 6-8kg, air is of industry quality. Exhibitors
have to bring their own special regulating units if they require very specific water temperature or water
pressure after getting the official contractor’s approval.
8.Exhibitor to ensure they have their own compressed air joint for connection to hall compressed air
pipe.
e-mail to:
Shanghai Syma-expo Ltd.
Address please see page 4
Contact: Celina Zhang
E-mail: [email protected]
39
Organised by: Mack Brooks Exhibitions, Romeland House, Romeland Hill, St Albans, Hertfordshire, UK
Tel: +44 (0) 1727 814400 / Fax: +44 (0) 1727 814400
FORM 5A: ELECTRICAL INSTALLATIONS
(for Shell Scheme Stands only)
Deadline: 12 Sept.,2014
Exhibiting Company: ________________________________________Booth No:_______
Contact Person: _____________________________ Email:________________________
Tel: ____ __________________________________Fax: __________________________
Item
No.
EA01
EM02
EM15
EL01
EL02
EL06
EL16
EC01
EC02
EC03
DESCRIPTION
Refrigerator 140l incl. non 24hrs delivery power socket
5 Amp 220V single phase socket
15 Amp 220V single phase socket
100W Spotlight
100W Longarm Spotlight
100W Tracklight
40W Flourescent Tube
70W HQI Light
Lighting connection fee for exhibitor’s own light fittings:
Lighting connection up to 100W (per light bulb)
Lighting connection up to 150W (per light bulb)
Lighting connection up to 300W (per light bulb)
Unit Price
(RMB)
Quantity
Total Price
(RMB)
1,070.00
320.00
1,200.00
330.00
370.00
400.00
320.00
470.00
135.00
170.00
400.00
PLEASE NOTE:
1) Shell Scheme Exhibitors needing to use their own special light fittings (e.g. spotlights, flu.
Tube, etc) owing to functional or aesthetic reasons, a lighting connection fee will be
charged. It will be counted on a per light bulb basis. Power sockets are for machine use
only and not permitted for use with their own light fittings.
2) Please note that exhibitors are permitted to undertake the connections to machine by
themselves and no connection fee will be charged.
CONDITIONS – HIRE OF ELECTRICAL INSTALLATIONS
1.All items ordered are on a rental basis only and no exchange, transfer or refund is permitted on
items ordered on site.
2.All lighting connection work must be carried out by the Organiser’s official contractor. The published
rate of up to maximum 100 watts will be applied without exception.
3.Orders received after the deadline will be subject to a 30% surcharge and orders received after
September 30, 2014 and on-site will be subject to a 50% surcharge.
4.All orders must be accompanied with full payment either：
i)Cash; or
ii) telegraphic transfer to our a/c no. 3164631402010700011, (Bank of ShangHai, Changning SubBranch, Shanghai)
5.l ordered items must be marked on a location plan. On-site relocation will result in an extra charge.
6.Other items, which are not shown on the order form, will be offered on request and are subject to a
separate quotation.
7.Cancelled orders are non-refundable.
8.Exhibitors with very sensitive equipment are advised to bring their own stabilizer to cater for voltage fluctuation.
9.Single phase socket can not be used for lighting.
40
Organised by: Mack Brooks Exhibitions, Romeland House, Romeland Hill, St Albans, Hertfordshire, UK
Tel: +44 (0) 1727 814400 / Fax: +44 (0) 1727 814400
FORM 5B: ELECTRICAL INSTALLATIONS
(for Raw Space Stands and Upgraded Shell Scheme Stands)
Deadline: 12 Sept.,2014
Exhibiting Company: ________________________________________ Booth No:______
Contact Person: _____________________________ Email:________________________
Tel: ____ __________________________________ Fax: __________________________
Item
No.
DESCRIPTION
Unit Price
(RMB)
Quantity
Total Price
(RMB)
Main power for Lighting use:
EL30
15 Amp 220V single phase power point
1,270.00
EL31
30 Amp 220V single phase power point
2,470.00
EL32
40 Amp 220V single phase power point
3,800.00
EL33
60 Amp 220V single phase power point
5,200.00
EL34
100 Amp 220V single phase power point
9,400.00
Main power for Machine use:
EM28
15A/220V single phase power point (24 hours)
3,100.00
EM29
30A/380V 3 phase power point (24 hours)
8,600.00
EM30
30A / 380V 3 phase power point
*Connection fee to machine(incl labour and material)
3,350.00
500.00
EM31
60A / 380V 3 phase power point
*Connection fee to machine(incl labour and material)
6,470.00
970.00
Temp power for move-in Period use only
TP01
15A/220V temporary power point
450.00
TP02
30A/380V temporary power point
1800.00
Please prepare the main power box for connection on site
or rental from Syma.
* Please note that exhibitors are permitted to undertake the connections to machine by
themselves and no connection fee will be charged.
41
Organised by: Mack Brooks Exhibitions, Romeland House, Romeland Hill, St Albans, Hertfordshire, UK
Tel: +44 (0) 1727 814400 / Fax: +44 (0) 1727 814400
CONDITIONS – HIRE OF ELECTRICAL INSTALLATIONS
1.All items ordered are on a rental basis only and no exchange, transfer or refund is permitted on
items ordered on site.
2.Orders received after the deadline will be subject to a 30% surcharge and orders received after
September 30, 2014 and on-site will be subject to a 50% surcharge.
3.All orders must be accompanied with full payment either：
i) Cash; or
ii) telegraphic transfer to our a/c no. 3164631402010700011, (Bank of ShangHai, Changning SubBranch, Shanghai)
4.All ordered items must be marked on a location plan. On-site relocation will result in an extra charge.
5.Other items, which are not shown on the order form, will be offered on request and are subject to a
separate quotation.
6.Cancelled orders are non-refundable.
7.Exhibitors with very sensitive equipment are advised to bring their own stabilizer to cater for voltage fluctuation.
8.24 hours power supply cannot be used as an uninterruptible power supply. It should be separate for apply
lighting and machine. .
e-mail to:
Shanghai Syma-expo Ltd.
Address please see page 4
Contact: Celina Zhang
E-mail: [email protected]
42
Organised by: Mack Brooks Exhibitions, Romeland House, Romeland Hill, St Albans, Hertfordshire, UK
Tel: +44 (0) 1727 814400 / Fax: +44 (0) 1727 814400
FORM 5C: ELECTRICAL INSTALLATIONS
Deadline: 12 Sept.,2014
PLEASE MARK YOUR ORDERS (i.e. SPOTLIGHTS, SOCKETS, ETC.) ON THE PLAN BELOW
PERSPECTIVE VIEW
TOP VIEW
Back Panel
e-mail to:
Shanghai Syma-expo Ltd.
Address please see page 4
Contact: Celina Zhang
E-mail: [email protected]
43
Organised by: Mack Brooks Exhibitions, Romeland House, Romeland Hill, St Albans, Hertfordshire, UK
Tel: +44 (0) 1727 814400 / Fax: +44 (0) 1727 814400
FORM 6A: EXHIBITOR BADGES
Deadline: 13th October 2014
Exhibiting Company: ________________________________________Booth No:________
Contact Person: _____________________________ Email:_________________________
Tel: ________________________________________Fax: __________________________
th
Exhibitor badges will be available for collection from the entrance to the Exhibition Hall 8A from 13
Octoberber.
Exhibitor badges allow stand personnel free entry to the exhibition and are only valid with the name
and company name. The allocation of badges to third parties is strictly prohibited.
Company Name
Personnel Name
Fax, or scan/e-mail to:
Mack Brooks Exhibitions Ltd., Romeland House, Romeland Hill, St Albans, AL3 4ET.UK
Tel: 00 44 1727 814400
Fax: 00 44 1727 814401 Email: [email protected]
44
Organised by: Mack Brooks Exhibitions, Romeland House, Romeland Hill, St Albans, Hertfordshire, UK
Tel: +44 (0) 1727 814400 / Fax: +44 (0) 1727 814400
FORM 6B: CONTRACTOR BADGES
(for Raw Space Stands and Upgraded Shell Scheme Stands)
Deadline: 12 Sept.,2014
Stand
Contractor
No:__________
Company:
______________________________________Booth
Contact
Person:
__________________________
_______________________________
Tel:
Please take labor’s ID card to appointed office for scanning. The specific time and scanning
address would be informed by Syma’s reminder separately.
请各搭建公司务必带好所有施工人员身份证件于进馆前到指定办公室进行证件扫描工作。具体办理
时间及地点将由司马公司另行给予书面通知！
Contractor badges allow stand construction personnel entry to the exhibition and are only valid with
the name and company name. The allocation of badges to third parties is strictly prohibited.
Name of Worker
Age
Sex
Technical Specialties
ID Number
No.
身份证号码
施工人員姓名
年齡
性別
技术工种
序號
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
*The electrician certificate or other special certificate must be copied to us with this list together.
e-mail to:
Shanghai Syma-expo Ltd.
Address please see page 4
Contact: Celina Zhang
E-mail: [email protected]
45
Organised by: Mack Brooks Exhibitions, Romeland House, Romeland Hill, St Albans, Hertfordshire, UK
Tel: +44 (0) 1727 814400 / Fax: +44 (0) 1727 814400
FORM 7: FURNITURE HIRE / SHELL SCHEME EXTRAS
(for Shell Scheme Stands only)
Deadline: 12 Sept.,2014
Exhibiting
Company:
No:__________
________________________________________Booth
Contact
Person:
Email:___________________________
_____________________________
Tel:
________________________________________Fax:
_____________________________
Item
No.
Unit Price
DESCRIPTION
(RMB)
CD01A
CD03
Folding chair
Grey Office Chair
230.00
CD04
Black Leather Chair
200.00
CD19
Bar Stool
200.00
TB01
Information Counter, 950 x 450 x 750mm ht.
300.00
TB02
Square Table, 750 x 750 x 750mm ht.
270.00
TB03
Rectangular Table, 1200 x 750 x 750mm ht.
330.00
TB04
Coffee Table, 450 x 450 x 450mm
170.00
TB05
Round Table, 750 (dia) x 750mm ht.
300.00
TB06
TV Rack, 700 x 500 x 1300mm ht.
330.00
TB19W
DP01
High Round Table, 600 (dia) x 1100mm ht.
370.00
Lockable Cupboard, 950 x 450 x 750mm ht.
330.00
DP02
Table Showcase, 1000 x 500 x 1000mm ht.
870.00
DP03
Tall Showcase built-in with 2 nos. downlights
1,700.00
DP04
Display Cube, 500 x 500 x 800mm ht.
330.00
SD10
Single Seat Sofa
400.00
MS01
Wall Panel, 1000 x 2500mm
330.00
MS02
Curtain, 1000 x 2000mm
330.00
MS03
Lockable Door, 1000 x 2000mm
630.00
MS04
Folding Door, 1000 x 2000mm
430.00
MS05
Coat Hangar (wall-mounted), 1m width
170.00
MS07
Shelf Rack, 1000 x 500 x 2200mm ht.
500.00
MS08
Shelf (Flat), 1000 x 300mm
120.00
MS09
Shelf (Slope), 1000 x 300mm
120.00
MS10
Literature Rack (wall-mounted), 1000 x 300mm ht.
120.00
MS11
Free Standing Literature Rack
330.00
Potted Plant 1m ht.
130.00
Waste Paper Basket
Quantity
Total Price
(RMB)
65.00
27.00
Total
Price:
All prices are current and subject to change without prior notice. The officially appointed contractors
are responsible for payment of local taxes, which are included in the cost of services offered.
e-mail to:
Shanghai Syma-expo Ltd.
Address please see page 4
Contact: Celina Zhang
E-mail: [email protected]
46
Organised by: Mack Brooks Exhibitions, Romeland House, Romeland Hill, St Albans, Hertfordshire, UK
Tel: +44 (0) 1727 814400 / Fax: +44 (0) 1727 814400
FORM 7: FURNITURE HIRE / SHELL SCHEME EXTRAS
(for Shell Scheme Stands only)
Deadline: 12 Sept.,2014
PAYMENT CONDITIONS
1.All items are ordered on a rental basis only and no exchange, transfer or refund is permitted on
items ordered on site.
2.Any complaints regarding rental furniture must be lodged the day before the exhibition commences,
otherwise all items are deemed to have been received in good order.
3.Orders received after the deadline will be subject to a 30% surcharge and orders received after
September 30, 2014 and on-site will be subject to a 50% surcharge.
4.All orders must be accompanied with full payment either：
i) Cash; or
ii) telegraphic transfer to our a/c no. 3164631402010700011, (Bank of ShangHai, Changning SubBranch, Shanghai)
5. All ordered items must be marked on a location plan. On-site relocation will result in an extra
charge.
6.Cancelled orders are non-refundable.
7.After we receive your order forms, we will issue the invoice for you. Please make the
payment before the deadline on invoice. Please contact with Syma if you have not received
invoice three days later.
e-mail to:
Shanghai Syma-expo Ltd.
Address please see page 4
Contact: Celina Zhang
E-mail: [email protected]
47
Organised by: Mack Brooks Exhibitions, Romeland House, Romeland Hill, St Albans, Hertfordshire, UK
Tel: +44 (0) 1727 814400 / Fax: +44 (0) 1727 814400
48
Organised by: Mack Brooks Exhibitions, Romeland House, Romeland Hill, St Albans, Hertfordshire, UK
Tel: +44 (0) 1727 814400 / Fax: +44 (0) 1727 814400
49
Organised by: Mack Brooks Exhibitions, Romeland House, Romeland Hill, St Albans, Hertfordshire, UK
Tel: +44 (0) 1727 814400 / Fax: +44 (0) 1727 814400
FORM 8: HEAVY & LARGE EXHIBITS
Deadline: 15th September 2014
Exhibiting Company: ______________________________________Booth No:__________
Contact Person: ___________________________ Email:___________________________
Tel: _____________________________________Fax: _____________________________
This form is to be returned only by exhibitors with heavy or large exhibits, as specified below:
Heavy Exhibits:
Any exhibit and/or packing case exceeding 2,000 kg
Large Exhibits: Any exhibit and/or packing case exceeding 1.83m (length) x 1.83m (width) x
1.22m (height) or 6ft (L) x 6ft (W) x 4ft (H)



These exhibits must arrive in good time for port clearance & reach the venue by the 1st day of
build-up.
All such exhibits, without exception, must be handled by our official freight forwarder, Rogers
Worldwide (HK) Ltd.
Exhibitors with heavy exhibits are to observe the floor loading capacity (see Technical Data p.5),
and to provide steel plates for spreading if necessary.
Item
Dimensions
Weight
Date of Arrival
in Beijing
e-mail to:
Shanghai Syma-expo Ltd.
Address please see page 4
Contact: Celina Zhang
E-mail: [email protected]
50
Organised by: Mack Brooks Exhibitions, Romeland House, Romeland Hill, St Albans, Hertfordshire, UK
Tel: +44 (0) 1727 814400 / Fax: +44 (0) 1727 814400
FORM 10: TELEPHONE / FAX / INTERNET LINE
Deadline: 12 Sept.,2014
Exhibiting Company: ______________________________________Booth No:__________
Contact Person: ___________________________ Email:___________________________
Tel: _____________________________________Fax: _____________________________
UNIT COST (RMB)
ITEM DESCRIPTION
Local telephone line installation
IDD telephone line installation (*)
IDD fax line installation (*)
Fax machine incl. 2 rolls of fax paper
DDN line for Internet: 256K
DDN line for Internet: 512K
TOTAL PRICE (RMB)
QTY
800.00
1,070.00
1,070.00
400.00
4,000.00
7,350.00
(*) Refundable deposit of RMB2,000.00 for IDD calls consumption is not included.
Exhibitors can use mobile phones in the exhibition hall. An international ‘roaming’ facility is generally
available in China. You can also purchase GSM phone cards in China.
PAYMENT CONDITIONS
1.All items are ordered on a rental basis only and no exchange, transfer or refund is permitted
on items ordered on site.
2.Any complaints regarding rental furniture must be lodged the day before the exhibition
commences, otherwise all items are deemed to have been received in good order.
3.Orders received after the deadline will be subject to a 30% surcharge and orders received
after September 30, 2014 and on-site will be subject to a 50% surcharge.
4.All orders must be accompanied with full payment either：
i) Cash; or
ii)
telegraphic transfer to our a/c no. 3164631402010700011, (Bank of ShangHai,
Changning Sub-Branch, Shanghai)
5. All ordered items must be marked on a location plan. On-site relocation will result in an
extra charge.
6.Cancelled orders are non-refundable.
7.After we receive your order forms, we will issue the invoice for you. Please make the
payment before the deadline on invoice. Please contact with Syma if you have not received
invoice three days later.
e-mail to:
Shanghai Syma-expo Ltd.
Address please see page 4
Contact: Celina Zhang
E-mail: [email protected]
51
Organised by: Mack Brooks Exhibitions, Romeland House, Romeland Hill, St Albans, Hertfordshire, UK
Tel: +44 (0) 1727 814400 / Fax: +44 (0) 1727 814400
FORM 12: VISITOR PROMOTION
1st October 2014
Exhibiting Company: ______________________________________Booth No:__________
Contact Person: ____________________________Email:___________________________
Tel: _______________________________________Fax: __________________________
In order to ensure the high quality profile of visitors, we provide you with the opportunity to
invite contacts/customers or potential customers to the exhibition. A certain number of visitor
invitations/tickets are available completely FREE OF CHARGE for each exhibitor to send to
potential clients (each ticket being for single entry).
These invitations/tickets will prove very useful and we strongly recommend that you make use of this
excellent opportunity.

Exhibitors will each be automatically sent 200 free visitor tickets per stand.

An additional 200 may be requested by ticking below.
We request an additional 200 complimentary tickets, over and above the 200 automatically sent

These tickets are for exhibitors’ own invitations and are strictly for distribution to members of the
trade, not to the general public or minors under 18.

Exhibitors are requested not to use visitor tickets for their own staff. Please use Form 6 to
request your staff badges.
Tickets are required to be sent to:
Person: ______________________________________________________________________
Company: ____________________________________________________________________
Address: _____________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
Tel: ____________________________
Email: _____________________________________
Fax, or scan/e-mail to:
Mack Brooks Exhibitions Ltd. Romeland House, Romeland Hill, St Albans, AL3 4ET, UK
Tel: 00 44 1727 814400
Fax: 00 44 1727 814401 Email: [email protected]
52
Organised by: Mack Brooks Exhibitions, Romeland House, Romeland Hill, St Albans, Hertfordshire, UK
Tel: +44 (0) 1727 814400 / Fax: +44 (0) 1727 814400
INTER AIRPORT CHINA 2014
CIEC, BEIJING, P.R.CHINA
15-17 OCTOBER 2014
SHIPPING INFORMATION
INSTRUCTIONS & TARIFF
Exhibition Logistics Management
羅杰斯環球(香港)有限公司
ROGERS WORLDWIDE (HK) LTD
Units A & D, 16/F, Nathan Commercial Building
430-436 Nathan Road, Kowloon, Hong Kong
Tel : (852) 2111 1151
Fax : (852) 2111 1150, 2111 1152
E-mail : [email protected]
HONG KONG S.A.R. CHINA
53
Organised by: Mack Brooks Exhibitions, Romeland House, Romeland Hill, St Albans, Hertfordshire, UK
Tel: +44 (0) 1727 814400 / Fax: +44 (0) 1727 814400
INTER AIRPORT CHINA 2014
CIEC, BEIJING, P.R.CHINA
15-17, OCTOBER, 2014
SECTION
1
2
3
CONTENTS
GUIDELINES ON FREIGHT
FORWARDING
PAGE NUMBER
55
CONSIGNEE
55
CARGO DEADLINES
55
4
IMPORTANT SCHEDULING
NOTES
56
5
EXHIBITION DOCUMENTS
56
6
FUMIGATION
REQUIREMENTS
56 - 57
7
SHIPPING NOTIFICATION &
PREADVICE
57
8
HAND CARRIED EXHIBITS
58
9
CATALOGUES & PUBLICITY
MATERIALS – CENSORSHIP
58
10
HAZARDOUS OR
DANGEROUS CARGO
58
11
INSURANCE
58
12
HEAVY & OVERSIZED
EXHIBITS
59
13
PACKING
59
14
MARKING
59
15
CUSTOMS CLEARANCE
60
16
UNPACKING/REPACKING
ON-SITE
60
17
SOLD EXHIBITS
60
18
EXHIBITION CLOSING
PROCEDURES
60 - 61
19
PAYMENT TERMS &
CONDITIONS OF BUSINESS
61
PAYMENT TERMS &
CONDITIONS OF BUSINESS
61
SERVICES & RATES FOR
HANDLING OF EXHIBITS
62 - 65
NOTES ON TARIFF &
STORAGE CONDITIONS
66 -67
CONFIRMATION OF
ACCEPTANCE FORM
68
LIST OF EXHIBITS FORM
Sent separately
54
Organised by: Mack Brooks Exhibitions, Romeland House, Romeland Hill, St Albans, Hertfordshire, UK
Tel: +44 (0) 1727 814400 / Fax: +44 (0) 1727 814400
1. GUIDELINES ON FREIGHT FORWARDING ARRANGEMENTS
We are pleased to advise that Rogers Worldwide (HK) Ltd. has been appointed by Mack Brooks Exhibitions Ltd. as
the official forwarder for INTER AIRPORT CHINA 2014. Exhibitors and their agents are therefore requested
to consult with us over any matter concerning the forwarding of exhibits to Beijing.
Rogers Worldwide (Hong Kong) Ltd
Units A&D, 16/F, Nathan Commercial Bldg.,
430-436 Nathan Road,
Kowloon, Hong Kong
Ctc: Ms. Connie Yuen
Tel : 852-2111 1151
Fax: 852-2111 1150
E-mail : [email protected]
To ensure the smooth handling of exhibits please read our guidelines carefully, as failure to comply with the
forwarding regulations is likely to cause delays and additional expenses.
2. CONSIGNEE
All cargo must be shipped prepaid and consigned as follows:DIRECT SHIPMENTS TO BEIJING
Seafreight
Airfreight
Sinotrans Beijing Company Fairs & Events
Logistics Branch
China International Exhibition Centre
No. 6, Bei Sanhuan Dong Road
Chao Yang District
Beijing, Post Code: 100027, P.R. China
Tel: 86-10-6467 1724
Ctc: Mr. Fun Hui
Sinotrans Air Transportation Development Co., Ltd
Northern Branch
China International Exhibition Centre
No. 6, Bei Sanhuan Dong Road
Chao Yang District
Beijing, Post Code: 100027, P.R. China
Tel: 86-10-6467 1724
Ctc: Mr. Fun Hui
Notify Party:
Same as Consignee
c/o Inter Airport China 2014
Tel: 86-10-6467 1724
Notify Party:
Sinotrans Beijing Company Fairs & Events
Logistics Branch
c/o Inter Airport China 2014
Tel: 86-10-6467 1724
Ctc: Mr. Fun Hui
3. CARGO DEADLINES
*
Exhibits in Hong Kong
- for forwarding to Beijing by Sea
- for forwarding to Beijing by Air
*
-
1-4 September 2014
16-19 September 2014
Exhibits from abroad to Beijing direct
- By Seafreight to Xingang Port
11-13 September 2014
(Full containers & LCL)
- By Airfreight to Beijing Airport
20-22 September 2014
Cargo arriving after our deadlines will incur a 30% late arrival surcharge. Cargo arriving earlier than
specified will be charged storage fees, as detailed in our handling tariff.
55
Organised by: Mack Brooks Exhibitions, Romeland House, Romeland Hill, St Albans, Hertfordshire, UK
Tel: +44 (0) 1727 814400 / Fax: +44 (0) 1727 814400
4. IMPORTANT SCHEDULE NOTES
If there is a second carrier for transhipment via Hong Kong, Japan or Korea, the memo bills of lading issued by the
second carrier must also be sent to us.
For full container-load cargo, it is essential
 to specify in the B/L service code at destination is CY/CY, and
 that exhibitors must inform the shipping line that the container is to be onforward to exhibition site and will
only be returned to container depot after exhibition opens. If exhibitors intend to keep the container at the
fairground for return shipment, they have to liaise with the shipping line at the port of loading to rent the
container for return shipment, and send the relevant documents to us before the exhibition opens, showing that
the container is allowed to be kept at the fairground.
At the close of the show re-export customs formalities and cargo reservations will take at least two weeks before
your cargo will be able to leave China. An expedited export service is possible, however, this must be requested at
least two weeks in advance and may be subject to higher handling rates. If required please fax us a copy of your list
of exhibits form, the full destination address and number of cases, weight & volume.
5. EXHIBITION DOCUMENTS
List of Exhibits Form - This form is approved by the Chinese Customs Authorities and as such is the only invoice
format accepted for exhibition cargo. Every exhibitor must submit this form to us without exception. Please do
not use your own agents or company letterhead on any packing lists as this is not acceptable.
A detailed and accurate description of exhibits, including major components and serial numbers must be declared on
the list, (particularly in the case of televisions, computers and high-tech equipment). Catalogue, display materials,
gifts and foodstuffs must also be specified with exact quantities and values.
Please complete this document in English and send them to Rogers Worldwide (HK) Ltd, to arrive no later than 10
days prior to the arrival of your goods in Hong Kong or China. The cost of translating invoices into Chinese will be
billed to you together with the freight and handling charges.
6. FUMIGATION REQUIREMENTS
With effect from 1 January 2006, fumigation must be arranged in the country of origin prior to shipment to
China for ALL WOOD PACKING MATERIAL (WPM). This includes wooden block cases/crates,
wooden pallets, wooden frames, wooden drums, chocks & stow-wood, cross-ties and so on.
To ensure the WPM is properly treated either by Heat Treatment (HT) or Methyl Bromide (MB), the following
information MUST be marked or stamped on the outside packing (as per the following sample).
1.
2.
3.
4.
IPPC Logo (
)
ISO country code (XX)
Unique number assigned to the company (which carries out the fumigation procedure) by the national
plant protection organization (000)
Fumigation method either HT -Heat Treatment or MB - Methyl Bromide (YY)
56
Organised by: Mack Brooks Exhibitions, Romeland House, Romeland Hill, St Albans, Hertfordshire, UK
Tel: +44 (0) 1727 814400 / Fax: +44 (0) 1727 814400
To support the treatment, exhibitors must also produce their own declaration on their company letterhead for
customs clearance purposes. This must be attached the original master air waybill (for airfreight consignments) and
enclosed along with the original bill of lading and couriered to our local office (for seafreight shipments).
The original declaration letter must be made out as follows:To:
Name of exhibitor
Stand Number
Name of exhibition
c/o Rogers Worldwide
Our exhibition materials for the above event, comprising xxxxx (insert the total number of packages utilizing
wooden packing) cases, have been fumigated at xxxxxxx (name of origin port) and carry the following IPPC logo
and markings xxxxxxxx (state the exact Registered Fumigation Number i.e. XX-OOO YY).
Authorised Signature
Endorsed by company chop (stamp).
Date.
WOOD PACKING MATERIALS WITHOUT ACCEPTABLE CERTIFICATES OR MARKINGS WILL
BE DESTROYED OR REJECTED FOR COMPULSORY RE-EXPORT WITHOUT ENTRY INTO
CHINA.
For cargo with non-wood packing materials, the cargo owner must provide a non-wood packing declaration, on
company letter-head, signed with authorized signature and endorsed by company chop. The original declaration
letter must be attached to the original Master Airway Bill or couriered to our local office in China for Customs
clearance purposes.
7. SHIPPING NOTIFICATION & PREADVICE
The following deadlines for documents and shipping preadvice must be strictly observed and Rogers Worldwide will
not be responsible for any consequences or delays resulting to the late supply of same.
A) Shipping Preadvice
By fax to : Rogers Worldwide (HK) Ltd - Attn: Connie Yuen
Fax: 852-2111 1150
By fax to : Sinotrans Beijing
Fax: 86-10-6467 7828
Once shipments have been made by Sea or Air, please advise Rogers Worldwide & Sinotrans by fax with the
following details. Please fax a copy of the B/L or AWB and each page of your Chinese invoice/packing list.
We also need;
Number of packages, volume & weight, date of departure and arrival; and
For Seafreight - Name of vessel, ocean B/L number, (and second carrier details if any).
For Airfreight - Flight number, MAWB number.
Deadline for shipping advice:
Seafreight
7 days prior to arrival of vessel.
Airfreight
48 hours prior to arrival of flight.
B) Document Distribution - Seafreight
*
Exhibits despatched direct to China
Please courier one set of original B/L’s to Sinotrans in Beijing no later than three days before vessel is due
to arrive. (A separate original must also be couriered to Rogers Worldwide in Hong Kong).
57
Organised by: Mack Brooks Exhibitions, Romeland House, Romeland Hill, St Albans, Hertfordshire, UK
Tel: +44 (0) 1727 814400 / Fax: +44 (0) 1727 814400
8. HAND CARRIED EXHIBITS
We do not recommend that you hand carry exhibits into China. However, if you cannot avoid using this method
and your samples are detained by customs please hand over the detention receipt and List of Exhibits (duly filled) to
Rogers Worldwide’s staff at the fairground and we will arrange the collection of your goods from the airport.
Exhibitors arriving late with hand-carried exhibits must be made aware that the Customs formalities and pick up
procedures may take one or two days.
Exhibitors may also encounter problems when they hand-carry exhibits out of the exhibition halls since Customs
prefer these exhibits to be returned as a shipment.
If Customs at the airport allow exhibitors to take the hand-carried items to the exhibition centre, exhibitors should
register the exhibits with the organizer’s Chinese counterpart. Exhibitors with exhibits borrowed from local
organizations should also register details of these items with organizer’s Chinese counterpart. Without proper
registration, exhibitors will have problems taking their exhibits out of the hall after the show.
9. CATALOGUES & PUBLICITY MATERIALS – CENSORSHIP
It is stipulated by the Ministry of Foreign Economic Relations and Trade of China that:
“advertising materials and technical information materials including films, lantern slides, recording tapes, video tapes,
records, photos, maps, illustrations, directions and other publicity materials shall be allowed for display or use at the
exhibition only after exhibitors’ have presented these above-mentioned materials to Customs Officers for inspection
and approval.”
Therefore, all exhibitors should prepare an envelope/small package containing 2 samples of each give-away item for
our collection on-site three days before opening! Exhibitors should not distribute these items prior to customs
inspection.
Please give us your video cassettes and slides on-site at least three full days prior to opening and we will arrange
customs censorship in time for the first day of the exhibition. When Taiwan or Hong Kong is mentioned in the
promotional materials, exhibitors should avoid using any expression from which one would misinterpret that
Taiwan or Hong Kong is in a position equivalent to a country.
Please note that for give-away items, duties may be levied when the quantity is substantial and/or a high value is
declared.
10. HAZARDOUS OR DANGEROUS CARGO
Will be subject to a 50% increase against official tariffs and please note that we are unable to arrange return of any
hazardous or dangerous cargo!
All kinds of batteries are now considered as dangerous cargo by air and shipping lines in Hong Kong and bookings
will not be accepted for batteries unless we are able to provide the carrier with the "material safety data sheet" and
recognized laboratory test report from the manufacturer. No guarantee of acceptance of your cargo can be given by
the airline/shipping line even if we have furnished them the requisite documentation.
In order to avoid any problems we would strongly suggest that you to remove any batteries contained in your
products prior to shipping. Please visit the IATA (International Air Transport Association) website for dangerous
cargo regulations for more details.
http://www.iata.org/publications/tracker/apr-2013/Pages/lithium-battery-transportation.aspx
11. INSURANCE
As the official tariff is computed on a volume/weight basis and has no correlation with the value of exhibits, it
follows that the cost of insurance cover is not included in our charges. It is the responsibility of each exhibitor to
arrange a comprehensive marine insurance policy covering transport to the exhibition, during the exhibition, and the
return of exhibits to domicile, including the period the exhibits are handled by us, and also ensure that transport
insurance is arranged for any exhibits sold locally.
58
Organised by: Mack Brooks Exhibitions, Romeland House, Romeland Hill, St Albans, Hertfordshire, UK
Tel: +44 (0) 1727 814400 / Fax: +44 (0) 1727 814400
It is advisable to insure the exhibits through a company of which the People’s Insurance Company of China is the
agent in China. Exhibitors should also bring a copy of the insurance policy to China as it will be required in case we
need to file a claim for damage/ loss on your behalf or arrange a local survey report.
12. HEAVY & OVERSIZED EXHIBITS
This applies to any single exhibit in excess of 1000 kg and 5.00 cbm, that requires the use of a forklift or mobile
crane for installation.
Exhibitors with heavy or oversized exhibits must be on site at least two days before opening to direct the operation
of unpacking and positioning. If a mobile crane or forklift is required for installation of equipment, exhibitors
should send their handling requirements to us in advance. A detailed layout should also be provided to better assist
our on-site operations. If exhibitors with oversized cargo do not arrive on-site in good time and the organiser
requests us to unpack and position exhibits unsupervised, we shall handle this operation at the exhibitor’s risk.
PLEASE BE SURE TO ARRIVE EARLY!
Cases for heavy exhibits should be constructed where the sides are joined by bolts rather than by nails or screws.
This will prevent the case from being damaged during unpacking and will save considerable time, especially during
the exhibition breakdown. Please mark the front side of the case clearly to ensure correct positioning and indicate
all lifting points, together with the centre of gravity. We will not provide any packing materials for return exhibits,
so exhibitors should ensure that they have adequate and appropriate packing materials for repacking at the close of
the exhibition.
13. PACKING
Exhibitors shall be responsible for the consequences of improper packing.
i.
Protection against Damage and Rain
As the exhibits are repeatedly loaded and unloaded during transportation; shocking/bumping will sometimes be
inevitable. Exhibits will be placed outdoors many times, including open-air storage at the exhibition centre before
and after the exhibition. Therefore, exhibitors must take necessary precautions against damage and rain, since our
Chinese partner will not assume any responsibility for the damage, especially when the return exhibits are to be
packed with used packing materials (the case as well as aluminium foil, plastic covers etc very often would have been
damaged already during unpacking).
ii. The Case
The case must be strong enough to avoid damage during transportation as well as unpacking, and in particular, be
suitable for repacking, (for sale or return movement after the exhibition). Packing in cartons is not considered
suitable for repeated handling, especially for valuable or delicate equipment.
iii. Maximum Dimensions, Weight and Floor-Loading Capacity
Due to the restrictions of inland transportation and of the exhibition venue itself, difficulty will be encountered if
exhibitors do not follow the limitations stated in the organisers manual. If you have an individual piece in excess of
1500 kg, please contact us with its packed and unpacked weight and dimensions and will check with the Hall
Management to confirm display and exhibit location.
Due to the restriction of container transport, the maximum allowable width and height of an exhibit in transit via
Hong Kong will be 220 cms.
Exhibitors shall be responsible for all consequences if they send to the show any exhibits with dimensions and
weight that exceed the limits mentioned above.
14. MARKING
The following marking must be painted on two opposite sides of each case.
INTER AIRPORT CHINA 2014, 15-17 OCTOBER 2014, CIEC, BEIJING
c/o Rogers Worldwide (HK) Ltd
Nett Weight
kg
Exhibitor
Gross Weight
kg
Stand No.
Dimensions L x W x H (cms)
Case Number (Cases Must Be Numbered In Sequence)
59
Organised by: Mack Brooks Exhibitions, Romeland House, Romeland Hill, St Albans, Hertfordshire, UK
Tel: +44 (0) 1727 814400 / Fax: +44 (0) 1727 814400
15. CUSTOMS CLEARANCE
We will handle the Customs formalities on your behalf, however, on some occasions the presence of exhibitors will
be required. As Customs require the official forwarder to be responsible for the control of all exhibits, exhibitors
should not allow their exhibits to be taken away from the show ground without the prior agreement of Customs, via
Rogers Worldwide.
16. UNPACKING/REPACKING ON-SITE
We will assist you in physical unpacking and installation of exhibits, however exhibitors must supervise and be
responsible for these operations. For this purpose, a representative of the company must be available on-site during
the move-in period. If exhibitors arrive on-site late, or, instruct us to arrange unpacking or repacking unsupervised
on their behalf, we shall handle these operations only at the exhibitors risk.
Similarly, during exhibition closing, exhibitors must also supervise the dismantling and repacking of exhibits,
especially for delicate or heavy equipment. When exhibits are repacked with used packing materials, the packing is
regarded as no longer suitable to protect the equipment against damage/moisture compared with the original.
Exhibitors shall therefore bear the responsibility for any consequences arising therefrom.
17. SOLD EXHIBITS
All sold exhibits will be repacked at the close of show and removed to a customs bonded warehouse until the
necessary domestic customs formalities have been finalised. From the time your exhibits are placed in bonded
storage Rogers Worldwide will not be able to assist in the handover protocol of sold commodities. Your buyer will
be responsible for the presentation of the necessary documents to customs so that temporary status can be
converted to a permanent customs entry.
There are only a small number of Chinese companies that are granted with import/export licences, therefore it is
advisable that exhibitors check whether or not their potential buyer is allowed to trade with them directly. If not,
the Chinese buyer must use a licensed broker to be his trading agent. Your buyer should already be aware of the
import requirements, however they may check with the exhibition centre customs to clarify the correct procedures
on-site.
*
*
*
*
*
*
Buyers interest in foreign products.
Sample testing and technical data study.
Price acceptable.
Application of import permit.
Acceptance of contract terms and approval number.
Payment and delivery terms.
Exhibitors are encouraged to send their product profile & price list to potential buyers in advance of show date to
give the Chinese companies enough lead time to prepare the necessary import paperwork. A three month bonded
storage period, pending sale, is the maximum term permitted before customs insist any remaining items are reexported out of China.
18. EXHIBITION CLOSING PROCEDURES
The following documents will be distributed to exhibitors before closing.
* a copy of the List of Exhibits previously submitted to customs;
* a Disposal of Exhibits
We will start to return empty cases to stands on the closing day after all visitors have left, and will assist exhibitors
with repacking and undergoing Customs formalities. In order to ensure the closing of the exhibition can proceed
smoothly, those exhibitors with heavy and oversized exhibits may be required to repack their exhibits on the next
day. Our on-site representative will inform exhibitors of the exact arrangements during the exhibition.
Exhibitors are requested to declare on their List of Exhibits form the following information.
 sold;
 to bonded warehouse;
 to be returned (port of destination/mode of transport)
 consumed;
 abandoned.
60
Organised by: Mack Brooks Exhibitions, Romeland House, Romeland Hill, St Albans, Hertfordshire, UK
Tel: +44 (0) 1727 814400 / Fax: +44 (0) 1727 814400
Please fill out and return the Instructions for Disposal of Exhibits together with the List of Exhibits to us at least 3
hours before closing. If exhibitors fail to give explicit instructions no Customs formalities can be carried out, and
their exhibits will be left to Customs disposal, all charges being for the exhibitors’ account.
Please pay special attention to the following Customs’ regulations:
 declaration of the contents in each package must be correct;
 items other than those declared exhibits (e.g. personal effects, souvenirs bought in China) are absolutely not
allowed to be returned together with exhibits.
Violations of these regulations will result in confiscation and heavy fines imposed by the Chinese Customs.
Please do not leave the exhibition halls before handing over your packed cargo and instructions to our staff. Once
these documents have been processed with Customs and the relevant transport departments, changes will not be
accepted. The return of all exhibits will be arranged when Customs formalities have been finalised and exhibits
handed over to Chinese carriers for re-export. BEWARE, the demand for transport facilities is great and exhibitors
should not expect their cargo to physically depart from Chinese Ports within three weeks of closing. If an
expedited export service is required this must be requested at least one month in advance and full
instructions/revised documentation should be sent to us at the same time.
19. PAYMENT TERMS & CONDITIONS OF BUSINESS
Companies using Rogers Worldwide or its appointed agents will be invoiced by them for all services. Companies
shipping other than by our offices or agents are advised that full payment must be received by us as follows:
Inward
Outward
: Upon uplift of goods, prior to delivery to stand.
: Upon presentation of invoice/prior to return of exhibits to sender.
All payment must be made without any deduction or deferment on account of any claim, counterclaim or off-set,
and remitting bank charges are to be borne by the remitter.
Personal or foreign cheques are not acceptable. Payment can be made by Telegraphic Transfer to our account
as follows:HSBC
HAY WAH BUILDING BRANCH
G/F HAY WAH BUILDING
71-85B HENNESSY ROAD
WANCHAI, HONG KONG
SWIFT CODE: # HSBCHKHHHKH
A/C NO. 110-846482-001 (HONG KONG DOLLARS)
OR
A/C NO. 110-846482-838 (U.S. DOLLARS)
PAYABLE TO: ROGERS WORLDWIDE (HK) LTD.
All work is undertaken at owners risk and otherwise in accordance with our terms & conditions of trading, (see
reverse of front page). Insurance is not included!
61
Organised by: Mack Brooks Exhibitions, Romeland House, Romeland Hill, St Albans, Hertfordshire, UK
Tel: +44 (0) 1727 814400 / Fax: +44 (0) 1727 814400
SERVICES & RATES FOR HANDLING OF EXHIBITS
1. Basic Service Charge
Basic Service Charge
RMB 490.00 per exhibitor per consignment
2. Freight Arriving Hong Kong
From arrival Hong Kong to delivered Rogers Worldwide godown including 7 days free storage.
Basic Handling Rates
By Sea
By Air
RMB 365.00/m3
(Minimum charge RMB 650.00 per
consignment per exhibitor)
RMB 2.85/kg
(Minimum charge RMB 650.00 per
AWB per consignment)
3. Freight Charges Hong Kong - Beijing
From Rogers Worldwide Hong Kong godown up to delivered exhibition stand Beijing, unpacked, customs
cleared including storage of empty cases and on-site supervision.
Basic Handling Rates
By Sea
By Air
RMB 1,465.00/m3
(Minimum charge 3 m3 per consignment per
exhibitor)
RMB 26.00/kg
(Minimum charge RMB 1,305.00 per AWB
per exhibitor)
4. Direct Shipment to China
By Sea
From arrival Xingang port up to delivered unpacked on stand,
including transport, handling, customs clearance, removal &
storage of empty cases & on-site supervision
RMB 1,018.00/m3
(Minimum charge 3 m3 per consignment per
exhibitor)
By Air
From arrival Beijing airport, plus all services as by Sea.
RMB 12.00/kg
(Minimum charge 100 kg per AWB per
exhibitor)
5. Freight From Local Sources
From arrival exhibition ground up to delivered stand, including
customs registration, unpacking, removal and storage of empty
cases.
RMB 570.00/m3
(Minimum charge 1m3 per exhibitor per
consignment)
62
Organised by: Mack Brooks Exhibitions, Romeland House, Romeland Hill, St Albans, Hertfordshire, UK
Tel: +44 (0) 1727 814400 / Fax: +44 (0) 1727 814400
Freight Transfer From Other Exhibitions
Collection from customs bonded area up to delivered stand,
including customs registration, unpacking, removal and storage of
empty cases.
RMB 650.00/m3
(Minimum charge 1m3 per exhibitor per
consignment)
To supply a customs cover note for transfer in bond - If
applicable.
RMB 815.00 per document
7. Sold Items
Returning of empty cases to stand repacking, customs clearance of
sold goods at the close of the exhibition and removal to on-site
storage place, (outdoors).
RMB 570.00/m3
(Minimum charge 1 m3 per exhibitor
per exhibitor)
Transportation from exhibition site to customs bonded warehouse
– If applicable.
RMB 285.00/m3
(Minimum charge 1 m3 per exhibitor
per consignment)
8. Translation of Invoices
Translation of list of exhibits
9.
RMB 58.00 per page
Hand Carried Items Arriving Beijing Airport
Removal & clearance from Airport customs of detained hand
carried items
RMB 2,038.00 per shipment per exhibitor
10. Oversize Exhibits
Our rates are quoted for individual pieces with dimensions not exceeding L400 cms, W220 cms, H220 cms.
Surcharge for exhibits exceeding any one of these dimensions will be 30%, on basic handling prices.
11. Heavy Lift Surcharge
2001 - 4000 kgs
4001 - 6000 kgs
6001 - 8000 kgs
Over 8001 kgs
RMB 40.00/100 kg
RMB 50.00/100 kg
RMB 58.00/100 kg
RMB 65.00/100 kg
63
Organised by: Mack Brooks Exhibitions, Romeland House, Romeland Hill, St Albans, Hertfordshire, UK
Tel: +44 (0) 1727 814400 / Fax: +44 (0) 1727 814400
12. Equipment & Manpower for Installation of Machines
(Quoted to be based on Normal Working Hours)
FORKLIFT
3 tons
5 tons
RMB 125.00/hour (Min. 4 hours)
RMB 145.00/hour (Min. 4 hours)
MANPOWER
Local Labours
RMB 45.00/hour (Min. 4 hours)
* Sunday, Holiday and Overtime charge
double.
MOBILE CRANE
5 tons
10 tons
15 tons
RMB 180.00/hour (Min. 4 hours)
RMB 245.00/hour (Min. 4 hours)
RMB 325.00/hour (Min. 4 hours)
13. Quarantine Service & Handling Fee
Basic Quarantine Charge
RMB 490.00/consignee/exhibitor
The total volume of cases/pallets under 3 cbm – each
The total volume of cases/pallets above 3 cbm - each
The total volume of cases/pallets above 10 cbm - each
Per 20’ container
Per 40’ container
RMB 25.00
RMB 50.00
RMB 82.00
RMB 530.00
RMB 690.00
** Other charges for treatment will be as per outlay.
“The above charges applicable on inbound and outbound movements”.
14. Additional Charges
Incorrect consignee surcharge
Shipment sent under House Airwaybill
RMB 815.00 per exhibitor per consignment
RMB 815.00 per exhibitor per consignment
15. Return of FCL Containers to Sea Terminal
All full load containers will be grounded on-site at the exhibition venue to facilitate unloading. Cranage
charges for unloading and reloading to trailers will be levied at RMB 815.00 per 20’ unit and RMB
1,467.00 per 40’ unit.
Charges for the return of containers to Xingang Port
RMB 2,280.00/20’ container
RMB 3,668.00/40’ container
64
Organised by: Mack Brooks Exhibitions, Romeland House, Romeland Hill, St Albans, Hertfordshire, UK
Tel: +44 (0) 1727 814400 / Fax: +44 (0) 1727 814400
16. Container Detention On-site
If exhibitors use shippers own containers or request us to unload and retain their container on-site,
charges for the space rental and cranage to unload and reload units will be RMB 2,650.00/20’ and RMB
4,280.00/40’ for the exhibition tenancy period, (excluding demurrage if applicable which will be charged as
per outlay – approximately RMB 165.00/Day/20’ & RMB 325.00/Day/40’ based on standard container).
Extended rental rates are available upon request.
17. Bonded Warehouse Storage Fee
Storage at site/ bonded warehouse where from the date of exhibits arrival, exhibition period, and till departure of
the site/ bonded warehouse
Seafreight
LCL - RMB 8.00/cbm/day (Min. 1cbm)
FCL - RMB 205.00/20’ container/day
- RMB 405.00/40’ container/day
Airfreight
RMB 0.08/kg/day (Min. 100kgs)
Warehouse handling fee : Seafreight
Airfreight
RMB 16.50/cbm (One time in & out
moving)
RMB 0.16/kg
(One time in & out
moving)
18. Shipping Line Demurrage Charge in China
Container
20’
40’
Open-top
20’
40’
Flat Rack
40’
High-cube
40’
1-10 days
Free
Free
1-7 day
Free
Free
1-7 day
Free
1-7 day
Free
11-20 days
RMB 40.00/day
RMB 80.00/day
8-15 day
RMB 65.00/day
RMB 115.00/day
8-15 day
RMB 130.00/day
8-15 day
RMB 130.00/day
21-40 days
RMB 80.00/day
RMB 165.00/day
16-40 day
RMB 125.00/day
RMB 205.00/day
16-40 day
RMB 245.00/day
16-40 day
RMB 245.00/day
Over 41 day
RMB 165.00/day
RMB 325.00/day
Over 41 day
RMB 245.00/day
RMB 408.00/day
Over 41 day
RMB 490.00/day
Over 41 day
RMB 490.00/day
65
Organised by: Mack Brooks Exhibitions, Romeland House, Romeland Hill, St Albans, Hertfordshire, UK
Tel: +44 (0) 1727 814400 / Fax: +44 (0) 1727 814400
NOTES ON TARIFF
*
*
*
This tariff applies to all inbound & outbound cargo. Return movement charges will be as above.
This tariff applies per shipment, per exhibitor.
Specialised cargo – Hazardous or dangerous, reefer or high value cargo will be subject to a 100% increase against
official
tariff.
* Full container loads will be charged at a minimum of 23 cbm/20’ ,46 cbm/40’and 50 cbm/40’HQ
* The volume/weight ratio for airfreight cargo will be calculated at 6:1 and charged based on whichever yields the
greater.
* Cargo arriving after our deadlines will incur a 30% surcharge on basic prices.
* Shipments routed over Hong Kong will incur destination terminal handling charges which will be passed on as
per outlay.
Overtime storage will also be charged at cost. (Approx. RMB 3,425.00/40’, RMB 2,285.00/20’, RMB
408.00/LCL - Min. RMB 408.00 and RMB 3.68/kg Airfreight - Min. RMB 490.00).
* Terminal handling charges in Xingang / Beijing –
Seafreight shipment : RMB$ 250.00 per cbm for LCL cargo (Min. 3cbm per consignment per exhibitor)
RMB$ 1,260.00 per 20’ GP container & RMB1,960.00 per 40’/40’ HQ container for FCL
cargo
Airfreight shipment : RMB$ 2.50 per kg (Min. charges 100 kgs per AWB per exhibitor)
* Important notice - our quoted THC fees would usually cover all associated terminal handling charges for direct
shipments arriving at Chinese ports/airports. However, if cargo is shipped via LCL or groupage consolidation
via a Beijing breakbulk agent, we reserve the right to pass on any additional storage charges, documentation and
handling disbursements as per outlay, supported by the agents' invoices.
*
Cargo despatched under freight collect basis will be paid on your behalf plus a 10%
prepayment fee.
* Shipping company warehouse handling fee will be charges at RMB 560.00 per exhibitor per consignment (For
HK LCL shipment only).
*
Companies using Rogers Worldwide or it’s appointed agents as forwarders will be invoiced by them for all
services.
Companies shipping other than by our office or agents are advised that full payment for on-site services must
be received
by us before the close of the exhibition in China.
* All cargo originating or in transit via Hong Kong will incur Government Import/Export declaration fees of
0.05% of the declared value, min. RMB 245.00 per exhibitor/declaration. These charges are payable on both
the inward and return movements.
*
Shipment under ATA Carnet will incur inspection fees of RMB$ 550.00 per Carnet.
*
Return sea shipment from or via Hong Kong will incur a documentation fee of RMB 650.00 per consignment.
STORAGE CONDITIONS
1)
The owners/Agents forwarding goods for the storage (hereinafter refer to as “the Depositors”) hereby declare
that they are the Owners of the authorised Agents or the Owners of the goods, and in forwarding the goods
for storage accept these conditions for themselves and all other parties on whose behalf they are acting or who
may in any way be concerned with the said goods.
2)
Goods received for the storage are not insured by Rogers Worldwide (H.K.) Ltd. (hereafter referred to us
“The Company”) and are entirely at the risk of the Depositors. The Company will however effect an
insurance of the goods on behalf of the Depositors if requested to do so by the Depositors in writing
provided that the premium in respect of such insurance is paid or agreed to be paid by the Depositors.
3)
The Company will not be responsible for the condition or contents of any goods received for storage, nor for
loss of weight, nor for any damage to the said goods before or whilst being stored or remaining in storage
caused by dampness, termites, burglary, theft, Act of God, Enemies, hostilities, strikers, lockouts, riots, civil
commotions, affects of climates, monsoons, tempest, torrential rains, floods, temperature changes, heat, fire,
lighting, earthquake, explosion, vermin, white ants, unprotected or insufficiently protected casting or
machinery, defective or insufficiently protected casting or machinery, defective or insufficient packing or
packages, obliteration of marks, hook holes, tearing of covers, bursting of bands or hoops, leakage, rust, decay,
sweat, mildew, dry rot, evaporation, fumigation, accidents, latent defect of the storage containers, inherent vice
or circumstance over which the or any part or parts therefore to any part of parts of their storage container for
storage.
4)
The Company may refuse to deliver to any person the goods deposited or any of them unless the storage
66
Organised by: Mack Brooks Exhibitions, Romeland House, Romeland Hill, St Albans, Hertfordshire, UK
Tel: +44 (0) 1727 814400 / Fax: +44 (0) 1727 814400
charges hereunder accrued due and all others sum if any owed by the Depositors to the Company shall have
been previously paid.
67
Organised by: Mack Brooks Exhibitions, Romeland House, Romeland Hill, St Albans, Hertfordshire, UK
Tel: +44 (0) 1727 814400 / Fax: +44 (0) 1727 814400
TO BE COMPLETED AND
RETURN BY EXHIBITORS
CONFIRMATION OF ACCEPTANCE (CoA)
1)


PLEASE RETURN IF:
You are a Hong Kong exhibitor
You are an Overseas exhibitor shipping directly to Rogers Worldwide, without contracting our offices or agent in your
country of origin.
DO NOT RETURN IF:

You are using the services of our recommended overseas offices or agents
2) STANDARD TRADING CONDITIONS
All work is undertaken at owners risk and otherwise in accordance with our terms and conditions of trading, a copy is
available upon request.
3) TERMS OF PAYMENT
Inward
: Upon uplift of goods, prior to delivery to stand.
Outward
: Upon presentation of invoice/prior to return of exhibits to sender.
All payment must be made without any deduction or deferment on account of any claim, counterclaim or off-set.
Personal or foreign cheques are not acceptable. Payment can be made by Telegraphic Transfer to our
account as follows:HSBC
HAY WAH BUILDING BRANCH
G/F HAY WAH BUILDING
71-85B HENNESSY ROAD, WANCHAI, HONG KONG
A/C NO. 110-846482-001 (HONG KONG DOLLARS)
OR
A/C NO. 110-846482-838 (U.S. DOLLARS)
SWIFT CODE: # HSBCHKHHHKH
PAYABLE TO: ROGERS WORLDWIDE (HK) LTD.
(Remitting bank charges are to be borne by the exhibitor).
4) INSURANCE
As the official tariff is computed on a volume/weight basis and has no correlation with the value of exhibits, it follows that
the cost of insurance cover is not included in our charges. It is the responsibility of each exhibitor to arrange a
comprehensive marine insurance policy covering transport to the exhibition, during the exhibition, and the return of exhibits
to domicile, including the period the exhibits are handled by us, and also ensure that transport insurance is arranged for any
exhibits sold locally.
5) EXHIBITOR’S ACCEPTANCE
Use of ROGERS WORLDWIDE (HK) LTD’s services - be it partly or in full - and any requirement for additional services
at any time before, during or after the exhibition, expressed orally and/or in writing and/or by conduct, implies
acknowledgement and acceptance of the Standard Trading Conditions and the foregoing terms numbered 1, 2, 3 and 4
above.
For: INTER AIRPORT CHINA 2014, 15-17, OCTOBER 2014, CIEC, BEIJING
______________________________________________________________________________________
Signature and stamp of Company (Please print name of signatory)
Date
Name of Exhibitor:
Contact Person:
Designation:
Telephone :
Fax:
Return / Fax to: Rogers Worldwide (HK) Ltd.
Fax: (852) 2111 1150
68
Organised by: Mack Brooks Exhibitions, Romeland House, Romeland Hill, St Albans, Hertfordshire, UK
Tel: +44 (0) 1727 814400 / Fax: +44 (0) 1727 814400
Tel: (+8621) 51099795-12/15 Fax: (+8621) 64644008
Email:[email protected] Attn: Hotel booking manager
69
Organised by: Mack Brooks Exhibitions, Romeland House, Romeland Hill, St Albans, Hertfordshire, UK
Tel: +44 (0) 1727 814400 / Fax: +44 (0) 1727 814400
Tel: (+8621) 51099795-12/15 Fax: (+8621) 64644008
Email:[email protected] Attn: Hotel booking manager
Hotel Booking - Form 1
Name of Hotel
Travel time to
the Exhibition
Grand Concordia Hotel
10 minutes by
(5*) Deluxe room
taxi
Radisson Blu Hotel
5 minutes by
Beijing
walking
(5*) Deluxe room
Crowne Plaza Beijing
Sun Palace
8 minutes by taxi
(5*) Superior room
Novotel Beijing Sanyuan 10 minutes by
(4*) Standard room
taxi
Traveler Inn-Hepingli
10 minutes by
(3*) Standard room
taxi
Hotel Ibis Beijing
10 minutes by
Sanyuan
taxi
Standard room
Beijing Yinglong
10 minutes by
Business Hotel
walking
Standard room
Cost Per Room Per Night
(Including Breakfast)
Single Room
Twin/double Room
Other benefits
RMB1300+15%
RMB1300+15%
Free Internet
RMB1100+15%
RMB1200+15%
Free Internet
RMB950 net
RMB950 net
Free Internet
RMB750 net
RMB750 net
Free Internet
RMB538 net
RMB538 net
Free Internet
RMB410 net
RMB410 net
Free Internet
RMB349 net
RMB349 net
Free Internet
Note:
1. Booking deadline is 30 September 2014. Rooms will be subjected to availability after the deadline.
2. All payment must be made on or before 30 September 2014 to Orient Event Service directly
Terms & conditions:




The organizer has negotiated the above discounted rates. Please make your booking before the
deadline 30 September 2014
Shanghai Orient Event Service is the official appointed travel agent for the event. Once received your
completed booking, Orient Event Service will reply you by confirmation letter. Pls. use your confirmation
letter to check in to hotel.
Cancellation policy: any cancellation must be informed 3 days in advance otherwise one night room
charge has to be applied.
No show: if no show, one night room fee will be charged as penalty. Balance payment will be refunded
one week after the show.
Guests booking information
Name in full (1st guest):*
Name in full (2nd guest):
Name in full (3rd guest):
Name in full (4th guest):
Your first choice of Hotel: *
Your second choice of Hotel:
Total number of guests:
Please tell us number of rooms and room type required:
Number of rooms
for Room Type: * (single/double/twin)
70
Organised by: Mack Brooks Exhibitions, Romeland House, Romeland Hill, St Albans, Hertfordshire, UK
Tel: +44 (0) 1727 814400 / Fax: +44 (0) 1727 814400
Number of rooms
for Room Type: * (single/double/twin)
Check- in date:*
Check- out date:*
Payment type:*
(union pay card/visa/master card/JCB/AMEX)
Airport limousine transfer
Beijing International Airport/RMB600/1-6 persons per way
I need an Airport Limousine Transfer for:
Arrival:
Arrival Flight No:
Arrival Local Date:
Estimated ArrivalTime:
Departure:
Departure Flight No:
Departure Local Date:
Departure Time:
Interpreter service (Form 9)
Language and dates needed:
Type of
Interpreter service
Cost Per Day
Booth (All Day –
English )
700RMB
Personal (Full Time
- English)
700RMB
Other Language
Number of
Interpreters
required
Dates Needed
Total Cost (RMB)
POA
Exhibiting Company: ________________________________________Booth No:________
Contact Person: _____________________________ Email:_________________________
Tel: ______________________________________Fax: ____________________________
The employment of Mandarin-speaking stand personnel is strongly recommended.
For exhibitors requiring interpreters with other languages, i.e. French, German, Spanish, Italian etc.,
the Organisers will do their best to obtain these at the best possible rates.
Please obtain a quotation for an interpreter in the following language: _________________
71
Organised by: Mack Brooks Exhibitions, Romeland House, Romeland Hill, St Albans, Hertfordshire, UK
Tel: +44 (0) 1727 814400 / Fax: +44 (0) 1727 814400
Conditions
The prices quoted are for attendance during the three show days of the exhibition opening
hours.
If interpreters are required to work outside of show hours, or during lunch times, advance
permission must be sought and overtime rates will be charged.
Other service request (coach rental, catering, ticket, China visa invitation letter, etc.):
Visa Invitation Letter needed (Form 11):
 Business Visa Invitation Letter by Company (RMB160, 2 working days);
 Business Visa Invitation Letter by Government (RMB220, 7 working days)
Please find more information at China Visa Information Centre www.event.travelvisa24.com
Payment Details
For Bank Transfer: : By Bank Transfer, Please indicate guest name/event name/hotel booked on transfer slip
For Credit Card Holders:
Type of Card:
Credit Card Number:
Name of Credit Card Holder:
Expiry Date:
CVV Code:
I hereby authorize Orient Event Service to charge my credit card for the booking
* Payment via credit card and telegraphic transfer is subject to a 3% administrative fee
72
Organised by: Mack Brooks Exhibitions, Romeland House, Romeland Hill, St Albans, Hertfordshire, UK
Tel: +44 (0) 1727 814400 / Fax: +44 (0) 1727 814400
Introduction of Official Hotels
73
Organised by: Mack Brooks Exhibitions, Romeland House, Romeland Hill, St Albans, Hertfordshire, UK
Tel: +44 (0) 1727 814400 / Fax: +44 (0) 1727 814400
Introduction of Official Hotels
Tel: (+8621) 51099795-12/15 Fax: (+8621) 64644008
Email:[email protected] Attn: Hotel booking manager
74
Organised by: Mack Brooks Exhibitions, Romeland House, Romeland Hill, St Albans, Hertfordshire, UK
Tel: +44 (0) 1727 814400 / Fax: +44 (0) 1727 814400