1. sports
2. hockey

BC Hockey
6671 Oldfield Road Saanichton BC V8M 2A1
www.bchockey.net Ph: 250.652.2978
[email protected]
Fax: 250.652.4536
POLICY MANUAL
TABLE OF CONTENTS
SECTION 1: BRANCH POLICY
1.01
1.02
1.03
1.04
1.05
1.06
1.07
1.08
1.09
1.10
1.11
1.12
1.13
1.14
1.15
1.16
1.17
1.18
1.19
1.20
1.21
1.22
1.23
1.24
1.25
1.26
1.27
1.28
1.29
1.30
1.31
1.32
1.33
1.34
1.35
1.36
1.37
1.38
1.39
1.40
1.41
June 2014
Alcohol & Tobacco Advertising
Doping Control
Executive Committee
Criminal Record Check
Females Participating in Hockey
Co-ed Dressing Room Policy
Finances
Insurance and Risk Management
Investigative Hearings
Lapel Pins
Minor Hockey Tier Designations
Overage Players in House League / Recreational Programs
Policy Manual
Registration of Players: Residential Qualifications
Registration of Players: Non Canadian Citizens
Residential Waivers
Tournaments
Cash Prizes
Transferring of Goaltenders from another Association for Registration on
Carded Teams
Hockey Canada Sports Schools
Trophy Return Policy
Injured Player Return to Play Policy
Helmet Policy – Minor Hockey Practices / Events
Joint Team Policy
Waitlist Policy
Spring Season
Spring Season Tournaments
Minor Hockey Moves After January 10
Recreational Tournament Teams
Request for Recreational Player Replacement/Relief
Participation in Leagues Outside of British Columbia
Minor Hockey Association Spring Evaluation / Try Outs Policy
Upholding of Local Suspensions
Goaltender Replacement
Oversize Team
Association and League Screening Process
Conflict of Interest Policy
Maximum Cellular and Telephone Expense Claim
Participation of non-BC Hockey Member Teams in BC Hockey Leagues
Zero Tolerance Policy
Nepotism Policy
1–3
1–3
1–3
1–4
1–6
1–7
1–7
1 – 10
1 – 10
1 – 11
1 – 11
1 – 12
1 – 12
1 – 13
1 – 13
1 – 14
1 – 18
1 – 18
1 – 18
1 – 18
1 – 21
1 – 22
1 – 22
1 – 22
1 – 23
1 – 23
1 – 23
1 – 24
1 – 24
1 – 24
1 – 25
1 – 25
1 – 25
1 – 26
1 – 26
1 – 26
1 – 27
1 – 28
1 – 28
1 – 28
1 – 31
BC Hockey Policy Manual
BC Hockey
6671 Oldfield Road Saanichton BC V8M 2A1
www.bchockey.net Ph: 250.652.2978
[email protected]
Fax: 250.652.4536
POLICY MANUAL
1.42
1.43
Video Review Policy
Social Media Policy
1 – 31
1 – 32
SECTION 2: COACHING
2.01
2.02
2.03
2.04
2.05
2.06
2.07
General
Organizational Chart
Terms of Reference
Job Descriptions
Specific Certification Policies
Conflict of Interest
Mentorship
2–2
2–2
2–3
2–4
2–8
2 – 10
2 – 10
SECTION 3: OFFICIATING PROGRAM
3.01
3.02
3.03
3.04
3.05
3.06
General
Organizational Chart
Terms of Reference
Job Descriptions
Specific Policies
Suspensions / Rules
3–2
3–3
3–3
3–6
3 – 17
3 – 21
SECTION 4: SAFETY / RISK MANAGEMENT COMMITTEE
4.01
4.02
4.03
4.04
4.05
4.06
Organizational Chart
Terms of Reference
Job Descriptions
Hockey Canada Safety Program (HCSP) Guidelines
Respect in Sport (RIS) Guidelines
Locker Room Policy
4–2
4–2
4–3
4–5
4–6
4–6
SECTION 5: SCHOOL PROGRAMMING COMMITTEE
5.01
5.02
5.03
Organizational Chart
Terms of Reference
Job Descriptions
5–2
5–3
5–3
SECTION 6: EXECUTIVE COMMITTEE
6.01
Executive Committee Job Descriptions
6–1
SECTION 7: PROGRAMS
7.01
7.02
7.03
International Travel And Hosting Guidelines
BC Winter Games Representatives Job Descriptions
BC Hockey Minor Hockey Championships
7–2
7–6
7–7
SECTION 8: HOCKEY DEVELOPMENT PROGRAM
8.01
Hockey Development Committee Job Descriptions
8–1
SECTION 9: PREVENTION OF HARASSMENT AND ABUSE
9.01
June 2014
Harassment & Abuse Policy
9–2
BC Hockey Policy Manual
BC Hockey
6671 Oldfield Road Saanichton BC V8M 2A1
www.bchockey.net Ph: 250.652.2978
[email protected]
Fax: 250.652.4536
POLICY MANUAL
Appendix A
Appendix B
Recognition and Prevention of Abuse Policy
Code of Conducts
9–4
9–6
SECTION 10: PRIVACY POLICY
10.01
10.02
10.03
10.04
10.05
10.06
10.07
10.08
10.09
10.10
10.11
Purpose of this Policy
Accountability
Identifying Purposes, Type of Information Collected and Website
Consent
Limiting Collection
Limiting Use, Disclosure and Retention
Accuracy
Safeguards
Openness
Individual Access
Challenging Compliance
10 – 2
10 – 2
10 – 2
10 – 4
10 – 4
10 – 4
10 – 5
10 – 5
10 – 6
10 – 6
10 – 6
SECTION 11: HIGH PERFORMANCE POLICY
FEMALE HIGH PERFORMANCE
11.01.01
11.01.02
11.01.03
11.01.04
11.01.05
11.01.06
11.01.07
General
Organizational Chart
Terms of Reference
Job Descriptions
Specific Policies
Appeal Procedure
Confidentiality
11 – 2
11 – 2
11 – 3
11 – 5
11 – 17
11 – 19
11 – 19
MALE HIGH PERFORMANCE
11.02.01
11.02.02
11.02.03
11.02.04
11.02.05
11.02.06
11.02.07
General
Organizational Chart
Terms of Reference
Job Descriptions
Specific Policies
Appeal Procedure
Confidentiality
11 – 20
11 – 20
11 – 21
11 – 23
11 – 32
11 – 35
11 – 35
SECTION 12: MIDGET AAA LEAGUES
FEMALE MIDGET AAA
12.01.01.01
12.01.01.02
12.01.01.03
12.01.01.04
12.01.01.05
12.01.02.01
June 2014
Organizational Chart
Female Midget AAA Advisory Committee
Female Midget AAA Chair
Female Midget AAA Coordinator
BC Hockey Staff Resource
Female Midget AAA Boundaries
12 – 3
12 – 3
12 – 3
12 – 4
12 – 5
12 – 5
BC Hockey Policy Manual
BC Hockey
6671 Oldfield Road Saanichton BC V8M 2A1
www.bchockey.net Ph: 250.652.2978
[email protected]
Fax: 250.652.4536
POLICY MANUAL
12.01.02.02
12.01.02.03
12.01.02.04
12.01.03.01
12.01.04.01
12.01.04.02
12.01.04.03
12.01.04.04
12.01.05.01
12.01.05.02
12.01.05.03
12.01.05.04
12.01.05.05
12.01.05.06
12.01.06.01
12.01.06.02
12.01.07.01
12.01.07.02
12.01.07.03
12.01.07.04
12.01.07.05
12.01.08.01
12.01.08.02
12.01.08.03
12.01.09.01
12.01.09.02
12.01.09.03
12.01.10.01
12.01.10.02
12.01.11.01
12.01.11.02
12.01.11.03
12.01.11.04
12.01.11.05
12.01.11.06
12.01.11.07
12.01.11.08
12.01.11.09
12.01.11.10
12.01.11.11
12.01.12.01
12.01.12.02
12.01.13.01
12.01.14.01
12.01.14.02
12.01.15.01
12.01.15.02
June 2014
Draw Zone Adjustment
Zone Team Applications
Minor Associations
Female Midget AAA Team Representative
Budget
Hotels / Transportation
Game Finances
Fundraising
Requirements
Selection
Release of Team Officials
Team First
Speak Out/Respect in Sport
Hockey Canada Safety Program (HCSP)
BC Hockey Team Administration Fee
Team Names
Player Fees
Refunds
Registration / Carding Procedures
Affiliation
Player Releases
Midget Aged Players
Under Aged Players
Residential Qualifications
Evaluation Camps
Cancellation - Refunds
Player Selection Process
Rules of Play
Home Team Responsibilities
Discipline / Suspensions
Zero Tolerance
Hazing / Initiation
Recruiting Practices – Tampering
Game Forfeit
League Play
Game Protests
Exhibition Games and Tournaments
Rescheduling of League Games
Game Sheets
Tie Breaking Procedure – League Standings
Officiating
Officiating No Shows
Billeting of Players
Uniforms
Dress Code
All Star Game
All Star Team Official Selection
12 – 6
12 – 6
12 – 6
12 – 7
12 – 7
12 – 8
12 – 8
12 – 8
12 – 8
12 – 9
12 – 11
12 – 11
12 – 12
12 – 12
12 – 12
12 – 12
12 – 12
12 – 13
12 – 13
12 – 13
12 – 14
12 – 14
12 – 14
12 – 14
12 – 15
12 – 15
12 – 15
12 – 15
12 – 16
12 – 16
12 – 16
12 – 17
12 – 17
12 – 17
12 – 17
12 – 18
12 – 18
12 – 18
12 – 18
12 – 19
12 – 19
12 – 20
12 – 20
12 – 20
12 – 21
12 – 21
12 – 21
BC Hockey Policy Manual
BC Hockey
6671 Oldfield Road Saanichton BC V8M 2A1
www.bchockey.net Ph: 250.652.2978
[email protected]
Fax: 250.652.4536
POLICY MANUAL
12.01.15.03
12.01.15.04
12.01.16.01
12.01.16.02
12.01.16.03
12.01.17.01
12.01.17.02
12.01.18.01
All Star Team Player Selection
End of Season League All Star Team
Female Midget AAA Championships
Travel
Final Date to Withdraw
Education Advisor
Role of the Education Advisor
Important Dates
12 – 21
12 – 21
12 – 21
12 – 22
12 – 22
12 – 22
12 – 22
12 – 23
MALE MIDGET AAA
12.02.01.01
12.02.01.02
12.02.01.03
12.02.01.04
12.02.02.01
12.02.02.02
12.02.02.03
12.02.03.01
12.02.03.02
12.02.03.03
12.02.03.04
12.02.03.05
12.02.04.01
12.02.04.02
12.02.04.03
12.02.04.04
12.02.04.05
12.02.04.06
12.02.05.01
12.02.05.02
12.02.05.03
12.02.05.04
12.02.06.01
12.02.06.02
12.02.06.03
12.02.06.04
12.02.06.05
12.02.07.01
12.02.07.02
12.02.07.03
12.02.08.01
12.02.08.02
12.02.08.03
12.02.09.01
12.02.09.02
12.02.10.01
June 2014
Midget AAA Boundaries
Zone Draw Adjustment
Zone Boundary Change 2010-2011
Midget AAA Team Application
Chair Responsibilities
League Managing Director Responsibilities
Staff Resource
Budget
Hotels / Transportation
Team Bank Accounts
Fundraising
MML Team Staff Honorariums
Requirements
Selection
Release of Team Officials
Coaching Certification
Respect in Sport
Hockey Canada Safety Program (HCSP)
League Registration Fees
Team Names
Team Website
League Webcast
Player Fees
Refunds
Registration / Carding Procedures
Affiliation
Player Releases
Midget Aged Players
Under Aged Players
Residential Qualifications
Evaluation Camps
Cancellation - Refunds
Player Selection Process
Rules of Play
Home Team Responsibilities - Supplying of Pucks
Discipline / Suspensions
12 – 24
12 – 24
12 – 24
12 – 24
12 – 25
12 – 25
12 – 26
12 – 26
12 – 27
12 – 27
12 – 28
12 – 28
12 – 28
12 – 28
12 – 31
12 – 31
12 – 31
12 – 31
12 – 31
12 – 32
12 – 32
12 – 32
12 – 32
12 – 33
12 – 33
12 – 34
12 – 35
12 – 35
12 – 35
12 – 35
12 – 36
12 – 37
12 – 37
12 – 37
12 – 38
12 – 38
BC Hockey Policy Manual
BC Hockey
6671 Oldfield Road Saanichton BC V8M 2A1
www.bchockey.net Ph: 250.652.2978
[email protected]
Fax: 250.652.4536
POLICY MANUAL
12.02.10.02
12.02.10.03
12.02.10.04
12.02.10.05
12.02.10.06
12.02.10.07
12.02.10.08
12.02.10.09
12.02.10.10
12.02.10.11
12.02.11.01
12.02.11.02
12.02.12.01
12.02.13.01
12.02.13.02
12.02.14.01
12.02.14.02
12.02.15.01
12.02.15.02
12.02.15.03
12.02.16.01
12.02.16.02
12.02.17.01
Zero Tolerance – Drugs, Alcohol and Tobacco Products
Hazing / Initiation
Recruiting Practices – Tampering
Game Forfeit
League Play
Game Protests
Exhibition Games and Tournaments
Rescheduling of League Games
Game Reports
Tie Breaking Procedure
Officiating
Officiating No Shows
Billeting of Players
Uniforms
Dress Code
End of Season League All Star Team
BCMML Coach of the Year Award
Major Midget League Championships
Travel
Final Date to Withdraw
Education Advisor
Role of Education Advisor
Important Dates
12 – 38
12 – 38
12 – 39
12 – 39
12 – 39
12 – 39
12 – 40
12 – 40
12 – 40
12 – 40
12 – 41
12 – 41
12 – 42
12 – 42
12 – 42
12 – 42
12 – 42
12 – 43
12 – 44
12 – 44
12 – 44
12 – 44
12 – 45
SECTION 13: AWARDS POLICY
13.01
13.02
13.03
13.04
13.05
13.06
13.07
13.08
13.09
13.10
June 2014
Diamond Stick
President’s Award
Life Members Award
Frank Spring Award – Minor Hockey Association Award
Ernie Gare Award – BC Hockey Coach of the Year
BC Hockey Official of the Year
BC Hockey Safety Award
Development Awards
BC Hockey Outstanding Player Award
Pavel Bure Award
13 – 2
13 – 2
13 – 2
13 – 3
13 – 4
13 – 4
13 – 5
13 – 5
13 – 7
13 – 7
BC Hockey Policy Manual
BC HOCKEY
POLICY MANUAL
SECTION 1: BRANCH POLICY
Quick Reference Guide
Title
June 2014
Section
Alcohol & Tobacco Advertising
1.01
Association and League Screening Process
1.36
Cash Prizes
1.18
Co-ed Dressing Room Policy
1.06
Conflict of Interest Policy
1.37
Criminal Record Checks
1.04
Doping Control
1.02
Executive Committee
1.03
Females Participating in Hockey
1.05
Finances
1.07
Goaltender Replacement
1.34
Helmet Policy – Minor Hockey Practices/Events
1.23
Hockey Canada Sports Schools
1.20
Injured Player Return to Play Policy
1.22
Insurance and Risk Management
1.08
Investigative Hearings
1.09
Joint Team Policy
1.24
Lapel Pins
1.10
Minor Hockey Association Spring Evaluation / Try Outs Policy
1.32
Minor Hockey Moves After January 10
1.28
Minor Hockey Tier Designations
1.11
Nepotism Policy
1.41
Overage Players in House League / Recreational Programs
1.12
Oversize Team
1.35
Page 1 - 1
BC Hockey Policy Manual
BC HOCKEY
POLICY MANUAL
SECTION 1: BRANCH POLICY
June 2014
Participation in Leagues Outside of British Columbia
1.31
Participation of non-BC Hockey Member Teams in BC Hockey Leagues
1.39
Policy Manual
1.13
Recreational Tournament Teams
1.29
Registration of Players: Non Canadian Citizens
1.15
Registration of Players: Residential Qualifications
1.14
Request for Recreational Player Replacement/Relief
1.30
Residential Waivers
1.16
Social Media Policy
1.43
Spring Season
1.26
Spring Season Tournaments
1.27
Telephone Expense and Maximum Cellular Claim
1.38
Tournaments
1.17
Transferring of Goaltenders From Another Association for Registration
on Carded Teams
1.19
Trophy Return Policy
1.21
Upholding of Local Suspensions
1.33
Video Review Policy
1.42
Waitlist Policy
1.25
Zero Tolerance Policy
1.40
Page 1 - 2
BC Hockey Policy Manual
BC HOCKEY
POLICY MANUAL
SECTION 1: BRANCH POLICY
1.01
ALCOHOL & TOBACCO ADVERTISING
The display of alcohol or tobacco advertising in minor hockey programs shall be prohibited.
1.02
DOPING CONTROL
Hockey Canada and BC Hockey are unequivocally opposed to the use or application of any banned
substance that contravenes the rules of the International Ice Hockey Federation or the International
Olympic Committee for the purpose of enhancing an athlete’s performance in any form of
competition.
Any team official condoning the use of banned substances as described in the Hockey Canada
Association Anti-Doping Policy, counseling, or advising others to use banned substances, securing,
supplying or administering banned substances shall be severely dealt with.
BC Hockey adopts the Canadian Anti-doping Program as approved by Hockey Canada through
the Canadian Center for Ethics in Sport (CCES). Information on the current CCES policy can be
obtained through;
Canadian Centre for Ethics in Sport
2197 Riverside Drive, Suite 202
Ottawa, Ontario
K1H 7X3
1-800-672-7775
www.cces.ca
General information – [email protected]
Substance information – [email protected]
1.03
EXECUTIVE COMMITTEE
a) Travel
Executive Committee travel shall have the prior approval of the President. Expenses will be as
per BC Hockey By-Laws. A brief report on the trip is to accompany the expense account
submitted.
b) Conference Calls / Meetings
Conference Calls and Meetings shall have the prior approval of the President. A brief report on
the meeting or calls to follow within 48 hours.
c) Jackets
Each Executive Committee member shall be entitled to a BC Hockey jacket, the cost to be
borne by BC Hockey. Executive members can request a second jacket as needed.
d) Business Cards
Each Executive Committee member shall be issued 100 business cards annually.
e) Game Passes
Each Executive Committee member shall be issued an official BC Hockey game pass annually.
f) New Members
Newly elected Executive Committee members shall be reimbursed for their travel costs and per
diem to the Annual General Meeting (as per BC Hockey By-Laws).
June 2014
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BC Hockey Policy Manual
BC HOCKEY
POLICY MANUAL
SECTION 1: BRANCH POLICY
g) Nominations
The nomination process is set out in the BC Hockey By-Laws covering the Nominating
Committee.
h) Assignment of Duties
In addition to the regular duties of the Officers, District Director(s) and Divisional Directors as
outlined in the By-Laws and Regulations of the society, the President may assign the following
duties annually:
• Risk Manager
• BC Hockey Annual Meeting Liaison
• Chairperson - Appeal Committee
• Chairperson - Resolutions Committee
• International Tour Liaison
• Match / Gross Misconduct procedures
• Chairperson - District Presidents Meeting
• Officer in charge of Minor, Senior Female, Junior & Senior Male Hockey in
conjunction with application Divisional Director(s)
• Coordinate & supervise the selection of the Life Members / Volunteer Executive
of the Year Award
i) BC Hockey Official Pass
In addition to BC Hockey By-Laws, each President, upon completing their tenure of office, will
receive a BC Hockey official pass.
j) Hockey Canada - BC Hockey Serious Injury Report Procedure
For all injuries, the BC Hockey member will complete a Hockey Canada Injury Report and
forward it to the BC Hockey Office.
The BC Hockey will administrate all injury claims with Hockey Canada. Serious injuries
resulting in Hockey Canada investigation will be reviewed with the appropriate Executive
Members through the Staff Resource Person.
k) Enforcement of Policies
The President shall be responsible for directing all BC Hockey Standing Committee Chairs with
respect to the enforcement of policies.
1.04 CRIMINAL RECORD CHECKS
Purpose
The British Columbia Amateur Hockey Association (“BC Hockey”) is committed to providing a high
standard of service to all of its members. Carrying out Criminal Record Checks (“CRC”) and
Vulnerable Persons Checks (“VPC”) of potential employees and volunteers helps to prevent the
appointment of unsuitable candidates by our organization. CRCs and VPCs are also a part of a
prudent and consistent approach to ensuring the safety of our current employees, volunteers, and
players from unsuitable individuals.
Policy
BC Hockey requires all persons 18 years of age and older applying for employment or volunteer
positions to complete a Consent for Criminal Record Search Form and VPC.
Failure to provide a CRC and VPC will prevent the individual from obtaining that position.
The application for the CRC and VPC is required upon initial appointment, or upon the individual
reaching the age of 18, and maintaining the position is contingent upon the results of the checks
coming back satisfactory to BC Hockey.
June 2014
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BC Hockey Policy Manual
BC HOCKEY
POLICY MANUAL
SECTION 1: BRANCH POLICY
A CRC must be renewed as follows:
a) Every five (5) years in the case of current BC Hockey board members and employees; and
b) Every three (3) years for all other positions, including volunteer positions.
A VPC is only required upon initial application and renewal is not required. If a person already
employed or volunteering with BC Hockey did not complete a VPC upon initial application, the VPC
will not be required until their next CRC renewal.
All BC Hockey employees and volunteers are required to report charges or convictions of any new
offence under the Criminal Code of Canada and / or the Controlled Drugs and Substances Act on
an on-going basis to the BC Hockey Executive Director.
Policy Guidelines
A CRC and VPC consists of a criminal record name check performed by municipal police or local
RCMP detachment.
Individuals applying for positions, other than permanent staff positions and board member positions,
with BC Hockey shall pay for their own CRCs.
When filling out the Consent for Criminal Record Search Form and VPC, the applicant must
authorize the municipal police or RCMP to disclose all information regarding his / her CRC and VPC
to BC Hockey at 6671 Oldfield Road, Saanichton, British Columbia V8M 2A1 to the attention of the
BC Hockey Executive Director.
The CRC and VPC will either indicate that the individual does not have a criminal record or that a
criminal record may or may not exist. If the CRC or VPC indicates that the individual may or may
not have a criminal record, the individual will be required to attend the police detachment and have
fingerprints taken to satisfactorily complete their CRC or VPC requirements to determine that the
CRC or VPC is for the correct individual or to confirm that no mistakes have been made.
One person who is not currently serving on any boards, committees, etc. (preferably a police or
RCMP officer or a lawyer) will be appointed by the BC Hockey Executive Director to act as BC
Hockey’s internal Backcheck Representative.
The Backcheck Representative is responsible for reviewing CRCs and VPCs.
When the Executive Director or a BC Hockey Staff Resource Person designated by the Executive
Director of BC Hockey receives the CRC and VPC information from the municipal police or RCMP,
it will be immediately stored in a secured and confidential electronic file and kept independent from
all other files. The BC Hockey Executive Director shall protect the personal information contained in
the confidential electronic file by making reasonable security arrangements against such risks as
authorized access, collection, use, disclosure or disposal. The CRC information will be forwarded
by the Executive Director to the Backcheck Representative, and will be treated with complete
confidentiality. The Backcheck Representative and the Executive Director will be the only two
persons who have access to the confidential electronic file containing the CRCs and VPCs.
If no further investigation regarding an individual CRC or VPC is required, the Criminal Record
information will be kept in the secured, confidential electronic file. Applicants will only be contacted
if their CRC or VPC is “flagged” as a potential risk to BC Hockey by the Backcheck Representative.
June 2014
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BC Hockey Policy Manual
BC HOCKEY
POLICY MANUAL
SECTION 1: BRANCH POLICY
A satisfactory CRC or VPC is either:
a) Confirmation from the police that no criminal records and / or charges exist; or
b) That any existing convictions and / or charges are not relevant to the position, as determined by
the Backcheck Representative.
In determining whether any convictions and / or charges are relevant to the position, the Backcheck
Representative will gather information which may include telephone or personal interview with the
individual and / or other persons or agencies.
The Backcheck Representative, in making the final decision, will consider the following:
a)
b)
c)
d)
e)
Relationship of the offence(s) to the nature of the position;
Number and nature of the charges and / or convictions;
Relevant offences listed in Schedule 1 of Criminal Records Review Act, R.S.B.C. 1996, c.86;
When the offence(s) occurred; and
What the individual has done since the date of the offence.
If the Backcheck Representative determines that the individual poses a risk and is not an
appropriate candidate for the position, the Backcheck Representative will immediately notify the
individual and the Executive Director of BC Hockey in writing of the Backcheck Representative’s
decision.
All notes, information and informal materials pertaining to an individual’s CRC and VPC will be kept
in a separate file by the Backcheck Representative. They will not be contained in the individual’s BC
Hockey file.
BC Hockey will not refuse a position to an individual because he or she has been charged with or
convicted of an offence of a type which does not pose a risk to BC Hockey, considering the duties
of the position the person is seeking to occupy.
NOTE:
1.05
i.
In addition to the completion of a satisfactory Criminal Record Check and a Vulnerable
Person Check, Minor Hockey Associations must ensure that all Volunteers (including
On-Ice Officials i.e. Referees) obtain the required Certifications as set out in BC Hockey
Regulations prior to participation in sanctioned games / events. Failure to ensure these
requirements are met may jeopardize the event sanction and will result in disciplinary
action against the Association.
ii.
Individuals with a current CRC on file with BC Hockey are not required to complete the
VPC until the required CRC renewal.
FEMALES PARTICIPATING IN HOCKEY
BC Hockey supports female participation on integrated teams, the formation of female teams and
will allow dual carding. (i.e. female players of minor age may participate on both a minor female
team and a minor integrated team if selected following tryouts and female players of minor age may
participate on a Senior female team and a minor integrated team where no female minor team
exists.) BC Hockey continues to promote the participation of females in the NCCP, HCOP, HCSP
and Initiation programs.
June 2014
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BC Hockey Policy Manual
BC HOCKEY
POLICY MANUAL
SECTION 1: BRANCH POLICY
1.06
CO-ED DRESSING ROOM POLICY
a) In all cases where members of a team include both male and female players, the following
dress code will apply in the team dressing room:
i.
Male players will not undress to less than a minimum of shorts while
females are present.
ii.
Female players will not undress to less than a minimum of shorts and a
tee-shirt while males are present.
b) When separate facilities exist for both male and female participants, males and females shall
make use of these separate facilities in order to change to the point that they can adhere to the
co-ed dress code noted above (NOTE: Once dressed in accordance with the minimum
requirements above, all players may return to the team [co-ed] dressing room).
c) When separate facilities do not exist for both male and female participants:
i.
Players shall dress, undress and shower in shifts while maintaining the
minimum dress code noted above.
ii.
Players of the under-represented gender shall be granted access to the
shower facilities after the balance of the team.
d) It is the responsibility of the team to ensure that these guidelines are followed.
1.07
FINANCES
a) Purchase Order System
All purchases on behalf of BC Hockey shall have prior approval of the Executive Director
and have a covering purchase order number. No company statement will be paid without an
accompanying purchase order number.
b) Expense Accounts
The following expenses shall be reimbursed by BC Hockey as follows:
i.
Transportation
• Private automobile
o Reimbursed at a rate per kilometer as set out by the Society’s
Finance Committee and reviewed annually (not to exceed the nontaxable limit as defined by the CRA). This allowance will only apply
where the vehicle is used for transportation to BC Hockey functions or
carrying out BC Hockey business.
NOTE: Not to exceed most economical airfare.
• Airfare
o The most economical airfare, or actual bus fare will be paid and must
be supported by receipts
• Parking Charges
o Parking Charges will be paid at actual cost and must be supported by
receipts
• Automobile rentals
o All use of automobile rentals must have the prior authorization of the
President
o The most economical rental will be obtained including basic collision
and third-party liability coverage
ii.
Accommodation
• Hotel rooms will be reimbursed at actual cost and must be supported by receipts
June 2014
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BC Hockey Policy Manual
BC HOCKEY
POLICY MANUAL
SECTION 1: BRANCH POLICY
•
•
•
iii.
iv.
v.
vi.
vii.
June 2014
Should a spouse or other person accompany the BC Hockey representative,
reimbursement for accommodation will be limited to the expense that would
have been incurred if that person had traveled alone.
All personal expenses for meals, telephone, etc charged against the hotel
account should be paid directly to the hotel before checking out, if the room is
being paid directly by BC Hockey
Hotel room expenses for the evening following a BC Hockey meeting are not
claimable unless the representative is unable to make reasonable arrangements
home that evening
Meals
• Reimbursed at per diem rates as set out by the Society’s Finance Committee
and reviewed annually.
Telephone / Fax Charges
• All claims for long-distance calls / fax transmissions related to BC Hockey
business must be supported by the original telephone company billing or
hotel account and an itemized explanation of the calls
• BC Hockey will assign cellular phones and email / fax service to all
Executive Members
• Claims will be limited to a maximum of $75.00 per month for cell /
telephone plans or smartphone device usage for the purposes of
conducting BC Hockey program business. The following procedure
outlines the steps to be followed under this policy:
o Itemized invoices noting BC Hockey related calls must be submitted
from the phone provider and BC Hockey accounting staff is to ensure
that every claim is reviewed for accuracy.
o Phone plans that don’t allow for itemized expenses due to unlimited
usage stipulations or other cost effective invoicing may, at the start of
the season, apply for the use of:
 A designated phone line with a set value (to be determined by the
Executive
Committee)
covered
by
BC
Hockey
per
month. Receipts will still be required, but itemized invoices noting
BC Hockey related calls will not.
 An unlimited phone/text plan with a set value (to be determined by
the Executive Committee) covered by BC Hockey per
month. Receipts will still be required, but itemized invoices noting
BC Hockey related calls will not.
o Any expenses that exceed the $75.00 maximum will require a
summary and an explanation of the overage. Staff will bring this
information forward to the Executive Director for consideration.
Photocopying
• The BC Hockey Office keeps all members regularly informed with pertinent
Bulletins and it should not be necessary to duplicate these mailings
• Executive Members shall be reimbursed photocopy costs for a monthly two-page
newsletter to their constituent Associations, Leagues or Teams
Overdue / Interest Charges
• BC Hockey shall not reimburse for overdue or interest charges incurred
Incidental Expenses
• Staff members may claim incidental expenses when traveling outside the
Victoria area while on BC Hockey business.
• BC Hockey Executive Committee Members may claim incidental expenses when
traveling while on BC Hockey business.
Page 1 - 8
BC Hockey Policy Manual
BC HOCKEY
POLICY MANUAL
SECTION 1: BRANCH POLICY
viii.
Expense Account Forms
• All requests for reimbursement shall be on a BC Hockey form
• Expense accounts are to be submitted monthly, accounts submitted more than
one month late will be referred to the President
c) Inventory
BC Hockey Executive Committee members, Life Members and Staff are permitted to purchase
inventory at cost price.
d) NSF Cheques
There shall be a charge of $20.00 (Twenty Dollars) on all NSF cheques.
e) Mailing List
Upon request, society members only may purchase a mailing list of all members of the society
at a cost of $25.00 (Twenty-Five Dollars).
f) Advertising And Fund Raising
Companies or individuals requesting BC Hockey consideration of their product or fund raising
ideas will be advised that BC Hockey only endorses those promotions that are part of the HC
Marketing program. However, BC Hockey is willing to make appropriate hockey related
products and fund raising ideas known to its membership via an advertising package. This
advertising package will not suggest BC Hockey endorsement of any materials enclosed in it.
Advertisers will furnish BC Hockey with copies of their flyer or brochure in sufficient numbers to
service the targeted hockey Associations.
Advertisers provide for BC Hockey 175 copies of their flyer or brochure to be mailed to the BC
Hockey member associations from the BC Hockey office in Victoria. Please note that any
advertising mailing does not suggest BC Hockey endorsement of any company product or
service.
i.
One mailing to membership
$ 300.00
ii.
Two mailings to membership
$ 500.00
Excluding applicable taxes
Notwithstanding the above policy, BC Hockey may institute specific promotional items to
promote BC Hockey and raise funds for BC Hockey.
g) Administration Charge – Program Registration Refunds
i.
There shall be a fifty percent (50%) refund of Registration Fee to any participant who
cancels their attendance more than fifteen (15) days prior to a BC Hockey Sanction
Event and there shall be no refund for a Registration Fee for any cancellation less than
fifteen (15) days prior to the BC Hockey Sanctioned Event.
ii.
There shall be an administrative fee charged to participants who register for a BC Hockey
clinic and subsequently request to switch into another clinic.
NOTE: In individual cases the Officer responsible for the particular program may approve an
additional refund due to extenuating, documented circumstances. All applications for noted
refund must be made by way of appeal of above policy.
h) Executive Committee Honoraria
BC Hockey Executive Committee honoraria shall be reviewed annually prior to April 30, by the
Finance Committee.
i) Drill Manual Reserve Fund Guidelines
The Drill Fund is to be utilized as follows:
i.
To assist BC Hockey members selected to High Performance Programs when financial
need has been established
ii.
To assist BC Hockey Award Scholarships from the Scholarship Reserve Fund when
interest earned is not sufficient
June 2014
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BC Hockey Policy Manual
BC HOCKEY
POLICY MANUAL
SECTION 1: BRANCH POLICY
iii.
To cover the related expenses for the presenter of the Ernie Gare Memorial Trophy at
the BC Hockey AGM and to maintain the BC Hockey Ernie Gare Memorial Trophy
iv.
To assist BC Hockey members to pursue development opportunities
v.
No disbursements shall be made from the Drill Manual Reserve Fund without the
majority vote of the society’s Finance Committee
j) High Performance Program Reserve Fund Guidelines
i.
In the event of a loss of, or a decrease of funding, the monies in the High Performance
Program Fund would be available to maintain the existing program.
ii.
The fund may also be utilized for special initiatives within and for the High Performance
Program.
iii.
No disbursements shall be made from the High Performance Program Reserve Fund
without the majority vote of the society’s Finance Committee.
k) Fines
Revenue collected by way of a fine imposed by BC Hockey is to be allocated in the following
manner:
i.
The funds shall be deposited in the Society’s general bank account.
ii.
Any costs that may have resulted from the action that initiated the fine shall be
paid out to the appropriate association/team (i.e. a late withdrawal from
Championships could result in the payment of ice costs incurred by the host
association due to cancelled games.)
iii.
The balance remaining from the fine shall be allocated to the Sundry income
account.
iv.
On March 31 of each year, if the Society is operating at a net profit in the year
the fine is imposed, the remaining balance that was allocated to Sundry will be
moved to the Scholarship and Assistance Fund.
1.08
INSURANCE AND RISK MANAGEMENT
BC Hockey is to be protected against accidental loss or losses that, in the aggregate during any
financial period, would significantly affect members, property, the budget or the ability of BC Hockey
to continue to fulfill its responsibility to its members. In no event shall any loss of life or major
personal injury to its members or members of the public be acceptable.
BC Hockey will apply to risks of accidental loss the Risk Management process which includes a
systematic and continuous identification of loss exposures, the analysis of these exposures in terms
of frequency and severity probabilities, the application of sound risk control procedures and the
financing of risk consistent with financial resources provided for during any fiscal year.
In recognition of its volunteer and financial resources and its physical assets, BC Hockey will accept
retention of only those insured losses that are eligible through HC during any playing season.
1.09
INVESTIGATIVE HEARINGS
BC Hockey shall conduct investigative hearings in a manner that promotes procedural fairness.
This will include the right to a hearing, the right to an unbiased decision maker, and the right to
appeal the decision resulting from the investigation.
Procedures
June 2014
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BC Hockey Policy Manual
BC HOCKEY
POLICY MANUAL
SECTION 1: BRANCH POLICY
Where an individual has been indefinitely suspended as per the BC Hockey Match / Gross
Misconduct Bulletin or an individual or incident is being investigated by the BC Hockey President as
per BC Hockey By-Laws, the following procedures shall apply:
a) The individual shall be notified, through their Association, League or Team President, on the
appropriate BC Hockey notification form or letter.
b) The notification form or letter shall indicate the individual or incident under investigation, the
reason for the investigation, the procedures for a telephone or in-person hearing, and a time
frame for the investigation and decision.
c) The BC Hockey Executive Committee member conducting the investigation shall be excused if
the BC Hockey President or the Executive member considers there to be a conflict of interest or
a real / perceived bias in their conducting the investigation.
d) The individual under investigation shall have the right to have both supporting documentation
presented on their behalf and have a support person / parent present during the hearing.
e) If the individual is to be shown any of the correspondence that resulted in the investigative
hearing being established, then either a summary should be provided or anywhere where it
could lead to the complainant being identified must be removed.
f) Any hearings shall be conducted using the BC Hockey Guidelines for conducting investigative
hearings.
g) The Executive Member responsible shall maintain notes (not verbatim) of the investigative
hearing and submit them to the BC Hockey President per BC Hockey By-Laws, or submit them
to the BC Hockey Office along with their Match / Gross Misconduct decision.
h) If an in-person interview takes place, a third person, preferably a representative of the local
hockey Association / League, shall be present.
i) The decision based on the investigative hearing shall be communicated to the individual(s),
through the Association, League or Team President, in writing stating the length of any
suspension, the reason for it and advising the individual of their appeal opportunities.
j) Should the person under investigation fail to respond by the date outlined in the notification form
or letter, the decision letter shall note this.
k) Appeals shall be conducted in accordance with BC Hockey By-Laws.
1.10
LAPEL PINS
Each Executive Committee Member will be provided at no cost twelve (12) pins annually for their
use.
BC Hockey will provide teams representing the Branch at Regionals and / or National
Championships with lapel pins at no cost to present to competing teams.
BC Hockey will sell lapel pins to teams that are traveling outside the province upon request.
Lapel pins may be provided at no cost for special events as approved by the President and / or
Officers.
1.11
MINOR HOCKEY TIER DESIGNATIONS
The registration numbers determining tier designation will be reviewed every third year. This review
will be done by a Committee chaired by the BC Hockey Minor Hockey Chairperson.
June 2014
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BC Hockey Policy Manual
BC HOCKEY
POLICY MANUAL
SECTION 1: BRANCH POLICY
1.12
OVERAGE PLAYERS IN HOUSE LEAGUE / RECREATIONAL PROGRAMS
Hockey Canada Carded Teams
Only those players eligible by age to participate on a Hockey Canada Carded Team as per Hockey
Canada Regulations may play for that team. OVERAGE PLAYERS ARE NOT ELIGIBLE TO
PARTICIPATE IN ANY LEAGUE, EXHIBITION, PLAYOFF OR TOURNAMENT GAME.
Recreational Teams
BC Hockey understands and appreciates the responsibility Local Associations have in providing
opportunities for all players to enjoy the game. Nevertheless, our potential risk certainly increases
under these circumstances and therefore BC Hockey recommends the following measures be
taken to ensure that we can be seen as exercising good judgment.
Some considerations that could be taken into account prior to a Local Association approving an
overage player to play at the lower level are:
a) Atom to Initiation and Pee Wee to Atom
i.
Very small
ii.
Health reasons
iii.
No skills appropriate for this level of hockey
iv.
No team at proper category
b) Bantam to Pee Wee
i.
Extremely small and frail structure
ii.
No skills or aptitude for the game of hockey (i.e. first year in country or first year of
hockey)
iii.
No team in category
c) Midget to Bantam and Juvenile to Midget
i.
Doctor approved medical reason
ii.
Extremely small
iii.
No team in category
NOTE: At the Midget and Juvenile levels, the over aged player is limited to a maximum of one year
older than the upper age limit of the lower division. This process is to be monitored by the District
Leagues.
When a player has been allowed to participate at the younger age level, a note should be attached
to their registration form indicating both the placement and the reason.
The procedures used for assigning overage players within an Association must be written and
communicated to the players/parents involved.
Associations must apply due diligence in allowing overage players to participate.
The participation of overage players must be brought to the attention of the Officials and opposing
team management prior to each game and the Coach should indicate “OA” on the game sheet after
the name of each overage player.
1.13
POLICY MANUAL
a) The Executive Committee shall consider adjustments to the policy manual.
b) The Executive Director shall be responsible for updating the policy manual.
June 2014
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BC Hockey Policy Manual
BC HOCKEY
POLICY MANUAL
SECTION 1: BRANCH POLICY
1.14
REGISTRATION OF PLAYERS: RESIDENTIAL QUALIFICATIONS
a) All minor hockey players must declare their residential qualifications prior to registration with a
Minor Hockey Association and/or team in accordance with BC Hockey and Hockey Canada
Regulations.
b) The BC Hockey Executive Director shall, as Branch Registrar, be responsible for the application
of Hockey Canada and BC Hockey Regulations in the determination of a player’s residential
qualifications.
c) In situations involving minor hockey players who, by way of a residential move with their parent,
are registering with a different minor hockey association than the association they registered
with in the previous season, an Inter Association Transfer (IAT) form must be submitted via the
Hockey Canada Registry (HCR).
d) In situations where players wish to be deemed by BC Hockey to be eligible to register for
hockey programming in a place other than that where his/her parent is resident, BC Hockey will
consider such application only under the following conditions:
i.
If information is provided indicating reasons why the player's residence should be
determined to be in a place other than that of his/her parent (as defined in Hockey
Canada Regulation F). Note: a court order with respect to custody and/or guardianship
is required (i.e. a parental declaration of residence or guardianship is not sufficient to
determine hockey eligibility).
ii.
If the player has chosen to live at a location other than where their parent resides and
desires to be deemed eligible to participate in programming at the Recreational
Category in the alternate location.
Such application shall be forwarded to the BC Hockey Executive Director and decision
shall be final and binding.
iii.
Players of Juvenile age who are attending school or living apart from their parents may
make declaration of their residence to the Executive Director. The Executive Director’s
determination of the player’s residence in such situations shall be final and binding.
1.15
REGISTRATION OF PLAYERS: NON-CANADIAN CITIZENS
The following procedures apply for the registration of players who are not Canadian citizens.
The registration of minor hockey players in BC Hockey is pursuant to Hockey Canada’s Residential
Regulations. When applying these regulations to players who have moved into British Columbia
from outside Canada, BC Hockey must determine the residence of the parent(s) of the player in
question. In doing so, it must be determined that the parent(s) are more than temporary residents of
BC if the player is to be deemed eligible to participate on a team which registers on Hockey Canada
Registration Certificates.
a) The player must reside with his/her parent.
b) The parent(s) of the player must possess a minimum of one of the following:
i.
Permanent Resident Status
• parent must provide written proof
ii.
Documentation that Permanent Resident Status has been applied for.
• parent must provide a Permanent Resident Immigration file number
• parent must indicate the consulate at which the application was filed
iii.
Temporary Work Permit
June 2014
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BC Hockey Policy Manual
BC HOCKEY
POLICY MANUAL
SECTION 1: BRANCH POLICY
This policy endeavors to analyze the commitment to Canada by the parent(s) of the player. The
criteria are consistent with the hierarchy utilized by Immigration Canada in such situations and is
intended to facilitate the administration of these applications.
1.16
RESIDENTIAL WAIVERS
a) The procedure for transfers by way of this policy will be as follows:
i. Transfers of players to tiered teams shall be processed via the Hockey Canada
Registry no later than Midnight, November 15.
ii. Transfers of players to Recreational Teams shall require the approval of a committee
of the BC Hockey District Director(s), the District President and the BC Hockey Minor
Chairperson. Should a waiver be granted for a player to register with a recreational
team, such player may affiliate to a tiered team in the new association, but only if there
is no tiered team registered in that Division by the player’s residential home
association.
b) An adjacent association is defined as an association with residential boundaries that
physically contact those of the player’s home association. A list of all adjacent associations for
each minor hockey association has been compiled by the BC Hockey Executive Committee
and is attached. This list is also posted on the BC Hockey website.
c) In situations where no playing opportunity exists in any of the associations adjacent to a
player’s home association, the player shall contact his / her District Director to determine the
options available.
d) Players have the choice of registering with any adjacent association.
e) If a player registers with an adjacent association in accordance with this procedure:
i. It does not limit the choice of other players from the same home association (i.e.
players from the same association may register with separate adjacent associations.)
ii. The player must complete the balance of the season in that association or return to
their home Minor Hockey Association.
f) Once a residential waiver is granted to a player, an association may not revoke the residential
waiver.
g) The transfer of an Overage Juvenile player (limited to a maximum of one year older than the
upper age limit of the lower division in accordance with the BC Hockey Overage Policy) shall
require the approval of a committee of the BC Hockey District Director(s), the District
President and the BC Hockey Minor Chairperson.
h) Upon registering a player to a team under this procedure, an association automatically
assumes the registration numbers of the player’s home association per BC Hockey
regulations.
i. This does not apply to players participating at the Recreational level only
ii. This does not apply to players on a wait-list, who subsequently register with a tiered
team
i) Conditional approval shall be granted for players to participate in try outs with the incoming
Association upon:
• initiation of the IAT on the HCR by the Incoming Association and
• the granting of approval of the IAT on the HCR by the outgoing association.
June 2014
Page 1 - 14
BC Hockey Policy Manual
BC HOCKEY
POLICY MANUAL
SECTION 1: BRANCH POLICY
Policy: Section One (1) 1.16 Residential Waivers
ASSOCATION
ADJACENT ASSOCATIONS
DISTRICT
Greater Trail
Hazelton
Hollyburn Country Club
Hope & District
Houston
Hudson Hope
Hundred Mile House
Abbotsford Female, Aldergrove, Chilliwack, Langley Girls, Meadow
Ridge Female, Mission, Ridge Meadows
Abbotsford, Aldergrove, Chilliwack, Langley Girls, Meadow Ridge
Female, Mission, Ridge Meadows
Oceanside
Abbotsford, Abbotsford Female, Langley, Meadow Ridge Female,
Ridge Meadows
North Shore Female, North Vancouver, Richmond Girls, Richmond,
Seafair, Vancouver, West Vancouver
Grand Forks, Kelowna, Penticton, South Okanagan
Coquitlam, Killarney Girls, New Westminster, North Shore Female,
North Vancouver, Port Moody, Richmond Girls, Richmond, Seafair, Tri
Cities Female, Vancouver
Coquitlam, Killarney Girls, New Westminster, North Shore Female,
North Vancouver, Port Moody, Richmond Girls, Richmond, Seafair, Tri
Cities Female, Vancouver
Houston, Fraser Lake
Comox, Gold River, Tri-Port
Kimberley, Windermere Valley
Grand Forks, Nakusp, Nelson, Greater Trail
Salmon Arm, Vernon, Kamloops, Clearwater, Valemount
Hudson Hope, Dawson Creek, Tumbler Ridge, Mackenzie
Abbotsford, Abbotsford Female, Hope & District, Mission
Fort St John, Taylor, Dawson Creek
Chase, Kamloops, Hundred Mile House, Valemount, Williams Lake,
Quesnel, Salmon Arm
Langley Girls, Langley, Meadow Ridge Female, Ridge Meadows,
Semiahmoo, Surrey
Campbell River, Oceanside, Powell River
Burnaby, Meadow Ridge Female, New Westminster, Port Coquitlam,
Port Moody, Ridge Meadows, Surrey Female, Surrey
Kerry Park, Lake Cowichan, Nanaimo
Creston, Kimberley, Fernie
Cranbrook
Chetwynd, Taylor, Clearview, Tumbler Ridge
Fernie
Cranbrook, Elk Valley
Fort St John
Vanderhoof, Fraser Lake
Taylor, Clearview, Hudson Hope, Fort Nelson
Burns Lake, Vanderhoof, Fort St James
Campbell River, Tri-Port
Windermere Valley, Revelstoke
Boundary, Castlegar, Nakusp, Greater Trail, Penticton, South
Okanagan
North Okanagan, Winfield, Lumby, Merritt, Kamloops, Chase, West
Kelowna, Salmon Arm
Castlegar, Grand Forks, Nelson
Stewart, Terrace, Smithers
Killarney Girls, North Vancouver, Squamish, Vancouver Thunderbirds
Chilliwack, Lillooet, Merritt, Mission, Princeton, Thompson-Cariboo
Smithers, Burns Lake, Stewart
Chetwynd, Fort St John
Williams Lake, Thompson Cariboo, Clearwater, Kamloops, Lillooet
Juan de Fuca
Kerry Park, Sooke, Saanich, Victoria
Abbotsford
Abbotsford Female*
Alberni Valley
Aldergrove
Arbutus Club
Boundary
Burnaby
Burnaby Winter Club
Burns Lake
Campbell River
Canal Flats
Castlegar
Chase
Chetwynd
Chilliwack
Clearview
Clearwater
Cloverdale
Comox Valley
Coquitlam
Cowichan Valley
Cranbrook
Creston
Dawson Creek
Elk Valley
Fernie
Fort Nelson
Fort St James
Fort St. John
Fraser Lake
Gold River
Golden
Grand Forks
Greater Vernon
June 2014
Page 1 - 15
Lower Mainland
Lower Mainland
Vancouver Island
Lower Mainland
Lower Mainland Winter Club
West Kootenay
Lower Mainland
Lower Mainland Winter Club
North West
Vancouver Island
East Kootenay
West Kootenay
Okanagan Mainline
North East/Yukon
Lower Mainland
North East/Yukon
Okanagan Mainline
Lower Mainland
Vancouver Island
Lower Mainland
Vancouver Island
East Kootenay
East Kootenay
North East/Yukon
East Kootenay
East Kootenay
North East/Yukon
North West
North East/Yukon
North West
Vancouver Island
East Kootenay
West Kootenay
Okanagan Mainline
West Kootenay
North West
Lower Mainland Winter Club
Lower Mainland
North West
North East/Yukon
North Central
Vancouver Island
BC Hockey Policy Manual
BC HOCKEY
POLICY MANUAL
SECTION 1: BRANCH POLICY
ASSOCATION
Kamloops
Kaslo
Kelowna
Kerry Park
Killarney Girls*
Kimberley
Kitimat
Lake Cowichan
Langley
Langley Girls*
Lillooet
Logan Lake
Lumby
Mackenzie
McBride
Meadow Ridge Female*
Merritt
Mission
Nakusp
Nanaimo
Nelson
New Westminster
North Delta
North Okanagan
North Shore Female*
North Shore Winter Club
North Vancouver
Oceanside
Peninsula
Penticton
Port Coquitlam
Port Moody
Powell River
Prince George
Prince Rupert
Princeton
Quesnel
Revelstoke
Richmond
Richmond Girls*
June 2014
ADJACENT ASSOCATIONS
DISTRICT
Clearwater, Chase, Vernon, Logan Lake, Merritt, Thompson Cariboo,
Hundred Mile House, Salmon Arm
Nakusp, Nelson
Winfield, Nakusp, West Kelowna, Boundary/Midway, Penticton
Cowichan Valley, Juan de Fuca
Burnaby, North Shore Female, North Vancouver, Richmond Girls,
Richmond, Seafair, West Vancouver
Canal Flats, Cranbrook
Terrace, Prince Rupert, Smithers
Cowichan Valley
Aldergrove, Cloverdale, Meadow Ridge Female, Ridge Meadows,
Semiahmoo, Surrey Female
Abbotsford, Abbotsford Female, Cloverdale, Meadow Ridge Female,
Ridge Meadows, Semiahmoo, Surrey Female
Hundred Mile House, Thompson Cariboo, Whistler, Merritt, Hope
Thompson Cariboo, Merritt, Kamloops
Revelstoke, Vernon, Sicamous, Nakusp, Winfield, North Okanagan
Prince George, Chetwynd
Prince George, Valemount
Abbotsford, Abbotsford Female, Aldergrove, Cloverdale, Coquitlam,
Langley Girls, Langley, Mission, Port Coquitlam, Surrey Female, Tri
Cities Female
Kamloops, Vernon, Logan Lake, West Kelowna, Princeton, Hope,
Thompson Cariboo, Lillooet, Summerland
Abbotsford, Chiliwack, Hope & District, Meadow Ridge Female, Ridge
Meadows
Castlegar, Grand Forks, Kaslo, Winfield, Revelstoke, Kelowna, Lumby,
Nelson
Oceanside, Cowichan Valley
Castlegar, Greater Trail, Kaslo, Nakusp
Burnaby, Coquitlam, North Delta, Richmond Girls, Richmond, Seafair,
Surrey Female, Surrey, Tri Cities Female
New Westminster, Richmond Girls, Richmond, Seafair, South Delta,
Surrey Female, Surrey
Sicamous, Salmon Arm, Vernon, Lumby, Revelstoke
Burnaby, Killarney Girls, Port Moody, Squamish, Tri Cities Female,
Vancouver, Vancouver Thunderbirds
Burnaby, Killarney Girls, Port Moody, Tri Cities Female, Vancouver,
Vancouver Thunderbirds, West Vancouver
Burnaby, Killarney Girls, Port Moody, Tri Cities Female, Vancouver,
Vancouver Thunderbirds, West Vancouver
Nanaimo, Alberni Valley, Comox Valley
Saanich, Victoria Racquet Club
Summerland, Kelowna, South Okanagan, Princeton, Boundary/Midway,
Grandforks, West Kelowna
Coquitlam, Meadow Ridge Female, Ridge Meadows, Surrey Female,
Surrey
Burnaby, Coquitlam, North Shore Female, North Vancouver
Comox Valley, Sunshine Coast
Vanderhoof, Mackenzie, McBride, Quesnel
Terrace, Kitimat
Merritt, Penticton, South Okanagan, West Kelowna, Summerland, Hope
Prince George, Williams Lake, Clearwater
Sicamous, Lumby, Golden, Nakusp, Salmon Arm, North Okanagan
Burnaby, Killarney Girls, New Westminster, North Delta, South Delta,
Vancouver, Vancouver Thunderbirds
Burnaby, Killarney Girls, New Westminster, North Delta, South Delta,
Vancouver, Vancouver Thunderbirds
Page 1 - 16
Okanagan Mainline
West Kootenay
Okanagan Mainline
Vancouver Island
Lower Mainland
East Kootenay
North West
Vancouver Island
Lower Mainland
Lower Mainland
Okanagan Mainline
Okanagan Mainline
Okanagan Mainline
North Central
North Central
Lower Mainland
Okanagan Mainline
Lower Mainland
West Kootenay
Vancouver Island
West Kootenay
Lower Mainland
Lower Mainland
Okanagan Mainline
Lower Mainland
Lower Mainland Winter
Club
Lower Mainland
Vancouver Island
Vancouver Island
Okanagan Mainline
Lower Mainland
Lower Mainland
Vancouver Island
North Central
North West
Okanagan Mainline
North Central
Okanagan Mainline
Lower Mainland
Lower Mainland
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ASSOCATION
Ridge Meadows
Saanich
Salmon Arm
ADJACENT ASSOCATIONS
DISTRICT
Abbotsford, Abbotsford Female ,Aldergrove, Cloverdale, Coquitlam,
Langley Girls, Langley, Mission, Port Coquitlam, Surrey Female, Tri
Cities Female
Juan de Fuca, Peninsula, Victoria, Victoria Racquet Club
Sicamous, Chase, North Okanagan, Vernon, Valemount, Revelstoke,
Clearwater, Kamloops
Lower Mainland
Vancouver Island
Okanagan Mainline
Seafair
Burnaby, Killarney Girls, New Westminster, North Delta,South Delta,
Lower Mainland
Vancouver, Vancouver Thunderbirds
Semiahmoo
Cloverdale, Langley Girls, Langley, Surrey
Lower Mainland
Sicamous
Revelstoke, North Okanagan, Salmon Arm, Lumby
Okanagan Mainline
Smithers
Hazelton, Houston, Kitimat
North West
Sooke
Juan de Fuca
Vancouver Island
South Delta
North Delta, Richmond Girls, Richmond, Seafair
Lower Mainland
South Okanagan
Princeton, Penticton, Boundary/Midway, Grand Forks
Okanagan Mainline
Squamish
North Shore Female, West Vancouver, Whistler
Lower Mainland
Stewart
Terrace, Houston, Hazleton
North West
Summerland
Penticton, West Kelowna, Princeton, Merritt
Okanagan Mainline
Sunshine Coast
Powell River
Lower Mainland
Coquitlam, Langley Girls, Langley, Meadow Ridge Female, New
Surrey Female*
Westminster, North Delta, Port Coquitlam, Ridge Meadows, Tri Cities
Lower Mainland
Female
Cloverdale, Coquitlam, New Westminster, North Delta, Port Coquitlam,
Surrey
Lower Mainland
Semiahmoo, Tri Cities Female
Tumbler Ridge
Chetwynd, Dawson Creek
North East/Yukon
Taylor
Fort St John, Clearview, Dawson Creek
North East/Yukon
Terrace
Kitimat, Prince Rupert, Stewart, Hazelton
North West
Thompson Cariboo
Merritt, Logan Lake, Lillooet, Kamloops, Hope, 100 Mile House
Okanagan Mainline
Burnaby, Meadow Ridge Female, New Westminster, North Shore
Tri Cities Female*
Lower Mainland
Female, North Vancouver, Ridge Meadows, Surrey Female, Surrey
Tri-Port
Campbell River, Gold River
Vancouver Island
Valemount
McBride, Clearwater, Chase, Salmon Arm
North Central
Burnaby, North Shore Female, North Vancouver, Richmond Girls,
Vancouver
Lower Mainland
Richmond, Seafair, Vancouver Thunderbirds
North Shore Female, North Vancouver, Richmond Girls, Richmond,
Vancouver Thunderbirds
Lower Mainland
Seafair, Vancouver, West Vancouver
Vanderhoof
Fort St James, Fraser Lake, Prince George
North West
Victoria
Juan de Fuca, Saanich, Victoria Racquet Club
Vancouver Island
Victoria Racquet
Victoria, Saanich, Peninsula
Vancouver Island
Club
West Kelowna
Kelowna, Summerland, Merritt, Penticton, Princeton, Vernon
Okanagan Mainline
West Vancouver
Killarney Girls, North Vancouver, Squamish, Vancouver Thunderbirds
Lower Mainland
Whistler
Lillooet, Squamish
Lower Mainland
Whitehorse
Yukon
North East/Yukon
Williams Lake
Quesnel, Hundred Mile House, Clearwater
North Central
Windermere Valley
Golden, Canal Flats
East Kootenay
Winfield
Vernon, Kelowna, Lumby, Nakusp
Okanagan Mainline
NOTE: The adjacent Associations for the Winter Clubs would only apply to those players who reside within the Winter Clubs
defined residential area.
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1.17
TOURNAMENTS
The playing of All Star Games in conjunction with sanctioned tournaments shall be prohibited.
BC Hockey shall not encourage the awarding of Most Valuable Player Awards in sanctioned
tournaments.
1.18
CASH PRIZES
The awarding of cash prizes at minor hockey tournaments shall be prohibited.
1.19 TRANSFERRING OF GOALTENDERS
REGISTRATION ON CARDED TEAMS
FROM
ANOTHER
ASSOCIATION
FOR
Where an Association, for whatever reason, does not have a Goaltender or a Second Goaltender;
then that association can apply to their District Director(s) to register another Goaltender or
Goaltenders from the next nearest association in their District. The District Director(s) will then
canvas to obtain a Goaltender or Goaltenders. Once this is done the following approvals must be
obtained:
a) Written request from the Association asking permission to pick up a Goaltender or
Goaltenders and the reason why. They should also name the Goaltender(s) they wish
to transfer and from which Association.
b) Letter from the Association the named Goaltender(s) are coming from giving
permission for this move.
c) Letter from Parents of the named Goaltender(s) giving their permission for this move.
d) Letter of support / non-support from the District President.
e) Letter of support / non-support from their District Director(s).
The above shall be sent to the BC Hockey Office and addressed by the Minor Chairperson with
input by the District President and District Director(s).
** The intent of this policy is not to penalize teams who wish to card but are unable to because of
no Goaltender. It should also be understood that the Goaltender being picked up not be
necessarily the best available Goaltender in their District and does not allow an Association to
ignore an eligible Goaltender from their own Association because of questionable assumptions.
1.20 HOCKEY CANADA SPORT SCHOOLS
a) HCSS Definition:
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•
HCSS programming combines scholastic and hockey programming with the goal of
providing a supportive learning environment that provides developing athletes the
opportunity to mature as self-directed, life-long learners while pursuing excellence in
hockey.
•
HCSS programming allows student athletes to start and graduate high school within
the same system.
•
A HCSS may be a for-profit or not-for-profit organization focused on the
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development of youth hockey players academically and athletically.
For regulations governing the registration of HCSS teams refer to Hockey Canada Regulation F.
NOTE:
i.
Reference to “Recognized Educational Institution” in the Hockey Canada Regulations shall
be defined, for the purposes of this policy, as an institution or school (public or private)
accredited by the Ministry of Education to offer programs within the K to 12 graduation
curriculum.
ii.
All players registered with a HCSS program must be enrolled at an accredited grade within
the Recognized Educational Institution.
b) Application Process
Minor Hockey Associations (MHAs) that wish to register a HCSS program shall forward a request
to BC Hockey indicating their proposal to offer programming in conjunction with a sport school.
Due to the fact that sport school teams are different from all other teams within our membership,
such programming will only be considered by the BC Hockey Executive Committee in accordance
with the following criteria:
APPLICATION DEADLINES:
• All applications for a new HCSS/MHA partnership must be received prior to midnight
on December 1 in order to be considered for operation in the following season.
• All renewal applications for HCSS/MHA partnerships shall require the approval of the
BC Hockey Executive Committee. Such approval may only be granted for one (1)
season and therefore must be submitted for consideration annually no later than
midnight April 1 in order to be considered for operation in the following season.
c) BC Hockey Requirements
All registered HCSS programs are required to meet the following standards:
i.
Sustainability and Budget Plan
All HCSS programs must provide
A long term vision of sustainability, including plans for the provision of multi-year
program offerings to student athletes:
• Proof of financial sustainability
• Reference checks on principles of the organization
• Credit checks on the principles of the organization
• Proof of financial sustainability including cash or credit reserves allocated to the
organization, bank verification of solvency or other indicators
• Strategic plan (3 – 5 year plan)
• Proof of legal arrangements with:
o Ice facilities
o School district
o School
o Dry land facilities
• A position of acceptance or denial from the Canadian Sport School Hockey League
• A detailed budget overview including player fee projections and itemized
operational expense projections
ii.
Games and Training:
All HCSS programs shall provide the following minimum programming standards:
• All HCSS programs shall provide the following minimum programming standards:
• Minimum of five (5) hours of practice ice per week in a location within walking
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distance or minimal transportation (provided by the program) of the school
• Minimum of twenty home games per team
• Games and practices scheduled at a “home” arena within close proximity to the
school)
• A minimum of five (5) hours of off-ice per week for all participants in a specialized
training facility
• Professional transportation options to and from all activities
iii.
Teams and Rosters:
• Each HCSS must establish a plan to offer multiple team programming.
• Minimum permanent roster size of fifteen players per team (including two (2)
goaltenders).
iv.
HCSS Structure:
The following are structural requirements of a HCSS:
• HCSS Staff / Board members may not serve on the Executive of the partner MHA
• All HCSS staff are to provide criminal record checks
• HCSS staff structure must include a dedicated senior position as the general
manager or similar role
• Each team registered by a HCSS must employ a dedicated head coach certified as
follows:
o Development 1
o Respect in Sport
o Criminal Record Check
• Off ice training staff must obtain minimum qualifications equivalent to an athletic
therapist and / or strength and conditioning certification
• A HCSS must employ a minimum of one (1) goaltender coach
• A HCSS must appoint program doctors, dentists and other medical personnel
v.
Education:
The education component must include:
• Dedicated routine of schedule of events
• Dedicated tutors and education liaison
• All participants must attend the same school
d) HCSS Registration
i.
Players participating on HCSS teams shall register with a Minor Hockey Association.
ii.
Players participating on HCSS teams who are BC residents will be eligible to
participate in BC Hockey High Performance programming in the District in which the
player’s parent(s) resides.
iii.
The HCSS teams shall register at the S Category. In situations where the Sport School
has more than one (1) team in a division, those teams may be categorized as tier 1, 2,
and so on, and may participate in games with teams in those categories.
iv.
Blanket permission may be granted by the Executive Committee for exhibition games
with teams within a District/League. All play with teams outside the home
District/League by the HCSS teams shall require the approval of the BC Hockey
District Director or Minor Hockey Chair as required.
v.
The matter of the inclusion of HCSS player registration numbers in the BC Hockey
“Category Formula” for the MHA shall be addressed by the BC Hockey Executive
Committee and the MHA annually.
vi.
Teams and team officials shall be subject to all regulations regarding discipline.
vii.
The MHA shall oversee the registering players with BC Hockey on behalf of the HCSS.
viii.
Player movement between HCSS teams shall be permitted in accordance with Hockey
Canada affiliation regulations.
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ix.
HCSS registered Players whose residence (in accordance with BC Hockey/Hockey Canada
Regulations) is located within the geographic subdivision of BC Hockey shall be eligible to
affiliate to a Junior team.
x. HCSS registered players whose residence (in accordance with BC Hockey/Hockey
Canada Regulations) is located within the geographic subdivision of a minor hockey
association or a Midget AAA (Female or Male) team shall be eligible to affiliate to that
association/team. The MHA may apply to host BC Hockey-sanctioned tournaments on
behalf of the HCSS.
xi. Players shall be subject to all paperwork required by IIHF/Hockey Canada transfer
regulations. Transfer approvals will be governed by Hockey Canada and all
correspondence regarding these approvals is to be forwarded directly to BC Hockey by
the MHA.
xii. Player registration and team assignment of such players will be administered by BC
Hockey via the HCR.
xiii. The receipt of required registration documentation by BC Hockey (i.e. confirmation of
registration with the HCSS as well as all transfer documents) will constitute approval of
the players to participate with HCSS teams.
xiv. As per normal procedure, BC Hockey will deal with Hockey Canada on all other
registration paper work as required.
xv. Players over the age of seventeen who are registered in the academic programs of a
HCSS may register with that HCSS and participate in games played with teams from
another HCSS, provided the player was registered with the HCSS program in the
previous season.
e) District / League Items
The MHA will forward a request to their District/League should they wish to be granted blanket
approval to participate in games within a District/League. Should the District/League endorse
this request, the following parameters will apply:
i.
Written permission from the District/League must be filed with the appropriate District
Director(s) and Executive Director.
ii.
The HCSS teams shall be subject to all District/League governance relative to games
played with District/League teams.
iii.
The District/League may utilize the HCR to determine the eligibility of HCSS players.
iv.
Only those players approved by BC Hockey by way of the HCR will be eligible to
participate in District/League games.
f) Fees
All teams registered with BC Hockey by way of this policy will be assessed a fee of $1000 per
team each season.
1.21
TROPHY RETURN POLICY
a) A team which chooses to retain the trophy after presentation must post a bond or certified
cheque for the amount of $1,000.00 per trophy payable to BC Hockey.
b) A team which chooses to retain the trophy immediately becomes responsible for ensuring that
the trophy is properly maintained while in their possession and security of same guaranteed.
Loss or damage while in possession of the trophy will result in necessary replacement or repair
costs being deducted from the $1,000.00 team deposit.
c) A team retaining the trophy must ensure that the trophy is properly packaged and returned to
their branch office on or before June 15 of the same year in which the championship was held.
Upon receipt of the trophy and inspection of same, if in proper condition, the $1,000.00 deposit
will be returned immediately to the team concerned.
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d) If the trophy is not received by the Branch office by June 30, any necessary expenses incurred,
as a result of action required to retrieve same will be deducted from the appropriate team’s
deposit payment.
e) A team not wishing to retain the trophy must return the trophy to the Branch Representative
immediately following presentation at the Championship game. Failure to do so will result in
disciplinary action deemed necessary by the representative in attendance.
f) The Host Branch Representative in attendance will be responsible for informing all participating
teams of this trophy policy prior to the commencement of the championship.
1.22
INJURED PLAYER RETURN TO PLAY POLICY
Coaches and Association Officials are well aware of the variety of injuries that occur to players and
they know that despite all attempts to remove risk, injuries can happen.
Team Officials should not force a player to play after they are injured or play a player without a
medical certificate following illness or injury.
When an injury that prevents a player from participating in regularly scheduled practices or games
occurs, it is essential that a medical certificate from a Physician authorizing the player’s return to
active participation be presented to a Team or Association Official.
Team officials should not allow an injured player to be on the players bench during a game or
practice without Hockey Canada / BC Hockey required protective equipment.
1.23
HELMET POLICY – MINOR HOCKEY PRACTICES / EVENTS
a) All Minor Hockey Coaches are to wear a CSA approved helmet during BC Hockey on-ice
sanctioned events. The chin strap of the helmet shall be securely fastened under the chin in
accordance to Hockey Canada Official Playing Rules with respect to Protective Equipment.
The failure to wear a helmet by a minor hockey coach in a BC Hockey sanctioned activity will
result in the pulling of BC Hockey's sanction of the event. Unsanctioned events are not covered
by the association's insurance policy.
b) Exemption to this policy may be requested on the basis that the wearing of a helmet would
interfere with the observance of a religious custom, as follows:
i.
Application for such exemption must be made in writing to the BC Hockey
Executive Director.
ii.
Granting of such exemption will require the applicant to provide a signed BC
Hockey Helmet Policy Waiver Form to the Executive Director prior to
participation in any sanctioned activity.
1.24
JOINT TEAM POLICY
Associations may make application to their District Director to form a joint team as follows:
a) Any Association registering less than eight (8) recreational players in any division may apply to
combine with another association in order to form a recreational team in that division for the
purposes of participation in sanctioned recreational tournaments and exhibition games.
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b) Tier 4 Associations registering less than sixteen (16) recreational players in any division may
apply to combine with another association in order to form a recreational team in that division
for the purposes of participation in sanctioned recreational tournaments and exhibition games.
1.25
WAITLIST POLICY
a) Minor Hockey Associations must register all participants who have been placed on a waitlist via
the HCR.
b) Registration openings are to be made available to waitlisted players on a chronological criteria
(i.e. when an open spot becomes available, it shall be offered to the waitlisted player who
registered earliest).
c) Minor Hockey Associations who have players currently registered on a waitlist may not accept a
player by way of residential waiver.
1.26
SPRING SEASON
Spring Season activities are considered to encompass the time frame from the conclusion of the
March School break (Spring Break) to July 31 of the calendar year.
a) Spring Season Registration:
i.
Applications for teams participating in the Spring Season shall be submitted via
the BC Hockey Website.
ii.
Spring Hockey teams, players, coaches, managers and other officials must be
registered on the Hockey Canada Registry (HCR) prior to participation in any
Spring Season practice, game or tournament.
iii.
All Spring Season team officials require SpeakOut/Respect in Sport and either
Coach Stream or Developmental 1 Stream qualification.
b) Spring Season Registration Fees:
i.
The Spring Season participants fee will be $10.00 per player, which is in addition
to all other fees charged for Hockey Canada Insurance and Branch Fees.
ii.
The Spring Season team registration fee will be $50.00 per team.
1.27
SPRING SEASON TOURNAMENTS
Teams or Associations hosting spring season tournaments may request sanctioning from BC
Hockey in accordance to the following:
NOTE: Tournament sanctioning from BC Hockey is not mandatory, however access to BC Hockey /
Hockey Canada insurance will only be in place by BC Hockey sanctioned tournaments.
a) A Spring Season Tournament shall be defined as an event consisting of games between more
than two (2) Spring Season Teams in which registered players of a team in one division
compete against registered players of a team in the same division for the purpose of
determining an overall winner from within BC Hockey or from other Hockey Canada Branches
or from outside Canada.
b) All applications for Tournaments must be made on the BC Hockey Tournament application
request form and all Tournaments must be sanctioned by BC Hockey through its Executive
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Director. Such sanction is granted subject to payment of the appropriate sanctioning fee and
compliance with this regulation and Hockey Canada Regulation M.
c) Tournaments shall be classified categorized as follows:
i.
Branch – all teams from within BC Hockey
ii.
Inter Branch – teams from BC Hockey plus other Branches of Hockey Canada,
per Hockey Canada Regulations
iii.
International – includes teams from outside Canada, per Hockey Canada
Regulations
d) Sanction Fees shall be:
i.
Branch – seventy five dollars ($75.00) plus GST
ii.
Inter Branch – one hundred and twenty five dollars ($125.00) plus ten dollars
($10.00) for each team outside BC Hockey plus GST
iii.
International – one hundred and seventy five dollars ($175.00) plus ten dollars
($10.00) for each team outside BC Hockey and fifty dollars ($50.00) for each
team outside Canada plus GST
1.28
MINOR HOCKEY MOVES AFTER JANUARY 10
A player of minor hockey age who changes residence after January 10 may transfer to a new
association for the balance of the season. A player so registering shall be eligible for league,
tournament or exhibition play but shall not be eligible to participate in league or District playoffs
which lead to BC Hockey Championships.
1.29
RECREATIONAL TOURNAMENT TEAMS
Minor Hockey Associations may make application to register a
a) Tournament teams may only be formed:
i.
By combining players registered to different teams in the same division
ii.
At Atom, Pee Wee, Bantam or Midget divisions
iii.
From players registered on Recreational or Tier 4 teams
b) Tournament Teams will only be permitted to register in recreational tournaments.
c) The formation of the team shall not conflict with regular season games.
d) Application for such Tournament team must:
i.
Be forwarded to the District Director 21 days prior to the Tournament for consideration
by a committee of the Minor Hockey Association President(s), District President, District
Director and Chair of Minor.
ii.
Include the name and date of the tournament the team wishes to make application to.
iii.
This tournament will be contacted by BC Hockey to notify of the status of the
Tournament Team application.
1.30
REQUEST FOR RECREATIONAL PLAYER REPLACEMENT / RELIEF
The rational for this Policy is to ensure that a Recreation (House/"C”) team wishing to attend a
recreation tournament during the official BC Hockey season that finds itself without sufficient
players is able to participate. Prior to relief being granted under this Policy, the team must avail
itself of its registered Hockey Canada affiliates.
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Should the team then find itself without sufficient numbers, it may apply to BC Hockey for relief for a
maximum of three (3) tournaments per season as follows:
a) Relief granted only if the team finds itself with 12 or fewer skaters or no goaltender.
b) Written request for relief must be submitted by the MHA President stating the reasons, name(s)
of relief player(s), and the date and location of the tournament.
c) A player designated as a Relief Player(s) must be registered:
i.
with the same association in the same division or lower
ii. on a Recreational or Tier 4 team
d) Written consent from the parent(s) of the relief player(s).
e) Permission will be in effect for the approved Tournament only.
f) A request for a replacement player will be made to the District Director 7 days prior to the
Tournament for consideration by a committee of the District President, District Director and
Chair of Minor.
A Replacement Player will act under such terms and conditions as determined by the District
Director.
NOTE: In situations where there is less than 7 days prior to the tournament, the District Director and
Minor Chair shall approve.
1.31
PARTICIPATION IN LEAGUES OUTSIDE OF BRITISH COLUMBIA
Teams above Minor, including Midget AAA may seek permission to participate in Leagues that
operate outside BC Hockey. If such permission is granted the team will require the approval of the
Executive Committee to participate in a BC Hockey Championship.
1.32
MINOR HOCKEY ASSOCIATION SPRING EVALUATION / TRY OUTS POLICY
Minor Hockey Associations may apply to hold spring try out / evaluation camps for the purpose of
player evaluation and team selection prior to the upcoming season under the following guidelines:
a) Applications must be submitted to the District Director 45 days prior to the camp for
consideration by a committee of the District President, District Director and Chair of Minor.
b) Participants of the camp must be pre-registered with the hosting Association.
c) Players from adjacent associations must obtain permission from the outgoing association by
way of residential waiver.
1.33
UPHOLDING OF LOCAL SUSPENSIONS
BC Hockey members may make application to have a suspension issued by a member league or
association upheld by BC Hockey. Such applications are to be forwarded to the Executive Director
and must include the following information in order to be considered:
a) A formal written letter outlining the request.
b) Supporting copies of all relevant notices, investigative materials and committee or hearing
decisions.
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NOTE: All investigative, disciplinary and appeal avenues set out in member By Laws or Regulations
must be exhausted prior to submission to BC Hockey.
Applications meeting the above criteria will be forwarded to the President for consideration in
accordance with BC Hockey By-Laws.
1.34
GOALTENDER REPLACEMENT
The rationale for this policy is to ensure that no team gets to the point where there is no Goaltender
available to their team. Prior to relief being granted under this policy, it is expected that teams will
avail themselves of their Hockey Canada Registered Goaltenders and affiliate Goaltenders. Should
the team then find itself without a Goaltender, it may apply to BC Hockey for relief as follows:
The signing officers of a team may submit a written letter of request to the District or Divisional
Director for consideration. Such a request must include:
a) The circumstances that led to the need for relief.
b) The name of the replacement Goaltender they propose to use
c) Written permission from said Goaltenders registered team
If permission is granted for the Replacement Goaltender, it shall include an understanding that the
Replacement Goaltender will act under such terms and conditions as determined by the Divisional or
District Director; unless the Starting Goaltender becomes injured. This permission will have a timed
duration
NOTE: In situations where there is less than twenty four (24) hours between games and the
District/Divisional Director or the President cannot be contacted; then the respective BC Hockey
Representative would provide the required permission to the team. This permission would only be
granted provided that all the required conditions as listed above are met. The Divisional/District
Director or President would still be notified, but in this case notification would be after the fact. The
District/Divisional Director will provide all documentation to the President following approval being
granted.
1.35
OVERSIZE TEAM
Minor Hockey Associations may register Recreational Minor Hockey Teams as follows:
• Divisions Bantam and below maximum of 23 players
• Midget maximum of 25 players
NOTE: Recreational Teams that roster in excess of 19 players shall not roster overage participants.
1.36
ASSOCIATION AND LEAGUE SCREENING PROCESS
BC Hockey requires that all Minor Hockey Associations, Teams and Leagues have a documented
screening process. An outline of such documentation is to be filed with BC Hockey annually. Failure
to comply with this requirement will result in the cancellation of BC Hockey sanctioning for events
hosted or operated by the Minor Hockey Association, Team or League.
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NOTE: Unsanctioned events are not eligible for coverage under the Hockey Canada Insurance
Program.
1.37
CONFLICT OF INTEREST POLICY
In addition to the prohibitions contained in BC Hockey By-Laws, the BC Hockey conflict of interest
policy shall be as follows:
a) Any person elected or appointed to a position on a Standing Committee within BC Hockey shall
provide the Executive Director, by August 1, a disclosure form indicating their involvement, their
spouse’s involvement and their resident children's involvement with BC Hockey Leagues, Teams
or Associations. This involvement could be as an executive member, coach, manager, player or
official.
NOTE: Should the information on the disclosure change at any time after August 1 a further update
shall be immediately provided to the Executive Director.
b) Any person elected or appointed to a position on a standing Committee within BC Hockey who:
• Is a member of an amateur Hockey Team, League or Association.
• Receives remuneration of any amount for any position on another amateur Hockey
Team, League or Association
• Holds any position with another amateur Hockey Team, League or Association; and is
called upon to decide an issue that directly or indirectly affects the interests of such
amateur Hockey Team, League or Association
Shall be deemed to be in conflict and shall therefore:
• Not hold any BC Hockey Executive Committee Position
• Not hold any BC Hockey appointed position
• Resign, if after being appointed or elected to a position by BC Hockey and
subsequently accepts a position with another amateur hockey team, league or
association.
c) Exemptions from the policy:
i.
BC Hockey Divisional Directors are exempt from section b.) of this policy.
ii.
Members of the following Standing Committees may serve as a Team Official on
a
Member Team, however this exemption does not extend to any other limitation under this
policy.
• Junior Committee
• Male Senior/Recreational Committee
• Female Senior/Recreational Committee
• Referee Committee
• Hockey Development Committee
• Female Hockey Development Committee
• Coaching Committee
• High Performance Committee, Evaluators and District Coordinators
• Safety and Risk Management Committee
• School Programming Committee
NOTE: When a person serving in one of the above noted positions are deemed in conflict with
respect to a particular issue (as set out above) they shall:
• Immediately notify the Chair of the Committee
• Withdraw from discussions when any conflict of interest exists relative to a topic that is
being discussed by the Executive or any of its Committees
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1.38
TELEPHONE EXPENSE AND MAXIMUM CELLULAR CLAIM
See Policy 1.07)b)iv)
1.39 PARTICIPATION OF NON-BC HOCKEY MEMBER TEAMS IN BC HOCKEY LEAGUES
All applications for teams from outside the BC Hockey membership to participate in a BC Hockey
sanctioned league must contain the following to be considered:
a) Certified cheque in payment of the $50 non-refundable application fee.
b) Name of city, town, village or municipality where teams are located.
c) Written report from the Society’s District or Divisional Director(s) with respect to the position of
other Society members (where the applicant proposes to participate).
d) Written documentation as to acceptance into a League in good standing, which is affiliated with
the Society.
e) Written documentation stating permission from the Team’s Branch / Federation.
NOTE:
i.
ii.
iii.
1.40
All applications must be forwarded to the BC Hockey Executive Director no later than April
15.
Consideration of applications received after April 15 will be at the discretion of the BC
Hockey President
Upon endorsement of the Executive Committee, a Memorandum of Understanding will be
drafted between BC Hockey, Hockey Canada and the League in which the team wishes to
participate. This agreement must be in place and signed by all parties prior to participation
of the team in BC Hockey competition.
ZERO TOLERANCE POLICY
Hockey is a healthy sport where we have a responsibility to the players, participants and the
community to demonstrate and encourage healthy choices. BC Hockey has therefore developed this
policy in the best interest of the health & safety of the players, participants, and the general public.
BC Hockey is unequivocally opposed to tobacco, alcohol and illegal drug use and is sincere in its duty
to uphold the laws of the land in which its members operate. BC Hockey is similarly unequivocally
opposed to the use by athletes of banned and restricted substances for the purpose of performance
enhancement.
Zero tolerance means that behavior contrary to that above will not be tolerated. Incidents are to be
dealt with on an individual basis. Member associations, leagues and teams are required to establish
policies and procedures to deal with the consequences of non-compliance by their members.
Template Procedure for Associations
a) Expectations
• All coaches, players and parents must sign and submit their acceptance of the
applicable Code of Conduct.
• Teams, under the direction of the coach, shall develop team rules that are reasonable,
fair and consistent. These rules will not contravene and may be superseded by rules of
the governing bodies. These rules shall be registered with the Association.
• The policies and procedures of the governing bodies shall be observed.
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• The coach has a duty to report.
• The coach participates co-operatively in disciplinary proceedings when required.
b) Legal context of alcohol and controlled substances
• BC Hockey urges all associations and volunteers to review the Controlled Drugs Act
and the Liquor Control and Licensing Act.
c) Incidents of non-compliance to zero tolerance
• The coach informs the parent of the incident and asks direction from the parent on the
removal of the player from the coach’s care.
• The coach has the authority to remove a player from team activities.
• Regardless of removal from activity, the coach continues supervisory duties until the
player is released from the coach’s care by the parent or guardian.
• The coach informs the authorities should the incident warrant criminal investigation.
• The coach documents the incident.
• The coach forwards this documentation for filing/action with the Association.
• The coach ensures that reports and specific circumstances are kept within the parent
and Association-constituted process. At no time are any proceedings made public.
• One or more members of the coaching staff shall meet, as soon as practical, with the
player and a parent to review the reasons for the removal from activity.
• Suspension of the athlete is at the direction of the Association.
• If the decision is to seek suspension, the coaching staff, as soon as practical, informs
the player and a parent and refers the matter to the Association. Should this happen,
the process follows the suspension procedure of the Association
It is strongly encouraged that, should the incident or resulting actions be disputed, the parties to the
dispute seek a resolution through direct discussions or through voluntary mediation and the exercise
of common sense before resorting to review procedures. Should this not be possible, the parties
should be referred to the “Association Dispute Resolution Policy”.
BC Hockey Protocol
BC Hockey realizes that the severity of incidents of non-compliance to Zero tolerance will encompass
an entire spectrum and may have far-reaching affects over and above the participants in the actual
event. It is the duty of member associations to report to the BC Hockey risk manager if;
• The incident involves international, inter-Branch or inter-district play.
• The situation may bring embarrassment or public attention to BC Hockey and/or it
members.
• The incident is such that it may affect the well-being of other members of the BC
Hockey.
• The incident is precedent-setting in some fashion.
• The incident may require action by the BC Hockey or higher authority.
Crisis Counseling
Situations involving serious and sometimes catastrophic incidents may affect the mental and physical
well-being of those involved, including the volunteer leaders. BC Hockey recognizes the expertise of
those trained in offering after-incident support and counseling for the participants involved in serious
incidents. BC Hockey will direct members, upon request, to agencies involved in these support
services.
Adult Alcohol and Tobacco Guidelines
In addition to the previous zero tolerance policy in regards to minors, the BC Hockey realizes there
are certain situations when the responsible use of alcohol and tobacco by adults is acceptable
assuming the implementation of responsible parameters.
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Alcohol is not appropriate
• In dressing rooms or in public, non-licensed areas.
• In team settings with minors in attendance.
• In situations where minors are left unsupervised while adults attend “hospitality” type
settings or where alcohol is not controlled by a server.
• Consumption in buses or cars when traveling to and from an event.
• By adults of a minor team when parents are not present.
• Consumed by anyone at minor team parties hosted by other players, parents or team
officials.
• If forced on another person.
• If used for “chugging” contests or as a form of hazing or initiation for rookies.
Tobacco use
Tobacco use is strictly prohibited by players/participants, coaches/leaders, parents, spectators and
officials within 7.5 meters (24 ft.) of any facility used for BC Hockey functions including doorways,
entryways, openable windows and air intakes. Tobacco use is strictly prohibited at the player’s bench
and inside dressing rooms. Tobacco use includes smoking cigarettes, cigars, cigarellos, bidis,
kreteks, chew, snuff and dip.
Supervisory Responsibility
Minor hockey organizations are responsible for the reasonable safety and well-being of all minor
athletes (under the age of majority) while participating in sports activities. Supervisory responsibilities
play an integral part of a coach’s role. Interaction between coaches and players must be based on
each organization’s code of conduct that establishes respect, dignity, health, and well-being for all
athletes.
Ultimately, coaches assume the role of parent/guardian when traveling with teams and must make
every reasonable effort to provide adequate supervision of the players. It is imperative that the rules
and player expectations are clearly defined, discussed and presented to all participants including the
parents and players prior to departing for a road trip. When parents travel with the team, it is
imperative that the coach meet with the parents to ensure that their sons and daughters adhere to all
team rules including use of drugs and alcohol, smoking, curfew, etc. It is important that this
discussion take place prior to departure and not after an incident occurs on the road. Supervision
ratio should be based on the age and physical limitations of the players. Although the coach assumes
full responsibility for the members of the team, it is reasonable to assume that he/she will require “free
time” and in his/her absence, a pre-assigned member of the supervisory staff will be appointed to
assume the leadership role for players to ensure that policies and procedures as previously agreed
upon are adhered to by all participants. For the protection of all participants, it is recommended
that the members of the coaching and supervisory staff be screened in compliance with the
policies of the local Association and/or Branch.
Rules and regulations regarding the illegal use of drugs and alcohol, smoking, curfews, inappropriate
behavior including abuse, harassment, and bullying should be reviewed with team members, parents
and team personnel. Coaches are well advised to ensure that these rules and regulations are in
compliance with those of the Association, Branch and Hockey Canada.
Information on the location, telephone numbers, cellular numbers, and email addresses where the
team will be staying is important to ensure that players and parents are able to make immediate
contact in the event of an emergency.
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If players are staying with a billet, it is important that the recommendations as outlined in the Speak
Out program are reviewed. Coaches should have a contact list of billets that includes the names and
addresses of the billets, players assigned, and telephone and/or cellular numbers. It is imperative that
players are provided with contact numbers and location of the coach and supervisory personnel in the
event of an emergency. The coach or his/her designate is to be available 24 hours in the event of an
emergency.
If players are staying in a hotel/motel, it is important that the recommendations as outlined in the
Speak Out program are reviewed. Coaches (and staff) should pre-assign players to rooms. Ideally
personnel and players should not share accommodations regardless of the cost saving or other
benefits. If sharing a room, please ensure that the two deep rule is observed at all times. If only one
player and one supervisor are alone in the room for a brief period of time, the outer door should be
left open. People of different genders should not share rooms. No one other than the occupants of a
given room will be permitted in the room unless the door is left open for visual access to outsiders. No
guests outside of the team members will be permitted in the rooms at anytime. Guests must only be
met in common areas including hotel lobbies, restaurants, etc. Team and small group meetings
should be held in common areas such as a conference room. No sexual contact will be permitted by
players who are minors while traveling with the team.
Legal Decision - Patterson Palmer Law:
“The standard of care owed by a teacher to students who are under his supervision is that of a
“careful and prudent parent”, depending on the circumstances. While courts have held that volunteer
non-profit organizations should be held to a lower standard, the only cases I was able to located on
this topic dealt with injuries sustained in the context of a sporting event, not while the minor was
under the general care and supervision of the coach. Given that the supervising coach and his
staff on road trips are responsible for the supervision and well-being of the minors in their
charge 24 hours a day, it seems likely that the courts would revert to the careful and prudent
parent standard in such circumstances, even in the case of volunteer non-profit
organizations.”
1.41 NEPOTISM POLICY
a) Members of the same family may not be selected or registered as Team Officials, on the same
team within BC Hockey High Performance and Midget AAA programs.
b) For the purpose of this policy, members of the same family include spouses, domestic partners,
children, stepchildren, wards, grandchildren, parents, grandparents, siblings, in-laws, uncles,
aunts, nieces, nephews, and cousins.
c) Exemptions to this policy may be requested for consideration of the BC Hockey President
Executive Committee. Application for such exemption must be made in writing to the BC Hockey
Executive Director.
1.42 VIDEO REVIEW POLICY
Review of Video
Video review is permitted under the following circumstances:
a) To review incidents which have led to serious injuries of players (the participant’s injuries must
be documented by a medical professional)
b) To review incidents regarding the abuse of an official.
c) Any Match or Gross Misconduct penalty or infraction which may result in a suspension.
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Submission Process
Teams and Associations may submit requests as follows:
• All requests for video review must be submitted in writing to the appropriate BC
Hockey District / Divisional Director not later than forty–eight (48) hours after the
incident.
• BC Hockey may request supporting documents such as Medical / Dental reports if
appropriate.
• The individual will be notified by the District / Divisional Director if the video review
request will be granted.
• If the request for review is granted, the Branch Referee-In-Chief will review the video
and report his findings to the District Director. The District Director shall have the sole
discretion to determine any further action.
1.43 SOCIAL MEDIA POLICY
The Social Media Policy will outline the use of social media platforms for BC Hockey participants.
BC Hockey encourages all participants to be actively involved with social media as topics relate to
hockey. BC Hockey will view these comments/posts as public information.
a) Social Media is all online communication, which includes, but is not limited to:
i.
Facebook
ii.
Twitter
iii.
Instagram
iv.
Blogs
v.
Pinterest
vi.
Flickr
vii.
YouTube
b) BC Hockey encourages the use of Social Media in a positive manner in that the use of social
media can assist with promotion. Positive comments online promote events and the sport of
hockey.
c) The following items will outline guidelines of the BC Hockey Social Media Policy and may be
subject to disciplinary action by the Team, Minor Hockey Association, League and BC Hockey.
i.
Personal contact or confidential information must not be posted on Social Media. This
includes other members of BC Hockey.
ii.
Once something has been posted to social it will be recognized as a public comment.
Social Media is now considered the same as all other forms of media.
iii.
Do not use words or expression that could be interpreted as racist, sexist, or prejudicial.
iv.
Do not bully, harass or make threats against players, officials or coaches
v.
Photographs, video or comments promoting negative influences or criminal behaviour
vi.
Do not post inappropriate pictures. Posted pictures can be taken out of context and
reproduced on other websites.
vii.
Controversial posts and pictures may negatively impact a team’s ability to obtain
sponsorships.
d) BC Hockey members who violate the guidelines will be subject to disciplinary action under BC
Hockey By-Laws by the President of BC Hockey.
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Quick Reference Guide
Section
Title
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General
2.01
Organizational Chart
2.02
Terms of Reference
2.03
Job Descriptions
2.04
Specific Certification Policies
2.05
Conflict of Interest
2.06
Mentorship
2.07
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2.01
GENERAL
a) Carding Fees
The Coach Committee and Coaching Delivery Group shall not be required to pay NCCP registration
/ certification fees.
b) Coaching Certification
Coach Certification in the NCCP is a privilege conferred on an individual upon successful
completion of the required coaching level criteria.
Coach Certification may be reviewed where an individual’s general coaching conduct may be deemed
to be in conflict with the coaching ideals set forth in the BC Hockey Constitution, By-laws and
Regulations – Regulation 6 and in the BC Hockey Expectation of Coaches / Team Officials
2.02
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ORGANIZATIONAL CHART
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2.03 TERMS OF REFERENCE
a) Coaching Committee
i.
Mandate
The Coaching Committee provides technical information, general oversight and monitoring
of the delivery of the Hockey Canada National Coach Certification Program and the National
Coach Mentorship Program and is responsible for the development of new technical
components of the program as well as administrative and operational standards of the
program.
ii.
Key Duties
The Coaching Committee will perform the following key duties:
• Construct uniform operational standards
• Establish and implement strategies for the recruitment and retention of coaches
• Establish and implement strategies for the incorporation of Long Term Player
Development (LTPD) within the coaching program
• Assist with constructing program budget
• Design program components
• Build administrative components of program
• Recommend policy and regulations
• Assist in the development of program promotion design
• Assist in the development of program communication design
• Design Branch workshops
• Act as a liaison between Operations and Policy
• Liaise with national programs
iii.
Composition
The Coaching Committee will be composed of:
• Committee Chair – Coach Coordinator
• A Board Director assigned to act as a liaison between the Committee and the Board.
(non-voting)
• Committee members – 4-8 Subject matter specialists
• Staff Resource person (non-voting)
Committee members are recommended to the Chair of the Committee in co-operation with
the applicable Branch staff. Members are to be selected by the Board. Submissions to the
Board may be required to complete the selection process.
b) Program Committee and Program Delivery Group
i.
Mandate
The Coaching Program Delivery Group is responsible to monitor the program and to deliver
the program components at the expected level.
ii.
Key Duties
The Coaching Program Delivery Group will perform the following key duties:
• Organize program delivery components
• Maintain program materials inventory
• Identify, schedule and monitor instructional personnel
• Organize the training of instructional personnel
• Assist with guiding local implementation
• Attend District events to represent program
• Relay operational issues to Program Committee
• District workshop operation (if required)
• Promotion at district and local level
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• Communication at the district and local level
Composition
The Coaching Program Delivery Group will be composed of:
• Co-Chairs – Coach Coordinator and Staff Resource Person (non-voting)
• Committee members will be:
o Lower Mainland Coach Coordinator(s)
o Vancouver Island Coach Coordinator(s)
o Okanagan Coach Coordinator(s)
o North West Coach Coordinator
o North Central Coach Coordinator
o North East Yukon Coach Coordinator
o Kootenays Coach Coordinator
It is the responsibility of the Program Chairs and Branch Staff to recommend delivery group
members. Members are approved by the Board. Submissions to the Board may be
required to complete the selection process.
c) Program Committee and Program Delivery Group
iv.
Authority
The Coaching Committee and the Program Delivery Group will exercise their authority in
accordance with BC Hockey By-laws, Regulations, Policies and such additional provisions
as are set out in the Terms of Reference.
v.
Meetings
The Coaching Committee will meet in person at least once per year and via conference call,
as determined by the Chair. The Program Delivery Group will meet via conference call, as
determined by the Chair.
vi.
Resources
The Coaching Committee and the Program Delivery Group will receive the necessary
resources from BC Hockey, to the extent approved in the annual budget, to fulfill its
mandate. They will also receive the necessary administrative support from the BC Hockey
office.
vii.
Reporting
• The Coaching Committee reports to the Hockey Development Committee. The
Coaching Committee will maintain minutes of its meetings and will share minutes
with committee members and the Hockey Development Committee.
• The Program Delivery Group reports to the Coaching Committee. The Program
Delivery Group will maintain minutes of its meetings and will share minutes with the
Program Delivery Group members and the Coaching Committee.
viii.
Approval & Review
These Terms of Reference were approved by the Board of BC Hockey on July 3, 2014. The
Board will review those Terms of Reference on a regular basis and will recommend
revisions, as warranted.
ix.
Other
Coach Coordinator Key Duties below
iii.
2.04
JOB DESCRIPTIONS
a) Board Member assigned to the Coach Committee
i.
Job Description
• Attend meetings of the Coach Committee and, if required, Coach Delivery Group
• Act as a Liaison between Coach Committee and the Board
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•
Chair the recommendation committee for the:
o Branch Coach Coordinator
o Program Committee members
o Delivery Group members
ii.
Represents the Board at Coaching Program events as required
b) BC Hockey Coach Coordinator
i.
Job Description
Key Duties: The Coach Coordinator will perform the following key duties:
• Be a member of the Hockey Development Committee.
• Preside over all meetings of the Coaching Committee.
• Prepare meeting agendas focused on Committee responsibilities and BC Hockey
Strategic plan.
• Ensure the Committee works effectively as a team.
• Efficiently manage meetings with transparent decision-making.
• Create a Committee environment that does not duplicate operations.
• Manage conflict of interest issues sensitively and constructively.
• Proof and approve the meeting minutes prior to their distribution.
• Ensure Committee recommendations are reported to the Hockey Development
Committee.
• Provide Committee with updates on the disposition of actions taken with respect to
their recommendations.
• Act as a Group Leader for the Coaching Program Delivery Group.
• Assist the staff resource person and District Coach Coordinators in the delivery of
the coaching program.
• Conduct seminars/workshops on coaching.
• Issue instruction, give and circulate guidelines to build coaching operational
standards.
• Attend Provincial and National seminars, on request.
• Attend BC Hockey Annual and Semi-Annual Meetings, when required.
• Liaise with the National Sport Organization (NSO) in cooperation with the Staff
Resource.
• Assist in building / recommending the program budget.
• Identify Subject Matter Specialists for the Coach Committee.
• Recommend Coach Committee members.
• Recommend Coaching Delivery group members in cooperation with the staff
resource.
• Maintain a strong working relation with the staff resource and Delivery group
members.
• Such additional duties as may be delegated to the Coaching Coordinator by the
Hockey Development Committee Chair from time to time.
ii.
Qualifications
• Strong interest and personal commitment to athlete development
• Strong interest and personal commitment to coaching development
• Good communication, administrative and organizational skills
• Ability to present workshops
• Ability to work in conjunction with BC Hockey staff, BC Hockey Executive and Minor
Hockey Association representatives to design and implement programs aimed at the
local, district, and provincial levels
• Trained in all NCCP programs is recommended
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• RIS certification
• Criminal Record Check
iii.
Selection
• Appointed by the BC Hockey Board based on the recommendation of a committee
composed of the Board Member assigned to the Coach Committee, who shall be
Chairperson, a member of the Nominations Committee, a member of the Coach
Committee selected by that Committee and the Executive Director or staff designate.
c) Coach Committee Members
i.
Job Description
Key Duties: As outlined in the Terms of Reference.
ii.
Qualifications
• Strong commitment to Coach Development programs and Mentorship
• Must have good communication, administration and communication skills
• Commitment to the Key Duties as outlined in the Terms of Reference
• Is expected to bring specific Subject Matter Expertise to the committee
• RIS certification
• Criminal Record Check
iii.
Selection
• Appointed by the BC Hockey Board on recommendation of a committee comprised
of the Board Member assigned to the committee, who shall act as chair, the Branch
Coach Coordinator, a member of the Nominations Committee and the Executive
Director or staff designate.
d) Coach Program Delivery Group Members
i.
Job Description
Key Duties: As outlined in the Terms of Reference
ii.
Qualifications
• Strong commitment to Coach Development programs and Mentorship
• Must have good administration, organizational, and communication skills
• Commitment to the Key Duties as outlined in the Terms of Reference
• Strong coaching and playing background is desirable
• NCCP Facilitator experience is desirable
• Certification at both Community Coach Stream and Developmental 1 Stream is
recommended.
• RIS certification
• Criminal Record Check
iii.
Selection
• Appointed by the BC Hockey Board on recommendation of a committee comprised
of the Board Member assigned to the committee, who shall act as chair, the Branch
Coach Coordinator, and the Executive Director or staff designate.
e) NCCP Course Conductors / Facilitators
i.
Job Description
• Conduct NCCP Coaching clinics as requested
• Ensure that the Hockey Canada Registry (HCR) is updated post clinic
• Ensure that all coaches attend the appropriate clinic based on their current team
• Attend Provincial Master Course Conductors / Instructors Seminars, when required
• Promote and assist the coaching program and coaches
ii.
Qualifications
• Familiarity and strong commitment to the National Coach Certification Program
(NCCP).
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•
•
•
•
•
f)
Strong communication skills
Availability for time commitment
Expertise in certain topic areas
Certified at the NCCP level they facilitate.
Trained at a Branch or National NCCP facilitator seminar and /or shadow trained by
an NCCP instructor.
• RIS certification
• Criminal Record Check
iii.
Selection
• Selected on recommendation by a member of the Program Delivery Group, the
Branch Coach Coordinator and the BC Hockey staff resource.
• Approved by the BC Hockey Board.
Coach Coordinator / Head Coach in a Minor Hockey Association
i.
Job Description
• Develop and present on ice programs within his / her Association
• Perform public relations as required pertaining to the Association and its coaches
• Liaise with the Minor Association Executive Committee on behalf of the coaches in
the Association
• In charge of selection process for coaches within the Association
• Present list of recommended coaches to the Executive Committee for approval
• Liaise with the BC Hockey Delivery Group Member regarding coaching clinics
• Recommend coaches to the Executive Committee for attendance at higher level
clinics
• Meet with Association coaches to discuss problems and solutions
• Attend regular meetings of the Executive Committee of the local Association
• Perform evaluations on coaches during games and practices
• Assist with team selection processes
• Establish team play guidelines
• Other duties as assigned by the local Executive Committee
• Coordinate meeting of coaches and players with local referee-in-chief or BC Hockey
Minor Officiating Deliver Group Member for better understanding of the rules of the
game
ii.
Qualifications
• Strong interest in and personal commitment to coaching
• Ability to work in conjunction with the respect Coach Delivery Group Member and
Association coaches
• Ability to prepare and conduct public relations events
• Ability to design and implement programs at the Association level
• Ability to conduct coach evaluations
• Ability to evaluate players for team selection
• Strong commitment to the BC Hockey coaching programs including the NCCP and
Intro to Coaching programs
• Observe coaches and verify completion of NCCP post task requirements
• Ability to facilitate presentations to coaches at the local Association level
• Availability as to time requirements
• Must have strong administration abilities
• RIS certification
• Criminal Record Check
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iii.
iv.
2.05
Selection
• Selected and appointed by the Executive Committee of the local Association
Refer to the BC Hockey Coach Coordinator Resource Guide for further assistance.
SPECIFIC CERTIFICATION POLICIES
All BC Hockey coaches shall meet the requirements as set out in the BC Hockey By-Laws and
Regulations to coach at their team’s category. Coaches will have until March 31 of the season in which
they attend the course to submit the required post clinic documents. Any appeal shall be directed to
the BC Hockey Coach Committee.
Notes regarding hosting of all clinics:
• Clinics are to be booked upon request by the District through the BC Hockey website
and the Program Delivery Group Member.
• Clinics should be booked at least one (1) month in advance of the event
• BC Hockey establishes a per delegate clinic registration fee.
• It is recommended sixteen (16) participants be the minimum number for a clinic
• The minimum age for participants is sixteen (16) years old, by December 31 of the
given year.
• There is an open online application for participants
• Participants must satisfy all modules and ice sessions of the clinic to obtain attended,
passed and certified designation.
• Non-skaters are welcome to participate and must attend the ice session, although it
is not necessary to participate on-ice.
• Participants and facilitators must wear CSA approved helmets during on ice sessions
• Hosting guidelines shall be established by BC Hockey.
• Should the clinic host not fulfill the requirement of providing a LCD projector and the
Course Conductor is required to utilize their own equipment, then the Course
Conductor is eligible to submit (with their expense claim) a $25 service fee for the
use of their own LCD projector. Should the host not provide this item a $100 penalty
would be deducted from the Host Grant provided all other clinic host requirements
are fulfilled.
• Clinics are normally held on a weekend (Saturday and Sunday) although special
arrangements for other offerings may be approved upon request to the BC Hockey
Delivery Group Member
• Special guests may make presentations upon approval of the BC Hockey Delivery
Group Member
a) NCCP Guidelines
i.
Intro to Coach / Coach Level
• The maximum number of clinic delegates will be thirty-two (32) participants or a
number approved by the BC Hockey Workgroup member
• Coach Level courses will be conducted from Dec 15 - April 1 of the current season
• A coach is eligible to attend the Coach Level clinic if they are coaching a noncarded/house team.
• A coach is granted trained upon satisfying all modules and ice sessions of the course
and ‘certification’ upon completing of all Coach Level tasks (E–Learning HU, Clinic
Attendance, Post Clinic Task, Making Ethical Decisions)
• Where a coaching certificate has been refused by the Executive Director for not
having proper Coach Level Certification the coach may request in writing special
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ii.
iii.
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permission to continue as coach until the next available Coach Level clinic. Each
request will be evaluated by the Branch Coach Coordinator and Staff Resource
based upon clinic availability during that season for the coach.
• BC Hockey does not grant exemptions from certification Levels.
• In exceptional circumstances individuals may request the option of completing the
"Coach Level Task Activity" in lieu of attending the clinic. To qualify for this option
the coach must:
o Be currently coaching a member hockey team
o Be unable to attend a locally scheduled Coach Stream Clinic
o Written support of the MHA President
This option will be reviewed on an individual basis from a resume detailing hockey and
coaching experiences along with relevant educational background and the reasons
surrounding items #2 and #3 (above). The decision will be made by the Branch Coach
Coordinator in cooperation with the Staff Resource Person.
• Certification will be granted upon successful completion of the "Hybrid (Coach
Stream) Task Activity", Making Ethical Decisions and purchase of all course
materials. The cost for this service will be set by BC Hockey.
Developmental 1
Developmental 1 Clinics will be made available to districts through the BC Hockey Delivery
Group member working with the District Association. Pre-season dates and locations will be
established and candidates will register and pay for clinics online.
• A coach is granted “trained” status upon satisfying all modules and ice sessions by
attendance at the course and ‘certification’ upon completing all Developmental 1
tasks (Post Clinic Task, Making Ethical Decisions) and field assessment.
• Completion of Developmental 1 Stream, is necessary for Developmental 2 Stream
Certification
• The maximum number of clinic delegates is thirty-two (32) participants or a number
approved by the BC Hockey Workgroup member.
• No Developmental 1 Clinics will be conducted from Dec 1 - April 1 of the current
season
• A Coach is eligible to attend a Developmental 1 clinic if they are coaching a
rep/carded team.
• In exceptional circumstances individuals may request the option of completing the
"Developmental 1 Task Activity" in lieu of attending the clinic. To qualify for this
option the coach must:
o Be currently coaching a member hockey team
o Be unable to attend a locally scheduled Developmental 1 Clinic
o Written support of the MHA President
This option will be reviewed on an individual basis from a resume detailing hockey and
coaching experiences along with relevant educational background and the reasons
surrounding items #2 and #3 (above). The decision will be made by the Branch Coach
Coordinator in cooperation with the Staff Resource Person.
Trained status will be granted upon successful completion of the "Developmental 1 Task
Activity" and purchase of all Developmental 1 materials. Certification will be granted upon
completion of Trained status, MED and a field assessment. The cost for this service will be
the same as Developmental 1 Clinic.
High Performance 1 Certification
High Performance 1 is a provincial event hosted or co-hosted by BC Hockey.
• Applications are distributed by BC Hockey and completed by interested individuals
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•
“Trained” status is granted upon satisfying all modules and ice sessions by
attendance at the course and upon completing of all HP 1 tasks (Post Clinic Task,
Making Ethical Decisions).
• Certification is granted upon successful completion of a field evaluation.
• The field evaluation will take place during either of the next two hockey seasons. The
coach will be evaluated as an active coach or assistant coach of a carded Bantam or
higher level hockey team.
• Deferment of the field evaluation may be considered upon written request to BC
Hockey Staff Resource Person
iv.
High Performance II Certification
High Performance II is a national clinic hosted or co-hosted by HC.
b) Checking Clinic for Coaches Program
Checking Clinics for Coaches will be offered during all Coach Level and Developmental 1 clinics.
Additionally, Associations may request the Checking Clinic as a separate NCCP Specialty Clinic.
NCCP Policy for Clinics Held out of Province
i.
Clinics being held in the Yukon
• Clinics will be identical in length, content and delivery method as to those held in BC
• Delegates pay the normal per participant fees as established by BC Hockey
• The host pays for facilitator air, travel and accommodation in addition to standard
host obligations (ice time, facility and equipment rental)
• BC Hockey pays for facilitator miscellaneous travel costs, meals, honorarium as well
as clinic delivery costs of materials, administration and certification.
ii.
Clinics being held in the USA
• A member organization located in the USA is eligible to request a clinic using
standard procedures.
iii.
Other out of province requests will be considered on an individual basis.
2.06
CONFLICT OF INTEREST
Please refer to the Conflict of Interest policy under the Branch Policy section.
2.07
a)
MENTORSHIP
BC HOCKEY COACH MENTOR COORDINATOR
i.
Job Description
Serve as a member of the BC Hockey Coach Committee if requested
• Key Duties indicated as outlined in the Coach Committee Terms of Reference
•
•
•
•
•
•
•
•
June 2014
Assist in the delivery of coach mentorship programs
Recommend High Performance Coach Mentors
Assist in the promotion of NCCP and Coach Mentorship
Train mentorship instructors
Conduct mentorship experiences
Attend provincial and national seminars upon request
Serve as BC Hockey Master Mentor to Hockey Canada
Act as a resource for ongoing support of BC Hockey Coach Delivery Group
Members, Local Coach Mentor Coordinators, and Coach Mentors
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ii.
Qualifications
• Strong interest and personal commitment to athlete development
• Strong interest and personal commitment to coach development
• Ability to present workshops
• Ability to work with BC Hockey staff, BC Hockey Delivery Group Members, BC
Hockey Coach Committee to design and implement programs aimed at the local,
district and provincial levels
• NCCP High Performance I is recommended
• RIS certification
• Criminal Record Check
iii.
Selection
• Appointed by the BC Hockey Board on recommendation of a committee comprised
of the Board Member assigned to the committee, who shall act as chair, the Branch
Coach Coordinator, a member of the Nominations Committee and the Executive
Director or staff designate.
b) NCMP/ Specialty Clinic Instructor
i.
Job Description
• Conduct NCMP/Specialty clinics as requested
• Attend Branch training sessions as requested
• Promote and assist in the implementation of Coach Mentorship programs
• Be available as a resource for the MHA coaches in her/his region.
ii.
Qualifications
• Familiarity with NCCP and NCMP programs
• Need a knowledge and / or skill base (technical skill and individual tactics clinics)
• Competent in explaining and performing skills (need to be able to perform the on-ice
skills)
• Competent in error detection, correction and skill analysis
• Strong communication skills
• Availability for time commitment
• Strong commitment to NCMP and NCCP programs
• RIS certification
• Criminal Record Check
iii.
Selection
• Selected on recommendation by a member of the Coach Program Delivery Group,
the Branch Coach Coordinator and the BC Hockey staff resource.
• Approved by the BC Hockey Board.
c) Local Association or League Coach Mentor Coordinator
i.
Job Description
• Promote local interest in mentoring
• Actively recruit mentors
ii.
June 2014
• Match mentors to coaches
• Liaise with the BC Hockey Delivery Group Member on program development
• Develop a local mentorship plan
• Liaise with the BC Hockey Delivery Group Member regarding mentorship clinics
• Attend regular meetings of the local executive
• Oversee the administration of local mentorship
Qualifications
• Strong interest and personal commitment to coaching
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•
iii.
June 2014
Ability to work on cooperation with the BC Hockey Delivery Group Member and
Association coaches
• Ability to prepare and conduct public relation events
• Ability to design and implement mentorship programs at the Association level
• Ability to mentor
• Availability as to time commitments
• Must have strong administrative abilities
• NCCP certification is recommended
• RIS certification
• Criminal Record Check
Selection
• Selected by local MHA.
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Quick Reference Guide
Section
Title
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General
3.01
Organizational Chart
3.02
Terms of Reference
3.03
Job Descriptions
3.04
Specific Policies
3.05
Suspensions / Rules
3.06
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3.01
GENERAL
a) Game Passes
BC Hockey Officiating Committee, Minor Delivery Group Members, Above Minor Delivery Group
Members and designated Above Minor Officiating Coaches shall be issued BC Hockey passes
annually.
b) Carding Fees
i.
BC Hockey Referee in Chief, Officiating Committee Members, Minor Delivery Group
Members, Above Minor Delivery Group Members shall not be required to pay
registration/certification fees up to Level 2.
ii.
Annual Certification Fees are non-refundable. Certification does not guarantee assignment
c) Level 6 Certification
In the event a Hockey Canada Level 6 official does not successfully pass the BC Hockey
certification exam and fitness testing, the official will be certified as a level 5 for the year. The
opportunity to be reinstated Level 6 may be given the following year based on having shown
favorable performance and successful completion of the HCOP exam for that year.
When new Level 6 officials complete the National Seminar, they will be required to pay the Branch
Level 6 certification fee to meet certification requirements within the BRANCH.
d) Liability Insurance
BC Hockey Officiating Committee Members, Minor Delivery Group Members, Above Minor Delivery
Group Members who are active on ice officials shall be required to pay the Liability insurance
premium as set out by Hockey Canada.
e) Game Sheets/Game Reports must be received by fax or email and original to be mailed within 24
hrs of completion of the game. Reporting procedures for Gross and Match penalties are pursuant
to BC Hockey Reporting Guidelines (at the conclusion of the game).
f) Officiating Program of Excellence
Officials are to be introduced at the ground level creating a pool of officials who will enter into the
BC Hockey Officiating Program of Excellence and progress in the following manner: FEMALE – BC
U16 District Camps, U16 BC Cup/ BC Winter Games, BC U18 District Camps, U18 BC CUP
MALE – U16 BC Cup / BC Winter Games, BC OPOE Summer Camp. The top prospects progress
to the Hockey Canada Officiating Program of Excellence and then become eligible for selection for
the Canada Winter Games, World U17 Hockey Challenge and World Junior A Challenge. An official
may not be required to participate in the above events to be eligible for the Hockey Canada OPOE,
Canada Winter Games, World U17 Hockey Challenge and World Junior A Challenge. The Branch
Referee in Chief will make recommendation to be approved by the Board
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3.02
ORGANIZATIONAL CHART
3.03
Terms of Reference
a) Officiating Committee
i.
Mandate
The Officiating Committee provides technical information, general oversight and monitoring
of the delivery of the Hockey Canada Officiating Program and is responsible for the
development of new technical components of the program as well as administrative and
operational standards of the program.
ii.
Key Duties
The Officiating Committee will perform the following key duties:
• Construct uniform operational standards
• Establish and implement strategies for the recruitment and retention of officials
• Establish and implement strategies for the incorporation of Long Term Player
Development (LTPD) within the officiating program
• Assist with constructing program budget
• Design program components
• Build administrative components of program
• Recommend policy and regulations
• Assist in the development of program promotion design
• Assist in the development of program communication design
• Design Branch workshops
• Act as a liaison between Operations and Policy
• Liaise with national programs
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iii.
Composition
The Officiating Committee will be composed of:
• Committee Chair – Referee in Chief
• A Board Director assigned to act as a liaison between the Committee and the Board.
(non-voting)
• Committee members - 4-8 Subject matter specialists
• Staff Resource person (non-voting)
Committee members are recommended to the Chair of the Committee in cooperation with
the applicable Branch staff. Members are to be selected by the Board. Submissions to the
Board may be required to complete the selection process.
b) Minor Officiating Program Delivery Group
i.
Mandate
The Minor Officiating Program Delivery Group is responsible to oversee the delivery of the
Hockey Canada Officiating Program components at the expected level for officials involved
in minor hockey. As well, the Minor Officiating Program Delivery Group members discipline
officials where required and assist Associations with officiating enhancements.
ii.
Key Duties
The Minor Officiating Program Delivery Group will perform the following key duties:
• Organize program delivery components
• Maintain program materials inventory
• Identify, schedule and monitor instructional personnel
• Organize the training of instructional personnel
• Assist with guiding local implementation
• Attend District events to represent program
• Relay operational issues to Program Committee
• District workshop operation (if required)
• Promotion at district and local level
• Communication at the district and local level
• Discipline officials (as required)
iii.
Composition
The Minor Officiating Program Delivery Group will be composed of:
• Co-Chairs – Referee in Chief and Staff Resource Person (non-voting)
• Committee members will be:
o Lower Mainland Officiating Coordinator(s)
o Vancouver Island Officiating Coordinator(s)
o Okanagan Officiating Coordinator(s)
o North West Officiating Coordinator
o North Central Officiating Coordinator
o North East Yukon Officiating Coordinator
o Kootenays Officiating Coordinator
It is the responsibility of the Program Chairs and Branch Staff to recommend delivery group
members. Members are approved by the Board. Submissions to the Board may be
required to complete the selection process.
c) Above Minor Officiating Program Delivery Group
i.
Mandate
The Above Minor Officiating Delivery Group is responsible to oversee the delivery of the
Hockey Canada Officiating Program components at the expected level for officials involved
in above minor hockey. As well, the Above Minor Officiating Program Delivery Group assists
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with officiating enhancements and recommends officials’ discipline to the Branch
Supervisor where required.
ii.
Key Duties
The Above Minor Officiating Program Delivery Group will perform the following key duties:
• Organize program delivery components
• Maintain program materials inventory
• Identify, schedule, monitor instructional personnel
• Organize the training of instructional personnel
• Assist with guiding local implementation
• Attend District events to represent program
• Relay operational issues to Program Committee
• District workshop operation (if required)
• Promotion at district and local level
• Communication at the district and local level
• Recommend discipline of officials (as required)
iii.
Composition
The Above Minor Officiating Program Delivery Group will be composed of:
• Co-Chairs – Referee in Chief and Staff Resource Person (non-voting)
• Committee members will be:
o Lower Mainland Above Minor Officiating Coordinator(s)
o Vancouver Island Above Minor Officiating Coordinator(s)
o Okanagan Above Minor Officiating Coordinator(s)
o North Above Minor Officiating Coordinator
o Kootenays Above Minor Officiating Coordinator
It is the responsibility of the Program Chairs and Branch Staff to recommend delivery group
members. Members are approved by the Board. Submissions to the Board may be
required to complete the selection process.
d) Program Committee and Program Delivery Groups
i.
Authority
The Officiating Committee and the Program Delivery Groups will exercise their authority in
accordance with BC Hockey Bylaws, Regulations, Policies and such additional provisions as
are set out in the Terms of Reference.
ii.
Meetings
The Officiating Committee will meet in person at least once per year and via conference call,
as determined by the Chair. The Program Delivery Groups will meet via conference call, as
determined by the Chair.
iii.
Resources
The Officiating Committee and the Program Delivery Groups will receive the necessary
resources from BC Hockey, to the extent approved in the annual budget, to fulfill its
mandate. They will also receive the necessary administrative support from the BC Hockey
office.
iv.
Reporting
The Officiating Committee reports to the Hockey Development Committee. The Officiating
Committee will maintain minutes of its meetings and will share minutes with committee
members and the Hockey Development Committee.
The Program Delivery Groups report to the Officiating Committee. The Program Delivery
Groups will maintain minutes of their meetings and will share minutes with the Program
Delivery Group members and Officiating Committee.
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v.
vi.
3.04
Approval & Review
These Terms of Reference were approved by the Board of BC Hockey on July 3, 2014. The
Board will review those Terms of Reference on a regular basis and will recommend
revisions, as warranted
Other
Referee in Chief Key Duties below
JOB DESCRIPTIONS
a) Board Liaison
i.
Appointed by the President annually
ii.
Reports to the Board
iii.
Attends meetings of the Officiating Committee
iv.
Chairs the recommendation committee for;
• BC Hockey Referee in Chief
• Officiating Committee Members
• Minor Officiating Delivery Group members
• Above Minor Delivery Group members
• BC Hockey Supervisor
• Female Officiating Coordinator
• Officiating Minor Development Coordinator
• Officiating Recruitment / Retention Coordinator District Assigner
v.
Represents the BC Hockey Board at officiating development meetings and events, funds
permitting:
• Supervisors / Assignors clinics
• Provincial Level 4, 5 and 6 clinics
b) Branch Referee in Chief
i.
Key Duties: The Referee in Chief will perform the following key duties:
• Be a member of the Hockey Development Committee.
• Preside over all meetings of the Officiating Committee.
• Prepare meeting agendas focused on Committee responsibilities and BC Hockey
Strategic plan.
• Ensure the Committee works effectively as a team.
• Efficiently manage meetings with transparent decision-making.
• Create a Committee environment that does not duplicate operations.
• Manage conflict of interest issues sensitively and constructively.
• Proof and approve the meeting minutes prior to their distribution.
• Ensure Committee recommendations are reported to the Hockey Development
Committee.
• Provide Committee with updates on the disposition of actions taken with respect to
their recommendations.
• Act as a Group Leader for the Officiating Program Delivery Groups.
• Provide input related to referee development program decisions.
• Provide playing rule interpretations.
• Review with Officiating Program personnel rule change proposals and recommend to
the Board changes to the playing rules.
• Provide a list of qualified officials for Branch and Inter-Branch playoffs.
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•
•
i.
ii.
June 2014
Provide a list of qualified officials for high performance programs.
Nominate officials, in conjunction Branch President for regional and national
championships and international exhibition games.
• Approve officials for all Midget AAA and above minor provincial playoffs.
• Attend national Referee in Chief meetings, as required.
• Assist in designing workshops for above minor supervisors.
• Assist in approving the district officiating seasonal plans.
• Conduct investigations of officials and recommend discipline, as required, on behalf
of the Board Chair.
• Evaluate all Level 5 officials.
• Recommend prospective Level 6 officials.
• Recommend prospective BC Hockey development programs for officials to the
Hockey Development Committee.
• Design and implement the Provincial Level 4 and 5 seminars and the Hockey
Canada Officials Program Instructor Seminar in conjunction with the staff resource
person.
• Promote the recruitment and retention of officials.
• Supervise standards for the Hockey Canada Officiating Program (HCOP) evaluation
program.
• Evaluate the adherence to of BC Hockey officiating policies in the districts.
• Ensure BC Hockey and Hockey Canada officiating policies and procedures are
followed by officials.
• Liaise with the National Sport Organization (NSO) in cooperation with the Staff
Resource.
• Assist in building / recommending the program budget.
• Identify Subject Matter Specialists for the Officiating Committee.
• Recommend Officiating Committee members.
• Recommend Officiating Delivery group members in cooperation with the staff
resource.
• Maintain a strong working relation with the staff resource, Committee and Delivery
Group members.
• Such additional duties as may be delegated to the Referee in Chief by the BC
Hockey Board from time to time.
Qualifications
• Maintain a minimum Level 2 in the HCOP
• Previous Officiating Committee Member experience would be an asset
• Have an excellent knowledge of the rules and their application
• Possess the respect of the top officials in the Branch
• Possess good communication and administrative skills
• A non-active official in the above minor program
• Respect in Sport certification
Selection
• Appointed by the BC Hockey Board based on the recommendation of a Selection
Committee composed of the Board Member assigned to the Officiating Committee,
who shall be Chairperson, a member of the Nominations Committee, a Officiating
Committee Member selected by that Committee, and the Executive Director or staff
designate.
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c) Officiating Committee Members
i.
Job Description
Key Duties as per the Terms of Reference
ii.
Qualifications
• Strong commitment to Officiating programs
• Must have good communication, administration and communication skills
• Commitment to the Key Duties as outlined in the Terms of Reference
• Is expected to bring specific Subject Matter expertise to the committee
• RIS certification
• Criminal Record Check
iii.
Selection
• Appointed by the BC Hockey Board on recommendation of a committee comprised
of the Board Member assigned to the committee, who shall act as chair, the Branch
Referee in Chief, a member of the Nominations Committee and the Executive
Director or staff designate.
d) Minor Program Delivery Group
i.
Assignments
• Responsible for the operation of the HCOP Program within their District
• Participate in HCOP Instructor’s Seminar
• Provide District Director(s) and Branch Referee in Chief with a list of approved
officials for the Provincial Playoffs and Championships and assign BC Hockey
Championship games
• Recommend a list of capable officials for the Western Branch Championships to the
Branch Referee in Chief
• Recommend officials to Above Minor Officiating Coach for Major Midget League and
above minor hockey
• Approve list of officials for District tournaments within 30 days of tournament.
• Recommend Level 3 upgrades and document on HCR
• Recommend minor hockey officials for the Above Minor program
• Nominate recipients for the HC Officiating Awards and a District official for BC
Hockey "Official of the Year" and “Official of the Year - Development”
ii.
Development
• Develop, assist and support minor hockey Referees-in-Chief
• Develop programs to assist in the development of minor hockey officials
iii.
Officiating Program of Excellence
• Identify and develop pool of minor hockey officials for the BC Hockey OPOE program
• Recommend officials for the BC Hockey OPOE program, camps, competitions, and
schools to the Branch Referee in Chief.
• Assign officials to High Performance Program District Camps if applicable
• Recommend list of officials to Branch RIC for the Male U16 BC CUP, Male U17 BC
CUP, Female U16 BC CUP, Female U18 BC CUP
iv.
Communication
• Maintain regular communication with the Branch Referee in Chief.
• Submit a Monthly report if requested.
• Provide Minor Hockey Associations with a list of the registered officials in their
Association/District within two weeks of completion of clinic
• Attend District and MHA RIC meetings as required
• Act as a liaison between District referees and BC Hockey
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v.
vi.
vii.
viii.
ix.
x.
xi.
June 2014
• Maintain communication with the District Director(s) and the District President
• Prepare a District Officiating Seasonal Plan by September 15 of the current season
• Communicate with Above Minor Officiating Coordinator
Discipline
• Investigate officiating and/or minor hockey game concerns as requested by the BC
Hockey Board, District Director(s) or Branch Referee in Chief
• Provide a written report when requested
• Authority to suspend minor hockey officials as per BC Hockey Policy up to a
maximum thirty (30) days.
• *Note reporting procedures under Section 3.05(2).
Expenses
• Request approval of travel and expenses from the Executive Director prior to travel
or expenditure date after consultation with Referee in Chief. (Expenses to be
submitted electronically monthly to BC Hockey)
• Report to the Staff Resource on financial matters.
Hockey Canada Officiating Program
• Conduct clinics under the Master Course Conductor and BC Hockey officiating
guidelines
• Assist with and recommend list of Head and Assistant Instructors for HCOP clinics.
• Clinics to be entered on the BC Hockey online registration console
• Clinic dates are to be approved by the applicable Delivery Group Member
Risk Management
• Adhere to the Officials/ Supervisors / Instructors Code of Ethics
• Raise risk management awareness with officials
Rule Application / Interpretations
• Circulate rule interpretations to officials within their District
• Propose revisions of and amendments to BC Hockey and Hockey Canada playing
rules
• Ensure BC Hockey policies and directives are consistently applied in Minor Hockey.
Supervision/Evaluation
• Establish a District Evaluation / Supervision program for Minor Hockey Association
Referees-in-Chief and officials
• Supervise and coach minor hockey officials in District when required to ensure the
maintenance of acceptable officiating standards or considering officials for upgrade
to Level 3.
• Administer evaluations of officials in District for the purpose of up-grading to Level 3
• All evaluation forms to be entered online
• Supervise officials at BC Hockey Championships in the district.
If unable to attend the championship an experienced designate approved by the Referee in
Chief must be in place
Qualification
• Experienced official who is certified minimum Level 2
• Be knowledgeable about the rules and their application
• Possess the respect of officials in their district
• Possess good administrative, communication, and instructional skills
• Respect in Sport certification
• Completed E-Learning Officiating Program
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xii.
Selection
• Appointed by the BC Hockey Board on recommendation of a committee comprised
of the Board Member assigned to the committee, who shall act as chair, the Referee
in Chief, and the Executive Director or staff designate.
iv.
Guidelines
• It is the responsibility of each Minor Delivery Group member to attend and represent
the officials within the district at scheduled meetings
• A Minor Delivery Group member unable to attend two consecutive meetings without
cause will be removed and a new Minor Delivery Group member shall be approved
by the process outlined above.
• A designated alternate who assists the Minor Delivery Group member on a
continuing basis could attend with prior permission of the Chair. The missing of two
meetings by the designated Minor Delivery Group member would still apply.
• Minor Delivery Group member should endeavor to attend District meetings as
requested by the District.
• Association Referee in Chief meetings shall be held in person or by teleconference
within each District to ensure that adequate communication is maintained in relaying
policies, procedures and evaluation program requirements.
e) Female Officiating Coordinator
i.
Assignments
• Prepare seasonal Female Officiating plan
• Provide the Staff Resource with a list of approved officials for the Provincial Female
Playoffs and Championships within 30 days of events and assign BC Hockey Female
Championship games
• Attend and/or coordinate supervision of officials at the respective BC Hockey
Championships. Experienced designate(s) are to be approved by the Referee in
Chief
• Recommend a list of capable officials for Hockey Canada inter-branch playoffs for
minor hockey to the Branch Referee in Chief.
• Recommend a pool of officials for the Female Midget AAA League and Senior
Female Hockey to the Branch Referee in Chief
• Recommend officials for Hockey Canada female officiating assignments to the
Branch Referee in Chief as requested
• Recommend Level 3 upgrades
• Recommend recipients for the Hockey Canada Officiating Awards, BC Hockey
"Official of the Year" and “Official of the Year - Development” awards
• Attend Officiating Committee meetings as required to provide a report on and provide
input on female officiating
ii.
Development
• Develop, assist and support minor hockey Referees-in-Chief
• Develop programs to assist in the development of female minor hockey officials
iii.
June 2014
• Identify female minor hockey officials for the High Performance Program
BC Hockey OPOE Officials
• Identify a pool of female minor hockey officials for the BC Hockey OPOE program
• Recommend officials for BC Hockey OPOE camps, competitions, and schools to the
Branch Referee in Chief
• Assign officials for the Female High Performance Program District Camps
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•
iv.
v.
vi.
vii.
viii.
ix.
x.
xi.
Recommend supervisors for the BC Hockey Female OPOE Provincial Development
camp, U16 BC Cup, BC Winter Games, U18 BC Cup as requested.
• Recommend a list of officials to the Branch RIC for the BC Winter Games
Communication
• Maintain regular communication with Branch Referee in Chief and staff resource.
• Complete reports if requested
• Act as a liaison between District referees and BC Hockey
• Maintain regular communication with Officiating Minor Delivery Group Members to
assist in identification and recruiting of female officials
• Maintain communication with female officials province wide as required
Discipline
• Investigate female officiating and/or female hockey game concerns as requested by
the Branch Referee in Chief
• Provide a written report when requested
• Suspend female minor hockey officials as per BC Hockey Policy for up to a
maximum thirty (30) days.
Supervision and Evaluation
• Prepare a District Evaluation Plan
• Conduct evaluations on officials for the purpose of up-grading to Level 3 if required
and enter on HCR.
• All evaluations are to be entered online.
• Supervise and coach female minor hockey officials as required to ensure
maintenance of acceptable officiating standards
• Establish a supervision program for female minor hockey officials
Expenses
• Travel and expenses to be prior approved by the Executive Director after
consultation with the Branch Referee In Chief (Expenses to be submitted monthly
electronically)
Recruitment
• Actively recruit and assist Minor Hockey Referees in Chief in recruiting prospective
female officials in districts
• Consult Minor Delivery Group Member for names of prospective female officials
Risk Management
• Adhere to the Officials/ Supervisors / Instructors Code of Ethics
• Raise risk management awareness with officials
Rule Application / Interpretations
• Circulate rule interpretations to female officials within each District
• Propose revisions of and amendments to BC Hockey and Hockey Canada playing
rules
Ensure BC Hockey policies and directives are consistently applied in female hockey
Qualifications
• Experienced official who is certified minimum Level 2
•
•
•
•
June 2014
Knowledgeable about the rules and their application
Possesses good administrative, communication, and instructional skills
Possess the respect of female officials in the Branch
Respect in Sport certification
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xii.
Selection
• Appointed by the Board based on the recommendation of a committee composed of
the Board Member assigned to the Officiating Committee, who shall be Chairperson,
the Referee in Chief, a member of the Nominating Committee and the Executive
Director or staff designate.
f) Minor Development Coordinator
• The particulars of this position are currently being developed
g) Recruitment and Retention Coordinator
• The particulars of this position are currently being developed
h) Branch Above Minor Supervisor
i.
Communication/Assignments
• Liaise and communicate with Branch Referee in Chief, Delivery Group members,
Officiating Committee Members, Above Minor League Presidents, leagues and team
officials as required
• Communicate with the WHL Director of Officiating on a regular basis
• Attend Junior and Above Minor hockey meetings as requested
• Attend Officiating Committee meetings as required
• Assist in coordination of and attend Upgrade Seminar, Above Minor Officiating
Development and Supervisor Camps and Seminars
• Meet with Above Minor Officiating Delivery Group members as required
• Assist Branch Referee in Chief upon request.
• Evaluate new officials requiring Level 5 eligibility requirements
• Recommend a list of officials for the Western Canada Cup to the Branch RIC.
ii.
Supervision / Evaluation
• Oversee officiating supervision in the Above Minor Leagues
• Conduct Supervisor's Workshop(s) with Branch Referee in Chief
• Administer a Provincial Evaluation Plan for Above Minor Officials
• Assist in designing District Evaluation Plans
• Ensure all above minor evaluations have been entered online.
• Assist the Branch Referee in Chief with supervisions and evaluations of Level 5
officials and potential Level 6 officials as requested
• Coordinate the Fitness Testing Program as per Hockey Canada protocols
• Recommend officials for assignments in Above Minor leagues
• Recommend upgrade of Levels V and VI officials to the BC Hockey Referee in Chief
iii.
Discipline
• Investigate situations involving Above Minor Officials as requested by the Branch
Referee in Chief and provide a written report as requested
• Suspend Above Minor officials up to a maximum thirty (30) days after consultation
with the Branch Referee in Chief
iv.
Qualifications
• Maintain a minimum HCOP Level 2
• Respect in Sport certification
• Excellent knowledge of the HCOP Rules and interpretation of same
• Possess the respect of the top officials in the branch
• Possess good communication and organized skills
• Ability to travel into various areas of the province when requested
• A non-active official in the above minor program
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SECTION 3: Officiating Program
v.
i)
Selection
• Appointed by the BC Hockey Board based on the recommendation of a Selection
Committee composed of the Board Member assigned to the Officiating Committee,
who shall be Chairperson, the Referee in Chief, a member of the Nominating
Committee and the Executive Director or staff designate
Above Minor Delivery Group Members
Above Minor Coordinators
i.
Assignments
• Compile a list of referees and linesmen for each category of Above Minor and Major
Midget League hockey within the district in conjunction with the Above Minor
Supervisors, provide copy to the Branch Above Minor Supervisor by December 1st
• Enter evaluations on Hockey Canada officiating online site in a timely fashion,
provide copies to BC Hockey and Branch Supervisor as requested
• Assist in conducting Above Minor clinics in the District
• Conduct a district evaluation/supervision clinic as requested.
ii.
Communication
• Maintain regular communication with the Branch Above Minor Supervisor
• Conduct a District Evaluation / Supervision Clinic as requested
• Ensure BC Hockey policies and directives are consistently applied
• Liaise with Assigner regarding assignment of officials
• Liaise with Above Minor and Major Midget Leagues as requested
• Report to Branch Above Minor Supervisor on Fitness Testing
iii.
Discipline
• Report any discipline matters directly to Branch Above Minor Supervisor and Branch
Referee in Chief
iv.
Recruitment
• In conjunction with Referee Committee Members, compile a list of prospect officials
for above minor pool of officials
v.
Risk Management
• Raise risk management awareness with officials
vi.
Qualifications
• Currently certified at a minimum of level 2
• Good knowledge of rules and their application
• Ability to travel to carry out evaluations / supervision and/or coaching
• A non-active official in the above minor program.
• Respect in Sport certification
vii.
Selection
• Appointed by the BC Hockey Board on recommendation of a committee comprised
of the Board Member assigned to the committee, who shall act as chair, the Referee
in Chief, and the Executive Director or staff designate.
Above Minor Supervisors
i.
Communication
• Ensure all online above minor and Major Midget League evaluations are entered
online in a timely fashion.
• Maintain regular communication with the Branch Above Minor Supervisor
ii.
Evaluation
• Evaluate and grade all Major Midget League and above minor officials as assigned.
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SECTION 3: Officiating Program
•
Monitor and develop consistency and standards of Major Midget League and Above
Minor officials
iii.
Recruitment
• Assist in evaluations at major tournaments and BC Hockey playoffs for identification
and development of younger officials (as requested by Minor Delivery Group
Member and/or Branch Referee in Chief)
iv.
Risk Management
• Raise risk management awareness with officials
v.
Supervision and Coaching
• Supervise and/or coach officials assigned to Major Midget League and above minor
hockey within the district as requested
• Ensure BC Hockey policies and directives and Hockey Canada playing standards
are consistently applied.
vi.
Qualifications
• Certified at a minimum of level 2
• Good knowledge of rules and Hockey Canada procedures and their application
• Ability to travel to carry out evaluations / supervision and/or coaching
• A non-active official at the level of supervision
vii.
Selection
• Appointed by the BC Hockey Board on recommendation of a committee comprised
of the Board Member assigned to the committee, who shall act as chair, the Referee
in Chief, and the Executive Director or staff designate.
Above Minor Assignors
i.
Assignments
• Assign officials for Above Minor League and playoff games leading to BC Hockey
Championships
• Maintain an up to date list of assignments in Major Midget League and Above Minor
hockey as instructed
• Compile list of Above Minor officials in the District
ii.
Communication
• Maintain regular communication with Above Minor Officiating Coordinators and
Branch Above Minor Supervisor
iii.
Selection
• Appointed by the BC Hockey Board on recommendation of a committee comprised
of the Board Member assigned to the committee, who shall act as chair, the Referee
in Chief, and the Executive Director or staff designate.
• Preferably a non-active official at the level they are assigning
NOTE: This position may be combined with Above Minor Officiating Coordinator
BC Hockey Officiating Lead Instructor Term: 1 Year
i.
Communication
• Supervise HCOP clinics and instruct officials at clinics
• Communicate with the applicable Program Delivery Group member as required
• Reports to the BC Hockey staff resource on financial matters
ii.
Hockey Canada Officials Program
• Attend HCOP Instructors clinic
• Instruct the HCOP clinics as scheduled by the Minor Delivery Group Member
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SECTION 3: Officiating Program
•
Complete clinic report forms and forward to the District Minor Delivery Group
Member for approval
• Submit HCOP exam results to the Minor Delivery Group Member and/or the BC
Hockey staff resource as required
iii.
Risk Management
• Raise risk management awareness with officials at HCOP clinics
iv.
Rule Application / Interpretation
• Provide direction on rule application and interpretation at the HCOP clinics
v.
Qualifications
• Currently a minimum Level 2
• Attended current season’s HCOP Instructor Seminar
• Completed Hockey Canada E-learning Officiating Program
• Respect in Sport certification
• Knowledgeable about rules and their application
• Good communication skills
• Respected by officials in their District
vi.
Selection
• Appointed by the BC Hockey Board on recommendation of the applicable member of
the Program Delivery Group, the Referee in Chief and the Executive Director or staff
designate.
BC Hockey Officiating Instructors Term: 1 Year
i.
Communication
• Instruct officials at HCOP clinics under the direction of the lead instructor
• Communicate with Minor Delivery Group Member as required
• Reports to the BC Hockey Staff resource on financial matters
ii.
Hockey Canada Officials Program
• Attend HCOP Instructors clinic
• Assist the lead instructor at HCOP clinics
iii.
Risk Management
• Raise risk management awareness with officials at HCOP clinics
iv.
Rule Application / Interpretation
• Provide direction on rule application and interpretation at the HCOP clinics
v.
Qualifications
• Currently a minimum Level 2
• Attended current season’s HCOP Instructor Seminar
• Completed Hockey Canada E-learning Officiating Program
• Respect in Sport certification
• Knowledgeable about rules and their application
• Good communication skills
• Respected by officials in their District
Selection
• Appointed by the BC Hockey Board on recommendation of the applicable member of
the Program Delivery Group, the Referee in Chief and the Executive Director or staff
designate.
Association Referee in Chief
Each Minor Hockey Association has a responsibility to appoint a Referee in Chief, and an alternate
where possible, to assume the responsibilities for Minor Hockey Referees within their Association
vi.
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SECTION 3: Officiating Program
i.
ii.
iii.
iv.
v.
vi.
vii.
viii.
ix.
x.
June 2014
Assignments
• Arranges assignment and payment of all referees in the Association
• Submit list of recommended tournament officials for approval to District Minor
Delivery Group Member within 30 days of tournament
• Assign Minor Delivery Group Member approved officials to all BC Hockey sanctioned
tournaments within Minor Hockey Association
• Serve as Referee in Chief for any tournaments hosted by Minor Hockey Association
BC Hockey OPOE
• Encourage top officials to become involved in the BC Hockey OPOE
• Recommend officials for consideration in the OPOE to the Minor Delivery Group
Member
Communication
• Attend all Association meetings and report to the Executive on the administration of
all Minor Hockey Referees within his / her jurisdiction
• Communicate regularly with the Minor Delivery Group Member
• Provide Minor Hockey Association Executive with information related to BC Hockey
rules and directives
• Contact the Minor Delivery Group Member when discipline or assignment problems
arise
Discipline
• Refer all disciplinary matters pertaining to officials to the Minor Delivery Group
Member for the District
• Know the Match Penalty, Gross Misconduct and Game Misconduct procedures
Evaluation
• Evaluate ALL Level 1 and 2 HCOP carded referees
• Request evaluations by a BC Hockey Instructor or Minor Delivery Group Member for
officials being recommended for Level 3 and above.
Hockey Canada Officiating Program
• To recommend official for upgrade, submit completed evaluation forms to Minor
Delivery Group Member. The upgrade approval will be indicated on HCR.
• Officials being considered for upgrade from Level 2 to 3 must be evaluated at HC
carded Bantam or above game by the MHA RIC. Minor Delivery Group Member or
HCOP Instructor will provide follow-up evaluations and decision on upgrade request.
• Minor Delivery Group Member shall make recommendations for Level 3 upgrades to
BC Hockey Referee In Chief
• ONLY A Minor Delivery Group Member shall recommend Level 3 upgrades.
Recruitment
• Actively recruit prospective officials
Risk Management
• Raise risk management awareness with officials and executive members within
Minor Hockey Association
Rule Application / Interpretation
• Provide rule interpretation for all executive and supervisory staffs within the Minor
Hockey Association
• Contact the Minor Delivery Group Member for any rule interpretation or clarification
Supervision
• Supervise ALL referees within your Minor Hockey Association
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SECTION 3: Officiating Program
•
xi.
xii.
xiii.
3.05
Conduct on-ice instruction and supervision for upgrading of minor hockey officials. A
one day HCOP clinic is not sufficient to maintain adequate officiating standards
Reporting
• Reports to the Association Executive
• Reports any disciplinary matters to the Minor Delivery Group Member
Qualifications
• Registered and insured with BC Hockey
• Currently Certified at Level 2 or above in HCOP
• Have a current valid CRC/VPC registered with BC Hockey
Selection
• Normally appointed by the Minor Hockey Association Executive or may be elected by
the or Minor Hockey Association’s general membership
SPECIFIC POLICIES
a) Officiating Unsanctioned Games
The following BC Hockey Policy will apply to BC Hockey officials who officiate in NONSANCTIONED hockey games:
i.
The only unsanctioned games a BC Hockey official may receive permission to officiate shall
be those games described as BENEFIT GAMES
ii.
The official must receive approval from the BC Hockey Executive Director prior to the game
to qualify for Medical and Liability coverage
iii.
The official shall donate all services on this occasion
iv.
Permission shall not be granted for any unsanctioned event where an official is paid a fee
v.
Officials who officiate unsanctioned events shall remove all reference to BC Hockey, such
as their crest
vi.
Such unsanctioned activities shall automatically cancel all Medical and Liability Insurance
offered as part of BC Hockey membership, except where permission is granted
vii.
Responsibility for determining whether or not an event is sanctioned rests solely with the
official
viii.
Officials who participate in unsanctioned events without removing all references to the BC
Hockey (crest, etc.) may be subject to disciplinary action
b) HCOP Clinic Guidelines (BC Hockey)
i.
Minimum age for officials is 12 years on or before December 31
ii.
All officials 16 years of age or older on or before December 31 must card a minimum of level
II.
iii.
The minimum age for level III officials is 18 years of age on or before December 31 and a
minimum of two years at level II.
iv.
Re-certification procedures, including procedures involving officials who have missed a
year(s) of Certification, be as indicated in Hockey Canada’s HCOP Manual
v.
An official suspended for one year or more drops one level
vi.
All clinics must have an accredited instructor in attendance
vii.
Officials coming from another Branch with an Inter-branch transfer (or equivalent), will be
carded at that level for the first year
viii.
Any official who fails at a level twice cannot be recommended to that level for at least two
years
ix.
No official can be certified more than once per year, and must stay at each level for at least
one full year
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SECTION 3: Officiating Program
x.
All new Level 3 officials must be approved by the Minor Delivery Group Member of the
District
xi.
HCOP certification is valid until December 31 of the following year
xii.
Level 4 exams can be marked by the Referee in Chief or designate.
xiii.
Failures are to be returned to the Branch Referee in Chief for review
xiv.
To upgrade to Levels 4 and 5 an official must attend an upgrade seminar clinic
xv.
Skating and / or fitness testing is a part of the Level 4, 5 and 6 clinic for certification
xvi.
New Level 5 officials must be on-ice evaluated by the Branch Referee in Chief or his
designated alternate to complete certification
xvii.
All Level 5 exams written at local clinics must be returned to the Branch Referee in Chief for
marking and review
xviii.
All above minor officials must complete and pass an SRD exam at the beginning of the
season. If the official fails the exam by less than 5% of the passing grade, he can re-write
within 30 days. If the official fails the second exam, he shall be downgraded one level.
xix.
All HCOP instructors must attend annual Branch District HCOP Instructor’s Seminar in order
to qualify as an instructor.
xx.
Should the clinic host not fulfill the requirement of providing a LCD projector and the Course
Conductor is required to utilize their own equipment, then the Course Conductor is eligible to
submit (with their expense claim) a $25 service fee for the use of their own LCD projector.
Should the host not provide this item a $100 penalty would be deducted from the Host Grant
provided all other clinic host requirements are fulfilled.
xxi.
BC Hockey Above Minor Officiating Coordinators may recommend an official for upgrading
to Level 5 to the Branch Referee in Chief
xxii.
All above minor officials must complete fitness tests each year with a deadline to be set by
Branch Above Minor Supervisor. If not completed or official does not meet or exceed the
National Fitness Standards, that official may not be assigned above minor games until the
standard has been met. The Referee in Chief is to make final determination.
xxiii.
All officials who intend to participate in Interbranch, National or International assignments
must complete fitness testing as per Hockey Canada guidelines
xxiv.
All HCOP clinics must be concluded by December 15
c) Upgrade Clinics
i.
Will be held every two years or on an “if needed” basis
d) Procedural Policy – Low Attendance Clinics
i.
A request to host a low attendance clinic (minimum fifteen participants) must be submitted in
writing to District Minor Delivery Group Member.
ii.
Clinic determined as low attendance shall be determined by the Minor Delivery Group
Member in consultation with BC Hockey staff resource and the Referee in Chief.
iii.
Host Minor Hockey Association will be responsible to the entire cost of the clinic including
instructor fees, mileage, meals, accommodation, facility and instructor fee
e) HCOP Policy for Certification Clinics Held Outside of Province
i.
General
• Clinics will be identical in length, content and delivery method as to those held in BC
• The host shall pay for the facility, course conductor meals, accommodation and
travel
• BC Hockey shall pay the course conductor honorarium
ii.
Yukon Representatives Attending Development Program Events
• The invitation is extended by BC Hockey
• Yukon pays for travel
• BC Hockey pays for meals / accommodation
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SECTION 3: Officiating Program
iii.
iv.
v.
vi.
vii.
viii.
ix.
June 2014
Payment for Out of Province HCOP Clinics
• Spokane Junior "B" Hockey Team is eligible to request BC Hockey HCOP clinics
using standard procedures. SEE New Guidelines and affiliation fee structure
below
• Course conductor expense claims are to be forwarded to the BC Hockey using the
standard procedure.
The BC Hockey will then bill the host for meals,
accommodation and travel
Accreditation Clinics in the United States
BC Hockey USA certified officials – BC Hockey accreditation / training process
Purpose:
This outlines the process for BC Hockey accreditation of USA Hockey certified
officials wishing to officiate Hockey Canada (BC Hockey) sanctioned games held in the
USA.
Founding principles:
• Through this process officials will NOT be certified in the Hockey Canada Officiating
Program (HCOP)
• Officials must be certified in the current season by USA Hockey to be eligible to
attend the training process and receive accreditation.
• The training process will be designed and conducted by BC Hockey’s HCOP
• Only USA Hockey certified officials accredited through this process will be eligible to
officiate BC Hockey sanctioned games in the USA.
• Only Hockey Canada certified officials are allowed to officiate BC Hockey sanctioned
games in Canada.
*This is to be an annual process.
Curriculum
• BC Hockey’s officiating program will design the training program based on a
comparison of information taught in USA Hockey certification program and the
requirements of the Hockey Canada Officiating program.
• The course will be conducted by approved BC Hockey Officiating Program Course
Conductors
• The course will be approximately 4 hours.
• Delegates will be required to attend the course in its entirety and successfully
complete the HCOP exam to receive accreditation.
Materials
• Delegates will receive a Hockey Canada rule book which will be paid by the delegate
at the time of registration.
Registration
• Only officials currently certified in the current season by USA Hockey will be
accepted.
Accreditation
• Upon successful completion delegates will be accredited.
• Information will be recorded at the BC Hockey office and circulated to District
Organizations.
• USA Hockey has assured that delegates will have current CRC’s on file with USA
Hockey
Clinic Operation / Process a) Pre-clinic
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SECTION 3: Officiating Program
•
Clinics will be requested by USA Hockey or member organizations to Minor Delivery
Group Member. This request will come with a written invitation from Hockey USA to
enter the US for the purpose of this training (to assist with Border procedures).
• Minor Delivery Group Member will send request to BC Hockey office as with any
other clinic request.
x. Payment
• A delegate fee will apply.
xi. Process
• BC Hockey will respond to the host with confirmation details including the financial
reconciliation process.
• The Minor Delivery Group Member will inform the BC Hockey office of all clinic
details including; date, place, time, instructors assigned.
• Delegates will be pre-register by the host and be responsible for registering on HCR
and paying the fee.
xii. Expenses
• Host association shall pay the course conductor(s) honorarium, meals, travel as per
BC Hockey rates and accommodation as required.
• BC Hockey shall pay for course resource material
• Course conductor expense claims are to be forwarded to the BC Hockey using the
standard procedure.
xiii. Post - clinic
• The Minor Delivery Group Member will update delegate as ATTENDED and
PASSED on HCR
f) Game Official Review Procedure - Minor Hockey
The following procedure shall apply in cases in which an official:
i.
Feels that the official has been unfairly dropped from officiating a particular division or
category of Minor Hockey
-ORii.
Feels that the official has been unfairly denied the opportunity to advance to a division or
category of Minor Hockey above that at which s/he is currently officiating
g) Procedure
i.
The official shall write to the BC Hockey Minor Delivery Group Member for the District to
request a review. Such request shall state the reasons for the request and shall indicate the
HCOP level and officiating background of the official.
ii.
The BC Hockey Minor Delivery Group Member shall:
• After reviewing the official’s online evaluations and resources available, if the request
is appropriate, the Minor Delivery Group Member may appoint an assessor or
assessors to conduct the review, or may personally conduct the review; determine
the category (categories) at which the official will be assessed; and direct the official
be assigned to a game or games in the category (categories) to facilitate the review
• The local Referee in Chief or assigners shall co-operate as required to ensure that
the review is conducted in a fair, timely fashion
• Upon completion of the review, the assessor(s) shall report to the BC Hockey Minor
Delivery Group Member enclosing completed evaluation form(s)
The BC Hockey Minor Delivery Group Member shall make a determination; based on evaluations,
as the categories the official is capable of officiating.
A ruling of the BC Hockey Minor Delivery Group Member may be appealed to the BC Hockey
Appeals Committee under the BC Hockey By-Laws.
h) Game Official Review Procedure - Above Minor
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SECTION 3: Officiating Program
i.
ii.
iii.
iv.
v.
vi.
vii.
viii.
3.06
BC Hockey Above Minor Officiating Coordinators will conduct evaluations of on-ice abilities
of officials within the District and, where necessary, suggest corrective measures in areas
considered weak
Unless it is clear that an official does not possess the ability to officiate at a specific level of
hockey, a further evaluation will be conducted to determine if there is evident improvement
Where an official has been re-assigned to a lower level because of poor evaluations or
roster limitations, there will be no appeal
Before an official can be considered for a return to a higher level, an evaluation is conducted
by the Above Minor Officiating Coordinator at a lower level, and if recommended, then is
given selected assignment for re-evaluation at the higher level. The BC Hockey Referee in
Chief must approve a return to the higher level
When an official is re-assigned, the options are to work at a lower level, OR, in the case of a
referee, line at the higher level and referee at a lower level
When assignments are reduced to a fixed roster, on or about December 10th, each level will
have Referees and Linesmen list. Referees not included on the fixed roster may be carried
on a "Standby Basis", to officiate in selected games or on an emergency basis
When reducing to a fixed roster, Referees and Linesmen will be rated 1 through 6 or 8,
depending upon the number of officials to be used. Approximately February 10th, the fixed
roster will be further reduced for league Playoffs, and BC Hockey Playoffs will be rostered by
the Branch Hockey Referee in Chief
An official to be considered to referee above minor, must be carded Level 3 or higher, OR,
be recommended for upgrading to Level 3 and successfully qualify at the next available
carding clinic.
SUSPENSIONS / RULES
a) HCOP Minimum Suspension Guidelines
b) Warnings shall be issued where applicable. All Warnings are to be reported to the Branch Referee
in Chief.
As per the BC Hockey Regulations, the following MINIMUM suspension guidelines will be followed
where an allegation is founded (substantiated)
Failure to report for an assignment (no show) 14 days
i.
Tardiness
7 days
ii.
Cleanliness
7 days
iii.
Conduct unbecoming an official
Including, but not limited to:
• Detrimental comments to officials
• Extensive use of profanity on ice
• Not officiating to standard
• Berating fellow officials
• Showing disrespect to players/ coaches/ administrators
14 Days
iv.
Late or lack of game sheet submission
7 days
The above are minimum suspensions that will apply. Before assessing any suspension, all facts
are to be available and substantiated. The intent of these guidelines is to provide consistent
standards throughout the Branch and to allow officials to be aware of the possible consequences
for inappropriate actions or the neglect of their responsibilities.
c) Notification Of Suspension
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SECTION 3: Officiating Program
i.
The BC Hockey Board, Branch Referee in Chief, and the Respective District President shall
be notified on all HCOP Suspensions.
ii.
The Branch Referee in Chief shall prepare a monthly summary of HCOP suspensions and
forward this summary to the Chair of the Officiating Committee. Once reviewed, the
summary shall be forwarded to the BC Hockey Executive Director for distribution to the BC
Hockey Board.
iii.
The notification of an indefinite suspension of an official and the subsequent decision shall
require the same notification and distribution.
iv.
HCOP warnings shall be reported by the Minor Delivery Group Member on a monthly basis
to the Branch Referee in Chief, who shall prepare a monthly summary, which will be
forwarded to the BC Hockey Executive Director for distribution to the BC Hockey Board.
d) Implementation of District or League Rules / Procedures
i.
Where a District League has special rules or procedures, a copy of such shall be forwarded
to the respective District Minor Delivery Group Member who will review and provide
clarification as necessary to the District President and / or Branch Referee-in- Chief. The
Minor Delivery Group Member will then distribute a copy of these to all Local Association
Referees-in-Chief in the District in order that they may be posted in the respective arena
referees’ rooms.
ii.
Where a Junior or Senior League has special rules or procedures, a copy of such shall be
forwarded to the Branch Above Minor Supervisor and Branch Referee in Chief for review
and clarification as required. The BC Hockey Board shall approve any special rules. The
Branch Above Minor Supervisor shall distribute a copy of these rules to the District Above
Minor Officiating Coordinator who shall relay to those officiating the respective league.
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SECTION 4: SAFETY COMMITTEE
Quick Reference Guide
Section
Title
June 2014
Organizational Chart
4.01
Terms of Reference
4.02
Job Descriptions
4.03
Hockey Canada Safety Program (HCSP) Guidelines
4.04
Respect in Sport (RIS) Guidelines
4.05
Locker Room Policy
4.06
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BC HOCKEY
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SECTION 4: SAFETY COMMITTEE
4.01 Organizational Chart
4.02
Terms of Reference
i.
ii.
June 2014
Mandate
The Safety Committee in cooperation with Hockey Canada provides technical information,
oversight, and monitoring of the delivery of the Hockey Canada Safety Program and
Respect in Sports programs and is responsible for the development of new technical
components of the program as well as administrative and operational standards of the
program.
Key Duties
The Safety Committee will perform the following key duties:
• Construct uniform operational standards
• Assist with constructing program budget
• Design program components
• Build administrative components of program
• Recommend policy and regulations
• Recommend safety initiatives related to the recruitment and retention of athletes
• Assist in the development of program promotion design
• Assist in the development of program communication design
• Design Branch workshops
• Act as a liaison between Operations and Policy
• Liaise with national programs
• Receive input from BC Hockey members as to the support they may require dealing
with safety and risk management issues
• Develop methods to receive input from the grassroots of the program.
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BC HOCKEY
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SECTION 4: SAFETY COMMITTEE
iii.
iv.
v.
vi.
vii.
viii.
ix.
4.03
Composition
The Safety Committee will be composed of:
• Committee Chair – Safety and Risk Management Coordinator
• A Board Director assigned to act as a liaison between the Committee and the Board.
(non-voting)
• Committee members - 4-8 Subject matter specialists
• Staff Resource person (non-voting)
Committee members are recommended to the Chair of the Committee in cooperation with
the applicable Branch staff. Members are to be selected by the Board. Submissions to the
Board may be required to complete the selection process.
Authority
The Safety Committee will exercise its authority in accordance with BC Hockey Bylaws,
Regulations, Policies and such additional provisions as are set out in the Terms of
Reference.
Meetings
The Safety Committee will meet in person at least once per year and via conference call, as
determined by the Chair.
Resources
The Safety Committee will receive the necessary resources from BC Hockey, to the extent
approved in the annual budget, to fulfill its mandate. It will also receive the necessary
administrative support from the BC Hockey office.
Reporting
The Safety Committee reports to the Hockey Development Committee. The Safety
Committee will maintain minutes of its meeting and will share minutes with committee
members and the Hockey Development Committee.
Approval & Review
These Terms of Reference were approved by the Board of BC Hockey on July 3, 2014. The
Board will review those Terms of Reference on a regular basis and will recommend
revisions, as warranted.
Other
Safety and Risk Management Coordinator Key Duties below
Job Descriptions
a) Board Member assigned to the Safety Committee
i.
Job Description
• Attend meetings of the Safety Committee
• Act as a Liaison between Safety Committee and the Board
• Chair the recommendation committee for the:
o Branch Safety and Risk Management Coordinator
o Program Committee members
b) BC Hockey Branch Safety and Risk Management Coordinator
i.
Key Duties
The Safety and Risk Management Coordinator will perform the following key duties:
• Preside over all meetings of the Safety Committee.
• Be a member of the Hockey Development Committee.
• Be a member of the Risk Management Committee.
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SECTION 4: SAFETY COMMITTEE
•
ii.
iii.
June 2014
Prepare meeting agendas focused on Committee responsibilities and BC Hockey
Strategic plan.
• Ensure the Committee works effectively as a team.
• Efficiently manage meetings with transparent decision-making.
• Create a Committee environment that does not duplicate operations.
• Manage conflict of interest issues sensitively and constructively.
• Proof and approve the meeting minutes prior to their distribution.
• Ensure Committee recommendations are reported to the Hockey Development
Committee.
• Provide Committee with updates on the disposition of actions taken with respect to
their recommendations.
• Assist the staff resource person and district Hockey Canada Safety Program
(HCSP) Coordinators in the delivery of safety and risk management programs.
• Assist in the promotion and delivery of Team First.
• Conduct seminars/workshops on safety and risk management.
• Maintain open communications with Members in order to identify issues raising
safety and risk management concerns and work with Members and others to
develop appropriate responses on behalf of BC Hockey
• Attend Provincial and National seminars on request.
• Attend BC Hockey Annual and Semi-Annual Meetings as requested.
• Liaise with the National Sport Organization (NSO) in cooperation with the Staff
Resource.
• Assist in building / recommending the program budget.
• Identify Subject Matter Experts for the Safety Committee.
• Recommend Safety Committee members.
• Maintain a strong working relation with the staff resource and Committee.
• Such additional duties as may be delegated to the Safety and Risk Management
Coordinator by the Hockey Development Committee Chair or the Risk Management
Committee Chair from time to time.
Qualifications
• Strong interest and personal commitment in the safety and risk management areas:
• BC Hockey Team First Program
• Respect in Sport
• Hockey Canada Safety Program
• National Insurance Programs
• Hockey Canada / BC Hockey Harassment and Abuse Policies
• Strong knowledge of Hockey Canada Rules and Regulations
• Strong organizational and communication skills
• Ability to present workshops
• Ability to work in conjunction with BC Hockey staff, BC Hockey Executive and Minor
Hockey Association representatives to design and implement programs aimed at the
local, district, and provincial levels
• HCSP Certification
• Respect in Sport certification
Selection
• Appointed by the BC Hockey Board based on the recommendation of a Selection
Committee composed of the Board Member assigned to the Safety Committee, who
shall be Chairperson, a member of the Nominations Committee, a member of the
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Safety Committee selected by that Committee and the Executive Director or staff
designate.
b) BC Hockey Safety Committee Member
i.
Job Description
See Safety Committee Key Duties
ii.
Qualifications
• HCSP Certification
• RIS Certification
• Must have strong administrative and communication skills and be computer literate
• Strong hockey training background is desirable
iii.
Selection
• Appointed by the BC Hockey Board on recommendation of a committee comprised
of the Board Member assigned to the committee, who shall act as chair, the Branch
Safety and Risk Management Coordinator, a member of the Nominations Committee
and the Executive Director or staff designate.
4.04
HOCKEY CANADA SAFETY PROGRAM (HCSP) GUIDELINES
The Hockey Canada Safety Program utilizes a proactive, preventative, common sense approach to
keeping our children safe. The goal of the program is for the safety people to implement effective risk
management programs with their own teams where player safety is the first priority at all times, both
on and off the ice.
The safety person is an individual that has become HCSP certified. This certification program must be
successfully completed every three years in order to be a team’s safety person, even if the individual
is a medical professional.
BC Hockey will accept accreditation from other Hockey Canada Branches to maximum of 3 years
from when the delegate took their HCSP certification.
The Safety Person:
• Conducts regular checks of players’ equipment.
• Is responsible for promoting proper warm up and conditioning techniques as a form
of injury prevention.
• Coordinates plans for road trips, tournaments, etc. And assists in the overall
supervision of the team.
• Establishes medical history files on every player and caries these files and the
team first aid kit on every outing.
• Implements an emergency action plan for the team and through this is prepared to
react in the event of accidents, injuries and medical emergencies.
• Manages all injuries, learns to recognize serious injuries and refers injured players
to qualified professionals.
• Assumes a leadership role in promoting the values of safety, fair play and integrity.
• Must be a minimum of 19 years of age
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4.05 RESPECT IN SPORT (RIS) GUIDELINES
RIS is an on-line course for coaches and sport leaders. It is designed as a tool to assist coaches in
identifying and dealing with abuse, neglect, harassment and bullying in sport.
• The minimum age for participants is sixteen (16) years old as of December 31
• RIS certification expires after four (4) years. (commencing in the 2014-2015
season)
4.06 LOCKER ROOM POLICY
BC Hockey requires that all Minor Hockey Associations, Leagues and Teams have a documented
locker room policy.
Such policies shall include a minimum of the following:
i.
Practices for supervising and monitoring locker rooms and changing areas;
ii.
Permission or lack of permission for parents to be in the locker rooms;
iii.
Prohibited conduct, including at least all forms of abuse and misconduct prohibited by BC
hockey;
iv.
Specific policies regarding the use of mobile electronic devices and prohibiting the use of a
device’s recording capabilities.
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Quick Reference Guide
Section
Title
June 2014
Organizational Chart
5.01
Terms of Reference
5.02
Job Descriptions
5.03
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5.01 ORGANIZATIONAL CHART
5.02
TERMS OF REFERENCE
i.
ii.
iii.
June 2014
Mandate
The School Programming Committee supports and monitors programs of BC Hockey in
public and independent schools, encourages the development of new school programming,
and is responsible for the development of new technical components of the program as well
as administrative and operational standards of the program.
Key Duties
The School Programming Committee will perform the following key duties:
• Construct uniform operational standards
• Establish and implement strategies for the recruitment and retention of athletes and
hockey fans through school programs.
• Assist with constructing Program budget
• Design program components
• Build administrative components of program
• Recommend policy, regulations and bylaws
• Assist in the development of program promotion design
• Assist in the development of program communication design
• Design Branch workshops
• Act as a liaison between Operations and Policy
• Liaise with national programs
• Develop methods to receive input from the grassroots on the program
Composition
The School Programming Committee will be composed of:
• Committee Chair – School Programming Coordinator
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•
•
•
iv.
v.
vi.
vii.
viii.
ix.
5.03
A Board Director assigned to act as a liaison between the Committee and the Board.
(non-voting)
Committee members – 4-8 Subject matter specialists
Staff Resource person (non-voting)
Committee members are recommended to the Chair of the Committee in co-operation with
the applicable Branch staff. Members are to be selected by the Board. Submissions to the
Board may be required to complete the selection process.
Authority
The School Programming Committee will exercise its authority in accordance with BC
Hockey Bylaws, Regulations, Policies and such additional provisions as are set out in the
Terms of Reference.
Meetings
The School Programming Committee will meet in person at least once per year and via
conference call, as determined by the Chair.
Resources
The School Programming Committee will receive the necessary resources from BC Hockey,
to the extent approved in the annual budget, to fulfill its mandate. It will also receive the
necessary administrative support from the BC Hockey office.
Reporting
The School Programming Committee reports to the Hockey Development Committee. The
School Programming Committee will maintain minutes of its meeting and will share minutes
with committee members and the Hockey Development Committee.
Approval & Review
These Terms of Reference were approved by the Board of BC Hockey on July 3, 2014. The
Board will review those Terms of Reference on a regular basis and will recommend
revisions, as warranted.
Other
School Programming Coordinator Key Duties below
JOB DESCRIPTIONS
a) Board Member assigned to the School Programming Committee
i.
Job Description
• Attend meetings of the School Programming Committee
• Act as a Liaison between the School programming Committee and the Board
• Chair the recommendation committee for the:
o Branch School Programming Coordinator
o Program Committee members
b) BC Hockey Branch School Programming Coordinator
i.
Key Duties
The Schools Programming Coordinator will perform the following key duties:
• Be a member of the Hockey Development Committee.
• Preside over all meetings of the School Program Committee.
• Prepare meeting agendas focused on Committee responsibilities and BC Hockey
Strategic plan.
• Ensure the Committee works effectively as a team.
• Efficiently manage meetings with transparent decision-making.
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•
•
•
•
Create a Committee environment that does not duplicate operations.
Manage conflict of interest issues sensitively and constructively.
Proof and approve the meeting minutes prior to their distribution.
Ensure Committee recommendations are reported to the Hockey Development
Committee.
• Provide Committee with updates on the disposition of actions taken with respect to
their recommendations.
• Attend Provincial and National seminars on request.
• Attend BC Hockey Annual and Semi-Annual Meetings as requested.
• Liaise with the National Sport Organization (NSO) in cooperation with the Staff
Resource.
• Assist in building / recommending the program budget.
• Identify Subject Matter Specialists for the School Programming Committee.
• Recommend School Programming Committee members
• Maintain a strong working relation with the staff resource and Committee
• Such additional duties as may be delegated to the Schools Program Coordinator by
the Hockey Development Committee Chair from time to time.
ii.
Qualifications
• Strong interest and personal commitment in programming in cooperation with the
school system:
• BC Hockey In Our Schools program
• Hockey Canada Skills Academy program
• Hockey Canada Sports School program
• Strong organizational and communication skills
• Ability to present workshops
• Ability to work in conjunction with BC Hockey staff, BC Hockey Executive and Minor
Hockey Association representatives to design and implement programs aimed at the
local, district, and provincial levels
• Respect in Sport certification
iii.
Selection
• Appointed by the BC Hockey Board based on the recommendation of a Selection
Committee composed of the Board Member assigned to the School Programming
Committee, who shall be Chairperson, a member of the Nominations Committee, a
member of the School Programming Committee selected by that Committee and the
Executive Director or staff designate.
c) BC Hockey School Programming Committee Member
i.
Job Description
See School Programming Committee Key Duties
ii.
Qualifications
• RIS Certification
• Must have strong administrative and communication skills and be computer literate
• Strong hockey and educational system background is desirable
iii.
Selection
• Appointed by the BC Hockey Board on recommendation of a committee comprised
of the Board Member assigned to the committee, who shall act as chair, the Branch
School Programming Coordinator, a member of the Nominations Committee and the
Executive Director or staff designate.
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SECTION 6: EXECUTIVE COMMITTEE
6.01
EXECUTIVE COMMITTEE JOB DESCRIPTIONS
a) District Directors
The general duties of District Director(s) can be found in the BC Hockey By-Laws. These include
individual duties and duties as part of the Executive Committee. In addition, specific duties are
outlined in the BC Hockey Guide to Hockey Administration. District Director(s) will work with and
communicate any and all issues pertaining to above minor with appropriate Divisional Director.
The following job description builds on and expands upon the general duties outlined in the ByLaws by referring to specific roles discussed in the By-Laws and Regulations and responsibilities
delegated to District Director(s) by the BC Hockey President.
• Per BC Hockey By-Laws, “The District Director(s) shall be responsible for the
supervision and general conduct of all levels of minor hockey in the district.”
• Per BC Hockey By-Laws, “The District Director(s) shall present to the Annual General
Meeting of the Society, a written report of the hockey activities throughout the district.”
• Per BC Hockey By-Laws, "The District Director(s) shall approve all officials for minor
hockey Inter-District playdowns within the District. This approval shall be from a list of
officials provided by the Society’s Referee Committee member in consultation with the
District Director(s).”
• At the direction of the President, the District Director(s) shall handle Match Penalty and
Gross Misconducts involving teams at the minor hockey level for their District
• Shall serve on Committee(s) for BC Hockey at the direction of the President
• Regulation 3, shall approve travel to and exhibition games with members of USA Hockey
• Regulation 3, shall receive and summarize minor hockey Tournament Sanction Forms in
their District
• Regulation 1, "...reclassification in accordance with Section (c) and (d) above will be the
discretion of a Committee of the BC Hockey District Director(s)..."
• Regulation 5, "One (1) month prior to the minor hockey Provincial scheduled playoff a
BC Hockey Director(s) ... will ensure that all proper arrangements have been made by
the hosting Association..."
• Regulation 5, "A BC Hockey Executive Committee member or a designated BC Hockey
Representative shall be in attendance at all minor hockey Provincial Playoff games" (In
the main, this will be the District Director(s))
• Regulation 5, shall handle protests as outlined at minor BC Hockey Championships
• Regulation 5, handling of score sheets as outlined
• Submit name for Association of the Year annually prior to March 15. Also serve on the
Selection Committee
• Acceptance and presentation of awards as required from time to time
• Shall attend various District Associations meeting and provide information as required
• Shall attend BC Hockey Executive Committee Meetings as required
• Shall assist development staff as required with High Performance Program initiatives,
Jamborees, BC Winter Games, etc
• Shall liaise and refer any problems in Junior, Senior and Female to the appropriate
Director
• Conduct investigations as requested by the President
• Act as BC Winter Games Representative for their Zone when required. Supervise
playdowns if necessary and submit forms in accordance with Winter Games rules
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•
Directs other Branch personnel in their District such as Referee Committee Member,
District Coach Coordinator, etc
• Shall provide information on HC, BC Hockey Constitution, By-Laws and Regulations to
District members and shall work in conjunction with the Executive Director and President
in giving correct interpretations
• Shall deal with other various situations as they arise which could include answering a
variety of inquiries and complaints
• Receive approval from President for all expenses and submit monthly expense summary
/ claim within the required time frame
• Per BC Hockey By-Laws, provide written reports on the acceptability of new membership
applications (Above Minor) to other BC Hockey members in the District
• Per BC Hockey By-Laws, serve on the Selection Committee to recommend the Referee
Committee Member for the District
• Per BC Hockey By-Laws, serve on the Selection Committee to recommend the
Coaching Coordinator for the District
• Per BC Hockey By-Laws, serve on the Selection Committee to recommend the Safety
and Risk Management Coordinator for the District
• District Directors will serve as members of the Minor Committee
• Perform other such duties at the request of the President
b) Senior Male Director
The general duties of a Senior Director can be found in BC Hockey By-Laws. These include
individual duties and duties as part of the Executive Committee. In addition, specific duties are
outlined in the BC Hockey Guide to Hockey Administration.
The following job description builds on and expands upon the general duties outlined in the ByLaws by referring to specific roles described in the By-Laws and Regulations and roles delegated to
a Senior Director by the BC Hockey President.
• Responsible for the supervision, coordinating and general conduct of all Male
Senior/Recreational hockey within the Society
• Per BC Hockey By-Laws, provide a written report on the acceptability of new senior
membership application
• Per BC Hockey By-Laws, provide input to Referee Committee Member Selection
Committee on perspective appointees
• At the direction of the President, handle Match Penalty and Gross Misconducts involving
senior male and adult recreation players
• Serve on Committees for BC Hockey at the direction of the President
• Regulation 5, take responsibility for the organization and conduct of Senior "AAA" and
"AA" playoffs
• Attendance at and supervision of Coy Cup playoffs
• Attendance and supervision of Savage Cup
• Acting on behalf of HC in Senior "AAA" playoff series if held in BC or on behalf of the
Branch if the playoff is held elsewhere
• BC Hockey AGM, Semi-Annual Meeting, HC AGM, Fall Council Meeting and any other
special meetings where attendance is required
• Represent the Society as Male Senior Council Member to Hockey Canada, funds
permitting.
• Receive approval from President for all travel expenses and submit monthly expense
summary / claim within the required time frame
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•
•
Perform other such duties at the request of the President
Maintain an active line of communication between yourself and District Director(s),
Officer responsible and your Senior "AAA", "AA" and Adult Recreation team officials;
particularly important as playoff venues are established and Inter-Branch responsibilities
are determined
c) Junior A Director
The general duties of a Junior A Director can be found in the BC Hockey By-Laws. These include
individual duties and duties as part of the Executive Committee. In addition, specific duties are
outlined in the BC Hockey Guide to Hockey Administration.
The following job description builds on and expands upon the general duties outlined in the By-laws
by referring to specific roles described in the By-Laws and Regulations and roles delegated to a
Junior A Director by the BC Hockey President.
• Responsible for the supervision, coordinating and general conduct of all Junior A hockey
within the Society
• Per BC Hockey By-Laws, provide a written report on the acceptability of new Junior A
membership applications
• Per BC Hockey By-Laws, provide input to Referee Committee Member Selection
Committee on perspective appointees
• At the direction of the President, handle Match Penalty and Gross Misconducts involving
Junior A players and team officials
• Serve on committees for BC Hockey at the direction of the President
• Regulation 5, attend and supervise the Mowat Cup (Junior A Provincial Championship)
• To oversee in conjunction with the Hockey Alberta Junior A Director and on behalf of
HC, the BC / Alberta (Doyle Cup) Championships
• To attend and be the Pacific Region representative (if not in conflict) at the Royal Bank
Cup (National Championships), should a BC Team represent the Pacific Region
• Represent Junior A at the BC Hockey AGM & Semi-Annual Meetings. Represent BC
Hockey at the HC AGM & Fall Council Meetings. Attend any special meetings as called
for, funds permitting
• Maintain an active line of communication between the District Director(s), the Officer
responsible for Junior hockey and the Junior A Leagues & Teams. Communication with
the Junior B and Minor Council Representatives is also important
• Receive approval from President for all travel expenses and submit monthly expense
summary/claim within the required time frame
• Perform other such duties at the request of the President
d) Junior B Director
The general duties of Junior B Director can be found in the BC Hockey By-Laws. These include
individual duties and duties as part of the Executive Committee. In addition, specific duties are
outlined in the BC Hockey Guide to Hockey Administration.
The following job description builds on and expands upon general duties outlined in the By-Laws by
referring to specific roles described in the By-Laws and Regulations and roles delegated to a Junior
B Director by the BC Hockey President.
Responsible for the supervision, coordinating and general conduct of all Junior B hockey within the
Society
• Per BC Hockey By-Laws, provide a written report on the acceptability of new Junior B
membership application
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•
At the direction of the President handle Match Penalty and Gross Misconduct involving
Junior B players and team officials
• Serve on committees for BC Hockey at the direction of the President
• Regulations 5, take responsibility for the Organization and conduct of Junior B Playoffs
• Oversee the Cyclone Taylor (Junior B) Championship Series
• Represent BC Hockey at the Keystone Cup (Western Canada Junior B Championships)
and be a member of that Championship's governing body
• BC Hockey - AGM, Semi-Annual, and any other special meeting where attendance is
required. Other special meetings as directed may include HC Fall Council and HC AGM
• In the absence of the Jr. A Director the Junior B Director should be considered to act on
behalf of the Branch
• Maintain an active line of communication between the District Director(s), Officer
responsible for Junior hockey and Junior B Leagues and Teams, and as well with Minor
Committee members
• Receive approval from President for all travel expenses and submit monthly expense
summary / claim within the required time frame
• Perform other such duties at the request of the President
e) Senior Female Director
The general duties of a Director of Female Hockey can be found in the BC Hockey By-Laws. These
include individual duties and duties as part of the Executive Committee. In addition, specific duties
are outlined in the BC Hockey Guide to Hockey Administration.
The following job description builds on and expands upon the general duties outlined in the ByLaws by referring to specific roles described in the By-Laws and Regulations and roles delegated to
a Female Senior Director by the BC Hockey President.
• Responsible for the supervision, coordinating and general conduct of all Senior and
Recreational (above minor) Female hockey within the Society
• At the direction of the President, handle Match Penalty and Gross Misconducts involving
female hockey players and team officials
• Serve on committees for BC Hockey at the direction of the President, including
representing the Society as Female Council Member to Hockey Canada, funds
permitting
• Take responsibility for the organization, conduct and supervision of the Female Senior
AAA, AA and A playoffs
• Represent BC Hockey at Senior AAA, AA and A playoffs as required
• Represent BC Hockey at the Western Shield, National Championship (if not in conflict)
• Meetings - BC Hockey Annual and Semi-Annual; HC Annual and Fall Council when
designated, other special meetings as required
• Maintain an active line of communication with the Officer responsible for Female
Hockey, District Director(s), Senior and Adult Recreational Teams / Leagues
• Maintain an active line of communication with the Officer responsible for Minor hockey in
promoting hockey opportunities for Minor Female players
• Act as a resource person for those wishing to establish new teams or looking for
development opportunities in the Senior Female category
• Act as a resource person to BC Hockey Development staff in the initiation, development
and implementation of development programs targeting senior female hockey
participants
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•
•
•
June 2014
Receive approval from President for all travel and expenses; submit monthly expense
summary/claim within the required time frame
Serve on the Female Development Committee as required
Perform other such duties at the request
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SECTION 7: PROGRAMS
Quick Reference Guide
Title
June 2014
Section
BC Hockey Minor Hockey Championships
7.03
BC Winter Games Representatives Job Descriptions
7.02
International Travel and Hosting Guidelines
7.01
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7.01
INTERNATIONAL TRAVEL AND HOSTING GUIDELINES
a) Overseas Tours - Traveling
The development of plans to carry out an overseas tour needs careful planning and requires a
deliberate systematic approach in meeting all the requirements prior to the granting of a sanction by
amateur hockey's governing bodies.
Tours involve member nations of the IIHF of which Canada (HC) is a member and therefore it is
imperative that all tour activity is coordinated and approved by the appropriate governing bodies of
all member countries.
Before
occur.
i.
ii.
our membership embarks on developing tour plans, a specific order of operations needs to
Primarily plans are broken into two main areas - that is:
Prior to seeking HC / BC Hockey approval
Plan Developments after HC / BC Hockey approval
As a guide to planners, both BC Hockey and HC have established criteria that must be adhered to.
The HC Constitution By-Laws and Regulations have a number of points under Regulation "D"
Exhibition Games and Tours that are to be used as a starting point. As well, the BC Hockey
Administrative Handbook provides further information and BC Hockey makes available a handout
entitled International Travel & Hosting Guidelines. All sources need careful scrutiny so plans can
develop properly.
i.
Prior to Seeking HC / BC Hockey Approval
• Prior to seeking approval, the group wishing to tour overseas must have a letter of
invitation from the host country's association, league, or governing body indicating:
o Dates of the tour
o Participants age and category of hockey.
NOTE: HC Regulation D-20 prohibits international travel for teams below the Pee
Wee division
o Any other pertinent information outlining type and frequency of competition
• Upon receipt of the letter of invitation, the BC Hockey member shall make available a
fee to cover administration costs (Reference HC Regulation D-3). Associations may
contact their District Director(s) for assistance in preparing the application
information required.
• Along with the letter of invitation and the administration fee, the member now makes
application to BC Hockey through its league structure or minor hockey association
for a sanction and subsequent HC permission to play against IIHF registered teams.
This letter of application must come from the Minor Hockey Association or the
League if above minor and be signed by the president or the president's designate.
It is important that all dealings are between the local Minor Hockey Association or the
League, BC Hockey and HC.
• Upon BC Hockey receipt of the Association or League letter, BC Hockey will seek
HC approval for the proposed tour on behalf of the applicant. The final date for
consideration of an application for an International Tour shall be not less than sixty
(60) days prior to the tour departure date. This date deadline will be rigidly enforced.
The BC Hockey Office will submit the request along with the administrative fee and
the letter of invitation on the proper HC form.
With acceptance and approval, the minor hockey association or league and team
involved can proceed with the more detailed items required in the planning process.
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ii.
Plan Developments After HC / BC Hockey Approval
Once governing body sanctions have been obtained, then more detailed criteria can be
attended to.
The following includes important items along the development trail:
• A BC Hockey / HC representative must be included at the team’s expense. This
person is to be appointed by the BC Hockey Officers as the tour leader. It is
important that this person not be directly connected with the tour group. This
individual will be required to interact with foreign hockey governing people (i.e.,
coaches, administrative leaders and other dignitaries). It is their responsibility to
liaise all matters between the tour group and their hosts.
In order to be consistent on how these BC Hockey representatives are appointed /
selected; the following procedure will be followed:
o Executive Committee to be polled as to who would be interested and available to
go.
o Familiarity with the team and personnel has and can be an advantage for these
tours.
o Interest and availability may conflict at times; anywhere this occurs the deciding
factor will be availability.
When this selection / appointment takes place, the representative chosen will be a
member of the Executive Committee of BC Hockey and appointed by the BC Hockey
Officers.
• Periodic updates are to be submitted to the BC Hockey Officer responsible for
International travel in order that tour developments proceed in a logical sequential
way. These details should include:
o Financial arrangements / guarantees being used to finance the tour
o A list of adults in charge and accompanying the tour group
o A detailed day by day itinerary listing events, dates, times and places
• It is the responsibility of the group to attend to the areas of passports / visas, medical
coverage and insurance, custody of players in case of emergency, daily
whereabouts when traveling, and all those other details that would allow people back
home quick contact with tour group individuals should the need arise.
• Prior to the departure date, the BC Hockey / HC representative must meet with the
tour participants in order that expectations held by all participants are thoroughly
discussed and reviewed. This is a most important function because those involved
must be on a common footing in regards to conduct overseas.
• It would be prudent and it is strongly suggested that the Minor Hockey Association,
the above minor league and team involved, keep the hosting IIHF member informed
of your plans as they develop particularly after HC sanctioning has been obtained. It
reassures them in seeing that all details, major and minor, are progressing well.
The experience of participating in an overseas tour will rank as a highlight in one's life. It only
makes good sense to plan it properly and execute it efficiently.
iii.
Responsibilities of BC Hockey / HC Representative
Upon approval of the selection of the representative by the HC, this representative will:
Prior To Departure
• File with the BC Hockey office a list of players and other team officials / interested
individuals participating with the tour
• File with BC Hockey an up to date itinerary for the tour
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•
iv.
Make sure all the members of the tour are aware of and acquainted with "Passport to
National Pride" contained in the BC Hockey Guide for Hockey Administration
During The Tour
• Will collect all game sheets
• Will ensure only approved players participate in the games
• Will oversee the deportment of the team on and off the ice
• Will remind team members of the different style of hockey they may encounter and
their need to adapt to different circumstances
• Will assist the team as needed
Following the Tour
• Will submit all game sheets to the BC Hockey office
• Will submit a written report thirty (30) days following return. The suggested method
is a daily summary of activities. Use this as an opportunity to summarize the tour
and advise of the good and bad aspects with recommendations for future touring
teams.
Helpful Hints
Jet Lag
• 3 days before takeoff - 3 full meals (high protein breakfast and lunch, high
carbohydrate supper), tea or coffee only in the afternoon.
• 2 days before takeoff - 3 light low carbohydrate meals, tea or coffee only in the
afternoon.
• 1 day before takeoff - 3 full meals as in days before takeoff.
• Day of flight - (traveling east) - fast or eat very little before flying. Once on plane
drink plenty of liquids (no alcohol), omit the evening meal, try to sleep, eat a high
protein breakfast (bring your own if necessary).
• Day of flight - (traveling west) - fast on the plane, drink lots of liquids in the morning
but none in the afternoon, omit the lunchtime or evening meal.
• On arrival - whatever the time, eat a hardy meal in accordance with local mealtime.
Stay active and go to bed reasonably early.
NOTE: As important as eating the proper foods prior to departing, it is just as
important to be properly rested.
Currency Vouchers
• Although your travel agent may assure you that all costs have been paid there are
some countries that require currency vouchers. You may be assessed an amount
per day when you enter the country and this payment will be entered on your Visa.
Luggage
• Ensure that the players pack as little as possible. Porters and assistance are not
always available and carrying, loading and unloading a hockey bag along with two or
three suitcases can be wearing and time consuming.
Visas
• Certain Eastern European countries do not like group authorization listings for entry
visas. If at all possible ensure that there is a separate authorization for individual’s
visas; i.e. all players should have their own passport.
Russian Hotels
• If traveling in Russia, do not stay at anything but the Four Star Hotels ****. Also,
know in advance what hotels you will be staying at in case relatives have to contact
the team.
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Ice Time
• All players who have been involved in the fund raising and are part of the touring
team should receive their fair share of ice time while on tour.
Exchange Rates
• Know exchange rates of the country(s) that you will be visiting ahead of time.
Exchange Packages
• Have exchange packages ready in advance for each venue and also gift packages for
adult interpreters / guides.
Experience
• There is no substitute for experience. Have someone who has played in or visited
the countries you wish to visit speak to your entire group before departure.
b) Hosting an Event- Overseas Team Exhibition Tours
In hosting guests that are members of the IIHF, the Canadian team bears an important
responsibility in the initiation of developing tour plans.
An invitation must come from the host team, in this case the Canadian team, to the potential
overseas guest prior to the beginning of the sanctioning process. This invitation should indicate the
parties involved, age of competitors, type and frequency of competition and the proposed dates. All
correspondence must come from the Minor Hockey Association or League, if above minor and be
signed by the President or his designate.
Once the two parties have their initial contact and exchange of information, the host Association is
to inform the BC Hockey office indicating that contact has been made and tentative plans, subject to
sanctioning, are now under way. Specific reference is made to HC Regulation D Incoming and
Outgoing International Tours. BC Hockey will then request HC extends an official invitation to the
team through their International Federation. If the Tour will involve more than one Branch all
Branches must approve the tour. Branches may work together and submit one (1) proposal.
The HC Association making the application is responsible for all damages, unpaid debts or other
liabilities arising out of the operation of the tour. The branch may, at their discretion, require a
$5,000.00 deposit (Letter of Credit, or other satisfactory security) toward any of the abovementioned problems. It is also the responsibility of the hosting Association to have the team provide
proof of liability insurance and proper medical coverage.
Once the preliminary exchange has occurred between the two participating groups and the
governing bodies (BC Hockey and HC), the hosting team can begin its localized plans to receive
their overseas guests.
Generally, a visitation should include a good blend of on-ice and off-ice activities in order to provide
the guests with a balanced diet of events.
Each community throughout the Province has a variety of unique offerings peculiar to their locale in
regards to geography, history, economy and recreation.
It is suggested that a flavor of each area is provided in order that the guests get exposed to a cross
section of life in the local community and in the province.
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It is the responsibility of the hosting Association / team to keep the BC Hockey informed on the
localized plans for this visit and, as a matter of courtesy, will include BC Hockey as part of the
welcoming / opening ceremonies. As the governing body, BC Hockey would only be involved from
a protocol standpoint, provided that all HC / BC Hockey policies are adhered to. BC Hockey would
be available to offer any assistance where requested.
All BC Hockey members are strongly urged to acquaint themselves fully with HC Regulation D,
Incoming and Outgoing Tours, paragraphs 1-21. This Regulation contains vital information for BC
Hockey members embarking on a tour overseas as well as BC Hockey members hosting teams
coming from overseas Federations.
Approvals for touring and hosting will be based entirely on the compliance with this regulation.
Familiarity with it is paramount.
c) International Tournaments
All International Tournaments must be sanctioned by HC via the Branch. The same procedure as
inviting a team for an exhibition tour will be followed. The exception is there is no requirement for
the $5,000.00 Letter of credit. The hosting association is still responsible for all damage, unpaid
debts or other liabilities of the visiting team. It is the responsibility of the Hosting association to
obtain documented proof of insurance and medical coverage from the team.
BC Hockey members that conduct sanctioned International Tournaments are advised that HC
Regulation Q, Hockey Tournament Regulations, paragraph 1 - 18, apply in all respects. Please
note the sanctioning for these tournaments is 90 days in advance of the tournament as per BC
Hockey Regulation 3, paragraph 2226. Exhibition games planned before and/or after an
International Tournament require BC Hockey approval through your District Director(s).
7.02
BC WINTER GAMES REPRESENTATIVES JOB DESCRIPTIONS
a) Provincial Sport Advisor:
• As per BC Winter Games Handbook
• Advise Associations as to Rules for Competition
• Appoint Zone Sport representatives with approval of the Officers
• Recommend Zone Sport Chairperson to the Officers for approval
• Approve officials on recommendation by the Referee-In-Chief for BC Hockey
• Submit officials list to BC Winter Games
• Chair pre-competition meeting with coaches and managers
• Approve officials for the medal games in conjunction with the Referee-In-Chief
• Chair Sport Jury
• Interpret rules and regulations for the competition
b) Assistant Provincial Sport Advisor (Male Competition)
• Check player cards against official roster
• Check gamesheet prior to games
• Serve on Sport Jury
• Conduct coin toss for home team
• Serve as liaison for teams to Provincial Sport Advisor
• Supervise games
• Prepare written report following the conclusion of the competition and submit to the
BC Hockey Officers
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c) Assistant Provincial Sport Advisor (Female Competition)
• Check player cards against official roster
• Check gamesheet prior to game
• Conduct coin toss for home team
• Serve as liaison for teams to Provincial Sport Advisor
• Supervise games
• Prepare a written report following the conclusion of the competition and submit to the
BC Hockey Officers
d) Referee-In-Chief
• Coordinate selection of officials on recommendation by Referees Committee
Members
• Schedule officials for the preliminary games
• Chair pre-competition meeting with officials
• Evaluate officials during preliminary games
• Recommend officials for medal games
• Evaluate officials during medal games
• Serve on Sport Jury
• Recommend and supervise referee evaluators for the games, funds permitting
e) Zone Sport Representatives
• As per BC Winter Games Handbook
• As per BC Hockey Winter Games Regulations Bulletin
f)
Sport Chairperson
• As per BC Winter Games Handbook
• Serve on Sport Jury
g) Assistant Sport Chairperson
• As per BC Winter Games Handbook
7.03
BC HOCKEY MINOR HOCKEY CHAMPIONSHIPS
a) Guidelines for Selection of Host Sites
Refer to the BC Hockey Handbook to determine the division / category which your District will be
hosting.
Communicate with only those Associations that card the division / category of hockey that the
District has been designated to host.
Select the host site based on application and input from the District Association.
A consideration for host site selection will be the number of qualified officials available. If sufficient
number is not available the host site must be willing to finance bringing in officials.
The BC Hockey Chair of Minor Hockey is to be advised by the District Director(s) prior to March 15
of the current season as to the site selected for announcement at the BC Hockey Annual General
Meeting.
In the event that a District cannot host the division / category designated, the Chair of Minor Hockey
must be advised prior to March 15 of the current season.
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An alternate site will be selected based on the following criteria:
• There will be no trading of sites arranged by Districts
• A District not hosting will be given first priority
• A District hosting one division / category will be given second priority
• The alternate site will be recommended by the Chair of Minor Hockey and approved
by the Executive Committee of BC Hockey at the Annual General Meeting. If the site
is chosen following the meeting, the Officers of BC Hockey will approve it.
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BC Hockey Governance Structure
8.01 HOCKEY DEVELOPMENT COMMITTEE JOB DESCRIPTIONS
*Current approved Programming structure is highlighted in yellow
a) Hockey Development Committee – Standing Committee
i.
Mandate
The Hockey Development Committee is a standing committee of the Board. The Hockey
Development Committee is responsible for the general oversight of BC Hockey’s
development programs and to develop a vision for hockey development within the Branch.
ii.
Key Duties
The Hockey Development Committee will perform the following key duties:
• Provide advice and recommendations to the Board for the Bylaws and Regulations.
• Provide advice and recommendations to the Board for the annual budgets.
• Provide advice and recommendations to the Board for the strategic plan.
• Provide advice and recommendations to the Board for operational programs.
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•
iii.
iv.
v.
vi.
vii.
viii.
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Ensure the establishment of program practice standards and monitor compliance
with such standards.
• Monitor performance of programs against approved objectives.
• Monitor hockey development initiatives from Hockey Canada and from other
Branches.
• Recommend strategies for the incorporation of Long Term Player Development
(LTPD) within Branch programs.
• Recommend strategies for the recruitment and retention of personnel to lead and
deliver athlete development at the team, league and association levels.
• Relay Board strategic direction and design implementation strategies for Program
Committees and Program Delivery Groups.
Composition
The Hockey Development Committee will be composed of the following members:
• Chair - a Director assigned by the Chair of the Board
• Committee members – The Branch Program Coordinators
o Female Hockey Development Coordinator
o Female High Performance Coordinator
o Male High Performance Coordinator
o Safety and Risk Management Coordinator
o Coach Coordinator
o Referee In Chief
o School Programming Coordinator
• Staff Resource (non-voting)
The committee members will be selected by way of nomination, application and
recommendations from Branch staff and committees. The individuals appointed to these
positions will be approved by the Board.
Authority
The Hockey Development Committee will exercise its authority in accordance with BC
Hockey Bylaws, Regulations and Policies and such additional provisions as are set out in
the Terms of Reference.
Meetings
The Hockey Development Committee will meet in person once per year and via conference
call, as determined by the Chair.
Resources
The Hockey Development Committee will receive the necessary resources from BC Hockey,
to the extent approved in the annual budget, to fulfill its mandate. It will also receive the
necessary administrative support from the BC Hockey office.
Reporting
The Hockey Development Committee reports to the Board. The Hockey Development
Committee will maintain minutes of its meeting and will share minutes with the committee
members and the Board.
Approval & Review
These Terms of Reference were approved by the Board of BC Hockey on July 3, 2014. The
Board will review those Terms of Reference on a regular basis and will recommend
revisions, as warranted.
Other
The following Branch Coordinator Key Duties are located in the corresponding Committee
Terms of Reference: Female High Performance Coordinator, Male High Performance
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Coordinator, Safety Risk Management Coordinator, Coaching Coordinator, Referee-inChief, and School Programming Coordinator.
b) Female Hockey Development Coordinator
i.
Key Duties: The Female Hockey Development Coordinator will perform the following key duties:
• Be a member of the Hockey Development Committee.
• Promote cooperation, coordination and sharing of information and best practices
amongst district female hockey committees
• Provide input related to the development of female hockey programs and personnel
and the “female game”.
• Encourage participation in female hockey.
• Promote female hockey events in the Branch.
• Assist District Female Hockey Committees in identifying goals and objectives for
their districts.
• Assist District Female Hockey Committees / personnel with the promotion and
delivery of female hockey programs.
• Promote the BC Hockey Female Long Term Athlete Development Model.
• Such additional duties as may be delegated to the Female Hockey Development
Coordinator by the Hockey Development Committee Chair from time to time.
• Conduct seminars/workshops on the development of female hockey personnel and
the “female game”.
• Issue instruction, give and circulate guidelines to build operational standards for
female hockey programming.
• Liaise with the National Sport Organization (NSO) in cooperation with the Staff
Resource.
• Assist in building / recommending budget components specific to female
development.
• Identify Female Hockey Subject Matter Experts regarding female hockey personnel
and the “female game” for Program committees.
• Maintain a strong working relation with the staff resource and Female Hockey
Subject Matter Specialists on Program committees.
ii.
Qualifications
• Strong interest and personal commitment to athlete development
• Strong interest and personal commitment to coaching development
• Good communication, administrative and organizational skills
• Ability to present workshops
• Ability to work in conjunction with BC Hockey Development staff, BC Hockey
Executive and Minor Hockey Association representatives to design and implement
programs aimed at the local, district, and provincial levels
• RIS certification
• Criminal Record Check
iii.
Selection
• Appointed by the BC Hockey Board based on the recommendation of a Committee
composed of the Board Member assigned to the Development Committee, who shall
be Chairperson, a member of the nominations committee, a member of the
Development Committee selected by that Committee and the Executive Director or
staff designate
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Quick Reference Guide
Title
Section
Harassment and Abuse Policy
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9.01
Recognition and Prevention of Abuse Policy
Appendix A
Code of Conducts
Appendix B
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9.01
HARASSMENT AND ABUSE POLICY
NOTE: This policy has been adjusted in its entirety for the 2012-2013 season.
a) Policy Statement
BC Hockey is committed to providing a sport and work environment that is both safe and
respectful. BC Hockey supports the rights of all its members to participate and work in an
environment that prohibits discriminatory practices and promotes equal opportunities.
This policy sets out the principles and practices of BC Hockey regarding harassment and abuse.
This policy applies to all employees, directors, volunteers, coaches, athletes, officials and
members of BC Hockey. The policy is not designed to circumvent existing policies or procedures
of Minor Hockey Associations and/or Districts.
BC Hockey will make every reasonable effort to promote awareness of the problem of harassment
among all its members and respond efficiently to complaints or disclosures of harassment.
b) Definition of Harassment
Harassment is offensive behavior – emotional, physical, and or sexual – that involves
discrimination against a person because of their race, national or ethnic origin, age, colour,
religion, family status, sexual orientation, sex or gender, disability, marital status, or pardoned
conviction. Harassment occurs when someone attempts to negatively control, influence or
embarrass another person based on a prohibited ground of discrimination.
c) Examples of Harassment
Harassment can take many forms. Some examples of harassment include:
• Unwelcome remarks, slurs, jokes, taunts, or suggestions about a person’s body,
clothing, race, national or ethnic origin, colour, religion, age, sex, marital status,
family status, physical or mental disability, sexual orientation, pardoned conviction,
or other personal characteristics;
• Unwelcome sexual remarks, invitations, or requests;
• Displays of sexually explicit, sexist, racist, or other offensive or derogatory material;
• Written or verbal abuse or threats;
• Practical jokes that embarrass or insult someone;
• Any form of hazing;
• Leering (suggestive staring) or other offensive gestures;
• Unwelcome physical contact, such as patting, touching, pinching, or hitting;
• Patronizing or condescending behavior;
• Humiliating someone;
• Abuse of authority that undermines someone’s performance or threatens his or her
position;
• Physical or sexual assault.
d) Definition of Abuse
Child abuse is any form of physical, emotional and / or sexual mistreatment or lack of care which
causes physical injury or emotional damage to a child. A common characteristic of all forms of
abuse against children and youth is an abuse of power or authority and / or breach of trust.
Abuse is an issue of child protection. Protection refers to provincial, territorial or Aboriginal bandappointed child protective services. A child may be need of protection from harm if abuse or
neglect is suspected. Information about one’s legal duty to report and circumstances under which
reporting must occur according to child protection legislation is available at
www.hockeycanada.ca.
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Some examples include:
• Physical abuse;
• Emotional abuse;
• Sexual abuse;
• Neglect.
e) Role of BC Hockey
BC Hockey is committed to creating and maintaining a sport environment that is free from all
forms of harassment and abuse for its Members. BC Hockey will:
• Discourage and prevent harassment within BC Hockey;
• Provide assistance and guidance to individuals who experience harassment;
• Ensure all members or employees of BC Hockey are aware of the problems of
harassment and abuse and advise them of the procedures contained in this policy;
• Inform both the complainants and respondents of the procedures contained in this
policy;
• Regularly review the terms of this policy to ensure that it meets BC Hockey’s
objectives and legal obligations.
f) Harassment Ombudsperson
BC Hockey will appoint a Harassment Ombudsperson to serve as initial contact for all formal and
informal complaints of harassment and abuse. In carrying out his or her duties, the Harassment
Ombudsperson shall be directly responsible to BC Hockey. The Harassment Ombudsperson may
work collaboratively with other resource people when required.
g) Complaint Procedure
i.
A Concerned Member contacts the appropriate District or Divisional Director for review
and informal advice.
The Role of the District / Divisional Director is to:
• Confirm that the Complainant is aware of and has exhausted all local avenues by
with the team, league association or district.
• Assist the Complainant with contacting the local team, league or association if
required.
• Direct the complaint to the BC Hockey Harassment Officer If the complaint is not
resolved informally or by the local level.
ii.
A Concerned Member contacts the Harassment Ombudsperson who discusses the issue
with the Concerned Member and provides the following options:
• If the Harassment Ombudsperson feels that a resolution is likely, an attempt at
resolving the complaint will be made or;
• File a formal complaint for Harassment to the Harassment Ombudsperson. There
shall be a $50.00 administration fee with the filing of all formal complaints.
h) Upon review of the formal complaint, the Harassment Ombudsperson may determine that it is
likely that the behavior constitutes harassment or abuse. If so, the Harassment Ombudsperson
advises the concerned person to process their complaint by an appropriate authority such as
internal local level processes, before a court, or the local Police/RCMP if applicable.
There shall be no tolerance of reprisals taken against any party to a complaint. The names of
parties and the circumstances of the complaint shall be kept confidential except where disclosure
is necessary for the purposes of investigation or taking disciplinary measures.
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APPENDIX A -
RECOGNITION AND PREVENTION OF ABUSE POLICY
This Policy sets out the principles and practices of Hockey Canada and BC Hockey with regard to
abusive behavior towards participants. Each Member Association, League or Team is responsible for
adopting a similar policy and adapting it to their requirements as appropriate. NOTE: these definitions
are provided as guidelines for determining conduct. Whether or not a behavior fits within one of these
definitions may ultimately be with the interpretation of the Court.
a) Bullying
Bullying describes behaviors that are similar to harassment, but occur between children under the
age of twelve or behaviors between youth or between adults that are not addressed under human
rights laws. Bullying is intentionally hurting someone in order to insult, humiliate, degrade or
exclude him or her. Bullying can be broken down into four categories: physical, verbal, relational
(ie, trying to cut off victims from social connection by convincing peers to exclude or reject a
certain person), and reactive (ie, engaging in bullying as well as provoking bullies to attack by
taunting them).
b) Abuse
Child abuse is any form of physical, emotional and / or sexual mistreatment or lack of care which
causes physical injury or emotional damage to a child. A common characteristic of all forms of
abuse against children and youth is an abuse of power or authority and / or breach of trust.
Abuse is an issue of child protection. Protection refers to provincial, territorial or Aboriginal bandappointed child protective services. A child may be need of protection from harm if abuse or
neglect is suspected. Information about one’s legal duty to report and circumstances under which
reporting must occur according to child protection legislation is available at
www.hockeycanada.ca.
c) Emotional Abuse
Emotional abuse is a chronic attack on a child or youth’s self-esteem; it is psychologically
destructive behavior by a person in a position of power, authority or trust. It can take the form of
name-calling, threatening, ridiculing, berating, intimidating, isolating, hazing or ignoring the child
or youth’s needs.
d) Physical Abuse
Physical abuse is when a person in a position of power or trust purposefully injures or threatens to
injure a child or youth. This may take the form of slapping, hitting, shaking, kicking, pulling hair or
ears, throwing, shoving, grabbing, hazing or excessive exercise as a form of punishment.
e) Neglect
A general definition of neglect is the chronic inattention to the basic necessities of life such as
clothing, shelter, nutritious diets, education, good hygiene, supervision, medical and dental care,
adequate rest, safe environment, moral guidance and discipline, exercise and fresh air. Neglect
may apply in a hockey setting where there is a chronic inattention in the hockey context (ie, when
a player is made to play with injuries).
f) Sexual Abuse
Sexual abuse is when a child or youth is used by a child or youth with more power or an adult for
his or her own sexual stimulation or gratification. There are two categories of sexual abuse:
contact and non-contact.
i.
Contact
• Touched or fondled in sexual areas
• Forced to touch another person's sexual areas
• Kissed or held in a sexual manner
• Forced to perform oral sex
• Vaginal or anal intercourse
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• Vaginal or anal penetration with an object or finger
• Sexually oriented hazing
ii.
Non-Contact
• Obscene remarks on phone, computer or in notes
• Voyeurism
• Shown pornography
• Forced to watch sexual acts
• Sexually intrusive questions and comments
• Forced to pose for sexual photographs or videos
• Forced to self-masturbate or forced to watch others masturbate
g) Duty to Report
Abuse and neglect are community problems requiring urgent attention. BC Hockey is committed
to help reduce and prevent the abuse and neglect of participants. BC Hockey realizes that
persons working closely with children and youths have a special awareness of abusive situations.
Therefore, these people have a particular reporting responsibility to ensure the safety of Canada's
young, by knowing their provincial protection acts and following through as required.
The Province of BC has mandatory reporting laws regarding the abuse and neglect of children
and youth. Consequently it is the policy of BC Hockey that any BC Hockey personnel (part-time
and full time staff, volunteer, participant, team official, on-ice official) or BC Hockey partner
(parent, guardian) who has reasonable grounds to suspect that a participant is or may be or may
have suffered from emotional, physical abuse and neglect and / or sexual abuse shall immediately
report the suspicion and the information on which it is based to the local child protection agency
and/or the local police detachment. In BC a person is concerned to be a child until s/he has
reached the age of nineteen. The local child protection agency and / or the local police
detachment may request the local Association to deal with the matter reported.
Those involved with BC Hockey in providing hockey opportunities for participants understand and
agree that abuse or neglect, as defined above, may be the subject of a criminal investigation and /
or disciplinary procedures. Failure to report an offence and thereby failure to provide safety for
participants may render the adult who keeps silent legally liable for conviction under the provincial
child protection acts.
By educating all personnel, BC Hockey is weaving a tighter safety web around our most precious
resources - our players.
i.
Relationship to Harassment Policy
Some behavior, which is defined as abuse when directed towards a child or youth, may
constitute harassment when directed towards a peer or when perpetrated between adults.
BC Hockey’s Harassment Policy covers such behavior. Together, the two policies address
the entire spectrum of abusive and harassing behavior.
ii.
BC Hockey
The mission of BC Hockey is to ensure its participants are provided with a learning
experience that is fun and safe. This includes, among other things, a shared responsibility
with parents to nurture the
physical and emotional well being of all participants. BC Hockey's primary interest is the
well-being of its participants.
c) Statement Of Purpose
BC Hockey is part of the sporting community in our country that is committed to seeking better
ways to keep our youth safe. Protecting participants from all forms of abuse and neglect, whether
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emotional, physical or sexual, is an important element of safety. BC Hockey considers any form
of abuse or neglect to be unacceptable and will do all it can to prevent this intolerable social
problem. To this end, BC Hockey will promote awareness of all forms of abuse and neglect by
providing educational materials and programs for participants, parents, volunteers and staff
members. Through the use of these strategies, we will send a clear message to all potential
abusers and sexual predators that hockey participants are not easy targets. BC Hockey
committed to the highest possible standards of care for its participants.
d) Policy
It is the policy of BC Hockey that there shall be no abuse or neglect, whether physical, emotional
or sexual of any participant in any of its programs. BC Hockey expects every parent, volunteer
and staff member to take reasonable steps to safeguard the welfare of its participants and to
protect them from any kind of maltreatment.
e) Harassment and Abuse - Differences and Similarities
Abuse
Types
Emotional, physical, sexual, lack of care
Victim
Offender
Investigation
Any person under the age of majority as
determined by the Provincial Child
Protection Acts, may be male or female
Any person who has power or authority
over victim and / or breeches trust; may
be male or female
External to the organization, referred to
child welfare or police who may in some
instances refer back to organization
Follow-up
Actions
Determined by Provincial Child Protection
Acts and Criminal Code; civil suits may
also occur
Philosophy
The victim is not to blame; offenders are
responsible for their behavior
APPENDIX B -
Harassment
Emotional, physical, sexual; may be
motivated by racial or other forms of
prejudice
Person of any age; may be male or female
May be peer or person with power or
authority over adult victim; may be male or
female
Most often internal unless referred to police
in cases of suspected physical or sexual
assault or criminal harassment (stalking)
Determined by organizations harassment
policies, Criminal Code, labour tribunals, civil
action and/or Provincial Human Rights
Tribunals; may be used concurrently or
alone
The victim is not to blame; offenders are
responsible for their behavior
CODE OF CONDUCTS
Volunteer Code of Conduct
a) Volunteers Have A Responsibility to:
i.
Treat everyone fairly within the context of their activity, regardless of gender, place of
origin, colour, sexual orientation, religion, political belief or economic status.
ii.
Direct comments or criticism at the performance rather than the person.
iii.
Consistently display high personal standards and project a favourable image of their sport
and volunteering. Specifically, volunteers shall:
• Refrain from public criticism of fellow volunteers, athletes, coaches and officials.
• Abstain from the use of tobacco products while in the presence of children and
discourage their use by participants and fellow volunteers.
• Abstain from drinking alcoholic beverages when performing volunteer duties.
• Discourage the use of alcohol in conjunction with athletic events or other activities
at the playing site.
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•
Refrain from the use of profane, insulting, harassing or otherwise offensive
language in the conduct of duties.
iv.
Through proper risk management practices ensure that the activity being undertaken by
both volunteers and participants is suitable for the age, experience, ability and fitness level
of the individual and educate them as to their responsibilities in contributing to a safe
environment.
v.
Take the personal initiative to learn, respect, communicate and adhere to the rules and
regulations established for the sport.
vi.
Regularly seek ways of increasing professional development and self-awareness.
vii.
Treat members of other sport organizations with respect, both in victory and defeat and
encourage all participants to act accordingly. Actively encourage all participants to uphold
the rules of their sport and the spirit of such rules.
viii.
Attend to volunteer duties, as directed, in a timely manner.
ix.
In the case of minors, communicate and cooperate with the parents or legal guardians,
involving them in management decisions pertaining to their child's development.
x.
Be aware of the role sport plays in everyone’s lives and respect the pressures that may be
placed on all participants including volunteers as they strive to balance the physical,
mental, emotional and spiritual aspects of their lives.
b) Volunteers Must:
i.
Ensure the safety of the people with whom they work.
ii.
Abide by the harassment policy of the sport.
iii.
Respect the dignity of others; verbal or physical behaviors that constitute harassment or
abuse are unacceptable.
iv.
Never advocate or condone the use of drugs or other banned performance enhancing
substances.
v.
Never provide under age participants with alcohol.
Athlete Code of Conduct
a) Athletes Have a Responsibility to:
i.
Treat everyone fairly within the context of their activity, regardless of gender, place of
origin, colour, sexual orientation, religion, political belief or economic status.
ii.
Direct comments or criticism at the performance rather than the individual.
iii.
Consistently display high personal standards and project a favorable image of their sport.
Specifically, athletes shall:
• Refrain from public criticism of athletes, coaches or officials.
• Abstain from the use of tobacco products and discourage their use by other
athletes.
• Abstain from drinking alcoholic beverages, using performance enhancing or mind
altering drugs.
• Refrain from the use of profane, insulting, harassing or otherwise offensive
language.
iv.
Follow the annual training, competitive programs, and rules of conduct as mutually agreed
upon by Coaches and Athletes, recognizing the responsibilities of the Athletes to adhere to
and complete.
v.
Participate in all team testing and satisfy all team program testing objectives.
vi.
Provide the Coaches with results of their strength and dry land training to enable the
Coaches to monitor and assess improvement in their performance.
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vii.
Communicate and cooperate with registered medical practitioners in the diagnoses,
treatment and management of medical problems. Respect the concerns these medical
people have when they are considering an athlete’s future health and well being and when
they are making decisions regarding an athlete’s ability to continue to play or train.
viii.
Regularly seek ways of increasing development and self-awareness.
ix.
Uphold the rules of the sport, the spirit of such rules and encourage other athletes to do
the same.
x.
Treat opponents and officials with due respect both in victory and defeat. Encourage other
athletes to act accordingly.
xi.
Be aware of the role sport plays in all athletes lives and respect the pressures that may be
placed on all athletes as they strive to balance physical, mental, emotional and spiritual
elements of their lives.
b) Athletes Must:
i.
At no time allow individuals who may request sexual favours or use threats of reprisal for
rejection to go unreported.
ii.
Participate in a manner that ensures the safety of athletes, coaches and officials also
participating in the game.
iii.
Respect other athlete's dignity; verbal or physical behaviours that constitute harassment or
abuse are totally unacceptable.
iv.
Never advocate or condone the use of drugs or other banned performance enhancing
substances.
v.
Never use or condone the use of alcohol.
Coaches Code of Conduct
a) Coaches Have a Responsibility to:
i.
Treat everyone fairly within the context of their activity, regardless of gender, place of
origin, colour, sexual orientation, religion, political belief or economic status.
ii.
Direct comments or criticism at the performance rather than the athlete, official or
volunteer.
iii.
Consistently display high personal standards and project a favorable image of their sport
and coaching.
• Refrain from public criticism of fellow coaches, athletes, officials and volunteers
especially when speaking to the media or recruiting athletes.
• Abstain from the use of tobacco products while in the presence of athletes and
discourage their use by athletes.
• Abstain from drinking alcoholic beverages when working with athletes.
• Discourage the use of alcohol in conjunction with athletic events or victory
celebrations at the playing site.
• Refrain from the use of profane, insulting, harassing or otherwise offensive
language in the conduct of duties.
iv.
Ensure that the activity being undertaken is suitable for the age, experience, ability and
fitness level of the athletes and educate athletes as to their responsibilities in contributing
to a safe environment.
v.
Communicate and cooperate with registered medical practitioners in the diagnoses,
treatment and management of their athletes' medical and psychological problems.
Consider the athletes' future health and well being as foremost when making decisions
regarding an injured athletes' ability to continue playing or training.
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SECTION 9: PREVENTION OF HARASSMENT AND ABUSE
vi.
Recognize and accept when to refer athletes to other coaches or sport specialists. Allow
athletes' goals to take precedence.
vii.
Regularly seek ways of increasing professional development and self-awareness.
viii.
Treat opponents and officials with due respect, both in victory and defeat and encourage
athletes to act accordingly. Actively encourage athletes to uphold the rules of their sport
and the spirit of such rules.
ix.
In the case of minors, communicate and cooperate with the athletes' parents or legal
guardians, involving them in management decisions pertaining to their child's
development.
x.
Be aware of the many pressures placed on athletes as they strive to balance the physical,
mental, emotional and spiritual aspects of their lives and conduct practices and games in a
manner so as to allow optimum success.
b) Coaches Must:
i.
Ensure the safety of the athletes with whom they work.
ii.
At no time become intimately and / or sexually involved with their athletes. This includes
requests for sexual favours or threat of reprisal for the rejection of such requests.
iii.
Respect an athlete’s dignity; verbal or physical behaviours that constitute harassment or
abuse are unacceptable.
iv.
Never advocate or condone the use of drugs or other banned performance enhancing
substances.
v.
Never provide under age athletes with alcohol; never encourage its use.
Officiating Code of Conduct
a) Officials Have a Responsibility to:
i.
Treat everyone fairly within the context of their activity, regardless of gender, place of
origin, colour, sexual orientation, religion, political belief or economic status.
ii.
Direct comments or criticism at the performance rather than the individual, if included in
duties.
iii.
Consistently display high personal standards and project a favourable image of the sport
and officiating.
• Refrain from public criticism of participants and fellow officials.
• Abstain from the use of tobacco products while in the presence of officials and
discourage their use by officials.
• Abstain from drinking alcoholic beverages when officiating and working with
officials.
• Refrain from the use of profane, insulting, harassing or otherwise offensive
language in the conduct of duties.
iv.
Educate and ensure high standards of risk management are maintained.
v.
Treat all other hockey participants with due respect and encourage all officials to maintain
a high standard of self discipline.
b) Officials Must:
i.
When in a leadership role, ensure the safety of the officials with whom they work.
ii.
At no time become intimately and/or sexually involved with other officials. This includes
requests for sexual favours or threat of reprisal for the rejection of such requests.
iii.
Respect participants' dignity; verbal or physical behaviours that constitute harassment or
abuse are unacceptable.
iv.
Never advocate or condone the use of drugs or other banned substances.
v.
Never provide under age participants with alcohol; never encourage its use.
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SECTION 10: PRIVACY POLICY
Quick Reference Guide
Title
June 2014
Section
Accountability
10.02
Accuracy
10.07
Challenging Compliance
10.11
Consent
10.04
Identifying Purposes, Type of Information
Collected and Website
10.03
Individual Access
10.10
Limiting Collection
10.05
Limiting Use, Disclosure and Retention
10.06
Openness
10.09
Purpose of this Policy
10.01
Safeguards
10.08
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SECTION 10: PRIVACY POLICY
10.01 PURPOSE OF THIS POLICY
BC Hockey has developed this Privacy Policy for implementation beginning with the 2004-05 season.
This Policy describes the way that BC Hockey and its Associations collect, use, retain, safeguard,
disclose and dispose of the personal information of prospective members, members, and others
including players, coaches, referees, managers and volunteers.
This Policy describes the way that BC Hockey will, subject to applicable legal requirements, adhere to
all relevant federal and provincial legislative privacy requirements. The Policy follows the 10
Canadian Standards Association (CSA) principles identified in the federal Personal Information
Protection and Electronic Documents Act (PIPEDA). The Policy describes each principle and the
method of implementing each. BC Hockey will strive to meet or exceed federal and provincial
legislative requirements and will ensure that it remains current with changing technologies and laws.
Any and all changes will immediately be posted to the BC Hockey web site.
10.02 ACCOUNTABILITY
a) BC Hockey will appoint a staff/volunteer person (the “Privacy Officer”) whose responsibilities will
include those of the implementation and monitoring of the BC Hockey Privacy Policy. The Privacy
Officer will be responsible for “Branch/Association”’ with privacy principles. This person will also
be responsible for responding to access requests in accordance with this Policy. The Privacy
Officer will report to the President, or designate and the ultimate responsibility for Privacy issues
will rest with the BC Hockey Board of Directors. The Privacy Officer may at his/her discretion enlist
assistance from other staff/Board members and/or volunteers within the organization. This will not
in any manner mitigate his/her responsibility for Privacy issues.
b) The Privacy Officer’s identity will be fully disclosed and publicly accessible to BC Hockey
members and the public in general. The “Branch/Association”’ Privacy Officer is Jeremy Ainsworth
and can be [email protected].
c) The BC Hockey Privacy Officer will ensure that BC Hockey manages all personal information in its
possession in accordance with this Policy including that which may be transferred to a third party.
(Third party organizations who handle information on behalf of BC Hockey shall be contractually
obligated to adhere to the standards of “Branch/Association”).
d) BC Hockey will implement internal policies, which will facilitate adherence to this Privacy Policy
including but not limited to the following:
• Security measures at all levels designed to protect personal information in our
possession.
• Implementing procedures designed to respond to complaints and/or inquiries.
• Staff/volunteer training in all facets of information management, including
awareness of the “Branch/Association” Privacy Policy and policies and procedures
developed in accordance with the Policy.
10.03 IDENTIFYING PURPOSES, TYPE OF INFORMATION COLLECTED AND WEBSITE
a) BC Hockey shall only collect the information reasonably necessary to conduct hockey
programming. Access to our Privacy policies and procedures will be readily available. Similarly,
the process by which challenges may be made to BC Hockey compliance and/or adherence to the
legislation in question shall be readily available and transparent. To obtain further information,
contact the BC Hockey Privacy Officer.
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b) BC Hockey collects personal information from prospective members, members, coaches,
referees, managers and volunteers for the purposes of conducting Hockey Programming.
Specifically:
• A player’s name, address and date of birth are collected to determine that the
player’s geographical, division of play and level of play information are consistent
with Hockey Canada/Branch regulations.
• Historical information concerning past teams played for is collected in order to
determine if any of the BC Hockey transfer regulations may apply.
• Information concerning an individual’s skill level and development and feedback on
programs is collected to measure the success of our programs in order that we may
better plan future programs.
• Information as to a player’s parents’ name, address, telephone numbers and email
addresses may be collected in order to facilitate emergency contact information as
well as to ensure compliance with the BC Hockey residency regulations.
• Educational information may be collected in order to ensure all of the BC Hockey
residency regulations have been adhered to.
• E-mail addresses may be collected for the purposes of facilitating membership
communication related to upcoming events and programs.
• Information about skill levels, ability, emergency contacts and health to ensure our
activities are carried out in a safe and secure environment.
• Personal information collected for the purposes of hockey registrations may also be
used for hockey specific research purposes including but not necessarily limited to
hockey demographic type research.
• Affiliates. BC Hockey has numerous organizations, which offer hockey programs
under their auspices. These include, but are not necessarily limited to the Canadian
Hockey League, Vancouver Canucks, Canadian Inter-University Sport, Hockey
Canada and provincial and local Branches, associations, and leagues. Hockey
Canada, its Branches and/or Associations may disclose the personal information
described above to all of these organizations in order to facilitate Hockey
Programming and ensure compliance with rules and regulations.
c) BC Hockey will endeavor through associations/leagues to advise potential registration candidates
of the purpose for the collection of the data requested at the time of registration or by reference to
our web site at www.bchockey.net or the local Association/Branch web site. We will further
endeavor to ensure that all collectors of the personal information are familiar with the potential use
of the personal data. All personal data collected by BC Hockey shall be maintained in either our
office(s) and/or with Privacy Officer.
d) BC Hockey will request individually permission for the use of any personal data collected which is
extraneous to that which has been identified above, unless said usage is authorized by law.
e) BC Hockey may also use information about an individual who accesses secure areas of
www.bchockey.net or other member Branch/Association web sites. Information you are asked to
provide during your use of our web site may include your name, address, e-mail address, age, sex
[and the other types of personal information listed above). All such personal information will be
treated within the same parameters as other personal information collected by BC Hockey through
other means. It is always your choice to provide information in certain fields although failure to
complete certain sections may inhibit your ability to fully access all areas of the web site. Our web
site also collects non-identifiable information about users such as the users IP address, the
sections of the web site visited and the information downloaded. BC Hockey may use this nonidentifiable information and disclose it to service providers, for system administration purposes
and to improve the web site.
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10.04 CONSENT
a) BC Hockey will use the personal information for the uses specified above in this document. By
consenting to provide your information to BC Hockey, you are deemed to consent to our use of the
information for the purposes of Hockey Programming listed in this Privacy Policy and to disclosure
of the information to other associated organizations for the same purpose.
b) In addition to using personal information for Hockey Programming purposes, BC Hockey may from
time to time wish to use member name, address and contact information for the purposes of
providing promotional opportunities, including by providing the information to the BC Hockey
branches, leagues and associations and other third parties who BC Hockey believes provide
services or goods that may be of interest to you. BC Hockey and any such third parties may
contact you to with promotions [or to provide further hockey specific communications and
association/league Branch information updates]. BC Hockey will provide an opportunity for the
member to consent to these opportunities during the registration process. If you consent but later
wish to opt out of this use of information later, you may do so by contacting BC Hockey.
c) BC Hockey recognizes that hockey by its nature is a contact sport and injuries are to a certain
extent inherent in the game. We believe medical records, medical history and medical forms of
the individual may be of assistance in an emergency situation and therefore we may request them.
While our members and prospective members are under no obligation whatsoever to supply this
information and may refuse to do so without penalty, BC Hockey will consider receipt of this
information as consent for its subsequent use in an emergency medical situation.
d) If at any time you wish to withdraw your consent to the use of your information for any purposes,
you may do so by contacting the Privacy Officer for BC Hockey. We will do our best to
accommodate your request in a timely fashion without diminishing the services we provide to you.
We will explain to you the impact of your withdrawal on any services we provide to you.
e) BC Hockey may collect personal information without consent where reasonable to do so and
where permitted by law.
10.05 LIMITING COLLECTION
a) All information shall be collected fairly and lawfully within the criteria as set forth in our Privacy
Policy.
b) BC Hockey shall not indiscriminately collect information. The amount and type of information we
collect shall be limited to that which is required to fulfill our identified purposes.
c) BC Hockey will not use any form of deception in gaining personal information from its members.
10.06 LIMITING USE, DISCLOSURE AND RETENTION
a) Subject to applicable legislation, BC Hockey shall limit use of personal information it collects to
purposes that we have disclosed in Sections 10.04 (Identifying Purposes) and 10.05 (Consent).
b) BC Hockey shall maintain documents for certain periods of time dependant upon necessity. More
specifically:
• We will normally maintain registration data for a three-year period after an individual
has left our programs in the event that an individual chooses to return to our
programs after leaving.
• Parental/family information will be normally maintained for a similar three-year
period after a member has left our programs.
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•
Affiliates. BC Hockey has numerous organizations that offer hockey programs under
the auspices of “Branch/Association”. As explained above, BC Hockey may from
time to time share information with these Branches, associations, and leagues in
order to facilitate Hockey Programming and ensure compliance with rules and
regulations.
• BC Hockey may from time to time enlist the services of third party vendors in order
to provide hockey programs, technical and support services. Prior to enlisting the
services of these firms we will contractually commit them to treat your personal
information consistent with the Privacy Policy of “Branch/Association”.
• BC Hockey may at some point be involved in the sale, merger, transfer or
reorganization of its activities. We may disclose personal information to the other
party in such a transaction. BC Hockey will ensure that we contractually obligate
the other party to treat this information in a manner consistent with our Privacy
Policy.
• BC Hockey may disclose your personal information to a government authority that
has asserted its lawful authority to obtain the information or where the association
has reasonable grounds to believe the information could be useful in the
investigation of an unlawful activity, or to comply with a subpoena or warrant or an
order made by the court, person, or body with jurisdiction to compel the production
of the information or otherwise as permitted by applicable law.
• BC Hockey may at its discretion release personal information for the purposes of
collecting debts that may be owed to BC Hockey.
c) Certain documents may be subject to legislated retention periods either federally or provincially
and these will be respected at all times by BC Hockey
10.07 ACCURACY
a) BC Hockey shall strive to ensure to the extent it can that the information entrusted to us is
maintained in an accurate manner. We shall try to maintain the interests of the individual and
attempt to ensure that decisions are not made for or about an individual based on personal
information that is flawed.
b) BC Hockey shall only update information in the event of a renewal or registration and/or an
update.
10.08 SAFEGUARDS
a) Security safeguards have been implemented to ensure your personal information is protected from
theft as well as unauthorized access, disclosure, copying, use or modification thereof.
b) The level of safeguards employed shall be directly related to the level of sensitivity of the personal
information collected. The more sensitive the information, the higher the level of security
employed.
c) Methods of protection and safeguards to be employed shall include but in no way be necessarily
limited to locked files, offices and storage areas, security clearances and need to know access as
well as technological measures such as passwords and encryption.
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10.09 OPENNESS
a) BC Hockey publicly discloses the methods by which we handle your personal information. This
information is readily available through our Privacy Policy, on our web site or upon request by
contacting Jeremy Ainsworth, the BC Hockey Privacy Officer at [email protected] or 250652-2978.
b) The information available includes:
• The name address and phone number of the BC Hockey Privacy Officer.
• Please forward any requests to [email protected]
• A description of the type of personal information held by BC Hockey and our
general uses thereof. This includes:
o Registration information, including name, date of birth, address, past
teams played on, medical information and e-mail addresses.
o Information used for scouting, potential sponsorship opportunities,
donors, alumni and information retained for the purposes of the BC
Hockey business contacts.
• Information that may be made available to related organizations, Branches,
associations, leagues and/or third party service providers, in accordance
with the provisions of this Privacy Policy.
10.10 INDIVIDUAL ACCESS
a) Subject to applicable legislation, upon request by the individual concerned BC Hockey shall
disclose whether or not it actually holds personal information on an individual. We shall disclose
the source of this information when requested and provide an account of third parties to whom the
information may have been disclosed.
b) BC Hockey may request sufficient information to confirm your identity before releasing your
personal information to you.
c) Subject to applicable legislation, BC Hockey shall endeavor to provide this information within 30
days of receipt of the information requested and only charge nominal fees for the purpose of
offsetting its expenses incurred in supplying the requested information. This information shall be
provided in an understandable format at the time you make a request.
d) Any inaccurate information that is brought to our attention shall be corrected by BC Hockey as
quickly as possible and any pertinent third parties shall be apprised of the corrections in due
course.
10.11 CHALLENGING COMPLIANCE
a) BC Hockey has in place procedures for the resolution of grievances in the administration of its
Privacy Policy.
b) Upon receipt of a complaint BC Hockey shall make available the complaint procedures that will be
simple and easy to access.
c) BC Hockey shall investigate all complaints. If the complaint is deemed justified BC Hockey shall
take the appropriate steps to ensure that compliance is achieved and will make changes to its
policies to allow for compliance in the future.
d) All complaints shall be addressed to the BC Hockey Privacy Officer.
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SECTION 11: HIGH PERFORMANCE POLICY
Quick Reference Guide – Female High Performance
Title
Section
General
11.01.01
Organizational Chart
11.01.02
Terms of Reference
11.01.03
Job Descriptions
11.01.04
Specific Policies
11.01.05
Appeals
11.01.06
Confidentiality
11.01.07
Quick Reference Guide – Male High Performance
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Title
Section
General
11.02.01
Organizational Chart
11.02.02
Terms of Reference
11.02.03
Job Descriptions
11.02.04
Specific Policies
11.02.05
Appeals
11.02.06
Confidentiality
11.02.07
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SECTION 11: HIGH PERFORMANCE POLICY (FEMALE)
BC HOCKEY HIGH PERFORMANCE PROGRAM PHILOSOPHY AND GOALS
a) Philosophy: Through the preparation of projects, enhance the performance of BC Hockey athletes,
coaches, referees and other team personnel in high level sporting events. Specifically these
projects are to identify and train individuals capable of competing at the Provincial and National
Level
b) Goals:
i.
To expose players and team personnel to on ice tactics and introduce basic concepts used
by High Performance Hockey.
ii.
To expose players and team personnel to a high performance sporting event.
iii.
To expose players and team personnel to competitive events that will simulate a
performance environment similar to the National Competition.
iv.
To develop leaders that are better prepared to offer their expertise to identified players
within the constraints of the program
v.
To foster an ongoing commitment to athletic development by supporting the principles of the
Long Term Player Development Model
vi.
To systematically identify individuals capable of performing at Provincial, National and
International level.
11.01.01
GENERAL
a) Fees
BC Hockey High Performance Committee Members and High Performance Delivery Group
Members shall not be required to pay NCCP registration / certification fees.
b) NCCP registration / certification is recommended but not essential to serve on the High
Performance Committee
11.01.02
ORGANIZATIONAL CHART
a)
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b) Program Components
i.
U14 Program
ii.
U16 program
iii.
U18 program
11.01.03 TERMS OF REFERENCE
a) Female High Performance Committee
i.
Mandate
The Female High Performance Committee provides general oversight and monitoring of the
delivery of a high performance program for female players, in cooperation with Hockey
Canada’s Program of Excellence, and is responsible for the development of new technical
components of the program as well as administrative and operational standards of the
program.
ii.
Key Duties
The Female High Performance Committee will perform the following key duties:
• Construct uniform operational standards
• Establish and implement strategies for the recruitment and retention of female high
performance athletes
• Establish and implement strategies for the incorporation of Long Term Player
Development (LTPD) within the female high performance program.
• Assist with constructing program budget
• Design program components
• Build administrative components of program
• Recommend policy and regulations
• Assist in the development of program promotion design
• Assist in the development of program communication design
• Design Branch workshops
• Act as a liaison between Operations and Policy
• Liaise with national programs
iii.
Composition
The Female High Performance Committee will be composed of:
• Committee Chair – Female High Performance Coordinator
• A Board Director assigned to act as a liaison between the Committee and the Board.
(non-voting)
• Committee members - 4-8 Subject matter specialists
• Staff Resource person (non-voting)
Committee members are recommended to the Chair of the Committee in co-operation with
the applicable Branch staff. Members are to be selected by the Board. Submissions to the
Board may be required to complete the selection process.
b) Female High Performance Program Delivery Group
i.
Mandate
The Female High Performance Program Delivery Group is responsible to monitor the
program and to deliver the program components at the expected level.
ii.
Key Duties
The Female High Performance Program Delivery Group will perform the following key
duties:
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• Organize program delivery components
• Maintain program materials inventory
• Identify, schedule and monitor instructional personnel
• Organize the training of instructional personnel
• Assist with guiding local implementation
• Attend District events to represent program
• Relay operational issues to Program Committee
• District workshop operation (if required)
• Promotion at district and local level
• Communication at the district and local level
iii.
Composition
The Female High Performance Program Delivery Group will be composed of:
• Co-Chairs – Female High Performance Coordinator and Staff Resource Person
(non-voting)
• Committee members will be:
o Lower Mainland Female High Performance Coordinator(s)
o Vancouver Island Female High Performance Coordinator(s)
o Okanagan Female High Performance Coordinator(s)
o North Female High Performance Coordinator
o Kootenays Female High Performance Coordinator
It is the responsibility of the Program Chairs and Branch Staff to recommend delivery group
Members. Members are approved by the Board. Submissions to the Board may be
required to complete the selection process.
c) Female High Performance Committee and Program Delivery Group
i.
Authority
The Female High Performance Committee and the Program Delivery Group will exercise
their authority in accordance with BC Hockey By-laws, Regulations and Policies and such
additional provisions as are set out in the Terms of Reference.
ii.
Meetings
The Female High Performance Committee will meet in person at least once per year and via
conference call, as determined by the Chair. The Program Delivery Group will meet via
conference call, as determined by the Chair.
iii.
Resources
The Female High Performance Committee and the Program Delivery Group will receive the
necessary resources from BC Hockey, to the extent approved in the annual budget, to fulfill
its mandate. They will also receive the necessary administrative support from the BC
Hockey office.
iv.
Reporting
The Female High Performance Committee reports to the Hockey Development Committee.
The Female High Performance Committee will maintain minutes of its meetings and will
share minutes with committee members and the Hockey Development Committee.
The Program Delivery Group reports to the Female High Performance Committee. The
Program Delivery Group will maintain minutes of its meetings and will share minutes with the
Program Delivery Group Members and the Female High Performance Committee.
v.
Approval & Review
These Terms of Reference were approved by the Board of BC Hockey on July 3, 2014. The
Board will review those Terms of Reference on a regular basis and will recommend
revisions, as warranted.
vi.
Other
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Female High Performance Coordinator Key Duties below
11.01.04
JOB DESCRIPTIONS
a) Board Member assigned to the Female High Performance Committee
i.
Assignments
• Attend meetings of the Female High Performance Committee
• Act as a liaison between the Female High Performance Committee and the Board
• Represents the Board at Female HP Program events as required
• Chair the recommendation committee for the:
o Female High Performance Coordinator
o High Performance Coach Mentor
o Program Committee members
o Delivery Group Members
b) Branch High Performance Coordinator – Female
i.
Job Description
Key Duties:
The Female High Performance Coordinator will perform the following key duties:
• Be a member of the Hockey Development Committee.
• Preside over all meetings of the Female High Performance Committee.
• Prepare meeting agendas focused on Committee responsibilities and BC Hockey
Strategic Plan.
• Ensure the Committee works effectively as a team.
• Efficiently manage meetings with transparent decision-making.
• Create a Committee environment that does not duplicate operations.
• Manage conflict of interest issues sensitively and constructively.
• Proof and approve the meeting minutes prior to their distribution.
• Ensure Committee recommendations are reported to the Hockey Development
Committee.
• Provide Committee with updates on the disposition of actions taken with respect to
their recommendations.
• Act as a Group Leader for the Female High Performance Program Delivery Group.
• Assist in the delivery of High Performance programs.
• Assist in the promotion of High Performance programs.
• Conduct seminars/workshops on high performance components.
• Coordinate distribution of Player Selection Guidelines to high performance staff.
• Assist in the evaluation of players for the high performance program.
• Oversee the player selection procedures for district (region /zone) and provincial
teams.
• Oversee curriculum design for district (region / zone). Provincial camps and teams.
• Attend High Performance orientation meetings. U14/16/18 camps and competitions
and provincial/national seminars on request.
• Implement, administer, and update all facets of the Long Term Player Development
Model as related to the high performance program.
• Assist in the development of High Performance Coach mentor programs
• Assist in building / recommending the program budget
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•
Liaise with the National Sport Organization (NSO) in cooperation with the Staff
Resource.
• Identify Subject Matter Specialists for the Female High Performance Committee.
• Recommend Female High Performance Committee members.
• Recommend Female High Performance Delivery Group Members in cooperation with
the staff resource.
• Maintain a strong working relation with the staff resource, Committee and Delivery
Group Members.
• Recommend Female HP players for Athlete Assistance Program (AAP) funds
• Such additional duties as may be delegated to the Female High Performance
Coordinator by the Hockey Development Committee Chair from time to time.
ii.
Qualifications
• Strong interest and personal commitment to high performance programming and
Long Term Athlete Development (LTAD)
• Strong communication and administrative skills
• Ability to present workshops and work in conjunction with the BC Hockey Staff, BC
Hockey Executive and High Performance appointees to design and implement
programs at the district (zone) and provincial levels
• Strong hockey background in playing, coaching and evaluating Female Minor
Hockey in the Province of BC
• NCCP Developmental 1 certification recommended
• Respect in Sport certification
• Criminal Record Check
iii.
Selection
• Appointed by the BC Hockey Board on the recommendation of a Committee
composed of the Board Member assigned to the Female High Performance
Committee, who shall be Chairperson, a member of the Nominations Committee, a
member of the Female High Performance Committee selected by that Committee
and the Executive Director or staff designate.
c) Female HP Committee Members
i. Job Description
Key Duties: As outlined in the Terms of Reference.
ii. Qualifications
• Strong commitment to HP athlete and program development
• Must have good communication, administration and communication skills
• Commitment to the Key Duties as outlined in the Terms of Reference
• Is expected to bring specific Subject Matter Expertise to the committee
• Respect in Sport certification
• Criminal Record Check
iii. Selection
• Appointed by the BC Hockey Board on recommendation of a committee comprised
of the Board Member assigned to the committee, who shall act as chair, the Branch
Female High Performance Coordinator, a member of the Nominations Committee
and the Executive Director or staff designate.
d) Provincial High Performance Coach Mentor Coordinator
i.
Assignments
• Assist staff resource in the delivery of High Performance Mentorship programs
• Assist in the promotion of the High Performance Mentorship program
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•
Act as a liaison between the High Performance program and the BC Hockey Coach
Mentorship program. Work in conjunction with the Provincial Coach Coordinator,
High Performance Coordinator and the Provincial Mentor Coordinator on leadership
development within the High Performance program
• Attend High Performance camps and competitions, as approved
• Recommend High Performance Coach Mentors
• Coordinate High Performance Coach Mentors at camps and competitions
• Conduct mentorship experiences as required
ii.
Qualifications
• Strong interest and personal commitment to High Performance program including
long term athletic development and coach development.
• Must have ability to present workshops and work in conjunction with the BC Hockey
Staff, BC Hockey Board and high performance appointees to design and implement
programs at the district (zone) and provincial levels
• NCCP Developmental 1 certification required (High Performance 1 certification
recommended)
• Respect in Sport certification
• Criminal Record Check
iii.
Selection
• Appointed by the BC Hockey Board on recommendation of a committee comprised
of the Board Member assigned to the committee, who shall act as chair, the Branch
Female High Performance Coordinator, a member of the Nominations Committee
and the Executive Director or staff designate.
e) Female High Performance Delivery Group Members
i.
Camp Organization (pertains to U14, U16 and U18 programs)
• Coordinate the delegation of responsibilities to the camp staff.
• Plan on ice and off ice camp activities.
• Recruit zone camp staff
• Design camp format allowing for facility and player particulars.
• Coordinate zone camp in cooperation with a local committee.
• In cooperation with Branch staff, establish rules for zone camp and oversee the
supervision of the players.
• Coordinate the implementation of on-ice curriculum and components as outlined.
• Present zone camp modules as required.
• Provide necessary equipment and supplies for the zone camp.
• Support staff in planning, operation, and evaluation of zone camp.
• Offer direction and assistance or act as a resource to the district staff on:
o Hockey technical components (both on and off-ice) of the camp
o Scheduling – time management
o Safety
o Communications among camp staff and participants.
• Oversee planning, operation, and evaluation of district camp.
• Mentor district staff as requested
• Liaise with zone camp staff, BC Hockey office and BC Hockey Female High
Performance Coordinator
• Assist with camp operations as required.
• Attend the following:
o Zone camp organizer meeting
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f)
o Zone staff preparatory meeting
o Zone camp
• Submit a final report as requested by the High Performance Coordinator containing
the following information: evaluation of players’ performance, evaluation of staff
performance, and recommendations on program improvement.
ii.
General
• Shall attend the following:
o Zone Camp
o Provincial evaluation meetings as requested by BC Hockey
o District Leadership meetings as requested by BC Hockey
• Promote High Performance programs to Minor Hockey Associations as requested.
• Assist in circulation of coaching and player applications.
• Acts as resource person in district team staff selection.
iii.
Player Evaluation
• Establish a network of contacts in the District to assist in player evaluations as
required.
• Submit completed player evaluation forms and activity reports to the Female High
Performance Coordinator as required
• As required, conducts player evaluations.
• Supply BC Hockey High Performance Coordinator with all completed evaluations.
• For invitational camps, invite top players to camp using maximum numbers as
established by BC Hockey
• Maintain communication with other High Performance Delivery Group Members to
compare data.
iv.
Qualifications
• Strong hockey background in playing, coaching, and evaluating positions within
minor female hockey.
• Strong interest and commitment to high performance athlete development. (LTAD)
• Ability to work with fellow High Performance Delivery Group Members
• Availability to time requirement.
• NCCP Developmental I certification recommended.
• Respect in Sport certification
• Criminal Record Check
v.
Selection
• Appointed by the BC Hockey Board on recommendation of a committee comprised
of the Board Member assigned to the Female High Performance Committee, who
shall act as chair, the Female High Performance Coordinator, and the Executive
Director or staff designate.
District Evaluator – Female
This position is in development.
PROVINCIAL TEAM STAFF
Appointed by the BC Hockey Board on recommendation of the applicable the Branch Program
Coordinator and the Executive Director or staff designate.
The Director of Operations (DOP) and Head Coach shall act as resources for selecting the rest of the
staff as outlined in their particular job descriptions. From a program point of view all Team BC staff
report to the High Performance Coordinator. Within the Team staff, all report to the DOP.
a) Director of Operations (Branch / Provincial Teams)
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i.
Assignments
Overall: Upholds and embraces the policies, philosophies, objectives and guiding principles
of BC Hockey and the BC Hockey High Performance Program.
o Leads Team BC in an appropriate and organized direction.
o Is responsible for the overall operation of Team BC.
o Is the first point of contact between the BC Hockey High Performance program
and Team BC.
o Ensures an open line of communication exists and is maintained within Team BC
and between Team BC and the BC Hockey High Performance Program.
• Works with the BC Hockey High Performance Coordinator and Staff Resource in
planning Team BC camps and events.
• Works with Staff Resource in developing and maintaining team budget. Ensures
adherence to team budget when planning team camps and events.
• Works with Staff Resource to ensure the requirements of Hockey Canada and the
host committee are met.
• Ensures team rules and conduct guidelines are developed and communicated.
• Within Team BC, has final responsibility for dealing with breaches of team rules and
conduct guidelines.
• Works in collaboration with the High Performance Coordinator and Team BC Head
Coach in player evaluation process.
• In cooperation with the staff resource creates the Head Coach team specific job
description and oversees the specific staff job descriptions of other staff. Ensures
adherence of all team specific job descriptions
• Coordinates parent communication within Team BC.
• Coordinates media requests at Team BC camps and events.
• Coordinates the development of daily itineraries for Team BC camps and events.
• Acts as a resource in the selection of other Team BC staff members.
ii.
Qualifications
• Strong interest and personal commitment to high performance athletic development.
• Strong high performance hockey coaching background
• Strong hockey administrative background
• Strong leadership skills and an understanding of the philosophy and objectives of BC
Hockey and its High Performance Program
• Ability to work in conjunction with BC Hockey High Performance Program staff and
athletes in preparation for high performance camps and competitions.
• Respect in Sport certification.
• Criminal Record Check
iii.
Selection
• Appointed by the BC Hockey Board on recommendation of the Branch Female HP
Coordinator and the Executive Director or staff designate.
b) Provincial (Branch) / Regional Female Team Head Coaches
i.
Reporting
• Reports directly to the Director of Operations. Once selected, the head coach will
act as a resource in the selection of the assistant coaches, and trainer.
ii.
Assignments
For their respective team the coaches will, as required:
• Coach at Provincial and / or Regional camps
• Coordinate delegation of responsibilities to the Assistant Coaches and other staff
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•
•
Plan on-ice and off-ice team activities in consultation with the Assistant Coaches
Contribute to player evaluation and player selection in conjunction with Provincial
High Performance Coordinator
• Plan, implement and control pre-game preparation and communication with the team
• Design the practice plans in consultation with the Assistant Coaches
• Coach the team during all games and practices
• Establish rules for the team and oversee supervision of players
• Submit a final report(s) as required
• Implement on-ice curriculum as outlined
• Recommend players for Provincial, Regional and National teams as required.
• Attend High Performance meetings and events, as required
• Contribute to the budget process
iii.
Qualifications
• Strong interest and personal commitment to high performance athletic development
• Ability to develop and present on-ice programs
• Ability to prepare provincial teams for competition
• Must hold a minimum High Performance 1 certification (may require additional
certifications for certain events / competitions).
• Ability to manage instructional personnel at camps
• Availability to time commitment requirements
• Strong leadership skills and an understanding of the philosophy and objectives of BC
Hockey and its High Performance programs
• Respect in Sport certification
• Criminal Record Check
iv.
Selection
• Appointed by the BC Hockey Board on recommendation of the Female High
Performance Coordinator and the Executive Director or staff designate.
• Once the Head Coach is approved, the Head Coach will act as a resource in the
selection of other staff members.
c) Female Provincial Team Assistant Coaches
i.
Reporting
• Reports directly to the team Director of Operations
ii.
Assignments
For their respective team the coaches will, as required:
• Coach at Provincial and/or Regional camps
• Execute on-ice and off-ice team activities in as directed by Head Coach
• Contribute to player evaluation and player selection in conjunction with Provincial
High Performance Coordinator and Head Coach
• Design the practice plans in consultation or as directed by Head Coach
• Submit a final report as requested by BC Hockey
• Implement on-ice curriculum as directed by Head Coach
• Recommend players for Provincial, Regional and National teams as required
• Attend High Performance meetings and events, as required
iii.
Qualifications
• Strong interest and personal commitment to high performance athletic development
• Ability to develop and present on-ice programs
• prepare provincial teams for competition
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•
Must hold a minimum High Performance 1 certification (may require additional
certifications for certain events / competitions).
• Availability to time commitment requirements
• Strong leadership skills and an understanding of the philosophy and objectives of BC
Hockey and its High Performance programs
• Respect in Sport certification
• Criminal Record Check
iv.
Selection
• Appointed by the BC Hockey Board on recommendation of the Female High
Performance Coordinator and the Executive Director or staff designate.
d) Team BC Team Trainer / Equipment Manager
i.
Reporting
• Reports directly to the team Director of Operations
• Some programs may be staffed with both a trainer and equipment manager. Some
areas may not apply to all teams
ii.
Preparation (Pre-competition)
• Provide input or concerns to the Director of Operations regarding the competition,
meals, accommodations, travel, apparel, schedules, etc.
• In collaboration with the team staff, determine and order through the Director of
Operations and / or BC Hockey staff all equipment and materials needed for the
competition.
• In collaboration with the Head Coach, prepare a dynamic warm-up /stretching routine
for the team for both pre-game and post-game.
• In collaboration with the Director of Operations, organize a proper plan of action for
medical check-ups and information updates for the start of each camp or
tournament.
• In collaboration with the Director of Operations and Head Coach develop a policy
and procedure for the identification, treatment and reporting of injuries.
• Provide a travel plan which may include a plan for in flight nourishment, hydration as
well as immediately after games and practices. Circulate travel information.
• In collaboration with the coaching staff, develop a procedure blueprint for medical
room rules/procedures and injury reporting.
• Develop a dressing room policy for equipment drying, medical treatment and
circulate to staff for collaboration.
• Take a lead role in organizing equipment needs for the team (i.e. skate sharpener
and trunk).
• Review all staff members’ job descriptions thoroughly.
• Provide DOP with financial needs.
iii.
Event
• Communicate every day with every player both on and off the ice.
• Promote and maintain a positive mental state with the team.
• Leadership role in implementing and frequent monitoring of team standards with
respect to punctuality and general team demeanor.
• Work in collaboration with Assistant Coach to ensure that the players are going
through a proper pre-ice warm-up and post ice cool down.
• Provide Director of Operations with nutrition schedule and recommendations.
• Take the lead role in the team dynamic warm up-cool downs before and after each
game.
June 2014
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SECTION 11: HIGH PERFORMANCE POLICY (FEMALE)
•
•
•
•
Follow the injury reporting procedures established prior to the competition.
Prepare all equipment and supplies for shipping.
Insure staff is kept updated on all injuries, treatment and recovery.
Attend to all players in a timely manner. After proper diagnosis communicate with
DOP and Head Coach. Determine the proper treatment of injuries and apply the
appropriate level of therapy to maximize the recovery process.
• Monitor the physical and mental state of the team, recognizing that the players are
our most important assets.
• Therapists and equipment managers must operate in a cooperative manner.
• Insure accurate records of all injuries and treatments are kept.
• Insure that all aspects of risk management are followed.
• Ensure that the change room, dressing room, medical room and coaches’ room are
well maintained and organized.
• Ensure that the people are aware of and follow dressing room rules and guidelines.
• Take a lead role in making sure the players are adhering to the time schedule at both
practices and games.
• Dressing room set up
• Take full control and distribution of all equipment and materials, as well as working
with the Director of Operations to distribute any apparel (if applicable).
• Establish and maintain accurate records of all equipment assigned to players and
coaches.
• Properly monitor inventory and distribution of all team consumable supplies.
• Responsible for all skate sharpening for practices and games.
• Maintain repair and respond to all equipment needs during the competition in a
timely fashion.
• Organize all equipment on the bench and administer to player equipment needs
during practices and games.
• Ensure that the change room, dressing room, medical room and coach’s room are
well maintained and organized.
• Ensure that the people are aware of and follow dressing room rules and guidelines.
• Participate and assist in team dynamic activities as required.
• Responsible to ensure that the Captain’s letters are sewn on the jerseys before team
pictures.
iv.
Post Competition
• Responsible for submitting a report in regards to the competition
• Collect all equipment from players and staff.
v.
Qualifications
• HCSP certification and recognized first aid and CPR qualifications (does not apply to
equipment manager)
• Strong hockey organizational background
• Strong interest and commitment to high performance development
• Ability to communicate with team staff, parents, players and medical personnel
• Respect in Sport certification
• Criminal Record Check
vi.
Selection
• Appointed by the BC Hockey Board on recommendation of the Female High
Performance Coordinator and the Executive Director or staff designate.
e) Provincial Instructor
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SECTION 11: HIGH PERFORMANCE POLICY (FEMALE)
i.
f)
Reporting
• Reports directly to respective Male and/or Female High Performance Coordinator
ii.
Assignments
• Conduct on-ice skill instruction sessions from a written plan as determined and/or
developed by BC Hockey and Provincial Coach (or High Performance Coordinator as
applicable)
• Supervise players in off-ice activities
• Present materials on subject areas relevant to hockey
• Conduct player evaluations and submit on request to the Provincial and / or Regional
Coach
• Carry out planning sessions as required to prepare on ice sessions
• Attend Provincial Camp
• Prepare materials for Provincial Camp
iii.
Qualifications
• Must have ability to:
o Instruct a team during inter-squad game
o Work in conjunction with instructors for the purpose of practice design and
implementation
o Conduct on-ice instructional sessions at a minimum HP 1 level
o Conduct off-ice supervision
o Evaluate players at a minimum HP 1
o Present lectures to players on hockey related topics as required
• High Performance 1 certification recommended or in process of completion
• Availability as to time commitment requirements
• Respect in Sport certification
• Criminal Record Check
iv.
Selection
• Appointed by the BC Hockey Board on recommendation of the Female High
Performance Coordinator and the Executive Director or staff designate.
District (Zone) Team Head Coach
i.
Reporting
• Reports to the High Performance Coordinator
ii.
Assignments
• Serve as an official spokesperson on behalf of the team
• Coordinate the delegation of responsibilities to the Assistant Coach and Manager
and trainer
• Plan on-ice and off-ice team activities in consultation with the Assistant Coach
• Assist in player evaluation and player selection at district camps.
• Plan, implement and control pre-game preparation and communication with the team
• Coach the team during all games and practices
• Establish rules for the team and oversee the supervision of players
• Submit a final report as directed by the High Performance Coordinator
• Coordinate the implementation of the on-ice curriculum as outlined by the High
Performance Coordinator
• Attend the following events
o District Camp
o High Performance Orientation meeting
iii.
Qualifications
June 2014
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SECTION 11: HIGH PERFORMANCE POLICY (FEMALE)
•
Strong hockey background in playing, coaching and evaluating Minor Hockey
Athletes in BC Hockey
• Strong interest and commitment to high performance athlete development
• Ability to work with fellow coaching personnel and communicate on-ice and off-ice
requirements to players and parents
• Availability as to time requirements
• Respect in Sport certification
• Criminal Record Check
• NCCP Development 1 certification. (High Performance 1 preferred)
iv.
Selection
• Appointed by the BC Hockey Board on recommendation of the Female High
Performance Coordinator and the Executive Director or staff designate.
g) District Team Assistant Coach
i.
Assignments
• Assist in player evaluation and player selection at district camps
• Assist Head Coach in all aspects of team preparation and coaching
• Attend the following events:
o District Camp
o High Performance Orientation meeting
• Submit a final report as directed by the High Performance Coordinator
ii.
Qualifications
• Strong hockey background in playing, coaching and evaluating
• Strong interest and commitment to high performance athlete development
• Ability to work with fellow coaching personnel and communicate on-ice and off-ice
requirements to players and parents
• Availability as to time requirements
• Respect in Sport certification
• Criminal Record Check
• NCCP Development 1 certification /High Performance 1 preferred
iii.
Selection
• Appointed by the BC Hockey Board on recommendation of the Female High
Performance Coordinator and the Executive Director or staff designate.
h) District Team Manager
i.
Reporting
• Reports to the High Performance Coordinator
ii.
Assignments
• Assists in District Camp preparations as directed by High Performance Delivery
Group Member
• Work within the confines of the budget designed by BC Hockey Staff
• Coordinate travel, accommodation, meals and facility rental for District team as
required
• Assist with team communication regarding events
• Obtain necessary equipment and supplies for District team
• Submit roster forms, pictures as required
• Submit a final report as directed by the High Performance Coordinator
• Attend Provincial Competition
• Attend District Camp
• Attend the Staff Orientation meeting as requested
June 2014
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SECTION 11: HIGH PERFORMANCE POLICY (FEMALE)
iii.
i)
Qualifications
• Strong hockey administrative background
• Strong interest and commitment to high performance athlete development
• Ability to communicate
• Financial background would be recommended
• Respect in Sport certification
• Criminal Record Check
iv.
Selection
• Appointed by the BC Hockey Board on recommendation of the Female High
Performance Coordinator and the Executive Director or staff designate.
Team Trainer / Equipment Manager
Some programs may be staffed with both a trainer and equipment manager. Some areas may not
apply to all teams.
i.
Preparation (Pre-Competition)
• Provide input or concerns to the Director of Operations regarding the competition,
meals, accommodations, travel, apparel, schedules, etc.
• In collaboration with the team staff, determine and order through the Director of
Operations all equipment and materials needed for the competition.
• In collaboration with the Head Coach, prepare a Dynamic Warm-up /stretching
routine for the team for both pre-game and post-game.
• In collaboration with the Director of Operations, organize a proper plan of action for
medical check-ups and information updates for the start of each camp or
tournament.
• In Collaboration with the Director of Operations, Head Coach develop a procedure
for the identification, treatment and reporting of injuries.
• Provide a travel plan which includes a plan for in flight nourishment, hydration as well
as immediately after games and practices. Circulate travel information.
• In collaboration with the coaching staff, develop a procedure blueprint for medical
room rules/procedures and injury reporting.
• Develop a dressing room policy for equipment drying, medical treatment and
circulate to staff for collaboration.
• Take a lead role in organizing equipment needs for the team (i.e. skate sharpener
and trunk).
• Review all staff members’ job descriptions thoroughly.
• Provide DOP with any financial requests.
ii.
Event
• Communicate every day with every player both on and off the ice.
• Promote and maintain a positive mental state with the team.
• Leadership role in implementing and frequent monitoring of team standards with
respect to punctuality and general team demeanor.
• Work in collaboration with Assistant Coach to ensure that the players are going
through a proper pre-ice warm-up and post ice cool down.
• Provide Director of Operations with nutrition schedule and recommendations.
• Take the lead role in the Team Dynamic warm up-cool downs before and after each
game.
• Follow the injury reporting procedures established prior to the competition.
• Prepare all equipment and supplies for shipping.
• Insure accurate records of all injuries and treatments are kept.
June 2014
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SECTION 11: HIGH PERFORMANCE POLICY (FEMALE)
•
iii.
iv.
v.
June 2014
Attend to all players in a timely manner. After proper diagnosis communicate with
DOP and Head Coach. Determine the proper treatment of injuries and apply the
appropriate level of therapy to maximize the recovery process.
• Insure staff is kept updated on all injuries, treatment and recovery.
• Monitor the physical and mental state of the TEAM, recognizing that the players are
our most important assets.
• Therapists and equipment managers must operate in a cooperative manner.
• Insure that all aspects of risk management are followed.
• Ensure that the change room, dressing room, medical room and coaches’ room are
well maintained and organized.
• Ensure that the people are aware of and follow dressing room rules and guidelines.
• Take a lead role in making sure the players are adhering to the time schedule at both
practices and games.
• Dressing room set up
• Take full control and distribution of all equipment and materials, as well as working
with the Director of Operations to distribute any apparel (if applicable).
• Establish and maintain accurate records of all equipment assigned to players and
coaches.
• Properly monitor inventory and distribution of all team consumable supplies.
• Responsible for all skate sharpening for practices and games.
• Maintain repair and respond to all equipment needs during the competition in a
timely fashion.
• Organize all equipment on the bench and administer to player equipment needs
during practices and games.
• Ensure that the change room, dressing room, medical room and coach’s room are
well maintained and organized.
• Ensure that the people are aware of and follow dressing room rules and guidelines.
• Participate and assist in team dynamic activities as required.
• Responsible to ensure that the Captain’s letters are sewn on the jerseys before team
pictures.
Post Competition
• Responsible for submitting a report in regards to the competition
• Collection of all equipment from players and staff.
Qualifications
• HCSP certification and recognized first aid and CPR qualifications (does not apply to
equipment manager)
• Strong hockey organizational background
• Strong interest and commitment to high performance development
• Ability to communicate with team staff, parents, players and medical personnel
• Respect in Sport certification
• Criminal Record Check
Selection
• Appointed by the BC Hockey Board on recommendation of the Female High
Performance Coordinator and the Executive Director or staff designate.
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SECTION 11: HIGH PERFORMANCE POLICY (FEMALE)
11.01.05
HIGH PERFORMANCE PROGRAM POLICIES
a) Player Eligibility
i.
Citizenship
All participants in the BC High Performance program must have Canadian Citizenship
ii.
Membership
• All those participating in the BC Hockey High Performance Program must be
members of Hockey Canada or exceptions as indicated in the Hockey Canada
Program of Excellence policy.
• Any individual who participates in leagues outside of BC Hockey and Hockey
Canada’s structure (otherwise known as outlaw leagues) in the current season may
not participate in the BC Hockey High Performance Program.
• Only members in good standing may participate.
iii.
Residence
The BC Hockey High Performance Program shall be open to those meeting BC Hockey
residential qualifications as outlined in Hockey Canada Regulations or as directed by
Hockey Canada program policy.
Players meeting the residency requirement above who attend a Residential school or a
Hockey Canada Sport School, as defined in Hockey Canada Regulations within BC
Hockey’s jurisdiction shall be eligible for the BC Hockey High Performance Program.
Players attending Residential Schools or Hockey Canada Sports Schools outside the
jurisdiction of BC Hockey must meet the following criteria;
• The players permanent residence is deemed to be within BC Hockey’s jurisdiction
• Players must have previously been a member of BC Hockey
• Players shall participate in all stages of the Program (if selected)
• Players are responsible for costs of travel to and from the Residential or Sports
School, program fees, Insurance fees and BC Hockey Membership fees.
• Players shall attend the District stages in the District in which their parents reside.
• Players attending shall be an addition to the number allocated for each District
Camp.
• The decision as to whether the player continues will be based on performance at the
event. If there is no event for evaluation the decision will be made by the High
Performance Coordinator in consultation with the staff resource.
• Where there is question as to eligibility of a player or which District s/he shall
participate, the decision shall be made in the best interests of the player. Decisions
shall be made by the High Performance Coordinator in consultation with the
Executive Director.
iv.
June 2014
NOTE:
BC Hockey may be obligated to adhere to the residency and citizenship rules established for
the competitions they enter. The Canada Winter Games, BC Winter Games and the Under
18 Championships are events that are outside of the jurisdiction of BC Hockey and may
result in differing player eligibility requirements.
Suspensions
A player, while serving suspension resulting from a Gross misconduct and / or match
penalty, is prohibited from participating in any BC Hockey High Performance event.
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SECTION 11: HIGH PERFORMANCE POLICY (FEMALE)
v.
vi.
vii.
viii.
NOTE:
• BC Hockey High Performance games are to be included in the determination of
whether an individual has served a suspension.
• High Performance camp scrimmages are not considered sanctioned games.
• Suspensions remaining at conclusion of High Performance events are to be served
during participation on club teams.
• BC Hockey clubs and / or leagues may request that BC Hockey honor their
suspensions.
Program Specific Eligibility
• Players under the age of 18 on or before December 31 of the given year are eligible
for the BC Hockey U18 program
Exemption Requests
From time to time players may request exemptions from a program step(s) due to personal,
family or team situations. The process for consideration is;
• Submission of the exemption request and any support documents submitted to the
BC Hockey office.
• Review of the request and a decision rendered by the High Performance Coordinator
in consultation with the Executive Director.
• The decision rendered is returned to the player
Financial
Participants must pay all applicable registration fees and/or team fees in full for each stage
of the High Performance Program. Any participant with outstanding fees will be deemed
ineligible to participate in the program or within the confines of BC Hockey.
Any player(s) re-entering the High Performance Program after a missed stage will be subject
to the development fee of $100 for each missed portion of the program (see below).
Refund Policy
Refunds will be as per BC Hockey Policy Manual (1.07 g)
“There shall be a fifty percent (50%) refund of a Registration Fee to any participant who
cancels their attendance more than fifteen (15) days prior to a BC Hockey Sanction Event
and there shall be no refund for a Registration Fee for any cancellation less than fifteen (15)
days prior to the BC Hockey Sanctioned Event”
NOTE: In individual cases the Executive Director in consultation with the High Performance
Coordinator may approve an additional refund due to extenuating, documented
circumstances. All applications for noted refund must be made by way of appeal of above
policy. In the case of an injury, the player must provide a medical letter before a refund will
be considered.
ix.
Other
If any player(s) is unable to attend a stage of the High Performance Program due to injury,
or granted exemption, the player(s) in question will remain eligible for future stages of the
program
b) Removal of Participants From High Performance Programs
The following is the process for removal of participants from BC Hockey High Performance
programs. This section is supplied for the purpose of removal of a SELECTED participant.
Participants not selected for a stage of a program are not removed from the program. As such this
policy does not apply.
Although this process may be adapted for use in a wide spectrum of circumstances, such as
disciplinary reasons, the most likely cause for removal is injury.
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SECTION 11: HIGH PERFORMANCE POLICY (FEMALE)
i.
A recommendation from the Program personnel is to be submitted in writing to the BC
Hockey Staff Resource complete with background information (i.e. Medical information or an
incident report).
ii.
The BC Hockey Staff Resource is to review the recommendation and support material with
the BC Hockey High Performance Coordinator (at this time further information may be
required from Team Staff or support personnel)
iii.
The BC Hockey Staff Resource is to contact the family of the concerned party to inform
them of the situation and to obtain any relevant information and submit the file to the High
Performance Coordinator for review.
iv.
Submitted file shall contain the following:
• Written observations
• Summary of facts
• All relevant information
• Any discrepancies
• Note of unconfirmed information
v.
Once the file is determined to be complete and correct the BC Hockey Staff Resource will
forward the recommendation to the High Performance Coordinator for review with BC
Hockey President.
vi.
President is to make the decision
vii.
BC Hockey informs the family of the decision both verbally and in writing
viii.
The decision is subject to the BC Hockey By-Laws
c) Selection Processes
i.
The High Performance Coordinator may approve participation of a coaching staff member
with consultation of the BC Hockey Staff Resource.
ii.
District / Zone Camp and District / Zone Team
• The term “District” may be replaced by Zone for a particular program
• The applicable High Performance Delivery Group Member, in conjunction with the
Coaching Staff, will be responsible for final player selections.
11.01.06
APPEAL PROCEDURE
There is no appeal for players not selected to program components with the exception of those
provided through BC Hockey by-law eight.
11.01.07
CONFIDENTIALITY
All player information is private and confidential and for the express and sole use of the BC Hockey
High Performance program and is not to be shared, sold, used or distributed to any person or
organization outside the confines of BC Hockey for any reason whatsoever without the prior written
consent of the BC Hockey Board
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BC Hockey High Performance Program Philosophy and Goals
a) Philosophy: Through the preparation of projects, enhance the performance of BC athletes, coaches,
referees and other team personnel in high level sporting events. Specifically these projects are to
identify and train individuals capable of competing at the Provincial and National Level
b) Goals:
i.
To expose players and team personnel to on ice tactics and introduce basic concepts used
by High Performance Hockey.
ii.
To expose players and team personnel to a high performance sporting event.
iii.
To expose players and team personnel to competitive events that will simulate a
performance environment similar to the National Competition.
iv.
To develop leaders that are better prepared to offer their expertise to identified players
within the constraints of the program
v.
To foster an ongoing commitment to athletic development by supporting the principles of the
Long Term Player Development Model
vi.
To systematically identify individuals capable of performing at Provincial, National and
International level.
11.02.01
GENERAL
a) Carding Fees: BC Hockey High Performance Committee Members and Program Delivery Group
Members shall not be required to pay NCCP registration / certification fees.
b) NCCP registration / certification is recommended but not essential to serve on the High
Performance Committee
11.02.02
ORGANIZATIONAL CHART
a)
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b) Programs Components:
i.
U-15 Introductory High Performance
ii.
U-16 Program Regional Camp/ BC Cup/ Provincial Camp
iii.
U-17 Program in cooperation with Hockey Canada
11.02.03
Terms of Reference
a) Male High Performance Committee
i.
Mandate
The Male High Performance Committee provides general oversight and monitoring of the
delivery of a high performance program for male players, in cooperation with Hockey
Canada’s Program of Excellence, and is responsible for the development of new technical
components of the program as well as administrative and operational standards of the
program.
ii.
Key Duties
The Male High Performance Committee will perform the following key duties:
• Construct uniform operational standards
• Establish and implement strategies for the recruitment and retention of male high
performance athletes
• Establish and implement strategies for the incorporation of Long Term Player
Development (LTPD) within the male high performance program
• Assist with constructing program budget
• Design program components
• Build administrative components of program
• Recommend policy and regulations
• Assist in the development of program promotion design
• Assist in the development of program communication design
• Design Branch workshops
• Act as a liaison between Operations and Policy
• Liaise with national programs
iii.
Composition
The Male High Performance Committee will be composed of:
• Committee Chair – Male High Performance Coordinator
• A Board Director assigned to act as a liaison between the Committee and the Board.
(non-voting)
• Committee members – 4-8 subject matter specialists
• Staff Resource Person (non-voting)
Committee members are recommended to the Chair of the Committee in co-operation with
the applicable Branch staff. Members are to be selected by the Board. Submissions to the
Board may be required to complete the selection process.
b) Male High Performance Program Delivery Group
i.
Mandate
The Male High Performance Program Delivery Group is responsible to monitor the program
and to deliver the program components at the expected level.
ii.
Key Duties
The Male High Performance Program Delivery Group will perform the following key duties:
• Organize program delivery components
• Maintain program materials inventory
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• Identify, schedule and monitor instructional personnel
• Organize the training of instructional personnel
• Assist with guiding local implementation
• Attend District events to represent program
• Relay operational issues to Program Committee
• District workshop operation (if required)
• Promotion at district and local level
• Communication at the district and local level
iii.
Composition
The Male High Performance Program Delivery Group will be composed of:
• Co-Chairs – Male High Performance Coordinator and Staff Resource Person (nonvoting)
• Committee members will be:
o Lower Mainland Male High Performance Coordinator(s)
o Vancouver Island Male High Performance Coordinator(s)
o Okanagan Male High Performance Coordinator(s)
o North Male High Performance Coordinator
o Kootenays Male High Performance Coordinator
It is the responsibility of the Program Chairs and Branch Staff to recommend Delivery Group
Members. Members are approved by the Board. Submissions to the Board may be
required to complete the selection process.
c) Male High Performance Committee and Program Delivery Group
i.
Authority
The Male High Performance Committee and the Program Delivery Group will exercise their
authority in accordance with BC Hockey By-laws, Regulations and Policies and such
additional provisions as are set out in the Terms of Reference.
ii.
Meetings
The Male High Performance Committee will meet in person at least once per year and via
conference call, as determined by the Chair. Program Delivery Group will meet via
conference call, as determined by the Chair.
iii.
Resources
The Male High Performance Committee and the Program Delivery Group will receive the
necessary resources from BC Hockey, to the extent approved in the annual budget, to fulfill
its mandate. They will also receive the necessary administrative support from the BC
Hockey office.
iv.
Reporting
The Male High Performance Committee reports to the Hockey Development Committee.
The Male High Performance Committee will maintain minutes of its meetings and will share
minutes with committee members and the Hockey Development Committee.
v.
vi.
June 2014
The Program Delivery Group reports to the Male High Performance Committee. The
Program Delivery Group will maintain minutes of its meetings and will share minutes with the
Program Delivery Group Members and Male High Performance Committee.
Approval & Review
These Terms of Reference were approved by the Board of BC Hockey on July 3, 2014. The
Board will review those Terms of Reference on a regular basis and will recommend
revisions, as warranted.
Other
Male High Performance Coordinator Key Duties below
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11.02.04
JOB DESCRIPTIONS
a) Board Member assigned to the Male High Performance Committee
i.
Assignments
• Attend meetings of the Male High Performance Committee
• Act as a liaison between the Female High Performance Committee and the Board
• Represents the Board at Male HP Program events as required
• Chair the recommendation committee for the:
o Male High Performance Coordinator
o Male High Performance Coach Mentor
o Male High Performance Committee members
o Male High Performance Delivery Group members
b) High Performance Coordinator – Male
i.
Key Duties
The Male High Performance Coordinator will perform the following key duties:
• Be a member of the Hockey Development Committee.
• Preside over all meetings of the Male High Performance Committee.
• Prepare meeting agendas focused on Committee responsibilities and BC Hockey
Strategic plan.
• Ensure the Committee works effectively as a team.
• Efficiently manage meetings with transparent decision-making.
• Create a Committee environment that does not duplicate operations.
• Manage conflict of interest issues sensitively and constructively.
• Proof and approve the meeting minutes prior to their distribution.
• Ensure Committee recommendations are reported to the Hockey Development
Committee.
• Provide Committee with updates on the disposition of actions taken with respect to
their recommendations.
• Act as a Group Leader for the Male High Performance Program Delivery Group.
• Assist in the delivery of high performance programs.
• Assist in the promotion of High Performance programs.
• Conduct seminars/workshops on high performance components.
• Prepare and/or update player/staff performance guidelines to maintain a uniform
standard of expectations in the high performance program.
• Coordinate distribution of Player Selection Guidelines to high performance staff.
• Assist in the evaluation of players for the high performance program.
• Oversee the player selection procedures for regional and provincial teams.
• Oversee curriculum design for regional, provincial camps and teams.
• Attend high performance orientation meetings, U16/17 camps and competitions, and
provincial/national seminars on request.
• Implement, administer, and update all facets of the Long Term Player Development
Model as related to the high performance program.
• Assist in the development of High Performance Coach mentor programs
• Liaise with the National Sport Organization (NSO) in cooperation with the Staff
Resource.
• Assist in building / recommending the program budget.
• Identify Subject Matter Specialists for the male High Performance Committee.
• Recommend Male High Performance Committee members.
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•
Recommend Male High Performance Delivery Group Members in cooperation with
the staff resource.
• Maintain a strong working relation with the staff resource, Committee and Delivery
Group Members.
• Recommend Male HP players for Athlete Assistance Program (AAP) funds
• Such additional duties as may be delegated to the Male High Performance
Coordinator by the Hockey Development Committee Chair from time to time.
ii.
Qualifications
• Strong interest and personal commitment to Long Term Player Development Model
(LTPD)
• Strong interest and personal commitment to high performance programming
• Strong communication and administrative skills
• Ability to present workshops and work in conjunction with BC Hockey Development
Staff, BC Hockey Executive and High Performance appointees to design and
implement programs at the Regional and Provincial levels.
• Strong hockey background in playing, coaching and evaluating Minor Hockey in the
Province of BC
• NCCP Developmental 1 certification recommended
• Respect in Sport certification
• Criminal Record Check
iii.
Selection
• Appointed by the BC Hockey Board based on the recommendation of a Committee
composed of the Board Member assigned to the Male High Performance Committee,
who shall be Chairperson, a member of the Nominations Committee, a member of
the Male HP Committee selected by that committee and the Executive Director or
staff designate
c) Male High Performance Committee members
i) Job Description
Key Duties: As outlined in the Terms of Reference.
ii) Qualifications
• Strong commitment to HP athlete and program development
• Must have good communication, administration and communication skills
• Commitment to the Key Duties as outlined in the Terms of Reference
• Is expected to bring specific Subject Matter Expertise to the committee
• Respect in Sport certification
• Criminal Record Check
iii) Selection
• Appointed by the BC Hockey Board on recommendation of a committee comprised
of the Board Member assigned to the committee, who shall act as chair, the Branch
Male High Performance Coordinator, a member of the Nominations Committee and
the Executive Director or staff designate.
d) Male High Performance Delivery Group Members
i.
Assignments
• Establish a network of contacts in Regional hockey communities to assist in player
evaluations
• Conduct players evaluation
• Submit completed player evaluations forms and monthly activity reports to the Male
High Performance Coordinator on a monthly basis.
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•
•
Submit completed evaluation forms to the BC Hockey office.
Provide the Male High Performance Coordinator with a ranking of the top players in
the Region
• Invite top players to the Regional camp using maximum numbers established by BC
Hockey
• Maintain communication with other Male High Performance Delivery Group Members
and the Male High Performance Coordinator for the purpose of comparing data
• Organize off-ice and on-ice arrangements for Regional Camp in conjunction with the
Regional and Local Coordinator
• Attend and evaluate at:
o U16 Zone Camp
o U16 BC Cup as requested by the Male High Performance Coordinator
o Provincial Development Camp as requested by BC Hockey
o Provincial evaluation meetings as requested by BC Hockey
• Attend District / Regional Leadership meetings upon request
• Promote High Performance programs to Minor Hockey Associations upon request
• Make recommendations to the Male High Performance Committee
• Assist in circulation of coaching and player applications
• Act as resource person in Regional team staff selection
• Identify and recruit future coaching and evaluation personnel for the High
Performance program.
ii.
Qualifications
• Strong communication and administration skills
• Strong hockey background in playing, coaching and evaluating positions
• Strong interest and commitment to high performance athlete development and Long
Term Player Development Model (LTPD)
• Ability to work with fellow Male High Performance Delivery Group Members
• Availability to time requirement
• Respect in Sport certification
• Criminal Record Check
iii.
Selection
• Appointed by the BC Hockey Board on recommendation of a committee comprised
of the Board Member assigned to the committee, who shall act as chair, the Branch
Male HP Coordinator, and the Executive Director or staff designate.
e) Provincial (Branch) / Regional Team Staffs -Director of Operations / Coaches
i.
Reporting
• Reports directly to the Male High Performance Coordinator. Once the DOP and head
coach are selected for a Branch or Regional team, the Head Coach and DOP will act
as resources in the selection of the Assistant coaches, trainer and Director of
Operations and/or other team staff) From a program point of view, all the coaching
staff report to the Male High Performance Coordinator. Within the Team structure,
the specific job descriptions shall be thoroughly discussed with the staff. The Director
of Operations and Head Coach must work closely (Director of Operations office/Head Coach on ice) with the final responsibility within the Director of Operations
domain.
f) Director of Operations (Branch/Provincial Teams)
i.
Reporting
• Reports directly to respective Male High Performance Coordinator
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ii.
Assignments
• Overall: Upholds and embraces the policies, philosophies, objectives and guiding
principles of BC Hockey and the BC Hockey High Performance Program.
o Leads team BC in an appropriate and organized direction.
o Is responsible for the overall operation of Team BC.
o Is the first point of contact between the BC Hockey High Performance program
and Team BC.
o Ensures an open line of communication exists and is maintained within Team BC
and between Team BC and the BC Hockey High Performance Program.
• Works with the BC Hockey High Performance Coordinator and Staff Resource in
planning Team BC camps and events.
• Works with Staff Resource in developing and maintaining team budget. Ensures
adherence to team budget when planning team camps and events.
• Works with Staff Resource to ensure the requirements of Hockey Canada and the
host committee are met.
• Ensures team rules and conduct guidelines are developed and communicated.
• Within Team BC, has final responsibility for dealing with breaches of team rules and
conduct guidelines.
• Works in collaboration with the Male High Performance Coordinator and Team BC
Head Coach in player evaluation process.
• Creates, collaboratively with the Head Coach, Team specific job descriptions and
oversees the specific staff job descriptions of other staff. Ensures adherence of all
team specific job descriptions
• Coordinates parent communication within Team BC.
• Coordinates media requests at Team BC camps and events.
• Coordinates the development of daily itineraries for Team BC Camps and events.
• Acts as a resource in the selection of the remaining Team BC staff members.
iii.
Qualifications
• Strong interest and personal commitment to high performance athletic development.
• Strong high performance hockey coaching background
• Strong hockey administrative background
• Strong leadership skills and an understanding of the philosophy and objectives of BC
Hockey and its High Performance Program
• Ability to work in conjunction with BC Hockey High Performance Program staff and
athletes in preparation for high performance camps and competitions.
• Respect In Sport certification
• Criminal Record Check
iv.
Selection
• Appointed by the BC Hockey Board on recommendation of the Male High
Performance Coordinator and the Executive Director or staff designate.
g) Coaching Staff
i.
Assignments
• On ice and bench staff shall take their lead from the head coach. Job descriptions for
specific teams are developed, as required, once the team staff has been selected.
For example, specific job descriptions exist for the U-16 Provincial Team and CWG
teams.
For their respective team the coaches will, as required:
• Coach at Provincial and / or Regional camps
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•
•
•
•
ii.
iii.
Serve as a spokesperson on behalf of the team
Coordinate delegation of responsibilities to the Assistant Coaches and other staff
Plan on-ice and off-ice team activities in consultation with the Assistant Coaches
Coordinate player evaluation and player selection in conjunction with Provincial High
Performance Coordinator, and the BC Hockey Staff Resource Person
• Plan, implement and control pre-game preparation and communication with the team
• Design the practice plans in consultation with the Assistant Coaches
• Coach the team during all games and practices
• Establish rules for the team and oversee supervision of players
• Submit a final report which contains the following information: evaluation of the
players performance, evaluation of the team's performance, outline of practice plans
and game strategy, and recommendations on program improvement
• Implement on-ice curriculum as outlined
• Recommend players for Provincial, Regional and National teams
• Attend High Performance Meetings and events, as required
• Communicate with and update team members, High Performance Coordinator, and
the BC Hockey Board Liaison on an on-going basis.
• Contribute to the budget process and administration of the budget
Qualifications
• Strong interest and personal commitment to high performance athletic development
• Ability to develop and present on-ice programs
• Ability to work in conjunction with the BC Hockey staff, BC Hockey Board and Minor
Hockey Association representatives to design and implement programs aimed at the
scope of provincial teams
• Ability to prepare provincial teams for competition
• Must hold a minimum High Performance 1 certification (may require additional
certifications for certain events / competitions).
• Ability to manage instructional personnel at camps
• Availability to time commitment requirements
• Strong leadership skills and an understanding of the philosophy and objectives of BC
Hockey and its High Performance programs
• Respect in Sport certification
• Criminal Record Check
Selection
• Appointed by the BC Hockey Board on recommendation of the Male High
Performance Coordinator and the Executive Director or staff designate.
• Once the Head Coach is selected and approved, the Head Coach will act as a
resource in the selection of other staff members.
NOTE: The Provincial Coach may also be selected as Regional Coach and if so, the job
description would include those of the Regional Coach
h) Provincial High Performance Coach Mentor Coordinator
i.
Reporting
• Reports directly to High Performance Chair on all matters relating to the High
Performance Program
ii.
Assignments
• Assist staff resource in the delivery of high performance mentorship programs
• Assist in the promotion of the High Performance Mentorship program
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•
i)
Act as a liaison between the High Performance program and the BC Hockey Coach
Mentor Coordinator
• Work in conjunction with the Provincial Coach Coordinator, High Performance
Coordinator and the Provincial Mentor Coordinator on leadership development within
the high performance program
• Attend High Performance camps and competitions, as approved
• Recommend High Performance Coach Mentors
• Coordinate High Performance Coach Mentors at camps and competitions
• Conduct mentorship experiences
* Subject to available funding
iii.
Qualifications
• Strong interest and personal commitment to High Performance program including
long term athletic development and coach development.
• Must have ability to present workshops and work in conjunction with the BC Hockey
Staff, BC Hockey Executive and high performance appointees to design and
implement programs at the Regional and provincial levels
• NCCP Developmental 1 certification required (High Performance 1 certification
recommended)
• Respect in Sport certification
• Criminal Record Check
iv.
Selection
• Appointed by the BC Hockey Board on recommendation of a committee comprised
of the Board Member assigned to the committee, who shall act as chair, the Male
High Performance Coordinator, a member of the Nominations Committee and the
Executive Director or staff designate
Provincial Instructor
i.
Reporting
• Reports directly to the Male High Performance Coordinator
ii.
Assignments
• Conduct on-ice skill instruction sessions from a written plan as determined and/or
developed by the BC Hockey Provincial Coach (or High Performance Coordinator as
applicable)
• Supervise players in off-ice activities
• Present materials on subject areas relevant to hockey
• Conduct player evaluations and submit on request to the Provincial and / or Regional
Coach
• Carry out planning sessions as required to prepare on ice sessions
• Attend Provincial Camp as requested
• Prepare materials for Provincial Camp
iii.
Qualifications
• Must have ability to:
o Instruct a team during inter-squad game
o Work in conjunction with instructors for the purpose of practice design and
implementation
o Conduct on-ice instructional sessions at a minimum HP 1 level
o Conduct off-ice supervision
o Evaluate players at a minimum HP 1
o Present lectures to players on hockey related topics as required
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• High Performance 1 – completed or in process of completion recommended
• Currently coaching in the province of British Columbia
• Previous coaching experience in the High Performance Program
• Availability as to time commitment requirements
• Respect in Sport certification
• Criminal Record Check
iv.
Selection
• Appointed by the BC Hockey Board on recommendation of the Male High
Performance Program Coordinator and the Executive Director or staff designate.
j) Regional Team Head Coach
i.
Assignments
• Serve as an official spokesperson on behalf of the team
• Coordinate the delegation of responsibilities to the Assistant Coach and District
Manager
• Plan on-ice and off-ice team activities in consultation with the Assistant Coach, and
submit practice plans to the High Performance Coordinator or designate for review
• Assist in player evaluation and player selection in conjunction with Program Delivery
Group member and / or evaluation staff
• Plan, implement and control pre-game preparation and communication with the team
• Design the practice plans in consultation with the Assistant Coach
• Coach the team during all games and practices
• Establish rules for the team and oversee the supervision of players
• Submit a final report containing the following information: evaluation of the players’
performance, evaluation of the team's performance, outline of practice plans and
game strategy, and recommendations on program improvements
• Coordinate the implementation of the on-ice curriculum as outlined
• Attend the following events
o Regional Camp
o High Performance Orientation meeting
ii.
Qualifications
• Strong hockey background in playing, coaching and evaluating Minor Hockey
Athletes in BC Hockey
• Strong interest and commitment to high performance athlete development
• Ability to work with fellow coaching personnel and communicate on-ice and off-ice
requirements to players and parents
• Availability as to time requirements
• Respect in Sport certification
• Criminal Record Check
• NCCP Development 1certification. (High Performance 1 preferred)
iii.
Selection
• Appointed by the BC Hockey Board on recommendation of the Male High
Performance Program Coordinator and the Executive Director or staff designate
k) District (Zone) Team Assistant Coach
i.
Assignments
• Assist Head Coach in player evaluation and player selection in conjunction with
Program Delivery Group member and or evaluation staff
• Assist with the following:
o Planning, organizing and conducting practices
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o Pre-game preparation
o Operation of the team during the course of the game
o Post game evaluation
o Scouting and evaluation of opponents
o Supervision of players, both on and off-ice
o Formation of the overall game plan and game to game adjustments
• Submit report on observations of both player and team’s performance, and general
recommendations on the program to the District zone team Head Coach
• Attend the following events:
o Provincial Competition*
o Regional Camp*
o Regional Team practices*
o Team Staff Orientation meeting
* Funding to be provided by Regional team
ii.
Qualifications
• Strong hockey background in playing, coaching and evaluating
• Strong interest and commitment to high performance athlete development
• Ability to work with fellow coaching personnel and communicate on-ice and off-ice
requirements to players and parents
• Availability as to time requirements
• Respect in Sport certification
• Criminal Record Check
• NCCP Development Stream certification or High Performance 1 preferred
• Coaching minor hockey as a head coach at the Bantam level recommended for the
current or upcoming season
iii.
Selection
• Appointed by the BC Hockey Board on recommendation of the Male High
Performance Program Coordinator and the Executive Director or staff designate
l) Regional Competition Team Manager
i.
Assignments
• Work within the confines of the team budget designed by BC Hockey
• Submit a financial summary of Regional Competition team
• Assist with team communication regarding the competition as required
• Assist with equipment and supplies for Regional Competition team
• Assist as required with program evaluations after the Provincial competition
• Submit an evaluation report containing observations on team performance and
recommendations on program
• Attend Provincial Competition
• Attend the Staff Orientation meeting
ii.
Qualifications
• Strong hockey administrative background
• Strong interest and commitment to high performance athlete development
• Respect in Sport certification
• Criminal Record Check
iii.
Selection
• Appointed by the BC Hockey Board on recommendation of the Male High
Performance Program Coordinator and the Executive Director or staff designate
m) High Performance Team Trainer / Equipment Manager
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(Some programs may be staffed with both a trainer and equipment manager)
i.
Job Description
• Coordinate and controls the distribution of camp equipment
• Maintain and repair equipment
• In conjunction with the team manager prepare equipment for shipping, maintains
inventory and controls distribution of all teams consumable supplies
• Record all equipment assigned to players
• Organize equipment on bench and tend to player equipment needs during
games/practices
• Attend to skate sharpening
• Attend to team laundry
• Ensure players are instructed on dressing room rules and procedures
• In conjunction with the coaching staff, organizes the dressing room and players
bench; pre-game, game and post-game
• Promote the risk management program with the team
• Implement an effective Emergency Action Plan
• Attend the following events:
o Provincial Competition*
o Regional Camp*
ii.
Medical Duties
• Report all injuries to medical personnel
• Under medical direction, administer therapy needs of the players
• Keep accurate records of all treatments and medical history files on all players
• In conjunction with the coaching staff, conduct pre-ice and post-ice stretching
sessions
• Ensure physiotherapy equipment and supplies and First Aid Kit are properly stocked
and maintained
• Control and distribute all therapy equipment and consumables
• Inform all staff of player's well being
• Administer first aid needs during the course of games and practices
• Other duties as required
iii.
Qualifications
• HCSP certification and recognized first aid and CPR qualifications (does not apply to
equipment manager)
• Strong hockey organizational background
• Strong interest and commitment to high performance development
• Ability to communicate with team staff, parents, players and medical personnel
• Respect in Sport certification
• Criminal Record Check
iv.
Selection
• Appointed by the BC Hockey Board on recommendation of the Male High
Performance Coordinator and the Executive Director or staff designate
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11.02.05
HIGH PERFORMANCE PROGRAM POLICIES
a) Player Eligibility
i.
Citizenship
• All participants in the BC High Performance program must have Canadian
Citizenship
ii.
Membership
• All those participating in the BC Hockey High Performance Program must be
members of Hockey Canada or exceptions as indicated in the Hockey Canada
Program of Excellence policy.
• Any individual who participates in leagues outside of BC Hockey and Hockey
Canada’s structure (otherwise known as outlaw leagues) in the current season may
not participate in the BC Hockey High Performance Program.
• Only members in good standing may participate.
iii.
Residence
The BC Hockey High Performance Program shall be open to those meeting BC Hockey
residential qualifications as outlined in Hockey Canada Regulations or as directed by
Hockey Canada program policy.
Players meeting the residency requirement above who attend a Residential school or a
Hockey Canada Sport School, as defined in Hockey Canada Regulations within BC
Hockey’s jurisdiction shall be eligible for the BC Hockey High Performance Program.
Players attending Residential Schools or Hockey Canada Sports Schools outside the
jurisdiction of BC Hockey must meet the following criteria;
• The players permanent residence is deemed to be within BC Hockey’s jurisdiction
• Players must have previously been a member of BC Hockey
• Players shall participate in all stages of the Program; Regional Camp, BC Cup (if
selected), Provincial Camp (if selected)
• Players are responsible for costs of travel to and from the Residential or Sports
School, program fees, insurance fees and BC Hockey Membership fees.
• Players shall attend the Regional Camp in the Region in which their parents reside.
• Players attending shall be an addition to the number allocated for each Regional
Camp.
• There is no requirement for evaluation to attend a Regional Camp. The decision as
to whether the player continues will be based on performance at the event. If there is
no event for evaluation the decision will be made by the High Performance
Coordinator in consultation with the Staff Resource.
• Where there is question as to eligibility of a player or which District s/he shall
participate, the decision shall be made in the best interests of the player. Decisions
shall be made by the High Performance Coordinator in consultation with the
Executive Director.
NOTE: BC Hockey may be obligated to adhere to the residency and citizenship rules
established for the competitions they enter. The Canada Winter Games, BC Winter Games
and the Under 17 World Hockey Challenge are events that are outside of the jurisdiction of
BC Hockey and may result in differing player eligibility requirements.
June 2014
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SECTION 11: HIGH PERFORMANCE POLICY (MALE)
iv.
v.
vi.
b)
June 2014
Suspensions
A player, while serving suspension resulting from a Gross misconduct and / or match
penalty, is prohibited from participating in any BC Hockey High Performance event.
NOTE:
• BC Hockey High Performance games are to be included in the determination of
whether an individual has served a suspension.
• High Performance camp scrimmages are not considered sanctioned games.
• Suspensions remaining at conclusion of High Performance events are to be served
during participation on club teams.
• BC Hockey clubs and / or leagues may request that BC Hockey honor their
suspensions.
Financial
Participants must pay all applicable registration fees and/or team fees in full for each stage
of the High Performance Program. Any participant with outstanding fees will be deemed
ineligible to participate in the program or within the confines of BC Hockey.
Any player(s) re-entering the High Performance Program after a missed stage will be subject
to the development fee of $100 for each missed portion of the program (see below).
Refund Policy
Refunds will be as per BC Hockey Policy Manual (1.07 – g)
“There shall be a fifty percent (50%) refund of a Registration Fee to any participant who
cancels their attendance more than fifteen (15) days prior to a BC Hockey Sanction Event
and there shall be no refund for a Registration Fee for any cancellation less than fifteen (15)
days prior to the BC Hockey Sanctioned Event”
*NOTE: In individual cases the Executive Director in consultation with the High Performance
Coordinator may approve an additional refund due to extenuating, documented
circumstances. All applications for noted refund must be made by way of appeal of above
policy. In the case of an injury, the player must provide a medical letter before a refund will
be considered.
vii.
Other
If any player(s) is unable to attend a stage of the High Performance Program due to injury,
‘call-up’, or competition in the playoffs, the player(s) in question will remain eligible for future
stages of the program as set out below:
• Regional Camp – if a player does not attend Regional Camp for any reason, the
player shall not be eligible for BC Cup competition;
• Provincial Camp – if a player does not attend Provincial Camp for the
aforementioned reasons, the player may be eligible to be evaluated prior to final
selection of the Provincial Team based on his/her evaluation/standings during the
current season.
• Upon final review, approval shall be made by the Male High Performance
Coordinator
Such player shall request to be deemed eligible by way of appeal. The appeal of the
player(s) eligibility will be decided by the Male High Performance Coordinator in consultation
with the Executive Director.
Removal Of Participants From High Performance Programs
The following is the process for removal of participants from BC Hockey High Performance
programs. Although this process may be adapted for use in a wide spectrum of circumstances,
such as disciplinary reasons, the most likely cause for removal is injury.
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SECTION 11: HIGH PERFORMANCE POLICY (MALE)
i.
A recommendation from the Program personnel is to be submitted in writing to the BC
Hockey Staff Resource complete with background information (i.e. Medical information or an
incident report).
ii.
The BC Hockey Staff Resource is to review the recommendation and support material with
the BC Hockey High Performance Coordinator (at this time further information may be
required from Team Staff or support personnel)
iii.
The BC Hockey Staff Resource is to contact the family of the concerned party to inform
them of the situation and to obtain any relevant information and submit file to High
Performance Chairperson for review.
iv.
Submitted file shall contain the following:
• Written observations
• Summary of facts
• All relevant information
• Any discrepancies
• Note of unconfirmed information
v.
Once the file is determined to be complete and correct the BC Hockey Staff Resource will
forward the recommendation to the High Performance Coordinator for review with BC
Hockey President.
vi.
President is to make the decision
vii.
BC Hockey informs the family of the decision both verbally and in writing
viii.
The decision is subject to the BC Hockey By-Laws
c) Selection Processes
i.
Coach / Manager Selection
• Where possible, one of the coaches shall have previous experience as a coach in
the program.
• It is recommended that a coach / manager may be involved in the program no more
than three (3) consecutive years; (Some exceptions may apply)
• A coach / manager may not be selected if his or her son or daughter is involved in
the program that year*
• Coaches shall be certified Developmental 1. High Performance 1 is recommended.
• The High Performance Coordinator may approve participation of a coaching staff
member with consultation of the BC Hockey Staff Resource.
ii.
Regional Camp and Regional Team
• Any special fund-raising events, above items for resale, must receive prior approval
from the Executive Director.
• Only players in attendance at the Regional Camp (including injured players), may be
named to a District Team unless approved in advance by the High Performance
Coordinator
• The High Performance Delivery Group Member in conjunction with the Coaching
staff will be responsible for final player selections. These selections will reflect
decisions that will best benefit the program
• A District Regional Team will consist of twenty (20) players, including two (2)
goaltenders unless otherwise specified.
• The Team must be selected at the conclusion of the camp
• If an additional staff member (trainer) is to be added to a Regional Team, that person
must be approved by BC Hockey
• Managers shall be responsible for adhering to proposed budgets for the Regional
Camp and submitting a financial statement within two (2) weeks of its conclusion
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SECTION 11: HIGH PERFORMANCE POLICY (MALE)
iii.
11.02.06
Provincial Competition
• Player sponsorships shall not exceed the costs to the player of attending the
Provincial Competition. Sponsors shall not be associated with alcohol or tobacco
products
• Teams will strive for equal ice time for all players
• High Performance Delivery Group Member must have the approval of the Male High
Performance Coordinator in consultation with the Executive Director for any
expenses involved in attending District Team practices
• The High Performance Delivery Group Member in conjunction with support staff, will
be responsible for ranking players and assessing coaches at the Provincial
Competition
• Coaches shall submit their practice plans to the Male High Performance Coordinator
• Managers must adhere to the proposed budget for team preparation and competition
and submit a financial report within two (2) weeks of the conclusion of the Provincial
Competition
APPEAL PROCEDURE
There is no appeal for players not selected to program components with the exception of those
provided through BC Hockey by-law eight.
11.02.07
CONFIDENTIALITY
All player information is private and confidential and for the express and sole use of the BC Hockey
High Performance program and is not to be shared, sold, used or distributed to any person or
organization outside the confines of BC Hockey for any reason whatsoever without the prior written
consent of the BC Hockey Board
June 2014
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BC HOCKEY
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SECTION 12: MIDGET AAA LEAGUES
Quick Reference Guide –Female Midget AAA
Quick Reference Guide – Female Midget AAA
Title
Administration Fee
Section
12.01.06.01
Title
Important Dates
Section
12.01.18.01
Advisory Committee
12.01.01.02
League Play
12.01.11.06
Affiliation
12.01.07.04
Midget Aged Players
12.01.08.01
All-Star Game
12.01.15.01
Minor Associations
12.01.02.04
All-Star Game Players
12.01.15.03
Officiating
12.01.12.01
All-Star Game Team Officials
12.01.15.02
Officiating No Shows
12.01.12.02
BC Hockey Staff Resource
12.01.01.05
Organizational Chart
12.01.01.01
Billeting
12.01.13.01
Players Fees
12.01.07.01
Budget
12.01.04.01
Players Releases
12.01.07.05
Cancellation – Refunds
12.01.09.02
Player Selection Process
12.01.09.03
Chair Responsibilities – Female Midget AAA
12.01.01.03
Recruiting Practices – Tampering
12.01.11.04
Discipline / Suspensions
12.01.11.01
Refunds
12.01.07.02
Dress Code
12.01.14.02
Registration / Carding Procedures
12.01.07.03
Education Advisor
12.01.17.01
Release of Team Officials
12.01.05.03
End of Season – League All Star Team
12.01.15.04
Requirements
12.01.05.01
Evaluation Camps
12.01.09.01
Rescheduling of League Games
12.01.11.09
Exhibition Games & Tournaments
12.01.11.08
Residential Qualifications
12.01.08.03
Female Midget AAA Boundaries
12.01.02.01
Role of Education Advisor
12.01.17.02
Female Midget AAA Coordinator
12.01.01.04
Rules of Play
12.01.10.01
Female Midget AAA Team Representative
12.01.03.01
Selection
12.01.05.02
Female Midget AAA Championships
12.01.16.01
Speak Out/Respect in Sport
12.01.05.05
Final Date to Withdraw
12.01.16.03
Staff Resource
12.01.01.05
Fundraising
12.01.04.04
Team First
12.01.05.04
Game Finances
12.01.04.03
Team Names
12.01.06.02
Game Forfeit
12.01.11.05
Tie Breaking Procedure
12.01.11.11
Game Protests
12.01.11.07
Travel
12.01.16.02
Game Sheets
12.01.11.10
Under Aged Players
12.01.08.02
Hazing / Initiation
12.01.11.03
Uniforms
12.01.14.01
Hockey Canada Safety Program
12.01.05.06
Zero Tolerance – Drugs, Alcohol & Tobacco
12.01.11.02
Home Team Responsibilities
12.01.10.02
Zone Draw Adjustment
12.01.02.02
Hotels / Transportation
12.01.04.02
Zone Team Applications
12.01.02.03
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BC HOCKEY
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SECTION 12: MIDGET AAA LEAGUES
Quick Reference Guide – Male Midget AAA
Quick Reference Guide – Male Midget AAA
Title
Affiliation
Section
12.02.06.04
Title
Midget AAA Boundaries
Section
12.02.01.01
Billeting
12.02.12.01
Midget AAA Team Applications
12.02.01.04
Budget
12.02.03.01
No Shows
12.02.11.02
Cancellation – Refunds
12.02.08.02
Officiating
12.02.11.01
Chair Responsibilities
12.02.02.01
Players Fees
12.02.06.01
Coach of the Year
12.02.14.02
Players Releases
12.02.06.05
Coaching Certification
12.02.04.04
Player Selection Process
12.02.08.03
Discipline / Suspensions
12.02.10.01
Recruiting Practices – Tampering
12.02.10.04
Dress Code
12.02.13.02
Refunds
12.02.06.02
Education Advisor
12.02.16.01
Registration / Carding Procedures
12.02.06.03
End of Season – League All Star Team
12.02.14.01
Release of Team Officials
12.02.04.03
Evaluation Camps
12.02.08.01
Requirements
12.02.04.01
Exhibition Games & Tournaments
12.02.10.08
Rescheduling of League Games
12.02.10.09
Final Date to Withdraw
12.02.15.03
Residential Qualifications
12.02.07.03
Fundraising
12.02.03.04
Role of Education Advisor
12.02.16.02
Game Forfeit
12.02.10.05
Rules of Play
12.02.09.01
Game Protests
12.02.10.07
Selection
12.02.04.02
Game Reports
12.02.10.10
Speak Out/Respect in Sport
12.02.04.05
Hazing / Initiation
12.02.10.03
Staff Resource
12.02.02.03
Hockey Canada Safety Program
12.02.04.06
Team Bank Accounts
12.02.03.03
Home Team Responsibilities - Supplying of Pucks
12.02.09.02
Team Names
12.02.05.02
Hotels / Transportation
12.02.03.02
Team Websites
12.02.05.03
Important Dates
12.02.17.01
Tie Breaking Procedure
12.02.10.11
League Managing Director Responsibilities
12.02.02.02
Travel
12.02.15.02
League Play
12.02.10.06
Under Aged Players
12.02.07.02
League Registration Fees
12.02.05.01
Uniforms
12.02.13.01
League Webcast
12.02.05.04
Zero Tolerance – Drugs, Alcohol & Tobacco
12.02.10.02
Major Midget League Championships
12.02.15.01
Zone Boundary Change
12.02.01.03
Major Midget League Team Staff Honorariums
12.02.03.05
Zone Draw Adjustment
12.02.01.02
Midget Aged Players
12.02.07.01
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BC HOCKEY
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SECTION 12: MIDGET AAA LEAGUES (FEMALE)
FEMALE MIDGET AAA COMMITTEE
12.01.01.01 ORGANIZATIONAL CHART
Chairperson
(BC Hockey Officer)
Staff
Resource
Female Midget
AAA Coordinator
District
Directors
Teams
12.01.01.02 FEMALE MIDGET AAA ADVISORY COMMITTEE
Shall consist of the Female Midget AAA Chairperson (who shall be an Officer), Female Midget AAA
Coordinator, BC Hockey Staff Resource, BC Hockey Female Development Coordinator, BC Hockey
Female High Performance Coordinator, two District Directors, two Team Representatives and the
Statistician.
 Shall meet at the discretion of the Chair and approval of the President;
 Committee is resource only and will not be involved in the day to day operations of the
league;
 Review Female Midget AAA Policy and draft recommendations/changes at end of
season, Female Midget AAA Chair to present any suggested changes to the Executive
Committee for approval.
12.01.01.03 FEMALE MIDGET AAA CHAIR
The Chair shall be a BC Hockey Officer At Large appointed annually by the BC Hockey President
a) Chair Responsibilities:
 Represent the Female Midget AAA League on the BC Hockey Executive
Committee
 Serve as Chair of the Female Midget AAA Team Representative Selection
Committees
 Serve as Chair of the Female Midget AAA Team Staff Selection Committees
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SECTION 12: MIDGET AAA LEAGUES (FEMALE)












Responsible for the coordination of league operations
Submits a report annually to the BC Hockey Executive Committee
Shall deal with all Match and Gross Misconducts in the Female Midget AAA
League, Investigate and issue suspension notices as required
Decide all protests and complaints
Assist with Female Midget AAA budget considerations
Monitor penalty minutes, notify teams of excessive penalties and administer
disciplinary action as deemed necessary
Oversee the Policy Manual review process at end of season and submit
recommendations to BC Hockey Executive Committee
Participate in end of season Female Midget AAA team official interviews
Shall have the authority to address situations that are not set out in the policy
manual, and shall report such situations to the Executive Committee
Chair the orientation meeting
Approves the final league schedule
Is the Branch representative for the All-Star Game and Regional Championships
12.01.01.04 FEMALE MIDGET AAA COORDINATOR
The Female Midget AAA Chair shall recommend a candidate for the position of Female Midget AAA
Coordinator for approval by the Executive Committee.
Responsible to the Female Midget AAA Committee Chair
a) Responsibilities:
 Oversees the day to day operations of the Female Midget AAA League
 Implements programming for Female Midget AAA
 Serve on Female Midget AAA Staff Selection Committees
 Assist teams as required in the preparation and distribution of the evaluation camp
format and schedule to team officials/ice providers
 Assist teams as required in the booking of ice at each zone evaluation camp
location
 Assist teams as required in recommending Female Midget AAA evaluation camp
staff
 Coordinate Female Midget AAA evaluation camps with Branch staff
 Prepare draft league schedule, once reviewed by the Female Midget AAA Chair
send to all ice providers for approval
 Coordinate All-Star Games in conjunction with BC Hockey Resource staff resource
person
 Provide BC Hockey Female Officiating Coordinator with Female Midget AAA game
schedules
 Submit semi-annual and annual reports to Chair for presentation to BC Hockey
Executive Committee
 In conjunction with the chair coordinate the playoff schedule
 Ensure all Female Midget AAA staff have Hockey Canada required team official’s
certification
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SECTION 12: MIDGET AAA LEAGUES (FEMALE)










Assist Female Midget AAA Championship Team in preparation for
Regional/National Championships
In conjunction with the chair Coordinate and participate in end of season Female
Midget AAA team official exit interviews
Review and recommend changes and additions to Female Midget AAA Policy
Manual to Chair for presentation to Executive Committee
Assist with Female Midget AAA Advisory Committee and League operating budget
Issue suspension notices for automatic suspensions
Refer indefinite suspensions or injury related offices to Chair
Verify accuracy of the game sheets
Ensure Player of the Month and All Star Game/Team nominations are sent to the
BC Hockey office on time
Liaise with Staff Resource on player eligibility issues
Coordinate the orientation meeting with the Chair and Staff Resource
12.01.01.05 BC HOCKEY STAFF RESOURCE
i.
ii.
iii.
iv.
Assist the chair in ensuring that all organizational and operational activities are carried out,
completed in a timely manner in compliance with Hockey Canada and BC Hockey rules,
regulations and policies.
Oversee Web based Training Program for Team Officials and players as required.
Ensure all teams are supplied with a copy of the Female Midget AAA Policy.
Duties and tasks as directed by the Female Midget AAA Chair.
FEMALE MIDGET AAA
12.01.02.01
FEMALE MIDGET AAA BOUNDARIES
The BC Hockey Executive Committee shall approve the Female Midget AAA Draw Zone Boundaries.
The BC Hockey Executive Committee has approved five draw zones. The zone boundaries and Minor
Hockey Associations included in each of the respective zone areas established by BC Hockey are:
a) Kootenay Zone including Beaver Valley, Boundary, Canal Flats, Castlegar, Cranbrook, Creston,
Elk Valley, Fernie, Golden, Grand Forks, Kaslo, Kimberley, Midway, Nakusp, Nelson, Rossland
Trail, Windermere Valley
b) North Zone including Burns Lake, Chetwynd, Clearview, Dawson Creek, Fort Nelson, Fort St.
James, Fort St. John, Fraser Lake, Hazelton, Houston, Hudson Hope, Kitimat, Mackenzie,
McBride, Quesnel, Prince George, Prince Rupert, Smithers, Stewart, Stikine, Taylor, Terrace,
Tumbler Ridge, Valemount, Vanderhoof, Williams Lake, Yukon, 100 Mile House
c) Okanagan Zone including Chase, Clearwater, Kamloops, Kelowna, Lillooet, Logan Lake, Lumby,
Merritt, Penticton, Princeton, Revelstoke, North Okanagan (Armstrong/Enderby), Salmon Arm,
Sicamous, South Okanagan (Oliver, Osoyoos), Summerland, Thompson Cariboo, Vernon,
Winfield, Westside
d) Island Zone including Alberni Valley, Campbell River, Comox Valley, Cowichan Valley, Gold
River, Juan de Fuca, Kerry Park, Lake Cowichan, Nanaimo, Oceanside, Peninsula, Powell River,
Saanich, Sooke, Tri Ports (Port Alice, Port McNeill, Port Hardy), Victoria, Victoria Racquet Club
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SECTION 12: MIDGET AAA LEAGUES (FEMALE)
e) Vancouver Zone including Abbotsford, Aldergrove Arbutus Club, Burnaby Minor, Burnaby Winter
Club, Coquitlam, Chilliwack, Cloverdale, Hollyburn Country Club, Hope, Langley, Langley
Female, Mission, New Westminster, North Delta, North Vancouver, North Shore Female, North
Shore Winter Club, Port Coquitlam, Port Moody, Ridge Meadows, Richmond, Seafair, South
Delta, Semiahmoo, Squamish, Sunshine Coast, Surrey, Vancouver, Vancouver Thunderbirds,
West Vancouver, Whistler, Richmond Girls, Vancouver Girls, Abbotsford Female, Meadow Ridge
Female, Surrey Female, Tri Cities Female
12.01.02.02 DRAW ZONE ADJUSTMENT
Requests for adjustments to a draw zone can be submitted to BC Hockey by the District Association.
The BC Hockey Executive Committee shall approve all adjustments to the BC Hockey Female Midget
Zone AAA draw zones.
12.01.02.03 ZONE TEAM APPLICATIONS
a) Applications to register a Female Midget AAA team must include the following:
i.
District letter of position including the overall application and draw zone
ii.
Proposed player draw zone
iii.
A guarantee of two one and a quarter (1.25) hour practices per week and all game ice
required to meet league requirements
b) The BC Hockey Executive Committee shall consider applications from host associations by
January 10.
c) In order to be considered for approval by January 10, team host applications must be received by
the BC Hockey Executive Director prior to 4:30 pm on January 2.
d) Applications received after March 1st shall be brought forward to the BC Hockey Executive
Committee at the discretion of the Female Midget AAA League Chairperson. A decision on
applications received after January 2 shall be communicated to the applicant within thirty (30)
days of receipt by BC Hockey.
e) June 15 – final date to withdraw an application to participate in the BC Hockey Female Midget
AAA League for the upcoming season
f) Teams approved for participation in the Female Midget AAA League will be limited based on the
number of female players registered in the geographic subdivision (draw zone) of the zone; North
1, Kootenay 1, Okanagan 1, Island 1 and Pacific Coast 3.
12.01.02.04
MINOR ASSOCIATIONS
a) Background - Each Female Midget AAA team will be a member of a minor hockey association.
The Association will establish a player participation fee to cover team expenses.
b) Host Associations - Female Midget AAA League teams shall be registered with BC Hockey by way
of a minor hockey association within their respective zone. The BC Hockey Executive Committee
will approve the host associations annually with consideration of recommendations from the
respective District(s).
c) The Minor Hockey Association shall provide the team with a minimum of two 1.25 hour practices
per week and host, or coordinate, game ice as determined by the Female Midget AAA league
schedule.
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SECTION 12: MIDGET AAA LEAGUES (FEMALE)
d) The District Association may assist the teams in finding ice if necessary. .
e) Players must be approved by BC Hockey Registrar prior to participating in any Female Midget
AAA league, playoff or tournament game.
ADMINISTRATION
12.01.03.01 FEMALE MIDGET AAA TEAM REPRESENTATIVE
Each team shall have a Team Representative (will usually be the team Manager) and host MHA to
assist with scheduling games and team finances.
i.
Selection
 Recommended annually by the District and MHA to Female Midget AAA Committee
Chair for approval by BC Hockey Executive.
 Reports to Female Midget AAA Coordinator
ii.
Responsibilities
 Maintain open communication with team officials, District and host association
Presidents
 Coordinate and oversee team selection / evaluation camps.
 Coordinate evaluators for team evaluation camps in conjunction with district highperformance coordinator/ evaluators and head coach
 Coordinate ice facilities with Female Midget AAA Coordinator and host associations
 Work with host associations and District in resolving ice issues
 Monitor team operations and expenses
 Maintain communication with the Chair and Female Midget AAA Coordinator
 Notify Female Midget AAA Chair of all disciplinary issues
 Notify Female Midget AAA Chair of any protests/complaints/appeals and any areas
of concern that may arise
 Provide Female Midget AAA Chair with regular reports and updates as required/
requested
 Monitor and ensure all BC Hockey and Hockey Canada timelines and
mandatory/important dates, rules and regulations are strictly adhered to
FINANCIAL
12.01.04.01
BUDGET
Associations shall be responsible for their team’s budget; a separate bank account shall be set up for
each Female Midget AAA team and must have at least two signing authorities. Each team, through
their MHA, shall be responsible for collection of fees from players and reimbursements, if applicable.
In accordance with the following schedule each team shall submit team financial statements to the
Female Midget AAA Coordinator:
a) No later than August 31st, a proposed annual budget
b) A year to date (YTD) on October 31st
c) A year to date (YTD) on January 31st
d) A year-end financial statement by March 31st, with exception of the BCH Champion whom shall
submit their year-end following regional/national playoffs.
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SECTION 12: MIDGET AAA LEAGUES (FEMALE)
12.01.04.02 HOTELS/TRANSPORTATION
Transportation to all league, exhibition and play-off games shall be the responsibility of the Team.
Accommodation and meals, if required, shall be the financial responsibility of the Team.
12.01.04.03 GAME FINANCES
The home team shall be responsible for all costs associated with the games including paying the
officials.
a) Equalize payment of ice and game officials for all league and championship games.
i.
The intent of this policy is to ensure all teams participating in the Female Midget AAA
League cover the ice and game official costs of an equal number of games. It will be the
responsibility of the host team to cover the ice and game official costs for the league
weekend that they are scheduled for. In the event that any one team is having to host
more games (league/championships) then the other teams competing in the Female
Midget AAA League the following will occur:
 If one or more teams have not hosted a league weekend they will be required to
cover the game costs of the ice and game officials at the championships up to and
equal to the number of games other teams have hosted;
 Should there still be an imbalance in the number of games each team competing in
the Female Midget AAA League has hosted, the balance of the costs for the ice
and game officials will be split evenly amongst all the teams competing in the
Female Midget AAA League.
 Ice costs will be as that of the venue where the championships are being hosted.
The Chair shall have the authority to settle any and all disputes with regard to the equalization of
games each team hosts to ensure the intent of the policy is met.
12.01.04.04
FUNDRAISING
a) Teams may fund raise and acquire local or regional/district sponsors. Any individual team
sponsorship in excess of $25,000 must be approved by the Branch President.
b) Teams must abide by fundraising / advertising policies as established by BC Hockey, their District
and host MHA.
c) Teams must ensure all licenses and local by-laws are met when participating in fundraising
activities.
d) Gaming events like (50/50 and raffle tickets) are acceptable providing current licensing
requirements are met.
e) No advertising, name bars, or other patches may be applied to team jerseys without prior consent
of the Chair of Female Midget AAA League after consultation with the Branch President.
TEAM OFFICIALS
12.01.05.01
REQUIREMENTS
All team officials must adhere to the philosophical values of BC Hockey. The following applies to the
application process:
a) All individuals wishing to apply for a head coach position on a Female Midget AAA Team shall
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SECTION 12: MIDGET AAA LEAGUES (FEMALE)
b)
c)
d)
e)
f)
g)
submit an application form to BC Hockey by February 15. For all new applicants their applications
MUST be accompanied by their hockey resume to be considered.
Notwithstanding the specified dates, if a qualified team official application is received after the
dates, the application shall be considered.
If no applicant is deemed suitable, the application process shall be extended.
All team officials shall be non-parents of players playing in the Female Midget AAA League. The
BC Hockey Executive Committee may approve an exemption should no other applications be
received upon the Female Midget AAA Chairs recommendation.
All teams shall card a Hockey Canada Safety Person or Team Trainer with HCSP certification.
HCSP unless a certified Team Trainer are not permitted to participate on the bench during games
or on the ice during practices.
Managers will be registered as carded officials but will not be permitted to participate on the bench
during games or on the ice during practices.
All team officials are to complete a criminal record check and disclosure form and submit them to
BC Hockey prior to the evaluation camp.
12.01.05.02
SELECTION
Team officials shall be recommended by the Chair of the BC Hockey Midget AAA Leagues and
ratified by the BC Hockey Executive Committee as follows:
i.
Selection of New Team Officials
 Shall be selected by a Committee consisting of the Chair of the BC Hockey Midget
AAA Leagues, a BC Hockey technical support person after consultation with the
District Director(s) and District President(s).
 Appointments shall be ratified by the BC Hockey Executive Committee.
ii.
Selection of Returning Team Officials
 Shall be recommended by the Chair of the Midget AAA Leagues in conjunction with
the Female Midget AAA Coordinator, a BC Hockey technical support person and
consultation with the District Director(s) as well as feedback through player/parent
League Evaluations
 Appointments shall be ratified by the BC Hockey Executive Committee
a) Head Coach
i.
Qualifications:
 NCCP Development 1 Certification (formally known as Intermediate) level minimum
 Speak Out/Respect in Sport
 Criminal Record Check
 Strong hockey background in playing, coaching and evaluating
 Experience in staff management
 Strong interest and commitment to high performance athlete development
 Ability to work with fellow team officials
 Committed to the development of female hockey
 Ability to communicate on-ice and off-ice requirements to players and parents
 References upon request
ii.
Responsibilities:
 Develop seasonal plan to focus on skill development of all players and submit to
the BCH District Female HP Coordinator by September 15 of current season.
 Communicate effectively with players, parents and league.
 Ensure all staff members have a clear understanding of their role with the team.
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

Ensure all players are being played regularly unless discipline issues prevent such.
Adhere to and abide by the rules and regulations of HC and BCH and Female
Midget AAA League Policy.
 Communicate on-ice and off-ice requirements and expectations to players and
parents.
 Responsible for conduct of players before, during and after games and practices
 Organize parent meetings as required.(Minimum 3 annually)
 Be the leader of all the team staff and direct and supervise such members.
b) Assistant Coach Qualifications and Responsibilities
i.
Qualifications:
 See Head Coach above
ii.
Responsibilities:
 Assist the Head Coach in carrying out the development of all players and
duties/tasks on and off ice as assigned by the Head Coach.
c) Team Manager
Term: 1 season
Selection:
Process defined by the District and Host MHA.
i.
Qualifications:
 Experience in Competitive team management
 Good organizational and communication skills
 Experience with and able to prepare annual team budgets
 Access to electronic messaging systems to send and receive required
correspondence
 Ability to receive all League correspondence and respond appropriately
 Criminal Record Check
 Speak Out/ Respect in Sport certified
 Be available for team staff meetings and parent meetings.
ii.
Responsibilities:
The manager will be the first line of communication and contact for the parents. The
manager may involve the coach if necessary.
 Assist Team Representative with coordination of evaluation camps
 Submit evaluation camp financial summary within two weeks of its conclusion to the
Female Midget AAA Chair.
 Develop annual team budget in concert with coaching staff for MHA approval.
 Present budget to team.
 Coordinate travel, accommodation, and meals for team.
 Obtain necessary equipment and supplies for team.
 Coordinate team financial matters including player fees, sponsorship, advertising,
etc.
 Complete all required monthly reports and updates as requested.
 Submit team financial statements through the Host MHA to the Female Midget AAA
Coordinator as indicated in the Budget section above.
 Ensure players are from within the defined draw zone and meet Hockey Canada
residential requirements.
 Ensure all Hockey Canada Registration requirements are completed and that
players meet necessary eligibility requirements.
 Ensure the team abides by all BC Hockey and Hockey Canada rules, regulations
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and policies.
 Ensure that all suspensions are served as required by BC Hockey rules and
regulations.
 Assist in the control and conduct of players before, during and after the game
 Assist with implementation of the Team First program with the team and parents.
 Ensure Team First Contracts are signed by all carded staff, players and parents.
 Fax or email a copy of the game sheet to the League Chair at the conclusion of the
game and mail the original game sheets of all games played to the Female Midget
AAA Coordinator within 24 hrs of completion of the game or completion of
tournament.
 Request permission to enter a tournament or play exhibition game(s) from Female
Midget AAA Chair. Obtain game numbers from Female Midget AAA Coordinator
and tournament travel permission from Chair before participating.
 Pay referee fees for home games.
 Ensure that there is a certified HCSP person for each game.
 Ensure that affiliate player use follows Female Midget AAA, Hockey Canada and
BC Hockey Regulations and policies.
 Ensure all team officials and players are properly registered on the HCR with the
Association Registrar.
 Minimum of 72 hours notice to request Exhibition games
 Minimum of 30 days notice to request to attend tournaments. Teams are to copy
the Branch office with team applications to the tournaments
*Teams, may appoint a team financial manager to maintain team finances and fund
organize/manage fundraising activities and funds
12.01.05.03 RELEASE OF TEAM OFFICIALS
Team officials are expected to provide a good example to the players in their charge. As a result, an
offence committed by a team official shall be deemed to be a serious offence.
a) Team officials may be released from a Female Midget AAA team for the following reasons:
 Inappropriate control over conduct of players
 Disrespect for the rules, regulations and policies of Hockey Canada and/or BC
Hockey
 Failure to follow the philosophy and/or philosophical values of BC Hockey and the
Female Midget AAA League
 Excessive penalties
 Failure to uphold BC Hockey Zero tolerance policy.
 Failure to meet team obligations
If a situation is of sufficient seriousness, the Chair shall have the authority to suspend or release a
team official from a team. The Chair shall then direct the Female Midget AAA Coordinator to
investigate the incident and report to the Chair.
12.01.05.04
TEAM FIRST
All team members; players, coaching staff, parents/guardians, and officials shall be required to sign
Team First Contracts before playing their first League game. Failure by the parent to sign a Team
First Contract will result in the player being released from the team.
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SECTION 12: MIDGET AAA LEAGUES (FEMALE)
12.01.05.05
SPEAK OUT/RESPECT IN SPORT
All BC Hockey Female Midget AAA team officials must complete the Speak Out!/Respect in Sport
Certification Clinic by December 1st of the current season.
12.01.05.06
HOCKEY CANADA SAFETY PROGRAM (HCSP)
All Hockey Canada carded teams must have an HCSP official carded by December 1st of the current
season in accordance with BC Hockey regulations. The team HCSP person shall not be permitted on
the bench during games unless otherwise qualified and approved by the Female Midget AAA
Chair. Note that the parent of any member of a team shall not be permitted on that team’s bench
during games.
TEAM REGISTRATION
12.01.06.01 BC HOCKEY TEAM ADMINISTRATION FEE
As determined by BC Hockey Executive Committee each Female Midget AAA League team shall be
assessed a BC Hockey team administrative fee to cover the Branch administrative costs, scheduling
meetings, coach meetings, conference calls and expenses related to the league. BC Hockey shall
assess a team administration fee to all teams by September 1st. Fees shall be due by September
30th.
Fee is the same for each team regardless of the number of players
12.01.06.02
TEAM NAMES
a) All team names must be approved by the BC Hockey Executive Committee.
b) A Team’s approved name shall not be altered or changed in any way, including the addition of
sponsor names, during the course of the season.
c) Application to change a team’s name must be made in writing to BC Hockey by April 30.
PLAYER REGISTRATION
12.01.07.01
PLAYER FEES
a) Each Minor Association shall be responsible for the operational costs of their Female Midget AAA
team. Player fees shall include the costs for the players to play for that team within the Female
Midget AAA league for the season
b) Players shall pay the registration fees normally charged to players in the Host Association plus
any additional fees necessary to meet team budgets and BCH team fees.
c) Players are responsible for any expenses incurred by their zone team during the season over and
above the registration/player fee.
d) In future years cost sharing will be investigated and recommendations brought to the BC Hockey
Executive Committee.
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12.01.07.02
REFUNDS
a) Host Associations, in conjunction with the District where appropriate, shall establish a refund
policy.
12.01.07.03
REGISTRATION/CARDING PROCEDURES
a) Each team shall receive access to a maximum of twenty-five electronic Player Registration
Certificates via the Hockey Canada Registration system (HCR). A team may register twenty
players at any one time, two of which must be goaltenders. Prior to the first league, tournament or
playoff game, the registering team manager must:
b) Each team shall receive access to a maximum of twenty-five electronic Player Registration
certificates via the BC Hockey Online Carding system. The team manager prior, to September
15th must register all players and team officials on the BC Hockey carding system
c) Ensure all players sign a copy of their completed online card;
d) In order to be eligible for the BC Hockey Female Midget AAA Championships, Regional and
National playoffs the team shall be required to have registered seventeen (17) players on Hockey
Canada Registration Certificates (at least two of whom must be goaltenders) on or before October
15th of the current season. Teams must obtain approval from the BC Hockey Executive Committee
through the Female Midget AAA Chairperson should they not be able to card seventeen (17)
players.
e) Membership for Female Midget AAA teams shall commence upon acceptance of the team's
registration by the Executive Director of BC Hockey and shall expire annually on April 30.
12.01.07.04
a)
b)
c)
d)
e)
f)
g)
h)
i)
j)
k)
l)
m)
AFFILIATION
BC Hockey Female Midget AAA teams may affiliate players from within their approved draw zone.
There shall be no “permanent affiliate” players in the Female Midget AAA League.
An affiliate player registered with a Winter Club may affiliate as follows:
Eligibility for affiliation purposes is to be determined by the location of the Winter Club.
Teams may only affiliate with players of Winter Clubs located within the Female Midget AAA
team’s approved draw zone
A Winter Club player’s residence is not to be considered when determining the player’s eligibility
as an affiliate.
Players aged Pee Wee and below are not eligible to register as an affiliate to a Midget AAA team.
Teams may not dress more than six (6) affiliate players per game without the approval of the
league coordinator.
Registration of an affiliate player requires the written permission of the player's guardian and
MHA.
Players registered on carded or recreational ("house" or "C") teams, may affiliate to a Female
Midget AAA League team.
A player's team may not unreasonably deny a player the opportunity to play as an Affiliate. Note:
this provision applies to players affiliating from MHAs to Female Midget AAA teams, as well as
players affiliating from Female Midget AAA teams to Junior or Senior clubs.
Consent of an affiliate player's regular team must be obtained prior to using the player in a game
or practice.
An Affiliate player who has played the maximum number of games permitted under Hockey
Canada rules and/or BC Hockey policy may not be used as an affiliate unless her registered team
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has been eliminated from playoff competition. Players qualifying under this policy may be
assessed a fee as prescribed by the Minor Hockey Association.
n) No affiliates may be added to a team roster prior to January 10th.
o) League Coordinator should be notified when AP players will be used.
12.01.07.05
PLAYER RELEASES
a) Players may be released for the following reasons:
i.
Disciplinary problems
ii.
Use of drugs or alcohol
iii.
Non-payment of player fees
iv.
Player requests to play at a higher division or return to Minor Hockey Association.
v.
Safety or risk management concern to the player
vi.
Deemed by the Female Midget AAA Chair to be in the best interests of the team and/or
player.
b) An application to remove a player from a team roster must be made in writing to the Female
Midget League Chair, and District Association, setting out reasons for the removal of the player.
c) If a player with disciplinary issues is being considered for removal from the team, the player and
parents must be made aware of the problems and given the opportunity to correct her behavior
prior to submitting the application.
PLAYER ELIGIBILITY
12.01.08.01
MIDGET AGED PLAYERS
All Female Midget aged players (15, 16 or 17 years old within the calendar year) residentially eligible
to register and play minor hockey within BC Hockey are eligible to register on a Female Midget AAA
team.
12.01.08.02
UNDER-AGED PLAYERS
No under-aged players will be permitted to be registered with a Female Midget AAA team.
12.01.08.03
RESIDENTIAL QUALIFICATIONS
The residential qualifications for Female Midget AAA teams shall be those adopted by BC Hockey and
Hockey Canada
a) Regarding Winter Club Players: A player registered with a Winter Club must try out for the
Female Midget AAA team within the draw zone where her parents reside. If the player is not
selected to the Female Midget AAA team, the player is eligible to return to the Winter Club.
b) Regarding Academy Players: Players may try out for Midget AAA teams based on the residence
of their parents and in accordance with Hockey Canada Regulations. Therefore, regardless of
where a player registers with an academy, she may only try out in her “home” AAA zone.
c) Participants that reside in a District that does not register a Female Midget AAA Team may
register in another zone to participate on a Female Midget AAA Team. Such participants
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must declare their intent to try out for a team in another zone to the BC Hockey Executive
Director and once declared may not try out for a team in any other zone.
EVALUATION CAMPS
12.01.09.01
EVALUATION CAMPS
a) Camps are to not to be held prior to July 31st and are to be scheduled over 3 consecutive days
b) All players must register with their home minor hockey association as per registration policy for
residential confirmation, tracking purposes and to preserve a place to play. Proof of same must
also be provided at evaluation camp registration
c) Registration for each team evaluation camp will be organized through the District and MHA Host
Association. Camps dates and locations will be posted on the BC Hockey web site
d) Registration fees will cover camp expenses and shall be paid directly to the host MHA
e) Players, who are unable to attend the camp for valid reasons may apply to the host MHA for
permission to be evaluated, post camp.
12.01.09.02
CANCELLATION – REFUNDS
Associations with assistance from the District are to establish cancellation refund policies.
12.01.09.03
PLAYER SELECTION PROCESS
a) Teams shall consist of up to a maximum of twenty players including two goaltenders
b) Players can only attend a Female Midget AAA camp for the team(s) within the draw zone in which
she resides.
c) Players will be evaluated and selected by Team Officials with input by Evaluators
i.
Minimum of 12 players including one goalie chosen the day after the evaluation camp ends
ii.
12 players selected by Aug. 30
iii.
17 players selected by Sept. 15
d) If a player is not selected to a Female Midget AAA team, she must return to her minor hockey
association
e) Seventeen (17) players, two of which must be goaltenders, must be selected by September 15.
Any alterations less than seventeen (17) must be approved by the BC Hockey executive
Committee through the female Midget AAA Chair.
f) After September 15, if a team wishes to further evaluate a player, written permission must first be
obtained from the District Association in conjunction with the player’s Minor Hockey Association
President.
RULES OF PLAY
12.01.10.01
RULES OF PLAY
BC Hockey Female Midget AAA teams are to dress twenty (20) players (including two goaltenders)
and up to five (5) team officials, who are duly registered with BC Hockey, in accordance with the rules
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and regulations of BC Hockey and Hockey Canada.
12.01.10.02
HOME TEAM RESPONSIBILITIES
The home team shall be responsible for supplying:
 Warm-up and game pucks
 An approved game sheet
 A timekeeper
 A scorekeeper
 Penalty box personnel
RULES AND REGULATIONS
12.01.11.01
DISCIPLINE/SUSPENSIONS
a) The BC Hockey Female Midget AAA Chair shall be responsible for disciplinary action in
accordance with BC Hockey / Hockey Canada regulations.
b) Team officials shall be responsible for supervising and controlling the conduct of their players on
and off ice before, during or after each event. Failure by team officials to control the conduct of
their players may result in suspension and/or other disciplinary action. In addition, the cost of any
damages shall be assessed against the MHA to collect from the team.
c) All penalties and/or suspensions shall be in accordance with BC Hockey guidelines for Hockey
Canada published rules. Automatic suspensions shall be applied as per BC Hockey Suspension
Guidelines. It is the responsibility of the team's officials to ensure that players serve their total
game suspensions as required by Hockey Canada and BC Hockey rules.
d) Any team permitting a player or team official, who is ineligible by reason of suspension, or of not
being properly registered with that team to play or participate in a game shall forfeit that game and
may be subject to further disciplinary action by the Chair.
e) Excessive penalty minutes by individual players, including a combination of major penalties such
as Gross Misconduct/Match penalties, Misconducts and Game Misconduct penalties may result in
a suspension and/or disciplinary action.
f) Any team official who incurs a Game Misconduct shall be suspended for the team’s next game. A
team official who incurs a Game Misconduct in the last ten minutes of a game shall be suspended
for the team’s next two games.
g) Disciplinary action shall be taken should any team not obtain game numbers prior to playing any
exhibition/tournament games.
12.01.11.02
ZERO TOLERANCE - DRUGS, ALCOHOL AND TOBACCO
There is a zero tolerance for the use of alcohol, drugs and tobacco during activities within BC Hockey.
All incidents will be investigated and dealt with on an individual basis. The recommended minimum
suspension for violation of this policy is 30 days from all participation within the league. A written
report, from the Female Midget AAA Coordinator or a District Director, must be forwarded to the Chair
outlining the circumstances within 7 days.
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12.01.11.03
HAZING/INITIATION
Female Midget AAA shall adhere to BC Hockey / Hockey Canada rules and regulations pertaining to
Hazing / Initiation.
12.01.11.04
RECRUITING PRACTICES – TAMPERING
No team official may invite a registered player of another district/ association/ club to participate in any
exhibition, tournament or league game, practice or team event without prior consent of the player's
home association. Violation of this rule will result in disciplinary action.
12.01.11.05
GAME FORFEIT
a) Teams may not declare a forfeit. Failure to meet all league commitments will result in disciplinary
action, which may include suspension(s). Teams failing to meet league commitments for games
may result in a fine to the Host MHA.
b) If a team fails to present itself at the time and place appointed to play in their league / playoff
game, the game and / or series may be awarded to the opposing team. If an unavoidable accident
or an unforeseen contingency occurs that does not permit this game to be played and if it cannot
be rescheduled, then the game will be a non-played game with neither team being eligible to
receive points.
12.01.11.06
LEAGUE PLAY
The number of scheduled games shall be determined annually by the Female Midget AAA
Committee. A balanced schedule, where possible, will commence approximately October 15 and be
completed prior to the start of playoffs/championships.
Each league game will consist of a minimum of 2.5 hours of playing time:
 5 minute warm up;
 Three 20 minute stop time periods with an ice clean between each period.
 No overtime during league play
The Play-off format shall be determined by the BCH Executive Committee culminating in the
champion representing BC Hockey in inter-branch playoff competition. Should a Play-off game be tied
following regulation time, a 5 minute sudden death overtime period will be played. If a winner is not
determined following the overtime period, a three person shootout will take place followed by a
sudden death shootout.
Should an inter-locking league not be possible the Female Midget AAA Chair will be allowed to amend
playing times as required. At minimum the following will be required:
 5 minute warm up;
 Three 20 minute stop time periods with an ice clean at the first stoppage of play
after the 10 minute mark of the second period.
 No overtime will be played.
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SECTION 12: MIDGET AAA LEAGUES (FEMALE)
12.01.11.07
GAME PROTESTS
There shall be no game protests for league play in the Female Midget AAA League except for the use
of an ineligible player. Game protests during regular season shall be transmitted in writing to the
Female Midget AAA Coordinator within 72 hours of completion of the game in question. Use of illegal/
ineligible players shall result in forfeiture of the points and possible disciplinary action.
12.01.11.08
EXHIBITION GAMES AND TOURNAMENTS
a) Any team wishing to play an exhibition game or enter a tournament shall first obtain permission
from the Female Midget AAA Chair and then obtain an Exhibition/Tournament Game number from
the Female Midget AAA Coordinator.
b) All league commitments must be met prior to permission being granted.
c) All exhibition games and tournament costs will be paid by the team.
d) Attempts will be made to conduct two special events (tournaments) per season. These events will
be hosted by a District and open only to Female Midget AAA teams
e) Any team wishing to host a tournament shall first obtain written permission from the Female
Midget AAA Coordinator prior to apply to BC Hockey for sanctioning.
12.01.11.09
RESCHEDULING OF LEAGUE GAMES
No league or playoff game will be altered or rescheduled to accommodate a tournament or exhibition
game unless special permission is granted in writing by the Female Midget AAA Chair. Permission
will not be considered unless the date(s) and time(s) of the rescheduled game(s), mutually agreed on
by both teams in writing, have first been obtained.
12.01.11.10
GAME SHEETS
The following is required for all league, exhibition and tournament games:
 The home team is responsible for supplying the game sheet and ensuring that it is
properly completed. The home team shall also ensure that an additional blank
game sheet is available at the timekeeper's bench.
 The home team is responsible for faxing or emailing a copy of the game sheet to
the Coordinator within 24 hours of completing the game and mail the first copy of
the game sheet to the BC Hockey Office within 48 hours of the completion of any
league game. If the first copy is taken by the referee, the home team shall transmit
the second copy in its place.
 The League Coordinator must be notified after any game where a Major Penalty
has been assessed.
 All affiliate players (AP) shall be designated as such on the game sheet beside the
player's name.
 Game statistics are to be entered into the BC Hockey FMAAA site by a team official.
 In order to ensure no sanctions will be applied to your team:
o The game sheet must be uploaded and complete by Midnight of the game day.
o The data entered into the system must be exactly as the official game sheet.
 The FMAAA League Coordinator shall have the authority to issue Teams that do not
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adhere to this policy a $100 fine.
Clear copies of all exhibition and tournament games must be mailed to the BC Hockey Office within
48 hours of the team returning home. Non-compliance may result in disciplinary action.
12.01.11.11
TIE BREAKING PROCEDURE – LEAGUE STANDINGS
In the event of any ties in final league standings, the following tie breaker format shall apply for the
determination of playoff positions:
a) If two or more teams are tied, standings will be determined by ranking the teams on the basis of
most wins in regular season play.
b) If the standings determined in step a) contain any further ties, those teams whose standing was
not determined in step a) will have the following format applied, with all games played by the tied
teams against each other being considered (i.e. If three teams are still tied, then all games played
involving any two of the three tied teams will be used in breaking the tie) teams will be ranked by
highest winning percentage in these games.
i.
Teams will be ranked by highest winning percentage in these games
ii.
Any teams still tied will be ranked by most goals-for in these games
iii.
Any teams still tied will be ranked by least goals against in these games
iv.
Any teams still tied will be ranked by the least penalty minutes in these games
NOTE: For section b), games involving all of the tied teams will continue to be used in each of steps
ii., iii. and iv. even if one or more of the tied teams receives a placing after a step is applied (i.e. if
three teams are tied and one team receives a ranking after step i. is applied, then games among all
three teams will still be used in step ii. and beyond).
OFFICIATING
12.01.12.01
OFFICIATING
Officials will be identified by the District RCMs with consultation from the BC Branch Female
Officiating Coordinator. Officiating fees will be those approved by the Female Midget AAA
Committee.
a) The standard shall be the three official system.
 Official fees – Three official system
 Referee - $60
 Linespersons - $40 each
b) It is the responsibility of the home team to pay the officials.
c) Should there be fewer than three on-ice officials in attendance at any game; the home team
manager is to notify the Female Midget AAA Coordinator at the conclusion of the game.
d) On-ice officials’ fees for exhibition games will be paid by the individual teams at league rates
unless games are under 2 hours.
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12.01.12.02
OFFICIATING NO SHOWS
Should fewer that the required number of officials appear for any game, then the procedures outlined
below shall be followed in accordance with hockey Canada Rules:
a) If, for whatever reason, the Referee or Linesmen appointed are prevented from appearing, the
Managers or Coaches of the two competing teams shall agree on a Referee and one or two
linesmen
b) If they are unable to agree, they shall appoint a player from each team who shall act as officials
c) If the regularly appointed officials appear during the process of the game, they shall replace the
temporary officials immediately
d) If a linesman appointed is unable to act at the last minute, or if through sickness or accident she is
unable to finish the game, the Referee in Charge shall have the power to appoint another in her
place if she feels it necessary
e) If, owing to illness or accident, the Referee is unable to continue to officiate when working with two
Linesmen, they will continue the game as a two man officiating system
BILLETING
12.01.13.01
BILLETING OF PLAYERS
Players are responsible for locating billets as well as any billeting expenses.
a) Billeting is to be arranged between the player’s parents and the host billet family
b) No team officials is to serve as a billet
c) Teams must report all billeting arrangements to the FMAAA Chair upon request
TEAM UNIFORMS / DRESS CODE
12.01.14.01
UNIFORMS
a) Team colors will be approved by the Female Midget AAA Committee.
b) A team wishing to change its approved colors shall submit a color change request, in writing, to
the Female Midget AAA Chair by April 15 who shall seek BC Hockey Executive Committee
approval.
c) Where uniforms of both teams are so similar that in the opinion of the referee there will be
confusion, it shall be the responsibility of the home team to change its uniforms to a contrasting
color.
d) Uniforms are to have numbers on the back as well as the sleeves.
12.01.14.02
DRESS CODE
All players and team officials shall wear appropriate attire on game days or when in public during
league functions. (Standard will be business equivalent) Baseball caps are not to be worn.
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SECTION 12: MIDGET AAA LEAGUES (FEMALE)
LEAGUE ALL-STAR SELECTIONS
12.01.15.01
ALL STAR GAME – FUNDS PERMITTING
An Annual All Star Game may be held. The host location will be rotated each year and will be selected
by the Female Midget AAA Chair in consultation with the Female Midget AAA Coordinator and
approved by the BC Hockey Executive Committee. If, for any reason, the All Star Game cannot be
held at this time, the Female Midget AAA Chair may determine the change of venue and/or date or
cancel.
12.01.15.02
ALL STAR TEAM OFFICIAL SELECTION
The Head Coaches shall be determined by the best winning percentage as of November 21.
The Assistant Coaches shall be determined by the next alternating highest percentages. Managers
(2) and Trainers (2) shall be selected by the Chair of the Female Midget AAA League.
NOTE: Only BC Hockey Female Midget AAA League Head Coaches shall be eligible to participate as
an All Star Game coach.
12.01.15.03
ALL STAR TEAM PLAYER SELECTION
Each team shall nominate 6 forwards, 4 defense and 1 goaltender not later than November 21. The
players will be ranked according to skill and position. A Player Selection Committee comprised of the
Female Midget AAA Chair, Female Midget AAA Coordinator, four zone team coaches and the BC
Hockey resource person will select forty players, four of whom shall be goaltenders, to make up two
teams. A minimum of one player must be selected from each team. The balance of players will then
be selected from the highest overall rankings.
Any players under suspension on game day will be ineligible to participate. A replacement player will
be recommended by the Selection Committee and approved by the Female Midget AAA Chair.
12.01.15.04
END OF SEASON LEAGUE ALL STAR TEAM
Each team shall nominate the top 3 forwards, 2 defensemen and 1 goaltender from an opposing
team. Each team shall submit their completed All Star Player Ranking form to BC Hockey by March
15.
FEMALE MIDGET AAA CHAMPIONSHIPS
12.01.16.01
FEMALE MIDGET AAA CHAMPIONSHIPS
The Female Midget AAA Championship format shall be determined by the BC Hockey Executive
Committee upon recommendation by the Female Midget AAA Committee.
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SECTION 12: MIDGET AAA LEAGUES (FEMALE)
12.01.16.02
TRAVEL
The winner of the Female Midget AAA Championship will represent BC Hockey at any regional or
national championships. The team will be responsible for all travel, hotel and meal expenses incurred
while attending those events.
12.01.16.03
FINAL DATE TO WITHDRAW FROM BC HOCKEY CHAMPIONSHIPS
The final date to withdraw from the BC Hockey Female Midget AAA Championships is January 15.
EDUCATION ADVISOR
12.01.17.01
EDUCATION ADVISOR
Teams are strongly encouraged to enlist the services of an educational advisor to assist players with
their academic studies and liaise with parents when necessary.
12.01.17.02
ROLE OF THE EDUCATION ADVISOR
The purpose of the Education Advisor is to assist the players in achieving their education potential
while playing on a Female Midget AAA team.
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SECTION 12: MIDGET AAA LEAGUES (FEMALE)
IMPORTANT DATES
12.01.18.01
Important Dates
August 30
August 31
September 15
September 30
October 31
December 1
January 10
January 10
January 10
January 10
January 15
January 31
February 10
March 31
BC Hockey AGM
May 1
July/August
August
August 31
Aug/Sept
Sept 1 to Oct 1
September 15
June 2014
Minimum 12 Players selected to the team as per policy 12.01.09.03
Teams Submit Proposed Annual Budget to League Chair
Minimum 17 players selected (Policy 12.01.09.03)
BC Hockey Administrative Fee Due
Teams submit year to date budget
All Team Staff must complete proper certification
Affiliate Player (Hockey Canada Regulation E.35) After this date, an affiliate
player who plays more than the designated number of league/playoff games
with a higher division team may no longer play for the lower division team
Last day to register players
Team Host Association application deadline
Application for team Head Coach Positions
Final date for addition to affiliate player list
Teams submit year to date budget
Final player registration date in all divisions of hockey. Rosters Locked
after this point.
Year End financial Statement submitted to BC Hockey
Final Team approvals / name changes
Team staff selection
Directors Meeting/Conference Call
Player selection camps
League Schedule
Orientation meeting Coaching staff
Team pre-season preparation
Seventeen (17) players including two goalies to be carded to Zone team
rosters.
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SECTION 12: MIDGET AAA LEAGUES (MALE)
12.02.01.01
MIDGET AAA BOUNDARIES
The BC Hockey Executive Committee has approved thirteen draw zones. Midget AAA teams eligible
to compete in the BC Hockey Major Midget League. The zone boundaries and Minor Hockey
Associations included in each of the respective zone areas established by BC Hockey are:
a) Kootenay Zone including Beaver Valley, Castlegar, Cranbrook, Creston, Elkford, Fernie,
Golden, Grand Forks, Invermere, Kaslo, Kimberley, Midway, Nakusp, Nelson, Trail,
Windermere Valley
b) North Central Zone including Mackenzie, McBride, Quesnel, Prince George, Valemount,
Williams Lake, 100 Mile House
c) North East Zone including Chetwynd, Clearview, Dawson Creek, Fort Nelson, Fort St. John,
Hudson Hope, Tumbler Ridge, Yukon
d) North West Zone including Burns Lake, Fort St. James, Fraser Lake, Hazelton, Houston,
Kitimat, Prince Rupert, Smithers, Stewart, Terrace, Vanderhoof
e) North Okanagan Zone including Ashcroft, Chase, Clearwater, Kamloops, Lillooet, Logan
Lake, Merritt, Revelstoke, North Okanagan (Armstrong/Enderby), Salmon Arm, Sicamous,
f) South Okanagan Zone including Kelowna, Lumby, Penticton, Princeton, South Okanagan
(Oliver, Osoyoos), Summerland, Vernon, Winfield, Westside
g) North Island Zone including Campbell River, Comox Valley, Gold River, Nanaimo,
Oceanside, Port Alberni, Powell River, Tri Ports (Port Alice, Port McNeill, Port Hardy)
h) South Island Zone including Cowichan Valley, Juan de Fuca, Lake Cowichan, Peninsula,
Saanich, Sooke, Victoria, Victoria Racquet Club
i) Vancouver Centre Zone including Arbutus Club, North Delta, Richmond, Seafair, South
Delta, Vancouver, Vancouver Thunderbirds
j) Vancouver North East Zone including Coquitlam, Port Coquitlam, Port Moody, Ridge
Meadows, New Westminster
k) Vancouver North West Zone including Burnaby, Burnaby Winter Club, Hollyburn Country
Club, North Vancouver, North Shore Winter Club, Squamish, Sunshine Coast, West
Vancouver, Whistler
l) Vancouver South East Zone including Abbotsford, Hope, Chilliwack, Mission, Aldergrove,
m) Vancouver South West Zone including Cloverdale, Langley, Semiahmoo, Surrey
12.02.01.02
ZONE DRAW ADJUSTMENT
The BC Hockey Executive Committee shall approve all adjustments to the BC Hockey Midget AAA
draw zones.
12.02.01.03
ZONE BOUNDARY CHANGE
The North Central Zone shall include the boundary of the North West and North East Yukon Zones.
12.02.01.04
MIDGET AAA TEAM APPLICATION
The BC Hockey Executive Committee shall only approve one team in each of the above zones
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SECTION 12: MIDGET AAA LEAGUES (MALE)
ADMINISTRATION
12.02.02.01
i.
ii.
iii.
Reports to President
Appointed by
BC Hockey President (annually)
Responsibilities
 Represents league on the BC Hockey Executive Committee
 Assists in the selection of team staff
 Chairs the orientation meeting
 Approves the final league schedule and team budgets
 Is the Branch representative for the All-Star Game and Regional and National
Championships
12.02.02.02
i.
ii.
iii.
iv.
June 2014
MML CHAIRPERSON RESPONSIBILITIES
LEAGUE MANAGING DIRECTOR RESPONSIBILITIES
Reports to MML Chairperson
Appointed by
Executive Committee
Selection committee composed of the following:
 MML Chair
 Staff Resource
 Representative appointed by the President
Responsibilities:
 Review applications, interview and determine team staff
 Ensure all team staff have proper certifications
 Maintain open communication with team officials and host association’s Presidents
 Maintain communication with Chair
 Ensure all BC Hockey and Hockey Canada timelines, dates, rules and regulations
are adhered to
 Ensure Player of the Month, All-Star game/team and Coach of the Year
nominations
are sent to the BC Hockey office on time
 Communicate information, updates and announcements to the league
 Coordinate the orientation meeting with the Chair and Staff Resource
 Coordinate the evaluation camps with team managers and head coaches
 Coordinate evaluation camp ice facilities with team managers, head coaches and
facilities
 Coordinate qualified evaluators for evaluation camps with head coaches
 Ensure officials are booked for evaluation camps
 Liaise with Staff Resource on player eligibility issues
 Coordinate regular season ice facilities with ice providers
 Work with ice providers to resolve ice issues
 Prepare league schedule
 Provide league assigners and ice facilities with schedule and inform when updates
occur
 Monitor travel arrangements (bus/hotel)
 Approve team requests for travel changes within budget
 Approve team expenses within budget
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










12.02.02.03
i.
Assist with the Major Midget League budget
Notify Chair of disciplinary issues
Issue suspension notices for automatic suspensions
Refer indefinite suspensions or injury related offences to Chair
Notify Chair of protests/complaints/appeals or concerns
Provide Chair with regular reports and updates
Act as the All-Star Game manager
Monitor the MML website
Ensure game sheets are sent to the BC Hockey office on time
Verify accuracy of the game sheets
Assist Staff Resource with material and input for the Athlete Development Program
STAFF RESOURCE
Responsibilities
 As directed by MML Chairperson and the BC Hockey Executive Director
FINANCIAL
12.02.03.01
BUDGET
a) League Budget
The League operating budget and team registration fees shall be established by June 15 of the
calendar year.
Any expense items outside of the approved budget must be approved by the BC Hockey Finance
Committee.
Each team bank account will be credited $1,000 to be used for team start-up costs via approval
from the Chair. This credit is to be paid back to BC Hockey by November 1.
b) Team Budgets
i.
Each Midget AAA Team must:
 Establish and submit a proposed budget by June 15 of the calendar year
 Provide a financial report within three (3) weeks of the conclusion of their season.
Teams that do not meet this requirement will be subject to discipline, suspension or fine.
ii.
Each Midget AAA Team budget shall not include expenses for the following items:
 Team Apparel
 Team Staff Honorarium
 Team Trainer Honorarium
 Exhibition Games (Pre-Season)
 Additional Practice Ice
 Dry Land Training
iii.
BC Hockey will notify parents of any additional costs team such as: meals, skate
sharpening or water bottles.
iv.
All team capital purchases shall require the pre-approval of the MML Chairperson. All
teams must file a complete inventory list including items such as audio visual equipment,
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SECTION 12: MIDGET AAA LEAGUES (MALE)
dry land training equipment, and skate sharpeners. The list will be sent to BC Hockey on
November 1 and March 1. All team capital purchases become the property of the BC
MML.
12.02.03.02
HOTELS/TRANSPORTATION
a) Transportation to all league regular season and playoff games outside of a team’s zone and
involving travel that are in excess of approximately 125 km shall travel by chartered bus. There will
be no transportation provided for Lower Mainland teams to games played within the Lower
Mainland
b) Accommodation and transportation for up to twenty players and a maximum of five team officials
who are traveling with the team will be provided by the league. Transportation outside of Districts
must be arranged through commercial carrier. Any variance must be approved by Chair of MML.
All hotel and transportation costs for league play must be pre-approved by the Chair and will be
paid by league.
i.
Travel by chartered buses shall be provided for team officials and players only
ii.
Parents or guardians of players may be permitted to travel on the bus, space allowing
iii.
Non-players under the age of 15 are not permitted to travel with the team
c) The League will provide for a meal allowance up to a maximum of $35.00 per day for a maximum
of five team officials for out of district games only:
Breakfast
$10.00 per day
Lunch
$12.00 per day
Dinner
$18.00 per day
d) Reservations must be confirmed two weeks in advance at hotels approved by BC Hockey.
Reservations and confirmations will be the responsibility of the Team Manager.
e) Purchase orders for transportation and hotel bookings must be completed and filed by Team
Coordinators.
f) Travel expenses incurred for any reason other than travel by charter bus with the Midget AAA
team for league games will be the responsibility of the Midget AAA team.
12.02.03.03
TEAM BANK ACCOUNTS
Each Midget AAA Team will be assigned a bank account prior to the start of each season, with the
following parameters:
a)
b)
c)
d)
The MML Chairperson will assign two signing officers for each team
Only team officials will be eligible to be a signing officer on the account
All transactions and monies for the team must be accounted for in the assigned account
The team signing officers will be required to complete a financial report. This report is to be filed
with the BC Hockey office each month.
e) Teams are not to open or use any other bank account in addition to the league supplied account.
Team officials are not to use their personal accounts for any team funds.
f) All gaming license applications are to be administered by the BC Hockey office. It should be
noted that a successful gaming application will necessitate the use of a second, gaming specific,
bank account for the team.
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SECTION 12: MIDGET AAA LEAGUES (MALE)
12.02.03.04 FUNDRAISING
No advertising, name bars (other than league supplied name bars) or other patches may be applied
to team jerseys without prior consent of the BC Hockey Finance Committee
12.02.03.05
MML Team Staff Honorariums
a) The League will provide a team staff honorarium with the following breakdown
i.
Head Coach - $5,000
ii.
Assistant Coach (2) - $2,000
iii.
Manager - $1,000
iv.
Trainer - $2,000
v.
Trainer Supplies - $500
b) The honorarium will be paid in two (2) installments to approved staff members. The payment
dates are December 1 and the March 1.
c) Honorarium cheques will be held by BC Hockey should a team not have up to date accounting
records.
TEAM OFFICIALS
12.02.04.01
REQUIREMENTS
All coaching staff must share the philosophical values of the representative zone and that of BC
Hockey:
a) All individuals wishing to apply:
i.
For a head coach position on a Midget AAA team shall submit an application form to BC
Hockey by April 15.
ii.
For positions other than head coach on a Midget AAA team shall submit an application
form to BC Hockey by May 15.
b) Notwithstanding the above dates, if a qualified Midget AAA team official application is received
after the above dates, the application shall be considered.
c) Returning team officials shall be given preference over new applicants unless it has been
determined that to do so would not be in the best interest of the team.
d) If no applicant is deemed suitable, the application process shall be extended to June 30th.
e) All coaches shall be non-parents.
f) Managers are not permitted to participate on the bench during games or on the ice during
practices.
g) All team officials to complete criminal record check prior to be being selected.
12.02.04.02
SELECTION
Team officials shall be recommended by the MML Chairperson and ratified by the BC Hockey
Executive Committee as follows:
i.
Selection of New Team Officials
 Shall be selected by a Committee consisting of the MML Chairperson, a BC
Hockey Staff Resource person, MML League Head Coach, the District High
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Performance Evaluator and League Managing Director, after consultation with the
District Director(s) and District President(s).
ii.
Selection of Returning Team Officials
 Shall be recommended by the MML Chairperson in conjunction with the Managing
Director, a BC Hockey technical support person and consultation with the District
Director(s) as well as feedback through player/parent League Evaluations
 Appointments shall be ratified by the BC Hockey Executive Committee
a) Head Coach
Term: 2 years. BC Hockey holds the right to review the coach position from March 15 to April 15
to determine if changes are required.
Qualifications:
 NCCP Development 1Certification (formally known as Intermediate) level
o At the beginning of the 2015-2016 season, Head Coaches will be required to
have High Performance 1 certification
 Speak Out
 Criminal Record Check
 Strong hockey background in playing, coaching and evaluating
 Experience in staff management
 Strong interest and commitment to high performance athlete development
 Ability to work with fellow team officials
 Ability to communicate on-ice and off-ice requirements to players and parents
 Non-parent. (No children on Midget AAA team).
 References upon request
i.
Responsibilities:
 All Head Coaches are required to submit nominations/rankings for League Player
of the Month, All Star Teams and/or other player recognition events as requested.
Failure to comply will result in a minimum one game suspension.
b) Assistant Coach
Term: 1 year
i.
Qualifications:
 NCCP Development 1 level
o BC Hockey recommends that Assistant Coaches have the High Performance 1
certification
 Respect in Sport/Speak Out
 Strong hockey background in playing, coaching and evaluating
 Experience in staff management
 Strong interest and commitment to high performance athlete development
 Ability to work with fellow coaching personnel
 Ability to communicate on-ice and off-ice requirements to players and parents
 References upon request
 Non-parent – no children on Midget AAA team
 Criminal Record Check & Vulnerable Persons Check
c) Team Manager
Term: 1 year
i.
Selection:
 Selection by committee consisting of the Chair of the BC Hockey Major Midget
League,
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SECTION 12: MIDGET AAA LEAGUES (MALE)
the BC Hockey MML Managing Director and the BC Hockey technical support
person with input from coaching staff.
 Ratified by the BC Hockey Executive Committee
ii.
Qualifications:
 Experience in Rep team management
 Respect in Sport/Speak Out by Dec 31st of the current season
 References upon request
 Criminal Record Check & Vulnerable Persons Check
iii.
Responsibilities:
 Coordinate evaluation camps in conjunction with the League Managing Director
 Submit financial summary of evaluation camp within two weeks of its conclusion to
MML Chair and the BC Hockey Executive Director.
 Coordinate travel, accommodation, and meals for team
 Obtain necessary equipment and supplies for team
 Coordinate team financial matters including player fees, sponsorship, advertising,
etc.
 Monitor use of Affiliate players
 Ensure that team abides by all BC Hockey and Hockey Canada rules and
regulations
 Ensure that all suspensions are served as required by BC Hockey rules and
regulations
 Control the conduct of players before, during and after the game
 Fax a copy of the game sheet to the League Statistician at the conclusion of the
game and mail the original game sheets of all games played to League Manager
within 24 hrs of completion of the game or completion of tournament.
 Request permission to enter tournament or play exhibition game(s) from Managing
Director prior obtaining game numbers or tournament permission number from
League Manager.
 Ensure that correct referee fees in cash are given to the timekeeper before the start
of the game.
 Ensure that all players, team officials, and on-ice officials are afforded unobstructed
access to dressing rooms before, during and after the game.
 Ensure all team officials acquire coaching levels and/or other certification as
required by BC Hockey.
 Ensure that the team has a certified HCSP person.
 Submit budget and financial report to the BC Hockey Executive Director and MML
Chairperson as required.
d) Team Consultant
i.
Selection
 Consultants are selected by team staffs
 Appointments shall be approved by League Managing Director and MML
Chairperson
ii.
Qualifications
 Respect in Sport/Speak Out by Dec 31st of the current season
 References upon request
 Criminal Record Check & Vulnerable Persons Check
iii.
Responsibilities
 As determined by the team staff
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SECTION 12: MIDGET AAA LEAGUES (MALE)
12.02.04.03
RELEASE OF TEAM OFFICIALS
Team officials are expected to provide a good example to the players in their charge. As a result, an
offence committed by a team official shall be deemed to be more serious than an equivalent offence
committed by a player.
a) Team officials may be released from a Midget AAA team for the following reasons:
 Failure to control conduct of players
 Disrespect for the rules and regulations of Hockey Canada and BC Hockey
 Failure to follow philosophy and/or philosophical values of BC Hockey and Major
Midget League
 Excessive penalties
 Use of alcohol or drugs during a league game or event
 Failure to meet team obligations
 Any infraction deemed by the Chair of the Major Midget League not to be in the
best interests of the team
 If a situation is of sufficient seriousness, the Chair of the League shall have the
authority to suspend or release a team official from a team.
b) A decision to release a team official from a team roster may be appealed to the President of
BC Hockey.
12.02.04.04
COACHING CERTIFICATION
No applications for Head Coach shall be considered unless the applicant has Development 1 (formally
Intermediate level), including Respect in Sport.
All Assistant Coaches shall have completed a minimum Development 1 (formerly Intermediate Level)
and Respect in Sport
12.02.04.05
RESPECT IN SPORT
All BC Hockey MML team officials must complete the Respect in Sport/Speakout to be considered for
any position within the MML.
12.02.04.06
HOCKEY CANADA SAFETY PROGRAM (HCSP)
All Hockey Canada carded teams must have an HCSP official carded by December 1st of the current
season in accordance with BC Hockey regulations. The team HCSP person shall not be permitted on
the bench during games unless otherwise qualified and approved by the Midget AAA Chair. Note that
the parent of any member team shall not be permitted on that team’s bench during games.
TEAM REGISTRATION
12.02.05.01
LEAGUE REGISTRATION FEES
Each BC Hockey Midget AAA team shall be assessed an equal fee to cover the operating costs of the
league. To facilitate administration at the team level, these fees shall be invoiced by BC Hockey
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directly to the individual players based on registration of 20 players (including two goaltenders). Each
team will be responsible for the payment of the total invoice, regardless of the number of players
carried on their roster. Member players of the league shall be responsible for any financial deficit
incurred by league operations. Should sponsorship funding be secured by BC Hockey to cover
operational costs of the league, rebates of these assessments will be distributed equally to league
teams.
12.02.05.02
TEAM NAMES
a) All Midget AAA team names must be approved by the MML Chairperson.
b) A Midget AAA team’s approved name cannot be altered in any way, including the addition of
sponsor names, without prior approval of the League Chairperson.
c) Application to change a team’s name must be made in writing to the League Chairperson.
12.02.05.03
TEAM WEBSITES
a) Midget AAA team websites and social media accounts will not post team staff members that have
not been approved on the Hockey Canada Registry (HCR).
b) Midget AAA teams will adhere to the BC Hockey Social Media Guidelines – Teams.
12.02.05.04
LEAGUE WEBCAST
a) All Midget AAA teams will be required to webcast their home games through the League approved
provide.
b) If a game is not webcast the team will be issued a $200 fine. The fine will not be issued if a
circumstance outside the control of the team prevented the game from being broadcasted.
c) The Midget AAA team will be responsible for the equipment that is provided to broadcast their
games. If the broadcast equipment is damaged, the Midget AAA team will pay the repair cost.
PLAYER REGISTRATION
12.02.06.01
PLAYER FEES
a)
b)
c)
d)
Player fees shall be prorated equally based on Midget AAA team registration fees.
Player fees shall include transportation to out of district games and hotel accommodation.
The players are responsible for their meal costs.
Player fees shall be paid by credit card or money order/certified cheque upon request by team
manager.
e) If payment is not received within seven days of receipt of invoice, the player shall not be eligible to
participate with the team. In the case of a player joining the team after the season has
commenced, payment of fees must be received within two weeks of the player’s first game.
f) Midget AAA Team managers shall coordinate the payment of all twenty player registration fees.
g) A player’s full registration fee will guarantee a position on a teams roster for the complete season.
h) Players paying their player fee in installments shall be suspended from all games and practices if
payment has not been made within seven days of the payment due date. Such suspension shall
remain in effect until payment has been received.
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SECTION 12: MIDGET AAA LEAGUES (MALE)
i)
j)
Any shortfall of player registration fees (i.e. player quits and is not replaced) shall be borne by the
remaining players.
Players are responsible for any expenses incurred by their Midget AAA team during the season
over and above the registration/player fee.
12.02.06.02
REFUNDS
Any shortfall of team registration fees will be borne by players. As such, refunds shall only be granted
if a replacement player is found to fill the vacant roster spot.
a) Players Release Due to Health: In the case where a player has encountered health issues that
restrict participation, the player may apply for a refund, either in full or in part, of registration fees.
b) Players Voluntary Release: Should a player choose to be released from the team on their own
accord or upon their own choice (i.e., player decides to quit the team), the registration fee will not
be refunded by BC Hockey. Should a player be released in order to sign with a junior team, the
player may apply for a refund, either in full or in part, of registration fees.
c) Player Releases: There shall be no refunds for any player who has been released for disciplinary
reasons.
d) Player Suspensions: Should a player be suspended by a Midget AAA team, or by the BCMML
relative to BC Hockey / Hockey Canada Regulations, the registration fee will not be refunded by
BC Hockey.
e) Player Equipment: Player equipment provided by the Midget AAA team is the property of BC
Hockey. In the event a player has been permanently suspended or released from a Major Midget
League Team, the equipment provided must be returned to the team. At the conclusion of the
season, all players registered and in good standing with the zone Major Midget league team shall
receive the equipment provided by the league.
f) All player refunds will be at the discretion of the Finance Committee
g) Pro-rated refunds, where applicable above, are as follows:
Prior to September 15
- eligible for full refund
Prior to November 15
- eligible for 50% refund
Prior to January 10
- eligible for 25% refund
After January 10
- no refund
12.02.06.03
REGISTRATION/CARDING PROCEDURES
a) Each team shall receive access to a maximum of twenty-five electronic Player Registration
certificates via the BC Hockey Online Carding system. Prior to the first league, tournament or
playoff game, the registering team manager must:
i.
Register all players and team officials on the BC Hockey carding system
ii.
All players are to sign a copy of their completed online card; and parents must sign the
Refund Policy Acknowledgement Form prior to first league game. No player shall
participate with a team until said forms have been duly signed
iii.
Signed documents are to be forwarded to the branch office.
b) Participation of a player or team official prior to carding on the BC Hockey carding system will
result in loss of points and/or discipline in accordance with BC Hockey Regulations.
c) A team shall carry a full roster of twenty players, two of which must be goaltenders.
d) Notwithstanding the preceding paragraph, in order to be eligible for the BC Hockey MML
Championships, in accordance with Hockey Canada Regulations, to meet eligibility requirements
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SECTION 12: MIDGET AAA LEAGUES (MALE)
to compete in Regional and National playoffs, the teams shall be required to have registered not
less than fifteen (15) players on Hockey Canada Registration Certificates (at least two of whom
must be goaltenders) on or before February 10th of the current season.
12.02.06.04
AFFILIATION
a) BC Hockey Midget AAA teams may affiliate players from within their draw zones as set out by BC
Hockey. Midget AAA Teams shall not affiliate any players from outside their draw zones in the
event an adjacent zone does not register a team (i.e. there shall be no movement of players
between zones for the purposes of affiliation in the event that a given zone does not have a
Midget AAA team).
b) There shall be no “permanent affiliate” players in the MML.
c) An affiliate player registered with a Winter Club may affiliate as follows:
i.
Eligibility for affiliation purposes is to be determined by the players residence within the
zone
d) Affiliate players must be approved by BC Hockey by way of the Hockey Canada Registry prior to
participation. Participation of an affiliate player prior to such approval will be considered as use of
an ineligible player by the team and will be subject to discipline in accordance with BC Hockey
Regulations.
e) Registration of an affiliate player requires the written permission of the player’s carding MHA.
Once an affiliate player’s information is submitted electronically, a copy of the page must be
printed and signed by both the player and the President or Secretary of the player’s MHA.
f) Affiliate players must be carded with a BC Hockey registered lower division/category team prior to
being eligible to be included as an affiliate on a BC Hockey Midget AAA team’s list.
g) Players registered on recreational (“house” or “C”) teams, may not affiliate to a Major Midget
League Midget AAA team.
h) Teams may not call up Affiliate Players (except under emergency conditions) when the Affiliate
Player’s team is playing. Affiliate players shall only be used as emergency replacements for the
following emergency conditions:
i.
Injuries
ii.
Suspensions/Disciplinary action (not including team imposed suspensions)
i) The player’s team may not unreasonably deny a player the opportunity to play as an Affiliate.
Note: this provision applies to players affiliating from MHAs to MML teams, as well as players
affiliating from MML teams to Junior clubs.
j) Consent of an affiliate player’s home association must be obtained prior to using the player in a
game or practice.
k) Affiliate players may play a maximum of ten (10) games (Regular Season and Playoff) as an
affiliate to an MML Team in a given season. Once an Affiliate player’s carded team is eliminated
from playoff competition the player may participate as an affiliate for the balance of the season.
l) Affiliate players who participate in more than three games or practices must pay an affiliate player
assessment of $200.00. The fee will cover regular expense including one or more of:
accommodations, travel, and ice.
m) An Affiliate player who has played the maximum number of games permitted under HC rules
and/or BC Hockey policy may not be used as an affiliate unless his registered team has been
eliminated from playoff competition. Players qualifying under this policy shall be assessed a game
fee to be determined by the MML Chair, with approval of the Finance Committee.
n) Major Midget League players shall not affiliate to a Juvenile team.
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SECTION 12: MIDGET AAA LEAGUES (MALE)
12.02.06.05
PLAYER RELEASES
a) Players shall not be released once they have been offered a place on a team except for the
following reasons:
i.
Disciplinary problems
ii.
Use of drugs or alcohol
iii.
Non-payment of player fees
iv.
Player requests to play at a higher division or return to Minor Hockey Association.
v.
Safety or risk management concern to the player
vi.
Deemed by the MML Chairperson to be in the best interests of the team and/or player
b) Application to remove a player from a Midget AAA team roster must be made in writing to the
MML Chairperson, setting out reasons for the removal of the player.
c) If a player with disciplinary issues is being considered for removal from the team:
i.
Written and/or verbal notice of disciplinary concerns and steps taken to address the
problems must be documented by the player’s Midget AAA team officials.
ii.
The player and parent(s) must be made aware of the problems and given the opportunity
to correct his/her behavior prior to submitting said application to the MML Chairperson.
d) There shall be no refunds for any player who has been released for disciplinary reasons.
PLAYER ELIGIBILITY
12.02.07.01
MIDGET AGED PLAYERS
All Midget aged players (15, 16 or 17 years old within the calendar year) residentially eligible to
register and play minor hockey in BC Hockey are eligible to try out for their BC Hockey Midget AAA
team.
12.02.07.02
UNDER AGED PLAYERS
No under-aged players will be permitted to be rostered on, or carded with, a Midget AAA team.
12.02.07.03
RESIDENTIAL QUALIFICATIONS
RESIDENTIAL WAIVER’S
Goaltender
a) A Midget AAA team must apply for goaltender relief to the Midget AAA Chair through the League
Managing Director. A goaltender who has been released from his residential Midget AAA (MML)
team may be issued a residential waiver by the League Managing Director prior to September 30th
(A released goaltender may not seek permission to be considered for another Midget AAA team).
Such waiver must be approved by the Midget AAA Chair after consultation with the Chair of Minor,
and the appropriate District Director.
b) There is no appeal if a player is not selected to a MML team.
c) Infractions of the Residential Waiver will result in discipline to team staff
The residential qualifications for Midget teams shall be those adopted by BC Hockey and Hockey
Canada.
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SECTION 12: MIDGET AAA LEAGUES (MALE)
NOTE 1: A player is only eligible to try out for the Midget AAA team where his parents reside.
NOTE 2: Regarding Winter Club players: A player registered with a Winter Club must try out for the
Midget AAA team where his parents reside. If the player is not selected to a Midget AAA team, the
player is eligible to return to the Winter Club.
NOTE 3: Regarding Sports School Players: Players may try out for Midget AAA teams based on the
residence of their parents and in accordance with Hockey Canada Regulations. Therefore, regardless
of where a player registers with a Sport School, he/she may only try out in his/her “home” AAA zone
EVALUATION CAMPS
12.02.08.01
EVALUATION CAMPS
a) Camps are to be held over 3 days in August, date to be determined by BC Hockey. Written
permission to hold an evaluation camp on a different date must be received from the MML
Chairperson.
b) All players must register with his/her home minor hockey association as per registration policy for
residential confirmation, tracking purposes and to preserve a place to play and must provide proof
of same at evaluation camp registration.
c) All players must pre-register online with the BC Hockey prior to the evaluation camp. Failure to
pre-register may affect eligibility to participate in the camp.
d) If a player registers after July 15, they will be charged an administrative fee.
e) Out of District players – any player who has not registered with a minor hockey association and/or
does not have a signed letter from a residential MHA will require a letter form the District
supporting attendance at the camp.
f) Any player who is unable to attend any stage of the evaluation camp due to injury or for any other
valid reason must pre-register online and will remain eligible for future evaluations. Approval must
be obtained from the League Managing Director.
g) A nominal fee that will cover the cost of the camp and any additional evaluations will be charged
and is to be paid online at time of pre-registration.
h) No player shall participate in any evaluation session unless the evaluation camp registration fee
has been paid in full.
i) Practice jerseys will be provided and can be kept by players.
j) Three additional ice sessions may be scheduled to accommodate absentee players and to further
assess and evaluate players.
k) The cost of any evaluation exhibition games is to be paid out of team funds and shall not be
charged to the players trying out for the team.
l) A goaltender camp will be held prior to the main evaluation camp if the following occurs
 50 or less players registered and more than 6 goalies
 51-60 players registered and more than 7 goalies
 61-70 players registered and more than 9 goalies
 71-80 players registered and more than 10 goalies
 81-90 players registered and more than 11 goalies
 91-100 players registered and more than 12 goalies
***If a goaltender is released from the goaltender camp 75% of the evaluation camp fee will be
refunded.
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BC HOCKEY
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SECTION 12: MIDGET AAA LEAGUES (MALE)
12.02.08.02
CANCELLATION – REFUNDS
The following refund policy applies to Evaluation Camp cancellations:
a) 50% refund up to July 15th
b) Refunds after July 15th shall be approved by the Finance Committee upon recommendation of the
Chair.
12.02.08.03
PLAYER SELECTION PROCESS
a) Teams will consist of twenty players including two goaltenders.
b) Players can only attend MML camps in the area in which he/she resides
c) Players will be evaluated and selected by Team Officials with input by High Performance District
Evaluators.
d) Twelve players including one goaltender must be identified and offered a position on the team by
the end of the evaluation camp.
e) If a player is not selected to a Midget AAA team, he must return to his residential minor hockey
association.
f) A minimum of twenty (20) players including two goaltenders must be selected by September 15th
at which time all remaining minor hockey players must be released to their home Minor Hockey
Association.
g) Of the 20 players selected, up to three players may be designated as temporary to allow for
players who return from Junior hockey prior to October 15th. Such designation shall be reported to
the MML Chairperson on September 15th and will be communicated to the player. The temporary
player shall pay the player fee and will be refunded a pro rated fee should the temporary player be
replaced by a returnee from Junior. At midnight, October 15th, all registered players will become
permanent.
**If evaluators have been unable to identify a goaltender who has the skills to compete at the
Major Midget League level, the coach can apply to the MML Chairperson to consider a
goaltender(s) who has been released from another Midget AAA team. (See Goaltender Waiver)
twenty players must be selected by October 15th.
h) After September 15th, if a team wishes to further evaluate a player, written permission must first be
obtained from a player’s Minor Hockey Association President.
i) Once a player has been released, written consent must be obtained from the player’s home Minor
Hockey Association prior to inviting the player to attend further evaluation.
RULES OF PLAY
12.02.09.01
RULES OF PLAY
BC Hockey Major Midget League teams shall be composed of twenty players (including two
goaltenders) and up to five team officials who are duly registered with BC Amateur Hockey
Association in accordance with the rules and regulations of BC Hockey and Hockey Canada.
Membership for such teams shall commence upon acceptance of the team's registration by the
Executive Director of the BC Hockey and shall expire as of the following August 31st.
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BC HOCKEY
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SECTION 12: MIDGET AAA LEAGUES (MALE)
12.02.09.02
HOME TEAM RESPONSIBILITIES - SUPPLYING OF PUCKS
The home team shall be responsible for the following for each game:
 Warm-up and game pucks
 Official league gamesheet
o To be submitted to the statistician at the conclusion of the game(s)
 A qualified timekeeper
 A qualified scorekeeper
 Shots-on-goal statistics for each team to be included on the official gamesheet
RULES AND REGULATIONS
12.02.10.01
DISCIPLINE/SUSPENSIONS
a) BC Hockey shall administer the Major Midget League and be responsible for all disciplinary action.
b) Team officials shall be responsible for supervising and controlling the conduct of their players
before, during or after each game. Failure by team officials to control the conduct of their players
(e.g. dressing room/hotel vandalism, theft, bench brawls, lobby and parking lot altercations, etc.)
may result in suspension and/or other disciplinary action of the team official and/or player(s). In
addition, the cost of any damages shall be assessed against the team.
c) All penalties and/or suspensions shall be in accordance with Major Midget League Policy and/or
Hockey Canada published rules. Automatic/Minimum suspensions shall be applied as per BC
Hockey Suspension Guidelines. It is the responsibility of the team's officials to ensure that players
serve their total game suspensions as required by Hockey Canada and BC Hockey rules, whether
or not notification is given
d) Excessive penalty minutes by individual players including a combination of major penalties such
as Gross Misconduct/Match penalties, Misconducts and Game Misconduct penalties shall result in
suspension(s) and/or disciplinary action as determined by the MML Chairperson.
e) Any team official who incurs a Game Misconduct outside of the last ten minutes of the game shall
be suspended for the team’s next games. A team official who incurs a Game Misconduct in the
last ten minutes of a game shall be suspended for the team’s next two games.
f) Exhibition games are not considered league, tournament or playoff games for the purpose of
serving suspensions.
12.02.10.02
ZERO TOLERANCE - DRUGS, ALCOHOL AND TOBACCO PRODUCTS
There is a zero tolerance for the use of alcohol, drugs and tobacco during activities within BC Hockey.
All incidents will be investigated and dealt with on an individual basis. The recommended minimum
suspension for violation of this policy is 30 days from all participation within the league. A written
report must be forwarded to the Chair of the MML outlining the circumstances within 7 days.
12.02.10.03
HAZING/INITIATION
a) All Hazing/Initiation incidents will be reported to the MML Chairperson
b) All suspension shall be in line with Hockey Canada Regulations
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BC HOCKEY
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SECTION 12: MIDGET AAA LEAGUES (MALE)
12.02.10.04
RECRUITING PRACTICES - TAMPERING
No team official may invite a registered player of another association/club to participate in any
exhibition, tournament or league game, practice or team event without prior consent of the player's
home association. Violation of this rule will result in disciplinary action.
12.02.10.05
GAME FORFEIT
The following items pertain to Game Forfeits:
a) Teams may not declare a forfeit. Failure to meet all league commitments will result in disciplinary
action, which may include suspension(s).
b) The MML Chairperson may forfeit game results in accordance with BC Hockey Regulations. In
such situations, the game shall be recorded in the standings as a loss (zero points) for the
forfeiting team and as a victory (two points) for the opposing team. If the game has been played,
the goals for, goals against, and penalty minutes shall stand as recorded. If the game has not
been played, the score shall be recorded as 0-0.
12.02.10.06
LEAGUE PLAY
The number of scheduled league games shall be based on the number of participating Midget AAA
teams.
Each league game will consist of:
 3 - 20 minute regulation stop time periods
 10 minute warm up; 2.5 hr game time slots
 15 minute intermission between periods
 One ice flood after the 1st period and one ice flood after the 2nd period.
 No overtime during league play
 3 – 1.25 hr. practices per week. Midget AAA team will pay costs for any additional
practices.
Any league games to be played in areas or locations outside of host association arenas shall be
approved by the MML Chairperson.
Any additional unapproved transportation, accommodation, game or practice ice, or officiating costs
involved shall be the responsibility of the Midget AAA team. All such costs are to be invoiced directly
to the team.
League paid practices will end for all Midget AAA teams at the conclusion of the Midget AAA team’s
scheduled league play or once eliminated from Championship series, whichever occurs first.
12.02.10.07
GAME PROTESTS
There shall be no game protests for league play in the Major Midget League except for the playing of
an ineligible player. Game protests during regular season shall be transmitted in writing to the League
Managing Director of the League within 72 hrs. of completion of the game in question.
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BC HOCKEY
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SECTION 12: MIDGET AAA LEAGUES (MALE)
12.02.10.08
EXHIBITION GAMES AND TOURNAMENTS
a) Any team wishing to play an exhibition game or enter a tournament shall first obtain permission
from the Managing Director and then obtain an Exhibition/Tournament Game number from the
League Manager. All league commitments must be met prior to permission being granted.
b) All exhibition games and tournament costs will be paid by the team.
c) Players are not required to attend tournaments and may not be disciplined for such decision.
d) A rostered player who is not able to attend a tournament for any reason shall not be charged a
tournament fee or any related expenses. Replacement affiliate players shall be assessed a prorate tournament fee and expense
e) No tournament game shall be substituted for any scheduled league game.
12.02.10.09
RESCHEDULING OF LEAGUE GAMES
No league or playoff game will be altered or rescheduled to accommodate a tournament or exhibition
game unless special permission is granted in writing by the MML Chairperson. Permission will not be
granted unless the date(s) and time(s) of the rescheduled game(s) have first been obtained, which
date(s) and time(s) are mutually agreed on by both teams.
12.02.10.10
GAME REPORTS
a) The home team is responsible for supplying the game report ensuring that it is properly
completed, and submitting it to the office. The home team shall also ensure that additional blank
game reports are available at the timekeeper's bench.
b) All affiliate players (AP) shall be designated as such on the game sheet beside the player's name.
c) Game statistics are to be entered into the BC Hockey MML site by a non parent team official.
d) In order to ensure no sanctions will be applied to your team:
i.
The game sheet must be uploaded and complete by Midnight of the game day.
ii.
The data entered into the system must be exactly as the official game sheet.
e) To ensure accuracy, a BC Hockey Staff Resource Person will compare Official Game Sheets to
the data entered every Monday by 10 am. Any discrepancy noted from the teams data entry to the
game sheet will be reported to the MML Chairperson for a final decision.
f) The MML Chairperson shall have the authority to issue a fine in the amount of $100 to any team
that did not enter the stats within the above timelines or if the team entered inaccurate information.
12.02.10.11
TIE BREAKING PROCEDURE – LEAGUE STANDINGS
In the event of any ties in final league standings, the following tie breaker format shall apply for the
determination of playoff positions:
a) If two or more teams are tied, standings will be determined by ranking the teams on the basis of
most wins in regular season play.
b) If the standings determined in step a) contain any further ties, those teams whose standing was
not determined in step a) will have the following format applied, with all games played by the tied
teams against each other being considered (i.e. If three teams are still tied, then all games played
involving any two of the three tied teams will be used in breaking the tie):teams will be ranked by
highest winning percentage in these games
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SECTION 12: MIDGET AAA LEAGUES (MALE)
i.
ii.
iii.
iv.
Teams will be ranked by highest winning percentage in these games
Any teams still tied will be ranked by most goals-for in these games
Any teams still tied will be ranked by least goals against in these games
Any teams still tied will be ranked by the least penalty minutes in these games
NOTE: For section b), games involving all of the tied teams will continue to be used in each of steps
ii., iii. and iv. even if one or more of the tied teams receives a placing after a step is applied (i.e. if
three teams are tied and one team receives a ranking after step i. is applied, then games among all
three teams will still be used in step ii. and beyond).
OFFICIATING
12.02.11.01
OFFICIATING
District Above Minor Assigners will assign all games. MML games shall be officiated by a combination
of Junior and high performance level Minor Hockey officials. Officials will be identified and approved
by the respective District Above Minor Supervisors and Referee Committee Members in consultation
with the BC Hockey Referee-In-Chief.
a) On-ice official fees for league and playoff games shall be paid by the League as follows:
 Three-man System:
Referee:
$80.00
Linesmen:
$55.00
 Two-man System:
$80.00 each
b) It is the responsibility of the home team to pay the officials.
c) Should there be fewer than three on-ice officials in attendance at any game; the home team
manager is to notify the league manager at the conclusion of the game.
d) Expenses for on-ice official fees for exhibition games will be paid by the individual teams.
12.02.11.02
OFFICIATING NO SHOWS
Should fewer than the required number of officials appear for any game, then the procedures outlined
below shall be followed in accordance with Hockey Canada Rules:
a) If, for whatever reason, the Referee or Linesmen appointed are prevented from appearing, the
Managers or Coaches of the two competing teams shall agree on a Referee one or two Linesmen.
b) If they are unable to agree, they shall appoint a player from each team who shall act as officials.
c) If the regularly appointed officials appear during the progress of the game, they shall replace the
temporary officials immediately.
d) If a linesman appointed is unable to act at the last minute, or if through sickness or accident she is
unable to finish the game, the Referee in charge shall have the power to appoint another in her
place if she feels it necessary.
e) If, owing to illness or accident, the Referee is unable to continue to officiate when working with two
Linesmen, one of the Linesmen shall perform such duties as devolved upon the Referee. The
Linesmen shall be selected by the Referee, or if necessary, by the Managers or Coaches of
competing teams.
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BC HOCKEY
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SECTION 12: MIDGET AAA LEAGUES (MALE)
BILLETING
12.02.12.01
BILLETING OF PLAYERS
Players are responsible for any billeting expenses.
a) Billeting is to be arranged between the player’s parents and the host billet family.
b) No team official is to serve as a billet.
c) Teams must report all billeting arrangements to the MML Chairperson upon request.
TEAM UNIFORMS / DRESS CODE
12.02.13.01
UNIFORMS
BC Hockey has approved league colours, which shall be worn by all Midget AAA teams. Where
uniforms of both teams are so similar that in the opinion of the referee there will be confusion, it shall
be the responsibility of the home team to change its uniforms to a contrasting colour.
No advertising, sponsor names or logos, name bars, or other patches may be applied to team jerseys,
without prior consent of the Chair of Major Midget League after consultation with the Branch President
the BC Hockey Executive Director and the League Managing Director.
Players are required to wear league-supplied equipment including but not limited to jerseys, socks,
pants, gloves, helmets and cages.
“Players including goal tenders, shall wear required protective equipment, including CSA-certified
helmets and facial protectors and BNQ certified throat protectors in all games, practices, warm-ups
and while sitting on the players’ bench or penalty box.”
12.02.13.02
DRESS CODE
All players shall wear a shirt and tie, slacks, mock turtleneck, tracksuit or team jersey on game days
or when in public during league functions. Baseball caps are not to be worn.
LEAGUE ALL-STAR SELECTIONS
12.02.14.01
END OF SEASON LEAGUE ALL STAR TEAM
Each team shall nominate the top 3 forwards, 2 defensemen and 1 goaltender from an opposing
team. Each team shall submit their completed All Star Player Ranking form to BC Hockey by
March 30th.
12.02.14.02
BCMML COACH OF THE YEAR AWARD
At the end of each season the MML Chairperson, in consultation with Midget AAA Coordinator and
the Branch Resource shall select an individual for the BCMML Coach of the Year Award.
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BC HOCKEY
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SECTION 12: MIDGET AAA LEAGUES (MALE)
MAJOR MIDGET LEAGUE CHAMPIONSHIPS
12.02.15.01
MAJOR MIDGET LEAGUE CHAMPIONSHIPS
The Major Midget League Championships shall adopt the BC Hockey Championship policies,
procedures and format with the following variations:
a) The Major Midget League Championship shall consist of a Quarter-Final series, Semi-Final series
and a Final Series.
b) The top eight teams as determined by league final standings shall be eligible for the Major Midget
League Championship.
c) The Major Midget League Championship Format will be as follows:
i.
Quarter-Finals:
 First vs. Eight (series to be hosted by the higher placing team)
 Second vs. Seventh (series to be hosted by the higher placing team)
 Third vs. Sixth (series to be hosted by the higher placing team)
 Fourth vs. fifth (series to be hosted by the higher placing team)
ii.
Semi-Finals:
 Highest placing remaining team vs. Lowest placing remaining team (series to be
hosted by the higher placed team)
 Second highest placing remaining team vs Lowest placing remaining team (series
to be hosted by the higher placed team)
iii.
Finals:
 Winners of the Semi Final series will advance to the Final series.
 The Final series will be hosted by the higher placing team per league standings.
d) All Major Midget League Championship Playoffs will consist of a best two out of three games
series as follows:
 Game One:
Friday evening
 Game Two:
Saturday afternoon or evening
 Game Three:
Sunday (preferably afternoon)
 Series will be held on a specific weekend as determined by BC Hockey
e) The higher placing team shall have the home team dressing room and bench for Game one.
 The teams will then alternate home and away jerseys, dressing rooms and benches
for each subsequent game the higher placing team shall provide the timekeeper
and scorekeeper.
f) All games must end with a winner. No ties are permitted. In the event a game ends in a tie, the
following overtime format shall be applied:
 In a tied game at the end of regulation time, there will be a 2 minute rest and then a
10 minute stop-time sudden victory period.
 If still tied at the end of the first overtime period, there will be a 15 minute flood and
then another 20 minute stop time sudden victory period.
 If still tied, teams will repeat (ii) until a winner is declared.
g) The BC Hockey Major Midget League Champion shall be the BC Hockey representative at the
Hockey Canada Pacific Regional and National Midget Championship.
h) The President, with the approval of the BC Hockey Officers, shall have the authority to change the
venue of a series if deemed advisable.
i) The most valuable player announcements or awards shall not be announced or presented at any
of the Midget Zone AAA Championship Series.
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BC HOCKEY
POLICY MANUAL
SECTION 12: MIDGET AAA LEAGUES (MALE)
12.02.15.02
TRAVEL
All travel and accommodation expenses for games outside of a team’s District during the
Championships shall be provided.
The team representing BC Hockey at the Pacific Regional Championships and National
Championships will be responsible for all travel, hotel and meal expenses incurred while attending
those events.
12.02.15.03
FINAL DATE TO WITHDRAW
The final date to withdraw from the BC Hockey MML Championship is January 15th.
EDUCATION ADVISOR
12.02.16.01
EDUCATION ADVISOR
It is suggested that each team in the BC Hockey Major Midget League make appropriate
arrangements to provide an education advisor.
12.02.16.02
ROLE OF THE EDUCATION ADVISOR
The role of the education advisor is to provide guidance and/or assistance with respect to their
education.
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BC HOCKEY
POLICY MANUAL
SECTION 12: MIDGET AAA LEAGUES (MALE)
IMPORTANT DATES
12.02.17.01
March 1
April 30
April 15
May 15
May 15
May 30
August
September 15
October 15
December 1
January 10
January 15
January 15
February 10
Important Dates
Deadline for Districts to declare participation in Major Midget League
Deadline to nominate players to end of season League All-Star Game
Applications for Head Coach positions to be submitted to BC Hockey
Applications for Team Officials other than head coach to be submitted to BC Hockey
Deadline for Name Change applications
Final date for Midget AAA Teams to withdraw from Major Midget League
Final date for Assistant Coach/Manager selections
Evaluation Camps - 1st or 2nd weekend in August
(Twelve players to be identified and selected to Midget AAA teams)
All Minor Hockey registered players who have not been selected to a Midget AAA
team must be released to return to home association. Seventeen players including
one goaltender to be selected to Midget AAA team rosters
Twenty players to be rostered to all Midget AAA teams
Coaches to be named to All Star Team
Deadline for All Star Game player nominations
After this date, an affiliate player who plays more than the designated number of
league/playoff games with a higher division team may no longer play for the lower
division team
Final date for additions to affiliate list
Final date to withdraw from MML Championships.
Final date to make any changes to team rosters.
HCR System will convert to “read only”.
NOTE: At the beginning of the 2015-2016 season, Head Coaches will be required to have High
Performance 1 certification.
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BC HOCKEY
POLICY MANUAL
SECTION 13: AWARDS
Quick Reference Guide
Title
June 2014
Section
BC Hockey Official of the Year
13.06
BC Hockey Outstanding Player Award
13.09
BC Hockey Safety Award
13.07
Development Awards
13.08
Diamond Stick
13.01
Ernie Gare Award – BC Hockey Coach of the Year
13.05
Frank Spring Award – Minor Hockey Association Award
13.04
Life Members Award
13.03
Pavel Bure Award
13.10
President’s Award
13.02
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BC HOCKEY
POLICY MANUAL
SECTION 13: AWARDS
13.01 DIAMOND STICK
a) Criteria
i.
Awarded for outstanding service to the game for a period of not less than ten (10) years
duration by any person in the province who has rendered meritorious service to BC
Hockey or its member Clubs.
ii.
Nothing shall prevent the Committee from making an award to any person outside the
province who has rendered outstanding service to any organized Hockey Association or its
member Clubs anywhere in the world.
b) Nomination Deadline
i.
Nominations will be accepted by BC Hockey until May 15 of each year. Nominations may
be received by any registered Club, League or Association which is affiliated with BC
Hockey. Nominations must be submitted in writing with a service record of the candidate
duly attested by the Club or organization.
c) Selection Committee
i.
The selection committee shall consist of:
• BC Hockey President
• BC Hockey Vice President
• Immediate Past President
i.
A staff resource will be appointed for the coordination of the Diamond Stick by the
Executive Director.
d) Presentation
i.
The presentation of the Diamond Stick shall be made by the President of BC Hockey or
the President’s appointee at the BC Hockey Annual General Meeting.
13.02
PRESIDENT’S AWARD
a) Criteria
i.
An individual, Team, League or Association that has brought honour to the amateur
hockey fraternity through an outstanding humanitarian endeavour.
b) Nomination Deadline
i.
Nominations will be accepted by BC Hockey until May 15 of each year. Nominations must
be submitted in writing with a service record of the candidate duly attested by the
nominator.
c) Selection Committee
i.
The selection committee shall consist of:
• BC Hockey President
ii.
A staff resource will be appointed for the coordination of the President’s Award by the
Executive Director.
d) Presentation
i.
The presentation of the President’s Award shall be made by the President of BC Hockey
or the President’s appointee at the BC Hockey Annual General Meeting.
13.03 LIFE MEMBERS AWARD
a) Criteria
i.
The Life Members’ Award recipient will be an amateur hockey administrator who has
made an outstanding contribution to the development and growth of amateur hockey.
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b) Nominations
i.
Nominations will be accepted by BC Hockey until May 15 of each year. Nominations must
be submitted in writing with a service record of the candidate duly attested by the
nominator.
c) Selection Committee
i.
The selection committee shall consist of:
• BC Hockey President
• BC Hockey Vice President
• Immediate Past President
ii.
A staff resource will be appointed for the coordination of the Life Members’ Award by the
Executive Director.
d) Presentation
i.
The presentation of the Life Members’ Award shall be made by the President of BC
Hockey or the President’s appointee at the BC Hockey Annual General Meeting.
12.04 FRANK SPRING AWARD – MINOR HOCKEY ASSOCIATION AWARD
a) Criteria
i.
Solid foundation of administration and organization. The By-Laws, constitution and the
philosophy of the minor hockey program should be both in writing and in evidence.
ii.
Good skills development program with emphasis on teaching. Special emphasis on the
development of skills at the novice and atom categories with limited game and travel
schedule.
iii.
Good communication network with coaches and other members of the Association and BC
Hockey.
iv.
Good house league structure with limited game schedules and emphasis on fun and
development of skills.
v.
Good educational programs for coaches, referees and parents including follow up
evaluation programs.
vi.
Equal opportunity for all players to compete at their skill level.
vii.
Good program of sportsmanship and character development.
viii.
Program will demonstrate a high level of competition and success keeping in perspective
the philosophy of the Association.
ix.
Written evidence of planned future development of the Association.
b) Nominations
i.
Nominations will be accepted by BC Hockey until May 15 of each year. Nominations must
be submitted in writing with a service record of the candidate duly attested by the
nominator.
c) Selection Committee
i.
The selection committee shall consist of:
• Chair of Minor
• Officer at Large appointed by the BC Hockey President
• BC Hockey District Directors
ii.
A staff resource will be appointed for the coordination of the Minor Hockey Association of
the Year Award by the Executive Director.
d) Presentation
i.
The presentation of the Minor Hockey Association of the Year Award shall be made by the
Chair of Minor or appointee at the BC Hockey Annual General Meeting.
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13.05 ERNIE GARE AWARD – BC HOCKEY COACH OF THE YEAR
a) Criteria
i.
Displays leadership to players
ii.
Demonstrates skill development
iii.
Sound coaching philosophy
iv.
Winning is a consideration
b) Nominations
i.
Nominations will be accepted by BC Hockey until May 15 of each year. Nominations must
be submitted in writing with a service record of the candidate duly attested by the
nominator.
c) Selection Committee
i.
The selection committee shall consist of:
• Chair of the BC Hockey Coaching Program
• Branch Coordinator, Coaching
• Staff Resource, Coaching
d) Presentation
i.
The presentation of the BC Hockey Coach of the Year Award shall be made by the Chair
of Coaching or appointee at the BC Hockey Annual General Meeting.
13.06
BC HOCKEY OFFICIAL OF THE YEAR
a) Criteria
i.
The following criteria will be used in the selection of the BC Hockey Official of the Year
Award recipient:
• Carded for the current year.
• Exemplifies dedication and support for BC Hockey Officiating Programs, BC
Hockey/Hockey Canada Rules & Regulations.
• Contributes to hockey other than for on-ice requirements.
• Combines leadership and ability, both on and off the ice.
• Must not be a former recipient of this award.
• Must be recommended by the Referees Committee Member for the District in
which the official resides.
b) Nominations
i.
Nominations will be accepted by BC Hockey until May 15 of each year. Nominations must
be submitted in writing with a service record of the candidate duly attested by the
nominator.
c) Selection Committee
i.
The selection committee shall consist of:
• Chair of the BC Hockey Officiating Program
• Branch Coordinator, Officiating
• Staff Resource, Officiating
d) Presentation
i.
The presentation of the BC Hockey Official of the Year Award shall be made by the Chair
of Officiating or appointee at the BC Hockey Annual General Meeting.
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13.07 BC HOCKEY SAFETY AWARD
a) Criteria
i.
The following criteria will be used in the selection of the BC Hockey Safety Award
recipient:
• Outstanding service by a volunteer in the BC Hockey Safety and Risk Management
Program
• Devoted his or her time in the BC Hockey Safety and Risk Management Program
b) Nominations
i.
Nominations will be accepted by BC Hockey until May 15 of each year. Nominations must
be submitted in writing with a service record of the candidate duly attested by the
nominator.
c) Selection Committee
i.
The selection committee shall consist of:
• Chair of the BC Hockey Safety and Risk Management Program
• Branch Coordinator, Safety and Risk Management
• Staff Resource, Safety and Risk Management
d) Presentation
i.
The presentation of the BC Hockey Safety Award shall be made by the Chair of Safety
and Risk Management Program or appointee at the BC Hockey Annual General Meeting.
13.08 DEVELOPMENT AWARDS
COACHING
a) Criteria
i.
Outstanding service by a volunteer who has devoted his or her time to assist coaching
within BC Hockey
b) Nominations
i.
Nominations will be accepted by BC Hockey until May 15 of each year. Nominations must
be submitted in writing with a service record of the candidate duly attested by the
nominator.
c) Selection Committee
i.
The selection committee shall consist of:
• Chair of the BC Hockey Coach Program
• Branch Coordinator, Coaching
• Staff Resource, Coaching
d) Presentation
i.
The presentation of the BC Hockey Development Award – Coaching shall be made by the
Chair of Coaching or an appointee at the BC Hockey Annual General Meeting.
OFFICIATING
a) Criteria
i.
A volunteer who has devoted his or her time to assist officiating in BC Hockey
b) Nominations
i.
Nominations will be accepted by BC Hockey until May 15 of each year. Nominations must
be submitted in writing with a service record of the candidate duly attested by the
nominator.
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c) Selection Committee
i.
The selection committee shall consist of:
• Chair of the BC Hockey Officiating Program
• Branch Referee-in-Chief
• Staff Resource, Officiating
d) Presentation
i.
The presentation of the BC Hockey Development Award – Officiating shall be made by the
Chair of Officiating or appointee at the BC Hockey Annual General Meeting.
MALE HIGH PERFORMANCE
a) Criteria
• Outstanding service to the High Performance Program
• Exceptional leadership
• Program development & growth
b) Nominations
i.
Nominations will be accepted by BC Hockey until May 15 of each year. Nominations must
be submitted in writing with a service record of the candidate duly attested by the
nominator
c) Selection Committee
i.
The selection committee shall consist of:
• Chair of the BC High Performance Program
• Branch Coordinator, Male High Performance
• Staff Resource, Male High Performance
d) Presentation
i.
The presentation of the BC Hockey Development Award – Male High Performance shall
be made by the Chair of the BC High Performance Program or appointee at the BC
Hockey Annual General Meeting.
FEMALE HIGH PERFORMANCE
a) Criteria
• Outstanding service to the High Performance Program
• Exceptional leadership
• Program development & growth
b) Nominations
i.
Nominations will be accepted by BC Hockey until May 15 of each year. Nominations must
be submitted in writing with a service record of the candidate duly attested by the
nominator
c) Selection Committee
i.
The selection committee shall consist of:
• Chair of the BC High Performance Program
• Branch Coordinator, Female High Performance
• Staff Resource, Female High Performance
d) Presentation
i.
The presentation of the BC Hockey Development Award – Male High Performance shall
be made by the Chair of the BC High Performance Program or appointee at the BC
Hockey Annual General Meeting.
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SECTION 13: AWARDS
13.09 BC HOCKEY OUTSTANDING PLAYER AWARD
a) Criteria
i.
The following criteria will be used in the selection of the BC Hockey Outstanding Player
Award:
• Must be a hockey player who for a period not less than 10 years has performed
with or assisted a Club registered with BC Hockey
• Exhibited clean and skillful play
• Assisted in the development of minor players
b) Nominations
i.
Nominations will be accepted by BC Hockey until May 15 of each year. Nominations must
be submitted in writing with a service record of the candidate duly attested by the
nominator.
• Nominations must be endorsed by the League or Association of which the Club is a
member.
c) Selection Committee
i.
The selection committee shall consist of:
• BC Hockey Officer at Large
d) Presentation
i.
The presentation of the BC Hockey Outstanding Player Award shall be made by the
President of BC Hockey or the President’s appointee at the BC Hockey Annual General
Meeting.
13.10 PAVEL BURE AWARD
a) Criteria
i.
Exemplify great leadership qualities to his/her team, on and off the ice
ii.
Exhibit sportsmanship
iii.
Most valuable to his team
iv.
Must play in one (1) of the following divisions:
• Pee Wee
• Bantam
• Midget
b) Nominations
i.
Nominations will be accepted by BC Hockey until March 31. Nominations must be
submitted in writing with a service record of the candidate duly attested by the
nominator.
c) Selection Committee
i.
Chair of Minor
ii.
BC Hockey Staff Resource
NOTE: BC Hockey will select the top five (5) candidates. The Vancouver Canucks will then review
the nominees to make the final decision.
d) Presentation
i.
The presentation of the Pavel Bure Award shall be made by a representative of the
Vancouver Canucks at the BC Hockey Annual General Meeting.
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