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Exhibitor Services Manual
Travel & Adventure Show
October 25-26, 2014
Dallas Convention Center
Dallas, TX
Presented By
Yesterday’s Values
Headquarters
115 Moonachie Avenue
Moonachie, NJ 07074
201.994.1300 phone
201.994.1350 fax
Metropolitan Exposition Services, Inc.
Edison
97 Sunfield Avenue
Edison, NJ 08837
732.346.0800 phone
732.346.0811 fax
Tomorrow’s Vision
Delivered Today
Toronto
33 Lakeside Avenue
Scarborough, ON M1N 3C2
Canada
Las Vegas
5220 Cameron Street
Las Vegas, NV 89118
702.435.7483 phone
702.435.7417 fax
www.metro-expo.com
1
EXHIBITOR INFORMATION
The Omni Dallas is the official Travel & Adventure Show Hotel, located at
555 South Lamar Street, Dallas, TX 75202. Attached to the Convention Center.
Please reserve your accommodations by October 9, 2014 to take advantage of the
reduced show rate of $149. plus tax.
Reservations by phone: 214-744-6664 or got to www.travelshows.com , click on Exhibitors
Only and you will be directed to the hotel web site.
EXHIBITOR BADGES available for pick up at the Exhibitor Registration Counter, Hall
A Foyer, during Exhibitor Move In, FRIDAY, OCTOBER 24, beginning at 9:00AM.
THERE IS NO NEED TO PREREGISTER FOR EXHIBITOR BADGES.
If you are unable to set up Friday call Kira Doran at 203-713-1073 for approval to set up
Saturday morning.
SOUND LEVEL
No amplified sound in or around your booth is permitted. Show Management reserves the
right to determine at what point sound constitutes interference with other exhibitors.
DISTRIBUTION OF LITERATURE/FOOD/BEVERAGE SAMPLING
Distribution of literature, samples, or any type of giveaway items may only be done from
within your booth space. For Food and/or Beverage Sampling the city of Dallas requires a
Temporary Food Establishment Permit. Please call the Dept. of Health at 214-670-8083 by
October 9, 2014. Sampling must be coordinated with Centerplate by calling 214-743-2514.
WHAT EXHIBITORS ARE EXPECTED TO BRING & BOOTH SET UP
Furnishings to decorate the interior of your booth space, other than the standard booth
package furnishings provided by Show Management.
Boxes and sealing tape for moving, storing and shipping your merchandise.
Office supplies you may need.
Items cannot extend beyond the dimensions of the booth, in the aisle or above the 8’ back
drape and 3’ side drape.
RECYCLING
Please take advantage of the recycling bins provided by the facility and return your Exhibitor
Badge and Lanyard to the Registration desk at the end of the show.
PARKING
The DCC parking garage entrance is on Griffin Street, between Memorial and Canton.
Loading dock A entrance is off of Lamar Street between Memorial and Canton. For
directions from the airport please visit www.travelshows.com
BUSINESS CENTER & ATM Machine
The business center and ATM machine are located in the lobby of Hall A.
WIRELESS INTERNET
Wireless internet is available in Exhibit Hall A. See insert for details.
2
Table of Contents
General Liability Insurance.........................................................................................................................................................................2
Table of Contents........................................................................................................................................................................................3
Show Information.......................................................................................................................................................................................4
Payment Authorization Form......................................................................................................................................................................6
Third Party Billing Request........................................................................................................................................................................7
Standard Furniture & Accessories..............................................................................................................................................................8
Standard Furniture & Accessories Order Form..........................................................................................................................................9
Executive Collection.................................................................................................................................................................................10
Executive Collection.................................................................................................................................................................................11
Executive Collection Order Form.............................................................................................................................................................12
Standard Carpet Order Form.....................................................................................................................................................................13
Custom Cut & Plush Carpet Order Form..................................................................................................................................................14
Booth Cleaning Order Form.....................................................................................................................................................................15
Rental Exhibit Packages...........................................................................................................................................................................16
Products & Services..................................................................................................................................................................................25
Signage & Graphics Order Form..............................................................................................................................................................34
Graphic File Compatibility Info................................................................................................................................................................35
Union Jurisdictions...................................................................................................................................................................................36
Labor Order Form.....................................................................................................................................................................................37
Key Information Page...............................................................................................................................................................................38
Official Contractor Information................................................................................................................................................................39
Exhibitor Appointed Contractor Notification............................................................................................................................................40
Hanging Signs / Banner Shipping Info.....................................................................................................................................................41
Hanging Signs / Banners Order Form.......................................................................................................................................................42
Accessible Storage Order Form................................................................................................................................................................43
Shipping Bulletin......................................................................................................................................................................................44
Shipping/Material Handling Guidelines (1 of 2)......................................................................................................................................45
Shipping/Material Handling Guidelines (2 of 2)......................................................................................................................................46
Shipping Information................................................................................................................................................................................47
Material Handling Order Form.................................................................................................................................................................48
Shipping Labels........................................................................................................................................................................................49
Vehicle Spotting Order Form....................................................................................................................................................................52
Metropolitan Exposition Transportation Inbound Form...........................................................................................................................53
Outbound Shipping Form.........................................................................................................................................................................55
Terms & Conditions - Payment & Labor..................................................................................................................................................56
Terms & Conditions - Material Handling (1 of 2)....................................................................................................................................57
Terms & Conditions - Material Handling (2 of 2)....................................................................................................................................58
General Liability Insurance.......................................................................................................................................................................59
3
Show Information
Dallas Travel & Adventure Show
October 25-26, 2014
115 Moonachie Avenue
Moonachie, N.J. 07074
Phone: 201-994-1301 Fax: 201-994-1350
Dallas Convention Center
Metropolitan Exposition Services, Inc. is pleased to be the official Decorator and Service
Contractor for Dallas Travel & Adventure Show, being held October 25-26, 2014, at the Dallas
Convention Center.
Enclosed, you will find all the necessary information and order forms for this event. Please read
and complete each form carefully and return completed forms to us as soon as possible so that
we may provide you with expedient service.
EACH 10' x 10' EXHIBIT BOOTH INCLUDES:
●
●
●
●
●
●
●
8' high back wall (black)
3' high side rail (black)
(1) 6' x 30" draped table (black)
(2) gray upholstered side chairs
(1) wastebasket
(1) 7" x 44" ID Sign
Stanard booth carpet (black)
The aisles will be carpeted in blue.
EVENT SCHEDULE:
Exhibitor Move-In:
Friday
October 24, 2014
9:00am-5:00pm
Show Hours:
Saturday
October 25, 2014
Saturday
October 25, 2014
Sunday
October 26, 2014
9:30am-10:00am
Open to Trade
10:00am-5:00pm
Open to Public
11:00am-4:00pm
Exhibitor Move-Out:
Sunday
October 26, 2014
4:00pm-8:00pm
Force Freight/Clear Floor:
Sunday
October 26, 2014
8:00pm
Metropolitan Exposition will begin returning empty shipping containers on Sunday, October
26, 2014 at approx. 4:00pm (after the aisle carpet is removed); this process should take
approximately two (2) hours. Please keep this in mind when scheduling labor and freight pickup.
All carriers must check-in for pick-up no later than 7:00pm on Sunday, October 26, 2014.
4
Show Information
Dallas Travel & Adventure Show
October 25-26, 2014
115 Moonachie Avenue
Moonachie, N.J. 07074
Phone: 201-994-1301 Fax: 201-994-1350
Dallas Convention Center
IMPORTANT DEADLINES: Please check all order forms for additional deadlines.
FURNITURE & CARPET
Deadline date for advance order discount:
October 10, 2014
FREIGHT
Shipments begin arriving at warehouse:
September 19, 2014
Warehouse shipments deadlineOctober 17, 2014
Shipments will be accepted after the deadline; however, surcharges will be assessed for late delivery.
Advance shipping to Metropolitan Exposition Warehouse:
This is the preferred method of shipping. This ensures timely delivery of freight directly to your booth at show site.
Dallas Travel & Adventure Show
[Exhibiting Company Name]
[Booth #]
c/o Metropolitan Exposition Services, Inc.
UPS Freight
2600 East Pioneer Drive
Irving, TX 75061
Advance shipments can arrive beginning on:
September 19, 2014
Advance shipment deadline (avoid surcharges)
October 17, 2014
Warehouse receiving hours are 8:00am – 4:00pm
Direct shipping to Dallas Convention Center:
Travel & Adventure Show
[Exhibiting Company Name]
[Booth #]
c/o Metropolitan Exposition Services, Inc.
Dallas Convention Center
Hall A
650 South Griffin Street
Dallas, TX 75202
Shipments can arrive to show site:
October 24, 2014 (9:00am-5:00pm)
Do not ship any materials to Dallas Convention
Center before this time frame.
Dallas Convention Center will not
accept any shipments.
We are here to ensure that you have a pleasant and successful show. Should you have any questions or require
assistance regarding Metropolitan Exposition’s equipment or services, please contact our Exhibitor Services
Department as follows:
Phone:201.994.1301
Fax:201.994.1350
E-Mail:[email protected]
Web Site:
www.metro-expo.com
5
Payment Authorization Form
201.994.1300 (main) 201.994.1350 (fax)
201.355.4109 (main) 201.355.4145 (fax)
201.340.2290 (main) 201.340.2108 (fax)
Company:
Booth:
Address:
Dallas Travel & Adventure Show
Phone:
Ordered by (Print):
Email Address:
Fax:
CALCULATE ESTIMATED TOTALS
Furnishings and Accessories Order Forms
Signage & Graphics Order Form
Executive Collection Order Form
Labor, Hanging Sign & In-Booth Forklift Orders
Standard, Custom Cut & Plush Carpet Order Form
Material Handling & Accessible Storage Orders
Rental Exhibit Booth Package & Accessories
Other (specify) ______________________________________
Total Estimate with tax to Metropolitan Exposition Services, Inc.
Please initial for estimates for Metropolitan Exposition Services, Inc.
Total Estimate to Metropolitan Exposition Transportation, Inc.
Metro-Trans Estimated Charges
Please initial for estimates for Metropolitan Exposition Transportation, Inc.
PAYMENT AUTHORIZATION
YOUR SIGNATURE ON THIS PAYMENT AUTHORIZATION FORM DENOTES ACCEPTANCE OF ALL TERMS & CONDITIONS INCLUDED ON THIS FORM AND IN YOUR SERVICE MANUAL.
#1 - Metropolitan Exposition Services, Inc., MetroMultiMedia Inc., and Metropolitan Exposition Transportation Inc., will each have separate charges and invoices, as
applicable. Do not combine services or payments.
#2 - Metropolitan Exposition Transportation Inc. requires credit card payment as the only acceptable method of payment.
Company Check -Make payable to Metropolitan Exposition Services and/or MetroMultiMedia and reference Dallas Travel & Adventure Show. Mail to 115 Moonachie Ave.
Moonachie, NJ 07074.
* Please Note - Return checks are subject to a $25.00 bounced check fee. ALL CHECKS REQUIRE A CREDIT CARD BACKUP.
Wire Transfers -If paying by wire transfer for Metropolitan Exposition Service or MetroMultiMedia, please include a $25.00 surcharge for bank fees. Please call for wire
transfer details.
Credit Card -For your convenience, Metropolitan Exposition Services, Inc., MetroMultiMedia Inc., or Metropolitan Exposition Transportation, Inc. will use this authorization
to charge your credit card account for your advance orders, not paid by check or wire, and any additional amounts incurred as a result of show site orders placed by your
representative. These charges may include all Metropolitan Exposition Services, Inc., MetroMultiMedia Inc., or Metropolitan Exposition Transportation, Inc. charges, and any
charges that Metropolitan Exposition Services, Inc., MetroMultiMedia Inc., or Metropolitan Exposition Transportation Inc., may be obliged to pay on your behalf, including
without limitation, any material handling charges and/or labor charges. Please complete the information requested below.
□ AMEX
□ VISA
□ MasterCard □ Discover
EXP. DATE
Account Number
Security Code
Visa/MasterCard (3 Digits), Amex (4 Digits)
Cardholder Printed Name:__________________________________________________________________________________________
Cardholder Billing Address: ________________________________________________________________________________________
City/State/Zip:_________________________________________________________________________________________________
*** The cardholder named above hereby authorizes Metropolitan Exposition Services, Inc., MetroMultiMedia Inc., and Metropolitan Exposition Transportation Inc.
to charge my credit card for the actual costs of the services estimated above and any additional service and amount including, but not limited to, labor to install or
dismantle booth and or material handling. If my carrier fails to pick up my freight before the published forced freight time, I acknowledge and agree that I will incur
charges from Metropolitan Exposition Transportation, Inc. If there is any intent to commit fraud, I will be held to full extent of the law.
CARDHOLDER SIGNATURE: DATE: PAYMENT POLICY: -Metropolitan Exposition Services, Inc., MetroMultiMedia, Inc. and Metropolitan Exposition Transportation, Inc., each require payment of estimated
costs in full, including applicable taxes, at the time services are ordered. All services will be denied without complete payment. All adjustments to charges are to be made at show
site. NO CREDITS WILL BE MADE AFTER SHOW CLOSING. Payments in check form must be in US Dollars from a US Bank.
TAX EXEMPT STATUS: -If you are exempt from paying sales tax, you must forward a certificate of exemption for the state in which the services are to be used at or prior to
the time of payment. Resale certificates are not valid unless you are rebilling these charges to your customer. (All Metro Trans services are non-taxable)
EQUIPMENT: -You are responsible for payment on any Metropolitan Exposition Services, Inc. rental equipment within your booth.
By signing this form you acknowledge and agree that if your order is received after the Discount Price Deadline Date you are subject to higher rates.
6
Third Party Billing Request
Dallas Travel & Adventure Show
October 25-26, 2014
115 Moonachie Avenue
Moonachie, N.J. 07074
Phone: 201-994-1301 Fax: 201-994-1350
Dallas Convention Center
You may arrange for a third party to handle your display and be billed for services. Both companies must complete this form
in its entirety and return by the deadline date. It is understood and agreed that the exhibiting company is ultimately responsible for payment of all charges. If the named third party does not pay the invoice before the last day of the show, all charges
will revert to you, the exhibiting company. All invoices are due and payable upon receipt.
Exhibiting Company: Address: City, State, ZIP: Phone: Fax: Authorized By (Print): Email: Credit Card Charge Authorization: □ AMEX
□ VISA □ MasterCard □ Discover
Account Number
Visa/Master Card (3 Digits), Amex (4 Digits)
Security Code
EXP. DATE
Cardholder Printed Name: Cardholder Billing Address: City/State/Zip: The items checked below are to be invoiced to the Exhibiting Company:
□ All Services
□ I&D Labor
□ Rental Furniture □ Signs
□ Metropolitan Exposition Transportation□ Other (specify):
□ Material Handling
Cardholder Signature: Third Party Name:
Address: City, State, Zip: Phone: Fax: Authorized By (Print): Email: Credit Card Charge Authorization:□ AMEX
□ VISA □ MasterCard □ Discover
Account Number
Visa/Master Card (3 Digits), Amex (4 Digits)
Security Code
EXP. DATE
Cardholder Printed Name: Cardholder Billing Address: City/State/Zip: The items checked below are to be invoiced to the Third Party:
□ All Services
□ I&D Labor
□ Metropolitan Exposition Transportation
□ Rental Furniture □ Signs
□ Other (specify):
□ Material Handling
Cardholder Signature: 7
Standard Furniture & Accessories
C h a i r s
Upholstered Side
Chair
D r a p e d
&
Tall Stool
U n d r a p e d
P e d e s t a l
Pedestal Table 30” High
Color: Black
T a b l e s
T a b l e s
Pedestal Table 42” High
Color: Black
A c c e s s o r i e s
Chrome Easel
Retractable Stanchion
Wastebasket
8
Standard Furniture & Accessories Order Form
PAYMENT AUTHORIZATION FORM
MUST ACCOMPANY YOUR ORDER
Discount Deadline Date
October 10, 2014
115 Moonachie Avenue
Moonachie, N.J. 07074
Phone: 201-994-1301 Fax: 201-994-1350
Dallas Travel & Adventure Show
October 25-26, 2014
Dallas Convention Center
Company Name: Booth #: Contact Name: Phone #: Qty.
CHAIRS
UNDRAPED
TABLES
UNDRAPED
COUNTERS
UNDRAPED
TABLE TOP RISERS
Item #
Description
Discount
Price
Standard
Price
Specify
Color
1011
Upholstered Side Chair
$66.89
$100.34
N/A
1013
Tall Black Stool
$85.37
$128.05
N/A
2500
4’ x 30” Undraped Table
$57.69
$86.55
N/A
2501
6’ x 30” Undraped Table
$73.25
$109.87
N/A
2502
8’ x 30” Undraped Table
$89.93
$134.89
N/A
2503
4’ x 42” Undraped Counter
$73.25
$109.87
N/A
2504
6’ x 42” Undraped Counter
$98.41
$147.62
N/A
2505
8’ x 42” Undraped Counter
$124.43
$186.65
N/A
2506
4’ Wood Riser
$37.51
$56.26
N/A
2507
6’ Wood Riser
$49.60
$74.40
N/A
Total Price
D r a p e Ta b l e C o l o r s : B l a c k , B l u e , W h i t e , B u r g u n d y , F o r e s t G r e e n , R e d , G r a y , Te a l
DRAPED
TABLES
4’ x 30” high Draped Table
$116.34
$174.51
1003
6’ x 30” high Draped Table
$137.15
$205.73
1005
8’ x 30” high Draped Table
$155.85
$233.78
2001
4th side Draped – 30”
$45.97
$68.96
1001
D r a p e C o u n t e r C o l o r s : B l a c k , B l u e , W h i t e , B u r g u n d y , F o r e s t G r e e n , R e d , G r a y , Te a l
DRAPED
COUNTERS
DRAPED
TABLE TOP RISERS
1002
4’ x 42” high Draped Counter
$139.99
$209.99
1004
6’ x 42” high Draped Counter
$166.75
$250.14
1006
8’ x 42” high Draped Counter
$190.58
$285.78
2002
4th side Draped – 42”
$61.29
$91.94
D r a p e d R i s e r C o l o r s : B l a c k , B l u e , W h i t e , B u r g u n d y, R e d
2508
4’ Draped Riser (select color)
$53.52
$80.28
2509
6’ Draped Riser (select color)
$65.63
$98.44
D r a p e C o l o r s : B l a c k , B l u e , W h i t e , B u r g u n d y , F o r e s t G r e e n , R e d , G r a y , Te a l
DRAPE
PEDESTAL
TABLES
MISCELLANEOUS
1016
3' high Banjo Drape (4 ft. min. order)
$11.36 /ft
$17.04 /ft
1017
8' high Banjo Drape (4 ft. min. order)
$14.15 /ft
$21.22 /ft
1007
30” x 30” High Pedestal Table
$150.24
$225.39
N/A
1009
30” x 42” High Pedestal Table
$150.24
$225.39
N/A
1019
Chrome Easel
$42.00
$63.01
N/A
1020
Wastebasket
$18.15
$27.22
N/A
1029
Retractable Stanchion
$53.24
$89.86
N/A
*If a color is not checked a default color will be chosen*
Visit the Metro Expo Online Store to place your order online! www.metro-expo.com/order
SUBTOTAL = __________ + TAX @ 8.25%= __________ = TOTAL __________
Payment Authorization Form must accompany order.
Any order received after Discount Deadline will be charged the Standard Rates *NO EXCEPTIONS*
Cancellation Policy: Items cancelled after move-in begins will result in a 50% re-stocking fee. There will be
no refund for items called after installation. NO EXCEPTIONS.
9
E x e c u t i v e
Sausalito Sofa
C o l l e c t i o n
Sausalito Loveseat
Sterling End Table
Sausalito Club Chair
Princeton Cocktail Table
Cube Ottomans - 17”L x 17”D x 17”H
L to R: Cinnamon Microfiber, Grape Microfiber, White Vinyl, Cobalt Microfiber Black Microfiber
Other colors available:Chocolate Mircofiber, Lime Microfiber, Red Microfiber, Tangerine Microfiber, Sunflower Microfiber, Black Vinyl, Platinum
Metallic Vinyl
Pedestal
White or Black
42"
36"
30"
Computer Kiosk
Black
White
Literature Rack
10
E x e c u t i v e
C o l l e c t i o n
Trend Chair
Comet Chair
Euro Black Bar Stool
Silk Back Bar Stool
Park Avenue Bar Table
Blanco Café Table
Silk Back Chair
Park Avenue Bar Stool
Conference Table Square Glass/
Chrome
11
Executive Collection Order Form
PAYMENT AUTHORIZATION FORM
MUST ACCOMPANY YOUR ORDER
115 Moonachie Avenue
Moonachie, N.J. 07074
Phone: 201-994-1301 Fax: 201-994-1350
Discount Deadline Date
October 10, 2014
Dallas Travel & Adventure Show
October 25-26, 2014
Dallas Convention Center
Company Name: Booth #: Contact Name: Phone #: Qty.
_______
Description
WxDxH
Color
Discount
Price
Standard
Price
Literature Rack
9” x 14” x 54.5”
Black Metal
$202.50
$303.75
Comet Chair
23” x 22" x 32”
Black Fabric
$195.00
$292.50
Silk Back Chair
20.5” x 17” x 34”
Clear/Black/Chrome
$150.00
$225.00
Trend Chair
20” x 20” x 30”
Maple/Black/Chrome
$187.50
$281.25
Sausalito Loveseat
59” x 32” x 32”
Black Micro Suede
$562.50
$843.75
Sausalito Sofa
83” x 32” x 32”
Black Micro Suede
$637.50
$956.25
Sausalito Club Chair
39” x 32” x 32”
Black Micro Suede
$412.50
$618.75
Cube Ottoman
17” x 17” x 17”
Micro Fiber: Cinnamon,
Chocolate, Colbalt, Grape,
White, Black, Lime, Red,
Tangerine, Sunflower
$142.50
$213.75
Cube Ottaman
17” x 17” x 17”
Vinyl: Black or Metallic
$142.50
$213.75
Pedestal
14” x 14” x 42”
Black or White
$360.00
$540.00
Pedestal
14” x 14” x 36”
Black or White
$307.50
$461.25
Pedestal
14” x 14” x 30”
Black or White
$277.50
$416.25
Computer Kiosk
24” x 24” x 42”
Black or White
$547.50
$821.25
Park Ave Bar Stool
16” x 19” x 43”
Maple/Chrome
$225.00
$337.50
Silk Back Bar Stool
18” x 17” x 41.5”
Clear/Black/Chrome
$225.00
$337.50
Euro Black Bar Stool
21” x 23” x 43”
Black Vinyl
$225.00
$337.50
Park Ave Bar Table
16” x 18” x 31"
Maple/Nickel
$255.00
$382.50
Blanco Cafe Table
24” x 29”
White/Chrome
$255.00
$382.50
Conference Table Square
Glass/ Chrome
32” x 32” x 29”
Chrome/Glass
$412.50
$618.75
Princeton Coffee Table
45” x 21” x 16”
Black/Glass
$255.00
$382.50
Sterling Coffee Table
25” Dia x 21”
Glass/Silver
$285.00
$427.50
Total
Price
_____________
For more from this Executive Collection, please call our
Exhibitor Services Department at 201-994-1301
Visit the Metro Expo Online Store to place your order online! www.metro-expo.com/order
SUBTOTAL = __________ + TAX @ 8.25%= __________ = TOTAL __________
Payment Authorization Form must accompany order.
Any order received after Discount Deadline will be charged the Standard Rates *NO EXCEPTIONS*
Cancellation
Policy: Items
cancelled
after
move-in begins
will result in a10
50%
re-stocking
fee. There will be
Cancellation
Policy:
Executive
Furnishings
are non-refundable
days
prior to move-in.
no refund for items called after installation. NO EXCEPTIONS.
12
Standard Carpet Order Form
PAYMENT AUTHORIZATION FORM
MUST ACCOMPANY YOUR ORDER
Dallas Travel & Adventure Show
Discount Deadline Date
October 10, 2014
115 Moonachie Avenue
Moonachie, N.J. 07074
Phone: 201-994-1301 Fax: 201-994-1350
October 25-26, 2014
Dallas Convention Center
Company Name: Booth #: Contact Name: Phone #: Remember to order utilities in advance.
All utility lines must be installed before carpet installation.
STANDARD CARPET
Price includes delivery, installation, carpet tape and removal.
Multiples are not available in the same color. No exceptions.
Colors Available - Please check desired color:
If a color is not checked a default color will be chosen
*These colors are approximate and serve only as an example. Your actual carpet color will vary.
YOUR BOOTH AREA IS CARPETED IN BLACK, IF YOU WOULD LIKE TO ORDER A DIFFERENT COLOR
PLEASE SEE OPTIONS BELOW.
□ Black
Qty.
□ Blue
□ Green
□ Gray
□ Red □ Burgundy □ Toast □ Tuxedo
Item
Discount
Standard
10’ x 10’ Booth Carpet
$158.17
$237.25
10’ x 20’ Booth Carpet
$316.33
$474.51
10’ x 30’ Booth Carpet
$474.50
$711.76
Total
PADDING & VISQUEEN
Price includes delivery, installation, carpet tape and removal.
Minimum order of 100 square feet is required.
Qty.
Item
Discount
Standard
Carpet Padding - 1/2”
$1.02 sq. ft.
$1.53 sq. ft.
Visqueen Plastic Covering
$0.71 sq. ft.
$1.06 sq.ft.
Booth Size: Length _______ ft
x Width _______ ft
=
Total
__________ sq.ft.
Visit the Metro Expo Online Store to place your order online! www.metro-expo.com/order
SUBTOTAL = __________ + TAX @ 8.25%= __________ = TOTAL __________
Payment Authorization Form must accompany order.
Any order received after Discount Deadline will be charged the Standard Rates *NO EXCEPTIONS*
CancellationPolicy:
Policy:Any
Items
cancelled
aftercancelled
move-in begins
will result50%
in aafter
50%move-in
re-stocking
fee.and
There
willafter
be
Cancellation
Standard
Carpet
will be charged
begins
100%
refundCut
for Carpet
items called
NO EXCEPTIONS.
installation.no
Custom
ordersafter
are installation.
non-refundable
2 weeks prior to move-in.
13
Custom Cut & Plush Carpet Order Form
PAYMENT AUTHORIZATION FORM
MUST ACCOMPANY YOUR ORDER
Dallas Travel & Adventure Show
Discount Deadline Date
October 10, 2014
115 Moonachie Avenue
Moonachie, N.J. 07074
Phone: 201-994-1301 Fax: 201-994-1350
October 25-26, 2014
Dallas Convention Center
Company Name: Booth #: Contact Name: Phone #: Remember to order utilities in advance.
All utility lines must be installed before carpet installation.
CUSTOM CUT CARPET
Price includes delivery, installation, carpet tape, visqueen and removal.
Minimum order of 100 square feet is required for custom cut carpet orders.
Colors Available - Please check desired color:
If a color is not checked a default color will be chosen
*These colors are approximate and serve only as an example. Your actual carpet color will vary.
YOUR BOOTH AREA IS CARPETED IN BLACK, IF YOU WOULD LIKE TO ORDER A DIFFERENT COLOR
PLEASE SEE OPTIONS BELOW.
□ Black
Qty.
□ Blue
□ Gray
□ Green
Item
Custom Cut Carpet
Booth Size: Length _______ ft
□ Red
□ Burgundy
Discount
Standard
$4.07 sq.ft.
$6.10 sq.ft.
x Width _______ ft
=
Total
__________ sq.ft.
PADDING
Carpet Padding - 1/2”
Booth Size: Length _______ ft
$1.02 sq. ft.
x Width _______ ft
=
$1.53 sq. ft.
__________ sq.ft.
PLUSH CUSTOM CUT CARPET (26 oz)
Price includes delivery, installation, carpet tape, padding, visqueen and removal.
Minimum order of 400 square feet is required for premium cut carpet orders.
Colors Available - Please check desired color:
*These colors are approximate and serve only as an example. Your actual carpet color will vary.
□ Onyx
Qty.
□ Navy
Item
□ Boysenberry
Custom Cut Carpet
Booth Size: Length _______ ft
□ Charcoal
Discount
$6.80 sq.ft.
x Width _______ ft
□ Sword
Standard
□ Silky Beige
Total
$10.20 sq.ft.
=
__________ sq.ft.
Visit the Metro Expo Online Store to place your order online! www.metro-expo.com/order
SUBTOTAL = __________ + TAX @ 8.25%= __________ = TOTAL __________
Payment Authorization Form must accompany order.
Any order received after Discount Deadline will be charged the Standard Rates *NO EXCEPTIONS*
Cancellation Policy: Items cancelled after move-in begins will result in a 50% re-stocking fee. There will be
no refund for items called after installation. NO EXCEPTIONS.
14
Booth Cleaning Order Form
Dallas Travel & Adventure Show
October 25-26, 2014
115 Moonachie Avenue
Moonachie, N.J. 07074
Phone: 201-994-1301 Fax: 201-994-1350
Dallas Convention Center
Company Name: Booth #: Contact Name: Phone #: To ensure your booth is show-ready, specify your requirements below. Please call us if you have
a special need. Metropolitan Exposition Services, Inc. is the official cleaning contractor for your
show and will handle all cleaning services on the show floor.
Cost of vacuuming and shampooing will be invoiced on the total area of your booth space,
100 square feet minimum.
BOOTH CLEANING SERVICES – Please mark your selection
VACUUMING – Includes emptying of wastebaskets nightly
Price
Daily
Cost per square foot per day
$0.34
Before Show Opens Only
Cost per square foot
$0.39
SHAMPOOING
Before Show Opens Only
Cost per square foot
$0.58
MOPPING & WAXING
Available upon request
PERIODIC PORTER SERVICE
Metropolitan Exposition Services, Inc. will empty wastebaskets and wipe down counter at
two hour interval, show hours only, for the duration of the show. Vacuuming not included
Porter service labor at 2 hour intervals
Price per day
$211.58
CALCULATION OF ORDER – Orders confirmed only upon request
Calculate days when ordering daily service
Sq.Ft.
X
Rate
X
No. of Days
Total
Vacuuming
Shampooing
Periodic Porter Service
Total All Lines
Tax 8.25%
Total Payment Enclosed
15
Rental Exhibit 1A 10’ x 10’
Silver
*Electrical not included
Package Includes:
● (3) White Straight Shelves
● (3) Arm Lights*
● (1) Header with Company Name
● 10’ x 10’ Standard Carpet w/ Visqueen
● Installation and Dismantle Labor
● Material Handling of Exhibit
Discount$1,788.18 Standard $2,682.27 Gold
*Electrical not included
Package Includes:
● (3) White Straight Shelves
● (3) Arm Lights*
● (3) Back Wall Graphic Panels
● (1) Graphic Header
● 10’ x 10’ Standard Carpet w/ Visqueen
● Installation and Dismantle Labor
● Material Handling of Exhibit
Discount$2,550.48 Standard $3,825.72
*Deadline for graphics is (3) weeks before the show open. Any
graphics turned in late will incur a 35% rush fee*
Platinum
*Electrical not included
Discount $4,427.48 Standard $6,641.22
Package Includes:
● (3) White Straight Shelves
● (3) Arm Lights*
● Full Graphics or Color Panels
● (1) 42” TV with Stand & DVD Player*
● (1) 30” Black Pedestal Table
● (3) Black Designer Arm Chairs
● Choice of Metal Color (Silver Dust, Silver Vein or White)
● 10’ x 10’ Standard Carpet w/ Visqueen
● Installation and Dismantle Labor
● Material Handling of Exhibit
Please contact A Metropolitan Exposition
Exhibit Sales Team Member for more
information at [email protected]
(p) 201-994-1303 (f) 201-994-1350
16
Rental Exhibit 2A 10’ x 10’
Silver
*Electrical not included
Package Includes:
● (4) White Straight Shelves
● (3) Arm Lights*
● (1) 1M x 8’ Curved Graphic Panel
● (1) Header with Company Name
● 10’ x 10’ Standard Carpet w/ Visqueen
● Installation and Dismantle Labor
● Material Handling of Exhibit
Discount $2,404.04 Standard $3,606.06
Gold
*Electrical not included
Package Includes:
● (4) White Straight Shelves
● (3) Arm Lights*
● (1) 1M x 8’ Curved Graphic Panel
● (2) Back Wall Graphic Panels
● (1) Graphic Header
● 10’ x 10’ Standard Carpet w/ Visqueen
● Installation and Dismantle Labor
● Material Handling of Exhibit
Discount$2,919.94 Standard $4,379.91 *Deadline for graphics is (3) weeks before the show open.
Any graphics turned in late will incur a 35% rush fee*
Platinum
*Electrical not included
Discount$4,484.54 Standard $6,726.80 Package Includes:
● (4) White Straight Shelves
● (3) Arm Lights*
● (1) Lightbox*
● Full Graphics or Color Panels
● (1) 42” TV on Wall Mount & DVD Player*
● (1) 30” Black Pedestal Table
● (3) Black Designer Arm Chairs
● Choice of Metal Color (Silver Dust, Silver Vein or White)
● 10’ x 10’ Standard Carpet w/ Visqueen
● Installation and Dismantle Labor
● Material Handling of Exhibit
Please contact A Metropolitan Exposition
Exhibit Sales Team Member for more
information at [email protected]
(p) 201-994-1303 (f) 201-994-1350
17
Rental Exhibit 3A 10’ x 10’
Silver
*Electrical not included
Package Includes:
● (4) ½ M Shelves
● (2) Arm Lights*
● (1) Header with Company Name
● 10’ x 10’ Standard Carpet w/ Visqueen
● Installation and Dismantle Labor
● Material Handling of Exhibit
Discount $3,313.70 Standard $4,970.54
Gold
*Electrical not included
Package Includes:
● (4) ½ M Shelves
● (2) Arm Lights*
● (2) Back Wall Graphic Panels
● (2) Backwall Graphics (Bottom Panel)
● (1) Graphic Header
● 10’ x 10’ Standard Carpet w/ Visqueen
● Installation and Dismantle Labor
● Material Handling of Exhibit
Discount$3,991.30 Standard $5,986.94
*Deadline for graphics is (3) weeks before the show open.
Any graphics turned in late will incur a 35% rush fee*
Platinum
*Electrical not included
Discount$5,709.89 Standard $8,564.84
Package Includes:
● (4) ½ M Shelves
● (2) Arm Lights*
● Full Graphics or Color Panels
● (1) 42” TV on Wall Mount & DVD Player*
● (1) 30” Black Pedestal Table
● (3) Black Designer Arm Chairs
● Choice of Metal Color (Silver Dust, Silver Vein or White)
● 10’ x 10’ Standard Carpet w/ Visqueen
● Installation and Dismantle Labor
● Material Handling of Exhibit
Please contact A Metropolitan Exposition
Exhibit Sales Team Member for more
information at [email protected]
(p) 201-994-1303 (f) 201-994-1350
18
Rental Exhibit 1B 10’ x 20’
Silver
*Electrical not included
Package Includes:
● (8) White Straight Shelves
● (6) Arm Lights*
● (1) 1M x ½ M x 42” Cabinet
● (1) Headers with Company Name
● 10’ x 20’ Standard Carpet w/ Visqueen
● Installation and Dismantle Labor
● Material Handling of Exhibit
Discount $3,443.78 Standard $5,165.67
Gold
*Electrical not included
Package Includes:
● (8) White Straight Shelves
● (6) Arm Lights*
● (1) 1M x ½ M x 42” Cabinet w/ Graphic
● (6) Back Wall Graphic Panels
● (3) Graphic Headers
● (1) 42” TV on Wall Mount & DVD Player*
● 10’ x 20’ Standard Carpet w/ Visqueen
● Installation and Dismantle Labor
● Material Handling of Exhibit
Discount $6,189.38 Standard $9,284.07
*Deadline for graphics is (3) weeks before the show open.
Any graphics turned in late will incur a 35% rush fee*
Platinum
*Electrical not included
Discount $8,174.56
Standard $12,261.84
Package Includes:
● (8) White Straight Shelves
● (6) Arm Lights*
● 1M x ½ M x 42” Cabinet w/ Graphic
● Full Graphics or Color Panels
● (2) 42” TVs on Wall Mounts & DVD Players*
● (2) 30” Black Pedestal Tables
● (6) Black Designer Arm Chairs
● Choice of Metal Color (Silver Dust, Silver Vein or White)
● 10’ x 20’ Standard Carpet w/ Visqueen
● Installation and Dismantle Labor
● Drayage Discount on First 200lbs
Please contact A Metropolitan Exposition
Exhibit Sales Team Member for more
information at [email protected]
(p) 201-994-1303 (f) 201-994-1350
19
Rental Exhibit 2B 10’ x 20’
Silver
*Electrical not included
Package Includes:
● (8) White Straight Shelves
● (6) Arm Lights*
● (1) 1M Radius x 42” Counter
● (2) 1M x 8’ Curved Graphic Panels
● (1) 4M Header with Company Name
● 10’ x 20’ Standard Carpet w/ Visqueen
● Installation and Dismantle Labor
● Material Handling of Exhibit
Discount $3,966.53 Standard $5,949.80
Gold
*Electrical not included
Package Includes:
● (8) White Straight Shelves
● (6) Arm Lights*
● (1) 1M Radius x 42” Counter w/ Graphic
● (2) 1M x 8’ Curved Graphic Panels
● (4) Back Wall Graphic Panels
● (1) Graphic Header
● 10’ x 20’ Standard Carpet w/ Visqueen
● Installation and Dismantle Labor
● Material Handling of Exhibit
Discount $5,113.83 Standard $7,670.75
*Deadline for graphics is (3) weeks before the show open.
Any graphics turned in late will incur a 35% rush fee*
Platinum
*Electrical not included
Discount $7,253.02
Standard $10,879.52
Package Includes:
● (8) White Straight Shelves
● (6) Arm Lights*
● (1) 1M Radius x 42” Counter w/ Graphic
● (2) Lightboxes*
● Full Graphics
● (1) 42” TV on Wall Mount & DVD Player*
● (2) 30” Black Pedestal Tables
● (6) Black Designer Arm Chairs
● Choice of Metal Color (Silver Dust, Silver Vein or White)
● 10' x 20' Standard Carpet w/ Visqueen
● Installation and Dismantle Labor
● Drayage Discount on First 200 lbs.
Please contact A Metropolitan Exposition
Exhibit Sales Team Member for more
information at [email protected]
(p) 201-994-1303 (f) 201-994-1350
20
Rental Exhibit 3B 10’ x 20’
Silver
*Electrical not included
Package Includes:
● (6) White Straight Shelves
● (6) Arm Lights*
● (2) Headers with Company Name
● 10’ x 20’ Standard Carpet w/ Visqueen
● Installation and Dismantle Labor
● Material Handling of Exhibit
Discount $4,438.41 Standard $6,657.62
Gold
*Electrical not included
Package Includes:
● (6) White Straight Shelves
● (6) Arm Lights*
● (6) Back Wall Graphic Panels
● (3) Graphic Headers
● (2) Counter Tops & Counter Graphics
● 10’ x 20’ Standard Carpet w/ Visqueen
● Installation and Dismantle Labor
● Material Handling of Exhibit
Discount $6,332.61 Standard $9,498.92
*Deadline for graphics is (3) weeks before the show open.
Any graphics turned in late will incur a 35% rush fee*
Platinum
*Electrical not included
Discount $8,317.79
Standard $12,476.69
Package Includes:
● (6) White Straight Shelves
● (6) Arm Lights*
● Full Graphics or Color Panels
● (2) Counter Tops & Counter Graphics
● (1) 42” TV on Wall Mount & DVD Player*
● (2) 30” Black Pedestal Tables
● (6) Black Designer Arm Chairs
● Choice of Metal Color (Silver Dust, Silver Vein or White)
● 10’ x 20’ Standard Carpet w/ Visqueen
● Installation and Dismantle Labor
● Drayage Discount on First 200 lbs.
Please contact A Metropolitan Exposition
Exhibit Sales Team Member for more
information at [email protected]
(p) 201-994-1303 (f) 201-994-1350
21
Rental Exhibit Order Form
PAYMENT AUTHORIZATION FORM
MUST ACCOMPANY YOUR ORDER
Discount Deadline Date
October 10, 2014
115 Moonachie Avenue
Moonachie, N.J. 07074
Phone: 201-994-1301 Fax: 201-994-1350
Dallas Travel & Adventure Show
October 25-26, 2014
Dallas Convention Center
Company Name: Booth #: Contact Name: Phone #: STANDARD BOOTH CARPET
□ Black
□ Blue
□ Green
□ Gray
□ Red
□ Burgundy
STANDARD BOOTH OPTIONS
The following colors are available for panel options:
Silver and Gold Booth Package Panel Colors
□ White (PVC) □ Black (Fabric) □ Gray (Fabric) □ Wood Grain
Platinum Booth Package Metal Panel Colors
□ Silver Dust □ Silver Vein □ White
HEADER IDENTIFICATION SIGN
Header will be produced on White Fascia with Black Lettering. Please indicate exactly how you would
like your company name to appear.
*Must receive header logo (3) weeks before the show open. Any logo
turned in later will incur a 35% rush fee*
Please contact a Metropolitan Exposition Exhibit Sales Team Member
for more information at [email protected]
(P) 201-994-1303 (F) 201-994-1350
Cancellation Policy: Items cancelled prior to the show will result in a 50% re-stocking fee.
There will be NO REFUNDS for items cancelled at show site. NO EXCEPTIONS.
22
Rental Exhibit Order Form
PAYMENT AUTHORIZATION FORM
MUST ACCOMPANY YOUR ORDER
115 Moonachie Avenue
Moonachie, N.J. 07074
Phone: 201-994-1301 Fax: 201-994-1350
Discount Deadline Date
October 10, 2014
Dallas Travel & Adventure Show
October 25-26, 2014
Dallas Convention Center
Company Name: Booth #: Contact Name: Phone #: Description
1A Booth Package
10 x 10
2A Booth Package
10 x 10
3A Booth Package
10 x 10
1B Booth Package
10 x 20
2B Booth Package
10 x 20
3B Booth Package
10 x 20
Discount Price Standard Price
Silver
$1,788.18
$2,682.27
Gold
$2,550.48
$3,825.72
Platinum
$4,427.48
$6,641.22
Silver
$2,404.04
$3,606.06
Gold
$2,919.94
$4,379.91
Platinum
$4,484.54
$6,726.80
Silver
$3,313.70
$4,970.54
Gold
$3,991.30
$5,986.94
Platinum
$5,709.89
$8,564.84
Silver
$3,443.78
$5,165.67
Gold
$6,189.38
$9,284.07
Platinum
$8,174.56
$12,261.84
Silver
$3,966.53
$5,949.80
Gold
$5,113.83
$7,670.75
Platinum
$7,253.02
$10,879.52
Silver
$4,438.41
$6,657.62
Gold
$6,332.61
$9,498.92
Platinum
$8,317.79
$12,476.69
Total Price
*Deadline for graphics is (2) weeks before the show open.
Any graphics turned in late will incur a 35% rush fee
Please contact a Metropolitan Exposition Exhibit Sales Team Member
for more information at [email protected]
(P) 201-994-1303 (F) 201-994-1350
Visit the Metro Expo Online Store to place your order online! www.metro-expo.com/order
SUBTOTAL = __________ + TAX @ 8.25%= __________ = TOTAL __________
Payment Authorization Form must accompany order.
Any order received after Discount Deadline will be charged the Standard Rates *NO EXCEPTIONS*
Cancellation Policy: Items cancelled after move-in begins will result in a 50% re-stocking fee. There will be
no refund for items called after installation. NO EXCEPTIONS.
23
Rental Exhibit & Accessories Order Form
PAYMENT AUTHORIZATION FORM
MUST ACCOMPANY YOUR ORDER
Dallas Travel & Adventure Show
Discount Deadline Date
October 10, 2014
115 Moonachie Avenue
Moonachie, N.J. 07074
Phone: 201-994-1301 Fax: 201-994-1350
October 25-26, 2014
Dallas Convention Center
Company Name: Booth #: Contact Name: Phone #: Shelves
Track Lights
Garment & Display Racks
Angled Shelf
Straight Shelf
* Electrical is
NOT
Included in
Booth Packages
50watt Halogen
Light
Display Rack 6”
Bracket
Garment Rack 12”
Bracket
Gondolas & Counters
Single Sided
Gondola
Double Sided
Gondola
Qty
Item
Straight Shelf (White)
1m Cabinet
Radius
Counter
2m Cabinet
Discount Price
Standard Price
$52.89
$79.33
Angled Shelf (White)
$52.89
$79.33
Straight Shelf (Wood)
$52.89
$79.33
Angled Shelf (Wood)
$52.89
$79.33
Track with (3) Lights *
$267.14
$400.70
Additional 50watt Halogen Light *
$48.24
$87.36
Single Sided Gondola (2 Shelves)
$314.15
$471.22
Double Sided Gondola (4 Shelves)
$407.70
$611.54
1m Garment Rack 12” Bracket
$41.50
$62.24
2m Garment Rack 12” Bracket
$82.99
$124.49
3m Garment Rack 12” Bracket
$124.49
$186.73
1m Display Rack 6” Bracket
$41.50
$62.24
2m Display Rack 6” Bracket
$82.99
$124.49
3m Display Rack 6” Bracket
$124.49
$186.73
1m x 1/2m x 42” Cabinet
$347.27
$520.90
2m x 1/2m x 42” Cabinet
$431.96
$647.93
1m x 42” Radius Counter
$527.85
$791.78
Total Price
Visit the Metro Expo Online Store to place your order online! www.metro-expo.com/order
SUBTOTAL = __________ + TAX @ 8.25%= __________ = TOTAL __________
Payment Authorization Form must accompany order.
Any order received after Discount Deadline will be charged the Standard Rates *NO EXCEPTIONS*
Cancellation
Policy:
Items cancelled
prior begins
to the show
will result
in a re-stocking
50% re-stocking
fee. will be
Cancellation
Policy: Items
cancelled
after move-in
will result
in a 50%
fee. There
There will
NO REFUNDS
items
cancelled
at show
NO EXCEPTIONS.
nobe
refund
for items for
called
after
installation.
NO site.
EXCEPTIONS.
24
Retractable Banner Stands
ValueStand Retractable banner stands provide
the ultimate in convenience and style. They are
lightweight and set-up in less then a minute. The
graphic comes pre-installed so the display is
immediately ready to go.
Value
ValueStand
• Built to fit any Budget
• Made from the highest
quality components
Replaceable Graphic
Unlike most systems, ValueStand
is designed to allow the graphic to be changed
quickly and easily without tools or additional
hardware.
Options
Available in Single Sided/ValueStand
or Double Sided/BrandStand 2
** Base Unit Availabe in Silver or Black
*Deadline for graphics is (2) weeks before the
show open. Any graphics turned in late will
incur a 35% rush fee*
*There will be a 35% rush charge for any banner stand order that is needed in less than 5
days*
Includes:
Durable Nylon Carrying Bag
Collapsible Pole
Reusable Snap-Lock Profile
Rewind Tool
Base Unit **
Art Area
Main Graphic 33.5”w x 79”h
Please contact A Metropolitan Exposition
Exhibit Sales Team Member for more
information at [email protected]
(p) 201-994-1303 (f) 201-994-1350
25
Banner Stand Order Form
PAYMENT AUTHORIZATION FORM
MUST ACCOMPANY YOUR ORDER
Discount Deadline Date
October 10, 2014
115 Moonachie Avenue
Moonachie, N.J. 07074
Phone: 201-994-1301 Fax: 201-994-1350
Dallas Travel & Adventure Show
October 25-26, 2014
Dallas Convention Center
Company Name: Booth #: Contact Name: Phone #: Select Base Color (If not selected default will be silver) Qty.
□ Black
□ Silver
Description
Discount
Standard
Single Sided VALUESTAND with Graphic*
$326.92
$425.00
Total
Banner Stands will be shipped within 5 business days from approval of art work.
There will be 35% rush charge for any banner stand order that is needed in less than 5 days.
SHIPPING & HANDLING NOT INCLUDED IN PRICE
* Graphics must be print ready and follow specifications noted in the Art Submission Guidelines below.
If you require a graphic designer Metropolitan Exposition Services, Inc., can meet any graphic
requirements you have for an additional charge.
*We cannot guarantee timely delivery for any banner stand that is ordered in less than 5 days*
Please contact us at 201.994.1303 if you have any questions or need additional information.
Art Preparation Guidelines
These guidelines aid in the efficiency of the production process and help us to produce
the best quality print for you in the timeline you desire.
Accepted file formats: Adobe Illustrator .eps or .ai; Adobe Photoshop .psd, .tif or .eps files. Submit file in native file format.
Using alternate art file formats may result in printing difficulties, undesired results, and additional art preparation charges.
● Convert all fonts to outlines and/or Rasterize any type layers in Photoshop files.
● Do not apply global effects.
● Do not embed linked files. Maintain all links and provide high resolution .tiff or eps files.
● Do not flatten transparency and other effects in your files. Transparency effects in vector design programs may experience
printing difficulties and undesired results. Transparent colors are affected when underlying colors need to be adjusted.
Define color as persentage of spot color when appropriate to image.
● When sending Photoshop files, include a layered PSD file.
● Save all images at the appropriate resolution at final print size. Do not rez-up low resolution files to a higher resolution.
● Final resolution should be 100dpi at full size. PMS Match = Uncoated, Color Mode = CMYK
● Provide color matching information with your art files. Specify Pantone colors or send color copy, proof, or color chip
to match to.
SUBTOTAL = __________ + TAX @ 8.25% = __________ = TOTAL __________
Payment Authorization Form must accompany order.
All orders are non-refundable once ordered and proccessed.
26
Quick Fab ™
Impress customers with a high impact Quick Fab™
pop-up display. This economical and lightweight
display has an interchangeable fabric graphic that
Quick Fab Curve
collapses down with the frame and fits within a
duffel size bag.
● Quick & Easy Set-up
● Quality Workmanship
● Replaceable Graphic
● Portable
● There will be a 35% rush charge for any Quick
Fab order that is needed in less than 10 days*
Includes:
Hard Case with Table
27.5"w x 16"d x 38"h o.d.
Frame
Quick Fab Curve Size: 114" Wide x 88" High x 12" Deep
Quick Fab Flat Size: 117" Wide x 88" High x 12" Deep
Light Package
Two 150 Watt Lights
Pop-up Podium
Includes Frame, Soft Case & Graphic
Options
Printed Case
Wrap
Backlit Kit
Only for 4' x 3' Curved
Please contact A Metropolitan Exposition
Exhibit Sales Team Member for more
information at [email protected]
(p) 201-994-1303 (f) 201-994-1350
27
Quick Fab Order Form
PAYMENT AUTHORIZATION FORM
MUST ACCOMPANY YOUR ORDER
Dallas Travel & Adventure Show
October 25-26, 2014
115 Moonachie Avenue
Moonachie, N.J. 07074
Phone: 201-994-1301 Fax: 201-994-1350
Dallas Convention Center
Company Name: Booth #: Contact Name: Phone #: Qty.
Description
Standard
Quick Fab Curve (Includes Frame, Backwall Graphic, Hard Case, 2 Lights)
$2,404.07
Quick Fab Curve with Backlit Kit (Includes Frame, Backwall Graphic, Hard Case, 2 Lights)
$3,441.85
Quick Fab Flat
$2,499.86
Graphic for Hard Case
$313.65
Podium with Graphic
$481.57
Total
Quick Fab walls will be shipped within 10 business days from approval of art work.
There will be 35% rush charge for any Quick Fab order that is needed in less than 10 days.
SHIPPING & HANDLING NOT INCLUDED IN PRICE
* Graphics must be print ready and follow specifications noted in the Art Submission Guidelines below.
If you require a graphic designer Metropolitan Exposition Services, Inc., can meet any graphic requirements you have
for an additional charge.
*We cannot guarantee timely delivery for any Quick Fab that is ordered in less than 10 days*
Please contact us at 201.994.1303 if you have any questions or need additional information.
Art Preparation Guidelines
These guidelines aid in the efficiency of the production process and help us to produce
the best quality print for you in the timeline you desire.
Accepted file formats: Adobe Illustrator .eps or .ai; Adobe Photoshop .psd, .tif or .eps files. Submit file in native file format.
Using alternate art file formats may result in printing difficulties, undesired results, and additional art preparation charges.
● Convert all fonts to outlines and/or Rasterize any type layers in Photoshop files.
● Do not apply global effects.
● Do not embed linked files. Maintain all links and provide high resolution .tiff or eps files.
● Do not flatten transparency and other effects in your files. Transparency effects in vector design programs may experience
printing difficulties and undesired results. Transparent colors are affected when underlying colors need to be adjusted.
Define color as persentage of spot color when appropriate to image.
● When sending Photoshop files, include a layered PSD file.
● Save all images at the appropriate resolution at final print size. Do not rez-up low resolution files to a higher resolution.
● Final resolution should be 100dpi at full size. PMS Match = Uncoated, Color Mode = CMYK
● Provide color matching information with your art files. Specify Pantone colors or send color copy, proof, or color chip
to match to.
SUBTOTAL = __________ + TAX @ 8.25% = __________ = TOTAL __________
Payment Authorization Form must accompany order.
Cancellation Policy: All orders are non-refundable once ordered and proccessed.
28
Custom Graphics
Set your booth apart from the
rest. Vivid, full-color graphics
printed directly for your booth
to ensure you are not overlooked.
Customizing your walls will
save you a lot of time. No need
for double face tape or Velcro,
simply send us your Print Ready
Graphic and we will take care
of everything, from installation
to dismantle of your Customized
Graphic Panels.
Please contact A Metropolitan Exposition
Exhibit Sales Team Member for more
information at [email protected]
(p) 201-994-1303 (f) 201-994-1350
29
EZ Fabric Wall Display System
the
Metropolitan
Exposition
Exhibit
and
Design Team is proud to introduce our first
modular wall system designed for fabric
graphics. The EZ Fabric Wall System combines
the versatility of modular walls with the
benefits
of
lightweight
fabric
graphics.
Aluminum
Construction
Color Fabric
Easy Set Up
Multiple Designs
Please contact A Metropolitan Exposition
Exhibit Sales Team Member for more
information at [email protected]
(p) 201-994-1303 (f) 201-994-1350
Tools Included
30
Custom Hardwall Booths
Is your company considering bringing or
using your Own Custom Booth? STOP and
Think Again! We highly encourage you to
consider using our Rental Custom Hardwall
Booth. Why? It’s Hassle Free, NO Shipping
Charges , NO Drayage Charges and most
importantly, you don’t need to send your
staff early to setup your booth. Our Rental
Custom Hardwall Booth will be the first one
built on the show floor and ready for you
so you will have more time to spend with your
clients. the Metropolitan exposition exhibit
and design team is here to deliver your vision.
It’s a fresh new contemporary design that
will captivate your prospective buyers.
Rental Custom Hardwall Booths include:
● Installation & Dismantle
● Supervision
● Custom Graphics
● Custom Carpet
● Furniture
● Lighting (Power NOT Included)
● Drayage of all Metropolitan exposition
Equipment ONLY
Please contact A Metropolitan Exposition
Exhibit Sales Team Member for more
information at [email protected]
(p) 201-994-1303 (f) 201-994-1350
31
Custom Pavilion Designs
The Metropolitan Exposition
Exhibit and Design Team is endlessly
reinventing and searching for
new designs to offer you. This
year we’re excited to present you
with several customized pavilion
designs from basic, moderate to
upscale design options at varying
price points.
Custom Pavilion includes:
● Installation
● Dismantle
● Supervision
● Design Options
● Custom Graphics
● Custom Carpet
● Lighting (Power NOT Included)
● Drayage of all Metropolitan
Exposition Equipment Only
Please contact A Metropolitan Exposition
Exhibit Sales Team Member for more
information at [email protected]
(p) 201-994-1303 (f) 201-994-1350
32
Fabric Frames
This system gives form to function by taking
signage to a whole new dimension. Years of
experience building fabric stretch frames
for clients have led the Fabri Frame signage
revolution.
These
rigid,
yet
lightweight
aluminum frames create a heavy duty and long
lasting structure which can be designed and
created in almost any shape and size imaginable.
Our pillow case covers are custom made for
every job and fit each frame to perfection.
Quick and Easy Assembly
with snap-together connections and lock, it definitely
provides effortless installation.
Durability
Made of lightweight durable aluminum
frame and strong stretch fabric material.
Seamless dye laminated poly poplin fabric.
Standard and customized shapes
are the perfect solution for any project and budget. Select
from a number of standard structures or let our in-house design
engineers create a unique display that fits your needs.
Please contact A Metropolitan Exposition
Exhibit Sales Team Member for more
information at [email protected]
(p) 201-994-1303 (f) 201-994-1350
33
Signage & Graphics Order Form
PAYMENT AUTHORIZATION FORM
MUST ACCOMPANY YOUR ORDER
115 Moonachie Avenue
Moonachie, N.J. 07074
Phone: 201-994-1301 Fax: 201-994-1350
Discount Deadline Date
October 10, 2014
Dallas Travel & Adventure Show
October 25-26, 2014
Dallas Convention Center
Company Name: Booth #: Contact Name: Phone #: DIGITAL INKJET SIGNS
Rates based on one color copy, white showcard, 10 words or less
Qty.
Size/Description
Discount Price
Standard Price
11" x 17"
$47.58
$71.36
14” x 22”
$56.03
$84.05
22” x 28”
$85.11
$127.67
24” x 36”
$105.72
$158.57
30” x 40”
$132.15
$198.22
Logo
Quoted upon request
Quoted upon request
Banner
Quoted upon request
Quoted upon request
Background Color:
Total
Copy Color:
Select Lay-out:
□ Vertical
□ Horizontal
Select Font Style:
□ Corporate
□ Jazzy
*Deadline for graphics is (3) weeks before the show open.
Any graphics turned in late will incur a 35% rush fee*
Metropolitan Exposition Services, Inc., can meet any sign or graphic requirements you have.
Please contact us at 201.994.1303 if you have any questions or need additional information.
Indicate Sign Copy Here (please attach additional sign copy if required)
Visit the Metro Expo Online Store to place your order online! www.metro-expo.com/order
SUBTOTAL = __________ + TAX @ 8.25%= __________ = TOTAL __________
Payment Authorization Form must accompany order.
Any order received after Discount Deadline will be charged the Standard Rates *NO EXCEPTIONS*
Cancellation
Policy: Items
cancelled
after move-in
begins will result
in ordered
a 50% re-stocking
fee. There will be
Cancellation
Policy:
All orders
are non-refundable
once
and proccessed.
no refund for items called after installation. NO EXCEPTIONS.
34
Graphic File Compatibility Info
Dallas Travel & Adventure Show
115 Moonachie Avenue
Moonachie, N.J. 07074
Phone: 201-994-1301 Fax: 201-994-1350
October 25-26, 2014
Dallas Convention Center
Preferred Application: A PC-Based Adobe Illustrator .eps file. This should be a VECTOR file (as opposed
to a bitmap image). Any letters or text in the file should be converted to curves (or shapes) before being
saved as an .eps file.
The above type of file will allow us to import the file into our system to be used for either vinyl cutting and/
or inkjet printing (whichever we determine as the most practical for that specific application).
Other preferred types of files are Gerber Graphix Advantage .plt, Corel Draw .cdr, Adobe Photoshop .psd,
and Quark Xpress documents (providing that all components of the document (fonts, images, etc.) are
included in the file. Quark documents should not be emailed, but sent on disk.
We can also accept some of the more common graphic format files such as .tif, .jpg, .pcx, .gif, etc. However, these files are bitmap images that are resolution-reliant. Whereas a low-res .jpg or .gif may be fine
for a web page or a business card, when it is enlarged for a big sign or banner, the image suffers in that
it becomes blurry or pixilated with “Stair Stepped” edges. When sending bitmap files for large graphics,
the higher the resolution the better.
As stated previously, we prefer PC-Based files, however we can accept MAC files providing that they are
sent to us on some type of digital storage media such as: 3.5” Diskette, ZIP Disk, CD-ROM (as opposed
to emailing, as our MAC workstation is not wired into our email system).
If digital files are unattainable, we can work from camera-ready artwork. Such artwork must be large,
clean, crisp, black & white stats or laser prints suitable for scanning. Business cards, letterheads, etc. DO
NOT constitute camera-ready artwork and require a considerable amount of time and expense to edit.
If printing 1M graphic panels for booth packages, please allow 12” at the top for the header.
If in doubt, or have any questions, please contact us:
[email protected]
35
Union Jurisdictions
Dallas Travel & Adventure Show
115 Moonachie Avenue
Moonachie, N.J. 07074
Phone: 201-994-1301 Fax: 201-994-1350
October 25-26, 2014
Dallas Convention Center
UNION REGULATION
To assist you in planning your participation in your Dallas show, we are certain you will appreciate
knowing in advance that union labor may be required for certain aspects of your exhibit handling. To
help you understand the jurisdiction the various unions have we ask that you read the following:
BOOTH ERECTION AND DISMANTLE
Exhibitors may, at their option, erect and dismantle their own booth using their own full time employees.
If their own employees are not available, labor can be ordered using the “Labor Order Form” in the kit.
Rigging crews may be hired to move large machinery within booths and can be ordered using the “InBooth Forklift Order Form” provided in the kit.
MATERIAL HANDLING
Exhibitors may hand carry their own materials into the exhibit facility. The use or rental of dollies, flat
trucks and other mechanical equipment, however, is not permitted. Metropolitan Exposition Services
will control access to the loading docks in order to provide for a safe and orderly move in/ move out.
SAFETY
Standing on chairs, tables or other rental equipment is prohibited. This equipment is not engineered to
support your weight. Metropolitan Exposition Services cannot be responsible for injuries or falls caused
by the improper use of this equipment. If assistance is required in assembling your booth, please use
the “Labor Order Form” and the necessary ladders and/or tools will be provided.
GENERAL INFORMATION
INSURANCE
Metropolitan Exposition Services, Inc. and/or the Association (Exhibit Manager) and/or the Exhibit Convention Site will not be responsible in any way for the safety of any exhibit or materials against fire, water,
theft, accident or any cause nor for the loss or damage to goods consigned to its care. However, every
effort will be made to protect exhibitor’s property. You are advised to consult your insurance broker for
proper coverage on any of your display materials from the time it leaves your company’s premises until
it returns.
36
Labor Order Form
PAYMENT AUTHORIZATION FORM
MUST ACCOMPANY YOUR ORDER
Discount Deadline Date
October 10, 2014
115 Moonachie Avenue
Moonachie, N.J. 07074
Phone: 201-994-1301 Fax: 201-994-1350
Dallas Travel & Adventure Show
October 25-26, 2014
Dallas Convention Center
Company Name: Booth #: Contact Name: Phone #: DISPLAY LABOR (One Hour Minimum per Worker)
Rates: per person/per hour
Decorator Labor
These craftsmen crate and uncrate materials, set up and dismantle exhibits
Discount Price
Showsite Price
Straight Time
8:00 a.m. to 4:30 p.m. Monday through Friday
$81.13
$105.48
Overtime
All other times
$122.10
$158.75
* Start time guaranteed only when labor is requested for the start of the working day.
* Labor must be cancelled in writing, 24 hours in advance to avoid one (1) hour cancellation or no-show fee per
worker.
INSTALLATION LABOR
Metropolitan Exposition Supervised Labor – Key Information Form must be completed and returned with this order form.
Installation of your exhibit will be completed at our discretion prior to show opening.
The charge for this service is 30% of the total installation labor bill, or a minimum of $63.00.
Emergency Contact:______________________________________Phone #: _____________________
Exhibitor Supervised Labor – Supervisor must check-in at Metropolitan Service Desk to pick-up labor.
Supervisor Name:________________________________________Phone #:_____________________
Date
______
______
______
Start Time
______
______
______
No. of People
______
______
______
x
x
x
Approx.Hrs Per Person
______
______
______
=
=
=
Total Hrs
______
______
______
Hourly Rate
______
______
______
@
@
@
Metropolitan Supervision (30% / $63.00 minimum) Tax @ 8.25%
Estimated Total Cost
_________
_________
_________
=
$ _____________
=
$ _____________
Total Installation
=
$ _____________
DISMANTLE LABOR
Metropolitan Exposition Supervised Labor – Key Information Form must be completed and returned with this order form.
Dismantle of your exhibit will be completed at our discretion prior to show opening.
The charge for this service is 30% of the total Dismantle labor bill, or a minimum of $63.00.
Emergency Contact:______________________________________Phone #: _____________________
Exhibitor Supervised Labor – Supervisor must check-in at Metropolitan Service Desk to pick-up labor.
Supervisor Name:________________________________________Phone #:_____________________
Date
______
______
______
Start Time
______
______
______
No. of People
______
______
______
x
x
x
Approx.Hrs Per Person
______
______
______
=
=
=
Total Hrs
______
______
______
Hourly Rate
@
@
@
Metropolitan Supervision (30% / $63.00 minimum)
______
______
______
Estimated Total Cost
$ _________
$ _________
$ _________
=
$ _____________
Tax @ 8.25%
=
$ _____________
Total Dismantle
=
$ _____________
37
Key Information Page
115 Moonachie Avenue
Moonachie, N.J. 07074
Phone: 201-994-1301 Fax: 201-994-1350
Discount Deadline Date
October 10, 2014
Dallas Travel & Adventure Show
October 25-26, 2014
Dallas Convention Center
Company Name: Booth #: Contact Name: Phone #: Please complete and return form if your display installation and/or dismantle is to be supervised by
Metropolitan Exposition Services, Inc.
INBOUND SHIPPING & SET-UP INFORMATION
Freight Carrier: Date Shipped: Number of Pieces:
Total Weight: Tracking Number: Freight shipped to: □ Warehouse
□ Showsite
Comments: Set-up Plan/Photo:
□ Attached
□ With Exhibit
□ In Crate # Electrical Drawing:
□ Attached
□ With Exhibit
□ Under Carpet
Carpet:
□ With Exhibit
□ Rental
□ Padding
Equipment/tools/hardware required:
Comments:
Remember to order in advance:
Furnishings & Carpeting
Cleaning
Electrical & Telephone
OUTBOUND SHIPPING & SET-UP INFORMATION
Ship To: Address: City/State/Zip: Attention: Phone: Method of Shipment (list name & phone number)
□ Common Carrier ______________________________________________________
□ Van Line
______________________________________________________
□ Air Freight
______________________________________________________
□ Next Day
□ 2nd Day □ Deferred (3 to 5 days)
Freight Charges:
□ Prepaid □ Collect
Bill To: Address: City/State/Zip: EMERGENCY CONTACT INFORMATION
Name: Phone:
38
Official Contractor Information
Dallas Travel & Adventure Show
115 Moonachie Avenue
Moonachie, N.J. 07074
Phone: 201-994-1301 Fax: 201-994-1350
October 25-26, 2014
Dallas Convention Center
OFFICIAL SERVICE CONTRACTORS
Show Management, acting on behalf of all Exhibitors and in the best interest of the exposition, has appointed Official Service Contractors to perform
and provide necessary services and equipment. Official Service Contractors are appointed to:
• Ensure the orderly and efficient installation and removal of the overall exposition,
• Assure the distribution of labor to all Exhibitors according to need,
• Provide sufficient labor to satisfy the requirements of Exhibitors and for the exposition itself,
• See that the proper type and limits of insurance are in force, and
• Avoid any conflict with local union and/or exhibit hall regulations and requirements.
The Official Service Contractors will provide all usual trade show services, including labor. Exceptions are:
• Supervision may be provided by the Exhibitor
• The Exhibitor may appoint an exhibit installation contractor or display builder.
EXHIBITOR APPOINTED CONTRACTORS
Exhibitors may employ the service of independent contractors to install and dismantle their display, providing the Exhibitor and the installation and
dismantling contractor comply with the following requirements:
1. The Exhibitor must notify Show Management in writing and Metropolitan Exposition Services, Inc. of the intention to utilize an
independent contractor no later than 30 days prior to the first move-in day, furnish the name, address and telephone number of the firm.
2. The Exhibitor shall provide evidence that the Exhibitor Appointed Contractor has a proper certificate of insurance with a minimum of
$1,000,000 liability coverage, including property damage, to show management and Metropolitan Exposition Services, Inc. at least
ten (10) days before the show opening.
3. The exposition floor, aisles, loading docks, service and storage areas will be under the control of the Official Service Contractor,
Metropolitan Exposition Services, Inc.
4. For services such as electrical, plumbing, telephone, cleaning, and drayage, no contractor other than the Official Service Contractors
will be approved. This regulation is necessary of licensing, insurance, and work done on equipment and facilities owned by parties
other than the Exhibitor. Exhibitors shall provide only the material and equipment they own and is to be used in their exhibit space.
5. The Exhibitor Appointed Contractor to be used by the Exhibitor must provide a certificate of insurance with at least the following
limits:
a. Comprehensive General Liability not less than $1,000,000 with respect to injuries to any one person per occurrence.
b. $2,000,000 with respect to injuries to more than one person in any occurrence
c. Workers’ Compensation Insurance including employee liability coverage, in a minimum amount not less than $1,000,000 of individual
and/or aggregate coverage.
d. Metropolitan Exposition Services, Inc. must be named as additional insured.
Any Exhibitor that does not have a certificate of insurance on file in the Metropolitan Exposition Service, Inc. office ten (10) days prior
to the show will be automatically assessed a $100.00 fee which will be charged against their security deposit.
6. The Exhibitor Appointed Contractor:
a. Must agree to abide by all rules and regulations of the show, including all union rules and regulations.
b. Must have all business licenses, permits, and Worker’s Compensation Insurance required by the State and City governments and the
convention facility management prior to commencing work, and shall provide Show Management with evidence of compliance.
c. Will share with Metropolitan Exposition Services, Inc. all reasonable costs related to its operation, including overtime pay for stewards,
restoration of exhibit space to its initial condition, etcetera.
d. Must furnish Show Manager and Metropolitan Exposition Services, Inc. with the names of all on-site employees who will be working
on the exposition floor and see that they have and wear at all times necessary identification badges as determined by
Show Management.
e. Shall be prepared to show evidence that it ha a valid authorization from the Exhibitor for services. The Exhibitor Appointed Contractor
may not solicit business on the exhibit floor.
f. Must confine its operations to the exhibit area of its clients. No service desks, storage areas, or other work facilities will be located
anywhere in the building. The show aisles and public space are not a part of the Exhibitor’s booth space.
g. Shall provide, if requested, evidence to Metropolitan Exposition Services, Inc. that it possesses applicable and current labor contracts
h. Must coordinate all of its activities with Metropolitan Exposition Services, Inc.
7. All information must be received in the Metropolitan Exposition Services, Inc. office no later than ten (10) days prior to the show.
39
Exhibitor Appointed Contractor Notification
Dallas Travel & Adventure Show
115 Moonachie Avenue
Moonachie, N.J. 07074
Phone: 201-994-1301 Fax: 201-994-1350
October 25-26, 2014
Dallas Convention Center
Company Name: Booth #: Contact Name: Phone #: If your company is utilizing services from a company other than your own or Metropolitan Exposition Services,
Inc., the official service contractor designated by Show Management, this form must be completed and returned
by October 10, 2014.
If this form is not returned, the Exhibitor Appointed Contractor will not be permitted to access the exhibit floor to
service the exhibit, and the work will be performed and/or supervised by Metropolitan Exposition Services, Inc.
Exhibiting Company __________________________________________ Booth__________________
Address ____________________________________________________________________________
City, State, ZIP ______________________________________________________________________
Authorized by __________________________________________Title_________________________
Phone_________________________________ Fax ________________________________________
It is the responsibility of the exhibitor to see that each representative of an Exhibitor Appointed Contractor abides
by the official rules and regulations of the event.
By signing below, you agree that by using an exhibitor appointed contractor(s) for any service, you agree to
indemnify, defend and hold harmless Metropolitan Exposition Services, Inc. from any and all claims, demands,
suits, liabilities, damages, injuries, losses, expenses, including legal expenses, due to the presence or actions of the
exhibitor appointed contractor(s).
Signature ________________________________________
Date___________________________
The Exhibitor Appointed Contractor must send a copy of their General Liability Insurance Certificate no later than
by October 10, 2014.
Type of work to be performed___________________________________________________________
Exhibitor Appointed Contractor/Display House_____________________________________________
Address ____________________________________________________________________________
City, State, Zip ______________________________________________________________________
Phone__________________________________ Fax _______________________________________
On-Site Contact _____________________________________________________________________
40
Hanging Signs / Banner Shipping Info
Dallas Travel & Adventure Show
October 25-26, 2014
115 Moonachie Avenue
Moonachie, N.J. 07074
Phone: 201-994-1301 Fax: 201-994-1350
HANGING SIGNS
Metropolitan is responsible for supervision, assembly,
installation and removal of all hanging signs.
Dallas Convention Center
Please complete and return the
Hanging Signs / Banners Order Form by
October 10, 2014
By sending us this information in advance, you will help us
assure your sign is properly assembled and installed.
Remember:
1. All signs must be designed to comply with
Show Management rules and regulations and SHIPPING INSTRUCTIONS
facility limitations.
All “Okay to Proceed” hanging signs should be received in
2. Make sure all signs, with the exception of advance at the Metropolitan warehouse by October 17, 2014.
cloth banners and signs under 100 lbs., have structurally engineered rigging points Please ship all hanging signs in a separate container with the
as well as blueprints displaying a current special sign label provided below. Mark bill of lading “hanging
structural engineers stamp.
sign”. Prepay all shipments. Collect shipments will be refused.
3. If your sign requires electricity, make sure it is See Material Handling Guidelines and Shipping Information.
in working order and in accordance with the National Electric Code. Place your order for electrical services and electrical labor on the Electrical Service Order Form.
4. Include engineer-stamped assembly and hanging instructions with the order.
5. Include exhibitor contact information with order.
6. If extra materials are needed to assemble or hang sign, fees will be applied for these materials.
RUSH - HANGING SIGN
TRUSS & HOISTS
Metropolitan is responsible for supervision, assembly,
installation and removal of all truss.
Remember:
1. All trusses must be designed to comply with Show Management rules and regulations and facility limitations.
2. All trusses must be from a recognized manufacturer. Manufacturer load specifications for your truss must be at show site prior to rigging.
3. Climbing on truss is strictly prohibited.
4. All lamps and fixtures to be attached to truss must be in good working order and in compliance with the National Electric Code. Place your order for electrical services and electrical labor on the Electrical Services Order Form.
5. All hoists must be from a recognized manufacturer and must be in good working order.
6. Hoist maintenance records should be available for inspection by Metropolitan Exposition.
FROM:
ADVANCE SHIPPING
TO: Dallas Travel & Adventure
______________________________________________
Exhibiting Company
______________________________________________
Booth Number
c/o Metropolitan Exposition Services, Inc.
UPS Freight
2600 East Pioneer Drive
Irving, TX 75061
Shipment should arrive between:
September 19, 2014 - October 17, 2014
Carrier ____________________________________
Number ________ of ________ Pieces
41
Hanging Signs / Banners Order Form
PAYMENT AUTHORIZATION FORM
MUST ACCOMPANY YOUR ORDER
Dallas Travel & Adventure Show
Discount Deadline Date
October 10, 2014
115 Moonachie Avenue
Moonachie, N.J. 07074
Phone: 201-994-1301 Fax: 201-994-1350
October 25-26, 2014
Dallas Convention Center
Company Name: Booth #: Contact Name: Phone #: • All hanging signs that require electricity must be hung by the electrical union at the facility.
• All ceiling rigging must conform to show management rules and regulations and the facility limitations.
• All overhead hanging must be assembled, installed, removed and disassembled by Metropolitan. Exhibitors, display company and/or I&D
representatives may supervise, but will not be allowed to assemble/disassemble or install/remove sign.
• Hanging anchor points must be pre-fabricated and ready for use.
• If any hang point supports over 250 lbs., notify Metropolitan immediately for special authorization.
SIGN DESCRIPTION, SIZE & WEIGHT
• For signs other than banners, include blue print or drawing
with detailed information so hanging anchor points can be
determined.
PLACEMENT DIAGRAM - Use diagram below to represent your
booth space. Indicate how far in from each boundary you would like your
sign placed. The ceiling structure and relation to the support beams may
require your sign to be moved from your specified location.
□ Cloth Banner □ Metal or Wood
Shape: □ Square □ Triangle □ Rectangle
Type:
Size:Height
Back Side
Length
Weight:
Booth #
Feet in
from back
aisle
Number of Feet form Floor to Top of Sign
Feet (Must be in compliance with Show Rules
and Regulations)
Right Side
Left Side
lbs.
Does your sign require:
Booth #
Feet in from back aisle
Booth #
Feet in
from back
aisle
Front Side
□ Electricity
□ Assembly
Booth #
Feet in from back aisle
(Must provide set-up instructions)
DISCOUNT PRICE
SHOWSITE PRICE
Lift Crew
Extra Labor
Lift Crew
Extra Labor
Straight Time
8:00am to 4:30 pm, Monday - Friday
$324.48
$81.13
$451.57
$105.48
Overtime
All other times
$429.74
$122.10
$558.71
$158.75
Crew consists of one (1) Lift and two (2) Laborers
One hour minimums apply for crews and extra Laborers; thereafter, charges are assessed at ½ hour increments.
Start time guaranteed only when labor is requested for the start of the working day at 8:00am.
Supervisor must check in at Metropolitan Exposition Service Desk to pick-up labor.
Upon completion, the Supervisor must return crew to Metropolitan Service desk and approve the work order.
Labor must be cancelled in writing, 24 hours in advance to avoid one (1) hour cancellation or no-show fee per crew and / or worker.
Invoice will be calculated according to actual hours worked.
INSTALLATION LABOR
Description
Date
Start
Time
# of Equipment
Persons
Approx Hrs
Per Person
Total
Hours
Hourly
Rate
Estimate
Total
DISMANTLE LABOR - Allow sufficent Time for empty containers to be returned to your booth
Description
Date
Start
Time
# of Equipment
Persons
Approx Hrs
Per Person
Total
Hours
Hourly
Rate
Install Labor $___________ + Dismantle Labor $_____________ + 8.25% Tax = TOTAL $ __________
Estimate
Total
42
Accessible Storage Order Form
PAYMENT AUTHORIZATION FORM
MUST ACCOMPANY YOUR ORDER
Dallas Travel & Adventure Show
October 25-26, 2014
115 Moonachie Avenue
Moonachie, N.J. 07074
Phone: 201-994-1301 Fax: 201-994-1350
Dallas Convention Center
Company Name: Booth #: Contact Name: Phone #: An accessible storage area will be available at the facility, whenever possible, for the exhibitor’s literature and
giveaway items. Metropolitan workers will be available to access storage items during show hours, one hour prior
to show opening and ½ hour after show closing each day. Due to fire regulations and for security purposes, NO
large deliveries can be made during show hours. Only items that can be hand-carried from the storage area to the
booth will be delivered during show hours. All materials in storage on the last day of the show will be returned
to designated booths at the close of the show. Show Management reserves the right to stop deliveries at any time
during show hours, so please schedule deliveries prior to the show opening each day.
ACCESSIBLE STORAGE
Storage space may be limited. Storage is charged based on piece count (per pallet/per skid). Loose boxes must be
placed on a skid to be considered a piece.
For example: One pallet/skid = one piece
STORAGE RATE:
$28.27/per piece
Please complete the following:
1. Dates storage is needed:
2. Storage required for:
Piece(s)
LABOR & EQUIPMENT RATES
To have items placed in or removed from accessible storage, please notify Metropolitan at the Service Desk and pick
up accessible storage labels.
Forklift (5,000 lbs.) & Operator Rate
(1/2hr. Min per delivery)
Per Cartload
Rate
Straight Time
Overtime
Straight Time
Overtime
$189.23
$302.08
$81.13
$105.72
Straight Time
8:00am to 4:30pm, Monday through Friday
Overtime
All other times, Saturdays & Sundays
Double Time
Holidays
CALCULATE ORDER
1.
No. of Piece(s)
X
$28.27
2.
No. of Cartloads
X
Rate
3.
Forklift & Operator
X
No. of hours each
4.
=
X
Rate
Total
$
=
$
=
$
=
$
Note: We understand your total is an estimate, invoicing will be done from actual hours at show site.
All goods stored with Metropolitan Exposition are stored at your own risk. Accessible storage is intended strictly for giveaway items. Valuables
should not be placed in storage. We shall not be liable for any injury, damage, loss, theft or destruction, including but not limited to act, breach of
contract, breach of warranty, water, condensation, fires, floods, Acts of God, or any act beyond our sole control. We are not liable for any direct,
consequential or incidental damages nor for loss which may be incurred. We are not liable for or chargeable with any loss of sales, income,
resale, commissions or brokerage, for any freight or drayage.
43
Shipping Bulletin
Dallas Travel & Adventure Show
October 25-26, 2014
115 Moonachie Avenue
Moonachie, N.J. 07074
Phone: 201-994-1301 Fax: 201-994-1350
Dallas Convention Center
ATTENTION
Dallas Travel & Adventure Exhibitors
Metropolitan Exposition Services, Inc. is the designated provider for material handling.
Please note that exhibitor move-in is on:
October 24, 2014 (9:00am-5:00pm)
To ship your exhibition materials to the Metropolitan Exposition Warehouse, consign your
shipment(s) as follows:
Dallas Travel & Adventure
[Exhibiting Company Name]
[Booth Number]
c/o Metropolitan Exposition Services
UPS Freight
2600 East Pioneer Avenue
Irving, TX 75061
Materials should arrive between September 19, 2014 - October 17, 2014
Materials that are delivered to the Metropolitan Exposition Warehouse after the receiving deadline of
October 17, 2014 will incur an additional 30% “late delivery” surcharge.
Should you have any questions, please do not hesitate to contact our Exhibitor Services Department
as follows:
Phone:201.994.1301
Fax:201.994.1350
E-Mail:[email protected]
Web Site:
www.metro-expo.com
44
Shipping/Material Handling Guidelines (1 of 2)
Dallas Travel & Adventure Show
115 Moonachie Avenue
Moonachie, N.J. 07074
Phone: 201-994-1301 Fax: 201-994-1350
October 25-26, 2014
Dallas Convention Center
Please take a few minutes and review the following information pertaining to shipping and
material handling.
Shipping Charges
Please prepay all shipping charges. Metropolitan Exposition Services, Inc. will not accept or be responsible for collect
shipments.
Material Handling Rates and Charges
Labor and equipment required for unloading and loading are included with Metropolitan Exposition Services material
handling rates. Material handling rates apply to each 100 pounds (CWT). All fractional poundage must be rounded up to
the next CWT. Each shipment received is considered separately. No cumulative weights are allowed on split shipments,
UPS, etc. The above services whether used completely or in part, are based on the inbound weight of the shipment. Tracing
shipments with your carrier is NOT the responsibility of Metropolitan Exposition Services, Inc. Metropolitan Exposition
Services, Inc. requires that 100% of the estimated payments are due in advance. Please complete and return the Payment
Authorization Form with your order.
Special Handling
A surcharge of 35% is applied in addition to the quoted rates for shipment(s) received that require special handling. Special
handling is defined as, but not limited to, any shipment that requires additional handling or special equipment to load or
unload, i.e. ground handling, mixed loads, double decking, hoist equipment, designated loading sequence or side door
unloading. You are required to notify Metropolitan Exposition Services, Inc. of any special handling needs two weeks prior
to set-up. This includes forklift capacity over 5,000 pounds. Uncrated and/or loose shipments are subject to this charge.
Consignment
All shipments must be consigned c/o Metropolitan Exposition Services to enable us to accept them for handling. Convention
centers and hotels will not accept direct shipments consigned to them, as they have no facilities for receiving or storing
freight.
Inbound Bill of Lading / Delivery Slip
All shipments must have a bill of lading or delivery slip indicating the piece count, weight and description of merchandise.
Upon shipping, immediately send copies of bill of ladings to Metropolitan Exposition as well as your on-site representative.
Material handling charges are based on the weight of the freight. Certified weight receipts are required for all shipments.
Trucks arriving without documented weight will be required to go to the nearest weighing station to obtain documentation or
a mutual decision will be made as to the weight and will be binding to both parties.
Service Within Booth
All deliveries are made to the booth. Any further handling or placement within the booth will incur additional charges.
Empty Containers/Labels
When finished unpacking, empty shipping containers (cartons, fiber cases, etc.) that have empty labels affixed to them will be
picked up, stored and returned at the close of the show. Empty labels are available at the Metropolitan Service Desk and are
to be used for empty storage only. Metropolitan Exposition Services, Inc. is not responsible for any contents of a container
marked empty. It will not be possible to access empty containers during the show as they will be stored off-site.
45
Shipping/Material Handling Guidelines (2 of 2)
Dallas Travel & Adventure Show
115 Moonachie Avenue
Moonachie, N.J. 07074
Phone: 201-994-1301 Fax: 201-994-1350
October 25-26, 2014
Dallas Convention Center
Outbound Shipments
At the close of the show, it is the exhibitors’ responsibility to:
•
Obtain a Material Handling Agreement (MHA) from Metropolitan Exposition Services, Inc.
•
Arrange with carrier of your choice to pick-up your freight from show site by the designated time
•
Re-pack and label each container being shipped (old shipping labels should be removed)
•
Complete and return the Material Handling Agreement (MHA) to Metropolitan Exposition Services, Inc.
A Material Handling Agreement must be completed for each shipment. Therefore, if you are shipping out freight to (2) different locations,
Metropolitan must have an MHA for both locations. If freight is found on the show floor and Metropolitan Exposition Services, Inc.
does not have a completed Material Handling Agreement, Metropolitan Exposition Services, Inc. will declare it FORCED FREIGHT
and it will be returned C.O.D. to the address present on the outside of the packages. Metropolitan Exposition Services, Inc. assumes no
responsibility for misdirected shipments or liability for such handling. Additional charges will be assessed for shipments returning to our
warehouse at $55.00 per 100 pounds/CWT.
LIMITS OF LIABILITY
We are not responsible for damages to uncrated materials; materials improperly packed or concealed damages.
1. We are not responsible for loss, theft, or disappearance of any materials improperly packed or
concealed damages.
2. We are not responsible for loss, theft, or disappearance of any materials before they are picked up from
the exhibitors’ booth for reloading after the show. Bills of lading covering outbound shipments will be
checked at the time of actual pickup from the booth and discrepancies will be corrected.
3. We are not responsible for any loss, damage or delay due to fire, Acts of God, strikes, lockout, or work
stoppages of any kind or to causes beyond our control.
4.
Maximum recovery. If found liable for any loss, Metropolitan's sole and exclusive maximum liability for loss or
damage to exhibitor's materials and exhibitor's sole and exclusive remedy is limited to $.50 (USD) per pound/
article with a maximum liability of $100.00 (USD) per item, or $1500.00 (USD) per shipment, whichever is
less.
5. We are not liable to any extent whatsoever for any actual, potential or assumed loss of profits or
revenues or for collateral costs, which may result from any loss or damage to an exhibitor’s materials
which may make it impossible or impractical to exhibit it.
6. The consignment or delivery of a shipment to Metropolitan Exposition Services Inc. by an exhibitor
(and/or other shipper) on behalf of the exhibitor shall be construed as acceptance by the exhibitor of the
terms and conditions set forth.
46
Shipping Information
Dallas Travel & Adventure Show
115 Moonachie Avenue
Moonachie, N.J. 07074
Phone: 201-994-1301 Fax: 201-994-1350
October 25-26, 2014
Dallas Convention Center
As the official service contractor, Metropolitan Exposition Services, Inc. is the exclusive provider of material
handling services. We are prepared to receive your exhibition materials either in advance at our warehouse or
directly at show site. Material handling should not be confused with the cost to transport your exhibit materials to
and from the show. You should arrange for the carrier of your choice to transport your materials. All shipments
must be prepaid. Collect shipments will be refused.
Advance Shipping to Metropolitan Exposition Warehouse (200 pound minimum per shipment)
Only material that is skidded or in shipping containers that can be unloaded without additional handling required
will be accepted at our warehouse. Uncrated or loose shipments will be refused at the warehouse.
The rate for this service includes: unloading and storing freight for up to (30) days; reloading and delivering
freight to your booth; removing, storing and returning empty shipping containers; reloading freight onto outbound
carrier.
Make out the bill of lading and consign as follows:
Advance shipments can arrive beginning on:
Dallas Travel & Adventure Show
September 19, 2014
[Exhibiting Company Name]
[Booth Number]
Advance shipment deadline
c/o Metropolitan Exposition Services, Inc.
(to avoid surcharges)
UPS Freight
October 17, 2014
2600 East Pioneer Drive
Irving, TX 75061
Warehouse receiving hours are 8:00am - 4:00pm
Direct
Reliant
HoustonCenter
(200 pound
per shipment)
DirectShipping
Shippingtoto
DallasCenter
Convention
(200 minimum
pound minimum
per shipment)
This service includes: unloading freight and delivering materials to your booth; removing, storing and returning
empty containers; reloading freight onto outbound carrier.
Make out the bill of lading and consign as follows:
Dallas Travel & Adventure Show
[Exhibiting Company Name]
[Booth Number]
c/o Metropolitan Exposition Services, Inc.
Dallas Convention Center
Hall A
650 South Griffin Street
Dallas, TX 75202
Shipments can arrive to show site:
October 24, 2014 (9:00am-5:00pm)
Do not ship any materials to Dallas Convention
Center before this time frame.
Dallas Convention Center will not
accept any shipments.
47
Material Handling Order Form
PAYMENT AUTHORIZATION FORM
MUST ACCOMPANY YOUR ORDER
Dallas Travel & Adventure Show
October 25-26, 2014
115 Moonachie Avenue
Moonachie, N.J. 07074
Phone: 201-994-1301 Fax: 201-994-1350
Dallas Convention Center
Company Name: Booth #: Contact Name: Phone #: CRATED/SKIDDED
Material that is skidded or is in any type of shipping container that can be unloaded at the dock
with no additional handling required.
UNCRATED
Material that is shipped loose or pad wrapped, and/or unskidded machinery without proper lifting bars or hooks.
SPECIAL HANDLING
Material delivered by the carrier in such a manner that it requires additional handling, such as these types of unloading: ground, side door, constricted space, designated place, mixed loads,and/or stacked shipments. Federal Express, DHL and UPS shipments are included in this category.
Straight Time
Overtime
ST/ST ST/OT OT/OT
Monday through Friday, 8:00am to 4:30pm
Monday through Friday, 4:30pm to 8:00am; Saturdays, Sundays and all Holidays
Freight handled on straight time into and out of the show
Freight handled one way on straight time and one way on overtime, either into or out of the show
Freight handled on overtime into and out of the show
ADVANCE SHIPMENTS TO METROPOLITAN WAREHOUSE
*** Advance shipments will be charged at the following rates in accordance with our move-in and move-out schedule.
CRATED / SKIDDED
ST/ST
ST/OT
OT/OT
SPECIAL HANDLING
Per 100 lbs
Minimum
Per 100 lbs
Minimum
$82.64
$107.44
$132.23
$165.28
$214.87
$264.46
$111.57
$145.05
$178.51
$223.14
$290.09
$357.01
DIRECT SHIPMENTS TO Dallas Convention Center
*** Direct shipments will be charged at the following rates in accordance with the move-in and move-out schedule.
*** Trucks signing-in at after 2:00pm will be charged OT rate.
CRATED / SKIDDED
ST/ST
ST/OT
OT/OT
UNCRATED
SPECIAL HANDLING
Per 100 lbs
Minimum
Per 100 lbs
Minimum
Per 100 lbs
Minimum
$80.14
$104.19
$128.22
$160.28
$208.37
$256.44
$120.18
$156.28
$192.34
$240.43
$312.55
$384.67
$108.20
$140.65
$173.10
$216.39
$281.30
$346.20
SMALL PACKAGE – (Items that DO NOT ship out) Cartons and envelopes received without documentation will be delivered without
guarantee of piece count or condition. Maximum weight is 30 pounds, per shipment, per delivery. Only Federal Express, UPS, & DHL
shipments can be considered as small packages.
First Carton
Each Additional Carton
Warehouse
$46.52
$11.77
Show Site
$42.80
$9.25
* If small packages are shipped out, the prices will be changed to reflect the above roundtrip rates.
CALCULATE ESTIMATED MATERIAL HANDLING CHARGES
Our shipment will be delivered to: □ Metropolitan Warehouse
□ Dallas Convention Center
We are shipping ______ lbs. @ $______ per 100 lbs., 200 lbs. min per shipment Estimate = $___________
Late Arrival Surcharge add 30% = $___________
Total Due = $___________
We understand this is an estimate. Invoicing will be done from actual weight and adjustments made accordingly.
48
49
Booth:____________ No.______of______Pcs.
Carrier________________________________
Booth:____________ No.______of______Pcs.
Carrier________________________________
THE ABOVE LABELS ARE PROVIDED FOR YOUR CONVENIENCE. PLEASE PLACE ONE ON EACH PIECE SHIPPED TO ENSURE
PROPER DELIVERY. IF MORE LABELS ARE NEEDED, COPIES ARE ACCEPTABLE.
Dallas Travel & Adventure Show
SHOW SITE
Dallas Travel & Adventure Show
WAREHOUSE
2600 East Pioneer Drive
Irving, TX 75061
C/O: METROPOLITAN EXPOSITION SERVICES INC.
C/O: METROPOLITAN EXPOSITION SERVICES INC.
UPS Freight
Dallas Convention Center
Hall A
650 South Griffin Street
Dallas, TX 75202
TO:_______________________________________________
EXHIBITOR'S NAME
October 24, 2014 (9:00am-5:00pm)
Must Arrive
TO:_______________________________________________
EXHIBITOR'S NAME
September 19, 2014 - October 17, 2014
Must Arrive on or before
DO NOT DELAY
R U S H
R U S H
DO NOT DELAY
SHOW SITE LABEL
WAREHOUSE LABEL
Dallas Travel & Adventure Show
October 25-26, 2014
115 Moonachie Avenue
Moonachie, N.J. 07074
Phone: 201-994-1301 Fax: 201-994-1350
Dallas Convention Center
Company Name: Booth #: Contact Name: Phone #: POV Inbound Cartload Service
Please check if you have received an inbound cartload service at no charge.
I have received ________ additional cartloads at $80.00 each on the move-in.
**Please note that (1) complimentary inbound cartload is provided per booth, per show**
Sign X________________________________________________
Print X________________________________________________
Metropolitan Exposition Services, Inc. will make available for hire, one (1) laborer with one (1) pushcart
to help assist you from your vehicle to your booth, or from your booth to your vehicle.
Unicomm will provide one (1) cartload per booth at no charge. Any additional cartloads will be charged
$80.00 per cartload.
The union representative and Metropolitan Exposition Supervisor will determine how many trips will be
SAFE for delivering your goods. Please reference the Union Rules and Regulations if you are uncertain
what can or cannot be done. Overstacking carts or carts with too much weight is unsafe on the show
floor!
A cartload is roughly eight (8) pieces or less (weighing less than 250 lbs total). The cart is not authorized
to enter or go to any parking structure. There must be two (2) people with the vehicle. One person goes
with your product to the booth space and the other to remove the vehicle from the unloading area.
Only exhibitor owned passenger vehicles, no larger than a van or SUV, will be allowed to be unloaded
through the cartload service. No personal trucks (1 ton or over), no rental trucks, trailers, taxis or bobtails will be unloaded through cartload service. Freight that is too large or heavy must be handled by
Metropolitan at the published material handling rates.
50
Dallas Travel & Adventure Show
October 25-26, 2014
115 Moonachie Avenue
Moonachie, N.J. 07074
Phone: 201-994-1301 Fax: 201-994-1350
Dallas Convention Center
Company Name: Booth #: Contact Name: Phone #: POV Outbound Cartload Service
Please check if you have received an outbound cartload service at no charge.
I have received ________ additional cartloads at $80.00 each on the move-out.
**Please note that (1) complimentary inbound cartload is provided per booth, per show**
Sign X________________________________________________
Print X________________________________________________
Metropolitan Exposition Services, Inc. will make available for hire, one (1) laborer with one (1) pushcart to help assist you from your vehicle to your booth, or from your booth to your vehicle.
Unicomm will provide one (1) cartload per booth at no charge. Any additional cartloads will be
charged $80.00 per cartload.
The union representative and Metropolitan Exposition Supervisor will determine how many trips
will be SAFE for delivering your goods. Please reference the Union Rules and Regulations if you are
uncertain what can or cannot be done. Over-stacking carts or carts with too much weight is unsafe on
the show floor!
A cartload is roughly eight (8) pieces or less (weighing less than 250 lbs total). The cart is not authorized to enter or go to any parking structure. There must be two (2) people with the vehicle. One person goes with your product to the booth space and the other to remove the vehicle from the unloading
area.
Only exhibitor owned passenger vehicles, no larger than a van or SUV, will be allowed to be unloaded
through the cartload service. No personal trucks (1 ton or over), no rental trucks, trailers, taxis or bobtails will be unloaded through cartload service. Freight that is too large or heavy must be handled by
Metropolitan at the published material handling rates.
51
Vehicle Spotting Order Form
PAYMENT AUTHORIZATION FORM
MUST ACCOMPANY YOUR ORDER
Dallas Travel & Adventure Show
October 25-26, 2014
115 Moonachie Avenue
Moonachie, N.J. 07074
Phone: 201-994-1301 Fax: 201-994-1350
Dallas Convention Center
Company Name: Booth #: Contact Name: Phone #: Vehicles on Display
All vehicles entering the exhibit floor for booth display purposes will be “Spotted” by
Metropolitan. A Spotting Fee of $267.09 (roundtrip fee) for cars or small trucks and
$534.19 (roundtrip fee) for larger vehicles such as trailers, buses and dump trucks. All
vehicles on display must take the following safety precautions:
●
●
●
●
●
Batteries must be disconnected and taped
Fuel tanks must have no more than one quarter of a tank of gas.
Fuel tanks must be locked with a locking cover to prevent the escape of vapors
Vehicles may not be moved during show hours
Refueling, or removal of fuel from vehicles, on premises is prohibited
Dimensions of Vehicle
Length_________________Width______________Height________________
Qty of Vehicles
X
X
Rate
$267.09
$534.19
Total $
=
=
Total Estimated Changes $
Payment Enclosed
$
52
Metropolitan Exposition Transportation Inbound Form
Dallas Travel & Adventure Show
October 25-26, 2014
115
115Moonachie
MoonachieAvenue
Avenue
Moonachie,
Moonachie,N.J.
N.J.07074
07074
Phone:
Phone:201-994-1301
201-355-4109Fax:
Fax:201-994-1350
201-355-4145
Dallas Convention Center
PO#
Page 1/2
Internal Use Only
Contact Information
Contact Name
Company Name
Phone
Email Address
Pickup Location
Company Name
Street Address
City
State/Country
Zip/Postal Code
Phone Number
Shipment Destination
Company Name
Show Name / Booth Number
City
Street Address
State
Zip/Postal Code
Type of Service
□ Truckload
□ Overnight Air
□ Deferred
□ Economy / Standard Ground
□ 2nd Day Air
□ 3rd Day Air
Additional Services
□ Lift Gate
□ Residential
□ Inside Pickup
Declared Value $ _______________
(Declared Value can not exceed $10,000)
53
Metropolitan Exposition Transportation Inbound Form
Dallas Travel & Adventure Show
October 25-26, 2014
115
115Moonachie
MoonachieAvenue
Avenue
Moonachie,
Moonachie,N.J.
N.J.07074
07074
Phone:
Phone:201-994-1301
201-355-4109Fax:
Fax:201-994-1350
201-355-4145
Dallas Convention Center
PO#
Page 2/2
Internal Use Only
Shipment Information
Requested Pickup Date
Time of pickup (4 hour window:)
Requested Delivery Date
Number of Pieces
Length
Width
Height
Weight
Total Weight
Hazardous Materials?
□ YES □ NO
Additional Information or Instructions
When you’ve completed this form, fax it to 201-355-4145 or email
[email protected].
If you have any Questions or Concerns, call us at 201-355-4109.
***** Thank You for Choosing Metropolitan Exposition Transportation! *****
54
Outbound Shipping Form
Dallas Travel & Adventure Show
115 Moonachie Avenue
Moonachie, N.J. 07074
Phone: 201-994-1301 Fax: 201-994-1350
October 25-26, 2014
115 Moonachie Avenue
Moonachie, N.J. 07074
Phone: 201-355-4109 Fax: 201-355-4145
Company Name __________________________
Dallas Convention Center
Booth Number _________________
OUTBOUND SHIPMENT DETAILS
Company / Business Name
Street Address
Show Name (if applicable)
City
Contact Name & Number
Zip/Postal Code
Carrier Name: _________________________
Metropolitan Exposition Transportation
Economy / Deferred (4 - 7 Business Days)
2nd Day
3rd Day
Next Day
Piece Count Estimate _________________
State
Total Weight Estimate __________________
Additional Information or Instructions
55
Terms & Conditions - Payment & Labor
Dallas Travel & Adventure Show
115 Moonachie Avenue
Moonachie, N.J. 07074
Phone: 201-994-1301 Fax: 201-994-1350
October 25-26, 2014
Dallas Convention Center
YOU ARE ENTERING A CONTRACT WHICH LIMITS YOUR POSSIBLE RECOVERY IN CASE OF LOSS OR DAMAGE
The terms and conditions set forth below become a part of the Contract between Metropolitan Exposition Services, Inc. and you, the Exhibitor. Acceptance
of said terms and conditions will be construed when any of the following conditions are met:
● The Payment Authorization Form is signed; or
● An order for labor, services and/or rental equipment is placed by exhibitor with Metropolitan Exposition Services, Inc.; or
● Work is performed on behalf of exhibitor by labor secured through Metropolitan Exposition Services, Inc.
DEFINITIONS
For purposes of the contract, “Metropolitan Exposition Services, Inc,” (“Metropolitan”) means its employees, directors, officers, agents, assigns,
affiliated companies, and related entities including, but not limited, to any subcontractors Metropolitan Exposition Services, Inc. may appoint. The term
“Exhibitor” means the exhibitor, its employees, agents, representatives, and any Exhibitor Appointed Contractors (“EAC”).
PAYMENT TERMS
Full payment, including applicable tax, is due in advance or at show site. All payments must be in U.S. funds and all checks must be drawn
on a U.S. bank. Orders received without advance payment or after the deadline date will incur additional after deadline charges as indicated on each
order form. All materials and equipment are on a rental basis for the duration of the show or event and remain the property of Metropolitan except where
specifically identified as a sale. All rentals include delivery, installation, and removal from Exhibitor’s booth. In case of cancellation of any orders or
services by Exhibitor, a one-hour “per person, per hour” charge will be applied for all labor orders that are not cancelled in writing at least 24 hours prior to
the scheduled start time. If services have already been provided at the time of cancellation, a 50% restocking fee will be applied to all Metropolitan rental
items with the exception of Custom-Cut carpet and any other custom-order items, which will remain at 100% of the original charge. If the show or event
is canceled because of reasons beyond Metropolitan’s control, Exhibitor remains responsible for all charges for services and equipment provided up to and
including the date of cancellation. Metropolitan will not issue refunds to Exhibitor of any payments made before the date of cancellation. It is exhibitor’s
responsibility to advise the Metropolitan Service Desk Representative of any problems with any orders, and to check the Exhibitor’s invoice for accuracy
prior to the close of the show or event. If Exhibitor is exempt from payment of sales tax, Metropolitan requires an exemption certificate for the State in
which the services are to be used. Resale certificates are not valid unless Exhibitor is rebilling these charges to its customers. For International exhibitors,
Metropolitan requires 100% prepayment of advance orders, and nay order or services placed at show site must be pad at the show. For all others, should
there be any pre-approved unpaid balance after the close of the show, terms will be net, due and payable in Moonachie, New Jersey upon receipt of invoice.
Effective thirty (30) days after invoice date, any unpaid balance will bear a finance charge at the lesser of the maximum rate allowed by applicable law, or
1.5% per month, which is an Annual Percentage Rate of 18%, and future orders will be on a pre-paid basis only. If any finance charge hereunder exceeds
the maximum rate allowed by applicable law, the finance charge shall automatically be reduced to the maximum rate allowed, any excess finance charge
received by Metropolitan shall be either applied to reduce the principal unpaid balance or refunded to the payer. These payment terms and conditions shall
be governed by and construed in accordance with the Laws of the State of New Jersey. In the event of any dispute between the Exhibitor and Metropolitan
relative to any loss, damager, or claim, such Exhibitor shall not be entitled to and shall not withhold payment, or any partial payment, due to Metropolitan for
its services, as an offset against the amount of any alleged loss or damager. Any claim against Metropolitan shall be considered a separate transaction, and
shall be resolved on its own merits. Metropolitan reserves the right to charge Exhibitor for the difference between the Exhibitors estimate of charges and the
actual charges incurred by the Exhibitor, or for any charges that Metropolitan may be obligated to pay on behalf of Exhibitor, including without limitation,
any shipping charges. If Exhibitor provides a credit card for payment and charges are rejected by the Exhibitor’s credit card company for any reason,
Metropolitan hereby provides notice that it reserves the right, and Exhibitor authorizes Metropolitan, to continue to attempt to secure payment through that
credit card for as long as unpaid balances remain on Exhibitor’s account.
LABOR UNDER THE SUPERVISION OF METROPOLITAN – RESPONSIBILITIES:
Metropolitan shall be responsible for the performance of labor provided under this option. Metropolitan does not assume responsibility for any
acts of, or loss to, persons, parties an/or other contracting firms not under Metropolitan’s direct supervision and control. In no event shall Metropolitan
be liable for loss or damage caused by delay in labor beginning work when Exhibitor requests labor to begin later than the start of the working day.
Metropolitan shall not be responsible for loss, delay or damage due to strike, lockouts, and/or work stoppages, or other causes beyond Metropolitan’s
reasonable control.
INDEMNIFICATION:
Metropolitan agrees to indemnify, hold harmless, and defend Exhibitor from and against any and all demands, claims, causes of action, fines,
penalties, damages, liabilities, judgments, and expenses (including but not limited to reasonable attorneys’ fees and investigation costs) for bodily injury,
including any injury to Metropolitan’s employees, or property damage arising out of work performed by labor provided by and supervised by Metropolitan
except when Exhibitor exercises direction and/or control over the work being performed.
LABOR UNDER THE SUPERVISION OF EXHIBITOR – RESPONSIBILITIES:
Exhibitor shall be responsible for the performance of labor provided under this option. It is the responsibility of exhibitor to supervise labor
secured through Metropolitan in a reasonable manner as to prevent bodily injury and/or property damage and also to direct them to work in a manner that is
in compliance with Metropolitan’s Safe Work Rules and/or Federal, State, County and Local ordinances, rules an/or regulations, including but not limited to
show or facility management rules and regulations. It is the responsibility of Exhibitor to check in with the Metropolitan Service Desk to pick up labor and
to return to the Service Desk to release labor when the work is completed.
INDEMNIFICATION:
Exhibitor agrees to indemnify, hold harmless, and defend Metropolitan from and against any and all demands, claims, causes of action, fines,
penalties, damages, liabilities, judgments, and expenses (including but not limited to reasonable attorney’s fees and investigation costs) for bodily injury,
including any injury to Metropolitan employees, and/or property damage arising out of work performed by labor provided by Metropolitan but supervised
by Exhibitor. Further, the Exhibitor’s indemnification of Metropolitan includes any and all violations of Federal, State, County or Local ordinances, “Show
Regulations and/or Rules” as published and/or set forth by facility or show management, and/or directing labor provided by Metropolitan to work in a
manner that violates any of the above rules, regulations, and/or ordinances.
56
Terms & Conditions - Material Handling (1 of 2)
Dallas Travel & Adventure Show
115 Moonachie Avenue
Moonachie, N.J. 07074
Phone: 201-994-1301 Fax: 201-994-1350
October 25-26, 2014
Dallas Convention Center
YOU ARE ENTERING A CONTRACT WHICH LIMITS YOUR POSSIBLE RECOVERY IN CASE OF LOSS OR DAMAGE
The terms and conditions set forth below become a part of the Contract between Metropolitan Exposition Services, Inc. and you, the Exhibitor. Acceptance
of said terms and conditions will be construed when any of the following conditions are met:
• The Material Handling Agreement is signed; or
• Exhibitor’s materials are delivered to Metropolitan’s warehouse or to a show or exposition site for which Metropolitan Exposition
Services, Inc. is the Official Show Contractor; or
• An order for labor and/or rental equipment is placed by exhibitor with Metropolitan
1. DEFINITIONS - For purposes of the contract, “Metropolitan Exposition Services, Inc,” (“Metropolitan”) means its employees, directors, officers,
agents, assigns, affiliated companies, and related entities including, but not limited, to any subcontractors Metropolitan Exposition Services, Inc. may
appoint. The term “Exhibitor” means the exhibitor, its employees, agents, representatives, and any Exhibitor Appointed Contractors (“EAC”). Further,
Exhibitor is in fact the “Shipper” for all purposes and circumstances notwithstanding anything contained herein to the contrary.
2. PACKAGING & CRATES – Metropolitan shall not be responsible for damage to loose or uncrated materials, pad-wrapped or shrink-wrapped
materials, glass breakage, concealed damage, carpets in bags or poly, or improperly packed materials. In addition, Metropolitan shall not be responsible for
crates and packaging which are unsuitable for handling, in poor condition, or have prior damage, Crates and packaging should be of a design to adequately
protect contents for handling by forklift and similar means.
3. EMPTY CONTAINERS – Empty container labels will be available at the show site service desk. Affixing labels to the containers is the sole
responsibility of the exhibitor or its representative. All previous labels must be removed or obliterated. Metropolitan assumes no responsibility for: error in
the above procedures; removal of containers with old empty labels and without Metropolitan labels; improper information on the empty labels. Metropolitan
will not be liable for loss or damage to crates and containers or their contents while same are in empty container storage.
4. INBOUND SHIPMENT(S) – Consistent with trade show industry practices, there may be a lapse of time between the delivery of shipment(s) to the
booth and the arrival of Exhibitor or its representative, and during such time the materials will be left unattended. Metropolitan will not be responsible for
any loss, damage, theft, or disappearance of exhibitor’s materials after same have been delivered to Exhibitor’s booth at show site. Metropolitan highly
recommends the securing of security services from facility or show management.
5. OUTBOUND SHIPMENT(S) - Consistent with trade show industry practices, there may be a lapse of time between the completion of packing and
the actual pickup of materials from the booths for loading onto a carrier and during such time the materials will be left unattended. Metropolitan will not
be responsible for any loss, damage, theft, or disappearance of exhibitor’s materials before same have been picked up for reloading at the conclusion of the
event. Metropolitan highly recommends the securing of security services from facility or show management. All Material Handling Agreements submitted
to Metropolitan by exhibitor will be checked at the time of pickup from the booth and corrections will be made where discrepancies exist between the
quantities of items on any form submitted to Metropolitan and the actual count of such items in the booth at the time of pickup
6. DELIVERY TO THE CARRIER FOR RELOADING – Metropolitan assumes no responsibility for loss, damager, theft, or disappearance of
exhibitor’s materials after same have been delivered to exhibitor’s appointed contractor, shipper, or agent for transportation after the conclusion of the show.
Metropolitan loads the materials onto the carrier under directions from the carrier or driver of that carrier. Any loading onto the carrier will be understood
to be under the exclusive supervision and control of the carrier or driver of that carrier. Metropolitan assumes no responsibility for loss, damage, theft or
disappearance of exhibitor’s materials that arises out of improperly loaded materials.
7. DESIGNATED CARRIERS – In order to expedite removal of materials from show site as required by show management and/or the facility,
Metropolitan shall have the authority to change the exhibitor designated carrier if that carrier does not pickup the shipment(s) at the appointed time. Where
no disposition is made by exhibitor, materials may be taken to a warehouse to await exhibitors shipping instructions and exhibitor agrees to be responsible
for charges relating to such rerouting and handling. In no event shall Metropolitan be responsible for any loss resulting from such rerouting designation.
8. METROPOLITAN’S RESPONSIBILITIES – Metropolitan shall be responsible only for those services which it directly provides. Metropolitan
assumes no responsibility for any persons, parties, or other contracting firms not under Metropolitan’s direct supervision and control. Metropolitan’s
performance hereunder is subject to, and Metropolitan shall not be responsible for loss, delay, or damager due to , strike, lockouts, work stoppages, natural
elements, vandalism, Act of God, civil disturbances power failures, explosions, acts of terrorism or war, or for any other cause beyond Metropolitan’s
reasonable control, nor for ordinary wear and tear in the handling of materials.
9. INSURANCE – It is understood that Metropolitan is not an insurer. Insurance on exhibit materials, if any, shall be obtained by exhibitor in amounts
and for perils determined by exhibitor. Exhibitor agrees to provide Metropolitan with a release of subrogation to the extent of any insurance settlement
received.
57
Terms & Conditions - Material Handling (2 of 2)
Dallas Travel & Adventure Show
115 Moonachie Avenue
Moonachie, N.J. 07074
Phone: 201-994-1301 Fax: 201-994-1350
October 25-26, 2014
Dallas Convention Center
10. CLAIM(S) FOR LOSS - Exhibitor agrees that any and all claims for loss or damage must be submitted to Metropolitan immediately at the show site,
and in any case not later than thirty (30) business days after the conclusion of the show or exposition. (For purposes of claim reporting, the “conclusion” of
the show shall be construed as the time when exhibitor’s materials are delivered to the carrier for transportation from the show site of from Metropolitan’s
warehouse). All claims reported after thirty (30) business days will be rejected. In no event shall a suit or action be brought against Metropolitan more than
one (1) year after the date of loss or damage occurred.
a) Payment for services may not be withheld. In the event of any dispute between the exhibitor and Metropolitan relative to any loss, damage,
or claim, exhibitor shall not be entitled to and shall not withhold payment or any partial payment, due Metropolitan for its services as an offset
against the amount of any alleged loss or damager. Any claims against Metropolitan shall be considered a separate transaction and shall be
resolved on their own merits.
b) Maximum recovery. If found liable for any loss, Metropolitan’s sole and exclusive maximum liability for loss or damage to exhibitor’s
materials and exhibitor’s sole and exclusive remedy is limited to $.50 (USD) per pound per article with a maximum liability of $100.00 (USD)
per item, or $1,500.00 (USD) per shipment whichever is less.
c) Breach of Contract and/or negligence only. Metropolitan’s liability shall be limited to any loss or damage which results solely from
Metropolitan’s negligence in the actual physical handling of the items comprising exhibitor’s shipment(s) OR which results from breach of this
contract and not for any other type of loss or damage. In no event shall Metropolitan be liable to the exhibitor or to any other party for special,
collateral, exemplary, indirect, incidental, or consequential damager, whether such damages occur either prior or subsequent to, or are alleged as
a result of, tortuous conduct, failure of the equipment or services of Metropolitan or breach of any of the provisions of this Contract, regardless of
the form of action, whether in contract or in tort, including strict liability and negligence, event if Metropolitan has been advised or had notice of
the possibility of such damages, or for any damages caused by exhibitor’s failure to perform exhibitor’s responsibilities. Such excluded damages
include but are not limited to loss of profits, loss of use, interruption of business or other consequential or indirect economic losses.
11. DECLARED VALUE - Declarations of Declared Value are between the exhibitor and the selected carrier ONLY, and are in no way an extension of
Metropolitan’s maximum liability stated herein. Metropolitan will use commercially reasonable efforts to transmit the Declared Value instructions to the
selected carrier; however, Metropolitan will be not be liable for any claim arising from the transmittal of, or failure to transmit, declared value instructions to
the carrier nor for failure of the carrier to uphold the declared value or any other term of carriage.
12. JURISDICTION / ARBITRATION - This contract shall be construed under the laws of the State of New Jersey without giving effect to its conflict of
laws rules. Exclusive venue for all disputes arising out of or relating to this contract shall reside in a court of competent jurisdiction in Bergen County, New
Jersey. Notwithstanding anything herein to the contrary, any controversy or claim arising out of or relating to this Contract, or the breach thereof, shall be
settled by arbitration administered by the American Arbitration Association in accordance with its Commercial Arbitration Rules and judgment on the aware
rendered by the arbitrator(s) may be entered by any court having jurisdiction thereof.
13. INDEMNIFICATION - Exhibitor agrees to indemnify and forever hold harmless Metropolitan and its employees, directors, officers, and agents from
and against any and all demands, claims, causes of action, fines, penalties, damages (including consequential), liabilities, judgments, and expenses (including
but not limited to reasonable attorneys’ fees and investigation costs) on account of personal injury, death, or damage to or loss of property or profits arising
out of contributed to by any of the following:
• Exhibitor’s negligent supervision of any labor secured through Metropolitan, or the negligent supervision of such labor by any of exhibitor’s
employees, agents, representatives, customers, invitees and/or any exhibitor appointed contractors (EAC);
• Exhibitor’s negligence, willful misconduct, or deliberate act, or the negligence, willful misconduct, or deliberate act of exhibitor’s employees,
agents, representatives, customers, invitees and/or any exhibitor appointed contractors (EAC) at the show or exposition to which this
Cotract related, including but not limited to the misuse, improper use, unauthorized alteration, or negligent handling of
Metropolitan’s equipment.
• Exhibitor’s violation of Federal, State, County of Local ordinances;
• Exhibitor’s violation of show regulations and/or rules as published and set forth by facility and/or show management.
14. WAIVER & RELEASE - Exhibitor, as a materials part of the consideration to Metropolitan for material handling services, waives and releases all
claims against Metropolitan with respect to all matters for which Metropolitan has disclaimed liability pursuant to the provisions of this Contract.
15. SEVERABILITY - If any provision of this Contract proves to be illegal, invalid, or unenforceable, the remainder of this Contract will not be affected
by such finding, and in lieu of each provision of this Contract that is proven to be illegal, invalid, or unenforceable, a provision will be added as part of this
Contract as similar in terms to such illegal, invalid, or unenforceable provision as may be possible and be legal, valid and enforceable.
58
GENERAL LIABILITY INSURANCE - REGISTRATION FORM
$1,000,000 Per Occurrence / $1,000,000 Aggregate
Show Management and Convention Facilities around the country require exhibitors to carry general liability
insurance. Show Insurance has made it easy to get coverage for one show or your entire show year.
COMPANY
INFORMATION
PREMIUM RATES
AND BENEFITS - PLEASE CHECK ALL PLAN NUMBERS THAT APPLY.















_____ 1 Day
_____ 2-5 Days
_____ 6-14 Days
_____ 15-30 Days
_____ 1-6 Months
_____ Annual
- $89.00
- $109.00
- $169.00
- $229.00
- $475.00
- $850.00
COMPANY INFORMATION - COMPLETE AND RETURN OR REGISTER AT www.showinsurance.com/metro
Exhibiting Company Name:
Booth Numbers:
Address:
City:
State:
Country:
Zip:
Telephone:
Fax:
E-Mail Address:
Show Contact:
Description of Exhibit ____________________________________________________________________________
Important: Please note that this is a general liability insurance policy and does not cover any loss or damage to your
property, including your exhibit display, products and/or materials at the show or in transit to or from the show.
METHOD OF PAYMENT - BY SIGNING BELOW YOU AUTHORIZE SI TO CHARGE YOUR CREDIT CARD
Company Check Payable to: Show Insurance Inc. Checks must be in U.S. funds drawn against a U.S. Bank.
Payment Form: (circle one)
Check
American Express
MasterCard
Visa
Card Number |___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|
Expiration Date |___|___|-___|___|-___|___|___|___|
Cardholder Name (Print):
CVV/CVC/CID Code_________________
___________
Cardholder Address if different than above: ___________________________________________________________
Has any prior coverage been cancelled or non-renewed? _____ Yes _____ No
Event Name:__________________________________ Event Dates:_____________________________________
Event Location:________________________________________________________________________________
Name, Address and Relationship of all additional insured to be added to the policy:
1.) __________________________ 2.) __________________________ 3.) ______________________________
__________________________

___________________________
______________________________
__________________________






Signature:
Show Insurance, Inc.
30285 Bruce Industrial Parkway, Suite B
Solon, OH 44139
__________
Online:
www.showinsurance.com/metro
Email:
[email protected]
Phone: 440-349-6650
Fax: 440-815-2154
59
KAY BAILEY HUTCHISON CONVENTION CENTER DALLAS
Remit to:
KBHCCD
ATTN: CONVENTION SERVICES
650 S. GRIFFIN ST.
DALLAS, TX 75202
Phone: (214) 939-2726
ELECTRICAL ORDER
Travel And Adventure Expo
October 23-26, 2014
KBHCCD
DEADLINE DATE:
Fax: (214) 939-2740
September 23,2014
To receive discount rates, this order with payment must arrive in our ofces prior to the
Please type or print all exhibitor information
above date; otherwise standard rates apply.
Exhibiting Firm Name
Booth No.
Tel No.
Address
City
State
Contact at Show
Authorized Signature
Zip
Date
PAYMENT POLICY **IMPORTANT** THIS SECTION MUST BE COMPLETED BEFORE THIS ORDER CAN BE PROCESSED.
A CREDIT CARD NUMBER IS REQUIRED AS A DEPOSIT AGAINST ADDITIONAL LABOR AND/OR SERVICES. PAYMENT OF ANY BALANCES MAY BE MADE BY COMPANY
CHECK UPON REQUEST AT THE SERVICE DESK, BUT A CREDIT CARD MUST BE ON FILE.
ANY BALANCE OUTSTANDING AS OF THE CLOSE OF SHOW WILL BE CHARGED TO YOUR ACCOUNT.
AMEX
VISA
MC
DISCOVER
Credit Card No. ___________________________________________________ Exp. Date _________________________
DINERS
Authorized Signature _____________________________________________________________ Print Name ___________________________________________________________
THIRD PARTY BILLING - The exhibiting rm is primarily responsible for payment of all charges. We will bill a third party/display house provided there is a credit card on le and they have
a satisfactory credit history with the DCC.
Display House/Third Party
Contact at Show
Address
City
Name (Print)
Authorized Signature
ELECTRICAL POWER
Rates listed will bring power to any one designated point within
the booth space.
Additional labor and material charges will be incurred for hooking up equipment,
installation and removal of lights, hardwiring, disconnecting special power,
overhead drops, locations outside the exhibit halls, as well as any additional
service/labor which is requested or required.
QTY
Discount
Price
Standard
Price
15 AMP 120 VOLT 1P
20 AMP 120 VOLT 1P
________
________
$100.00
$145.00
$125.00
$175.00
20 AMP 208 VOLT 1P
30 AMP 120 VOLT 1P
30 AMP 208 VOLT 1P
40 AMP 208 VOLT 1P
50 AMP 208 VOLT 1P
60 AMP 208 VOLT 1P
AMP 208 VOLT 1P
20 AMP 208 VOLT 3P
30 AMP 208 VOLT 3P
40 AMP 208 VOLT 3P
50 AMP 208 VOLT 3P
60 AMP 208 VOLT 3P
70 AMP 208 VOLT 3P
100 AMP 208 VOLT 3P
AMP
VOLT 3P
________
$225.00
$259.00
________
$173.00
$190.00
________
$345.00
$397.00
________
$450.00
$518.00
________
$489.00
$564.00
________
$525.00
$604.00
(for higher amperage, call for price)
________
$315.00
$362.00
________
$420.00
$483.00
________
$564.00
$649.00
________
$620.00
$713.00
________
$695.00
$799.00
________
$769.00
$884.00
________
$1,076.00
$1,237.00
(for higher amps/volts, call for price)
Zip
Labor inside the booth to attach lights and/or provide power extension
on top of the carpet may be performed by the exhibitor only. All other
electrical installation work must be performed by DCC electricians. DCC
electricians must make all electrical connections to the power source,
regardless of wattage used.
PAR CAN LIGHTS 1000W
QTY
DISCOUNT
$400.00
STANDARD
$500.00
$
LIGHTSTANDS-250W
QTY
DISCOUNT
$75.00
STANDARD
$90.00
$
TOTAL
$ ____________
$ ____________
$ ____________
$ ____________
$ ____________
$ ____________
$ ____________
$ ____________
$ ____________
$ ____________
$ ____________
$ ____________
$ ____________
$ ____________
$ ____________
$ ____________
$ ____________
480 VOLT POWER IS AVAILABLE. CALL FOR QUOTES.
$ ____________
NOTE: FOR 24 HR. POWER/DEDICATED LINE ADD 25%
$ ____________
TOTAL OUTLET CHARGES
State
$ ____________
Indicate location with “X”
Aisle
Aisle # ____________
Rear
Drape
Line
Booth
Island
Booth
Aisle # ____________
ENTER AISLE(S) AND INDICATE SPECIFIC LOCATIONS WITH “X”. DUPLEX OUTLETS
WILL BE PLACED TO REAR OF ALL DRAPE-LINE BOOTHS AT RATES LISTED. A
SEPARATE OUTLET MUST BE ORDERED FOR EACH PIECE OF EQUIPMENT TO BE
CONNECTED. SEE BACK OF FORM FOR LABOR RATES, APPROVED WIRING CODES,
INSTALLATION POLICIES (INCLUDING LIGHT FIXTURES) AND OTHER IMPORTANT
INFORMATION. A LABOR DISCONNECT FEE WILL BE APPLIED TO SPECIAL POWER
(208 AND 480 VOLT).
CCT-05671 Rev 9/13
60
INFORMATION AND CONDITIONS
The Dallas Convention Center is the exclusive provider of electrical services within its facilities and property. This includes all exhibit halls,
meeting rooms, and temporary structures, inside or outside the facility.
All energizing of electrical services is to be completed/performed by DCC personnel. All electrical material and equipment must be grounded. Electrical
cord(s) placed under carpet must be installed by DCC personnel. DCC electricians will evaluate the booth at the time of connection to ensure compliance
with electrical codes. If the electrical supervisor determines that the booth electrical is not code compliant, the exhibitor will have the option to make the
appropriate changes or hire a DCC electrician to do so. If the exhibitor performs the changes, labor charges for a DCC electrician to reevaluate and energize
the booth will be incurred. Standard labor and material rates will apply if additional labor is requested or required.
SERVICE ORDER INFORMATION
1.
Booth number and location of electrical must be identied on the face of this form. Incomplete information may delay processing
the order.
2.
No credit can be issued on services installed and not used. Service cancelled prior to decorator move-in will be subject to a
$25.00 processing fee.
3.
ALL ISLAND BOOTHS WILL REQUIRE A SCALED DIAGRAM INDICATING ORIENTATION OF BOOTH.
4.
It is our policy to settle all service, labor, and billing disputes as soon as possible. No adjustments will be made unless reported
to the service desk prior to the close of the show.
LABOR - Charges will be made in 1/2 hour increments.
Supervision time will be charged at a rate of 1/2
hour for each four hours labor.
Mon-Fri 8 a.m. to 4:30 p.m.
$60.00 per hour
Mon-Fri 4:30 p.m. To 8 a.m. $120.00 per hour
Sat., Sun. and Holidays
$120.00 per hour
NOTE: Electrical labor must be ordered
24 hours in advance in order to
have personnel available when
needed.
IMPORTANT BUILDING REGULATIONS
1.
All equipment must be properly tagged or marked with complete information as to the type and/or amount of current voltage,
phase, frequency, horsepower, etc.
2.
Electricians are authorized to cut oor coverings to permit installation of service unless otherwise directed.
3.
All approved electrical cords must be at least 14 gauge and 3-wire grounded type. 2-Wire cords (zipcords or ripcords) are
UNACCEPTABLE unless the cord is a component part of an assembly which is specically approved. All exposed non-current
carrying metal parts of xed equipment which are liable to be energized shall be grounded.
4.
DCC is not responsible for voltage uctuations or power failures. If your equipment has strict tolerances for voltage, then you
must bring your own regulating device.
5.
All equipment, regardless of source of power, must comply with Federal, State, and Local codes. The DCC reserves the right to
inspect, at the exhibitor’s expense, all electrical devices and connections to ensure compliance with all codes. The Electrical
Supervisor is obligated to refuse connection when wiring is not in accordance with the City Electrical Ordinance. Local
ordinance prohibits more than two connections per outlet box.
6.
All material and equipment furnished by the DCC shall remain the property of DCC and shall be removed only by DCC personnel
at the close of the show.
7.
Wall outlets and post outlets are not a part of booth space.
8.
Separate outlets must be ordered for each booth requiring power.
9.
DCC conducts an audit of power supplied to all exhibits. Exhibitors will be required to pay standard rates for additional or
unauthorized use of power. Power may be disconnected pending full payment.
ELECTRICAL VOLTAGE AVAILABLE
AC, 60 Cycle 120 volt, single phase
AC, 60 Cycle, 208 volt, single phase
AC, 60 Cycle, 120/208 volt, three phase, four wire
*AC, 60 Cycle, 277/480 volt, three phase, ve wire
*Prior arrangement necessary
For voltage other than above, Exhibitor must provide the transformer.
All electrical power for exhibit booths on Level III of the Exhibit Hall must originate from oor ports, 100 amp, 120/208 three phase available per port.
Should it be necessary to disassemble a oor port in order to add amperage, outlet charge plus time and material will be charged.
61
Utility Locations
MANDATORY
To ensure that you’re electrical and plumbing outlets are properly placed, a Booth Floorplan must be
submitted with your order forms. If you do not have a plan, please use the grid on this page and submit it
with your order forms.
To use this grid:
• Indicate the scale of the grid (e.g. 1 square=10 feet) or indicate the dimensions of your booth.
• Mark the adjacent booth numbers or aisle numbers. This will help us orient your service correctly.
• Mark outlet locations, expressed in watts or amps and voltage in each location.
• Return this form with your prepaid order forms.
Show Name: Travel and Adventure Expo
Exhibiting Company:
Booth #: ______________
Adjacent booth or Aisle Number:_________
Adjacent booth or Aisle Number:_________
Photocopy for your records.
62
KAY BAILEY HUTCHISON CONVENTION CENTER DALLAS
Remit to:
KBHCCD
ATTN: CONVENTION SERVICES
650 S. GRIFFIN ST.
DALLAS, TX 75202
Phone: (214) 939-2726
PLUMBING ORDER
Travel And Adventure Expo
October 23-26, 2014
KBHCCD
September 23, 2014
DEADLINE DATE:
To receive discount rates, this order with payment must arrive in our ofces
prior to the above date; otherwise standard rates plus time and material apply.
Fax: (214) 939-2740
Please type or print all exhibitor information
Exhibiting Firm Name
Booth No.
Tel No.
Address
City
State
Contact at Show
Authorized Signature
Zip
Date
PAYMENT POLICY **IMPORTANT** THIS SECTION MUST BE COMPLETED BEFORE THIS ORDER CAN BE PROCESSED.
A CREDIT CARD NUMBER IS REQUIRED AS A DEPOSIT AGAINST ADDITIONAL LABOR AND/OR SERVICES. PAYMENT OF ANY BALANCES MAY BE MADE BY COMPANY
CHECK UPON REQUEST AT THE SERVICE DESK, BUT A CREDIT CARD MUST BE ON FILE.
ANY BALANCE OUTSTANDING AS OF THE CLOSE OF SHOW WILL BE CHARGED TO YOUR ACCOUNT.
AMEX
VISA
MC
DISCOVER
DINERS
Credit Card No. ___________________________________________________ Exp. Date _________________________
Authorized Signature _____________________________________________________________ Print Name ___________________________________________________________
THIRD PARTY BILLING - The exhibiting rm is primarily responsible for payment of all charges. We will bill a third party/display house provided there is a credit card on le and they have
a satisfactory credit history with the DCC.
Display House/Third Party
Contact at Show
Address
City
Name (Print)
Authorized Signature
COMPRESSED AIR: 90-100 LBS. PSI
*NOTIFICATION REQUIRED BY DEADLINE DATE FOR D AND E HALLS
QUANTITY
_______ SERVICE CHARGE FOR EACH CONNECTION AT REAR OF BOOTH
_______ EACH ADDITIONAL OPENING WITHIN THE SAME BOOTH
Size of connections ________ CFM ________PSI Number of connections
24 HOUR SERVICE REQUIRED? YES________ NO________ (ADD 50% TO CONNECTION FEES)
State
Zip
DISCOUNT
STANDARD
$200.00
$80.00
$250.00
$110.00
AMOUNT
*plus time and material
AMOUNT
STANDARD
DISCOUNT
QUANTITY
_______ SERVICE CHARGE FOR 1st OUTLET AT REAR OF BOOTH
$140.00
$175.00
_______ EACH ADDITIONAL OUTLET WITHIN THE SAME BOOTH
$80.00
$110.00
Size of connections ________ GPM* ________PSI*_______ Number of connections ________
*plus time and material
NOTE: Pressure may vary. No guarantee can be made of minimum or maximum pressures.
If pressure is critical, see reverse side of form #8
_______ HOT WATER – **THERE IS AN ADDITIONAL CHARGE FOR HOT WATER. (NOT AVAILABLE IN ALL LOCATIONS)
PLEASE CONTACT DALLAS CONVENTION CENTER PRIOR TO ORDERING HOT WATER. CHARGES WILL BE QUOTED WHEN ORDERING.
WATER
DRAINS
QUANTITY
_______ SERVICE CHARGE FOR 1st OUTLET AT REAR OF BOOTH
_______ EACH ADDITIONAL OUTLET WITHIN THE SAME BOOTH
Size of connections ________ Number of connections ________
FILL & DRAIN ONLY - TUB - SPA - POOL - TANK - FOUNTAIN, ETC.
QUANTITY
DISCOUNT
STANDARD
$130.00
$80.00
$160.00
$110.00
AMOUNT
*plus time and material
DISCOUNT
STANDARD
AMOUNT
$50.00
_______ A - FILL
1 to 25 gallons
A
$25.00
$75.00
_______ B - FILL
26 to 75 gallons
B
$50.00
$125.00
_______ C - FILL
76 to 150 gallons
C
$100.00
$225.00
_______ D - FILL
151 to 400 gallons
D
$200.00
$525.00
_______ E - FILL
401 to 1000 gallons
E
$500.00
_______ F - FILL
1001 or More Call for Quote
PRICES INCLUDE A ONE TIME FILL AND DRAIN FOR EACH CONTAINER
ADDITIONAL LABOR CHARGES MAY BE MADE FOR EXHIBITORS EQUIPMENT THAT SHOULD LEAK OR CAUSE DAMAGE TO OTHER PROPERTY.
63
CCT-04392 Rev 9/13
GAS
QUANTITY
_______ SERVICE CHARGE FOR 1st OUTLET AT REAR OF BOOTH
_______ EACH ADDITIONAL OUTLET WITHIN THE SAME BOOTH
*NATURAL GAS IS AVAILABLE IN LIMITED AREAS OF EXHIBIT HALLS.
PLEASE CONTACT DALLAS CONVENTION CENTER PRIOR TO ORDERING GAS SERVICE.
DISCOUNT
STANDARD
$280.00
$225.00
$330.00
$280.00
AMOUNT
*plus time and material
***ANY WORK NOT COVERED UNDER THE UNIT PRICE WILL BE DONE ON A TIME AND MATERIAL BASIS***
LABOR
LABOR CHARGES IN HALF (1/2) HOUR INCREMENTS. (MINIMUM CHARGE HALF (1/2) HOUR)
REGULAR TIME RATE $60.00 PER HOUR.....MONDAY – FRIDAY 8:00AM - 4:30PM (except for holidays)
AFTER HOURS RATE $120.00 PER HOUR.....MONDAY – FRIDAY 4:30PM - 8:00 AM, ALL DAY SATURDAYS, SUNDAYS AND HOLIDAYS
SHOW GENERAL LOCATIONS OF OUTLETS IN BOOTH. INDICATE BOOTH DIMENSIONS AND AISLE NUMBER
AISLE #________
REAR
L
E
F
T
STANDARD
BOOTH
R
I
G
H
T
BOOTH
OR
AISLE #
________
ISLAND
BOOTH
BOOTH
OR
AISLE #
________
AISLE #________
AISLE #________
IMPORTANT CONDITIONS AND REGULATIONS
1. ALL PLUMBING CONNECTIONS FOR WATER, DRAIN, AIR AND GAS MUST BE MADE BY THE DALLAS CONVENTION CENTER.
The rates listed include necessary City Permit and inspections by City Authority enforcing the Codes.
WARNING.....ANY CONNECTIONS NOT MADE BY DALLAS CONVENTION CENTER WILL BE SUBJECT TO ADDITIONAL FEES FOR INSPECTION
DISCONNECT AND RECONNECTION OF EQUIPMENT.
2. Outlet rates listed cover bringing service from main line to booth and do not include connecting equipment.
3. Prices are based upon current rates and are subject to change without notice.
4. A separate connection fee will be made for each piece of equipment using connected service whether connected DIRECT OR OTHERWISE.
5. DCC will not be responsible for any cutting or altering of any oor coverings in order to bring utility service to a booth.
6. All work performed within booth attaching lines to equipment or under carpet will be charged on a time and material basis in addition to connection fees
with a one half (1/2) hour minimum labor charge to install and a one half (1/2) hour minimum labor charge for disconnection.
7. Permanent utility boxes, including restroom plumbing xtures, are NOT to be used for booth operations or disposal purposes. A $500.00 FINE will be
assessed to and collected from any exhibitor involved in this activity.
8. Equipment with strict tolerances for water or air pressure, temperature or cleanliness may require regulating devices. Exhibitor should arrange to have
their own pressure regulator valve or pump installed. Not supplied or available by DCC.
9. Special equipment requiring company engineers or technicians for assembly, servicing, preparatory work and operation may be executed without “DCC
PLUMBING PERSONNEL” provided the material and work conforms to Dallas Plumbing Code and Dallas County Health Codes and are approved by
DCC Plumbing Supervisor. However, all service connections to such equipment shall be made by DCC plumbing personnel only.
10. All material and equipment furnished by DCC Plumbing Department for this service order shall remain DCC Plumbing Department property and shall
be removed ONLY by DCC Plumbing Personnel at the close of the show.
11. All material and equipment returned damaged, or materials and equipment lost shall be at the expense of the exhibitor and will be billed at the close of
the show.
12. All services will be disconnected/shut off at conclusion of show unless advance notice has been given and acknowledged.
13. All equipment using water must have inlet and outlet properly tagged.
14. Credit will not be given for connections ordered or installed and not used.
64
Special High Speed Wireless Pricing for Your Event
Always looking to enhance the event experience for our customers, Smart City has
developed a bundled wireless pricing solution custom designed for exhibitors.
OUR NEW EXHIBITOR INTERNET PRICING SPECIALS
BROADBAND WIRELESS
Smart City offers business-class 802.11 a/n 5 GHz only exhibitor internet service
throughout the Dallas Convention Center’s meeting rooms and exhibit space.
1 Day - $79.99
3 Day - $159.99
5 Day - $239.99
Exhibitor Internet is a high-speed wireless network that is available on the show floor and
throughout the entire facility. This network is continually monitored by Smart City’s on-site
customer and technical support team.
With high-speed wireless download capabilities, Exhibitor Internet is designed to support
internet based business solutions such as fast downloads of large content items such as
videos and multimedia presentations.
For attendees within public areas who utilize the internet for checking e-mail and other
low-key operations Smart City also offers Instant Internet, a lower speed network that is
supported via a toll-free telephone number.
In addition to our advanced wireless service, Smart City has a wide variety of wired network
solutions designed to meet all of your exhibitor’s needs.
For more information about our Exhibitor Internet bundled pricing and other services
offered by Smart City, please call 888-446-6911, or visit us at www.smartcitynetworks.com
IN A HECTIC WORLD, WE PROVIDE
PEACE OF MIND.
Phone: 702-943-6087 • Fax: 702-943-6001
www.smartcitynetworks.com
65
Company Name
Booth / Room
Show Name: TRAVEL AND
Billing Name
If a show directory is published,
do you want your company name Yes
No
and assigned numbers listed?
Billing Address
Show Dates:
10 / 25 / 14 To 10 / 26 / 14
Incentive Order Deadline:
City, State / Country, Zip
Email
Contact
Telephone Number
Credit Card Number:
AMX
MC
(
Visa
)
ADVENTURE
10 / 9 / 14
Fax Number
-
(
)
-
Expire Date (MM / YY):
Sec Code:
/
Card Holder Signature and/or Acceptance of T’s & C’s:
Print Card Holder Name:
Important! Review “Product Overview / Glossary” literature to assure the services you have selected will provide the functionality for any application(s)
you will be utilizing. View complete descriptions of Services and Terms & Conditions at smartcitynetworks.com/Facilities/Locations.aspx .
Please call if assistance is needed. Note Cancellation Policy Specifics – Terms & Conditions item #13 – This document, page / thumbnail 2.
Description of Service
Type
1. Internet – Networking Services: ( 100 Base - T )
QTY Incentive
Base
a. NetPremium (Shared Ethernet Service, 1 Static Public IP address)
b. Additional Public IP Address / Device (NetPremium) - Max 10 addl allowed
c. NetStandard (Shared EtherNAT Service, 1 Static Private IP address)
d. Additional Private IP Address / Device (NetStandard) - Max 10 addl allowed
e. NetBasic (Shared up to 512K↑/1.5M↓)(1 Private DHCP IP, 1/Device) - Limited Qty
f. NetExpress (Shared up to 256K↑/512K↓)(1 Private DHCP IP, 1/Device)-Limited Qty
g. NetDedicated (Dedicated 1.54 Mbps w/5 IP addresses) - No addl IP’s available
h. NetDedicated Plus (Dedicated 3 Mbps w/29 IP addresses)
SE
IA-SP
NE
IA-SN
BE-1.5
BE-512
TS
TS-03
$ 1,100
$
150
$
900
$
125
$
795
$
595
$ 3,495
$ 5,900
$
$
$
$
$
$
$
$
1,375
185
1,125
155
995
745
4,370
7,375
a. Switch / Hub Rental (8 Port) – 100 Base -T
b. Switch / Hub Rental (24 Port) – 100 Base -T
c. Patch Cable (up to 50’) – Cat 5e
SW08
SW24
PC
$
$
$
150
225
50
$
$
$
185
280
62
LO
ML
$
$
275
415
$
$
345
520
DL
$
395
$
495
2. Internet – Networking Services: Equipment
3. Voice Services: PBX Service – Dial “9” for an outside line
a. Single Line (no Instrument) (unrestricted long distance)
b. Multi-Line Phone w / 1 main Number & 1 rollover line (unrestricted LD)
4. Voice Services: Dedicated Line ( Direct line do not dial “9” )
a. Dedicated Line - (no Instrument) (unrestricted) - Limited Quantity
5. Voice Services: Special Services
a. Telephone Instrument (Single Line, Touchtone) upon request
b. Long Distance Restrictions (Credit Card / Intl Restriction ) upon request
Total
SL / DI
CC / IR
6. Special Line Services (For 3rd Party Circuit Extensions - Must order circuit from local Bell Co or Other Provider)
a. Analog Extended Pots line from Demarc to Booth
b. ISDN BRI or DSL Extended circuit from Demarc to Booth
c. T-1 Extended Data / Telco circuit from Demarc to Booth
d. DS-3 Extended circuit from Demarc to Booth
e. Labor / Floor Work - Fee per hour
f. Point-to-Point / Special Engineering / VPN / Web Casting
DP
$
200
$
250
IS / HL
$
400
$
500
(See T&C 8) T2 / T1
$ 2,000
$ 2,500
(See T&C 8) T3
$ 9,000
$ 11,250
(See T&C 1) FW
$
125
$
125
(Call 888-446-6911 for quote)
(See T&C 1) VP / MI
(Call 888-446-6911 for quote)
MI
7. Special Quote – Attachment A or SOW (if applicable)
8. Move - In / On - Site order fee (if ordering service after show move-in has started).
( 20% ) x ( Base Price )
9. Distance Fee of $500 Internet / $100 Telephone for each line outside the convention venue.
x (number of lines)
Smart City-008NT 8/2/13
Unused portions of deposits returned with final billing.
SUBTOTAL
ESTIMATED 10% TAX / FEES DEPOSIT = SUBTOTAL x 10%
TOTAL PAYMENT MUST ACCOMPANY ORDER. Credit Card users may fax order to 702-943-6001
GRAND TOTAL
*** Incentive Price applies to orders received With Payment 14 days prior to the 1st day of
show move-in. ***
FOR SMART CITY USE: Payment Rec’d (Amount):
Customer No:
2014 - 008 - 682 -
INTERNET - NETWORK / TELEPHONE SERVICE CONTRACT
Smart City
5795 W. Badura Ave, Suite 110
Las Vegas, Nevada 89118
888-446-6911
702-943-6001 (Fax)
[email protected]
ORDER ON LINE: https://www.smartcitynetworks.com/order/center.aspx?center=008
66
DCC – Telephone & Internet / Network Services
Terms and Conditions / Payment Options
1. Smart City is the exclusive provider and installer of all Voice,
Data and Network services (wired and wireless) including
communications cabling. This includes all cabling to meeting rooms,
booths, within booths (under carpet and flooring), fiber optic, twisted
pair (Category 3, 5 and 6), coaxial and all other data and
telecommunications related cabling.
2. The use of the network connection(s) provided by Smart City may be
used only by the directors, officers and employees of the Company,
its guests, its agents and consultants while performing service for the
Company and cannot be resold or distributed to other companies
or individuals.
3. All devices for which Smart City directly or indirectly provides Internet
/ Network connectivity must pay a device charge or purchase a Smart
City assigned IP address.
4. Incentive Price applies when a completed order with payment is
received no later than 14 days prior to the first day of show move-in.
Base Price applies to (a) all orders received from One (1) to Thirteen
(13) days before show move-in has started or (b) orders received on
or before the 14 day Incentive Deadline without payment (c) orders
placed on site or after show move-in has started will be at Base
Price plus an additional 20% X Base Price.
5. Internet / Network – 100 Mbps, half / full-duplex, auto-sensing
Ethernet access to our backbone, with shared or dedicated Internet
access up to 128 Kbps or greater (depending on service ordered) via
an RJ-45 jack, is provided for each connection ordered.
6. Shared Internet Services Specific:
Routers, Streaming
Applications, VoIP, DHCP, NAT or Proxy Servers are not allowed
with any of our shared Internet / Network services. This includes,
but is not limited to, NetPremium, NetStandard, NetBasic, and
NetExpress. Smart City can engineer a custom dedicated network(s)
to accommodate such special requests. Please call for quote.
7. Rates listed include a single IP address, standard installation to the
booth in the most convenient manner and does not include computer
equipment, NIC card, TCP / IP software or power to the booth.
8. Limited Availability: T-1 / DS-3 and other special circuit orders must
be placed 45 days prior to show move-in date due to limited
availability and to avoid additional charges.
9. Wireless Specific: (a) Smart City is the exclusive provider of voice,
wired and wireless data service(s) for the Facility. Wireless Devices
not authorized by Smart City are strictly prohibited. Customer(s)
that desire to showcase their wireless products must contact Smart
City 21 days in advance of show move-in to investigate the potential
of Smart City engineering a customized cohesive network to operate
without interference to other Customer(s), (applicable charges may
apply). (b) The use of any wireless device that interferes with the
facility’s 2.4 / 5 GHz wireless data frequency range is prohibited and
subject to disconnection at the Customer expense.
10. Unless otherwise directed, Smart City is authorized to cut floor
coverings to permit installation of service.
11. Internet Performance Disclaimer: Smart City does not guarantee the
performance, routing, or throughput; either expressed or implied, of any
data circuit(s) connectivity with regards to the Internet and / or Internet
backbone(s) beyond the Facility.
12. Only Smart City personnel are authorized to modify system wiring or
cabling. Material and equipment furnished by Smart City for this service
contract shall remain the property of Smart City.
13. CANCELLATION – There is a minimum $150 or 10% Cancellation fee
(whichever is greater). Cancellations must be in writing. Additional
cancellation charges will apply for orders that have already incurred
processing, labor, material, and / or engineering costs. Some broadband
services and special circuits cannot be cancelled once ordered and will
incur full charges listed / quoted. Credit will not be given for service(s)
installed and not used.
14. Service problems must be reported to the Smart City Service Desk.
Service claims will not be considered unless filed in writing by Customer
prior to close of show.
15. Any additional cost incurred by SMART CITY to: 1) assist in trouble
diagnosis or problem resolution found not to be the fault of SMART
CITY or 2) collect information required to complete the installation
that customer fails to provide (i.e. floor plans or special circuit
numbers) may be billed to the Customer at the prevailing rate.
16. Equipment Management: (a)
Customers should pick up hubs,
wireless devices, telephone instruments and other rental equipment at
the Smart City Service Desk. (b) The Customer will be fully responsible
for the protection and safekeeping of rental equipment and will be
responsible for returning all rental equipment to the Smart City Service
Desk within one (1) hour following close of the show.
17. The prices listed on this contract do not include Federal, State, Local or
Other Taxes and Tax surcharges. Taxes / Tax surcharges will be
included on your final bill. Federal Tax ID is 65-0524748.
18. NOTE:
THE CUSTOMER IS RESPONSIBLE FOR ALL
INTERNATIONAL LONG DISTANCE AND OTHER APPLICABLE
CHARGES AGAINST ASSIGNED TELEPHONE NUMBER(S)
19. All Single Line, Multi-Line, and Dedicated Line Telephone services
include Directory Assistance, Information, “0+”, Operator assisted,
1-800, 950, credit card type call usage and unlimited Domestic Long
Distance. International Call charges will apply.
20. Long Distance (International Calls) and Line Restrictions: (a) Credit
Card restriction will only allow Local, “1-800” and Credit Card calling. Intl
restriction will block all International calling but allow all other type calls.
(b) All lines will be blocked from “976” and “900” dialing unless otherwise
requested. Additional deposits may be applicable. (c) Smart City will
provide a detailed listing of all toll / billable type calls made from
applicable services. Additional LD deposits required for Intl companies.
21. A per line move fee starting at $100 (Telephone), $200 (Internet) may
apply to relocate the line(s) after it is installed.
22. Prices are based upon current rates and are subject to change without
notice.
(1) All Customer contracts and agreements are solely between SMART CITY and the prospective Customer; (2) SMART CITY is not the employee, agent or
partner of the Facility; (3) The Facility is not a party to, nor shall it have any obligations or liabilities whatsoever to any Customer, under any Customer Contract
including without limitation, the obligation to provide any of the services covered by such Customer Contract; (4) No representations or warranties are being made
by the Facility with respect to any Customer Contract or any Communications Services; (5) The right of the Customer to receive any Communications Service will
be terminated if this Agreement is terminated for any reason provided therein; and the Facility will have no obligation to continue providing such service unless the
Facility elects in its sole discretion to continue to provide such services itself or through a third party; (6) The provisions of the Customer Contract are separate and
independent from the provisions of the Customer’s lease space in the building and shall not affect the Customer’s obligations under such lease and without limiting
the foregoing, in no event shall any default by SMART CITY under the Customer Contract or any failure with respect to any Communications Services have any
effect on any Customer’s obligations to the Facility under any lease or any other occupancy agreement between such Customer and the Facility.
23. A valid Credit Card number with signature MUST be on file regardless of payment method. Mail or Fax Completed Orders with
For your convenience we will use this authorization to charge your credit card for any
Payment and Floor Plan To
additional amounts incurred.
SMART CITY
24. Smart City accepts payments in US dollars, Checks drawn on a US bank, Wire Transfers or the
5795 W. BADURA AVENUE, SUITE 110
following Credit Cards: (Amex, MasterCard, Visa,). Make all checks payable to: Smart City.
LAS VEGAS, NEVADA 89118
25. Due to the cost of processing checks, any refunds due in the amount of $10.00 or less will not be
(888) 446-6911
FAX (702) 943-6001
refunded except upon written request.
Customer Acceptance of All Smart City Terms and Conditions / Attachments:
Smart City-008NT 8/2/13
With execution of this document the Customer hereby authorizes Smart City to provide services as requested herein, is authorized to request such
services and acknowledges full and complete understanding of the Terms and Conditions and Attachments contained herein & Website.
Print Authorized Name
FOR SMART CITY USE: Payment Rec’d (Amount):
Authorized Signature
Customer No:
Date
2014 - 008 - 682 -
ORDER ON LINE: https://www.smartcitynetworks.com/order/center.aspx?center=008
*** Tipping is not permitted. Any request from personnel for gratuities should be reported to Management immediately. ***
67
Floor Plan – Communications Cable
Center: Kay Bailey Hutchison CC Dallas (008) - TX
TRAVEL AND ADVENTURE
Show:
Company Name:
Booth / Room #:
Customer / Ref #: 2014 - 008 - 682 -
Voice and Data communications cabling.
Smart City is the exclusive installer of Voice and Data communications
cabling. Smart City provides cabling to booths, within booths (under carpet and flooring) and from booth-to-booth. Fiber Optic, twisted
pair (Category 3, 5 and 6), coaxial and all other data and telecommunication cable fall under Smart City’s area of expertise.
IMPORTANT!! Prior to installation of service, a complete floor plan is required.
Please utilize this grid should you not have your own
floor plan to send us. You may use a different floor plan for each service group (Telephone, Internet, etc.) or combine all services on one
floor plan. For a floor plan to be considered complete it must include all the information listed below (Main Distribution Location “MDL”,
designated location of items within the booth, surrounding booths, scale-length and width).
Adjacent Booth or Aisle#
Adjacent Booth or Aisle#
Adjacent Booth or Aisle#
Adjacent Booth or Aisle#
X
= Main Distribution Location (MDL) – The originating line(s) for service, whether from overhead, a floor pocket or a column, will be
delivered to a “MDL” before being distributed within your booth. Example: Storage area, back of booth, etc. (unless specified, the
default for the “MDL” will be the back of the booth or at Smart City’s discretion, the most convenient location). All distribution of
services to their final destination within the booth will originate from the “MDL”. A per line move fee will apply to relocate services
within your booth after they have been engineered and / or installed.
T = Location of Telephones, Fax lines or other telecommunications equipment “T”.
I / H / PC / C = Location of primary Internet Service “I”, Hubs “H”, Patch Cables “PC” and / or Computers “C”.
For Smart City to
perform your floor work, you will need to indicate the location of each item you want cabled. Make sure to order your floor work,
hubs, and patch cables early and in advance of the show moving in.
Orientation = The Booth or Aisle #’s surrounding your booth.
A minimum of one surrounding Booth or Aisle # is required (two or
more would be more helpful) for Smart City to accurately install your services.
Size = Booth dimensions (example 10x10)
. Scale = 1 Box is equal to
ft.
5795 W. Badura Ave, Suite 110 • Las Vegas • Nevada 89118 • (888) 446-6911 • (702) 943-6087 • Fax (702) 943-6001
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Dallas : Travel & Adventure Show:
October 25-26th 2014
Venue: Dallas CC
OFFICIAL A/V SUPPLIER ORDER FORM
Show Contact: Ken Spalthoff
Phone: 407-340-6379
Email: [email protected]
www.AVMATTERS.com
Event Flat Rate
FAX #: 1-407-855-1969
PLASM A DISPLAYS
Please check configuration below
QTY
Event Rate
42” PLASMA/ LCD DISPLAY 1024x768 (16:9 Ratio)
Wall Mount
Table Top
Stand (select below)
$395.00
50” PLASMA/ LCD DISPLAY PANEL (16:9 Ratio)
Wall Mount
Table Top
Stand (select below)
$495.00
60” PLASMA/ LCD DISPLAY PANEL (16:9 Ratio)
Wall Mount
Table Top
Stand (select below)
$755.00
65” PLASMA/ LCD DISPLAY PANEL (16:9 Ratio)
Wall Mount
Table Top
Stand (select below)
$895.00
MONITOR STAND: Monitor Floor stand -72” DUAL POST
TOTAL
$175 .00
Please call if you need an item not listed:
VIDEO
EQUIPMENT
DVD PLAYER (Circle One)
DESKTOP
&
PRINTE R
QTY
Event Rate
$115.00
DVD Format, or BLU-Ray
COMPUTERS
&
LAPTOPS
QTY
Event Rate
MAC BOOK PRO – MS OFFICE
$275.00
LAPTOP I5 - WINDOWS 7, MS OFFICE, 1.8G, 1.5G, 60G, DVD, CD-RW, 802G
$150.00
AUDIO
&
LIGHTING
&
STAGING
RISERS
QTY
Event Rate
Two Speaker Booth PA System with Wireless Lapel or Handheld or Headset Mic
695.00
Additional Wireless Microphone Unit
185.00
Lighting System : Includes a Light Tree with Two Leko or Par can lights and control
375.00
Staging Risers : 4’x8’x24”H
150.00
Staging Steps : Two Step Unit
TOTAL
TOTALS
Rental Total
A representative from your company must be on hand to sign for equipment. Repeat deliveries and/or pick-ups
are subject to an additional charge. Labor charges listed include initial delivery, installation, on-site service, and
pick-up at your booth. DRAYAGE NOT INCLUDED.
Dallas 8.25% City Sales
Setup & Strike Union Labor
TOTAL
50.00
TERMS & CONDITIONS
TOTAL
$100.00
Orders up to $1,999 will be charged $150.00. Delivery rate for rentals of greater value will be quoted.
GRAND TOTAL
AV MATTERS IS A FULL STAGING AND PRODUCTION COMPANY. PLEASE CALL FOR ITEMS NOT LISTED.
E X H I B I T O R
Company Name
I N F O R M A T I O N
P A Y M E N T
I N F O R M A T I O N
Company Name
Booth #
Address
Credit Card Number
City
State
Zip Code
Billing Address
Ordered By
Phone #
Fax #
City
Show Contact
Exp. Date &
State
CCV#
Zip
Authorized Signature
/
/
Set-Up Date
:
AM
Set-Up Time
PM
/
/
Pick-Up Date
:
AM
Pick-Up Time
PM
On-Site Contact
On-Site Cell #
Print name
Email Address
C R E D I T
Authorized Signature
SHOW CODE
FOR INTERNAL USE
ONLY
C A R D
T Y P E
C h e c k
O n e
MULTIPLE SHOW
INCENTIVES
AVAILABLE!
AV MATTERS INC. | 7701 SOUTHLAND BLVD. SUITE 303 | ORLANDO, FL 32809 | 407-340-6379| www.AVMATTERS.com
| FULL PRODUCTION | LARGE SCREEN DISPLAYS | LED DISPLAYS | PLASMA TECHNOLOGY |
FAX NUMBER: 407-855-1969 / Or Email: [email protected]
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Information Technology Solutions
Services
Data Entry
NCOA - National Change of Address
SERVICES
Address hygiene
Merge/purge
Fulfillment services
List Services
Data Entry Customers
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
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

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



Retail
Health Care
Direct Marketing
Financial Institutions
Insurance Services
Mortgage Services
Real Estate
Consumer Campaigns
Universities
Non-Profits
Pharmaceutical
We are focused on turnkey, fast
turnaround, low/high volume data
entry and processing projects such
as:

Business Reply Cards

Surveys

Information Requests

Sweepstakes Entries

Census

Email & Mobile Signups

Rebates

Order Forms

Loyalty Programs
With optional database design and
real-time web site reporting, there is
never a question on the accuracy,
speed or status of your project.
Fulfillment Services

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Loyalty cards
Brochures/literature
Information packets
Surveys
Marketing products
Gift items
Often at the end of an event, exhibitors have a
pile of hand-written sign-ups, sweepstakes,
email entries, business cards, and/or other
materials that they need entered into a
database. This task can be overwhelming,
especially after a very successful show, and
can fall by the wayside when it really needs to
be a priority.
Let Centric Data help! We are a full-service
database company specializing in list
maintenance and database management. We
can assist you with getting this information
entered quickly and efficiently.
Think loyalty cards are on the out? Think
again! Your customers enjoy the benefits of
being a Preferred Customer and will carry a
card to prove it. Centric Data can help get
cards/carriers produced and we can also fulfill
them to your customers. Already have cards,
but are understaffed and can't get them out fast
enough? We can send your customer a
welcome note with their new card, and return a
list you can load into your customer
management system.
SERVICES
List Services - Effectively and efficiently
expand your customer base by locating
the ideal mailing list for your business.
This is an inexpensive way to target new
customers.
Data Entry - In today's business world,
more and more tasks, such as data entry,
are being outsourced or added to
someone's already overflowing inbox.
Outsourcing to unqualified companies
can lead to a database disaster. Adding
data entry to an already overloaded
administrator or manager can mean
delays, or worse, lost customer data. Our
data entry specialists (all U.S. based) are
reliable, fast and offer a secure product
you can depend on.
Address Hygiene - Properly formatted
mailing addresses help mailers maximize
efficiency while minimizing mailing and
postage costs.
NCOA - National Change of Address Up to 40 million people will change their
address this year, which makes it critical
for mailers to regularly update their
customer mailing addresses to reflect
these changes.
Merge/purge - A significant amount of
direct marketing costs can be avoided by
ensuring that mail pieces are not sent
multiple times to the same individual or
address. Merge/purge services help
identify duplicate records.
Fulfillment - Our fulfillment service
provides the systems and the personnel
to process mail and package products.
We have a streamlined fulfillment process
from database to warehouse and
packaging to delivery.
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MarketMate


MARKETMATE

Optimize your customer data.

Create customized promotions.

Improve ROI via intelligent

customer marketing solutions.

Visualize customer locations and
Discover your best customers
Uncover buying trends
Track your customers' purchasing history
Fine tune your most successful strategies
Predict response trends and sales
Plot your customers' demographics
Determine the best media vehicle for
reaching your customers
demographics. Generate
accurate results reports. Target
promotions to any store
grouping.
ABOUT US
We are a dedicated group of
professionals specializing in
customer data management
solutions for mid-to-large size
retailers and businesses who
believe their customer list is one
of their most valuable assets.
CONTACT US
For more information on any of
our products or services please
call us at 800.527.6757 or visit
us on the Web at:
www.centricdata.com
.Promotion Manager
* Measure ROI
* Reward customers
* Test promotions
* Test coupons
* Reduce inventory
* Gauge sales lift
* Isolate patterns
* Segment customers
.Analytics
* CRM based solutions
* Predictive modeling
* Customer segmentation
* Testing strategies
* Product analysis
* Event analysis
* Market Basket analysis
* Loyalty solutions
What is MarketMate and how can it
help your business?
MarketMate is a custom designed program that provides critical
customer intelligence to businesses that value their customer
database. When your business depends on a high volume of customer
traffic, like retail, financial, and insurance markets, MarketMate can tell
you virtually anything you want to know about your customers and their
purchasing patterns, quickly and affordably. This knowledge is
priceless when desiring to drive traffic to your business locations.
Express Reporting
*
*
*
*
*
*
Results by SKU
Demographic reports
Customer segment reports
Day/Event reports
By store reports
Zip code results
SERVICES AVAILABLE
Technical Support
Installation and Setup
Maintenance
Application Support
MarketMate is a suite of hosted, customer database management
applications designed with the marketing professional in mind. It is a
tool that can help you determine your best advertising and marketing
mediums for reaching your customers in the best place, at the best
time and with your best performing offer.
With its simple, point-and-click interface, no advanced programming
skills are required. Marketing/advertising directors, merchandising
directors, product managers, and store managers can generate the
information needed to grow sales and build customer loyalty.
Call 800.527.6757 today to arrange your MarketMate demonstration
and no obligation proposal. It will change the way you look at your
customers data-mining, analytics and marketing.
804 Greenbrier Circle
Chesapeake, VA 23320
Phone 800.527.6757
Fax 757.333.7560
www.centricdata.com
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PARKING
Parking Permit Request
P
Travel And Adventure Expo
October 23-26, 2014
KBHCCD
Limited parking spaces are available for exhibitors at the rate of $84.00. This entitles you to park during
the period of October 21, 2014 through October 26, 2014 with “in and out” privileges. Return this
form along with your check in the amount of $84.00, per permit to:
KBHCCD
650 S. Griffin St.
Dallas, TX 75202
or via fax to (214) 939-2740 with your credit card information.
The Parking Attendant will issue permits upon arrival. These permits are non-refundable. If
mailing this form please make a copy for your records Kay Bailey Hutchison Convention Center Dallas
will not be responsible for lost, stolen or misplaced permits.
All vehicles will be parked at the owner’s risk entirely. The City of Dallas will not be responsible for
loss by fire; burglary, theft or any other causes whatsoever to either the vehicle or its contents. Notice
maximum parking garage entrance height is 7’0”.
Make checks payable to: KBHCCD. All orders must be prepaid.
Charge To:
Discover
American Express
MasterCard
Account No.:
Visa (Bank Americard)
Exp. Date:
Signature of Cardholder:
E-Mail____________________________________ Fax Number__________________________
Exhibiting Company
Booth No.
Address
Phone
City
State
ZIP
Representative at Convention Center
Date
Amount Enclosed $
Number of Permits
(See Other Side)
74
Kay Bailey Hutchison Convention Center Dallas
PARKING INSTRUCTION
1. The use of the permit will be allowed only during the period
indicated between the hours of 6:30 a.m. and 10 p.m.
Level1/Level2 underground parking, enter from Griffin Street.
2. All vehicles will be parked at the owner’s risk entirely. The City of
Dallas will not be responsible for loss by fire, burglary, theft or any
causes whatsoever to either the vehicle or its contents.
3. This permit does not provide the user with a reserved space.
However, in and out privileges are included during the hours
mentioned in paragraph 1.
4. Should you have any questions, call the Kay Bailey Hutchinson
Convention Center Dallas Administration Office, (214) 939-2726,
Fax (214) 939-2740.
5. Daily Parking is available without in and out privileges.
The Management
KBHCCD
75
Décor. Floral. Planning.
www.absolutelyblooming.com
1409 South Lamar Street, No. 002 Dallas, Texas 75215
214.417.2950 214.426.6368 F
[email protected]
2014 DALLAS TRAVEL AND AVDENTURE SHOW
OFFICIAL ORDER FORM
EXHIBITOR CONTACT INFORMATION
__________________
BOOTH NUMBER
DATE__________________________________
COMPANY NAME
CONTACT NAME
EXHIBITING NAME
WEBSITE
ADDRESS
CITY/ STATE/ ZIP CODE
________________________________________
____________________________________________
CONTACT NUMBER
CELL NUMBER
WEBSITE
QTY
ITEM
PRICE
RENTAL ITEMS/ PLANTS - ACCESSORIES
Small Potted ferns
Large Potted Ferns
Hanging Plants
3’ – 4’ Green Plants/ Assorted Tropical
6’ Green Plants/ Assorted Tropical/ Ficus
7’ – 8’ Green Plants /Assorted
Tropical / Ficus/ Tropical
CONTAINERS FOR PLANTS:
TOTAL
$35
$55
$55
$60
$70
$85
Subtotal Rentals
FLORAL ARRANGEMENTS
Please choose Tropical or Seasonal (Please indicate desired colors)
Single Stem Phalaenopsis Orchid Plant (White or Fuchsia)
Small Arrangement
Medium Arrangement
Large Arrangement
Custom Arrangement (please ask for a quote)
$95
$50
$75
$100
Subtotal Floral Arrangements
Rental and Floral Arrangement Total
Tax (8.25%)
Total
Delivery starts Friday noon, November 1 and Pick Up 4:30 Sunday, November 2
ADVANCED SALES – ORDERS MUST BE PLACED BY
-Rental price includes: Decorative containers, maintenance, installation, and removal at the end of the show. All green plants are RENTAL
ITEMS.
-All orders must be paid in full before the opening of the show.
-Any lost, damaged or stolen items are the responsibility of the customer and a replacement fee will be charged to your credit card.
76
-PLEASE RETAIN A COPY FOR YOUR RECORDS
Décor. Floral. Planning.
www.absolutelyblooming.com
1409 South Lamar Street, No. 002 Dallas, Texas 75215
214.417.2950 214.426.6368 F
Credit Card Guarantee Form
DATE: _____________________
In order for AbsolutelyBlooming! by Marion Marshall to accept a credit card as a method of
payment for deposits and/or event charges, the following information must be completed in full
and signed by the credit card holder.
NAME OF GROUP: ___________________________________________________________
FUNCTION DATE: ___________________________________________________________
CHARGES COVERED: Services, Rentals, labor, all applicable taxes, convenience fee and all
other charges as outlined in the agreement or job.
Credit Card:
(Please circle)
VISA
Master Card
Credit Card Number:
___________________________________________________
Expiration Date:
___________________________________________________
CVC Code:
__________________________________________________
Billing zip code
____________________________________________________
Name Shown On Card:
___________________________________________________
Authorized Signature:
___________________________________________________
Email address___________________________________________________________________________________
I hereby authorize AbsolutelyBlooming! by Marion Marshall to use my credit card for payment of
charges as indicated above. Please keep in mind that all credit card payments are subject to a 3%
convenience fee. If your firm has established credit terms, we will charge the credit card for
payments, which are not received within credit terms.
This authorization will apply to all terms and conditions of sale stated under the rental
contract and terms.
AbsolutelyBlooming! by Marion Marshall
1409 South Lamar Street, No. 002
Dallas, Teaxs 75215
[email protected]
Office: 214.417.2950
Fax: 214-426.6368
NOTE: you can also return this via email if you prefer.
77