Milkwood Steiner School Occupational Health, Safety & Wellbeing (OHSW) Policy & Manual
Milkwood Steiner School Occupational Health, Safety & Wellbeing (OHSW) Policy & Manual BACKGROUND Number of pages: 63 Appendices: 35 Version: 3 Status: Endorsed Reviewed by: Policy Review committee (JF), EA (MS), COT, Admin (LS) Endorsed by; MSSA board Date endorsed: 08/01/2014 Chairperson: Simon Stafford Signature: Next Review: 2015 Monitored by: Educational Administrator Document location: Office(//NAS)(O)/Policies Additional information: DOCUMENT HISTORY Version Date Nature of Amendment 1 2006 2 Feb 2010 MSSA OH&S Policy & Guidelines 2010 MSSA Duty Of Care Policy & relevant Guidelines 2010 3 8/2/2014 Combined various guidelines into one policy manual through the adoption of TASS document base. Updated new legislation requirements. 3.1 7/3/2014 Corrected date above. Added “bush block duty first aid kit” to Part 8 and the applicable appendix. 3.2 19/05/2014 Screening of School Based Personnel -Guideline Improper conduct of a sexual nature against a student by any person associated with Milkwood Steiner School - Guideline Page 11 redlined hazard categories. Revised & renamed “maintenance_hazard report form” to “maintenance_hazard / risk assessment report form”, to clarify the form to use for risk assessments. “Weekly outdoor inspection checklist” – admin building added. This document must be published on the school website and available in hard copy from the Front Office. Table of Contents 1. POLICY........................................................................................................................ 4 2. ALLOCATION OF RESPONSIBILITIES AND ACCOUNTABILITIES ....................................... 6 3. CONTRACTOR SAFETY ................................................................................................. 8 4. VISITOR SAFETY .......................................................................................................... 9 5. PURCHASING PROCEDURE ........................................................................................ 10 6. RISK MANAGEMENT ................................................................................................. 11 7. HAZARDOUS SUBSTANCES AND DANGEROUS GOODS ............................................... 18 8. ADMINISISTRATION OF MEDICINE AND FIRST AID ..................................................... 20 Applying General First Aid ................................................................................. 24 Diagnosed Short term Conditions ...................................................................... 26 Notified Medical Conditions................................................................................ 26 9. INFECTION AND DISEASE CONTROL ........................................................................... 30 Meliodosis .......................................................................................................... 31 Head Lice / Nits.................................................................................................. 32 10. FIRE SAFETY MANAGEMENT ..................................................................................... 33 11. MISSING CHILD ......................................................................................................... 37 12. UNAUTHORISED PERSONS ON SITE ........................................................................... 39 13. BOMB THREAT.......................................................................................................... 41 14. ELECTRICAL EQUIPMENT SAFETY ............................................................................... 43 15. NATURAL DISASTERS AND SEVERE WEATHER EVENTS (Including cyclones) ................ 45 16. SUN AND HEAT PROTECTION .................................................................................... 48 17. MANUAL TASKS ........................................................................................................ 50 18. CONSTRUCTION ACTIVITIES ...................................................................................... 51 19. ASBESTOS ................................................................................................................. 52 20. GENERAL HOUSEKEEPING ......................................................................................... 53 21. SMOKE FREE ENVIRONMENT POLICY......................................................................... 54 22. WORKPLACE HARRASMENT ...................................................................................... 55 23. DOMESTIC ANIMALS ................................................................................................. 57 24. WILDLIFE / SNAKE DRILL ........................................................................................... 58 Snake Drill.......................................................................................................... 58 25. YOUNG WORKERS .................................................................................................... 60 26. CASH HANDLING ....................................................................................................... 61 27. KEY SECURITY ........................................................................................................... 62 28. LADDERS AND WORK PLATFORMS ............................................................................ 64 29. APPENDICES A - Z...................................................................................................... 65 2 OHSW Policy Manual Version 3: 08/01/2014 UPDATING THIS MANUAL Occupational Health, Safety and Wellbeing is an area of constant improvement and development and as such, this document represents a “Moment in Time”. As Milkwood Steiner School has a philosophy of continuous improvement, this Policy Manual will be treated as a “living” document and will, from time to time, be subjected to amendments and reviews. Substantive changes to the policy require board approval, whereas all other changes can be made by management without board approval. Staff and community will be advised of updates to this manual and copies will be provided upon request. Not withstanding the ongoing process of revision, the entire document shall be subject to a comprehensive review in 2016. 1. POLICY It is the policy of Milkwood Steiner School to conduct all activities in such a manner that will: 1. Ensure that the safety of staff, children, students and the public is at all times paramount; and 2. Actively encourages a culture of safe working practices both at the school and at home. In order to support this policy we are committed to: 1. Comply with the relevant Legislation, Advisory Standards, Codes of Practice and Industry Standards and make adequate provision of resources to meet these requirements. 2. Embrace a duty of care that protects all persons from harm, injury, illness or abuse. 3. Administer and constantly improving risk management systems. 4. Continuous improvement of our safety procedures and practices. 5. Ongoing consultation with all stakeholders when reviewing policies. 6. Consulting with employees to identify and resolve workplace health and safety matters in a timely fashion. 7. Working with employees to appoint a Workplace Health and Safety employee representative 8. Maintaining and storing documents and records in accordance with legislative requirements. 9. Providing all staff with ongoing professional development and training in all aspects of their duties. 10. Maintaining a “best practice” ideal in response to legislative development. 11. Ensuring that all policies are transparent and available for any relevant person to access. Background The Northern Territory has become party to National Uniform Legislation for Work Health and Safety. As a result there is a new NT Work Health and Safety Act as of 1 Jan 2012, as well as Regulations and Codes of Practice. Purpose 1. Ensure that all stakeholders are aware of Milkwood Steiner School’s commitment to Health and Safety; 2. To ensure that all buildings and equipment are safe; 3. Promote Health and Safety throughout Milkwood Steiner School workforce and activities. 4. Ensure that all workers comply with Health and Safety requirements and maintain all required documentation. 4 OHSW Policy Manual Version 3: 08/01/2014 Relevant Legislation The list below includes some of the most relevant documents, however there are many others (as well as, e.g. Standards, Material Data Safety Sheets) which will apply to specific situations. Important online resource sites include NT WorkSafe www.worksafe.nt.gov.au Safe Work Australia www.safeworkaustralia.gov.au Australian Children’s Education and Care Quality Authority www.acecqa.gov.au Legislation WORK HEALTH AND SAFETY (NATIONAL UNIFORM LEGISLATION) ACT 2011 WORK HEALTH AND SAFETY (NATIONAL UNIFORM LEGISLATION) IMPLEMENTATION ACT 2011 WORK HEALTH AND SAFETY (NATIONAL UNIFORM LEGISLATION) REGULATIONS National Quality Standards for Early Childhood Education and Care and School Age Care 2009 Codes of Practice NT WorkSafe First Aid in the Workplace Code of Practice Managing the Work Environment and Facilities Code of Practice How to Manage Work Health and Safety Risks Code of Practice Also Important The NT regulator for work health and safety (OHS) compliance is NT Worksafe. It is important to be familiar with their website on www.worksafe.nt.gov.au 2. ALLOCATION OF RESPONSIBILITIES AND ACCOUNTABILITIES 1. Each person with an obligation for health and safety will meet that obligation at all times and to the best of their ability. 2. Milkwood Steiner School Association (MSSA) Board is identified as ‘the person conducting a business or undertaking’ for the purposes of the Northern Territory Work Health and Safety (National Uniform Legislation) Act 2011. It has statutory obligations under Part 2 of the NT Workplace Health and Safety Act, to ensure that Milkwood Steiner School complies with the Act. 3. MSSA Board is the employer and as such has overall responsibility for the health and safety of workers, other persons performing work for the purposes of the business and visitors to the workplace. They must also ensure others are not exposed to risks arising from business activities. 4. The responsibilities of the employer include, but are not limited to, the following: a. Ensuring workers and others are not exposed to risks to health and safety arising from the conduct of the employer’s business; b. Ensuring that the workplace, and the means of entering and leaving it are safe; c. Ensuring workplace infrastructure, equipment and materials are safe; d. Ensuring safe systems of work; e. Ensuring employees are adequately consulted about workplace health and safety issues in accordance with the requirements of the NT Work Health & Safety Act. f. Providing information, instruction, training and supervision to ensure health and safety. 5. The Educational Administrator is identified as the “Person in Charge” of the workplace by the MSSA Board and is required to implement Work Health and Safety systems to fulfil the responsibilities of the MSSA Board. This includes a responsibility to consult with workers to enable the workers to contribute to the making of decisions affecting their health and safety at work. In the absence of an Educational Administrator, the Educational Administrator’s responsibilities defaults to the School Manager/ Business Manager or an employee appointed by the MSSA Board to act on their behalf. This person has the same responsibility as the Educational Administrator. 6. The Educational Administrator under delegation from the MSSA Board is responsible for the management and control over day-to-day operations of Milkwood Steiner School. The Educational Administrator’s role will be a. To ensure the risk of injury or illness from a workplace is minimised for persons coming onto the workplace to work; b. To ensure that all persons who enter or impact upon the workplace operate at all times to eliminate or minimise the risks association with the operation of the school. c. To ensure the school Occupational Health, Safety and Wellbeing policies and procedures are at all times adhered to; d. To ensure employees are adequately consulted about workplace health and safety issues in accordance with the requirements of the NT Work Health & 6 OHSW Policy Manual Version 3: 08/01/2014 Safety Act. e. To encourage and support the formation and maintenance of Health & Safety Workgroup(s) of employees including, if elected, a Occupational Health, Safety and Wellbeing Representative “OHSWR”. 7. The Northern Territory Work Health and Safety (National Uniform Legislation) Act 2011 lists the functions of a WHSR as being: a. to represent the workers in the work group in matters relating to work health and safety; and b. to monitor the measures taken by the person conducting the relevant business or undertaking or that person's representative in compliance with this Act in relation to workers in the work group; and c. to investigate complaints from members of the work group relating to work health and safety; and d. to inquire into anything that appears to be a risk to the health or safety of workers in the work group, arising from the conduct of the business or undertaking. 8. ‘Workers’ include employees, trainees, contractors and sub-contractors and their employees, labour hire employees, volunteers, or workers in any other capacity. All have the same obligations under the Act, including to take reasonable care for his or her own health and safety; and take reasonable care that his or her acts or omissions do not adversely affect the health and safety of other persons; and comply, so far as the worker is reasonably able, with any reasonable instruction that is given by the person conducting the business or undertaking to allow the person to comply with this Act; and cooperate with any reasonable policy or procedure of the person conducting the business or undertaking relating to health or safety at the workplace that has been notified to workers. 9. Milkwood Steiner School expects that all workers will willingly engage in consultation and training about health and safety, including being open to suggestions made by the employer, and reporting issues they consider may give rise to a health or safety risk. 10. Workers who fail to meet their obligations shall be subject to disciplinary proceedings, including official warnings and in the case of serious breaches, immediate termination of employment. 3. CONTRACTOR SAFETY Policy 1. Milkwood Steiner School will only engage contractors who demonstrate a commitment to health and safety. The school will actively work to ensure the health and safety of any contractors engaged; 2. The Educational Administrator is responsible for ensuring that health and safety issues are included into any contractual arrangements and that all contractors are appropriately briefed on health and safety issues before commencing work. This will include providing the contractor with a copy of this policy; 3. All Contractors will be appropriately qualified; 4. All Contractors shall sign-in to the Visitors Register (See Appendix) at Front Office on arrival and sign-out on departure and be authorised by a staff member; 5. Contractors conducting construction work will be provided a set of Contractor Rules (See Appendix) on health and safety including hazards that are present in the workplace; 6. Contractor will notify the school of any hazards which the contractor may cause; 7. Contractor will comply with the safety requirements of the school and all applicable laws and standards pertaining to the work undertaken; 8. Visitors are asked to use the staff toilet in the amenities block or the administration building. 8 OHSW Policy Manual Version 3: 08/01/2014 4. VISITOR SAFETY Policy 1. Milkwood Steiner School works actively to ensure the health and safety of all visitors to the school. All staff are responsible for ensuring that these procedures are followed. 2. All visitors must be authorised by reporting to Front Office staff on arrival and signing the Visitors Register (See Appendix). Sign-in does not include parents who are picking up or dropping off students, or attending classroom meetings organised by their child’s teacher. 3. Visitors must return to the Front Office for authorised departure. 4. Visitors are to be advised of any Safety Policies and Procedures that may be relevant to the purpose and/or time of their visit. 5. The school must have a current ochre card on file for authorised visitors who are not under direct supervision. 6. Any person found on the premises unescorted will be asked by any staff member who observes them if they require assistance and then will direct the person back to the Educational Administrator. 7. All non-public access areas shall be marked by clear signage and/or locked doors shall restrict entry. 8. In the event of a fire or other emergency, staff are responsible for ensuring that the visitors are evacuated to safety. 9. Visitors are asked to use the staff toilet in the amenities block or the administration building. 5. PURCHASING PROCEDURE Policy 1. All materials, equipment and substances that are purchased or donated and brought into Milkwood Steiner School shall be examined and assessed against the Risk Assessment Matrix on the Maintenance_hazard / risk assessment report form (see Appendix) to ensure that they do not present a hazard to children, workers, contractors or visitors; 2. Prior to the purchase of any regular consumable item for the school, the Educational Administrator or delegate must ensure the appropriate Australian Standard is listed on the purchase order or requested from the Supplier. Following pick up or delivery, purchases must be checked to ensure they comply with the school’s requirements by observing the Standards Australia mark on the item or by a specific examination of the item prior to use; 3. Non- standard or donated goods and substances: 3.1 Prior to the use of any new non-regular or donated materials, equipment, machinery or hazardous substances a risk assessment shall be carried out when, in the opinion of the Educational Administrator it is required. Any risk assessment shall be conducted in accordance with the risk management procedure in this manual; 4. Where major items (in excess of $5,000 value) are to be purchased, a specification for the required item will be developed. The specification for major purchases will include the requirements for meeting all relevant Australian Standards or other safety references as required. Whenever possible the Educational Administrator will ensure that all major equipment which is being purchased is inspected at the supplier’s premises prior to delivery and that it complies with all agreed standards; 5. Any substance or chemical purchase shall be preceded by the school viewing the Material Safety Data Sheet (MSDS) for the product. The staff member should note that the MSDS must state clearly whether or not the substance is hazardous; 6. Hazardous goods will be dealt with in accordance with the Hazardous Substances and Dangerous Goods policy in this manual; 7. Non-hazardous goods shall be marked as such and the MSDS shall be kept on file for access by any users of the product; 8. Where services are being purchased checks will be undertaken to ensure that the supplier is suitably qualified and experienced to undertake the service required; 9. All records of risk assessments, purchasing decisions and details provided by the suppliers will be kept by the school; 10. All staff will be advised of the school’s commitment to purchasing and using safe and healthy products as a part of general induction, and then annually. 10 OHSW Policy Manual Version 3: 08/01/2014 6. RISK MANAGEMENT Policy All staff at Milkwood Steiner School and volunteers from the community shall ensure that hazards within the workplace are identified, risks are assessed and appropriate control measures are chosen, implemented, monitored and reviewed effectively. The meaning of key terms Hazard means a situation or thing that has the potential to harm a person. Hazards at work may include: noisy machinery, a moving forklift, chemicals, electricity, working at heights, a repetitive job, bullying and violence at the workplace. Risk is the possibility that harm (death, injury or illness) might occur when exposed to a hazard. Risk control means taking action to eliminate health and safety risks so far as is reasonably practicable, and if that is not possible, minimising the risks so far as is reasonably practicable. Eliminating a hazard will also eliminate any risks associated with that hazard. Hazard Identification 1.The school identifies hazards in two categories. a. Ongoing hazards that require specific policies and/or procedures to control risk. Ongoing hazards or hazardous situations include: I. Biological (blood, bodily fluid, virus, food handling) II. Environment (storms/weather, temperature, sun exposure, water/creeks, noise, snakes & other animals/insects III. Chemical (non-hazardous and hazardous) IV. Energy Systems (Electricity, Gas) V. Facilities (entry & exits, buildings, carpark, furniture, playground equipment) VI. Machinery Plant and Equipment (hand tools, vehicles, machinery) VII. Manual Tasks (working at heights, repetitive work, restricted spaces) VIII. People (intruders, psychological stress, bullying/behaviour) b. Situational hazards that arise and can be eliminated quickly and immediately. 2. All staff, as they move through the school site, should regularly observe ‘how things are done’ with a view to predicting what could or might go wrong. 3. Table 1 lists examples of common hazards Table 1 Hazard Potential harm Manual tasks Overexertion or repetitive movement can cause muscular strain Gravity Falling objects, falls, slips and trips of people can cause fractures, bruises, lacerations, dislocations, concussion, etc Electricity Potential ignition source. Exposure to live electrical wires can cause shock, burns or death from electrocution Machinery and equipment Faulty playground equipment, being hit by moving vehicles, may cause serious injury Rubbish & discarded materials Risks puncture wounds and falls Extreme temperatures or exposure to radiation Heat can cause burns, heat stroke or fatigue Exposure to chemicals Can cause rashes, respiratory difficulties or sickness Access to high risk areas Children may encounter greater risk in environments such as the workshop, shed etc Biological Micro-organisms can cause cross infection Psychosocial hazards Effects of work-related stress, bullying, violence and work-related fatigue 4. The processes the school uses to identify hazards are: A. Review of Incidents of Near Misses recorded in the Incident Register as soon as possible after the event. A review of the underlying causes (The Hazard) will then take place. B. Daily Inspections. All staff are expected to demonstrate ongoing vigilance in the workplace by conducting a daily Hazard check of their work area measuring it against the Risk Assessment Matrix on the Hazard_Maintenace Report Form (See Appendix). Of particular concern is where there has been any change made to the environment, e.g. new furniture or equipment, or activities. This includes whatever areas the worker may be on duty. Resolve issues immediately, completely and without likelihood of recurrence if possible, otherwise it becomes a future job by assessing, communicating and controlling the maintenance and/or hazard following the process outlined below. C. Weekly Inspections: A Work Health and Safety Representative or a person appointed by the Educational Administrator will conduct general weekly ground inspections using the OHSW Inspection Checklist –Weekly 12 OHSW Policy Manual Version 3: 08/01/2014 (See Appendix). Resolve issues immediately, completely and without likelihood of recurrence if possible, otherwise it becomes a future job by assessing, communicating and controlling the maintenance and/or hazard following the process outlined below. D. Bi-annual Inspections: A Work Health Safety Representative or a person appointed by the Educational Administrator will conduct bi-annual inspections of the full school property and grounds during semester breaks using the OHSW Inspection Checklist - Bi-annual (See Appendix) and Playground Inspection Checklist (See Appendix). This is the same time routine maintenance and inspections are conducted by professionals to meet requirements set out in this policy. (See Appendix-Building and Ground Routine Maintenance) Risk Assessment 1. When a hazard is identified, a risk assessment shall be undertaken by the person who has identified the hazard, using the Risk Matrix below that is on the Maintenance_hazard / risk assessment report form. 2. Risk assessments shall estimate the likelihood and consequences of an event occurring. In estimating the likelihood of an event taking place, consideration shall be given to this Risk Assessment Matrix (Likelihood of incident occurring) 1 2 1 2 3 4 5 (Possible consequences) Very Unlikely Unlikely Likely Very Likely Common No Injury 1 2 3 4 5 2 3 4 5 6 3 4 5 6 7 Slight Injury (First Aid Only) Minor Injury 3 (Medical Treatment) Serious Injury 4 (Hospital more than 3 days) 4 5 6 7 8 5 Fatalities 5 6 7 8 9 White= Identify and Monitor; Light Grey = Address all the basic requirements; Dark Grey = Intolerable - Active Management 3. Factors to consider when assessing a hazard: How often the situation occurs; How many people are exposed; The duration of exposure to the hazard; The position of the hazard relative to people and to other hazards; The skills and competence of persons potentially at risk; Environmental conditions; Repetition of exposure; The Condition of equipment; The effectiveness of existing control measures; Degree of change and unknown circumstances Once the “likelihood” has been estimated, the potential consequences shall be assessed, and a score given to the risk as per the Risk Assessment Matrix; 4. Communication - Implementing Control Measures The staff member who identifies the risk will: 1. Take immediate action to eliminate the risk. If the risk scores a 1 or 2, there is little or no chance the situation will arise again, and no further maintenance is required then the matter can be considered closed. 2. Where a hazard score is 1 or 2 and further maintenance is required, the Maintenance_hazard / risk assessment report form is optional, but entry into the Maintenance Register (See Appendix) is essential. 3. Where the hazard score is 3 or above the job must be entered into the Maintenance Register and the Maintenance_hazard / risk assessment report form must be completed and passed to the Educational Administrator or Work Health and Safety Representative who is personally briefed about the matter as soon as possible. Upon being notified of a hazard, the Educational Administrator, together with the Work Health and Safety Representative or other appropriate staff member shall determine if any of the following measures shall be put in place: 1. Action to eliminate or significantly reduce hazard. 2. Developing new or amending current work procedures; 3. Communication of the changes to all staff and other stakeholders; 4. Providing training and instruction where required; 5. Supervision to ensure controls are being implemented; Control Measures 1. Control measures that adequately eliminate or reduce the risk from each hazard shall be developed and recorded on the Maintenance_hazard / risk assessment report form; 2. Control measures shall be developed using the “Hierarchy of Controls”: i. Elimination – can we completely remove the hazard from the school? 14 OHSW Policy Manual Version 3: 08/01/2014 ii. Substitution – can we replace the hazard with something else that is less risk? iii. Redesign – can the hazard be redesigned to reduce the risk? iv. Isolation – can we lock up or fence off the hazard? v. Administration – can we introduce rules, policies and procedures to make this safer? vi. Personal Protective Equipment (PPE)– can we use PPE to reduce the risk? 3. In all cases, each stage will be considered before moving down to the next level; 4. In some cases, it will be necessary to use more than one control measure to manage the risk; 5. Staff will be advised once control measures are developed, and will be expected to comply with them. Review Of Control Measures 1. Control measures noted on the Maintenance_hazard / risk assessment report form shall be reviewed by the Educational Administrator in consultation with the Work Health and Safety Representative or other appropriate staff member to ensure effective action has been taken. 2. The review process and result shall be noted on the Maintenance_hazard / risk assessment report form. 3. The school shall keep all Maintenance Register records in accordance with archive requirements Training and Development 1. Milkwood Steiner School shall ensure all workers receive all the training necessary to enable them to perform their work in an efficient and safe manner. 2. The Educational Administrator is responsible for identifying and addressing the training needs of each worker within the school. All staff have a responsibility for on-going learning and continuous improvement. 3. All new staff will undertake a site-specific induction program. The induction program will cover: i. General overview of the school ii. Roles of key people in the school; iii. Job description and responsibilities; iv. Rosters and attendance processes; v. Time recording procedures; vi. Leave entitlements; vii. Notification of sick leave or absences; viii. Out of hours enquiries and emergency procedures; ix. Lunch room, washing and toilet locations; x. Car parking; xi. Occupational Work Health and Safety Policy and procedures; xii. Roles and responsibilities for health and safety; xiii. Incident reporting procedures; xiv. Location of emergency exits, assembly point and fire extinguishers; 4. 5. 6. xv. Security procedures. xvi. Mandatory reporting obligations Ongoing and role-specific training needs will be identified in respect of both task and function and in terms of individual staff or groups of staff; Training may be conducted as in-service programs by Milkwood Steiner School staff or by external training organisations. Training will be taken in both formal and informal formats. A formal record of all training shall be maintained and a copy placed in the relevant staff member’s file. Records will include the following details: i. The type and purpose of the training course; ii. Who conducted the training course; iii. Workers attending; iv. Course content; v. Individual performance/results (where appropriate). 7. Volunteers working at the school will receive induction in OHSW Policy and procedures on an as needs basis. Volunteers can be referred to Safework Australia Information for Volunteers Factsheet (See Appendix). 8. All persons working at the school who have been inducted will be recorded in the Induction Register (See Appendix) Incident Reporting and Investigation 1. Milkwood Steiner School shall ensure that all workplace incidents are investigated and reported in accordance with legislative requirements; 2. The Educational Administrator shall ensure that all incidents are investigated and appropriate corrective action taken. The Educational Administrator shall ensure that the appropriate government agencies are notified, as required, as a result of any incident; 3. The Educational Administrator will review all incident reports received with the school maintenance staff and undertake a risk management process in relation to the incident; 4. All incidents (including near misses) are to be documented by staff on the OHSW Incident Report Form (See Appendix) and reported to the Educational Administrator as soon as possible. The Educational Administrator, in consultation with the person reporting an incident, may record additional details of the incident; 5. The school administration staff will keep an Incident Register (See Appendix) and file all completed Incident Report Forms on the affected persons file; 6. The following incidents must be reported to NT Worksafe as soon as practicable by phone on 1800 019 115. In addition a completed Incident 16 OHSW Policy Manual Version 3: 08/01/2014 Notification Form (Fm 137) (See Appendix) must be lodged with NT Worksafe within 48 hours of the incident. i. work-related accident (resulting in death, serious injury or illness); or ii. a dangerous incident at a workplace creating a risk of a work-related accident 7. All incidents that occur within the school shall be investigated to identify all possible causes of the incident and to enable control measures to be put into place; 8. Investigations will commence within 24 hours Administrator becoming aware of the incident; of the Educational 9. The level of detail involved in the investigation shall correspond to the severity or potential severity of the accident. The Educational Administrator will consult with NT Worksafe and/or police where an incident has resulted in death, serious injury or illness, to determine who will undertake the investigation in that case. 10. Good investigation practice includes: i. Examining the scene before the physical evidence is disturbed; ii. Taking samples of any substance which may have contributed to the incident, noting conditions that may have affected the sample; iii. Making comprehensive documentation e.g., photographs, diagrams or video; iv. Determining which items should be preserved; v. Identifying the people involved in the incident, including eye witnesses; vi. Conducting interviews with witnesses and other relevant personnel; vii. Reviewing all sources of potentially useful information, including design specifications, previous incident reports, drawings, workplace inspection records, purchasing records, risk assessment records, maintenance logs, procedures and instructions, inspection and test records, training records. 7. HAZARDOUS SUBSTANCES AND DANGEROUS GOODS Policy 1. Milkwood Steiner School avoids the use of Hazardous Substances and Dangerous Goods wherever possible but where they are required their use within the school will be managed safely. 2. All staff and volunteers are responsible for ensuring that this policy is followed at all times. Purchasing hazardous substances and dangerous goods At all times, products with the lowest hazard level and the least quantity for the required task will be purchased. Hazardous Substances and Dangerous Goods Register Maintenance staff will keep a Hazardous Substances and Dangerous Goods Register (See Appendix) and details (including quantity) of all Hazardous Substances and Dangerous Goods held at or brought into the school will be listed on the Register. Material Safety Data Sheets (MSDS) A MSDS is a form that contains detailed information about a substance or a mixture of substances. It describes the chemical and physical properties, health hazards and safe use information required to minimise risks associated with the substances use. A MSDS will be obtained from the supplier for each hazardous substance and dangerous goods and these will be filed in the Hazardous Substances and Dangerous Goods Register (See Appendix) by Front Office staff. A copy of the relevant MSDS will also be kept in the place where any hazardous substances or dangerous goods are held or used; Following the MSDS At all times, reference must be made to the MSDS for the substance. Spills and leaks will be cleaned up and disposed of in accordance with instructions provided in the MSDS. Personal Protective Equipment No substance will be used without the correct personal protective equipment being worn by the user. Storage Hazardous Substances and Dangerous Goods storage areas will ensure product stability and segregation from any potentially reactive materials. All Hazardous Substances shall be stored in such a way that unauthorised access to the substance is prevented. Storage areas will display appropriate placards/signs and emergency information. Containers All substance containers will be appropriately and clearly labelled. All empty substance containers or disused substances will be removed from the school and disposed of correctly. Risk Assessment 18 OHSW Policy Manual Version 3: 08/01/2014 A Risk Assessment will be conducted for each hazardous substance used in the workplace as soon as is practicable after it is acquired and within 2 years after the last assessment. A significant change of use of a product shall result in a new risk assessment being undertaken. Risk Assessment results will be recorded in writing and filed in the Hazardous Substances and Dangerous Goods Register as well as the Maintenance Register. Records of hazardous substances risk assessments must be retained for 5 years. Risk Minimising Risks associated with the transportation, storage, handling and disposal of all Hazardous Substances and Dangerous Goods will be managed and controlled in accordance with the school’s Risk Management practices. Training Induction and ongoing training must be provided to any staff member or volunteer who may be exposed to hazardous substances or dangerous goods. Training records shall be kept by the school for at least 5 years. Definitions A Hazardous Substance is any substance which is designated as ‘Hazardous’ according to the MSDS or under the National Model Regulations for the Control of Workplace Hazardous Substances. Goods are “dangerous goods” if they are defined under the Australian Dangerous Goods (ADG) Code as dangerous goods or are goods which are too dangerous to be transported. Australian Standards The following Australian Standards are important: AS1940 The storage and handling of flammable and combustible liquids AS2507 The storage and handling of Pesticides AS3780 The storage and handling of corrosive substances AS4326 The storage and handling of oxidizing agents AS/NZS1596 The storage and handling of LP Gas AS/NZS3833 The storage and handling of mixed classes of dangerous goods in packages and intermediate bulk container 8. ADMINISISTRATION OF MEDICINE AND FIRST AID Policy 1. Milkwood Steiner School shall ensure that immediate, appropriate and adequate first aid treatment is provided for the initial treatment of persons suffering injury or illness. 2. Milkwood Steiner School shall follow the first aid practices outlined in NT WorkSafe: First Aid in the Workplace: Code of Practice. 3. Milkwood Steiner School shall ensure that needs of students with notified ongoing medical needs are managed with due care and diligence. 4. At enrolment parents or legal guardians are required to provide relevant medical history and immunisation status. 5. Upon engagement a staff member must notify the school of any known health conditions and supply the school with management information. 6. At enrolment or as required, parents or legal guardians of a child with a known medical condition or allergies are required to sign a direction for first aid trained staff to follow in the event of a medical emergency requiring the administration of medication. 7. Administration staff must include this information in the student file, in the Student Administration Management System (SAMS) database. 8. A list of children with notified medical conditions is maintained at reception and with each class roll. Definitions Medical Emergency: the need to seek immediate medical assistance to maintain physical wellbeing. First aid: the immediate care given to an ill or injured person until more advanced care arrives or the person recovers. Slight injury: an injury or complaint that does not significantly impair normal participation and is likely to resolve completely on the same day without medical intervention. For example small cuts, splinters, abrasions. Minor Injury: injury or complaint which requires a period of time to be withdrawn from the person’s day to day activities and be kept under observation. Medical Examination is recommended. For example head aches, sprains, mild asthma attacks, a large knock or fall to below the head (head is a serious incident) that may have secondary affects. Serious Injury: an injury or illness requiring urgent medical attention beyond initial first aid. For example broken bones (even if suspected), convulsions, head injuries, severe asthma attacks and allergic reactions. Incident: an event that has occurred in the course of employment, study, volunteer work or contract work 1. At Milkwood Steiner School, or 2. Whilst participating in an ‘off site activity’ with Milkwood Steiner School, or 3. Whilst journeying to and from Milkwood Steiner School on the day of employment AND 20 OHSW Policy Manual Version 3: 08/01/2014 4. Has or could have affected the health, safety or wellbeing of the above named persons Biological hazards mean substances which consist of, or which may contain micro-organisms or non-viable products of living matter, which can create a risk to health such as: Blood is a biological hazard because it may contain hepatitis B and C or HIV viruses. Mouldy hay is a biological hazard because it may contain organisms that can cause respiratory sensitisation if inhaled. Particles of animal skin, feathers and hair found, for instance, in poultry sheds and other animal housing are biological hazards that are non-viable products of living matter. These particles can cause respiratory sensitisation if inhaled. Notified Medical Condition: the school is notified by parent/guardian or medical practitioner, that a student has a diagnosed condition such as Asthma, Diabetes, Epilepsy, or severe allergy/ Anaphylaxis requiring medication/treatment in a school context. Health Care Plan: a plan made by the parent and health care practitioner and approved by the Educational Administrator outlining how to manage the administration of medication to the student a student with a notified medical condition that supports the management of a student’s medical condition in a school context. Introduction Despite careful adherence to this policy manual, emergency situations involving students with medical conditions and/or the administration of medication by staff in a school context may still eventuate. It is important that staff are aware that in adhering to this policy manual they are assisting the school to exercise its duty of care to students. In doing so, and providing they act in good faith and to the best of their ability, they will not incur personal legal liability in the event of a student injury arising out of the administration of medication and/or assisting with a medical emergency in a school context. Staff are protected by the legal principle of vicarious liability in relation to any personal injury proceedings. This means that unless the staff member has deliberately injured the student, or behaved with disregard for the student’s safety, the school will be liable for any injury caused by the negligence of the staff member. Biological Hazard Control The school shall carry out a risk management process (in accordance with the school policy on Risk Management in this manual) to determine the appropriate controls for the management of biological hazards that may be encountered during the provision of first aid. The effectiveness of the following should be monitored by the Educational Administrator: Infection control policies and procedures as well as the level of compliance with these policies and procedures: Information and training programs; Reporting procedures for incidents involving exposure to blood and body substances. First aid infection control practices should be reviewed when: First aid practice involving exposure to biological hazards is introduced or modified; Accident investigation indicates that control measures need to be reviewed; New information about a biological hazard becomes available; An illness or injury arises as a result of first aid practices; Work practices change and the risk of injury or illness is increased; There is any exposure to blood or body substances resulting from first aid activities. First aid personnel Milkwood Steiner School shall ensure that there is an appropriate number of staff who have first aid qualifications in attendance at the school during all operating times; During recruitment each new teaching or office staff member will be required to provide proof of current first aid qualifications or commit to obtaining first aid qualifications. Office staff are required to hold current Apply First Aid Certificates and teaching staff area required to hold current Apply First Aid, Asthma and Anaphylactic Certificates. The initial care provided by first aid personnel shall be consistent with their level of training and competence. When the first aid management required is beyond the level of training and competence of the first aid personnel available, the injured or ill person shall be referred to medical assistance; Staff First Aid training All people at the school must know what to do, where to go, and from whom to seek first aid; Staff and volunteers shall receive induction about and be kept up to date on: The availability of first aid equipment, facilities and services; Infection control procedures Information about specific risks in the workplace The School’s Accident Plan (See Appendix) Information shall be complete, easy to understand and accessible. Language factors and the literacy levels shall be taken into account when people are informed about the provisions at the workplace; Information shall be provided through: Induction programs; Staff meetings; Training courses; Newsletters; Policy and procedure manuals. First aid Equipment 22 OHSW Policy Manual Version 3: 08/01/2014 Milkwood Steiner School will at all times hold correctly stocked and maintained first aid kits for use within the school and on school excursions. Contents will reflect outcomes of risk assessments and previous incidents. There are 3 first aid kits of which the contents are listed in the appendix First Aid Kit Contents: a. Main Kit - stored in the first aid area b. Excursion Kit - stored in the first aid area c. Classroom Kit -stored in the classroom Responsibility to maintain kits It is the responsibility of the teacher to maintain the classroom first aid kit from the Main Kit. It is the responsibility of the Front Office staff to check the contents of the Main first Aid Kit and Excursion First Aid Kit. First aid area equipment and documentation 1. Main first aid kit 2. Excursion first aid kit 3. Facilities to enable infection control (sink, hand cleanser, paper towels disinfectant etc). 4. Sick bed with plastic cover 5. Container with disposable lining for soiled waste 6. Bowl or bucket 7. Emergency services medical and hospital details 8. List of names of staff qualified to administer first aid 9. Health Care Plans 10. Up-to-date lists of the telephone numbers of emergency personnel and services (emergency services, Darwin Hospital, Medical Clinic used by the school, Poisons Information) shall be clearly displayed in the first aid area and at the school’s Front Office desk 11. Accident Plan 12. Chart of Exclusions for Infectious Diseases The School’s Accident Plan includes: The ‘response’ procedures to be followed in an accident situation, such as, notify Educational Administrator or senior staff; telephone for medical assistance; Allocation of specific tasks involved in such procedures to individuals, for example, Educational Administrator to telephone the ambulance or direct administration staff to do so; Emergency transportation arrangements, for example, who has a driver’s license; location of available vehicle for use, use of parents or teachers’ cars; Detail of the location of first aid equipment and facilities at the workplace, including details of first aid providers and personnel responsible for the equipment and facilities; A statement about the role of the first aid provider i.e. that this person should not administer assistance beyond their level of qualification and competence and that the first aid providers should be instructed not to exceed their training and expertise in first aid; Applying General First Aid This section refers to unforseen incidents that occur at school and require first aid. The first person on the scene must carry out the Accident Plan. In general Kindergarten staff administer first aid to Kindergarten children and call upon office staff in emergencies. Office staff administer first aid to Class 1 - 6, though the teacher on duty is responsbile for the initital response and when the injury can not wait for referal to the office. Record Keeping When first aid is administered the person administering the first aid must record details of the assistance given on the Incident Register (See Appendix). If the injury is ‘Slight’ no further action is necessary. If the injury is minor or serious, in addition to the register, an Incident Report Form (See Appendix) must be completed by the staff member who witnessed the incident. The following details must be included: Name, address, date of birth and sex of injured or ill child or adult; Nature of injury or illness, for example, fracture, burn, respiratory difficulties; Bodily location of injury or illness; How when and where the injury or illness occurred; Details of treatment, for example, the first aid treatment given and/or referral to ambulance, doctor, hospital or elsewhere; Any follow up injury/illness management; Any other relevant details such as witnesses to the incident; Name and signature of person completing the record. The completed Incident Form must be copied to the parent and the original filed on the student or adult’s individual HR/student record file. A copy of the first aid record shall accompany an injured or ill person if the person is transferred to a medical service or hospital; The Incident Register shall be maintained at the school to: Identify areas or processes that are likely to give rise to injury or illness; Review safety procedures for preventing further problems; Implement safer and healthier work practices; Identify where first aid facilities and services are most needed; 24 OHSW Policy Manual Version 3: 08/01/2014 Keep as evidence of implementation of this standard; Maintain for workers’ compensation purposes. Any staff member or parent/carer of a child receiving first aid treatment at the school will be given a copy of the first aid record on request. Personal information about the health of a worker and treatment provided shall be kept confidential; Administration of non-prescsribed medications Paracetamol or other available pain relief medicines will not be administered at school. In the event of sickness and where the child is not able to participate in class the parent or guardian will be asked to take the child home. In the event of first aid Homeopathic medications may be administered for those students for whom permission has been given upon enrolment. These include; Arnica for soft tissue injuries, bruises and sprains and shock; Rescue Remedy (Bach Flowers) for shocks and upsets; and Calendula/Hypericum as an antiseptic wash for minor wounds, Urtica Urens for minor Bites/Stings/ Burns Administration of Homeopathic medicines will be as per directions on the label. Standard first aid medicaments such as betadine may be applied externally. Diagnosed Short term Conditions This section relates to administering medicines for students with a temporary condition that requires treatment while at school. Administrations of Prescribed Medications If a child has to take any form of medication the teacher must be informed in writing by the parent. The teacher must check and sign all notes. Children must not take any form of medication at school without a written note from a parent, and without adult supervision. It is the responsibility of the parent/guardian to ensure that all medication to be held and administered at school by school staff does not exceed expiry date, as no out of date medication will be administered. All medication must be given to the Class Teacher upon the child’s arrival at school. All medication must be kept securely until its administration. An adult must supervise children administering their own medication at school and record witnessing the administration using the note given by the parent. A Health Care Plan Template can be used for this purpose. Staff have a right to indicate that they are not willing to be involved in the administration of medication. Alternative arrangements must be made with the parents in the case of the absence of the persons willing to administer medication. Notified Medical Conditions This section relates to managing the wellbeing of a student or staff member with a diagnosed medical condition that is medium to long term. At enrolment or as required, parents or legal guardians of a child are required to notify the school of any known medical conditions. Notified medical conditions require the creation of a Health Care Plan that directs staff to act as a preventative or emergency measure to support the student whilst at school. Examples of Conditions That Require Notification Asthma Sever allergies/ Anaphylaxis Diabetes Heart or Blood Conditions Epilepsy These conditions may be episodic, critical, and require immediate, urgent and skilled response to ensure survival, for example a hypoglycaemic episode due to diabetes. The above list is not limited to these conditions; any condition that the parent is vigilant about should be included in this section. Health Care Plan The development of a Health Care Plan commences with either diagnosis of a chronic/severe medical condition, or enrolment processes involving the school, parent and student when completing the school enrolment form. A student with a diagnosed medical condition requiring the administration of approved medication in a school context will need an agreed Health Care Plan. The Plan should be reviewed whenever the medical condition, or medical advice in relation to the condition, 26 OHSW Policy Manual Version 3: 08/01/2014 changes, if there is an incident involving this medical condition, and in any case not later than at the beginning of each school semester (six monthly). If a student is a new enrolment with a chronic/severe medical condition the school will conduct a risk assessment and evaluation of the prospective student’s needs and put specific strategies into place until a Health Care Plan has been developed. The School will determine its participation in the Health Care Plan within its capacities and together the parent/guardian and school will agree upon the implementation of a Health Care Plan. The agreed Health Care Plan will clearly state the needs of the student and the responsibilities of each party (student, parent, health care team, school) and the resources required to implement the Plan – including emergency situations. The Health Care Plan should also articulate a “back-up‟ plan identifying alternative staff and arrangements in the event that key personnel identified in the Health Care Plan are unavailable. A copy of the Plan is to be stored on the student file, given to the parent, noted in the Student Administration Management System (SAMS), and kept adjacent to the stored medication. Administration staff must include this information in the student file, in the Student Administration Management System (SAMS) database, and in the student’s Health Care Plan. A list including photograph identification of children on regular medication is maintained at reception and with each class roll. Transport of Medication Parents are responsible for the safe transportation of medication to the school front office. Students should not be carrying medication to school unless it is to self-administer for a medical condition, where formal notification has been provided to the Principal, and it is part of an agreed Health Care Plan. Storage of medication: Staff should store and supervise only medication that has been prescribed by a doctor for the individual student, for the period of time specified. This ensures the medication is medically warranted. Medicines provided for the medication of students with diagnosed medical conditions should be securely stored in an appropriate cupboard (refrigerator if specified) in close proximity to the school’s first aid supplies. These medicines should be stored separately in individual containers to ensure they are not disturbed or tampered with during access to first aid supplies for everyday emergencies and use. It is reasonable for school staff to accept and agree to supervise only medication required during their period of supervision or care (for example, medication required three times a day is generally not required during a school day - it can be taken before and after school, and before bed). This minimises the quantity of medication held on site. Medications must be stored strictly in accordance with product instructions (paying particular note to temperature) and in the whole original container in which dispensed. In recognition of the fact that the school may not always receive ongoing top ups of the medication in the correct original containers, the school should keep a photocopy/scanned record of the original container in which the medication was acquired by the parent. Parents supply thermal carry packs to maintain safe temperature storage and for ease of transport on excursions. Storage should be secure with clear labelling and access limited to the staff responsible for medication storage and supervision. Medications required to be prescribed in a medical emergency should not be stored in a locked cabinet. As a minimum standard the safe storage of medication therefore requires: 1. prescription by a doctor 2. medication provided by the parent 3. medication within the expiry date delivered to staff as a daily supply (or a week’s supply at the most, except in long-term continuous care arrangements). This might require parents to organise a second labelled container from the pharmacy for safe storage at home 4. written instructions from the parent or doctor which must match those printed on the product packaging. Supervision of medication: Everyone supervising medication needs to ensure that: the right child; has the right medication; and the correct dose; by the right route (for example, oral or inhaled); at the right time; and that they note when the medication has been administered. Staff can ask for a medication authority to be provided by the prescribing doctor to assist them with safe supervision of medication. This can be requested for over the counter medication as well as prescription-only medication. If a medication authority is not provided, staff should have written instructions from the parent or doctor. In all cases the instructions must match those on the pharmacy label. A student should not take his or her first dose of a new medication at school. Instead the student should be supervised by the family or health professional in case of an allergic reaction. A parent whose child has been prescribed behaviour modification medication (eg Ritalin) will need to discuss the administration of the medication with the class teacher. If the medication is to be administered outside school hours (eg. before school) and it is missed then the class teacher must be notified as soon as possible. Information in the Health Care Plan, including arrangements and “back-up‟ procedures, should be clearly explained to the student by the parent/guardian in the presence of the class teacher. Monitoring the effects of medication: School staff should make observations as to the general behaviour and demeanour of the student and, where necessary, document those observations. In some cases, for example attention disorders or epilepsy, such observations can be used by health professionals in determining care plans. Observations must be recorded on an incident report of which a copy is provided to the parents. It is not the role of school staff however, to interpret behaviour in relation to a medical condition, nor can they be expected to clinically monitor the effects of the medication. If 28 OHSW Policy Manual Version 3: 08/01/2014 staff are concerned for any reason about a student’s health, they should refer the parent to a health practitioner. If a student takes the wrong medication, the wrong amount of medication, or takes medication via the wrong route, the following steps should be followed: Ring the POISONS INFORMATION LINE 13 11 26 Give details of the incident and student Act immediately upon their advice (for example, if you are advised to call an ambulance) Notify the student‟s emergency contact person Document your actions Review administration of student medication at the worksite in light of the incident. Excursions If a student with a medical condition requiring medication participates in an excursion or activity off the school grounds, an assessment of the issues relating to the student’s participation should be undertaken by the Health Care Team, including the parent, to assist in meeting the student’s needs. The teacher in charge of the excursion or activity is required to take a copy of the Health Care Plan to follow if medical intervention is required. The teacher in charge or accompanying adult should be trained to handle medical conditions of all students listed on the excursion register, or be accompanied by a trained First Aid Officer. Parents of students with a medical condition may also be invited to provide additional support if considered necessary, but this does not excuse the school or teachers from their professional responsibilities regarding a child or children with a medical condition in their care. Departmental staff have a non- delegable duty of care so even if a child’s parent is on the excursion it is the school that is legally liable. Chronic Disease Support Organisations Name of Organisation Contact Anaphylaxis Australia Maria Said Telephone Number 0409 609 831 Asthma Foundation NT Jill McGee 8981 6066 [email protected] Epilepsy Foundation Mark Francis 8448 5600 [email protected] Healthy Living (Diabetes) NT Anne Kemp Chrissie Inglis 8927 8488 Email address [email protected] [email protected] 9. INFECTION AND DISEASE CONTROL Policy Milkwood Steiner School is committed to ensuring that any risk of infection or spread of disease shall be actively managed and effectively minimised. The spread of infections in Milkwood Steiner School services is facilitated by crowding and microbial contamination of the environment, as well as the unhygienic behaviours and greater susceptibility of young children; Responsibility All staff, parents and other persons who may visit the school from time to time are responsible for ensuring that the risk of infection and the spread of disease is minimised. Rules For Disease Control 1. Areas shall be designed to encourage good hygiene practices; 2. Hands shall be washed frequently, especially after contact with urine and saliva and after removing disposable gloves; 3. Disinfectant hand rub shall be used where hand-washing facilities are not readily available, such as when taking children on excursions; 4. Cuts shall be covered with water-resistant dressings; 5. Disposable gloves (eg latex or vinyl) shall be used for activities that involve contact with urine and saliva and instruct workers in their use; 6. Staff shall be given specific information about infection and disease risks; 7. All work practices shall be designed to reduce the risk of infection; 8. All toys and other objects that the young children handle shall be washed and disinfected regularly and more often if the article becomes contaminated; 9. Rigorous cleaning programs for surfaces and items that are soiled with urine and saliva shall be undertaken; 10. Soiled personal clothing shall be placed in a sealed bag and sent home with the child for washing. Staff Immunisations Milkwood Steiner School encourages all staff to maintain up to date immunisations for diphtheria, tetanus, measles, mumps, rubella, hepatitis, varicella (for those workers who have not had chickenpox) and pertussis (whooping cough). Child Immunisations The parents/carers of children who attend Milkwood Steiner School are required to provide up to date information about their child’s immunisations. Parents/carers of children who are not immunised are required to provide a letter stating the reason(s) their child(ren) are not immunised. Parents/carers are strongly urged to keep their child’s immunisations up to date. Medical Exclusions Certain infectious conditions contracted by staff or students require the sufferer’s exclusion from the school to prevent spread of the disease. These diseases and the exclusion periods are listed at 30 OHSW Policy Manual Version 3: 08/01/2014 http://www.education.nt.gov.au/__data/assets/pdf_file/0017/638/InfectiousDiseasesE xclusionsFromSchool.pdf Staff will let administrative staff know immediately when a child is suspected of an illness/infectious condition requiring exclusion. Administrative staff will then contact the child’s parents/carer and discuss the situation. The child shall be isolated from other children within the school until s/he is collected from school and then excluded for the recommended period or until a written medical clearance is received (whichever occurs first). In cases where the parents/carers will not acknowledge the disease or condition, the Educational Administrator shall exclude the child until a medical clearance is received. Staff are required to let the Educational Administrator know immediately if they contract or suspect they have contracted a disease or condition requiring exclusion. Members of the school community will be advised of the school’s policy on medical exclusion from time to time in the school’s newsletter Confidentiality or privacy of medical information about an infected person should be observed at all times and in all situations. Meliodosis Meliodosis is a disease caused by bacteria. The bacteria live below the soil’s surface but after heavy rainfall are found in surface water and mud and may become airborne. Heavy winds can also cause the bacteria to become airborne. The bacteria that cause meilodosis usually enter the body via cuts and sores in the skin or via inhalation of dust or droplets and very rarely by ingestion of contaminated water. People most at risk are those with conditions such as diabetes, kidney disease, lung disease and cancer and those on immunosuppressive therapy including steroids. Children are at a lower risk for acquiring meliodosis compared with adults, however it is still possible to acquire during the wet season. 1 Milkwood Steiner School aims to reduce the risk of meliodosis by adequate skin protection and washing of parts that come in contact with high-risk areas. 2 As a reminder for parents, at the beginning of Term 1 and Term 3 Meliodosis Parent Information (See Appendix) is published in the school weekly newsletter as a link http://www.health.nt.gov.au/library/scripts/objectifyMedia.aspx?file=pdf/43/46.pdf or PDF. 3 Children should avoid playing in muddy areas, wet sandpits or places where water has pooled in greasy areas or where grassed areas are boggy. Sandpits which are dry or dry enough to comfortably play in are low risk 4 All persons, including students, should wear shoes at all times, and stay indoors during periods of heavy wind and rain. 5 Children who have any skin lesions should come to school with the lesions well covered. 6 Children who come in contact with surface water and mud must wash with soap or rinse well the affected areas. 7 Waterproof footwear must be worn when cleaning up after storms/ floods, and gloves should be worn when handling soil or mud-soaked items. Masks or covering over the nose and mouth when using high-pressure hoses may also offer some protection. 8 People who work with soil such as gardeners and building tradespeople should always wear protective clothing, as healthy people can get the disease if they work in or are exposed to muddy soil or water in pooled muddy areas. Head Lice / Nits Head lice are tiny animals which transfer easily from one person to another. While occasional and infrequent episodes do not pose a health risk, recurrent or prolonged attack may cause local skin and gland infection. We recognise it is important to raise community awareness and encourage parents to take responsibility for head lice. It is parents and the school’s responsibility to manage a process that effectively controls Head lice. We provide information to all parents on references of control techniques and encourage all families to become comfortable with a successful control technique that contributes to prevention of large infestations. Prevention campaigns We recommend following Dept of Health Head Lice Advice (See Appendix) found at http://www.health.nt.gov.au/library/scripts/objectifyMedia.aspx?file=pdf/10/99.pdf&siteID= 1&str_title=Head%20lice%20advice.pdf This link and/or fact sheet is published in the school weekly newsletter in Week 1 and 2 of each term requesting parents to treat their children in both these weeks each term. Management of a child identified to have Head Lice. If a student has evidence of head lice, then the whole class should be checked. When evidence of head lice is found in a class, a Head Lice Letter To Parents (See Appendix) will be sent home with all children in that class. Children with active lice or eggs must be properly treated before returning to school. The student's hair should again be checked before he/she is allowed to re-join the class. If this procedure is followed, it may be possible to control the infestation Treatment recommended by authorities should be used – notably: 1. Use of the current recommended chemical as per Centre for Disease Control (CDC), repeated in 7 days 2. Nit/comb as per CDC (more time consuming but it works without chemicals) involving 2nd daily treatments, continued till no live lice have been found for 10 days. Management of an Outbreak If more than 3 children are identified with active Head Lice in the one week then the whole school, including teachers, and all family members will be advised to undertake screening and / or treatment at home. The screen will then be repeated one week later. 32 OHSW Policy Manual Version 3: 08/01/2014 10. FIRE SAFETY MANAGEMENT Policy Milkwood Steiner School will at all times have a clear and current process for managing fire risk and fire emergencies within the school. Responsibilities The School Board has a responsibility for compliance with the requirements of the Fire and Emergency Act and Regulations. The Educational Administrator is responsible for implementation of those requirements within the school on behalf of the School Board. All staff are responsible for minimising fire hazard and responding in an emergency. Fire Prevention and Safety The Educational Administrator must ensure: 1. Alarms and other warning apparatus, exit lights, emergency lighting and firefighting equipment are maintained in accordance with relevant standards; and 2. There is no obstruction of designated fire exits or the path of travel to those exits; 3. Flammable or combustible material is not stored in, or in the vicinity of, stairways or exits; and 4. Designated fire exits are: i. Fitted with locking devices that comply with the relevant Australian Standard and any legislative requirements; and ii. Not fitted with any non-compliant locking devices; an iii. Any law provides for a maximum permissible number of persons that may be in the building at any time – the number of persons in the building does not exceed the maximum. The Educational Administrator shall ensure that the school complies with its obligation (if any) to make and maintain a firebreak along its boundary The Educational Administrator and staff will ensure that: 1. Stacks or piles of items of a flammable or combustible nature which are in the open air are: a. Not more than 2 m high; b. Built on a base not more than 2 m wide; c. Accessible on all sides by means of a passageway at least 1 m wide; and d. At least 4 m from any structure or from the school’s boundary. 2. Stacks or piles of items of a flammable or combustible nature that are inside school buildings: a. Are stored in bays less than 3 m in length or width; and b. The top of the stack of material in each bay must be at least 75 cm below the ceiling of the building; c. There must be a clear passageway at least 1.5 m between each bay; and d. Flammable or combustible material does not accumulate on the land in a way that constitutes a danger by fire. 3. Electrical equipment is checked and maintained in accordance with this manual; 4. Gas bottles are correctly stored and bottles and fittings are checked and maintained; 5. The kitchen flue is inspected at least twice annually and cleaned at least annually; 6. All staff must ensure that any fire hazards or critical defects in fire safety installations to the Educational Administrator immediately upon detection. Induction and Training The Educational Administrator will appoint a chief fire warden and deputy fire warden (for when the fire warden is not on site). All staff will be given instruction/training on measures for the protection of staff and students from fire emergencies no later than 30 days after commencing employment with the school, and at least annually thereafter. The instruction/training for staff will cover: 1. The fire drill and fire evacuation process; 2. The location and use of fire-fighting equipment in the school (See Appendix Fire Extinguisher Training Guide). 3. The location of fire siren/warning bell and the method of use of it; 4. For staff who are nominated as fire wardens for the school: 5. How to conduct staff students volunteers and visitors to a place of safety in the event of a fire; and 6. The methods of accounting for people and reporting to the person for the time being in charge of the school. The Educational Administrator will ensure that the school records on the Induction Register, staff who have received Fire Procedures Inductions that sets out: The information given to staff at induction and training (as above); The name of the person giving the instruction and the date on which such instruction was given on each occasion; The names of the people to whom instruction was given and a description of the kind of instruction given. Practice fire evacuations (fire drills) shall be conducted each school term and will be undertaken at different times and with different scenarios to ensure that the process does not become stereotyped. The Educational Administrator must ensure the requirements of AS 3745 (Planning for emergencies in facilities) are complied with at the school. Fire and Emergency Evacuation Plan Each room above the fire extinguisher an Evacuation Plan (See appendix) is displayed on the wall as well as a guide to act in the event of a Bush Fire or Building Fire. (See Appendices Emergency Plan - Bush Fires and Emergency Plan - Building Fire). This manual provides more in depth steps for training purposes. The Chief Fire Warden will be notified as soon as possible of the threat of fire. In most instances the Chief Fire Warden will raise the alarm to act. In urgent cases the first staff member available will raise the alarm. 34 OHSW Policy Manual Version 3: 08/01/2014 ALARM SOUNDS “Fire Fire Fire”. Bell and whistle rung constantly for 5 minutes and shout out Evacuation of Children (Teachers) 1. Teachers must collect the class roll and gather children. 2. If recess or lunch is in progress and children are spread throughout the playground, they are instructed to follow the direction of the Chief Fire Warden. 3. Teachers must close all doors and windows as they leave the classroom to prevent the fire spreading. 4. Children are to file out of the classrooms under the supervision of teachers/supervisors 5. Gather at the muster point and sit down. The muster point for bush fires is Class 5/6. The muster point for building fires is the bush block driveway. 6. The teacher must stay with the class he/she has evacuated. 7. The teacher must conduct a roll call. 8. Follow the direction of the Chief Fire Warden Admin staff not engaged in supervising classes must: 1. Place a call forward on the school landline to the school mobile (if time permits). 2. Check the following areas to ensure they are vacated and all windows and doors are closed (without compromising their own safety): 1. Kindergartens including toilets and storerooms. 2. Office/ administration building and all internal doors 3. Boys and girls toilets. 4. Music Room 5. Library 6. All Classrooms 7. The BBQ gas is turned off 8. The admin staff must report to the Fire Warden immediately after these duties. The fire warden (or delegate) is responsible to: 1. Call Fire Brigade 000 2. Give location and type of fire. 3. Collect: 3.1. Their designated set of keys (that will give access to all main gates and buildings and power boards including to the bush block roadside gate) 3.2. Visitors register 3.3. Contact File 3.4. Excursion First Aid Kit 3.5. Mobile Phone 3.6. NAS or computer back-ups (where time permits) 4. Account for any visitors 5. Supervise First Aid treatment as necessary 6. Ascertain that all buildings have been checked and cleared of students, parents, visitors and teachers 7. Liaise between supervising teachers and Fire Brigade 8. Turn on all sprinkler systems 9. Ensure Fire Hoses and Extinguishers are available for use if necessary 10. Garden hoses are used to keep buildings and/or gas cylinders cool. 36 OHSW Policy Manual Version 3: 08/01/2014 11. MISSING CHILD Policy In the event of a child being taken by an unauthorised person or child inexplicably disappearing (lost) from care, staff must take immediate action to get assistance. Responsibilities The Educational Administrator has overall responsibility for the management of any case of a child missing from the school. All staff have a responsibility to act swiftly, calmly and professionally in the event that such a situation occurs. Procedure for Missing Child The missing child (children) should be identified and the last known whereabouts recorded. (The chances of finding a missing child safe are greatest if the child’s absence is noted quickly); In the event that a child disappears inexplicably from the school, the supervising staff member shall immediately search the area for the missing child whilst ensuring supervision of existing children continues; If the missing child is not found immediately, the staff member shall notify the Educational Administrator, or acting Educational Administrator; The Educational Administrator shall then coordinate a rapid and comprehensive search of the school grounds for the child; In the event that the child is not located, the Police shall be notified by calling 000 and working with police to find the child; The child’s parents must be notified as soon as possible by the Educational Administrator explaining what action has been instigated; All details relating to the incident shall be noted in order to help as much as possible in the investigation and search, including: i. Date time and location of disappearance; ii. Who was responsible for the care of the child at the time; iii. What was the child wearing; iv. Any distinguishing features; v. Circumstances surrounding disappearance; vi. Time the parents / other agencies were contacted; An Incident Report Form must be completed by the Educational Administrator or by another member of staff delegated by them. Abductions When a staff member believes that an unauthorised person is attempting to remove a child from the school, the staff member should in the first instance try to engage the person in conversation aimed upon ascertaining their purpose (the person may, for example, be an unknown family member or be legally entitled to pick the child up from school). In conversing with the unauthorised person, the staff member should try to direct them to the Educational Administrator. If that is not possible, the staff member should make every effort to ensure that the person is unsuccessful in removing the child, however, they are not under any circumstances to respond physically to the person. The staff member should use the Offender Description Form to note as many details as possible about the unauthorised person including their physical features, particularly distinguishing features such as scars, types of clothing and details, their height in relationship to doorways or another fixed point in the building as well as details of any vehicle used, including model, colour, registration number etc., and direction of travel. The Educational Administrator or other appropriate staff member shall: d. Immediately call the police on 000 and work with police to resolve the matter/ recover the child. e. Shall then immediately call the parents, explain what has occurred and find out if the unauthorised person is known to them or acting with their permission. Dealing With Reactions It is likely that the child’s parents, other parents and school staff will be frightened, distressed, angry and anxious for the safety of other children The Educational Administrator is responsible for managing these reactions and should seek support for him/herself from members of the School Board and/or counsellors at the earliest possible time. Once supported personally, the Educational Administrator should arrange support counselling and debriefing for those affected by the incident. The Educational Administrator and all staff are expected to deal with reactions and emotions empathetically. Until the situation has been fully investigated by Police and management, no comment will be made to the media or other members of the community; 38 OHSW Policy Manual Version 3: 08/01/2014 12. UNAUTHORISED PERSONS ON SITE Policy Milkwood Steiner School shall ensure that intruders (people who enter the school without following visitor procedures) are not a safety hazard to the children and staff. Procedure Any member of staff who observes an individual in the area who appears not to have signed the visitor’s register (including people who appear suspicious or out-of-place) should approach the individual (if safe to do so), ask their name and the nature of their business at the school and if safe to do so, escort the person to the office to sign in as a visitor. Staff should inform the person of the visitor procedure future reference. While determining the status of a visitor, staff must ensure that the students they are supervising are safe, feeling secure where possible, and continuing to be engaged in their current activities. If the staff member believes an intruder poses a risk but are unable to persuade the intruder to go with them to the office, staff should talk to the person in a low calming reassuring voice whilst trying to gain the attention of a colleague to call the Educational Administrator and/or police; Staff shall inform the Educational Administrator of all intrusions as soon as possible If the intruder becomes agitated or irrational or refuses to leave the building in a peaceful manner, the Educational Administrator may call police. While waiting for police to attend staff should try to calm the person by talking in a low calming reassuring voice. If the police are called and the person leaves or attempts to leave prior to the police arriving, do not attempt to physically detain or restrain the person; let the police know and give details of the direction the person took and their means of transport. If an intruder is armed Alert all staff members; Contact the police immediately; Give the police all the information regarding location of the intruder, a physical and clothing description and the weapon(s) involved; Advise the police of what you are doing to ensure the safety of the children and other staff members; Remain on the line until the police advise you to hang up; Monitor the location of the intruder until the police arrive; Unless it is absolutely necessary to prevent harm to a child or staff member, the intruder should not be confronted; If it is necessary to confront the intruder, take a colleague with you; Determine who will initiate contact with the intruder and who will be the back up person; Both staff members should break off contact and leave when it is safe to do so; Every effort should be made to attempt to direct the intruder to the school office or away from areas occupied by the children; Use casual conversation or body language to calmly direct the situation; If the intruder shows a weapon, assure him/her that it is not necessary for him/her to consider using the weapon: Back away slowly and leave the area; Both of your hands should be up with your palms facing the intruder while slowly backing away; Remain calm; do not attempt to disarm the person. Once the police arrive provide them with the following information: Location of intruder; Description of intruder; Any known weapons; Any statements made by the intruder; Be prepared to keep media, parents and other community members out of the area. The police will secure the building. All other staff members and visitors should remain in their designated area/room with the children unless otherwise directed; Immediately after an intrusion in which police are called or where staff felt that the person posed a risk to students or staff, an Incident/Near Miss Report Form must be completed and the Educational Administrator must review security arrangements at the school. The Educational Administrator is responsible for managing the reactions of staff and students and should seek support for him/herself from members of the School Board and/or counsellors at the earliest possible time. Once supported personally, the Educational Administrator should arrange support counselling and debriefing for those affected by the incident. The Educational Administrator and all staff are expected to deal with reactions and emotions empathetically. Until the situation has been fully investigated by Police and the Educational Administrator, no comment will be made to the media or any member of the community; 40 OHSW Policy Manual Version 3: 08/01/2014 13. BOMB THREAT Policy Milkwood Steiner School will react calmly and professionally in managing any bomb threat to the school. Reporting events All staff and volunteers must report any notification or statement of any threat against the school or staff, no matter how trivial it may appear. If a bomb threat is received by telephone try to remain calm and let caller finish their message. Keep caller on line as long as possible and DO NOT HANG UP PHONE – provider may be able to trace the call; the phone Use Bomb Threat Checklist to obtain as much information as possible about the bomb; What is it? What does it look like? When is the bomb going to explode? / When will the substance be released? Where did you put it? When did you put it there? How will the bomb explode? / How will the substance be released? Did you put it there? Why did you put it there? What type of bomb is it? What is in the bomb? What will make the bomb explode? What kind of substance is in it? Is the substance a liquid, powder or gas? How much of the substance is there? How will the substance be released? Do not discuss the call with other staff; complete the Bomb Threat Checklist and report the threat immediately to the Educational Administrator or the most senior staff member available; The bomb threat should be immediately reported to police by calling 000. The Educational Administrator will make an evaluation of the risk in consultation with other senior staff and police. Every threat has to be treated as genuine until proven otherwise. A telephone bomb threat may be assessed as: b. Non-specific call – usually the caller will give very little information before c. Terminating the call. - low risk – more common – should not be discounted as a risk without further investigation; d. Specific call – the caller gives specific information and, sometimes, e. Reasons for the threat and the general location of the explosive device – higher risk – less common. The Educational Administrator’s evaluation of the of the bomb threat will be to Take no further action Search without evacuation Evacuate and search, or Evacuate without search The decision to evacuate will normally be made by the Educational Administrator, in consultation with the Police. The Police may request that staff assist in the search for a suspicious object. The Educational Administrator shall undertake a risk assessment to determine if a search by staff is appropriate. The safety of the children is paramount and supervision for evacuated children shall be the first consideration. If a search proceeds, staff should look for an object that “does not belong” in its present location. Staff should therefore search in the area in which they are most familiar. Staff shall undertake any search voluntarily and shall not be coerced in anyway. Mobile phones should not be used during the search. If nothing is found, mark the area with chalk or post-it stickers as “searched” or “clear”. If a Suspect Item is found do not touch it or move it, or cover it, or disturb it in any way. Immediately move persons in the area to safety. Contact the Educational Administrator and Police and advise them of the exact location of the item, an exact description of the item and any people unaccounted. If no suspicious items are found, or if the threat is non-specific and deemed to be low risk, the Educational Administrator in consultation with the Police shall issue an all clear to return to the school. The Educational Administrator and senior staff shall visit each room and check-in with staff and students. The Educational Administrator shall inform parents about what has occurred and distribute the advice as soon as practicable based on the specific circumstances. 42 OHSW Policy Manual Version 3: 08/01/2014 14. ELECTRICAL EQUIPMENT SAFETY Policy Milkwood Steiner School proactively and effectively works to prevent or minimise exposure to the hazards associated with electrical equipment or an electrical installation. Procedure This procedure covers all portable and fixed electrical equipment that is connected to the mains electricity supply via a flexible lead and plug (eg appliances, extension leads, power School Boards), and safety switches. In this relation to this procedure the following are important reference documents: Part 4.7 of the WORK HEALTH AND SAFETY (NATIONAL UNIFORM LEGISLATION) REGULATIONS 2011 Australian Standard AS3760.2001 (In service Inspection and Testing of Electrical Equipment). Test Equipment Staff and volunteers must check electrical equipment for any damage to the leads or plugs before use and immediately report any hazards associated with electrical equipment. An Electrical Equipment Checklist (See Appendix) is prepared to assist annual inspections. All electrical equipment which can be connected to the mains electricity supply via a plug is to be regularly inspected, electrically tested and tagged in accordance with the regulations and the standard, unless it is connected to a circuit permanently fitted with an approved Residual Current Device (RCD) A register containing a list of all electrical equipment on site and the inspection and testing details (Electrical Equipment Test Register) shall be kept and updated by maintenance staff; 1. RCDs shall be installed at the mains electrical switchboard. If this is not practical, portable safety switches shall be used. Safety Switches may only be used provided that when tested, it trips immediately. All RCDs and safety switches shall be inspected and tested in accordance with the standard and the regulations; 2. Only suitably competent persons will conduct testing, tagging and installation of safety switches and electrical equipment. Only a qualified electrician will conduct electrical repairs and installations 3. Where in-service inspection and testing identifies electrical equipment which fails to comply with testing requirements, the equipment will be withdrawn from service immediately and have a ‘do not use” label attached; 4. All new specified electrical equipment shall be referred to the Educational Administrator for inclusion in the Electrical Equipment Test Register, and for testing by a suitably competent person before use 5. Double adaptors shall not be used within the school. Appropriate power boards are to be used. Flexible cords should be located in a position where they are not subject to mechanical or any other damage and are out of reach of children. 6. When hiring or borrowing electrical equipment the risks must be assessed by the staff member. The equipment must be given a visual and physical examination of the cord, plug and equipment to ensure their integrity, i.e. no cuts, breaks, burns or exposed wires. The equipment must also have been tested and tagged within 3 months prior to hiring/loaning. 44 OHSW Policy Manual Version 3: 08/01/2014 15. NATURAL DISASTERS AND SEVERE WEATHER EVENTS (INCLUDING CYCLONES) Policy Milkwood Steiner School will proactively manage the hazards for staff and children that are caused by severe weather events and natural disasters and shall commit to reestablishing normal operations and routine following such an event. Definition Natural disasters are an event involving the natural environment that have the potential for widespread property damage and threatens human life. They include severe weather events that the school are seasonally subject to including cyclone, bushfire, earthquake and flood. Events With Warning Cyclone season is between October and May each year. At the beginning of the cyclone season the Educational Administrator must utilise the Cyclone Checklist for EA (see Appendix) to manage the threat of a cyclone. This includes appointing a Cyclone Committee. If there is a forecasted risk of a severe weather developing on a school day, administration staff should regularly check the bureau of meteorology website (http://www.bom.gov.au/weather/nt) or calls the bureau (8952 1943) tune into to a local radio station for warnings; In the event that a severe weather warning is issued, the Educational Administrator shall estimate the time before the school will come under the influence of the event and advise all staff of the nature and timeframe of the event; School operations status should be published on the school website; If time allows, staff and cyclone committee personnel shall undertake the following: All objects that could become hazards during high winds must be anchored or moved indoors; Doors and windows should be firmly locked; Electrical power to the building must be switched off and all electrical appliances switched off prior to leaving the building; Documents, paper records and computer records shall be secured or moved off-site to a secure location; Any hazardous substances shall be relocated to a secure location to minimize the risk of site contamination; Any other measures which the Educational Administrator may decide to take such as windows being re-enforced with suitable material such as tape, timber or sheet metal, pouring water for drinking into clean containers; In the event of a severe event with a large amount of damage to the buildings and surrounding area, the Educational Administrator shall: Contact local emergency services agencies and seek advice on appropriate response; Attempt to re-establish basic services such as water, toilets, telephone and electricity supply; Conduct a risk assessment of damaged areas and implement appropriate short-term control measures, such as exclusion areas and glass clean up; Brief children and staff as to potential electrical hazards; Restrict water consumption to water that has been stored in containers; Restrict children from playing in floodwaters or near places with drains; Establish a safe passage from the buildings to either a car park or a street near by (this can include predetermined evacuation routes); In the aftermath of a natural disaster, normal operation of the school shall only be undertaken when it is safe to do so; The Educational Administrator with the school Workplace Health and Safety Officer and/or maintenance staff will review all occasions where these procedures are enacted and undertake a risk management process in relation to the event; Cyclones Warnings Announced While School is Operating If the warning is announced during school hours, the Educational Administrator will close Milkwood until the warning has passed. Parents will be contacted to collect their child(ren) from school within 2 hours, and if a message is left, ask them to respond within 30 minutes (name the time) or the emergency contact shall be notified to collect the child(ren). Emergency contacts will be phoned if the parents do not respond to the phone call within 30 minutes. Children not collected at school after 2 hours from announced collection time prior or in the event of imminent cyclone impact, must be taken by a staff member to the closest emergency shelter, Casuarina Senior College. The shelter will be informed of the child’s name, contact details and address. A note will be left on the door of Milkwood explaining where the child /ren is/are) .Staff who live furthest away or have children will be permitted to leave first. Events Without Warning In the event of a natural disaster occurring with insufficient warning for the school to cease operation then the Educational Administrator shall: Advise Emergency Services of the status of the school and the seek advice as to the appropriate response; Determine if evacuation or lockdown procedure is required; Actively reassure the staff and children; Ensure that staff and children are kept away from windows and glass; Monitor the situation and keep all staff informed as to the required actions; Ensure that any electrical devices that are not required are switched off (Including lights) No staff or children should go outside unless the Educational Administrator or a suitably qualified person (such as a Police Officer or Emergency Services personnel) has given the instruction; Following the determination by the Educational Administrator that the event has passed and if it is safe to do so, the staff shall visually examine the outside of the building and grounds area to determine any immediate hazards; 46 OHSW Policy Manual Version 3: 08/01/2014 Staff should: Remain calm and ensure that the children are not unduly concerned; Move the children into their rooms and check to ensure all children and other staff are accounted for; Pack up outdoor equipment if possible; Secure any outdoor furniture that cannot be put into storage; Pack up and secure play items and small equipment from outside; If time and supervision numbers allow, staff shall be given the opportunity to Park vehicles under tarpaulins/blankets; Secure all external doors and windows and draw curtains and blinds; Ensure that valuables, medications are packed and secure; Ensure that adequate drinks are available for each person in each area; Check that the First Aid kit is accessible; Disconnect all electrical items, external TV/radio aerials and computer modems. Reassure the children and maintain a positive outlook; Keep the children occupied with suitable activities; Stay inside and shelter well clear of windows, doors and skylights; solid shelter or cover with firmly tied If the building starts to break up, shelter in the strongest part under a mattress, doona, or a strong table or bench; Keep informed as to the weather events progress, either through the Educational Administrator or by listening to a portable radio; Not use electrical equipment or landline telephones. Any hazards identified shall be addressed using the process contained in the school’s Risk Management Policy. If minor external clean-up is required, the Educational Administrator will direct the process. In the event that the external area has sustained damage and/or is polluted by debris, the Educational Administrator will contact the appropriate emergency services; No child or staff member shall go outside until the Educational Administrator has given an “all clear”; Arrangements shall be made by the Educational Administrator to ensure that enough staff are available to answer both telephone and in-person parent enquiries; The Educational Administrator shall make arrangements for extended operating hours if the event has likely caused road closures or public transport disruption; Staff and children shall be de-briefed following the event; if required, the school shall arrange for staff and/or children to access professional counselling services. 16. SUN AND HEAT PROTECTION Policy 1. Milkwood Steiner School recognises that levels of ultra-violet radiation (UVA and UVB) are particularly high in Darwin due to our location, clean air and high number of hours of sunshine. Extremes of temperature are common in Darwin, particularly between October and February. The school’s policy is that staff will protect students and themselves from the dangers of UV radiation and dehydration. 2. Ultra-violet radiation comes both from direct sunlight and ‘skylight’ and is also reflected from surrounding surfaces such as water, sand, bare earth and hard surface sports playing areas. High levels of radiation are received in unshaded open areas such as ovals, even on cloudy days. Ultra-violet radiation peaks when the sun is overhead. Radiation levels are highest between the hours of 1100 and 1500 (North Australian Standard Time); 60% of the day’s radiation occurs within those four (4) hours 3. Necessary outdoor activities should, whenever possible, be scheduled outside the 1100 to 1500 higher risk period, particularly between October and February. During these hours staff and students should be discouraged from outdoor activities in exposed positions. Where activity is unavoidable they should make use of available natural or artificial shade and wear appropriate protective clothing and sunscreens. 4. Activities over summer should allow for the provision of adequate shade against the high ultra-violet radiation conditions. In particular outdoor events such as swimming carnivals, sports days etc should be conducted where natural or erected shade is available. 5. Clothing should cover the shoulders and upper arms, and a hat should be worn that shades the face, neck and ears. Most fabrics protect against sunburn, but a closely woven material is preferred. 6. Parents/carers must provide a hat for their child for outside activities. Hats should be made from highly protective materials and have a brim or flap that is at least eight to ten centimetres wide. 7. All staff and children are required to wear hats outdoors during the school day. Supervising staff will enforce a “No Hat, No Play” rule during lesson breaks and outside activities. 8. Chemical sunscreens contain light absorbent agents. Most SPF15+ sunscreens are broad spectrum, protecting against both UVA and UVB radiation. Individuals may have adverse reactions to some sunscreens and care is necessary in selecting a suitable product for sensitive skins. Physical sunscreens such as zinc cream are opaque and form a barrier which reflects ultra-violet radiation, preventing skin contact. 9. Parents/carers will be encouraged to apply sunscreen to their children before school and the school will have sunscreen available for application on children when required. Sunscreens are most effective if applied to clean skin 15 - 20 minutes before exposure to the sun. A barrier such as a tissue should be used when applying sunscreen to groups of children to prevent cross-infection. Water resistant sunscreen should be used for swimming or sporting activities likely to cause sweating. 10. Staff will be mindful of the possibility of heat stress on hot days and will ensure there is adequate supply of water on hand during school activities outside and off site. Students must be actively encouraged to drink water regularly, on an individual needs basis and before going outside. 48 OHSW Policy Manual Version 3: 08/01/2014 References: PARCS Cluster & School Sport NT Sun Protection Policy 17. MANUAL TASKS Policy 1. Milkwood Steiner School ensures that manual task risks present in the workplace are identified, assessed and controlled; 2. All staff shall assist in risk identification, assessment and control processes where necessary; 3. A risk assessment shall be carried out for all manual task hazards that have a significant degree of risk; 4. Workplace layout and equipment design shall be considered first when seeking to minimise risks associated with manual tasks. Mechanical aids will also be used wherever possible; 5. Sufficient supervision shall be provided to ensure the safety of workers when performing manual handling tasks; 6. Where staff spend more than 3 hours per day at computer monitors (continuously for typing and processing), work stations will comply with ergonomic standards; 7. Ergonomic chairs providing height and back adjustment and lumbar support shall be provided to all workers performing screen-based work; 8. Screens will be free of glare, and document holders will be supplied where needed; 9. The Educational Administrator shall ensure all workers who perform screen-based operations are trained in how to adjust their chairs and workstations for optimum comfort, and the early reporting of overuse, strain and sprain injury symptoms. 50 OHSW Policy Manual Version 3: 08/01/2014 18. CONSTRUCTION ACTIVITIES Policy 1. Milkwood Steiner School recognises that construction activities pose a particular risk to children due to the attraction of the activities and equipment often used. 2. Wherever possible construction activities shall be undertaken when children are not present at the site. If it is not possible, due to the scope or nature of the construction activity, for the construction activity to be undertaken when children are absent, then the children shall be isolated from the construction activity by fences, barriers and locked doors and windows. 3. Any quotation or tender process for construction activities shall abide the Contractor Rules (See Appendix) including specification that, a. Wherever possible, the activity shall be undertaken outside normal service operating hours; b. All work undertaken shall be to a minimum of the Australian Building Code; 4. Prior to any construction activity being undertaken, the Educational Administrator shall ensure that a Risk Management assessment (see sub-policy 6) on all aspects of the proposed activity is undertaken; 5. In relation to any construction project on the school site a. The Educational Administrator or Front office staff shall conduct an induction program with the contractor(s) prior to the commencement of any work; b. Site “housekeeping” shall be a major consideration at all times during the project; c. The Educational Administrator and staff shall monitor all activities to ensure any hazards not identified in the initial risk management process are assessed and controls put into place; 6. On completion of any construction activities, the site shall be thoroughly cleaned and all debris removed; 7. Prior to the site becoming operational, a walk through inspection shall be conducted by the Educational Administrator or delegate, together with any other person that is deemed appropriate, to ensure that all hazards associated with the construction activity have been eliminated; 8. The Educational Administrator or delegate shall undertake regular inspections of the area for a three-month period after completion to ensure that no new hazards become apparent. 19. ASBESTOS Policy 1. Milkwood Steiner School recognises that asbestos is a hazardous material that poses a risk to health by inhalation if the asbestos fibres become airborne and people are exposed to these airborne fibres. Exposure to asbestos fibres is known to cause mesothelioma, asbestosis and lung cancer. 2. The buildings at Milkwood Steiner School were built after use of Asbestos Containing Materials (ACM) in buildings became unacceptable practice. 3. The School Board of Governors and the Educational Administrator have a duty of care to investigate the premises for the presence or possible presence of ACM. 4. If asbestos is detected in the school at any time the hazard shall be managed in compliance with the NT Worksafe Code of Practice for Managing and Controlling Asbestos in the Workplace. http://www.worksafe.nt.gov.au/Publications/Code%20of%20Practice/how_to_man age_control_asbestos_in_the_workplace_cop.pdf 52 OHSW Policy Manual Version 3: 08/01/2014 20. GENERAL HOUSEKEEPING Policy 1. Milkwood Steiner School will maintain high standards of general tidiness to eliminate or control hazards and unsafe working conditions associated with poor housekeeping practices. 2. All staff are to regularly conduct housekeeping inspections of their work areas, correcting or completing the and process; 3. All empty substance containers no longer required and other refuse is to be removed from the work area and disposed of; 4. Equipment shall be put away in the correct location when not in use; 5. All driveways, passageways, stairways and exits shall be kept clear of obstructions; 6. Access to equipment, electrical control panels, fire extinguishers or fire hoses shall not be obstructed; 7. All materials shall be neatly stored and any items stacked shall be checked for stability; 8. All rooms, work areas, play grounds and public areas shall be clean, neat and free of unnecessary materials; 9. Access to emergency equipment (including fire extinguishers, first aid kits, emergency showers etc.) is to be kept clear and free from obstruction at all times; 10. Floors shall be kept clean and free from spillages, leaks and drips; 11. Amenities are to be cleaned on a twice-weekly basis and ‘as needs’. Prior to the start of each school year, there will be thorough clean of all buildings including windows, air conditioner filters, inside of cupboards etc. 12. Users of amenities have a responsibility to keep the meal areas and toilets clean and tidy. (See Appendix Routine Maintenance and Inspections) 21. SMOKE FREE ENVIRONMENT POLICY 1. Milkwood Steiner School recognises the harm which smoking causes to children staff contractors and visitors and has adopted a Smoke Free Environment Policy 2. Smoking of any substance is not permitted within the school or within 10 meters of the boundary of the school. 3. All staff and volunteers shall actively support the Smoke Free Environment Policy. 4. This Smoke Free policy applies to all school, facilities, buildings, vehicles, grounds and school excursions/camps off the school premises. 5. Staff will not smoke in front of, or in the sight of, children in their care and will adhere to the Smoke Free Environment Policy; 6. Staff and visitors will not promote cigarette smoking in the workplace. 7. Staff who wish to smoke during work hours may do so outside the workplace and in their scheduled lunch break, or approved breaks as long as smoking can not be detected on them by the time they commence working with students or other staff members. 8. Volunteers and visitors to the school will not be permitted to smoke on the premises and will adhere to the Smoke Free Environment Policy; 9. Parents, family members or relatives of children enrolled at the school will not be permitted to smoke on the premises and will adhere to the Smoke Free Environment Policy; 10. The school will offer support to smokers to quit smoking. 54 OHSW Policy Manual Version 3: 08/01/2014 22. WORKPLACE HARRASMENT Policy 1. Milkwood Steiner School will proactively and effectively work to prevent or minimise workplace harassment. 2. This procedure applies to all staff and volunteers at the school. The procedure for dealing with harassment (bullying) between students is covered in the school’s Discipline Policy. The bullying policy is substantially the same as this policy but is adapted to account for the age of the people affected by the policy (kindergarten and primary school age children). 3. Workplace harassment has detrimental effects on people and the business. It can create an unsafe working environment, resulting in a loss of trained and talented workers, the breakdown of teams and individual relationships, and reduced efficiency. People who are harassed can become distressed, anxious, withdrawn, depressed, and can lose self-esteem and self-confidence; 4. Workplace harassment is unacceptable and will not be tolerated under any circumstances; 5. A staff member or volunteer who believes they are being harassed should contact the Educational Administrator in the first instance. Responsibility Milkwood Steiner School requires all workers 1. To behave responsibly by complying with this policy and the school’s Code of Conduct; 2. To not tolerate unacceptable behaviour; 3. To maintain privacy during investigations; and 4. To immediately report incidents of workplace harassment to the Educational Administrator. School management, which includes the School Board, is required to 1. Personally demonstrate appropriate behaviour, 2. Promote the workplace harassment prevention policy, 3. Treat complaints seriously and 4. Ensure where a person lodges or is witness to a complaint, that this person is not victimised. What is workplace harassment A person is subjected to ‘workplace harassment’ if the person is subjected to repeated behaviour, other than behaviour amounting to sexual harassment, by a person, including the person’s employer or a co-worker or group of co-workers of the person that: Is unwelcome and unsolicited; and The person considers to be offensive, intimidating, humiliating or threatening; and A reasonable person would consider to be offensive, humiliating, intimidating or threatening. Examples of Workplace harrassment Examples of behaviours that may be regarded as workplace harassment are: Abusing a person loudly, usually when others are present; Repeated threats of dismissal or other severe punishment for no reason; Constant ridicule and being put down; Leaving offensive messages on email or the telephone; Sabotaging a person’s work, for example, by deliberately withholding or supplying incorrect information, hiding documents or equipment, not passing on messages and getting a person into trouble in other ways; Maliciously excluding and isolating a person from workplace activities; Persistent and unjustified criticisms, often about petty, irrelevant or insignificant matters; Humiliating a person through gestures, sarcasm, criticism and insults, often in front of students, parents, management or other workers; Spreading gossip or false, malicious rumours about a person with an intent to cause the person harm. Dealing with complaints When the Educational Administrator receives a complaint of harassment they will deal with the matter in accordance with the school’s Communication Policy; Any reports of workplace harassment will be treated seriously and investigated promptly, fairly and impartially; A person making a complaint and/or who is a witness to workplace harassment must not be victimised and any such person may make a complaint to the Educational Administrator, which will be dealt with in the same manner as a harassment complaint. Consequences of breach of policy If a harassment complaint is found to be substantiated, the Educational Administrator will take such disciplinary action as is open to them under the Fair Work Act (Cth) 2009, including dismissal where appropriate. Disciplinary action will also be taken against a person who has been found to have victimised a person who has made, or is a witness, to a complaint; Complaints of alleged workplace harassment found to be malicious, frivolous or based on insufficient grounds may make the complainant liable for disciplinary action. Legitimate and reasonable management actions and business processes, such a. As, actions taken to transfer, demote, discipline, redeploy, retrench or dismiss a b. Worker are not considered to be workplace harassment, provided these actions c. Are conducted in a reasonable way. 56 OHSW Policy Manual Version 3: 08/01/2014 Sexual harassment (and victimization for making a complaint about it) is prohibited conduct under sections 22 & 23 of the Anti-Discrimination Act (NT). A complaint of sexual harassment or victimisation received by the Educational Administrator may be referred to the Anti-discrimination Commissioner. 23. DOMESTIC ANIMALS Policy Domestic Animals shall only be permitted on the school site in special circumstances. Definition Domesticated animal includes dogs, cats, domesticated rodents, caged birds, fish and farm animals. Assistance animals are guide dogs and the like, animals trained to provide assistance to people with special needs. Process Domesticated animals are not permitted at the Milkwood Steiner School in the school at any time unless the animal is: An assistance animal A domesticated animals that belong to the school; At the school for a farm visit or working dog promotional type event; Allowed at the school by the Educational Administrator following a full risk assessment. If any person brings an unauthorised domestic animal into the school, that person shall be advised of the policy and asked to remove the animal from the site immediately; If a person who brings a domesticated animal into the school, refuses to leave, the Educational Administrator or other senior staff member may call the police In the event of a stray domesticated animal entering any part of the school: The children shall be immediately isolated from the animal; If it is safe to do so, a staff member shall attempt to herd the animal away from the site; If the animal cannot be safely removed from the site by staff actions, then the Educational Administrator shall call the Animal Rangers at the Darwin City Council on 8930 0600 The children shall at all times be supervised to ensure that no child has the opportunity to approach the animal. 24. WILDLIFE / SNAKE DRILL Policy 1. Wildlife in general enhances the environment and the policy of Milkwood Steiner School shall be to not interfere with the wildlife present in the school unless that wildlife poses some risk to children or staff. 2. Wildlife that shall warrant intervention shall include: a. Snakes: e. Flies, mosquitos and similar insects; b. Spiders; f. Cockroaches; c. Bees and wasps; g. Rats and mice; d. Biting ants h. Poisonous plants 3. The school will manage these potential hazards by regular a. Maintenance of buildings; b. Professional pest control; c. Inspections for infestations. 4. If an infestation of wildlife or poisonous plant is detected the school will contract competent/licensed professionals to manage the removal of the hazard. Snake Drill Duty Teacher Actions (Snake bite or sighting) 1. Child reports to duty teacher that a snake is sighted and/or has bitten a child. 2. Teacher sends a student to notify office to call an ambulance, asking student to return and confirm the office has taken notice. 3. In case of bite, teacher administers pressure–immobilisation bandage (kept in duty teachers bum bag) and splint to stricken limb to immobilise. It is important the snake bite victim is immobilised to slow circulation. Do not wash wound as residual venom may be necessary for snake identification. Mark location of bite on the outside of the bandage. 4. Reassure and keep student calm, adjust position for comfort. If necessary (eg lying on hot ground) carry student to more comfortable place. Otherwise do not move student. When further assistance reaches student, teacher re-joins his/her class. 5. A staff member stays with student at all times until ambulance arrives. All Teachers Actions (Snake bite or sighting) 1. Return to classroom with students of your class. accounted for using class roll. 2. Do not allow children to leave classroom until an office staff member has checked that all students are ‘present and accounted for”, and that all-clear bell has been rung. Office staff actions (snake bite or sighting) 58 OHSW Policy Manual Version 3: 08/01/2014 Check all present and 1. For snakebite, immediately ring 000 (Ambulance). Check an ambulance is available for immediate dispatch. 2. Immediately send staff member to incident site (bite or sighting) to provide support and assess situation. 3. Office to ring the snake catcher (Snake Call Out 1800 453 210 or Chris Peberdy, Wildlife Wrangler, on 0409 326 307) to catch the snake and if possible monitor location of snake. 4. Students will be assembled in classrooms by teachers. Office staff check that rolls indicate “all present and accounted for” before students are released from classrooms. Actions by Educational Administrator (Snake bite) Parents of child to be informed of snake bite at the earliest opportunity. Notify NT Worksafe if bite victim is hospitalised as a result of incident. 25. YOUNG WORKERS Policy Milkwood Steiner School recognise that young workers require a greater level of planning in relation to risk management and are committed to making the school a safe place for our young workers. The term young workers include overseas exchange students on work placement at the school, as well as people under the age of 18 who are employed by the school. Responsibility The Educational Administrator is responsible for: 1. The co-ordination of young workers and all staff members are responsible for providing information, help, management and supervision for any young workers in the school. 2. Providing a safe and healthy working environment for young workers; Process Young workers must feel confident to ask for help if they are having difficulty with a task; The Educational Administrator must ensure that young workers receive encouragement and support from all members of the staff. Young workers must be considered when all forms of risk assessment and Workplace Health and Safety management are implemented or reviewed and in particular: a. a young worker’s physical capability for doing manual labour; b. any medical needs when doing activities (e.g. severe allergies with outdoor activities); c. capability and reliably particularly in unusual circumstances; d. the need for supervision by a staff member at all times Young workers at the school shall hold an ochre card and shall be properly inducted into the position included being advised of all workplace health and safety requirements and supports. 60 OHSW Policy Manual Version 3: 08/01/2014 26. CASH HANDLING Policy Milkwood Steiner School recognises that an excessive amount of cash held on the school premises raises the risk of security to staff and property. It is the policy of this school that no cash in excess of the prescribed amount, including petty cash, will remain on the premises overnight. Process 1. The Business Manager will prescribe the maximum amount of cash that should be held at the school. Staff will do the school’s banking on any day outside of the regular banking days where the amounts held exceed the prescribed amount. 2. The safest practice when transporting cash to the bank is as follows: a. Staff shall carry a charged mobile phone at all times; b. The cash shall be carried in an unremarkable bag; c. Different routes shall be taken at random; d. The timing of the trip shall be varied; e. Where possible, different staff members shall from time to time undertake the trip; f. Car doors shall be locked for the length of the trip; g. Where large amounts are to be transported, two staff members shall undertake the trip; h. Staff members shall be alert to suspicious persons loitering in the area; 3. In the event of the staff member being followed in their vehicle, they shall drive directly to the closest Police Station and upon arrival call 000; 4. In the event of a person approaching the staff member and demanding the money, the staff member shall not resist in any way whatsoever and shall immediately comply with the request; 5. In the event of a robbery, the staff member shall a. At all times attempt to ensure their own safety; b. Immediately call police on 000 c. Be given full support by the school, including access to professional counselling and support services following the robbery. d. Utilise the Offender Description Form (See Appendix) 27. KEY SECURITY POLICY 1. Milkwood Steiner School keeps registers of keys and keeps keys in locked cabinets. 2. Front Office staff are responsible for maintaining the key registers and account for keys at least once per semester. 3. Each key has an ID tag that states: i. The key number ii. The key description iii. The school postal address 4. Keys are issued to members, staff or contractors for whom the school holds a current criminal history check. 5. Keys are issued to satisfy school operations and should be returned when the operation for which the person is responsible is complete. 6. Individuals who borrow or a responsible to hold keys are responsible to return them with tags to the office and follow the protocol outlined on the register details. 7. The MSSA Chairperson, and the Fire Warden are each issued a set of keys from the Long Term Key Register that provide access to essential Building and Grounds: i. Main gate ii. Bush block gate iii. Classrooms iv. Bi-fold doors v. Library vi. Disabled Toilet vii. Office viii. Fuse boxes 8. There are 3 key registers: i. Key Register - Stock ii. Key Register - Short Term Loan iii. Key Register - Long Term Loan 9. Key Register - Stock contains the following information (see Appendix): i. Key # ii. ID Tag description iii. Total # of Keys owned by the school iv. # of Keys in Short Term Loan Register v. # of Keys in Long Term Loan Register vi. Checked In Term 1 vii. Checked in Term 2 62 OHSW Policy Manual Version 3: 08/01/2014 viii. Checked in Term 3 ix. Checked in Term 4 x. Comments 10. Short Term Register contains the following information (see Appendix): i. Date borrowed ii. Time borrowed iii. Key # iv. ID Description v. Borrowers Name vi. Borrowers Phone Number vii. Reason for Borrowing viii. Borrowers Signature ix. Date returned x. Time returned xi. Returners Signature 11. Long Term Key Register contains the following information (see Appendix): i. Date borrowed ii. Key # iii. ID Description iv. Borrowers Name v. Borrowers Phone Number vi. Job Title vii. Borrowers Signature viii. Date returned ix. Returners Signature 12. Keys for short term loan are defined by borrowing for 36 hours or less and include building or gate access keys given to members volunteering on weekends, filing cabinet keys for administration, cash box keys etc. One of each key is kept in the Key Cabinet. 13. Keys for long term borrowing are defined by borrowing for more than 36 hours and include building or filing cabinet access keys given to staff or board members (include master set) for regular or restricted access. These keys are kept in a box containing sections that is labelled with the key # and number of keys stored in each section. A section is reserved for each master set while in staff transition. 14. To account for keys, front office staff check the long and short term registers against the actual keys present in the cabinet and box then check this against the Key Stock Register where they are accounted for with a signature and date. 28. LADDERS AND WORK PLATFORMS Policy 1. It is the policy of Milkwood Steiner School that activities using ladders and work platforms shall be undertaken when children are not present. If this is not possible, due to the scope or nature of the activity, for the activity to be undertaken when children are absent, then the children shall be isolated from the activity (e.g. removed to another area) for the duration of the activity. If children are in a position to observe activities using a ladder and/or work platform within the school, then such children should be suitably warned about the dangers of running around when ladders are in use 2. The person using the ladder and/or platform must ensure that all hazards relating to their use must be identified and addressed to ensure such risks are minimized and effectively managed as much as possible. The person using a ladder must ensure that it is secured firmly when in use, either at or near to the top (e.g. clamping the top of the ladder to the roof) or; at or near to the bottom (e.g. tying the bottom of the ladder to pegs secured in the ground or someone holding the ladder); only used for the purpose for which it is designed; free of dangerous insects and spiders in the outer and the inner workings of the ladder; 3. Only suitable work platforms must be used (stepladders etc). Improvised work platforms shall not be used (e.g. chairs or tables) unless in circumstances where there is no other option available and then only with assistance (e.g. at least one person to provide support); 4. The work platform being used should not exceed the height of the required task (use adjustable settings if possible); 5. The ladder/s and/or work platform/s that are owned by Milkwood Steiner School should: only be used outdoors if there are no severe weather warnings that may pose a risk for any person or persons who use the ladder (lightning strikes, high winds, hailstones, cyclonic weather systems ); be cleaned, serviced and maintained so that they are always in a safe working condition (this includes ladders and work platforms that are not in regular use by the school); and Be stored safely and correctly in a clean and well-maintained area. 6. In the event of a ladder or work platform being damaged in such a way that it is not safe or suitable for use then it should be repaired as quickly as possible. The damaged ladder or work platform should be isolated and marked with a suitable ‘Do Not Use’ sign and a general caution should be delivered to all staff by the Educational Administrator (written, emailed or verbal); 7. Risk assessments on the use of the ladder/s and/or work platform/s should be carried out annually with regular re-evaluation of the practices. Refer to the NT Worksafe website. 64 OHSW Policy Manual Version 3: 08/01/2014 29. 1. 2. 3. 4. APPENDICES A - Z Accident Plan Asbestos Register (Within OHSW Inspections and Schedule Register) Bomb Threat Checklist Building and Ground Routine Maintenance Schedule (Within OHSW Inspections and Schedule Register) 5. Cyclone Checklist for EA 6. Electrical Equipment Register (Within OHSW Inspections and Schedule Registers) 7. Electrical Inspection Checklist 8. Emergency Evacuation Plan 9. Emergency Plan - Building Fire 10. Emergency Plan - Bush Fire 11. Evacuation Plan 12. Fire Extinguisher Training Guide 13. First Aid Kit Contents 14. Hazardous Substances and Dangerous Goods Register(Within OHSW Inspections and Schedule Register) 15. Head Lice Advice from Dept of Health 16. Head Lice Letter to Parents 17. Health Care Plan Template 18. Housekeeping Checklists (Within OHSW Inspections and Schedule Register) 19. Incident Register (Include First Aid) 20. Incident Report Form 21. Induction Register 22. Key Register - Long Term Loan 23. Key Register - Short Term Loan 24. Key Register - Stock 25. Maintenance Register (Within OHSW Inspections and Schedule Register) 26. Maintenance_hazard / risk assessment report form 27. Meliodosis Parent Information 28. Milkwood Contractor Rules 29. NT Worksafe Incident Notification Form 30. Offender Description Form 31. OHSW Inspection Checklist - Bi-annual 32. OHSW Inspection Checklist - Weekly 33. Playground Inspection Checklist- Bi-annual 34. Safe Work Australia Information for Volunteers 35. Student Arrival and Early Departures Register 36. Visitor Register
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