1. art and entertainment
2. shows and events
3. fair

International Packaging Exhibition
2 – 3 - 4 June , 2014
Kenyatta International Conference Centre (K.I.C.C.)
Also visit
www.compackexpo.com
Exhibitor Manual
ENTERPRISING FAIRS (I) PVT. LTD.
New No.116, Old No.81
Manickam Lane [Nr. Hotel Zen Garden]
Mount Road
Chennai – 600 032
Phone: +91 [44] 2250 1986 / 2250 1987
Email : [email protected]
Exhibitor Manual-COMPACK KENYA 2014
Page 1
PAGE NO.
CONTENTS
FORM NO.
1
Welcome 4
3
Travel Visa Info
2
4
5
6
7
8
9
Acknowledgement
5
General Information
7
6
The exhibition program, venue and dates
9
Exhibition Build-Up Schedule
10
Admission
13
Payment Procedure and Bank Details
Business centre
11
13
10 Car parking & service passes
13
12 Handover of hall(s)
13
11 Catering
13 Installation
13.1
Carpentry
13.3
Waste
13.2
13.4
13
13
13
Completion
13
13
Crates
13
14 Postal service
13
15 Possession of stands
13
17. Storage and waste materials
14
16 Removal of exhibits
18. Transport 14
18.1
Goods vehicles
14
18.3
Rental cars
14
18.2
Public transport
14
19 Personal belongings
20. EXHIBITION SERVICES & CONTRACTORS
>
13
. ENTERPRISING FAIRS (I) PVT. LTD.
14
15
Plant hire / floral decoration
15
Bare Space contractor - Performance Bond
18
Power supply
Bare Space booth - plan approval
15
15
15
Exhibitor Manual-COMPACK KENYA 2014
3
4
5
6
Page 2
Registration of Exhibition Personnel
18
Services location plan
19
Carpeting and Cleaning
19
Temporary staff and translation services
Fascia Name
Electrical accessories / Furniture
Shipping, clearing and freight forwarding:
19
19
12
19
1
Amendments to regulations
20
3
Authority on the premises
4
5
6
7
8
9
Animals / pets
20
Demonstration of working exhibits
20
Fire precautions
20
21
21
Force majeure
21
10 Liabilities & insurance
21
12 Noise level
21
11 Manning of stands & general conduct
13 Observance of rules & regulations
14 Retail sales prohibited
15 Safety & behavior
16 Stand Fitting
13
20
20
Damages
11
20
Bill, posters and banners
Dangerous & noxious substances
9
10
19
2
8
19
Security
21. RULES & REGULATIONS
7
21
22
22
22
22JUNE
ALL FORMS to be RETURNED TO ADDRESS AS SPECIFIED ON EACH FORM
DEADLINE DATE: APRIL 30, 2014 is the deadline to submit order forms. In order to avoid unnecessary surcharge on late
orders, please return the relevant forms to the organizations concerned by the deadline .
Exhibitor Manual-COMPACK KENYA 2014
Page 3
Dear Exhibitor,
Welcome!
Enclosed Is The Exhibitor Manual Specially Designed To Address All Crucial Issues Relating To The
Exhibition In Detail, And To Provide You With Vital Information For Your Successful Participation.
Please Read The Contents Of This Manual Carefully To Familiarize You With Deadlines, Guidelines, Policies,
Available Services And Their Related Costs.
All Order Forms Contained In The Manual Should Be Mailed Or Faxed As Directed. Please Retain A
Photocopy Of Each Form For Your Records, So That Queries, If Any, Can Be Addressed Quickly And Invoices
Checked Easily And Accurately.
Although You May Be Tempted To Skip Through Pages To Focus Your Attention On Specific Items That
Interest You, We Strongly Recommend Reading The Exhibitor Manual In Its Entirety, To Ensure Smooth
And Successful Participation At The Compack enya,June 2014.
The Manual Does Not Replace Our Personal Service. If You Have Any Queries, Please Call Or Mail Us For An
Immediate Response.
Again, We Wish You A Fruitful Participation And Assure You Of Our Dedicated Services At All Times.
Sincerely,
Compack Kenya Services Team
Exhibitor Manual-COMPACK KENYA 2014
Page 4
International Packaging Exhibition
Kenyatta International Conference Centre (K.I.C.C.)
Please complete this form immediately on receipt of your copy of the Exhibitor Manual:
Name of Exhibiting Company:
________________________________________________________________________________________
Contact: ______________________________________________________________________________
Address:
__________________________________________________________________________________________
__________________________________________________________________________________________
Principals (if any) sharing your booth:
______________________________________________________________________________
Telephone: ___________________________________ Fax: ___________________________
E-mail: ____________________________________________________________________
Website: _________________________________________________________________
This is to acknowledge the receipt of Exhibitor Manual for Compack kenya, JUNE 2014
Signature: _______________
Designation: _____________
Name: ________________________
Date: ______________________
IMPORTANT: Please fill and return this page by mail or courier to:
ENTERPRISING FAIRS (I) PVT. LTD.
New No.116, Old No.81
Manickam Lane [Nr. Hotel Zen Garden]
Mount Road
Chennai – 600 032
Phone: +91 [44] 2250 1986 / 2250 1987
Email : [email protected]
Exhibitor Manual-COMPACK KENYA 2014
Page 5
Travel/Visa Info
Important information about Visa and Travel
For several nationalities, visa is available on the airport. See the fees applicable.
Visas for some nationalities require a special clearance. Please check on the latest rules with our Travel
Service Provider corresponding with you.
Name
Email ID
: Mr. Samir
:
: [email protected]
Contact No. : 08000904112
Passports valid for 3 months from date of entry are required of all visitors. All visitors require a Kenyan
visa except for citizens of some commonwealth countries. There are also exceptions with varying
conditions for citizens of Ethiopia, Turkey, Malaysia, and Uruguay and a few other countries. Airport visas
are available although this may result in delays upon arrival. It is advisable to obtain visa's in advance from
Kenyan Embassies and High Commissions as some airlines may require it before allowing you to board.
Visa requirements vary from time to time and you are advised to check on prevailing status well ahead of
travel.
So long as your Kenya visa remains valid you can visit either Tanzania or Uganda and return without
having to apply for another visa. This does not apply to visiting any other countries. There is, however, a
charge which may apply at the border for doing this. The cost of Kenya visas generally increase with the
distance from Kenya and so do the hassles of getting them. There have been tales from Australia where the
high commission took 1.5 months to issue a visa. All this time they hung on to the person's passport who
only got it back (with a visa) one day before departure! This is not at all typical but does indicate that you
should apply well in advance if you're flying direct. Since Nairobi is a common gateway city to East Africa
and the city centre is easy to get around, many travelers spend some time here picking up visas for other
countries which they intend to visit. If you're going to do this you need to plan ahead because some
embassies only accept visa applications in the mornings, others only on certain days of the week. Some
may take 24 hrs to issue, others 48 hrs. Some visas may have to be referred to the country's capital city
but this is rare.
Personal effects, film and cameras may be imported temporarily free of duty. However a customs bond may
be required in connection with professional video equipment, tape recorders, radios, musical instruments
and souvenirs from other countries, to ensure goods can be re-exported. Firearms need a special permit,
which must be obtained in advance. Airport departure tax is payable by the client in foreign currency only.
Excess baggage is strictly monitored and charges are very expensive. Customs officials normally inspect
baggage on arrival and departure.
Exhibitor Manual-COMPACK KENYA 2014
Page 6
Country Info
Important information about Kenya and Africa
Physical Location
Kenya is located in Eastern Africa, bordering the Indian Ocean, between Tanzania and Somalia. It covers an area
about twice the size of Nevada. Kenya has a tropical climate along the coast, turning increasingly arid farther inland.
Low plains rise into central highlands bisected by the Great Rift Valley, with a fertile plateau in the west. Natural
resources include gold, limestone, soda ash, salt barites, fluorspar, garnets, wildlife, hydropower, and rubies.
People
Over 31 million people live in Kenya. Both English and Swahili are official languages of Kenya, while numerous
indigenous languages are spoken as well. Ethnically, Kenya is comprised primarily of Africans (99%) including the
following groups: Kikuyu (22%) Luhya (14%) Luo (13%) Kalenjin (12%) and Kamba (11%). The country's religious
groups include Protestant (38%) Roman Catholic (28%) indigenous beliefs (8%) and others.
Government
In December 2002, Miwai Kibaki ended the 24 year rule of Kenya’s second president, Daniel arap Moi in a landslide.
Economy & Market Structure
The strength of the tourist industry coupled with years of growth in manufacturing and services has made Kenya,
especially Nairobi, the commercial center of East Africa.
Kenya statistics
Geography
Area: 224,900 square miles Capital: Nairobi (pop 2,343,000) Environmental concerns: water pollution;
deforestation; soil erosion; poaching; water-hyacinth infestation in Lake Victoria Geographical features: low plains
rising to central highlands bisected by the Great Rift Valley with fertile plateau in the west Climate: tropical to arid
Population
31,140,000 people; Kikuyu (22%); Luhya (14%); Luo (13%); Kalenjin (12%); Kamba (11%) Annual growth rate:
1.15% Major languages are English; Kiswahili; Maasai Religions: Protestant (38%); Catholic (28%); indigenous
beliefs (26%)
Exhibitor Manual-COMPACK KENYA 2014
Page 7
Government
Kenya is a republic and gained its independence from the United Kingdom on December 12, 1963 President
Uhuru Muigai Kenyatta is both head of state and government 3 major political parties Universal suffrage at
18
About Kenyatta International Conference Center (KICC)
The foremost events venue in Africa, the Kenyatta International Conference Center (K.I.C.C) is located
centrally in Nairobi and has been the proud host of several high-profile events, conferences and seminars.
The K.I.C.C has been equipped with state-of-the-art facilities and amenities and caters mainly towards
ensuring the comfort and suitability of the visitors and exhibitors. This world-class venue besides offering
an outstanding venue also provides complete meeting rooms, VIP rooms, office space for rent, parking
facilities, catering services, decoration services and many more. What makes the K.I.C.C even more
appealing is its close proximity to many 5-star hotels that gives it an edge over other venues, thereby
making the Kenyatta International Conference Center a favorite amongst many organizers from Africa and
abroad.
The Kenyatta International Conference Center
Harambee Avenue
P.O. Box 30746-00100
Nairobi, Kenya
Exhibitor Manual-COMPACK KENYA 2014
Page 8
COMPACK KENYA 2014 - PROGRAM, VENUE AND DATES
Exhibition
:
2 – 4 June, 2014.
Venue
:
Exhibition Venue
:
KICC, Nairobi, Kenya
Exhibition Timings
:
Hall & Open Courtyards
Mon
Tue
Wed
Opening Ceremony
:
Visitors
:
Exhibitors
Exhibition Space
:
:
2 June 2014
1000 - 1800 hrs
4 June 2014
1000 - 1700 hrs
3 June 2014
1000 - 1800 hrs
Mon 2nd June 2014 1000 - 1100 hrs
over 10,000
over 150 companies
over 7,500 sq mtrs
Exhibitor Manual-COMPACK KENYA 2014
Page 9
COMPACK KENYA 2014 - BUILD-UP SCHEDULE
•
•
•
•
•
•
•
'Bare Space' booth location with floor marking completion
Entry of bulky / heavy and general exhibits
Temporary power supply for Bare Space contractors
Registration of exhibitors
•
•
•
•
31 May 2014
1000 hrs
31 May 2014
31 May 2014
31 May 2014
1100 hrs
1300 hrs
1000 hrs
1 June 2014
1400 hrs
Bare Space booth to be ready for exhibition
1 June 2014
1600 hrs
Completion of booth construction and movement of
exhibits restricted
1 June 2014
1200 hrs
1 June 2014
1700 hrs
Exhibitors to submit 4 copies of goods removal passes to SMO
4 June 2014
1500 hrs
Disconnection of power and other utilities
4 June 2014
1600 hrs
• BREAKDOWN SCHEDULE
•
•
TIME
Completion and possession of shell scheme stalls
• Exhibition hall: final cleaning
•
DATE /
Stamping of goods removal passes
Distribution of stamped goods removal passes to exhibitors
Distribution of empty packing materials by clearing &
Forwarding agents completion
Completion of packing
Deadline for removal of all exhibitors stand materials
From the hall
• Handover of halls to KICC
4 June 2014
4 June 2014
4 June 2014
4 June 2014
1500 hrs
1600 hrs
1700 hrs
2100 hrs
4 June 2014 12Midnight
4 June 2014 12 Midnight
NOTES
1. Contractors are allowed to work inside the halls during build-up and breakdown.
2. Exhibitors are allowed inside the hall from 0900 to 1800 hours during exhibition days to service
their stands.
3. Contractors and exhibitors are requested to strictly observe that CARPENTRY, PAINTING AND
WELDING WORK inside the halls is NOT permitted. Only assembly of the display, and minor
finishing / touch up is allowed. Contractors violating this guideline will be prevented from
continuing work at the exhibitors stand inside the hall.
IMPORTANT
4. Exhibitors / contractors are requested to restrict entry of temporary labour staff during buildup
and breakdown for security reasons.
Exhibitor Manual-COMPACK KENYA 2014
Page 10
COMPACK KENYA 2014 - Payment Procedure and Bank
D t il
a) Payments can be made by:
i) Cheque payable at par/ bank Draft in favour of ENTERPRISING FAIRS[INDIA] PVT LTD.,
payable at Chennai
BANKER’S NAME:
BANKER’S ADDRESS:
HDFC BANK LTD.
HDFC BANK LTD.
RAHEJA TOWERS,New No.105, Old No.51, LA Plaza,
G.P. Road, Chennai – 600 002,Tamil Nadu , INDIA.
ACCOUNT NAME:
ENTERPRISING FAIRS [INDIA] PVT LTD
ACCOUNT NO.:
13642560001388
RTGS/NEFT IFSC NO.:
HDFC0001364
Exhibitor Manual-COMPACK KENYA 2014
Page 11
SWIFT DETAILS
Message to be quoted for getting inward remittance
PLEASE REMIT_________(CURRENCY) TO HDFC BANK LTD, MUMBAI (SWIFT CODE: HDFCINBBXXX) A/C NO___________ WITH
_______________ (NAME OF OVERSEAS BANK) (SWIFT CODE:_____________) FOR FURTHER CR TO A/C NO ______________ (OF
BENEFICIARY) IN _________ BRANCH
For USD.
INTERMEDIARY BANK DETAILS
CURRENCY
CORRESPONDENT BANK
: USD
CORRESPONDENT BANK’S SWIFT CODE
CORRESPONDENT A/C
ADDITIONAL A/C DETAILS
: JP MORGAN CHASE BANK, NEW YORK
: CHASUS33
: 001-1-406717
: CHIPS ABA:0002
FEDWIRE ABA:021000021
CHIPS UID#354459
BENEFICIARY BANK DETAILS
BANK
:
A/C NO.
:
BRANCH
:
HDFC BANK
G P ROAD
13642560001388
A/C NAME :
ENTERPRISING FAIRS [INDIA] PVT LTD
SWIFT CODE:
HDFCINBBXXX
RTGS/NEFT :
HDFC0001364
NOTE: BANK CHARGES ON REMITTER'S ACCOUNT.
All orders must be submitted with full payment including any late order surcharges.
Orders without full payment will not be accepted.
Exhibitors, who join the show after the deadline dates stipulated, are requested to submit all
forms immediately.
Exhibitor Manual-COMPACK KENYA 2014
Page 12
As it is impossible to provide complete protection against theft, exhibitors should ensure that their
exhibits are properly insured. We do remind you that you are responsible for your exhibits at all
times and that they will be at greatest risk during buildup and breakdown. Do not take chances with
your valuables - once they are lost, it will be very difficult or impossible to recover them. The
organiser will accept no responsibility for losses or damages of any kind. Keep your passport;
exhibit goods & laptop etc. under your strict supervision at all times.
COMPACK KENYA 2014 - General Information
1.
2.
3.
ADMISSION
Entry to Site
Entry for exhibitors is suggested from Main gate
of KICC. Visitor’s facilitation counter will be
located at entry point of Main Gate. The
exhibition will be open to business visitors from
1000 - 1800 hours. Children (under 16 years)
will not be allowed entry.
during build-up is not permitted. Only
assembly of the display and minor
finishing/touching up is allowed. Contractors
violating this guideline will be prevented from
continuing work on the exhibitors stand inside
the hall.
6.2 Completion
Installation of stands / booths should be
completed by 2100 hours on ,1 June 2014.
BUSINESS CENTRE
Photocopying, fax, telephone, typing and other
business needs are provided by KICC on
Payment basis.
General cleaning of the exhibition hall will be
carried out immediately thereafter.
6.3 Waste
Exhibitors are advised not to throw waste
material from their stands on the aisles.
CAR PARKING & SERVICE PASSES
Goods vehicles will be allowed entry into KICC
only through designated Gate during build-up
(8:00 am to 8:00 pm only).
Vehicles are to be parked at designated
parking area only.
4.
CATERING
5.
KICC has couple of options of restaurant and
food outlets.
6.
HANDOVER OF HALLS
The halls have to be handed over to the KICC
promptly on the final day of breakdown.
Exhibitors must ensure that their exhibits and
stand materials are removed by 2100 hrs on 4
June 14.The organiser will dispose off any items
remaining in the hall beyond this time, and the
management will not accept responsibility for
any loss or damage. Costs involved will be borne
by the defaulting exhibitor.
INSTALLATION
6.1 Carpentry
Contractors and exhibitors are requested to
strictly observe that carpentry inside the halls
7.
8.
6.4 Crates and Positioning Equipment in
Relation to Aisle
Empty cases /crates should not be left in the
aisles to ensure the safety of all SHOW
participants.
POSTAL SERVICE
A post and Courier services can be availed from
the small shops setup at KICC main building
area.
POSSESSION OF STANDS
Bare Space only: 31 May 14 from 1300 hrs
onwards
Shell Scheme: 1 June 14 from 1000 hrs
onwards.
Exhibitors using any contractor other than the
official stand construction contractor for their
stalls, will get possession, only if drawings /
designs for their stands have been approved by
the organiser (please see Form 8) in-advance.
Possession of indoor stands and outdoor space
will be given to those exhibitors who have made
Exhibitor Manual-COMPACK KENYA 2014
Page 13
FULL PAYMENT, and have provided security
deposits as applicable.
10.
9.
REMOVAL OF EXHIBITS
9.1 Exhibits will NOT be allowed to take out of
the exhibition halls during the exhibition
period.
During move-in, construction of stands and
removal of exhibits, the passageways in the
exhibition halls must not be obstructed with
packing materials, construction materials or
debris. Contractors are responsible for
removing their own cuts-offs and waste on each
day of build-up and breakdown. Use of
passageways behind stalls for storage of
empties, waste or surplus material, is strictly
prohibited.
9.2 Removal or delivery of exhibition stores in
or out of the exhibition hall is not
permitted during the open hours of the
exhibition. Such removal, delivery or
replenishment of stock may only be
carried out before opening hours in the
morning or after closing time in the
evening. If you wish to remove any item, a
"GOODS REMOVAL PASS" must be
obtained from the show management
office duly signed and stamped by the
organiser.
9.3 Goods removal pass: At the close of the
exhibition, in order to remove your goods
smoothly, safely and easily, the following
paperwork must be carried out:
i)
11.
Make 4 copies of an itemized list
showing equipment and material
required to be exit from KICC. These
copies must be on the exhibitor
company's letterhead, duly stamped
with the company's official seal and
signed by an authorized person.
Sample of the Gate Pass form is on
page no. 47.
iv) The signing and stamping of 'Goods
Removal Passes' will commence at
1600 hrs on 4 June 2014.
Exhibitors are requested to place their waste in
the aisle for removal by the cleaners after show
hours. The organiser reserves the right to
invoice exhibitors for excessive packing
materials and discarded crates or cartons.
TRANSPORT
11.1 Goods Vehicles
As per KICC rules, entry and exit for vehicles
carrying exhibition goods will only be allowed
through Main gate. Goods vehicles will not be
permitted inside KICC during exhibition days
and during show open hours.
11.2 Public Transport
Taxi services are available for exhibitors and
visitors. There is also an excess charge for night
service and extra luggage.
ii) Get all copies attested and stamped by
the organiser.
iii) These must be submitted to the show
management office latest by 1600
hours 4 June 14. The organiser will not
be responsible for delay to exhibitors
in removal of goods, if goods removal
passes are not received by the
organiser by the due date and time.
STORAGE AND WASTE MATERIALS
The organiser is unable to provide storage
facilities in the hall for packing cases, surplus
materials or other property of the exhibitors.
Arrangements for safekeeping of such items
must be made with the official freight
forwarder.
11.3 Rental Cars
Rented cars are available through various car
rental companies and travel agencies. Please
contact your hotel reception for this service.
12.
PERSONAL BELONGINGS
All exhibitors / participants must take care of
their personal belongings at all times. The
organiser will not be held responsible for any
damage / loss etc.
Important: For any specific requirements,
please seek clarifications at least 30 days
prior to the show.
Exhibitor Manual-COMPACK KENYA 2014
Page 14
PLEASE CONTACT THE FOLLOWING FOR
THE SERVICES LISTED BELOW:
vi)
ENTERPRISING FAIRS (I) PVT. LTD.
New No.116, Old No.81
Manickam Lane [Nr. Hotel Zen Garden]
Mount Road, Guindy
Chennai – 600 032
Phone: +91 [44] 2250 1986 / 2250 1987
Email : [email protected]
vii) Exhibitors are advised to install equipment like
voltage stabilizers/UPS for their sophisticated
exhibits. If the exhibits are sensitive to the
alignment of the floor, placement of steel plates
underneath is recommended.
PLANT
HIRE
DECORATION
POWER SUPPLY
/
FLORAL
The wiring work must be carried out to the
satisfaction of the official electrical contractors
and approved by them.
viii) Exhibitors are advised to exercise the highest
levels of safety precautions and engage the
services of only qualified professionals for
electrical wiring and installations.
Form 3
Form 4
For Bare Space, power connection from
the main distribution box (DB) inside the exhibitors’
area will be provided by the official contractor.
BARE SPACE BOOTH - PLAN
APPROVAL
1.
Connection to the exhibitor’s equipment from the
distribution box (DB) inside the exhibitor's area will be
operated by the exhibitor. A work completion-cumlisting report must be provided to the official electrical
contractor after the exhibitor has completed his work
by 30 April 2014 at 1400 hrs.
General Rules and Information Relating to Power
Supply
i)
ii)
iii)
The official electrical contractor must approve all
electrical work.
Each stand will be provided with electric power at
one or more main points depending on the
requirement. Exhibitors should use distribution
boards, individual isolation switches for exhibits,
and insulated cables or metal conduits for
connecting power supply to exhibits.
Exhibitors who use power for general lighting and
running of equipment/exhibits in excess of their
specified load will attract penalties and/or
disconnection.
iv) Exhibitors must install separate and independent
switch connections for each exhibit. Alternate
connections or throw-over switches are not
allowed. Power load is not allowed to be taking
from the sockets.
v)
All the main electrical supply points must be kept
easily accessible for operation and repairs in the
event of emergency. Main electrical supply points
should not be concealed or covered.
2.
Form 5
Plan Approval
Exhibitors who have reserved 'Bare Space' and
are using a contractor other than the official
stand construction contractor, must submit
the layout design of their stands in triplicate,
for approval by the organiser. This is to
prevent costly alterations on site being
required by the hall owner and the organiser.
Deadline is 30 April 2014.
These plans shall include elevation drawings.
One set of the drawings duly approved or with
suggested modifications, if necessary, will be
returned to the exhibitor. Actual construction
and display in the stand must strictly conform
to the drawings approved by the organiser.
Rules & Regulations
i)
ii)
iii)
iv)
Exhibitors are responsible for their
own stand design and construction.
The Organiser would be pleased to
offer advice and guidance if required.
The following are strictly prohibited:
• Stage shows or presentations
without prior permission in writing
from the Organiser & without a
concept note on the proposed show.
• Storage of any kind, behind the
display walls.
• Suspending of display items from
the Hall ceiling or parts of it.
• Cloth banners.
The maximum height of any stand
should not exceed 2.5 mtrs unless
approved by the Organiser.
Height of side partitions will be
restricted to 2.5 mtrs from the ground.
Exhibitor Manual-COMPACK KENYA 2014
Page 15
If there is any difference in the level of
partitions of any two adjacent stands,
the exhibitor with a bigger height shall
finish properly the portion extending
above the neighboring stand.
v) Height of panel against natural back
wall along the periphery of the Hall will
be allowed up to 5.0 mtrs subject to
availability of Height.
vi) Access must be given to any Fire Exit,
Electrical Box, Service Room etc. falling
within the exhibitor’s stand area. It is
mandatory to leave minimum one
opening in the partitions against the
natural wall to provide access for
electrical fittings etc.
vii) All open or unfinished sides of the
exhibit space, which may appear
unsightly, must be covered or the
Organiser will have them covered at
the Exhibitor’s sole expenses @ USD $
40 per sqm. Any portion of the Exhibit
bordering another Exhibitor’s space
must have the backside of the portions
finished
and
not
carry
any
identification signs or other marks that
could detract from the adjoining
exhibit.
viii) All exhibit floor space must be fully
carpeted or covered.
ix) Woodwork in the Halls is prohibited.
Platforms/
Panels
and
other
decorations for the interior must be
brought in prefabricated condition.
Only assembly and finishing will be
allowed in the Hall. Spray painting
inside the Exhibition halls is strictly
prohibited and any exhibitor doing so
shall bear the risk of disconnection of
power supply to the stand.
x) For island / 3 side open stalls it is
mandatory for exhibitors to design
their stands in such a way that there is
no obstruction on any of the open
sides. This will ensure free movement
and give exhibitors a feel of openness
and transparency. Exhibitors are not
allowed to obstruct the view or
adversely affect the displays of other
exhibitors. For the meeting room, solid
Partitions up to 1.2 mtrs and seethrough glass / clear acrylic partitions
for the balance 1.3 mtr on top may be
used. Organiser reserves the right to
turn down approval for stands with
any of the open sides blocked.
xi) A maximum of 70% of Stand area may
be used for exhibits and the balance
30% must be left free for circulation.
The Exhibitors shall not arrange the
display of material in a way that would
obstruct the Passage area.
xii) Natural Pillars falling within stand area
may be covered to a height of 2.5 mtrs
only. Stands with over 100 sqm area
may cover pillars up to a height of 5
subject to approval and availability of
height.
xiii) The Organiser reserves the right to
change/alter/remove
any
exhibit
interfering with the aesthetics of the
exhibition or hinders the general public
in any way.
xiv) Grouting is not allowed. Any damage to
floor or structure, fittings etc will be
charged.
xv) To avoid inconvenience to other
exhibitors and to enable the Organiser
to complete repair work of passages,
cable ducts etc., before the exhibition
starts, exhibitors are requested to
move in their exhibits within stipulated
time given.
xvi) Electrical wiring and installation must
be done by Exhibitors through
registered professional technicians
using proper wiring switches etc. so as
to ensure safety. The Organiser shall
not be responsible or liable in case of
any mishap due to use of sub standard material or unskilled labour.
xvii) All wiring must be carried out in PVC,
Electrometric or other plastic sheathed
cables. No exposed means of cable
joints will be permitted.
xviii) Lamps and appliances with high
temperature surfaces should be
guarded and used well away from
combustible materials
xix) No light fitting or other appliance may
be suspended from the roof of the
exhibition hall.
xx) The Organiser reserves the right to
remove any installation, which in their
opinion is dangerous or likely to cause
annoyance to visitors or other
Exhibitors.
xxi) In order to take care of voltage
fluctuations, the Exhibitors are advised
Exhibitor Manual-COMPACK KENYA 2014
Page 16
to fix up constant voltage transformers
or insulation transformer or stabilizers.
Exhibitors are encouraged to use MCB
wherever necessary. The main supply
points and electrical installations in the
stand should be easily accessible and
should not be concealed.
xxii) The decision of the organiser as
regards the approval of the plan shall
be final and binding upon exhibitors
and the work must be carried out as
per the approved drawing only.
xxiii) Exhibitors must submit 4 copies of the
design of the stand clearly detailing the
design along with the floor plan for
approval, latest by 15 April 2014. A
penalty of USD 1000 will be levied on
drawings received after this date. The
drawings must also clearly show layout
of exhibits, logo details, supporting
stand electrical points etc. and clearly
indicate wall / panel height, exhibits,
meeting rooms etc.
xxiv) In case any pre-fabrication is done by
any Exhibitor before the approval of
the design by the Organiser, the
Exhibitor shall be bound by the
changes / modifications advised at the
time of approval of the design and to
change
the
said
pre-fabricated
structure or any other feature so as to
adhere to the basic design guidelines.
xxv) An exhibitor whose design has been
approved by the Organiser may only
commence erection on or after the due
date. No exhibitor shall be allowed to
start work on their stands without the
prior approval of the plan. The decision
of the Organiser as regards to the
approval of the plan shall be final and
binding upon exhibitors and the work
must be carried out as per the
approved drawing only.
xxvi) The exhibitors must keep one copy of
the approved drawing at the work site.
xxvii) All displays will be inspected during
the set-up days and any exhibitor
deviating from the regulations must
make modifications as suggested by the
Organiser on his own expense prior to
the show opening.
xxviii) All exhibitors stand must be
completed in all respects by 2100 Hrs
on 1st June 2014.
3.
4.
Mezzanine Floor
Mezzanine floor maybe permitted to be
constructed inside the hall having an area of
minimum 100 sqm subject to payment of
additional space rent and on the following
conditions:
• Area of mezzanine floor shall not exceed
20% of the stand area subject to a
maximum of 100 sqm.
• Maximum height of the floor of mezzanine
shall not exceed 2.1 Mts.
• The railing on the sides of the mezzanine
shall be of transparent material in the
portion extending beyond 2.5 mts. height
from the ground level.
• A structural engineer shall duly certify the
stability of the structure of the mezzanine
and the organiser shall not be held
responsible for any mishap due to the substandard design/workmanship/material
used for the construction of the
mezzanine.
• The construction of mezzanine shall be
permitted only if, in the opinion of the
Organiser, it is not obstructing the
display/ visibility of any adjoining stands.
• The use of mezzanine floor area shall be
subject to payment of 50% of the basic
space rentals for the area used for
mezzanine floor.
Guidelines: Built Up Space
1 General Information
Features: The Shell Scheme stands would
be provided with the following:
Back and sidewalls of 2.5 mts. height
Fascia with company’s name and booth
number
Floor covering with synthetic carpet.
Basic Furniture: one table, two chairs, three
spotlights, 5 amp power socket and waste
paper basket.
2 Power for Demonstration: Apart from light
fixtures, one 5 Amp Power socket (for TV,
Fridge, computers etc.) will be provided in
each booth of 9 Sqm. In case additional
power is required for demonstration or
running of machinery / exhibits, the
exhibitors must inform the Organiser.
3 No alterations may be made in the
Standard Shell Scheme structure.
• No Alternations may be made in the
standard Shell Scheme Fascia.
Exhibitor Manual-COMPACK KENYA 2014
Page 17
4
5
6
7
8
• No alterations / removal of panels /
podiums / etc will be allowed.
• Private furniture / carpets etc. are not
permissible
• Major woodwork, if any, must be
approved in advance by the Organiser
before starting such work.
The following are strictly prohibited.
• Use of electrical flashes, flashguns and
neon signs.
• Cloth banners, velvet banners or velvet
covers on the panels / table.
• Stage shows or presentations without
prior permission in writing of the
Organiser.
• Painting, coloring, wallpapering, and
sticking of thermo cole cut letters,
nailing or drilling of panels. If you
require assistance in hanging or
displaying your exhibits, please consult
the Official Shell Stand Contractor of
your Hall. Exhibitors would be charged
@ USD$ 75 per panel for any damages
to panels.
• Suspending of items from the Hall
ceiling or parts of it.
• Storage of any kind behind the display
walls.
• Digging, grouting or cutting of the floor.
• Raising the height of the back wall/
fascia for promoting the company name
/ logo.
No additional out sourced stand fitting or
display may be attached to the shell stand
structure.
All interior stand fittings must be
contained within the shell stand structure,
and must not exceed 2.5m height. No
freestanding equipment may exceed a
height of 2.5m or extend beyond the
boundaries of the site allocated.
It is mandatory for Exhibitors with 2 or 3
or 4 side open stands, to arrange display
in such a way that there is no obstruction
on any of the open sides. This will ensure
free movement and give exhibitors a feel
of openness and transparency. Exhibitors
are not allowed to obstruct the view or
adversely affect the displays of other
Exhibitors.
A minimum of 30% of Stand area must be
left for circulation. Exhibitors shall not
arrange the display of material in a way
that will obstruct passage areas.
9
5.
Natural pillars falling within stand area
may be covered to a height of 2.5 mtrs.
10 Exhibits of over 2.5 mtrs height must not
be placed on any raised platform.
11 There is no restriction on height and
weight of exhibits on display except
imposed by the load bearing capacity of
the floor and height of entry doors.
12 Any presentation / demonstration /
exhibit likely to interest groups of 10 or
more must be located towards the centre /
rear portion of the stand and clearly
shown on stand drawings.
STAND APPROVAL
1 Exhibitors booking over 18 sqms. of space
must submit 4 copies of the design of
stand showing elevations and plan for
approval, April 30, 2014.
2 All stands will be inspected during the setup days and any Exhibitor deviating from
the regulations must make modifications
as suggested by the organiser on his own
expense, prior to the show opening.
3 All exhibition stands must be complete in
all respects by 1200 Hrs on 1st June 2014.
BARE SPACE CONTRACTOR
1.
2.
Exhibitors using a contractor for Form 6
stand construction and / or
interior decoration, other than the official
contractor, must get their contractors to
submit to the organiser a refundable security
use only demand draft of USD$ 1000.
Exhibitor's Undertaking
Exhibitors using a contractor, other than the
official
contractor
must
provide
an
undertaking to the organiser, on the
exhibitor's letterhead.
Please complete and submit Form 8.
REGISTRATION
1.
Form 7
Exhibitor Stand Personnel - BADGES
Exhibitors' badges will be prepared for you in
advance according to the list of names
provided by you. The Exhibitors' kit containing
the badges can be collected from the Show
Management Office two days prior to the
event.
An Exhibitor's badge is provided to you to
register those employees who will represent
your company at the show. These must not be
given to contractors or suppliers as they are
Exhibitor Manual-COMPACK KENYA 2014
Page 18
given separate badges. For security reasons,
you are requested to wear your badge at all
times during the show. Late changes or
additional badge requests will be provided on
your arrival at Exhibition Venue.
2.
3.
Contractors
Contractors will be issued their identity /
entry badges from 1000 hours onwards on 31
May 2014. These can be obtained from the
Show Management Office.
Visitors
All visitors are requested to register at the
entrance of Hall.
SCHEME PACKAGE
Shell scheme exhibitors' names will be put on the
fascia, with Helvetica style cut-out lettering.
Depending on the length of the fascia, standard
abbreviations will be used if necessary. Fascia
lettering and booth nos. are in white on fascia.
ELECTRICALS ACCESSORIES
1.
BADGE PASSING: Badge passing is a serious violation
and a breach of the Agreement for Exhibit Space. If we
have refused to register someone, do not give them
your badge or that of someone else in
your company.
Form 8
TEMPORARY STAFF &
TRANSLATION SERVICES
Form 9
ENTERPRISING FAIRS (I) PVT. LTD.
Will cater to your temporary staff (secretaries, stand
hostesses, translators etc.) requirements. For security
reasons we request you to be careful with temporary
staff offering their services at the site.
CARPETING & CLEANING
The organiser will arrange for the general cleaning
of the exhibition premises and stands (excluding
exhibits and displays) prior to the opening of the
exhibition daily. It is the responsibility of the
exhibitors to keep their own stands tidy.
FASCIA NAME AND SHELL
Form 10
Supply
The supply system, voltage, standard
frequency, earthing system and unit of
supply of the electricity service provided by
the Fairground Authority are as follows:
i)
Single Phase: 220 Volts
± 5%
ii) Earthing system: Earthing at suitable
distribution points of supplier.
SERVICES LOCATION PLAN
Exhibitors are requested to please complete and
submit Form 12 showing the location of utilities
such as power outlets, spotlights etc., including
those supplied with the standard shell scheme
package. This will ensure that your requirements
are correctly located before you arrive on site.
Form 11
2.
iii) The fluctuations mentioned above are
only indicative. Larger variation could
be expected. Exhibitors are advised to
use voltage stabilizers for sensitive
equipment(s).
Lighting
i)
Organiser will provide the general
lighting in the halls.
ii) Supplies to stands will be switched off at
source 30 minutes after the exhibition
closes each day and at 1700 hours on
the final day.
FURNITURE
Form 11
Exhibitors wishing to rent extra
furniture / fittings in addition to that already
supplied under the shell scheme package may do
so at an additional cost.
C: SHIPPING, CLEARING AND FREIGHT
FORWARDING: ORIENT
Form 12
MARINE LINES / R. E. Rogers
India Pvt. Ltd.
Orient Marine Lines/R.E. Rogers India Pvt. Ltd.,
have offices or associates in all major countries.
Exhibitor Manual-COMPACK KENYA 2014
Page 19
Their addresses will be found in the freight
forwarding information package which you will
receive directly from them.
R. E. Rogers India Pvt. Ltd.
501/ 502, Midas, Sahar Plaza Complex,
M. V. Road, Andheri (E), Mumbai- 400 059.
Tel.: +91- 22- 2820 3845 Dir.: +91- 223088 0310.
Fax.: +91- 22- 2820 8942
Hand Phone: +91 9821033809
E-mail: [email protected]
Mr. Aashish S. Kulkarni
Vice President - Overseas
Orient Marine Lines Pvt. Ltd. , 49, Rani
Jhansi Road, New Delhi-110055, INDIA
Tel : +91 11 45359999, 235114052/ 53/ 54
Fax : +91 11 23625477, 23550455.
Mob. : +98186 83392
Email : [email protected]
Email2 : [email protected]
Skype : aashish.oml
www.orientmarinelines.com
Exhibitors are reminded that in the interest of
security and efficiency Orient Marine Lines/R.E.
Rogers India Pvt. Ltd., -EXCLUSIVELY responsible
for coordinating the handling of goods and
exhibition material into and out of the exhibition
centre.
SECURITY
Form 13
We have engaged an alert and efficient security
force and will do our best to ensure the safety of
your exhibits. Nevertheless, you must arrange your
own insurance against all risks to cover all stages
of the event. While the organiser will maintain
security surveillance at all times throughout the
exhibition, exhibitors are reminded that goods will
be at highest risk during build-up and immediately
after the show closes on the final day. Please
ensure that your stand is not left unattended at
these times. Particular care should be taken of
small portable items, tools and instruments,
including telephones. The organiser cannot accept
responsibility for theft, loss or damage to exhibits.
Exhibitors' personnel or private security guards
are not allowed to stay in the exhibition Halls after
closing hours. Kindly arrange individual
security for your booth only with the official
security agency.
Exhibits and personal property should not be left
unattended at any time at your stand.
3. RULES AND REGULATIONS
1. AMENDMENTS TO REGULATIONS
The organiser reserves the right to issue
amendments / additions to rules & regulations.
2. ANIMALS / PETS
Not allowed entry into the exhibition halls.
3. AUTHORITY ON THE PREMISES
The organiser shall be responsible for and be
entitled to act as the owners of the premises
throughout the tenancy period. The decision of the
organiser in any problem or dispute will be final.
4. BILL, POSTERS AND BANNERS
Exhibitors are not allowed to display any Bill,
posters and banners on any place other than their
stalls
5. DANGEROUS & NOXIOUS SUBSTANCES
Substances, which in the opinion of the organiser
are dangerous, explosive or of an objectionable
nature will not be allowed within the premises of
the KICC complex.
6. DEMONSTRATION OF WORKING EXHIBITS
An Exhibitor intending to demonstrate working
equipment on his stand must:
i) Provide the Organiser with full details in
advance in writing of any working exhibits
involving moving parts, naked flame, lasers, or
other items, which could be hazardous to
visitors or other exhibitors.
ii) Give proper consideration to the safety and
conditions under which the exhibits will be
demonstrated.
Exhibitor Manual-COMPACK KENYA 2014
Page 20
iii) Cause no annoyance to visitors or other
exhibitors. Where a high level of noise or other
objectionable
factor
is
involved,
demonstrations may only take place at the
times stipulated by the Organisers, who
reserve the right to terminate a demonstration
at any time.
iv) Isolate controls so that visitors cannot operate
them.
v) Not use flashing or winking lights.
7. DAMAGES
Exhibitors are responsible for any damages or
dilapidations to the exhibition premises, whether
caused by themselves, their agents, and
contractors or by any person or persons employed
or engaged on their behalf by such agents or
contractors. Exhibitors occupying shell scheme
stands are also responsible for restoring or
renewing any damages or dilapidations to their
shell stand structures, floor coverings, light
fittings, or any part thereof, whether caused by
themselves, their agents, contractors or by any
person or persons employed or engaged on their
behalf by such agents or contractors. The damage
will be assessed by the official shell scheme
contractor and charged to the exhibitor. The
organiser, in conjunction with the KICC will inspect
the hall before build-up and after breakdown of
the exhibition.
8. FIRE PRECAUTIONS
Every hall will be provided with fire extinguishers,
which will be located at each entrance and exit
doorway to the hall.
Exhibitors, who because of the nature of their
exhibits require a special type of fire extinguisher,
must make arrangements at their own cost for the
provision of such equipment. The organiser will
assist in and advise on sourcing, if required.
Any person seeing an outbreak of fire, however
slight, must immediately sound the alarm and
make every endeavor to extinguish the outbreak or
to confine it by the use of extinguishers and/or
removal of goods in the vicinity.
9. FORCE MAJEURE
The exhibition may be postponed, shortened or
extended due to any cause whatsoever outside the
control of the organiser. The organiser shall not be
responsible for any loss sustained by the exhibitor,
directly or indirectly attributable to the elements
of nature, force majeure or orders and directives
imposed by any governmental authority. In the
event of such circumstances, the money paid by
the exhibitors shall not be refundable.
10. LIABILITIES & INSURANCE
The organiser will not accept liability for loss or
damage to any exhibit, or for injury to exhibitor
personnel at any time. Exhibitors are strongly
advised to insure their exhibits against theft, loss
or damage, including the risk of fire, and to cover
themselves against third party liability for stand
personnel and visitors on their stands. Such
insurance shall name the organiser as an
additional insured, and exhibitor shall upon
request provide the organiser with certificate so
indicating. All property of the exhibitor is
understood to remain under its custody and
control in transit to and from the confines of the
exhibit hall and during the show.
11. MANNING OF STANDS & GENERAL CONDUCT
Stands must be staffed and operational throughout
the open hours of the exhibition. Exhibitors may
not participate in any activity, which causes or is
likely to cause annoyance to visitors or other
exhibitors. In particular, audiovisual display
equipment must be positioned and sound level
adjusted to avoid inconvenience to neighbors. All
sales/attraction activities must be restricted to
limits within ones own booth and not extend to the
aisles. In the event of any disagreement, the
organizer’s decision in this field is final.
12. NOISE LEVEL
The Organizer’s rulings on sound levels will be
final and we appreciate your cooperation on this
issue.
1. Exhibitors will be permitted to demonstrate
products for a period of not longer than 10
seconds at a time, at a maximum of 80 db.
2. Live bands will not be permitted to perform on
or in any exhibit space.
Failure to comply
If the Organizer’s repeated request to keep the
volume of the equipment down is not adhered to
by the exhibitor, the Organiser reserves the right
to:
A. switch off the power supply
B. close the exhibit space
C. in the event of closure of exhibit space for non
compliance of noise levels, the Exhibitor will
not be entitled to any refunds.
13. OBSERVANCE OF RULES & REGULATIONS
Exhibitor Manual-COMPACK KENYA 2014
Page 21
All exhibitors and their personnel must observe
the rules and regulations stated in this Exhibitor
Manual under this section and on the reverse of
the exhibition participation agreement, while
working or being present in the exhibition hall.
14. RETAIL SALES PROHIBITED
Retail sales of plant, machinery, ancillary
equipment and samples are strictly prohibited.
Spot orders for the same may be booked and
delivered after the exhibition is over. However, the
sale of books, periodicals and magazines is
permitted.
15. SAFETY & BEHAVIOUR
No person present inside the exhibition hall is to
behave or act in a manner that may cause any
harm, injury or damage to other person or exhibits,
nor to exhibition hall property or fixtures.
vii) Exhibitors should endeavor to maintain a high
standard of cleanliness, avoid littering and
take all necessary care not to disturb
neighboring exhibitors. Their co-operation
with the organiser in maintaining continuity
and keeping with the general aesthetics of the
show will be greatly appreciated.
viii) Any change to the type or colour of the floor
covering provided must be by prior
negotiation with the shell stand contractor.
The cost will be borne by the exhibitor.
ix) An exhibitor occupying a corner booth has the
choice to have either a wall or an additional
open side on to the aisle.
x) Organiser will not give any financial credit for
any package item not utilised.
16. STAND FITTING
For the sake of overall uniformity and harmony of
the entire exhibition, the following must be
observed:
i) No part of an exhibit should project out of, nor
anything be placed outside, the boundaries of
the stand area, by any exhibitor.
ii) There should be sufficient free space in the
stand for easy and safe movement of visitors.
Entry and exit to stands must be at least 1 m
wide.
iii) No overhead structure should adversely affect
adjacent exhibitor stands.
iv) Grouting, digging in floors or walls is not
allowed. Raised wooden platforms of not more
than 4 inches in height are allowed.
v) Painting, wallpapering or nailing (and use of
screws) on the plywood partitions supplied
under shell scheme, is prohibited. Exhibitors,
who cannot do without painting or
wallpapering of wall panels due to design
constraints, must inform the official shell
scheme contractor who will provide a
quotation for the requirement. Photographs,
charts, etc., may be fixed with adhesive tape, or
suspended with nylon thread with the help of
clamps (cyma hooks) hooked on the top
horizontal channel. If you require assistance in
hanging or displaying your exhibits, please
consult the official shell scheme contractor.
vi) Naked lights are not allowed in the stand.
Exhibitor Manual-COMPACK KENYA 2014
Page 22
Form 3: Plant Hire / Floral Decoration
Return this form to:
Exhibitor Name __________________________________________
ENTERPRISING FAIRS (I) PVT. LTD.
Hall No. ____________________ Booth No. __________________
Email : [email protected]
Address ________________________________________________
_______________________________________________________
City ________________________ Pin Code __________________
Country ________________________________________________
Tel _________________________ Fax _______________________
E-mail ______________________ www ______________________
Contact Person _______________ Designation _________________
Signature ____________________ Date ______________________
Description
Indoor plants assorted :
(Including Areca palm, ficus, syngoneium etc.)
Small
Medium
Large
Floral Decoration
Small
Medium
Large
Cost for show days*
Rate for per plant / USD$
Total
Qty.
*Additional service tax as applicable.
Payment will be collected in advance only.
Orders received after the deadline date may not be met, and if they are, will be subject to a 50% surcharge.
Exhibitor Manual-COMPACK KENYA 2014
Page 24
Form 4: Power Supply
Return this form to:
Exhibitor Name __________________________________________
ENTERPRISING FAIRS (I) PVT. LTD.
Hall No. _____________________ Booth No. __________________
Email : [email protected]
Address ________________________________________________
_______________________________________________________
City ________________________ Pin Code ___________________
Country ________________________________________________
Tel _________________________ Fax _______________________
E-mail ______________________ www ______________________
Contact Person _______________ Designation _________________
Signature ____________________ Date _______________________
Voltage fluctuation of up to 10% can be expected from the mains supply of 230V single phase 50Hz AC and 415V
TPN 50Hz AC. You should bring with you any transformer/regulator necessary if your machines cannot cope with
these fluctuations. You should bring with you any power factor improvement capacitor if required for your
equipment.POWER LOAD REQUIREMENT OF BARE SPACE EXHIBITORS
Cost for show days*
HP required
US$ / per HP
Power Load
75
POWER LOAD REQUIREMENT OF SHELL SPACE EXHIBITORS
Cost for show days*
HP required
US$ / per HP
Power Load
Total cost
US$
Total cost
US$
75
The official contractor will provide fixing and laying of the power line from the nearest distribution board to the
exhibitors stand with earth, isolator and connections as required. Power will be provided a day prior to the
exhibition.
Orders are valid only when accompanied by full remittance. Payment should be made by bank draft / local
cheque, payable at Chennai in favour of ENTERPRISING FAIRS (I) PVT. LTD.
For payment through wire transfer, please refer to page no. 5.
Enclosed is a draft/cheque no. ................................... Dated ................................for the amount of US$ ...............................
Drawn on Bank ................................................................................................ in favour of..........................................................
Orders received after the deadline date may not be met, and if they are, will be subject to a 20% surcharge.
INDICATE THE LOCATION OF YOUR ELECTRICAL FITTINGS ON
THE REVERSE OF FORM 12 – SERVICES LOCATION PLAN
* Additional service tax as applicable.
Exhibitor Manual-COMPACK KENYA 2014
Page 25
Form 4: Power Supply
(Continued)
The following information must be completed by all Exhibitors:
Method of starting machines:
Up to 5 HP
-
Direct on Line
25 HP & above
-
Auto-transformers
5 HP to 25 HP
-
Star Delta
Exhibitors are requested to attach technical specifications of each machine showing full electrical requirements and
where applicable, details of heaters or other equipment to this Form. Exhibitors should also include details of
computers or other equipment which may require special supplies.
Please provide details of equipment / machine to be used:
Machine / Equipment
Reference
Rating - HP
Starting Method
Starting Load
(AMPS)
Exhibitor Manual-COMPACK KENYA 2014
Running Load
(AMPS)
Page 26
Form 5: Bare Space Booth – Plan Approval
Return this form to:
Exhibitor Name __________________________________________
ENTERPRISING FAIRS (I) PVT. LTD.
Hall No. _____________________ Booth No. __________________
Email : [email protected]
Address ________________________________________________
_______________________________________________________
City ________________________ Pin Code ___________________
Country ________________________________________________
Tel _________________________ Fax _______________________
E-mail ______________________ www ______________________
Contact Person _______________ Designation _________________
Signature ____________________ Date _______________________
It is important that visitors reach all areas of the exhibition and each stand is located to its best advantage, while
ensuring that it does not restrict flow or blocks the view of other stands.
GENERAL DESIGN RULE
Designs must ensure that neighboring stands are not boxed in or blocked from view.
Outside walls must have a maximum length of 3 meters, after which an access into the stand, having a minimum width
of 2 meters must be applied. An 'open architecture' creates an environment that is attractive and inviting. If the stand
must have outside walls, then the design should confirm to the above guidelines in order to maintain visitor flow to
neighboring stands.
No part of the stand fixture or fitting must overhang or encroach the aisles, or neighboring stands. This rule also
applies to the projection of logos etc. onto the floor, which should always be kept within the stand space.
The building height of the stand should always be in proportion to the size of the rented space. High stands will
generally not be located at the entrances of the exhibition halls.
PLAN APPROVAL
1.
2.
3.
Exhibitors, who have taken Bare Space, must submit the plan of their booth on A3 size paper on a scale of
1:100 indicating the floor plan, the front elevation, prospective view, and one cross section, indicating the
height and material used. The design needs prior approval by the organiser.
Include the name and addresses of your contractor in your plan.
Plans should be submitted in triplicate together with this form to ENTERPRISING FAIRS (I) PVT. LTD.
Construction work will not be permitted to commence unless plans are approved. One copy will be returned to
the exhibitor once it has been approved, showing modifications if these are necessary.
Exhibitor Manual-COMPACK KENYA 2014
Page 27
Form 6: Bare Space Contractor – Security Deposit
Return this form to:
Exhibitor Name __________________________________________
ENTERPRISING FAIRS (I) PVT. LTD.
Hall No. _____________________ Booth No. __________________
Email : [email protected]
Address ________________________________________________
_______________________________________________________
City ________________________ Pin Code ___________________
Country ________________________________________________
Tel _________________________ Fax _______________________
E-mail ______________________ www ______________________
Contact Person _______________ Designation _________________
Signature ____________________ Date _______________________
If you are using a contractor for stand construction and/or interior decoration other than the Official Shell Scheme
Contractor, please fill in the following details:
Company
___________________________________________________________________________________________________________________
Address
___________________________________________________________________________________________________________________
Contact person ___________________________________________________________________________________________________________________
_____________________________________________________________________________________________________________________________________
_____________________________________________________________________________________________________________________________________
Telephone _______________________________ Fax _____________________ E-mail ________________________
Mobile __________________________________________________________________________________________
PLEASE NOTE:
1.
Exhibitors / contractor must submit the stand layout plan and design in triplicate to the organiser for approval. Stand
construction without the organizer’s approval will not be permitted.
2.
Exhibitors / contractor must place a refundable Demand Draft (Payable at Chennai) or cheque of US$ 1000.
3.
Exhibitors must provide an undertaking on their company letter head as per the shown overleaf.
4.
ALL electrical work MUST be approved by the Official Electrical Contractor.
Orders are valid only when accompanied by full remittance together with the refundable deposit. Payment should be made by
bank draft / local cheque, payable at Chennai in favour of ENTERPRISING FAIRS (I) PVT. LTD.
For payment through wire transfer, please refer to page no. 5.
SAMPLE OF UNDERTAKING TO BE GIVEN ON EXHIBITOR’S LETTER HEAD:
We hereby undertake and declare that:
i) We will work as per the design approved by the organiser.
ii) We will not undertake any work inside the halls other than that, which is strictly necessary for finishing and
touching up. All carpentry and prefabrication and painting work will be completed outside the halls.
iii) We shall strictly abide by the rules and regulations as required and lay out by ENTERPRISING FAIRS (I) PVT. LTD.. and KICC
iv) We will ensure that existing structures such as floors, walls, ceiling, columns/pillars, as well as electrical installation/wiring
and other as exists in the hall, are not damaged or tampered with. However, if such damage occurs in the opinion of the
organiser, then we hereby undertake to pay damages as determined by the organiser, and their decision in this matter shall
be final and binding to us.
Exhibitor Manual-COMPACK KENYA 2014
Page 28
Form 7: Registration of Exhibition Personnel
Return this form to:
Exhibitor Name __________________________________________
ENTERPRISING FAIRS (I) PVT. LTD.
Hall No. _____________________ Booth No. __________________
Email : [email protected]
Address ________________________________________________
_______________________________________________________
City ________________________ Pin Code ___________________
Country ________________________________________________
Tel _________________________ Fax _______________________
E-mail ______________________ www ______________________
Contact Person _______________ Designation _________________
Signature ____________________ Date _______________________
1. APPLICATION & DEADLINE
-
2. COLLECTION OF BADGES
-
3. PREPARATION OF NAME LIST
-
Please use this Form to apply for booth personnel badges
and return the completed form by 30 April 2014.
Badges can be collected from the Show Management Office
on site from 1000 hours, 1st June 2014.
Personnel & Company Identification is MANDATORY when
collecting the Badges.
In order to prevent mistakes in the preparation of exhibitors'
badges, PLEASE TYPE ALL NAMES IN BLOCK LETTERS on
the reverse page.
Exhibitor can order extra passes at USD 10 per pass. Please contact ENTERPRISING FAIRS (I) PVT. LTD. for the same.
Stall Area
No. of passes
Stalls up 9 sqm.
3 passes
Stalls up 19 sqm. – 36 sqm
6 passes
Stalls up 10 sqm. – 18 sqm
Stalls up 37 sqm. – 60 sqm
Stalls above 60 sqm
4 passes
10 passes
15 passes
Continue ……
Exhibitor Manual-COMPACK KENYA 2014
Page 29
Form 7: Registration of Exhibition Personnel
REGISTRATION OF EXHIBITION PERSONNEL AT
COMPACK KENYA, JUNE 2014.
NAME OF EXHIBITOR _________________________________________________________ BOOTH NO.___________
In order to prevent mistakes in the preparation of exhibitors' badges, PLEASE TYPE ALL NAMES IN BLOCK LETTERS.
S.NO. NAME OF STAND PERSONNEL & JOB TITLE
1.
2.
COUNTRY NATIONALITY
TO BE PRINTED ON THE BADGE
COMPANY'S NAME
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
Exhibitor Manual-COMPACK KENYA 2014
Page 30
Form 8: Services Location Plan
Return this form to:
Exhibitor Name __________________________________________
ENTERPRISING FAIRS (I) PVT. LTD.
Hall No. ____________________ Booth No. __________________
Email : [email protected]
Address ________________________________________________
_______________________________________________________
City ________________________ Pin Code __________________
Country ________________________________________________
Tel _________________________ Fax _______________________
E-mail ______________________ www ______________________
Contact Person _______________ Designation _________________
Signature ____________________ Date_______________________
1.
SKETCH THE LOCATION OF YOUR UTILITIES: ELECTRICAL REQUIREMENTS (POWER OUTLETS,
SPOTLIGHTS ETC.), ON THE GRID ON THE REVERSE OF THIS FORM.
2.
Please note that positions of the lights for standard Shell Scheme Package (see reverse of this form) will be
fixed and cannot be relocated if you do not advise service provider appointed by Enterprising Fairs India Pvt.
Ltd., before the deadline date. Also ensure that the positions of lights you request are on the walls or fascia
unless your stand has an interior structure to which they can be attached.
3.
It is imperative that you complete this information, as it will be used to install your requirements in the
correct locations before you arrive on site.
Note:
If the location plan of any service is not submitted, it will be placed at the discretion of the official
contractor and any other relocation will be at the exhibitor’s expense.
Exhibitor Manual-COMPACK KENYA 2014
Page 31
Form 8: SERVICES LOCATION PLAN
NAME OF EXHIBITOR: ______________________________________________________________________________________________________________________________________ BOOTH NO. ___________________________
BOOTH PLAN (Rear of Booth)
PLEASE INDICATE SCALE
USED AND DRAW OUTLINE
OF YOUR BOOTH
SCALE: _____________________
KEY
ELECTRICAL – SECTION
13
15
15
30
60
100
SPOTLIGHT
13 AMP / 230 V Single Phase
15 AMP/ 230 V Single Phase
15 AMP / 415V 3 Phase
30 AMP / 415V 3 Phase
60 AMP / 415V 3 Phase
100 AMP / 415V 3 Phase
OTHER
CA
W
R
3
COMPRESSED AIR
(Specify HP)
Water
Refrigerator
Exhibitor Manual-COMPACK KENYA 2014
Page 32
Form 9: Temporary Staff and Translation Services
Return this form to:
Exhibitor Name ___________________________________________
ENTERPRISING FAIRS (I) PVT. LTD.
Hall No. ____________________ Booth No. ___________________
Email : [email protected]
Address _________________________________________________
________________________________________________________
City ________________________ Pin Code ___________________
Country _________________________________________________
Tel ________________________ Fax ________________________
E-mail ______________________ www _______________________
Contact Person _______________ Designation _________________
Signature ____________________ Date _______________________
Temporary exhibition personnel are available to exhibitors. If required, please complete and return this form by the
deadline date shown above. Early application is recommended to secure the service required.
Cost / Per Day*
in US$
Description
Stand Hostess /
Receptionist
Stand Hostess with
special uniform
Secretarial Assistance
No. of Personnel
Required Daily
Date
From
Cost
To
US$
Grand Total (US$ )
Translators and other specialized services may also be requested by using this form. ENTERPRISING FAIRS (I) PVT.
LTD.Will provide you with the appropriate quotation.
Date
Role
Languages
No. of Personnel
From
To
IMPORTANT:
1. There is a minimum charge of 1 day (8 hours inclusive of half an hour break for lunch). Overtime is billed at one
and a half times the normal rate. Overtime charges commence after 1800 hours.
2. Temporary staff should not be entrusted with the handling of cash or other valuables. Exhibitors will be
responsible for the safety of temporary staff whilst on their stands and Show Management Office will not be
responsible for loss or damage caused, to such personnel.
3. Temporary staff will be allocated to your booth once the payment has been received. Exhibitors are requested
not to appoint temporary staff from elsewhere, to maintain security.
Orders are valid only when accompanied by full remittance. Payment should be made by bank draft / local
cheque, payable at Chennai in favour of ENTERPRISING FAIRS (I) PVT. LTD.
For payment through wire transfer, please refer to page no. 5.
Enclosed is a draft/cheque no. ................................. Dated................................ For the amount of US$.........................................
Drawn on Bank......................................................................................... In favour of ............................................................................
Orders received after the deadline date may not be met, and if they are, will be subject to a 20% surcharge.
* Additional service tax as applicable.
Exhibitor Manual-COMPACK KENYA 2014
Page 33
Form 10: Fascia Name and Shell Scheme Package
Return this form to:
Exhibitor Name ___________________________________________
ENTERPRISING FAIRS (I) PVT. LTD.
Hall No. ____________________ Booth No. ___________________
Email : [email protected]
Address _________________________________________________
________________________________________________________
City ________________________ Pin Code ___________________
Country _________________________________________________
Tel ________________________ Fax ________________________
E-mail ______________________ www _______________________
Contact Person _______________ Designation _________________
Signature ____________________ Date _______________________
Please enter below the Exhibitor name, which you require, on the fascia. This will be provided in upper case in white
standard 100 mm high (4 inch) ENGLISH ALPHABET (max 24 letters). Please use block letters.
1.
2.
FASCIA NAME
LOGO
A corporate logo can be provided to the fascia at the EXHIBITOR'S EXPENSE but will not be wider than the
210 mm fascia not thicker than 10 mm.
If you wish to have your logo on the fascia, please contact service provider appointed by Enterprising Fairs
India Pvt. Ltd.,
3.
DRAWINGS / DIAGRAMS
The perspective, side and elevation view of the Standard Shell Scheme Booth is shown on the reverse of this
Form.
Exhibitor Manual-COMPACK KENYA 2014
Page 34
Form 11: Furniture / Electrical Fittings
Return this form to:
Exhibitor Name ___________________________________________
ENTERPRISING FAIRS (I) PVT. LTD.
Hall No. ____________________ Booth No. ___________________
Email : [email protected]
Address _________________________________________________
________________________________________________________
City ________________________ Pin Code ___________________
Country _________________________________________________
Tel _________________________ Fax ________________________
E-mail ______________________ www _______________________
Contact Person _______________ Designation __________________
Signature ____________________ Date _______________________
The Standard Shell Scheme package booth includes one information counter, two folding chairs, three spotlights, and
one waste paper basket. Use this Form to order only your ADDITIONAL REQUIREMENTS.
Pictures & Rates of the furniture items are shown on the next page.
No
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
Item Name
Plastic table (white)
Rectangular Exhibition
table(white)
Plastic chair (white)
Black Cushioned chairs (Black)
USD
(per Day)
7
43
8
23
White, Leather sofa:
01-single seated 02-two seated
03- three seated
Design glass showcase (four Level)
High table
Bar stools
Round table (Glass top)
Round table
Round table (glass top)
Flat Shelf(20x100cm)
115
180
210
185
47
35
57
44
62
4
Refrigerator
01-(47Dx47Wx100H)cm
02-(56Dx54Wx110H)cm
Potted Plants
Potted Plants
Potted Plants
165
230
35
22
11
Reception Counter - curved
Display podium (white)
LCD screen
DVD Player
36
11
70
70
No
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
Item Name
Power socket
Adjustable spotlight
Ring hook screws
Coat hanger
Display wire mesh
Hammer head screw
Literature rack (6 A4 Pockets)
Literature rack (6 A4 Pockets)
Promotion stand
Carpet (Per sqm)
Table cloth
Light box
Panel
Self standing display unit
Waste basket
Design glass showcase (four
Level)
Exhibitor Manual-COMPACK KENYA 2014
USD
Per Event
18
18
6
42
12
7
70
115
115
15
7
115
46
80
3
Page 35
Orders are valid only when accompanied by full remittance. Payment should be made by bank draft / local
cheque, favouring ENTERPRISING FAIRS (I) PVT. LTD., payable at Chennai
Enclosed is a draft/cheque no. ................. Dated............................for the amount of US$ ..............................
Drawn on Bank........................................................
Equipment will only be delivered to your booth once your payment has been received.
Orders received after the deadline date may not be met, and if they are, will be subject to a 20% surcharge.
Exhibitor Manual-COMPACK KENYA 2014
Page 36
Form 12: Shipping, Clearing and Freight Forwarding
Exhibitor Name ___________________________________________
Return this form to:
ENTERPRISING FAIRS (I) PVT. LTD.
Email : [email protected]
Hall No. ____________________ Booth No. ___________________
Address _________________________________________________
_______________________________________________________
City ________________________ Pin Code ___________________
Country _________________________________________________
Tel ________________________ Fax ________________________
E-mail ______________________ www _______________________
Contact Person _______________ Designation _________________
Signature ____________________ Date _______________________
We advise and instruct M/s Orient Marine Lines Pvt. Ltd/ R. E. Rogers India Pvt. Ltd. that we shall be using their
services at the above-mentioned exhibition for which we intend to display, on site, the following:
No. of PCS (Carton, Case,
Crate)
Description of Contents
Dimensions In Meters
Weight In Kgs
PLEASE NOTE:
1.
2.
3.
4.
5.
INSURANCE
All exhibitors must arrange their own insurance to cover all consignments involved, throughout all stages of the
exhibition, from arrival on site, to final departure from site.
ON-SITE HANDLING
Only exhibits, which can be hand-carried by one person, may be delivered to/removed from the exhibition hall by
the exhibitor. All other exhibits must be handled by the Official Freight Forwarder on site. The Official
Freight Forwarder will use the diagram on the reverse of this form regarding placement of exhibits in your booth.
DELIVERY OF ITEMS
Delivery of any items during Exhibition open-hours will not be allowed.
Removal of exhibits will not be allowed for the entire exhibition period.
Special attention should be paid to the location of heavy and awkward exhibits as well as to the location of the
utility services necessary.
Exhibitors are reminded that all necessary packing, unpacking, transportation, setting up and removal of exhibits
within the exhibition hall must be carried out by the official freight forwarder.
Exhibitor Manual-COMPACK KENYA 2014
Page 37
Form 12B: Shipping, Clearing and Freight Forwarding
Return this form to:
Exhibitor Name __________________________________________
ENTERPRISING FAIRS (I) PVT. LTD.
Hall No. _____________________ Booth No. __________________
Email : [email protected]
Address ________________________________________________
_______________________________________________________
City ________________________ Pin Code ___________________
Country ________________________________________________
Tel _________________________ Fax _______________________
E-mail ______________________ www ______________________
Contact Person _______________ Designation _________________
Signature ____________________ Date _______________________
We advise and instruct M/s Orient Marine Lines Pvt. Ltd/ R. E. Rogers India Pvt. Ltd.. that we shall be using their
services at the above-mentioned exhibition for which we intend to display, on site, the following:
Sl.
Particulars
Please Tick
No.
1.
Movement from Origin to Stand
3.
From arrival ICD, Nairobi to stand
2.
4.
5.
6.
7.
From FOB port of shipment to stand
From arrival Airport, Nairobi to stand
Goods Imported
Temporary Importer
Temporary / Final
Against ATA-Carnet
On-Site-Services required: Movement to Booth, unpacking, removal & return of empty cases,
repacking, movement from booth, equipment for assembly / installation (Specify your requirement)
Please furnish detailed shipping instructions / estimated costs for above-mentioned services.
HALL NO.:
STAND NO.:
NO. OF PKGS.:
GROSS WEIGHT:
VOLUME:
DIMENSIONS:
PLEASE NOTE:
1. INSURANCE
All exhibitors must arrange their own insurance to cover all consignments involved, throughout all stages of the
exhibition, from arrival on site, to final departure from site.
2. ON-SITE HANDLING
Only exhibits, which can be hand-carried by one person, may be delivered to/removed from the exhibition hall by
the exhibitor. The Official Freight Forwarder on site must handle all other exhibits. The Official Freight
Forwarder will use the diagram on the reverse of this form regarding placement of exhibits in your booth.
3. DELIVERY OF ITEMS
Delivery of any items during Exhibition open-hours will not be allowed.
Removal of exhibits will not be allowed for the entire exhibition period.
4. Special attention should be paid to the location of heavy and awkward exhibits as well as to the location of the
utility services necessary.
5. Exhibitors are reminded that all necessary packing, unpacking, transportation, setting up and removal of exhibits
within the exhibition hall must be carried out by the official freight forwarder.
Exhibitor Manual-COMPACK KENYA 2014
Page 38
Form 13: Security Personnel
Return this form to:
Exhibitor Name __________________________________________
ENTERPRISING FAIRS (I) PVT. LTD.
Hall No. _____________________Booth No. __________________
Email : [email protected]
Address _________________________________________________
_______________________________________________________
City ________________________Pin Code ___________________
Country _________________________________________________
Tel _________________________Fax________________________
E-mail ______________________www ______________________
Contact Person ________________Designation _________________
Signature ____________________Date _______________________
Security guards will be available 24 hours a day on 8 hours per shift:
After show closure at night, only official security agency personnel will be permitted inside the exhibition halls.
Private security guards other than those provided by the official security agency will not be permitted entry. If you
want individual security for your booth during the exhibition pre exhibition / post exhibition period charges are given
below per 8 hour shift.
Please inform us as per performa below:
Please provide the following security personnel as shown below:
Security Personnel
@ US$ 12 hours shift*
US$
No. of
Personnel
From Date
& Time
To Date
& Time
Total No.
of
Shifts
Total Amount
US$
Security Guard
Security Supervisor
Grand Total US$
Amount Payable
*Additional service tax as applicable.
Orders are valid only when accompanied by full remittance. Payment should be made by bank draft / local
cheque, payable at chennai in favour of M/s ENTERPRISING FAIRS (I) PVT. LTD.
for
the
Enclosed is a draft/cheque no. .................................... dated ...............................
US$.................................................. Drawn on Bank ......................................................................................................
of.......................................................................
amount
in
of
favour
Orders received after the deadline date may not be met, and if they are, will be subject to a 20% surcharge.
Exhibitor Manual-COMPACK KENYA 2014
Page 39