FIRA - AER MENS’ EUROPEAN SEVENS CHAMPIONSHIP DIVISION B
FIRA - AER MENS’ EUROPEAN SEVENS CHAMPIONSHIP DIVISION B IN ASSOCIATION WITH Division B North, Thessaloniki, Greece, 31 May 2014 Division B South, Ricany, Prague, Czech Republic, 28 June 2014 TOURNAMENT MANUAL TABLE OF CONTENTS Section 1 Introduction Section 2 General Programme & Match Schedules Section 3 Contacts Section 4 Team Information Section 5 Tournaments Rules Section 6 Tournament Arrangements Section 7 Medical Arrangements Section 8 Media Rules Section 9 Commercial Rules Section 10 Anti-Doping Operations Section 11 Tournament Disciplinary Programme Section 12 Disputes Committee Section 13 Financial Sanctions Section 14 Participation Agreement Section 15 Forms/Paperwork to be submitted Foreword On behalf of FIRA – AER, I would like to extend you all a warm welcome to the 2014 FIRA – AER Mens’ Sevens European Championship, Divison B Tournament With the introduction of Rugby Sevens into the Olympic Programme from 2016 in Rio, it is truly an exciting time for our sport. All FIRA – AER member Unions have a fantastic opportunity to participate and to dream of representing their country at future Olympic Games. With this opportunity comes a collective responsibility to represent our countries, our teams our sport in the best possible way so as to attract supporters, television spectators, future commercial partners and most importantly, the next generation of men and women, girls and boys to be encouraged to play and enjoy our sport and its’ unique values. This tournament represents a wonderful opportunity for these young men to experience the intensity of an international tournament and provides an excellent development pathway towards the senior Mens’ European Sevens Grand Prix Series, the HSBC Sevens World Series and perhaps, ultimately, the Olympic Games. I would like to place on record my thanks to the Hellenic Rugby Federation and Czech Rugby Union for their preparation for this tournament and for hosting us in two wonderful locations. This Tournament Manual & Participation Agreement includes a list of contacts for key Tournament staff within the FIRA-AER and the host unions. Also included, are the Tournament Rules, Disciplinary Procedures and AntiDoping Regulations. It is imperative that all participants; players, coaches and management digest and understand these rules before your Union formally confirms your acceptance by signing the Participation Agreement. You will note that there are a number of documents required to be completed in advance of the Tournament along with deadlines which must be observed in order to guarantee your ability to participate. In addition to this Manual, you will receive a Team Manager’s Handbook form the Host Union, which will give more specific details on a number of the logistical arrangements in place for the Tournament. I hope you will find the FIRA – AER Tournament Manual both useful and comprehensive. If you do have any queries regarding the content or any other aspect of the Tournament, please do not hesitate to contact us. I wish you joy, and hope that your fair participation will give to the competition the credibility it deserves so that we can further develop and promote our sport to all. Let’s stand united towards 2016. With best wishes, Octavian Morariu President, FIRA – AER Member of the International Olympic Committee 1. Introduction 1.1 Terms of Participation These Terms of Participation are intended to set out the rules, regulations and operational information in all areas required by Participating Unions in planning preparing for - and participating in, the 7’s U19 European Championships 2013. These Terms of Participation also contain, in Section 14, the Tournament Participation Agreement. This is a legal document that must be signed by each Participating Union and each Team Member. Each Participating Union must sign the Participation Agreements and send the signature page to Claire O’Jeanson at FIRA–AER. Email address: [email protected] in accordance with the following dates: st Division B South, Thessaloniki - Wednesday 21 May Division B North, Ricany, CZ - Wednesday 16 June th Please also bring the original, signed copy to the Team Managers’ meeting which in each case, will take place the evening before the Tournament at a time and date to be advised by the Host Union. Each individual Team Member must sign Schedule 1 of the Participation Agreement which is the Team Member Consent Form. This must be submitted to the FIRA-AER Tournament Director immediately after the Team Managers’ Meetings. The sporting and operational success of the Tournament depends upon Participating Unions and Team Members complying with both the letter and the spirit of these Terms of Participation. Participating Unions are obliged to comply with the requirements and responsibilities as specified in these Terms of Participation and should ensure that all necessary parties are familiar with the contents, including in particular their Team Members. Participating Unions are responsible for the actions of all persons under their control as defined in the Participation Agreement, and are accountable for the compliance of those persons with these Terms of Participation. Participating Unions are subject to penalties for any breach of the specifications of these Terms of Participation. These penalties may include financial sanctions (including but not limited to those specified in Section 13) and/or other sanctions. 1.2 Variations from the Specifications of these Terms of Participation FIRA-AER reserves the right, at any time (whether before or during the Tournament) to make or vary rules and give directions as to the conduct of the Tournament, or in respect of matters relating to the Tournament, including the contents of these Terms of Participation, in accordance with the Participation Agreement. All such rules and directions when made and communicated are immediately binding upon each Participating Union and each Team Member, and these rules and directions will be deemed to be included automatically within these Terms of Participation. 1.3 Questions on the Content of these Terms of Participation Should you have any questions on the content of these Terms of Participation, please do not hesitate to contact FIRA-AER at [email protected]. 1.4 Post-Tournament Questionnaire At the conclusion of the Tournament, each Participating Union is required to submit a comprehensive PostTournament Questionnaire. This should be submitted in electronic form using the Post-Tournament Questionnaire template at [email protected] (see Section 15, Appendix 11) in accordance with the following dates: th Division B South, Thessaloniki - Friday 6 June Division B North, Ricany, CZ - Friday 4 July th These reports are fundamental to the improvement of FIRA – AER competitions thus we request that you provide as much detail as possible in your submission. 1.5 Definitions & Interpretations This Manual has been prepared to assist the Unions, the Tournaments Directors, Teams Managers, Media and Partners on all aspects of the Tournament. All parties concerned should be familiar with the contents of the Manual and have it readily accessible during the Tournament. The procedures set out in the Manual should be met at all times. Anti-Doping Testing Agency Appeal Committee The local agency which FIRA-AER / IRB may at its discretion appoint to assist in the co-ordination of the Tournament Anti-Doping Programme and/or sample collection pursuant to the Tournament Anti-Doping Programme. FIRA-AER is not responsible of the anti-doping activities in the host country. Any committee appointed by FIRA-AER for the purposes of adjudicating on any appeal arising from the decision of any Judicial Officer and/or Judicial Committee and/or Disputes Committee and such other matters as may from time to time be referred to them by FIRA-AER. Citing Commissioners Persons appointed by FIRA-AER to act as Citing Commissioners in the Tournament. Commercial Rights Any and all rights of a commercial nature relating to the Tournament, or any aspect of it, including in particular (but without limitation) the Retained Commercial Rights and the Local Rights. Disputes Committee The Committee responsible for adjudicating on disputes and/or matters referred to it by the Tournament Director which shall comprise such personnel as advised to the Host Union from time to time. FIRA-AER Fédération Internationale de Rugby Amateur - Association Européenne de Rugby, the regional organising body for Rugby in Europe. Host Unions Hellenic Rugby Federation (Thessaloniki) & The Czech Rugby Union (Ricany, CZ) Host Union Cost A cost attributable to the Host Union as specified in this Agreement and in particular as set out in Section 15.10. FIRA-AER Costs The costs attributable to FIRA-AER as specified in this Agreement and in particular as set out in Section 15.10. FIRA-AER Communication department The Person who may be appointed by FIRA-AER with overall responsibility for the Media Services and all matters relating to public relations in connection with the Tournament including, without limitation, crisis management. Internal Travel All necessary travel to and from Training Venue, Tournament Venue, Other Events and appropriate Tournament events, accommodation and international airport(s) within the Host Nation. The International Rugby Board, being the international governing body for Rugby, IRB IRB Laws of the Game The laws of the game of Rugby as promulgated by the IRB and amended from time to time. Judicial Officer Match Match Officials Persons who may be appointed by Host Union to adjudicate on disciplinary and other matters referred to them by FIRA-AER in relation to the Tournament. A match to be played as part of the Tournament, as further set out in APPENDIX 2. Those match officials appointed by FIRA-AER to officiate in Matches in the Tournament, either as th referees, or assistant referees (linesmen, Touch Judges), or playing enclosure referees (4 and th 5 officials). Other Events Events designated by FIRA-AER as official events in relation to the Tournament events Participation Agreement An agreement entered into or to be entered into between FIRA-AER and each Participating Union and all the players and other Team Members governing the terms of their participation in the Tournament. Each of the Unions that qualify to participate in the Tournament and/or have been selected to participate in the Tournament and which have executed the Participation Agreement. Participating Union Standard The standard (such standard to be assessed in its full discretion by FIRA-AER by reference to when the Tournament is held) befitting the reputation and stature of the FIRA-AER 7’s U19 European Championship «Société Générale» being an official tournament of the FIRA-AER and a leading international sporting event. Team The team of each Participating Union as selected by such Participating Union to participate in the Tournament, which shall, include the coach, assistant coach and the physiotherapist, plus not more than twelve (12) players (including replacements). The Team will also include the local Liaison Officer and Interpreter (if any) assigned to it pursuant to Participating Union under the terms of the Participation Agreement. However, the Liaison Officer and Interpreter shall not count towards the officials. Each member of the Team shall be referred to in this Agreement as a “Team Member”. The Host Union only provide catering and accommodation for 15 people. Team Liaison Officer A representative or representatives appointed by the Host Union for the purposes of ensuring that the legitimate requirements of any Team and Tournament Officials are met by the Host Union. The Team Liaison Officer should speak fluent English and/ or the language of the team he/she has been assigned. For the avoidance of doubt, in relation to Teams, this shall include (without limitation) accompanying the Team prior to and during the Tournament, looking after the general interests and welfare of the Team, assisting in arrangements for the attendance of the Team at functions and events, making all arrangements necessary to meet the training and playing requirements of the Team and members thereof on arrival at the Tournament Venue and otherwise. “Liaison Officer Manager” shall mean the person(s) appointed by the Host Union to manage and administer the Liaison Officers. Team Manager The person appointed by a Participating Union to ensure that the obligations of the Team and Participating Union under the terms of the Participation Agreement are discharged. Team Managers’ Meeting The meeting of Team Managers is organised by FIRA-AER, All the Team Managers are required attend, and this will take place the evening before the Tournament, This meeting should be followed by one including the coaches and the FIRA-AER designated Referee Manager. He should provide guidelines to the coaches on the various points of law which will be refereed strictly; videos should be produced to illustrate the points in questions. Terms of Participation Collectively the provisions and terms established by FIRA-AER in respect of the Tournament, as amended from time to time, to which all Participating Unions and the Members of a Team must agree to be bound. The Terms of Participation contains the information required by Participating Unions and Team Members, including but not limited to the rules of the Tournament, disciplinary rules, and incorporating the Participation Agreement. Tournament The FIRA-AER Mens’ European Sevens Championships, Division B, which is scheduled to take place in the Host Unions and to be played in accordance with the Match Schedule set out in Section 3, including (for the avoidance of doubt) all Matches and Other Events. Tournament Director Tournament Guests Tournament Medical Officer Tournament Officials Tournament Term Tournament Venue The person(s) appointed by FIRA-AER as being responsible for the administration and management of FIRA-AER’s functions in relation to the Tournament. Persons nominated by the FIRA-AER to attend the Tournament as part of the VIP programme organised by FIRA-AER, the identity, travel and accommodation requirements of which shall be notified to the Host Union as soon as is reasonably practicable. A representative appointed by the Host Union who shall have all the relevant and necessary qualifications and experience and who shall be the official Doctor in attendance at each match. He/she should be made known to the medical and manager staff of each participating nature. This should take place at the Manager’s Meeting. The Referees, Referee Manager Team, Judicial Officers, Judicial and Appeal Committee members, Citing Commissioners, Disciplinary Officials, Anti-Doping Commissioners, Doping Control Officers, Tournament Director, FIRA-AER Media and Communications Manager, Tournament Management and any other officials appointed by FIRA-AER. The period for each Participating Union between the Manager Meeting and the end of the last match of the Tournament as notified by FIRA-AER The stadium, ground or place at which Tournament is to be played or any Other Event held, including all adjacent, surrounding or nearby areas reasonably required by FIRA-AER for the purpose of such Match and related activities and all areas reasonably associated with the use of the stadium or ground and required by FIRA-AER. Tournament Website The official website for the Tournament : http://highlights.fira-aer-rugby.com/ Training Venue Training areas for each Team to be used in relation to the Tournament. The training facilities should be the same standard as the playing area. 2. General Programme and Match Schedule - Thessaloniki Ranking 1 2 3 4 5 6 7 8 9 10 11 12 1 A1 8 A2 9 A3 3 C1 6 C2 11 C3 A1 B1 C1 D1 D2 C2 B2 A2 A3 B3 C3 D3 Serbia Hungary Switzerland Bulgaria Greece Turkey Austria Azerbaijan Liechtenstein Slovenia San Marino Montenegro Pool A Serbia Azerbaijan Liechtenstein 2 B1 7 B2 10 B3 Pool B Hungary Austria Slovenia Pool C Switzerland Turkey San Marino 4 D1 5 D2 12 D3 Pool D Bulgaria Greece Montenegro Saturday M1 M2 M3 M4 M5 M6 M7 M8 M9 M10 M11 M12 31/ mai 2014 10:00 10:22 10:44 11:06 11:28 11:50 12:12 12:34 12:56 13:18 13:40 14:02 Semi-Final / Halb-Finale Bowl M13 15:52 M14 16:14 Semi-Final / Halb-Finale Plate M15 16:36 M16 16:58 Semi-Final / Halb-Finale Cup M17 17:20 M18 17:42 A1 B1 C1 D1 A2 B2 C2 D2 A1 B1 C1 D1 3.A 3.B 2.A 2.B 1.A 1.B Serbia Hungary Switzerland Bulgaria Azerbaijan Austria Turkey Greece Serbia Hungary Switzerland Bulgaria - Liechtenstein Slovenia San Marino Montenegro Liechtenstein Slovenia San Marino Montenegro Azerbaijan Austria Turkey Greece Pool A Place 3 Pool B Place 3 - Pool D Place 3 Pool C Place 3 3.D Pool A Place 2 Pool B Place 2 - Pool D Place 2 Pool C Place 2 2.D Pool A Place 1 Pool B Place 1 - Pool D Place 1 Pool C Place 1 1.D A3 B3 C3 D3 A3 B3 C3 D3 A2 B2 C2 D2 3.C 2.C 1.C match for place 11 / match de classement place 11 / Spiel um Platz 11 M19 18:26 Loser M13 - Loser M14 L M13 match for place 9 / match de classement place 9 / Spiel um Platz 9 (BOWL-Finale) M20 18:48 - Winner M14 W M13 Winner M13 match for place 7 / match de classement place 7 / Spiel um Platz 7 M21 19:15 Loser M15 - Loser M16 L M15 match for place 5 / match de classement place 5 / Spiel um Platz 5 (PLATE-Finale) M22 19:37 - Winner M16 W M15 Winner M15 match for place 3 / match de classement place 3 / Spiel um Platz 3 M23 20:04 Loser M17 - Loser M18 L M17 match for place 1 / match de classement place 1 / Spiel um Platz 1 (CUP-Finale) 2*10 Minuten M24 20:26 - Winner M18 W M17 Winner M17 2.1 L M14 W M14 L M16 W M16 L M18 W M18 General Programme and Match Schedule – Ricany-Prague Ranking / Classement / Setzliste FIRA 2006 1 A1 Czech Republic 2 B1 Norway 3 B2 Luxembourg 4 A2 Slovakia 5 A3 Estonia 6 B3 Bosnia 7 B4 Iceland 8 A4 Belarus 1 4 5 8 1 2 3 4 5 6 7 8 9 10 11 12 A1 A2 A3 A4 Pool A Czech Republic Slovakia Estonia Belarus 8:30 8:52 9:14 9:36 11:06 11:28 11:50 12:14 13:44 14:06 14:28 14:50 A1 B1 A2 B2 A2 B2 A1 B1 A3 B3 A1 B1 Czech Republic Norway Slovakia Luxembourg Slovakia Luxembourg Czech Republic Norway Estonia Bosnia Czech Republic Norway Semi-Final / Halb-Finale Bowl 13 16:44 3. A Pool A Place 3 14 17:06 3. B Pool B Place 3 Semi-Final / Halb-Finale Cup+Plate 15 17:28 1. A Pool A Place 1 16 17:50 1. B Pool B Place 1 2 3 6 7 B1 B2 B3 B4 - Pool B Norway Luxembourg Bosnia Iceland Belarus Iceland Estonia Bosnia Belarus Iceland Estonia Bosnia Belarus Iceland Slovakia Luxembourg A4 - Pool B Place 4 - Pool A Place 4 4. B - Pool B Place 2 - Pool A Place 2 2. B B4 A3 B3 A4 B4 A3 B3 A4 B4 A2 B2 4. A 2. A match for place 7 / match de classement place 7 / Spiel um Platz 7 17 18:58 L13 loser match 13 - loser match 14 L14 match for place 5 / match de classement place 5 / Spiel um Platz 5 (Bowl-Finale) 18 19:20 W13 winner match 13 - winner match 14 W14 match for place 3 / match de classement place 3 / Spiel um Platz 3 (Plate.Finale) 19 19:46 L15 loser match 15 - loser match 16 L16 match for place 1 / match de classement place 1 / Spiel um Platz 1 (Cup-Finale) 20 20:12 W15 winner match 15 - winner match 16 W16 3. Contacts FIRA - AER THESSALONIKI Tournament Director / Judicial Operations Phone E-mail Klaus Blank +49 177 400 6248 [email protected] Referees Manager Mobile E-mail: Gianni Morandin +39 3358034027 [email protected] FIRA-AER Representative/ Citing Commissioner Mobile E-mail: Patrick Robin +33 6 72 76 08 30 [email protected] Tournament Administrator Phone E-mail Claire O’Jeanson +33 153 211 522 [email protected] RICANY-PRAGUE Tournament Director / Judicial Operations Phone E-mail Michel LAMOULIE +33 6 08 88 76 32 [email protected] Referees Manager Mobile E-mail: Rossano FACCIOLI +39 347 346 12 96 [email protected] Tournament Administrator Phone E-mail Inger Marie GOLVIN +45 21 47 84 89 [email protected] FIRA Contacts not attending the Tournament Director of Operations Mobile Email Simon Jelowitz +44 7931 61 28 29 [email protected] FIRA Director / Communications Manager Mobile Email Gilles Bizot +33 6 62 48 72 16 [email protected] FIRA – AER Web Communications Manager Phone Email Bernard Jargeac +352 621 197 377 [email protected] HOST UNIONS Division B South Host Union Address Phone Email Hellenic Rugby Federation Velodrome Olympic Stadium Spirou Loui, Athens +30 6811999 [email protected] Union President and Tournament Manager Phone Email Napoleon Anagnostou +30 6977004915 [email protected] Division B North Host Union Address Phone Email Website Czech Rugby Union Zatopkova 100/2, PS 40 Praha 6 16017 Czech Republic +42 073 368 5668 [email protected] www.rugbyunion.cz Tournament Manager Phone Email Pavel Mysak + 420 733 685 668 [email protected] TEAM HOTELS Thessaloniki, HE – All Teams will stay at: The Sun Beach Hotel 57019 Agia Trias Thessaloniki, Greece Tel. 0030/23920/51221 Fax. 0030/23920/51245 Web Site: www.sunbeach.gr Email: [email protected] Ricany, CZ – Teams will stay at the following hotels Pension Centrum – Belarus Hotel Pratol – Norway, Luxembourg, Bosnia and Herzegovina, Slovakia, Iceland Hotel Pavilion – Czech Republic, Estonia 4. Team Information 4.1 List of Players The Kit participating union file (excel) will be e-mailed to all Participating Unions and it will also be made available on the FIRA-AER Portal (Use 2013 version only). Please complete all columns in the Player list worksheet in respect of each Player in your squad of 12. Please also include the names and titles of the 3 Team Officials who will be in your party. The player list worksheet must be completed, signed by the President (+ stamp of the Union) & must be (hard copy) handed to the FIRA – AER Administration Manager at the Team Managers’ Meeting. The electronic version must be returned by email to [email protected] in accordance with the following dates: rd Thessaloniki - Friday 23 May Ricany, CZ - Friday 20 June th This should also be sent again on the day prior to departure to the Tournament, identifying any last minute changes. PLAYING JERSEYS Teams must arrive at the Tournament with two sets of playing jerseys. The colours of the jerseys must be completely distinct from one another. Team Managers must bring both sets of jerseys to the Team Managers’ Meeting to identify colour clashes that may occur in the Pool rounds. Players must wear the same jersey number in both sets of jerseys. For example, player Number 5 in your preferred jersey, must also be player number 5 in your alternative jersey, throughout the duration of the Tournament. SUBMISSION OF TEAM SHEETS No later than 30 minutes prior to each Match, the Team Manager must submit his or her Team of 7 players and up to 5 replacements in hard copy using the official Tournament Team Sheet. 4.2 Tournament Team 4.2.1 Team Size The official Tournament Team of the Participating Union shall be limited to a maximum of 15 accredited Team Members, comprising 12 Players and 3 Team Officials. Teams who intend to bring more than 3 management staff may do so; however any costs associated with additional management will be at the cost of the Participating Union. All management, whether part of the 3 Team Officials or additional management, must sign the Team Member Consent Form. In addition, a maximum of four additional staff will be accommodated with the Team and receive Tournament accreditation with no access to the field of play on match days. The cost of accommodation and internal transport to and from the airport to the hotels and to and from the hotel to the match venues will be for the account of the Host Unions. Any and all costs associated with international travel and costs associated with additional members of Team Management shall be for the participating team 4.2.2 Team Liaison Officer (TLO) Each Participating Union will be provided with a Team Liaison Officer. Each Team Liaison Officer will be fluent in English or French and will be appointed by the Host Union to liaise with the Teams. The Team Liaison Officer will be responsible for ensuring that the legitimate requirements of the Team are met during the Tournament, looking after the general interests and welfare of the Team and making all necessary arrangements for training and Match day operations in accordance with these Terms of Participation. 4.3 Eligibility A Player may only play for a Participating Union in the Tournament if he is eligible to play for that Union in accordance with IRB Regulations 8 (as specified below). It is the responsibility of each Participating Union to ensure its players are eligible in accordance with this Regulation. Eligibility must be confirmed by signature of the President & stamp of the Union on hard copy of the players list given during the Managers Meeting. The following text is an extract from IRB Regulation 8: Eligibility to play for National Representative Teams. Please note that Explanatory Guidelines on the Implementation of this Regulation are contained in the IRB Regulations Relating to the Game. The full Regulation and Guidelines may be found on the IRB website www.irb.com. The player must provide all relevant documents concerning his or her personal eligibility (Birth certificate of the parents if necessary). See Section 15 Appendix 6-7 Extract: Regulation 8 8.1 Subject to Regulation 8.2, a Player may only play for the fifteen-a-side National Representative Team, the next fifteen-a-side National Representative Team and the National Representative Sevens Team of the Union of the country in which: a) b) c) he was born; or one parent or grandparent was born; or he has completed thirty-six consecutive months of Residence immediately preceding the time of playing. 8.2 A Player who has played for the fifteen-a-side National Representative Team or the next fifteen-a-side National Representative Team or the National Representative Sevens Team of a Union is not eligible to play for the fifteen-a-side National Representative Team or the next fifteen-a-side National Representative Team or the National Representative Sevens Team of another Union. 8.3 For the purposes of this Regulation, a Player is deemed to have played for the fifteen-a-side National Representative Team or the next fifteen-a-side National Representative Team of a Union if: 8.4 a) He is selected for such Team to play in an International Match against the fifteen-a-side National Representative Team or the next fifteen-a-side National Representative Team of another Union (or in a fifteen-a-side international Match against another Union’s or next Touring Squad during an IRB approved International Tour) and is present at the Match played by that Team either as a replacement, substitute or a playing Member of that Team and has, at the time of the Match, reached the age of majority; or b) He is selected to represent a Union’s Touring Squad on an International Tour which includes an International Match or Matches approved by the IRB and is present at any fifteen-a-side Match played on that International Tour either as a replacement, substitute or a playing Member of a Team selected from the Union’s Touring Squad and has, at the time of the Match, reached the age of majority; or c) He is selected to represent a Union’s next Touring Squad on an IRB approved International Tour and during that International Tour he is present at a Match against the fifteen-a-side National Representative Team or the next fifteen-aside National Representative Team of another Union either as a replacement, substitute or playing Member of a Team selected from the Union’s next Touring Squad and has, at the time of the Match reached the age of majority. For the purposes of this Regulation, a Player is deemed to have played for the National Representative Sevens Team of a Union if he is selected to represent a Union’s National Representative Sevens Team in an International Match against the National Representative Sevens Team of another Union and is present at the Match played by that Team either as a replacement, substitute or playing Member of that Team and has, at the time of the Match, reached the age of majority. Responsibility, breach and penalties for a breach of Regulation 8 8.5 Regulation 8 is a strict liability offence and shall be construed in accordance with the principles of strict liability under English law. It is not, therefore, necessary that fault or intent on the part of a Union be shown in order for a breach of Regulation 8 to be established. Nor is lack of fault or intent on the part of a Union a defence to a breach or Regulation 8. For the avoidance of any doubt (and without limiting a Union’s other obligations and responsibilities for the conduct, acts or omissions of its Members and Persons under its jurisdiction pursuant to any other Regulation) Unions are responsible and accountable for the conduct of their Players and all Persons under its jurisdiction in relation to compliance with the provisions of Regulation 8 and any breach of Regulation 8 by such Player(s) or Person(s) shall be deemed to be a breach of Regulation 8 by the Union concerned. Each breach of Regulation 8 by a Union, howsoever arising, will result in a minimum fixed fine being imposed on the Union concerned. The minimum fixed fines for each breach of Regulation 8 are as follows: a) For a Union that is represented on the Council £100,000 sterling; b) For all other IRB Member Unions £25,000 sterling. Based on the facts and circumstances of any breach of Regulation 8 the applicable minimum fixed fine as set out above may be increased. In addition, other penalties as set out in Regulation 17.6 may also be imposed on the Union concerned. 8.6 In exceptional circumstances, a Union in breach of Regulation 8 may make submissions to the relevant disciplinary body appointed under Regulation 17 to adjudicate on the case as to why the Union should not be subject to the applicable minimum fixed fine. For the avoidance of any doubt, however, the relevant disciplinary body shall only be entitled to reduce the applicable minimum fixed fine set out in this Regulation where the Union is able to provide clear and indisputable evidence that truly exceptional circumstances exist and that the Union concerned had taken all necessary steps to comply with Regulation 8. 4.5 Age Criteria As this is a Senior Mens’ Tournament, players under the age of 18 are not permitted to participate. 5. Tournament Rules 5.1 IRB Laws of the Game The Tournament shall be played according to the current IRB Laws of the Game and the IRB Regulations Relating to the Game, subject to additional specifications contained in these Terms of Participation and subsequent communications of FIRA-AER. These IRB Laws of the Game and the IRB Regulations Relating to the Game can be found on the IRB website: www.irb.com. As set out in the Foreword, the IRB Anti-Corruption and Betting Regulations (IRB Regulation 6) as in force from time to time apply to the Tournament, all Team Members, Union/IRB personnel and Match Officials. These Regulations impose a number of restrictions and obligations on Team Members (including Team Management) in relation to betting, inside information and reporting, in particular. IRB Regulation 6 is available at http://www.irb.com/lawregulations/regulations/index.html. 5.2 Balls The Tournament shall be played with BeRugbe (555MV), the official ball of the Tournament. At the Team Managers’ meeting, each Team will be provided with 2 Match balls to retain for the duration of the Tournament. All matches will be played with official match balls. 5.3 Tournament Format a) The FIRA - AER Mens’ 7s European Championship, Division B consists of two Tournaments. b) The winners of each Tournament will be promoted to Division A for 2015. The 2015 European championship format will be established and FIRA-AER will use the final ranking 2014. c) Tournament Programme Thessaloniki th Friday 30 May Teams Arrive at the Sun Hotel, check in and acclimatise 19.30: Dinner 20.30 Team Managers’ Meeting st Saturday 31 May Competition Day Official Post Tournament Ceremony st Sunday 1 June Teams Depart d) Tournament Programme - Ricany, CZ Friday 27th June Teams Arrive at hotels, check in and acclimatize Team Managers’ Meeting – Time TBC Saturday 28th June Match Day Final Banquet Sunday 29th June Teams Depart Ricany 5.4 Tournament Regulations THESSALONIKI – 12 TEAMS 5.4.1 The 12 Teams competing will be grouped into four pools of three as follows: POOL A POOL B POOL C POOL D A1 .Serbia (1) B1. Hungary (2) C1. Switzerland (3) D1.Bulgaria (4) A2. Azerbaijan (8) B2. Austria (7) C2. Turkey (6) D2. Greece (5) A3. Liechstenstein (9) B3. Slovenia (10) C3. San Marino (11) D3. Montenegro (12) For this tournament, final standings from the 2013 tournament will be taken in to account, as shown in brackets. 5.4.2 The Tournament will firstly consist of matches between teams in the same pool No extra time will be played in pool matches. Points will be awarded for these matches on the following basis: - If a Team wilfully refuses to play, or wilfully abandons a Match in progress, without the prior consent of the Match Referee, then, subject to confirmation by the Disputes Committees, that Team will be expelled from the Tournament. - If a Team has been expelled from the Tournament, for whatever reason, then That Team shall be deemed to have been awarded no pool competition table points and to have scored no tries or points in the pool Matches; and For the purposes of determining standings in the pool competition table, all Match results against such Team shall be deemed null and void. This means that all pool competition table points awarded in Matches against the expelled Team and tries and points scored or conceded in Matches against such Team will not be taken into account in determining standings in the pool competition table. Determining Pool Table Standings a) Competition points shall determine position in the pool competition table as set out in points above. b) If at the conclusion of the pool stage two or more Teams are equal on competition points for any position in the pool, such position in the pool competition table will be determined on the result of matches between the equal Teams. The Team that won most Matches shall be deemed to have finished higher in the pool competition table and ditto for the others. c) If the Match between the two Teams equal on competition points at the end of the pool stage was a draw, then the following process shall be used to determine the position: a. The margin of points scored for and against a Team in all pool Matches shall be considered. The Team with the highest positive margin of points shall be ranked higher in the pool competition table; if the tie remains unresolved then; b. The margin of tries scored for and against a Team in all pool Matches shall be considered. The Team with the highest positive margin of tries shall be ranked higher in the pool competition table; if the tie remains unresolved then; c. The Team that has scored the highest number of points in the pool Matches shall be ranked higher in the pool competition table; if the tie still remains unresolved then; d. The Team that has scored the highest number of tries in the pool Matches shall be ranked higher in the pool competition table; if the tie still remains unresolved then; e. The tie will be resolved by the toss of a coin between the Team Mangers concerned. d) If at the end of the pool stage more than two Teams are tied on points then the following process shall be used to determine the position: a. The margin of points scored for and against a Team in all pool Matches will be considered. The Team with the highest positive margin of points shall be ranked highest in the pool competition table: if the tie remains unresolved then; b. The margin of tries scored for and against a Team in all pool Matches will be considered. The Team with the highest positive margin of tries shall be ranked higher in the pool competition table, if the tie remains unresolved then; c. The Teams concerned shall be ranked by reference to the number of points scored in all pool Matches. The Team with the highest number of points scored in the pool Matches shall be ranked higher in the pool competition table: if the tie remains unresolved then; d. The Teams concerned shall be ranked by reference to the number of tries scored in all pool Matches. The Team with the highest number of tries scored in the pool Matches shall be ranked higher in the pool competition table: if the tie remains unresolved then; e. The tie will be resolved by the toss of a coin between the Team Managers concerned. - If a Team wilfully refuses to play, or wilfully abandons a Match in progress, without the prior consent of the Match Referee, then, subject to confirmation by the Disputes Committees, that Team will be expelled from the Tournament. - If a Team has been expelled from the Tournament, for whatever reason, then That Team shall be deemed to have been awarded no pool competition table points and to have scored no tries or points in the pool Matches; and For the purposes of determining standings in the pool competition table, all Match results against such Team shall be deemed null and void. This means that all pool competition table points awarded in Matches against the expelled Team and tries and points scored or conceded in Matches against such Team will not be taken into account in determining standings in the pool competition table. st 5.4.3 Following the completion of the pool games, Teams shall be ranked from 1 to 3rd in each Pool based on competition points accrued during the pool phase. 5.4.4 Following the completion of the pool games, the Group winners will enter the Cup Semi Finals, the second placed teams in each Pool will enter the Plate Semi Finals and the third placed teams in each Pool will enter the Bowl Semi Finals. Bowl Semi Finals Match 13 – A3 v D3 Match 14 – B3 v C3 Plate Semi Finals Match 15 – A2 v D2 Match 16 – B2 v C2 Cup Semi Finals Match 17 – A1 v D1 Match 18 – B1 v C2 5.4.5 Following the completion of the Semi Final matches, there will follow positional play off matches and Finals matches to determine the final ranking of teams The final matches will be played as follows: Finals Match 20 - Bowl Final Match 22 – Plate Final Match 24 – Cup Final 5.4.18 During the Knock-out Competitions When there is a drawn match and extra time is required, after a break of one minute the extra time is played in periods of five minutes. After each period, the teams change ends without an interval. The principle of sudden death is applied. The first scores wins the game. Extra Time - Toss. Before extra time starts, the referee organises a toss. One of the captains tosses a coin and the other captain calls to see who wins the toss. The winner of the toss decides whether to kick off or choose an end. If the winner of the toss decides to choose an end, the opponents must kick off and vice versa. EXTRA TIME – THE WINNER In extra time, the team that scores points first is immediately declared the winner, without any further play. 5.4.19 The duration of Matches, other than the final of the Cup, matches will be 7 (seven) minutes each half with a one-minute half time interval. The duration of the Cup Final will be 10 (ten) minutes each half with a two-minute half time interval. 5.4.20 Apart from the wilful abandonment of a match and subsequent expulsion under 8.2 in the event of a Match having to be stopped after its commencement under the provisions of the Laws of the Game, then subject to confirmation by the Disputes Committee, the following procedure shall apply: a) Pool Matches a. Where a pool Match has been abandoned either at half-time or at any time in the second half the result and any points and tries scored by each team in the match shall stand. b. Where a pool Match has been abandoned during the first half the result shall be declared a draw. c. Where a pool Match has been declared a draw then for that Match each Team will be awarded two Match points and any points and tries scored will count towards the total points and tries scored by each Team in all their pool matches b) Knock Out Matches a. Where a Match has been abandoned either at half time or at any time in the second half the result shall stand. If both Teams are tied then the Team having scored the most tournament points shall be declared the winner. If this does not produce a winner then the provision within the concerning clause shall be used to ascertain a winner. However, if one of the Teams participated in a Pool where a Team was expelled, for whatever reason, then the matter will be referred to the Disputes Committee, which shall decide the most appropriate method for determining the winner of the tied knock out Match. b. If a Match has been abandoned during the first half the result shall be declared a draw and the provisions within the concerning clause shall be used to ascertain the winner. However, if one of the Teams participated in a Pool where a Team was expelled, for whatever reason, then the matter will be referred to the Disputes Committee, which shall decide the most appropriate method for determining the winner of the tied knock out Match. 5.4.21 A match shall be played by no more than seven players in each team on the playing area. A player may be replaced on account of injury or substituted. A team cannot nominate more than five replacements/substitutes up to five players may be replaced or substituted. Temporary replacement for a blood injury to a player is permitted. A player who has been replaced through injury may not resume play in the same. A player who has been substituted may not resume play in the same match except as a temporary replacement for a player with a blood injury. No replacement or substitution may be made except with the permission of the Referee, and only during a stoppage in play. 5.4.22 Only players, the referee, touch judges and medically trained persons in order to tend to an injured player may enter the playing area. During the interval coaches, water boys and camera crews may enter the playing area but they must leave it before resumption of play and must not do anything to delay the punctual resumption of play. 5.4.23 The Tournament will be played in accordance with IRB seven a side variations. Teams are reminded to familiarise themselves with all applicable Laws in advance of the Tournament and are requested to refer to the attached link. http://www.irb.com/mm/Document/LawsRegs/0/SevensVariationsEN_7686.pdf 5.4.24 A player sent from the field, under Law 10, will not be permitted to play again until the matter has been dealt with, in accordance with the applicable Tournament Disciplinary rules. 5.4.25 Team Jerseys – Color Clashes The teams must have 2 sets of jerseys in colours predominantly distinct from one another. Every endeavour will be made to avoid clashes; however the participating Unions acknowledge that the issue of colour clashes between Team Kits normally worn by Participating Unions is of critical importance. Teams must play all matches in the registered jersey/shorts colours. No variations to these will be permitted except in the case of a pre-determined colour clash. For all matches where there is a colour clash, the team wearing the alternate kit will be determined by coin toss. NOTE: Please ensure that both sets of your playing jersey are brought to the Team Managers Meeting the evening before the matches 5.4.26 Toss The toss to decide who will kick off and to choose ends will take place at half time during in the preceding match at the Match Officials table at the halfway line. When there is a break between matches, the toss for the match following the break will take place 10 minutes before kick off. The toss shall be conducted by the match referee with a representative of each team in attendance. It is not essential that the Team Captain conduct the toss on behalf of the Team. RICANY, CZ NOTE – FOR THIS TOURNAMENT, ALL OF THE RULES INCLUDING THOSE RELATING TO POINTS, DETERMINING POOL STANDINGS, KNOCK OUT MATCHES AND EXTRA TIME, WILL BE AS ABOVE, BELOW DETAILS THE FORMAT FOR THE 8 TEAM TOURNAMENT AS OPPOSED TO THE 12 TEAM TOURNAMENT IN THESSALONIKI POOL A POOL B SEEDINGS IN BRACKETS SEEDINGS IN BRACKETS A1. CZECH REPUBLIC (1) B1. NORWAY (2) A2. SLOVAKIA (4) B2. LUXEMBOURG (3) A3. ESTONIA (5) B3. BOSNIA (6) A4. BELARUS (8) B4. ICELAND (7) 5.4.27 The Tournament will firstly consist of matches between teams in the same pool No extra time will be played in pool matches. Points will be awarded for these matches on the following basis: NO SHOW – 0 Points LOSS - 1 Point DRAW - 2 Points WIN - 3 Points st th 5.4.28 Following the completion of the pool games, Teams shall be ranked from 1 to 4 in each Pool based on competition points accrued during the pool phase. 5.4.29 Following the completion of the pool games, the Group winners and runners up will enter the Cup / Plate Semi Finals, the third and fourth placed teams in each Pool will enter the Bowl Semi Finals. BOWL SEMI FINALS Match 13 - A3 v B4 Match 14 - B3 v A4 CUP / PLATE SEMI FINALS Match 15 - A1 v B2 Match 16 - B1 v A2 5.4.30 Following the Semi Final Matches, positional play off matches will take place and the Final matches shall be decided thus: BOWL FINAL Match 18 - Winner of Match 13 v Winner Match 14 PLATE FINAL Match 19 - Losers of Match 15 v Losers of Match 16 CUP FINAL Match 20 - Winners of Match 15 v Winners of Match 16. Note, the Cup Final only, will be a match of 10 minutes each way, with a 2 minute Half Time interval 5.5 Tournament Officials Tournaments Officials will officiate at the Tournament. Tournament Officials are representatives appointed by FIRA-AER to be responsible for the conduct of a Tournament according to the IRB Laws of the Game, including referees, assistant referees, playing enclosure referees (4th official) and/or as may be otherwise specified in writing by FIRA-AER - Tournament Director - Referee Manager - 6 referees - 10 or more linesmen, Touch Judges - Citing Commissioner - FIRA - AER Appointed Judicial Officer 6. Tournament Arrangements 6.1 Travel & Transport 6.1.1 International Travel Organisation Teams will travel directly from their assembly location within their own country to the Tournament, so as to arrive at the Tournament location, no later than the afternoon before the Tournament. The costs of the International Transport are for the account of the participating Unions. Approximately 40% of the costs (12 players + 3 staff) will be covered by FIRA-AER. Attendance in Team Managers’ Meeting is compulsory at the risk of paying a financial sanction. (see section 13.3) A coach pick up will be made available to teams to transport them from their arrival airport to their designated accommodation. Except for the teams travelling from their country of origin by bus. Teams wishing to arrive earlier than May 9th may do so, however Participating Unions will be responsible for all such organisation and costs including (though not limited to transport), accommodation and meals associated with their early arrival in Lisbon. They are to organise their journey with the Organisation Committee in advance. 6.1.2 Internal Travel A program of transport will be set up by the Organising Committee for the duration of the competition according to their timetable. 6.2 Accommodation and Meals Participating Unions will be accommodated according to the following principles, and Participating Unions are not entitled to make their own accommodation arrangements. 6.2.1 Standard Accommodation Provision All hotels are booked by the Organising Committee. Each team will receive €20 per person, per day from FIRA – AER towards accommodation costs. Each participating Team must pay the costs of accommodation to the Organising Committee Accommodation based on arrival on the day before the tournament in the afternoon and Departure on the morning of the day after the tournament after breakfast. All accommodation payments to the Organising Committee should be made on or before the date of arrival. Each Team will receive 3 nights’ accommodation for 12 players and 3 Team Officials. All the Team Members will be accommodated in the same hotel if possible (6 double rooms and 3 single rooms). 6.2.2 Extra Team Members and VIP Officials Accommodation Each Team is responsible for arranging accommodation at its own cost for its extra Team Members and VIPs. 6.2.3 Hotel House Rules and Compliance The Team Officials are responsible for conduct of their Team to ensure all house rules’ are complied with at all times for the duration of their stay. No improper behaviour will be accepted during the Tournament at the Team Accommodation compound and in particular on the last day. Any incident will be treated with highest severity and misconduct charges may be decided by the Tournament Director in case of incident. (see section 13.3) By the way, the Organisation Committee will organise an inventory of fixtures both on the arrival day and departure day. 6.2.4 Visitors Persons requesting to visit Team Members should be referred to the Team Manager or Team Liaison Officer. 6.2.5 Laundry The Hotel will offer special laundry conditions for the teams. This service will be paid by the team. Managing by Liaison Officer. 6.2.6 Meals Meals will be provided for the 15 Team Members. Buffet style breakfast, Rolling Buffet at the stadium and a final dinner will be provided by the Organising Committee after the tournament. 6.2.7 Water Each member of the playing and management staff will be provided with 3 litres of mineral water per match day. 6.3 Accreditation Tournament accreditation passes will be supplied to 15 Team Members as nominated on the Player’s List submitted to FIRA-AER. The accreditation passes will be provided to the Team through the Team Liaison Officer on the Manager meeting. Team Managers must ensure that official accreditation is worn by all Team Members when accessing training pitches, Match Venues and other notified areas. All non-playing Team Members not on the playing enclosure must wear their accreditation at all times within Match Venues, otherwise access to secure areas within the Match venue may be denied. 6.4 Ticketing and Match Programmes 6.4.1 Tickets The Participating Union will be entitled to receive an allocation of complimentary tickets for each Pool Match in which the Team participates. Teams who wish to purchase tickets may do so by contacting the Ticket Office of the Organising Committee. The Team Manager will be responsible for distributing the above tickets amongst the Team in an equitable manner. Tickets are for Team use only and may not be transferred or sold on, under any circumstances. 6.4.2 Programmes Each Team Manager will be provided with 30 programmes for the Tournament. The Team Manager will be responsible for distributing such programmes amongst the Team. 6.5 Match Operations 6.5.1 Warm-Up Pre-game warm-up Before the Matches, a dedicated warm-up area outside of the Match pitches/stadium will be assigned to each Team. For the first Matches of each Match day, the Teams will be entitled of warm-up on the Match pitch before the Match. Warm-up after kick-off All access to the field is monitored by the Match Officials to limit the number of persons on the field and possible disruptions. Substitute Players are authorised to warm-up in the opposing Team’s in-goal without balls or tackle bags. They must wear the bibs provided to the Teams. 6.5.2 Technical Zone 6.5.2.1 Dimensions of the Technical Zone a. For International Matches two technical zones shall be provided within the playing enclosure on the same side of the pitch, each one on either side of the half-way line and outside the field-of-play. b. These technical zones must be marked on the ground. c. The line nearest the touch line must be parallel to the touch line. d. The technical zones commence a minimum of five metres from the halfway line. The technical zones must not exceed ten metres in length and three metres in width and must not be less than two metres from the touch line when it’s possible. e. Wherever practically possible the zones should be behind advertising hoardings with easy access to the field of play. 6.5.2.2 Personnel permitted in the Technical Zone a. Four persons and the substitutes (5) are permitted to operate from the technical zones. b. No other person is permitted in the technical zones. c. One of the medically trained personnel permitted to operate from the technical zone, as listed in (a) above, may be positioned on the far side of the playing area on the touch line opposite the technical zone. d. The second medically trained personnel permitted to operate from the technical zone as listed in (a) above may be positioned on the near side of the playing area on the touch line. e. Where practically possible the medical personnel must stay outside the advertising hoardings. The medical personnel may keep up with play, but must pay due regard to the needs and rights of players, match officials, spectators, broadcasters and commercial partners. f. The medical personnel may enter the field of play in accordance with Law at any time a player is injured. They must not obstruct, interfere or aim comments at match officials. 6.5.2.3 Roles of personnel in the Technical Zone a. Water may only be taken on the field during stoppages in play for injuries in the playing area and when a try has been scored. b. The two water carriers are not permitted in the playing area during penalty kicks at goal. c. The water carriers must remain in the technical zone at all times unless they enter the playing area to provide water or when ONE enters to provide a kicking tee to a kicker at a penalty kick. d. Players may come to the touch line adjacent to the technical zone to receive water. e. Water bottles must not be thrown on to the field of play. 6.5.2.4 Management of the Technical Zone a. All personnel permitted in the technical zones must have some distinguishing mark (e.g. vests). FIRAAER provides 4 bibs by bench. b. The fourth and fifth officials will manage the technical zones. If there is a transgression of the protocol, the matter will be reported to the match referee or match commissioner. c. The match referee may caution any offender or at his discretion expel the person(s) from the playing enclosure for any breach of the protocol. d. Any breach of the protocol may be reported to the Designated Disciplinary Official who shall be entitled to undertake investigations and lodge Misconduct Complaints pursuant to IRB Regulation 17.21 against the Union(s) and/or person(s) concerned. e. Should any person be expelled from the playing enclosure for a breach of the protocol they must be reported by the match referee to the Designated Disciplinary Official, who shall be entitled to undertake investigations and lodge Misconduct Complaints pursuant to IRB Regulation 17.21 against the Union(s) and/or person(s) concerned. 6.5.2.5 Personnel outside of the Technical Zone a. The replacement bench and the location of the head coach should, wherever possible, be outside the playing enclosure. 6.5.2.6 Players temporarily suspended a. When a player has been temporarily suspended (sin binned) that player is to be situated in the designated sin bin area and must remain there for the duration of the Temporary Suspension. The Temporary Suspension begins at the moment when the player is seat down in the Sin Bin area. b. The player may be given water and the provision of warm clothing. 6.5.2.7 Management of Protocol The management of this Protocol will be the responsibility of the Number 4 and 5 officials or by the appointed Match Commissioner or Match Manager. 6.5.3 Replacements and Substitutions A team may nominate up to five replacements/substitutes. A Team may substitute or replace up to five players. They can take place when the team management: Wishes to make a substitution, or, is forced to make a temporary substitution because of a blood injury, or, has to replace an injured player That team management must complete the substitution document attached and give it to the Fourth Official. The Fourth Official and the touch judges will be in radio contact with the Referee (when it’s possible). At the next stoppage in play the Fourth Official will contact the Referee and inform him the number of the player who will leave the playing area. The Fourth Official will complete the Summary Sheet and provide it to the Match Commissioner. 6.5.4 Coin Toss The toss to decide who will kick off and to choose ends will take place at half time in the preceding match. The toss shall be conducted by the match referee with a representative of each team in attendance. The winner of the toss decides whether to choose an end for the first-half or kick-off. 6.6 Use of Global Positioning System devices during Matches GPS units are made of a rigid material which is contrary to Law 4.4 and Regulation 12. IRB Council has provided a dispensation to Unions to use GPS devices subject to stipulated standard terms and conditions including indemnifying the IRB and obtaining the consent of all persons participating in any Match where GPS devices will be used. Following requests from Participating Unions the IRB has incorporated these standard terms and conditions for use of GPS devices into the Participation Agreement, the Team Member Consent Form and the dedicated form in Appendix 1 where Players can indicate that they consent to the use of GPS devices in Matches and accept the associated risks. Participating Unions who wish to use GPS devices during Matches must: (a) ensure that they and their opposing Participating Union (including all Players from both Teams) in each Match have signed the consent form contained Section 15 of the Terms of Participation Agreement confirming that each such person: (a) accepts that GPS is being worn and/or used by a person(s) involved in that Match; and (b) accepts any risks associated with participating in the Match while a person(s) is wearing and/or using GPS; and must provide copies of such consents to the IRB on request; (b) provide written evidence to the IRB that the wearing of and/or use of GPS by any person in a Match(es) does not affect the insurance cover of the Participating Union's Players; (c) report any injuries associated with the wearing and/or use of GPS to the IRB Training and Medical Manager; and (d) provide a report to the IRB on the efficacy of data obtained through the use of GPS. The IRB highlights to Participating Unions that acceptance of the use of GPS in Matches is not compulsory and Participating Unions and Players are free not to consent to the use of GPS in which case neither Team may use GPS in such Match. In such case please advise the Tournament Director as soon as possible in order to have the relevant sections of your Team Member Consent Form amended prior to signature. 7. Medical Arrangements 7.1 Match Venue Medical Facilities The following medical facilities will be available at the Match Venue on Match days: 7.1.1 Players and Match Officials An ambulance or an appropriate room for the use of Players (from both participating Teams) and Match Officials (including referees and assistant referees) who are injured or ill. Such a facility will include (when it’s possible): 1. Resuscitation equipment, IV fluid and essential drugs; 2. Oxygen and suction; 3. Stiff neck collars; 4. Standard stretcher, Jordan Frame, Spinal Board or Scoop stretcher; 5. Readily available telephone with permanent listing of ambulance, rescue helicopter (where available) and local hospital; 6. Adequate lighting including wall light for suturing; 7. Sink and hand washing facilities; 8. Facility for disposal of used needles, syringes and contaminated dressings; and 9. Facility for sterilizing instruments. Access to all such medical facilities will be such that there is unobstructed access for a stretcher from the field of play and ready access for an ambulance. The game cannot start without ambulance. All the medical facilities will be checked by the Local Doctor appointed by the Organisation Committee to make sure that the players’, officials’ and spectators’ safety is optimal. 7.1.2 Dressing Rooms A dressing room for each Team participating in the Match which will include reasonable access to a Physiotherapist table and adequate disposal facilities for the disposal of used needles, syringes and contaminated dressings. 7.2 Medical History Each Participating Union shall: 1. Ensure that its Players are suitably fit to participate in the Tournament and that its Players comply in all respects with the medical requirements set out in the Participation Agreement. 2. Be required to report any injuries sustained during the Tournament to the Match Doctor or Tournament Medical Officer. 3. Provide medical case notes relating to previous injuries / surgery. 7.3 Medical Fees and Costs Costs of medical attention at a Match Venue on Match days and training days will be covered for the Players and the Team Officials participating in the Tournament by FIRA-AER insurance. Any and all medical costs incurred away from the playing grounds and not linked to training and playing activities will be borne by the Participating Union. The cost of treatment for Illness contracted or Injury sustained (including without limitation any dental treatment) by a Team Member at any time during the Tournament Term shall be paid by the FIRA-AER insurance. Arrangements for medical attention and treatment are to be made only through the Team Liaison Officer. The Team Liaison Officer shall, at the conclusion of the Team's stay in the country of the Host Union, provide the Host Union with details of the Medical treatment provided and costs incurred. In addition to the costs described above the Participating Union shall be responsible for strappings, bandages, mouth guards and similar items. The accident reports (ENG and FR) will be given to the teams on the occasion of the Team Manager Meeting. 7.4 Medical Insurance Medical expenses insurance, including medical repatriation, is taken up by the FIRA-AER insurance for each Team Member The FIRA-AER insurance coverage starts after the Team Manager’s Meeting until the end of the last game played. A copy of insurance policy shall be provided to the Tournament Medical Officer. The Participating Union is responsible for ensuring that its medical staff are properly qualified and insured to give medical treatment in the host country. 7.5 Team Doctor All Team Doctors should be fully registered medical practitioner Completed Team Doctors and/or Physiotherapists must be aware of any Players who require specialist medical care, egg. Diabetes, and be able to inform Match Doctors as necessary. Team Doctors must ensure that Players are aware of the high risk associated with the use of recreational drugs such as cocaine, ecstasy and caffeine. Players must be made aware of their duty of care to other Players in relation to skin conditions, such as Herpes Gladiatorum or scrum pox. This is a highly infective condition. A Player with this condition needs medical advice and must not play while the rash is present, as he is putting others at risk. All participating Teams should bring with them a supply of various sizes of (or adjustable) neck collars for use if a Player is injured during training. Any Team requiring other specialized equipment must inform the Tournament Director well in advance. Cardiac disorders causing sudden death in sport are numerous but one group, cardiomyopathy can be detected by ECG and Echocardiography (ECHO). The incidence of cardiomyopathy is 1 in 500. These investigations are justified. 7.6 Role of Medical Team in Case of Injury The medical Team will only attend to a Player who has been referred by the referee or the Doctor of either Team. The Player is then under the responsibility of the Match Doctor. This responsibility ends when the Match Doctor considers that the Player is in a fit state to rejoin his Team which he may do either on the pitch or in the dressing rooms, but only once she has informed the Team Doctor of her team. 1. All Players with serious injury, head, neck, back or lower limb injuries should be taken off the field by stretcher. No Player should hobble off the field with the help of a Physiotherapist but should be taken off on a stretcher quickly and efficiently by agreed protocols. 2. Match Doctor will examine the Player off the pitch and will then decide to manage him in the medical room or transfer him to hospital. 3. If transfer to hospital is decided then the Match Doctor will send a medical person if necessary and certainly a member of the Player’s Team with the Player to hospital. 4. Match Doctor stays in contact with the ambulance and hospital to update the Player’s Team Doctor and family. 7.7 Medical Protocol - Match Day Signals The following hand signals are to be used across the whole Tournament by all personnel involved with the management of injuries to all competing Players. Call for the STRETCHER: - In the event of fractures, dislocations and severe soft tissue injuries (move hands up and down by your side) Side on view Front on view Signal for BLOOD injury or management: Front on view Side on view Signal for PSCA temporary 5 minute substitution (referee flexes and extends and abducted straight arm touching head three times) Call for Match Day Medical Team including the resuscitation doctor for assistance with any suspected SPINAL INJURY Front on view Side on view 7.8 Accident Report The accident reports (ENG and FR) will be given to the teams on the occasion of the Team Manager Meeting. 1.You have to fill in all sheets of the report (front and back) Sheet A Sheet B Sheet C The FIRA-AER accident report is valid exclusively for competitions, which are organised by the FIRA-AER 2. The report must be signed by the injured person in all cases (barring an inability to do so due to the type of accident 3. The report must be certified true by the Union or otherwise by a fully accredited responsible manager. In order to accelerate the procedure, the heading « Circumstances of the accident » must be filled in as more precisely as possible. Example: do not write only « during a rugby match ». Circumstances of the accident: back of the sheet A 4. Before the next step, the Union or the fully accredited responsible manager must fill in the omissions that he may have noticed and must precisely fill out the different sections appearing on the form. Poorly written or inadequately prepared documents will be returned to sender and will delay registration of the accident accordingly. 5. The Sheet A of the report must be sent to the FIRA-AER secretary immediately, within five days from the date of the accident (day of the accident included). 6. The Sheet B must be sent to the FIRA-AER secretary as soon as possible together with the documents substantiating the disbursements (Such as statements of fees or expenses dated and paid) and / or the payment reductions made by Social Security or any other insurance organization. 7. The Sheet C must be kept by the Union. 8. Generally speaking, the request for payment of the costs still borne must be submitted to the insurer only after healing and within the maximum limit of one year. Important Recommendations If the injured person is a member or beneficiary (minor child, student) of a Social Security system and/or of any other insurance organization: - The full file must be immediately submitted to the concerned organizations, the coverage of which will be supplemented by the insurer, - The same process must be followed for care requiring a prior request for approval or cost defrayment. All mails concerning the Report Accident (sending of the sheet…) must be sent to the following address: FIRAAER - 5 rue de Liège - 75009 Paris – FRANCE Should you need any further information, please send your question by email to the following address: [email protected] (To the attention of Dr Jacques Mombet). Accident Report form is available in French and English on the Internet website of the FIRA-AER: http://www.firaaer-rugby.com / Heading “Members” (Protected area). If you wish to receive a form of Accident Report by email, please send an email to [email protected] and do not forget to specific the language (English or French). 7.9 Hospital Address: THESSALONIKI University General Hospital of Thessaloniki AHEPA St.Kiriakidis 1, P.O. 54636 Thessaloniki Tel number : +30 2310.993059 PRAGUE Ricany Hospital Smirickych 315, 251 01 Ricany Tel number +420 725 007 990 8. Media Rules Each Participating Union and each Team Member acknowledges the importance of co-operating with the media to obtain maximum coverage and exposure for the Tournament. Any Team Member, with the approval of his Team Manager or Participating Union, may communicate with the media and engage in radio and television broadcasts, provided always that his comments do not bring the game of Rugby, the FIRA-AER, the Organisation Committee or the Tournament into disrepute. In order to ensure consistent media management and a balanced Team approach, any requests to the Team Members from any member of the media for interview, filming or conference on non-Match days, must be referred to the Media & Communications Manager for prior approval. FIRA-AER accepts the use of social media by players during the Tournament, which must be in accordance with the social media guidelines. 8.1 Communication Department The Communication Department of the Host Union, in collaboration with FIRA-AER Communication Department is responsible for all Tournament media and communications related activities (internal and external), including media operations and services, media management and relations, issues management, public relations and editorial Services. The Communication Department can be contacted by e-mail to [email protected] or [email protected]. 8.2 Media Host The media hosts are needed in order to serve the accredited media during the game. The amount needed depends on the game and the amount of expected press persons and planned press services, press conferences etc. The accredited press must receive the assistance and tools needed during the game in order to communicate the game outwards. The level of services received by the accredited media affects the image of the event and therefore the task of the media hosts is to secure that everything runs smoothly in the press facilities at the FIRAAER events. The media hosts are the link between the media and the game, ensuring a smooth co-operation between the media and the whole event resulting in a lot of positive media visibility. Good language skills (English preferably) are essential for the media host in order to be able to help media from different countries. 8.3 Accreditation The host union is responsible to manage the press accreditation passes and could reserve the right to approve or deny any Press accreditation request. In this case, the host union must inform the FIRA-AER communication Department and motivate the decision. The FIRA-AER logo must appear on the first side of the accreditation. 8.4 Press Centre It is recommended that Unions must provide, for a Tournament a Press Centre which functions as a media working area with desks, chairs, fast internet connection and an area where catering is provided (when possible). The Press Center should provide easy access to and from other media-related facilities such as the media and the press conference room and adequate toilet facilities. The Press Center shall be open at least 2 hours before the game and closing 3 hours after the end of the Tournament. The accredited journalists will receive the programme of the Tournament. If it’s impossible to have an independent room for the Press Center, the press conference room could be an alternative. 8.5 PressTribunes Each Tournament venue shall have a press stand in a central position in the main grandstand that offers working conditions for accredited journalists. The writing journalists are to have reserved seats with desks including electricity and internet access. The media tribune must be marked, be well-lit and must provide easy access to the media working area and the press conference room. The media tribune must include separate areas for “TV and radio broadcasters”, commentators, the written press and TV observers that meet the particular requirements. The Host Union is to define the seating order in the media tribune in accordance with the earlier defined accreditation priority and the planned presence of the journalists. Host Union further has responsibility to ensure that unauthorized persons may enter the press. 8.6 Photographers Each Tournament venue shall provide a working area for accredited photographers with adequate desks and high speed Internet connections. The photographers’ working area may be combined with the Press Center or may be separate, but in either case, should provide easy access to the pitch and photographer zone in the venue. The photographers shall have the possibility to take match photos from different sides of the stadium during the match, giving them easy accessibility around the pitch. The photographers shall also have the possibility to take pictures during the post Match press conferences and in the mixed zone. There are many journalists working as both photographers and reporters, which need to be taken into account when planning the accreditation and access zones. The color of the photographer’s vest shall be identifiable. At the end of the Tournament, should the Host Union organize a particular protocol (ceremony), details should be provided to the photographers. 8.7 TV Production - NOT APPLICABLE Television transmissions should not interfere with the playing schedule unless previously advised. In addition where extreme weather conditions prevail teams should not be asked to play to accommodate television. 8.8 Mixed Zone or Press Conference Room Each Tournament venue shall have a mixed zone between the pitch and the dressing rooms where accredited press can interview the players and staff after the games. Each mixed zone should be easily accessible from the dressing rooms and the pitch, the media working areas and the media tribune. Players and coaches shall be available for the mixed zone area. If it’s not possible to find a place for the mixed zone, the Press Conference room could be used. 8.9 Pre Tournament Press Conference The Captains and the coaches of several teams will make themselves available. Another player or staff member could be invited according with his past or his availability to speak the host union’s language. 8.10 Post-Match Interviews The Captain, Coach or any significant Player identified by the Communication Department or Commissioner may be required to attend a television interview immediately after the final whistle of each Match. This interview is usually conducted on the pitch or in the mixed zone. The above Team personnel may also be required to attend a post-Match interview, five to ten minutes after the final whistle. Any interviews given by any Team Members within a Tournament Venue or the Training Venue shall be given only to a duly accredited media representative or broadcaster. 8.11 Filming of Matches When the Tournament is broadcasted, the Host Union and FIRA-AER will receive 1 DVD for each match after the Tournament. Teams wishing to film their matches should make this clear at the Team Managers’ Meeting and you will be advised as to the best position within the Stadium. 9. Commercial Rules 9.1 Commercial Guidelines 1. The Commercial Rules apply equally to Participating Unions, Teams and Team Members. The Commercial Rules will be in force from the time of distribution of these Terms of Participation to Participating Unions. Only the FIRA-AER and the Organisation Committee may present or position itself in such a way as to imply for any commercial purpose any direct association, affiliation or partnership with the Tournament. 2. The participating Unions teams and team’s members can display their local sponsorship on their equipment and shirts. 3. These Commercial Rules cover all forms of media, including but not limited to print, advertising media, broadcast media, mobile telephony communications, wireless data services, and any and all Internet media. 4. The Participating Union for itself and for each of its Team Members hereby agrees that the Participating Union will not assert, and shall procure that no Team Member asserts, any claim to use, sell or exploit any of the Commercial Rights in connection with the Tournament and the Participating Union will not develop or acquire any rights in relation to the Tournament which are similar to and/or compete with the Commercial Rights. 5. The Participating Union must use the process by which it approves the commercial, advertising and/or promotional materials of its commercial partners or other entities to ensure compliance with the Commercial Rules. 6. All requests for use of any trademarks of the Organising Committee must be presented to the FIRA-AER for consideration and prior written approval. The FIRA-AER has absolute discretion over whether to grant such requests or not. Any use of such trade marks by the Participating Union which is allowed by the FIRAAER shall be subject to such terms and conditions as the FIRA-AER shall determine in their absolute discretion. 7. The Participating Union and Team Members thereof shall not undertake any commercially related activities in connection with the Tournament in or receivable in the territory of France without the prior written approval of the FIRA-AER, which will not be unreasonably withheld. 8. The Participating Union and each Team Member thereof agrees that all of the Commercial Rights are the sole property of and are reserved exclusively to the FIRA-AER. Further, the Participating Union, for itself and for each Team Member, agrees that it shall procure each Team Member shall sign, without demanding any fee or expense, a full release in respect of the unlimited and worldwide exercise of the Broadcast Rights in the form specified by the FIRA-AER. 9.2 Commercial Rights Advertising Rights The right to license companies to advertise their products and services in relation to the Tournament save for those advertising rights granted to the Organisation Committee as part of the Local Rights. Broadcast Rights Shall mean the right to broadcast nationally and internationally the Tournament, Team training sessions, and all other events and activities taking place in relation to the Tournament and the exclusive right of access to the Match Venues and the Training Venue for the purposes of producing a live television and/or radio signal and/or recordings, including (without limitation) so-called official film rights, theatrical and non-theatrical rights, in-flight and ship-at-sea and all other transportation exhibition rights, Library Rights, Magazine Rights, Big Screen Rights, Trans-national Rights, Fixed Media Rights and/or Pay per View services, in any form of audio and/or audio-visual medium, and the right to license the right to exhibit and distribute such live signal and/or recordings (whether on a live or delayed basis) by all forms of linear broadcast television diffusion delivered by terrestrial, cable, and/or satellite television means free and/or on pay basis, digital and/or analogue and/or any form of radio (including digital) and any other audio and/or audio-visual communications (including, without limitation, any so-called pod-cast) and/or other electronic media now existing or as may be developed in the future (including, without limitation, video (on demand and new video on demand) CD Rom, DVD, CD-I, interactive, and/or two way television, on-line electronic or satellite based picture and/or sound and/or data transmission and other similar systems including the Internet, Interactive Functionality and other so called new media rights) throughout the world, whether now known or hereinafter invented and all forms of mobile telephony and mobile communication devices, whether now know or hereinafter invented such as, without limitation, Mobile Broadcast Technology and mobile telecommunications technology and/or any other broadcast to mobile technology and any and all other services delivered by any means of mobile telephony device or communication device whether for audio-visual data or other transmissions and/or exhibitions and/or communications, live or delayed and/or any other communication and/or device now known or hereafter developed. “Internet” shall mean the network of interconnecting computer systems known as the Internet whereby content and/or data is delivered, transferred and/or accessed using Internet Protocol. “Interactive Functionality” shall mean a service or services and/or facilities using a return path or other interactive functionality in relation to the exhibition of the Matches and/or any other programming relating to the Tournament and/or which has any association with the Tournament and which shall include, without limitation, the provision to viewers of coverage of a Match or part thereof, with the capability in the course of viewing such transmission to (i) access on demand and/or select a range of viewing and commentary options and enhanced or specific viewing experiences (including, but not limited to, dedicated cameras, choice of camera angles, replays of a particular incident, alternative commentaries); (ii) access on demand in relation to any exhibition of the Broadcast Rights to additional data and/or information in textual form; (iii) the opportunity to take part in any game or competition or similar product or service during the Match and/or Tournament and/or in association therewith; or (iv) the opportunity to place order for and/or carry out a revenue generating activity including the sale, licensing or supply of goods and/or services; (v) the provision of games, polling or voting mechanisms; (vi) the sale or supply of gaming or betting services; and/or (vii) any other such service as determined by RWCL in its discretion from time to time. Data Rights All information and data relating to the Tournament howsoever arising, including, without limitation, performance tables, Sports Performance, database rights, results, player details, market research, customer information, telemetry, on screen visual aids, graphics and Match information, and including the right to reproduce, compile, store, or disseminate and/or provide access and/or to interact with the same, whether in combination with Broadcast Rights, Games Rights, Internet Rights or otherwise, in any form and/or via any current or future medium. Film Rights The right to exploit cinematograph films of Matches, training sessions, Other Events, all events and activities taking place in relation to the Tournament and all other data, information and results relating to the Tournament by all means now known or hereafter discovered throughout the world. Fixed Media Rights The right to license the exploitation of the whole or any part of the Matches or any other material of any kind relating to the Tournament including without limitation any derivation thereof or any animation or other graphic reproduction, by way of home video, DVD and/or any other electronic storage and playback system including without limitation laser disc, optical disc, CD-I and/or CD-Rom and expressly including so-called download-toown, so-called pod-casts, and/or any other related systems whether now known or hereafter invented. Internet Rights The right to license the exhibition by way of transmission and/or making available of the Matches or any other material of any kind relating to the Tournament, including without limitation audio only, visual and/or audiovisual coverage or reproductions and/or text commentary and/or scoring and/or reporting and/or summary and/or data and/or results services and/or animation, simulation or other representations of the Tournament via the Internet and/or any other computer network using Internet protocols or other protocols howsoever distributed and including without limitation and for the avoidance of doubt any IPTV Delivery and/or broadband streaming or other exhibition. Merchandising Rights Save for those merchandising rights granted to as part of the Local organiser the Local Rights, the right to use and exploit licensed logos, designs, words, designations (for example, without limitation, official status) and the Tournament Marks in connection with the manufacture, packaging and distribution of goods and services in relation to the Tournament. Radio Rights The right to license the audio exhibition of the Matches / Tournament or any other audio material of any kind relating to the Tournament by way of analogue and/or digital radio and/or any other form of radio device whether now know or hereinafter invented. Sponsorship Rights The right to appoint a title sponsor of the Tournament and a principal partner of the Tournament (all other sponsorship rights having been granted to as part of the Organisation Committee cal Rights), which may be granted to Suppliers and/or Licensees. Suppliers and/or Licensees The right to license and/or appoint official suppliers in relation to the Tournament, limited to the official Match and training ball rights and the official referees’ and other Match Officials’ and ball boys’ and FIRA-AER staff clothing rights. Tournament Marks and Title The right to the Tournament Marks, the Tournament title “7’s U19 European Championship” and any association therewith are owned and retained by the FIRA-AER. Trans-National Rights The right of to licence exhibition of the Matches or any other material of any kind relating to the Tournament, in any language by any means of television diffusion to a network the broadcast territory of which encompasses multiple territories. Website Rights The right to create a unique website of and for the Tournament serving the interests of the Rugby community and licensees of commercial rights and existing within the general environment of the official FIRA-AER website, being currently situated at the URL www.fira-aer-rugbycom (or as amended from time to time). Other Rights Any and all other rights of a commercial nature relating to the Tournament. 9.3 Tournament Marks PLEASE REFER TO THE END OF THE DOCUMENT 10. Anti-Doping Operations 10.1 Team Member Acceptance Each Player nominated in the Participating Union’s player list scheduled to participate in the Seven U19 European Championship Tournament are required to read and accept all the IRB anti-doping rules and sign the Team Member Consent Form located in Appendix. IRB Regulation 21 shall be the applicable anti-doping regulations for this tournament and can be found at www.keeprugbyclean.com IRB Anti-Doping educational information and resources are available in English, French and Spanish on the antidoping section of the IRB website via www.keeprugbyclean.com 10.2 Therapeutic Use Exemptions (TUEs) This is the process whereby a Player can apply to the Board in conjunction with his prescribing physician to take a specific Prohibited Substance which is required to treat a legitimate medical condition the Player has. All Team doctors are urged to consult with every individual Player in a preliminary training squad and discuss what medications they have or are currently taking to ensure that this process is complied with and where necessary the relevant TUE is applied for. An Adverse Analytical Finding for a Prohibited Substance that was used to treat a medical condition which does not have a valid TUE in place is considered an Anti-Doping Rule Violation and is an offence that may result in a sanction. 10.2.1 TUE Application A TUE application requires supporting medical information to be provided along with the application form. This includes a comprehensive medical history, results of all examinations, laboratory investigations, specialist medical reports and if relevant imagery studies to support the application. The application will be reviewed by the Board TUE Committee against the WADA International Standard for Therapeutic Use Exemptions to determine if the application receives approval. This process must occur before a Player is authorised to take the Prohibited Substance that he has applied for to treat his medical condition unless emergency situations or exceptional circumstances occur preventing this in which case the Player must apply for retroactive TUE approval. A retroactive TUE application must be lodged to the TUE Committee within 48 hours of such circumstances occurring this includes pre- or during the Tournament. Any TUE application for Players participating in the Tournament must be received by the Board TUE Committee no later than 30 days prior to the start of the Tournament to allow the Board TUE Committee time to review the application. Further information and the TUE application form can be found under Schedule 3a & 3b of the IRB Regulation 21. Details for TUE submissions: All TUE applications may be submitted by either fax +33 1.42.81.00.04 or email [email protected]. If any part of the application is not suitable for transmission via these means then the application and/or accompanying supporting evidence may be posted to Docteur Jacques Mombet, FIRA-AER 5 rue de Liège 75009 PARIS –FRANCE 10.2.2 Players that currently have a valid TUE from the IRB Any Player that has a current and valid TUE issued to them from the Board TUE Committee which is valid is not required to apply for a new TUE specifically for the Tournament provided the current TUE is valid for the duration of the Tournament and the conditions (such as the substance, route of administration and/or dosage etc.) have not changed. 10.2.3 Mutual Recognition of TUEs Any Player who has been granted a TUE approval by another Anti-Doping Organisation’s TUE Committee (i.e a National Anti-Doping Agency) that is current and valid must submit a copy of the application and the certificate of approval to the Chairman of the Board TUE Committee. This must be submitted in accordance with the timeline set out above i.e. 30 days prior to the start of the Tournament. The Board TUE Committee reserves the right to review any TUE application where prior approval has been made by another Anti-Doping Organisation’s TUE Committee. 10.3 Nutritional Supplements & Medications Following a number of recent Adverse Analytical Findings from Players involving nutritional supplements containing Prohibited Substances, all Participating Unions are urged to advise their Players of the dangers and risks of Prohibited Substances appearing as part of a mixture within nutritional supplements and to check the supplements their Players are taking. Participating Unions are reminded of the strict liability principle that applies to the Series Anti-Doping Programme, the effect of which is that Players are responsible for any Prohibited Substances found in their system. All Players and Team management are referred to the IRB's policy on nutritional supplements and a fact sheet on MHA contained within the IRB anti-doping educational handbook or on the IRB's anti-doping website www.keeprugbyclean.com This also applies to the use of medications and all Players should be consulted by the Team physician prior to taking any medication (whether over the counter or prescribed) to ensure such medication does not contain Prohibited Substances which may result in an Adverse Analytical Finding or that requires a Therapeutic Use Exemption. The WADA Prohibited List can be found under Schedule 2 of the IRB Regulation 21 or via www.keeprugbyclean.com 10.4 In Competition Testing In Competition testing takes place immediately after a Match. Testing may occur after any Match during the Tournament. Normal practice is that the IRB Anti-Doping department will make the selections including reserve any reserve selections. The reserve selections may be used in the case of a selected Player being seriously injured and requiring immediate hospitalisation or not being in a fit physical or mental state to complete the process as determined by the Tournament medical officer. For the avoidance of doubt, if a selected Player is injured or is replaced for any reason prior to the start of a Match i.e injured in a previous Match or in the warm up, he shall remain selected for testing unless he requires immediate hospitalisation. The selections will not be made known to the Player's Team management until the end of the Match. The Doping Control Officer or IRB Anti-Doping Commissioner is not required to justify why a Player/s have been selected for testing. 10.5 Out of Competition Testing Any Player that is selected or scheduled to participate at a Tournament may be tested Out of Competition at any time or place during the Tournament. (i.e. prior to 12.00am on the day of the commencement of a Tournament or more than 24 hours after the conclusion of a Tournament). Those Players who are also part of the IRB’s Registered Testing Pool or Testing Pool for the purpose of Out of Competition Testing remain subject to the whereabouts requirements and consequences as set out in IRB Regulation 21.10 during a Tournament. All such Players must keep their Player whereabouts information up to date at all times including while travelling on the Series and competing at Tournaments. All Testing shall be conducted with No Advance Notice by an authorised Doping Control Officer. A Player may be selected for Out of Competition testing by either random or target selection. 10.6 Provision of the Sample The Player shall be required to provide a minimum urine Sample of 90ml; however, the Player should attempt to provide a greater amount if possible. Once the Player has provided his Sample, he shall keep control of the Sample at all times until the Sample is sealed. The Doping Control Officer shall keep the collection vessel in sight at all times. Additional assistance may be provided in exceptional circumstances to any Player by the Player’s representative or Doping Control Officer during the Sample collection session where authorised by the Player and agreed to by the Doping Control Officer / Anti-Doping Commissioner. Blood testing may also be conducted in conjunction with urine testing on its own. A qualified blood collection official will be responsible for the collection if the blood testing is conducted. Further information of sample collection can be found in Schedule 1 of the IRB Regulation 21 or within the IRB anti-doping educational handbook. 10.7 Player Representative and interpreters Any Player selected for doping control during the Tournament must have a representative present with him during the doping control process in the doping control station. All Participating Unions must ensure a representative is available to sit through the process (except the Sample provision) with their Players. If the Player does not speak English, then his Team will be responsible for the provision of a person who can interpret and assist in the communication of the doping control process between the Player and the doping control staff. This may be the same person who acts as the Player representative or an additional person to the representative. 10.8 Anti-Doping Education IRB anti-doping educational information and resources are available in English, French, Spanish and selected other languages in the resources section of the IRB Anti-Doping website www.keeprugbyclean.com. It is the responsibility of each Participating Union to ensure that each Player, Team Manager, Team Coach and medical support personnel who participates in the Series has either received or been given access to (in hard copy, electronic, or any other means) the IRB Anti-Doping educational resources in particular the IRB Anti-Doping Handbook. The Participating Union is responsible for ensuring that any new Players, Team Managers, Team Coaches and/or medical support personnel who join its squad during the Series also receive a copy of the handbook Further to the IRB Anti-Doping Handbook, an Anti-Doping e-learning programme is available on www.keeprugbyclean.com and it is the expectation that all Players, Team Managers, Team Coaches and medical support personnel who participate in the series complete this programme prior to their participation in the Series. Unions must ensure that all of their Team Members access the website, register and complete the programme which should take about half an hour. The website is presently in three languages with more to be added. Unions are requested to assist Teams which do not speak one of those languages to complete the programme. 10.9 Outstanding Anti-Doping Matters In accordance with Clause 34 of the Programme, it is the responsibility of each Participating Union to ensure that there are no outstanding Sample results, anti-doping rule violation cases and/or ongoing investigations in respect of Players or Persons (relating to possible anti-doping rule violations) who form part of or are intended to form part of the Participating Unions Team in respect of the Tournament. All Participating Unions shall not select a Player or Players to participate in the Tournament if they are aware of any of the following in relation to the Player or Players: (a) The existence of any Samples provided pursuant to drug tests in respect of which analysis results have yet to be provided. Participating Unions should contact their National Anti-Doping Organisation to avoid where possible any outstanding results prior to the departure of a Team to the Tournament. Participating Unions are encouraged to arrange for expedited analysis of any Sample/s collected by a National Anti-Doping Organisation in relation to Players scheduled to participate in the Tournament in the weeks prior to the departure of a Team to the Tournament where possible; (b) The existence of any outstanding disciplinary proceedings in respect of any anti-doping matters including but not limited to anti-doping rule violations and/or investigations; (c) The existence of any outstanding appeal proceedings in relation to the proceedings referred to in (b) above; (d) Any period of suspension from the Game in force during the Tournament Term as a result of any anti-doping rule violations. If a Participating Union selects a Player or Players and subsequently discovers any of the items listed in (a) – (d) above the Participating Union shall advise the IRB Anti-Doping Manager immediately. In circumstances where such advice is not provided or not provided immediately the Board shall be entitled to take such steps as it deems appropriate including but not limited to requiring that the relevant Participating Union(s) and/or the relevant authority expeditiously has the matter dealt with and/or provisionally suspends the Player(s) or other Person(s) from any involvement in the Tournament and/or the Game pending the final determination of the matter. The Board may bring disciplinary action against a Participating Union under this Clause where appropriate. 10.10 Further Information / Questions If any Participating Union requires any further information or has any questions on the Anti-Doping Programme, please contact David Ho at [email protected] or +353 1 2409 209 or Ilaria Baudo at [email protected] or +353 1 2409 212. 11. Tournament Disciplinary Programme ALL TEAMS ARE ADVISED TO FAMILIARISE THEMSELVES AND THEIR PLAYERS WITH ALL IRB LAWS AND REGULATIONS RELATING TO DISCIPLINARY MATTERS AND IN PARTICULAR, IRB LAW 10 AND IRB REGULATION 17. http://www.irb.com/lawregulations/index.html When a player is ordered off: Referee and where applicable, Touch Judge or in-goal TJ, prepare a written report of the incident. Such Reports shall ordinarily be provided to a Designated Disciplinary Official within 2 hours of the conclusion of the Match. The Player Ordered Off will be provided with a copy of the applicable report (s) and notified of the date, place and time of the Judicial Officer hearing. The Judicial Officer hearing will take place as soon as reasonably practicable following the Match. The Player and witnesses will attend the hearing to give evidence. The Judicial Officer shall consider the evidence. He may decide to impose a sanction or take no further action. Judicial Officers shall apply the IRB’s recommended sanctions for Illegal and/or Foul Play subject to relevant aggravating and/or mitigating factors. A Player may appeal against the decision of the Judicial Officer provided such appeal is competent and is made within 2 hours of the conclusion of that match, or prior to the player playing another Match in the tournament (whichever the earlier). The appeal must state the specific grounds of appeal and a deposit of no more than 300€ must be paid upon the lodgement of an appeal. The appeal will be heard by an Appeal Committee as soon as reasonably practicable after the appeal is lodged. Pending the appeal the Player is not entitled to play. The Appeal Committee has the power to quash, vary or increase any decision and/or penalty appealed against and/or refund any deposit lodged on an appeal. When a player is cited: Citing Commissioners (or Tournament Director or Referee Manager) may cite a Player for Illegal and/or Foul Play, which in the opinion of the Citing Commissioner warranted the Player concerned being Ordered Off, notwithstanding that the act of Illegal and/or Foul Play may have been detected by the Referee and/or Touch Judge. Citing Complaints must be made by the Citing Commissioner (or Tournament Director or Referees Manager) to a Designated Disciplinary Official within 30 minutes of the completion of the Match in which the Illegal and/or Foul Play is alleged to have occurred. Participating Unions are not entitled to cite Players, but they may refer acts of Illegal and/or Foul Play through a Designated Disciplinary Official to the Citing Commissioner for consideration, provided such reference is made within 30 minutes of the conclusion of the Match. The Citing Commissioner decides whether or not to pursue a citing complaint and his decision is final. If a citing complaint is initiated by a Citing Commissioner a copy of the complaint is sent to the Player and the matter will be referred to a Judicial Officer. A Judicial Officer will hear the citing complaint as soon as reasonably practicable and will consider evidence from the Player and other relevant witnesses. The Judicial Officer shall consider the evidence. He may decide to impose a sanction or take no further action. Judicial Officers shall apply the IRB’s recommended sanctions for Illegal and/or Foul Play subject to relevant aggravating and/or mitigating factors. A Player may appeal against the decision of the Judicial Officer provided such appeal is made within 2 hours of the conclusion of that match, or prior to the player playing another Match in the tournament (whichever the earlier). The appeal must state the specific grounds of appeal. The appeal will be heard by an Appeal Committee as soon as reasonably practicable after the appeal is lodged. Pending the appeal the Player is not entitled to play. The Appeal Committee has the power to quash, vary or increase any decision and/or penalty appealed against and/or refund any deposit lodged on an appeal. Sanctions (IRB Recommended sanctions for offences within the playing enclosure – Regulation 17) Law No. Entry Point Based on Scale of Seriousness of the Player’s conduct, which constitutes the offending – Maximum Lower End (LE), Sanction Description Mid Range (MR), Top End (TE). 10.4(s) 10.4(m) LE – 6 weeks Verbal Abuse of Match Officials MR – 12 weeks 52 weeks TE – 18+weeks 10.4(s) 10.4(m) LE – 24 weeks Physical Abuse of Match Officials MR – 48 weeks Life TE – 96+ weeks 10.4(s) 10.4(m) LE – 12 weeks Threatening Actions or Words at Match Officials MR – 24 weeks 260 weeks TE – 48+ weeks LE – 2 weeks 10.4(a) Striking another Player with a hand, arm or fist MR – 5 weeks 52 weeks TE – 8+ weeks LE – 2 weeks 10.4(a) Striking another Player with the elbow MR – 5 weeks 52 weeks TE – 9+ weeks LE – 3 weeks 10.4(a) Striking with knee MR – 8 weeks 52 weeks TE – 12+ weeks LE – 4 weeks 10.4(a) Striking with head MR – 8 weeks 104 weeks TE – 12+ weeks LE – 2 weeks 10.4(b) Stamping on an Opponent MR – 5 weeks 52 weeks TE – 9+ weeks LE – 2 weeks 10.4(b) Trampling on an Opponent MR – 5 weeks 52 weeks TE – 9+ weeks 10.4(c) Kicking an Opponent LE – 4 weeks 52 weeks MR – 8 weeks TE – 12+ weeks LE – 2 weeks 10.4(d) Tripping an Opponent with the foot/leg MR – 4 weeks 52 weeks TE – 7+weeks 10.4(e) 10.4(e) 10.4(f) Dangerous tackling of an Opponent including early or late and including the action known as the “stiff arm tackle” Dangerous tackling of an Opponent including a tackle or attempted tackle above the line of the shoulders even if the tackle starts below the line of the shoulders Holding, pushing or obstructing an Opponent not holding the ball, by a Player who is not in possession of the ball, except in a scrum, ruck or maul 10.4(f) 10.4(k) LE – 2 weeks MR – 6 weeks 52 weeks TE – 10+ weeks LE – 2 weeks MR – 6 weeks 52 weeks TE – 10+ weeks LE – 2 weeks MR – 4 weeks 52 weeks TE – 6+ weeks LE – 3 weeks Dangerous charging or obstructing or grabbing of Opponent without the ball, including shouldering MR – 5 weeks 52 weeks TE – 9+weeks LE – 2 weeks 10.4(g) Dangerous charging or knocking down an Opponent with the ball, including shouldering MR – 5 weeks 52 weeks TE – 9+ weeks 10.4(h) 10.4(i) 10.4(j) A player must not charge into a ruck or maul. Charging includes any contact made without use of the arms, or without grasping a player Tackling, tapping, pushing or pulling an Opponent jumping for the ball in a lineout or in open play Lifting a Player from the ground and either dropping or driving that Player’s head and/or upper body into the ground whilst the Player’s feet are off the ground LE – 3 weeks MR – 5 weeks 52 weeks TE – 9+ weeks LE – 3 weeks MR – 6 weeks 52 weeks TE – 10+ weeks LE – 3 weeks MR – 6 weeks 52 weeks TE – 10+ weeks LE – 2 weeks 10.4(k) Causing a scrum, ruck or maul to collapse MR – 4 weeks 52 weeks TE – 8+ weeks LE – 12 weeks 10.4(m) Testicle grabbing or twisting or squeezing MR – 18 weeks 208 weeks TE – 24+ weeks LE – 12 weeks 10.4(m) Biting MR – 18 weeks 208 weeks TE – 24+ weeks 10.4(m) Contact with Eyes or the Eye LE – 12 weeks 156 weeks Area MR – 18 weeks TE – 24+ weeks LE – 4 weeks 10.4(m) Spitting at Players MR – 7 weeks 52 weeks TE – 11+ weeks 10.4(m) Verbal abuse of Players based on Religion, Race, Colour, or National or Ethnic Origin or otherwise LE – 4 weeks MR – 8 weeks 52 weeks TE – 13+ weeks LE – 4 weeks 10.4(m) Any other acts (not previously referred to) which are contrary to good sportsmanship MR – 7 weeks 52 weeks TE – 11+ weeks In respect of offences not referred to above, appropriate sanctions may be imposed at the discretion of the relevant Judicial Officer, Disciplinary Committee, Appeal Officer and/or Appeal Committee (as the case may be). Notwithstanding the recommended sanctions in Appendix 1 and/or the provisions of Regulation 17.14 in cases where the player’s actions constitute mid range or top end of offending for any type of offence which had the potential to result and, in fact, did result in serious/gross consequences to the health of the victim, the Judicial Officers and/or Disciplinary Committees may impose any period of suspension including a suspension for life. 12. Disputes Committee 12.1 Tournament Director The Tournament Director shall deal with minor complaints and disputes relating to the day-to-day administration and management of the Tournament but shall refer all complaints and disputes which are not, in the opinion of the Tournament Director, of such a nature to the Disputes Committee in accordance with clause below. 12.2 Constitution of Disputes Committees and notification of complaints Subject to clause above, the FIRA-AER shall appoint a Disputes Committee to deal with those disputes relating to the Tournament. The Disputes Committee shall ordinarily comprise two representatives appointed by the FIRA-AER (one of whom shall also act as Chairman) and one representative of the Tournament. The Tournament shall provide and/or arrange such facilities as are necessary for the Disputes Committee such as typing, meeting room, and interpreter. Subject to the provisions of this Manual and the provisions of the Disciplinary and Anti-Doping Regulations, the Disputes Committee shall conduct all of its activities in accordance with IRB Byelaws, Regulations Relating to the Game and/or the Laws of the Game, FIRA-AER Byelaws and Regulations as may be appropriate. Formal notice of any complaint and/or dispute and all relevant documentation and materials relating thereto should be lodged with the Tournament Director with a copy to the Participating Union, within 2 hours after the complainant becomes aware of the incident/issue giving rise to the dispute. Subject to clause above, the Tournament Director shall pass copies of all such documentation and materials to the Chairman of the Disputes Committee. 12.3 Powers of Disputes Committee In relation to disputes handled by the Disputes Committee, the Disputes Committee shall have power to determine all issues of any nature arising in connection with the conduct of the Tournament including but not limited to disputes, disagreements or the interpretation or performance of the rules of the Tournament and matters covered in the Tournament Manual between and among Participating Unions, the Host Union, FIRAAER, Members of the Teams, Referees, the Tournament Director and all other persons, institutions and companies involved in the Tournament. 12.4 Procedures The Disputes Committee shall have full discretion as to its procedures and as to what evidence it may require. The Disputes Committee will not be bound by judicial rules governing the procedure or the admissibility of evidence provided that the proceedings are conducted in a fair manner with a reasonable opportunity for each party to present its case. 12.5 Sanctions The following sanctions shall be available to the Disputes Committee: a) To expel a Participating Union and its Team from the remainder of the Tournament; and/or b) To expel any Member of a Team from the remainder of the Tournament; and/or c) To suspend or otherwise discipline a Participating Union and/or its Team and/or any Member of a Team; and/or d) To require the payment or repayment of any sum by a Participating Union and/or Team and/or any Member of a Team and to impose fines on the same; and/or e) To cancel and/or vary the result of a Match and/or the points awarded in relation thereto; and/or f) To caution, reprimand and warn as to future conduct any Participating Union and/or Team and/or any Member of any Team; and/or g) To impose such other punishment, penalty, restriction or other terms as it considers appropriate sanction. 12.6 Miscellaneous The Disputes Committee may also carry out the following functions: a) Act as an Appeal Committee for decisions made pursuant to the provisions of the Disciplinary Manual and the Anti-Doping Manual; and/or b) Exercise such other powers necessary or incidental; and/or c) Hear and decide such other matters as FIRA AER may from time to time refer to the Disputes Committee for adjudication. The decision of the Disputes Committee shall be final and binding immediately upon notification to the parties. 13. Financial Sanctions 13.1 Vicarious Liability Participating Unions bear full responsibility for the actions of their Team Members. 13.2 Financial Sanctions Without in any way limiting the discretion of the Disputes Committee and/or the Tournament Director to take such action and impose such sanction(s) as it considers appropriate pursuant to Section 12.3.5, if a Participating Union and/or any of its Team Members commits any of the following breaches of these Terms of Participation, then the Disputes Committee may, in addition to any other sanction that it considers appropriate, impose a financial sanction of between 100 € and 5 000 € on the Participating Union in respect of each breach: 13.2.1 a) b) c) 13.2.2 General Withdraw to the Tournament Non attendance to the Team Manager Meeting Missed deadlines for Squad Announcement; Training Venue and Training Sessions a) Training at a non-official Training Venue without prior approval; b) Damage to equipment / facilities; 13.2.3 Match Venues a) Use of non-compliant clothing and equipment in Match Venues (sanction applied per item); a) Damage to equipment / facilities; b) Non-compliance with Match Day Run Sheet; c) Jersey colour conflict non solvable 13.2.4 Media a) Non-attendance of specified Team Members at post-Match interviews and press conference (sanction applied per Team Member); b) Missed deadline of announcement of Match Teams; and/or c) Changes to confirmed Match Teams (without valid reason); 13.2.5 Commercial / hospitality a) Non-appearance at official Tournament functions, without valid reason (sanction applied per Team Member); b) Replacement of specified Team Members at official Tournament functions without prior approval (sanction applied per Team Member); c) Promotion of non-compliant commercial marks; d) Non-compliant use of Player images; and/or e) Unapproved use of Marks by Participating Union and/or its commercial partner(s); 13.2.6 Accommodation Damage to equipment / facilities; Misconduct during final days 13.2.7 Accreditation a) Use of Team Member accreditation by non-accredited individuals; b) Access into areas outside access entitlements; and/or c) Non-wearing of accreditation in restricted access areas; 13.2.8 Ticketing Use of ticket in non-compliance with the ticketing terms and conditions. 13.2.9 Team and Manager behaviour during game a) b) c) 13.3 Technical zone Non respect of Tournament officials, referees Any others acts which are contrary to good sportsmanship Payment Any financial sanctions shall become payable immediately by the Participating Union concerned. In cases of non-payment, the fines and financial penalties may be enforced through the withholding of any monies otherwise owed by the FIRA-AER to the Participating Union. Table for Financial Sanctions Maximun fee claim Reimbursement of damages must be added to the fees in case of material broken Reference Category Description 13.2.1 General Missed deadlines for squad announcement 500,00 € Non attendance to the team Manager meeting 500,00 € 13.2.2 13.2.3 Training Venue and Training at non-official Training Venue sessions without prior approval Match venues Media 100,00 € Damage to equipment / facilities 100,00 € Use of non-compilant clothing and equipment in match venues (per item) 100,00 € Damage to equipment / facilities 100,00 € Non-compilance with Match Day run sheet 100,00 € Jersey color conflict non solvable prior to the game 13.2.4 Fees Non-attendance of specific team members at post-match interview and press conference (per team member) Missed deadline of announcement of 1 000,00 € 100,00 € 500,00 € match teams 13.2.5 Commercial / Hospitality Changes to confirmed Match teams (without valid reason) 100,00 € Non-appearance at official tournament functions, without valid reason (per team member) 500,00 € Replacement of specified team member at official tournament functions without prior approval (per team member) 500,00 € Promotion of non-compilant commercial marks 500,00 € Non-compliant use of Player images 200,00 € Unapproved use of Marks by participating Union and/or its commercial partner(s) 1 000,00 € Misconduct of team member during Finals day 500,00 € 13.2.6 Accomodation Damage to equipment / facilities 500,00 € 13.2.7 Accreditation Use of team member accreditation by nonaccredited individuals 200,00 € Access into areas outside access entitlements 200,00 € Non-wearing of accreditation in restricted access areas 200,00 € Use of ticket in non-compilance with the ticketing terms and conditions 100,00 € 13.2.8 Ticketing 13.2.9 Team and Manager behaviour during Problem link with technical zone game Non respect of tournament officials, referees … Any other acts which are contrary to good sportsmanship 500,00 € 500,00 € 1 000,00 € 14. PARTICIPATION AGREEMENT PARTICIPATION AGREEMENT MENS’ SEVENS EUROPEAN CHAMPIONSHIP 2014 DIVISION B I hereby certify that I have examined the Manual and declare that I agree with all the rules and the terms of the participation to the Mens’ Sevens European Championship 2014 – Division B Participating Union: (BLOCK CAPITALS): Team Manager Name: Team Manager Signature: Date: TO BE SUBMITTED BY WEDNESDAY 21 MAY (THESSALONIKI) / WEDNESDAY 16 JUNE (RICANY, CZ) TO [email protected] AND BROUGHT IN HARD COPY TO THE TEAM MANAGERS’ MEETING Player Consent Form EXECUTED AS A DEED IN RESPECT OF THE Mens’ Sevens European Championship Division B BY: PLAYER’S UNION: PLAYER’S NAME: DATE: / / 2014 PLAYER SIGNATURE: (PRINT IN BLOCK LETTERS) 1 2. 3. 4. 5. 6. SIGNATURE OF THE TEAM MANAGER 7. 8. 9. 10. 11. 12. Team Management to sign in the spaces below Insert Title Signature Witness Signature 13. 14. 15. TO BE FULLY COMPLETED AND RETURNED TO THE TOURNAMENT DIRECTOR AT THE TOURNAMENT MANAGERS MEETING 15. Forms / Paperwork to be Submitted The following pages contain all the appendices that have been mentioned in these Terms of Participation. It includes a summary of all the forms which must be submitted to the Company before and during the Tournament. List of the documents to be sent by e-mail: N° of document 1 Document Who Players List1 (Tournament kit) Team Manager When Send to FIRA-AER by 21 May (Thessaloniki) / 16 June (Ricany, CZ) [email protected] Send again the Excel file Participating Union Kit the day prior departure in case of any change - - - Team Manager Provided during the Managers’ Meeting Hard copy signed by the Manager Consent form Player and Team Manager Kept by Manager during the whole tournament – available to view by the Tournament Director Agreement to be bound by the Tournament Manual / Terms of Participation Therapeutic Use Exemption Form Player and Team Manager Kept by Manager during the whole tournament – available to view by the Tournament Director List of medicine exemption by player Players and Team Manager Kept by Manager during the whole tournament Parental signature on behalf of Minors for Tournaments in which they are allowed to participate. Players and Team Manager Kept by Manager during the whole tournament Proof of eligibility of non national players Team Manager and Union Kept by Manager during the whole tournament – available to view by the Tournament Director Confirmation that all players are eligible to participate. Commissioners & FIRAAER Communication staff The evening of each game Rolling of the game with events for web site Team Manager Send to FIRA-AER the Friday following the completion of the Tournamrnt Survey 3 4 5 Parents Consent – if applicable - - 6 Declaration of Eligibility 7 Declaration of Union - 8 Tournament Kit Game sheet - 9 Post Tournament Questionnaire 1 List of players and staff representing the Union on the Tournament. Hard copy signed by Chairman of Union to be provided to the Manager meeting 2 Tournament Authorisation - What Documents n°4 & 5 must be provided fill out and signed during the manager meeting APPENDIX 1 APPENDIX 2 2014 MENS’ SEVENS EUROPEAN CHAMPIONSHIP DIVISION B Tournament Authorisation 1. I, undersigned , manager of the team of certify that I am in possession of the following documents: - , The players list of the team of (electronic and paper version) signed by the President of the Union; Eligibility forms for players who are not national players; Therapeutic use exemption forms for related players identified in the players list signed by the President of the Union of ; Medical consent for under 18 players identified in the players list signed by the President; Electronic kit meant for “participating union” of this competition. 2. I certify that all this documents will be made available to FIRA-AER if needed for a control from the first day of the tournament until the last day of the tournament. 3. In the event that a false or incorrect declaration is uncvered, I certify that I have read and know all the financial and sports sanctions that could be applied to my Union and myself. Manager Family name/first name Signature FIRA-AER representative APPENDIX 3 2014 MENS SEVENS EUROPEAN CHAMPIONSHIP IMAGE CONSENT FORM AUTHORIZATION FOR IMAGE R I, the undersigned, …………………………………………………… player in the……………………………………team, do permit and authorize the FIRA-AER to reproduce, modify and use the photograph(s) I appear or am depicted for purposes related to website(s) creation and operation and/or any other promotional and information document. The hereby authorization is agreed for any existing or future tools, all around the world and during all the operation period of the mentioned website(s) and/or any other promotional and information document. I have read this document and understand its contents. I authorize that my photograph(s) may be used for publicity purposes, or even displayed or edited for commercial or non-commercial purposes. The hereby authorization can be retroceded to the society editing the website(s) and/or any other promotional and information document. Made in duplicate in......................... On……………………….. (date) Signature APPENDIX 4 APPENDIX 5 AUTORISATION PARENTALE PARENTAL AUTHORISATION Je soussigné (Père, Mère, Tuteur)................................................ I, undersigned (Father, Mother, Guardian) autorise : (Nom, Prénom) ....................................................................... allow: (Family Name, First Name) à participer à tout stage ou compétition de rugby organisé par la FIRA-A.E.R. To join in any Rugby training course or competition organised by FIRA- AER autorise les dirigeants des stages ou des compétitions organisés par la FIRA-A.E.R à prendre toute décision médicale ou chirurgicale nécessitée par l'état de (Nom, Prénom)........................................................................ allow the staff of the training course or competition organised by the FIRA-AER to make any decision concerning the medical or surgical state of (Family name, First name) ……………………………………… autorise les contrôles antidopage quelles que soient les modalités qui pourraient être pratiquées sur (Nom, Prénom)........................................... allow the anti doping controls whatever the modes used on (Family name, First name)……………………………………… Fait, le............................. à............................... Date: Signature Place: APPENDIX 6 DECLARATION OF ELIGIBILITY OF A PLAYER TO PLAY FOR THE FIFTEEN-A-SIDE NATIONAL REPRESENTATIVE TEAM, THE NEXT FIFTEEN-A-SIDE NATIONAL REPRESENTATIVE TEAM OR THE NATIONAL REPRESENTATIVE SEVENS TEAM OF A UNION DECLARATION OF PLAYER I_______________(Name) of__________________________ (Address) confirm that, I have read and understand the criteria for eligibility set out in Regulation 8 of the IRB Regulations Relating to the Game (IRB Regulations) and I hereby declare that I am eligible to play for _____________________ Union because: Tick applicable box(es) I was born in the country for which fifteen-a-side National Representative Team or the next fifteen-a-side National Representative Team, or the National Representative Sevens Team of the Union for which I intend to play; or One of my parents or grandparent was born in the country for which fifteen-a-side National Representative Team or the next fifteen-a-side National Representative Team or the National Representative Sevens Team of the Union for which I intend to play; or I have completed thirty-six consecutive months of Residence immediately preceding the time of playing in the country for which fifteen-a-side National Representative Team or the next fifteen-a-side National Representative Team or the National Representative Sevens Team of the Union for which I intend to play. AND I have not played for the fifteen-a-side National Representative Team or the next fifteen-a-side National Representative Team or the National Representative Sevens Team of any other Union(1). I have attached to this declaration relevant documentation(2) to prove my eligibility to play for the fifteen-a-side National Representative Team or the next fifteen-a-side National Representative Team or the National Representative Sevens Team of ___________________ __________________________________________ Union and I understand and accept that if I am found to have played for the fifteen-a-side National Representative Team or next fifteen-a-side National Representative Team or the National Representative Sevens Team of a Union without satisfying the eligibility criteria set out in Regulation 8 of the IRB Regulations, and/or to have provided inaccurate information in this declaration then I and the Union concerned will be subject to sanctions. Player’s signature: __________________________________________________ Date:__________________________ 1 If a Player has played for another Union’s fifteen-a-side National Representative Team or next fifteen-a-side National Representative Team or National Representative Sevens team, this must be stated on this declaration form. For the avoidance of doubt, Players would only be eligible to play for a second Union if they can demonstrate that they allowed 36 consecutive months to elapse before they played for a second Union and that they played for that second Union before 1 January 2000. Any such Players should submit in writing the circumstances of such participation on a separate sheet. 2 Players ARE expected to provide valid copy birth certificates or other relevant formal documentation in support of their declaration. Players may be requested to provide additional documentation as appropriate in support of their eligibility to play for a National Representative Team or the next National Representative Team of a Union. APPENDIX 7 DECLARATION OF UNION I _______________________ (Name) the _____ of _____________ (Position and Union) hereby declare that the____________________________ Union has made all such necessary enquiries in relation to the above Player’s eligibility to play for the fifteen-a-side National Representative Team or the next fifteen-a-side National Representative Team or the Sevens National Representative Team of the Union. I further declare that the Union is satisfied that the information provided by the Player in his declaration is correct, that the documentation in support of the Player’s declaration is valid and that the Player is eligible to play for the fifteen-a-side National Representative Team or the next fifteen-a-side National Representative Team or the National Representative Sevens Team of ______________________________ Union. I understand and accept that if a Player plays for the fifteen-a-side National Representative Team or the next fifteen-a-side National Representative Team Union or the National Representative Sevens Team without satisfying the eligibility criteria set out in Regulation 8 of the IRB Regulations and/or the Union has provided inaccurate information in this declaration then the Union will be subject to the fixed penalty sanctions set out in Regulation 8. Signed: ___________________________________________________________ Date:__________________________ REFEREE REPORT ON ORDERING OFF APPENDIX 8 UNION: ............................................ Full name of player: ..................................... Ground: ........................................... Date of the ordering off: .............................. Playing position of player: .................. Number/letter: ............................................ Match & result: ........... (pts) / ............ (pts) .................................. Nature of offence / Infringement of: (Put a line through the appropriate reference) Law 3 – 11 ( c) Law 6 B 6 Law 10 – 2 Law 10 – 3 (a) (c) Law 10 – 4 (a) (b) (c) (d) (e) (f) (g) (h) (i) (j) (k) (l)(m) Period of game when incident occurred: 1st half 2nd half Extra time Elapsed Time in Period: .................................. Proximity of referee to incident: ........................ meters Score at that time: ................ pts / ................ pts Had any cautions been issued to: a) individual .................. b) General ... Please give detailed report below: PLEASE WRITE CLEARLY REFEREE'S NAME: ....................................... UNION: ........................................... Report: .......................................................................................................................... ...................................................................................................................................... ...................................................................................................................................... ...................................................................................................................................... THIS COMPLETED REPORT MUST BE GIVEN TO THE TOURNAMENT DIRECTOR AFTER THE END OF THE MATCH TOUCH JUDGE REPORT ON ORDERING OFF UNION: ............................................ Full name of player: ..................................... Ground: ........................................... Date of the ordering off: .............................. Playing position of player: .................. Number/letter: ............................................ Match & result: ........... (pts) / ............ (pts) .................................. Nature of offence / Infringement of: (Put a line through the appropriate reference) Law 3 – 11 ( c) Law 6 B 6 Law 10 – 2 Law 10 – 3 (a) (c) Law 10 – 4 (a) (b) (c) (d) (e) (f) (g) (h) (i) (j) (k) (l)(m) Period of game when incident occurred: 1st half 2nd half Extra time Elapsed Time in Period: .................................. Proximity of referee to incident: ........................ meters Score at that time: ................ pts / ................ pts Had any cautions been issued to: a) individual .................. b) General ... Please give detailed report below: PLEASE WRITE CLEARLY TOUCH JUDGE'S NAME: ............................... UNION: ........................................... Report: .......................................................................................................................... ...................................................................................................................................... ...................................................................................................................................... ...................................................................................................................................... THIS COMPLETED REPORT MUST BE GIVEN TO THE TOURNAMENT DIRECTOR AFTER THE END OF THE MATCH UNDER 19 MEN’S SEVENS EUROPEAN CHAMPIONSHIP SUMMARY HEARING REPORT CHAIRMAN HEARING Name: Place: First name: Date: Union: Time: Video: Yes / No MATCH / COMPETITION Date: Place: Weather conditions: Time: Pitch conditions: Score: REFEREE pts / pts ASSISTANT REFEREE 1 ASSISTANT REFEREE 2 Name: Name: Name: First name: First name: First name: Union: Union: Union: PLAYER FOUL PLAY AS ALLEGED IN THE REFEREE REPORT: Name: First name: Union: Club: JUDICIAL OFFICER’S DECISION: PLACE: DATE: NAME: SIGNATURE: Appeal: In accordance with the competition disciplinary regulations, the player is entitled to appeal against the Commissioner’s decision. DECISION OF THE JUDICIAL OFFICER SUBSEQUENT TO A DISCIPLINARY HEARING Hearing Date: Hearing Time: Hearing Venue: Match: Tournament: Match Date: Match Venue: Present Were: 1. Introduction 2. The Evidence 3. Submissions and Sanctioning - Assessment of Seriousness - Aggravating Factors - Mitigating Factors 4. The Decision 5. The Right of Appeal Name of Judicial Officer: Signature of Judicial Officer : Date : APPENDIX 10 APPENDIX 11 POST TOURNAMENT QUESTIONNAIRE TO BE COMPLETED BY THE TEAM MANAGER AND RETURNED TO [email protected] BY MAY 16TH or JUNE 4TH, 2014 TEAM: TEAM MANAGER: Your comments and feedback are very important to us and we take all your views into consideration when planning for future Tournaments. Do not hesitate to include suggestions that you think may be beneficial for future Tournament. Transport Please rate the internal transport system made available to you throughout the Tournament, i.e. airport transfers, day to day ground transport: __1 2 3 4 5 6 7 8 9 Poor 10____ Very good Comments and suggestions Accommodation & Meals Please rate the general standard of your accommodation: __1 2 3 4 5 Poor 130425 SJ Men’s U19 Sevens European Championship 2013 6 7 8 9 10____ Very good Please rate the quantity, quality and variety of food available: __1 2 3 4 5 6 7 8 9 Poor 10____ Very good Please rate the laundry service provided to your Team: __1 2 3 4 Poor 5 6 7 8 9 10____ Very good Comments and suggestions 130319 7’s U19 European Championship 2013 Page 66 sur 71 Training Venue Please rate the general facilities at your Training Venue, including the playing surface, dressing rooms and equipment? __1 2 3 4 5 6 7 8 9 Poor 10____ Very good Please rate the Captain’s Run process? __1 2 3 4 5 6 7 8 9 Poor 10____ Very good Comments and suggestions Match Venues Please rate the general facilities at your Match Venue, including the playing surface, dressing rooms, replacement seating and medical facilities: __1 2 3 4 5 6 7 8 9 Poor 10____ Very good Please rate the Match organisation and protocol: __1 2 3 4 5 6 7 Poor 8 9 10____ Very good Comments and suggestions Match Officials 130319 7’s U19 European Championship 2013 Page 67 sur 71 How would you rate the standard of Match Officials, ? __1 2 3 4 5 6 7 8 9 Poor 10____ Very good Comments and suggestions Legacy programme and social events Please rate the social events organised during the Tournaments: __1 2 3 4 5 6 7 8 9 Poor 10____ Very good Please rate the Legacy activities: __1 2 3 4 5 6 7 8 9 Poor 10____ Very good Comments and suggestions Team Liaison Officers Please rate your Team Liaison Officer and provide some brief comments on his/her service to you: __1 2 3 4 5 6 7 8 9 Poor 10____ Very good Comments and suggestions Medical Facilities Please rate the overall medical facilities and process, specifically at Match Venues, Training Venues and when required outside a Match or training environment: __1 2 3 4 Poor 5 6 7 8 9 10____ Very good Comments and suggestions 130319 7’s U19 European Championship 2013 Page 68 sur 71 Anti-Doping Operations How would you rate the Anti-Doping procedure, both in competition and out of competition: __1 2 3 4 5 6 7 8 9 Poor 10____ Very good Comments and suggestions Media Operations Please rate the Media Operations throughout the Tournament both on Match days and non Match days: __1 2 3 4 5 6 7 8 9 Poor 10____ Very good General Tournament Organisation Please rate the general organisation of the Tournament: __1 2 3 4 Poor 5 6 7 8 9 10____ Very good Comments, please provide as many examples as possible and give a summary of your general contentment or otherwise with the Tournament: 130319 7’s U19 European Championship 2013 Page 69 sur 71 General Tournament organisation Please rate the format of the U18 Tournament, 9 days, 3 games, 8 teams each Division? __1 2 3 4 5 6 7 8 9 Poor 10____ Very good Comments and suggestions Please rate the exchange of communication during the tournament, communication kits, FIRA-AER Communication, information on Web site: __1 2 3 4 5 6 7 8 9 Poor 10____ Very good Comments and suggestions Please rate the Managers meetings organised during the tournament, duration, content …: __1 2 3 4 Poor 5 6 7 8 9 10____ Very good Comments and suggestions 130319 7’s U19 European Championship 2013 Page 70 sur 71 International Rugby Board Regional Association 7’s FIRA-AER Sponsor Official balls supplier of the FIRA-AER 130319 7’s U19 European Championship 2013 Official insurance company of the FIRA-AER Page 71 sur 71
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