Babson Club and Organization Manual
Babson Club and Organization Manual 2014-2015 Student Activities and Leadership Table of Contents Section I: General Information for Clubs and Organizations .................................................. 4 Preface ........................................................................................................................................ 4 Mission and Purpose ................................................................................................................. 4 Primary Contact for Student Organizations .......................................................................... 4 Section II: Requirements and Benefits of Student Organizations........................................... 5 Requirements & Benefits of Student Organizations.............................................................. 5 Benefits .................................................................................................................................... 5 Requirements........................................................................................................................... 6 Starting a New Organization ................................................................................................... 7 Writing a Constitution.............................................................................................................. 7 Section III: Advisor Guidelines and Responsibilities ................................................................ 8 Expectations of the Advisor ..................................................................................................... 8 Expectations of the Organization ............................................................................................ 8 Effectively Using Your Advisor ............................................................................................... 9 Section IV: Event Planning and Facility Use .......................................................................... 10 Room Reservations ................................................................................................................. 10 Media ........................................................................................................................................ 10 Additional Spaces .................................................................................................................... 10 Roger’s Pub ............................................................................................................................. 10 Catering ................................................................................................................................... 11 Cooking Events/Barbecues ..................................................................................................... 11 Public Safety ............................................................................................................................ 11 Registering Your Event .......................................................................................................... 11 Contracts .................................................................................................................................. 11 Promoting Your Event or Organization ............................................................................... 12 Babson Identity, Branding, and Logo Use ............................................................................ 12 Media Copyright Policies ....................................................................................................... 13 Programming Hours ............................................................................................................... 13 Reynolds Campus Center Banner Policy .............................................................................. 13 Non-Profit Gaming: Raffles, Casino Nights, etc. ................................................................. 13 Off-Campus Events ................................................................................................................. 14 Trip Guidelines........................................................................................................................ 14 Section V: Finance ...................................................................................................................... 15 Tax Information ...................................................................................................................... 15 Organization Dues .................................................................................................................. 15 Fund Acquisition ..................................................................................................................... 15 Ticketing .................................................................................................................................. 16 Fundraising/Raffle Procedures .............................................................................................. 16 Auctions ................................................................................................................................... 16 Student Government Association .......................................................................................... 19 Requesting SGA Funding ...................................................................................................... 19 Purchasing Procedures ......................................................................................................... 19 Section VI: Appendices............................................................................................................... 21 Advisor resources ........................................................................................................................ 21 General Responsibilities ....................................................................................................... 21 Common Roles of the Advisor ............................................................................................... 21 Hazing Policies ............................................................................................................................ 23 Special Interest Housing Student Organizations ....................................................................... 2 Sorenson Information ................................................................................................................... 3 Greek Resources............................................................................................................................ 5 Section I: General Information for Clubs and Organizations Preface Serving as a student club or organization officer or general member is a large part of the cocurricular experience at Babson. Through these opportunities, we highly encourage you to live entrepreneurship by turning all of your innovative ideas for programs and events into a reality. The Student Activities and Leadership staff is here to help ensure that your endeavors are successful as well as to navigate the resources and policies of the College throughout the planning process. This Babson Club and Organization Manual is designed to assist your Registered Student Club or Organization (RSCO) in becoming familiar with Babson College policies and procedures related to student organizations as well as provide suggestions and helpful hints for productive activities. We encourage you to make use of the resources identified in this manual. As an organization leader, you are responsible for knowing the information found in these pages and informing your members. If the manual does not answer your questions, either call or stop by Student Activities and Leadership in the Reynolds Campus Center for clarification or assistance. For a complete list of Registered Student Clubs and Organizations, click here. Although this manual was prepared with the best information available at the time of publication, all information is subject to change. The updated version will always be available on Life@Babson. Mission and Purpose Student Activities and Leadership fosters and develops educational, social and leadership opportunities in an engaging environment that produces dedicated leaders and active citizens at Babson and beyond. Academics are not the only part of your college experience. Student Activities and Leadership believes that the complete college experience involves both academics and student activities. This co-curricular environment is very important for skill development of Babson College student leaders. Here at Babson, you can join a club or organization or even become the founding president of a new organization. You can join a fraternity/sorority, attend leadership conferences, enjoy many events or participate in a Club Sport. The opportunities are endless...and it’s all up to you to create your own experience and a lifetime of memories. Primary Contact for Student Organizations Alisha Cahue Coordinator, Student Activities and Leadership Student Life Suite, Reynolds 211 781.239.4438 (phone) [email protected] Section II: Requirements and Benefits of Student Organizations Requirements & Benefits of Student Organizations Babson grants registered status to student clubs and organizations whose purpose and activities enhance the social, cultural, recreational and educational functions of the College. REGISTRATION MUST BE RENEWED IN THE FALL AND SPRING WITH STUDENT ACTIVITES AND LEADERSHIP. All registered student clubs and organizations in good standing must meet certain responsibilities to gain the benefits that come with being an RSCO. They are as follows: Benefits Funding Registered Student Clubs and Organizations (RSCOs) are eligible for Student Government Association (SGA) funding in accordance with the SGA Constitution. Staff Support RSCOs receive support from the Student Activities and Leadership (SAL) staff. SAL staff helps in aspects of your organization such as event management, leadership development, etc. Transportation Campus vehicles are available for RSCOs who have a certified driver. More information about vehicle use can be found here. There are four vehicles: three mini-vans and one Toyota Prius available for use by student organizations. The vehicles must be used for college business and are not intended for personal use. Students must have a valid driver’s license and be vehicle certified in order to use the vehicles. Certification classes are offered through Public Safety. To sign up for a class, please see a dispatcher at the front desk of Public Safety, or e-mail Dayne Forrester at [email protected]. Vehicle certification is valid for 5 years. There are certain restrictions on vehicle usage. o Vehicles may not be used between the hours of 2am and 5am. o Trips greater than 250 miles one way or overnights are required to have a faculty/staff member present. Leadership Training Individual consulting and workshops may be available for: o Educational programming o Leadership training and development o Officer transition o Goal setting o Planning and budgeting o Recruitment o Alumni relations o Volunteer opportunities o Group development o Personal guidance Campus Facilities/Resources Use of rooms on campus for meetings and functions in accordance with established procedures. Access to the Reynolds Campus Center Resource Room (banner paper, paints, helium, etc.) and use of the popcorn machine. Ability to reserve the Create-Your-Space in Reynolds. Use of Vendor Carts in Reynolds. Sponsored Events Ability to sponsor or present an event on College property. Communication and Marketing Ability to use organizational tools on Life@Babson including roster management, group messaging, and document storage areas. Option to participate in the annual organization fair. Ability to have approved events posted on Life@Babson and the campus calendar. Eligibility for an organization mail box Ability for your events to be publicized on the LCD screens across campus (email flyers to [email protected]) Automatic approval of appropriate advertisements across campus. Requirements RSCOs must complete the re-registration process once per semester. The form is available through your club or organization’s page on Life@Babson. The registration form includes the following information: o Profile and logo update o Updated membership roster o Designation of officers o Uploading current constitution o Organization’s interests update RSCOs must have a full-time faculty/staff member as their advisor. Each RSCO is accountable for the conduct, safety and general welfare of its members and their guests whenever they represent the organization or are participating in organizational activities. All content by clubs and organizations should, at all times, be appropriate, respectful, and inclusive to students, faculty, staff, and guests of the college based race, color, religion, sex, age, national origin, ancestry, sexual orientation, physical or mental handicap, veteran, or other protected status. A representative of each RSCO must attend a Student Clubs and Organization Orientation. In order to receive funding from Student Government Association, a representative must attend every monthly SGA Program Council meeting. Hazing, at any level of membership in the organization, is strictly prohibited at Babson College. For further definitions and policies regarding hazing, refer to the Babson College Anti-Hazing webpage. RSCOs must be in compliance with Title IX of the Civil Rights Act, which requires membership and activities to be open to all persons regardless of gender. Organizations are exempt from Title IX requirements only as they relate to their status as a single-sex organization. RSCOs must adhere to all College policies and all local, state and federal laws and must also adhere to their own approved constitution (an updated copy of which must be on file on the organization’s Life@Babson page). Organizations found in violation of College policy face judicial sanctioning as outlined in the student handbook. Starting a New Organization Student groups desiring status as a Registered Student Club or Organization (RSCO) must complete the registration application. No organization or group will be granted registration privileges which are not in accordance with Babson College policies and procedures. Starting a new group is very easy through Life@Babson. Before you begin your process please consider that your organization will be evaluated based on the following criteria Positive attributes the new organization might bring. Probability of sustained growth for the new organization. Organizational roster must include at least 6 members with a President, Vice President, and Treasurer selected. The organization must have a full-time faculty/staff member as advisor. The organization’s mission, purpose, or activities do not overlap with any existing organizations. Please review current organizations and their purposes at https://life.babson.edu/organizations. Activities consistent with college policy and city, state, and federal laws It is required to have a meeting with the Coordinator of Student Activities and Leadership prior to creating a new club or organization Please note that at this time, there are no RSCOs that serve both the undergraduate and graduate student populations due to funding stipulations, but we encourage Ugrad and Graduate organizations to collaborate on events and activities Writing a Constitution All student organizations must also create and maintain a constitution. This document contains the fundamental principles which govern your organization’s operation. An effective constitution should reflect the purpose and goals of the organization you are forming. A well written constitution should: be simple, use concise language, avoid legalistic terms, be composed by several members of the group, and include appropriate guidelines to govern your organization with clear purpose. As you compose your constitution, you may find that a meeting with a member of the Student Activities and Leadership team to review your draft would be helpful. A sample constitution can be found on Life@Babson. Some sections may not be relevant to all organizations. All constitutions MUST contain the following: a statement of nondiscrimination, a statement of university compliance and an anti-hazing policy. More examples can be provided by contacting [email protected]. For a great example, see the SGA constitution here. Section III: Advisor Guidelines and Responsibilities Student Activities and Leadership at Babson College requires that each Registered Student Club or Organization have a faculty or staff advisor. This requirement will offer the opportunity to share knowledge and experiences between students and professionals within the Babson College community. The co-curricular relationship will positively compliment the classroom learning and the overall experience for the student leaders. If a club or organization no longer has an advisor, please immediately contact the Coordinator of Student Activities and Leadership, who will serve as an information source for all advisors and be reached through email at [email protected] or at extension 4438. Expectations of the Advisor Every Registered Student Club or Organization (RSCO) is required annually to identify at least one faculty or staff member who has agreed to serve as their advisor. Faculty/Staff advisors are required to be informed of general university policies, rules and regulations applicable to student organizations. The advisor must inform the Student Activities and Leadership when the student organization fails to heed his/her advice regarding activities not in accordance with university policy. Faculty/Staff advisors are strongly encouraged to fulfill the following expectations from Student Activities and Leadership. For more advisor guidelines, click here. Advisor responsibilities should be mutually negotiated between advisors and students, and may include, but are not limited to, the following: To assist students in developing strategies and goals that provide for member ownership, feedback and involvement. To be aware of the student organization's constitution, by-laws and policies and assist the group in updating these documents and setting goals when necessary. Constitutions are available on each organization’s Life@Babson page. To assist the student organization in program development and planning, including assisting organizations in managing liability and risk. To encourage the officers and individual members to preserve the continuity of the group by keeping records to document the group's history and providing transition activities for new officers. To assist the club or organization in maintaining an inclusive environment by abiding by all college policies and procedures. To attend as many organization meetings and events as possible. To articulate campus policies and procedures. To be a facilitator among officers and between officers and members. To be familiar with national organizational structure and services, if applicable. To be a resource for students especially in regard to understanding college policies, regulations and services. Providing assistance in the administration of financial affairs of the student organization. To inform Student Activities and Leadership if he or she is no longer able to serve or does not wish to serve as advisor to the student organization. Expectations of the Organization In order for the advisor/organization relationship to be successful, the student leaders must be aware of their responsibility to their advisor. Expectations of an organization include: Establish and share a job description for the advisor that clearly defines his/her responsibilities and anticipated lines of communication. Meet with the advisor to familiarize him/her to the activities of the organization. Notify the advisor of all meetings, activities, and programs. Establishing an attendance schedule at organization meetings, which is mutually agreed upon by the advisor and the student organization. Provide meeting minutes in a timely manner. Meet regularly with your advisor to discuss organization matters. Officers should maintain a close relationship with the advisor and should provide opportunities for the advisor to meet other members. Consult the advisor prior to making significant changes to the structure of the organization. Consult the advisor when any significant organization policy changes are made. Allow the advisor to share their thoughts and ideas. Show respect and value for the advisor whom the organization chose to serve as a guide and mentor. Consider all advice and guidance provided with an open-mind and a sincere interest of improvements of daily operational and special event/activity needs. Confirm the appointment of the advisor each year. The organization must be certain the advisor will serve before submitting his/her name as advisor. Show appreciation for the time given by the advisor. With the exceptions of a few organizations that have designated full-time employees who advise, the advisor is volunteering his or her time outside of their normal job description to help the organization and its leaders. Effectively Using Your Advisor Student Organizations are required to have advisors not just to sign off on paperwork, but because they are familiar with the college and its policies, wish to serve as mentors to our student leaders, and to help ensure the success and growth of each organization. Meet with your advisor at least one day before your meetings to go over the agenda and topics to be discussed at the meeting. If you are unsure how to run the meeting or deal with a situation that may arise, use your advisors’ knowledge and experience to come up with solutions. Meet with your advisor after the meeting to brief him/her on what happened if he/she could not attend. Be willing to ask for advice or comments on the way you handled the meeting. Work with your advisor in seeing that follow–up assignments to be done by other officers and members are completed, and keep him/her posted as to the progress of the organization. Make your advisor feel like he/she is a part of the group. Introduce him/her to new members or visitors. Ask for input in discussions. You may even want to include a section in your meeting agendas for Advisor Comments. Both the advisor and the organization should understand that the advisor is there to help the group and that the advisor is, with the exception of paid staff advisors, chosen and retained at the group’s discretion. Organizations should realize that an advisor has much to contribute to the success of the organization. Be sure to make your advisor feel welcome at your meetings as well as social functions. Section IV: Event Planning and Facility Use There are many steps that go into planning a successful event. In this section, we will highlight various campus partners that will help you complete this process. A useful tool is the event planning checklist, found here. Room Reservations All spaces on campus can be reserved through the scheduling system EMS. If your event needs any setup (tables, chairs, trash barrels, etc.), or support from facilities, it is necessary to put in a logistics request to scheduling at the time of your room request. Requests can be as simple as a document with a list of bulleted items needed to a detailed room diagram with specifics of what goes where. Media Any A/V needs (projectors, sound, lighting, etc.) must be submitted to Media Services. These can be submitted to [email protected] and must be completed at least 1 week in advance. Additional Spaces The following spaces are also available for student organizations. Here is a list and the contact information of each: Any athletics facilities - Andy Dutton ([email protected]) Sorenson Performing Arts Theater - ([email protected]) Reynolds Main Street or Global Lounge - Reserve a Space form on Life@Babson Roger’s Pub – Patti Baptiste ([email protected] ) Chapel- Danielle Virgilio ([email protected] ) Any Residential Hall Space- Any Residence Life Staff member * Note: Trim is not to be used for student events. Roger’s Pub Student Organizations may host a Pub night by contacting Patti Baptiste, Catering Supervisor at Sodexo, at [email protected] to reserve a day. The Pub has the capability to have performances by a DJ, live band, karaoke, comedian, lecturer, and a screen and projector for a presentation from a laptop. Any student organization that hosts a Pub night is required to reserve and pay for a Public Safety Officer. Please see the Public Safety portion of this section for instructions on how to book a detail officer, as well as rates. All forms of entertainment must end by 11:45pm, including all music being shut off. This is to help with clearing out and closing the Pub at midnight. Babson’s liquor license ends at midnight, so it is imperative that the Pub close at midnight. Public Safety officers’ detail does not end until the Pub is closed. If it takes longer to close the Pub, then the student organization will be charged the additional time that the officer’s detail is extended. Student Organizations may use their sponsored Pub Nights as a fundraiser by asking for a suggested donation at entry; however, organizations may not mandate a “cover charge” for entrance. The Pub is a service that is paid for, in part, by student fees. Any Babson student may enter the Pub during normal operating hours. Catering If your event will have food, catering through Babson’s food-service provider Sodexo is the preferred and most convenient option. Please familiarize yourself with the new catering policy, which went into effect July 1, 2012. Sodexo’s catering website is http://www.babsondining.com/catering/index.html. You may view the available catering options along with prices. To place an order, you must create an account. When placing an order, you will be required to provide an account number to charge. Please contact the SGA VP of Finance for this account number. If you have any catering questions, please contact Patti Baptiste, Catering Supervisor at Sodexo, at [email protected] or by phone at (781) 239-5259. Cooking Events/Barbecues Student groups looking to host Cooking or Barbecue events (i.e. anything that would require students to cook or grill the food themselves) must have meat/poultry/fish purchased through Sodexo. This is due to Board of Health safety requirements to ensure that the meat/poultry/fish was received and stored at proper temperatures and is safe to cook and distribute on campus. Sodexo’s online menu does not include all meat/poultry/fish options that they can special order, so please contact Flavours Catering (781-239-5259) in advance of your event to see all options. Public Safety Any event that includes alcohol, including sponsored Pub Nights, requires a Public Safety detail. Detail requests can be placed online at the Public Safety website. Requests must be placed two weeks in advance. There is a 4 hour minimum on reserving detail. The current rate is $40 per hour. Here are the requirements for frequently used venues on campus. LOCATION Knight Auditorium PepsiCo Pavilion Pub Events OFFICERS REQUIRED 5 Officers @ $40/hour 6 Officers @ $40/hour 1 Officer @ $40/hour MINIMUM CHARGE $800.00 $960.00 $160.00 Registering Your Event Student Organizations are required to register all events through EMS. We recommend that all events are registered at least 7 days prior to when the event is to take place. If your event has an outside performer, speaker, or vendor, whether paid or unpaid, the event must be registered at least 21 days prior. This is to allow time for a contract to be signed and processed, along with any payment. Once you have successfully submitted an event, it will go into the queue to be approved by the Coordinator of Student Activities and Leadership before the space is officially reserved. This typically takes a maximum of 24-48 hours. Once your event is approved, you will receive a notification. If you want your flyer to go to the LCD screens across campus, email the flyer as a powerpoint slide to [email protected]. If your event is not approved, you will also receive a message explaining why. Contracts Any outside performer or vendor of Babson, whether paid or unpaid, is required to enter into a formal agreement with the college. Only the Director of Student Activities and Leadership may sign these agreements. Under no circumstances is a student to enter into a formal or verbal agreement with an outside performer. Outside performers cannot be paid in cash or from personal funds. If you have any questions about contracts, do not hesitate to ask anyone on the Student Activities and Leadership staff. If you are looking to enter into an agreement with an outside vendor/performer, you can register your event on Life@Babson and be prompted to fill in the information on your speaker/performer/vendor, etc. This should be submitted a minimum of 21 days ahead of time. When it is ready for a signature, you will receive notification from the Coordinator of Student Activities and Leadership. Promoting Your Event or Organization The Office of Student Activities and Leadership does not require you to get approval of advertisements prior to distributing them, but there are several guidelines to follow. In addition, there are several resources available to help market your event. Any event that is funded by the SGA must have the SGA logo on all advertisements. It is available for download at https://life.babson.edu/organization/sga/documentlibrary. To place an order, simply e-mail [email protected] with the following information: Advertisement attached Number of copies requested Size and specifics of the job (i.e. banner, foam board, etc.) Sponsoring organization SGA Account Number, please contact the SGA VP of Finance for this number Here is a pricing matrix for Canon. Advertising in any academic and non-residence hall building is limited to designated posting areas or bulletin boards. No flyers or advertisements may be placed on windows, doors or walls. If you wish to advertise in a residence hall, please ask a Resident Assistant or the Area Director for guidelines for the building. The Reynolds Campus Center has designated spaces for advertisements. These include the bulletin boards and flyer frames on the columns. Flyers placed on doors, windows, floors, etc. will be removed by the building staff. Babson Identity, Branding, and Logo Use The Babson brand was developed to help provide visual cohesiveness for Babson’s internal and external communications. This single unifying identity gives strength to all promotional and informational pieces that represent Babson. Maintaining Babson’s visual communications is vital to protecting the integrity of its public image. By using the Babson logo(s) correctly at all times in all applications you help ensure that Babson continues to enhance its reputation as a premier academic institution. Guidelines for use of Babson’s logos are available at www.babson.edu/brandguidelines When ordering promotional materials such as signs, banners, pens, T-shirts, hats, mugs, etc. please make sure that proofs are shared with the undergraduate College Marketing contact- Stephanie Hamel at [email protected]. Media Copyright Policies Student groups and organization need to be especially mindful of copyright issues when preparing promotional materials, showing films, designing t-shirts, etc. Please utilize the following website http://libguides.babson.edu/copyrightbabson to get the most current copyright information. Programming Hours Programming can occur anytime. The exceptions are that any amplified music that is outdoors must be turned off at 12am due to Wellesley Noise Ordinances. Programming for the semester must end on the last day of classes before 8pm when Quiet Hours start for finals week. Reynolds Campus Center Banner Policy Campus departments, recognized undergraduate student organizations, and FME businesses may display banners in the Reynolds Campus Center. The content of banners is limited to: o advertising for an upcoming program or event o an announcement or award o an FME product Banners may not be used to recruit membership to a club or organization. All banner content must be appropriate and inclusive to any students, faculty, staff, and guests who may be in the building. Banners may only be hung from railings not associated with staircases in Reynolds Campus Center. Banners may be hung for a maximum of 2 weeks. It is the responsibility of the department, club/organization, or FME business to remove the banner. Failure to do so will result in loss of privileges to hang banners in Reynolds. Banners do not have to be approved for content but space must be requested from the Assistant Director of Student Activities. Non-Profit Gaming: Raffles, Casino Nights, etc. Only certain kinds of non-profit organizations can hold raffles or gaming events. This is an exception to the general law prohibiting gambling in the Commonwealth. The funds raised must be used for educational, charitable, religious, fraternal or civil purposes or for veterans’ benefits. Regulated events are listed below: A raffle, in which a chance to win is sold to participants and the winner or winners are selected from the chances sold, is regulated by law. Whenever money is charged for the ticket or chance, the raffle can be legally operated only by a non-profit organization. The funds received must be used only for the purposes specified in the law. If no money is charged, anyone can legally operate a raffle and businesses often do so for promotional purposes. Consumer protection laws apply to all raffles. Casino nights, offering the opportunity to play games of chance, are also regulated and can legally be operated only by a non-profit organization. The funds raised must be used for specified purposes. Bingo games are regulated under the law by the Lottery Commission. For information call 781.849.5555. The operation of a lottery by anyone other than the State Lottery Commission is illegal. A lottery is a game in which chances to win are sold but it is possible that no one will win. Off-Campus Events The level of risk for events held off-campus increases when transportation is being used. To continue to maintain a safe environment, additional steps are required by organizations that will be sponsoring an off-campus event. Events occurring off-campus must be registered at least 3 weeks prior. This is to ensure enough time to ensure all safety measures are taken. All offcampus events are required to have a member of the organization serve as the trip leader. ALL off-campus, overnight events require a chaperone to be present for the duration of the event and some off-campus day trips may require the presence of a chaperone. Determination of advisor requirement will be made by Student Activities and Leadership. Trip Guidelines Proper trip waivers must be completed and signed by all participants, including trip leaders and advisor. o If using a Babson-issued vehicle, each person travelling must fill out the vehicle waivers issued by Public Safety. Those waivers must be left with the dispatcher prior to leaving campus. o Whether using a non-Babson issued vehicle (student or staff car) or a transportation company, a vehicle waiver must be completed. Waivers must be left with Student Activities and Leadership prior to departure. If the trip departure is outside of Monday-Friday 8:30am-4:30pm, then waivers must be left with Public Safety prior to leaving campus. Waivers can be signed the day of the event, but all participants must have received the waiver no less than three days prior to departure to ensure that there is proper time to understand the content. All trip participants must bring a cell phone. The trip leader and advisor must have a list of all attendees and cell phone numbers. Each trip participant will be given information with the trip leader and advisor’s names and cell phone numbers. If there is an injury to any participant, regardless of severity, the trip leader and advisor must be notified immediately. If a transport to the hospital is necessary, the advisor must go to the hospital with the student. The advisor must call Public Safety (781)239-5555 and notify the dispatcher with the following information as soon as possible: o Name of participant injured o Babson student/non-Babson student o Reason for transport o Name of hospital being brought to o Cell phone number of student and advisor The requirement of the trip leader and advisor is to help maintain a safe and fun atmosphere for the participants. The trip leader and advisors should mainly oversee the safety and well-being of participants, not to participate in the activity. Section V: Finance No outside bank accounts are permitted for student organizations due to tax exempt policy and liability. Greek organizations are the exception because bank accounts are registered through their national headquarters. **If you are using organization funds (not allocated through SGA), the policies listed in the SGA section for the following are the same: reimbursement, check request, p-card use, contracts/vendor agreements, and account transfers. Each Recognized Student Club or Organization should have someone serving in the President and Treasurer role and can never be the same person for checks and balances purposes. Tax Information Babson College is not liable for state sales tax, as it is a tax-exempt organization. For purchases with a p-card or if you have been given approval to receive reimbursement, you should give all vendors the College’s tax-exempt number – E 04-2103544 Organization Dues Only organizations that don’t/can’t have an open membership are permitted to charge dues to members (e.g. club sports, Greek organizations). Dues amounts must be clearly stated in the organization’s constitution and have been approved by the organization’s membership. Non-national organizations are able to charge dues, but must never exceed $100 per person per semester. A budget must be developed and presented to the membership showing how dues money will be allocated and spent. Student Activities and Leadership has the ability to see your budget at any time. Changes to the dues must be approved by the organization’s membership and Student Activities and Leadership. All changes must be finalized during the semester prior to going into effect. All organizations that charge dues must have a payment/fundraising plan available to any member who has demonstrated financial difficulty. All dues money must be deposited into a Babson College account set up for the organization, the process of which is explained below in the Cash Collecting section. Fund Acquisition Any student organization that intends on collecting cash will be required to have a financial account through Babson College. This includes charging membership dues, sponsoring a Pub night where an entry donation will be instituted, fundraisers, or soliciting monetary donations for a charity organization. If an organization does not currently have one, one can be created with a two-week notice. The organization will get a budget number created by Financial Services that will be associated with the organization. No student organization may have a bank account outside of Babson College due to tax exempt policy and liability. Greek organizations are the exception because bank accounts are registered through their national headquarters. Cash boxes are strongly encouraged for every event in which cash is collected. They are available to be signed out at Reynolds 211. All money collected must be deposited by the next business day to Student Activities and Leadership. A deposit slip must be included with all money and signed by a member of the organization verifying the amount. Student Organizations, at no point in time, should be keeping petty cash. Disallowed expenses for organization’s funds include, but are not limited to: o Alcohol (with the exception of CAB and Senior Steering Committee) o drugs (including over-the-counter medications, i.e. aspirin) o tobacco products o fines, penalties or charges incurred by personal negligence o personal products/expenses Ticketing If you are selling tickets, please work with the Assistant Director for Student Activities and Leadership at least one week prior to launching ticket sales to coordinate the sale. By working with the Assistant Director in advance, you will be able to receive assistance from the Reynolds staff to sell the tickets, effectively track the sales, and have a safe process. Depending on your event and how it is funded, you may be able to deposit the money from ticket sales into your group’s bank account. If your event is funded through SGA, you may need to return any profits to SGA or donate it to a charity. Fundraising/Raffle Procedures The Commonwealth of Massachusetts requires reporting of fundraising by profit and non-profit groups. Additionally, any funds raised through a raffle-type event have tax obligations attached. The following information is designed to assist organizations in developing an effective fundraising program and the necessary reporting that accompanies such events. Organizations that fail to adhere to fundraising guidelines will be prohibited from holding fundraisers for one calendar year. Fundraising is defined as: an event (either one time or ongoing) where an organization receives funds through sales, auctions or donations. Procedures include: Schedule an appointment to meet with the Coordinator of Student Activities and Leadership to discuss your event. Publicize and hold your event. Deposit funds within 1 business day to Student Activities and Leadership. At that time, you can make a copy of the deposit form for yourself and fill out a check request if the money is going to a charity. A raffle is defined as: an event (either one time or ongoing) where an organization receives funds through an event where chances to win are sold for cash. There are a lot of tax obligations and paperwork that go along with raffles. If your group decides to do this, please meet with the Coordinator of Student Activities and Leadership as soon as possible. When holding a raffle or any type of contest where prizes are given away (door prize, etc.) it is against College policy to give away cash prizes (including Visa/AmEx gift cards). Contact Student Activities and Leadership with any questions. Auctions It is important to keep in mind that ALL donations are to Babson College – not to the individual club/organization. Therefore it is important to follow instructions accurately so that the Development Office can credit both Contributors and Bidders for their assistance to the College. The Commonwealth of Massachusetts requires reporting of fundraising by profit and non-profit groups. Additionally, any funds raised through a raffle-type event have tax obligations attached. If you are unsure if your event falls into this category, it is important for you to meet with an Office of Student Activities and Leadership staff member immediately. If questions arise throughout the planning/reporting process, please direct them to Financial Services at extension 4232. Auction procedures are as follows: 1. Meet with your advisor and a member of Student Activities and Leadership to discuss the following items: Proposed Date of Event Proposed Venue for Event Proposed List of Contributors Type of Auction (Live, silent, balloon, etc.) i. NOTE: You may auction off goods or services but not people. Solicitation materials (it is a good idea to bring a draft of the letter or any materials that you plan on presenting to potential contributors) Your operational “game plan” 2. Organize your membership with specific tasks for soliciting contributions. Be sure to provide members with the necessary receipts/paperwork to keep track of the following information for each contribution: Name of Contributor Address of Contributor Items Contributed Value of each Item (as indicated by Contributor – receipts would be excellent for this) 3. Market your event 4. Hold your event – being sure to track the following information for each item: Name of Winning Bidder Address of Winning Bidder Amount of Winning Bid Payment method (cash or check) Checks (Made payable to BABSON COLLEGE)/Cash 5. Within 48 hours of the event, meet with your advisor and the Coordinator of Student Activities and Leadership to report out on the following information (NOTE, all information must be in a format that will easily understood by the Development Office, and will be submitted in a hard copy and electronic format): Contributor Information (listed above in #2) Bidder Information (listed above in #4) Total Amount Spent on Event Gross Profits on Event Net Profits from Event Copies of deposit slips and receipts (All deposits done by the Coordinator of Student Activities and Leadership) All checks 6. You or your advisor will submit appropriate paperwork to the Business and Financial Affairs Office. Student Government Association Requesting SGA Funding Requirements to Receive Funding Organization must be registered with Student Activities and Leadership. To be eligible for funding, organization must have been in attendance at the last SGA Program Council meeting and must not have missed any meetings during that semester. Organization may not have an outstanding balance due to SGA, must have been reviewed for previous semester’s allocated budget, and must not be on probation for any misuse of past SGA funds. Budget Approval Process Budgets are submitted through the Finance tab on your organization’s Life@Babson page. On your organization’s Life@Babson page, click on the “Finance” tab on the left menu. To submit a budget request, click on “Create Funding Request”. Complete the form, answering every question, being as detailed as possible. Please make separate finance requests for each separate event. Organizations will be sent a 5 minute time slot to present their budget to the Ways &Means Committee. Budgets are reviewed and approved by W&M Committee. If the requested budget is $500 or under it will be reviewed solely by the VP of Finance. If the budget is over $2,500, the W&M Committee will first review it, and if approved by W&M Committee it must then also get a 2/3 vote from the Student Government at the next general meeting in order to be officially approved. If the budget is not approved as submitted, it must be readjusted and sent through the funding process again. The outcome of each request will be communicated to the organization through the original submission on Life@Babson. Performer Payment Request Babson College Performer, Service, or Consultant Agreements are required for any outside individual, group, or vendor that is providing a service/performance for Babson College (comedian, speaker, performance group, etc.). The specific form used depends on the type of vendor used. Only the Director of Student Activities and Leadership may sign these agreements on behalf of Babson College. Drop off all agreements and check request forms with the event registration form to the Coordinator of Student Activities and Leadership at least 4 weeks in advance. Purchasing Procedures Check Requests The SGA Check Request/Reimbursement form can be found in the document section on the SGA’s Life@Babson page. Form must be filled out and original receipts or invoices must be paper-clipped to the form. A W-9 form is required for all requests. Please be sure to circle if the person that is being reimbursed is on the payroll for the college (Failure to do so could prolong re-payment). W-9 forms are available in the documents section of the Student Activities and Leadership’s Life@Babson page. Submit original and 1 copy of the check request form and all corresponding paperwork to the mailbox of the SGA VP of Finance which is located on the bottom of the check request form. NOTE: Babson College cuts all checks on Wednesdays. It is important that if you are hoping to receive a reimbursement or pay an invoice that SGA receives all materials at least a week in advance. Reimbursements If a student has already been approved for funding through the W&M Committee, students may purchase supplies for events with their personal funds and submit reimbursement requests to SGA using the same form as a check request. All original receipts must accompany the reimbursement form. STUDENTS MAY NOT PAY A PERFORMER/VENDOR DIRECTLY. Remember to bring the tax exempt number. Students may pay for anything related to their event other than for a service. A check request with a W-9 and the appropriate agreement is the only way we can pay vendors for a service or performance. Students will not receive a reimbursement in this case. Reimbursements can take 2-3 weeks to be processed before a check is sent. Submit original and 1 copy of the check request form and all corresponding paperwork to the mailbox of the SGA VP of Finance which is located on the bottom of the check request form. Purchasing Card SGA has a Babson College purchasing card (p-card) that is available for student organizations once your budget has been approved. To reserve, contact Rita Hansen, the Administrative Coordinator in the Student Life Suite. Clubs and organizations may reserve the p-card in two hour blocks Monday-Friday from 8:30am-4:00pm. Account Transfers If you are going to use services from any other department on campus (i.e. Facilities, Public Safety) you must complete the Journal Transfer portion of the SGA Check Request/Reimbursement form. Departments on campus will provide an invoice with the proper account in which to transfer the money. If you are purchasing food from Sodexo, you must provide the SGA account number when placing the order online through the Babson Catering website. Please contact the SGA VP of Finance for this number. See Section IV for instructions on how to order food through the catering website. Submit original and 1 copy of the check request form and all corresponding paperwork to the mailbox of the SGA VP of Finance which is located on the bottom of the check request form. Section VI: Appendices Advisor resources General Responsibilities The role of a student organization advisor can be vague and ambiguous. In an addition to an educator you may be called upon to wear multiple hats, such as a counselor for emotional problems, mediator for conflict resolution, accountant for financial concerns, coach to provide feedback and constructive criticism, and accountant for financial concerns. Despite its vagueness, the role of a student organization advisor is an integral part of the students’ cocurricular experience. You can stimulate student development and growth through frequent interactions with them. You can monitor and track positive changes in behavior and maturity. You can encourage new perspectives. In providing support to this segment of the campus community, you are charged with guiding students toward success through mentorship and teaching. Each advisor perceives his/her relation to a student organization differently. Some advisors play very active roles, attending meetings, working with student officers, and assisting in program planning and development. Others maintain a more distant relationship to the organization. It is expected that you, as the advisor, will maintain some regular contact with his/her organization. An advisor accepts responsibility for keeping informed about activities of the organization. An advisor should also ensure organizations follow policies and represent Babson College in a positive and appropriate manner. Advisors should be both accessible and interested and should provide whatever coaching a group or its members might seek. Given the myriad of purposes, activities, and objectives of various student clubs and organizations, the role of the advisor will vary in some degree between groups. As groups vary in their expectations and needs, it is important that the advisor develop an understanding with the organization you are to represent as to the nature of your involvement. The advisor and organization should agree on a set of expectations of one another from the onset. Some prefer to write this list down as an agreement between organization and advisor, though that is optional. Common Roles of the Advisor Teacher/Coach: Feel free to bring your own professional knowledge to the students, and guide them in the development of their own projects and events. Consultant: Advisors should expect to be updated on a regular basis by officers and members about plans for activities, programs, events, and finances. Feel free to offer suggestions and ideas, but be careful not to dominate the program development. Historian: Officer and member turnover is inherent in student organizations, where an entirely new membership develops every four years. Advisors provide a link to the past and can describe effective programs and methods to new members. Mentor/Role Model: One of the most important functions of the advisor is to provide positive role modeling of behaviors, values, and leadership. It is important then, to recognize the principles, standards, and ethical values espoused by the organization and make them a salient feature of your practice. Counselor: Your professional work on the college campus has prepared you to be able to identify individuals who may be having problems in their personal or academic lives. When you feel like you do not have the tools to effectively assist or counsel the students, indicate the available resources to the student and follow up to ensure that the student is getting the help he or she needs. If you are unsure what the available resources are, please contact Student Activities and Leadership for guidance. Policy Expert: While it is certainly not your role to make decisions for the group, outlining and discussing college policies for the students helps them make informed and careful choices pertaining to the organization Supervisor: All of the above responsibilities comprise the general tasks of supervision. While your role is not particularly regulatory or disciplinary, you, as the advisor, are responsible for the welfare of the students in the organizational setting. Student organization membership and leadership are self-initiated and self-directed activities. Remember that keeping the best interests of the students in mind while simultaneously allowing them to make their own decisions and mistakes (without violating college policy) requires a delicate balance between marginal visibility and full-time chaperoning. You will be expected to ensure that regulations are being observed at all times. For more advisor expectations, click here or contact the Coordinator of Student Activities and Leadership. Hazing Policies BABSON COLLEGE ANTI-HAZING AGREEMENT Commonwealth of Massachusetts Law on Hazing GENERAL LAWS 269:17, 18, 19 269:17 HAZING; ORGANIZING OR PARTICIPATING; HAZING DEFINED. Section 17. Whoever is a principal organizer or participant in the crime of hazing, as defined herein, shall be punished by a fine of not more than three thousand dollars or by imprisonment in a house of correction for not more than one, [sic] year, or both such fine and imprisonment. The term “hazing'' as used in this section and in sections eighteen and nineteen, shall mean any conduct or method of initiation into any student organization, whether on public or private property, which willfully or recklessly endangers the physical or mental health of any student or other person. Such conduct shall include whipping, beating, branding, forced calisthenics, exposure to the weather, forced consumption of any food, liquor, beverage, drug or other substance, or any other brutal treatment or forced physical activity which is likely to adversely affect the physical health of any such student or other person, or which subjects such student or other person to extreme mental stress, including extended deprivation of sleep or rest or extended isolation. Notwithstanding any other provisions of this section to the contrary, consent shall not be available as a defense to any prosecution under this action. 269:18 FAILURE TO REPORT HAZING. Section 18. Whoever knows that another person is the victim of hazing as defined in section seventeen and is at the scene of such crime shall, to the extent that such person can do so without danger or peril to himself or others, report such crime to an appropriate law enforcement official as soon as reasonably practicable. Whoever fails to report such crime shall be punished by a fine of not more than one thousand dollars. 269:19 Copy of secs. 17-19; issuance to students and student groups, teams and organizations; report Section 19. Each institution of secondary education and each public and private institution of post-secondary education shall issue to every student group, student team or student organization which is part of such institution or is recognized by the institution or permitted by the institution to use its name or facilities or is known by the institution to exist as an unaffiliated student group, student team, or student organization, a copy of this section and sections seventeen and eighteen; provided, however, that an institution's compliance with this section's requirements that an institution issue copies of this section and sections seventeen and eighteen to unaffiliated student groups, teams, or organizations shall not constitute evidence of the institution's recognition or endorsement of said unaffiliated student groups, teams or organizations. Each such group, team or organization shall distribute a copy of this section and sections seventeen and eighteen to each of its members, plebes, pledges or applicants for membership. It shall be the duty of each such group, team or organization, acting through its designated officer, to deliver annually, to the institution an attested acknowledgement stating that such group, team or organization has received a copy of this section and said sections seventeen and eighteen, that each of its member, plebes, pledges, or applicants has received a copy of sections seventeen and eighteen, and that such group, team or organization understands and agrees to comply with the provisions of this section and sections seventeen and eighteen. Each institution of secondary education and each public or private institution of postsecondary education shall, at least annually, before or at the start of enrollment, deliver to each person who enrolls as a full time student in such institution a copy of this section and sections seventeen and eighteen. Each institution of secondary education and each public or private institution of post-secondary education shall file, at least annually, a report with the regents of higher education and in the case of secondary institutions, the board of education, certifying that such institution has complied with its responsibility to inform student groups, teams or organizations and to notify each full time student enrolled by it of the provisions of this section and sections seventeen and eighteen and also certifying that said institution has adopted a disciplinary policy with regard to the organizers and participants of hazing, and that such policy has been set forth with appropriate emphasis in the student handbook or similar means of communication the institution's policies to its students. The board of regents and, in the case of secondary institutions, the board of education shall promulgate regulations governing the content and frequency of such reports, and shall forthwith report to the attorney general any such institution, which fails to make such report. Babson College Policy on Hazing Babson College adheres to and enforces Massachusetts state law that prohibits the practice of hazing. Members of any organizations who fail to comply with the hazing law will be subject to the College Honor Board or other disciplinary processes, which may result in immediate suspension from College housing, suspension or expulsion from the College, loss of organizational recognition, and other sanctions. Criminal charges also may be brought against individual members of any organization who are found to practice hazing. The Commonwealth of Massachusetts passed legislation in November 1985 regarding the issue of hazing. The College also is required by this statute to issue a copy of the law to the leadership of every registered student organization. The Office of Student Activities and Leadership will request all groups to sign an acknowledgment of this law. Hazing is a crime defined under the law as “any conduct or method of initiation into any student organization, whether on public or private property, which willfully or recklessly endangers the physical or mental health of any student or other person. Such conduct shall include whipping; beating; branding; forced calisthenics; exposure to the weather; forced consumption of any food, liquor, beverage, drug, or any other substance; or any other brutal treatment, or forced physical activity which is likely to adversely affect the physical health or safety of any such student or other person, or which subjects such student or other person to extreme mental stress, including extended deprivation of sleep or rest, or extended isolation.” A second important aspect of the law concerns the failure to report hazing. It states, “Whoever knows that another person is the victim of hazing (as defined) and is at the scene of such crime shall, to the extent that such a person can do so without danger or peril to himself or others, report such crime to an appropriate law enforcement official as soon as reasonably practicable.” Babson College expanded upon the Massachusetts law to also include the following as part of the Babson College Hazing Policy: Any act committed against someone joining or becoming a member or maintaining membership in any organization that is humiliating, intimidating, or demeaning, or endangers the health and safety of the person. Hazing includes active or passive participation in such acts and occurs regardless of the willingness to participate in the activities. This may include activities that are a violation of international organizational polices related to hazing. Hazing creates an environment/climate in which dignity and respect are absent. Examples include but are not limited to: Behaviors that emphasize a power imbalance between members of the group or team. This form of hazing typically involves activities or attitudes that breach reasonable standards of mutual respect and place members on the receiving end of ridicule, embarrassment, and/or humiliation tactics. Members often feel the need to endure this form of hazing to feel like part of the group/team/organization. Behaviors that cause emotional anguish or physical discomfort in order to feel like part of the group. This form of hazing confuses, frustrates, and causes undue stress for members. Behaviors that have the potential to cause physical and/or emotional, or psychological harm. Examples include but are not limited to: Deception Assigning demerits Silence periods with implied threats for violation Deprivation of privileges granted to other members Requiring members to perform duties not assigned to all members Socially isolating members Lineups and drills/tests on meaningless information Name calling Requiring members to refer to other members with titles (e.g. “Mr.,” “Miss”) o while they are identified with demeaning terms Expecting certain items to always be in one’s possession Verbal abuse Threats or implied threats Asking members to wear embarrassing or humiliating attire Stunt or skit nights with degrading, crude, or humiliating acts Expecting members to perform personal service to other members, such as carrying books, errands, cooking, cleaning, etc. Sleep deprivation Sexual simulations Expecting members to be deprived of maintaining a normal schedule of bodily cleanliness. Be expected to harass others Forced or coerced alcohol or other drug consumption Beating, paddling, or other forms of assault Branding Forced or coerced ingestion of vile substances or concoctions Burning Water intoxication Expecting abuse or mistreatment of animals Public nudity Expecting illegal activity Bondage Abductions/kidnaps Exposure to cold weather or extreme heat without appropriate protection The law includes references to fines and sanctions for violations. If you have any questions about hazing or would like any further information, contact the Office of Community Standards. Special Interest Housing Student Organizations Overview Residence Life offers the opportunity for students to create a special interest community in the residence halls. There are two types of special interest communities, theme based groups and fraternity & sorority groups. Theme based groups are often Babson College recognized student organizations that share a passion for a particular theme or interest. Fraternity & sorority groups are fraternal organizations that are recognized by Babson College. How does a Special Interest Community Become Established? In the spring semester, typically during the month of February, there is an application for groups to apply for Special Interest Housing. The application is available on Life@Babson. If the application meets the basic requirements, the group is invited to present to a panel of student affairs staff members. The panel will provide feedback to Residence Life to help in making a decision if a group should or should not be offered Special Interest Housing. Decisions are typically shared in early March, prior to room selection. If offered housing, the group is given a designated living space for an academic year period. There is a housing agreement that must be signed with expectations to maintain the Special Interest Housing space. The space can be taken away if the expectations are not being met. There is a re-application process for Special Interest Housing groups that wish to return for the next academic year. Where is Special Interest Housing? Special Interest Housing is typically in Canfield, Keith and Van Winkle halls. The group will be given a designated floor or tower. The group is expected to maintain full occupancy in the space at all times during the academic year. Floors or towers in the building that are not designated for a group are used as general interest housing for any eligible upper class student. What staff work with Special Interest Housing? The Assistant Director for Residence Education and Special Interest Housing oversees the buildings and groups in the Special Interest Area. Students in these communities also have designated Resident Assistants that often have experience with Special Interest groups. Where can I get more information? To get more information about Special Interest Housing or any housing related questions please email [email protected] or call 781-239-4438. Sorenson Information Drama Faculty-led T.E.S.T. (The Empty Space Theater) produces a musical in the fall (Avenue Q) and a drama (TBA) in the spring. A&H Professors Wynstra and Dietrick direct the productions. Babson Players produce a musical (Little Shop of Horrors) and a drama (Midsummer Night’s Dream) in the fall and a drama (TBA) in the spring. Jenn Fusco ‘15 is the point person. FWOP (Franklin W. Olin Players) produce one production (Brighton Beach Memoirs) in the fall and another (TBA) in the spring. JIC (Japanese International Circle) produces a staged haunted house each Halloween, Tetsuro Miyatake ’14 Vagina Monologues are presented each spring and is advised by Miranda Nordell. There are umpteen theater productions at Wellesley College too. Visual Arts Monotype Printmaking with another colleague Melissa Shaak on September 12th from 57pm Figure Drawing with a live model on September 19th from 5-7 Islam/Masli: a Photographer’s Reflection by Marzan Khan ’14, closing reception on September 5th from 5-7pm Unbound: Quilters and Artists Redefine Quilts featuring artists Kyung Ae Cho, Kathryn Clark, Jan Johnson, Chawne Kimber, and Andrew Mowbray, opening reception on September 11th from 5-7pm, artists talk on September 18th at 5pm Technologies of Memory, featuring students in Professor Sandra Graham’s Foundation class, artists talk followed by opening reception on November 11th from 5-7pm Title TBA, sculpture and drawing show by Thomas Matsuda in late January-February 2014 Title TBA, Art from energy data by Deb Todd Wheeler and Bec Conrad in collaboration with students from Babson, Olin, and Wellesley in March-May 2014 www.gadgetbec.com/wordpress Music ENSEMBLES Babson/Olin Jazz Band, under the direction of Joe Brogan, rehearses once a week and has a concert in the pub, the Tuesday night after Thanksgiving and Friday April 18th, 2014. Check out Joe’s work by clicking here. Babson Blues Project, under the direction of Steve Marchand, rehearses once a week and gigs on campus. Olin Conductorless Orchestra (OCO) has a concert per semester and is advised by Olin Professor Diana Dabby. Olin Rock Orchestra (ORO) has a concert per semester on November 1st, 2013 and April 19th, 2014 and is student-led by Travis Lewis ’14. Wellesley Chamber Music Wellesley/Brandeis Orchestra Pit Orchestra for many musicals, for example, faculty-led TEST (The Empty Space Theater) will stage Avenue Q under musical direction of Professor Sandy Graham SINGING OPPORTUNITIES Shared Voices, a student, staff and faculty chorus under Jewish Chaplain Patti Sheinman Rocket Pitches, Babson’s a cappella group whose president Sarah Noh ’16 CheeriOs, Olin’s chorus led by Molly Farison ’14 PowerChords, Olin’s competitive a cappella group All of the musicals need singing talent. Babson Players and TEST have their musicals in the fall and FWOP presents their musical in the spring. Be on the lookout for auditions. Highland Glee Club, an intergenerational all male glee club located in Needham, is keen to have students perform with their group. On Friday October 18th from 10pm-11:45pm there is the annual Family Weekend Cabaret in Roger’s Pub. If you’re interested in participating, please email your cohort Ian Schranze ’17 as he is working on this event. Dance Click here to find the dance resources. We are updating this to include the Olin Engineering student dance groups—they’re powerhouses in swing and partner dance forms. Rick and Sandy Sorenson Arts Scholarship recipient Morgan Keith ’15 offers regular free ballet and lyrical workshops. BDE President Helen Voloshin ’15, AMAN President Vidur Arora ’14, and BAPSA President Clifford Lam ’15. Each of their organizations play a large role in the student performances on campus. Some students (including a member of the class of 2017) are plotting to have a showcase for students to share their Latin dance prowess. Jennifer Kuhanga ’16 is developing an African dance exercise class for this coming year. Note that Zumba is offered through Athletics too. Click here for Webster Center information on the Chandor Dance Studio and note that there is now a squash court that can be reserved with mirrors on wheels as an additional dance space. Mark your calendars! There will be an amazing performance by “Spirit of Uganda” on campus Sunday March 9th, 2014 in the Carling-Sorenson Theater. Also, there are many opportunities to dance in musical theater. This fall there will be productions of Avenue Q (T.E.S.T. The Empty Space Theatre) and Little Shop of Horrors (Babson Players). Greek Resources Babson College recognizes the positive contributions that fraternities and sororities make to the college community and to individual members. The college is committed to supporting a fraternity/sorority community that lives the values of Scholarship, Leadership, Service, Respect, and Unity. The intention of this document is to articulate the commitment Babson College has to fraternities and sororities and the rights and responsibilities held by fraternities and sororities at the college to further enhance the growth and development of members and the overall fraternal community. The fraternity/sorority community at Babson College is composed of inter/national organizations that seek to make the Babson community, the Greek Community, their chapters, and their members better. Along with the privilege of being a recognized fraternity/sorority comes a responsibility to adhere to all Commonwealth of Massachusetts and federal laws, Babson College policies, and the Undergraduate Honor Code. These policies supersede the rules and procedures of fraternity and sorority chapters, their alumni/ae corporations, and the inter/national organizations. Fraternity and sorority chapters that are unable to operate within these policies and/or laws will lose or be denied recognition as a student organization at Babson College. Chapters and individual members are representatives of Babson College and the fraternity/sorority communities at all times and have the duty to represent both favorably. An important way of doing this is by following the standards and responsibilities set forth in this document. In this document you will find helpful information pertaining to Greek Life including: I. II. III. IV. V. VI. College Commitment to Fraternities/Sororities Greek Code of Conduct Accountability and Responsibility Resources/Management Expansion and Extension Policy Pillars of Excellence Accreditation Packet Amendments College Commitment to Fraternities/Sororities Babson College is committed to the success of Greek life on campus. As such the college commits the following privileges and services to fully recognized fraternal organizations and governing councils: a. b. c. d. Rights and privileges of recognized student organizations Chapter advising services Support of recruitment events and initiatives Assistance gathering academic and other statistical data pertaining to organizations or members as required e. Leadership training and educational programming f. Advocacy on behalf of the fraternity and sorority community and serve as a liaison among constituencies g. Consultation with representatives of inter/national organizations, advisors, parents, and alumni for the purpose of strengthening relationships and offering advice on leadership development, chapter management, and risk management practices. Greek Code of Conduct Introduction As members of the Greek Community at Babson College, we hold our members to a higher standard of conduct than the average Babson student. The Greek Code of Conduct was created in the fall of 2013 as a document of values, standards, and expectations for all fraternity/sorority members to abide by in their everyday actions. The Greek Code of Conduct is designed to encourage chapters to uphold the values and standards espoused by both their (inter)national organizations and the College to ensure the ongoing success and sustainability of our community. All members of the fraternity/sorority members are accountable for upholding the ideals and standards in the Greek Life Code of Conduct. Greek Life Mission Statement Fraternity and Sorority Life at Babson College aims to provide a well-rounded fraternal experience for students that is grounded in shared goals and values that foster a lifelong connection to a community rich with traditions, pride, and sense of unity, while making tremendous contributions to the greater college community. The Pillars of Excellence We define our community’s core values through the Greek Pillars of Excellence: Scholarship, Leadership, Service, Respect and Unity. The Greek Pillars are a set of principles consistent with the values of our community’s chapters. 1. Scholarship As a community we strive to achieve academic excellence through exceeding the academic expectations of our individual (inter)national organizations as well as those of the College. We are committed to supporting the scholastic endeavors of all members through programming and use of campus resources. All Chapters Must: a. Maintain a chapter average GPA of 2.75 or higher. This report will be calculated by a simple average of all members and compiled semesterly based on the most current roster shared with the Student Activities and Leadership office. b. Have an appointed scholarship officer. c. Have a documented scholarship program that is tailored to chapter specific challenges and strengths, beyond their Internationally recommended plan. 2. Leadership As a community we are committed to excelling as leaders, creating well-rounded collegiate experiences, and serving as role models for our peers with unprecedented integrity. All Chapters Must: a. Attend and participate in council meetings and activities. b. Maintain a positive image of themselves and Greek Life to those in the greater Babson Community. c. Only recruit undergraduate students of Babson College who are fully matriculated. Membership cannot be extended to students of neighboring colleges or universities. d. Maintain accurate rosters with the Office of Student Activities and Leadership. 3. Service Our community strives to support the greater community through service-oriented, mentorrelated, and philanthropic endeavors. A philanthropic event is defined as an event that raises money to be donated to a charity. A service event is defined as an event wherein time is donated to support a cause, organization, or person in need. All Chapters Must: a. Ensure that each chapter member (not including new members) completes a minimum of 8 hours of community service per semester. b. Host at least one philanthropic event each academic year that supports their (inter)national philanthropic mission or a philanthropy identified by the chapter that meets critical needs within the local community. 4. Respect The Greek Community believes that respect is not only the foundation of all strong relationships, but also at the core of character development. This includes but is not limited to respecting all chapters, councils, the entire Babson student body, the college staff and administration, and ourselves. All Chapters Must: a. Have an internal standards process and utilize it to hold members accountable for their actions. b. Maintain positive relationships with Babson College faculty and staff and take accountability for their actions. c. Maintain positive working relationships with their (inter)national headquarters staff and volunteers and be in good standing with their (inter)national organization. d. A chapter or individual’s participation in any FSL sponsored activity (including Greek Week) may be temporarily or permanently suspended at any time due to harassment, bad faith, and/or abuse. This decision shall be either by the advisor or by vote of the FSLT after the harmed party and/or accused chapter’s president have both had the opportunity to present (if they wish) their case to the Advisor and/or FSLT. This clause includes but is not limited to the following behaviors: negligence, abuse of social media, abuse of any sort of communication, slander, and stalking. e. Support Hazing Prevention including participating in and hosting educational programs, educating members about hazing, and raising awareness of the harm of hazing. f. Initiate all new members within eight weeks of receiving a bid (excluding academic breaks). The Office of Student Activities and Leadership may review extenuating circumstances and provide exceptions when absolutely necessary (ex. Student transferring, student illness, student family emergency, etc.). g. Within 48 hours of providing a bid to a new member, chapters must provide the Office of Student Activities and Leadership with the list of new members. h. Notify the Office of Student Activities and Leadership within 48 hours if a new member is removed from a chapter or chooses to discontinue his new member period. Students may be required to complete exit interviews. i. Abide by Babson College’s Hazing Policy For more information on the College’s hazing policy, please visit http://www.babson.edu/student-life/community-standards/hazing/Pages/babsoncollege's-hazing-policy.aspx 5. Unity We focus on creating and supporting positive relationships within our chapters to achieve great success and guarantee our legacy. All Chapters Must: a. Participate in community building programs put on by individual chapters and councils. b. All chapters are invited to participate in Greek Week so long as they have paid their council dues for the semester and are in good standing with the college and their governing council c. All chapters must maintain membership in either the Interfraternity Council or the Panhellenic Council. d. Work to build and maintain positive relationships among the Greek community through program support, co-sponsorship, positive communication, etc. Accountability and Responsibility Resources/Management COLLEGE PROCESS The College’s Community Standards process will be utilized to resolve any incidents that occur that may violate College Policy. A copy of the 2013/2014 Student Handbook can be found here: http://www.babson.edu/student-life/community-standards/Pages/student-conduct-process.aspx Additionally a guide to the student conduct process can be found here: http://www.babson.edu/student-life/communitystandards/Documents/Guide%20updates%207_1_13.pdf Please note the College amnesty policies were created to support students who are ensuring the safety of members in the community without fear of punitive outcomes including the Medical Amnesty Policy, the Hazing Amnesty Policy for Individuals, and the Hazing Amnesty Policies for Organizations. These policies can be found in the Undergraduate Student Handbook, which can be accessed on this site: http://www.babson.edu/student-life/communitystandards/Pages/student-conduct-process.aspx CHAPTER PROCESS Each chapter in the Greek community at Babson manages an internal Standards Process or Judicial Process that is supported by their Inter/National Organization. Chapters are expected to hold members of their organizations accountable for any violations of chapter policies, campus policies, and community standards of which they are aware. Chapters will be trusted to appropriately sanction individual chapter members for these violations and are not required to share outcomes with the College. However, Student Activities may consult chapter advisors and chapter presidents and Leadership staff to ensure that a process has taken place and members are held accountable. COUNCIL PROCESS Each of the three councils at Babson has a role in holding chapters accountable when the Community Standards or values are violated. Chapter and council leaders will be provided mediation training, sanction training, and other helpful resources to support them in effectively managing accountability. Below is an overview of each council’s structure and judicial management, which would take place in addition to any College conduct process. It should however be noted that the College has the final authority in adjudication including imposing and enforcing policies, sanctions and amendments of this document if necessary. Panhellenic Council The Panhellenic Council falls under the umbrella of the National Panhellenic Conference (NPC), which governs the 26 women’s fraternities/sororities in the U.S. and Canada. Babson’s Panhellenic Council follows judicial best practices with the oversight of the NPC and their Inter/National Organizations. The process focuses on mediation whenever possible and escalates to a local hearing if an agreed upon outcome cannot be reached. In cases where there is still a conflict, the NPC Judicial Board may step in to determine a final outcome. Please note that NPC only gets involved in incidents relating specifically to Panhellenic policy. Interfraternity Council The Interfraternity Council falls under the umbrella of the North-American Interfraternity Conference (NIC), which is the trade association for 75 of the Inter/National men’s fraternities in the U.S. and Canada. Babson’s IFC follows a hybrid of best practices from the NIC and alternative approaches, such as mediation. The IFC utilizes mediation whenever possible and escalates to a hearing if an agreed upon outcome cannot be reached. The decision of the local hearing can be challenged by the NIC, but there is no formal outcome if the host institution supports the challenge, in this case Babson. Greek Council The Greek Council is an overarching body that convenes the ideas and values of the Panhellenic and IFC. In instances where there are trends in the community around violations of policy or campus-culture related issues, the Greek Council sets-up roundtables or forums in order for community discussion to take place. The Greek Council also takes the lead in community-wide educational programming to address these types of challenges. Additional Campus Resources All chapters and councils can take advantage of campus resources, should they find themselves in need of support. Student Activities and Leadership staff are available to help enhance internal standards processes, facilitate conversations, or assist in the creation of new bylaws to support the values of the community. Colleen Ryan, Assistant Dean of Community Standards, and Kevin Araujo-Lipine, Assistant Director of Residence Education, are also available as trained mediators to assist in higher-level disagreements. Expansion and Extension Babson College recognizes the social, academic and developmental benefits of fraternity and sorority membership. The Office of Student Activities and Leadership, in consultation with the Babson fraternity and sorority governing councils, supports regulated expansion through a policy that is fair and reasonable. These policies and procedures serve as a guide to the expansion process and ensure that the addition of new or returning fraternities and sororities occurs in a manner, which can provide for maximum success. For the purposes of expansion, a “national” fraternity or sorority is defined to be one that: has a headquarters or office space and staff; has non-profit status with the IRS; is a member of one of the five national “umbrella” agencies: North-American Interfraternity Conference (NIC), National Asian Pacific Islander American Panhellenic Association (NAPA), National Association of Latino Fraternal Organizations (NALFO), National Multicultural Greek Council (NMGC), National Pan-Hellenic Council (NPHC), or National Panhellenic Conference (NPC); has a National Executive Board and governance documents; and, has proof of insurance. Any national fraternity, sorority or interest group wishing to establish a chapter at Babson College should file a letter of intent with the Office of Student Activities and Leadership, which will be placed on a non-prioritized list. Applications will not be reviewed until written approval to explore expansion has been given by the Vice President for Student Affairs. The Director of Student Activities and Leadership shall notify the Fraternity/Sorority Expansion Committee upon receipt of the letter. No expansion initiatives will begin during winter or summer breaks and all expansion processes will occur during the fall and spring semesters. No citywide organizations will be permitted and all new organization membership must be limited to Babson College students with all chapter operations being run by Babson College students. Babson Panhellenic Council Extension When a number of female students are unable to affiliate with the existing chapters on campus, the Babson Panhellenic Council may wish to raise chapter total or add another NPC organization. The Babson Panhellenic Council should consult with the NPC Area Advisor and the NPC Extension Committee Chairman regarding its options. If, in accordance with the recommendations of the NPC Area Advisor and the NPC Extension Committee, extension is chosen, the Babson Panhellenic Council will follow all NPC extension guidelines including consulting College administrators, appointing an Panhellenic Extension Committee and appropriate notification of all NPC member organizations. The Babson Panhellenic Council will follow the process for Extension as outlined in the National Panhellenic Conference’s Manual of Information. Expansion Procedures for non-Panhellenic Organizations To become a member of the Babson Greek Community, an organization must be a part of the expansion process as outlined within this document. Each organization must submit a letter of intent. All letters of intent submitted by interest groups must be accompanied by a letter of support from a national fraternity or sorority. Letters of intent shall include: History of the organization o A description of the organization’s values and founding principles. o An outline of the current administrative structure (local and national level). o A copy of the national organization’s constitution, by-laws and other rules and policies. o Acknowledgement of any previous relationship with Babson College. Information on inter/national strength o The total number of chapters worldwide and their respective locations. Please highlight the chapters that are located within a thirty (30) mile radius of the Babson College campus and specifically mention those that would be designated to assist in the colonization/chartering process. o The total number of colonization attempts anticipated in the next 18 months, including a timeline for founding each colony. o The total number and location of colonization attempts during the past five (5) academic years and this year that were successfully chartered and those that were not chartered. Please include the reasons why a process failed. o The number of chapters closed and/or suspended during the last three (3) academic years, and this year, including where, when and why. o The average size of chapters on campuses similar to Babson College (in a range of 1500-2000 undergraduate students). o The total number of collegiate undergraduate members worldwide. o The current average size of chapters and costs to both new members and active members. o The anticipated costs that the proposed Babson colony and its members would pay as well as any changes to the costs upon achieving and/or maintaining chapter status. o The percentage of new members initiated/inducted worldwide on an annual basis. Ongoing support o The number of traveling consultants and description of the organization’s consultant program including any information about the opportunity for having a live on consultant. o The nearest regional, provincial or district support person (paid or volunteer). o A listing of academic and leadership scholarships. o Information on additional resources for programming, leadership and scholarship provided by the national organization. Membership and Education o A copy of the member education program including goals and objectives, length of program, and the expected supervision of the program. o A copy of leadership development and officer transition programs. o A copy of materials covering the national convention, leadership school, and regional meetings, as well as the expectations for the members’ participation in such events. o A sample of literature and publications of the national organization. Alumni Information o The total number of alumni in the New England area (Massachusetts, Maine, New Hampshire, Vermont, Connecticut and Rhode Island) and the total number of alumni nationwide. o An outline of training programs for faculty advisors, chapter advisors, alumni boards and other volunteers assisting the chapter. Please include contact information for any alumni that have been identified as potential advisors or volunteers that will assist the colony. o Information on the nearest active alumni club/association or graduate chapter. Additional Policies o Anti-hazing policy. o Risk management policy. o Policies on alcohol and substance abuse, health education and sexual assault/relationship violence. Summary of Colonization Plan o A summary of the financial assistance the national office and the alumni are prepared to provide the colony/chapter. o An outline of the national support for the new colony, in terms on on-site supervision both during the colonization process and after the first year and beyond. o A listing of the scholarship and programming requirements expected of the colony. o A listing of the social issues programs and philanthropy and community service programs expected of the colony. o An outline of membership qualifications, intake/new member program policies and techniques. o A copy of the policies and procedures for disciplining colonies/chapters. o An outline of the colony recruitment programs and policies. o A description of the policies, procedures and plans for housing. o The specific requirements that the colony and its members would have to meet to achieve chapter and initiated member status. After a letter of intent has been submitted to the Office of Student Activities and Leadership and reviewed by the Expansion Committee, finalists will be invited to campus to meet with the committee and make a formal presentation. Presentation Information Presentations will last for no longer than thirty (30) minutes and should include the following information: A brief history of the national organization. Goals and objectives of the organization. Any unique programs that offer something currently not available in Greek life at Babson College. Recruitment and retention plan for Babson College. Following the presentation, a brief question and answer session shall take place. After all presentations have taken place, the Expansion Committee will discuss all petitioning organizations and take a vote within the following two (2) weeks. A petitioning organization must be approved by a two-thirds (2/3) approval of the Expansion Committee. The Assistant Director of Student Activities and Leadership reserves the right to further limit and/or regulate expansion if necessary. Before extended an invitation to colonize, the Expansion Committee will request a letter of endorsement from the umbrella organization to which the organization belongs. Said letter should outline the umbrella organization’s support for the organization to colonize on the Babson College campus. Once an organization is approved, they will work with the Assistant Director of Student Activities and Leadership to determine an appropriate semester for colonization activities. Fraternity/Sorority Expansion Committee The Expansion Committee will consist of the three (3) Council Presidents (IFC, Panhellenic and Greek Council); one (1) representative from the most recently expanded fraternity or sorority, the Assistant Dean of Campus Life, the Director of Student Activities and Leadership and the Assistant Director of Student Activities and Leadership. The final member will selected by the committee and must be a student, staff or faculty member of the Babson College community who is not affiliated with a fraternity or sorority. The Assistant Director of Student Activities and Leadership shall serve as the Chairperson of this committee and schedule the appropriate meetings. The Expansion Committee will meet when the Office of Student Activities and Leadership have received expansion proposals. During these meetings the committee will review the letters of intent that have been submitted thus far. The assessment of the campus and need for expansion will be based on several factors including but not limited to: The level of interest of current undergraduate students wishing to affiliate with an organization not currently present on campus or an organization’s interest in establishing at chapter at Babson College. The overall strength of the organization petitioning for expansion. The Expansion Committee will review the letters of intent and expansion materials outlined in this packet. If the materials submitted are deemed sufficient, the committee will offer an invitation for the organization to make a formal on campus presentation. The committee will make one of the following decisions based on the materials submitted and the organization’s presentation: 1. The organization will not be accepted for expansion at this time and is welcome to petition for expansion in the future. If the committee chooses not to accept the organization for expansion, they must provide documentation stating specific reasons for declining colonization. 2. The Expansion Committee is requesting additional information to aid them in making a final decision. 3. The organization is extended an invitation to colonize. In the event that more than one expansion application is being reviewed, at the same time, and accepted for expansion, the organization must work with the Assistant Director of Student Activities and Leadership to establish an appropriate timeframe for expansion. Pre-Colonization Requirements Once a national headquarters has been invited to colonize on the Babson College campus, the following processes and procedures must be completed before any students at Babson College are contacted or colonization is advertised. General Liability. The national headquarters must provide the College with a certificate of insurance evidencing Commercial General Liability coverage with limits of at least $1,000,000 each occurrence and have Babson College listed on the certificate as additionally insured. Time Frame. The timeline for active colonization must be established. The beginning date for colonization shall be decided upon by the inter/national organization in consultation with the Assistant Director of Student Activities and Leadership. Additional criteria may be established in the case of organizations seeking re-colonization on campus. Failure to abide by any of these criteria may result in the premature conclusion of the colonization process. Any organization or student that chooses not to follow these expansion policies may risk losing any opportunity of expanding at Babson College in the future. Pillars of Excellence Accreditation Packet Pillars of Excellence Accreditation Packet Recognized Fraternities/Sororities at Babson College are required to meet or exceed specific standards and expectations to receive accreditation each year. The purpose of this process is to provide an opportunity to improve and enhance Fraternity/Sorority life experiences at Babson for our collegiate men and women. The standards and expectations within the Pillars of Excellence are consistent with the values set forth by our respective fraternities and sororities at their founding. The Pillars of Excellence is not a competition between chapters; rather it is an individual assessment for each chapter to utilize. This program allows chapters, in partnership with Student Activities and Leadership, to evaluate current programming and operations, identify areas of strength and areas where improvement is needed. Each chapter will be evaluated based on their contributions throughout the previous calendar year to each of the five pillars that guide the Fraternity and Sorority Community at Babson College: Scholarship, Leadership, Service, Respect, and Unity. Following the review of the submitted packet, the outgoing and incoming executive boards of each chapter will be invited to present to the reviewers the following: 1. Highlights of chapter success and achievements 2. Chapter challenges and how they were managed 3. Goals or focus for the next calendar year No feedback prior to the presentation will be shared with chapters, as the presentation and follow-up Q&A will serve as a dialogue with reviewers, rather than a defense of chapter accomplishments. Final scores and comments will be reviewed with each chapter president and their direct advisor in Student Activities and Leadership. The following academic year, chapters will use their Star Level as a guide for improvement, specifically when working in partnership with their respective adviser on the Student Activities and Leadership team. Based on the percentage of points received in each category, chapters will be placed in the following levels of excellence: Four Star Level - Chapters achieving 95% or more of available points Three Star Level - Chapters achieving 85% or more of available points Two Star Level - Chapters achieving 75% or more of available points One Star Level - Chapters achieving 74% or less of available points Chapters achieving the One Star Level will be placed on Student Activities and Leadership Supervision for the entire academic year. Student Activities and Leadership Supervision Chapters placed on Student Activities and Leadership Supervision will work with a professional staff member from Student Activities and Leadership to plan and strategize improvements in order to address challenges highlighted through the Pillars of Excellence Accreditation process. This status does not restrict any chapter function or community participation, but allows for a partnership with the Student Activities and Leadership team to work toward improvement. 1. Must meet twice per semester – a meeting must be scheduled within the first two weeks of classes each semester. 2. Chapter e-board members (Chapter Advisors are welcome) must be a part of these meetings so the responsibility does not solely fall on the president. 3. Chapters are responsible for creating plans for improvement and maintaining strong communication with their Student Activities and Leadership adviser. Failure to set-up/attend these meetings will result in communication with a chapter’s National Headquarters to determine next steps. Chapters achieving One Star Level three years consecutively will not receive accreditation. Checklist of elements to include following a cover letter reflection on the year’s successes/challenges: Scholarship Reflection from scholarship chair on his/her role and accomplishments Scholarship Plan Reflection of academic successes and challenges over the past two years Name and contact info for faculty/staff advisor Letter/Email from faculty/staff advisor demonstrating their continued support Leadership A reflection from the attendees of a national convention or other national/regional leadership program, describing the experience and how it benefited the chapter and Greek Community A reflection on how the chapter and its members have worked to maintain a positive chapter image and contribute to a positive Greek image on campus New Member Education plan including calendar, goals, outline of sessions, and expectations List of educational/chapter enrichment programs the chapter held – include title, date, description and percentage of chapter in attendance Service List of philanthropic events that the chapter held – include title, date, cause, description that includes how it relates to the organizations values and/or philanthropic mission, total raised List of service projects that the chapter held – include title, date, cause, description that includes how it relates to the organizations values and if co-sponsored A description of any ongoing community service arrangements (weekly or monthly commitment) with organizations/causes List of service hours for all members submitted in the correct template Respect Overview of standards process Reflection from standards chair and/or committee about successes and challenges in Spring/Fall of the previous calendar year Submit detailed safety, wellness, and risk management plan A reflection outlining everything the chapter has done to help prevent hazing in their organization and on campus – please include for any program the title, date, and description Unity List of non-chapter specific events that the chapter, as a whole, supported – please include the name of the event, date, and description of how the chapter supported List of all collaborations with other Greek organizations that were alcohol free A write-up describing the efforts that the chapter has taken to build positive relationships among the Greek community General Completed Individual Member Report Spreadsheet SCORING RUBRIC BY PILLAR Scholarship As members of Greek Organizations at Babson College, we strive to exceed the academic expectations of our National Organizations and those of the College. We are committed to supporting the scholastic endeavors of all members through programming and use of campus resources. Points Available Chapter has an overall grade point average that is at or above the Babson College All Men’s/All Women’s average for the fall and spring semesters. 5 points Chapter’s new member class(es) has an overall grade point average that is at or above the Babson College All Men’s/All Women’s average for the semester of their new member period. 2 points Chapter has an appointed/elected scholarship officer. 1 point Chapter has a documented scholarship program that is tailored to chapter specific challenges and strengths, beyond their nationally recommended plan. 3 points Chapter demonstrates cumulative grade point average maintenance or improvement from semester to semester. 1 point Chapter demonstrates semester grade point average maintenance or improvement. 1 point Chapter has and utilizes an on-campus academic/scholarship advisor in terms of programming and interaction. 2 point COMMENTS: TOTAL POINTS (out of 15) Points Awarded Leadership As members of Greek Organizations at Babson College, we are committed to excelling as leaders. We consistently educate ourselves and our members, strive to create wellrounded collegiate experiences, and serve as role models to our peers. Points Available Chapter attends and participates in council meetings, trainings, and activities. 3 points Chapter has at least two representatives (non-delegate) serving as an officer for either IFC, Panhellenic, or Greek Council. 1 point Chapter members attend national convention or other national/regional leadership programs hosted by their national organization or other fraternal association. 2 point Chapter maintains a positive image of themselves and Greek Life to those in the greater Babson Community. 1 point The majority of chapter members are actively involved in at least one other organization at Babson College AND Chapter members hold leadership positions on campus (clubs/orgs, Peer Mentor, RA, etc.) 1 points Chapter has a documented new member education plan that has been tailored to meet the needs of their chapter. 5 points Chapter holds at least two educational programs (chapter enrichment) for its members each semester. 2 points COMMENTS: TOTAL POINTS (out of 15) Points Awarded Service As members of Greek Organizations at Babson College, we strive to support our communities through serviceoriented, mentor-related and philanthropic endeavors. Points Available Each chapter member (not including new members) completed eight hours of community service/semester (No more than 4 hours on campus). For every 5% of the 5 points chapter not meeting this requirement, .5 points will be deducted. Chapter hosts at least one philanthropic event each academic year that supports their national (or locally adopted) philanthropic mission. Participants in the philanthropy understand the cause they are supporting. 3 points Chapter sponsors or co-sponsors at least one service project each academic year. (Does not include participation in council projects unless there is a chapter specific contribution) 3 points Chapter provides ongoing support to an organization/cause through regularly scheduled service hours (monthly or weekly commitment). 1 point Chapter has a minimum of 5% of members serving in Community Leadership Team roles, i.e. peer mentors, resident advisors. 3 point COMMENTS: TOTAL POINTS (out of 15) Points Awarded Respect As members of Greek Organizations at Babson College, we value respect of ourselves, our members, and other individuals involved in our communities. We believe that respect is the foundation of strong relationships and the core to character development. Chapter has an internal standards process and utilizes it to hold members accountable. (Evaluated via SAL Advisor conversations with presidents) Points Available 3 point Chapter appoints/elects a wellness, safety and/or risk management officer AND has a chapter specific plan to address wellness, safety and risk needs. 3 point Chapter supports hazing prevention on campus AND within their chapter through educational programming. 2 points Chapter is responsive to SAL professional staff communication and turns in all required documents, i.e. non-hazing agreements, grade release forms, dues, in a timely manner. 2 points Chapter’s percentage of involvement in conduct related incidents (individual members) where they are found responsible does not exceed 3% of their total membership for the calendar year. 1 point More than 50% of conduct cases for individuals show that members accepted responsibility (percentage is based off of total cases of individuals found or accepting responsibility). 1 point Chapter is not on any warning status with the College for organizational conduct cases. 2 points Chapter maintains positive relationships with administrators in Student Affairs by partnering with them when issues arise, communicating regularly, and being respectful of policies and procedures. 2 points COMMENTS: TOTAL POINTS (out of 15) Points Awarded Unity As members of Greek Organizations at Babson College, we focus on support, collaboration, and creating positive relationships within our community to achieve great success and guarantee our legacy. Points Available Chapter participates in other organization’s (not just Greek) events on campus. 2 points Chapter collaborates on at least one event each year with another Greek organization (alcohol free event). 3 points Chapter demonstrates collaboration with and support of each fraternal organization at Babson College. 3 points Chapter participates in community building programs hosted by the Interfraternity Council, Panhellenic Council, 2 points and Greek Council. Chapter goes above and beyond to build positive relationships among the Greek community through program support, co-sponsorship, positive communication, etc. 5 points COMMENTS: TOTAL POINTS (out of 15) Points Awarded Amendments Amendments to this document can be made in the following manner: 1. The concerned party must submit a written request to the appropriate governing council (Panhellenic or IFC). 2. The council will discuss the proposal with the Greek Council and the Student Activities and Leadership Staff. 3. If approved, the amendment will be forwarded to the Associate Dean of Student Affairs for final approval.
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