Fiscal Grants Management Procedures Manual 2013
Fiscal Grants Management Procedures Manual 2013 300 Don Gaspar Santa Fe, NM 87501 www.ped.state.nm.us Index SECTION I: Presentation SECTION II: Forms and Instructions Presentation NMPublicEducation Department Administrative Services Division AdministrativeServicesDivision FISCALGRANTSMANAGEMENT (FGM) Requests for Reimbursement (RfR) State and Federal Grants Reimbursement System Presenters Fiscal Grants Management Bureau • Susan Lucero • Dave Roybal • Jim Lindsay • Valerie Padilla 1 PRESENTATION Today’sObjectives Upcoming Deadlines Requirements for Request for Reimbursements (RfRs) Adjustment RfR Federal Carryover Process for FY12-13 District to Dependent Charter Workflow S Special i l Ed Education ti - Early E l Intervention I t ti Services S i and dn Private School Share FutureDeadlines 2013 Fiscal Year End Deadlines for Submission 2014 Fiscal Year Start-Up Completing Carl Perkins & Other Expiring Grants E ii G t RfR Adjustment Feature Federal Funds Budget 2014 (90% of FY12-13) Federal Carryover FY 12-13 2 PRESENTATION 2013FiscalYearEnd SubmissionDeadlines Fund Type District Program FGM BARS 06/03/13 5 PM 06/13/13 06/28/13 RfRs & Invoices ~ ALL Funds F d (24xxx, (24 27xxx, 31xxx) 07/05/13 5 PM 07/16/13 07/26/13 Adjustment RfR Window for FYE 06/30/13 08/0108/09/13 5 PM 08/16/13 08/30/13 2014FiscalYearStart–up DeadlinesforExpiringGrants Grant Name ARRA (SIG) Fund # Encumber BAR Unliquidated Obligations Expend 24224 06/30/2013 Carl Perkins 24171 24182 06/30/2013 07/31/2013 09/30/2013 07/12/2013 07/31/2013 Submit Final RfR 10/25/2013 08/09/2013 3 PRESENTATION 2014FiscalYearStartͲUp Federal Funds Budget 2014 Up Upload oad FY14 planning pa g award a ad Estimate carryover only for: 24162 Title I 1003-A School Improvement 24224 ARRA Title I 1003-G Expiring FY12-13 Carryover Expend by 9/30/13 Submit RfR by 10/25/13 GrantsAdministrationResources The Guide to Grants Administration: ped.state.nm.us/ped/AdminServicesDivIndex.html Program rules: www.ed.gov P l d Education Department General Administrative Regulations (EDGAR): www.ed.gov/policy/fund/edgarReg/edgar.html Federal American Recovery and Reinvestment Act of 2009 Reporting and Recordkeeping Requirements – www.federalreporting.gov www federalreporting gov (See Forms and Instructions) OMB Circulars: www.whitehouse.gov/omb/circulars Public Education Department: www.ped.state.nm.us 4 PRESENTATION IndirectCostRates Use published rates from FY12-13 Reference “Forms and Instructions” in Fiscal Grants Management Procedures Manual Apply to expenditures for FY13-14 Contact: Maria Fidalgo 827-3856 [email protected] Questions? Forms Available at: http://ped.state.nm.us/ped/FiscalGrantsMgmntForms.html p p p g 5 PRESENTATION RequestforReimbursement(RfR) Establish budget authority (OBMS) prior to expenditure of funds For: increases/decreases/transfers/maintenance Attach supporting documentation : (award letter/ carryover memo) Required for districts, charters and RECs Allows: Transfer of funds to other functions and object codes within grant Ensures conformance with use of public funds’ statute Gains entry to RfR RequestforReimbursement(RfR) Vendor Information Update: Submit “Substitute Substitute W-9 W 9 Form” Form To update address and banking information For changes to designated bank accounts Signed by valid signatory E-mail scanned original to: Anthony Sandoval [email protected] 505-827-6622 Copy Fiscal Grants Management Analyst 6 PRESENTATION RequestforReimbursement(RfR) Sc oo Access School ccess S Signature g atu e Authority ut o ty (S (SASA) S ) Form o Required for initial access to RfR for preparer & authorized administrator Update with personnel changes Resubmit annually – every September 1st Email to: [email protected] FundsNotServicedThroughRfR Fund# Fund Name 13000 Transportation 14000 Instructional Materials IDEA-B Discretionary (Send Invoice to Program) 24107 27101 REC Operating Funds 27200 State Directed Activities (Special Ed) 7 PRESENTATION Reimbursement Mechanics ReimbursementMechanics 8 PRESENTATION ReimbursementMechanics After creating, return to RfR Actions, Edit CompleteRfR 9 PRESENTATION “Musts”tosubmitwithRfR 1. Claim period on RfR MUST match claim period on expenditure dit reportt 2. Total amount requested MUST correspond to supporting documentation 3. MUST attach an accounting-system driven expenditure report – summary or detailed When a Business Manager submits an RFR through OBMS she/he confirms the RfR is just, correct, and actually due according to law. 1 2 10 PRESENTATION How to Submit a Successful RfR CommonErrorstoAvoid Prior claimed P i year expenditures dit l i d in i currentt year Goods or services claimed – not received or rendered Unallowable Expenditures 11 PRESENTATION ExpenditureVerification p Problem: Prior y year expenditures claimed in current year Not in accordance with GAAP or statute Utilizes current year funding for prior year purpose Solution: Create Adjustment RfR for closed fiscal year during August 1st- 9th See: NMAC 6.20.2.23 – Other Services 12 PRESENTATION Example:TravelObligation Definition: Commitment requiring payment Registration fees and airfare may be obligated prior to travel date Travel date deems obligation date for per diem or actuals - commitment occurs when travel is taken Reference: State of New Mexico, DFA-FCD; Central Accounting System, Year End closing Instructions for FY2002; Pg. 7, Published April 23, 2002 ExpenditureVerification Problem : Goods or services not received or rendered – recorded as expended Not in accordance with GAAP or statute Creates risk of loss of funds for sub-grantee Solution: Record prepaid expense as asset, then y as expenditure once item received reclassify See: NMSA 13-1-158 – Payments for Purchases 13 PRESENTATION Goodsorservicesnotreceivedor rendered– recordedasexpended ExpenditureVerification Problem: Unallowable Expenditures Entertainment Goods or services for personal use Not in accordance with OMB A-87 or A-121 federal regulations Risk of loss of funds for grantee (PED) Solution: Don Don’tt Do It! See: OMB A-133 and OMB A-87 or OMB A-21 (Cost Principles for Educational Institutions) http://www.whitehouse.gov/omb/circulars_default 14 PRESENTATION UnallowableExpenditures RfR– Troubleshooting Error Message: “RfR for this Fund and Budget Already Exists” Solution: Only ONE RfR per reporting period period. Reporting periods = 1st – 15th and 16th – 31st /month. Wait until first day of new reporting period to submit. Error Message: “This Budget and Fund do not have any active Grant Allocation Records” S l ti Solution: C t t your ffund Contact d analyst l t for f assistance. i t Error Message: “Failed to save reimbursement data. Allocation is out of balance” Solution: Contact Susan or Dave by email for assistance. 15 PRESENTATION CapitalOutlay RequestsforReimbursement (RfR) List each Capital Project # in comment field with amount Example: 08-0123 ($50,000), 08-1234 ($2,939) Total to match or >YTD expenditure report Attach required documents: draw request purchase document invoices proof of payment expenditure report AdjustmentRfR(ARfR) Purpose: Allows submittal of final YTD expenditures after fiscal year closes to prepare for audit Allows adjusting journal entries as required by GAAP and GASB34 Allows for reimbursements owed and refunds due 16 PRESENTATION AdjustmentRfR(ARfR) AdjustmentRfR(PEDOwes$) YTD Exp > Cash Received Reimbursement Due School 17 PRESENTATION AdjustmentRfR(SchoolOwes$) YTD Exp < Cash Received A B C Adds back to allocation D AdjustmentRfR(SchoolOwes$) PED records refund information 18 PRESENTATION AdjustmentRfR(SchoolOwes$) Refund included in carryover y AdjustmentRfR(ARfR) Eligibility Criteria: Requires available budget authority Requires available grant award allocation Requires final RfR submitted through June 30th pp ( ) and capital p ( ) Applies to federal (24xxx) (31xxx) funds only 19 PRESENTATION Questions? Forms Available at: http://ped.state.nm.us/ped/FiscalGrantsMgmntForms.html p p p g FederalCarryoverProcessforFY12Ͳ13 Expenditure threshold requirements – Title I and Title III 85% expended of FY12-13 final award by 9/30/13 Federal Carryover Balance Determined as of 6/30/13 Calculation for GY12 (SY13-14) begins 12/01/2013 20 PRESENTATION FederalCarryoverProcessforFY12Ͳ13 Federal Carryover Balance of GY11 Forfeited (Claim period to 9/30/13) HelpUsHelpYouWithCarryover Submit 1st Qtr FY14 RfR (7/1-9/30/13) prior to October 25, 2013 to avoid federal fund forfeiture Final Awards post to ASD website late November 2013 Final Awards with carryover post to website early January 2014 BARs for final award and carryover not accepted without final award letter 21 PRESENTATION DistricttoDependentCharterͲ Budget District sets up its initial budget: revenue to 44500 and includes charter’s sub-award in 55912 Charter sets up initial budget: revenue to 41924; expenditure di to location l i code d and d object bj code d DistricttoDependentCharter OBMS - BUDGET 22 PRESENTATION DistricttoDependentCharterͲ RfR District closes and processes the month’s financials District creates an RfR, to include their expenditures AND the charter’s expenditures in 55912. District receives its RfR reimbursement from PED District disburses the cash to the charter District records the payment in RfR, noting the check # and check date. Charter creates an RfR through OBMS RfR is routed to the district for review and approval District approves/ denies/requests changes to the RfR Iff request is approved If c changes are requested DistricttoDependentCharterͲ RfR District records payable in G/L for charter’s approved RfR request District submits RfR to PED (including charter ‘s expenditures) PED reviews/approves district’s RfR and reimburses district District reimburses the charter and records payment in OBMS RfR 23 PRESENTATION DistricttoDependentCharter OBMS - RfR SpecialEducation– Coordinated EarlyInterveningServices(CEIS) CEIS – Mandatory Requires 15% total set aside of 24106 & 24109 PED notifies designated schools Requires correction within one year Unexpended funds carry over BARs not allowed 24 PRESENTATION SpecialEducation– Coordinated EarlyInterveningServices(CEIS) CEIS – Voluntary Allows up to 15% total set aside of 24106 & 24109 BARs allowed based on time period, requirements specified in application Unexpended funds revert back to point of origination (24106 & 24109) Funds not allowed for gifted programs SpecialEducation– PrivateSchoolShare Private School Share (24115) applicable to Special Ed Idea-B (24106) and Special Ed Preschool (24109) Requires reduction to 24106 and/or 24109 based upon students identified Funding identified can never be moved Unexpended funds carry over to following year until expiration of grant 25 PRESENTATION RegionalEducationCooperatives Final Fi l FY12-13 FY12 13 IGA expenditure dit detail d t il mustt be b submitted by 7/31/13 to Jim Lindsay Funds flowing to REC from district or PED require IGA 2-Way IGA required for contractual services between REC and district 3-Way IGA required for contractual services between REC, district and PED http://ped.state.nm.us/div/admin.serv/fiscal/index.html DistrictActionItems Meet FY13 Fiscal Year End Deadlines Prepare FY13 Adjustment RfR – August 1st-9th Start FY14 Budget and Unliquidated Obligations Finalize Carl Perkins and other Expiring Grants 26 PRESENTATION ContactInformation See “Forms and Instructions” section of Fiscal Grants Management Procedures Manual for fiscal analyst l t staff t ff Adam Gabaldon Bernadette Garcia Jim Lindsay Ann Lucero S l i Lujan Sylvia L j Mihaela Marin Valerie Padilla Alonzo Rodriguez Vince Vigil 827-3893 827-6608 827-7358 827-6418 827 6785 827-6785 827-4637 827-7353 827-6510 827-6464 NeedMoreHelp? Susan Lucero 827-3848 [email protected] y Dave Roybal 827-5862 [email protected] 27 PRESENTATION FinalQuestions? Find forms at: http://ped.state.nm.us/div/admin.serv/fiscal/forms.html 28 Forms and Instructions Federal Register Vol. 74 No. 61 Fiscal Year 2013-14 Allowable Indirect Cost Vendor Registration and Update, w/ instructions Capital Outlay Request for Reimbursement Form 2013-14 Capital Outlay Draw Schedule Instructions for Unliquidated Obligations BAR Instructions for Unliquidated Obligations BAR – Carl Perkins List of Unliquidated Obligations Program/Fiscal Fund Assignments Due Dates For SEG, Transportation and USDA Payments Obligations - definitions 14824 Federal Register / Vol. 74, No. 61 / Wednesday, April 1, 2009 / Notices accordance with the NRC E-filing rule, which the NRC promulgated in August 2007. See 72 FR 49139 (Aug. 28, 2007). Issued at Rockville, Maryland, this 26th day of March 2009. E. Roy Hawkens, Chief Administrative Judge, Atomic Safety and Licensing Board Panel. [FR Doc. E9–7284 Filed 3–31–09; 8:45 am] which the NRC promulgated in August 2007. See 72 FR 49,139 (Aug. 28, 2007). Issued at Rockville, Maryland, this 26th day of March 2009. E. Roy Hawkens, Chief Administrative Judge, Atomic Safety and Licensing Board Panel. [FR Doc. E9–7277 Filed 3–31–09; 8:45 am] BILLING CODE 7590–01–P BILLING CODE 7590–01–P OFFICE OF MANAGEMENT AND BUDGET NUCLEAR REGULATORY COMMISSION Information Collection Activities: Proposed Collection; Comment Request [ IA–08–022; ASLBP No. 09–881–01–EA– BD01] In The Matter Of Dhiraj Soni; Establishment of Atomic Safety and Licensing Board Office of Management and Budget. ACTION: Notice. AGENCY: Pursuant to delegation by the Commission dated December 29, 1972, published in the Federal Register, 37 FR 28,710 (1972), and the Commission’s regulations, see 10 CFR sections 2.104, 2.202, 2.300, 2.303, 2.309, 2.311, 2.318, and 2.321, notice is hereby given that an Atomic Safety and Licensing Board is being established to preside over the following proceeding: In the Matter of Dhiraj Soni; (Enforcement Action) This proceeding concerns a request for a hearing submitted on March 13, 2009 by the law firm of Akerman Senterfitt on behalf of Mr. Dhiraj Soni in response to a February 10, 2009 ‘‘NRC Staff Order Prohibiting Involvement in NRC-Licensed Activities, 74 FR 7930 (Feb. 20, 2009). Under the terms of that Order, the Staff concluded that Mr. Dhiraj Soni, the former Vice President of Eastern Testing and Inspection, Inc. (ETI), engaged in deliberate misconduct that caused ETI to be in violation of 10 CFR 30.9 and, accordingly, that Mr. Dhiraj Soni violated 10 CFR 30.10. The Order therefore prohibits Mr. Dhiraj Soni from any involvement in NRC-licensed activities for a period of one year from the effective date of the Order. The Board is comprised of the following administrative judges: Ann Marshall Young, Chair, U.S. Nuclear Regulatory Commission, Washington, DC 20555–0001. Paul B. Abramson, U.S. Nuclear Regulatory Commission, Washington, DC 20555–0001. Bruce R. Matthews, U.S. Nuclear Regulatory Commission, Washington, DC 20555–0001. All correspondence, documents, and other materials shall be filed in accordance with the NRC e-filing rule, VerDate Nov<24>2008 17:46 Mar 31, 2009 Jkt 217001 SUMMARY: In accordance with the Paperwork Reduction Act (44 U.S.C. 3501 et seq.), the Office of Management and Budget (OMB) invites the general public and Federal agencies to comment on the standard data elements that are being reviewed under emergency review procedures for use in complying with reporting requirements under section 1512 of the American Recovery and Reinvestment Act of 2009 (Public Law 111–5) (‘‘Recovery Act’’). The title of the standard data element set is ‘‘Standard Data Elements for Reports under Section 1512 of the American Recovery and Reinvestment Act of 2009, Public Law 111–5 (Grants, Cooperative Agreements and Loans).’’ Once the standard data elements are approved, each federal agency must require its recipients of grants, cooperative agreements and loans made under the Recovery Act to report the information and data electronically through a central Governmentwide portal or through an agency information collection process. Information on the reporting procedures will be posted to http:// www.federalreporting.gov once available. Recipients of Recovery Act funded grants, cooperative agreements and loans may collect the data and information approved under this approved information collection from their subrecipients and subcontractors. A standard information collection for recipients of Recovery Act funded contracts directly awarded by the Federal government is being reviewed under a separate information collection process. DATES: Comments must be submitted on or before May 1, 2009. ADDRESSES: Due to potential delays in OMB’s receipt and processing of mail sent through the U.S. Postal Service, we PO 00000 Frm 00058 Fmt 4703 Sfmt 4703 encourage respondents to submit comments electronically to ensure timely receipt. We cannot guarantee that comments mailed will be received before the comment closing date. Comments may be sent via http:// www.regulations.gov—a Federal EGovernment Web site that allows the public to find, review, and submit comments on documents that agencies have published in the Federal Register and that are open for comment. Simply type a key term in the information collection title such as ‘‘section 1512’’ in quotes in the Comment or Submission search box, click Go, and follow the instructions for submitting comments. Comments received by the date specified above will be included as part of the official record. Comments may be e-mailed to: [email protected]. Please include ‘‘section 1512’’ in the subject line of your e-mail message. Also, please include the full body of your comments in the text of the electronic message, as well as in an attachment. Please include your name, title, organization, postal address, telephone number, and e-mail address in the text of the message. Comments may also be submitted via facsimile to (202) 395–3952. Comments may be mailed to Marguerite Pridgen, Office of Federal Financial Management, Office of Management and Budget, Room 6025, New Executive Office Building, 725 17th Street, NW., Washington, DC 20503. FOR FURTHER INFORMATION CONTACT: Marguerite Pridgen, Office of Federal Financial Management, Office of Management and Budget, telephone (202) 395–7844 (direct) or (202) 395– 3993 (main office) and e-mail: [email protected]. The proposed data elements can be downloaded from the OMB Grants Management Web page at (http://www.whitehouse.gov/omb/ grants_standard_report_forms/). OMB Control No.: TBD. Title: Standard Data Elements for Reports under Section 1512 of the American Recovery and Reinvestment Act of 2009, Public Law 111–5 (Grants, Cooperative Agreements and Loans) Form No.: Not applicable. Type of Review: Emergency clearance. Respondents: States, local governments, Universities, non-profit organizations, commercial organizations, subrecipients and subcontractors under grants, cooperative agreements and loans. Number of Responses: 993,100. Estimated Time Per Response: 1.50 hours. Needs and Uses: The ‘‘Standard Data Elements for Reports under Section E:\FR\FM\01APN1.SGM 01APN1 Federal Register / Vol. 74, No. 61 / Wednesday, April 1, 2009 / Notices 1512 of the American Recovery and Reinvestment Act of 2009, Public Law 111–5’’ was developed to serve as a government-wide standard data set for agencies to use in collecting information required under section 1512 of the American Recovery and Reinvestment Act of 2009 (‘‘Recovery Act’’) from recipients of Federal grant, cooperative agreement and loan funds. The data and information will be collected within ten days after each calendar quarter from 14825 each recipient unless the data has been pre-filled from a prior reporting period and is still accurate and current. Danny Werfel, Deputy Controller. STANDARD DATA ELEMENTS FOR REPORTS UNDER SECTION 1512 OF THE AMERICAN RECOVERY AND REINVESTMENT ACT OF 2009, PUBLIC LAW 111–5 [Grants, Cooperative Agreements and Loans] Item Data elements Instruction General Section—Award and Award Recipient Information Please provide requested information regarding the award and award recipient. ARRA–A ............ ARRA–C ............ Awarding Federal agency and Organizational Element to Which Report is Submitted. Federal Grant or Other Identifying Number Assigned by the awarding Federal agency. DUNS Number ........................................ ARRA–D ............ EIN ........................................................... ARRA–E ............ CFDA ....................................................... ARRA–F ............ Recipient Organization ............................ ARRA–G ............ Recipient Account Number or Account Number. ARRA–H ............ Project/Grant Period ................................ ARRA–I .............. Reporting Period End Date ..................... ARRA–J ............. Final Report ............................................. ARRA–K ............ Report or Frequency ............................... ARRA–B ............ Provide the name of the awarding Federal agency and organizational element identified in the award document or otherwise instructed by the agency. The organizational element is a subagency within an awarding Federal agency. Provide the grant/award number contained in the award document. Provide the prime recipient organization’s 9 digit Data Universal Numbering System (DUNS) number or Central Contractor Registration plus 4 extended DUNS number. Provide the recipient organization’s Employer Identification Number (EIN) provided by the Internal Revenue Service. Provide Catalog of Federal Domestic Assistance (CFDA) number on the award document or provided by the awarding agency. If this award is being funded through multiple programs, provide each CFDA number. Provide the legal name of recipient organization and address, including zip code. This should be the same name and address that appears in recipient’s Central Contractor Registration profile. Provide the account number or any other identifying number assigned by the recipient to the award. This number is strictly for the recipient’s use only and is not required by the awarding Federal agency. Indicate the project/grant period established in the award document during which Federal sponsorship begins and ends. Note: Some agencies award multi-year grants for a project/grant period (e.g., 5 years) that are funded in increments known as budget periods or funding periods. These are typically annual increments. Please provide the total project/grant period, not the individual budget period or funding period. The frequency of required reporting is quarterly. Provide the ending date of the reporting period. For quarterly reports, the following calendar quarter reporting period end dates shall be used: 6/30; 9/30; 12/31; or 3/31. For final reports, the reporting period end date shall be the end date of the project/grant period. Mark appropriate box. Check ‘‘yes’’ only if this is the final report for the project/ grant period specified in Box 6. Select ‘‘quarterly’’ for quarterly reports and/or ‘‘final’’. Section 1 Project/Activity Information Please provide requested information for the project or activity for which Recovery Act funds were awarded. ARRA–1–01 ....... Name of Project or Activity ..................... ARRA–1–02 ....... Total Amount of Recovery Funds Received from Federal Agency Indentified in Item ARRA–A. VerDate Nov<24>2008 17:46 Mar 31, 2009 Jkt 217001 PO 00000 Frm 00059 Provide a brief descriptive title of the project or activity funded in whole or in part with Recovery Act funds. If this award funds multiple projects or activities, provide a descriptive title that captures the general focus area, e.g., ‘‘community development,’’ ‘‘comprehensive community mental health services to adults with a serious mental illness,’’ etc. Provide the cumulative amount of actual cash received from the Federal agency as of the reporting period end date. Fmt 4703 Sfmt 4703 E:\FR\FM\01APN1.SGM 01APN1 14826 Federal Register / Vol. 74, No. 61 / Wednesday, April 1, 2009 / Notices STANDARD DATA ELEMENTS FOR REPORTS UNDER SECTION 1512 OF THE AMERICAN RECOVERY AND REINVESTMENT ACT OF 2009, PUBLIC LAW 111–5—Continued [Grants, Cooperative Agreements and Loans] Item Data elements Instruction ARRA–1–03 ....... Amount of recovery funds received that were expended to projects or activities (‘‘Federal Share of Expenditures’’). Provide the cumulative total for the amount of Federal fund expenditures. For reports prepared on a cash basis, expenditures are the sum of cash disbursements for direct charges for property and services; the amount of indirect expense charged; the value of third-party in-kind contributions applied; and the amount of cash advance payments and payments made to subcontractors and subawardees. For reports prepared on an accrual basis, expenditures are the sum of cash disbursements for direct charges for property and services; the amount of indirect expense incurred; the value of in-kind contributions applied; and the net increase or decrease in the amounts owed by the recipient for (1) goods and other property received; (2) services performed by employees, contractors, subcontractors, subawardees, and other payees; and (3) programs for which no current services or performance are required. Do not include program income expended. Section 2 Project/Activity Information Please provide requested information for the project or activity for which Recovery Act funds were awarded. ARRA–2–01 ....... Description (code(s)). ARRA–2–02 ....... Description of Project or Activity (brief narrative). ARRA–2–03 ....... Evaluation of completion status of the project or activity. ARRA–2–04 ....... A narrative description of the employment impact of the Recovery Act funded work. VerDate Nov<24>2008 17:46 Mar 31, 2009 of Project Jkt 217001 or PO 00000 Activity Frm 00060 For awards primarily funding infrastructure projects or activities, as defined by the awarding agency, provide the North American Industry Classification System (NAICS) code(s) that describe the Recovery Act projects or activities under this award. A searchable code list is at http://www.census.gov/naics/. For all other awards, provide the National Center for Charitable Statistics ‘‘NTEE–NPC’’ code(s) that describe the Recovery Act projects or activities under this award. A searchable code list is at http://nccsdataweb.urban.org/PubApps/nteeSearch. php?gQry=all-core&codeType=NPC. A description of the overall purpose and expected outputs and outcomes or results of the award and first-tier subaward(s), including significant deliverables and, if appropriate, units of measure. For an award that funds multiple projects or activities, such as a formula block grant, the purpose and outcomes or results may be stated in broad terms. Evaluate the status of the work that has been completed. This evaluation should be based on performance progress reports and other relevant non-financial performance information. For awards funding a single project or activity, please choose one of the following options: Not started; Less than 50% completed; Completed 50% or more; Fully Completed. For awards funding multiple projects or activities, such as formula block grants, provide your best estimate of completion of all projects and/or activities based on any aggregate data and information. Provide a narrative description of the employment impact of the Recovery Act funded work. This narrative should be cumulative for each calendar quarter and at a minimum, address the impact on the recipient’s workforce, and if known, the impact on the workforces of subrecipients. At a minimum, the recipient shall provide— (i) A brief description of the types of jobs created and jobs retained in the United States and outlying areas. ‘‘Jobs or positions created’’ means those new positions created and filled, or previously existing unfilled positions that are filled, as a result of Recovery Act funding. ‘‘Jobs or positions retained’’ means those previously existing filled positions that are retained as a result of Recovery Act funding. This description may rely on job titles, broader labor categories, or the contractor’s existing practice for describing jobs as long as the terms used are widely understood and describe the general nature of the work; and (ii) An estimate of the number of jobs created and jobs retained in the United States and outlying areas. At a minimum, this estimate shall include any new positions created and any existing filled positions that were retained to support or carry out Recovery Act projects or activities managed directly by the recipient, and if known, by subrecipients. The number shall be expressed as ‘‘full-time equivalent’’ (FTE), calculated cumulatively as all hours worked divided by the total number of hours in a full-time schedule, as defined by the recipient. For instance, two full-time employees and one part-time employee working half days would be reported as 2.5 FTE in each calendar quarter. (iii) A job cannot be reported as both created and retained. As used in this instruction, United States means the 50 States and the District of Columbia, and outlying areas means— (1) Commonwealths. (i) Puerto Rico. (ii) The Northern Mariana Islands; (2) Territories. Fmt 4703 Sfmt 4703 E:\FR\FM\01APN1.SGM 01APN1 Federal Register / Vol. 74, No. 61 / Wednesday, April 1, 2009 / Notices 14827 STANDARD DATA ELEMENTS FOR REPORTS UNDER SECTION 1512 OF THE AMERICAN RECOVERY AND REINVESTMENT ACT OF 2009, PUBLIC LAW 111–5—Continued [Grants, Cooperative Agreements and Loans] Item Data elements Instruction (i) American Samoa. (ii) Guam. (iii) U.S. Virgin Islands; and (3) Minor outlying islands. (i) Baker Island. (ii) Howland Island. (iii) Jarvis Island. (iv) Johnston Atoll. (v) Kingman Reef. (vi) Midway Islands. (vii) Navassa Island. (viii) Palmyra Atoll. (ix) Wake Atoll. ARRA–2–05 ....... For infrastructure investments made by State and local governments: Total cost of infrastructure investment made by State and Local governments. ARRA–2–06 ....... For infrastructure investments made by State and local governments: What is the rationale of the Award Recipient for funding the infrastructure investment with funds made available under the Recovery Act? ARRA–2–07 ....... For infrastructure investments made by State and local governments: Who should we contact if we have concerns about this infrastructure investment? Provide the cumulative total cost of investment. This amount should include the total cumulative federal expenditures and non-federal expenditures for the infrastructure investment: Federal (Recovery Act funds): $llllllll. Federal (non-Recovery Act funds): $llllllll. NonFederal: $llllllll. Explain how the infrastructure investment will contribute to one or more purposes of the Recovery Act: Purposes: (1) To preserve and create jobs and promote economic recovery. (2) To assist those most impacted by the recession. (3) To provide investments needed to increase economic efficiency by spurring technological advances in science and health. (4) To invest in transportation, environmental protection, and other infrastructure that will provide long-term economic benefits. (5) To stabilize State and local government budgets, in order to minimize and avoid reductions in essential services and counterproductive state and local tax increases. Provide name, phone number, address and email address of the appropriate contact in the state/local government. Section 3 Subrecipient Information For any first-tier subcontract or subaward funded in whole or in part under the Recovery Act, that is over $25,000 and not subject to aggregate reporting under Section 4, the recipient shall provide detailed information as follows: ARRA–3–01 ....... Subrecipient DUNS Number ................... ARRA–3–02 ....... ARRA–3–03 ....... Award Number or Other Identifying Number Assigned by the Recipient Entity. Subrecipient Name .................................. ARRA–3–04 ....... Subrecipient Location .............................. ARRA–3–05 ....... Subrecipient Type ................................... VerDate Nov<24>2008 17:46 Mar 31, 2009 Jkt 217001 PO 00000 Frm 00061 Provide the subrecipient organization’s 9 digit Data Universal Numbering System (DUNS) number or Central Contractor Registration plus 4 extended DUNS number. Provide the grant/award number (if any) assigned to the subrecipient award by the recipient. Provide the legal name of subrecipient as registered in the Central Contractor Registration (www.ccr.gov). Physical location as listed in the Central Contractor Registration. For congressional district, use the format: 2 characters State Abbreviation—3 characters District Number, e.g., CA–005 for California 5th district, CA–012 for California 12th district, NC–13 for North Carolina’s 13rd district. If the program/project is outside the US, enter 00–000. Select primary category from the list of categories below. A. State Government. B. County Government. C. City or Township Government. D. Special District Government. E. Regional Organization. F. U.S. Territory or Possession. G. Independent School District. H. Public/State Controlled Institution of Higher Education. I. Indian/Native American Tribal Government (Federally Recognized). J. Indian/Native American Tribal Government (Other than Federally Recognized). K. Indian/Native American Tribally Designated Organization. L. Public/Indian Housing Authority. Fmt 4703 Sfmt 4703 E:\FR\FM\01APN1.SGM 01APN1 14828 Federal Register / Vol. 74, No. 61 / Wednesday, April 1, 2009 / Notices STANDARD DATA ELEMENTS FOR REPORTS UNDER SECTION 1512 OF THE AMERICAN RECOVERY AND REINVESTMENT ACT OF 2009, PUBLIC LAW 111–5—Continued [Grants, Cooperative Agreements and Loans] Item Data elements ARRA–3–06 ....... ARRA–3–07 ....... ARRA–3–08 ....... ARRA–3–09 ....... ARRA–3–10 ....... ARRA–3–11 ....... Instruction Amount of Subcontract or Subaward Disbursed. Total Amount of Subcontract or Subaward (Ultimate Contract/Award Value). Subaward Date ........................................ Subaward Project/Grant Period .............. Primary Performance Location ................ For the five most highly compensated officers of the entity: the names and total compensation. M. Nonprofit with 501C3 IRS Status (Other than Institution of Higher Education). N. Nonprofit without 501C3 IRS Status (Other than Institution of Higher Education). O. Private Institution of Higher Education. P. Individual. Q. For-Profit Organization (Other than Small Business). R. Small Business. S. Hispanic-serving Institution. T. Historically Black Colleges and Universities (HBCUs). U. Tribally Controlled Colleges and Universities (TCCUs). V. Alaska Native and Native Hawaiian Serving Institutions. W. Non-domestic (non-US) Entity. X. Other. Provide the cumulative amount of cash disbursed to the subawardee or subcontractor as of the reporting period end date. Provide the anticipated total amount of cash to be disbursed to the subawardee or subcontractor by the expiration date of the subaward or subcontract, respectively. Provide the date the subcontract or subaward was signed (mm/dd/yyyy). Indicate the project/grant period established in the subaward document during which sponsorship begins and ends. For multi-year awards for a project/grant period (e.g., 5 years) that are funded in increments known as budget periods or funding periods, please provide the total project/grant period, not the individual budget period or funding period. Provide physical location of primary place of performance. Provide the names and total compensation of the five most highly compensated officers of the subrecipient entity if— (1) the recipient in its preceding fiscal year received— (a) 80 percent or more of its annual gross revenues in Federal awards; and (b) $25,000,000 or more in annual gross revenues from Federal awards; and (2) the public does not have access to information about the compensation of the senior executives of the entity through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986 [26 USC § 6104]. ‘‘Total compensation’’ means the cash and noncash dollar value earned by the executive during the subrecipient’s past fiscal year of the following (for more information see 17 CFR 229.402(c)(2)): (i). Salary and bonus. (ii). Awards of stock, stock options, and stock appreciation rights. Use the dollar amount recognized for financial statement reporting purposes with respect to the fiscal year in accordance with FAS 123R. (iii). Earnings for services under non-equity incentive plans. Does not include group life, health, hospitalization or medical reimbursement plans that do not discriminate in favor of executives, and are available generally to all salaried employees. (iv). Change in pension value. This is the change in present value of defined benefit and actuarial pension plans. (v). Above-market earnings on deferred compensation which are not taxqualified. (vi). Other compensation. For example, severance, termination payments, value of life insurance paid on behalf of the employee, perquisites or property if the value for the executive exceeds $10,000. Section 4 Subawardee or Subcontract Award Information—Aggregated For subcontracts or subawards valued at less than $25,000 or any subcontracts or subawards awarded to an individual, or subcontracts or subawards awarded to an entity other than an individual which in the previous tax year had gross income under $300,000, the recipient shall only report the aggregate number of such first tier subawards and subcontracts awarded in the quarter and their aggregate total dollar amount. ARRA–4–01 ....... ARRA–4–02 ....... VerDate Nov<24>2008 Total Number of Subcontracts and Subawards less than $25,000/award and awarded to individuals. Total Amount of Subcontracts and Subawards less than $25,000/award and awarded to individuals. 17:46 Mar 31, 2009 Jkt 217001 PO 00000 Frm 00062 Self-explanatory. Provide the total cumulative amount of cash disbursed to subawardees and subcontractors. This aggregate amount should be cumulative as of the reporting period end date. Fmt 4703 Sfmt 4703 E:\FR\FM\01APN1.SGM 01APN1 Federal Register / Vol. 74, No. 61 / Wednesday, April 1, 2009 / Notices [FR Doc. E9–7317 Filed 3–31–09; 8:45 am] BILLING CODE 3110–01–P SECURITIES AND EXCHANGE COMMISSION Sunshine Act Meeting Notice is hereby given, pursuant to the provisions of the Government in the Sunshine Act, Public Law 94–409, that the Securities and Exchange Commission will hold a Closed Meeting on Thursday, April 2, 2009 at 2 p.m. Commissioners, Counsel to the Commissioners, the Secretary to the Commission, and recording secretaries will attend the Closed Meeting. Certain staff members who have an interest in the matters also may be present. The General Counsel of the Commission, or his designee, has certified that, in his opinion, one or more of the exemptions set forth in 5 U.S.C. 552b(c)(3), (5), (7), 9(B) and (10) and 17 CFR 200.402(a)(3), (5), (7), 9(ii) and (10), permit consideration of the scheduled matters at the Closed Meeting. Commissioner Casey, as duty officer, voted to consider the items listed for the Closed Meeting in closed session. The subject matter of the Closed Meeting scheduled for Thursday, April 2, 2009 will be: Institution of an injunctive action; institution and settlement of administrative proceedings of an enforcement nature; adjudicatory matters; and other matters relating to enforcement proceedings. At times, changes in Commission priorities require alterations in the scheduling of meeting items. For further information and to ascertain what, if any, matters have been added, deleted or postponed, please contact: The Office of the Secretary at (202) 551–5400. Dated: March 26, 2009. Elizabeth M. Murphy, Secretary. [FR Doc. E9–7228 Filed 3–31–09; 8:45 am] BILLING CODE SECURITIES AND EXCHANGE COMMISSION [File No. 500–1] In the Matter of Order of Suspension of Trading Global Matrechs, Inc. It appears to the Securities and Exchange Commission that there is a 17:46 Mar 31, 2009 By the Commission. Jill M. Peterson, Assistant Secretary. [FR Doc. E9–7397 Filed 3–30–09; 4:15 pm] BILLING CODE SECURITIES AND EXCHANGE COMMISSION [Release No. 34–59632; File No. SR– NASDAQ–2009–030] Self-Regulatory Organizations; The NASDAQ Stock Market LLC; Notice of Filing and Immediate Effectiveness of a Proposal To Extend the Options Penny Pilot for The NASDAQ Options Market March 26, 2009. Pursuant to Section 19(b)(1) of the Securities Exchange Act of 1934 (‘‘Act’’),1 and Rule 19b–4 thereunder,2 notice is hereby given that on March 25, 2009, The NASDAQ Stock Market LLC (‘‘Nasdaq’’) filed with the Securities and Exchange Commission (‘‘Commission’’) the proposed rule change as described in Items I and II below, which Items have been prepared by Nasdaq. The Exchange filed the proposal as a ‘‘noncontroversial’’ proposed rule change pursuant to Section 19(b)(3)(A)(iii) of the Act 3 and Rule 19b–4(f)(6) thereunder.4 The Commission is publishing this notice to solicit comments on the proposed rule change from interested persons. I. Self-Regulatory Organization’s Statement of the Terms of the Substance of the Proposed Rule Change Nasdaq is proposing to extend a pilot (the ‘‘pilot’’) that permits certain options series to be quoted and traded in 1 15 March 30, 2009. VerDate Nov<24>2008 lack of current and accurate information concerning the securities of Global Matrechs, Inc. (‘‘Global’’) because it is nearly two years delinquent in its required periodic reports. Global is quoted on the Pink Sheets OTC Markets, Inc. under the ticker symbol GBMR. The Commission is of the opinion that the public interest and the protection of investors require a suspension of trading in the securities of the above-listed company. Therefore, it is ordered, pursuant to Section 12(k) of the Securities Exchange Act of 1934, that trading in the securities of the above-listed company is suspended for the period from 9:30 a.m. EDT on March 30, 2009, through 11:59 p.m. EDT on April 13, 2009. Jkt 217001 U.S.C. 78s(b)(1). CFR 240.19b–4. 3 15 U.S.C. 78s(b)(3)(A)(iii). 4 17 CFR 240.19b–4(f)(6). 2 17 PO 00000 Frm 00063 Fmt 4703 Sfmt 4703 14829 increments of $0.01. The Exchange proposes to extend the pilot through July 3, 2009. There is no new text contained in this proposed rule change. The text of the filing is available at http://www.cchwallstreet.com/nasdaq, at NASDAQ’s principal office, and at the Commission’s Public Reference Room. Nasdaq has designated this proposal as non-controversial and provided the Commission with the notice required by Exchange Act Rule 19b–4(f)(6)(iii). Nasdaq requests that the Commission waive the 30-day pre-operative waiting period contained in that rule. If such waiver is granted by the Commission, this rule proposal, which is effective upon filing with the Commission, shall become immediately operative pursuant to SEC Rule 19b–4(f)(6). II. Self-Regulatory Organization’s Statement of the Purpose of, and Statutory Basis for, the Proposed Rule Change In its filing with the Commission, Nasdaq included statements concerning the purpose of and basis for the proposed rule change and discussed any comments it received on the proposed rule change. The text of these statements may be examined at the places specified in Item IV below. Nasdaq has prepared summaries, set forth in Sections A, B, and C below, of the most significant aspects of such statements. A. Self-Regulatory Organization’s Statement of the Purpose of, and Statutory Basis for, the Proposed Rule Change 1. Purpose The purpose of the proposed rule change is to continue to permit specified options series to be quoted and traded in increments of $0.01 by extending the pilot through July 3, 2009. Prior to the Penny Pilot Program, options were quoted options in nickel and dime increments. The minimum price variation for quotations in options series that are quoted at less than $3 per contract is $0.05 and the minimum price variation for quotations in options series that are quoted at $3 per contract or greater is $0.10. Under the Penny Pilot Program, beginning on January 26, 2007, market participants were able to begin quoting in penny increments in certain series of option classes. The Penny Pilot Program originally included the following thirteen options: Ishares Russell 2000 (IWM); NASDAQ–100 Index Tracking Stock (QQQQ); SemiConductor Holders Trust (SMH); General Electric Company (GE); Advanced Micro Devices, Inc. E:\FR\FM\01APN1.SGM 01APN1 STATE OF NEW MEXICO New Mexico Pulbic Education Department Fiscal Year 2013-14 Allowable Indirect Cost Rates FY 12-13 Academy of Trades and Technology ACE AIMS @ UNM Alamogordo Albuquerque Albuquerque School of Excellence Albuquerque Sign Language Academy Aldo Leopold Charter School Alma D' Arte Charter High School Amy Biehl Charter High School Animas Artesia ASK Academy Aztec Belen Bernalillo Bloomfield Capitan Carlsbad Carrizozo Central Cesar Chavez Community School Chama Valley Cien Aguas International School Cimarron Clayton Cloudcroft Clovis Cobre Corona Cottonwood Classical Preparatory School Creative Education Preparatory Institute #1 Cuba Deming Des Moines Dexter Dora Dulce East Mountain High School Elida Espanola Estancia 7.50% 6.99% 11.25% 4.35% 2.70% 5.77% 5.43% 8.17% 9.66% 5.61% 5.07% 2.06% 5.43% 2.50% 5.09% 4.80% 2.55% 3.95% 3.16% 2.52% 2.32% 3.10% 4.50% 4.59% 2.94% 4.04% 5.11% 2.83% 3.12% 8.44% 2.93% 5.44% 6.58% 3.90% 5.04% 3.53% 4.27% 3.77% 5.07% 4.58% 4.95% 4.95% FY 11-12 4.16% 2.69% 0.00% 8.01% 5.64% 2.46% 0.00% 2.23% 4.99% 4.47% 2.85% 4.07% 2.62% 3.60% 2.41% 2.84% 4.29% 3.41% 4.76% 4.31% 6.48% 2.66% 3.45% 8.35% 4.80% 6.54% 6.49% 4.06% 6.32% 6.19% 4.29% 4.14% 5.78% 3.41% 3.26% Diff 7.50% 6.99% 11.25% 0.18% 0.01% 5.77% 5.43% 8.17% 1.65% 5.61% -0.57% -0.40% 5.43% 0.27% 0.10% 0.33% -0.30% -0.12% 0.54% -1.08% -0.09% 0.26% 0.21% 1.18% -1.83% -0.26% -1.37% 0.18% -0.33% 0.09% -1.87% -1.10% 0.09% -0.15% -1.28% -2.66% -0.02% -0.38% 5.07% -1.19% 1.55% 1.70% STATE OF NEW MEXICO New Mexico Pulbic Education Department Fiscal Year 2013-14 Allowable Indirect Cost Rates FY 12-13 Eunice Farmington Floyd Fort Sumner Gadsden Gallup Gilbert L. Sena Charter School Grady Grants/Cibola Hagerman Hatch Hobbs Hondo Valley Horizon Academy West House International School @ Mesa Del Sol J. Paul Taylor Jal Jemez Mountain Jemez Valley La Promesa Early Learning Center Lake Arthur Las Cruces Las Vegas City Logan Lordsburg Los Alamos Los Lunas Loving Lovington Magdalena MASTERS Program Maxwell Media Arts Collaborative Charter School Melrose Mesa Vista Montessori Elementary School Mora Moriarty Mosquero Mountainair New America School 4.15% 1.31% 1.51% 2.91% 1.78% 3.00% 3.01% 5.40% 3.17% 2.03% 2.96% 2.07% 4.68% 2.60% 4.33% 10.36% 0.00% 3.62% 8.50% 4.42% 6.75% 5.47% 2.23% 5.51% 8.65% 3.68% 6.33% 3.61% 3.00% 2.92% 4.43% 11.12% 4.39% 5.31% 3.85% 6.17% 2.94% 6.16% 2.51% 7.99% 2.35% 10.48% FY 11-12 4.10% 1.22% 2.66% 3.43% 1.78% 2.56% 3.65% 6.13% 3.66% 2.75% 3.29% 1.90% 4.82% 3.14% 3.87% 4.37% 3.90% 8.09% 3.68% 5.11% 2.09% 5.15% 7.19% 3.75% 5.62% 3.21% 3.17% 2.91% 3.82% 0.00% 5.02% 4.25% 3.74% 4.63% 5.51% 2.55% 9.01% 2.19% 8.28% Diff 0.05% 0.09% -1.15% -0.52% 0.00% 0.45% -0.64% -0.73% -0.49% -0.72% -0.33% 0.16% -0.14% -0.54% 0.46% 5.99% 0.00% -0.28% 0.41% 0.74% 6.75% 0.36% 0.14% 0.36% 1.47% -0.07% 0.70% 0.40% -0.16% 0.01% 0.60% 11.12% -0.63% 1.06% 0.11% 1.55% 2.94% 0.65% -0.04% -1.02% 0.15% 2.20% STATE OF NEW MEXICO New Mexico Pulbic Education Department Fiscal Year 2013-14 Allowable Indirect Cost Rates FY 12-13 New Mexico International School NM School for the Arts North Valley Academy Pecos Penasco Pojoaque Valley Portales Quemado Questa Raton Reserve Rio Rancho Roswell Roy Ruidoso San Jon Santa Fe Santa Rosa School of Dreams Academy Silver City Socorro South Valley Preparatory School Southwest Intermediate Learning Center Southwest Primary Learning Center Southwest Secondary Learning Center Springer Taos Taos Academy Taos Integrated School of the Arts Tatum Texico The Great Academy Tierra Adentro Truth or Consequences Tucumcari Tularosa Vaughn Village Academy Wagon Mound West Las Vegas Zuni 0.00% 7.12% 1.27% 4.66% 6.14% 3.63% 4.94% 4.77% 6.71% 2.91% 5.48% 3.46% 3.48% 7.64% 3.66% 5.21% 2.69% 3.42% 4.74% 2.56% 2.76% 5.34% 3.26% 1.99% 2.53% 4.44% 4.25% 14.37% 7.27% 4.09% 3.30% 0.00% 4.85% 2.96% 6.02% 3.42% 7.75% 10.05% 9.34% 5.06% 6.44% FY 11-12 0.00% 2.15% 5.10% 5.20% 2.96% 4.08% 5.99% 7.19% 2.64% 4.55% 3.51% 3.42% 8.03% 2.45% 5.99% 3.22% 3.22% 8.16% 2.87% 2.60% 0.00% 3.65% 4.01% 4.16% 0.04% 5.15% 3.68% 0.00% 3.39% 4.40% 2.72% 10.75% 9.07% 3.38% 5.32% Diff 0.00% 7.12% -0.88% -0.44% 0.94% 0.67% 0.87% -1.22% -0.48% 0.27% 0.93% -0.05% 0.06% -0.40% 1.21% -0.78% -0.53% 0.20% -3.43% -0.31% 0.16% 5.34% 3.26% 1.99% 2.53% 0.78% 0.24% 10.21% 7.23% -1.07% -0.38% 0.00% 4.85% -0.42% 1.62% 0.69% -2.99% 10.05% 0.27% 1.68% 1.12% B. 2013-2014 Capital Outlay Draw Schedule BOARD OF FINANCE DRAW DATE DUE TO FISCAL GRANTS MANAGEMENT July 10, 2013 June 26, 2013 July 19, 2013 July 5, 2013 August 9, 2013 July 26, 2013 August 20, 2013 August 6, 2013 September 10, 2013 August 27, 2013 September 20, 2013 September 6, 2013 October 10, 2013 September 26, 2013 October 18, 2013 October 4, 2013 November 8, 2013 October 25, 2013 November 20, 2013 November 6, 2013 December 10, 2013 November 26, 2013 December 20, 2013 December 6, 2013 January 10, 2014 December 27, 2013 January 20, 2014 January 6, 2014 February 10, 2014 January 27, 2014 February 20, 2014 February 6, 2014 March 10, 2014 February 24, 2014 March 20 2014 March 6, 2014 April 10, 2014 March 27, 2014 April 18, 2014 April 4, 2014 May 9, 2014 April 25, 2014 May 20, 2014 May 6, 2014 June 10, 2014 May 27, 2014 June 20, 2014 June 6, 2014 4/2/20134:17 PMC:\Documents and Settings\chris.montoya\Desktop\Gail\Draw Calendar FY14 Public Education Department Administrative Services Division 300 Don Gaspar, Santa Fe NM 87501 Instructions for Unliquidated Obligations’ BAR This procedure only applies to expiring federal grants. The Public Education Department (PED) requires districts and state charters to follow the obligation criteria as defined in the Education Department General Administrative Regulations (EDGAR) 34 CFR Subtitle A Section 76.707. Only federal funds are eligible for the unliquidated obligation procedures. State funds are NOT eligible for the unliquidated obligation procedures. For Fiscal Year Ending June 30, 2013, only grants expiring September 30, 2013 are eligible for unliquidated obligations’ budget adjustment requests (BARs). These funds include: 24120 Puentes Para los Niños and 24224 ARRA Title I-1003G. Submission Deadline: July 31, 2013 x x x x x x x Obligations listed on the Unliquidated Obligations form must be in compliance with the above mentioned definition within EDGAR. Obligations must have occurred on or prior to June 30, 2013 and must be liquidated by September 30, 2013. A system-generated detailed, itemized encumbrance report that balances to the Unliquidated Obligations form must be submitted as supporting documentation with the BAR. All Districts and State Charters must submit all information immediately after the school board has approved the BAR (after 1st July board meeting). Unliquidated Obligation BARS will not be accepted after July 31, 2013. Program and fiscal approve the unliquidated obligation BARs. A final RfR must be submitted by October 25, 2013. The final RfR must include a system-generated, detailed first quarter expenditure report indicating obligations have been liquidated by September 30, 2013. The List of Unliquidated Obligations is available for download from: http://ped.state.nm.us/div/admin.serv/fiscal/forms.html For questions, please call the program manager or your fiscal analyst at the number listed on the Funds Assignment List. R: Administrative Services Division/ASD Shared/Executive Administrative Assistant/Flowthrough/Flowthrough Policy Manual 3/28/2011, 10:06 Public Education Department Administrative Services Division 300 Don Gaspar, Santa Fe NM 87501 Instructions for Unliquidated Obligations’ BAR FOR CARL PERKINS This procedure only applies to expiring federal grants. The Public Education Department (PED) requires Districts and State Charters to follow the obligation criteria as defined in the Education Department General Administrative Regulations (EDGAR) 34 CFR Subtitle A Section 76.707. Only federal funds are eligible for the unliquidated obligation procedures. State funds are NOT eligible for the unliquidated obligation procedures. For Fiscal Year Ending June 30, 2013, Carl Perkins and FY12-13 unexpended funds are eligible for unliquidated obligations’ budget adjustment requests (BARs). Submission Deadline: July 12, 2013 (For Carl D. Perkins) x x x x x x x x x Obligations listed on the Unliquidated Obligations form must be in compliance with the above mentioned definition within EDGAR. Obligations must have occurred on or prior to June 30, 2013 and be liquidated by July 31, 2013. A system-generated, detailed, itemized encumbrance report that balances to the Unliquidated Obligations Form must be submitted as supporting documentation with the BAR. All districts and State charters must submit all information immediately after the school board has approved the BAR (after 1st July board meeting). Unliquidated Obligation BARS will not be accepted after July 12, 2013. Unliquidated obligations must be fully expended/liquidated by July 31, 2013. Program and fiscal have approval for the unliquidated obligation BARs. A final RfR must be submitted by August 9, 2013. The final RfR must include a system-generated, detailed, first month expenditure report indicating obligations have been liquidated by July 31, 2013. The List of Unliquidated Obligations is available for download from: http://ped.state.nm.us/div/admin.serv/fiscal/forms.html. Carl D. Perkins Grant Closes – August 10, 2013 For questions, please call the Eric Spencer 827-1817 or [email protected] or your fiscal analyst at the number listed on the Funds Assignment List. R: Administrative Services Division/ASD Shared/Executive Administrative Assistant/Flowthrough/Flowthrough Policy Manual 1/31/2013, 10:34 STATE OF NEW MEXICO PUBLIC EDUCATION DEPARTMENT 300 DON GASPAR SANTA FE, NEW MEXICO 87501-2786 LIST OF UNLIQUIDATED OBLIGATIONS DEADLINES: 7/12/2013 FOR Carl Perkins OR 7/31/13 for 24120 and 24224 for FYE 6/30/13 ONLY THOSE OBLIGATIONS WHICH APPEAR ON THIS LIST MAY BY LIQUIDATED. FOR FY12 THOSE FUNDS ARE: CARL PERKINS, 24120 (PUENTES PARA LOS NINOS), and 24224 (ARRA-1003G) ENTITY NAME: BUDGET PERIOD: PROGAM NAME: FUNDING CODE: CONTACT NAME: TELEPHONE: REMINDER: To qualify, the obligations must meet the requirements defined in Education Department General Administrative Regulation (EDGAR). Services are obligated when services are performed. The obligations must have been incurred prior to June 30, and paid after July 1. ( VOCATIONAL EDUCATION ONLY : Equipment items must be obligated before April 1st). Function Object Job Class Description UNLIQUIDATED OBLIGATION AMOUNT TOTAL 0.00 I certify that these obligations are correct and have been made for the above-named project and that all amounts were obligated on or before the last date of the approved project period. Date Signature of Authorized Representative PED Approval Program Signature: ________________________________ Approved Amount: $ __________ ASD C:\Documents and Settings\chris.montoya\Desktop\Gail\ [File], List of Unliquidated Obligations, 4/2/2013, 4:18 PM / / 11000 13000 14000 24101 24103 24105 24106 24109 24112 24113 24115 24118 24119 24120 24123 24124 24125 24127 24132 24138 24146 24149 24153 24154 24160 24162 24163 24168 24169 24170 24171 24172 24173 24174 24175 24176 24177 24178 24179 24180 24181 24182 Fund # Description Phone 827-4708 827-3863 827-3869 827-1805 827-1805 827-1805 827-1423 827-1423 827-1423 827-1804 827-1423 827-3599 827-3573 827-1423 827-1805 827-8070 827-1421 Louis Torrez 827-1864 Mario Vigil 827-1828 Kristen Fedesco 827-1423 Kelly Callahan 827-6604 Michael Archibeque 827-4971 Marilyn Newton 827-6594 Andrew Rendon 827-4644 Gabe Baca 827-1805 Debbie Montoya 827-8070 Marilyn Newton 827-6594 Eric Spencer 827-1808 Eric Spencer 827-1808 Eric Spencer 827-1808 Eric Spencer 827-1808 Eric Spencer 827-1808 Eric Spencer 827-1808 Eric Spencer 827-1808 Eric Spencer 827-1808 Eric Spencer 827-1808 Eric Spencer 827-1808 Eric Spencer 827-1808 Eric Spencer 827-1808 Eric Spencer 827-1808 Eric Spencer 827-1808 Eric Spencer 827-1808 Program (PM) Pam Bowker Antonio Ortiz Vacant Gabe Baca Gabe Baca Gabe Baca Kristen Fedesco Kristen Fedesco Kristen Fedesco Lora Church Kristen Fedesco Regina Madrid Angelo Jaramillo Kristen Fedesco Gabe Baca Debbie Montoya Tier I (SC) Bernadette Adam Adam/Ann Bernadette Adam Adam Bernadette Bernadette Bernadette Adam Bernadette Ann Adam Bernadette Adam Adam Adam Adam Adam Adam Sylvia Adam Adam Adam Adam Adam Adam Adam Adam Adam Adam Adam Adam Bernadette Bernadette Bernadette Bernadette Bernadette Bernadette Adam Adam Adam N/A N/A N/A Ann Lucero Sylvia Lujan Sylvia Lujan Ann Lucero Sylvia Lujan Ann Lucero Ann Lucero Ann Lucero N/A Sylvia Lujan Ann Lucero Sylvia Lujan Ann Lucero Sylvia Lujan Ann Lucero Ann Lucero Ann Lucero Vince Vigil Sylvia Lujan Sylvia Lujan Sylvia Lujan Ann Lucero Ann Lucero Ann Lucero Ann Lucero Ann Lucero Ann Lucero Sylvia Lujan Sylvia Lujan Sylvia Lujan Sylvia Lujan Sylvia Lujan Sylvia Lujan Sylvia Lujan Sylvia Lujan Sylvia Lujan Sylvia Lujan Sylvia Lujan Sylvia Lujan Tier II (FA) 827-6785 827-6418 827-6785 827-6418 827-6785 827-6418 827-6418 827-6418 827-6464 827-6785 827-6785 827-6785 827-6418 827-6418 827-6418 827-6418 827-6418 827-6418 827-6785 827-6785 827-6785 827-6785 827-6785 827-6785 827-6785 827-6785 827-6785 827-6785 827-6785 827-6785 827-6418 827-6785 827-6785 827-6418 827-6785 827-6418 827-6418 827-6418 Phone Tier III (FS) Val Padilla Alonzo Rodriguez Alonzo Rodriguez Jim Lindsay Alonzo Rodriguez Alonzo Rodriguez Val Padilla Val Padilla Val Padilla Jim Lindsay Val Padilla Val Padilla Alonzo Rodriguez Val Padilla Alonzo Rodriguez Val Padilla Jim Lindsay Val Padilla Val Padilla Val Padilla Jim Lindsay Alonzo Rodriguez Jim Lindsay Alonzo Rodriguez Alonzo Rodriguez Jim Lindsay Jim Lindsay Jim Lindsay Jim Lindsay Jim Lindsay Jim Lindsay Jim Lindsay Jim Lindsay Jim Lindsay Jim Lindsay Jim Lindsay Mihaela Marin Mihaela Marin Mihaela Marin Alonzo Rodriguez Alonzo Rodriguez Alonzo Rodriguez C:\Documents and Settings\chris.montoya\Desktop\Gail\Fund assignments - 2013 SEG Transportation Instructional Material Title I Migrant Migrant Consortium Entitlement Pre School IDEA early intervention Homeless IDEA Private Share FF&V 21st Century IDEA Risk Pool N&D Title I 1003G Family Literacy MISX Exchange (Migrant Student Exchange) IDEA B - Results Plan (Title I Schools) IDEA B - Results Plan (Non-Title I Schools) Charter Schools E2T2 Title III Title II Rural and Low Income School Improvement Title III Immigrant Carl D Perkins Tech Prep - Current Carl D Perkins Tech Prep - PY Unliq. Obligations Carl D Perkins Tech Prep - Redistribution Carl D Perkins Special Projects - Current Carl D Perkins Special Projects - PY Unliq. Obligations Carl D Perkins Special Projects - Redistribution Carl D Perkins Secondary - Current Carl D Perkins Secondary - PY Unliq. Obligations Carl D Perkins Secondary - Redistribution Carl D Perkins Post-Secondary - Current Carl D Perkins Post-Secondary - PY Unliq. Obligations Carl D Perkins Post-Secondary - Redistribution Carl D Perkins HSTW - Current Carl D Perkins HSTW - PY Unliq. Obligations Carl D Perkins HSTW - Redistribution Program/Fiscal Fund Assignments New Mexico Public Educaton Department Fiscal Grants Management Bureau Phone 827-7353 827-6510 827-6510 827-7358 827-6510 827-6510 827-7353 827-7353 827-7353 827-7358 827-7353 827-7353 827-6510 827-7353 827-6510 827-7353 827-7358 827-7353 827-7353 827-7353 827-7358 827-6510 827-7358 827-6510 827-6510 827-7358 827-7358 827-7358 827-7358 827-7358 827-7358 827-7358 827-7358 827-7358 827-7358 827-7358 827-4637 827-4637 827-4637 827-6510 827-6510 827-6510 Expired 9/30/12 Expired 9/30/12 Expired 9/30/12 Expired 9/30/12 Expires 6/30/13 Expired 9/30/12 Page 1 24224 27101 27103 27104 27105 27106 27107 27111 27114 27115 27149 27150 27155 27166 27171 27172 27173 27174 27175 27176 31400 31700 Fund # Program (PM) Phone 827-8070 827-7358 827-1802 827-3863 827-3863 827-3863 827-3863 827-6528 827-6567 827-3863 827-6561 772-0317 827-1448 827-6534 827-3863 827-3863 827-3863 827-3863 827-6045 827-6587 827-3863 827-3863 Tier I (SC) Adam N/A Adam Adam Bernadette Adam Adam Adam Adam Adam Adam N/A Adam Adam Adam Adam Adam Adam Adam Adam Sylvia Bernadette Tier II (FA) Ann Lucero Jim Lindsay Vince Vigil Vince Vigil Vince Vigil Vince Vigil Vince Vigil Sylvia Lujan Ann Lucero Vince Vigil Ann Lucero Sylvia Lujan Ann Lucero Ann Lucero Vince Vigil Vince Vigil Vince Vigil Vince Vigil Vince Vigil Vince Vigil Vince Vigil Vince Vigil Phone 827-6418 827-7358 827-6464 827-6464 827-6464 827-6418 827-6464 827-6785 827-6418 827-6464 827-6418 827-6785 827-6418 827-6418 827-6464 827-6464 827-6464 827-6464 827-6464 827-6464 827-6464 827-6464 Tier III (FS) Val Padilla Jim Lindsay Alonzo Rodriguez Mihaela Marin Vince Vigil Mihaela Marin Mihaela Marin Alonzo Rodriguez Alonzo Rodriguez Mihaela Marin Val Padilla Jim Lindsay Val Padilla Val Padilla Mihaela Marin Mihaela Marin Mihaela Marin Mihaela Marin Alonzo Rodriguez Alonzo Rodriguez Mihaela Marin Mihaela Marin C:\Documents and Settings\chris.montoya\Desktop\Gail\Fund assignments - 2013 ARRA Title I 1003G Debbie Montoya REC Operating Funds Jim Lindsay Dual Credit IM Marcia Knight 2012 School Bus Replacement (HB191) Severance Tax BonAntonio Ortiz G.O. Bonds Antonio Ortiz GOB School Books & Instructional Materials ($2M) Antonio Ortiz 2012 GOBond Student Library Fund (SB66) Antonio Ortiz Statewide Formative Assessments Tom Dauphnee K-3 Reading Initiative– Laws of 2012 Melinda Webster Robot Systems for Science, Engr & Math Competitions (STB HB191) Antonio Ortiz Pre K Ann Zuni Indian Education Act Sandra Freedman Breakfast for elementary Andrea Segura K3 Plus Bernadette Maes 2010 GOB IM ($2M) Antonio Ortiz School Bus Purchases ($500M) Antonio Ortiz 2010 GOB Equipment & School Buses ($500M) Antonio Ortiz Pre-K Capital Development ($2M) Antonio Ortiz Intervention for D and F Schools Leighann Lenti Science Instructional Materials K-12 Leslie Galyas Special Capital Outlay Antonio Ortiz Capital Improvements Antonio Ortiz Description Program/Fiscal Fund Assignments New Mexico Public Educaton Department Fiscal Grants Management Bureau Phone 827-7353 827-7358 827-6510 827-4637 827-6464 827-4637 827-4637 827-6510 827-6510 827-4637 827-7353 827-7358 827-7353 827-7353 827-4637 827-4637 827-4637 827-4637 827-6510 827-6510 827-4637 827-4637 Expires 6/30/13 Expires 6/30/13 Expires 6/30/14 Expires 6/30/14 Expires 6/30/14 Expires 6/30/14 Expires 6/30/13 Expires 6/30/13 Expires 6/30/13 Expires 6/30/16 Expires 6/30/13 Expires 6/30/13 Expired 6/30/12 Expires 6/30/13 Expires 9/30/13 Page 2 Public Education Department Administrative Services Division Due Dates of for SEG, Transportation, & USDA Payments FY 2013-2014 SEG & Transportation 07/10/13 USDA 07/23/13 08/09/13 08/23/13 09/10/13 09/20/13 10/10/13 10/23/13 11/08/13 11/22/13 12/10/13 12/23/13 01/10/14 01/23/14 02/10/14 02/21/14 03/10/14 03/21/14 04/10/14 04/23/14 05/09/14 05/23/14 06/10/14 06/23/14 07/10/14 07/23/14 R:\Administrative Services Division\Flow-Through\Spring Budget Workshop Manual\Flowthrough Procedures Manual 2012 4/2/2013 4:19 PM Fiscal Grants Management
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