1. No category

Accreditation Manual Olympic Family
Accreditation Manual
Olympic Family
for the Sochi 2014 Olympic Winter Games
7 – 23 February 2014
1
2
Accreditation Manual Olympic Family
Contents
1 Introduction
04
1.1 Purpose of the manual
04
1.2 Items to be returned to Sochi 2014
04
1.3 User account and system accessibility
05
1.4 Accreditation timeline
05
2 Accreditation
06
2.1 Definition and function of Accreditation
06
2.2 General guidelines
06
2.3 Entering Russia before OIAC acts as an entry visa
07
2.4 Acceptable forms of identification
07
3 Submitting accreditation information
08
3.1 Submission options
08
3.2 Logging into the ECR system
08
3.2.1 Entering data into ECR using the online single application (ECR single form)
09
3.2.2 Submitting data using the bulk upload template (ECR template)
12
3.3 Accreditation assistance
12
3.4 Required formats
12
3.5 Required fields
13
3.5.1 Single Form Application
13
3.5.2 Bulk Upload Template
17
3.6 Submitting and saving records using the ECR single application method
22
3.7 Submitting a photo via ECR
22
3.8 International Federation Eligibility Conditions Forms
25
4 Data verification
26
4.1 Data Query
26
4.2 Reports
27
4.3 Data Export
28
5 Pre-Valid Card production, delivery and distribution
29
5.1 Production and delivery of Pre-Valid Cards
29
5.2 Confirmation of receipt of Pre-Valid Cards
29
5.3 Distribution of Pre-Valid Cards to participants
29
5.4 Lost, stolen or damaged Pre-Valid Cards
29
5.5 Nominative Transferable Accreditations
30
Sochi 2014 Olympic Winter Games | 7 – 23 February 2014
3
Accreditation Manual Olympic Family
5.6 Upgrade Cards
30
5.7 Substitution and multiple roles
31
5.8 Olympic Family Hotel Guest Passes
31
5.9 Olympic Family Hotel Resident Passes
31
6 Entering/exiting Russia and Pre-Valid Card validation
32
6.1 Entry requirements
32
6.1.1. Filling in Migration Card
32
6.2 Entry process for participants not in possession of a Pre-Valid Card
33
6.3 Validation of the Pre-Valid Card at Sochi International Airport
33
6.3.1 Accreditation Centers
33
6.4 Lost, stolen or damaged OIACs
33
6.5 Exiting Russian Federation
34
7 Privileges
35
7.1 Access codes and symbols
35
7.2 Privilege matrices
35
7.2.1 International Olympic Committee categories
36
7.2.2 International Federation categories
38
7.2.3 Host Organizing Committee categories
39
7.2.4 Future Organizing Committee categories
40
7.2.5 Olympic Partner categories
40
7.3 Prime Events Access
41
Sochi 2014 Olympic Winter Games | 7 – 23 February 2014
Accreditation Manual Olympic Family
1. Introduction
1.1 Purpose of the manual
This manual has been prepared by the Organizing Committee of the XXII Olympic Winter
Games and XI Paralympic Winter Games of 2014 in Sochi (Sochi 2014) to assist you and
your Responsible Organization to prepare for and complete the accreditation process for
your delegation.
All organizations participating in the Sochi 2014 Olympic Winter Games must complete
the accreditation process in order to obtain the Olympic Identity and Accreditation Cards
(OIACs) for their delegation members.
This manual is available in English, French and Russian. The English language version of the
manual prevails if there are disagreements regarding the manual’s translation.
1.2 Items to be returned to Sochi 2014
Once you receive the package containing this manual and other registration materials,
please complete and return the following:
1 Confirmation of Receipt Form – return immediately:
— Print, sign, scan and email or fax the form immediately back to Sochi 2014
Accreditation to confirm that you have received this package.
Email: [email protected]
— Fax number: +7 862 445 50 05
2 Organizational Consent Form – return by 1 July 2013:
— This form gives Sochi 2014 Accreditation permission to provide the accreditation
information received from your organization to the Russian Federation
Government and other relevant authorities responsible for screening and issuing
Games-time travel authorisation (if applicable). No accreditation applications can
be submitted until this form is received by Sochi 2014.
— Only scanned copy with signature will be accepted.
— Please return this form using the contact details shown above.
3 User Account Application Form – return as soon as possible:
— This form is used to create and issue a username and password for the online
accreditation system (ECR).
— You must indicate whether you will be using the bulk upload template for your
accreditation applications. Once Sochi 2014 has received this notification a
template specific to your organization will be created and emailed. See section
3.2.2 for further information regarding bulk upload.
Sochi 2014 Olympic Winter Games | 7 – 23 February 2014
4
Accreditation Manual Olympic Family
1.3 User account and system accessibility
Only organizations that have requested user accounts will have access to the online
system through the dedicated web address: https://eacr.sochi2014.com
1.4 Accreditation timeline
Date
Action
June 2013
Sochi 2014 sends Accreditation Application materials and Accreditation
manuals to your organization
Immediately upon
receipt of package
Responsible Organizations return Confirmation of Receipt Form to Sochi
2014 Accreditation
By 1 July 2013
Responsible Organization submits an Organizational Consent Form and
the User Account Application Form
By 1 October 2013
Responsible Organization collects and returns completed forms to Sochi
2014 Accreditation
October - November
2013
Accreditation data review
December 2013
Sochi 2014 Accreditation starts distribution of Pre-Valid Cards
7 January – 16 April
2014
OIAC/PIAC acts as a multiple-entry visa and work permit
7 January 2014
Pre-Valid Card validation commences at Sochi Airport*
7 January 2014
Olympic Family Hotel Accreditation Center opens
By 22 January 2014
International Federations return Eligibility Conditions Forms to Sochi
2014 Accreditation
Table 1: Accreditation timelines
* No IF accreditation will be validated until the Eligibility Conditions Forms has been signed and
returned to Sochi 2014. If this Form has not been returned before arrival, such Applicants have to
attend to the Olympic Family Hotel Accreditation Center located adjacent to the Olympic Family
Hotel in order to sign their Eligibility Conditions Form and have their card validated. The Center is
operational as of 7 January 2014. Applicants who have not validated their cards may still use the
Games Transportation Service
Sochi 2014 Olympic Winter Games | 7 – 23 February 2014
5
Accreditation Manual Olympic Family
2. Accreditation
2.1 Definition and function of Accreditation
In accordance with Rule 52 of the 2011 Olympic Charter, the Olympic Identity and
Accreditation Card (OIAC) confers on its holder the right to perform his/her function at an
Olympic Games. This card, produced and issued by Sochi 2014 performs two functions. It:
— establishes the identity of its holder; and
— constitutes a document, accompanied by a valid passport, authorising multiple
entries for its registered holder into Russia between
7 January 2014 and 16 April 2014.
The OIAC permits access to Olympic Winter Games venues only after it has been validated
upon arrival in Sochi. Once the OIAC has been validated, it becomes the official Games
accreditation card for the bearer throughout the Sochi 2014 Olympic Winter Games period.
Pre-Valid Cards can be validated up until and including the day of the Closing Ceremony on
23 February 2014.
2.2 General guidelines
• Your organization is responsible for registering every potential member of your delegation
by 1 October 2013. This deadline will allow the Russian Federation Government, other
relevant authorities and Sochi 2014 adequate time to verify data prior to the Games.
• Your organization’s legal representative must sign the Organizational Consent Form
before any applications can be submitted.
• Sochi 2014 Accreditation strongly recommends electronic submission of the
Accreditation Application forms.
• All applicants whose data is received by 1 October 2013 will be eligible to receive a Pre-
Valid Card. Pre-Valid Cards will be produced after the completion of your data review, in
December 2013.
• You must submit a recent high-quality colour digital image (refer to section 3.7) for every
member of your delegation. Applications submitted without photos by the deadline will
not be eligible to receive a Pre-Valid Card.
• Prior to issuing Pre-Valid Cards, Sochi 2014 Accreditation will work closely with each
organization to finalise the list of delegates who are eligible to receive accreditation.
• Any Pre-Valid Card that is received but will not be used must be returned to Sochi 2014
Accreditation.
• For an International Federation representative a Pre-Valid Card cannot be validated
without the corresponding signed Eligibility Conditions Form.
• Individuals whose accreditation data arrives after the deadline will not receive a Pre-Valid
Card and will need to follow normal visa procedure to enter and work in the Russian
Federation. Please visit the Russian Federal Migration Service website for more details
http://www.fms.gov.ru/documents/viza/index_eng.php.
Sochi 2014 Olympic Winter Games | 7 – 23 February 2014
6
Accreditation Manual Olympic Family
2.3 Entering Russia before OIAC acts as an entry visa
Members of a Responsible Organization delegation who require entry into Russia before 7
January 2014, have to comply with the regular procedures concerning entering the Russian
Federation by foreign citizens. Please visit the Russian Federal Migration Service website
for more details
http://www.fms.gov.ru/documents/viza/index_eng.php. Obtained visas (if applicable) do not
replace the OIAC and the Olympic Games Family members still need to apply for an OIAC
through their Responsible Organization.
2.4 Acceptable forms of identification
For non-Russian citizens the only acceptable form of identification for the Sochi 2014
Olympic Winter Games is passport (international passport).
For Russian citizens:
• Born before the 1st of July, 1999, only Russian domestic passport is acceptable.
• Born after the 1st of July, 1999, either Russian domestic passport or birth certificate is
acceptable.
No other forms of Identification document can be accepted.
All identification documents used to submit the accreditation data and to validate the OIAC
must be valid until at least 16 October 2014.
Sochi 2014 Olympic Winter Games | 7 – 23 February 2014
7
Accreditation Manual Olympic Family
3. Submitting accreditation information
3.1 Submission options
Your organization has two options for submitting accreditation applications:
• Online single application. e-Accreditation (ECR) is the web application that allows your
organization to submit accreditation applications directly to Sochi 2014 Accreditation,
or save either complete or incomplete records to your account for completion and/or
submission at a later date. Saved but not submitted records will not be sent to Sochi 2014
and as such will not be accepted until the record has been submitted to Sochi 2014. After
1 October 2013 access to the ECR system will be restricted to a read-only basis. To edit
or submit any applications after this time, you will need to request temporary submission
access through Sochi 2014 Accreditation.
An explanation on the completion of the online single application can be found in
section 3.2.1.
• Bulk upload template. The ECR system will also allow your organization to submit
accreditation applications via a bulk upload process. If you have your own database, you can
export this information into a template provided by Sochi 2014 (with specific formatting) and
submit applications in bulk via ECR. If you wish to use the bulk upload template, you must
notify Sochi 2014 Accreditation via the User Account Application Form. An explanation on
the completion of the bulk upload template can be found in section 3.2.2.
3.2 Logging into the ECR system
During the process of your account creation you will receive two separate emails. The first
email will be a confirmation of your username and password and the second email will be a
confirmation that your account is ready to use. Your account will not be active until you receive
the second email. Once you receive the second email you will be able to log onto the online
accreditation system at https://eacr.sochi2014.com. We recommend that you log on to the
system as soon as you receive the second email to check that your username and password are
working correctly.
Sochi 2014 Olympic Winter Games | 7 – 23 February 2014
8
Accreditation Manual Olympic Family
You can save the web address (https://eacr.sochi2014.com)into your favorites or bookmark
folder in your web browser so the site can be easily accessed. Once you enter this address into
your internet browser you will be directed to the login screen as in Figure 1.
Figure 1: Main login page
After the login page loads, enter your provided username and password into the appropriate
fields. The first time the account is accessed, the user will be required to change the password
(minimum of eight characters including one number and one upper case letter). Once you have
logged into the system you will see the screen as shown in Figure 2.
Figure 2: Home page
3.2.1 Entering data into ECR using the online single application
(ECR single form)
The system’s functions can be viewed by clicking on the Participants Menu near the top left of the
screen. You can choose the function you wish to perform from the drop down menu (Figure 3).
Figure 3: Function selection
Sochi 2014 Olympic Winter Games | 7 – 23 February 2014
9
Accreditation Manual Olympic Family
To submit a new application select New Application Form from the menu. This will take you to
the screen that will allow you to choose which type of application form you wish to submit.
By clicking on the Form name field, the system will present a list of forms available to your
organization (Figure 4).
Figure 4: New application form
Select the appropriate form and click on the “Add New” button (left to the drop down menu).
This will then take you to the data entry screen (Figure 5). All the required fields are listed in
section 3.5.1.
NB: Some fields in the form are mandatory only for Russian citizens. If you are applying as
a Non-Russian citizen, you do not have to fill in the following fields:
• Patronymic
• Local Given Name
• Local Family Name
• Preferred Local Given Name
• Preferred Local Family Name
Sochi 2014 Olympic Winter Games | 7 – 23 February 2014
10
Accreditation Manual Olympic Family
Figure 5: Single Accreditation application form (Data entry screen)
Sochi 2014 Olympic Winter Games | 7 – 23 February 2014
11
Accreditation Manual Olympic Family
3.2.2 Submitting data using the bulk upload template (ECR template)
Once you confirm with Sochi 2014 Accreditation your intention to use the bulk upload
template via the User Account Application Form, we will send you a customized template
via e-mail with specific instructions regarding the upload process. Certain fields specific to
your organization will be already filled in by Sochi 2014 Accreditation.
Upon receipt of this template, you will be able to enter information into the spreadsheet
either manually or by importing information from existing databases. Each field has a
specific format for entering the required data; a description of these formats can be found
in section 3.5.2. Once the template is completed, you will be able to upload it directly via
the ECR system. If you experience any difficulties while uploading, please contact Sochi
2014 Accreditation.
The spreadsheet must be completed in full before uploading. Any incomplete or incorrectly
formatted templates will be rejected by the ECR system. This option will only be available
to your organization until 1 October 2013. To edit or submit applications after this time,
you will need to request temporary submission access and use the ECR single application
process.
Digital photos can be uploaded with the spreadsheet or individually via the ECR system
after the spreadsheet has been uploaded (refer to section 3.7). The data will be available
for review after upload via the Data Query, Reporting and Export functions of the ECR
system (refer to section 4).
3.3 Accreditation assistance
Support for the online accreditation system and process will be available via email
([email protected]) or you can contact your Sochi 2014 Accreditation
Coordinator directly.
3.4 Required formats
All information should be typed in Latin or Cyrillic characters when applicable.
List of characters accepted:
Latin:
A, B, C, D, E, F, G, H, I, J, K, L, M, N, O, P, Q, R, S, T, U, V, W, X, Y, Z
Cyrillic:
А, Б, В, Г, Д, Е, Ё, Ж, З, И, Й, К, Л, М, Н, О, П, Р, С, Т, У, Ф, Х, Ц, Ч, Ш, Щ, Ъ, Ы, Ь, Э, Ю, Я
and 1, 2, 3, 4, 5, 6, 7, 8, 9, 0, @, +, as well as apostrophes (’) and hyphens (-):
For special characters, please see Table 3 for accurate transcription.
— Personal data provided on the Application for Accreditation Form must be
identical to the data on the applicant’s identification document.
— All identification documents must be valid until at least 16 October 2014.
— Do not enter ‘same as above’, ‘idem’ or ‘not applicable’.
— Leave field blank if not applicable.
Sochi 2014 Olympic Winter Games | 7 – 23 February 2014
12
Accreditation Manual Olympic Family
If you need to enter a character that is not listed among the accepted characters above,
please enter the ‘use for accreditation’ replacement character as outlined in the Table 2:
Original
Use for accreditation
Ñ
N
Ü
U
Ö
O
Ø
O
Ä
A
Æ
AE
ç
C
ß
SS
Ð
D
þ
P
Å
A
Table 2: Transcription table
3.5 Required fields
3.5.1 Single Form Application
Responsible Organization
This field will be already filled in by Sochi 2014. You will only be able to see what is
applicable to your Responsible Organization.
Example: IOC
Main Function
Click on the arrow to the right of the field and select the function that corresponds to the
applicant’s official role at the Games.
Example: IOC GUEST
Nationality
Click on the plus to the right of the field and select the nationality of the applicant. For
dual nationals, use the nationality of the identification document the applicant will use
throughout his/her application for the Sochi 2014 Olympic Winter Games.
Example: RUSSIAN FEDERATION
Family Name
Type the applicant’s family name (surname, last name) exactly as it appears on the
individual’s identification document (refer to section 2.4).
Example: STEWART
Sochi 2014 Olympic Winter Games | 7 – 23 February 2014
13
14
Accreditation Manual Olympic Family
Given Name
Type the applicant’s first given name exactly as it appears on the individual’s identification
document. See Table 3.
Example: ANNE-MARIE
Given Name 2 (optional)
Enter the remainder of the applicant’s given names exactly as it appears on the
individual’s identification document. See Table 3..
Example: MARIE MICHELLE
Given name(s)
of applicant
Names to be entered
in Given Name Field
(first given name)
Anne
Anne
Anne Marie
Anne
Marie
Anne Marie Michelle
Anne
Marie Michelle
Anne-Marie
Anne-Marie
Anne-Marie Michelle
Anne-Marie
Names to be entered
in Given Name 2 field
(remainder of given names)
Michelle
Table 3: Explanation of given names
Local Family Name
For Russian citizens this field is mandatory. Type the applicant’s family name (surname,
last name) in Russian exactly as it appears on the applicant’s domestic passport of
the citizen of the Russian Federation. For foreigners this field is optional, although —
if possible — it is strongly advised to fill it in to guarantee the preferred Russian spelling
on the OIAC. If kept blank, this field shall be completed by Sochi 2014, also the submitted
Russian family names translated by Responsible Organization shall be reviewed by Sochi
2014 and may be corrected.
Example: ИВАНОВ
Local Given Name
For Russian citizens this field is mandatory. Type the applicant’s given name (first name)
in Russian exactly as it appears on the applicant’s domestic passport of the citizen of the
Russian Federation. For foreigners this field is optional, although — if possible — it is strongly
advised to fill it in to guarantee the preferred Russian spelling on the OIAC. If kept blank, this
field shall be completed by Sochi 2014, also the submitted Russian names translated by
Responsible Organization shall be reviewed by Sochi 2014 and may be corrected.
Example: КРИСТИАН
Patronymic
This field is applicable to Russian citizens only. Type the applicant’s patronymic (отчество) exactly
as it appears on the applicant’s domestic passport of the citizen of the Russian Federation.
Example: АНАТОЛЬЕВНА
Sochi 2014 Olympic Winter Games | 7 – 23 February 2014
Accreditation Manual Olympic Family
Previous Name(s) (optional)
Enter any family name previously used, such as maiden names or legally changed family
names and provide additional information in the comment box to the right of the Previous
name(s) field.
Example: STEVENS
Gender
Click on the arrow to the left of the field and select either Male or Female.
Example: FEMALE
Date of Birth
Enter the applicant’s date of birth using the (dd/month/yyyy) format.
Example: 24/April/1969
Identification Type
Click on the arrow to the right of the field and select the appropriate document type. For
non-Russian citizens always choose “international passport” as it is the only acceptable
form of identification for them. For Russian citizens choose either “passport” (for Russian
domestic passport) or “birth certificate” (see Table 4).
Example: INTERNATIONAL PASSPORT
Nationality
Type of ID accepted
Non-Russian
Passport (international passport)
Russian (born before the 1st of July, 1999)
Russian domestic passport
Russian (born after the 1st of July, 1999)
Russian domestic passport or birth certificate
Table 4: Acceptable forms of Identification Number
Identification Number
Enter the number of the identification document selected, using letters and numbers,
leaving no spaces.
Example: X5673459
Date of issue
Enter the date of issue of the identification document you have selected above using the
(dd/month/yyyy) format.
Example: 07/February/2010
Expiry Date
Enter the expiry date of the identification document you have selected above using the
(dd/month/yyyy) format. All types of identification documents must be valid until at least
16 October 2014. Leave the field empty if not applicable.
Example: 07/December/2014
Sochi 2014 Olympic Winter Games | 7 – 23 February 2014
15
Accreditation Manual Olympic Family
Issuing Authority
Enter the identification document issuing authority exactly as it is stated in the
identification document. For documents issued in Russia name of the authority should be
entered in Russian.
Example: Department of Internal Affairs
Country of Birth
Click on the plus to the right of the field and select the country in which the applicant was born.
Example: RUSSIAN FEDERATION
Place of Birth
Type in the city or town in which the applicant was born.
Example: SOCHI
Multiple citizenship
Click the arrow in the field “Do you have multiple citizenship?” and select the relevant
answer. If the answer is “Yes”, please provide additional information in the comment box
to the right.
Changes of citizenship
Click the arrow in the field “Have you ever changed your citizenship?” and select the
relevant answer. If the answer is “Yes”, please provide additional information in the
comment box to the right.
Permanent Residential Address (Russian citizens only):
This section is displayed only for citizens of the Russian Federation and is mandatory.
Both Latin and Cyrillic characters are allowed.
In this section:
– Select country by clicking the green plus (+) next to the Permanent Country field.
– For Russia select region by clicking the green plus (+) next to the Permanent
Region/Province field. For other countries type the information in.
– Enter the city/town name in the Permanent City/Town field;
– Enter the house number in the Permanent House field.
Other fields of this section are optional.
Actual Residential Address (Russian citizens only):
This section is displayed only for citizens of the Russian Federation and is mandatory.
If applicant’s actual residential address is the same as permanent, check the relevant box
beneath “Permanent Residential Address” section, the data will be copied automatically.
If the actual residential address differs, please provide the relevant data:
— Select country by clicking the green plus next to the Actual Country field.
— For Russia select region by clicking the green plus next to the Actual
Region/Province field. For other countries type the information in.
— Enter the city/town name in the Actual City/Town field;
— Enter the house number in the Actual House field.
Other fields of this section are optional. Both Latin and Cyrillic characters are allowed.
Sochi 2014 Olympic Winter Games | 7 – 23 February 2014
16
Accreditation Manual Olympic Family
Home Telephone (optional)
Type the required number in the Home Telephone field, starting with “+” (plus) sign and
including the country code.
Example: +7 495 984 20 14
Mobile Number (optional)
Type the required number in the Mobile Number field, starting with “+” (plus) sign and
including the country code.
Example: +7 495 984 20 14
Email Address (optional)
Type the address in the Email Address field.
Example: [email protected]
Authorize OCOG
Please select Y to authorize Sochi 2014 to use the provided data for background check by
relevant authorities.
Daily Wheelchair User (optional)
Indicate whether the applicant is a daily wheelchair user by checking the relevant box.
By default the value is set to “No”.
Sports
International Federation (IF) Equipment Technicians and J categories only. Indicate the
applicant’s sport(s) by selecting relevant fields in the Available box and clicking on the leftpointing arrow.
3.5.2 Bulk Upload Template
Nationality
Enter the required country code in the Nationality field. A full list of country codes can
be found on the Codes tab in the template. The country code used must exactly match
one of the country codes on this tab. For dual nationals, use the nationality of the
identification document the applicant will use throughout his/her application for the Sochi
2014 Olympic Winter Games.
Example: RUS
Responsible Organization
This field will be already filled in by Sochi 2014. You will only be able to see what is
applicable to your Responsible Organization.
Example: Sochi 2014
Main Function
Type the function code of the applicant, which corresponds to the applicant’s main role
at the Games. A full list of functions can be found on the Codes tab in the template. The
function used must match exactly one of the functions on this tab.
Example: LOCG01
Sochi 2014 Olympic Winter Games | 7 – 23 February 2014
17
18
Accreditation Manual Olympic Family
Family Name
Type the applicant’s family name (surname, last name) in the Family Name field exactly as it
appears on the individual’s identification document (refer to section 2.4).
Example: STEWART
Given Name
Enter the applicant’s first given name exactly as it appears on the individual’s identification
document. See Table 3.
Example: ANNE-MARIE
Given Name 2 (optional)
Type the remainder of the applicant’s given names exactly as it appears on the individual’s
identification document. See Table 3.
Example: MICHELLE SARAH
Given name(s)
of applicant
Names to be entered
in Given Name Field
(first given name)
Anne
Anne
Anne Marie
Anne
Marie
Anne Marie Michelle
Anne
Marie Michelle
Anne-Marie
Anne-Marie
Anne-Marie Michelle
Anne-Marie
Names to be entered
in Given Name 2 field
(remainder of given names)
Michelle
Table 3: Explanation of given names
Local Family Name (optional)
For Russian citizens this field is mandatory. Type the applicant’s family name (surname, last
name) in Russian exactly as it appears on the applicant’s domestic passport of the citizen of the
Russian Federation. For non-Russian citizens this field is optional, although — if possible — it is
strongly advised to fill it in to guarantee the preferred Russian spelling on the OIAC. If kept blank,
this field shall be completed by Sochi 2014, also the submitted Russian family names translated
by Responsible Organization shall be reviewed by Sochi 2014 and may be corrected.
Example: ИВАНОВ
Local Given Name (optional)
For Russian citizens this field is mandatory. Type the applicant’s given name (first name)
in Russian exactly as it appears on the applicant’s domestic passport of the citizen of the
Russian Federation. For foreigners this field is optional, although — if possible — it is strongly
advised to fill it in to guarantee the preferred Russian spelling on the OIAC. If kept blank, this
field shall be completed by Sochi 2014, also the submitted Russian family names translated
by Responsible Organization shall be reviewed by Sochi 2014 and may be corrected.
Example: КРИСТИАН
Sochi 2014 Olympic Winter Games | 7 – 23 February 2014
Accreditation Manual Olympic Family
Patronymic
This field is applicable to Russian citizens only. Type the applicant’s patronymic (отчество)
exactly as it appears on the applicant’s domestic passport of the citizen of the Russian
Federation.
Example: АНАТОЛЬЕВНА
Previous Name(s) (optional)
Type any family name previously used, such as maiden names or legally changed family
names. Leave blank if not applicable.
Example: STEVENS
Reason and date of change
Please provide additional information on previous name(s) change if applicable.
Gender
Type M for male or F for female in the Gender field.
Example: F
Date of Birth
Type the required date in the Date of Birth field using the dd/mm/yyyy format.
Example: 24/04/1969
Identification Type
Type the required identification type code in the identification document type field. A full list
of identification type codes can be found on the Codes tab in the template. The document
type code used must exactly match one of the document type codes on this tab. For nonRussian citizens always enter “international passport” as passport is the only acceptable
form of identification for them. For Russian citizens choose either “passport” (for Russian
domestic passport) or “birth certificate” (see Table 4).
Example: PSF
Nationality
Type of ID accepted
Non-Russian
Passport (international passport)
Russian (born before the 1st of July, 1999)
Russian domestic passport
Russian (born after the 1st of July, 1999)
Russian domestic passport or birth certificate
Table 4: Acceptable forms of identification
Identification Number
Enter the number of the identification document selected, using letters and numbers,
leaving no spaces.
Example: X5673459
Expiry Date
Type the expiry date of the identification document in the Identification Expiry Date field
using the (dd/mm/yyyy) format. All types of identification documents must be valid until at
least 16 October 2014. Leave the field empty if not applicable.
Example: 07/12/2014
Sochi 2014 Olympic Winter Games | 7 – 23 February 2014
19
Accreditation Manual Olympic Family
Issuing Authority
Type the identification document issuing authority exactly as it is stated in the
identification document. For documents issued in Russia name of the authority should be
entered in Russian.
Example: Department of Internal Affairs
Date of Issue
Enter the date of issue of the identification document you have selected above using the
(dd/mm/yyyy) format.
Example: 07/02/2010
Country of Birth
Type the required country code into the Country of Birth field. A full list of country codes
can be found on the Codes tab in the template. The country code used must exactly match
one of the country codes on this tab.
Example: RUS
Place of Birth
Type the required city in the City of Birth field.
Example: SOCHI
Do you have multiple citizenships?
Type Y or leave the field empty. For Y please provide additional information in the field
“Comments multiple citizenships”.
Have you ever changed your citizenship?
Type Y or leave the field empty. For Y please provide additional information in the field
“Comments changed citizenship”.
Home Telephone (optional)
Type the required number in the Home Telephone field, starting with “+” (plus) sign and
including the country code.
Example: +7 495 984 2014
Mobile Number (optional)
Type the required number in the Mobile Numer field, starting with “+” (plus) sign and
including the country code.
Example: +7 495 984 20 14
Email Address (optional)
Type the address in the Email Address field.
Example: [email protected]
Sochi 2014 Olympic Winter Games | 7 – 23 February 2014
20
Accreditation Manual Olympic Family
Permanent Residential Address (Russian citizens only):
This section is mandatory only for citizens of the Russian Federation. Both Latin and
Cyrillic characters are allowed.
Please type all the mandatory data according to the Table below:
Field name
Mandatory
Permanent Country
Yes
Permanent Region/Province
Yes
Permanent District
No
Permanent City/Town
Yes
Permanent Street
No
Permanent House
Yes
Permanent Building
No
Permanent Apartment
No
Table 5: Permanent Residential Address fields
Actual address is the same as Permanent Residential Address
Type Y for Yes or N for No. If the box is left blank, it will be set to No by default.
Actual Residential Address (Russian citizens only):
This section is mandatory only for citizens of the Russian Federation. It should be filled
in only if the actual residential address of the applicant differs from the permanent. Both
Latin and Cyrillic characters are allowed.
Please type all the mandatory data according to the Table below:
Field name
Mandatory
Actual Country
Yes
Actual Region/Province
Yes
Actual District
No
Actual City/Town
Yes
Actual Street
No
Actual House
Yes
Actual Building
No
Actual Apartment
No
Table 6: Actual Residential Address fields
Authorize OCOG
Please type Y to authorize Sochi 2014 to use the provided data for background check by
relevant authorities.
Sochi 2014 Olympic Winter Games | 7 – 23 February 2014
21
Accreditation Manual Olympic Family
Daily Wheelchair User (optional)
Indicate whether the applicant is a daily wheelchair user. Type Y for Yes or N for No in the
Wheelchair User field. If the box is left blank, it will be set to No by default.
Sports
International Federation (IF) Equipment Technicians and J categories only. In the Sports field
type the relevant sport code. A full list of sports codes can be found on the Codes tab in the
template. The sport’s code used must exactly match one of the sports codes on this tab.
Example: IH
3.6 Submitting and saving records using the ECR
single application method
Once you have completed an application you can click on the Submit button at the bottom
of the screen. This will send the information to Sochi 2014 Accreditation. If, however, you
only have partial information for an applicant you can still enter the information you have
and save this record to your account. This saved record can then be retrieved at any time
until the deadline and completed and submitted to Sochi 2014 Accreditation. The Save
function can be extremely helpful and is a great tool for managing your information.
Please remember that Sochi 2014 Accreditation will not process saved applications.
Only completed and submitted applications will be processed. No Pre-Valid Cards will be
created for saved records.
If you need to complete the missing data to the saved record after 1 October 2013 (when
ECR access will be read-only), you will need to request temporary submission access from
Sochi 2014 Accreditation to submit this application.
3.7 Submitting a photo via ECR
Once you have entered, saved or submitted a record (via ECR single application or bulk
upload), you will be able to attach a digital image to this record.
Photos must be named in the following format (familyname_idnumber), where idnumber
is the number of the identification document used in the application for accreditation. This
will allow you to ensure that the photo is attached to the correct record.
Example: IVANOV_6906234856.jpg
Photograph requirements for OIACs
Digital images must follow these requirements:
1. A color (not black and white) passport style photograph
(width-to-height ratio 4x5).
2. The photograph should be in .jpg, .jpeg, .gif, .png or .bmp format, the image file
must be between 50 and 128Kb to upload into ECR, minimum image size 420
pixels wide by 525 pixels high.
3. The photograph should be no more than six months old.
Sochi 2014 Olympic Winter Games | 7 – 23 February 2014
22
Accreditation Manual Olympic Family
Key parameters for passport style photographs:
Template
Requirements for the person’s position in the photograph:
• The subject of the photograph should be facing forward, with eyes open and mouth closed.
He or she should have a neutral expression and the face should be fully in focus.
• There should be no more than one person in the photograph. The back of a chair or children’s
toys should not be in the shot.
• The background should be a single color. Up to 18% grey or light blue is recommended for
the background color. Yellow, red, or otherwise colored lighting is not permitted.
• The face should be lit evenly. The face and eyes should be visible and free from shadows.
There should be no dark spots on the photograph. The photograph should not show the
person with “red-eye”.
• People whose religious beliefs require that they may not show themselves in public without
their head covered (for whom wearing headwear at all times is a compulsory part of their
culture or religion), may be shown in the photograph with headwear as long as this does not
obstruct the face, if the person is also shown wearing headwear in the photograph in his or
her passport.
• People who usually wear glasses, may be shown wearing glasses in the photograph, as long
as these do not have tinted lenses. The glasses should be clean and transparent (with no
marks), and the eyes should be clearly visible. The frames of the glasses should not obstruct
the eyes. There should be no flash reflection off the glasses.
• Bandages covering the eyes are only permitted for medical reasons, if the person is shown
with a bandage in the photograph in his or her passport.
• The color image must not be edited to improve its appearance.
Sochi 2014 Olympic Winter Games | 7 – 23 February 2014
23
Accreditation Manual Olympic Family
Examples of pictures
Sochi 2014 Olympic Winter Games | 7 – 23 February 2014
24
Accreditation Manual Olympic Family
To access the Upload Photo screen, click on the silhouette of the head in the applicant’s
record. Once the Upload Photo screen (see Figure 6) has opened, click on Browse (Load
File) and you will be able to search your computer for the relevant photo. When you have
selected the photo, click Submit and the photo will be attached to the record.
Figure 6: Main login page
3.8 International Federation Eligibility
Conditions Forms
Each person in the IF category (all individuals with an IF, IF** or J accreditation) must
complete an Eligibility Conditions Form, acknowledging his/her compliance with
International Olympic Committee (IOC) and IF rules regarding Games participation. These
forms are included in the registration package together with this manual.
Original Eligibility Conditions Form signed by participating IF category members must be
received by Sochi 2014 Accreditation by 22 January 2014. A Pre-Valid Card cannot be
validated without the corresponding signed Eligibility Conditions Form.
Sochi 2014 Olympic Winter Games | 7 – 23 February 2014
25
Accreditation Manual Olympic Family
4. Data verification
Data verification is the responsibility of your organization. The purpose of data verification is to
ensure that your delegation’s accreditation information is correct. You can use the tools below —
Data Query, Reports and Data Export — to review the data. If any updates are required after the
1 October 2013 deadline, you must inform Sochi 2014 Accreditation so that this information can
be corrected.
4.1 Data Query
Select Data Query from the Participants Menu of the main screen to search your saved and
submitted records for specific information. By entering information into any of the fields on the
Data Query screen, you can search for any saved or submitted records that meet the search
criteria (see Figure 7).
Example – Enter “Stewart” in the Family Name field, and click Search; the ECR system will show
all records with the family name Stewart. By further selecting “IOC GUEST” in the Main Function
field, the ECR system will show all Sochi 2014 Guests with the surname Stewart from your
saved or submitted records. You can narrow the search to Saved or Submitted records only by
checking the appropriate box.
After you have completed your search, you can click on a record in the search results panel and
edit the information as needed (see Figure 7).
Figure 7: Data Query with search results
Sochi 2014 Olympic Winter Games | 7 – 23 February 2014
26
Accreditation Manual Olympic Family
4.2 Reports
By selecting Totals Report in the Participants Menu tab, reports can be created, saved and
printed (see Figure 8). Selecting the Report fields is similar to the Data Query process (refer
to section 4.1). Once the parameters for the report have been selected, click on the View File
button. Once the system has finished compiling the report, the following notification will appear:
“Last process finished successfully”. Click on the View File button at the bottom of the screen
to view. The report is displayed in a new window in PDF format and can be printed or saved as
required.
Figure 8. Totals Report window
Sochi 2014 Olympic Winter Games | 7 – 23 February 2014
27
Accreditation Manual Olympic Family
4.3 Data Export
To export all of your data into a format that can be read by Excel, follow these steps:
Step 1: Complete a search using the Data Query search function.
Step 2: Once the search is completed, click on the ‘Show/Hide Columns’ button (
)
at the top left of the search results. This will open a separate window, which will allow you to
choose which data fields to export.
To select all fields click on the right facing double chevrons (>>) button and click ‘Close’
(see Figure 9).
Step 3: Click on the ‘Export’ button on the right of the ‘Show/Hide Columns’ and the ‘Print’
button (
). The system will ask if you want to export all records, click ‘Ok’.
Figure 9: Data export
Sochi 2014 Olympic Winter Games | 7 – 23 February 2014
28
Accreditation Manual Olympic Family
5. Pre-Valid Card production,
delivery and distribution
5.1 Production and delivery of Pre-Valid Cards
Sochi 2014 Accreditation will start production of the Pre-Valid Cards by November 2013, after
data verification. By end of December 2013, Sochi 2014 Accreditation will send Pre-Valid Cards
to your organization.
Your Responsible Organization is responsible for distributing the Pre-Valid Cards to eligible
members of your delegation. Presented together with the bearer’s valid identification document
used for the Accreditation Application at a port of entry into the Russian Federation, the PreValid Card allows the bearer entry into Russia to perform his/her function during the Games
time from 7 January 2014 (or on receipt of Pre-Valid Card if after this date) to 16 April 2014.
Only participants whose Accreditation Application was received by Sochi 2014 by 1 October
2013 will be eligible to receive a Pre-Valid Card. All participants who are registered after this
date will need to follow the standard visa procedures for entry into the Russian Federation for
the Olympic Winter Games.
5.2 Confirmation of receipt of Pre-Valid Cards
Confirmation of Receipt will be included in a package containing your Pre-Valid Cards. Sign, scan
and email this Confirmation of Receipt back to Sochi 2014 Accreditation at
[email protected] immediately upon receiving the Pre-Valid Cards. You also
have the option of faxing the Confirmation of Receipt to +7 862 445 50 05.
5.3 Distribution of Pre-Valid Cards to participants
The Pre-Valid Card is an important document, and as such your organization must take great
care to ensure that each participant receives his/her card safely and that it is intact and
undamaged upon arrival. It is your responsibility to ensure the successful distribution of your
Pre-Valid Cards. Your cooperation with this distribution is essential to facilitate the arrival
process and avoid any potential delays.
5.4 Lost, stolen or damaged Pre-Valid Cards
If a Pre-Valid Card is lost, stolen or damaged before or after entry into the Russia, Sochi 2014
Accreditation must immediately be informed in order for the card to be cancelled in the system.
The applicant will not be deleted from the system, but he/she must visit a primary accreditation
center to have his/her OIAC issued after arriving in Russia. The applicant will also need to follow
the standard immigration requirements for entry into the Russian Federation for the Olympic
Winter Games.
Any Pre-Valid Cards received, but not used for Games participation, must be returned to Sochi
2014 and should not be used for travel.
Sochi 2014 Olympic Winter Games | 7 – 23 February 2014
29
30
Accreditation Manual Olympic Family
5.5 Nominative Transferable Accreditations
International Federations (IF) on the Games Program and Olympic Partners are entitled to
Transferable Accreditation. This allows an accreditation to be transferred from one participant
to another during the course of the Games, while maintaining the set quota in that category for
the organization.
The application for participants who receive Transferable Accreditation must be made and
submitted in exactly the same manner, and with the same deadline (1 October 2013) as for
other accreditation categories. During the Games, only after the original OIAC is cancelled in the
system can the following participant’s Pre-Valid Card be validated (see Table 7).
Please note, that the accredited person should keep the cancelled OIAC as it is needed to exit
the Russian Federation.
Responsible
Organization
Population
Number of cards
issued
Transferable
Process
International
Federation on
the Games
program (IF)
Transferable
Guest
12 per IF
2 times
IF to submit an
application for
each person
Olympic
Partner (TOP)
Senior
Executive
Limited by contract
3 times
Partner to
submit an
application for
each person
Olympic Partner
(TOP**)
Accompanying
Guest
Limited by contract
3 times
Partner to
submit an
application for
each person
Table 7: Nominative Transferable Cards
5.6 Upgrade Cards
‘U’ category cards enable your organization (if eligible) to grant broader venue access privileges
to your already accredited delegation members. The rules for the Upgrade Card for the Sochi
2014 Olympic Games are:
• Each International Federation (on the Games Program) is entitled to 15 upgrade cards.
• The IF is responsible for distributing Upgrade Cards to their delegation members. Lost
Upgrade Cards will not be replaced.
• Upgrade Cards must be used along with a valid Nominative Accreditation Card (OIAC); an
Upgrade Card will not grant access to a venue or zone by itself.
• There is no limit on the number of times Upgrade Cards can be transferred.
• IF ‘U’ category Upgrade Cards grant access to all sport venues, within venue zones, reserved
seating (subject to seating availability).
Sochi 2014 Olympic Winter Games | 7 – 23 February 2014
Accreditation Manual Olympic Family
5.7 Substitution and multiple roles
Individuals are entitled to an accreditation according to their role at the Olympic Games. If the
individual does not attend the Olympic Games, his/her right to an accreditation cannot be given
to another person.
As an exception, for an IF on the Games program, whose President and/or Secretary
General is an IOC member or is not present at the Games, the Responsible Organization may
request accreditation for a member of the organization’s executive board in the appropriate
accreditation category (IF) and with the same rights and privileges agreed for that category.
For IFs not on the Games program no replacement is permitted.
Any person with multiple official functions at the Games may receive only one accreditation but
will have all access privileges combined to fulfill all legitimate roles.
5.8 Olympic Family Hotel Guest Passes
Sochi 2014 can issue Guest Passes to individuals (both accredited or not) who require access to
the Olympic Family Hotel (OFH) who ordinarily would not have access to the venue.
Application forms can be submitted upon the written request in the approved form at the
Olympic Information Desks located in both OFH1/OFH2 or directly at the Guest Pass Center
located within OF Accreditation Center. Applications must be submitted by 6 pm on the day
before access is required.
Guest Passes are valid only on the day of issue.
5.9 Olympic Family Hotel Resident Passes
Sochi 2014 can issue Resident Passes to grant access to not accredited people residing at OFHs.
Application forms can be submitted upon the written request in the approved form at the Olympic
Information Desks located in both OFH1/OFH2 or directly at the Guest Pass Center located within
OF Accreditation Center. Resident Passes are valid for the duration of the hotel stay.
Sochi 2014 Olympic Winter Games | 7 – 23 February 2014
31
Accreditation Manual Olympic Family
6. Entering/exiting Russia
and Pre-Valid Card validation
6.1 Entry requirements
A Pre-Valid Card or OIAC holder may enter Russia multiple times from 7 January 2014 up
to 16 April 2014 upon presentation of his/her Pre-Valid Card or OIAC and a valid passport
each time, without requiring a separate entry visa.
Individuals using their OIAC as a travel document to enter Russia must ensure that their
passport is valid until at least 16 October 2014 and that the details on their passport
match the information provided on their accreditation application.
The OIAC will facilitate entry into the Russian Federation only. Accredited individuals
coming to Russia via any other country are responsible for obtaining the necessary visa
for entry into that country.
6.1.1. Filling in Migration Card
The holders of OIAC must fill in a Migration Card. The entry (A) and exit (B) parts of the
Migration Card should be filled in personally by the foreign citizen using Russian or Latin
letters on the basis of the passport.
Please provide the information as indicated below:
Field Name
Information to fill in:
Purpose of visit
Private
Information about the people
or organizations inviting you
to Russia
Sochi 2014 Organizing
Committee
Visa Number
leave blank
Table 8. Required fields on the migration card.
At points of entry into the Russian Federation, equipped with electronic migration card
systems (a list will be provided), holders of OIAC are not required to fill in a Migration
Card. This card will be filled in at border control by a border service employee.
According to Russian legislation, persons holding OIAC do not have to register in the
Russian Federation Migration Service. Therefore, these persons do not have to take any of
the actions connected with carrying out point 4 on the back of the migration card.
Sochi 2014 Olympic Winter Games | 7 – 23 February 2014
32
Accreditation Manual Olympic Family
6.2 Entry process for participants not
in possession of a Pre-Valid Card
Applicants whose information was submitted after 1 October 2013 will need to make their
own entry arrangements into Russia. After leaving the airport the applicant must visit the
Accreditation Center to obtain the OIAC.
6.3 Validation of the Pre-Valid Card
at Sochi International Airport
As of 7 January 2014 Pre-Valid Card holders from your delegation will be able to validate their
cards at Sochi International Airport upon arrival.
For an International Federation representative a Pre-Valid Card cannot be validated without the
corresponding signed Eligibility Conditions Form.
If this Form has not been returned before arrival, such Applicants have to sign the Eligibility
Conditions Form at one of the Accreditation Facilities and then have their cards validated. All the
Accreditation Facilities are operational as of 7 January 2014.
Applicants who have not validated their cards may still use the Games Transportation Service.
Pre-Valid Card holders whose privileges and/or information on the card have changed after
delivery will be required to go to a primary accreditation center to get their OIAC issued.
6.3.1 Accreditation Centers
The Accreditation Center at the Olympic Family Hotel in Sochi will serve as the primary accreditation
location for Olympic Family delegates. The center is operational as of 7 January 2014.
For Technical Officials, the primary accreditation center is the Uniform Distribution and
Accreditation Center (UDAC), operational as of 7 January 2014.
6.4 Lost, stolen or damaged OIACs
If an OIAC is lost or damaged (for example, torn or water-damaged) after validation, an OIAC
can be reissued.
• A lost or damaged OIAC will be cancelled in the accreditation system, and a lost OIAC will not
be reactivated even if found at a later date.
• The individual concerned must make a written, signed declaration, countersigned by an
authorized representative from your Responsible Organization. A lost OIAC will be reissued as
soon as possible after a declaration has been submitted.
Sochi 2014 Olympic Winter Games | 7 – 23 February 2014
33
Accreditation Manual Olympic Family
6.5 Exiting Russian Federation
To exit Russian Federation the accredited person should present at the border control:
• Passport;
• Part B of the Migration Card;
• OIAC (Cancelled accreditation cards still serve as multiple-entry visas for Russia and should be
retained until departure from the Russian Federation).
Sochi 2014 Olympic Winter Games | 7 – 23 February 2014
34
Accreditation Manual Olympic Family
7. Privileges
7.1 Access codes and symbols
The Accreditation Zones are secure and orderly areas reserved only for accredited persons who
have access to the corresponding zones in which they perform their Games-time functions.
Access code
Accessible areas
Accreditation Zones inside the competition venues:
BLUE
Field of play, operational areas (back of house), general
circulation areas (front of house)
RED
Operational areas (back of house), general circulation areas
(front of house)
WHITE
General circulation areas (front of house)
2
Athlete preparation areas
4
Press areas
5
Broadcast areas
6
Olympic Family areas
Zones and symbols inside the Village:
R
Residential Zone of the Olympic Village
Table 9: Accreditation Zones
The Olympic Village pictogram automatically grants access to the Olympic Village Plaza
(formerly known as International Zone).
Zone access privileges are assigned to each accredited person in accordance with the
permanent but minimum requirements in order to perform his/her roles and function.
Although included in this zones list, some particular areas inside the venue can be
considered and managed as restricted areas (for example, field of play and doping control
stations). The OIAC itself does not grant access to these areas. A Supplementary Access
Control Device may be required (for example, an armband).
7.2 Privilege matrices
Access into the Olympic Park common domain area will be granted to all the accredited
persons.
Sochi 2014 Olympic Winter Games | 7 – 23 February 2014
35
36
Accreditation Manual Olympic Family
7.2.1 International Olympic Committee categories
Сategory
Zone
access
Quota
Transport
Population
Venue access
IOC President
IOC Honorary President
IOC Members
IOC Honorary Members
IOC Members of Honour
IOC Directors
ALL OLV OFH
IBC/MPC
MBC/GMC
2, 4, 5, 6,
R BLUE
T-1
IOC**
Children of the above under
12 years old
ALL OLV OFH
IBC/MPC
MBC/GMC
4, 5, 6, R
RED
T-3
IOC**
Accompanying Guest
ALL OLV OFH
IBC/MPC
MBC/GMC
4, 5, 6, R
RED
B
IOC Honoured Guests
High Ranking Officials
ALL OFH
6
WHITE
B**
Accompanying Guest
One guest for each
ALL OFH
6
WHITE
1 each
T-3
Senior Executives of Rights Holders
ALL
IBC/MPC
MBC/GMC
OLV with guest pass
4, 5, 6
RED
Limited by
contract
T-3
Accompanying Guest
One guest for each
ALL
IBC/MPC
MBC/GMC
OLV with guest pass
4, 5, 6
WHITE
1 each
T-3
X
IOC Entourage
OFH/VSA
WHITE
T-P
B
IOC Entourage
OFH/VSA
WHITE
T-P
U
IOC Entourage
ALL
6 WHITE
2 each
T-P
B
IOC Distinguished Guests (of IOC
Members)
ALL OFH
6 WHITE
Maximum 2
per IOC member
T-3
B
IOC Guest
ALL OFH
6 WHITE
2 each
T-3
B
Presidents of recognised
International Federations (IFs)
ALL OFH
6 WHITE
IOC
IOC Medical Commission Working
Members
ALL OLV OFH
2, 4, 5,
6, R
BLUE
IOC
IOC Athletes Commission
ALL OLV OFH
2, 4, 5,
6, R
BLUE
T-3
IOC
IOC Staff
ALL OLV OFH
2, 4, 6
RED
T-3
IOC
IOC official photographer
IOC official TV crew
ALL OLV OFH
2, 4, 6
RED
T-3
IBC/MPC, MBC/GMC
according to needs
5, BLUE
and
R according
to needs
IOC
B
B**
Sochi 2014 Olympic Winter Games | 7 – 23 February 2014
1 each
T-3
T-3
T-3
35
T-2
37
Accreditation Manual Olympic Family
Zone
access
Quota
Transport
Сategory
Population
Venue access
IOC
IOC Advisors
ALL OLV OFH
2, 4, 6
RED
IBC/MPC, MBC/GMC
according to needs
5, BLUE
and
R according
to needs
President and Secretary General
or Director of Recognised
Organizations Sportaccord, WFSGI,
WOA, IPC, ARISF
ALL OLV OFH
6 WHITE
Maximum 2 per
organization
T-3
Staff of IPC
ALL OLV OFH
6 WHITE
Agreed by IOC
T-3
Court of Arbitration for Sport
Members (TAS/CAS) Court of
Arbitration for Sport Staff
ALL OLV OFH
6 WHITE
T-2
President and Secretary General
(TAS/CAS)
ALL OLV OFH
IBC/MPC, MBC/GMC
4, 5, 6, R
BLUE
T-2
Accompanying Guest
ALL OFH
6 WHITE
Agreed by IOC
T-3
World Anti-Doping Agency (WADA)
Observers
ALL OLV OFH
2, 4, 5, 6,
R BLUE
Agreed by IOC
T-2
Staff
ALL OLV OFH
Agreed by IOC
2, 4, 6
RED
R according
to needs
T-2
U
Upgrade Cards
According to needs
According
to needs
According to
needs
B
Guests
OFH
n/a
T-P
B
Observers from future Session
organizers
OFH
n/a
IOC
IOC Specific contracted staff
According to needs
According
to needs
T-3
IOC
Service Providers
Contracted Personnel
According to needs
According
to needs
T-P
B
B
(TAS/CAS)
B
B**
B (WADA)
Table 10: International Olympic Committee categories
Sochi 2014 Olympic Winter Games | 7 – 23 February 2014
T-3
6 each
T-P
38
Accreditation Manual Olympic Family
7.2.2 International Federation categories
Population
Venue access
Zone
access
Presidents and Secretaries
General of International
Federations on the Games
Program
ALL OLV OFH
IBC/MPC
MBC/GMC
2, 4, 5,
6, R
BLUE
T-1
Accompanying Guest
One guest for each
ALL OLV OFH
IBC/MPC
MBC/GMC
4, 6, R
RED
T-3
Presidents and Secretaries
General of other Olympic
International Federations (IFs)
ALL OFH
6 WHITE
T-3
Accompanying Guest
One guest for each
ALL OFH
6 WHITE
T-3
IF
Transferable Guests Cards
(for IFs on the Games Program)
Own sport venues
OPN
6 WHITE
12 per IF
Transferable
2 times
T-F
IF
IF Executive Board Members
Own sport venues
OPN
2, 4, 5, 6
BLUE
Agreed by IOC
T-3
Accompanying Guests
One guest for each
Own sport venues
OPN
6 WHITE
T-3
Technical Delegates
ALL
2, 4, 5, 6
BLUE
T-2
IF**
Accompanying Guest
One guest for each
ALL
6 WHITE
T-3
IF
IF full time senior staff
Own sport venues OFH
2, 4, 5, 6
BLUE
Agreed by IOC
T-3
J
IFs technical officials, judges, jury
members
Own sport venues
2,
6 (InVenue
Upgrade)
BLUE
Agreed by IOC
T-F
U
Upgrade Cards
(for IFs on the Games Program)
ALL
6 WHITE
15 per IF
n/a
IF
Equipment technicians
Own sport venues
2
BLUE
Agreed by IOC
T-P
IF
IF Staff
Own sport venues
2, 4, 6,
5 (InVenue
Upgrade)
BLUE
Agreed by IOC
T-F
Head of Media
Own sport venues
MPC/GMC
2, 4, 6,
5 (InVenue
Upgrade)
BLUE
1
T-F
IF Medical Officer
Own sport venues
OLV
2, R, 6,
4, 5 (InVenue
Upgrade)
BLUE
1
T-3
AIOWF Secretary General
ALL OFH MPC/GMC
2, 4, 6
BLUE
Working Staff of AIOWF
ALL OFH MPC/GMC
2, 4, 6
BLUE
Сategory
IF
IF**
IF
IF**
IF**
IF
IF
U
Upgrade Cards
Quota
Transport
T-3
2
T-3
According to IF
Transport DSLA
T-3
39
Accreditation Manual Olympic Family
Table 11: International Federation categories (continued)
7.2.3 Host Organizing Committee categories
Population
Venue access
Zone
access
President and Director General of
Host OCOG
ALL OLV OFH
IBC/MPC
MBC/GMC
2, 4, 5,
6, R
BLUE
Accompanying Guest
One guest for each
ALL OLV OFH
IBC/MPC
MBC/GMC
2, 4, 5,
6, R
BLUE
OCOG
Mayor of Host City
ALL
6 WHITE
OCOG
National Head of State and
Government Honoured Guests
(proposed by OCOG, quota agreed
by IOC)
ALL
6 WHITE
Accompanying Guest
One guest for each
ALL
6 WHITE
T-3
OCOG
OCOG Distinguished Guests
(proposed by OCOG, quota agreed
by IOC)
ALL
6 WHITE
T-Р
OCOG
OCOG Guests
n/a
n/a
T-P
OCOG
National Partners Senior Executives ALL OLV MPC/GMC
4, 6
RED
Limited by
contract
T-3
Accompanying Guest
One guest for each
ALL OLV MPC/GMC
4, 6
RED
1
T-3
OCOG
National Partners Project Leader
ALL OLV MPC/GMC
4, 6
RED
2 each
T-3
OCOG
Interpreters
(in consultation with IOC)
According to needs
According
to needs
T-P
OCOG
Staff of Sporting Goods
Manufacturers (Quota and access
proposed by Sochi 2014, agreed
by IOC)
According to needs
According
to needs
T-P
OCOG
OCOG Staff, Volunteers,
Contractors Youth Camp (in
consultation with IOC)
According to needs
According
to needs
T-P
S
Security (in consultation with IOC)
According to needs
According
to needs
T-P
X
Entourage of Guests (in
consultation with IOC)
According to needs
According
to needs
T-P
Сategory
OCOG
OCOG**
OCOG**
OCOG**
Table 12: Host Organizing Committee categories
Sochi 2014 Olympic Winter Games | 7 – 23 February 2014
Quota
Transport
T-1
1
T-3
T-3
1
T-3
40
Accreditation Manual Olympic Family
7.2.4 Future Organizing Committee categories
Сategory
Zone
access
Quota
Transport
Population
Venue access
Presidents and Directors General
of last preceding and future
Games OCOGs and YOGOCs
(Summer and Winter)
ALL OLV OFH
IBC/MPC
MBC/GMC
2, 4, 6
RED
Accompanying Guest and
YOGOCs
ALL OLV OFH
IBC/MPC
MBC/GMC
6
RED
Mayor of next Olympic Games
Host City of the same nature
ALL OFH
MPC/GMC
6 WHITE
Accompanying Guest and YOGOCs
One guest for each
ALL OFH
MPC/GMC
6 WHITE
1
T-3
Executive members of future
Games OCOGs and YOGOCs
ALL OLV OFH
MPC/GMC
6
RED
Maximum
4 each
T-3
O
Observers from other OCOGs and
YOGOCs (proposed by IOC)
According to needs
According
to needs
O
Observers from organizers
of Regional Games, World
Championships
According to needs
According
to needs
Maximum
4 each
T-P
OC
OC**
OC
OC**
OC
T-3
1
T-3
T-3
T-P
Table 13: Future Organizing Committee categories
7.2.5 Olympic Partner categories
Population
Venue access
Zone
access
Quota
Transport
Chairman and CEO of the TOP
Program Partners
ALL OLV OFH
MPC/GMC
4, 6
RED
Limited by
contract
T-3
Accompanying Guest
One guest for each
ALL OLV OFH
MPC/GMC
4, 6
RED
1
T-3
Senior Executives
(Transferable three times)
ALL OLV OFH
MPC/GMC
4, 6
WHITE
Limited by
contract
T-3
Accompanying Guest
One guest for each
(Transferable three times only with
transfer of a senior executive)
ALL OLV OFH
MPC/GMC
4, 6
WHITE
1
T-3
TOP
Olympic Project Leaders
ALL OLV OFH
MPC/GMC
2, 4, 6
RED
Limited by
contract
T-3
TOP
Senior Technical Operations staff
Workforce
According to needs
According
to needs
T-P
TOP
Operations Staff (in consultation
with IOC)
According to needs
According
to needs
T-P
TOP
Activation Staff
According to needs
According
to needs
T-P
TOP
Hospitality Staff
Сategory
TOP
TOP**
TOP
TOP**
U
Upgrades for Hospitality Staff
T-P
ALL
WHITE
Table 14: Olympic Partner categories
Sochi 2014 Olympic Winter Games | 7 – 23 February 2014
1 Every 20
Guests on
a peak day
T-P
Accreditation Manual Olympic Family
7.3 Prime Events Access
As approved by the IOC Executive Board, certain sessions will have Prime Events Access (PEA) status
due to seating limitations. Only those individuals with a PEA entitlement will gain access. Please refer
to Appendix B for a full list of the prime events at the Sochi 2014 Olympic Winter Games.
PEA Sessions
Sport
Session
Ice Hockey
Quarter-finals (M)
Semi-finals (M)
Bronze Medal (M)
Final (M)
Final (W)
Figure Skating
All
Speed Skating
All
Short Track Speed Skating
All
Sochi 2014 Olympic Winter Games | 7 – 23 February 2014
41