1. education
2. school

GRACE CHRISTIAN ACADEMY
STUDENT HANDBOOK
2014-2015
GCA Student Handbook
Revised Aug 23, 2014
TABLE OF CONTENTS
GRACE CHRISTIAN ACADEMY .....................................................................................................................................1
TABLE OF CONTENTS ..................................................................................................................................................2
GRACE CHRISTIAN ACADEMY CONTACT INFORMATION ..............................................................................................6
GRACE CHRISTIAN ACADEMY ALMA MATER ...............................................................................................................6
GENERAL INFORMATION ............................................................................................................................................6
MISSION STATEMENT: ............................................................................................................................................................. 7
VISION STATEMENT ................................................................................................................................................................. 7
CORE VALUES ......................................................................................................................................................................... 7
ACCREDITATION ...................................................................................................................................................................... 8
SCHOOL PHILOSOPHY ............................................................................................................................................................... 8
STATEMENT OF FAITH .............................................................................................................................................................. 8
ADMISSION PROCEDURES ..........................................................................................................................................9
REGISTRATION (NEW STUDENTS) ............................................................................................................................................... 9
PROBATIONARY PERIOD (NEW STUDENTS) ................................................................................................................................ 10
NON-DISCRIMINATION POLICY ................................................................................................................................................ 10
CUSTODY AGREEMENTS ......................................................................................................................................................... 10
REQUEST FOR TEACHER .......................................................................................................................................................... 11
PRESCHOOL ACADEMY (K3 AND K4) .........................................................................................................................11
PHILOSOPHY ......................................................................................................................................................................... 11
PROGRAM GOALS ................................................................................................................................................................. 11
Classes .......................................................................................................................................................................... 12
Extended Care............................................................................................................................................................... 12
“Potty-Training” ........................................................................................................................................................... 12
SPIRITUAL LIFE .........................................................................................................................................................12
CHAPEL ............................................................................................................................................................................... 12
ASSEMBLIES ......................................................................................................................................................................... 13
BIBLE STUDY......................................................................................................................................................................... 13
FREEDOM DIVE ..................................................................................................................................................................... 13
ENRICHMENT ACTIVITIES..........................................................................................................................................13
ATHLETICS............................................................................................................................................................................ 14
FINE ARTS ............................................................................................................................................................................ 14
GENERAL POLICIES ...................................................................................................................................................14
ARRIVAL / DISMISSAL ............................................................................................................................................................. 14
ELEMENTARY ........................................................................................................................................................................ 14
MIDDLE / HIGH SCHOOL ........................................................................................................................................................ 15
STUDENT DRIVERS ................................................................................................................................................................. 15
EXTENDED CARE ................................................................................................................................................................... 15
CHECK-IN / CHECK-OUT PROCEDURES ...................................................................................................................................... 17
EMERGENCY SCHOOL CLOSINGS............................................................................................................................................... 17
2
GCA Student Handbook
Revised Aug 23, 2014
CLOSED CAMPUS POLICY ........................................................................................................................................................ 17
VISITORS/ENTRY TO THE SCHOOL AFTER 8:05AM ....................................................................................................................... 17
CLASS PARTIES AND SPECIAL EVENTS ........................................................................................................................................ 18
CELEBRATING LIFE IS ENCOURAGED AT GCA! ............................................................................................................................. 18
SPECIAL DELIVERIES ............................................................................................................................................................... 18
LOST AND FOUND.................................................................................................................................................................. 18
PROPERTY DAMAGE............................................................................................................................................................... 18
DELIVERY OF ITEMS TO SCHOOL ............................................................................................................................................... 18
PARENT-TEACHER COMMUNICATION ....................................................................................................................................... 18
HOMESCHOOLING ................................................................................................................................................................. 19
HEALTH POLICIES .................................................................................................................................................................. 19
UNAPPROVED ITEMS AND MATERIALS ...................................................................................................................................... 20
PATRIOTISM AND PLEDGES ......................................................................................................................................20
PLEDGE TO THE AMERICAN FLAG ............................................................................................................................................. 20
PLEDGE TO THE CHRISTIAN FLAG .............................................................................................................................................. 20
PLEDGE TO THE BIBLE............................................................................................................................................................. 20
SCHOOL PICTURES ................................................................................................................................................................. 21
SCHOOL LUNCHES ................................................................................................................................................................. 21
GRIEVANCE PROCEDURES ....................................................................................................................................................... 21
Grievance procedure for the parent ............................................................................................................................. 21
Grievance procedure for teacher .................................................................................................................................. 21
ATTENDANCE POLICY GRADES 1-12 ..........................................................................................................................22
PERFECT ATTENDANCE ........................................................................................................................................................... 22
SCHOOL DAY ........................................................................................................................................................................ 22
ABSENCES ............................................................................................................................................................................ 22
TARDIES............................................................................................................................................................................... 23
EXCUSED ABSENCES ............................................................................................................................................................... 23
UNEXCUSED ABSENCES .......................................................................................................................................................... 24
MAKEUP WORK..................................................................................................................................................................... 24
ATTENDANCE COMMITTEE ...................................................................................................................................................... 24
ACADEMIC POLICIES – PRESCHOOL (K3 AND K4) .......................................................................................................24
ATTENDANCE........................................................................................................................................................................ 24
BOOK BAGS.......................................................................................................................................................................... 25
SNACKS ............................................................................................................................................................................... 25
FIELD TRIPS .......................................................................................................................................................................... 25
ACADEMICS .......................................................................................................................................................................... 25
ACADEMIC POLICIES – ELEMENTARY SCHOOL (K5 -5).................................................................................................25
FIELD TRIPS .......................................................................................................................................................................... 25
LIBRARY / COMPUTER LAB ...................................................................................................................................................... 26
CHEATING ............................................................................................................................................................................ 26
ACHIEVEMENT TESTS ............................................................................................................................................................. 26
HOMEWORK/MAKE-UP WORK ................................................................................................................................................. 26
GRADING ............................................................................................................................................................................. 27
K5 Grade ....................................................................................................................................................................... 27
1st Grade
Letter Grades Numeric Grades............................................................................................................. 27
3
GCA Student Handbook
Revised Aug 23, 2014
2nd Grade Letter Grades Numeric Grades.............................................................................................................. 27
3rd Grade
Letter Grades Numeric Grades.............................................................................................................. 27
4th and 5th Grade Letter Grades
Numeric Grades ............................................................................................ 28
6th through 12th Grade ............................................................................................................................................... 28
ELEMENTARY PROMOTION POLICY ........................................................................................................................................... 28
SUMMER SCHOOL/REMEDIAL WORK........................................................................................................................................ 28
ACADEMIC POLICIES – MIDDLE / HIGH SCHOOL.........................................................................................................28
FIELD TRIPS .......................................................................................................................................................................... 28
LIBRARY / COMPUTER LAB ...................................................................................................................................................... 29
CHEATING ............................................................................................................................................................................ 29
STANDARDIZED TESTS ............................................................................................................................................................ 29
GRADE POINT AVERAGES........................................................................................................................................................ 29
Grade Scale ................................................................................................................................................................... 30
HOMEWORK......................................................................................................................................................................... 30
GRADE REPORTS ................................................................................................................................................................... 30
HONORS PROGRAM FOR ALL GCA STUDENTS ...........................................................................................................30
Principal’s Honor Roll ................................................................................................................................................... 30
A Honor Roll.................................................................................................................................................................. 30
Honor Roll ..................................................................................................................................................................... 31
ACADEMIC PROBATION........................................................................................................................................................... 31
FINAL EXAMS........................................................................................................................................................................ 31
REQUIREMENTS FOR HIGH SCHOOL GRADUATION ...................................................................................................................... 31
GRADUATION REQUIREMENTS .................................................................................................................................32
COLLEGE PREPARATORY COURSE OF STUDY ............................................................................................................................... 32
COURSE DESCRIPTIONS .......................................................................................................................................................... 32
English/Language Arts ................................................................................................................................................. 32
Mathematics ................................................................................................................................................................ 32
Science .......................................................................................................................................................................... 33
Social Studies ................................................................................................................................................................ 33
HONOR GRADUATES .............................................................................................................................................................. 33
HONORS, ACCEL, AND AP CLASSES ........................................................................................................................................... 33
ACCEL AND JOINT ENROLLMENT AT BAINBRIDGE STATE COLLEGE ............................................................................................... 33
PROMOTION POLICY .............................................................................................................................................................. 34
VALEDICTORIAN AND SALUTATORIAN ........................................................................................................................................ 34
TRANSFER CREDIT (HOME SCHOOL) ......................................................................................................................................... 34
HOSPITAL / HOMEBOUND POLICY ............................................................................................................................................ 35
SERVICE HOURS .................................................................................................................................................................... 36
DRESS CODE.............................................................................................................................................................37
PRESCHOOL .......................................................................................................................................................................... 37
ELEMENTARY ........................................................................................................................................................................ 37
MIDDLE / HIGH SCHOOL ........................................................................................................................................................ 37
DISCIPLINE CODE......................................................................................................................................................38
ELEMENTARY (GRADES K5 – 5TH) ............................................................................................................................................. 39
Minor Offenses ............................................................................................................................................................. 39
Major Offenses ............................................................................................................................................................. 39
4
GCA Student Handbook
Revised Aug 23, 2014
MIDDLE SCHOOL THROUGH HIGH SCHOOL (GRADES 6 THROUGH 12) ............................................................................................ 40
DISCIPLINE BY THE TEACHER ........................................................................................................................................ 40
ADDITIONAL CLASSROOM INFORMATION........................................................................................................................ 41
DISCIPLINARY REFERRALS .........................................................................................................................................41
GENERAL REFERRALS ........................................................................................................................................................ 41
OTHER REFERRALS ............................................................................................................................................................ 41
SATURDAY SCHOOL .......................................................................................................................................................... 42
TEACHER’S DETENTION (WEDNESDAYS) ...................................................................................................................... 43
ADMINISTRATIVE DETENTION HOURS 3:15 – 4:15 P.M. (FRIDAYS) ............................................................................. 43
IN-SCHOOL SUSPENSION .............................................................................................................................................. 44
OUT-OF-SCHOOL SUSPENSION ..................................................................................................................................... 44
CELL PHONES, SMART PHONES, IPADS, IPODS...........................................................................................................44
DISMISSAL (EXPULSION) ................................................................................................................................................... 45
DISCIPLINE COMMITTEE ................................................................................................................................................... 45
SEXUAL CONDUCT ................................................................................................................................................................. 45
SEX EDUCATION POLICY ......................................................................................................................................................... 46
TEEN PREGNANCY AND/OR MARRIAGE ..................................................................................................................................... 47
RESPECT FOR PROPERTY ......................................................................................................................................................... 47
DRUGS AND ALCOHOL POLICY ................................................................................................................................................. 47
TEXTING, FACEBOOK, EMAIL POLICY ......................................................................................................................................... 47
PARENTAL INVOLVEMENT ........................................................................................................................................47
G-TEAM .............................................................................................................................................................................. 47
PARENT VOLUNTEERS (SEVEN (7) HOURS YEARLY PER FAMILY IS REQUIRED) ..................................................................................... 48
PARENT – TEACHER CONFERENCES........................................................................................................................................... 48
TUESDAY PACKETS/COUGAR CLIPS............................................................................................................................................ 48
CLASSROOM VISITS ................................................................................................................................................................ 49
CONTACTING FACULTY MEMBERS ............................................................................................................................................. 49
STUDENT INSURANCE ..............................................................................................................................................49
PRIVATE VEHICLE COVERAGE ................................................................................................................................................... 49
NON-COVERAGE ................................................................................................................................................................... 49
FINANCIAL POLICIES.......................................................................................................................................................... 49
Late Fees / Returned Checks......................................................................................................................................... 50
Past Due Accounts ........................................................................................................................................................ 50
Release of School Records ............................................................................................................................................ 50
Withdrawal Policy ........................................................................................................................................................ 50
5
GCA Student Handbook
Revised Aug 23, 2014
GRACE CHRISTIAN ACADEMY CONTACT INFORMATION
1302 Lake Douglas Road
Bainbridge, Georgia 39819
Office: (229) 243-8851
Fax: (229) 243-0515
Website:www.gcacougars.org
Email: [email protected]
School Mascot:
Cougar
School Colors:
Navy and Gold
School Motto:
Truth, Honor, and Loyalty
GRACE CHRISTIAN ACADEMY ALMA MATER
Standing forth in triumph, holding forth your light
Learning, daily growing in your holy might
Grace, our Alma Mater, we give thanks for thee
Thanks for both your being, and the love we see
In these hallowed halls we feel Your presence here
Over and around us, shepherding us near
Giving us examples of how our lives should be
Preparing us for life and service, Lord, for Thee
Grace we will remember, great love we have for thee
The learning and the knowledge shown in us from thee
Through God’s Word you’ve taught us how that we should live
Productive, kind and loving; honor to Him give.
Chorus:
Serving God the Father with our hearts and minds
Grace for our example, our love for thee to shine
GENERAL INFORMATION
Grace Christian Academy, a ministry of Grace Church, is a fully accredited,
interdenominational Christian school serving students in pre-kindergarten through 12th
grades. Since 1994, students from southwest Georgia and north Florida have received a
quality education that is not only academic but Christ-centered, by integrating Biblical
truth into the entire school program. The instructional program focuses on developing
the whole child – mind, body, and spirit – from a Biblical worldview.
6
GCA Student Handbook
Revised Aug 23, 2014
MISSION STATEMENT:
Grace Christian Academy exists to provide a quality, college preparatory education in a
safe environment that prepares students to live a life of service for Christ and His
glory.
VISION STATEMENT
“Training students to think and live like Christ”
CORE VALUES
1. Directed by God’s Word as our authority:
“Man does not live by bread alone, but on every word that comes from the mouth of
God.” (Matthew 4:4) The Bible is God’s instruction book for life. It is not only the
foundation of each student’s education but also the school’s primary standard of rule
and practice.
2. Committed to learning as our priority:
“Your hands made me and formed me; give me understanding to learn your
commands.” (Psalm 119:73) Each part of the entire school program works collectively
to accomplish our mission and vision. Learning is the highest goal of every school
activity, whether in academics, athletics, social activities, or discipline.
3. Characterized by excellence as our ministry:
“Whatever you do, work at it with all your heart, as working for the Lord, not for man.”
(Colossians 3:23) Excellence does not necessarily mean being the best, but it does
mean being our best. As members of a Christian school community, we realize that
everything we do bears a direct reflection on the Christ we serve.
4. Motivated by love as our testimony:
“By this all men will know that you are my disciples, if you love one another.” (John
13:35) Real Christian love understands how much God values each individual. It
accepts our differences and appreciates the strength of our diversity. It recognizes the
collective worth of each individual’s God-given uniqueness in accomplishing our
mission and vision.
7
GCA Student Handbook
Revised Aug 23, 2014
ACCREDITATION
Grace Christian Academy is “Accredited with Quality” through the Georgia Accrediting
Commission, the oldest and most respected accrediting agency in the state of Georgia.
GCA was first accredited in 1997 and is re-accredited yearly.
SCHOOL PHILOSOPHY
As we work closely with parents, our primary goals are to assist each child in achieving
his/her highest academic potential, in developing sound Christian work habits and
character traits, and in growing in a personal knowledge of God within a loving,
nurturing environment.
The philosophy of education for Grace Christian Academy is established on a
Judeo-Christian understanding of man, based on the principles of the inspired Word of
God. At Grace, education is understood to be a life-long venture which should engage
the whole person – mentally, physically, socially, and spiritually – while equipping
him/her to live a full and meaningful Christ-centered life.
In addition, education is seen as an opportunity to integrate facts with our
understanding of God and ourselves as beings created in His image. A constant
connection must be made between academic pursuit and the life lived under the
Lordship of Jesus Christ – the Creator and Sustainer of life and all life-systems – which
results in the rejection of any philosophy or methodology that is against the knowledge
of God.
Finally, education is approached as a means to bring honor and glory to God
through the pursuit of excellence, making the most of every situation with the abilities
and resources available to us.
•
•
•
•
•
STATEMENT OF FAITH
We believe that the Bible, both the Old and New Testaments, is the inspired Word
of God without error in its original manuscripts. It is the written record of God’s
supernatural revelation of Himself to man, serving as our ultimate authority for
faith and life.
We believe that the God of the Bible is the only true God. As one God without
beginning or ending, He has revealed Himself in three persons: God the Father,
God the Son (Jesus Christ), and God the Holy Spirit.
We believe that Jesus Christ is the only begotten Son of God, existing equal with
God. Coming to earth, He was miraculously conceived by the Holy Spirit in the
Virgin Mary, thereby being both completely God and completely man. Jesus Christ
lived a sinless life, was crucified, rose bodily from the grave on the third day,
ascended to the Father’s right hand in heaven, and will personally come again.
We believe that the Holy Spirit is the third person of the Trinity, possessing the full
essence and attributes of God. He guides, teaches, and empowers believers while
convincing unbelievers of sin and drawing them to salvation.
We believe that man was personally created by God in His image, yet at mankind’s
8
GCA Student Handbook
Revised Aug 23, 2014
•
first sin that image was permanently scarred. As a result, we are born sinful,
spiritually dead, destined for eternal separation from God, and needful of a Savior.
We believe that salvation from sin is by grace through personal faith in the
substitutionary sacrifice of Jesus Christ on the cross. Through Him, the
righteousness of God is satisfied, the sinner is rescued from Hell, his relationship
with God is reconciled, his sin is forgiven, and his life is reborn.
ADMISSION PROCEDURES
Grace Christian Academy is a community Christian school and is open to all
students whose parents desire to have their children taught in an environment that
encourages them in their Christian walk. Students and school families are held to high
standards and are expected to adhere to all school policies and procedures. Registration
begins in February of each year for the following August. Parents will be reminded of
exact dates. Grace’s admission policy strives to give special attention to keeping
families together in the same environment. Therefore, registration priorities include
presently enrolled children and siblings of presently enrolled children. Re-enrolling
families must fill out a complete application, keep immunization records current, and
pay all enrollment fees in order to ensure a place for the next school year. All new
families must complete the registration procedures listed below. The administration will
preview all documents and set up an appointment with the parents to discuss the needs
of each child and how the ministry of GCA might best serve each family.
Grace Christian Academy does not have the facilities or personnel to work
effectively with extreme emotional or behavioral problems or with those students who
have severe academic deficiencies or special needs. To qualify as a potential candidate,
an incoming student must demonstrate C- average work or better and must
consistently score in the average- to high- average range on standardized tests. Also,
there must not be disruptive behavior that has resulted in suspensions or dismissals.
Exceptions to this policy may be made at the discretion of the administration.
Each student, with parental guidance, has the unquestioned right to decide
whether to attend GCA or not. Those who apply for admission to GCA and are accepted
agree to abide by the standards, regulations, and requirements of Grace Christian
Academy.
1.
2.
3.
4.
5.
6.
7.
REGISTRATION (NEW STUDENTS)
Complete and submit a New Student Application Form.
Submit the Enrollment Fees.
Submit an up-to-date immunization certificate. (Georgia form 3231)
Submit a copy of the student’s birth certificate.
Submit a copy of student’s most recent report card and attendance records.
Submit a copy of the student’s school discipline record (if applicable).
Students applying for the K4 and/or K5 program will be screened with a
standardized evaluation instrument. This instrument assesses language and
9
GCA Student Handbook
Revised Aug 23, 2014
literacy development, number concepts, motor skills, and social development.
Students must score at or above the developmental level. Parents will be notified
of the screening results and whether the student is eligible for admission.
8. Students applying for grades 1-12 must submit the results of a nationally-normed
standardized test, taken within the last 12 months. Eligible students must score
above average or at grade level on the nationally-normed standardized test or at
the “Exceeds Level” on the CRCT. If current testing records are not available, a
testing date will be scheduled.
9. Each student (K3-12) must submit a Pastor/Church Leader Questionnaire
(recommendation form) from his/her pastor, youth worker, or Sunday School
teacher. A student in grades 6-12 must submit a letter of recommendation from
his/her former principal or counselor. If the application is deemed eligible, an
interview will be scheduled with the administration.
10.
NOTE: Many classes fill up quickly. Forms and fees must be received before a
child is considered fully registered. GCA does not reserve places until the proper
forms and fees are completed.
PROBATIONARY PERIOD (NEW STUDENTS)
All first-time students serve a nine-week probationary period. If academic, attendance,
or behavior problems should arise during this period, parents will be contacted for a
conference to help eliminate problems immediately. If necessary, parents may be
asked to withdraw their child from Grace Christian Academy.
NON-DISCRIMINATION POLICY
Admission to Grace Christian Academy is open to any student who meets the entrance
requirements. GCA admits students of any race, color, national and ethnic origin to all
the rights, privileges, programs, and activities generally accorded or made available to
students at the school. GCA does not discriminate on the basis of race, color, national
or ethnic origin in the administration of its educational policies, admission policies, and
athletic or other school-administered programs. GCA does reserve the right to refuse
admission to anyone it so chooses.
CUSTODY AGREEMENTS
In order to accommodate the special requests and arrangements often necessitated by
situations of marital separation or divorce, a copy of the most recent custody
agreement contracted between the parents is required to be on file with the child’s
registration records. Our goal is to assure the safety and well-being of the child. If the
marital difficulties interfere with the education of the child or, in extreme cases, with
the classroom, the administration will meet with the parents and discuss the best
course of action for the student.
10
GCA Student Handbook
Revised Aug 23, 2014
REQUEST FOR TEACHER
It is the policy of Grace Christian Academy not to accept parental requests for a child to
be assigned to the classroom of a specific teacher. However, the school values parental
input about the needs, interests, and abilities of children of which the school otherwise
may not be aware. It is our goal to provide the maximum opportunity for learning and
growth for all children.
PRESCHOOL ACADEMY (K3 AND K4)
PHILOSOPHY
Grace Pre-School Academy believes every child is worthy and capable of growing
emotionally, cognitively, socially, physically, and most importantly spiritually when
given the right opportunities in a loving, safe, and respectful environment. Our
preschool program is consistent with the highest standards of a sound, quality-filled
early childhood education. We strive to promote a positive, proper self-concept in each
of our children while providing many opportunities for them to learn through developing
appropriate learning activities.
We feel every child can be successful when Grace families and staff work together as a
team to ensure and promote these behaviors:
• Being at school every day, on time, and ready to learn
• Being courteous and respectful to everyone
• Being respectful of school property and materials
• Behaving appropriately
• Being involved with our children consistently
•
•
•
•
•
•
•
•
•
•
PROGRAM GOALS
To provide a loving and relaxed school setting so the child’s spiritual, physical, and
emotional needs are met
To establish an atmosphere of respect for others and self
To provide opportunities for developmentally appropriate language skills
To provide concepts for developmentally appropriate mathematical understanding
To provide ample opportunity to develop coordination and large motor skills
through physical activity and outdoor play
To establish responsibility to take care of personal and school property
To help the child develop self-control and a clear understanding of the expectation
in the school environment
To help children learn how to participate and function in a group
To be supportive of parents, encouraging involvement and open, honest
communication
To develop a heart desire to love and trust God in all that is done
11
GCA Student Handbook
Revised Aug 23, 2014
GRADE LEVEL BENCHMARK RESULTS WILL BE GIVEN TO PARENTS YEARLY REGARDING
SPECIFIC ACADEMIC, SOCIAL, AND SPIRITUAL GOALS.
CLASSES
K3: Classes meet Monday, Wednesday, and Friday each week. Children who are three
on Sept. 1 and turning four before Jan. 1 are age-appropriate for this class. A five -day
K3 class is also available.
K4: Classes meet Monday through Friday, weekly. Children who turn four by Sept. 1
are generally age-appropriate for these classes. A five-day K4 class is also available.
All children are not ready for a more structured learning environment even though they
may be of the age to attend preschool. If the Grace preschool staff and administration
feel a student is not developmentally ready for our program, a parent conference will
be held to determine the best course of action for the child.
EXTENDED CARE
For working parents who need to drop off children before 8:20 a.m. (7:30 a.m. for K5), a limited number of children can be accommodated as early as 7:30 a.m. There is
an additional charge for this service, and it is provided on a first-come, first-serve
basis. Parents must contact the office to reserve a place for their child for the year.
Also, parents must accompany their children into the Early Care room in the church
building.
“POTTY-TRAINING”
Children entering GCA’s preschool program must be completely “potty-trained”. The
school is not equipped to change diapers or pull-ups for students.
SPIRITUAL LIFE
GCA considers the spiritual education of the student to be as important as his/her
academic education. Although Grace Christian Academy is a ministry of Grace Church
to the local communities, the school is interdenominational in nature. “In essentials
unity, in non-essentials charity, in all things Jesus Christ.” (Chrysostom, early church
leader)
CHAPEL
All elementary students will have a weekly chapel. Middle and high school students will
have chapel once every two weeks on Fridays. Teachers should make sure their students are in
chapel at the scheduled time. All students are encouraged to bring their Bible to chapel. Unless
12
GCA Student Handbook
Revised Aug 23, 2014
providentially hindered, teachers should remain with their class during chapel and sit with them.
Chapel should be valued and respected by teachers and students. Teachers are encouraged to
assist with chapel (i.e., singing, music, puppets, etc.) whenever their gifts and talents can be
used.
ASSEMBLIES
Students will also have assemblies once every two weeks on Fridays to supplement the
students' academic curriculum in such areas as enrichment, spirituality, missions, and/or fine
arts.
BIBLE STUDY
At Grace Christian Academy, the Bible is not simply another textbook. God’s Word
serves as our ultimate authority for faith and life. Because the Bible is at the heart of
GCA’s curriculum, each student studies the Bible every school day with the main focus
being on life application of Christian principles. Of all the books studied at GCA, the
Bible best equips the student with the knowledge necessary to be successful in coping
with life. Generally, the New International Version is used in the classroom for memory
verses and collective reading in order to have everyone together. Other versions are
allowed for personal study and projects.
FREEDOM DIVE
Freedom Dive is a dynamic spiritual enrichment event for middle school and high school
students which occurs near the end of the school year. Freedom Dive’s spiritual
emphasis takes place in a series of sessions with a guest speaker and a live worship
band. Game time, t-shirts, and fun activities add to the enjoyment of this event and
create a context in which students can absorb what they are learning from the
sessions. Freedom Dive challenges students to go beyond the status quo and deepen
their walk with Christ.
ENRICHMENT ACTIVITIES
The term “Enrichment Activities” is preferred over “extra-curricular” because every part
of the school program at Grace Christian Academy works together toward fulfilling our
mission and vision. GCA offers a wide range of clubs, fine arts, and athletic activities,
as well as student life activities planned to involve students in outreach and service to
the local communities. Opportunities are frequently added and scheduled according to
level of interest, time of year, etc. Athletic handbooks and information on other current
clubs, fine arts opportunities, and student life activities are available in the school
office.
13
GCA Student Handbook
Revised Aug 23, 2014
ATHLETICS
“We try to win humbly and would rather lose fairly than win otherwise.”
The athletic program is not simply a reward for academic success or ideal conduct. It is
an important part of a well-rounded education. Athletics teaches many intrinsic lessons
of life that cannot be taught in the classroom and reinforces the lessons that are taught
there. Since athletics builds physical, intellectual, and moral strengths, it is considered
an important part of GCA’s educational program. Every student is encouraged to help
enhance the athletic heritage of GCA by participating in as many sports and activities
as his/her ability allows. The separate Athletic Handbook contains all athletic -related
policies.
FINE ARTS
Through enrichment classes, special programs, and individual instruction, students are
encouraged to discover and use their unique, God-given gifts through such fine arts
opportunities as music, drama, speech, play writing, media, tech management, and
event planning. Opportunities such as special classes and events are planned
throughout the year in order to encourage students as they grow into well-rounded
Christians who use their talents to glorify God.
GENERAL POLICIES
ARRIVAL / DISMISSAL
All morning traffic should enter by the gym and drive all the way to the church side
porch to drop off children, unless parents park in the front parking lot and walk the
child in. (Single line traffic, please.) Following the morning procedure will allow five or
more cars to drop off simultaneously. All afternoon traffic needs to enter by the gym for
2nd-5th pick-up at 3:00 p.m. or enter on the Lake Douglas side to pick up K4-1st at
3:00 p.m. Older siblings will be sent over to this pick-up area. At 3:15 p.m., parents
enter the gym entrance for all pick-ups. Parents should not block traffic by parking in
the pick -up or drop -off lines. Rainy day pick-up is the same as regular pick-up.
Any parent who needs to come inside the building between 7:30-8:30 a.m.
should park in the lot in front of the church auditorium and walk in. The side parking lot
should be kept available for staff parking. Parents should please refrain from talking on
cell phones during pick-up or drop -off. The parking lot is congested, and it is vital that
we work together to insure the safety of all.
ELEMENTARY
Kindergarten and elementary school hours are from 8:00 a.m. until 3:00 p.m. daily.
Students are tardy after 8:00 a.m. Students may begin arriving at 7:30 a.m. and
report to the dining hall. Students should not arrive earlier than 7:30 unless prior
14
GCA Student Handbook
Revised Aug 23, 2014
arrangements have been made. Supervision does not begin until 7:30 a.m. Students
arriving after 7:45 will go directly to their classrooms. Beginning at 7:45, all students in
the dining hall will be dismissed to go to their classroom.
Grades 1 – 5 are dismissed at 3:00 p.m. Students will be escorted to the grassy
area in front of the church building for pick-up. Parents should be on time for pick-up,
remain patient as cars are loaded, and refrain from pulling out of line unless directed by
staff. Students waiting on older siblings can wait on the side porch of the church under
teacher supervision. If a parent is ten (10) or more minutes late for pick-up, his/her
child will be taken to the A+ program for supervision. There will be an additional charge
for the A+ program.
MIDDLE / HIGH SCHOOL
Middle / high school hours are from 8:00 a.m. until 3:10 p.m. Students are tardy after
8:00 a.m. Students will report to the dining hall if they arrive before 7:45 a.m.
Students should not arrive at school before 7:30 a.m. unless arrangements have been
made with a teacher. Supervision of students begins at 7:30 a.m.
STUDENT DRIVERS
High school students who drive to school are to enter on the right side of the exit near
Lake Douglas Road and go slowly to the parking area in front of the church. Student
drivers should exit the same way they entered. Remember that reckless
driving/speeding may result in losing driving privileges at school.
The school is not responsible for theft or vandalism of vehicles parked on campus.
Students are asked to lock their vehicles when they arrive on campus and promptly exit
the vehicle and parking area. Students are not to return to cars or to the parking lot
during the school day without approval from an administrator/office staff. Cars are not
to be used as lockers. All school materials need to be brought into the building prior to
7:55 a.m.
The privilege of driving will be removed for driving and parking violations. Action
will be taken for violations on school property and public streets on the way to and from
school. Any act considered potentially dangerous to the driver and/or others will be
considered a violation. It could be as simple as parking in an unassigned area or as
dangerous as speeding/reckless driving. All reports of unsafe driving will be considered
serious by the administration. Students should not loiter in the parking lot before or
after school. Because people are active around the parking area throughout the day,
safe driving is imperative.
EXTENDED CARE
Early Care is available to parents beginning at 7:30 a.m. each morning in the church
nursery. Supervision is not available prior to 7:30 a.m. (NOTE: For K3-K4 students, see
Preschool: Extended Care on page 12.) The after -school A+ program is available for K4
through 5th grade from 2:45 a.m. until 5:30 p.m. each day. No after -school care is
15
GCA Student Handbook
Revised Aug 23, 2014
available for three year olds. Sixth grade students who need after -care supervision
may attend the A+ program as helpers. An additional fee is charged for the A+
program.
16
GCA Student Handbook
Revised Aug 23, 2014
CHECK-IN / CHECK-OUT PROCEDURES
When a student arrives after the morning bell or leaves school during the school day,
the following procedures are to be followed:
• Arriving before 1st block has ended, go straight to class. Go to the school
office if after 1st block and complete the sign-in/sign-out log.
• Unless it is an emergency, students will need to be checked out close to
the end of the block to keep from disrupting the class, If the student
returns during the day, the parent must sign him/her in again.
• All work missed is expected to be made up. Given enough advanced
notice, the teacher will have assignments ready for the student.
• Without advanced notice, the student will need to get his/her assignments
upon returning to the classroom.
• Students must stay on campus for lunch. Parents are encouraged to eat on
campus with their child(ren) and can bring lunch to school if they like.
• Students should attend chapel and not be checked-out then except for
emergency.
EMERGENCY SCHOOL CLOSINGS
Announcements of school closing will be broadcast on local area radio stations and
posted on the school website (www.gcacougars.org).
CLOSED CAMPUS POLICY
In order to provide the highest level of safety and security for students, Grace Christian
Academy operates under a closed campus policy. This means that once a student
arrives at school, he/she cannot leave campus without permission from the
administrative office until the end of the school day. Students are not allowed to come
and go at their own discretion. Parents should refer to Check-in/Check-out procedures
for guidelines concerning student check-out.
VISITORS/ENTRY TO THE SCHOOL AFTER 8:05AM
Parents are always welcomed at school. However, for security reasons all doors leading
to the classrooms will be locked to the outside during the school day. Visitors and
students will need to enter through the main (flagpole) entrance to be buzzed in by the
secretary/receptionist. All visitors should receive a visitor’s sticker so that they are
easily recognized by school staff and students. Prospective students from other schools
are welcomed to visit for a day if they have obtained prior approval from the
administration.
GCA permits a visit to the classroom only with advanced notice and proper
administrative approval. Guests should check at least one day in advance with the
classroom teacher to make sure that the visit will not conflict with a field trip or other
class plans.
17
GCA Student Handbook
Revised Aug 23, 2014
CLASS PARTIES AND SPECIAL EVENTS
CELEBRATING LIFE IS ENCOURAGED AT GCA!
Parties will comply with the following guidelines:
• The teacher will approve the date, time, length, food, and activities in advance.
• A parent’s assistance is required unless other plans are worked out with the
teacher.
• No one likes to be excluded from a party. To be sensitive in this matter, parents
should not distribute invitations at school for out-of-school socials or parties
unless the whole class is invited.
SPECIAL DELIVERIES
All flowers, balloons, packages, etc. must be delivered to the office. The student will be
notified to come to the office to receive the delivery before the last bell.
LOST AND FOUND
Students are responsible for their personal property. The school does not accept
responsibility for personal items brought to school. All personal items used at school
should be clearly marked with the student’s name. Lost and Found should be checked
periodically for belongings. At the end of the month, items not claimed will be given
away. The Lost and Found box is kept in the dining hall.
PROPERTY DAMAGE
Excellence requires that students and faculty alike need to be good stewards of the
school facilities. If school property is broken or destroyed due to horseplay or deliberate
actions, involved students will be held liable for the cost of repair or replacement.
DELIVERY OF ITEMS TO SCHOOL
Parents who deliver forgotten items to their students should bring the items to the
window of the receptionist’s office in the main entrance. So that interruptions are kept
to a minimum, parents and visitors should not go straight to the classroom.
PARENT-TEACHER COMMUNICATION
Parent-teacher communication is a very important component of GCA. Communication
is attained through the use of RenWeb, emails, phone calls, gcacougars.org, and
parent-teacher conferences.
Faculty members are not permitted to leave the class for phone calls during the
school day. Anyone who would like to speak to a teacher during the day may contact
the office to leave a message or send an email asking him/her to respond during a free
period or after school is dismissed.
18
GCA Student Handbook
Revised Aug 23, 2014
HOMESCHOOLING
Grace Christian Academy desires to partner with local home school families by offering
the option of enrolling in academic and/or elective courses on a part-time basis. The
cost of the courses will be determined by the units of credit. The tuition will be prorated based upon current tuition amounts.
Enrolling students are held to the same standards as full-time GCA students. Any
issues regarding discipline may result in dismissal.
Participation in athletics for home school students is limited to Middle School grades
because of GISA regulations. The only exception is when GISA does not offer a sport in
a particular season. In those case, GCA may play in another association.
HEALTH POLICIES
Grace Christian Academy will make every effort possible to protect the health and
safety of students through the following policies:
• A child with a sore throat, chronic cough, and fever over 100o, rash, ear ache,
diarrhea, or other physical ailment must be kept at home. If such signs develop at
school, a school representative will contact all appropriate parties. A school
representative will supervise the child in the office until someone can come and
pick him/her up.
• A child must be free from fever (without medication), diarrhea, and other ailments
for 24 hours prior to returning to school.
• When a student has been absent for any reason, he/she must bring a written note
stating the cause of the absence. NO absence will be excused at any time without
a written note. If a student is absent from school due to a medical appointment, a
note from the doctor is required.
• All medication must be brought to the office and checked in with the secretary. No
medication is to be taken to the classroom. Prescription medication must have the
pharmacy label on it with the student’s name and dosage clearly typed. All overthe-counter medication must have a written note from parent of the student
stating name and dosage information clearly attached.
• All medical -related issues need to be clearly written on the registration form along
with appropriate emergency numbers for the school to contact in case of
emergency. Parents should update the school office as soon as possible if there
are changes with doctors, emergency numbers, and health concerns, etc.
• Parents are requested to notify the teacher regarding a significant change in home
routine such as hospitalization of a parent, divorce, death of relative, etc.
• If a child has an accident/injury, a parent will be notified immediately. Depending
on the seriousness of the injury, an ambulance may be called. An accident report
form is completed whenever a child is injured on school property.
19
GCA Student Handbook
Revised Aug 23, 2014
UNAPPROVED ITEMS AND MATERIALS
Unless special permission is granted, the following list tells items that are forbidden
during normal school hours and that will be confiscated if found. Parents must come to
the office to claim the item. If the same item is confiscated a second time, that item
will remain in the school office until the end of the semester.
1.
2.
3.
4.
5.
MP3 players, CD players or radios
Pagers
CD’s, audio or video tapes, or DVD’s
Hand-held computer games
Backpacks, lunch boxes, school supplies, etc., depicting violence or questionable
activities and products
6. Any personal toys
Students may not initiate or participate in discussions regarding moral impurity or the
activities of people known to participate in impure lifestyles.
PATRIOTISM AND PLEDGES
Students regularly recite the words of the pledges given below as a continual reminder
of the honor and privilege we have, both as American citizens and as Christians:
PLEDGE TO THE AMERICAN FLAG
I pledge allegiance to the flag of the United States of America and to the republic for
which it stands--one nation under God, indivisible, with liberty and justice for all.
PLEDGE TO THE CHRISTIAN FLAG
I pledge allegiance to the Christian flag and to the Savior for whose kingdom it stands -one Savior, crucified, risen, and coming again, with life and liberty for all who believe.
PLEDGE TO THE BIBLE
I pledge allegiance to the Bible, God’s Holy Word. I will make it a lamp unto my feet
and a light unto my path. I will hide its words in my heart that I might not sin against
God.
20
GCA Student Handbook
Revised Aug 23, 2014
SCHOOL PICTURES
Professional photographers take group and individual pictures during the school year.
Students will have the opportunity to purchase picture packages. Other photos may be
taken occasionally for use on our website or in other promotional media. Parents who
prefer that we avoid using pictures of their child may complete a form available in the
school office.
SCHOOL LUNCHES
Various community vendors provide lunches daily. Students may either purchase
lunches from these businesses or bring their lunch from home.
GRIEVANCE PROCEDURES
Parents are asked to support Grace Christian Academy in the following areas:
• Supporting discipline, dress code, and educational policies
• Recognizing the authority of the teacher in the classroom
• Supporting fund raising efforts by selling products and working at events to
enable GCA to keep tuition affordable
• Regular attendance at parent-teacher conferences
• Prayer, knowing that our faithfulness is what brings glory to God
• Behavior at sporting events
GRIEVANCE PROCEDURE FOR THE PARENT
In order to model scriptural principles, Grace Christian Academy follows the principles
of Matthew 18:15-20 as its standard for dealing with differences. The best chance for
clarifying the situation or bringing resolution is to speak only with the one most directly
involved, with an attitude of respect. Some differences are not inherently right or
wrong; they are simply the result of God-given diversity and personal preferences.
When handled properly, disagreement in these areas can stimulate productive dialogue,
promote helpful change, and encourage creativity.
At Grace Christian Academy, this means that parents are encouraged to first
schedule an appointment with the teacher to address real issues. If the problem cannot
be resolved, then the next step is to arrange a meeting with the administrator and
teacher. If the problem still cannot be resolved, arranging a meeting with the parent,
administrator, and Grievance Committee is the next step. As a last resort, the school
board as a whole can meet with the administrator, teacher, and parent to seek a Godhonoring resolution.
GRIEVANCE PROCEDURE FOR TEACHER
Teachers have many responsibilities throughout the day. In teaching each child, the
teacher is responsible for all tasks related to the classroom, to parent communication,
and to Grace Christian Academy’s mission, vision, and core values. Teachers also have
personal responsibilities with their families that must be respected.
21
GCA Student Handbook
Revised Aug 23, 2014
If a problem arises, the teacher will schedule an appointment with the parent to
seek a resolution. If the problem persists, the teacher will schedule an appointment
with the parent and administrator. If the problem still cannot be resolved, arranging a
meeting with the parent, administrator, and Grievance Committee is the next step. As a
last resort, the School Board as a whole can meet with the administrator, teacher, and
parent to seek a God-honoring resolution.
ATTENDANCE POLICY GRADES 1-12
A priority at Grace Christian Academy is to use instructional time productively. Regular
attendance is critical if the results of the teaching and learning tasks are to be
maximized. It is essential that each student recognizes the sequential nature of
instruction and that any unnecessary and/or excessive absence severely impedes the
educational process. Therefore, GCA attendance regulations have been established with
the best interests of Grace Christian Academy and the students/parents in mind.
PERFECT ATTENDANCE
Students will be recognized at the end of the year for perfect attendance. More than
three tardies will exclude a student from being recognized for perfect attendance.
SCHOOL DAY
Staff is on duty each day at 7:30 a.m. for student supervision. For elementary classes,
school begins at 8:00 a.m. and concludes at 3:00 p.m. Middle and high school classes
begin at 8:00 a.m. and conclude at 3:10 p.m. All students are tardy after 8:00 a.m.
Students who are out more than four hours in a day are considered absent for the day.
ABSENCES
A letter from a parent stating the reason for the absence should be sent with the
student to the homeroom teacher on the first day he/she returns in order for the
absence to be considered excused. If a letter of excuse is not turned in within three (3)
days of an absence, the absence will be considered unexcused and will not be changed
at a later date.
Planned absences for extended periods of time (vacation, extended holiday trips,
etc.) need to be approved by submitting a letter of request to the office in advance of
the absence. Parents should note that even with an approved extended absence, the
total number of absences may not exceed ten (10) days per semester. No excused
absences will be granted during finals, standardized testing, or spiritual emphasis
events. Students are subject to failure for the year if they are absent from school more
than ten (10) days or ten (10) days in an individual class in a semester. Students with
over ten (10) absences will be referred to the attendance committee.
In case of an extreme emergency, such as a death in the family, serious illness,
etc., parents should inform the office as soon as possible. We would consider it a
22
GCA Student Handbook
Revised Aug 23, 2014
privilege to uphold the family in prayer and practical help during this time.
Attendance will be taken at chapel and special programs during the school day
and the tardy and attendance policies will be followed. Students should attend chapel
and not be checked-out then except for emergency.
TARDIES
Students are expected to be on time to all classes and school activities during the day.
When a student is late to class, the whole class suffers as well as the individual. Time is
lost getting the individual caught up on the lesson. Interruptions cause students to lose
focus, which is not fair to classmates. All students are expected to be in each class
prepared when the bell rings.
Students who arrive late to school should go immediately to their first block class
unless it is after first block. If a student arrives after first block then, he/she needs to
go to the office and get a tardy slip. A tardy to school may be considered excused if the
student has a medical condition, doctor’s appointment or an unexpected emergency
situation detailed in a note from the parent. Failure to plan for the day is not an excuse
for tardiness. On the fourth unexcused tardy, students will be assigned detention after
school which may include doing work around campus. Detention will be given for
subsequent unexcused tardies, and the parents will be called in for a conference. If a
student has an excessive number of excused or unexcused tardies, the parents will be
called in for a conference to determine what the best course of action should be to fix
the problem.
EXCUSED ABSENCES
There are, of course, legitimate reasons for being absent from school. The following list,
although not totally inclusive, details valid reasons for student absences:
1. Personal Illness: Student absenteeism for personal illness is considered excused.
The administration reserves the right to make a final determination in any
questionable cases.
2. Death within Family: A death within a student’s immediate or extended family is
considered excused. The length of such absence may vary from case to case.
Therefore, the administration reserves the right to make individual judgments
regarding total days excused.
3. Family Emergency: This category refers to cases of family illness, hardships, and
unexpected circumstances. Because of the nature of these cases, the
administration reserves the right to make individual judgments concerning the
validity of the requests and actual number of days excused.
4. Family Vacations: Students may be excused at the discretion of and with the prior
approval of the administration. Since the school calendar allows ample time for
vacations in and around holiday seasons, parents should make every effort to
arrange their vacations to coincide with the school vacations.
23
GCA Student Handbook
Revised Aug 23, 2014
5. Professional Appointments: Professional appointments (medical/dental) are
legitimate reasons for student absenteeism. The administration reserves the right
to request notes from any professional if confirmation of the absence is needed.
Whenever possible professional appointments need to be made after school hours.
6. Approved School Activities: (NI- non-instructional absence) Students missing
classes for school approved field trips, athletic games, etc. will be considered
excused if such activity is approved by the administration. These absences will not
be recorded on the student’s attendance record.
7. Miscellaneous: It is possible that occasions may arise other than those listed in
this section, necessitating that a student miss school. The administration shall
make the sole determination if such an absence is excused or unexcused.
NOTE: Excused absences will not be given during the following times except for medical
or family emergencies:
• Exam days (nine week and semester)
• The week of achievement testing
• Spiritual emphasis events (Freedom Dive)
UNEXCUSED ABSENCES
On the fourth unexcused absence, students will be assigned detention after school
which may include doing work around campus. Detention will be given for subsequent
unexcused absences, and the parents will be called in for a conference to determine
what the best course of action should be to fix the problem. At the end of the semester,
If the student has ten (10) unexcused or excused absences the student will be referred
to the Attendance Committee to determine if they should receive credit for the class,
MAKEUP WORK
Students who are absent will have three (3) calendar days to complete the classwork
and homework they missed, without penalty.
ATTENDANCE COMMITTEE
The Attendance Committee, consisting of the Head of School and other faculty and/or
administrative personnel, will determine whether or not a student that has missed more
than ten (10) days in school or in a particular class should or should not receive credit.
ACADEMIC POLICIES – PRESCHOOL (K3 AND K4)
ATTENDANCE
It is important that each child arrives on time each day. All pre-school classes (K3 and
K4) begin at 8:30 a.m. (K-5 classes begin at 8:00 a.m.). Children who arrive after the
start of class miss the important opening learning activities. Although pre-school is
optional for both parents and children, we desire that parents who have enrolled their
24
GCA Student Handbook
Revised Aug 23, 2014
child in Grace will commit to having the child at school on time daily. When attendance
problems become excessive, the parent will be notified by the administration to
determine the best course of action.
The teacher will give morning and afternoon pick-up and drop-off procedures.
Please make the teacher aware of any unusual drop -off or pick -up instructions.
BOOK BAGS
A child- size book bag is necessary for each child. The child’s first and last name should
be visible on the bag. Important notes for the teacher to see in the morning should be
pinned to the outside of the bag. No personal toys are allowed at school unless
requested by the teacher. ALL PERSONAL BELONGINGS MUST BE CLEARLY MARKED
WITH THE CHILD’S NAME.
SNACKS
Parents should send healthy snacks for their child to enjoy, noting that soda to drink is
not an option.
Teachers will send home snack information at the beginning of each school year.
FIELD TRIPS
The teacher arranges field trips for the class. During the year, the teacher will notify
parents in advance of field trips and will give the appropriate details. Each student will
be required to have a booster seat/car seat during all vehicle transportation. A special
field trip shirt will be worn on all field trips. A one-time field trip permission slip will be
given at the beginning of the year. Parent chaperones and drivers may not bring along
siblings, as full attention is needed to help the teachers supervise the class.
ACADEMICS
Grade level benchmarks results will be given to parents yearly regarding specific
academic and social goals.
ACADEMIC POLICIES – ELEMENTARY SCHOOL (K5 -5)
FIELD TRIPS
The teacher arranges field trips for the classes. During the year teachers will notify
parents in advance of field trips and will give the appropriate details. Students will be
required to wear a seat belt (K5 students will be required to have a car seat/booster
seat) during all vehicle transportation. GCA t-shirts should be worn on all field trips. A
one-time field trip permission slip will be given at the beginning of the year. Parent
chaperones and drivers may not bring along siblings, as full attention is needed to help
the teachers supervise the class.
25
GCA Student Handbook
Revised Aug 23, 2014
LIBRARY / COMPUTER LAB
Our library and computer lab are available for student use each school day. A wide
variety of selections, from leisure reading to specific studies, is available for student
use. Books in our library are carefully selected. A decision to put a book on the shelf is
not an endorsement of all viewpoints espoused by that author.
Students at GCA also have access to a variety of computer based programs and
Internet access through our computer network. Use of any computer is a privilege, and
students are expected to abide by certain rules of conduct. In general, this requires
efficient, ethical, and legal utilization of all network resources. If a student violates any
of these provisions, possible consequences may include denial of future access.
Ultimately, parents and guardians of minors are responsible for setting and
conveying the standards their children should follow when using media and information
sources. GCA has taken available precautions to restrict access to controversial and
inappropriate materials; however, it is impossible to totally prevent access to such
material.
Damage to books or equipment will result in charges to recover costs of repair or
replacement, as well as disciplinary action. Any attempt to breach the security of the
computer network, or to disrupt the operation or function of the system in any way, will
also result in disciplinary action.
CHEATING
When a student is determined to have cheated on a test, quiz, or homework – either by
observations on the part of a teacher or by the student’s own admission – he/she will
be given an automatic zero for the test, quiz, or assignment. Additional incidents of
cheating will result in a one-day suspension from school. Likewise, the willfully assisting student will also receive the same punishment. In the area of plagiarism, a
student will receive a zero on the draft turned in, the paper must be rewritten correctly,
and an average of the two scores will be recorded.
Each spring, students in the
1st
ACHIEVEMENT TESTS
through 8th grades are given the Terra Nova.
HOMEWORK/MAKE-UP WORK
The teacher assigns homework and will communicate expectations for homework and
homework routines to the parents. Students should be able to complete their
homework with minimal help from parents. There is no homework on Wednesday
evenings for elementary students
Parents of elementary students may request homework assignments for students
who are absent by calling the school office no later than 10:00 a.m. the day of the
absence. Homework will be provided within twenty-four (24) hours. This advance notice
is needed so the secretary and teachers will have time to assemble the information and
books for parents to pick up in the office at the end of the day.
26
GCA Student Handbook
Revised Aug 23, 2014
GRADING
Grades are based upon work completed during each nine-week grading period. Four
report cards are sent home each year, as well as mid-quarter progress reports. The
teacher will notify parents when student academic performance is poor.
K5 GRADE
Students will be assessed on kindergarten benchmarks, and results will be reported to
parents at each grading period.
Elementary letter grades will be given as follows:
E = Excellent
N = Needs Improvement
1ST GRADE
S = Satisfactory
U = Unsatisfactory
LETTER GRADES
Art
Bible
Music
P.E.
Writing
Science
History
Spanish
NUMERIC GRADES
Reading
Math
Phonics
Spelling
2ND GRADE
LETTER GRADES
Art
Bible
Music
P.E.
Writing
Science
History
Spanish
NUMERIC GRADES
Reading
Math
Phonics
Spelling
3RD GRADE
LETTER GRADES
Art
Bible
Music
P.E.
Spanish
Writing
NUMERIC GRADES
Reading
Math
Spelling
Language
Health
Science
History
27
GCA Student Handbook
4TH AND 5TH GRADE
Revised Aug 23, 2014
LETTER GRADES
Same as 3rd
NUMERIC GRADES
Same as 3rd except no health
and writing is numeric
6TH THROUGH 12TH GRADE
A = 90 – 100
B = 80 – 89
C = 70 – 79
F = 69 and below
ELEMENTARY PROMOTION POLICY
In
and
grades, students must pass Reading, Phonics, and Math to advance to the
next grade level. In 3rd through 5th grades, students must pass Language Arts and
Math. A 3rd through 5th grade student will not pass if he/she fails more than two of any
academic subjects. Teachers, parents, and administrators will work together to assess
individual student needs. The administrator must approve exceptions to the Language
Arts and Math standards.
1st
2nd
SUMMER SCHOOL/REMEDIAL WORK
Grace Christian Academy offers no Summer School sessions. If a student has a failing
grade in a subject, a remedial work plan may be outlined by the school administration
to help bring the student's course work to grade level and prevent subsequent
academic struggles the following school year. Promotion will be at the discretion of the
administration, and a decision will be made after a conference with teachers and
parents.
ACADEMIC POLICIES – MIDDLE / HIGH SCHOOL
FIELD TRIPS
The teachers arrange field trips for students. During the year, teachers will notify
parents in advance of field trips and will give the appropriate details. Students will be
required to wear a seat belt during all vehicle transportation. A one-time field trip
permission slip will be given at the beginning of the year. Parent chaperones and
drivers may not bring along siblings, as full attention is needed to help the teachers
supervise the class. Volunteers who accompany students on activities must fill out a
volunteer form which is available in the office.
28
GCA Student Handbook
Revised Aug 23, 2014
LIBRARY / COMPUTER LAB
Our library and computer lab are available for student use each school day. A wide
variety of selections, from leisure reading to specific studies, is available for student
use. Books in our library are carefully selected. A decision to put a book on the shelf is
not an endorsement of all viewpoints espoused by that author.
Students at GCA also have access to a variety of computer based programs and
Internet access through our computer network. Use of any computer is a privilege, and
students are expected to abide by certain rules of conduct. In general, this requires
efficient, ethical, and legal utilization of all network resources. If a student violates any
of these provisions, possible consequences may include denial of future access.
Ultimately, parents and guardians of minors are responsible for setting and
conveying the standards their children should follow when using media and information
sources. GCA has taken available precautions to restrict access to controversial and
inappropriate materials; however, it is impossible to totally prevent access to such
material.
Damage to books or equipment will result in charges to recover costs of repair or
replacement, as well as disciplinary action. Any attempt to breach the security of the
computer network, or to disrupt the operation or function of the system in any way, will
also result in disciplinary action.
CHEATING
When a student is determined to have cheated on a test, quiz, or homework – either by
observations on the part of a teacher or by the student’s own admission – he/she will
be given an automatic zero for the test, quiz, or assignment and a Saturday Detention.
Additional incidents of cheating will result in a parent conference with the teacher and
administration. Further consequences will be at the discretion of the administration.
Likewise, the willfully- assisting student will also receive the same punishment. In the
area of plagiarism, a student will receive a zero on the draft turned in, the paper must
be rewritten correctly, and an average of the two scores will be recorded.
STANDARDIZED TESTS
Each spring, students in the 1st through 8th grades are given the Terra Nova
Achievement Test. Students who plan to enter college should begin early practicing for
the SAT or the ACT. Tenth grade students are required to take the PSAT to prepare.
Eleventh and 12th grade students are advised to take the SAT and ACT at least once.
Students must pay close attention to deadlines when registering for the SAT and ACT.
These dates will be posted and publicized at school.
GRADE POINT AVERAGES
Adding all the student’s numerical grades together and dividing this sum by the number
of courses taken obtain a student’s grade point average. Five (5) points will be added
to the final average of each course taken at Bainbridge State College. Three (3) points
will be added to each Honors class taken.
29
GCA Student Handbook
Revised Aug 23, 2014
A = 90 – 100
B = 80 – 89
C = 70 – 79
F = 69 and below
GRADE SCALE
HOMEWORK
Students are responsible to do all assigned homework to the best of their ability.
Wednesday night homework will be given in moderation. When the student is absent,
parents are asked to call the office by 10:00 a.m. on the day of the absence if
homework assignments are needed. Each day the student is out, he/she is given three
(3) calendar days to turn in all work.
GRADE REPORTS
Middle and high school report cards are issued every nine weeks, as well as midquarter progress reports at 4 1/2 weeks online. The semester grades are recorded on
the permanent record.
Report cards are to be signed by the parent(s) and returned to the homeroom teacher.
HONORS PROGRAM FOR ALL GCA STUDENTS
Students at GCA are recognized for achieving outstanding academic results. The Honor
Roll is used to encourage students to attain their full potential of academic excellence.
Elementary grades will not have their electives included in their cumulative averages.
Middle and high school students will have electives included. A failing grade in any
subject disqualifies a student from earning the Honor Roll for the semester regardless
of their cumulative average.
PRINCIPAL’S HONOR ROLL
Middle and high school students must earn a 95% average or above in all subjects and
receive an Excellent, Good, or Satisfactory conduct grade.
Lower-grade students must earn all E’s in those courses for which a letter grade is
given in addition to 95% or higher in every course with numerical grades and receive
an Excellent, Good, or Satisfactory conduct grade
A HONOR ROLL
Middle and high school students must earn a 90% cumulative average for the award
period and receive an Excellent, Good, or Satisfactory conduct grade.
Lower-grade students must earn all E’s in those courses for which a letter grade is
given in addition to 90% or higher in every course with numerical grades and receive
an Excellent, Good, or Satisfactory conduct grade
30
GCA Student Handbook
Revised Aug 23, 2014
HONOR ROLL
Middle and high school students must earn an 85% cumulative average for the award
period and receive an Excellent, Good, or Satisfactory conduct grading.
Lower grade students must earn all E’s and S’s in those courses for which a letter
grade is given in addition to 85% or higher in every course with numerical grades and
receive an Excellent, Good, or Satisfactory conduct grade
A semester Honor Roll award will be calculated and recognized at the end of the
first semester. A year-end Honor Roll award will be calculated and recognized at the
end of the school year.
ACADEMIC PROBATION
All students who receive an F on their progress report or report card will be placed on
academic probation and may not participate in most co-curricular activities until
reinstatement qualifications are fulfilled. A conference between the teacher, student,
and parents will be held within one week of the receipt of the grade report during
which time a plan will be formulated to help correct the problem. The teacher will
make regular reports to the parents concerning the child’s progress during the next
grading period.
FINAL EXAMS
Final exams are an important part of the learning process as well as preparation for
the rigors of a college education. It is in the students’ best academic interests to
require this important learning experience. Too often students enter college with little
experience for preparing for a cumulative exam. Final exams will be given in every
course for middle school and high school students. Lower grades will not have final
exams.
REQUIREMENTS FOR HIGH SCHOOL GRADUATION
High school builds on the foundation developed in the elementary and middle school
grades. ABeka is the primary curriculum used in preschool through 5 grades. Middle and high
th
school classes utilize ABeka as well as Bob Jones Press and several other credible texts in
order to prepare students for the next grade level and ultimately for success in college. The
college preparatory diploma meets all requirements to enter a higher-level institution.
Students are admitted to colleges on the basis of SAT/ACT scores, adequate high
school credits, and academic performance (GPA).
Students must be enrolled in high school for eight semesters in order to qualify for a
high school diploma.
31
GCA Student Handbook
Revised Aug 23, 2014
GRADUATION REQUIREMENTS
COLLEGE PREPARATORY COURSE OF STUDY
English
4 units
Math
4 units
Science
4 units
Social Studies
4 units
Personal Fitness
1/2 unit
Health
1/2 unit
Computer Technology/Fine Arts/Modern Lang. *3 units
Electives**
5 units
Total
25 units
* Students must complete two (2) years in the same foreign language for
admissions to a Georgia Board of Regents college or university
** Beginning 2011-12 all students must earn 1/2 unit of Bible each year so that
two of the five elective units required are Bible units for 2014-15 graduates.
COURSE DESCRIPTIONS
ENGLISH/LANGUAGE ARTS
All students are required to complete 4 units in this area including the
following sections:
 A full unit of 9th grade Literature and Composition
 A full unit of 10th grade Literature and Composition
 A full unit of American Literature/Composition
 An additional unit of English /Language Arts (listening, writing,
speaking, etc.)
MATHEMATICS
All students are required to complete four units in this area:
Algebra I
Geometry
Algebra II
Algebra III
or
Advanced Algebra & Trig
or
PreCalculus
32
GCA Student Handbook
Revised Aug 23, 2014
SCIENCE
All students are required to complete four units in this area including the
following sections:
A full unit of Biology
A full unit of either Physical Science or Physics
A full unit of either Chemistry, Earth Science, or Environmental Science
A full unit of an additional Science
SOCIAL STUDIES
All students are required to complete four units in this area:
A full unit of United States History
A full unit of World History
A full unit of American Government/Civics
A half a unit of Economics
An additional 1/2 unit of a Social Studies elective
HONOR GRADUATES
Students who maintain a 90 average or better after four years of high school will
qualify to be honor graduates. Students will be declared honor graduates at the end of
the spring semester their senior year. A gold honor cord will be awarded. Students
who maintain all A’s (90 or better) in all courses throughout high school will be
awarded the “Honors Medallion” at graduation.
HONORS, ACCEL, AND AP CLASSES
Honors classes, along with AP classes and college classes, may use a weighted grading
scale. Last year’s policy is being amended and will be discussed and voted on at the
August board meeting. Keep in mind that some colleges and universities will not honor
these added points when figuring GPA.
ACCEL AND JOINT ENROLLMENT AT BAINBRIDGE STATE COLLEGE
A high school student can be jointly enrolled at GCA and at Bainbridge State College.
The courses will count for credit at both Bainbridge State College and at GCA. In order
to qualify for this program a student must meet these requirements:
• Be a junior or senior, or be at least sixteen (16) years old
• Have at least a 3.0 grade point average in all high school academic courses
• Have a combined SAT I score of 970 (480 verbal and 440 math) or an ACT
composite minimum score of 21. If college courses in English or American
History are taken, the student must have a SAT verbal score of 530.
• May substitute the COMPASS (given at BSC) for the SAT/ACT and must
pass all parts and be on-track with the college preparatory high school
curriculum requirements with the approval of the Grace Christian Academy
33
GCA Student Handbook
administration
Revised Aug 23, 2014
A high school student can also be jointly enrolled at GCA and Bainbridge State College
Technical School. The courses will count for credit at both Bainbridge State College and
at GCA. In order to qualify for this program a student must be a junior or a senior,
meet minimum ASSET score requirements, and have the approval of GCA
administration.
PROMOTION POLICY
Sixth through 8th grade students must pass Language and Math. A student will not
advance to the next grade if he/she fails more than two of any academic subjects.
Teachers, parents, and administrators will work together to assess individual student
circumstances. The administrator must approve exceptions to the Language and Math
standards.
pass 6 of 7 units possible
Ninth to 10th grade –
th
pass 12 of 14 units possible
Tenth to 11 grade –
th
Eleventh to 12 grade – pass 19 of 21 units possible
Graduation –
pass 25 units
VALEDICTORIAN AND SALUTATORIAN
The graduating student in the senior class with the highest numerical average will be
declared the Valedictorian. The graduating student in the senior class with the second
highest numerical average will be the Salutatorian. Students must be in attendance at
GCA for two full years (both their 11th and 12th grade school years) to be considered for
these honors. Both students will be recognized at graduation. In case of a tie for these
top spots, all students who qualify for these awards will be recognized.
TRANSFER CREDIT (HOME SCHOOL)
All home school students will be considered transient students. Transcript grades
earned by a home school student will be recognized and awarded if the student’s
transcript is from an accredited Christian/private school that has a home school
umbrella program. If a student is registered with a local home school association and
the association regulates testing and provides an official transcript, the transcript will
be recognized at the time of transfer.
If the conditions above are not met, a portfolio assessment will be used to
determine acceptance and placement of the student. This includes documentation
provided to GCA from the parent. Documentation must include the following
information:
• Curriculum used (names of text and publisher per grade level)
• Daily lesson plans
• Assessment/Evaluation - daily quizzes, weekly and quarterly tests, book reports,
term papers, projects, etc.
34
GCA Student Handbook
•
•
Revised Aug 23, 2014
Annual achievement testing scores (Stanford, Terra Nova, Iowa Basic Skills, etc.)
Students will be given a placement test and/or other assessments to ensure the
appropriate class levels.
HOSPITAL / HOMEBOUND POLICY
Purpose: The Hospital/Homebound Program is a service for students who are
physically unable to attend school for a period of ten (10) days or more.
Who Qualifies: Any GCA student who has a physical condition medically diagnosed by
a licensed physician, which restricts them to their home or hospital.
Procedure: The hospital/homebound request form must be completed in its entirety
and returned to an administrator. This includes the medical certification section of the
form, which is completed by the physician. Once completed, GCA administration will
determine if the student is eligible for the program. If eligible, the student will begin
the program immediately.
Policy: The primary objective of hospital/homebound instruction is to enable students
with medically diagnosed conditions to continue a planned educational program during
the time when regular school attendance is not possible.
The physician should be able to project that the student will be absent a minimum
of ten (10) school days and is physically able to profit from educational instruction.
Students are not eligible if the absences are due to expulsion or suspension.
High school students who request homebound instruction must be passing all
classes and be on target to graduate.
An adult must be present in the home during the instructional period.
Regular instructional personnel and parents should be made aware that full credit is
given for work completed during the hospital/homebound instruction. The school
liaison works closely with the student’s regular classroom teachers and the parent to
provide continuity of the educational program for the student. Parents should follow
lesson plans posted on RenWeb (middle and high school) to ensure that the student is
moving at a proper pace. Unit tests or chapter tests should be taken either at school
by appointment or in the presence of the school liaison.
Elementary student assignments will be provided weekly by the classroom teacher.
Some deviations may be required. For example, physical limitations may increase the
time needed to complete assignments or may require that all or part of the work be
done orally with the school liaison. The student will be counted present each day if
he/she is receiving instruction. Grades are determined by the classroom teachers,
school liaison, and parent records. Grades are posted on the permanent records by the
classroom teacher.
Any student on homebound status who is not making adequate progress or not
completing the assigned work will lose his/her homebound status, and his/her
absences will be counted as unexcused. The student will have ten (10) days after each
semester to complete his/her work including final exams or an amount of time
35
GCA Student Handbook
Revised Aug 23, 2014
reasonable to complete assignments (approved by an administrator). Otherwise, the
grade will be changed permanently to an F.
As soon as the student is physically able to return to his/her normal routine and
functioning, regular school attendance must resume. In some cases, dual instruction
through regular attendance and hospital/homebound may be used in returning the
student to full day instruction.
All forms are available through the school office.
SERVICE HOURS
Well-rounded and happy students think outside of themselves and have compassion
for others. In a society in which many young people are self-centered and unsatisfied,
it is important for GCA to promote this aspect of students’ education.
The Bible teaches clearly that Jesus lived His life as a servant to others. Being God,
He took on the form of a servant (Phil. 2:7). Because the goal of a Christ-follower is to
emulate Him in words and in actions, we have developed a program to aid students in
fulfilling this goal. Beginning the 2011-2012 school year, all high school students will
be required to complete a minimum of ten (10) hours of community service each year
in order to graduate from GCA.
The goal of this program is to encourage students to get involved with service
projects they may not participate in otherwise. We believe the positive result will be a
desire to continue serving others outside of GCA requirements. Jesus said in John
12:26(b),”My Father will honor the one who serves me.”
Hours will be tracked by the student’s Bible teacher on the first Wednesday of each
quarter. A form will be filled out and signed by an adult representing the project or
organization for which the student served and will be turned in to the teacher. A record
of service hours will be kept on file with the student’s transcripts for college application
purposes.
Ideas for community service could include the following suggestions: church
nursery; children’s programs; Vacation Bible School; food, coat, etc. drives; Decatur
County Special Olympics; authorized outdoor clean-up projects; the Friendship House;
special projects that help families in need; Christian camps; short-term mission trips
(hours completed in the summer will count toward the following year), and other
approved projects.
Community service projects should be approved before student participation.
Hours that do not count toward this goal include the following examples: those that
include payment of any kind, rehearsal or practice time, service performed as a
disciplinary action, service to fulfill an
academic requirement, and/or service to family members.
36
GCA Student Handbook
Revised Aug 23, 2014
DRESS CODE
“Do you not know that your body is a temple of the Holy Spirit, who is in you, whom you
have received from God?” I Corinthians 6:19
"Be careful, however, that the exercise of your freedom does not become a stumbling
block to the weak." I Corinthians 8:9
“Don’t let anyone look down on you because you are young, but set an example for the
believers in speech, in life, in love, in faith and in purity.” I Timothy 4:12
PRESCHOOL
GCA does not have a specific dress code for preschool students; however, students are
not permitted to wear clothing with offensive pictures or wording.
ELEMENTARY
All students are to be neat, modest, and appropriately dressed for school. The
following refers to time at school and GCA events:
• Hair must be clean, neatly groomed, and not extreme in hairstyle or color. Boys’
hair should be no longer than collar length and appropriately styled so that it
does not call undue attention to the individual student. Hair may not cover the
eyes in the front nor the ears on the sides.
• Shoes will be worn at all times. Gym shoes are required for PE classes.
• Shorts/pants are to be clean, without holes or excessive fraying, and neither
tight fitting nor excessively loose. Shorts are to be fingertip length.
• Blouses and tops for girls are not to expose the midriff and must cover the
shoulder (sleeveless is acceptable, but not thin straps).
• Jewelry should be worn in moderation. Body piercing is not allowed, excluding
earrings for girls.
• No hats, caps, sunglasses, coats can be worn in the classroom, unless special
permission is given by the teacher.
• There should be no offensive pictures or wording on shirts.
• Students who violate the dress code will be sent to the office to wait until a
change of clothes can be brought. The administration may restrict clothing items
deemed unacceptable, inappropriate, or disruptive at any given time during the
school term. If a student does not follow the dress code at GCA events, they will
be given a warning for the first offense and Administrative Detention for the
second. If it continues, the parents will be called in for a conference.
•
MIDDLE / HIGH SCHOOL
All students are to be neat, modest, and appropriately dressed for school. The
following refers to time at school and GCA events:
37
GCA Student Handbook
Revised Aug 23, 2014
Hair will need to be clean, neatly groomed, and extreme hairstyles or colors
avoided.
• Boys’ hair should be no longer than collar length in the back and appropriately
styled so that it does not call undue attention to the individual student.
• All facial hair is to be neatly kept pertaining to sideburns, goatees, and
mustaches. Hair length and sideburns should not extend beyond the bottom of
the ear, nor should the hair cover the eyes.
• Shoes will be worn at all times. Gym shoes are required for PE classes. Shower
shoes, pool shoes, or bedroom shoes are not appropriate.
• Shorts/pants are to be clean, without holes or excessive fraying. They should be
appropriate in fit and size, neither excessively tight nor loose.
• Shorts are to be no more than five (5) inches above the center of the kneecap.
• Blouses, dresses and tops must be modest (no bare midriff, exposed cleavage,
or back anytime). Sleeveless tops are acceptable but not tank tops or straps
under two(2) inches wide. NO UNDERGARMENTS SHOULD BE EXPOSED.
• Skirt/dress lengths and slits in skirts for girls should not be shorter than three
(3) inches above the center of the kneecap. Jewelry should be worn in
moderation.
• Body piercing is not allowed, with the exception of earrings for girls.
• No large chains are to be worn. No visible tattoos will be permitted at any GCA
activities.
• No hoods, hats, caps, sunglasses, or coats can be worn in the buildings, unless
the teacher gives special permission.
• There should be no offensive or inappropriate pictures or wording on shirts. No
gang-related clothing.
Students who violate the dress code will be sent to the office to be fitted with a lab
coat until a change of clothes can be brought. The administration may restrict clothing
items deemed unacceptable, inappropriate, or disruptive at any given time during the
school term. If a student does not follow the dress code at GCA events, he/she will be
given a warning for the first offense and Administrative Detention for the second. If it
continues, the parents will be called in for a conference.
•
DISCIPLINE CODE
Students are expected to behave in a manner that brings credit to the individual, the
family, the school, and God. While we encourage students to become self-disciplined in
the area of personal conduct, there are times when it is necessary to enforce school
policy through teacher or administrator correction.
The discipline procedures are divided into two sections: elementary and middle
school through high school. Offenses in each section are divided into two categories,
minor and major, to determine the appropriate discipline for each offense. Discipline may
be modified at the discretion of the administration. The administration has the final
determination for appropriate discipline for all violations.
38
GCA Student Handbook
Revised Aug 23, 2014
ELEMENTARY (GRADES K5 – 5 TH)
Teachers in elementary classes develop a discipline plan and exercise discipline measures
for minor offenses, communicating with the parents to produce an environment
conducive to learning. Behavior expectations and consequences are posted in each
classroom. Major offenses will be brought to the administrator’s attention immediately.
Please note that the list of offenses may not be all-inclusive.
MINOR OFFENSES
• Violating Classroom Discipline Plan
• Dress code violation
• Rough-housing (horseplay)
• Chewing gum
• Teasing or name calling
• Disrupting class
• Rude or discourteous behavior
• Talking without permission
• Out of seat without permission
Consequences: The consequences for the 1st, 2nd, and 3rd offenses will be determined
by the teacher and communicated to the parents at the beginning of the school year. At
the 3rd offense, the parent will be re-notified of the consequence. At the 4th offense, the
student will be referred to the Head of School.
Note: If minor offenses become repetitious or excessive, the student may be referred to
the administrator for disciplinary action (such as Detention, In-School Suspension, or
Behavior Probation) before the 4th offense.
MAJOR OFFENSES
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
Reaching 4th minor offense
Lying
Cheating
Profanity or Vulgarity
Stealing
Disrespect
Defiance of authority
Damaging school property
Pattern of dress code violations
Invasion of privacy (being in someone’s personal belongings without previously
obtaining that person’s or administration’s permission)
Going through a teacher’s desk or storage closet without permission
Fighting or aggressive behavior toward another student
Having unapproved items at school
Bullying
Possession of a weapon (suspended from school at the discretion of the
administration)
39
GCA Student Handbook
Revised Aug 23, 2014
Consequences:
1st Offense: Conference with administrator; Needs Improvement conduct grade
2nd Offense: Conference with administrator; 1 day Detention; Unsatisfactory conduct
grade
3rd Offense: Conference with administrator and parents; Behavior Probation; 2 days
In- School or Out-of-School Suspension (Head of School’s discretion)
4th Offense: Two (2) – Five (5) days Out-of-School Suspension; Considered for
expulsion
5th Offense: Automatic expulsion from GCA
Special circumstance: Any student climbing on the roof of a school building will be
severely punished and considered for expulsion.
MIDDLE SCHOOL THROUGH HIGH SCHOOL (GRADES 6 THROUGH 12)
The purpose of all corrective action is the restoration of the student’s right standing with
peers, authority, and the Lord. This can be successful only if parents enter into an
agreement with the school to support these policies and encourage their students to
comply. Obedience is responding with the right attitude, immediately and completely. It
requires intelligence and self-control.
DISCIPLINE BY THE TEACHER
Students will receive a class participation grade. The teacher will keep a log of the
following unacceptable behaviors each day that are part of this grade:
Minor offenses:
Excessive Talking (ET)
Disruptive Behavior(DB)
Unprepared (U)
Unexcused Tardy (UT)
Sleeping in Class (SIC)
Class
Class
Class
Class
Class
Participation
Participation
Participation
Participation
Participation
Grade
Grade
Grade
Grade
Grade
(-1)
(-1)
(-1)
(-1)
(-1)
The following more serious behaviors will result in detention in the teacher’s room:
Repeated Disruptive Talking
30 minutes Teacher Detention
Repeated Disruptive Behavior
30 minutes Teacher Detention
Inappropriate Language
30 minutes Teacher Detention
Rude or Discourteous
60 minutes Teacher Detention
40
GCA Student Handbook
Revised Aug 23, 2014
ADDITIONAL CLASSROOM INFORMATION
1. Any student who endangers the classroom or another student will be sent directly
to the principal with a referral.
2. Failure to serve a Teacher’s Detention will result in an additional 30-minute
detention. If that detention is not served, the teacher will call the parent. Not
serving a 60-minute detention will result in a required conference with the parents,
teacher, and Head of School.
3. Failure to return the white copy of a referral within the specified time will result in a
30-minute detention for every day it is late. After three days, the teacher will write
a referral for a Administrative Detention for each additional day the form is late.
DISCIPLINARY REFERRALS
GENERAL REFERRALS
The following infractions will be reviewed by the Head of School, and the appropriate
discipline will be issued. Each offense will be assigned either detention or Saturday
School:
1. Administrative Detention will be assessed for the following:
• Dress code violation
• Littering on school property
• Failure to pay fines on time
• Out of class without a pass
2. Saturday School will be assessed for the following:
• Failure to report to principal’s office when referred by a teacher
• Inappropriate display of affection
• Disturbing chapel
OTHER REFERRALS
Certain disciplinary infractions will be referred to the Discipline Committee for a
review. The following is a partial list of prohibited activities for which disciplinary
penalties will be assessed.
For the following prohibited activities, the administration may refer a decision to
the Discipline Committee. Saturday School will result as a minimum discipline for those
infractions listed:
1. Safety violations (matches, fireworks, lighters, etc.)
2. Leaving campus without permission. In addition to discipline, all work missed
will be recorded as a “0”.
3. Skipping a full day of school. In addition to discipline, all work missed will be
recorded as a “0”. Skipping class is defined as “being anywhere other than in
the assigned class.”
41
GCA Student Handbook
Revised Aug 23, 2014
4. Deliberately damaging school, church and/or faculty or staff property including
but not limited to painting words, numbers, or markings of any kind. In addition
to the discipline by either the principal or the Discipline Committee, the student
must pay for the repairs as soon as the cost is known, or the student will be
suspended until the repairs are paid.
SATURDAY SCHOOL
For some infractions and for failure to serve an Administrative Detention, the student
will receive a Saturday School. Failure to report to Saturday School on time or
disruptive behavior during Saturday School will result in further disciplinary action,
including serving another Saturday School along with In-School Suspension. If a
student misses Saturday School, he/she may be referred to the Discipline Committee.
Parents will be notified of a student’s Saturday School. Saturday School will be from
8:00 a.m. to 11:00 a.m. in the cafeteria.
1. Students should arrive in dress code at 7:55 a.m.
2. Students should bring supplies (pen, paper, and school work) for a silent
study hall and work detail. Students who arrive after 7:55 a.m. will not be
permitted to stay for Saturday School.
Below is a partial list of infractions which will require Saturday School and for which a
student may be required to go before the Discipline Committee:
1. Failure to serve an Administrative Detention
2. Leaving campus without permission
3. Skipping class
4. Horseplay that leads to a fight
5. Skipping a full day of school
6. Deliberately damaging school, church, and/or faculty or staff property serious
offenses and prohibited activities
The following is a partial list of prohibited activities that can be referred to the
Discipline Committee for review and determination. Punishment can range from
Saturday School to expulsion.
1. Any kind of profanity
2. Going into the personal belongings of an administrator or faculty/staff
member including but not limited to purses, brief cases, or grade books
3. Disrespect by word or action toward any administrator, faculty, or staff
member
4. The use of or possession of any tobacco product, both on and off campus
5. Sexual harassment
6. Fighting or bullying
7. Making physical threats, verbal or written
8. Intoxication, possession of or use of drugs or alcohol, both on and off
campus
9. Possession of pornographic materials
10. Acts or attempted acts of violence
42
GCA Student Handbook
Revised Aug 23, 2014
11. Having a knife or weapon on campus
TEACHER’S DETENTION (WEDNESDAYS)
Teacher’s Detention is held on Wednesdays after school for 30 – 60 minutes.
1. Students will be given at least a one-day notice so the white copy of the referral
can go home to parents to be signed and returned.
2. Teachers may assign various cleaning or menial tasks during detention. Here are
some suggestions:
a. Cleaning desks (tops, inside, etc.)
b. Picking up trash in classroom
c. Cleaning boards
d. Rearranging desks
e. Dusting blinds
3. Teachers may give writing assignments such as copying from the dictionary or an
encyclopedia.
4. This is how Teacher Detention will be assigned:
a. The student will be given the white copy of the disciplinary referral.
b. The white copy should be signed by the student’s parent and returned to
the teacher the following day.
5. If a student does not report for the Teacher Detention, the teacher will call the
parents and inform them of the no-show. At this time, the detention will be
rescheduled. The detention will now be a 60-minute detention.
ADMINISTRATIVE DETENTION HOURS 3:15 – 4:15 P.M. (FRIDAYS)
Students who receive Saturday School, In-School Suspension, Out-ofSchool Suspension, or expulsion will have it recorded on their school
discipline record.
1. Students must use the restroom and get water before coming to detention.
Students will not be allowed to leave the detention until 4:15 p.m.
2. Students will be given tasks to do on campus such as picking up trash, cleaning,
and dusting.
3. Administrative Detentions are served on Fridays immediately after school.
4. Students must arrive by 3:15 p.m. A tardy to detention will result in an additional
detention. Failure to serve a detention or dismissal from detention because of
inappropriate behavior will result in one day of In-School Suspension.
5. Cell phones, iPods, gaming devices, or any other electronic device will be
surrendered to the faculty member in charge. Items will be returned after the
completion of the Administrative Detention.
6. Students may not leave early for any reason.
7. No food, drink, candy, gum, or any other snack will be allowed in the classroom.
8. The dress code and conduct policies will be adhered to during detention.
43
GCA Student Handbook
Revised Aug 23, 2014
IN-SCHOOL SUSPENSION
In-School Suspension from school is a result of repeated minor infractions or at the
discretion of the principal. In-School Suspension will be held in the Head of School’s
office.
OUT-OF-SCHOOL SUSPENSION
Suspension from school is a result of the commission of a serious offense and
determined by the Head of School. At all times, the Head of School has the authority
to suspend a student. The length of suspension will be determined by the
administration.
1. Student will be responsible for all work missed during a suspension.
2. Students will receive a “0” in each course for each day of suspension. Very specific
changes in attitudes and actions will be expected prior to readmission.
3. Disciplinary probation may be invoked when a student is suspended from school.
4. Students are not permitted to participate in extra-curricular activities while on
suspension.
CELL PHONES, SMART PHONES, IPADS, IPODS
Grace Christian Academy sees the use of electronic devices for middle school and high
school students as a way to enhance the learning experience. Teachers may ask
students to look up Bible verses, look up vocabulary words, take a photo of an
assignment written on the board, text themselves a homework reminder, take notes or
do research for a project on the Internet. We also would like to move toward allowing
students, after they have gotten permission from their teacher, to call or text their
parents if they become sick and need to leave school.
Elementary students should keep their cellphones or smartphones in their book bags
during school. Elementary teachers will not be using them as a part of instruction in
class or allow students to have their electronic devices out in class. In the case of a
student with a handicap that would be helped by an electronic device, the
administration will make that decision.
Teachers may use countless apps, many of them free, to better connect students with
coursework on a platform they're familiar with. We want to teach our students to be
responsible and use electronic devices in a responsible manner. Should our system be
abused, we will have to revoke the privilege. Teachers will oversee the students’ use of
their cell phones, smart phones, iPads, iPods, or any other electronic device. Students
are not allowed to use these devices in chapel except for Bible apps.
• If a student uses a smart phone or other electronic device in class without
permission, the teacher will give the student a warning for the first offense and
44
GCA Student Handbook
Revised Aug 23, 2014
•
•
•
•
ask the student to put the device away.
On the second offense, the teacher will take the device and send it to the office with
a discipline slip. The school secretary will call the parent, and the policy will be
explained. The electronic device will be returned to the student at the end of the
day after the parents have been contacted.
Administrator’s Detention will be assigned for the third offense, and the parents will
be called in for a conference and given a contract to sign explaining that the
student will lose all electronic privileges on the fourth offense.
On the fourth offense, the student will lose the right to bring an electronic device to
school or to use any electronic device in school except for classwork in the
computer lab.
Any student picking up another student’s electronic device without permission will
be given Teacher’s Detention for the first offense. For the second offense,
Administrator’s Detention will be assigned.
DISMISSAL (EXPULSION)
When a student is dismissed from the school, he or she loses the privilege of attending
Grace Christian Academy. A dismissed student cannot be on school grounds or attend
any school functions.
A student who has been expelled from GCA may apply for readmission after being
out of GCA for one year. A student returning to GCA after being expelled will do so on
a probationary status.
DISCIPLINE COMMITTEE
The Discipline Committee, consisting of the Head of School and other faculty and/or
administrative personnel, will evaluate discipline situations as outlined in this
handbook and determine an appropriate measure of discipline for each situation which
is referred to the committee.
SEXUAL CONDUCT
Ephesians 5:3
Let there be no sexual immorality, impurity, or greed among you. Such sins have no
place among God's people. (NLT)
Grace Christian Academy supports Biblical principles of expecting students to
abide by a personal policy of abstinence before marriage. Sexual harassment of any
kind will not be tolerated. This will include any physical conduct or verbal innuendo
that is implicitly or explicitly sexual in nature. This also includes sexually-oriented
behavior that manipulates, intimidates, controls, or in any way creates a
hostile/offensive environment for another person. Sexual contact between students is
inappropriate at all times.
45
GCA Student Handbook
Revised Aug 23, 2014
SEX EDUCATION POLICY
GCA believes that parents are responsible for the teaching of sex education. Although
matters of male and female relationships are covered in Bible, Science classes, and
chapel services, we do not offer a sex education class.
46
GCA Student Handbook
Revised Aug 23, 2014
TEEN PREGNANCY AND/OR MARRIAGE
GCA believes in providing a wholesome environment conducive to learning for all its
students. We believe teenage pregnancy and/or marriage are incompatible and
impermissible within this environment. Individual situations that conflict with this
standard will be evaluated case by case with an attempt to find the best solution for
the individual and the student body as a whole. However, no married student,
pregnant student, or student responsible for a pregnancy may attend daily classes at
Grace. Every attempt will be made to assist a pregnant student to register for online
classes.
RESPECT FOR PROPERTY
Students are expected to respect the property of the school and others. Damage to
someone else’s property will result in restitution by the responsible party. Intentional
acts of vandalism are subject to student dismissal.
DRUGS AND ALCOHOL POLICY
The buying, selling, or other transfer of drugs and/or alcohol cannot be tolerated and
will result in dismissal of the offending student or students. Consumption of drugs or
alcohol by students is neither compatible nor permissible within the wholesome
Christian environment we provide at GCA. Although consumption is an expulsion
offense, individual situations will be evaluated case by case with an attempt to find the
best solution for the individual and the student body as a whole. The administration
reserves the right to require random drug testing with the understanding that
confidentiality will be maintained. If the parents and/or student refuse, then the
student’s privilege to attend GCA will be revoked.
TEXTING, FACEBOOK, EMAIL POLICY
The inappropriate use of any electronic means of communication will not be tolerated
from students while enrolled at Grace. Cyber bullying, sexually involved messages or
pictures, or any other communication that is harmful to individuals or to GCA as a
ministry of Grace Church could result in the dismissal of a student from the school.
PARENTAL INVOLVEMENT
Grace Christian Academy has a long history of support and cooperation from parents.
This tradition has created a family atmosphere often commented on by parents and
friends of GCA. We work diligently at creating this family atmosphere, and we encourage
a high level of parental involvement.
G-TEAM
The G-Team is the school’s parent organization, giving parents direct opportunities to
support the school through the following purposes:
47
GCA Student Handbook
Revised Aug 23, 2014
•
•
•
•
•
•
Promote the involvement of parents in the stated purposes for which GCA
exists, “training students to think and act as Christ”
Encourage open communication and cooperation among parents, teachers,
and administration
Provide parents and teachers with the information to know, identify with,
and positively influence the goals and vision of the school
Make recommendations or requests to the administration and School Board
through proper channels and delegated representatives
Help make the school more widely known within the southwest Georgia and
north Florida regions
Help provide for the school through knowledge of its needs
PARENT VOLUNTEERS (SEVEN (7) HOURS YEARLY PER FAMILY IS REQUIRED)
Parents are encouraged to volunteer to help their child’s teacher in any way they can.
Parents often volunteer to put up bulletin boards in the classroom, serve as chaperones
on field trips and at class parties, help the teacher in an art or a craft project, prepare
refreshments for special activities, read to the class, or be a guest speaker on a topic of
special interest.
PARENT – TEACHER CONFERENCES
Various parent-teacher conferences are scheduled each school year. These meetings
are designed to be a time for discussing the strengths and areas to be developed of
each student. This is also a good time to reinforce the relationship with the student’s
teacher. Parental attendance is very important. Parents may also request an additional
meeting with the teacher at any time throughout the school year by calling the school
office to set up a time.
TUESDAY PACKETS/COUGAR CLIPS
Each Tuesday when school is in session, an information folder known as the “Tuesday
Packet” or “Cougar Clips” will be sent home with each student in 1st through 5th
grades. This packet will contain school and classroom information, announcements,
graded papers, and other information for parents. Any forms or papers requiring a
parent’s signature will be noted by the teacher and should be sent back to school each
Wednesday in the same folder. Teachers will inform students and parents of any
special instructions regarding the use of Tuesday Packets for their classroom. Parents
will be responsible for purchasing new folders should originals become lost or
damaged.
48
GCA Student Handbook
Revised Aug 23, 2014
CLASSROOM VISITS
Visitors must first stop at the school office for a classroom pass in order to visit a class.
Conferences, even very short ones, must be scheduled in advance as the teachers’ daily
schedules do not allow time between 7:30 a.m. and 3:15 to meet with a parent unless it
has been previously scheduled.
CONTACTING FACULTY MEMBERS
Parents who need to talk with a faculty member may call the school office (243-8851)
and leave a message with the receptionist. The call will be returned as soon as possible.
Teachers are not permitted to leave a class for a phone call. Most faculty members also
have email addresses through the school’s website which may be used for
correspondence. GCA requests that parents not call faculty members at home unless it is
an emergency.
STUDENT INSURANCE
Each year Grace requires that parents take a low cost student accident insurance
policy through the school on each child. The cost of this insurance is included in the
enrollment fees. Should a student sustain accidental injury on campus during school
hours or while participating in or attending a school-sponsored activity, he/she is covered
by the insurance policy. This policy provides secondary coverage for those students who
are covered under another insurance program. It becomes the primary carrier if there is
no other insurance company. The insurance covers accidental injuries only.
PRIVATE VEHICLE COVERAGE
GCA’s school insurance policy is a secondary provider for parents who drive personal
vehicles to transport their child and/or other children on a field trip or an athletic event.
A parent’s personal insurance serves as the primary provider. Prior to leaving for any
event, the parent must have on file in the school office a copy of his/her current Georgia
Insurance Card listing the insurance company, policy number, agent, and insurance
coverage information.
NON-COVERAGE
Non-educational gatherings, class socials, or other extracurricular activities not approved
by the school administration are not covered by Grace Christian Academy or by any of its
insurance carriers.
FINANCIAL POLICIES
Grace Christian Academy encourages parents to conduct proper financial planning in
advance of enrolling their child(ren). Christian education requires a serious financial
investment. Parents should plan in advance to meet their financial commitment in full
and on time. This allows the school to do the same. Complete financial information,
49
GCA Student Handbook
Revised Aug 23, 2014
including registration and tuition fees, is available in the school office.
Tuition is due on the 1st of each month. GCA uses the automatic draft method for
tuition payments. The draft system is a secure and confidential transaction. It is easily
arranged and helps eliminate several bookkeeping steps for the office. Monthly
payments are automatically withdrawn on either the 3rd or the 18th of each month, or
payments may be divided by HALF payments on BOTH dates. Authorization forms are
available in the school office.
LATE FEES / RETURNED CHECKS
A $15 late fee will be added to the account for payments received after the 10th of the
month. A $25 fee will be added to the account for any check returned by the bank
unpaid. A $25 fee will be charged to an account if the bank refuses an automatic draft
payment.
PAST DUE ACCOUNTS
Grace Christian Academy does not permit a student to remain enrolled in school when
his/her tuition account balance becomes more than thirty (30) days past due, unless
satisfactory arrangements are made to restore the account to current status. Proverbs
22:7 teaches, “…the borrower is servant to the lender.” Therefore, we do not want to
encourage indebtedness.
RELEASE OF SCHOOL RECORDS
Grace Christian Academy does not release the school records (report cards,
achievement test scores, immunization records, etc.) of any student whose account is
not paid in full.
WITHDRAWAL POLICY
Immediate notice must be given to the office if a child is withdrawn from school after
enrollment. If a student is withdrawn from school after the first day of school, parents
are responsible for prorated tuition through the end of the month in which the student
withdraws. There are no refunds of tuition fees except for extenuating circumstances.
50