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Policies & Procedures
Online Manual
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INTRODUCTION
BOARD OF TRUSTEES AND ADMINISTRATION
i
FORWARD
ii
INSTITUTIONAL VALUES, VISION, AND MISSION STATEMENTS
iii
INSTITUTIONAL IDENTITY (FUNCTIONAL MISSION STATEMENT)
iv
CONSTITUENCIES SERVED (FUNCTIONAL MISSION STATEMENT
v
PART I: GOVERNANCE POLICIES
3357:13-1 ENDS
01-00
01-10
01-20
01-30
01-40
01-50
01-60
Global ENDS Policy
Diversity ENDS Policy
Job Readiness ENDS Policy
High Demand/Emerging Technologies ENDS Policy
Career Development ENDS Policy
Transferability ENDS Policy
Enrichment ENDS Policy
3357:13-2 GOVERNANCE PROCESS
02-00
02-10
02-20
02-30
Global Governance Commitment Policy
Governing Style Policy
Board Job Description Policy
Board Members Code of Conduct Policy
02-40
02-50
02-60
02-70
02-80
02-90
Cost of Governance Policy
Chief Governance Officer’s Role Policy
Board Secretary’s Role Policy
Agenda Planning Policy
Board Committee Principles Policy
Board Committee Structure Policy
3357:13-3 BOARD-PRESIDENT RELATIONSHIP
03-00
03-10
03-20
03-30
03-40
Global Board-CEO Delegation Policy
Unity of Control Policy
Delegation to the CEO Policy
Accountability of the CEO Policy
Monitoring CEO Performance Policy
3357:13-4 EXECUTIVE LIMITATIONS
04-00
04-10
04-20
04-30
04-40
04-50
04-60
04-70
04-80
04-90
Global Executive Limitations Policy
Communication and Support to the Board Policy
Treatment of Consumers Policy
Treatment of Employees Policy
Compensation and Benefits Policy
Financial Planning and Budgeting Policy
Financial Conditions and Activities Policy
Asset Protection Policy
ENDS Focus of Grants and Contracts
Emergency CEO Succession Policy
PART II: OPERATING POLICIES AND PROCEDURES
3357:13-11 BOARD OF TRUSTEES
11-01
11-02
11-02a
11-02b
11-03
11-04
11-06
11-07
11-08
11-09
Legal Authority
Membership Board of Trustees
Oath of Public Office
Oath of Executive Office
Procedures
Duties of Board Officers
Removal of Trustees
Bonding of Officers and/or Employees
Committees of the Board
Board Meetings
11-10
11-11
11-12
11-13
11-14
Board Agenda
Amendment of Rules and Regulations
Funds
Books, Accounts and Records
Conflicts
3357:13-12 THE ADMINISTRATIVE ORGANIZATION
12-07
12-08
12-091
12-092
12-093
12-094
12-095
12-10
12-101b
12-101d
12-101e
College Standing Committees
North Central State College Foundation
Management Rights
Governance
NCSFA Business and Operations
Negotiations
Contract Duration
Institutional Review Board (IRB) Policy
Institutional Review Board Informed Consent Form
Institutional Review Board Change Form
Institutional Review Board Continuation Form
3357:13-13 ACCESS TO INSTRUCTION (GAINING CREDIT)
13-01
13-02
13-03
13-03a
13-03b
13-31
13-31a
13-311
13-32
13-33
13-33a
13-34
13-341
13-341a
13-341b
13-341c
13-342
13-343
13-344
13-40
Resident Credit
Policy on General Education
Independent Study
Independent Study Form
Independent Study Plan of Study Form
Transfer Credit
Transfer Credit Contract
Transfer Module
Articulation Credit
Prior Learning Assessment (PLA) Credit (CBE, CLEP, ACT PEP, AP)
Application for Credit by Examination
Life Experience Credit Policy
Life Experience Credit Procedure
Life Experience Credit Request Form
Life Experience Credit Payment Slip
Life Experience Credit Faculty Compensation Form
Life Experience Credit Checklist for Students
Life Experience Credit Checklist for Faculty Advisors
Life Experience Credit Checklist for Department Chairs
Non-Credit
3357:13-14 TEACHING & LEARNING (ACADEMICS)
TEACHING (FACULTY RESPONSIBILITY)
(01-05)
14-01
14-02
Academic Calendar
Academic Freedom
Curriculum/Courses (06-12)
14-06
Accreditation
14-061
Academic Department/Program Review Manual
14-061b
Academic Department/Program Scoring Matrix Rubric
14-062
Support Service Department Review Manual
14-072
Curriculum Revision
14-072a
Course/Program Revision Proposal Form
14-08
Associate in Technical Studies Degree Program (ATS)
14-08a
Application for Admission to ATS Degree Program
14-091
Syllabi for Courses
14-091a
Course Master Syllabus Template
14-091b
Course Syllabus Template
14-092
Section Numbers for Course Scheduling
14-093
Course Prerequisites
14-093a
Course Prerequisites Waiver Form
14-094
Special Topics Courses
14-095
Standardized Testing Cutoff/Placement Scores (COMPASS, ACT, Asset)
14-10
Distance Learning
14-11
Intellectual Property
Advising (13-15)
14-13
14-13a
14-13b
14-13c
14-131
Student Examinations/Grading (16-23)
14-16
14-161
14-162
14-163
14-164
14-164a
14-165
14-17
14-18
14-19
14-19a
14-20
Academic Advising
Request for a Change in Faculty Advisor Form
Change of Major Form (Student)
Change of Major/Removal from Classes Form (Advisor)
Curriculum to Follow to Evaluate Student Current Status
Student Examination Policies
Grading Procedures
Proper Handling of Grades
Academic Records Retention
Incomplete Grades
Incomplete Grade Agreement
Unresolved “NR”(Not Reported) Grades
Mid-Term Deficiency Advising
Grade Appeal Policy
Grade Change Policy
Grade Change Form
Grade Replacement Policy
14-21
14-21a
14-22
Grade Forgiveness Policy
Grade Forgiveness Form
Dean’s List Policy
Attendance (24-27)
14-24
14-25
14-251
14-26
14-26a
14-26b
14-27
Student Attendance Policy
Attendance Monitoring Policy
Class Rosters
First Day of Class Registration Policy
Class Add/Drop Form
First Day of Class Registration Form
Military Policy, Students Called to Active Duty
Course Miscellaneous (28-49)
14-28
Course Cancellation Policy
14-281
Course Cancellation Procedure
14-30
Student Field Trips
14-30a
Student Field Trip Request Form
14-30b
Field Trip Waiver of Liability / Hold Harmless Agreement
14-30c
Student Participating in a Field Trip Form
14-31
CIS Computer Lab Usage Policy
14-311
Open Computer Labs
14-311a
Student Permission Form for Open Computer Labs Off-hour and Unsupervised
14-33
Policy on Videotaping
14-34
Policy on Human Subjects Research
14-34a
Application for Approval to use Human Subjects in Research
LEARNING (STUDENT RESPONSIBILITY)
Academic Discipline (50-65)
14-50
14-51
14-52
14-53
14-54
14-55
14-56
14-562
14-562a
14-57
14-571
14-58
14-59
Miscellaneous (66-69)
Academic Integrity (Plagiarism)
Academic Honesty/Dishonesty
Standards of Satisfactory Academic Progress Policy
Standards of Satisfactory Academic Progress for Financial Aid
Academic Probation Policy
Academic Probation and VA Benefits Policy
Academic Suspension and Dismissal Policy
Readmission Procedures for Academically Suspended Students
Readmission Form for Academically Suspended Students
Required Student Assessment
Standardized Testing Cutoff Scores
Developmental Education
Handicapped/Learning Disabilities Policy
ACADEMIC SUPPORT (INSTITUTIONAL RESPONSIBILITY) (70-99)
14-60
Faculty Support/Work Environment
14-661
Internal Program Review
14-662
Criteria for Closure of Academic Programs
14-73
Proctoring Policy for COMPASS or Non-NC State Exams
14-731
Proctoring Service Procedures for COMPASS or Non-NC State Exams
3357:13-15 LEARNING SUPPORT (STUDENT SERVICES)
15-01
15-02
15-021
15-03
15-031
15-041
15-042
15-05
15-051
Code of Student Conduct/Discipline
Student Complaint Policy
Procedures for Initiating a Student Complaint
Discrimination, Harassment, Sexual Misconduct, Stalking, and Retaliation Policy
Discrimination Grievance Procedures
Procedures to be Followed in the Event of the Death or
Serious Illness or Injury of a Student
Procedures for Responding to Suicidal OSU-Mansfield or NC State Students
Consultation and Assessment Team for Student Issues Policy
Consultation and Assessment Team for Student Issues Procedures
15-14
15-14a
Policy on Recommending Students for Employment
Reference Request and Student Authorization (FERPA Release)
3357:13-16 PERSONNEL
16-02
Recruitment and Selection
16-03
16-032
16-033
16-034
16-035
16-036
16-05
16-06
16-07
16-08
16-09
16-091
16-10
16-11
Contracts and Records
16-15
16-16
Faculty Rank
Hiring Policy
Hiring Procedure Guideline
Adjunct Hiring Procedures
Temporary Agency Hiring Guidelines
Temporary Employee Assignments
Travel Expenses for Candidates of Employment
Official Transcript Requirement Policy
Rehiring of Retired College Employees Policy
Nepotism Policy
Affirmative Action
Reduction in Workforce Policy (Staff)
Guidelines for Identifying Positions for Layoff (RIF-Staff)
Reserved for future use
Reserved for future use
Individual Contracts and Evaluation
Personnel Files
16-161
16-17
Change of Address Procedure
Requests for Public Records Policy
Responsibilities/Duties/Ethics
16-19
Policy on Maintenance of a Drug-Free Workplace
16-20
Requirements of Work and Conduct Policy (for Staff)
16-21
Business Dress Policy for Staff Employees
16-22
Alcohol & Drug Policy (Employees, Students, & Guests)
16-23
Ethics Policy
16-231
Ethics Rules for College Employees
16-24Conflict of Interest regarding “Things of Value” Offered by Vendors or Potential Vendors
16-25
Fraud
16-26
Computer & Network Use Policy
16-27
Attendance and Punctuality Policy (for Staff)
16-271
Attendance and Punctuality Procedures (for Staff)
Performance Evaluation/Recognition of Personnel
16-301
Performance Evaluation Process for Non-Teaching Employees
16-31
Corrective Action Policy
16-311
Corrective Action Process
16-311a
Corrective Action Form
16-32
Discipline/Discharge
16-33
Termination of Employment Exit Interview Policy
16-39
Outstanding Faculty/Staff Member of the Year Policy
Grievance Procedure
16-402
16-403
16-403a
Faculty Grievance/Arbitration Procedure
Student Evaluations
Student Evaluation Form
Compensation and Benefits
16-45
Fair Labor Standards and Wage Payment Act
16-451
Compensation Procedure
16-452
Faculty Workload
16-453
Adjunct Faculty Workload
16-454
Procedure on Compensation for Adjunct Faculty/Full-Time Faculty Overload
16-454a
Request for Variance Form
16-454b
Request for Variance From Standard Hourly Rates of Pay for P-T Instruction Form
16-46
Emergency Overload Compensation Policy
16-47
Compensation for Part-Time or Overload Non-Teaching Activities
16-48
Professional Growth Recognition Policy
16-491
Adjustment of Full-Time Staff Salaries
16-501
16-502
16-503
16-504
16-51
16-52
16-52a
16-521
16-522
16-53
16-53a
16-55
16-55a
16-56
16-57
16-581
16-59
Benefits Summary – Full Time Employees
Benefits Summary – Permanent Part Time Staff
Benefits Summary – Permanent Part Time Faculty
Life Insurance Conversion
Emeritus Status Policy
Tuition Remission Policy (Full-Time & PPT Employees)
Application for Tuition Remission Form
Procedures for using Tuition Remission to Register for Non-Credit Classes
Tuition Remission OSU-M (Shared Services)
Tuition Remission Policy Adjunct Faculty
Application for Adjunct Tuition Remission
Tuition Reimbursement Plan Policy
Request for Approval of Tuition Reimbursement Form
Fee Authorization Agreement Between NCSC & OSU-M
Computer Purchase Policy (Full-Time Employees)
Employee Assistance Program Procedures
Teaching Opportunities for Staff Employees Policy
Leave of Absence
16-70
16-70a
16-701
16-71
16-711
16-72
16-73
16-74
16-75
16-76
16-77
16-77a
16-80
16-83
Leaves of Absence
Request for Leave Form
Vacation Policy
Sickness and Disability Policy
Weather & Emergency Related Closing and/or Cancellation of All Classes
Personal Leave of Absence Policy
Leave to Attend Professional Workshops
Absence Due to Court Service
Bereavement Policy
Military Leave Policy
Extended Leaves of Absence Without Compensation Policy
Request for Extended Leave of Absence Form
Negotiations
Procedures for Work Related Injuries
3357:13-17 BUSINESS OPERATIONS
Finance/Accounting (01-09)
17-01
17-02
17-02a
17-021
17-03
17-031
Bank Reconciliations
Budget Procedures
Budget Transfer Form
Professional Development Fund (Faculty)
Integrated Planning and Resource Allocation Policy
Integrated Planning and Resource Allocation Procedure
Receivables (10-19)
17-101
17-102
17-103
17-104
17-111
17-112
17-131
Daily Receipt Procedures
Incoming Mail/Cash Procedure
Collection and Depositing of Fees (CDC NCState/OSU-M)
Sales and Services Revenue Procedures
Student Accounts Receivable Procedure
Student Accounts/Refund Procedure
Doubtful Accounts Procedure (Allowance for)
Payables (20-29)
17-201
Payable Processing
17-201a
Direct Pay Disbursement Voucher
17-22
Stale Check Policy
17-23
Stale Check Policy – Foundation
17-241
Payroll Check Replacement Procedure
17-26
Travel Expense Reimbursement Policy
17-261
Travel Expense Reimbursement Procedure
17-261a
Travel Request Authorization Form
17-261b
Mileage Report Form
17-261c
Travel Expense Reimbursement Form
17-281
Payroll Processing/Human Resources
17-281a
Timesheet Full-Time
17-281b
Timesheet Part-Time
17-281c
CollegeNOW Part-Time Payroll Record
17-281d
Non-Credit Part-Time Payroll Record
17-281e
Timesheet Full-Time Faculty Non-Teaching Activities During Off-Semester
17-281f Faculty Evaluation of Adjunct Faculty (Classroom Observation) Compensation Form
17-282
Payroll Processing Payroll/Benefits
Procurement (30-39)
17-30
17-301
17-301a
17-301b
17-301c
17-302
17-303
17-31
17-32
17-33
17-331
17-34
17-35
Assets/Property (40-49)
17-40
Competitive Selection Policy
Purchasing Guidelines
Facilities Return Job Order (Damaged Items/Returns)
Personal Service Contract (College)
Personal Service Contract (Foundation)
Expenditure of Public Funds for Food and Beverages
Vendor Relations Letter/Vendor Relation Procurement Procedures
Petty Cash (NC State College)
Petty Cash (CDC NC State/OSU-M)
Payment Card Policy
Payment Card Guidelines
Payment Card Policy - Foundation
College Identification Card Policy
Property Use Policy
17-401
17-401a
17-41
17-411
17-411a
17-411b
17-411c
17-42
17-45
17-45a
Records (50-59)
17-50
17-50a
17-51
17-51a
17-52
Property Use Procedure
Key and Building Key Card Requisition Form
Fleet Vehicle Use Policy
Fleet Vehicle Handbook
Facilities Fleet Car Request Form
Vehicle Use Driving History
Vehicle Use Report Questionnaire
Information Technology Equipment Use Policy
Donated Capital Assets Acceptance Procedure
Donated Equipment Form
Family Educational Rights and Privacy Act (FERPA)
Authorization for the Release of Student Information (FERPA Release)
Records Retention Policy/Schedule
Certificate of Records Destruction
Identity Theft Protection Policy
3357:13-18 FACILITIES
Physical Plant/Property (01-09)
18-01
Americans with Disabilities Act (ADA) Transition Plan
18-02
NC State/OSU-M Use of College Buildings and Facilities Policy
18-03
NC State/OSU-M Drives and Canvassing Policy
18-04
NC State/OSU-M Posting Policy
18-041
NC State/ OSU-M Posting Procedure
18-041a
NC State/ OSU-M Outdoor Event Board Request Form
18-05
NC State/ OSU-M Bake Sale Policy
18-051
NC State/ OSU-M Bake Sale Procedure
18-051a
NC State/ OSU-M Request for Bake Sale Form
18-06
NC State/ OSU-M Outside Vendors at Events Policy
18-07
NC State/ OSU-M Voluntary Closing of Shared Service Units
18-08
NC State/ OSU-M Campus Recreation Center (CRC) Pass Policy
18-081
NC State/ OSU-M Campus Recreation Center (CRC) Pass Guidelines
18-081a
Campus Recreation Center (CRC) Application Form – Alumni Pass
18-081b
Campus Recreation Center (CRC) Application Form – Family Pass
18-081c
Campus Recreation Center (CRC) Application Form – Retiree Pass
18-09
NC State/OSU-M Public Use of College Outdoor Areas Policy
Health, Safety & Security (10-39)
18-10
NC State/OSU-M Campus Safety and Security
18-101
Illness and Bodily Injury
18-102
First Aid Kit Information
18-103
Blood Borne Pathogens
18-104
Procedures for Aids, ARC & HIV Positive
18-105
Non Emergency Numbers
18-11
Fire Evacuation Plan
18-12
Tornado Safety and Shelter
18-13
Campus Closings
18-14
Weather - Campus Severe Weather Policy
18-141
College Closure and Class Cancellation Procedures
18-15
Security Camera Policy
18-16
Bomb Threats
18-17
Power Failure Phones
18-18
Workplace Violence
18-19 effective through December 31, 2013
NC State/OSU-M Campus Smoking Policy
18-19 effective beginning January 1, 2014
NC State/OSU-M Tobacco-Free Campus Policy
18-20
NC State/OSU-M Rollerblades, In-Line Skates and Skateboards Policy
18-21
NC State/ OSU-M Driving on Sidewalks Policy
18-22
Classroom Food and Drink Policy
18-23
NC State/ OSU-M Campus Wood Cutting Policy
3357:13-19 COMMUNICATIONS
19-01
19-02
19-03
19-05
19-051
19-051a
Public Relations/Promotion
Graphics Standards Usage & Representation
Graphic Design Proof Approval Form
College Catalog
College Catalog Revision Process
Catalog & Web Change Form
19-06
19-10
19-101
19-101a
NC State/ OSU-M Electronic Display (Retriever) Use Policy
Data Integrity/Request Policy for Institutional Research
Data Request Procedures for Institutional Research
Institutional Research Data Request Form
3357:13-20 DEVELOPMENT
20-01
20-02
Request for Proposal/Grants Process
Grants Transmittal Forms
20-10
(Building) Naming Policy
PART III: APPENDICES
Appendix A – Ohio Revised Code Chapter 3333 Ohio Board of Regents
Appendix B – Ohio Revised Code Chapter 3357 Technical Colleges
Appendix C – Ohio Administrative Code 3357:13 North Central State College District
Appendix D – Organizational Charts
Appendix E – Faculty and Staff Constitution (dated December 9, 2010)
Appendix F – Agreement between North Central State College and the Chapter of the North
Central State Faculty Association-American Association of University Professors
(AAUP) (effective August 27, 2014), Signature Version
Appendix G – Policies and Procedures for the North Central State College Foundation
Appendix H – Listing of (OSU-Mansfield/NC State) Shared Services Policies
Appendix I – Emergency Procedures Handbook (effective August 23, 2010)