EXHIBITOR MANUAL FOR: INVESTMENT CASTING 61 ANNUAL TECHNICAL CONFERENCE AND EQUIPMENT EXPO
EXHIBITOR MANUAL FOR: INVESTMENT CASTING 61ST ANNUAL TECHNICAL CONFERENCE AND EQUIPMENT EXPO OCTOBER 6 – 7, 2014 NORTHERN KENTUCKY CONVENTION CENTER Dear Exhibitor, Great Lakes Events is pleased to be the official service contractor for Investment Casting 61st Annual Technical Conference and Equipment Expo This Exhibitor Manual is designed to assist you in ordering tradeshow furniture, accessories and services prior to and during the show. If you have any questions regarding these items please feel free to email or call our Exhibitor Services Department at [email protected] or 585-458-2200. We look forward to working with you. TABLE OF CONTENTS 2 3 4 5 6 7 8 9 10 11 12, 13 14, 15 16 17 18 19 20 21 22 23 24, 25 26 27-45 Show Information Pre Show Order Exhibitor Appointed Contractor Method of Payment Third Party Payment Order Form Recap Furniture & Skirting Additional Items Carpet Cleaning Modular Exhibits Special Signs Installation & Dismantle Labor Labor Supervision Material Handling Order Advance Shipping Information Advance Shipping Labels Direct Shipping Information Direct Shipping Labels Great Lakes Transportation Limits of Liability Show Closing Northern Kentucky Convention Center Forms (Electric, Internet etc.) Great Lakes Events LLC 100 Bickford Street Rochester, NY 14606 Phone: 585-458-2200 Fax: 585-458-5087 1 WELCOME TO THE Investment Casting 61st Annual Technical Conference and Equipment Expo Great Lakes Events has been chosen as the official Decorator and Service Contractor for the Investment Casting 61st Annual Technical Conference and Equipment Expo to be held October 6 – 7, 2014 at the Northern Kentucky Convention Center in Covington, KY. In this packet we have enclosed our forms regarding services and equipment that you may require for your booth. We have also included additional forms offered by different companies for services that Great Lakes Events does not provide. Please submit the additional vendor orders to the contact information provided on each form. THE FOLLOWING EQUIPMENT IS INCLUDED WITH YOUR BOOTH **EXHIBIT HALL IS FULLY CARPETED** MOVE – IN DATES & TIMES SATURDAY SUNDAY MONDAY OCTOBER 4, 2014 OCTOBER 5, 2014 OCTOBER 6, 2014 12:00 P.M. – 5:00 P.M. 8:00 A.M. – 5:00 P.M. 8:00 A.M. – 1:15 P.M. MONDAY TUESDAY SHOW DATES & TIMES OCTOBER 6, 2014 OCTOBER 7, 2014 1:30 P.M. – 6:00 P.M. 2:30 P.M. – 6:00 P.M. MOVE – OUT DATES & TIMES TUESDAY WEDNESDAY OCTOBER 7, 2014 OCTOBER 8, 2014 6:00 P.M. – 10:00 P.M. 8:00 A.M. – 10:00 A.M. **ALL CARRIERS MUST CHECK IN BY 9:00 A.M. ON OCTOBER 8, 2014 ** The entire hall must be cleared by 10:00 A.M. on OCTOBER 8, 2014. To assure this, please notify your carrier to check in at the NORTHERN KENTUCKY CONVENTION CENTER by 9:00 A.M. on OCTOBER 8, 2014 to guarantee pick – up. If your carrier has not checked in by 9:00 A.M. your materials will be rerouted onto Great Lakes Transportation. To avoid this please make the necessary arrangements. IF YOU HAVE ANY QUESTIONS, PLEASE CONTACT EXHIBITOR SERVICES Phone: 585-458-2200 Fax: 585-458-5087 Email to: [email protected] 2 SHOW INFORMATION 8’ BURGUNDY/GRAY BACK DRAPE 3’ BURGUNDY SIDE DRAPE 1 – 6’ BURGUNDY SKIRTED TABLE 2 – FOLDING CHAIRS 1 – WASTEBASKET 1 – 7” X 44” BOOTH IDENTIFICATION SIGN Great Lakes Events LLC 100 Bickford Street Rochester, NY 14606 Phone: 585-458-2200 Fax: 585-458-5087 Email: [email protected] Investment Casting 61st Annual Technical Conference and Equipment Expo October 6 – 7, 2014 Northern Kentucky Convention Center Covington, Kentucky Great Lakes Events would like to make your ordering process a simple one. Complete all of the necessary forms for the services your company will require. Be sure to make note of the ADVANCE ORDER DEADLINE DATE SEPTEMBER 26, 2014 located at the top of each form. To qualify for advanced pricing, order forms and payment must be returned to Great Lakes Events by the specified date. NO EXCEPTIONS WILL BE MADE. Please use the following guidelines when placing your order: Complete all necessary Great Lakes Events forms and calculate the cost of each order. Record the cost at the bottom of each form. Complete the Order Forms Recap sheet. Be sure to include the applicable sales tax. Cancellations: There are NO refunds for items that have already been delivered to your booth. All cancellations for booth furnishings must be made at least 2 days prior to exhibitor move-in. For labor cancellations there is a one hour, one person charge applied to all orders that are not cancelled 24 hours prior to scheduled start time. This applies to both Exhibitor and Great Lakes Events supervision. Mail, fax or email to [email protected] your order forms. Be sure to photocopy a set for your files. If your order is tax exempt, please forward a copy of your tax exempt certificate with your order. Your exemption MUST be issued in the state the show takes place in. All material and equipment remain the sole property of Great Lakes Events and are considered on a rental basis for the duration of the show. Pricing includes delivery, installation, and removal from your booth. If a color selection is not made on rental materials prior to the show, Great Lakes Events reserves the right to provide you with show colors. Great Lakes Events is not responsible for injuries or falls caused by the improper use of furniture. If assistance is required assembling your booth, please complete the Installation & Dismantle Order Form. Great Lakes Events 100 Bickford Street Rochester, NY 14606 [email protected] Fax: 585-458-5087 FOR ADDITIONAL ONSITE ORDERS VISIT US AT THE GREAT LAKES EVENTS SERVICE DESK 3 PRE SHOW ORDER Complete the Method of Payment form and submit with all orders. Payment can be made in the form of cash, check, credit card or third party payment. Purchase orders are not a form of payment. Great Lakes Events LLC 100 Bickford Street Rochester, NY 14606 Phone: 585-458-2200 Fax: 585-458-5087 Email: [email protected] Investment Casting 61st Annual Technical Conference and Equipment Expo October 6 – 7, 2014 Northern Kentucky Convention Center Covington, Kentucky The Investment Casting Institute has selected Great Lakes Events LLC as the Exclusive Service Contractor. If your company plans to use a firm who is not the Exclusive Contractor, i.e., Great Lakes Events LLC, please complete this form and mail to the address listed below. EXHIBITING CO. NAME: ____________________________________BOOTH #: ___________ SHOW SITE CONTACT: _________________________________________________________ SERVICE CONTRACTOR INFORMATION SERVICE CONTRACTOR: ________________________________________________________ ADDRESS: ____________________________________________________________________ CITY: ____________________________________STATE: ___________ZIP: _______________ PHONE #:________________________________FAX #:_______________________________ TYPE OF SERVICE TO BE PERFORMED: __________________________________________ EXHIBITOR’S RESPONSIBILITIES It is your responsibility to inform your Service Contractor that they are required to send a copy of their General Liability Insurance Certificate no later than 30 days prior to show date. If the Contractor fails to do so, they will not be permitted to service your exhibit. It is the responsibility of the exhibitor to see that each representative of the Service Contractor abides by the official rules and regulations of this event. This form must be returned to Great Lakes Events LLC no later than SEPTEMBER 26,2014. RETURN TO: Great Lakes Events LLC 100 Bickford Street Rochester, NY 14606-2298 [email protected] 4 EXHIBITOR APPOINTED CONTRACTOR EXHIBITING COMPANY INFORMATION Great Lakes Events LLC 100 Bickford Street Rochester, NY 14606 Phone: 585-458-2200 Fax: 585-458-5087 Email: [email protected] Investment Casting 61st Annual Technical Conference and Equipment Expo October 6 – 7, 2014 Northern Kentucky Convention Center Covington, Kentucky ADVANCE PRICE DEADLINE SEPTEMBER 26, 2014 COMPANY NAME: ________________________________________________BOOTH #: ______________ ADDRESS: ______________________________________________________________________________ CITY: _____________________________________________STATE: ______ ZIP: ___________________ E-MAIL:_______________________________________________________FAX #:_____________________ CREDIT CARD INFORMATION CREDIT CARD: A Credit Card is required to be on file if you will be using any services provided by GREAT LAKES EVENTS or GREAT LAKES TRANSPORTATION. This Credit Card can be used as payment for all services if you include the cardholder’s authorization signature. If you fail to provide payment on your invoice at the close of the show, GREAT LAKES EVENTS reserves the right to charge the remaining balances to this credit card. Please be sure to arrange for complete payment by the close of the show. AMEX MASTERCARD PERSONAL CARD VISA COMPANY CARD ACCOUNT #: __________________________________________EXPIRATION: ___________CVC:______ AUTHORIZATION SIGNATURE: ______________________________________________________ CARDHOLDERS NAME:_____________________________________________________________ CARDHOLDERS BILLING ADDRESS: _________________________________________________ CITY: ____________________________________________STATE: __________ZIP: ______________ FORM OF PAYMENT Please indicate your form of payment: *FOR THIRD PARTY PLEASE USE THE FOLLOWING THIRD PARTY PAYMENT FORM COMPANY CHECK CREDIT CARD CHECK NUMBER: __________ FILL IN ABOVE INFORMATION MAKE CHECKS PAYABLE TO Great Lakes Events LLC *Checks Must Be In US Funds. *A $25.00 CHARGE WILL BE APPLIED FOR ALL RETURNED CHECKS. PAYMENT TERMS & CONDITIONS 5 Full Payment, including applicable sales tax is due in full with advance orders and/ or at show site for onsite orders. Purchase orders are not considered payment. Unpaid balances: Should there be any pre-approved unpaid balances after the close of the show, terms will be due upon receipt of invoice. Effective 30 days after invoice date a 2.0% finance charge will be applied. Annual rate of 24%. Adjustment: It is the exhibitor’s responsibility to bring any discrepancies for services provided and/or listed on an invoice to the attention of a Great Lakes Events Exhibitor Service Representative before the close of the show. Discrepancies after the show will not be honored. METHOD OF PAYMENT FORM CONTACT: ____________________________________________________PHONE #: _________________ Great Lakes Events LLC 100 Bickford Street Rochester, NY 14606 Phone: 585-458-2200 Fax: 585-458-5087 Email: [email protected] ADVANCE PRICE DEADLINE SEPTEMBER 26, 2014 THIRD PARTY TERMS Great Lakes Events (GLE) will accept payment from third parties and present invoices at show site for payment provided the following conditions are met: The third party payment information completed below must be acceptable to GLE. Also, the credit card information below must be submitted to GLE as a deposit prior to the show. All invoices must be reviewed by the third party on show site. No adjustment will be made after the show closing. The exhibitor must name items to be billed to the third party. If there is any doubt who is to be invoiced for a service, the exhibiting company will be invoiced. The exhibiting company is ultimately responsible for the payment of all charges. In the event that the named third party does not provide payment of the invoice prior to the last day of the show, charges will revert to the exhibiting company. The following form is to be completed, signed and returned by both parties by the deadline date indicated at the top of this page. Otherwise, the request will be denied. (GLE reserves the right to deny Third Party Payment terms to any party. EXHIBITING COMPANY INFORMATION EXHIBITNG CO. NAME:_____________________________________BOOTH #:___________ CONTACT: ________________________________________________PHONE #: _______________ THIRD PARTY COMPANY INFORMATION THIRD PARTY CO. NAME:_______________________________________________________ CONTACT: _______________________________________________PHONE #: ________________ EMAIL: ___________________________________________________ FAX #: __________________ ADDRESS: _____________________________________________________________________ CITY: _________________________________STATE: ____________ZIP: ________________ FURNITURE CARPET CIRCLE ITEMS TO BE PAID BY THIRD PARTY MATERIAL HANDLING LABOR TRANSPORTATION ALL THIRD PARTY CREDIT CARD INFORMATION _____MASTERCARD ____VISA ____AMEX ____PERSONAL ____COMPANY ACCOUNT#:____________________________________________EXPIRATION DATE:__________ CVC:______ AUTHORIZATION SIGNATURE:__________________________________________________________________ CARDHOLDERS’S ADDRESS: ___________________________________________________________________ CITY: _____________________________________________STATE: __________________ZIP: ______________ 6 THIRD PARTY PAYMENT FORM & TERMS Investment Casting 61st Annual Technical Conference and Equipment Expo October 6 – 7, 2014 Northern Kentucky Convention Center Covington, Kentucky Great Lakes Events LLC 100 Bickford Street Rochester, NY 14606 Phone: 585-458-2200 Fax: 585-458-5087 Email: [email protected] Investment Casting 61st Annual Technical Conference and Equipment Expo October 6 – 7, 2014 Northern Kentucky Convention Center Covington, Kentucky ADVANCE PRICE DEADLINE SEPTEMBER 26, 2014 THIS FORM MUST ACCOMPANY THE METHOD OF PAYMENT FORM COMPANY: ________________________________________BOOTH #: ______________ CONTACT: _________________________________________PHONE #: _____________ RECAP OF SERVICES ORDERED Payment is due upon ordering Order Totals: Furniture & Skirting $__________ Additional Items $__________ Carpet $__________ Cleaning $__________ Modular Exhibits $__________ Special Signs $__________ Installation Labor & Equipment $__________ Forklift Service Install $__________ Dismantle Equipment Only $__________ Taxable Subtotal: $__________ 6 % KY State Sales Tax: $__________ If your order is tax exempt, please forward a copy of your tax-exempt certificate with your order for the state in which services will be used. Taxable Total: $__________ Non-Taxable Items: Order Totals: Dismantle Labor Only $__________ Forklift Service Dismantle $__________ Material Handling $__________ Non-Taxable Total: $__________ Grand Total: _________________ Completed forms for: Electric; Telecommunications; Internet; Water Service; Compressed Air Service; Hanging Signs & Banner and Audio Visual must be returned directly to the 7 Northern Kentucky Convention Center ORDER FORM RECAP Taxable Items: Great Lakes Events LLC 100 Bickford Street Rochester, NY 14606 Phone: 585-458-2200 Fax: 585-458-5087 Email: [email protected] Investment Casting 61st Annual Technical Conference and Equipment Expo October 6 – 7, 2014 Northern Kentucky Convention Center Covington, Kentucky ADVANCE PRICE DEADLINE SEPTEMBER 26, 2014 THIS FORM MUST ACCOMPANY THE METHOD OF PAYMENT FORM COMPANY: _______________________________________________________BOOTH #: __________________ CONTACT: _______________________________________________________PHONE #: ___________________ SKIRTED DISPLAY TABLES 30” HIGH BY 24” WIDE CIRCLE COLOR: BLACK GRAY BLUE BURGUNDY QTY ITEM ______ ______ ______ ______ 4’ Skirted 6’ Skirted 8’ Skirted 4TH Side Skirted RED TEAL ADVANCE PRICE 79.50 94.00 110.00 30.00 WHITE PURPLE GREEN GOLD AFTER DEADLINE 98.75 117.25 137.00 41.00 TOTAL ______ ______ ______ ______ CIRCLE COLOR: BLACK GRAY BLUE BURGUNDY RED TEAL WHITE PURPLE GREEN GOLD QTY ITEM ADVANCE AFTER TOTAL ______ ______ ______ ______ 4’ Skirted 6’ Skirted 8’ Skirted 4TH Side Skirted 105.00 115.00 129.50 30.00 126.75 143.75 163.50 41.00 ______ ______ ______ ______ CHAIRS QTY ______ ______ ROUND TABLES ITEM ADVANCE AFTER TOTAL PRICE DEADLINE Folding Chair 10.00 13.00 ______ Straight Chair 40.00 49.25 ______ ______ Arm Chair ______ Bar Stool w/ Back ______ 49.25 52.25 61.75 62.25 ______ ______ QTY ITEM ______ ______ ______ 4’ 6’ 8’ ADVANCE PRICE 45.75 52.00 69.25 AFTER TOTAL DEADLINE 55.00 ______ 62.50 ______ 79.75 ______ QTY ITEM ______ 30”H ______ 42”H 8 ADVANCE PRICE 50.00 55.50 BLUE BURGUNDY AFTER TOTAL DEADLINE 63.50 ______ 68.50 ______ AFTER TOTAL DEADLINE 105.00 ______ 65.00 ______ UNSKIRTED 42”HIGH TABLES QTY ______ ______ ______ TABLE SKIRTS ONLY CIRCLE COLOR: BLACK GRAY ADVANCE PRICE 80.00 _____ 36” Round w/ white table cloth _____ 42” High Cocktail 50.00 w/ white table cloth UNSKIRTED 30”HIGH TABLES QTY ITEM ITEM 4’ 6’ 8’ ADVANCE PRICE 55.75 65.00 79.25 AFTER TOTAL DEADLINE 72.00 ______ 80.50 ______ 99.75 ______ SPECIAL DRAPING RED TEAL WHITE PURPLE QTY ITEM GREEN GOLD ADVANCE PRICE ______ 3’ H SIDE DRAPE 6.00 LF. ______ 8’ H BACK DRAPE 9.00 LF. AFTER TOTAL DEADLINE 7.00 LF ______ 10.50 LF ______ Furniture & Skirting Total = $_____________________Taxable Service Please enter total on Order Form Recap Sheet FURNITURE & SKIRTING SKIRTED DISPLAY TABLES 42” HIGH BY 24” WIDE Great Lakes Events LLC 100 Bickford Street Rochester, NY 14606 Phone: 585-458-2200 Fax: 585-458-5087 Email: [email protected] Investment Casting 61st Annual Technical Conference and Equipment Expo October 6 – 7, 2014 Northern Kentucky Convention Center Covington, Kentucky ADVANCE PRICE DEADLINE SEPTEMBER 26, 2014 THIS FORM MUST ACCOMPANY THE METHOD OF PAYMENT FORM COMPANY: ___________________________________________________BOOTH #: _____________ CONTACT: ___________________________________________________PHONE #: _____________ ACCESSORIES DESCRIPTION ADVANCE PRICE AFTER DEADLINE TOTAL _______ _______ _______ _______ _______ _______ _______ Wastebasket Bag stand Easel Free Standing Literature Stand Chrome Stanchion Roping (8’ Sections) 22” x 28” Sign Frame $ 12.50 $ 32.50 $ 28.00 $ 45.00 $ 36.00 $ 36.00 $ 43.50 $ 15.75 $ 39.25 $ 34.50 $ 60.00 $ 44.00 $ 44.00 $ 53.50 _______ _______ _______ _______ _______ _______ _______ ADVANCE PRICE AFTER DEADLINE TOTAL $ 115.00 $ 115.00 $ 115.00 $ 175.00 $ 225.00 $ 149.50 $ 149.50 $ 149.50 $ 227.50 $ 292.00 _______ _______ _______ _______ _______ ADVANCE PRICE AFTER DEADLINE TOTAL $ 110.00 $ 137.50 _______ $ 190.00 $ 237.50 _______ $ 210.00 $ 262.50 _______ $ 115.00 $ 143.75 _______ $ 130.00 $ 162.50 _______ PEGBOARDS & TACKBOARDS QTY _______ _______ _______ _______ _______ DESCRIPTION 4’ X 8’ Horizontal Pegboard 4’ x 8’ Horizontal Tackboard 3’ x 8’ Vertical Pegboard 3’ x 8’ Velcro Panels (Single Side) 3’ x 8’ Velcro Panels (Double Side) CABINETS & SHOWCASES QTY _______ _______ _______ _______ _______ DESCRIPTION White Locking Cabinet (22” W x 42”L x 42”H) Standard Locking Showcase (22”W x 62”L x 40”H) Standard Lit Locking Showcase (Electric service not included) Mini Locking Showcase (22”W x 40”L x 40”H) Mini Lit Locking Showcase (Electric service not included) Additional Items Total = $____________Taxable Service Please enter total on Order Forms Recap Sheet 9 ADDITIONAL ITEMS QTY Great Lakes Events LLC 100 Bickford Street Rochester, NY 14606 Phone: 585-458-2200 Fax: 585-458-5087 Email: [email protected] Investment Casting 61st Annual Technical Conference and Equipment Expo October 6 – 7, 2014 Northern Kentucky Convention Center Covington, Kentucky ADVANCE PRICE DEADLINE SEPTEMBER 26, 2014 THIS FORM MUST ACCOMPANY THE METHOD OF PAYMENT FORM COMPANY: ________________________________________BOOTH #: ______________ CONTACT: _________________________________________PHONE #: _____________ EXHIBIT HALL IS FULLY CARPETED STANDARD BOOTH CARPET Exact color match is not guaranteed for basic booth carpets ordered in multiple of two or more. The following prices include delivery, labor, carpet tape, and removal. Your carpet order can not be processed without a color selection. CIRCLE COLOR CHOICE: BLUE GRAY ITEM ________ ________ ________ ________ 9’ X 10’ 9’ X 20’ 9’ X 30’ 9’ X 40’ HUNTER GREEN ADVANCE PRICE AFTER DEADLINE 111.75 223.50 335.25 447.00 138.75 277.50 415.25 555.00 TOTAL ________ ________ ________ ________ CUT AND LAY CARPET The following prices include: Matching dye lot, delivery, laying, cutting, taping, and removal. CIRCLE COLOR CHOICE: BLUE GRAY ADVANCE PRICE ______ ft._____ ft. = sq. ft. x $1.95 sq. ft = BLACK HUNTER GREEN TOTAL ________ AFTER DEADLINE OR $2.50 sq. ft.= ______ TOTAL ______ MISCELLANEOUS ITEM ADVANCE PRICE Plastic Covering: ____ft. x____ ft. =____ sq. ft. x $.40 sq. ft. OR AFTER DEADLINE TOTAL $.48 sq. ft = ________ Carpet Total = $_____________ Taxable Service Please enter total on Order Forms Recap Sheet 10 CARPET QTY BLACK Great Lakes Events LLC 100 Bickford Street Rochester, NY 14606 Phone: 585-458-2200 Fax: 585-458-5087 Email: [email protected] Investment Casting 61st Annual Technical Conference and Equipment Expo October 6 – 7, 2014 Northern Kentucky Convention Center Covington, Kentucky ADVANCE PRICE DEADLINE SEPTEMBER 26, 2014 THIS FORM MUST ACCOMPANY THE METHOD OF PAYMENT FORM COMPANY:_________________________________________BOOTH #:_________ CONTACT:_________________________________________PHONE #:__________ CARPET VACUUMING Vacuuming is provided the evening before the specified date. Carpet vacuuming will begin on the first day of the show. Carpet vacuuming does not include trash removal VACUUMING SERVICE:Prices are per square foot. Carpet Size:_____ft.x_____ft =_____sq.ft. x $.30/day After Deadline or $.35/day No. of Days x _____ Total = ______ List Date(s) needed:__________________________________________ PORTER SERVICE Porter service includes booth wipe down and trash removal for the duration of the show. Does not include vacuuming. PORTER SERVICE RATES: 0 – 500 Sq. Ft. 501 – 1500 Sq. Ft. 1501 – 3000 Sq. Ft. 3001 Sq. Ft. and higher Rate __________ X No. of Days __________ $20.00 per day $35.00 per day $50.00 per day Call for rate Total = List Date(s) needed:__________________________________________ Cleaning Total= $_________Taxable Service Please enter total on Order Forms Recap Sheet 11 __________ CLEANING Advance Price Great Lakes Events LLC 100 Bickford Street Rochester, NY 14606 Phone: 585-458-2200 Fax: 585-458-5087 Email: [email protected] Investment Casting 61st Annual Technical Conference and Equipment Expo October 6 – 7, 2014 Northern Kentucky Convention Center Covington, Kentucky ADVANCE PRICE DEADLINE SEPTEMBER 26, 2014 THIS FORM MUST ACCOMPANY THE METHOD OF PAYMENT FORM COMPANY: ___________________________________________________BOOTH #: _____________ CONTACT: ___________________________________________________PHONE #: _____________ MODULAR EXHIBITS Standard Modular Exhibits Include: Choice of standard panels, header copy (one color), standard booth carpet, first time vacuuming (night before show opens), shipping and material handling of exhibit, set-up and dismantle. *Header Copy: One color header copy is included with standard exhibits. If header copy sections below is not filled in, then we will provide you with your company name in black standard font. Additional colors and logos will increase cost. Full payment, including tax, must be received by the Advance Order Deadline Date or a late charge of 30% will be added to the rental Price. A late charge of 50% will be applied to all orders received 1 week prior to move-in. Orders received after the deadline date are subject to availability. Orders received without payment cannot be processed. QUANTITY DESCRIPTION PRICE GLE 100 – 10’ x 10’ Exhibit with 10’ Header Sign $ 1,150.00 GLE 200 – 10’ x 20’ Exhibit with (2) 10’ Header Signs $1,850.00 GLE 201 – 10’ x 20’ Exhibit with (2) 10’ Header Signs $2,550.00 GLE 202 – 10’ x 20’ Angled Exhibit with (2) 8’ Header Signs $2,150.00 GLE 204 – 10’ x 20’ Exhibit with (3) 6’ Header Signs and raised Logo Sign $2,950.00 Shelves (12” D x 39” W) $ 35.00 Colored Panels (Price per Panel) Red, Yellow, Green, Blue, Dark Blue $ 40.00 Stem lights (50 watt halogen) electrical service not included $ 46.00 Circle Standard Panel Choice: Circle Carpet Color Choice: White Blue Blue Cloth Gray Burgundy Cloth Black Hunter Green Header Copy: Please Print Modular Exhibit Rentals Total = $____________Taxable Service Please enter total on Order Forms Recap Sheet 12 TOTAL MODULAR EXHIBIT RENTALS Standard Modular Exhibits Do Not Include: Daily booth cleaning, electrical service, furniture, special drape or accessories. Please use the proper forms enclosed in your manual to order these additional items. gle@QPP gle@RPP gle@RPQ gle@RPR f•˜@p˜Œ†Œ”ŠL sˆˆ@–˜ˆœŒ•›™@–„Šˆ 13 gle@RPT Great Lakes Events LLC 100 Bickford Street Rochester, NY 14606 Phone: 585-458-2200 Fax: 585-458-5087 Email: [email protected] Investment Casting 61st Annual Technical Conference and Equipment Expo October 6 – 7, 2014 Northern Kentucky Convention Center Covington, Kentucky ADVANCE PRICE DEADLINE SEPTEMBER 26, 2014 THIS FORM MUST ACCOMPANY THE METHOD OF PAYMENT FORM COMPANY: ______________________________________BOOTH #: ______________ CONTACT: ______________________________________ PHONE #: ______________ COMPANY WEBSITE: ___________________________ EMAIL: _______________ FULL COLOR DIGITAL SIGN SIZES SIZE ADVANCE PRICE AFTER DEADLINE TOTAL ________ ________ ________ ________ ________ ________ ________ ________ 7” X 11” 7” X 44” 11” X 14” 11” X 44” 14” X 22” 14” X 44” 22” X 28” 28” X 44” 10.00 36.00 15.00 42.00 22.00 45.00 45.00 85.00 20.00 72.00 30.00 84.00 44.00 90.00 90.00 170.00 ________ ________ ________ ________ ________ ________ ________ ________ Banner Step Stake Retractable Banner Quoted on request Quoted on request Quoted on request Sign-a-cade Quoted on request Cutouts Quoted on request Floor Stickers Quoted on request QTY SERVICE PRICE TOTAL ________ ________ ________ ________ Grommets Step Stake Sign Holder Easel back on sign Logo Sign (scanning) 3.00(lots of 6) 2.50 5.25 75.00/hour ________ ________ ________ ________ Choose substrate (check one) Cora Plast______ Foam Core_______ Any orders received 10 days prior to the start of exhibitor move in Are subject to applicable shipping charges Special Signs Total =$__________________Taxable Service Please enter total Order Forms Recap Sheet 14 SPECIAL SIGNS QTY Attention Exhibitors Need Graphics ? Give us a call ! Banners Signs Retractable Banners Cut Outs * Banners * Signs * Retractables * Cut Outs * Sign-a-cades * Step Stake * Floor Stickers Sign-a-cade Step Stakes Floor Stickers 15 Great Lakes Events Tel. 585-458-2200 ext. 245 (Andrea) [email protected] Great Lakes Events LLC 100 Bickford Street Rochester, NY 14606 Phone: 585-458-2200 Fax: 585-458-5087 Email: [email protected] Investment Casting 61st Annual Technical Conference and Equipment Expo October 6 – 7, 2014 Northern Kentucky Convention Center Covington, Kentucky COMPANY: ________________________________________________ BOOTH #: _______________ CONTACT: _________________________________________________PHONE #: _______________ LABOR & FORKLIFT SERVICE RATES LABOR RATES: Install, dismantle, unskid, reskid, unpack, and repack display without forklift use. FORKLIFT SERVICE: Install, dismantle, unskid, reskid, unpack, repack display, and positioning machinery with forklift use. Straight Time: 8:00 A.M. – 4:00 P.M Monday through Friday…………………….…………..…. Overtime: 4:00 P.M. – 12:00 A.M. Monday through Friday, 8:00 A.M. – 12:00 A.M. Saturday…... Double Time: 12:00 A.M. – 8:00 A.M. Monday through Saturday, and all hours on Sunday……….. $59.00 /hr. $88.50 /hr $118.00 /hr FORKLIFT SERVICE: One hour minimum charge (Rate includes rigger and forklift) 5,000 LB LIFT Straight Time: 8:00 A.M. – 4:00 P.M Monday through Friday………………..………….………. Overtime: 4:00 P.M. – 12:00 A.M. Monday through Friday, 8:00 A.M. – 12:00 A.M. Saturday…... Double Time: 12:00 A.M. – 8:00 A.M. Monday through Saturday, and all hours on Sunday……….. $129.00 /hr $158.00 /hr $178.00 /hr FOR 8,500 LB LIFT ADD ADDITIONAL $25.00 /hr. Banding………..….$35.00 per skid Shrink Wrap……..……$25.00 per skid For all labor cancellations there is a one hour charge applied to all orders that are not cancelled 24 hours prior to scheduled start time. This applies to Exhibitor and Great Lakes Events supervision. INSTALLATION & DISMANTLE WITH GREAT LAKES SUPERVISION Exhibits are installed prior to Exhibitor’s arrival and dismantle after Exhibitor’s departure under the direction of Great Lakes Event’s I & D Supervisor. When requesting this service, send set-up instructions and packing list. Please calculate the hourly rate plus 30% Supervision Charge/Minimum $30.00. LABOR INSTALL: DATE: ______________TIME: _______________WORK TO BE DONE: _____________________________________________ NUMBER OF MEN HOURS TOTAL HOURS RATE TOTAL 30% supervision (MIN $30.00) TOTAL COST ____________ x _________________ = ________________ x ______________ = ___________ x _____________ = _______________ FORKLIFT SERVICE INSTALL: DATE: _____________TIME: _______________WORK TO BE DONE: _________________________________ HOURS RATE TOTAL 30% supervision (MIN $30.00) TOTAL COST _________________ x ______________ = ___________ x _____________ = _______________ LABOR DISMANTLE: DATE: _____________TIME: ______________WORK TO BE DONE: ____________________________________________ NUMBER OF MEN HOURS TOTAL HOURS RATE TOTAL 30% supervision (MIN $30.00) TOTAL COST ____________ x _________________ = ________________ x ______________ = ___________ x _____________ = _______________ FORKLIFT SERVICE DISMANTLE: DATE: __________TIME: _________WORK TO BE DONE: __________________________________ HOURS RATE TOTAL 30% supervision (MIN $30.00) TOTAL COST _________________ x ______________ = ___________ x _____________ = _______________ **SUPERVISION FORM REQUIRED** INSTALLATION & DISMANTLE WITH EXHIBITOR SUPERVISION Supervisor must check in at the Great Lakes Events Exhibitor Service Center to pick up laborers. When work is complete, supervisor must return to service center to release laborers. Start time in only guaranteed when labor is requested at 8:00 A.M., unless the official set up time begins later in the day. LABOR INSTALL: DATE: _____________TIME: ______________WORK TO BE DONE: ________________________________________________ NUMBER OF MEN HOURS (APPROX) ________________x _________________ = __________________ x _______________ = _________________ TOTAL HOURS RATE TOTAL COST FORKLIFT SERVICE INSTALL: DATE: ____________TIME: _____________WORK TO BE DONE: ______________________________________ HOURS RATE TOTAL 30% supervision (MIN $30.00) TOTAL COST _________________ x ______________ = ___________ x _____________ = _______________ LABOR DISMANTLE: DATE: ____________TIME: ______________WORK TO BE DONE: ______________________________________________ NUMBER OF MEN HOURS (APPROX) TOTAL HOURS RATE TOTAL COST _____________________ x _________________ = _________________ x _______________ = ___________________ FORKLIFT SERVICE DISMANTLE: DATE: __________TIME: ______________WORK TO BE DONE: ___________________________________ HOURS RATE TOTAL 30% supervision (MIN $30.00) TOTAL COST _________________ x ______________ = ___________ x _____________ = _______________ 16 Installation Total: $__________________Taxable Service Dismantle Total: $______________________Non-Taxable Service Please enter total on Order Form Recap Sheet INSTALLATION & DISMANTLE LABOR LABOR RATES: One hour minimum charge (Rate includes 1 man) Great Lakes Events LLC 100 Bickford Street Rochester, NY 14606 Phone: 585-458-2200 Fax: 585-458-5087 Email: [email protected] Investment Casting 61st Annual Technical Conference and Equipment Expo October 6 – 7, 2014 Northern Kentucky Convention Center Covington, Kentucky ADVANCE PRICE DEADLINE SEPTEMBER 26, 2014 This form is mandatory only if you will be using any labor supervised by Great Lakes Events COMPANY: _____________________________________________________BOOTH #:__________________ CONTACT: _____________________________________________________FAX #:_____________________ PHONE #:___________________________WEEKEND/AFTER HOURS PHONE #:_____________________ INBOUND SHIPPING INFORMATION Shipment 1: Carrier: ______________________________Arrival Date: _________________ No. of Pieces____________ Weight: ______________________________Pro Number: _________________ Shipment 3: Carrier: ____________________________Arrival Date: _________________ No. of Pieces____________ Weight: ____________________________Pro Number:_________________ UTILITY INFORMATION Did you order electrical service? _______________Should electrical lines lie under carpet? ________ Please send electrical order forms and drawings directly to the official electrical contractor. Did you order telephone service? _______________ Please send telephone order forms and drawings directly to the official telephone contractor. SET – UP INSTRUCTIONS Are the set-up drawings attached? _____________Are the set-up drawings sent with exhibit? _______ Special Instructions: __________________________________________________________________________ ___________________________________________________________________________________________ OUTBOUND SHIPPING INFORMATION Consigned to: ______________________________________________________________________________ Attention: _________________________________________________________________________________ Address: __________________________________________________________________________________ City: ________________________________________State: ____________Zip: __________________________ Method of shipping: Air Freight Next Day 2nd Day Deferred Motor Freight Van Line Other Number of pieces: __________________________________Weight: ___________________________________ Carrier: ___________________________________________________________________________________ Great Lakes Transportation invites you to check our service and rates for outbound shipping. 17 LABOR SUPERVISION Shipment 2: Carrier: _____________________________Arrival Date: _________________ No. of Pieces____________ Weight: _____________________________Pro Number: _________________ Great Lakes Events LLC 100 Bickford Street Rochester, NY 14606 Phone: 585-458-2200 Fax: 585-458-5087 Email: [email protected] Investment Casting 61st Annual Technical Conference and Equipment Expo October 6 – 7, 2014 Northern Kentucky Convention Center Covington, Kentucky To insure that Great Lakes Events accepts and delivers your freight please adhere to the Advance or Direct shipping instructions provided in this Exhibitor Manual. COMPANY: __________________________________________BOOTH #: _________ CONTACT: __________________________________________PHONE #: _________ MATERIAL HANDLING RATES ***FREIGHT WILL NOT BE ACCEPTED WITHOUT PRIOR PAYMENT ADVANCE SHIPMENTS: We will ship _______lbs. @ $69.00 per cwt. (100 lbs.)=$_______(minimum of $138.00) Our freight will arrive after September 26, 2014:________lbs @$5.00 per cwt =$_____(min charge of $10.00 per shipment plus advanced rate) DIRECT SHIPMENTS: We will ship _______lbs. @ $59.00 per cwt. (100 lbs.)=$_______(minimum of $118.00) MACHINERY SHIPMENTS: We will ship _______lbs. @ $27.00 per cwt. (100 lbs.)=$_______ We will ship _______lbs. @ $22.00 per cwt. (100 lbs.)=$_______ We will ship _______lbs. @ $18.00 per cwt. (100 lbs.)=$_______ ALL SHIPMENTS ARE CHARGED A MINIMUM OF 200 LBS. ALL MATERIAL HANDLING CHARGES MUST BE PREPAID We understand your calculation may only be an estimate. Invoicing will be done from the actual weight as listed on the inbound bills of lading. Adjustments will be made accordingly. If you have any questions about material handling, please contact our Exhibitor Services Department Material Handling Total = $______________Non-Taxable Service Please enter total on Order Forms Recap Sheet 18 MATERIAL HANDLING ORDERS For complete information, descriptions and rates, please refer to the Advance or Direct Shipment forms. Please be aware of the Exhibitor move in and move out times and make note of any additional charges that may be applied for overtime. SHIPPING ARRANGEMENTS How to calculate your order: When recording your weight, round up to the next 100 lbs. Example: We will ship 265 lbs. (round up to 300 lbs.) 300 lbs. x RATE per cwt. = $ Dollars Great Lakes Events LLC 100 Bickford Street Rochester, NY 14606 Phone: 585-458-2200 Fax: 585-458-5087 Email: [email protected] Investment Casting 61st Annual Technical Conference and Equipment Expo October 6 – 7, 2014 Northern Kentucky Convention Center Covington, Kentucky ADVANCE WAREHOUSE MATERIAL HANDLING SERVICES RATES INCLUDE THE FOLLOWING: Unloading of crated material (uncrated materials will not be accepted at the warehouse) Storage at warehouse for up to 30 days Delivery to your booth at show site Storage and return of empty containers Reloading of material on to your carrier at the close of the show ADVANCE WAREHOUSE SHIPPING INSTRUCTIONS ADVANCE WAREHOUSE SHIPPING INFORMATION LABEL EACH CRATE OR PACKAGE AS FOLLOWS: TO: (EXHIBITING COMPANY NAME & BOOTH NUMBER) FOR: INVESTMENT CASTING 61ST TECHNICAL CONFERENCE & EQUIPMENT EXPO GREAT LAKES EVENTS C/O ABF FREIGHT SYSTEMS 6290 ALLEN ROAD WEST CHESTER, OH 45069 513-779-7888 ADVANCE WAREHOUSE RATES ALL SHIPMENTS ARE CHARGED A MINIMUM OF 200 LBS. ADVANCE CRATED SHIPMENT: Arriving on or before deadline date. Each shipment is considered separately. No cumulative weights will be allowed. Rate: $ 69.00 per cwt. (100lbs.) Minimum charge of 200 lbs. totaling $138.00 ADVANCE CRATED SHIPMENTS ARRIVING AFTER DEADLINE OF OCTOBER 1, 2014 Advance rate plus additional $5.00 per cwt. (100 lbs) FREIGHT LOADING /UNLOADING ON OVERTIME HOURS: Advance rate plus additional $7.50 per cwt. Overtime includes Monday – Friday 4:00 P.M. and beyond, Saturday, Sunday, Holidays **FREIGHT ARRIVING AT THE WAREHOUSE AFTER THE SHOW OPENS WILL BE REFUSED! 19 Place order on Material Handling Order Form ADVANCE SHIPMENTS All shipments must arrive to the advance warehouse by SEPTEMBER 26, 2014. If your shipment arrives after this date you will be charged an additional late fee (rate listed below). There are no exceptions to this fee! The absolute latest date for shipments to arrive to the advance warehouse is OCTOBER 1, 2014 with late fee applied. Any shipments sent to the advance warehouse after OCTOBER 1, 2014 will be refused! Delivery hours at advance warehouse are 8am – 4pm M-F. No shipments will be accepted on weekends or holidays. Mandatory Documentation: Shipment received without receipts, freight bills or specified unit counts on the receipts or freight bills, such as UPS and Fed-Ex, will be delivered to the exhibitor’s booth without guarantee of the piece count or condition. Great Lakes Events will assume no liability for such shipments. Insurance: Be sure your materials are insured from the time they leave your company until they are returned after the show. It is suggested that exhibitors arrange all risk coverage, “riders” to existing policies can usually do this. Great Lakes Events is not responsible for the security of items after they are delivered to each booth or until they are picked up at booth for reloading at the close of the show. Please take all necessary precautions. Great Lakes Events LLC 100 Bickford Street Rochester, NY 14606 Phone: 585-458-2200 Fax: 585-458-5087 Email: [email protected] Investment Casting 61st Annual Technical Conference and Equipment Expo October 6 – 7, 2014 Northern Kentucky Convention Center Covington, Kentucky PLEASE AFFIX THESE LABELS TO ALL ITEMS BEING SENT TO THE ADVANCE WAREHOUSE *Shipments will be refused if payment information is not sent in prior to arrival! Deliveries must arrive on or before SEPTEMBER 26, 2014 to avoid surcharges. TO: TO: BOOTH: BOOTH: FOR: FOR: ST INVESTMENT CASTING 61ST TECHNICAL CONFERENCE & EXPO GREAT LAKES EVENTS C/O ABF FREIGHT SYSTEMS 6290 ALLEN ROAD WEST CHESTER, OH 45069 SHIPMENTS MUST ARRIVE ON OR BEFORE SEPTEMBER 26, 2014 SHIPMENTS MUST ARRIVE ON OR BEFORE SEPTEMBER 26, 2014 TO: TO: BOOTH: BOOTH: FOR: FOR: ST INVESTMENT CASTING 61 TECHNICAL CONFERENCE & EXPO GREAT LAKES EVENTS C/O ABF FREIGHT SYSTEMS 6290 ALLEN ROAD WEST CHESTER, OH 45069 INVESTMENT CASTING 61ST TECHNICAL CONFERENCE & EXPO GREAT LAKES EVENTS C/O ABF FREIGHT SYSTEMS 6290 ALLEN ROAD WEST CHESTER, OH 45069 SHIPMENTS MUST ARRIVE ON OR BEFORE SEPTEMBER 26, 2014 SHIPMENTS MUST ARRIVE ON OR BEFORE SEPTEMBER 26, 2014 20 ADVANCE SHIPPING LABELS INVESTMENT CASTING 61 TECHNICAL CONFERENCE & EXPO GREAT LAKES EVENTS C/O ABF FREIGHT SYSTEMS 6290 ALLEN ROAD WEST CHESTER, OH 45069 Great Lakes Events LLC 100 Bickford Street Rochester, NY 14606 Phone: 585-458-2200 Fax: 585-458-5087 Email: [email protected] Investment Casting 61st Annual Technical Conference and Equipment Expo October 6 – 7, 2014 Northern Kentucky Convention Center Covington, Kentucky DIRECT MATERIAL HANDLING SERVICES RATES INCLUDE THE FOLLOWING: Unloading of material at convention facility and delivery to your booth Storage and return of empty containers at the close of the show. Due to Fire Marshall Regulations, empties may be stored outdoors. Reloading of material on to your carrier at the close of the show DIRECT SHIPPING INSTRUCTIONS DIRECT SHIPPING INFORMATION LABEL EACH CRATE OR PACKAGE AS FOLLOWS: TO: (EXHIBITING COMPANY NAME & BOOTH NUMBER) FOR: INVESTMENT CASTING 61ST TECHNICAL CONFERENCE AND EQUIPMENT EXPO GREAT LAKES EVENTS C/O NORTHERN KENTUCKY CONVENTION CENTER ONE WEST RIVERCENTER BLVD. COVINGTON, KY 41011 859-261-1500 DIRECT SHIPPING RATES ALL SHIPMENTS ARE CHARGED A MINIMUM OF 200 LBS. DIRECT SHIPMENTS: Shipments that can be unloaded. Each shipment is considered separately. No cumulative weights will be allowed. Rate: $59.00 per cwt. (100 lbs.) see below for Overtime Minimum charge of 200 lbs. totaling $118.00 MACHINERY SHIPMENTS: Rates: 200 – 2,000 lbs. $27.00 per cwt. 2,001 – 5,000 lbs. $22.00 per cwt. 5,001 + $18.00 per cwt. FREIGHT LOADING /UNLOADING ON OVERTIME HOURS: Direct rate plus additional $7.50 per cwt. Overtime includes Monday – Friday 4:00 P.M. and beyond, Saturday, Sunday and Holidays. FREIGHT THAT ARRIVES AFTER THE SHOW OPENS: Direct rate plus additional $ 7.00 per cwt. Place order on Material Handling Order Form DIRECT SHIPMENTS Shipments will only be received during the move in period, OCTOBER 4 – 6, 2014. As an exhibitor it is your responsibility to instruct your carrier of the proper date for direct deliveries to the convention facility. Any shipments arriving prior to the first day of move in will be refused and returned to the local trucking terminal. Mandatory Documentation: Shipments received without receipts, freight bills or specified unit counts on the receipts or freight bills, such as UPS , DHL and FedEx, will be delivered to the exhibitor’s booth without guarantee of the piece count or condition. Great Lakes Events will assume no liability for such shipments. Weight tickets or bills of lading indicating weight must accompany all freight. Failure to have proper weight certification will delay unloading. Great Lakes Events reserves the right to estimate the weight of a shipment if no certification is presented upon the time of delivery. Invoicing will be based upon this estimate. The appropriate paperwork must be presented to GLE before the close of the show or the estimate will serve as the billing weight. The driver’s signature on the show site receiving reports will verify the total piece count and weight. Insurance: Be sure your materials are insured from the time they leave your company until they are returned after the show. It is suggested that exhibitors arrange all risk coverage, “riders” to existing policies can usually do this. Great Lakes Events is not responsible for the security of items after they are delivered to each booth or until they are picked up at each booth for reloading at the close of the show. Please take all necessary precautions. Great Lakes Events LLC 100 Bickford Street Rochester, NY 14606 Phone: 585-458-2200 Fax: 585-458-5087 Email: [email protected] Investment Casting 61st Annual Technical Conference and Equipment Expo October 6 – 7, 2014 Northern Kentucky Convention Center Covington, Kentucky PLEASE AFFIX THESE LABELS TO ALL ITEMS BEING SENT TO NORTHERN KENTUCKY CONVENTION CENTER *Please complete the method of payment form prior to the show as freight WILL NOT be released if payment information has not been completed! TO: TO: BOOTH: BOOTH: FOR: FOR: INVESTMENT CASTING 61 TECHNICAL CONFERENCE & EXPO GREAT LAKES EVENTS C/O NORTHERN KENTUCKY CONVENTION CENTER ONE WEST RIVERCENTER BLVD. COVINGTON, KY 41011 INVESTMENT CASTING 61ST TECHNICAL CONFERENCE & EXPO GREAT LAKES EVENTS C/O NORTHERN KENTUCKY CONVENTION CENTER ONE WEST RIVERCENTER BLVD. COVINGTON, KY 41011 DIRECT SHIPMENTS WILL ONLY BE ACCEPTED DURING THE MOVE IN OCTOBER 4 - 6, 2014 DIRECT SHIPMENTS WILL ONLY BE ACCEPTED DURING THE MOVE IN OCTOBER 4 - 6, 2014 TO: TO: BOOTH: BOOTH: FOR: FOR: ST INVESTMENT CASTING 61 TECHNICAL CONFERENCE & EXPO GREAT LAKES EVENTS C/O NORTHERN KENTUCKY CONVENTION CENTER ONE WEST RIVERCENTER BLVD. COVINGTON, KY 41011 INVESTMENT CASTING 61ST TECHNICAL CONFERENCE & EXPO GREAT LAKES EVENTS C/O NORTHERN KENTUCKY CONVENTION CENTER ONE WEST RIVERCENTER BLVD. COVINGTON, KY 41011 DIRECT SHIPMENTS WILL ONLY BE ACCEPTED DURING THE MOVE IN OCTOBER 4 - 6, 2014 DIRECT SHIPMENTS WILL ONLY BE ACCEPTED DURING THE MOVE IN OCTOBER 4 - 6, 2014 DIRECT SHIPPING LABELS ST Great Lakes Events LLC 100 Bickford Street Rochester, NY 14606 Phone: 585-458-2200 Fax: 585-458-5087 Email: [email protected] Investment Casting 61st Annual Technical Conference and Equipment Expo October 6 – 7, 2014 Northern Kentucky Convention Center Covington, Kentucky THIS FORM MUST ACCOMPANY THE METHOD OF PAYMENT FORM COMPANY: ___________________________________________________BOOTH #: _________________ CONTACT: ___________________________________________________PHONE #: __________________ EMAIL: __________________________________________________________________________________ GREAT LAKES TRANSPORTATION GUIDELINES Please complete this form only if shipping exhibit material with Great Lakes Transportation Credit card information must be on file prior to freight pick-up. Clearly label all shipments with the destination address. At show site you must complete an outbound Bill of Lading before leaving the facility. Complimentary shipping labels and Bill of Lading are available at the Great Lakes Events Exhibitor Service Desk. Any organization using Great Lakes Transportation must have the proper insurance coverage for shipping. INSURANCE COVERAGE: _________________________________________________________________________ FOR SHIPMENTS OVER 200 POUNDS GREAT LAKES TRANSPORTATION IS AVAILABLE FOR SHIPPING INBOUND TO ADVANCE WAREHOUSE OR SHOW SITE PICK UP INFORMATION: Pickup Date: _________________________________ Pickup Times: ________________________________ Shipper Name: ____________________________________________________________________________ Shipper Address: ___________________________________________________________________________ City: ______________________________________________________State: ______________Zip: ________ **SHIPMENTS MUST BE ATLEAST 200 LBS FOR GREAT LAKES TRANSPORTATION PICKUP** Inbound Destination: ___________Advance Warehouse Service Type: Circle Type Next Day Standard Ground Speedy Ground 3-5 Business Days 2-3 Business Days Next Business Day Description of Shipment: Piece Count and Weight Required Crates Cartons Fiber Cases Total Pieces: __________Showsite Facility Second Day 2nd Business Day Pallet/Skid Other Total Weight: _____________ Does Pickup Location have a loading dock? YES NO *if NO additional charges may apply Is an “Inside Pickup” required (typical for Suite offices w/o loading docks)? YES NO OUTBOUND AFTER SHOW CLOSING Be sure to come to the Great Lakes Events Service Center to pick up your Bill of Lading Consigned to (Company Name): ___________________________________________________________________________ Attention: _____________________________________________________________________________________________ Address: ______________________________________________________________________________________________ City: _____________________________________________________________State: ______________Zip: _____________ Service Type: Circle Type Standard Ground Speedy Ground 3-5 Business Days 2-3 Business Days Next Day Next Business Day Description of Shipment: Piece Count and Weight Required Crates Cartons Fiber Cases Total Pieces: 23 Second Day 2nd Business Day Pallet/Skid Other Total Weight: ___________ Does Delivery Location have a loading dock? YES NO *if NO additional charges may apply Is an “Inside Delivery” required (typical for Suite offices w/o loading docks)? YES NO GREAT LAKES TRANSPORTATION Great Lakes Events LLC 100 Bickford Street Rochester, NY 14606 Phone: 585-458-2200 Fax: 585-458-5087 Email: [email protected] Limits of Liability The consignment or delivery of shipments to Great Lakes Events by an exhibitor, or by any shipper to/or on behalf of the exhibitor, shall be construed as an acceptance by such exhibitor (and/or other shipper) of the terms and conditions set forth below INSURANCE Great Lakes Events is not an insurer, the exhibitor should obtain insurance. It is suggested that exhibitors arrange all risk coverage. This can be done by endorsements to existing policies. Exhibitor’s materials should be insured from the time they leave their firm until they are returned after the closing of the show. Please indicate in the space below what your Exhibition Booth Insurance plans are for this event: MANDATORY INSURANCE NOTIFICATION PLEASE RETURN TO GREAT LAKES EVENTS COMPANY: _______________________________CONTACT: ______________________BOOTH #: _______ SHOW NAME: Investment Casting 61st Annual Technical Conference and Equipment Expo WE HAVE CHOSEN THE FOLLOWING AS OUR INSURANCE COVERAGE (CHOOSE ONE) SELF – INSURED (INCLUDE COMPANY NAME): ______________________________________________ OTHER (INCLUDE COMPANY NAME): _______________________________________________________ 2. 3. 4. 5. 6. 7. 8. 9. Great Lakes Events and its subcontractors shall not be responsible for damage or loss resulting from any act of the exhibitor or any shipper, including, but not limited to, improper packing or loading of materials, neglect to describe materials sufficiently, and neglect to mark materials properly. Great Lakes Events and its subcontractors shall not be responsible for damage to/or loss of uncrated materials, or damage concealed from Great Lakes Events. There may be a period of time between the delivery of the materials to the exhibitor’s booth by Great Lakes Events and the arrival at the booth of a representative during which the materials will be left unattended. Great Lakes Events and its subcontractors shall not be responsible for loss, theft, or disappearance of exhibitor’s materials during this period or at any time following delivery to exhibitor’s booth. Likewise, there may be a period of time between the packing of materials and pick-up by Great Lakes Events during which the materials will be left unattended. Great Lakes Events and its subcontractors shall not be responsible for loss, theft, damage or disappearance of materials during this period or at any time prior to reloading after the show. Bills of lading covering outgoing shipments, which are furnished by Great Lakes Events to exhibitors, will be checked at time of actual pick-up from the booth and corrections will be made where discrepancies occur. Empty labels will be available at the Great Lakes Events Service Center. It is the responsibility of the exhibitor or his representative to affix these labels to each empty container. All previous labels should be removed or obliterated. Great Lakes Events assumes no responsibility for the following: Not following procedures above, removal of empties with old labels and without Great Lakes Events labels, improper information on empty labels, the security of empties while in storage, the condition of empties upon return, materials stored in containers with empty labels, or damage to containers stored outside due to inclement weather. Great Lakes Events and exhibitors subcontractors shall not be responsible for damage caused by inclement weather to storage crates that are stored outside. Claims for loss or damage, while on premises, must be reported immediately to Great Lakes Events. An incident report must be completed and submitted to your insurance company or Great Lakes Events within 24 hours. No claim or dispute will be accepted any later than 30 days after such claim or dispute arises. No suit or action shall be brought against Great Lakes Events or its subcontractors more than one year after the accrual of the cause of action. Great Lakes Events and its subcontractors shall not be liable to any extent whatsoever for any actual, potential, or assumed loss of profits or revenues, or for any collateral costs, which may result from any loss or damage to an exhibitor’s materials which may make it impossible or impractical to exhibit those materials. The liability of Great Lakes Events and its subcontractors shall be limited to their negligence in the actual physical handling of the materials in its shipments. If the exhibitor and/or representative is supervising the handling and/or spotting of exhibit, machinery or display, the exhibitor and/or representative will assume responsibility. In the event that Great Lakes Events or its subcontractors are liable for negligence, any recovery against Great Lakes Events shall be limited to the physical loss of or damage to the specific article which is lost or damaged, and in any event, the maximum liability of Great Lakes Events or its subcontractors shall be limited to $.30 per pound per article with a maximum liability of $50.00 per item, or $1000.00 per shipment, whichever is less, unless the exhibitor or other shipper discloses or declares that the goods have a greater value. 24 LIMITS OF LIABILITY 1. Great Lakes Events LLC 100 Bickford Street Rochester, NY 14606 Phone: 585-458-2200 Fax: 585-458-5087 Email: [email protected] Limits of Liability Continued… . 10. Great Lakes Events and its subcontractors shall not be liable for damage to or loss of materials of unusual or special value unless their true character and value is stated at the time of the shipment. 11. The provisions limiting the liability of Great Lakes Events and its subcontractors shall be fully severable, and if any such provision shall be unenforceable under the laws of any jurisdiction, that provision shall be considered deleted, without affecting any other provision of this section, and in its place shall be submitted a provision as alike as possible in tenor and effect as shall be enforceable. 12. Great Lakes Events and its subcontractors shall not be responsible for any loss, damage, or delay due to thievery, defective equipment, breakage, leakage, dangers of the sea or lake, weather, fire, Acts of God, acts of a public enemy, acts or mandates of a public authority, the inherent nature or propensities of any material to be handled, strikes, lockout or work stoppages of any kind, delay caused in transportation or delivery other than delay caused by the negligence of Great Lakes Events or its subcontractors, or to any other cause beyond the control of Great Lakes Events or its subcontractors. 13. In the event that the carrier, designated by the EXHIBITOR, does not pick up materials within the allotted time, Great Lakes Events will have the authority to reroute the exhibitor’s materials onto the house carrier. Great Lakes Events will not be responsible for any loss from such rerouting and/or handling. Great Lakes Events will not be held liable for any failure to provide these terms and conditions to the exhibitor and/or representative. 14. If a dispute between Great Lakes Events and the exhibitor occurs, and is relative to a loss, damage, or claim, the exhibitor shall not withhold any payment for any services provided by Great Lakes Events. All claims against Great Lakes Events will be considered a separate instance, and shall be resolved on its own. 15. If Great Lakes Events is found liable for any loss or damage, the maximum liability to an exhibitor’s materials is limited to repairing or replacing, with relative likeness and quality. The dollar amount will be limited to the amount paid by the exhibitor to Great Lakes Events for material handling services. 16. Great Lakes Events and its subcontractors shall not be responsible for loss, delay or damage due to strikes, lockouts or work stoppages of any kind. 17. Great Lakes Events and its subcontractors shall not be responsible for loss, injury or damage caused by tradesmen or equipment furnished by Great Lakes Events or its subcontractors except when such tradesmen are working or operating equipment under the direct supervision of a supervisor designated by Great Lakes Events. 18. Great Lakes Events and its subcontractors shall not be liable to any extent whatsoever for any actual, potential or assumed loss of profits or revenues, or for any collateral costs which may result from any loss, injury or damage to an exhibitor’s materials or exhibitor personnel which may make it impossible or impractical to exhibit the exhibitor’s materials. 19. Claims for loss, injury or damage which are not submitted to Great Lakes Events within thirty (30) days of the close of the show on which loss, injury or damage occurred shall be considered waived. No suit or action shall be brought against Great Lakes Events or its subcontractors more than one year after the accrual of the cause of action therefore. 20. Great Lakes Events and its subcontractors shall not be responsible for improper packing of exhibitor material and its products or incorrect labeling if working under the supervision of the exhibitor. 21. Great Lakes Events and its subcontractors shall not be responsible for improperly packed or concealed damages to exhibits. 22. The placing of an order for the services of tradesmen and the use of equipment by an exhibitor or any agent of the exhibitor shall be construed as an acceptance by such exhibitor or agent of the terms and conditions set forth in numbers 16 through 21 above. 25 Great Lakes Events LLC 100 Bickford Street Rochester, NY 14606 Phone: 585-458-2200 Fax: 585-458-5087 Email: [email protected] Investment Casting 61st Annual Technical Conference and Equipment Expo October 6 – 7, 2014 Northern Kentucky Convention Center Covington, Kentucky IMPORTANT SHOW CLOSING GUIDELINES Carefully read the following move out procedures to allow for an organized and safe move out. It is the Exhibitor’s responsibility to arrange for shipment of outbound freight from the show. Please notify your carrier of the designated carrier check in date and time. A bill of lading must be filled out and returned to the Great Lakes Events Exhibitor Service Desk for all shipments leaving the facility (including UPS and FedEx). Be sure to fill out one per destination. All exhibitors must settle their account with Great Lakes Events before receiving a bill of lading. Great Lakes Transportation has been chosen as the recommended carrier of outbound freight for this show. A representative will be on-site to answer questions and arrange shipments. In the event that your carrier fails to check in by the designated deadline OCTOBER 8, 2014 BY 9:00 A.M. Great Lakes Events reserves the right to reroute your shipment via Great Lakes Transportation. Please note: After the deadline Great Lakes Events assumes responsibility for these shipments and the exhibitor assumes the responsibility for the shipping charges. Great Lakes Events strongly recommends that you stay with your materials until they are loaded onto your designated outbound carrier. Great Lakes Events is not responsible for any materials left unattended in your booth. Please take all necessary precautions when possible. YOUR COOPERATION DURING MOVE OUT IS GREATLY APPRECIATED 26 SHOW CLOSING Be sure all outbound freight is clearly labeled. Complimentary shipping labels are available at the Great Lakes Events Service Desk. Any materials being shipped out FedEx and UPS must have the appropriate shipping labels, these will not be provided for you. One West RiverCenter Blvd. Covington, KY 41011 (859) 261-1500 (859) 392-7704 Fax www.nkycc.com 2014 WELCOME Welcome to the Northern Kentucky Convention Center! Included with this exhibitor kit are order forms for services provided by the Convention Services Team of the Northern Kentucky Convention Center. Please remember, prompt receipt of these forms by the Center will ensure delivery of service as well as the discount rate (forms will not be processed without payment). Listed below are policies and procedures of the Convention Center to help your visit here run more efficiently. Successful shows require the cooperation from all concerned parties. Therefore, we would appreciate your help by complying with the following simple rules/regulations and by returning the appropriate forms (completed and signed) with payment to us ten (10) days in advance of the event’s move in. PAYMENT Check, money order, Visa, MasterCard. The standard price rate listed will automatically be charged for all service orders received inside 10 days prior to show move in. SERVICES PROVIDED Electric Water Compressed Air Telecommunications / Internet Audio-Visual Rentals Sign & Banner Hanging Motorized Equipment Permit Food & Beverage Food & Beverage Samples Food Handling Guidelines Computer & Networking REGULATIONS UNLOADING / PARKING Load-in and load-out are coordinated through the show promoter. The Center’s back dock has three dock bays and twenty surface unloading spaces. As courtesy to other exhibitors, once your vehicle has been unloaded it must be moved to one of the public and/or privately managed parking areas that are situated adjacent to the facility. TRUCK & TRAILER PARKING Based upon availability. The Center has a surface parking lot located a 5 minute drive from the facility where vendors may park their vehicles. A public transit shuttle service runs by the lot every 20 minutes. 1am to 10pm, seven days a week. COMMON CARRIER The Center does not accept shipments from individual exhibitors due to limited storage and dock space. Please direct all materials to the official show Drayage Company. This will ensure your shipment is not turned away and will arrive on time. BOOTH CONSTRUCTION For public safety and the protection of our Facility, the use of cutting, welding or painting equipment must be approved by NKYCC. When equipment is approved, the floor is to be protected with plywood when using saws and other powered equipment to construct booths. Plastic should be used to protect floors when painting or applying spackle, tile, or like products. Spray painting indoors is prohibited. Any damage occurred to the Facility will be billed to the exhibitor at prevailing time and labor fees. 27 BOOTH FLOORING CARPET: Should an exhibitor choose to bring their own carpeting for their booth (verses ordering carpet from the show decorator) GAFFER TAPE IS THE ONLY CENTER APPROVED TAPE to be used to adhere the carpet to the Center’s existing flooring. DUCT TAPE IS PROHIBITED. Any damage occurred to the Facility will be billed to the exhibitor at prevailing time and labor fees. HARD SURFACE (TILE, HARDWOOD OR LIKE SURFACES): Plastic must be laid under the exhibitor’s constructed floor. Any damage occurred to the Facility will be billed to the exhibitor at prevailing time and labor fees. STORAGE OF CRATES, CARTONS, AND EXTRA MATERIALS Storage of any material must be expedited through the official show drayage company. PEEL-OFF LABELS, DECALS, AND TAPE The distribution of peel off labels and decals is prohibited. Only Center approved tape, masking or gaffers, may be used to adhere items to the floor, walls or pillars. Removal and repair will be billed to the exhibitor at prevailing time and labor fees. BOOTH MAINTENANCE For safety & security reasons, the Northern KY Convention Center is not responsible for the housekeeping inside a booth area. This includes carpet vacuuming or the emptying of small trashcans rented from the Show’s Decorator. HAZARDOUS WASTE The disposal of toxic waste or non-biodegradable waste (anything other than water) is not permitted in drains. Removal of such waste is the responsibility of the exhibitor. YARD WASTE AND BUILDING MATERIALS Exhibitors must remove all live plant material, dirt, sand, pavers, concrete blocks, wood, etc. from the Center during the pre-established move-out hours. No bricks/stone work can be placed directly on the floor of the facility. A covering must be laid first for the bricks/stone work to set on. GAS FIRED EQUIPMENT The Covington Fire Department must approve use of gas-fired equipment. CONVENTION CENTER EQUIPMENT Exhibitors are prohibited from using building equipment, i.e., ladders, tools, burgundy chairs, tables, stanchions, dollies, forklifts, vacuums, brooms, etc. Arrangements can be made with the Official Show Service Contractor for equipment to service booths. LANDSCAPING MATERIALS ON DISPLAY No bricks/stone work can be placed directly on the floor of the facility. A covering must be laid first for the bricks/stone work to set on. The Center must have a diagram/list of the materials that you will be using. Use ice or a spray bottle to water plants. Only non-acidic mulch may be used & must be laid on top of plastic/plywood. Any damage that occurs to the facility will be billed to the customer responsible for license agreement. AUTO DISPLAYS The use of aerosol to shine tires creates a dangerous slip condition on the floors and is prohibited. Protection for floor area around the vehicle during vehicle display preparation and setup is required. Plastic floor covering is required under drive train during setup and run of show. DEALERS WISHING TO DISPLAY OR SELL MOTOR VEHICLES AT A SHOW THAT IS OPEN TO THE PUBLIC MUST APPLY FOR A PERMIT WITH THE COMMONWEALTH OF KENTUCKY. PLEASE CONTACT CONVENTION SERVICES FOR THE APPLICATION FORM. 28 SIGNS / BANNERS SUSPENDED FROM CEILING Do to safety concerns; exhibitors are prohibited from hanging signs and banners from ceiling. Convention Center personnel or approved decorator must be hired for both installation and removal. See Convention Services Coordinator for specific weight and size restrictions. BALLOONS All helium filled or lighter-than-air balloons ARE PROHIBITED. ALCOHOL & OTHER FOOD/BEVERAGE All Food and beverages (including alcohol) must be purchased through Masterpiece Creations, the exclusive food and beverage provider at the Northern KY Convention Center. Any outside food or beverages brought into the Facility will be asked to be immediately disposed of or removed. Sampling of food products requires prior authorization by the Executive Director and a permit from the Northern Kentucky Health Department. Please see Sample Food and Beverage form for more details. ANIMALS For the safety and wellbeing of our guests, animals are not permitted in the Northern KY Convention Center except with a Center approved exhibit, display or performance, which absolutely requires the use of an animal. The customer is responsible for obtaining all appropriate permits. Guide, signal or service dogs (as defined by Law) are welcomed in the Northern KY Convention Center. All animal needs are the responsibility of the Show or Guest. SMOKING Northern Kentucky Convention Center is a non-smoking facility. THANK YOU FOR YOUR COOPERATION, AND WE WISH YOU A SUCCESSFUL EVENT. PLEASE LET US KNOW HOW WE CAN ASSIST YOU! CONVENTION SERVICES (859) 261-1500 [email protected] 29 EXHIBITOR MAP From Columbus From Indianapolis/ Dayton t. St. S t. ore St. Sycam Main St. Walnut Race S Elm St. t. Plum S l Centra . Vine St City of Cincinnati way Broad Fountain Square Ave. Fifth St. t. Co Dav w e Dr en . s rb n to ing to ra Sa ga Mo . St nm . St . St th ou rk F lvd. t. Third S d Garrar Fourth St. . St th f i F City of Newport KEY Parking Hotel One Way Street St. up St. City of Covington Green t. . on Ave Madis on St. Johns Main St. Philadelphia St. Scott S Fifth St. From 30 Airport & Lexington/Louisville St. Yo rth ou N. Ky. n Conventio r Cente Third St. sh Newport Aquarium er B Cent River Wa g Roeblin dge sion Bri Suspen Wade Clay ridge yB Baile Covington Landing Satellite Lot Newport on the Levee ge r ylo rid Ta te B a hg Great American Ballpark National Underground Railroad Freedom Center ut Paul Brown Stadium tR oa ay . Berry W ve Theo. M St. So Second ow US Bank Arena Third St. Ri Fourth S Northern Kentucky Convention Center One West RiverCenter Boulevard Covington, Kentucky 41011 859-261-1500 www.nkycc.com DIRECTIONS TO THE NORTHERN KENTUCKY CONVENTION CENTER The Northern Kentucky Convention Center developed the following procedures to assist exhibitors with the load-in and load-out of this facility. The Center has limited dock space so it is most important that these guidelines be followed. COMMON CARRIER SHIPMENTS The Center does not accept shipments from individual exhibitors due to limited storage and dock space. Please direct all materials to the official show drayage company, this will ensure your shipment is not turned away and will arrive on time. MOVE-IN All Move-Ins take place at the rear of the building (on the west side) on the Center’s 3 loading docks. Large shows will require that exhibitors cue up along RiverCenter Blvd. facing west to east. (See map on other side) We ask that if you have large displays you make arrangements with the show manager to arrive early. (Forklift may be hired and/or arranged in advance through the Center) DIRECTIONS Heading South through Cincinnati via I-75 or I-71 Take I-75/I-71 South into KY (stay in right hand lane on bridge). Take the 5th Street/Covington Exit #192. Veer left off the exit. . Follow 5th Street to Johnson Street (3rd stoplight), turn left on Johnson. Follow to RiverCenter Blvd. – the Center loading dock is on your right. From Newport/Bellevue Take 4th Street across the bridge to Johnson Street in Covington. Turn right (just past the IRS Center) on Johnson and follow to RiverCenter Blvd. The Center loading dock is on your right side. Heading North from Kentucky via I-75/I-71 Take I-75/1-71 North to the 5th Street/Covington Exit 192. (If you have crossed to bridge to Cincinnati, you’ve gone too far). Veer right off the exit; get into the left-hand lane. On 5th Street, merge into the left hand lane. Follow 5th Street to Johnson Street (3rd stoplight), turn left on Johnson. Follow to RiverCenter Blvd. – the Center loading dock is on your right. After unloading, parking is available straight ahead at the surface lot or parking garages. 31 One West RiverCenter Blvd. Covington, KY 41011 (859) 261-1500 (859) 392-7704 Fax www.nkycc.com Company Name 2014 ELECTRICAL SERVICE CUSTOMER CONTRACT Booth / Room Event Name: Billing Name Event Dates (MM/DD/YY): to Billing Address City, State, Zip Email Contact Credit Card Number: Telephone Number Fax Number Master Card Visa Expiration Date (MM/YY) Credit Card Security Code: (For Master Card and Visa, this is the last 3 digit number on the Signature Strip) Print Card Holder Name: Card Holder Signature: Checks: Make payable to The Northern KY Convention Center. The Northern Kentucky Convention Center (NKYCC) is the exclusive provider for the electrical services within its facilities. All requirements to install, connect, repair, alter, or distribute power for electrical and lighting are to be completed by NKYCC Engineering Department. TERMS AND CONDITIONS 1. A Discounted Rate will be extended for all order forms and payments received 10 days prior to the first client move-in date. The Standard Rate will be applied to forms received after this deadline. The date received by the Northern Kentucky Convention Center will determine the applicable rate. Missing information will delay processing. 2. Full payment in US Dollars is required before service can be connected. NO EXCEPTIONS. Purchase Orders are not accepted as a form of payment but as a convenience can be referenced on your invoice upon prior written request. 3. There is a $50 service charge for all returned payments. Unpaid balances are subject to a 1.5% per month thereafter. 4. Notification of service cancellation must be received 10 days prior to scheduled opening date. Credit will not be given for service or equipment installed and not used, NO EXCEPTIONS. Claims will not be considered unless filed in writing by the client PRIOR to the close of the show. Please allow 14 days for processing. 5. In providing services requested in this order, neither the NKYCC, nor its officers, employees, agents, contractors nor subcontractors shall be liable to the Customer for any damages, including special, incidental, or consequential damages for loss, damage or expense, directly or indirectly arising from the Customer’s use or inability to use the services herein requested, or for commercial loss of any kind (including loss of business or profits) whether or not the NKYCC has been advised of the possibility of such damage or loss. 6. If for any reason because of a default on the part of the client it becomes necessary to engage an attorney, the client agrees to pay all costs, expenses, and attorney fee’s expended or incurred by the NKYCC in connection therewith. This agreement shall be governed by, and construed in accordance with, the laws of Kentucky. In the event of litigation, the place of venue shall be in Kenton County, Kentucky. 7. NKYCC conducts an installation audit of power supplied. Clients using power not ordered on a service order form will be required to pay on site for power to continue service. 8. Only NKYCC Engineering Personnel are allowed to make electrical installations and connections. 9. Unless otherwise directed, NKYCC Engineering Personnel are authorized to cut floor coverings to permit installation of service. 10. Rates quoted for all connections cover only the bringing of service to the booth in the most convenient manner and do not include connecting equipment or special wiring. Requests for special services such as placing cords or relocating service(s) will include a labor charge at the prevailing rate. 11. Walls, column and permanent building utility outlets are not a part of booth space and are not to be used by exhibitors. 12. All equipment regardless of source of power must comply with all federal, state and local safety codes. All equipment must be properly tagged and wired with complete information as to type of current, voltage, phase, cycle, horsepower, etc. 13. Use of open clip sockets, latex or lamp cord wire, duplex or triplex attachment plugs in exhibits prohibited. 14. Electrical power for lights and displays will be turned on one hour prior to show opening time and off at show closing time daily. 32 15. All exhibitor’s cords must be of the 3 wire grounded type. All exposed non-current carrying metal parts of fixed equipment, which are liable to be energized, shall be grounded. 16. Special equipment requiring company engineers or technicians for assembly, servicing, preparatory work and operation may be executed without “house electrician”. However, “house electrician” must make all service connections and overload protection to such equipment only. 17. Requests for special voltage and/or other “Special Requirements” must be received by Northern Kentucky Convention Center 30 days prior to scheduled exhibitor arrival and move in. 18. All material and equipment furnished by Northern Kentucky Convention Center for this service order shall remain the Northern Kentucky Convention Center’s property and shall be removed ONLY by the Northern Kentucky Convention Center at the close of the show. 19. Prices are based on current rates and subject to change without notice. 20. 24-Hour Service: Add 50% to service requirement charge. When 24-hour service is NOT required, exhibitor is expected to turn equipment off at the end of each day, or anticipate to be billed for 24-hour service. The charges below are to cover electrical requirements and your share of the cost of bringing power lines to the back of your booth (or as indicated on diagram below). They also include maintenance during the show, removal after the show and consumption of electric during show hours only. These charges do not cover wiring within the booth. Standard electrical connections such as lights, TV/VCR, etc. require 120 volt, single phase, 60 Hz hook up typically can be accommodated by 1000 watts, 10 amp service. DESCRIPTION OF SERVICES 2014 RATES QUANTITY DISCOUNT STANDARD 10 Amps $80.00 $160.00 20 Amps $105.00 $210.00 20 Amps $130.00 $260.00 30 Amps $160.00 $320.00 40 Amps $180.00 $360.00 50 Amps $210.00 $420.00 20 Amps $230.00 $460.00 30 Amps $260.00 $520.00 40 Amps $270.00 $540.00 60 Amps $290.00 $580.00 100 Amps $430.00 $860.00 200 Amps $630.00 $1260.00 400 Amps $1130.00 $2260.00 TOTAL 120 VOLT SERVICE 208 VOLT SINGLE PHASE 208 VOLT THREE PHASE 480 VOLT THREE PHASE – EXHIBIT HALL ONLY 30 Amp $290.00 $580.00 Extension Cord Rental $25.00 $50.00 Multi- Strip Rental $30.00 $60.00 Surge Protector ( multi ) rental $30.00 $60.00 Additional Items Available Please Call GRAND TOTAL PLEASE INDICATE SERVICE LOACTION Prices shown are based upon providing service to a single area at the back of the booth. Additional charges may apply for other locations and connection to exhibitor equipment. Cords will not be run under rented booth carpet unless the show decorator has granted the exhibitor permission to slit their carpet. 33 BOOTH LAYOUT BACK LEFT RIGHT FRONT (aisle) FAX ORDER FORM TO: (859) 392-7704 Questions regarding service should be directed to: Northern Kentucky Convention Center Telephone: (859) 261-1500 Email: [email protected] One West RiverCenter Blvd. Covington, KY 41011 (859) 261-1500 (859) 392-7704 Fax www.nkycc.com Company Name Booth / Room Billing Name 2014 TELECOMMUNICATIONS & INTERNET CUSTOMER CONTRACT Event Name: Event Dates: Thru Billing Address City, State, Zip Email Contact Credit Card Number: Telephone Number Fax Number Master Card Visa Expiration Date (MM/YY) Credit Card Security Code: (For Master Card and Visa, this is the last 3 digit number on the Signature Strip) Print Card Holder Name: Card Holder Signature: Checks: Make payable to The Northern KY Convention Center. TERMS AND CONDITIONS Telecommunications / Internet / Networking Service The Northern Kentucky Convention Center (NKYCC) is the exclusive provider for the telecommunication/data services within its facilities. All requirements for telecommunication / data services, whether originating or terminating in the NKYCC, must be arranged and coordinated with the NKYCC Telecommunications /Data Department. 1. PROCESSING THE SERVICE ORDER FORM requires: A. Payment in US dollars for ALL services ordered. B. ALL information on the Service Order Form to be completed. Missing information will delay processing. C. Placement instructions: for voice and data lines in your booth or room mark on the Service Order Form (diagram provided) or a floor plan desired location. (Default placement is in rear of booths that are in rows, in the center of island booths, and in the front of meeting rooms.) D. Labor fee’s at the prevailing rate will be charged for changes after initial installation. 2. PAYMENTS AND REFUNDS: A. Payment in US dollars for ALL services ordered. B. Payment in full is required before service can be connected. NO EXCEPTIONS. C. Purchase Orders are not accepted as a form of payment but as a convenience can be referenced on your invoice upon prior written request. D. A Discounted Rate will be extended for all order forms and payments received 10 days prior to the first client move-in date. The Standard Rate will be applied to forms received after this deadline. The date received by the Northern Kentucky Convention Center will determine the applicable rate. E. There is a $50 service charge for all returned payments. F. Unpaid balances are subject to a 1.5% per month thereafter. G. Notification of service cancellation must be received 10 days prior to scheduled opening date. H. Credit will not be given for service or equipment installed and not used. I. Claims will not be considered unless filed in writing by the client prior to the close of the show. Please allow 14 days for processing. J. If for any reason because of a default on the part of the client it becomes necessary to engage an attorney, the client agrees to pay all costs, expenses, and attorney fee’s expended or incurred by the NKYCC in connection therewith. This agreement shall be governed by, and construed in accordance with, the laws of Kentucky. In the event of litigation, the place of venue shall be in Kenton County, Kentucky. 3. EQUIPMENT & SERVICE PROCEDURES: A. Equipment responsibility: Client fully understands and accepts complete responsibility for all equipment leased to Client. Such responsibility shall include, but not limited to, damage, any necessary repairs, replacement of equipment not capable of being repaired to a fully functional status, loss of equipment, loss of income, and all other forms of loss or damage. B. Lost, stolen or damaged equipment will be charged to the customer’s authorized credit card at prevailing rates. C. Changes to original orders will require a service order to be signed by the client acknowledging the receipt of service. D. A Credit Card is required for long distance access to be turned on. All long distance charges incurred from the first move-in date through the last move-out date are the responsibility of the client. Usage will be billed at the close of the show. Copies of charged receipts and itemized billings will be mailed within 14 days after close of show. E. All equipment must comply with F.C.C. Regulations. F. Use of Wireless Services will be granted only upon receipt of a signed WIRELESS DECLARATION. G. Prices are based on current rates and subject to change without notice. 4. NKYCC INTERNET / DATA SERVICES RESPONSIBILITIES: A. Service will be delivered over a standard RJ45 jack or 802.11b/g wireless access point. Connect to Convention Center wireless network – nkyccwifii. B. Wired Internet Service is provided by a 20MB Fiber Optic Connection. C. Testing and troubleshooting a client’s equipment when requested to determine reason for inoperative service shall be done on the prevailing Technical Assistance rate. D. Due to the nature of the Internet the NKYCC cannot guarantee any level of performance or accessibility beyond our gateway. E. The choice of the Internet Service Provider (ISP) is the sole discretion of the NKYCC. F. The NKYCC provides limited Firewall Security and No Anti-Virus Protection on our network. G. As is consistent with other service providers, NKYCC is not responsible in any way for damage to 34 equipment or software, loss of proprietary information or network delays or interruptions caused by unauthorized security breaches or intrusions. H. Only NKYCC personnel are authorized to modify system wiring or cabling. Material and equipment furnished for this service contract shall remain the property of NKYCC. I. In providing services requested in this order, neither the NKYCC, nor its officers, employees, agents, contractors nor subcontractors shall be liable to the Customer for any damages, including special, incidental, or consequential damages for loss, damage or expense, directly or indirectly arising from the Customer’s use or inability to use the services herein requested, or for commercial loss of any kind (including loss of business or profits) whether or not the NKYCC has been advised of the possibility of such damage or loss. 5. CUSTOMER INTERNET / DATA RESPONSIBILITIES: A. At no time, while connected to the NKYCC network shall the client use/run their own switch, router, DHCP server or any other Natting device without prior written authorization from the NKYCC. B. CUSTOMER IS RESPONSIBLE FOR THE PROPER CONFIGURATION OF EQUIPMENT AND SOFTWARE FOR THE INTERNET AND ETHERNET COMMUNICATIONS. C. Customer shall be held liable for any damages to equipment, software, or proprietary information, or any damages due to network delays, interruptions, troubleshooting and/or repair if the origin of a security breach or intrusion is determined to have originated from their device. D. At no time shall a client power up any wireless device not provided by the NKYCC without their prior written authorization. E. Any Customer device that is determined to be causing interference with the normal operation of the NKYCC network must, at NKYCC’s request, be immediately disabled or disconnected from the network. F.NKYCC has placed minor restrictions on client internet access. Should the Client require full unrestricted access, please contact the Convention Center. Matters considered improper, offensive, or even unlawful by groups or individuals are not the responsibility of the ISP or the NKYCC. G. Customer is responsible for all services outside of basic internet connectivity, including e-mail services, ftp services, web services, etc. H. Customer agrees not to resell, extend, bridge or otherwise misuse NKYCC network connections and/or services. I. It is illegal for any party to transmit or download copyrighted material. NKYCC will take action against any customer found to be violating copyright laws. Special needs should be directed to the Communications Manager at (859) 261-1500. Customer Acceptance of all NKYCC Terms and Conditions: With execution of this document the Customer hereby authorizes the Northern KY Convention Center to provide services as requested herein, is authorized to request such services and acknowledges full and complete understanding of the Terms and Conditions. Print Authorized Name Authorized Signature Date A glossary of terms may be found online at www.nkycc.com. Please call if assistance is needed. DESCRIPTION OF SERVICE 2014 RATES DISCOUNT QTY. TOTAL STANDARD TELEPHONE SERVICES $225.00 Voice Fax Credit Card Line Long Distance Capability available upon request and secured with credit card. $450.00 Yes, long distance charges are authorized to the credit card provided Conference Call Instrument Rental $75.00 $75.00 Hard Wired Internet Access (1 access code) $300.00 $600.00 Additional Lines / Access Codes $100.00 ea. $100.00 ea. Wireless Internet Access – Network nkyccwifii Complimentary / Wireless service is inherently vulnerable to interference from other devices that transmit similar radio frequency signals. NKYCC cannot guarantee that interference will not occur. NKYCC does NOT recommend wireless service for mission critical services such as product presentation, trainings or demonstrations. NKYCC highly recommends Customer(s) purchase hardwired services for such purposes. T-1 Drop to Ethernet (includes 10 Public Access Codes) - 30 day notice required Call for quote Not Applicable 30 Day Notice Required Additional Block (10 Public Access Codes)- 30 day notice required Call for quote Not Applicable 30 Day Notice Required Point to Point T-1 Call For quote Call For quote Special Services (VPN, Web Casting, Streaming Video, Etc.) Call For quote Call For quote Call For quote Call For quote Wireless cards available for purchase $30.00 each $30.00 each 8-16 port 10/100 Ethernet Switch rental $200.00 $400.00 Cabling Call for quote Call For quote Misc. Labor or technical assistance $250.00 per hour $500.00 per hour INTERNET ACCESS SERVICES VIDEO, AUDIO & WEB CONFERENCING Call For quote MISCELLANEOUS SERVICES GRAND TOTAL PLEASE INDICATE SERVICE LOACTION Prices shown are based upon providing service to a single area at the back of the booth. Additional charges may apply for other locations and connection to exhibitor equipment. Cords will not be run under rented booth carpet unless the show decorator has granted the exhibitor 35 permission to slit their carpet. BOOTH LAYOUT FAX ORDER FORM TO: (859) 392-7704 BACK LEFT RIGHT FRONT (aisle) Questions regarding service should be directed to: Northern Kentucky Convention Center Telephone: (859) 261-1500 Email: [email protected] One West RiverCenter Blvd. Covington, KY 41011 (859) 261-1500 (859) 392-7704 Fax www.nkycc.com Company Name 2014 WATER SERVICE CUSTOMER CONTRACT Booth / Room Event Name: Billing Name Event Dates: Thru Billing Address City, State, Zip Email Contact Telephone Number Credit Card Number: Fax Number Master Card Visa Expiration Date (MM/YY) Credit Card Security Code: (For Master Card and Visa, this is the last 3 digit number on the Signature Strip) Print Card Holder Name: Card Holder Signature: Checks: Make payable to The Northern KY Convention Center. TERMS AND CONDITIONS 1. The Discounted Rate will be extended for all order forms and payments received 10 days prior to the first client move-in date. The Standard Rate will be applied to forms received after this deadline. The date received by the Northern Kentucky Convention Center will determine the applicable rate. Missing information will delay processing. 2. Full payment in US Dollars is required before service can be connected. NO EXCEPTIONS. Purchase Orders are not accepted as a form of payment but as a convenience can be referenced on your invoice upon prior written request. 3. There is a $50 service charge for all returned payments. Unpaid balances are subject to a 1.5% per month thereafter. 4. Notification of service cancellation must be received 10 days prior to scheduled opening date. Credit will not be given for service or equipment installed and not used, NO EXCEPTIONS. Claims will not be considered unless filed in writing by the client PRIOR to the close of the show. Please allow 14 days for processing. 5. In providing services requested in this order, neither the NKYCC, nor its officers, employees, agents, contractors nor subcontractors shall be liable to the Customer for any damages, including special, incidental, or consequential damages for loss, damage or expense, directly or indirectly arising from the Customer’s use or inability to use the services herein requested, or for commercial loss of any kind (including loss of business or profits) whether or not the NKYCC has been advised of the possibility of such damage or loss. 6. If for any reason because of a default on the part of the client it becomes necessary to engage an attorney, the client agrees to pay all costs, expenses, and attorney fee’s expended or incurred by the NKYCC in connection therewith. This agreement shall be governed by, and construed in accordance with, the laws of Kentucky. In the event of litigation, the place of venue shall be in Kenton County, Kentucky. 7. Water and drainage is only available on the North & South walls of the Exhibit Hall. As well as at the 3 columns the run down the Hall. Please contact you show promoter if your booth is not in either of those locations. 8. No water service provided for carpeted areas (Lobbies & Ballroom). 9. Cold water service only. 10. Pressure may vary. No guarantee can be made for minimum pressure requests. If pressure is critical, arrangements can be made to have pressure regulator installed. Contact Convention Services at NKYCC for more information. 11. If special water lines are required please call for quote. 12. In the event of a drought or water main disturbance service may be restricted. WATER & DRAINAGE (3/4” drain line available) 2014 RATES DISCOUNT STANDARD Charge per Connection $95.00 $190.00 One-Time Water Fill (Up To 500 Gallons) $110.00 $220.00 Each Additional 500 Gallons $35.00 $70.00 QUANTITY TOTAL GRAND TOTAL PLEASE INDICATE SERVICE LOACTION Prices shown are based upon providing service to a single area at the back of the booth. Additional charges may apply for other locations and connection to exhibitor equipment. Cords will not be run under rented booth carpet unless the show decorator has granted the exhibitor permission 36 to slit their carpet. BOOTH LAYOUT BACK LEFT RIGHT FRONT (aisle) FAX ORDER FORM TO: (859) 392-7704 Questions regarding service should be directed to: Northern Kentucky Convention Center Telephone: (859) 261-1500 Email: [email protected] One West RiverCenter Blvd. Covington, KY 41011 (859) 261-1500 (859) 392-7704 Fax www.nkycc.com Company Name 2014 COMPRESSED AIR SERVICE CUSTOMER CONTRACT Booth / Room Event Name: Billing Name Event Dates (MM/DD/YY): to Billing Address City, State, Zip Email Contact Credit Card Number: Telephone Number Fax Number Master Card Visa Expiration Date (MM/YY) Credit Card Security Code: (For Master Card and Visa, this is the last 3 digit number on the Signature Strip) Print Card Holder Name: Card Holder Signature: Checks: Make payable to The Northern KY Convention Center. TERMS AND CONDITIONS 1. 2. The Discounted Rate will be extended for all order forms and payments received 10 days prior to the first client move-in date. The Standard Rate will be applied to forms received after this deadline. The date received by the Northern Kentucky Convention Center will determine the applicable rate. Missing information will delay processing. Full payment in US Dollars is required before service can be connected. NO EXCEPTIONS. Purchase Orders are not accepted as a form of payment but as a convenience can be referenced on your invoice upon prior written request. 3. 4. There is a $50 service charge for all returned payments. Unpaid balances are subject to a 1.5% per month thereafter. Notification of service cancellation must be received 10 days prior to scheduled opening date. Credit will not be given for service or equipment installed and not used, NO EXCEPTIONS. Claims will not be considered unless filed in writing by the client PRIOR to the close of the show. Please allow 14 days for processing. 5. In providing services requested in this order, neither the NKYCC, nor its officers, employees, agents, contractors nor subcontractors shall be liable to the Customer for any damages, including special, incidental, or consequential damages for loss, damage or expense, directly or indirectly arising from the Customer’s use or inability to use the services herein requested, or for commercial loss of any kind (including loss of business or profits) whether or not the NKYCC has been advised of the possibility of such damage or loss. If for any reason because of a default on the part of the client it becomes necessary to engage an attorney, the client agrees to pay all costs, expenses, and attorney fee’s expended or incurred by the NKYCC in connection therewith. This agreement shall be governed by, and construed in accordance with, the laws of Kentucky. In the event of litigation, the place of venue shall be in Kenton County, Kentucky. 6. 7. 8. 9. Compressed air is available in most areas of the Exhibit Hall, please call to ensure your booth space can be accommodated. Compressed air is not available in the Ballroom. If pressure is critical, arrangements can be made to have pressure regulator installed. Contact Convention Services at NKYCC for more information 24-Hour Service: Add 50% to service requirement charge. When 24-hour service is NOT required, exhibitor is expected to turn equipment off at the end of each day, or anticipate to be billed for 24-hour service. DESCRIPTION OF SERVICES 20 CFM @ 90-125 PSI: line size 3/8” ID 2014 RATES DISCOUNT STANDARD $70.00 $140.00 Over 20 CFM QUANTITY TOTAL Call for Quote GRAND TOTAL PLEASE INDICATE SERVICE LOACTION Prices shown are based upon providing service to a single area at the back of the booth. Additional charges may apply for other locations and connection to exhibitor equipment. Cords will not be run under rented booth carpet unless the show decorator has granted the exhibitor permission to slit their carpet. 37 BOOTH LAYOUT BACK LEFT RIGHT FRONT (aisle) FAX ORDER FORM TO: (859) 392-7704 Questions regarding service should be directed to: Northern Kentucky Convention Center Telephone: (859) 261-1500 Email: [email protected] One West RiverCenter Blvd. Covington, KY 41011 (859) 261-1500 (859) 392-7704 Fax www.nkycc.com Company Name 2014 SIGN & BANNER HANGING CUSTOMER CONTRACT Booth / Room Event Name: Billing Name Event Dates: Thru Billing Address City, State, Zip Email Contact Credit Card Number: Telephone Number Fax Number Master Card Visa Expiration Date (MM/YY) Credit Card Security Code: (For Master Card and Visa, this is the last 3 digit number on the Signature Strip) Print Card Holder Name: Card Holder Signature: Checks: Make payable to The Northern KY Convention Center. TERMS AND CONDITIONS 1. 2. 3. The Discounted Rate will be extended for all order forms and payments received 10 days prior to the first client move-in date. The Standard Rate will be applied to forms received after this deadline. The date received by the Northern Kentucky Convention Center will determine the applicable rate. Missing information will delay processing. Full payment in US Dollars is required before service can be connected. NO EXCEPTIONS. Purchase Orders are not accepted as a form of payment but as a convenience can be referenced on your invoice upon prior written request. There is a $50 service charge for all returned payments. Unpaid balances are subject to a 1.5% per month thereafter. 4. Notification of service cancellation must be received 10 days prior to scheduled opening date. Credit will not be given for service or equipment installed and not used, NO EXCEPTIONS. Claims will not be considered unless filed in writing by the client PRIOR to the close of the show. Please allow 14 days for processing. 5. In providing services requested in this order, neither the NKYCC, nor its officers, employees, agents, contractors nor subcontractors shall be liable to the Customer for any damages, including special, incidental, or consequential damages for loss, damage or expense, directly or indirectly arising from the Customer’s use or inability to use the services herein requested, or for commercial loss of any kind (including loss of business or profits) whether or not the NKYCC has been advised of the possibility of such damage or loss. 6. If for any reason because of a default on the part of the client it becomes necessary to engage an attorney, the client agrees to pay all costs, expenses, and attorney fee’s expended or incurred by the NKYCC in connection therewith. This agreement shall be governed by, and construed in accordance with, the laws of Kentucky. In the event of litigation, the place of venue shall be in Kenton County, Kentucky. 7. 8. Permission must be obtained from SHOW MANAGEMENT OR MEETING PLANNER prior to submitting request. All signs & banners must arrive three (3) days in advance of show installation. 9. Any item weighing over 100 pounds will require special review by the Center’s Engineering and the Convention Services Office. 10. Any special service requiring an outside contractor will be billed to the requesting party. 11. Special liability and property damage insurance may be required for installation. NUMBER OF HANGING POINTS 2 Hanging Points 2014 RATES (removal included) DISCOUNT STANDARD $140.00 $280.00 3 Hanging Points $215.00 $430.00 4 Hanging Points $290.00 $580.00 Additional Hanging Points PLEASE INDICATE SERVICE LOACTION Prices shown are based upon banners hung 12’ above the floor, from the closest hanging points center of booth. Additional charges may apply for other locations and size of banner. For very specific placement please provide your own diagram. 38 SIZE QUANTITY TOTAL OF BANNERS / SIGNS Call For Quote BOOTH LAYOUT BACK LEFT RIGHT FRONT (aisle) GRAND TOTAL FAX ORDER FORM TO: (859) 392-7704 Questions regarding service should be directed to: Northern Kentucky Convention Center Telephone: (859) 261-1500 Email: [email protected] One West RiverCenter Blvd. Covington, KY 41011 (859) 261-1500 (859) 392-7704 Fax www.nkycc.com Company Name Booth / Room 2014 TEMPORARY USE OR DISPLAY OF GASOLINE, OR DIESEL MOTORIZED VEHICLES EQUIPMENT FORM Event Name: Address Event Dates: City, State, Zip Email Thru Contact Telephone Number Fax Number NOTE: DEALERS WISHING TO DISPLAY OR SELL MOTOR VEHICLES AT A SHOW THAT IS OPEN TO THE PUBLIC MUST APPLY FOR A PERMIT WITH THE COMMONWEALTH OF KENTUCKY. PLEASE CONTACT CONVENTION SERVICES FOR THE APPLICATION FORM. Exhibitors wishing to display or temporarily use gasoline or diesel motorized vehicles and equipment must conform to all state & local fire codes, including code NFPA 54 and return the completed form to the Center 10 days prior to official show installation. THE TEMPORARY USE OR EXHIBITION OF GASOLINE POWERED MOTOR VEHICLES; BOATS SHALL CONFORM TO THE FOLLOWING: 1. The installation or operation of all equipment shall be under the supervision of a competent operator. 2. The exhibitor shall employ a Facility Security Officer whenever vehicle engines are to be used to enter the building. The Center shall determine: a. The number of personnel and whether or not a member of the Covington Fire Department is required to be employed. (See published rates.) 3. The maximum amount of fuel permitted to remain in a tank shall be five gallons for gasoline vehicles and ten gallons for diesel vehicles. (Or a maximum of 1/8 tank—whichever is lesser amount) 4. A locking type gas cap shall be installed on all gas tanks, or caps secured with tape to prevent tampering and the escape of vapors. 5. All batteries shall be disconnected while the vehicle is not in actual use. Exception made on Hybrid high voltage battery. 6. Fueling or de-fueling of vehicles shall not take place inside the building or on the Center’s property. 7. Carpeting or visqueen must be placed under the vehicle for any possible leakage. 8. The use of product to shine tire treads is prohibited. 9. Ignition keys for vehicles on display shall be kept by a responsible person at the display location or in NKYCC’s security office for the removal of such vehicles from the building in event of emergency. 10. Vehicles with LP-Gas fuel systems, LNG or CNG fuel systems must have the cylinder shutoff valve closed. Vehicles with LP-Gas, LNG or CNG fuel systems shall not be parked near sources of heat, open flames, or similar sources of ignition. We are requesting permission to display or temporarily use gasoline or diesel-powered vehicles and equipment listed below: (Attach a list of additional equipment if required.) QUANTITY TYPE AND DESCRIPTION OF VEHICLE / EQUIPMENT _____________________________________________________________________________ _____________________________________________________________________________ _____________________________________________________________________________ FAX FORM TO: (859) 392-7704 Questions should be directed to: Northern Kentucky Convention Center, Telephone: (859) 261-1500 Email: [email protected] 39 KENTUCKY BOARD OF HEALTH REQUIREMENTS In Order to adhere to the guidelines set forth by the Kentucky Board of Health for all vendors wishing to distribute food and beverage samples, the following items will need to be provided/purchased by the vendors: OPERATIONAL REQUIREMENTS FOR TEMPORARY FOOD SERVICE ESTABLISHMENTS Basic requirements (requirements that must be met before a temporary food service permit can be issued): 1. Adequate supply of clean water available to allow for food preparation, hand washing and utensil washing/sanitizing. 2. Hand wash station provided consisting of a hand wash sink with running water or a container of water with a spigot type valve for dispensing water and a bucket or basin below to catch waste water with soap and paper towels. Hands of food service workers must be thoroughly washed and rinsed between tasks especially after using the restroom, handling trash/garbage, handling raw/uncooked foods and prior to handling cooked/ready-to-eat items. Similarly, disposable gloves when used for handling food must be changed between tasks such as after handling raw/uncooked foods and prior to handling cooked/ready-to-eat items. 3. Utensil sanitizing station provided consisting of a three compartment sink with running water or of three buckets or basins able to be set-up and used for washing, rinsing and sanitizing utensils. Water and dish detergent is to be used in the first container for washing utensils, clean water is to be used in the second container for rinsing them and a sanitizing solution using an approved sanitizer at the proper concentration is to be used in the third container for sanitizing them. A supply of the dish detergent and the sanitizing chemical provided for set-up of the sanitizing station. 4. Animal and insect exclusion measures in place to minimize the potential for contamination of foods by these. Exclusion measures typically consist of a fully enclosed booth, a fully screened booth or a large fan or fans positioned to blow air across areas where insects are most likely to alight on food items or food service equipment. The fan(s) must be large enough to be effective in creating an air flow sufficient enough to deter insects from alighting. A large box fan or pedestal fan is generally acceptable. 5. Equipment provided for maintaining potentially hazardous foods (foods requiring refrigeration such as meat, dairy, egg and cooked vegetable products) at safe temperatures such as refrigerators, freezers, coolers with ice and/or warmer cabinets. Potentially hazardous foods maintained at temperatures below 45 degrees Fahrenheit or above 140 degrees Fahrenheit. 6. Conveniently located, approved restroom facilities available. ADDITIONAL CONSIDERATIONS: 1. Food items offered for sale must be from an approved source. Receipts and invoices may be required to verify the source of any foods offered to the public or their ingredients. Foods prepared in unapproved facilities such as a kitchen in a private residence are prohibited. 2. Wiping cloths while being used must be kept clean and sanitized through the use of an approved sanitizing solution. Storage of wiping cloths in the sanitizing solution between uses is required. 3. Test papers will be required for testing of sanitizer concentration in the sanitizing rinse of the utensil sanitizing station and in wiping cloth storage containers. 4. Handling of ready-to-eat foods must be minimized by use of utensils, disposable gloves, deli papers, etc. 5. Foods must be heated rapidly to required cooking temperatures using equipment designed for the purpose prior to being held above 140o Fahrenheit for long term hot storage. 6. Appropriate thermometers must be provided for monitoring food and food storage equipment temperatures. 7. Bulk processing of potentially hazardous foods at temporary sites is prohibited. 8. Only menu items requiring limited on site preparation with regard to cutting, assembly and cooking will be allowed. 9. Food handlers must practice good hygiene. Clothing and aprons must be clean. Hair restraints must be provided. 10. Trash/garbage containers appropriate to the situation with tight-fitting lids must be provided. Refuse must be properly contained so as not to attract insects, rodents, birds or other vermin. 11. Each Vendor can purchase the items required for a sanitation station from Masterpiece Creations at the Northern Kentucky Convention Center. Pricing is as follows: COMPLETE SANITATION STATION: 10 oz. Sanitizer 10 oz. Soap 10 Test Strips 5 Gallon hand washing Station 3 Bus Tubs 40 @ $50.00 per station. Masterpiece Creations will provide directions to each vendor. Vendors are responsible for maintaining the Sanitation Station throughout the show. To order please call (859) 392-7800 One West RiverCenter Blvd. Covington, KY 41011 (859) 261-1500 (859) 392-7704 Fax www.nkycc.com FOOD SERVICE RELATED EXHIBITOR EQUIPMENT USE GUIDELINES (Exhibits - Demonstrations - Sampling) The following guidelines have been established in compliance with the Commonwealth of Kentucky’s fire code. I. Guidelines A) The frying or deep-frying of foods is prohibited unless used in conjunction with a hooded exhaust system equipped with an internal fire suppression system. This activity can be accommodated exclusively in the Exhibit Hall with approval of the Executive Director of Center. The use of propane tanks is not allowed anywhere within the building. B) Foods may be warmed and maintained at safe temperatures (as defined in the health codes) with the use of the following equipment. Non-stick cooking spray such as PAM or Crisco spray is permissible with the following: Electric Warmer Electric Grill Electric Skillet Microwave Oven Chaffing Dishes & Warmers using Sterno (wick type) Toaster Oven Crock Pot Toaster Heat Lamps Portable Butane Burner Unit Convection Ovens II. Exhibitor Reminders Exhibitors are reminded to place electrical service requests, using the Center’s form, well in advance of their show dates. These requirements may affect booth or table placement. Exhibitors are also reminded that no foods are allowed to be sold within the Center. Food products may be given away in compliance with the Center’s Food Sample policy. Exhibitors are required to provide protection to the floor. (plastic sheeting and/or plastic sheeting covered with carpet is acceptable) This is also required anywhere food is being prepared. All food shows will be exclusively held in the Center’s Exhibit Hall. Exhibitors are required to provide a properly rated fire extinguisher for their cooking area. For questions please call (859) 261-1500 and ask for the Convention Services Department. 41 2014 SAMPLE FOOD AND/OR BEVERAGE DISTRIBUTION AUTHORIZATION REQUEST One West RiverCenter Blvd. Covington, KY 41011 (859) 261-1500 (859) 392-7704 Fax www.nkycc.com Company Name Booth / Room Event Name: Address Event Dates: City, State, Zip Email Contact Signature Telephone Number Fax Number Masterpiece Creations by Centerplate has exclusive food and beverage distribution rights within the Northern Kentucky Convention Center. Kentucky State Law prohibits any person or organization from bringing alcoholic beverages onto a licensed premise. All alcoholic beverages for display or distribution must be purchased from Masterpiece Creations. Organizations holding the NKYCC License Agreement and/or their exhibitors may distribute sample food and/or beverage products only upon written authorization, purchase of Health Department Permit and compliance with all Northern Kentucky Health Department regulations. General Conditions 1. Items dispensed are limited to products manufactured, processed or distributed by exhibiting firm. 2. All items are limited to SAMPLE SIZE: a. Beverages limited to maximum of 4 oz. container b. Food items limited to “bite size” or 2 oz. Plates no larger than 5” can be used in this distribution. Product may also be distributed on napkins. c. Food and/or beverage items used as traffic promoters/attendee draws (i.e. popcorn, coffee, bar service) MUST be purchased from Masterpiece Creations. 3. Approval must be granted by the Executive Director of the Northern KY Convention Center and all health department permits secured prior to distribution of food or beverage samples. Conventions Services will notify you if your request has been denied. 4. Please contact the Northern Kentucky Health Department for regulations and required sampling permit, at 859-341-4264 or at www.nkyhealth.org. Exhibitor is responsible for all fees and compliance with regulations. Booth will be shut down if non-compliance is noted. Product(s) You Wish To Dispense: Size Of Portion To Be Dispensed: Proposed Method Of Dispensing: Please Explain Purpose Of Offering Samples: FAX FORM TO: (859) 392-7704 Questions should be directed to: Northern Kentucky Convention Center, Telephone: (859) 261-1500 Email: [email protected] FOR OFFICE USE ONLY: APPROVED__________________________________________ (NKYCC Executive Director) 42 DATE____________________________________ _______________________________ “INCREASE VISITORS TO YOUR BOOTH” Here for your convenience, our exhibitor’s menus, pricing and order form. WE LOOK FORWARD TO SERVING YOU SOON! MASTERPIECE CREATIONS AT THE NORTHERN KENTUCKY CONVENTION CENTER Phone: 859-392-7800 Fax: 859-392-7801 _______________________________________________________ POUR OVER COFFEE BREWER $185.00 per day A pour over coffee brewer will be set up in your booth the day your show starts. You will receive 5 gallons of water, 10 bags of ground coffee, 2 bags of decaffeinated coffee, 10 tea bags, non-dairy creamers, sugar, artificial sweetener, stirrers, napkins and 25 Styrofoam cups. The coffee will be fresh, hot and available when needed because each pot takes less then 5 minutes to brew. The coffee brewer and pots are the property of Masterpiece Creations and must be returned at the conclusion of the show. Equipment not returned will be billed at replacement cost. BEVERAGES SNACKS AND TREATS Freshly Brewed Coffee, Decaffeinated and Hot Water with a Selection of Teas Freshly Brewed Starbucks Coffee $39.00 per gallon Bulk Assorted Candies (Call for pricing) $39.00 per gallon Whole Fresh Fruit $ 3.00 each $55.00 per gallon Granola Bars $ 3.50 each Regular and Decaffeinated Assorted Candy Bars $ 3.75 each Fruit Punch, Lemonade or Ice Tea $39.00 per gallon Fancy Mixed Nuts $32.00 per pound Assorted Bottled Fruit Juices $3.50 each Individual Yogurts $ 3.00 each Assorted Cold Pepsi Soft Drinks $3.50 each Candy Apples $ 4.00 each Bottled Spring Waters $3.50 each Corn Tortilla Chips $27.00 per pound Mineral Water/Perrier $4,00 each (with Fresh Salsa) 5 Gallon Watercooler with 20 plastic cups $65.00 each Assorted Ice Cream Bars $4.00 each Replenishment 5 Gallon Watercooler $35.00 each Blondies or Brownies @$38.00 per dz. Homemade Cookies @$38.00 per dz. MISCELLANEOUS ITEMS Breakfast Pastries @$38.00 per doz. 50 Hot or Cold Cups $15.00 10 Pounds of Ice $20.00 _________________________________________________________________________________________________ Enhance your booth sales with a POPCORN OR SOFT PRETZEL MACHINE These “fun food” machines are a main attraction at events For the young and the “young at heart”. POPCORN MACHINE RENTAL $300.00 per day (Includes set-up and 6ft draped and skirted table) SOFT PRETZEL MACHINE $300.00 per day (Includes set-up and 6ft draped and skirted table) Popcorn Kits (approximately 20 bags, 8oz. Portions) $27.00 per kit Soft Pretzels with Mustard and Cheese Sauce @$45.00 per dozen *Should you desire an experienced booth attendant to pop the corn and distribute the product to your guests a $20.00 per hour/four hour minimum, labor fee per day will apply. A 21% service charge and 6% sales tax will be applied to all orders. Should you desire additional services geared to meet your special needs; our sales staff is available to discuss a variety of additional offerings or custom design selections to fit your needs. 43 SO THAT WE MAY BEST SERVICE YOUR NEEDS, PLEASE COMPLETE AND FAX YOUR ORDER TWO WEEKS PRIOR TO THE SERVICE DATE. FAX TO: 859-392-7801. WE LOOK FORWARD TO SERVING YOU! MASTERPIECE CREATIONS AT NKYCC 1 WEST RIVERCENTER BLVD. COVINGTON, KENTUCKY 41011 DAY/DATE TIME ITEM 1 EXHIBITOR BOOTH ORDER FORM TEL 859-392-7800 FAX 859-392-7801 QUANTITY COST EACH TOTAL COST 2 3 4 5 6 Sub Total: _______________________ 21% Service Charge:_______________________ 6% Sales Tax:_______________________ Estimated Total: _______________________ ** Payment must accompany all orders. A confirmation will be sent to you via fax. A final invoice will be forwarded to you at the conclusion of the show. Show Name:_____________________________ Booth #: _____________________ Company Name: ______________________________________________________ Name of Person Ordering: ______________________________________________ Address: ____________________________________________________________ City: ___________________________________ State:___________ Zip: ________ Phone: __________________________________ Fax: ______________________ ** A credit card guarantee is required on all orders. Masterpiece Creations will process/pre-approve your credit card noted below for all charges incurred during the above show. Credit Card Name: ___________________ Name of Credit Card: ________________ Credit Card #: ____________________________ Expiration Date: _______________ Authorized (Card Holder) Signature: _______________________________________ Printed Authorized Signature: ____________________________________________ POLICIES #1. All exhibit booth orders are designed and packaged to be placed on your counters or booth tables. #2. Orders submitted less than 10 business days in advance may be subject to a 10% increase in pricing. #3. All orders must be accompanied by payment in full, Masterpiece Creations will accept company checks drawn on a US Bank, Visa, Mastercard, and American Express. A credit card is required to be on file for each exhibitor, securing onsite re-orders during the event. #4. All exhibitor show floor services are delivered on disposable ware with appropriate condiments, #5. When re-ordering please allow a minimum of 30-45 minutes for all additional replenishment requests during the show. 44 2014 AUDIO VISUAL SERVICE CUSTOMER CONTRACT Company Name Booth Event Name Billing Name Event Dates / Billing Address City, State, Zip / to / / Email Contact Telephone Number Fax Number Exp. Date (MM/YY) Credit Card : MC Visa Disc AMX or Check CCV CC#: Print Card Holder Name Card Holders Signature Order Date RENTAL AGREEMENT: It is understood and agreed the customer is renting the equipment for a specific period only and is responsible for its safe return. Customer agrees to be billed for any loss or damage to equipment other than normal wear. VIDEO & COMPUTER EQUIPMENT QTY. DVD Player DVD Player Package - DVD Player, 32" Flat Screen, Cart, Skirt 19” LCD Flat Screen Computer Monitor 32” LCD Flat Screen Monitor 40” LCD Flat Screen Monitor 65” LCD Flat Screen LCD Flat Screen Floor Stand (Can go up to six feet high) 42” Video Cart & Skirt 48” Video Cart & Skirt Laptop Computer - Windows Based (Other computer equipment is available - please call for pricing.) EARLY RATE $50.00 $170.00 $50.00 $100.00 $200.00 $400.00 $50.00 $20.00 $150.00 LATE RATE $ $ $ $ $ $ $ $ SUB TOTAL 60.00 $200.00 60.00 120.00 240.00 440.00 60.00 25.00 180.00 PROJECTION EQUIPMENT 3000 Lumen LCD Projector (Higher lumens available, please phone) Screens 6' 7' 8' Safelock Projection Stand $250.00 $40.00 $15.00 $300.00 $50.00 $20.00 AUDIO EQUIPMENT Self-Contained Sound System: Amp, 2 Speakers, and Stands Handheld w/ Hardwire Microphone Lavaliere Handheld w/ Wireless Microphone Lavaliere EQUIPMENT SUMMARY Delivery Day/Date Delivery Time Pick Up Day/Date $100.00 $125.00 $225.00 Single Day Sub Total Number of Days Needed x SUB-TOTAL Pick Up Time OnSite Contact Contacts Cell 6% Ky. Sales Tax Sales Tax + Sub-Total Set / Strike Labor Fee* TOTAL PLEASE RETURN TO: Productions Inc. 242 PIKE ST. COVINGTON, KY 41011 TELEPHONE: 859-655-3080 FAX: 859-491-3395 www.mac-av.com email - [email protected] DEADLINE FOR RETURN OF THIS FORM : 10 Days Prior to Event Date 50.00 PAYMENT POLICY: Payment in full, including tax, must accompany order & be recieved in our office 10 days prior to event start date for early rates otherwise late rate prices will be in effect. Please complete payment authorization information above and return to MAC Productions, Inc. CANCELLATION POLICY: Cancellations after deadline will be charged 75% of the one day rate. ON-SITE REQUESTS: Call 1-800-347-2902 (in U.S.) for pricing. *Set-up, strike labor fee is based on 30 min. set & 30 min. strike – additional labor billed post–conference. Any specialized equipment not listed hereon is available upon request. 45 $ 120.00 $ 150.00 $ 270.00
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