exhibitor operating Manual auStralia’S largeSt dedicated tranSport Show 3-6 APril 2014
Australia’s largest dedicated transport show 3-6 April 2014 Melbourne Showgrounds trucktrailershow.com.au P +61 (3) 9690 7022 F +61 (3) 9682 0044 E [email protected] exhibitor operating manual 3-6 April 2014 Melbourne Showgrounds 3-6 April 2014 Melbourne Showgrounds trucktrailershow.com.au P +61 (3) 9690 7022 F +61 (3) 9682 0044 E [email protected] Important Information (It pays to read this manual) Please read & pass this exhibitor operating manual on to the members of your exhibition sales staff team and any sub-contractor who will be involved with your exhibit. As this Exhibitor Operating Manual contains important information, everyone who is involved in making your show experience successful and safe must take the time to read the following guidelines and regulations. Please make sure you complete the Risk Management form and return on or before the due date, and a copy of your certificate of currency for public liability insurance. trucktrailershow.com.au P +61 (3) 9690 7022 F +61 (3) 9682 0044 E [email protected] 2 3-6 April 2014 Melbourne Showgrounds trucktrailershow.com.au P +61 (3) 9690 7022 F +61 (3) 9682 0044 E [email protected] Contents Important information ................................................................................... Contents ........................................................................................................... Welcome letter ................................................................................................ Overview of event ........................................................................................... Accommodation .............................................................................................. Advertising and promotional campaign ....................................................... Alterations to exhibition space floor plan .................................................... Animals ............................................................................................................ Approvals for work .......................................................................................... Barricades and safety warning signs ........................................................... Before you arrive on site (checklist) .............................................................. Biological hazard ............................................................................................. Building clearances ......................................................................................... Bomb threats ................................................................................................... Building and construction work .................................................................... Catering ............................................................................................................ Children on site ............................................................................................... Cleaning - Floor Space Only............................................................................ Conditions of entry ......................................................................................... Confined area work ........................................................................................ Contractors, exhibitors and their employees ............................................... Custom stands ................................................................................................ Damage waiver ................................................................................................ Danger or safety lock-out tags ...................................................................... Deliveries .......................................................................................................... Dismantling of stands - Vehicles and/or Equipment.................................. Due diligence and duty of care ...................................................................... Dust and fumes ............................................................................................... Electricity connection ..................................................................................... Emergency exit procedures ............................................................................ Emergency procedures ................................................................................... Evacuation procedures ................................................................................... Environment .................................................................................................... Exhibitor accounts .......................................................................................... Exhibitor awards ............................................................................................. Exhibitor conduct ............................................................................................ Exhibitor on-site customer service desk ...................................................... Exhibitor parking ............................................................................................. Exhibitor registration and passes ................................................................. Exhibitor service contacts .............................................................................. Exhibits requiring approval ............................................................................ Exhibitor safety checklist ............................................................................... Explosive tools ................................................................................................. Fire safety ........................................................................................................ First aid ............................................................................................................ Fixing and penetrations to buildings ............................................................ Floor space only exhibitors ............................................................................ Food, drink, tobacco ........................................................................................ Forklifts ............................................................................................................ Gas storage/appliances/LPG ........................................................................ Hawkers ........................................................................................................... High pressure and compressed air cleaning ................................................ Hot surfaces and liquids ................................................................................ Important dates to remember ....................................................................... Insurance ......................................................................................................... Ladders ............................................................................................................. Lifting of heavy items ..................................................................................... Lighting ............................................................................................................ 02 03 04 05 05 06 07 07 07 07 07 08 08 08 09 09 09 09 09 09 09 10 10 10 10 11 11 11 11 11 11 12 12 12 12 13 13 13 13 14 15 15 15 15 15 16 16 16 16 16 16 16 17 17 17 17 18 18 Loading dock access and management ....................................................... 18 Machinery within exhibits .............................................................................. 18 Materials handling/freight/forklifts/storage ............................................. 18 Move-in and move-out times ....................................................................... 18 Online induction................................................................................................19 On-site contractors ......................................................................................... 19 Personal protection equipment (ppe) .......................................................... 19 Plant and equipment, vehicles and tools ..................................................... 19 Preferred exhibition stand suppliers ............................................................ 19 Prohibited or restricted items and weapons ............................................... 19 Rigging/scaffolding/roof or overhead work ................................................ 20 Risk management procedures ...................................................................... 20 Safe systems and methods of work ............................................................. 20 Safety vests ..................................................................................................... 20 Sales ................................................................................................................. 20 Security ............................................................................................................. 20 Shell scheme exhibitors ................................................................................. 20 Show times ...................................................................................................... 21 Signs ................................................................................................................. 21 Smoking ........................................................................................................... 21 Stand placements ........................................................................................... 21 Storage facilities .............................................................................................. 21 Temporary raised floors, ramps and stairs .................................................. 21 Trench work ..................................................................................................... 21 Unclaimed goods ............................................................................................. 22 Vehicles on showgrounds site ....................................................................... 22 Vehicles, traffic and parking ........................................................................... 22 Wet or damp areas ......................................................................................... 22 Workplace occupational health and safety .................................................. 22 Venue floor plans ............................................................................................ 23 Melbourne showgrounds site map ............................................................... 24 Forms ............................................................................................................... 25 Exhibitor Risk Assessment Form .................................................................. 26 Showguide Profile and Logo Submission Form ........................................... 28 Catering Charge Card Form ............................................................................ 29 Internet Services Application ......................................................................... 30 Wireless Internet Services Application ......................................................... 32 Phone Services Application ............................................................................ 33 Rigging-Banner and Overhead Lighting Form ............................................. 35 Move In Form................................................................................................... 36 Materials Handling Form................................................................................ 37 Transport Request Form ................................................................................ 38 Delivery Docket ................................................................................................ 40 Moreton Hire - Exhibitors Letter ................................................................... 41 Shell Scheme Booth Package Form .............................................................. 42 Signage Order Form ........................................................................................ 43 Lighting and Power Order Form .................................................................... 44 Audio Visual Order Form ................................................................................ 45 Furniture Order Form ..................................................................................... 46 Plant Hire Order Form .................................................................................... 47 Stand Modification Order Form ..................................................................... 48 Outdoor Space Site Form ............................................................................... 49 Payment Order Form ...................................................................................... 50 Truck Scrubbers - Vehicle Cleaning Form ..................................................... 51 On-Stand Entertainment Application Form................................................. 52 On-Stand Competition Application Form ..................................................... 53 Showbag Insert Application ........................................................................... 54 trucktrailershow.com.au P +61 (3) 9690 7022 F +61 (3) 9682 0044 E [email protected] 3 3-6 April 2014 Melbourne Showgrounds trucktrailershow.com.au P +61 (3) 9690 7022 F +61 (3) 9682 0044 E [email protected] Welcome Dear Exhibitor, Welcome to the 2014 International Truck, Trailer & Equipment Show to be staged at the superbly renovated and restored 19 hectare Melbourne Showgrounds site. Attached is the Exhibitor Operating Manual, Exhibitor Service and Risk Assessment Forms and Hire Equipment Catalogue all designed to assist you and your company in the preparation and successful completion of your involvement in the International Truck, Trailer & Equipment Show. Every effort has been made by the event organisers to make your experience at the venue both enjoyable and safe. As such, we urge you to read the entire contents of this Exhibitor Operating Manual. If you are unclear on any of the information contained or have any questions about any aspect of the document please contact the organisers on +61 (3) 9690 7022. The venue, located within 10 minutes of the city of Melbourne and the International airport, is ideally structured to present a world-class showcase of Australian road transport equipment technology and innovation. Further more, the staging of the event, in such close proximity to the centre of the capital of Victoria, with its multicultural restaurants, tourist attractions and first class accommodation, will present the perfect networking environment for local, interstate and international business transactions. To attract significant trade visitor interest within Australia and overseas, the event has and will continue to be promoted heavily through strong media partnership links. (Please refer to the Advertising/Promotional section of the Manual). Finally, the event has the endorsement and active support of the Victorian Transport Association (VTA) and the Australian Road Transport Suppliers Association (ARTSA). With your important role as an exhibitor, the International Truck, Trailer & Equipment Show has become one of this country’s premier road transport events, and the place “where business is done!” We wish you every success with your involvement in the show which has been developed, coordinated and promoted as a world-class event; one that will do justice to the Australian road transport industry. trucktrailershow.com.au P +61 (3) 9690 7022 F +61 (3) 9682 0044 E [email protected] 4 3-6 April 2014 Melbourne Showgrounds trucktrailershow.com.au P +61 (3) 9690 7022 F +61 (3) 9682 0044 E [email protected] OVERVIEW OF THE EVENT Australia’s International Truck, Trailer & Equipment Show 21st Century Trading Organised by the industry, for the industry and held in the manufacturing hub of Australia Melbourne - this event is unlike anything seen in Australia. Driven by market demand and organised by transport media and marketing professionals, this show is the platform through which OEMs, suppliers, service providers and key industry associations can cost effectively market and sell their products and services, in a first class environment. Managed and organised by Transport Marketing Australia, the show has the full support of the VTA and ARTSA. Australia’s most versatile expo location The $108 million Melbourne Showgrounds redevelopment has transformed this location into a truly inspiring world-class venue. Situated on 19 hectares, only minutes from Melbourne’s International airport and minutes from the city of Melbourne, the facility has proven itself as a most versatile location to stage such an event with over 80,000 sqm of exhibition display space. The Grand Pavilion, now a feature of Melbourne’s skyline, is half the size of the playing surface of the MCG and houses 8,000 sqm of exhibition space. The Exhibition Pavilion features 10,000 sqm of space and with surrounding paved outdoor areas, allows trailer and truck body manufacturers the opportunity to exhibit configurations, from semi-trailers and B doubles through to Australia’s iconic road trains. The Showgrounds has additional outdoor and undercover pavilions available to suit every kind of transport equipment supplier. This venue is the ultimate location to showcase Australian and International transport equipment technology at its very best. ACCOMMODATION Please refer to the International Truck, Trailer and Equipment Show website at www.trucktrailershow.com.au for further details on accommodation packages available. trucktrailershow.com.au P +61 (3) 9690 7022 F +61 (3) 9682 0044 E [email protected] 5 3-6 April 2014 Melbourne Showgrounds trucktrailershow.com.au P +61 (3) 9690 7022 F +61 (3) 9682 0044 E [email protected] ADVERTISING AND PROMOTIONAL CAMPAIGN Promotional Campaign The International Truck, Trailer and Equipment Show is backed by a promotional campaign that is both specific, targeted and unprecedented in its reach and frequency. Aimed at three distinct audiences; the local, national and international heavy duty road transport industry, the advertising and public relations campaign will target the highest possible visitor numbers to the show. The event itself and the exhibitors’ products and sales messages will be directed through a diverse range of mediums, including trade advertising, various websites, daily press and via direct mail. Quality visitors are the target representing large, medium and small transport fleets through to the owner operator. Trade Press A combination of monthly editorial releases and advertising messages will be circulated in leading trade magazines, nationwide. As well, specific overseas publications have been targeted for specific press releases. television and radio In a bid to boost the public attendance at the 2014 International Truck, Trailer and Equipment Show, a comprehensive TV and radio campaign will be put in place - a first for the International Truck, Trailer and Equipment Show. This will maximise awareness of the event and boost visitor figures. Direct Mail A multi-platform schedule consisting of direct mail will make up an important part of the marketing campaign. Current industry databases have been utilised to achieve targeted penetration to the industry’s buyers – large and small, specialised and mainstream. Materials such as promotional posters, brochures and flyers will also be sent out over a 12 month period leading up to the show, making for a truly comprehensive direct mailing program. Website and Email Campaigns An extensive email database is being used to keep all exhibitors and potential visitors up to date with the latest show news. Likewise, the event website, www.trucktrailershow.com.au will be continually updated with important information for both the local, national and international exhibitors and visitors. Local and Interstate Press Leading up to the event, advertising will be employed in leading local and interstate newspapers to spread the word about the show to millions of readers. In all, a $750,000 plus promotional and advertising package will be designed to maximise visitor attendance at the 2014 International Truck, Trailer & Equipment Show. Official Show GUIDE The official show guide will be published and distributed to over 35,000 companies and trade visitors. The official show guide will be dedicated to the 2014 show and will contain information on all exhibitors and attractions. trucktrailershow.com.au P +61 (3) 9690 7022 F +61 (3) 9682 0044 E [email protected] 6 3-6 April 2014 Melbourne Showgrounds trucktrailershow.com.au P +61 (3) 9690 7022 F +61 (3) 9682 0044 E [email protected] ALTERATIONS TO THE EXHIBITION SPACE FLOOR PLAN The event organisers reserve the right at any time to make such alterations to the floor space plan, as they consider necessary. If required, this will be dealt with in the best interest of the show, including altering the size, shape or position of the space. ANIMALS No animal is allowed within the Melbourne Showgrounds without permission of the event organisers unless it is a controlled animal E.g. Seeing eye dog. APPROVALS FOR WORK All work, equipment and practices involved at the Melbourne Showgrounds shall comply with the relevant requirements of any statutory authority, with jurisdiction over the occupation, including and not limited to approvals, licenses, tests, certificates, competencies, legislation, Australian Standards, Building Codes, Environmental Codes, Work Cover Codes and RASV Policies and Procedures. Please contact the event organisers for any enquiries or information. BARRICADES AND SAFETY WARNING SIGNS These must be used where there is any risk to employees or the public entering hazardous areas or where machinery or equipment is in use. Displays involving moving equipment, such as fire or heat, machinery and water, likely to injure a member of the public, must be separated from the public by a physical barrier and attended by the exhibitor’s staff at all times. Risk analysis and injury mitigating measures are to be provided. Please refer to the Exhibitor Risk Assessment Form provided. BEFORE YOU ARRIVE ON SITE (CHECKLIST) Do you have sufficient high-visibility jackets for your staff during the move-in/out periods? ave you arranged the required fire extinguisher to be on your H stand and a trained staff member to use the extinguisher in the case of an emergency? ave you ordered your electrical requirements and reviewed your H electrical supply order. Don’t forget the power load drawn by items such as electric kettles, air conditioners etc. re all your personal electrical items tested, tagged and current? A You will not be allowed to use any untagged leads, tools etc either during set up or during the show itself. Double adaptors are not allowed – use a power board. New and tested power leads are available for purchase on site. or outside stands, do you have sufficient weights (i.e. water, F sand or concrete in containers) to hold down your signs, umbrellas, furniture or structures other than items erected by the officially approved contractor, etc? o you have barriers such as plants, signage, hazard tape or D similar to alert people of items, such as shape corners or draw bars of trailers on display, if they are positioned in such a way that people could trip over them or injure themselves? Have you arranged drip trays for all trucks? If you have a raised floor or second story exhibit, have you complied with ramping, stairs or fire rules? Remember to arrange child minding – children under 15 years and animals are not permitted on site during hours of move-in & move-out. Remember vehicle speed on site is 10 kph or less. Hazard lights must be used (make sure your drivers are aware of this requirement). ave you packed a suitable ladder for work at height? (Use of H chairs, crates, tables or other non suitable work platforms will not be permitted). Have you completed the online safety induction? Have you submitted all relevant forms and gained approvals? trucktrailershow.com.au P +61 (3) 9690 7022 F +61 (3) 9682 0044 E [email protected] 7 3-6 April 2014 Melbourne Showgrounds trucktrailershow.com.au P +61 (3) 9690 7022 F +61 (3) 9682 0044 E [email protected] BIOLOGICAL HAZARD All Bio Hazards must be dealt with according to current safety regulations. Report any syringes found within the Showgrounds site to the Showground Management Centre or Security. BUILDING CLEARANCES (MAXIMUM DIMENSIONS) BUILDING HEIGHT WIDTH ACCESS 1 Grand Pavilion 4.8 metres 3.8 meters All doors 2 Exhibition Pavilion 6.0 metres 10.0 metres Four doors 3 Boulevard Pavilion 5.0 metres 4.57 metres One door 4 Town Square Hoecker 4.55 metres 5.35 metres One door 5 Agricultural Hall 4.1 metres 3.16 metres Three doors 6 RASV Building 5.18 metres 5.55 metres One door 7 Show Pavilion 4.3 metres 5.3 metres All entrances 8 Town Square Pavilion 3.55 metres 4.5 metres Four doors 9 Exhibition Hall 4.35 metres 6.0 metres One door 10 Horse Sheds 5.0 metres N/A One door 11 Main Arena Pavilion 2.0 metres 1.6 metres One door The Main Arena Pavilion is a temporary structure and has a weight loading of 3kpa (300kg per square metre). If your display or equipment is in excess of this, please contact show organisers to find an alternate site. Please also be aware that forklifts of any kind are unable to access the Main Arena Pavilion. Contact show organisers to discuss alternate methods of getting your display equipment into position. Please take extreme care when entering and exiting all buildings, taking note of clearance heights and widths. Some pavilion floors can be easily damaged by those not taking care when skewing vehicles around to particular angles. Cost to remove excessive tyre marks or to repair damage will be the responsibility of the exhibitor. Be aware of any floor gradients and watch out for internal columns and posts. Damage caused to buildings by exhibitors will be at the exhibitor’s cost. Flooring and roadways can easily be damaged by those not taking care. For that reason we have appointed vehicle parking and placement marshals to assist exhibitors during the move-in and move-out periods. Please work with our marshals to eliminate any chance of damage to the Showgrounds buildings and premises. BOMB THREATS If you receive a telephoned bomb threat obtain as much information as you possibly can, such as: • When is the bomb going to explode? • Where did you put the bomb? • What does the bomb look like? • Why did you place the bomb? Under no circumstances should you hang up. Raise the alarm via a Security Officer or send a runner to the event organiser’s office trucktrailershow.com.au P +61 (3) 9690 7022 F +61 (3) 9682 0044 E [email protected] 8 3-6 April 2014 Melbourne Showgrounds trucktrailershow.com.au P +61 (3) 9690 7022 F +61 (3) 9682 0044 E [email protected] BUILDING AND CONSTRUCTION WORK All workers who carry out construction or fitting work within the Showgrounds site must be fully licensed and insured to do so and undergo an OH&S induction process approved by the Royal Agricultural Society of Victoria (RASV) and the event organisers. CATERING Exhibitors wishing to purchase food or drinks (non alcoholic) can do so by completing the Catering Request Form. This form will be available closer to the show. You will be notified upon its availability. A catering charge card can be arranged for you and your staff. Please fill in the enclosed catering accounts card form. CHILDREN ON SITE All children under the age of 15 years must be accompanied by an adult at all times when on the premises of the Melbourne Showgrounds during event show times only. Children are not allowed on site during move in and out times. CLEANING - floor space only The cost of cleaning the floor space only is included in the initial cost of each shell scheme and floor space only package. Please place all rubbish in the aisles at the end of each day. Please report any spillages or broken glass to the organiser’s office ASAP to ensure a clean up can be done immediately. Cleaning staff will not enter exhibitor stands until the evening prior to the first show day and during the night (for spot cleaning) proceeding each show day. Exhibitors requiring special floor or equipment cleaning must arrange to do so through the appointed cleaning supplier (refer page 14 for contact details). The cleaning service provided, as part of the exhibition space charge, including the removal of rubbish pre, during and post the show. Vacuuming of the stand is also included prior to the opening of the show and a nightly spot clean will take place each show day. The service provided does not include cleaning of any exhibition display equipment or structures nor the care of special floor surfaces such as metal, wood, tiles or vinyl. The cleaning service does not guarantee the removal of heavy grease or oil stains or the removal of tyre marks created by forklifts. To repair damaged or previously marked carpet tiles is the responsibility of either the exhibitor or respective hire company. If in doubt on the level of the cleaning service provided, please contact the show organiser. CONDITIONS OF ENTRY All persons entering the Melbourne Showgrounds are subject to the conditions of entry as displayed at all entry points. CONFINED AREA WORK Is not permitted without prior event organiser’s approval and RASV work permit received (Refer Risk Management page 26). CONTRACTORS, EXHIBITORS AND THEIR EMPLOYEES All are obliged to work safely and to include the safety of on site employees and visitors in their safety plans. It is the duty of all to report any unsafe practices to your manager and the event organisers. trucktrailershow.com.au P +61 (3) 9690 7022 F +61 (3) 9682 0044 E [email protected] 9 3-6 April 2014 Melbourne Showgrounds trucktrailershow.com.au P +61 (3) 9690 7022 F +61 (3) 9682 0044 E [email protected] CUSTOM STANDS All exhibitors must only use the officially appointed and authorised show electrical contractor, Moreton Hire, for the connection of all electrical requirements to your stand. All electrical appliances and leads must be tested and tagged in accordance with the current Australian Standards AS/NZS 3760; 2010 - In-Service Safety Inspection of Electrical Equipment and the Melbourne Showgrounds’ Site Requirements. Failure to comply will see electrical equipment removed from the site. Quartz halogen lamps must have approved covers attached. Stand perimeter walls must not exceed a height of 2.4 metres. The maximum wall height allowable is 4.6 metres on custom built stands subject to building site and approval from adjoining exhibitors and the event organisers. All walls or features over 2.5m must seek approval in writing from show organisers. Design approvals and agreements must be made in writing. All displays must be erected and dismantled within the required time frames. Move-in will commence at 7.00 a.m. when gates open and conclude at 7.00 p.m. when gates close each day on Monday 31st March, Tuesday 1st April and Wednesday 2nd April 2014. Move out will commence at 6.00 p.m. until 8.00 p.m. on Sunday 6th, 7.00 a.m. until 6.00 p.m. on Monday April 7th and 7.00a.m. to 12 midday on Tuesday April 8th. No exhibit shall be dismantled prior to 6.00 p.m. Sunday April 6th. DAMAGE WAIVER The event organisers will not accept responsibility for any exhibitor, their staff or contractor damaging any of the Melbourne Showgrounds buildings, fixtures, gardens, lawns or sealed surfaces. In the event of any structural damage or spillage occurring, the exhibitor at fault will be responsible for any repair or replacement costs. Any vehicle or equipment damage that has occurred during the move-in, move-out or show days period will be the responsibility of the exhibitor and/or their transport contractor. The event organisers accept no responsibility for equipment or vehicle damage on site at the Melbourne Showgrounds. DANGER OR SAFETY LOCK-OUT TAGS Tag, isolate and report any unsafe plant or equipment including ladders. Only the signatory may remove an existing tag when the risk has been resolved. Warn others of risks. DELIVERIES (See delivery notice form) The exhibitor must arrange for an authorised representative to be present at the stand to receive goods as the organisers are unable to either accept delivery or be responsible for the safe keeping of items to be delivered. Do not send any items to the Melbourne Showgrounds by mail or courier as the facility does not have the resources to receive or store goods. Agility Fairs & Events is the contracted logistics provider and it is strongly advised all goods sent to the venue are done so through Agility. All deliveries must be clearly addressed as follows: Company / Stand Name (No): Exhibitor Contact Name: Mobile Phone Contact Number: Name of Event / Room / Pavilion / Building: The Melbourne Showgrounds administration will not take delivery of any goods on behalf of exhibitors, nor will there be any responsibility accepted for the safety of any such items delivered to the site in the absence of the exhibitor. trucktrailershow.com.au P +61 (3) 9690 7022 F +61 (3) 9682 0044 E [email protected] 10 3-6 April 2014 Melbourne Showgrounds trucktrailershow.com.au P +61 (3) 9690 7022 F +61 (3) 9682 0044 E [email protected] DISMANTLING OF STANDS - vehicles and/or equipment All exhibits must be cleared and debris removed by 12:00pm Tuesday 8th April. Charges will apply to any exhibitor not in compliance. Under the terms of the Space Contract, the cost of the removal of any material, after the appointed close of the bump-out time deadline will be passed on to any exhibitor at fault. DUE DILLIGENCE AND dUTY OF CARE This requires all persons to be committed to carrying out their moral and legal duties, assessing all hazards and risks continually and taking reasonable precautions to mitigate risks. Hazards are anything which have the potential to cause harm in any way to people, property or the environment. A hazard can be the result of your work environment, equipment and substances. Poor work practices, systems, procedures and behavior are a major cause of hazards in the workplace. DUST AND FUMES These may present respiratory, explosion or environmental hazards. Wear Personal Protection Equipment (PPE) when exposed to the hazard. ELECTRICITY CONNECTION No ‘live’ electrical work is permitted. Do not bring or use damaged electrical items and equipment. Check that the electrical test tag date is current. Out of test date appliances must not be used. Test ‘Safety Switches” or RCD’s each time before use. Do not overload power points or use double adapters. Do not use electrical items in damp or wet conditions. Connections of electricity to all stands must only be carried out by the officially appointed electrical contractors, Moreton Hire. NO EXCEPTION to this rule will be permitted. (Electrical connection and electrical charges over and above those included in the package are at the cost to the exhibitors). Please fill in and return your Electrical Connection Form to Moreton Hire. Exhibitors will be invoiced for the electrical connection to their floor space only stand and any extra lighting/power points, not covered in the standard Shell Scheme package, direct from Moreton Hire. Payment must be received prior to the commencement of the show. EMERGENCY EXIT PROCEDURES All Exhibitors must read and abide by all emergency safety procedures detailed in this Exhibitor Operating Manual. EMERGENCY CONTACT PHONE NUMBERS AMBULANCE, FIRE, POLICE 000 EMERGENCY MANAGEMENT CENTRE 9281 7400 EMERGENCY PROCEDURES IN THE EVENT OF AN EMERGENCY • On hearing the Alert signal (Beep Beep) maintain your position and await instructions • You will be under the direction of the Warden for your area • Remain calm and do not panic • Follow the Warden’s instructions or public address announcements •O n hearing the evacuation signal (Whoop Whoop) make your way to the Marshalling Point and when instructed by the Warden evacuate via Emergency Exits to the Assembly Area • Proceed in an orderly manner • If you are mobility impaired, report to the Warden who will arrange for your evacuation • Stay together with your Warden or a staff member during the evacuation and at the Assembly Area • After hours or if alone evacuate via the nearest exit • Report all emergencies, incidents and accidents on (03) 9281 7400 trucktrailershow.com.au P +61 (3) 9690 7022 F +61 (3) 9682 0044 E [email protected] 11 3-6 April 2014 Melbourne Showgrounds trucktrailershow.com.au P +61 (3) 9690 7022 F +61 (3) 9682 0044 E [email protected] EVACUATION PROCEDURES Alert Alarm: Beep! Beep! Beep! Prepare for evacuation Evacuation alarm: Whoop! Whoop! Whoop! Evacuate EVACUATION PHASES Phase 1 Immediately move all people away from the danger Phase 2 Move people laterally to a safe area Phase 3 Evacuate effected parts of the site Phase 4 Total evacuation of the site In the event of an evacuation warning, all persons are to immediately evacuate away from the danger area by the nearest and safest route to a safe area. If further evacuation is required, remain under the control of a warden. Ensure everyone is accounted for and report missing persons to the warden at the designated assembly area. Be alert in your area for suspicious articles or behavior and report this immediately to security. ENVIRONMENT Do not discharge or wash any substances into the storm water system or drains. Use the recycling facilities. EXHIBITOR ACCOUNTS Terms of payment are strictly in advance. The Transport Marketing Australia policy is that all exhibitor services are to be paid prior to commencement of an event. Services will not be available at your stand until payment has been received in full. EXHIBITOR AWARDS In the interests of staging a world class International Truck, Trailer & Equipment Show, we will present awards for excellence in the following categories. 2014 Award categories include… • Best Ancillary Equipment Display • Best Industry Trailer Display • Best Industry Truck Display • Best Customer Service • Truck of the Show • Most Unique Show Attraction Judging Criteria The judging panel will look for innovation in the presentation of products, people and services, across all categories. They will focus on overall design appeal, user-friendly display, best floor space usage and customer service approach. The judges will consist of nominated industry personnel and no correspondence will be entered into. All exhibits will be judged commencing at 10 a.m. Thursday April 3rd. trucktrailershow.com.au P +61 (3) 9690 7022 F +61 (3) 9682 0044 E [email protected] 12 3-6 April 2014 Melbourne Showgrounds trucktrailershow.com.au P +61 (3) 9690 7022 F +61 (3) 9682 0044 E [email protected] EXHIBITOR CONDUCT The Exhibitor must ensure that their stand is completed on or before the commencement of the show, by 10.00 am Thursday April 3rd 2014. No exhibitor shall conduct a competition, auction, raffle, prize giveaway or game of chance during the show without the written permission of the organisers. All products sold from exhibition stands at the Melbourne Showgrounds must comply to the ACCC definitions and guidelines. Exhibitors must not sub-let or re-lease their exhibition space without the event organisers permission. If the principle exhibitor wishes to share their space with other companies, each sharing company will be required to pay the same Administration Booking Fee. All exhibitors, contractors and staff must wear high visibility clothing (high viz-jackets) and closed footwear during the show move-in and move-out periods. The exhibitor must ensure that the designated aisles, passage ways and walkways are kept clear from obstruction during the official show period. Exhibitor noise levels during the show must not exceed 60 decibels. No individual P.A. sound system or live music is permitted. The starting up of motor vehicles or engines is also not permitted inside any building. Truck engines may only be permitted to run on idle provided that noise and carbon monoxide emission levels are acceptable under the Melbourne Showgrounds OH&S guidelines. Please consult the event organisers for approval. No generators are to be used to power outside exhibition stands. Truck engines may only run on idle during the event outside the buildings in designated areas and as approved by event organisers. If they are located inside, smoke detectors would be required to be isolated for the entire event, and a fire warden to be on watch. The event organisers reserve the right to remove any individual who does not adhere to the safety and courtesy conduct conditions of the Melbourne Showgrounds. Every stand must be manned by adequately dressed and professional staff for the duration of the show, which commences at 10.00 a.m. April 3rd and concludes 5.00 p.m. April 6th. The event organisers reserve the right to refuse entry to any person not suitably attired. No exhibitor contractors or stand builders are to deal with the venue directly. All enquiries, floorplan requests and site-inspection requests are to come through the event organisers. EXHIBITOR ON-SITE CUSTOMER SERVICE DESK Moreton Hire will provide an Exhibitor Service Desk at the Showgrounds, which will be manned all hours during the move-in period. This service will allow for last minute additional orders to be processed. However, we recommend that on-site orders be placed early as there will be no guarantee that late requests will be honoured due to stock availability. EXHIBITOR PARKING Please note there is NO ON STREET PARKING surrounding the Melbourne Showgrounds. Show exhibitors are allowed to park and have initial preference parking within the Melbourne Showgrounds. Parking costs for an allocated number of vehicles are included in your space cost and passes will be allocated accordingly. Entrance to the Showgrounds parking is via Langs Road. Please follow signage instructions. Trade visitors and the general public can park in the Flemington Racecourse Car Park. The Flemington Racecourse Car Park (enter via Epsom Road) is next to the Melbourne Showgrounds. Signage will clearly direct all patrons to the Showgrounds entrances. A free daily shuttle bus service will ferry visitors from the Flemington Racecourse car park to the Melbourne Showgrounds. EXHIBITOR REGISTRATION AND PASSES More information on exhibitor registration and passes will be released closer to the event. trucktrailershow.com.au P +61 (3) 9690 7022 F +61 (3) 9682 0044 E [email protected] 13 3-6 April 2014 Melbourne Showgrounds trucktrailershow.com.au P +61 (3) 9690 7022 F +61 (3) 9682 0044 E [email protected] EXHIBITOR SERVICE CONTACTS CATERING RIGGING Create Concepts Clifton Productions Halecia Edwards Nic Cochrane P: +61 (3) 9258 4159 84 – 88 Chifley Drive, Preston, M: 0424 180 747 VIC 3072, Australia. E: [email protected] P: +61 (3) 9416 6844 www.createconcepts.com.au F: +61 (3) 9484 8166 E: [email protected] EVENT ORGANISERS www.cliftonproductions.com.au Transport Marketing Australia 11 – 15 Buckhurst Street, South Melbourne, VIC 3205 Australia. FREIGHT AND TRANSPORTATION, STORAGE & FORKLIFT HIRE P: +61 (3) 9690 7022 Agility Fairs And Events Logistics M: 0425 699 890 Ida Laino F: +61 (3) 9682 0044 11 – 15 Gould Street, South Strathfield, NSW 2136 Australia. E: [email protected] P: +61 (3) 9330 9013 www.trucktrailershow.com.au F: +61 (2) 9642 6899 E: [email protected] venue www.agilitylogistics.com.au Melbourne Showgrounds Epsom Road, Ascot Vale, SECURITY VIC 3032 Australia. Natwide Security Management Group P: +61 (3) 9281 7444 Ken Lesar www.melbourneshowgrounds.com PO Box 907 Mount Waverly, VIC 3149, Australia. EXHIBITION CLEANING P: +61 (0) 410 534 515 Please contact show organisers for more information Risk Management EXHIBITION STANDS, FURNITURE & ELECTRICAL CONNECTION Megabrook Consulting Group Moreton Hire Frank Martinuzzo Sarah Martin P: +61 (0) 403 321 669 107 William Angliss Drive, Laverton North, VIC, 3026 E: [email protected] P: +61 (3) 9300 5700 F: +61 (3) 9300 5733 Vehicle Cleaners - pre-show truck wash E: [email protected] Truck Scrubbers www.moreton.net.au Marcus P: +61 (0) 433 227 685 trucktrailershow.com.au P +61 (3) 9690 7022 F +61 (3) 9682 0044 E [email protected] 14 3-6 April 2014 Melbourne Showgrounds trucktrailershow.com.au P +61 (3) 9690 7022 F +61 (3) 9682 0044 E [email protected] EXHIBITS REQUIRING APPROVAL Any custom built or custom designed stand, other than those designed and constructed by the officially appointed contractor, Moreton Hire, must be approved by the event organisers (TMA) and the Melbourne Showgrounds Management. All temporary structures, including stands built for exhibition, must comply with the Building Code of Australia and all other statutory regulations current at the time of construction. This includes areas pertaining to egress, height, fire safety and flammability rating of materials. (Refer fixings and penetrations page 16). Stands over 2.4 metres in height or stands designed to support weight other than light advertising material are required to be approved by submission of a design with dimensional plans, with cross-sectional and elevation views, together with details of construction materials and methods. Any stand that has a structure contained within it that has a roof or ceiling may be required to have additional fire protection equipment, such as the fitting of a smoke detector, a portable C02 extinguisher and an extension of the existing sprinkler system. Where any stand/exhibit is a multiple storey construction, the design, showing all features, including access/egress points and stairways, full dimensional plan, elevations and certification, must be provided eight weeks prior to the event for assessment and written approval. A certificate from a structural engineer identifying the integrity of the structure is required. Artist’s impressions are not acceptable. EXHIBITOR SAFETY CHECKLIST It is the exhibitor’s legal responsibility to manage all risks associated with your display to ensure the safety of all workers, contractors and visitors to the event. THE AREA OF THE SHOW IS A WORKPLACE – SAFETY IS A PRIORITY Our Show Safety Officer will be on site to assist you to identify hazards and to comply with legislative requirements. All Health and Safety directives given must be complied with. A safety checklist of the information contained in this manual should be completed to ensure a smooth and hassle-free event. EXPLOSIVE TOOLS Explosive powered tools are not permitted on-site without the prior written approval of the event organisers. FIRE SAFETY Each exhibitor must have on their stand an approved and tested CO2 fire extinguisher. Do not block or lock fire exits, aisles or access to fire appliances, including extinguishers, hydrants or reels. Familiarise yourself with the nearest fire appliance, exit and all emergency procedures. Building materials subject to fire risk are to be avoided when planning show displays. All fire outlets must remain clear at all times. Over head banners, signs, stage display sets, scenery or themes must be non flammable. No helium inflated balloons are allowed on site unless they are firmly anchored to the show stand. Cost to retrieve balloons will be charged to the exhibitor. FIRST AID All accidents and incidents must be immediately reported to a security officer, safety warden or the event organisers office so that a record of details can be taken to ensure that the appropriate first aid action is taken. The First Aid Room is located in the event organiser’s office building with full emergency equipment. A fully trained first aid officer will be available on-site on all the show days including the move-in and move-out periods. trucktrailershow.com.au P +61 (3) 9690 7022 F +61 (3) 9682 0044 E [email protected] 15 3-6 April 2014 Melbourne Showgrounds trucktrailershow.com.au P +61 (3) 9690 7022 F +61 (3) 9682 0044 E [email protected] FIXING AND PENETRATIONS TO BUILDINGS No person is to fix, penetrate or paint anything onto any Melbourne Showgrounds building wall, floor or roof. Logo branding of a building is only accepted when the entire building is occupied by a single tenant exhibitor or by approval of the RASV. ‘FLOOR SPACE’ ONLY EXHIBITORS (NO CARPET) Floor Space Only packages are intended for custom stand builds only and do not have power, lighting, carpet, furniture, plants or any structure included in the cost. FOOD, DRINK, TOBACCO The serving or drinking of alcohol on exhibition stands is strictly prohibited unless approved by event organisers. Designated drinking areas (exhibitor lounges and public bars) will be made available for the consumption of alcoholic beverages to exhibitors, their guests and trade visitors over the age of 18 years. The Melbourne Showgrounds and the event organisers discourage the consumption of alcohol, which results in: a) intoxication and drunkeness; and/or b) disruptive, offensive, aggressive or dangerous behaviours. Melbourne Showgrounds has appointed RSA Managers and undertaken extensive staff training to monitor and manage the consumption of alcohol on its licensed premises. Melbourne Showgrounds encourages its patrons to consume alcohol responsibly. No exhibitor can sell, distribute or give away any item of food, drink or tobacco without approval by the event organisers. All food and drink including coffee must be purchased through the designated and officially appointed Melbourne Showgrounds Caterer. No exceptions will be granted. Please refer to the Catering Request Form which will be released closer to the date. FORK LIFTS Agility Fairs and Events is the only appointed official materials handling and logistics manager for the event. Forklift hire bookings must therefore be made only through Agility Fairs and Events. Please complete the Forklift Services section enclosed on the Freight Transport Quote Request Form. Exhibitors will be contacted by Agility Fairs and Events with regards to their particular move-in and move-out equipment needs. Only forklifts with white tyres will be allowed access to showgrounds pavilions and buildings. GAS STORAGE / APPLIANCES / LPG All exhibitors wishing to utilise gas cylinders or gas appliances must obtain written approval from the event organisers at least four weeks prior to the event. Each application will be assessed with the safety of the public/attendees as its prime pre-requisite. LPG installations must comply with Australian Standards & Work Cover requirements. Current certificate of compliance and test date must be attached and all cylinders must be secured against tipping. Check valves, gas lines and fittings for damage cracks and leaks. No LPG is to be stored indoors overnight. HAWKERS The use of agency models or professional spruikers to promote products or services, other than on your own stand, is strictly prohibited. Dress code must be socially (and industry) acceptable. HIGH PRESSURE AND COMPRESSED AIR CLEANING These are not permitted on the site without approval of the event organisers first. trucktrailershow.com.au P +61 (3) 9690 7022 F +61 (3) 9682 0044 E [email protected] 16 3-6 April 2014 Melbourne Showgrounds trucktrailershow.com.au P +61 (3) 9690 7022 F +61 (3) 9682 0044 E [email protected] HOT SURFACES AND LIQUIDS Hot surfaces and liquids, including urns, must be safely out of reach of the public and persons working with them. Exhibitors must be aware of the risk of burns and be trained accordingly by their company manager. Personal Protection Equipment (PPE) if required must be worn. IMPORTANT DATES TO REMEMBER 18th December 2013 Compulsory information due • Public liability & certificate of currency due to TMA • Exhibitor risk assessment form (page 26 & 27) due to TMA • Stand build plans due to TMA • Show Guide company profile and logo submission (page 28) due to TMA 15th january 2014 Remainder of exhibition space cost payable to TMA 14th February 2014 • Move in form (page 36) due to Agility Fairs and Events • Materials handling form (page 37) due to Agility Fairs and Events • Freight Transport request form (page 38) due to Agility Fairs and Events • Furniture, lighting and power order forms (pages 44 & 46) due to Moreton Hire • Internet services application form (page 30) due to Melbourne Showgrounds • Phone services application form (page 33) due to Melbourne Showgrounds • Rigging - Banner and overhead lighting form (page 35) due to Clifton Productions • Stand catering requirements form (page 29) due to Create Concepts • Showbag insert application form (page 54) due to TMA • On-stand entertainment application form (page 52) due to TMA • On-stand competition application form (page 53) due to TMA INSURANCE Each exhibitor must ensure they have Public Liability Cover (not less than $10,000,000) for the bump in, show days and bump out period. A Certificate of Currency endorsing and noting the interest of the event organisers, Transport Marketing Australia Pty.Ltd must be provided to event organisers by 18th December 2013. 11-15 Buckhurst Street, South Melbourne, Victoria 3205, Australia (ABN 66441 332 844), for the said period. The insurance cover must also include liability for Personal Injury as well as Damage to property. The certificate must also include cover whilst away from the normal business address and whilst at the International Truck, Trailer & Equipment Show. Both copies of the Public Liability and ‘Certificate of Currency’ must be in the possession of the event organisers on or before 18th December 2013. Failure to present the required insurance cover will prevent the exhibitor from participating at the show and the exhibitor will incur the loss of any monies paid. The exhibitor should also carry extended and adequate insurance coverage against personal injury, equipment/property damage due to theft, fire, etc. LADDERS Ladders must be of an approved type and inspected before use and can only be used if there is no safer alternative available. Do not substitute other things such as chairs and boxes for ladders. Ensure ground is firm and the surface is level and both hands are free when climbing. Aluminum ladders should not be used for electrical work. trucktrailershow.com.au P +61 (3) 9690 7022 F +61 (3) 9682 0044 E [email protected] 17 3-6 April 2014 Melbourne Showgrounds trucktrailershow.com.au P +61 (3) 9690 7022 F +61 (3) 9682 0044 E [email protected] LIFTING OF HEAVY ITEMS To avoid back, arm or shoulder strains and injuries, please ensure heavy items are moved using a pallet-jack or forklift. Agility Fairs & Events has been appointed to assist with moving and positioning heavy parcels and equipment so please utilise their professional services in the interests of everyone’s safety. (See exhibition contact page 14 for details) LIGHTING Lighting levels must be adequate for the task and for the public’s safety in all areas. LOADING DOCK ACCESS AND MANAGEMENT Each pavilion/building has a dedicated loading dock, as does the Exhibition Hall. The access and driveway for all loading docks is based on a one-way directional system accessible via the signed entrance. All exhibitors and contractors are required to report to the assigned loading dock manager. Speed limit on the loading dock area is 10kmh or less. MACHINERY WITHIN EXHIBITS Machinery, equipment or substances likely to jeopardise the health or safety of any person are prohibited. The operation of machinery or equipment, that is likely to be hazardous to the health or safety of attendees, is also prohibited. All machinery should be fitted with guarding, fencing, immobilisation locks, etc, to ensure a safe environment for staff and patrons. Signage above is not acceptable as a protective method. Persons operating equipment or machinery during an exhibition must be the current holder of the relevant certificate or license as required by law to operate such equipment. License to operate equipment or machinery must be carried by the equipment holder at all times. MATERIALS HANDLING / FREIGHT/ FORKLIFTS / STORAGE The event’s official supplier for materials handling, freight, crane, storage and forklift services is Agility Fairs and Events. Fork lift, crane, freight and storage hire must be through Agility Fairs and Events. See enclosed forms. Principal contractors for the exhibition must also use Agility Fairs and Events for all their material handling needs. (See exhibition contact page 14 for details) MOVE IN TIMES Monday March 31st 7.00 am - 7.00 pm MOVE OUT TIMES *Sunday April 6th 6.00 pm - 7.00 pm - hand carried items only Tuesday April 1st 7.00 am - 7.00 pm Monday April 7th 7.00 am - 6.00 pm Wednesday April 2nd 7.00 am - 7.00 pm Tuesday April 8th 7.00 am - 12.00 midday *No vehicles or equipment requiring a forklift can be removed during the Sunday evening move out period. Please use this time to remove valuable hand carryable items from your stand. Please ensure all items are removed from the venue by 12pm on Tuesday April 8th. After this time all items left onsite will be disposed of by venue cleaners. If you will have issues removing goods prior to this time please notify the event organisers. A detailed schedule containing specific move-in / move-out times gate entry and loading dock locations will be sent to every exhibitor prior to the show. Please assist the organisers with the move-in / move-out procedures by strictly adhering to the scheduled times. trucktrailershow.com.au P +61 (3) 9690 7022 F +61 (3) 9682 0044 E [email protected] 18 3-6 April 2014 Melbourne Showgrounds trucktrailershow.com.au P +61 (3) 9690 7022 F +61 (3) 9682 0044 E [email protected] ON-line induction All workers entering the venue are required to be inducted onto the site. Please follow the link and complete the induction and assessment to obtain your induction card. This induction is compulsory and will ensure all persons entering the site have understood the site rules and their duty of care requirements. On-line induction link: http://cogadvertising.induction.integralcs.com. On completion of this induction, an induction card will be sent to your email address and can be printed out and carried with you when on site. ON-SITE CONTRACTORS All external contractors must undertake an OH&S site Induction and supply all relevant licenses, insurances, documentation and Certificate of Currency. Please contact the event organisers to arrange for a suitable induction time. PERSONAL PROTECTION EQUIPMENT (PPE) Personal Protection Equipment (PPE) may be required to protect you from falls (safety harness) or to protect your body including face, eyes, ears, respiratory tract, feet, head and hands for specific tasks. PPE is the most effective way to control the particular risks. Your manager must provide you with correct PPE as well as appropriate training to ensure correct use, storage and maintenance. PPE must be checked for fit, type and damage before use. Do not re-use disposable, contaminated or damaged PPE. PLANT & EQUIPMENT / VEHICLES & TOOLS All must be suitable for the task. Battery powered tools to be used wherever possible. Do not use any equipment you have not been trained to use unless fully competent in its use, hold current certificates of competency, and are authorised in its use. Be ready to present your certificate or license when requested. Do not use faulty or damaged equipment/vehicles or leave equipment unattended. Remove keys and apply park brakes if leaving heavy vehicles, trailers or plant equipment. Conduct manufacturer’s safety checks before use. Do not tamper with or remove safeguards. Do not hitch, tow, or carry passengers, or allow unauthorised vehicle use. Ensure the equipment/vehicle is maintained as per the manufacturer’s recommendations and Codes of Practice. Do not wear jewelry or loose clothing while operating any machine. Look carefully for open service pits, overhead obstructions, posts/columns temporary installations and ground level services installed for events. PREFERrED EXHIBITION STAND SUPPLIERS MORETON HIRE Contact: Rebecca Murdoch [email protected] 107 William Angliss Drive, Laverton North, VIC 3026 P: +61 3 9300 5700 F:+61 3 9300 5733 www.moreton.net.au PROHIBITED OR RESTRICTED ITEMS AND WEAPONS Any items which may cause injury or public nuisance are not permitted on the site. trucktrailershow.com.au P +61 (3) 9690 7022 F +61 (3) 9682 0044 E [email protected] 19 3-6 April 2014 Melbourne Showgrounds trucktrailershow.com.au P +61 (3) 9690 7022 F +61 (3) 9682 0044 E [email protected] RIGGING / SCAFFOLDING / ROOF OR OVERHEAD WORK Clifton Productions is the preferred company authorised to carry out rigging work at the Melbourne Showgrounds. All Rigging/Scaffolding, roof or overhead work can be arranged by contacting Clifton Productions. Refer to page 14. Please contact the show organisers for approval to use another rigging provider if required. Rigging, scaffolding, roof or overhead work is not permitted without the event organisers’ approval as not all buildings have the ability for internal or external rigging. (See exhibition contact page 14 for details) RISK MANAGEMENT Officially appointed Risk Managers – Work Law, Health and Safety Officers, will be circulating around the Showgrounds during the set up, operational and dismantling periods of the show. Their direction on Workplace Health & Safety matters must be followed by the exhibitors. Check your area for any trip, fall or other hazards and notify the Show Safety Officer immediately if there are any safety concerns. Exhibitors should conduct their own safety induction for Staff and Contractors. Please display the Building Evacuation Plan (to be supplied prior to show time) in a prominent position on your stand. SAFE SYSTEMS & METHODS OF WORK This applies to all tasks and must meet or exceed the current Work Cover requirements. If you are in doubt you must consult with the event organisers. SAFETY VESTS It is COMPULSORY that all visitors, contractors and suppliers who are on-site during the move-in and move-out periods are wearing high visibility clothing (i.e., SAFETY VESTS). Showgrounds access will not be permitted to anyone who is not wearing a safety vest. Safety vests are not provided or sold on site. Please ensure you arrange one prior to arriving at the Showgrounds. SALES If an exhibitor undertakes a motor vehicle sale during the posted trade show times they must be a fully licensed Motor Trader. Verification of license number and qualifications must be presented to the event organisers 30 days prior to the opening of the show. SECURITY The event will be guarded by 24 hour security from move-in period, show days and move-out period. The event organisers, Transport Marketing Australia and the Melbourne Showgrounds will not however be responsible for the loss, theft or damage of any property brought into the Melbourne Showgrounds site. The exhibitor must take full responsibility and precautions against theft or damage to displays and equipment. SHELL SCHEME EXHIBITORS Included in the Shell Scheme Contract are carpet tiles, two 150 watt spotlights per 9sqm and one 240 volt power point (10 amps). Not included is the cost for additional power points, lighting and power usage during the event. Outside pagoda sites are available in various sizes. See booking form enclosed. Price includes erection of structure (to be weighted), floor and carpet tiles. Electrical connection, lights and power outlets are not included in the standard price. trucktrailershow.com.au P +61 (3) 9690 7022 F +61 (3) 9682 0044 E [email protected] 20 3-6 April 2014 Melbourne Showgrounds trucktrailershow.com.au P +61 (3) 9690 7022 F +61 (3) 9682 0044 E [email protected] SHOW TIMES Thursday April 3rd 10.00 am - 5.00 pm Friday April 4th 10.00 am - 5.00 pm Saturday April 5th 10.00 am - 5.00 pm Sunday April 6th 10.00 am - 4.00 pm SIGNS Do not affix any material to any part of any building. The exception to this rule is when the exhibiting company hires out an entire building or pavilion and can therefore ‘brand’ the structure in accordance with the Melbourne Showgrounds signage code of practice. Any free-standing external signage must be approved by the event organisers. SMOKING Smoking is prohibited in all structures, buildings, within vehicles, in all public seating areas and where specific hazards exist. STAND PLACEMENTS All stand areas will be clearly marked with your stand number placed at each corner boundary. Make sure you have the correct site number before moving onto your site. Do not encroach on any other stand site or aisle area when building your stand. Contact the show organisers if in doubt. Failure to comply will require the exhibitor to rectify the stand position at the direction of the event organisers and at the cost (if any) to the exhibitor. STORAGE FACILITIES Facilities are available through Agility Fairs and Events for exhibitors wishing to store items during the event. (See exhibition contact page 14 for details) TEMPORARY RAISED FLOORS, RAMPS AND STAIRS WITHIN EXHIBITIONS All raised floors, steps and ramps must comply with the relevant sections of the Building Code of Australia and OH&S and conform to Disabled Disability Act requirements. The raised floor sections, steps or ramps must not contain sharp or dangerous edges and must not cause a trip hazard, as well as being clearly distinguishable from the surrounding area. Disabled access to the stand must be provided. Please note that there are restricted floor weight limits pertaining to the Agricultural Hall, Centenary Hall, Meaklim Pavilion and Main Arena Pavilion. Please consult with the event organisers for flooor weight limits if you intend to display equipment items exceeding 1.5 tonnes. TRENCH WORK Trench work, excavations or stakes driven into the ground, including all grassed areas, are not permitted without the event organiser’s approval. trucktrailershow.com.au P +61 (3) 9690 7022 F +61 (3) 9682 0044 E [email protected] 21 3-6 April 2014 Melbourne Showgrounds trucktrailershow.com.au P +61 (3) 9690 7022 F +61 (3) 9682 0044 E [email protected] UNCLAIMED GOODS No responsibility is accepted by the event organisers or the Melbourne Showgrounds for any goods left in storage or on the Showgrounds premises. All items left at the Showgrounds, after the completion of the show period (including the move out period), will be treated as rubbish and disposed of accordingly, unless other arrangements have been made by contacting the event organisers. The cost of any items lost, stolen or damaged during the move-in, show days and move-out periods will be the exhibitor’s responsibility and therefore liability. Please label any boxes that are not rubbish with ‘KEEP’ to ensure these are not thrown out by the cleaners. VEHICLES ON THE SHOWGROUNDS SITE Any vehicle which remains outside or inside a building during an event must have a drip tray under the vehicle. All batteries must be disconnected. No refuelling is permitted on-site. Vehicle fuel tank filler caps must be secured (preferably locked) throughout the move-in, move-out and the duration of the show. All exhibitors must obey the directions of the official traffic control officers. VEHICLES, TRAFFIC & PARKING All vehicles must observe a 10 kph or walking pace speed with hazard lights operating at all times and a spotter is required when moving in a building. Pedestrians must have right of way at all times. Keep clear of loading dock operations. Do not drive vehicles through crowds. Vehicle registration, licensing and traffic laws apply at all times during the event, including fork lifts. Park only in allocated areas and marked parking bays and do no block any clear access areas. A mobile contact number is to be displayed clearly on the vehicle’s dashboard at all times. Motor off and handbrake to be applied before leaving the vehicle. A tagged set of keys must be left with the event organisers when a heavy duty vehicle (truck) is unmanned. All display vehicles are required to have a full tank of fuel. WET OR DAMP AREAS These present a number of risks including slips, falls and electric shock. Do not use electric appliances in damp or wet areas. Isolate the area and then arrange clean up of the spills immediately. WORKPLACE OCCUPATIONAL HEALTH AND SAFETY To avoid any doubt, the duty imposed on a person by the OH&S Act 2004, to ensure as far as reasonably practicable, is to provide and maintain an environment that is safe and without risks to health. It is also your duty to eliminate risks to health & safety so far as is reasonably practicable. The exhibitor, its employees and contractors must comply with the provisions of the current Victorian Workplace Health and Safety Act, its requirements, regulations and standards. The exhibitor, its employees and contractors must also obey the directions of the appointed onsite Workplace Health and Safety officers and the event organisers. Please report all unsafe incidents and accidents to the event organisers office. The event organisers are serious about protecting your health and safety whilst participating at the 2014 International Truck, Trailer & Equipment Show. PLEASE NOTE Extra charges, including electrical connection, internet, eftpos and phone connection etc, will be the responsibility of the Exhibitor. Full details are supplied within this Exhibitor Manual. trucktrailershow.com.au P +61 (3) 9690 7022 F +61 (3) 9682 0044 E [email protected] 22 3-6 April 2014 Melbourne Showgrounds trucktrailershow.com.au P +61 (3) 9690 7022 F +61 (3) 9682 0044 E [email protected] venue FLOOR PLANS The following floor plans can be provided on request by emailing the show organisers on [email protected] Agricultural Hall - Ancillary Equipment Boulevard Pavilion - Truck Equipment Exhibition Hall - Truck Equipment Exhibition Pavilion - Trailer Equipment Grand Pavilion - Ancillary Equipment Main Arena Pavilion - Ancillary Equipment Outdoor Display - Truck and Trailer Equipment RASV Pavilion - Truck Equipment Sheds A, B and C - Truck Equipment Town Square Lawn - Moving Display Town Square Pavilion - Truck Equipment Overall Map of Showgrounds trucktrailershow.com.au P +61 (3) 9690 7022 F +61 (3) 9682 0044 E [email protected] 23 where business is done RASV Pavilion Gra nd S tand Town Square Lawn 6C 6B 6A Truck Manufacturer Alley Royal Block Lawn Boulevard Pavilion Royal Block Dining Pavilion Main Arena Exhibition Hall 3 - 6 april 2014 MELBO U R NE S H O WG R O U N DS Flemington Visitor and Exhibitor Carpark GATE 8 ENTRANCE 3-6 April 2014 Melbourne Showgrounds trucktrailershow.com.au P +61 (3) 9690 7022 F +61 (3) 9682 0044 E [email protected] forms Exhibitor Risk Assessment Form ............................... 26 Showguide Profile and Logo Submission Form ........ 28 Catering Charge Card Form ......................................... 29 Internet Services Application ...................................... 30 Wireless Internet Services Application ...................... 32 Phone Services Application ......................................... 33 Rigging-Banner and Overhead Lighting Form .......... 35 Move In Form................................................................ 36 Materials Handling Form............................................. 37 Transport Request Form ............................................. 38 Delivery Docket ............................................................. 40 Moreton Hire - Exhibitors Letter ................................ 41 Shell Scheme Booth Package Form ........................... 42 Signage Order Form ..................................................... 43 Lighting and Power Order Form ................................. 44 Audio Visual Order Form ............................................. 45 Furniture Order Form .................................................. 46 Plant Hire Order Form ................................................. 47 Stand Modification Order Form .................................. 48 Outdoor Space Site Form ............................................ 49 Payment Order Form ................................................... 50 Truck Scrubbers - Vehicle Cleaning Form .................. 51 On-Stand Entertainment Application Form.............. 52 On-Stand Competition Application Form .................. 53 Showbag Insert Application ........................................ 54 trucktrailershow.com.au P +61 (3) 9690 7022 F +61 (3) 9682 0044 E [email protected] 25 26 Stand/Stall number Understood and signed off by • Exposure to hot material or objects surfaces or steam • Exposure to sun • Use of a potential source of ignition such as candles, lamps, pyrotechnics, etc. • Use of electrical tools, equipment or plant • Contact with cables, switchboards or other electrical installations • Exposure to noisy plant or equipment • Exposure to a noisy environment • Use of high pressure hoses • Use of cylinders, work with pressurised equipment, work with compressed air • Use, handling, storage or disposal of chemicals • Exposure to fumes or skin contact • Exposure to lasers • Exposure to arc welding • Excessive sun exposure Contact with heat Contact with electricity Exposure to noise Contact with high pressure Contact with chemicals Contact with radiation Being struck against 3 4 5 6 7 8 9 Yes No N/A Detail of specific hazard Method of controlling hazard IMPORTANT: PLEASE COMPLETE THIS FORM, SIGN OFF AND RETURN WITH ALL DOCUMENTATION PRIOR TO 18/12/2014 • Exposure to protruding objects • Sharp edges or materials causing potential lacerations • Pushing, pulling, carrying, holding, restraining or lifting Manual handling 2 • Vehicles entering or exiting the site • Use of plant or machinery to demonstrate product/s Will the display involve the following task or activity Plant safety Type of hazard 1 Item Brief summary of the proposed Exhibitors Display layout & or activities to be held during this event Mobile Number Date I/We have reviewed our exhibition displays & activities to be held within the venue and have control measures implemented Management position Telephone Exhibitor Representative / Manager Person responsible for control to be actioned Melbourne Showgrounds Date of event 3-6 April 2014 trucktrailershow.com.au P +61 (3) 9690 7022 F +61 (3) 9682 0044 E [email protected] Exhibitor Company Name risk assessment 27 • Work performed at height or near an unprotected edge • Work completed from ladder, platform or EWP • Work with handrails barriers or other forms of protection Being struck by an object Fall from height/ depth Slips and falls Caught between Ergonomic hazards Biological hazards Confined space work People Environmental Miscellaneous 10 11 12 13 14 15 16 17 18 19 Yes No N/A Detail of specific hazard Person responsible for control to be actioned Melbourne Showgrounds Method of controlling hazard 3-6 April 2014 trucktrailershow.com.au P +61 (3) 9690 7022 F +61 (3) 9682 0044 E [email protected] IMPORTANT: PLEASE COMPLETE THIS FORM, SIGN OFF AND RETURN WITH ALL DOCUMENTATION PRIOR TO 18/12/2014 • Floor load limits exceeded due to heavy equipment or materials such as vehicles being brought on site • Set or stand construction on site • Rigging work • Painting or fixing to walls, roofs, etc. on site • Signage being temporarily erected • Inflatables/temporary structures, props • Use of smoke machines or dry ice • Refuelling and fuel or oil spill/s • Generation of dust eg cutting MDF in timber partition work • Working in an area accessible to employees, other contractors or the public • Restricted means of entry or exit • Working in an area that has a harmful level of containment • that doesn’t have a safe level of oxygen • Working in an area where a stored substance could cause engulfment • Potential exposure sharp, environmental containments • Restricted or awkward wok postures • Repetition of tasks or movements • Exposure to moving plant, equipment or tools • Moving materials, loads or equipment • Operating plant or equipment • Wet or slippery surfaces • Unstable or uneven surfaces • Cramped or confined spaces • Exposure to work or objects overhead • Exposure to dust or flying objects Type of hazard Item Will the display involve the following task or activity Continued... risk assessment 3-6 April 2014 Melbourne Showgrounds trucktrailershow.com.au P +61 (3) 9690 7022 F +61 (3) 9682 0044 E [email protected] SHOW GUIDE PROFILE & LOGO SUBMISSION Exhibitor name to be printed: __________________________________________________________________________________________ Stand no: __________________________________________________________________________________________________________ Company web address to be displayed: __________________________________________________________________________________ Contact name: ______________________________________________________________________________________________________ Contact number: ____________________________________________________________________________________________________ Email: _____________________________________________________________________________________________________________ EXHIBTOR PROFILE (150 words max): COMPANY OR BRAND LOGO With your profile submission, please provide a high-resolution .eps or .jpeg file of your company or product logo that you wish to be published alongside your profile. Please fax, post or scan and email to the below ASAP. Fax: (03) 9682 0044 Post: 11-15 Buckhurst St, South Melbourne, VIC 3205 Attention: Emily Chenoweth Email: [email protected] 28 Exhibitors at Melbourne Showgrounds wishing to purchase food and beverage from the cafes or exhibitor lounge may charge their purchases to an account card. Please note: GST is charged at the point of sale – please retain all receipts for details of GST incurred. I ……………………………………………………………… the undersigned, herby authorise Create Concepts to debit my card for any catering charges incurred at the below event. Event Name: Card Type: MasterCard / Card Number: Expiry Date: VISA / / / Please note: There is a handling and service fee for this service: Visa and MasterCard 1.5% Name of Cardholder: Signature of Cardholder: Names of staff members who are expressly authorised on the day(s) of the event to charge against this card: Name: Signature: Name: Signature: Name: Signature: Company Name: Position: Address: Postcode: Phone: Fax: Mobile: Email: Return form to: Melbourne Showgrounds Fax: 03 9281 7581 Email: [email protected] Version 2. 19072012 29 Wired Internet Application Form Wired Internet Application Form Melbourne Showgrounds can provide a range of internet services to general buildings for applicants. These services may vary according to the requirements of the applicant. Please note that all applicants must obtain permission from Melbourne Showgrounds to use, sell or hire internet services while on site. Please provide a stand number and floor plan with the location of your site and submit with this completed form a minimum of 10 business days prior to the commencement of your event. Late applications are not guaranteed. Contact and Service Request Details Event Name: Company: Contact Name: Position: Address: Postcode: Phone: Fax: Mobile: Email: Stand No./ Location: Date service is required (inclusive): From: INTERNET CONNECTION (Speed) Up to 2Mbit/s Internet Access # Unlimited download Up to 5Mbit/s Internet Access # Unlimited download Up to 10Mbit/s Internet Access # Unlimited download To: 1 – 2 DAYS 3 – 7 DAYS $ 275 $ 330 8 DAYS OR MORE $ 770 QUANTITY REQUIRED TOTAL COST (GST inc) $ 330 $ 495 $ 1,100 $ $ 495 $ 1,100 $ 1,650 $ $ ADDITIONAL SERVICES Tick if required Public IP Address $44.00 per address (Limits Apply) IT Support (Basic) * $88.00 per hour (Minimum charge of one hour) $ $ Cabling Total Cost: $ Internet Services Total Cost (GST inc): $ 220.00 Your personal information will be used only to process this “Wired Internet Application Form”. For full details of our Privacy Policy please refer to our website www.melbourneshowgrounds.com/privacy-policy/ # Refer to Terms and Conditions of Use clause 3 Refer to Terms and Conditions of Use clause 9 PLEASE NOTE: - The service information and Terms and Conditions of Use overleaf form part of this application form This form will not be processed until the information above and overleaf has been completed and payment has been made Excess download charges will be charged to your credit card All prices quoted on this document are inclusive of GST Version 4. 18.11.2013 30 Wired Internet Application Form Service Information It is the responsibility of the Applicant to provide their own equipment (laptops, computers or PDA) to access the internet. Melbourne Showgrounds suggests that applicants utilise the most up to date operating systems, anti-virus and firewall applications as a minimum. It is the sole responsibility of the Applicant to ensure their system is up to date and support is provided by their own technical staff. Melbourne Showgrounds does not provide on call IT support unless arranged prior to the event. When ordering the internet services, please ensure that page one and two of this application form is returned with a signature stating that you have read and acknowledge the Terms and Conditions of Use set out below. Terms & Conditions of Use 1. 2. 3. 4. 5. 6. 7. 8. 9. Payment will only be accepted via credit card prior to the event Any applications received less than 72 hours prior to the event will be reviewed at Melbourne Showgrounds discretion and if deliverable, will incur a late fee of $55.00 Speeds are theoretical network maximum speeds. Actual speeds may be less due to a number of factors including network configuration, line quality & length, equipment interference, traffic , hardware and software No refunds will be given if the internet access service is cancelled within 72 hours prior the event or if the service is not utilised If a floor plan or stand number is not provided with this form, any additional costs associated with moving services will be charged to the Applicant Internet connection rate will apply for up to a month’s period. Please be aware any usage beyond a month will be automatically charged accordingly for the remaining period of stay Melbourne Showgrounds will not accept responsibility for any internet downtime, instability or bad reception The lodging of this Application Form does not automatically guarantee internet services will be provided to the Applicant. Each application will be assessed and the Applicant advised of the outcome. Payments will not be processed until acceptance of the application. Basic IT support only covers the ability to connect to our internet service. This does not include the configuration or setup of any routers or switches. I have read and understood the above terms and conditions and agree to abide by them. Name: Date: Signature: Payment Details Card Type: Mastercard VISA / Card Number: AMEX (We do not accept Diners) / / Expiry Date: / Name of Cardholder: Signature of Cardholder: Please note: There is a handling and service fee for this service: Visa and Mastercard 1.5% Amex 4% Payment must be made via credit card only. Return form to: Melbourne Showgrounds Fax: 03 9281 7581 Email: [email protected] Version 4. 18.11.2013 31 Wireless Internet Pre-Purchase Order Form Wireless Internet Melbourne Showgrounds offers Wireless Internet Service throughout the site for all customers. Wireless internet service can be purchased by credit card via the secure Melbourne Showgrounds website when you arrive on-site. Simply select the ‘Showgrounds’ network via your wi-fi network settings, open your internet browser and follow the prompts to create a secure username and password for your account. Plans are per device only. Default internet connection (speed) on site is 1.5Mbit/s. Plans ACCESS TIME DOWNLOAD ALLOWANCE COST (GST inc) PLAN 1 I hour Unlimited $15.00 PLAN 2 4 hours Unlimited $22.00 PLAN 3 1 day Unlimited $33.00 PLAN 4 2 day Unlimited $55.00 PLAN 5 1 week Unlimited $110.00 CUSTOM PLAN For longer periods or multi login accounts, please contact our office on 03 9281 7444 The above access time is cumulative time you are logged into the service. When you have reached the specified time limit, your access to the service will expire. Any and all unused time will be forfeited. Plans 1 and 2 access hours will begin from the first time you are logged into the service however, it can be used over a seven (7) day period, provided you have logged out each time. Plans 3 and 4 cannot be used over seven (7) days. Access time will begin accumulating from the first time you are logged into the service and will end at the specified access time period. The maximum bandwidth of the service for all plans is up to 1536kbs. Service Information The wireless internet offered is not a secure network, except when initially signing onto our secure website for payment. Speeds are theoretical network maximum speeds. Actual speeds may be less due to a number of factors including number of users on the network at the one time, wireless signal strength variance due to geographical location, equipment interference, traffic, hardware and software. It is the responsibility of the customer to provide their own equipment (laptops, computers or PDA) to access the internet. Melbourne Showgrounds suggests that customers utilise the most up to date operating systems, anti-virus and firewall applications as a minimum. It is the sole responsibility of the customer to ensure their system is up to date and support is provided by their own technical staff. Melbourne Showgrounds does not provide on call IT support unless arranged prior to the event. Melbourne Showgrounds wireless internet is a business service, ideal for basic internet browsing and sending and receiving emails. If there is a requirement for continuous downloading or a Virtual Private Network (VPN) setup, please refer to Melbourne Showgrounds Wired Internet Application Form or speak to Melbourne Showgrounds staff for further information. A full set of Melbourne Showgrounds Wireless Terms of Use are available from Melbourne Showgrounds Wireless browser when you arrive on-site. Your personal information will be used only to process your application. By using Melbourne Showgrounds Wireless Internet Service you acknowledge that you are legally bound by the Terms and Conditions of the Melbourne Showgrounds Wireless Internet Service Agreement. For full details of Melbourne Showgrounds Privacy Policy, please refer to our website www.melbourneshowgrounds.com/privacy-policy/ Version 3. 24.05.2013 32 Phone Services Application Form Phone Services Application Form Melbourne Showgrounds provides analogue phone lines to most buildings. These lines are provided via the Melbourne Showgrounds PABX system. Please note that telephone service installation may only commence upon receipt of permission granted by Melbourne Showgrounds. Applicants must note that IDSN services have a minimum notice period. Please provide a floor plan and stand number highlighting the location of your site and submit with this completed form a minimum of 10 business days prior to the commencement of your event. Applications received late are not guaranteed. Contact and Phone Service Request Details Event Name: Company: Contact Name: Position: Address: Postcode: Phone: Fax: Mobile: Email: Stand No./ Location: Date service is required (inclusive): From: SERVICE Phone Line (This service is via the Melbourne Showgrounds PABX. Handsets, Fax and EFTPOS machines can be used via this line). Direct Phone Line (PSTN) ISDN Onramp 2 Please note: ISDN Onramp services require a minimum 8 week notice period To: QTY SERVICE TYPE CALL TYPE Phone Fax EFTPOS Local STD International Phone Fax EFTPOS Local STD International Local STD International NETWORK CONNECTION FEE PER LINE $110.00 $220.00 TOTAL COST (GST inc) $ $ $539.00 $ Sub Total Cost: $ Han d set Bo n d - $100.00 p er h an d set (GST ex) $ Cab lin g To t al Co st (GST in c): Phone Services Total Cost (GST inc): $ 220.00 $ Version 3. 18.11.2012 33 Phone Services Application Form Service Information All calls are charged at the following rates; Local calls – $0.40c ex GST (flat rate); STD/ mobile calls – $0.40c ex GST (charge is based per minute). International calls will be charged at the carrier rates at the time of the completed event period Applicants requiring ISDN Onramp 2 services will need to take note of the notice period as this will impact the delivery of the services in time for the event. Applicants are advised that the ISDN Onramp 2 service includes the network terminating unit but does not include a terminal adaptor or the router. If the ISDN Onramp 2 service is utilised for either voice or data connections, a voice or data rate will apply at the carrier rate at the time of the completed event, or monthly if your event runs for longer than one month. If the call type is not ticked in the call type column, by default the Local and STD service will be automatically programmed. All cabling costs associated with connection to the phone services, and restoration of the phone services back to their original state must be paid by the Applicant prior to the event. When ordering the phone services, please ensure that page 1 and 2 of this application form is returned with a signature stating that you have read and acknowledge the Terms and Conditions of Use set out below. Terms & Conditions of Use 1. All orders need to be placed prior to the event and notice period. Any order received at a later date will incur a late fee of $55.00 ex GST 2. Phone handsets can be provided at request provided that a handset bond has been paid at a cost of $100.00 ex GST. This amount will be refunded after the conclusion of the event. Hired handsets can be collected from, and returned to the Melbourne Showgrounds Reception 3. If handsets are damaged or not returned, the handset bond will not be reimbursed 4. If a phone service is cancelled within 48 hours prior the event, the network connection fee will not be refunded. If a request for ISDN Onramp service is ordered and cancelled at a later date, the network connection fee and call charge deposit fee will not be reimbursed This service is emulated and provides the same service as an ISDN Onramp 2. If you require a Telstra ISDN Onramp 2 service, an additional cost of $200 is required and 8 weeks of notice is required prior the event 5. A call charge deposit for each line ordered is required to cover call and rental charges for one month. Should your event exceed one month, additional charges may apply. The unused portion of the deposit will be refunded after the conclusion of the event. A detailed call charges summary can be issued upon request and provided to you after 30 days of the event 6. If an Applicant requests to utilise their own telecommunications carrier and Melbourne Showgrounds approves the request, Melbourne Showgrounds may charge the Applicant a fee to restore the phone services to their original state 7. If a floor plan or stand number is not provided with this form, any additional costs associated with moving services will be charges to the Applicant 8. Melbourne Showgrounds will not accept responsibility for any phone downtime, instability or bad reception. I have read and understood the above terms and conditions and agree to abide by them. Name: Date: Signature: Payment Details Card Type: Mastercard VISA / Card Number: AMEX (We do not accept Diners) / / Expiry Date: / Name of Cardholder: Signature of Cardholder: Please note: There is a handling and service fee for this service: Visa and Mastercard 1.5% Amex 4% Return form to: Melbourne Showgrounds Fax: 03 9281 7581 Email: [email protected] Version 3. 18.11.2012 34 RIGGING- BANNER & OVERHEAD LIGHTING FORM Fax Phone email 03 9484 8166 03 9416 6844 [email protected] Form to be submitted by 10th March, 2014 CONTACT DETAILS ONSITE DETAILS *company: *onsite contact no.: contact name: *exhibition ITTES14 street: venue Melb Showgrounds suburb: *stand name: state: postcode: *stand no.: phone: fax: email: requirements- rigging banner, sign, other stand size: x - lighting a floorplan of your stand, with locations of items to be rigged and areas requiring lighting, should be attached to this form. also indicate stand orientation relative to loading dock. floorplan attached YES does the banner/s have eyelets description eg. banner/sign sleeves are CP to supply poles material eg. vinyl/timber/steel total weight Kg’s x1 x2 per banner dimensions l/h/w mts any item to be rigged will be subject to approval from Clifton Productions licensed riggers and management lighting required general stand OR type and qty product highlight coloured/ LED moving/ gobo X would you like Clifton Productions to phone you to discuss your lighting requirements? YES NO 35 International Truck, Trailer & Equipment Show Melbourne Showgrounds 3 – 6 April, 2014 MOVE IN FORM HELP US TO HELP YOU! Agility Fairs & Events has been appointed the official contractor for transportation and materials handling for this important event. Our commitment is to ensure that the move in is as smooth as possible, and therefore it is IMPORTANT that you pre-arrange your access time with us. In order for us to accommodate your requirements, we need to know exactly when you would like to move in. When we know your requirements we will produce a Move In Schedule that will accommodate everyone’s needs as closely as possible. If preferred times conflict, Agility Fairs & Events will liaise with all concerned to arrive at a satisfactory solution. Exhibitors using AGILITY FAIRS & EVENTS for transport services do not need to complete this form. Company Details Company: Address: Suburb/Town: Contact Name: Email Address: ABN: Post Code: Tel: Fax: Mobile: Stand No: Move In Requirements Day / Date: Vehicle: Forklift Required? Yes ETA: Estimated time required: No (If yes, complete details below) Day / Date: ETA: Estimated weight of heaviest piece (kgs): Estimated time required: Extended tynes required? Yes No If you choose not to use Agility Fairs & Events for your freight transportation on this occasion, please advise you carrier that they must make the appropriate loading dock booking time with Agility Fairs & Events. Failure to do so may result in unavoidable delays. PLEASE NOTE Regardless of the type of vehicle you have – if you require access to the loading dock to unload your consignment… YOU MUST BOOK A MOVE IN TIME! PLEASE COMPLETE THIS FORM AND RETURN BY FRIDAY 14th MARCH, 2014 TO [email protected] OR FAX 03 9330 3337 FOR INFORMATION CALL IDA LAINO ON (03) 9330 9013. 36 International Truck, Trailer & Equipment Show 4 Melbourne Showgrounds 3 – 6 April, 2014 MATERIALS HANDLING FORM BOOK YOUR FORKLIFT, CRANE & STORAGE SERVICES NOW! The move in of an exhibition of this type is always hectic – and even though there will be ample materials handling equipment on site, not everyone will be able to be accommodated at the same time. To ensure that move in is as smooth as possible for all concerned and that undue long delays are avoided, it is imperative that you book your forklift and other requirements in advance. If your requirements conflict with another’s, we will liaise with all concerned to arrive at a satisfactory solution. Prior to the commencement of any lifting work you will be required to complete an Agility Fairs & Events On Site Services Request Form. All lifting and storage services will be charged on a user pays basis. Exhibitors not using Agility Fairs & Events for transport will be required to pay by cash or credit card at the time the service is provided. Company Details Company: Address: Suburb/Town: Contact Name: Email Address: ABN: Post Code: Tel: Fax: Mobile: Stand No: Forklift Services Day / Date: ETA: Estimated weight of heaviest piece (kgs): Estimated time required: Extended tynes required? Yes No Crane Services Day / Date: ETA: Estimated time required: Estimated weight of heaviest piece (kgs): Storage Services Do you require storage of empty crates, pallets or crates?: Approximate volume: (L) x Yes (W) x (H) = No m³ Special Conditions / Requirements The Customer acknowledges that: (a) any carriage and any operations and services offered by Agility Fairs & Events Logistics Pty. Ltd. by any of its Divisions are offered on the basis that Agility Fairs & Events Logistics Pty. Ltd. is not a Common Carrier and that such carriage, operations and services are undertaken subject only to the Terms and Conditions of Contract endorsed and incorporated overleaf; and (b) any reference to “consignor” in the Terms and Conditions of Contract endorsed and incorporated overleaf is deemed to include a reference to itself where it is not the sender of the goods. X_________________________________________________________________________________________________________________ Accepted by (Signature): Date: WE ARE NOT COMMON CARRIERS. Please read the Terms and Conditions of Contract endorsed and incorporated overleaf which must be read subject to the Trade Practices Act which may give rights to consumers as defined under Section 48 of the Act. These rights against the Company cannot be excluded, restricted or modified by agreement. PLEASE COMPLETE THIS FORM AND RETURN BY FRIDAY 14 th MARCH, 2014 TO [email protected] OR FAX 03 9330 3337 FOR INFORMATION CALL IDA LAINO ON (03) 9330 9013. 37 International Truck, Trailer & Equipment Show Melbourne Showgrounds 3 – 6 April, 2014 TRANSPORT QUOTE REQUEST FORM Agility Fairs & Events is able to offer a full door to stand transport service. If you would like a quote for this service, please complete Sections A and B below. If you require any on-site services (ie. forklift and storage) please complete Sections A, C and D. AGILITY FAIRS & EVENTS………………………..The easy way to exhibit! Section A – BILLING DETAILS Company: ABN: Address: Suburb/Town: Post Code: Tel: Fax: Contact Name: Mobile: Email Address: Agility Customer Code # Section B – TRANSPORT REQUIREMENTS Description of Consignment: (if weights/dimensions are unknown at this stage, please estimate in the spaces provided) Pallets No. of Items: Crates Loose Cartons Weight (approx.): kgs Dangerous Goods: Yes Other Volume (m³): (L) x (W) x (H) No = m³ Available for Pick-Up / Preferred Date for Pick-Up: Day & Date: Time: Close: Pick-up address (if different to billing address above): Company: Address: Suburb/Town: Post Code: Contact: Telephone: Forklift available at pick-up point? YES Mobile: NO Is a Tailgate Vehicle Required: YES NO Special Requirements/Instructions: Deliver to: Hall: Stand: Do you require us to return freight after the exhibition? Delivery Date: YES NO Section C – FORKLIFT SERVICES Day/Date: ETA: Estimated time required: Estimated weight of heaviest piece (kgs): Extended tynes required? Yes No Section D – STORAGE Pre-Show During Show After Show Description/Details: Approximate volume: (L) x (W) x (H) = m³ I have read and accept Agility’s Standard Terms & Conditions (refer to page 2). X _________________________________________________________________________________________________________________ Accepted by (Signature): PLEASE COMPLETE THIS FORM AND RETURN BY FRIDAY 14th MARCH, 2014 TO [email protected] OR FAX 03 9330 3337 FOR INFORMATION CALL IDA LAINO ON (03) 9330 9013. Page 1 38 SYDNEY: 11-15 Gould St, South Strathfield NSW 2136 (PO Box 5485 Chullora NSW 2190) Tel: +61 2 8755 8899 Fax: +61 2 9642 6899 Email: [email protected] MELBOURNE: 28-32 Sky Road, Melbourne Airport VIC 3045 (PO Box 1328 Tullamarine VIC 3043) Tel: +61 3 9330 3303 Fax: +61 3 9330 3337 Email: [email protected] WEB: www.agilitylogistics.com Standard Terms and Conditions of Contract PART I: GENERAL CONDITIONS APPLICATION 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 17. 18. 19. 20. (A) Subject to clause (B) below, all services of the Company whether gratuitous or not are subject to these Conditions. (i) The provisions of Part I shall apply to all such services. (ii) The provisions of Part II shall only apply to the extent that such services are provided by the Company as agents. (iii) The provisions of Part III shall only apply to the extent that such services are provided by the Company as principals. (B) Where a document bearing a title of or including “bill of lading” (whether or not negotiable), or “waybill” is issued by or on behalf of the Company and provides that the Company contracts as carrier the provisions set out in such document shall be paramount in so far as such provisions are inconsistent with these conditions. (C) Every variation, cancellation or waiver of these Conditions must be in writing signed by a Director of the Company. Notice is hereby given that no other person has or will be given any authority whatsoever to agree to any variation cancellation or waiver of these Conditions. All services are provided by the Company as agents except in the following circumstances where the Company acts as principal: (A) Where the Company performs any carriage, handling or storage of Goods but only to the extent that the carriage is performed by the Company itself or its servants and the Goods are in the actual custody and control of the Company, or (B) Where prior to the commencement of the carriage of Goods the Customer in writing demands from the Company particulars of the identity, services or charges of persons instructed by the Company to perform part or all of the carriage, the Company shall be deemed to be contracting as a principal in respect of that part of the carriage in respect of which the Company fails to give such particulars demanded within 28 days of the Company’s receipt of such demand, or (C) To the extent that the Company expressly agrees in writing to act as a principal, or (D) To the extent that the Company is held by a court of law to have acted as a principal. Without prejudice to the generality of clause 2, (A) The changing by the Company of a fixed price for a service or services of whatsoever nature shall not in itself determine or be evidence that the Company is acting as an agent or a principal in respect of such service or services; (B) The supplying by the Company of their own or leased equipment shall not in itself determine or be evidence that the Company in acting as an agent or a principal in respect of any carriage, handling or storage of Goods; (C) The Company acts as an agent where the Company procures a bill of lading or other document evidencing a contract of carriage between a person, other than the Company, and the Customer or Owner; (D) The Company acts as an agent and never as a principal when providing services in respect of or relating to customs, requirements, taxes, licenses, consular documents, certificates of origin, inspection, certificates and other similar services. Definitions In these conditions (A) “Company” Is Agility Fairs & Events Pty Ltd (B) “Customer” Means any person at whose request or on whose behalf the Company provides a service; (C) “Person” Includes persons or any body or bodies corporate; (D) “Owner” Includes the owner, shipper and consignee of the Goods and any other person who is or may become interested in the Goods and anyone acting on their behalf; (E) “Authority A duly constituted legal or administrative person, acting within its legal powers and exercising jurisdiction within any nation, state, municipality, port or airport; (F) “Goods” Includes the cargo and any container not supplied by or on behalf of the Company, in respect of which the Company provides a service; (G) “Container” Includes any container, flexitank, trailer, transportable tank, flat, pallet or any article of transport used to carry or consolidate goods and any equipment of or connected thereto. (H) “Dangerous Goods” Includes goods which are or may become of a dangerous, inflammable, radioactive or damaging nature and goods likely to harbour or encourage vermin or other pests; (I) “Hague Rules” Means the provisions of the International Convention for the Unification of certain rules Relating to Bills of Lading signed at Brussels on 25th August 1924; (J) “Instructions” Means a statement of the Customer’s specific requirements. Obligations of Customer The Customer warrants that he is either the Owner or the authorised agent of the Owner of the Goods and that he is authorised to accept and is accepting these Conditions not only for himself but also as agent for and on behalf of the Owner of the Goods. The Customer warrants that he has reasonable knowledge of matters affecting the conduct of his business, including but not limited to the terms of sale and purchase of the Goods and all other matters relating thereto. The Customer shall give sufficient and executable instructions. The Customer warrants that the description and particulars of the Goods are complete and correct. The Customer warrants that the Goods are properly packed and labelled, except where the Company has accepted instructions in respect of such services. Special Instructions, Goods and Services (A) Unless otherwise previously agreed in writing, the Customer shall not deliver to the Company or cause the Company to deal with or handle dangerous Goods. (B) If the Customer is in breach of sub-clause (A) above he shall be liable for all loss or damage whatsoever caused by or to or in connection with the Goods howsoever arising and shall defend, indemnify and hold harmless the Company against all penalties, claims, damages, costs and expenses whatsoever arising in connection therewith and the goods may without notice be destroyed or otherwise dealt with at the sole discretion of the Company or any other person in whose custody they may be at the relevant time. (C) If the Company agrees to accept Dangerous Goods and then in the opinion of the Company or any other person they constitute a risk to other goods, property, life or health they may without notice be destroyed or otherwise dealt with at the expense of the Customer or Owner. The customer undertakes not to tender for transportation any Goods which require temperature control without previously giving written notice of their nature and particular temperature range to be maintained and in the case of a temperature controlled Container stuffed by or on behalf of the Customer further undertakes that the Container has been properly pre-cooled or preheated as appropriate, that the Goods have been properly stuffed in the Container and that its thermostatic controls have been properly set by the Customer . If the above requirements are not complied with the Company shall not be liable for any loss or damage to the Goods caused by such non-compliance. No insurance shall be effected except upon express instructions given in writing by the Customer and all insurances effected by the Company are subject to the usual exceptions and conditions of the policies of the insurance company or underwriters taking the risk. Unless otherwise agreed in writing, the Company shall not be under any obligation to effect a separate insurance on each consignment but may declare it on any open or general policy. The Company is an agent in respect of the effecting of insurance and should the insurers dispute their liability for any reason the insured shall have recourse against the insurers only and the Company shall not be under any responsibility or liability whatsoever in relation thereto notwithstanding that the premium upon the policy may not be at the same rate as that charged by the Company or paid to the Company by its customers. Except in accordance with express instructions previously received in writing and accepted in writing by the Company, the Company shall not be obliged to make any declaration for the purposes of any statute, convention or contract as to the nature of value of any Goods or as to any special interest in delivery. Unless otherwise previously agreed in writing or otherwise provided for under the provisions of a document signed by the Company, instructions relating to the delivery or release of Goods against payment or against surrender of a particular document shall be in writing and the Company’s liability shall not exceed that provided for in respect of misdelivery of Goods. Unless otherwise previously agreed in writing that the Goods shall depart or arrive by a particular date, the Company accepts no responsibility for departure or arrival dates of Goods. General Indemnities (A) The Customer and Owner shall defend, indemnify and hold harmless the Company against all liability, loss, damage, costs and expenses arising (I) from the nature of the goods unless caused by the Company’s negligence, (ii) out of the Company acting in accordance with the Customer’s or Owner’s instructions, or (iii) arising from a breach of warranty or obligation by the Customer or arising from the negligence of the Customer or Owner. (B) Except to the extent caused by the Company’s negligence, the Customer and Owner shall be liable for and shall defend, indemnify, and hold harmless the Company in respect of all duties, taxes, imposts, levies, deposits and outlays of whatsoever nature levied by any Authority and for all payments, fines, costs, expenses, loss and damage whatsoever incurred or sustained by the Company in connection therewith. (C) Advice and information, in whatever form it may be given, are provided by the Company for the Customer only and the Customer shall defend, indemnify, and hold harmless the Company for all liability, loss, damage, costs and expenses arising out of any other person relying on such advice or information. (D) (i) The Customer undertakes that no claim be made against any servant, sub-contractor or agent of the Company which imposes, or, attempts to impose upon any of them any liability whatsoever in connection with the Goods, if any such claim should nevertheless be made, to indemnify the Company against all consequences thereof. (ii) Without prejudice to the foregoing, every such servant sub-contractor or agent shall have the benefit of all provisions herein, as if such provisions were expressly for their benefit. In entering into this contract the Company, to the extent of those provisions, does so not only on his behalf, but as agent and trustee for such servants, sub-contractors and agents. (iii) The Customer shall defend, indemnify and hold harmless the Company from and against all claims, costs and demands whatsoever and by whomsoever made or preferred in excess of the liability of the Company under the terms of these Conditions and without prejudice to the generality of this clause this indemnity shall cover all claims, costs and demands arising from or in connection with the negligence of the Company, its servants, sub-contractors and agents. (iv) In this clause, “sub-contractors” includes direct and indirect sub-contractors and their respective servants and agents. (E) The customer shall be liable for the loss, damage, contamination, soiling, detention or demurrage before, during and after the Carriage of property (including, but not limited to, Containers) of the Company or any person or vessel referred to in (D) above caused by the Customer or owner or any person acting on behalf of either of them or for which the Customer is otherwise responsible. Charges etc. (A) The Customer shall pay to the Company in cash or as agreed all sums immediately when due without deduction or deferment on account of any claim, counterclaim or set-off. (B) When the Company is instructed to collect freight, duties, charges or other expenses from any person other than the Customer, the Customer shall be responsible for the same on receipt of evidence of demand and non payment by such other person when due. (C) On all amounts overdue to the Company, the Company shall be entitled to interest calculated at 4 per cent above rate as set out under the Penalty Interest Rates Act 1983 (Vic), as varied from time to time, calculated daily from the date of default to the date of payment. (D) Should payment remain outstanding beyond the Company’s payment terms, the Customer agrees to pay all legal costs (on a solicitor/own Customer basis) and all Mercantile Agent’s fees (including any commission payable on the payment of the debt) incurred by the Company as a result of non-payment of the debt. Liabilities and Rights of the Company The Company shall be entitled, except insofar as has been otherwise agreed in writing, to enter into contracts on behalf of itself or the Customer and without notice to the Customer. (A) For the carriage of Goods by any route, means or person, (B) For the carriage of Goods of any description whether containerised or not on or under the deck of any vessel, (C) For the storage, packing, transhipment, loading, unloading or handling of Goods by any person at any place whether on shore or afloat and for any length of time, (D) For the carriage or storage of Goods in containers or with other goods of whatever nature, (E) For the performance of its own obligations and to do such acts as in the opinion of the Company may be necessary or incidental to the performance of the Company’s obligations. (A) The Company shall be entitled but under no obligation, to depart from the Customer’s instructions in any respect if in the opinion of the Company there is a good reason to do so in the Customer’s interest and it shall not thereby incur any additional liability. (B) The Company may at any time comply with the orders or recommendations given by any Authority. The responsibility of the Company in respect of the Goods shall cease on the delivery or other disposition of the Goods in accordance with such orders or recommendations. If at any time the performance of the Company’s obligations, in the opinion of the Company or any person whose services the Company makes use of, is or is likely to be affected by any hindrance, risk, delay, difficulty or disadvantage whatsoever and which cannot be avoided by reasonable endeavours by the Company or such other person, the Company may, on giving notice in writing to the Customer or Owner or without notice where it is not reasonably possible to give such notice, treat the performance of its obligations as terminated and place the Goods or any part of them at the Customer or Owner’s disposal at any place which the Company may deem safe and convenient, whereupon the responsibility of the Company in respect of the Goods shall cease. The Customer shall be responsible for any additional costs of carriage to and delivery and storage at such place and all other expenses incurred by the Company. If delivery of the Goods or any part thereof is not taken by the Customer or Owner at the time and place when and where the Company, or any person whose services the Company makes use of, is entitled to call upon the Customer or Owner to take delivery thereof, the Company or such other person shall be entitled to store the Goods in the open or under cover at the sole risk and expense of the Customer. 22. Notwithstanding clauses 20 and 21, the Company shall be entitled but under no obligation at the expense of the Customer payable on demand and without any liability to the Customer or Owner, to self or dispose of (A) on giving 21 days notice in writing to the Customer all Goods which in the opinion of the Company cannot be delivered as instructed, and (B) Without notice Goods, which have perished, deteriorated or altered, or are in immediate prospect of doing so in a manner which has caused or may be reasonably expected to cause loss or damage to any person or property or to contravene applicable regulations. 23. The Company shall have a particular and general lien on all Goods or documents relating to Goods in its possession for all sums due at any time from the Customer or Owner and on giving 28 days notice in writing to the Customer, shall be entitled to sell or dispose of such Goods, or documents at the expense of the Customer and without liability to the Customer and Owner and apply the proceeds in or towards the payment of such sums. 24. The Company shall be entitled to retain and be paid all brokerages, commissions, allowances and other remunerations customarily retained by or paid to freight forwarders. 25. The Company shall have the right to enforce against the Owner and the Customer jointly and severally any liability of the Customer under these Conditions or to recover from them any sums to be paid by the Customer which upon demand have not been paid. Containers 26. (A) If a Container has not been packed or stuffed by the Company, the Company shall not be liable for loss of or damage to the contents if Caused by: (i) The manner in which the Container has been packed or stuffed, (ii) The unsuitability of the contents for carriage in containers, unless the Company has approved the suitability. (iii) The unsuitability or defective condition of the Container provided that where the Container has been supplied by or on behalf of the Company this paragraph (iii) shall only apply if the unsuitability or defective condition arose (a) without any negligence on the part of the Company or (b) would have been apparent upon reasonable inspection by the Customer or Owner or person acting on behalf of either of them, (iv) If the Container is not sealed at the commencement of the Carriage except where the Company has agreed to seal the Container. (B) The Customer shall defend, indemnify and hold harmless the Company against all liability, loss, damage, costs and expenses arising from one or more of the matters covered by (A) above except for (A)(iii)(a) above. (C) Where the Company is instructed to provide a Container, in the absence of a written request to the contrary, the Company is not under an obligation to provide a Container or any particular type or quality. General Liability 27. (A) Except insofar as otherwise provided by these Conditions, the Company shall not be liable for any loss or damage whatsoever arising from: (a) The act or omission of the Customer or Owner or any person acting on their behalf, (b) Compliance with the instructions given to the Company by the Customer, Owner or any other person entitled to give them, (c) Insufficiency of the packing or labelling of the Goods except where such service has been provided by the Company, (d) Handling, loading, storage or unloading of the Goods by the Customer or Owner or any person acting on their behalf, (e) Inherent vice of the Goods, (f) Riots, civil commotions, strikes, lockouts, stoppage or restraint of labour from whatsoever cause, (g) Fire, flood or storm, or (h) Any cause which the Company could not avoid and the consequences whereof it could not prevent by the exercise of reasonable diligence. (B) Subject to clause 15, howsoever caused the Company shall not be liable for loss or damage to property other than the Goods themselves, indirect or consequential loss or damage, loss of profit, delay or deviation. Amount of Compensation 28. Except insofar as otherwise provided by these Conditions, the liability of the Company, howsoever arising, and notwithstanding that the cause of loss or damage be unexplained shall not exceed the following (A) in respect of all claims other than those subject to the provisions of sub-clause (B) below, whichever is the least of (i) The value of, or (ii) A$2.50 per gross kilogram of, The Goods lost, damaged, misdirected, misdelivered or in respect of which a claim arises. (B) In respect of claims for delay where not excluded by the provisions of these Conditions, the amount of the Company’s charges in respect of the Goods delayed. 29. (A) Compensation shall be calculated by reference to the invoice value of the Goods plus freight and insurance if paid. (B) If there be no invoice value for the Goods, the compensation shall be calculated by reference to the value of such Goods at the place and time when they were delivered to the Customer or Owner or should have been so delivered. The value of the Goods shall be fixed according to the current market price, or, if there be no commodity exchange price or current market price, by reference to the normal value of goods of the same kind and quality. 30. By special agreement in writing and on payment of additional charges, higher compensation may be claimed from the Company not exceeding the value of the Goods, or the agreed value, whichever is the lesser. Notice of loss, Time Bar 31. (A) The Company shall be discharged of all liability unless: (i) Notice of any claim is received in writing by the Company or its agent within 14 days after the date specified in (B) below or within a reasonable time after such date if the Customer proves that it was impossible to so notify, and (ii) Suit is brought in the proper forum and written notice thereof received by the Company within 9 months after the date specified in (B) below. (B) (i) in the case of loss or damage to Goods, the date of delivery of the Goods, (ii) In the case of delay or non-delivery of the Goods, the date that the Goods should have been delivered, (iii) In any other case, the event giving rise to the claim. General Average 32. The Customer shall defend, indemnify and hold harmless the Company in respect of any claims of a General Average nature which may be made on the Company and the Customer shall provide such security as may be required by the Company in this connection. Miscellaneous 33. Any notice served by post shall be deemed to have been given on the third day following the day which it was posted to the address of the recipient of such notice last known to the Company. 34. The defences and limits of liability provided for by these Conditions shall apply in any action against the Company whether such action be founded in contract or in tort. 35. If any legislation is compulsorily applicable to any business undertaken these Conditions shall as regards such business, be read as subject to such legislation and nothing in these Conditions shall be construed as a surrender by the Company of any of its rights or immunities or as an increase of any of its responsibilities or liabilities under such legislation and if any part of these Conditions be repugnant to such legislation to any extent such part shall as regards such business be over-ridden to that extent and no further. 36. Headings of clauses or groups of clauses in these Conditions are for indicative purposes only. Jurisdiction and Law 37. The proper law of all contracts arising between the Company and the Customer is the Law of the State of Victoria and the parties agree to submit to the jurisdiction of the Courts of that State. PART II: COMPANY AS AGENT Special Liability and Indemnity Conditions 38. (A) To the extent that the Company acts as an agent, the Company does not make any contract with the Customer for the carriage, storage or handling of the Goods nor for any other physical service in relation to them and acts solely on behalf of the Customer in securing such services by establishing contracts with third parties so that direct contractual relationships are established between the Customer and such third parties. (B) The Company shall not be liable for the acts and omissions of such third parties referred to in sub-clause (A) above. 39. (A) The Company when acting as an agent has the authority of the Customer to enter into contracts on the Customer’s behalf and to do such Acts so as to bind the Customer by such contracts and acts in all respects notwithstanding any departure from the Customer’s instructions. (B) Except to the extent caused by the Company’s negligence, the Customer shall defend, indemnify and hold harmless the Company in respect of all liability, loss, damage, costs, or expenses arising out of any contracts made in the procurement of the Customer’s requirements in accordance with clause 38. Choice of Rates 40. Where there is choice of rates according to the extent or degree of liability assumed by persons carrying, storing, handling the Goods, no declaration of value where optional will be made unless otherwise agreed in writing. PART III: COMPANY AS A PRINCIPAL Special Liability Conditions 41. To the extent that the Company contracts as principal for the performance of the Customer’s instructions, the Company undertakes to perform or in its own name to procure the performances of the Customer’s instructions and subject to the provisions of these Conditions shall be liable for the loss of or damage to the Goods occurring from the time that the Goods are taken into its charge until the time of delivery. 42. Where the Company contracts as a principal and sub-contracts the performance of the Company’s services and it can be proved that the loss of or damage to or in respect of the Goods arose or was caused whilst the Goods were in the care or custody of the sub-contractor, the Company shall have the full benefit of all rights, limitations and exclusions of liability available to such sub-contractor in the contract between the Company and such sub-contractor and in any law, statute or regulation and the liability of the Company shall not exceed the amount recovered, if any by the Company from sub-contractor. 43. Notwithstanding other provisions in these Conditions, if it can be proved where the loss of or damage to the Goods occurred, the Company’s liability shall be determined by the provisions contained in any international convention or national law, the provisions of which (A) Cannot be departed from by private contract, to the detriment of the claimant, and (B) Would have applied if the claimant had made a separate and direct contract with the actual provider of the particular service in respect of that service or stage of carriage where the loss or damage occurred and received as evidence thereof any particular document which must be issued if such international convention or national law shall apply. 44. Notwithstanding other provisions in these Conditions, if it can be proved that the loss of or damage to the Goods occurred at sea or inland waterway and the provisions of clause 42 do not apply, the Company’s liability shall be determined by the Hague-Visby Rules. Reference in the Hague-Visby Rules to carriage by sea shall be deemed to include reference to carriage by inland waterways and the Hague-Visby Rules shall be construed accordingly. 45. Notwithstanding the provisions of clauses 42, 43 and 44 if the loss or damage to the Goods occurred at sea or on inland waterways, and the Owner Charterer or operator of the vessel establishes a limitation fund, the liability of the Company shall be limited to the proportion of the said limitation fund allocated to the Goods. 46. Air Carriage If the carriage acts as a principal in respect of a carriage of Goods by air, the following notice is hereby given: If the Company involves an ultimate destination of stop in a country other than the country of departure, the Warsaw Convention may be applicable and the Convention governs and in most cases limits the liability of carriers in respect of loss of or damage to cargo. Agreed stopping places are those places (other than the places of departure and destination) shown under requested routing and/or those places shown in carriers timetables as scheduled stopping places for the route. The address of the first carrier is the airport of departure. 47. Both to Blame Collision Clause The Current Both to Blame Collision Clause as adopted by BIMCO is incorporated in these conditions. 48. USA and/or Canada Clause (A) With respect to transportation within USA or Canada, the responsibility of the Company shall be to procure transportation by carrier’s (one or more) and such transportation shall be subject to such carrier’s contracts and tariffs and any law compulsorily applicable. The Company guarantees the fulfilment of such carrier’s obligations under their contracts and tariffs. (B) If and to the extent that the provisions of the Harter Act of the USA 1893 would otherwise be compulsorily applicable to regulate the Company’s responsibility for the Goods during any period prior to loading on or after discharge from the vessel on which the Goods are to be or have been carried, the Company’s responsibility shall instead be determined by the provisions of these Conditions, but if such provisions are found to be invalid such responsibility shall be determined by the provisions in the Carriage of Goods by Sea Act of the USA Approved 1936. 21. 39 3-6 April 2014 Melbourne Showgrounds trucktrailershow.com.au P +61 (3) 9690 7022 F +61 (3) 9682 0044 E [email protected] delivery docket Deliver to: Melbourne Showgrounds Epsom Road, Ascot Vale 3032 Main Entry via Gate 5 Langs Road ITEM No. / Stand No: Pavilion: Exhibitor: Contact Name: Contact Phone: 40 107 Wiia Agiss Drive avert rth VIC 2035 P Bx 116 Due Street Ata rth VIC 3026 Teephe 03 9300 5700 Facsiie 03 9300 5733 www.ret.et.au ret Hire Pty td AC 132 853 779 AB 40 132 853 779 Dear Exhibitor, We are pleased to have been appointed as the official shell scheme, electrical and furniture contractor for the 2014 International Truck, Trailer & Equipment Show. Our services also include customised stand designs and installation. SHELL SCHEME EXHIBITORS Please see shell scheme inclusions on page 2. Should you require any additional items, please fill in the following order forms enclosed. INSIDE & OUTSIDE SPACE ONLY EXHIBITORS Whilst you may not have a booth or display panels allocated to you, we may still be able to provide you with either a custom design / wall panelling to suit your requirements or simply just the furniture and electrics that will put the finishing touches to your display. To assist you in preparing your exhibition space for the event, please find enclosed: • • • • • • • Signage Order Form Lighting & Power Request Form Audio Visual Order Form Furniture Order Form Plant Order Form Stand Modification Order Form Outdoor Space Site Plan Please note: It is a requirement that all outdoor exhibitors have a temporary structure on their site. Please speak with the event organisers for available options. Our services also include customised stand designs and installation. Should you require this service we will obtain a brief from you and quote accordingly. Should you have any queries relating to the exhibition, your booth, or just require more information, please don’t hesitate to contact Sarah Martin on 03 9300 5755 or [email protected]. Please note forms are due by Friday the 7th of March. We look forward to working with you to create a successful exhibition display. Kind regards Sarah Martin P: 03 9300 5755 F: 03 9300 [email protected] 41 CORINTHIAN SHELL SCHEME BOOTH PACKAGE PLEASE COMPLETE FORM AND FORWARD TO: Sarah Martin P: (03) 9300 5755 F: (03) 9300 5733 E: [email protected] DUE DATE: 07 / 03 / 2014 INCLUSIVE IN YOUR TRADE BOOTH PACKAGE ADDITIONAL FLOORING OPTIONS SIZE Refer to your contract If you would like to discuss your flooring options, please contact your exhibitions coordinator. WALLS Coal velcro compatible fabric walls 2.4m high FASCIA Coal velcro compatible fascia board with 2.1m clearance underneath SIGN 1 x corflute sign with black lettering per booth. (max 30 characters) Logo signage/corporate colours can be produced at an additional cost. LIGHTING 2 x 150 watt adjustable spotlights per 9sqm installed to the back of the fascia POWER 1 x 4amp power point per booth regardless of size CARPET Charcoal carpet will be supplied as part as the shell package should you wish to change the colour this will be at the exhibitor’s costs CARPET TILE 1M² STANDARD COLOURS CHARCOAL JUPITER BLUE PREMIUM COLOURS RED COLOURS FOR DEMONSTRATIVE PURPOSES ONLY. PROMO FLOOR TILE 1M² TIMBER WHITE BLACK BLACK COLOURS FOR DEMONSTRATIVE PURPOSES ONLY. rdrd International -– 6th6th April 2014 International Truck, Truck, Trailer Trailer&&Equipment EquipmentShow Show33 April 2014 42 SIGNAGE ORDER FORM PLEASE COMPLETE FORM AND FORWARD TO: Sarah Martin P: (03) 9300 5755 F: (03) 9300 5733 E: [email protected] DUE DATE: 07 / 03 / 2014 1. COMPLIMENTARY FASCIA SIGN (SHELL PACKAGE ONLY) PLEASE TICK HERE OUTDOOR EXHIBITORS – SHOULD YOU REQUIRE A FASCIA SIGN ON YOUR PAGODA $55 PER SIGN +GST PLEASE TICK HERE PLEASE WRITE THE NAME IN THE BELOW FIELDS THAT YOU WISH TO EXHIBIT ON YOUR STAND FASCIA SIGN (MAX 30 CHARACTERS). SHOULD THIS FORM NOT BE RETURNED BY Friday 7th March YOUR COMPANY NAME SUPPLIED BY THE ORGANISER WILL APPEAR ON YOUR FASCIA SIGN. ANY CHANGES MADE AFTER THE SIGN HAS BEEN PRODUCED WILL BE AT A COST $150 + GST PER SIGN. 2. REMOVE FASCIA BOARD & SIGN PLEASE TICK HERE 3. ADDITIONAL SIGNAGE WOULD YOU LIKE YOUR COMPANY LOGO APPLIED TO YOUR FASCIA SIGN? IF YOU REQUIRE ANY ADDITIONAL SIGNAGE TO UPGRADE YOUR TRADE BOOTH. PLEASE SELECT FROM THE OPTIONS BELOW. MORE OPTIONS AVAILABLE ON REQUEST. DESCRIPTION OPTION / SIZE (W X H) FASCIA SIGN LOGO UPGRADE A GRAPHIC WALL PANEL 1000mm X 2400mm $325.00 (EACH) CURVED REGISTRATION COUNTER - SMALL 1524mm X 874mm $190.00 (EACH) CURVED REGISTRATION COUNTER - LARGE 2174mm X 874mm $270.00 (EACH) MODE CUPBOARD/COUNTER INFILL 1130mm X 879mm $190.00 (EACH) B C D QTY PRICE TOTAL $150.00 (EACH) SUB PAGE TOTAL: 4. FILE REQUIREMENTS FOR DIGITAL PRINTING FILE SUPPORT: HI RES PDF’S OR EPS. FILES ARE PREFERRED RESOLUTION:120DPI - 200DPI @ OUTPUT SIZE (FULL SIZE) PLEASE SEND ALL FILES TO: [email protected] OR https://moretonhire.wetransfer.com ALSO PLEASE MAKE SURE ALL FILES ARE CLEARLY LABELLED WITH; SHOW NAME, STAND NUMBER AND COMPANY NAME. th International 2014 International Truck, Truck,Trailer Trailer&&Equipment EquipmentShow Show3rd 3rd- 6 –th6April April 2014 43 ADDITIONAL LIGHTING & POWER ORDER FORM PLEASE COMPLETE FORM AND FORWARD TO: Sarah Martin P: (03) 9300 5755 F: (03) 9300 5733 E: [email protected] DUE DATE: 07 / 03 / 2014 1. AVAILABLE PRODUCTS PLEASE INDICATE BELOW THE PRODUCTS THAT YOU WISH TO ORDER FOR YOUR TRADE BOOTH LIGHTING & POWER REQUIREMENTS. DESCRIPTION PRODUCT CODE QTY PRICE TOTAL LIGHTING 2X 23w SPOTLIGHTS TRACK MOUNTED LIGTC $158 2X 150w SPOTLIGHTS ON ART ARM LIGAPA $158 ADDITIONAL 150W SPOTLIGHT ON EXISTING TRACK LIGS150C $76 ENERGY EFFICIENT SPOTLIGHTS UPGRADE (SHELL PACKAGE LIGHTS ONLY) LIGS150E $40 300w SPOTLIGHT ON ARM LIGS300A $115 VARIO 150w PANEL FLOOD LIGPF150 $85 4amp POWER POINT (240v / 1000w) POWPS4 $93 10amp POWER POINT (240v / 2400w) POWPS10 $114 15amp POWER POINT (240v / 3600w) POWPS15 $141 20amp POWER POINT (240v / 4800w) POWPS20 $158 3 PHASE SWITCHBOARD (415v / 32amp / 6 Outlets) SWI3P6C $310 3 PHASE POWER FEED 20amp POWF3P20 $350 3 PHASE POWER FEED 30amp POWF3P30 $430 POWER $826 3 PHASE SWITCHBOARD & 3 PHASE POWER FEED 4 POINT POWER BOARD POWES $21 INDOOR POWER CONNECTION FEE ($50) (POWCF) OUTDOOR POWER CONNECTION FEE ($100) (POWCF) $50 $100 PLEASE NOTE: FURTHER PRODUCTS ARE AVAILABLE UPON REQUEST SUB PAGE TOTAL: 2. PREFERRED LIGHTING & POWER LOCATION PLEASE INDICATE YOUR PREFERRED LIGHTING & POWER LOCATION. International April 2014 International Truck, Truck, Trailer Trailer&&Equipment EquipmentShow Show33rdrd- –6th6th April 2014 44 AUDIO VISUAL ORDER FORM PLEASE COMPLETE FORM AND FORWARD TO: Sarah Martin P: (03) 9300 5755 F: (03) 9300 5733 E: [email protected] DUE DATE: 07 / 03 / 2014 1. AVAILABLE PRODUCTS PLEASE INDICATE BELOW THE PRODUCTS THAT YOU WISH TO ORDER FOR YOUR TRADE BOOTH AUDIO VISUAL REQUIREMENTS. DESCRIPTION PRODUCT CODE QTY PRICE TOTAL LCD SCREENS & STANDS 26" (66cm) LCD SCREEN (TABLE TOP STAND INCLUDED) $578.34 32" (81cm) LCD SCREEN (TABLE TOP STAND INCLUDED) $738.99 40” (100cm) LCD SCREEN (TABLE TOP STAND INCLUDED) $996.03 46” (117cm) LCD SCREEN (TABLE TOP STAND INCLUDED) $1477.98 55” (140cm) LCD SCREEN (TABLE TOP STAND INCLUDED) $1767.15 1.8mm SCREEN STAND (INC SHELF) $115.00 WALL MOUNTED BRACKET $115.00 DVD PLAYER (INCLUDED IF REQUIRED, PLEASE ADVICE) $70.00 HD MEDIA PLAYER $70.00 COMPUTERS 17” LAPTOP MACBOOK PRO (i7 2.2Ghz) $578.34 21.5” DESKTOP iMAC (i3) $674.73 27” DESKTOP Imac (i3) $803.25 NEW IPAD 16GB WiFi $449.82 IPAD STAND $115.00 SUB PAGE TOTAL: 2. PREFERRED AUDIO VISUAL LOCATION PLEASE INDICATE YOUR PREFERRED AUDIO VISUAL LOCATION. th International 2014 International Truck, Truck,Trailer Trailer&&Equipment EquipmentShow Show3rd 3rd- 6 –th6April April 2014 45 FURNITURE ORDER FORM PLEASE COMPLETE FORM AND FORWARD TO: Sarah Martin P: (03) 9300 5755 F: (03) 9300 5733 E: [email protected] DUE DATE: 07 / 03 / 2014 1. AVAILABLE PRODUCTS TO VIEW ALL OUR GREAT PRODUCTS SIMPLY CLICK HERE http://www.moreton.net.au/secure/downloadfile.asp?fileid=1002467 TO OPEN OUR LATEST CATALOGUE. PLEASE LIST ALL THE PRODUCTS IN THE BELOW TABLE YOU WISH TO ORDER FOR YOUR TRADE BOOTH. DESCRIPTION PRODUCT CODE QTY PRICE TOTAL FURNITURE SUB PAGE TOTAL: 2. PREFERRED SHELVING/SLAT WALLING LOCATION IF APPLICABLE PLEASE INDICATE YOUR PREFERRED SHELVING/SLAT WALL LOCATION. rdrd International -– 6th6th April 2014 International Truck, Truck, Trailer Trailer&&Equipment EquipmentShow Show33 April 2014 46 PLANT ORDER FORM PLEASE COMPLETE FORM AND FORWARD TO: Sarah Martin P: (03) 9300 5755 F: (03) 9300 5733 E: [email protected] DUE DATE: 07 / 03 / 2014 1. AVAILABLE PRODUCTS PLEASE INDICATE BELOW THE PRODUCTS THAT YOU WISH TO ORDER FOR YOUR TRADE BOOTH PLANT REQUIREMENTS. DESCRIPTION PRODUCT CODE QTY PRICE TOTAL PLANTS DESK TOP PLANT (APPROX 600mm HIGH) PLADT $90 SMALL POTTED PLANT (APPROX 900mm HIGH) PLAS $110 MEDIUM POTTED PLANT (APPROX 1200mm HIGH) PLAM $130 LARGE POTTED PLANT (APPROX 1.5m HIGH) PLAL $150 PLANTER BOX (3 SMALL PLANTS) PLAB $180 CUSTOM PLANTS $POA PLANT DELIVERY FEE $50 SUB PAGE TOTAL: 2. PREFERRED PLANT LOCATION PLEASE INDICATE YOUR PREFERRED PLANTS LOCATION. rdrd International -– 6th6th April 2014 International Truck, Truck, Trailer Trailer&&Equipment EquipmentShow Show33 April 2014 47 STAND MODIFICATION ORDER FORM PLEASE COMPLETE FORM AND FORWARD TO: Sarah Martin P: (03) 9300 5755 F: (03) 9300 5733 E: [email protected] DUE DATE: 07 / 03 / 2014 FEATURE OPTIONS (tick those requires) Price Additional Walls Corinthian Charcoal 2.4m Height $ 45.00 Per Lineal Metre $ Corinthian Charcoal 3.6 Max Height $ 60.00 Per Lineal Metre $ Syma White Laminate 2.4m Height $ 65.00 Per Lineal Metre $ Syma White Laminate 3.5m Height $ 90 Per Lineal Metre $ 1.8m x 1.2m Horizontal or Vertical Poster panel – Velco Compatible $65.00 per panel $ Clear wall upgrade (For Outdoor Pagodas only) $15 per Lineal Metre $ Doors White Laminate with Lock $120.00 $ Raised Flooring 32mm High White $120.00 Per Sqr Metre $ Beach/ Timber $120.00 Per Sqr Metre $ Carpet Tiles (1 metre square) Black $ 18.00 Per Sqr Metre $ Blue $ 18.00 Per Sqr Metre $ Red $ 18.00 Per Sqr Metre Quantity Subtotal Subtotal $ 7.5% Damage Waiver $ 20% Cartage $ 10% GST $ Total $ rdrd International -– 6th6th April 2014 International Truck, Truck, Trailer Trailer&&Equipment EquipmentShow Show33 April 2014 48 OUTDOOR SPACE SITE PLAN PLEASE COMPLETE FORM AND FORWARD TO: Sarah Martin P: (03) 9300 5755 F: (03) 9300 5733 E: [email protected] DUE DATE: 07 / 03 / 2014 Please Read 1. Please advise which side of the pagoda you would like the entrance to be located (1, 2 3 or 4) by circling the appropriate number on the plan below. 2. Please advise which side of the pagoda you would like your company name signage (if ordered) This will enable us to have your marquee in place prior to your arrival. Please fax back to 61 3 9300 5733 Your Company Name: _________________________________________ Your Site Number: ____________________ 2 Trailer 1 Pagoda 3 4 rd th International April 2014 International Truck, Truck, Trailer Trailer&&Equipment EquipmentShow Show33rd- –6 6th April 2014 49 PAYMENT ORDER FORM PLEASE COMPLETE FORM AND FORWARD TO: Sarah Martin P: (03) 9300 5755 F: (03) 9300 5733 E: [email protected] DUE DATE: 07 / 03 / 2014 1. CONTACT DETAILS PLEASE COMPLETE YOUR CONTACT DETAILS BELOW. NAME COMPANY ADDRESS PHONE EMAIL STAND Nº 2. ORDER TOTAL PLEASE COMPLETE THE BELOW TOTALS SHOWN IF APPLICABLE. FORM NAME SUB PAGE TOTALS ADDITIONAL LIGHTING & POWER ORDER FORM AUDIO VISUAL ORDER FORM FURNITURE ORDER FORM PLANT ORDER FORM STAND MODIFICATION FORM SUB TOTAL: 7.5% DAMAGE WAIVER OF SUB TOTAL 20% CARTAGE OF SUB TOTAL (MINIMUM $80) ADD 20% LATE FEE IF APPLICABLE 10% GST TOTAL: 3. TERMS & CONDITIONS (SEE WWW.MORETON.NET.AU FOR FULL T&C’S) NO ORDERS WILL BE INSTALLED UNTIL PAYMENT IS RECEIVED & PROCESSED. ORDERS PLACED AFTER THE FORM DUE DATE ARE SUBJECT TO AN ADDITIONAL 20% LATE DELIVERY FEE. ALL GOODS DELIVERED, THEN CANCELLED WILL BE CHARGED AT FULL RATE. CHANGES ON SITE TO LOCATION OF PLACEMENT WILL INCUR AN ADDITIONAL LABOUR CHARGE. ALL PRICES SHOWN ARE EXCLUSIVE OF GST. rdrd International -– 6th6th April 2014 International Truck, Truck, Trailer Trailer&&Equipment EquipmentShow Show33 April 2014 50 Truck Scrubbers are proud to be a service provider at the 2014 International Truck, Trailer & Equipment Show. We will be on-site and available to wash your vehicles on site leading up to the show enabling you to present them in the best possible condition. Truck Scrubbers is a hand wash service who use only the best high-wax detergents available and are the only 5 Star (water saver) mobile truck wash in Australia. Prices starting from $55 for a Skel, and $80 for a Prime Mover. Call Marcus on 0433 227 685 to discuss requirements, price and scheduling. 51 3-6 April 2014 Melbourne Showgrounds trucktrailershow.com.au P +61 (3) 9690 7022 F +61 (3) 9682 0044 E [email protected] ON-STAND ENTERTAINMENT APPLICATION FORM Exhibitor name: ________________________________________________________________________ Stand no: ____________________ Contact name: ______________________________________________________________________________________________________ Contact number: ____________________________________________________________________________________________________ Email: _____________________________________________________________________________________________________________ Proposed entertainment to be held on stand (please also detail dates and times): _______________________________________________ __________________________________________________________________________________________________________________ __________________________________________________________________________________________________________________ __________________________________________________________________________________________________________________ Please fax, post or scan and email to the below ASAP. Fax: (03) 9682 0044 Post: 11-15 Buckhurst St, South Melbourne, VIC 3205 Attention: Emily Chenoweth Email: [email protected] 52 3-6 April 2014 Melbourne Showgrounds trucktrailershow.com.au P +61 (3) 9690 7022 F +61 (3) 9682 0044 E [email protected] ON-STAND COMPETITION APPLICATION FORM Exhibitor name: ________________________________________________________________________ Stand no: ____________________ Contact name: ______________________________________________________________________________________________________ Contact number: ____________________________________________________________________________________________________ Email: _____________________________________________________________________________________________________________ Details of competition to be run: _______________________________________________________________________________________ __________________________________________________________________________________________________________________ __________________________________________________________________________________________________________________ __________________________________________________________________________________________________________________ Permit No/s (If applicable): ____________________________________________________________________________________________ Please fax, post or scan and email to the below ASAP. Fax: (03) 9682 0044 Post: 11-15 Buckhurst St, South Melbourne, VIC 3205 Attention: Emily Chenoweth Email: [email protected] 53 3-6 April 2014 Melbourne Showgrounds trucktrailershow.com.au P +61 (3) 9690 7022 F +61 (3) 9682 0044 E [email protected] SHOWBAG INSERT APPLICATION Exhibitor name: ________________________________________________________________________ Stand no: ____________________ Contact name: ______________________________________________________________________________________________________ Contact number: ____________________________________________________________________________________________________ Email: _____________________________________________________________________________________________________________ Proposed showbag insert: ____________________________________________________________________________________________ __________________________________________________________________________________________________________________ __________________________________________________________________________________________________________________ __________________________________________________________________________________________________________________ Cost = $5,000 + gst * Each exhibitor must supply 10,000 copies of their showbag insert. Inserts can be flyers, brochures (max 8 pages), samples or promotional items. All items are subject to the approval of the show organisers. Please fax, post or scan and email to the below ASAP. Fax: (03) 9682 0044 Post: 11-15 Buckhurst St, South Melbourne, VIC 3205 Attention: Emily Chenoweth Email: [email protected] 54
© Copyright 2025