1. education
2. school

KING GEORGE COUNTY PUBLIC SCHOOLS
TRANSPORTATION DEPARTMENT
EMPLOYEE POLICY, PROCEDURE AND
RESOURCE MANUAL
1
OVERVIEW
School transportation plays a vital role in today’s school system. This role calls for the transportation of
thousands of children in a safe, orderly and efficient manner. As a transportation employee, you are a
dominant figure in the life of a student. You are most likely the first school representative a student sees
in the morning and the last the student sees in the evening.
The purpose of this manual is to inform all staff about the duties, responsibilities, procedures and
regulations involved in the operation of King George County School Vehicles.
You, as a school employee, are entrusted with an awesome, and often challenging responsibility of
transportation students to and from school and extracurricular activities safely. Keep in mind that safety
on our highways depends largely on your skill and attitude. Safety is something that we can never take for
granted. It must be practiced each and every day. Working with students involves a tremendous amount
of responsibility to your passenger’s parents, to your employer, supervisor and fellow employees and to the
general public.
To increase your effectiveness as a transportation employee, you should display the following
characteristics: Being responsible, upstanding, willing to gain knowledge, skills and abilities to safely
operate and work on a school bus, you should demonstrate a positive attitude toward driving specifically
and pupil transportation; be generally alert and practice good judgment, be even tempered and
understanding. Transportation staff are representatives of the school division and should always, be neat,
clean and properly dressed while on duty or conducting business on county owned/operated property.
Your performance as a transportation employee is a reflection not only on the transportation department,
but the entire school division as well. It is expected that these policies, procedures and resources will be
followed in your daily duties; therefore, reducing the chance of injury to yourself and/or your very special
cargo.
This manual is a living document and may have changes made to it at various times during the school year.
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SECTION 1
KING GEORGE COUNTY SCHOOL BOARD
POLICIES AND PROCEDURES
Listed below are the King George County School Board Policies and Procedures, related to transportation
staff for hiring and continuing employment. Click on the link to the right of the policy to be redirected to
the KGCS Policy Manual. These are living documents and will be updated as necessary.
1) Application for Employment:
a) KGCS Policy GBN
2) Procedures for Hiring:
a) KGCS Policy GCD - R
3) Pre-Employment Drug/Alcohol Testing:
a) KGCS Policy GDQ
4) New Bus Driver Training:
a) KGCS Policy GDQ
5) New Bus Monitor Training:
a) Effective July 1, 2012; it will become practice for individuals who complete the bus monitor
training course and are hired by the School Division to receive payment for twenty four (24) hours
of training at a rate equivalent to the first step on the bus monitor pay scale. This compensation
will be included with the pay period succeeding the completion of 20 hours worked without trainer
supervision.
6) Training Class Pay and Attendance Requirements:
a) All trainees must meet the required number of classroom hours prior to moving forward to the
hands on training.
b) A trainee, bus driver or monitor, must complete a record of hours worked/trained in conjunction
with their regular time sheet to receive compensation for their training hours.
c) Training pay will be approved for payment on the coinciding pay period after said trainee has met
the following criteria:
i)
Has School Board approval to begin working,
ii) A school bus driver has worked 40 hours without trainer supervision, or
iii) A school bus monitor has worked 20 hours without trainer supervision.
7) Drug – Alcohol Free Workplace:
a) KGCS Policy GBEC/JFCH
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8) Harassment:
a) KGCS Policy GBA/JFHA
9) Staff Conduct and Dress:
a) KGCS Policy GCLA
b) In addition to the above noted policy; the school transportation staff are required to follow these
additional dress requirements:
i)
All shoes/boots are to be attached to the foot and ankle securely, have not excessively long
lacings i.e.
(1) No flip flops, slip-on style shoes, or sandals.
(2) No shoe/boot laces should be of length to be under the shoe/boot.
(3) All shoes/boots are to have soles that will provide good traction during various types of
weather.
ii) All shirts need to have a sleeve that extends past the shoulder.
(1) Sleeveless shirts, muscle tees, tank tops, spaghetti straps, etc. are not permitted.
(2) Shirts are not to show advertisements that are offensive slogans and shirts need to cover
the body i.e. shirts with “drug” paraphernalia on them, no midriff shirts, no undergarments
showing, etc.
iii) All jeans, long pants should not be of a length as to hinder the employee’s ability to move freely
in an emergency situation or to cause the loss of traction when walking or maneuvering
on/around the vehicle and should fit naturally at the waist line i.e.
(1) In a natural standing position, the employee’s undergarments should not be showing.
iv) It is recommended that employees not wear jewelry that could become entangled in the controls
and/or moving objects/equipment on/around the school vehicle or that could be grabbed by a
student.
v) Tattoos and body piercings are permitted, so long as they are in good taste, and are not
considered to be offensive or come to be a poor image on the school division.
vi) Perfumes/colognes should be used with caution. A robust fragrance could become harmful to
students or co-workers with asthma or other lung conditions.
vii) Employees are not permitted have hairstyles or to wear hoodies, earmuffs, hats or scarves that
restrict sight or hearing.
10) Criminal Conviction or Founded Complaint of Child Abuse/Neglect:
a) KGCS Policy GCDA
11) Required Reporting of Violence and Substance Abuse:
a) KGCS Policy CLA
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12) Adjusting Grievances for Support Staff:
a) KGCS Policy GBMA – R
13) Grievance Filing Forms:
a) KGCS Policy GBM – F
14) Support Staff Probation:
a) KGCS Policy GDG
15) Support Staff Fringe Benefits:
a) KGCS Policy GCBC and GDBC – R
16) Staff Leave Benefits:
a) KGCS Policy GCBD – R
17) Family and Medical Leave:
a) KGCS Policy GCBE
18) Staff Time Schedules:
a) KGCS Policy GAA
19) Evaluation of Support Staff:
a) KGCS Policy GDN
20) Suspension of Staff Members:
a) KGCS Policy GCPF
21) Resignation of Staff Members:
a) KGCS Policy GCPB
22) School Year/School Day:
a) KGCS Policy IC/ID
23) Acceptable Use Technology Policy:
a) KGCS Policy IIBE/GAB
24) Use of School Vehicles:
a) KGCS Policy EEACB
25) Special Use of School Bus:
a) KGCS Policy EEAD
26) Student Transportation Services i.e. Student Supervision, Other Bus Riders, Student Suspension
of Bus Services:
a) KGCS Policy: EEA – R
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SECTION 2
FEDERAL & STATE LAWS AND REGULATIONS
ASSOCIATED WITH SCHOOL BUS DRIVERS/TRANSPORTATION STAFF
Listed below are the Virginia Department of Education, the Virginia Department of Motor Vehicle and the
Federal Motor Carrier Safety Administration Regulations and Procedures, related to transportation staff for
hiring and to continue employment. Click on the link to the right of the regulation title to be redirected to
the appropriate regulation. These are living documents and will be updated as necessary.
1) Virginia Department of Education:
a) Regulations Governing Pupil Transportation: 8VAC20-70
b) Preventive Maintenance Manual for School Buses: Manual
2) Federal Motor Carrier Safety Administration:
a) Driver Inspection: 396.13
b) Equipment, Inspection and Use: 392.7
c) Unsafe Operations Forbidden: 396.7
d) Ill or Fatigued Operator: 392.3
e) Maximum driving time for passenger-carrying vehicles: 395.5
f) Use of Handheld Personal Communication Devices:
i)
Texting: 392.80
ii) Using a hand-held mobile phone: 392.82
g) Safe Operation of Buses: 392.62
h) Use of Emergency Signals: 392.22
3) Department of Motor Vehicles:
a) Virginia Rules of the Road
i)
Section 2 – Signals, Signs and Pavement Markings: Guide
ii) Section 3 – Safe Driving: Guide
iii) School Bus Pre-Trip Inspection: Guide
b) Commercial Motor Vehicle Guidelines: Complete Manual
i)
General Knowledge: Section 1
ii) Air Brakes through Tank Vehicles: Sections 2 - 7
iii) Transporting Passengers through Hazardous Materials: Sections 8-9
c) Moving Violations and Point Assessments: DMV Now
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i)
All bus/car drivers, mechanics and office staff are enrolled in the Virginia Department of Motor
Vehicles Monitored Driver List. The DMV will notify the supervisor of transportation when
an employee on this list has their suspended, revoked or is convicted of a violation.
ii) Transportation driving transcripts are evaluated at least annually for violations.
iii) Furthermore, employees will be considered as an unacceptable driver, if they have any of the
following violations on their drivers’ transcript in the last five (5) years:
(1) DWI – Drugs or Alcohol;
(2) Hit and Run
(3) Failure to Report an Accident;
(4) Negligent Homicide Using a Motor Vehicle;
(5) Operating a Motor Vehicle Without the Owners Authority – Grand Theft;
(6) Permitting an Unlicensed Person to Drive;
(7) Reckless Driving;
(8) Speed Contest;
(9) Court Ordered Driver Improvement Course or Driver Improvement Clinic;
(10) Any Combination of Accidents, Regardless of Fault, and Moving Violations which total
four (4); or,
(11) Two or More Accidents, Regardless of Fault, in the last three (3) years;
(12) Two or More Violations, of any type, in the last three (3) years.
4) Virginia Department of Labor and Industry:
a) Reverse Signal Operation
5) Virginia Administrative Code:
a) Warning lights on school buses (strobe lights): 46.2-1090.1
b) Flares and Other Signals Relating to Stopped CMV’s: 46.2-111
6) National Safety Council:
a) Loading/Unloading Procedures: Setting Parking Brake
7) Proper Installation and Use of Special Restraints/Equipment: NTSHA
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SECTION 3
KGCS TRANSPORTATION DEPARTMENT
VEHICLE OPERATION PROCEDURES
Listed below are the procedures and guidelines, established by the King George County Schools
Transportation Department related to safe transportation of all children. This is a living document and will
be updated as necessary.
1) Complete a thorough Pre-Trip Inspection, in accordance with Virginia Department of Motor
Vehicles, CDL Guidelines.
2) Procedures for Engine Start Up:
a) Once a thorough pre trip inspection has been done, the following procedure(s) should be followed
for starting the engine.
b) Turn the ignition key to the “ON” position
i)
Wait for all gauges to “cycle” and if equipped, wait for the “Wait to Start” or "Engine Heater”
light to go off.
ii) Turn the ignition key to the “Start” position
iii) If the engine doesn’t start within a few turns, release the key
(1) Wait one (1) minute, repeat step 1.1 and try again
(a) Never depress the accelerator
(2) During extreme cold, this may need to be repeated again. If the engine doesn’t start after
3 or 4 attempts, contact the garage for assistance.
iv) Be sure gauges read properly or shut off engine and contact the garage and follow the directions
in Section 4.
v) Allow the engine to idle for 3-5 minutes, NEVER REV a COLD ENGINE.
vi) During mild temperatures, the vehicle is ready to be driven.
vii) During cold temperatures, below 32 degrees, you may need to activate the “fast idle” after the
initial 3 – 5 minutes. This will assist in bringing the engine operating temperature up to normal.
The “fast idle” should not be set higher than 1200 to 1500 rpms.
(1) The “fast idle” on the newer buses is computerized and will accelerate automatically.
3) Procedures for Fueling a Vehicle:
a) Drivers need to fuel at nearest safe location to either their base school or their parking location, i.e.
do not drive past a fueling location to go to another without “just” cause.
b) ALWAYS turn off the engine,
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c) NEVER fuel with passengers on board or in an enclosed area
d) While fueling, to prevent fuel spills or fires, cell phones are not to be used
e) Slowly remove the fuel cap
f) Be sure you are positioned at the correct fueling pump for the type of fuel your vehicle requires
g) Insert the fuel card into the card reader
h) Follow the directions as prompted by the reader
i)
Once approved, you may begin fueling--------Remember to get your fuel card!
j) Insert the nozzle into the tank fill neck
k) While fueling, be cautious and support the nozzle while fuel is being dispensed.
l)
One the tank is approx. 95 % filled, the pump will cut off automatically. You should never fuel
pasted this point due to overflow.
m) Remove the nozzle and place it back on the pump properly
n) Place the fuel cap back in place, tighten to a snug fit, close the fuel tank door
4) Procedures for using a fire extinguisher:
a) All vehicles are equipped with a dry chemical fire extinguisher. The fire extinguisher must be
mounted in full view of the front of the bus.
b) When operating a fire extinguisher, you must first
c) Remove it from the bracket and turn the nozzle/hose away from you
d) Stand up wind from the burning material and avoid breathing the smoke
e) Break the seal or pull the pin on the fire extinguisher
f) Hold the extinguisher in an upright position and point the nozzle/hose toward the base of the fire
g) Squeeze the lever and move the fire extinguisher left to right until the fire is extinguished.
h) It is recommended that a fire extinguisher be removed from the bracket and shaken every 30 days
so the chemicals don’t settle.
5) Placement of American Flag Decals:
a) In Accordance with VA Bus Specifications
i)
Decals shall be Non-reflective, no larger than 6 inches by 10 inches
ii) Shall be placed on the exterior of the bus, on both sides and/or at the rear of the bus.
iii) The decals shall be centered between the top two rub rails and mounted so that the right edge
of the decal is no closer than 3 inches from the bus number or so that the left edge of the decal
is no further than 12 inches from the bus number.
iv) A rear decal shall be centered in the rear of the bus.
v) Exception: Type A buses shall mount the decals below the second rub rail and centered below
the bus number on both sides.
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6) Use of Headlights and Clearance/Clip Lights:
a) In addition to required use of head lights and clearance/clip lights; King George County Schools’
school vehicles are required to use headlights, including clearance/lights at all times. Headlights
should be used on low beam during normal daylight hours.
7) Vehicle Housekeeping:
a) The exterior of vehicles are required to be washed at least once per month and recommended to be
washed prior to any special trip outside of the school division (weather permitting).
b) All school buses are to be swept daily and cars to be vacuumed as needed.
c) Lost and found items need to be sent to the main office at the appropriate school after 3 days. If
you aren’t sure of the appropriate school; bring the items to the transportation department.
8) Parking – Garaging of Vehicles:
a) When you vehicle is parked and you are not in a position to be accessible to the vehicle, the ignition
keys need to be taken out of the ignition and placed in a safe location.
i)
During this time, the parking brake needs to be in the “ON” position, a standard transmission
placed either in 2nd or reverse gears, and automatic either in park or neutral selections.
ii) If you are planning to be away from an air brake equipped vehicle for an extended period of
time, the air system needs to be depressurized.
b) When parking overnight, the keys need to be removed from the vehicle and the vehicle needs to be
secured as mention in 7.a above.
i)
Exception – During sub-freezing temperatures or after using the service brake coming down a
long grade, do not set the parking brake. If available, use wheel chocks to secure the vehicle.
c) Parking locations for vehicles are generally decided by the supervisor of transportation and vehicle
driver.
i)
If the driver wishes to alter their parking location for any reason, other than during an
emergency situation, they will need to complete an Interdepartmental Communication Form
and submit to the supervisor of transportation for approval.
ii) The driver will be notified once the request has been approved/denied.
9) Procedures for Use of Two Way Radio:
a) The transportation office is referred to as “Base”.
b) The maintenance garage is referred to as “Garage”.
c) Basic Guidelines:
i)
Before you pick up the mic, ask yourself
ii) “What would I do without a radio?”
iii) “Could I call the office via phone and send an email for this when my route is finished?”
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d) Basic No Nos.
i)
Drivers need to request permission before talking to another driver.
ii) Drivers are not to use the radio to make arrangements for their personal children.
iii) Drivers are not to use the radio to notify another driver of student misconduct, they have a light
not working (unless it is a traffic control light).
iv) Non Transportation school staff are not permitted to use the radio, unless you are incapacitated.
e) N A T O Phonic Alphabet:
i)
The NATO Phonic Alphabet is a great tool to use when spelling children’s names or road
names. The NATO Phonic Alphabet is listed below for general use and quick guide should be
on the console to each bus/car.
A
Alpha
N
November
B
Bravo
O
Oscar
C
Charlie
P
Papa
D
Delta
Q
Quebec
E
Echo
R
Romeo
F
Foxtrot
S
Sierra
G
Golf
T
Tango
H
Hotel
U
Uniform
I
India
V
Victor
J
Juliet
W
Whiskey
K
Kilo
X
X – Ray
L
Lima
Y
Yankee
M
Mike
Z
Zulu
10) Body Fluid and First Aid Kits:
a) Transportation staff need to monitor the inventory of the first aid and body fluid spill kits. These
kits are checked for out of date items during the summer months, but only the driver/monitor team
will know when a product needs to be replaced during the school year.
11) Child Check:
a) The school bus driver has the sole responsibility of verifying that no students are left on a school
bus at the end of each route.
b) All school buses will be checked at the end of each route am/pm for the sleeping children,
vandalism or items left behind.
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c) Staff members found in violation of this procedure, will be suspended in accordance with KGCS
Policy GCPF, bulleted section: When the safety or welfare of the school division or the students
therein is threatened.
d) Should a student be found sleeping, contact “base” immediately so the family and school can be
notified and arrangements can be made to transport the student home.
e) Should an item be found, in the morning, please take the item to the front office at the school; items
found in the afternoons, should be held until the next morning and given to the student or taken to
the front office at the school.
f) Before leaving the school bus, the driver, must deactivate the Child Remind System. Note: This
system is intended as a reminder to the driver to check the school bus for students before leaving
the vehicle.
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SECTION 4
KGCS TRANSPORTATION DEPARTMENT
BREAKDOWNS AND CRASH PROCEDURES
Listed below are the procedures and guidelines, established by the King George County Schools
Transportation Department related to safe transportation of all children. This is a living document and will
be updated as necessary.
1) Crash and Incident Definitions:
a) Crash: Any motor vehicle that has sustained or caused property damage or which involved a
personal injury, or any incident which a passenger or driver receives and injury.
b) Incident: Any property damage to the vehicle when it is not classified as a crash i.e. vandalism, fire
(not related to a crash), damage from a natural disaster, or unexplainable damage.
2) Crash Involvement Procedures:
a) Do not move the vehicle unless directed by the police department or the supervisor of
transportation.
b) Secure the vehicle, by the setting the parking brake and turning off the engine. You may need to
leave the ignition key in the accessory position to communicate with “Base”.
c) Contact “Base” with
d) Exact location i.e. nearest location, house # and street name
e) Indicate whether or not there are any injuries and if known at the time, the severity of the injuries.
f) Secure the scene in accordance with the Virginia Commercial Driver’s Manual.
g) Obtain the name, grade and seat # of all bus riders and whether or not have any injuries, no matter
how insignificant.
h) Do not make any statements of admittance, etc. to the other parties who may be involved.
i)
The driver/monitor are responsible for the accountability of the students; therefore, no student may
leave the scene unless accompanied by his/her parent/guardian, EMS personnel, or transferred to
another bus for transportation to home/school. Should a parent/guardian arrive at the scene
requesting to pick up their student; only the supervisor of transportation or the school principal may
release the students.
i)
Should the crash or incident be questionable on liability; the school bus driver will be sent for
a Post-Accident Drug Test. This test must be completed within 24 hours of the crash/incident
time and the driver will be placed on administrative leave or reassigned to non-driving position
until the results are received.
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3) Post-Accident Report Procedures:
a) Once the accident scene is cleared and all parties are release, the bus driver/monitor will need to
meet with the supervisor of transportation to complete a Vehicle Crash/Incident Report.
b) This report will be used by the transportation department to determine whether or not the
crash/incident was preventable or non-preventable. This will have no effect on the legality outcome
of the crash.
4) Vehicle Breakdown Procedures:
a) When a breakdown occurs, whether during the pre-trip inspection or once you have left your
parking location; follow the following procedures:
i)
If you have not departed your parking location, contact garage by phone or radio.
(a) Give the mechanic a brief description of what the vehicle is doing i.e. engine warning
light is on, a strong diesel smell, etc. and your location.
(b) The mechanic will give you directions or whether to proceed or another bus will be
brought to you, etc.
(2) If you have departed your parking location, contact the garage by radio.
(a) Follow the same directions as in section 4) part i).
(b) Should you be instructed to pull over and secure the vehicle, follow the appropriate
guidelines listed in Section 1, subpart 3) subpart b) subpart i).
b) During the pre-trip inspection, a vehicle may have component that needs to be replaced, but doesn’t
actually place the vehicle out of service example: 1 brake light out or 1 clip light out, a torn seat,
etc. These minor issues, can be repaired after the completion of the morning route.
i)
1st: At any time a vehicle has a repair or needs supplies, a Work Order Request Form needs to
be completed.
ii) 2nd: Bring the vehicle to the garage, park the vehicle in the repair line,
iii) 3rd: Bring the keys to the vehicle inside the garage, and complete the Work Order Request
Form, located outside of the garage office.
iv) 4th: If a mechanic is available to make the repair, while you wait, you may go inside the
transportation multi-purpose room until the repair is complete.
v) 5th: If a mechanic is not available, a spare vehicle will be assigned until repairs have been made.
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SECTION 5
KGCS TRANSPORTATION DEPARTMENT
STUDENT MANAGEMENT GUIDELINES
Listed below are the procedures and guidelines, established by the King George County Schools
Transportation Department related to the management of student behavior. These guidelines may not work
in every situation, but are techniques used to assist with student behaviors. This is a living document and
will be updated as necessary.
1) Standards of Student Conduct:
a) KGCS Policy JFC – R
2) Student Conduct on School Buses:
a) KGCS Policy JFCC
3) Student Confidentiality:
a) Child and family privacy is a very serious matter. Parents have sued bus drivers and school
divisions for unnecessarily revealing information about children. School transportation employees
must understand the importance of respecting the privacy of children and their families.
b) At all cost; drivers and monitors must avoid the following mistakes:
i)
Passing along information about a child to any other person except in case of a true emergency
(When the information is needed to protect the child).
ii) Gossiping about a child to other drivers/monitors in the break room, on the bus ramps, stores,
diners, etc.
iii) “Bad Mouthing” a child’s parents with other drivers, friends or family.
c) Seating Assignments
i)
Students in all age groups are required to have an assigned seat.
ii) Students in kindergarten should sit in the front 1/3 of the bus.
4) Addressing Student Conduct:
a) The goal for transportation staff is to provide a safe ride for all students.
b) Enforce the Student Code of Conduct to ensure that all students have fair access to an education.
c) Emphasis should be placed on demonstrating a cooperative relationship with the parent, school
administration and the student.
d) Regularly remind students to follow the rules and procedures.
e) Follow these simple steps for documenting student misconduct:
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i)
When a student fails to obey the rule(s), the driver or monitor should give the student a verbal
warning and document in your daily journal the date, portion of the day and the incident that
occurred.
ii) When giving verbal warnings; this should be done in privately, not in front of the students’
peers.
iii) Be sure to include the rule(s) broken and the behavior expectation with a reminder of the next
step in the discipline ladder. Be sure to have the reason to the question “Why” when it is
brought up. “Because I said so” is not an answer.
f) Should, the behavior not improve or worsens; change the students’ seating arrangement and
document in your daily journal the date, portion of the day and the incident that occurred.
i)
Be sure to include the rule(s) broken and the behavior expectation with a reminder of the next
step in the discipline ladder. Be sure to have the reason to the question “Why” when it is
brought up. “Because I said so” is not an answer.
g) Should, the student’s behavior continue the S.A.F.E.T.Y Violation Report needs to be completed
and submitted to the school administration.
i)
When completing the report;
(1) State only the facts, give no opinion. Be sure spelling and the student’s information is
correct.
(2) If, other students are involved, DO NOT include their names in the report. Use words such
as other student, pupil, bus rider, etc.
(3) If at all possible, the report should be typed or printed legibly. A copy of this report will
be sent home to the parent/guardian of the child and will also become part of the student’s
cumulative school record.
(4) Submit the report as soon as possible, don’t hold it until a later date.
h) Don’t ask the student if the administrator talked to them about their behavior. Listen to general
conversations and wait for the administrator to come to you.
i)
A short email to the school administrator as a courtesy notification may help to let them know to
be looking the report and they can plan ahead.
j) Should a student’s behavior still continue or worsen; continue the above steps and schedule a
meeting with the supervisor of transportation to discuss other options.
k) REMEMBER! Only the school administrator can administer bus suspension.
l)
Some incidents do require immediate attention and should receive a S.A.F.E.T.Y Violation report
without warning, such as: drugs, alcohol, tobacco products, fighting, sexual harassment,
intentionally injuring another student, etc.
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SECTION 6
STUDENT HEALTH POLICIES & GUIDELINES
Listed below are the procedures and guidelines, established by the VA Planning 16 Health Team and King
George County School Board related to the management of student health. These guidelines may not work
in every situation, but are techniques used to assist with student health concerns. This is living document
and will be updated as necessary.
1) Child Abuse and Neglect Reporting:
a) KGCS Policy JHG
b) All bus driver/monitors are required to complete the online course Child Abuse Recognition within
30 days of hire.
2) Administering Medicines to Students:
a) KGS Policy JHCD
3) Allergy Management:
a) KGCS Policy JJAD
4) Severe Allergy/Anaphylaxis Action Plan and Treatment Authorization:
a) VA Planning 16
5) Virginia Asthma Action Plan:
a) Form
6) Virginia School Diabetes Medical Management:
a) Form
7) King George County School Seizure Action Plan:
a) Plan
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SECTION 7
SPECIAL – ATHLETIC TRIPS
Listed below are the procedures and guidelines, established by the King George County School Board and
the King George County Transportation Department related to the assignment of special – athletic trips.
This is a living document and will be updated as necessary.
1) Field Trips:
a) KGCS Policy IICA
2) Field Trips:
a) KGCS Policy IICA – R
3) Driver Special Trip Eligibility and Assignment Procedures:
a) Eligibility:
i)
After working 90 days for King George County Schools; interested drivers may “sign up” for
special – athletic trips.
ii) Days 91 through 180; a driver will be eligible for special trips within the County of King
George, to the City of Fredericksburg or the Counties of Caroline, Spotsylvania, Stafford or
Westmoreland. These trips destinations are considered local.
iii) After completing 180 days for King George County Schools; a driver will be eligible for all
trip destinations, with the exception of overnight trips, which require lodging.
iv) After completing 1 calendar year (from your hire date) with King George County Schools, a
driver may be eligible for overnight trips.
4) Assignment of Special – Athletic Trips:
a) Trips are assigned to drivers on a rotating basis through a computer generated list using the specific
driver’s availability criteria i.e. Day Trips only (9-2), Evening only (2pm – 12am) or No
restrictions.
b) Trips are assigned via email on Wednesday mornings, for the upcoming week, unless there is an
emergency request needed and a phone call will be made to the driver next in line.
c) The driver will need to confirm or deny the trip by Friday morning. If a driver continues to deny
trips without notification or updating their request for trips, they will be removed from the roster
automatically after 60 days.
5) Special – Athletic Off Duty/Return Time:
a) A driver must have at least 6 hours off duty time before returning to duty.
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b) Drivers returning from a special – athletic trip after midnight on a regular work day; will be unable
to drive at least the first assigned route the following morning.
i)
A driver’s time missed will be recorded as administrative pay for the portion of the morning
route missed.
c) It is the responsibility of the driver to notify transportation the reason behind your absence.
6) Driver Absences, Following a Special – Athletic trip:
a) A driver is prohibited from calling “out” the day following a special – athletic trip, unless it is an
emergency.
b) A driver who “calls out” after completing a special – athletic trip may receive the following
disciplinary action:
i)
1st offense: Verbal Warning
ii) 2nd Offense: Written Warning
iii) 3rd Offense: Removal from the trip roster for a period of 60 calendar days.
19
SECTION 8
BUS ROUTING PROCEDURES
Listed below are additional procedures for completing bus routes, established by the King George County
Transportation Department. This is a living document and will be updated as necessary.
1) Student Courtesy Wait Times:
a) All drivers are required to come to a complete stop, to include activating the red traffic control
lights, at every scheduled stop whether a student is visible or not.
b) If a student is making a good attempt to get to the bus, the driver needs to wait for the student
c) Should a student not be visible, the driver needs to continue with the route as scheduled.
d) DO NOT blow the horn!
e) Drivers transporting students with exceptional needs, not using a wheelchair, are required to give
a 1 minute courtesy wait if the student isn’t at the bus stop. There is no need to contact “base” with
this information.
f) Drivers transporting students with exceptional needs, using a wheelchair, are required to give a 2
minute courtesy wait if the student isn’t at the bus stop. There is no need to contact “Base” with
this information.
2) Student Walk Distances:
a) Secondary School Students may walk up to .25 miles from their residence to the bus stop
b) Elementary School Students may walk up to .10 miles from their residence to the bus stop
c) Head Start Students and Students with exceptional needs, unless other determined, may walk up
the same distances as their peers.
3) Transportation Service on Private Roads:
a) Transportation services are not provided in privately owned subdivisions or on roads without a VA
State Route #, unless the property owners submit a request to the school division requesting service.
4) Student Drop Off Procedures:
a) The bus driver/monitor must observe the environment at all bus stops to be sure the area(s) are safe
for student discharge.
b) If transportation staff feel as though the environment is unsafe i.e. strange vehicles/persons in the
area; the student(s) need to be kept on the bus and return to the stop at a later time in the route or
returned back to school.
i)
The driver needs to contact “Base” with this information so the proper persons can be notified.
20
c) Children in grade kindergarten or younger must be met at the bus stop by a parent/guardian 12
years of age or older.
d) Students in grades 1 until the age of 10 may have a waiver of supervision signed by the parent
releasing the school division from this requirement.
5) Road/Intersection Turning Restrictions:
a) Due to safety concerns; the following roads/intersections have restricted access/turns
i)
St. Pauls’ Road, a left or right onto Dahlgren Rd.
ii) Bald Eagle Road, passed house # 16725
iii) Eagles Nest Lane, passed the intersection of Lighthouse Lane
iv) Rosedale Drive, from the intersection of Ferry Dock Lane
v) LaGrange Lane, from Kings Highway
vi) Luther Lane, from Kings Highway
vii) Inaugural Drive, no left onto Kings Highway
viii)
Comorn Road, no left turn onto Kings Highway
ix) Chapel Way, no right turn onto Caledon Road
x) Dogwood Lane, no left turn onto Caledon Road
xi) Valley Hill Loop (East), no right turn onto Caledon Road
xii) Valley Hill Loop (West), no left turn onto Caledon Road
xiii)
Caledon Road (West), no right turn onto Valley Hill Loop
xiv)Caledon Road (East), no left turn into the east end of Valley Hill Loop
xv) Potomac Drive (North), no left turn onto Bennion Road @ “B Gate”
xvi)Bennion Road, no left turn onto Potomac Drive
xvii)
Potomac Drive, no right turn onto Dahlgren Road
xviii)
Windsor Drive, no left turn onto Dahlgren Road
xix) Owens Drive, no left turn onto Dahlgren Road
xx) Windsor Drive, no crossover to Owens Drive
xxi)Owens Drive, no crossover to Windsor Drive
xxii)
Kings Highway, no U-turns between Sealston Deli and the intersection of Caisson Road
(Stafford County – 3rd Crossover @ stone house)
xxiii)
James Madison Parkway, no U-turns between Hillcrest Drive and Washington Mill Road
6) Procedures for Route Modifications:
a) Drivers/monitors do not have the authority to alter bus stop locations, times, ordering, etc. All
requests for route changes/modifications need to be submitted in writing to the supervisor of
transportation on form, Bus Route Modification Request.
21
SECTION 9
REGULATIONS GOVERNING SPECIAL EDUCATION &
HEAD START PROGRAMS FOR CHILDREN
Listed below are the Virginia Administrative Code(s), National Highway Traffic Administration guidelines,
the U.S. Department of Health and Human Service Guidelines, the Fredericksburg Regional Head Start
Program Policy, and King George County Schools Transportation Department procedures related to the
transportation of children with disabilities or qualifying for Head Start Services. Click on the link next to
regulation title to be redirected to the appropriate regulation. These are living documents and will be
updated as necessary.
1) Virginia Administrative Code:
a) Definitions: 8VAC20-81-10
b) Responsibilities of the State Department of Education: 8VAC20-81-20
c) Responsibilities of local school divisions and state-operated programs: 8VA20-81-30
d) Free Appropriate Public Education: 8VAC20-81-100
e) Individualized Education Program: 8VAC20-81-110
f) Children who transfer: 8VAC-20-81-120
g) Least restrictive environment and placements: 8VAC20-81-130
h) Disciplinary procedures: 8VAC20-81-160
i)
Compliance with Section 504 of the Rehabilitation Act of 1973: 8VAC20-81-330
2) National Highway Traffic Administration:
a) Procedures for selecting an appropriate child restraint: Checklist
b) Children at least 1 years of age and at least 20lbs. Link
c) Children over 20 lbs. and 1 year of age: Link
d) Child safety restraint systems unique to school buses: CE White and Safety Vests
e) School bus lap belts: Link
f) Securing Wheelchairs
g) Dos and Don’ts of Wheelchair Transport Safety: Sure-Lock
3) Head Start Students:
a) Head Start Transportation, Part 1310
i)
Purpose: 1310.1
ii) Applicability: 1310.2
iii) Definitions: 1310.3
22
iv) General: 1310.10
v) Child Restraint Systems: 1310.11
vi) Required use of school buses or allowable alternative vehicles: 1310.12
vii) Maintenance of vehicles: 1310.13
viii)
Inspection of new vehicles at the time of delivery: 1310.14
ix) Operation of Vehicles: 1310.15
x) Driver Qualifications: 1310.16
xi) Driver and Monitor training: 1310.17
xii) Trip Routing: 1310.20
xiii)
Safety Education: 1310.21
xiv)Children with disabilities: 1310.22
xv) Coordinated Transportation: 1310.23
4) Additional transportation procedures for King George County Schools’ Head Start site:
a) All students will be received by the teaching team once they arrive at school;
b) It will be the responsibility of the Head Start team member to board the bus, walking to the interior
rear of the bus, to verify that there are no students left behind.
c) Head Start Children must be escorted by the bus monitor as they enter/exit the bus.
i)
AM Procedures
(1) The bus monitor will exit the bus and greet the parent/guardian and child
(2) The monitor will remove the student’s book bag, guide the student toward the bus steps;
(3) The bus monitor, with the student in front of them, will assist them up the steps and to their
assigned seat and secure them in an age/size appropriate restraint.
ii) PM Procedures
(1) The Head Start team will escort the students from the building to the door of the bus,
(2) The bus monitor will exit the bus and greet the students,
(3) Remove their book bag, guide them up the steps to their assigned seat and secure them in
an age/size appropriate restraint.
(4) When the bus arrives to the bus stop, the bus monitor will have the student prepared to exit
the bus.
(5) The bus monitor will exit the bus, greet the parent/guardian and assist the student off of the
bus, and handoff the student’s book bag to the parent/guardian.
23
SECTION 10
STAFF PROFESSIONAL DEVELOPMENT
Listed below are the professional development trainings, renewal schedules and related topics for
transportation staff, established by the King George County School Board and King George County Schools
Transportation Department. This is a living document and will be updated as necessary.
1) Successful Completion Upon Hiring:
a) Drivers Only
i)
Virginia Department of Motor Vehicles, CDL Training
ii) Virginia Department of Education, Train the Trainer Series
b) Monitors Only
i)
Virginia Department of Education, Dealing with Exception Children
c) Drivers and Monitors
i)
Child Abuse Awareness – Online
(1) Staff are required to complete course within 30 days of their hire date
ii) Autism Training – Online
(1) Staff hired prior to January 2014, needed to complete course before October 31, 2014.
(2) Staff hired after January 2014, need to complete course within 12 months of their hire date
2) Successful Completion Required Annually:
a) All Staff:
i)
Physical Examination
ii) Anaphylaxis Awareness
iii) Blood borne Pathogens
iv) Diabetic Awareness
v) Handling Hazardous Materials
3) Successful Completion Required every 2 Years:
a) School Bus Evacuation Drills
b) American First Aid/CPR or Equivalent
i)
Standard First Aid
ii) Child and Adult CPR
4) Successful Completion Required every 3 Years:
a) Pre-trip Inspection
5) Successful Completion Required every 5 Years:
24
a) Drivers:
i)
Virginia Department of Education, Train The Trainer Series
b) Monitors:
i)
Virginia Department of Education, Dealing with Exceptional Children
6) Successful Completion Required every 6 Years:
a) Drivers:
i)
Commercial Driver Training Curriculum, Sections 1 through 8
25
SECTION 11
INCLEMENT WEATHER PROCEDURES
Listed below are the procedures for inclement weather, established by the King George County School
Board. This is a living document and will be updated as necessary.
1) The decision to close schools for an entire day or to delay school opening will be made as many hours
in advance of the schedule starting times as possible.
2) Staff will be notified by School Messenger, an automated phone system.
a) To register: http://www.kgcs.k12.va.us/misc/schl_mess_fam.htm
b) The following news and radio stations may also notifications referencing closings/delays:
i)
Radio Stations: 93.3 WFLS 95.9 WGRQ
ii) News Stations: 4 – WRCTV 5 – WTTG
101.5 WFVA/WBQB
7 – WEJLA
9 – WUSA
3) Inclement Weather Codes:
a) Delayed Openings:
i)
Bus drivers need to report to their buses 30 minutes earlier than normal to allow for proper
warm up and to remove any snow/ice, etc.
ii) 12 month staff members report on schedule;
iii) Remaining non 12 month staff report according to the delayed opening schedule.
b) Code 2:
i)
Bus driver, monitors and non 12 month employees do not report to work.
ii) All vehicles need to be cleared as soon as feasible of snow, ice, etc. in preparation for
returning back to work.
c) Code 1:
i)
Essential 12 month staff members report to work on time, within reason.
ii) Bus driver, monitors and non 12 month employees do not report to work.
iii) All vehicles need to be cleared as soon as feasible of snow, ice, etc. in preparation for
returning back to work.
d) Code 0:
i)
No staff members report to work
4) Alternative Bus Routes:
5) The following roads have been established as snow emergency routes. Roads listed in the left column
will not be traveled in a snow emergency scenario; these students will need to meet the bus at the stop
appropriate in the right column.
26
Rte. #
SNOW EMERGENCY ROAD NAME
ALTERNATIVE PICK UP / DROP OFF LOCATION
Canterbury Subdivision
Kent Road
@
Canterbury Loop
Fitzhugh Lane
Eagles Nest Lane
@
Caledon Road
Presidential Lakes – Back Gate
Hoover Drive
@
Makenzie Drive
Presidential Lakes – Front Gate
Madison Drive
@
Washington Drive
Presidential Lakes – Lake Jefferson
Igo Road
@
Stevenson Drive or Wheeler Drive
Southern Hills Subdivision
Magnolia Lane
@
Chapel Way
The Meadows at Dahlgren
Monte Vista Drive
@
Dahlgren Road
Worman Estates
Worman Drive
@
Caledon Road
602
Chapel Green Road
Chapel Green Road
@
Fletcher’s Chapel Road
603
Dogwood Lane
Dogwood Lane
@
Chapel Way
605
La Grange Lane
LaGrange Lane
@
Kings Highway
606
Rokeby Drive
Rokeby Drive
@
Twin Rivers Church
608
Muscoe Place
Muscoe Place
@
Comorn Road
612
Locust Dale Lane
Locust Dale Lane
@
Indiantown Road
616
Brickhouse Road
Brickhouse Road
@
Windsor Drive
618
Pumpkin Neck Road
Pumpkin Neck Road
@
Tetotum Road
619
Stoney Point Road
Stoney Point Road
@
Tetotum Road
620
Alden Road
Alden Road
@
Ridge Road or Round Hill Road
622
Ashland Mill Road
Ashland Mill Road
@
Canterbury Loop
626
Greenlaw Way
Wilmont Road
@
Rollins Fork Road
627
Wilmont Road
Wilmont Road
@
Rollins Fork Road
627
King’s Mill Road
Kings Mill Road
@
Stoney Knoll Road or Kings Highway
630
Kitchen’s Point Drive
Brickhouse Road
@
Windsor Drive
635
Gambo Creek Road
Gambo Creek Road
@
Owens Drive
636
Rosedale Drive
Ferry Dock Road
@
Potomac Drive
637
Ridgeway Drive
Ridgeway Drive
@
Kings Highway
641
Chatterton Lane
Chatterton Lane
@
Caledon Road
642
Eagles Nest Lane
Eagles Nest Lane
@
Caledon Road
644
Potts Lane
Potts Lane
@
Allen Avenue
645
Springfield Lane
Springfield Lane
@
Shiloh Loop
647
Big Timber Road
Big Timber Road
@
Kings Highway
648
Winston Place
Winston Place
@
Comorn Road
651
Valley Hill Loop
Valley Hill Loop
@
Caledon Road
652
Roseland Road
Roseland Road
@
Virginia Visitors Center
653
Midway Road
Midway Road
@
Mt. Rose Drive
655
St. Pauls’ Road
St. Pauls’ Road
@
Berthaville Road
657
Chastine Drive
Chastine Drive
@
Kings Highway
658
Cedar Ridge Drive
Cedar Ridge Drive
@
Passapatanzy Drive
659
Hobson Drive
Hobson Drive
@
Dahlgren Road
662
Oak Tree Drive
Oak Tree Drive
@
Pullen Loop
27
664
White Hall Road
White Hall Road
@
Lambs Creek Church Road
667
State Road
State Road
@
James Madison Parkway
669
Woodland Way
Woodland Way
@
Millbank Road
672
Austin Drive
Fifteenth Street
@
Gordon Drive
674
Forrest Drive
Fifteenth Street
@
Gordon Drive
675
North Williams Creek Drive
Fifteenth Street
@
Gordon Drive
683
Ferry Dock Road
Ferry Dock Road
@
Potomac Drive
687
Woodstock Road
Woodstock Road
@
Mathias Point Road
692
Cleve Drive
Cleve Drive
@
Port Conway Road
698
Nanzatico Lane
Nanzatico Lane
@
Salem Church Road
700
St. Stephens Road
St. Stephens Road
@
Comorn Road
709
Bradley Lane
Poplar Road
@
Round Hill Road
711
Dixon Lane
Dixon Lane
@
Owens Drive
711
Dixon Lane
Dixon Lane
@
Owens Drive
713
Jones Court
Jones Court
@
Passapatanzy Drive
717
Green Meadow Drive
Green Meadow Drive
@
Ridge Road
718
Shiloh Drive
Shiloh Drive
@
Ridge Road
719
Misty Lane
Shiloh Drive
@
Ridge Road
724
Beaver Drive
Beaver Drive
@
Round Hill Road
725
Thunder Road
Thunder Road
@
Round Hill Road
1018
Ormond Way
Ormond Way
@
Cleydael Boulevard
1027
French Court
Passapatanzy Road
@
Oakland Drive
1029
Benton Court
Culpeper Court
@
Cleydael Boulevard
1030
Ward Road
Ward Road
@
Stuart Road
1033
Peppermill Road
Peppermill Road
@
Cleydael Boulevard
1035
Richards Ride
Peppermill Road
@
Cleydael Boulevard
1037
Culpeper Court
Culpeper Court
@
Cleydael Boulevard
1038
Aidan Way
Aidan Way
@
Cleydael Boulevard
1039
Meadow Way
Meadow Way
@
Cleydael Boulevard
1040
Potomac Landing Drive
Potomac Landing Drive
@
Caledon Road
1050
Turkey Acres Road
Turkey Acres Road
@
Lambs Creek Church Road
1132
Nancy Lane
Nancy Lane
@
Green Boulevard
1202
Cedar Lane
Cedar Lane
@
Shady Lane
1210
Michael Drive
Michael Drive
@
Indiantown Road
1220
Lee Street
Lee Street
@
Eden Drive
1223
Clare Street
Lee Street
@
Eden Drive
1230
Sherwood Forest Drive
Sherwood Forest Drive
@
Indiantown Road
28
SECTION 12
CRISIS MANAGEMENT PLAN
Listed below are the procedures for inclement weather, established by the King George County
Transportation Crisis Team. This is a living document and will be updated as necessary.
1) Crisis Definitions:
a) Crisis Management Plan: A written plan with explicit intent to protect and sustain life, reduce
trauma and assist in emotional recovery from trauma, to minimize personal injury and/or damage
to a facility.
b) Crisis Incident: Shall include but not limited to situations involving the death of a student, staff
member or a member of a student’s immediate family by suicide, illness or accident; situations
involving threats of harm to students, personnel, or facilities to include, but not limited to natural
disasters, fire, use of weapons/explosives, and/or the taking of hostages.
2) Responding to Natural Disasters:
a) A natural disaster may qualify for an early dismissal plan to be implemented. Should severe
inclement weather become a danger, the following arrangements will implemented.
3) Decision Points:
1 hr. Early Dismissal
11:00 Decision Point
School Site
Normal Dismissal Time
OKGES – ECSE
12:30
11:30
OKGES – Head Start
1:30
12:30
OKGES – VPI
2:30
1:30
King George High School
2:35
1:35
King George Middle School
2:25
1:25
King George Elementary School
3:55
2:55
Alternative Paths Training School 3:20
2:20
Gladys O’Berle (ERI)
2:35
1:35
Gateway – Both Sites
3:00
2:00
Regional Alt Ed
12:15
12:15
2 hr. Early Dismissal
10:00 Decision Point
School Site
Normal Dismissal Time
OKGES – ECSE
12:30
10:30
OKGES – Head Start
1:30
11:30
Modified Dismissal Time
Modified Dismissal Time
29
OKGES – VPI
2:30
12:30
King George High School
2:35
12:35
King George Middle School
2:25
12:25
King George Elementary School
3:55
1:55
Alternative Paths Training School 3:20
1:20
Gladys O’Berle (ERI)
2:35
12:35
Gateway – Both Sites
3:00
1:00
Regional Alt Ed
12:15
10:15
3 hr. Early Dismissal
9:00 Decision Point
School Site
Normal Dismissal Time
OKGES – ECSE
12:30
9:30
OKGES – Head Start
1:30
10:30
OKGES – VPI
2:30
11:30
King George High School
2:35
11:35
King George Middle School
2:25
11:25
King George Elementary School
3:55
12:55
Alternative Paths Training School 3:20
12:20
Gladys O’Berle (ERI)
2:35
11:35
Gateway – Both Sites
3:00
12:00
Regional Alt Ed
12:15
9:15
Chesapeake Bay Gov. School
10:30
10:00
Modified Dismissal Time
4) During a crisis incident; school buses may need to be staged at a location other than on the school
property. This information, for security purposes, will be provided separately.
30
SECTION 14
MISCELLANEOUS INFORMATION
Listed below are miscellaneous topics of interest, related to the King George County Public Schools,
Transportation Department. This is a living document and will be updated as necessary.
6) Assignment of New Buses:
a) New buses/cars will generally be assigned on a seniority basis, with the following conditions :
b) Veteran KGCS drivers with the air brake endorsement, according to the VDMV test date and hire
date.
c) Veteran KGCS driver with the air brake endorsement, according to hire date.
7) Reassignment of Buss/Cars:
a) A vehicle being reassigned due to a co-worker receiving an upgraded vehicle, or who may have
retired, resigned, etc. will generally be reassigned by the route length, or by the age/miles of their
current vehicle.
8) Sunshine Flower Fund:
a) The Sunshine Flower Fund is to express the caring thoughts of your co-workers while you
celebrate your birthday or are going through difficult time with the loss of a loved one. This fund
by donations from the transportation staff to purchase flowers, cards and providing postage.
i)
A $12.00 a year donation is given to the coordinator each by those who wish to participate.
ii) Participating staff members, or others under certain circumstances, will receive
iii) Birthday cards,
iv) Get Well cards, if the sickness causes an absence of 3 or more days,
v) Flowers and a card for employee who has surgery,
vi) Flowers and a card for employee who has a death of an immediate family member i.e. spouse,
mother, father, child, or a sibling
9) Transportation Staff Trainers:
a) Candidate must be in accordance with 8VAC20-70-411 plus and an additional 3 years of safe
driving experience
b) Candidate must have a written recommendation by two (2) other KGCS transportation staff
drivers
c) Candidate should have basic computer skills in Word and Excel
d) Candidate(s) need to be able to instruct or co-instruct in 2 of the following areas:
e) Virginia Department of Education – Train The Trainer
31
f) Virginia Department of Motor Vehicles – Third Party Tester
g) American Red Cross Instructor for Adult and Child CPR and Standard First Aid
32
SECTION 15
FORMS AND DOCUMENTS
Below is a listing of the forms/documents used by the King George County Schools, Transportation
Department with an explanation and due date.

Annual Bus Driver Physical Form:
o
Required for employment and continued employment as a school bus/car driver.
o
The supervisor of transportation will provide a due date annually for physicals to be
returned to the office.

Annual Bus Monitor Physical Form:
o
Required for employment and continued employment as a school bus monitor.
o
The supervisor of transportation will provide a due date annually for physicals to be
returned to the office.


DMV Form CRD 93:
o
Required by VDMV, as employee authorization to obtain a copy of their driving transcript.
o
Required upon hire and updated as necessary.
Driver’s Request to Alter Route:
o
Required to be submitted by the bus driver to the supervisor of transportation, when
requesting a route/stop to be adjusted.

Inter-department Action Form:
o
Required for completion when an employee makes changes to their name, address, phone
#, special trip status, parking location or when the supervisor makes a change to the
employee’s bus # or contract status, to include modification of contracted hours.

Leave Request Form:
o
Required to be completed and submitted to the supervisor of transportation for every day
absent from duties.
o
A request for leave should be submitted at least 2 weeks prior to the scheduling of personal
leave and must be submitted within 2 working days following an unscheduled absence.

McKinney-Vento Mileage Report:
o
Report is used for the tracking the mileage and additional time for driver/monitors
transporting homeless students outside of the school division.
33
o
Report is to be turned in to the transportation office by Tuesday of the week following
transportation services are provided.

Medicaid-Famis Daily Log:
o
Used for logging Medical eligible student attendance on bus routes for reimbursement of
services.
o
Medicaid logs are due by Tuesday of the following week transportation services are
provided.

Pre-Trip Inspection Report:
o
Required by the VDOE to verify vehicle is safe to operate.
o
Report is due by the 3 working day of the following month.
34