1. sports
2. hockey

SPRUCE GROVE
MINOR HOCKEY ASSOCIATION
COACHES
AND MANAGERS
MANUAL
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The Team Manager is a central figure in creating the flow of
communication – not only within the team (players, parents and
coaches), but between the team and all support systems such as the
Minor Hockey Association (MHA), Division Managers, League
Managers, other teams, referees, officials, etc.
Simplistically, a team is like a small business with the coach being the
CEO and the manager being the CAO. Ultimately, the manager is
responsible for ensuring all the off-ice tasks are completed. This does
not mean that the manager has to do it all; he or she needs to make
sure that it gets done via delegation. Also, it should be noted that
some coaches will take on some of the activities that the manager is
normally responsible for overseeing.
By taking on the operational aspects of the team, the manager
enables the coach to focus on player development and on-ice
instruction to provide the players with rewarding hockey experiences.
This manual provides information to aid Team Managers in the
smooth operation of the team by discussing the need to delegate and
by identifying key topics that the Team Manager will need to address.
Numerous appendices including samples, templates and a glossary of
terms are included to assist the Team Manager in pre-planning and
organization.
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CANADIAN HOCKEY ASSOCIATION
MISSION STATEMENT:
We dedicate ourselves to the advancement of amateur hockey for all
individuals, through progressive Leadership, by ensuring meaningful
opportunities and enjoyable experiences in a safe sportsmanlike environment.
SPRUCE GROVE MINOR HOCKEY ASSOCIATION
VISION:
To be the best possible body, which will fairly administer and promote the
game of Hockey within Spruce Grove, to the benefit of its players, namely
Spruce Grove’s children and their respective families.
MISSION STATEMENT:
“By Dedication to the advancement of all our members in Sportsmanship,
Life Skills, Self Confidence, and Hockey Skills in a safe and nurturing environment.”
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Table of Contents
1. THE TEAM BUILDING JOURNEY ............................................................................................... 6
2. TEAM MEETINGS .................................................................................................................... 8
3. VOLUNTEERS/DELEGATIONS .................................................................................................. 8
3.1. Off-ice officials .............................................................................................................................. 9
4. TEAM RULES/SAFETY ............................................................................................................. 11
4.1. Code of Conduct ............................................................................................................................ 11
4.2. Disputes.......................................................................................................................................... 12
4.3. Equipment/Apparel........................................................................................................................ 12
4.4. Mandatory Use of Helmet’s ........................................................................................................... 12
4.5. Safety program /Respect in Sports................................................................................................. 13
5. RISK MANAGEMENT ............................................................................................................... 14
7 RECORD KEEPING/DISTRIBUTION ….......................................................................................... 15
6.1 Team Registration / Rosters ............................................................................................................ 15
6.2 Team Affiliation ............................................................................................................................... 16
6.3 Contact Lists .................................................................................................................................... 18
6.4 Medical Information ........................................................................................................................ 19
6.5 Practice / Game Schedules .............................................................................................................. 20
6.6 Game Report ................................................................................................................................... 20
6.7 Suspensions ..................................................................................................................................... 21
6.7.1 Hockey Alberta Responsibilities .................................................................................................... 21
6.7.2 League Responsibilities ................................................................................................................. 23
6.8 Organizing Games ........................................................................................................................... 24
7. APPLYING FOR TOURNAMENTS .............................................................................................. 25
7.1 Travel Permits ................................................................................................................................. 25
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8. ORGANIZING TRAVEL ............................................................................................................. 26
8.1 Travel Permits ................................................................................................................................. 27
8.2 Permission Slips............................................................................................................................... 27
8.3 Equipment ....................................................................................................................................... 27
8.4 Accommodation / Meals ................................................................................................................. 27
8.5 Costs ................................................................................................................................................ 28
8.6 Arena Maps ..................................................................................................................................... 28
9. TEAM FINANCES ..................................................................................................................... 28
9.1 Budgeting ........................................................................................................................................ 28
9.2 Team Account .................................................................................................................................. 29
9.3 Fundraising ...................................................................................................................................... 30
10. TEAM ACTIVITIES .................................................................................................................. 31
10.1 Special Permits .............................................................................................................................. 31
10.2 Fundraisers ..................................................................................................................................... 31
10.3. Photos ............................................................................................................................................ 32
10.4 Celebrations ................................................................................................................................... 32
11. CERTIFICATIONS ................................................................................................................... 32
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1. THE TEAM BUILDING JOURNEY
What makes a hockey team successful, and why do some teams and coaches have more success
than other do? What is a TEAM and how is it arrived at? TeamWorks Canada, Inc., through its
L.E.A.D. Program has developed a TEAM BUILDING PROCESS where the coaches along with parents
and players work together to design and develop a team, a team where all are aware of the “what
for and how to” of the team operations for the season in question. A brief overview is provided
below.
STEP 1 “BUILDING OUR FOUNDATION”
Develop agreement among coaches, parents, and players as to how the team will be operated for
the season. This includes clarification of values of all members, numbers of games and practices,
tournaments and anticipated budget. It includes discussion and agreements among team members
on team rules, discipline, captains, shortening the bench, player’s positions, and parent’s roles and
responsibilities.
STEP 2 “DRAFTING OUR TEAM”
Developed through a planned workshop with players and coaches, exactly what a team is. It
includes the re-visiting of the agreed upon Values from Step One and the practical understanding of
and application of the Values into our team operations. For example if Respect and Commitment
are two agreed upon Values, then what does that mean in terms of how our team operates? This
step also includes the discussion, definition and agreement of what a team is from the players and
coach’s perspective, and opportunity to clarify individual & team goals.
STEP 3 “KEEPING ON TARGET”
Through a workshop with parents, players and coaches, the group re-visits what was agreed upon in
step one and evaluates whether the team is on track, what is going right and in what areas would
we like to make changes. This is a very important step in the team process. If the team is able to
review and evaluate in a positive manner and make the changes where required, the team’s ability
to state that they are having positive experiences and that the team was success, are high.
STEP 4 “CELEBRATING OUR JOURNEY”
An opportunity that most teams currently have, but do not exercise. A year-end activity to bring
closure to the season. In this process the opportunity to evaluate the whole season from the point
of “what was agreed upon in step one as compared to exactly what happened. The evaluation
includes number of games, tournaments, practices, financial as well as detailed evaluations of each
athlete in terms of strengths and areas that the athlete would work on to become a better player.
Each athlete receives a package of materials that reviews step one through step two and three, a
sort of team journey summary. This is a special time of the year to bring closure to the season and
to celebrate the contributions of all team members including parents, players and coaches.
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LEADERSHIP
To LEAD, team leaders must follow
To DIRECT, team leaders must take direction
To ENDURE, team leaders must not put themselves above others
1. MEMBERSHIP EXPECTATIONS
As a member of SGMHA you will be involved in at least one of the following roles:

Players
Parents
Spectators
Executive Members
Coaches
Managers
Game Officials
In many cases you will find yourself involved in multiple roles over the course of the season. To
assist all of our members and to fulfill our mandate, the SGMHA Executive has established a set of
minimum expectations for the various roles involved in SGMHA. Having a set of expectations
outlined allows all of our members to appreciate what is expected of them during the course of the
hockey season. The collective carrying out of these roles and meeting these expectations is what
allows our association to provide opportunities for growth, and to ensure enjoyable development
experiences for all members. By doing so we will achieve our vision of:
To be the best possible body, which will fairly administer and promote the game of hockey within
Spruce Grove, to the benefits of its players, namely Spruce Grove’s children and their respective
families.
Our association’s mission, which will assist us in striving towards our Vision, is:
Dedication to the advancement of all our members in sportsmanship, life skills, self-confidence
and hockey skills in a safe and nurturing environment.
Fulfillment of these membership expectations is a critical step in achieving our VISION.
One Final Though; “WE ARE WHAT WE DO”
SGMHA is not some distant and removed entity. We the members and our actions are what make
this association. By each of us carrying out respective membership expectations we create and
maintain a sustainable association.
YOU AND ME,
WE ARE,
SPRUCE GROVE MINOR HOCKEY ASSOCIATION
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2. TEAM MEETINGS
Team meetings are essential in the development of formal communication amongst a team and
they encourage participation from all members. An initial meeting should be set up shortly
following the formation of the team – for many this will be the first time they meet other players,
parents and coaching staff. Ideally, the manager should be in place before the initial team meeting,
which should also discuss the seasonal plans and preliminary budget. This helps to ensure that all
parents understand the commitment, both time and financial (including tournaments), up-front and
before the season commences.
Also, the importance of a qualified Treasurer should be noted and team rules and safety should be
introduced for discussion. There is much information to discuss at the beginning of the season, so it
is up to the Team Manager to lead this meeting ensuring that the group stays on topic and does not
exceed any time restrictions.
Be sure that minutes from the initial meeting are taken and distributed to parents by email. These
minutes may be useful when dealing with disputes or concerns later in the season. As well, email
out any forms that are discussed at the meeting. Having information in electronic form for parents
to refer back to will assist with the retaining of dates and details.
Once the First Parent Meeting has taken place, team meetings can be set based on the team’s need
and desire for more meetings. Many sub-committees will form following the first meeting as well.
Every Team Manager must delegate, it would be virtually impossible to perform all tasks alone.
However, the Team Manager should be aware of or involved in the operations of these subcommittees and should pass along updates to the rest of the team. Should a volunteer not carry
through with their tasks, this supervision and monitoring will ensure the problem is caught early on
and dealt with based on team policy.
Many of the duties covered in this manual will actually be carried out by the parent volunteers
and not directly by the Team Manager.
3. VOLUNTEERS/DELEGATIONS
The most important thing the Team Manager can do is delegate – it is almost impossible for a
Team Manager to do everything without help. Not only will the Team Manager’s stress levels
decrease, but having parents take a hand’s on approach with their child’s team will increase
communication among the parents. A strong parent base will make for a strong team.
Most parents will be prepared to volunteer in some capacity; a good rule of thumb is that each
family should take on at least one role. Training for some positions may also be required. The Team
Manager should set up training sessions at the beginning of the season for the various positions –
such as running the clock. The training could take place during a team practice to avoid the need for
additional time at the rink. (there should be an instruction manual in the clock booth).
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Additionally, the manager will want to ensure that the volunteers (and players) are in a safe
environment when performing their tasks.
Once committees and areas of responsibility have been determined, the Team Manager should
circulate a schedule and a parents’ contact / responsibility list to all parents. This could help resolve
disputes later in the season, and helps direct information and ideas to the proper party.
If possible, it is a good idea to put someone new to a position with a veteran when creating the
volunteer schedule. Further, for game volunteers or shift-work roles, a course of action should be
discussed or distributed regarding whom the parent is to contact should they no longer be able to
work one of their shifts – e.g. the parent may be responsible for swapping shifts or finding their
own replacement. The Team Manager should be prepared on occasion to fill in when someone has
to cancel. If people are consistently not fulfilling their roles, the Manager may need to ‘step in’.
Parent Volunteer positions may include:
• Team Manager
• Secretary
• Treasurer
• Jersey Care
• Games Volunteers (time keepers, stats sheets, 50/50 ticket sellers)
• Team Safety Person
• Post-Ice Snacks
• Phone/Communication
• Tournament Committee / Tournament Finder
• Fundraising Coordinators
• Social / Events Committee (celebrations, photos, etc.)
3.1. Off-ice officials
GUIDELINES FOR OFF ICE OFFICIALS
(Penalty & Game Timekeeper/Official Scorer/Gatekeepers)
The following guidelines for off-ice officials should be reviewed briefly before the start of each
game to ensure each official is aware of what their responsibilities are. As an off-ice official, it is
important that you remain as neutral as possible to avoid showing impartiality or disrespect to
either team, players or officials. Avoid any verbal and/or physical confrontation with the players or
coaches.
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As per Canadian Hockey Official Playing Rules:
Penalty timekeepers and Gatekeepers duties:
- The penalty timekeeper shall keep the time served by each penalized player during the game and,
upon request inform the penalized player as to the unfinished time of his penalty.
- If a player leaves the penalty bench before his time has expired, the Penalty Time Keeper shall
note the time and advise the Referee at the next stoppage of play.
Note: Attend the gate to the penalty box at all times when players are serving a penalty. If a player
wishes to leave the penalty box before the expiration of his penalty or to take part in an altercation,
avoid confrontation and simply inform him that he is not permitted to leave the penalty box. Should
he persist, do not physically restrain him. Ensure his conduct is reported to the Referee at the next
stoppage of play.
- Where public address systems are used, the Penalty timekeeper shall announce or have
announced the name of each penalized player, the nature of the offence and the time the penalty
was assessed.
Official Scorers duties:
- Enter on the “official game report” a correct record of the goals scored, by whom they were
scored and to whom assists, if any, are to be credited. She shall also keep a correct record of all
penalties assessed, stating the names and numbers of the penalized players, the duration of the
penalty, the infraction, and the time when the penalties were assessed.
- Request that all affiliated players dressed for the game, be designated on the Official Game Report
by the use of the symbols “AP” after their name (in a similar manner to that used to designate the
Captain and Alternate Captains).
- At the completion of each game, the Official Scorer shall sign the Official Game Report
him/herself, and then have the Referee sign it. They shall then forward the Game Report to the
manager of the home team for forwarding to the League Director.
- Prior to start of the game, the official scorer shall obtain from the manager or coach of each team
their complete line-ups, verified and signed by the team official in charge. The captain and alternate
captains of each team shall be duly noted on the official game report.
- The official scorer shall submit the official game report to the referee prior to the start of the game
and shall draw to their attention any case which they feels does not comply to the rules.
- The official scorer shall advise the referee when the same player has received their “second
major” penalty, their “second misconduct” penalty, or their “third stick infraction” penalty during
the same game. - “Stick infraction penalties: High sticking, slashing, cross-checking, spearing and
butt-ending - Where a public address system is in use, the official scorer shall announce, or have
announced, immediately following the scoring of each goal, the name of the player who scored the
goal and the name of each player who received an assist.
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Game Timekeepers duties:
- The game timekeeper shall record the start and finish time of each game and all actual playing
time during the game.
- The game timekeeper shall signal the referee for the commencement of the game, the start of the
second and third period, and for each overtime period. The game timekeeper shall, by the means of
a siren or whistle, signal the end of each period, each overtime period and the end of the game.
- The game timekeeper shall announce or have announced when ONE MINUTE of actual playing
time remains in each regulation or overtime period.
- In the event of any dispute regarding time, the matter shall be referred to the Referee in the
charge and his decision shall be final.
4. TEAM RULES/SAFETY
The Team Manager and the coaching staff should discuss team rules and safety procedures at the
beginning of the year with both the players and the parents (at the first parents’ meeting). A copy
of the rules should be signed by the coaches and circulated back to the team. The most important
thing to remember when dealing with team rules is to be fair, progressive and consistent! Further,
the Manger and team needs to keep in mind that when dealing with minor hockey that most
players have other activities/priorities along with hockey, so conflicts and absences are to be
expected. The level of commitment will vary with age, level of the team, etc. When implementing
rules, explain the significance of the rule to the team and the consequence for not abiding by it.
When enforcing rules, everyone on the team must be treated equally or team unity will break
down.
4.1. Code of Conduct
Having a set code of conduct will ensure consistency when dealing with any team issues that may
arise. The Code of Conduct should be discussed as part of the expectations for parents and players
during the first parent meeting, and a finalized copy should be distributed among all team
members. It is a good practice to have parents and player’s sign a copy, showing that they are
committed and will take responsibility for their actions should a dispute arise during the season. If a
Code of Conduct is not provided by the Minor Hockey Association, the following are topics to
consider for inclusion:
• Conduct at practices, games, events, team functions
• Locker room conduct and procedures (prior to game, after game clean-up)
• Team attitude (coach, players and parents ethic codes)
• Respect
• Harassment
• Drugs / alcohol
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4.2. Disputes
There may come a time where a Team Manager will have to act as a liaison between the team
parents and coaches to resolve disputes. The parent should be comfortable knowing they can bring
concerns to the Team Manager for any reason - equal playing time, coaching tactics, harassment,
etc. The Team Manager should work with the coach and parents to first try to resolve disputes at
the team level. Open communication, consistency, and mediation by the Team Manager are key. In
the event of a dispute it is imperative that each member follow the policy and procedures manual
section on disputes.
4.3 Equipment/Apparel
Game Jerseys. The Team Manager will be responsible for the care of the team jerseys. They will
want to ensure that both home and away jerseys are present at all games no additional markings,
such as names, are added to jerseys. A volunteer position can be created to delegate this
responsibility to a parent who will organize jerseys, collect them after games and wash them
between games.
Water Bottles. Each player is to have his or her own water bottle that they bring to practices and
games – that is well marked with his or her name. Sharing of water bottles is one of the easiest
ways for a team to spread germs and illnesses among themselves and; therefore, should be avoided
for health reasons.
Other Equipment (pucks, first aid kits, etc.). If the team is assigned equipment from the Association
the Team Manager will need to discuss with the Association what the responsibilities of the team
will be for caring for that equipment; then the Team Manager may be able to delegate some of
these responsibilities to parents.
Dress Code. If applicable, the Team Manager should discuss the dress code with players and
parents at the beginning of the year. Player’s should be dressed in a respectful manner for games,
but as a team you will want to consider issues such as cost, sponsors and relevance for your team.
For example, if the team does a warm-up prior to games, the dress code may be tracksuits. The
need for a dress code may vary based on age, competitive level, etc.
4.4 Mandatory Use of Helmet’s
a) SGMHA completely supports Hockey Alberta in the ruling of mandatory use of helmets for
coaches, assistant coaches and on ice help.
b) Effective November 6, 2008 it is mandatory that any coach, trainer, assistant coach,
guest coach or volunteer who is on the ice or floor (inline hockey) at practice or a
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similar function must wear a CSA approved helmet with the chin strap of the helmet 15 securely
fastened. Beginning January 1, 2009 failure to comply with this policy will result in the following
discipline for all Divisions of hockey:
1st Offence – Written warning
2nd Offence – 2 Game Suspension
3rd Offence – Indefinite Suspension
Any reports of violation of this policy are to be filed with the appropriate Minor Hockey Association,
or in the case of Junior and Senior hockey to the appropriate League President. Should the report of
a 1st offence be proven valid through an investigation by the LMHA or League they shall issue the
written warning with a copy being sent to Hockey Alberta. Any 2nd and 3rd violations of this policy
shall be filed in the same manner with the LMHA or League and a report be filed with Hockey
Alberta for the suspension to be assessed.
c) SGMHA will not waiver on this policy and every report will be filed with SGMHA and Hockey
Alberta. The reports can be found on our website at www.sgmha. ca. Any member and non
member who witnesses anyone participating without a helmet is encouraged to file a report.
4.5 Safety program /Respect In Sports
Hockey Canada has a variety of programs that teams can participate in to encourage a safe and
enjoyable experience for all those involved in hockey today. It is important for all team members,
not just the Team Manager, to encourage the team to follow guidelines such as those outline in
these programs.
Safety Program. The Hockey Canada Safety Program is a development initiative of Hockey Canada.
The emphasis of this program is on injury prevention and safety through risk management and
education. It is the goal of this program and the members of the Hockey Canada Safety Program
committee that hockey be made as safe and enjoyable as possible. This will be accomplished by
providing Safety people with the risk management, safety tools and information to allow them to
implement effective injury prevention and risk management programs where safety is the first
priority at all times. This will be accomplished by every team having a qualified Safety Person on the
bench at all times who will be focused on the safety and well being of the players. At least one
person on the bench staff listed on the HCR roster must have the safety course.
The Safety Person for their team should sign up on Hockey Alberta’s website, the link can be found
on Spruce Grove’s website under the development – clinic dates and location tab. You will need
your hockey ID # to register, which can be obtained by contacting the your LMHA office.
Respect In Sport In 2009, Hockey Canada put in place the Respect in Sports program that has
replaced Speak Out. The Respect in Sport Coach Program provides in-depth information on the
subjects of bullying, abuse, harassment and neglect in a convenient, safe and easy to comprehend
manner. This multi-media program utilizes audio with synchronized visuals, animations that
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demonstrate negative behaviours and provide ideas of how a situation may be better handled,
includes valuable information from subject matter experts delivered in a clear and concise fashion,
and asks questions of the leaders based on the animated scenarios displayed. The Respect in Sports
Program is an online course that can be accessed on the Hockey Alberta website. All bench staff
registered to the HCR Roster must have either the respect in sports – coach or speak out program.
5 RISK MANAGEMENT
Accidents can and do happen anywhere, anytime, to anyone. This is especially true in sports which
involve physical contact, like hockey. Whenever physical contact is involved, there is always the
potential for serious injuries. When serious injuries occur, they can inflict tremendous hardship on
injured parties and their families, often for a lifetime. In addition, serious injuries also involve the
threat of lawsuits where people and organizations are sued for negligence. This is where risk
management becomes important. Risk management includes identifying, assessing and eliminating
or minimizing risks in an activity, in this case, organized hockey. Risk management requires all
participants in organized hockey to play specific roles in order to prevent accidents and injuries
before they happen. Insurance is the last component of an effective risk management program, as it
provides protection for all participants against the consequences of unavoidable risks. Risk
management consists of four basic steps, performed in a logical sequence:
Step 1: Identify the risks connected with an activity.
Step 2: Assess the relative significance of all on-ice and off-ice risks.
Step 3: Eliminate or minimize identified risks.
Step 4: Provide protection against unavoidable risks. This can include insurance coverage. It’s
important to remember that unless the first three steps are carried out effectively, insurance or
other funds which may be set aside will be inadequate. They will not be able to contain the claims
that would arise from a risk exposure that is uncontrolled and unmanaged. To be prepared in the
event of serious injuries, every team must establish an Emergency Action Plan (EAP). The EAP
requires the appointment of three individuals to specific roles, which they would assume in the
event of a medical emergency. The EAP should be rehearsed throughout the season:
Charge Person
• The most qualified person available with training in emergency control, first aid or the Hockey
Canada Safety Program
• Familiarizes themselves with arena emergency equipment
• Takes control of an emergency situation until a medical authority arrives
• Assesses severity of an injury
Call Person
• Makes call for emergency assistance
• Knows location of emergency telephones in every facility
• Knows list of emergency telephone numbers
• Knows best directions to arena
• Knows best route in and out of arena for ambulance crew
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• Communicate with the Charge Person and Control Person
Control Person
• Controls crowd and other players and keeps them away from Charge Person and injured player.
• Ensures proper room to work for Charge Person and ambulance crew
• Discusses Emergency Action Plan with arena staff, officials, opponents
• Ensures that the route for the ambulance crew is clear and available
• Seeks highly trained medical personnel (i.e. MD, Nurse) if requested by Person In Charge
6. RECORD KEEPING/DISTRIBUTION
The Team Manager is the keeper of the Team’s personal information. Because one never knows
when a specific piece of information is needed, it is a good idea for the Team Manager to create a
binder of forms and handouts that can be taken to meetings, games, etc. to keep data easily
accessible. Documentation will have to be completed following all games as well, and it is a good
idea to have extra forms on hand. The team manager will want to become familiar with hockey
terminology and acronyms to aid in reading and filling out forms properly.
Documents to include in a binder:
• HCR Roster
• Contact lists
• Player medical forms (in a confidential folder within the binder)
• Forms (game reports, injury reports)
• Schedules (practices, games and parent volunteers)
• Notices
• Arena information
• Committee updates
• Current financial information
6.1. Team Rosters
Once a team is formed the registrar/administrator will complete all the required paperwork with
Hockey Albert to register the players and bench staff with Hockey Alberta. A HCR roster will be
provided to the Manager from the office once registration has been completed (only players and
bench staff on the roster are allowed on the ice or bench at all time during the season). Teams
must be in possession of their HCR Roster before any league or exhibition games transpire. It is
advised that the manager forward a copy of the team roster to the coach/assistant coaches so that
they have a copy with them. Anytime that a player/bench staff is added or removed from a team a
new HCR roster will be issued.
The manager is to review the information on the roster with parents and bench staff to ensure
accuracy. All Players not registered properly are considered ineligible players and suspensions to
the manager/coach will be assessed.
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6.2. Team Affiliation
Affiliation was created to provide relief to teams when short-handed due to player illness, injury or
suspension. Affiliation must be declared and filed in writing with Hockey Alberta no later then
December 15th of each season. At the end of a playing season, affiliations cease to be recognized.
Affiliates must come from a lower category and must be from the same Minor Hockey Association (with
the exception of elite teams). Lateral affiliation is not permitted; for example Bantam “B” to Bantam “B”
when two or more teams exist at the same level. Affiliation only allows for players to move up to play, it
does not allow a player to move down from an upper level team
The Association will duly endorse a player who is affiliated and use of the player will be permitted
provided the player is duly endorsed. Affiliation declared and filed with Hockey Alberta is the only
authorization that permits a player to play as an affiliate in a provincial, league or exhibition game. Only
players who have been affiliated to a team can play for that team. Managers are to be aware of any
affiliation rules that are put in place by their league.
Any affiliate player may be brought up to play to practice with the affiliated team at any time during the
season, and only 10 sanctioned sanction games during the season, exception to this is if the players
teams has finished for the season. The affiliate player should be noted on the game sheet as an “AP”.
Affiliation Recommendations
Affiliation is on a player by player basis. This means that players from several lower teams can be
affiliated to a higher level team. For example, a Midget “AAA” team can affiliate players from the
Midget “AA”, Midget “A”, Bantam “AAA” or lower level. On a player by player basis a total of 19 players
of which 2 must be goaltenders from various level teams may be affiliated. No player, however, can be
affiliated to more than one team.
Coaches should limit their selection to affiliate those players that they would use, SGMHA
recommended that coaches select players that are no more than two levels below their team. This way
players not affiliated by one team are still eligible to be affiliated by another team that could and would
use them as an affiliate player and promote player development. It is also strongly recommended that
the affiliated players are used in practices throughout the year to promote player development and help
the player transition on the team in the event they are called upon to play in a game.
Selection procedures for Affiliation
The highest level team in each division has first choice of affiliates in their division as well as the highest
level team in the division below them. Each level, in rank order from the highest level down, would then
have next choice in their division. For example, the Midget “AAA” team when affiliating on a player
basis, has first selection from Midget “AA”, Midget “A” and so forth. The Midget “AA” would then have
next choice from the Midget “A”, Midget “B” and so forth. But the Midget “AA” would not be able to
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select players from the Bantam “AA” team until Bantam “AAA” had their selections made because
Bantam “AAA” are the highest level team in the division and the highest level team in each division has
first choice.
Because all players to be used as an affiliate must be declared and filed with Hockey Alberta prior to
playing as an affiliate, the affiliation process must be initiated by the beginning of October with
deadlines for submission by each team level set by the executive each season.
To initiate the affiliation process, each head coach must submit a list of desired affiliate player’s names
to their team manager, the team mangers will then communicate with the desired player’s team
manager to arrange for the affiliation approvals. When a manager receives a request for affiliations
they should first advise the coach of the requested affiliates and then obtain signatures from the
parents for permission for their child to be affiliated. Once this is completed the form with the
signatures should be faxed or emailed back to the manager that has requested the affiliates to forward
to the registrar/office to register the affiliated players. Approval from the registrar must be received by
the manager before affiliated players are permitted to skate with the team. Once the player has an
approved by his name on the HCR roster only then is he permitted to play in games with the affiliated
team
**Once a player is affiliated to a team they cannot be removed.
Use of an Affiliated Player
Procedure for obtaining affiliated players:
a. If a team wishes to use an affiliated player, the manager is required to call the affiliated players
manager to ensure there is not a conflict
b. If there is no conflict, the head-coach or manager of the requesting team calls the player and
invites him to attend
c. The player must agree to attend on his own
d. If there is a conflict the two coaches need to discuss and decide if there are other options (i.e. are
both games of equal importance; league vs. exhibition game). If an agreement cannot be reached
by the two head-coaches than a call must be made to the divisional director and he/she will decide
e. It is strongly recommended that players are used during practices throughout the year to
promote player development and assist with the transition on the team in the event they are called
upon to play a game.
6.3 Contact Lists
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Parents’ Contact / Responsibility List. Having the parents’ contact / responsibility list available can
aid the Team Manager during disputes by acting as an outline for where responsibilities lie.
Distribution of the list at the beginning of the season allows it to be used by other team members to
contact the proper party with questions or ideas, without first having to direct everything through
the Team Manager. Prior to distribution, the Manager will want to ensure that a team email
protocol or process has been developed that is agreed to by everyone; this will help prevent
negative comments and gossip.
Team Contact List. The Team Contact list should be distributed at the beginning of the season to
encourage open communication within the team. It is a good idea to have extras on hand for
parents who have lost their copy or to be able to easily look up a player should they need to be
contacted on short notice, for example: to track down why a player is late for a game. If the Team
Manager is approached by a scout or other individual requesting a team list, it is important that the
Team Manager respect any privacy regulations. This is true when dealing with any form of personal
information. When dealing with an information request, the Team Manager could reverse the
situation. Have the scout provide their contact information which can then be passed along to the
player that is being inquired about. The player and his or her family can then decide if they wish to
contact the scout.
Association List. Association Contact List is available on the association website on the drop down
list under contact. It is a good idea as Team Manager to download the list from the website. Having
this information readily available will make it easier to get any questions through to the appropriate
person.
6.4 Medical Information
Each player / parent is to fill out a medical information sheet. While it is important for coaches and
staff to review this information and be aware of any medical concerns, it is not likely they will
remember every detail about every player. Having the medical sheets close can provide important
information in the case of an emergency, as well as provide contact information for family
physicians and emergency contacts when the parents are unavailable. Coaches also need to fill out
the medical form.
At the very least, the medical information form should include:
• Player’s Health Care Number
• Doctor’s name and contact information
• Emergency contact information
• Important medical conditions / allergies
The use of a team injury log provides the Team Manager or Safety Person with medical updates
based on injuries that take place throughout the season, after medical forms have already been
filled out. The log ensures that the most current information is available should the needs arise, as
well, the log may detail how to manage current team injuries (for example, does an injury require
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taping prior to a game?) and act as a quick reference to injury reports that have been filed
throughout the season.
CHA ACCIDENT INSURANCE BENEFITS DO NOT COVER
1. Benefits eligible for payment by an employee’s private medical and/or dental plan. The plan acts
as second “payer” in all cases and can be used for deductibles/co-insurance not paid by the first
“payer”.
2. Any benefits provided or paid by any Government Hospital or Medical Plans, whether or not the
injured person is included in such plan. There are no payments for any non-resident who plays
hockey in Canada without some form of primary coverage.
3. The purchase, repair or placement of eyeglasses or contact lenses, prescriptions thereof.
4. The services of a masseur of physiotherapist.
5. Sickness of disease either as a cause of effect.
6. Injury resulting from war or act of war, whether declared or undeclared.
7. Air travel, except as fare-paying passenger in an aircraft with a certificate of air worthiness
to/from a CHA sanctioned activity.
8. Expenses of dental treatment incurred for the cost of replacement or repair of artificial teeth or
dentures, permanent bridgework excepted.
9. The expenses of a knee brace or similar device, the use of which is solely to allow an insured
person to participate in a game or practice of hockey.
10. Any expenses not submitted within 365 days of the date of the accident. 11. Any accident report
forms not submitted within 90 days of the accident.
HOW TO MAKE A CLAIM
1. SECURE a CHA Accident Report Form (under the misc form drop down list under the Manager’s
tab on the association’s website).
2. COMPLETE the form in its entirety. (Have the player take the form with them to the hospital or
doctor/dentist office for the initial consult).
3. SUBMIT the full completed form to Hockey Albert’s office along with any Receipts or invoices
within 90 days of the date of the accident.
6.5 Practice / Game Schedules
The Team Manger, in coordination with the coach and the Association, should create and provide
parents with a practice and game schedule at the beginning of the season; followed by monthly
updates highlighting any alterations. If a change is made with short notice it is best to phone
parents (use the parent volunteer phone tree if one is set up) rather than email to ensure the
message has been received.
6.6 Game Report
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Following each game the home team is required to submit a copy of the game report to the league
representative (deadlines for submission should be confirmed with the League). Before submitting a
game report, it must first be signed by the referees and by both teams. Game reports have multiple
purposes: • Evaluation for the seeding round • Determine positions for playoffs • Identify
suspensions in the case of a major penalty • Used for posting official standings (website) • Report to
media
A. LEAGUE GAMES
a) All games will end at the scheduled time regardless of the time started.
b) Timing Regulations
i)
Team’s participation in leagues outside of EMHA game length will be specified by the
leagues in which these teams play.
House League game times are typically as follows;
Midget Federation - 2.25 hours of ice 3 period of stop time, 2 ice cleans
Bantam Federation - 1.5 hours of ice 3 periods stop time no ice cleans
Pee Wee Federation – 1.5 hours of ice 3 periods stop time, no ice Cleans
Atom and Novice - 1 hour ice slots - 1st and 2nd period consist of 15 minute run time - 3rd period 20
minutes running time with last 5 minutes being stop time.
Penalties: All games, both stopped and runtime
2 minutes minor, 3 minutes minor for running time
5 minute major
c) In absence of a League Rule, Referees will use the 5 – 2 Rule which states that when there is only
five minutes left in the ice slot and the game has more than five minutes left, the timekeepers will
inform the referees and drop the clock to two minutes at the next whistle.
d) The starting lineup rule will be waived for all House League games and referees will be directed
not to call a penalty. However, coaches should be aware that this might not apply to out- of town
games or tournaments.
e) Game Officials: Home teams will supply one game official as follows
Scorekeeper
Time Keeper
Player Box Keeper(s)
Except where leagues otherwise request.
f) Player Boxes: Maximum of 4 team officials allowed in the player box at any given time.
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g) All league and playoff games scheduled will take precedence over all other commitments. With
the exception of Provincials, which take precedent over all other games, defaulting on scheduled
games may lose all rights to future games or playoff position.
h) No player shall participate in regular league games with other than official team players or
affiliated players.
i) Referees will follow the League Rules governing games that run late.
B. GAME SHEETS
a) Copies of all game sheets from League, Exhibition and Tournaments shall be faxed to the
appropriate League Director within 24 hours of the game or by whatever time the league in which
the team plays specifies.
b) Federation Hockey requires game sheets to be faxed to City Category Director within 24 hours.
(Female teams within EMHA submit to appointed “Category Director”
c) After the game sheet has been signed by the game officials, no game sheet shall be altered with
the exception of adding the permit number.
6.7 Suspensions
6.7.1 Hockey Alberta Responsibilities
1.1 Minor Zone chairperson, or designate, is responsible for issuing and monitoring suspensions
in exhibition, tournament play, provincial play, and Hockey Alberta sanctioned Events (i.e.
Alberta Cup, Alberta Winter Games, Arctic Winter Games, Canada Winter Games, and
Programs of Excellence).
1.2 All game sheets that have suspendable infractions must be faxed within 24 hours to the
appropriate Minor Zone Chairperson or designate by the team.
1.3 When a suspension is incurred in exhibition play, provincial play, tournament play, and
Hockey Alberta Sanctioned Events, the suspension must be served in the next consecutive
game(s) (league, tournament, and Provincial Play or Hockey Alberta Sanctioned Event).
1.4 Exhibition games do not count as suspended games. Players cannot play in exhibition
games while serving a suspension. When a suspension occurs to an affiliate player, the
player must serve the suspension on the team that he was affiliated to when the suspension
took place before he can resume play with his registered team.
CHA Bylaws Regulations
Any CHA player, coach or other official, who is under suspension by the CHA Branch League
or Minor Hockey Association, is suspended from any and all involvement in CHA activities.
Any individual under such suspension who does participate in any CHA activities will be
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subject to discipline by the CHA, or the member branch, League or Minor Hockey
Association.
1.5 If the suspension overlaps into league play, the Minor Zone Chairperson, or their designate,
must notify the Minor Hockey Association President, or their designate, and the League
Governor.
1.6 The Minor Zone chair, or designate, will issue a suspension notice.
A suspension notice must specify the following:
1.6.1 Number of Games
1.6.2 Which games are to be served (EX: tournament, provincial, league or Hockey Alberta
Sanctioned Events).
1.6.3 The Hockey Alberta Appeal process
1.7 Any infractions that involved a player/coach, on a referee or linesman (Rule 71 or 80), are
handled by the Hockey Alberta Provincial Match Penalty Coordinator.
1.8 No suspended player or team official is allowed on the bench, in the timekeepers/penalty
box, dressing room and within fifty (50) feet of the players’ benches during a game.
1.9 Any player incurring a suspendable infraction with either his/her registered team or
affiliated team is suspended from all hockey until the suspension is served with the team
they are registered with, if that team is finished hockey for the season this player would be
allowed to serve such suspensions with his/her affiliated team. The player and suspension
must be listed on the game sheet.
1.10 Suspended players/team officials must be noted on the game sheet during the games
comprising the suspension.
6.7.2 League Responsibilities
2.1 The league is responsible for issuing/monitoring suspensions for league play only.
2.2 All game sheets that have suspendable infractions must be faxed to the appropriate league
representative by the specified time given by the appropriate league.
2.3 When a suspension is incurred during league play, the suspension must be served in the next
consecutive games, league play, tournament play, provincial games and Hockey Alberta Sanctioned
events. CHA Bylaws Regulations Any CHA player, coach or other official, who is under suspension
by the CHA Branch League or Minor Hockey Association, is suspended from any and all involvement
in CHA activities. Any individual under such suspension who does participate in any CHA activities
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will be subject to discipline by the CHA, or the member Branch, League or Minor Hockey
Association.
2.4 If a suspension overlaps into, tournament play, provincial play, or Hockey Alberta Sanctioned
Events, the league representative must notify the minor Zone chair, or their Designate
2.5 Exhibition games do not count as suspended games. Players cannot play exhibition games while
serving a suspension.
2.6 The league representative will issue a suspension notice. A suspension notice must specify:
2.6.1 Number of games.
2.6.2 Which games are to be served. e.g. League play, tournament play, provincial play, or Hockey
Alberta Sanctioned Events
2.6.3 The League Appeal process
2.6.4 The player/team official must not participate in any CHA activities until a written suspension
notice is received.
2.7 Any infractions that involve a player/coach, or a referee or linesman (Rule 71 or 80), are handled
by the Hockey Alberta Provincial Match Penalty Coordinator.
2.8 No suspended player or team official is allowed on the bench, in the timekeepers/penalty box,
dressing rooms and within fifty (50) feet of the players’ bench during the game.
2.9 If a league suspension extends into tournament games, provincial games or Hockey Alberta
Sanctioned Events, the League President, or their designate, is responsible for notifying the Minor
Zone Chairperson, or their designate.
2.10 Any player incurring a suspendable infraction with either his/her registered team or affiliated
team is suspended from all hockey until the suspension is served with the team they are team
sheeted or carded with. If that team is finished hockey for the season, this player would be allowed
to serve such suspension with his/her affiliated team.
2.11 Suspended player/team officials must be noted on the game sheet during the games
comprising the suspensions.
6.8 Organizing Games
For a game to run smoothly and follow all regulations, the Team Manager must not only monitor
what is happening during the game, (such as off-ice conduct), but they must put in time prior to
each game to ensure all positions are staffed. Tasks can be divided in to pre game, during game,
and post game. Any financial transactions have likely been delegated to the team’s treasurer.
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Pre Game
Prior to the game the Team Manager has many duties:
• Confirm Ice
• Confirm officials are booked;
• Check dressing rooms and secure;
• Organize volunteers and train if necessary.
- Volunteers need to be alerted to the schedule well in advance and there should be a policy in
place that volunteers can use to fill their position if they have to cancel, for example: swapping
shifts, contacting the Team Manager within a certain time frame, etc.
During the Game
During the game, the Team Manager’s main role is supervision. This may include:
• Fill in for a volunteer parent if they need a break;
• Monitor off-ice conduct of players and parents;
• Frequently check that the dressing rooms have remained secure.
Post Game
The Team Manager’s post game duties include:
• Ensure rink has been left in good condition (dressing rooms);
• Submit the game report to Association or League;
• Pay referee fees and retain a receipt for Federation teams only .
6.8.1 Exhibition Games:
ICE SCHEDULING
• Procedure to follow when scheduling ice:
1) Please email the ice scheduler with the following Information
a) your name and what team you represent
b) what level you are in
c) what ice you want – i.e. Slot # from schedule, date, time
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2) Once you have received your ice, it is your responsibility to schedule the referees for any
exhibition games (see Referee section)
6.8.2 Referees:
All of your league games will have refs scheduled prior to the game (once you have your game schedule
from the league website, please forward all your home games to the referee assignor so that she can
confirm what is on the league website with what was sent from the league). You do not have to
schedule refs for League play, unless you reschedule the game. If you reschedule a game then you must
notify the Referee Assignor immediately contact information and referee guidelines are under the
referee tab on SGMHA website, please ensure you review this page before any league or exhibition
games transpire.
7. APPLYING TO ATTEND TOURNAMENTS OR EXHIBITION
GAMES
At the beginning of the season the team may decide to take part in tournaments or exhibition
games. The Team Manager can create a tournament finder to be responsible to search out and
apply for tournaments respectively. Game sheets will still need to be submitted following the
tournament or exhibition game as per Branch regulations.
7.1 Travel Permits/Exhibition Permits
Travel permits are required by any team travelling to tournaments or exhibition games outside of
our Zone 3 (A list is available under travel permits on the Manager drop down list for associations
within our zone).
Exhibition Permits are required by the host team for exhibition games. Federation teams must
request an exhibition permit for all exhibition games within their zone (regardless if they are home
or away)
Permits can be obtained by completing all the information required on the SGMHA website located
on the manager’s drop down list – travel-exhibition permit. It is recommended to apply for your
permit early, permits can be cancelled, however if you pay for a tournament and are then denied a
travel permit you may not get your payment for the tournament refunded.
a) All Hockey Alberta sanctioned teams MUST be in possession of a Travel Permit when travelling
outside the zone. It is recommended to bring a hard copy of the actual travel permit as most
associations will request a copy.
b) When travelling out of province the actual Travel Permit must be carried with the team at all
times. Approval for out of province tournaments may require more time to be approved.
c) The travel permit number must be recorded on each game sheet.
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d) All game sheets from tournaments and exhibition games must be emailed to the SGMHA office
within 24 hours of the game/tournament completion.
e) All games that have a match penalty or penalty resulting in a suspension write up must be
emailed immediately to the Hockey Alberta Game and Conduct Coordinator. (HA Zone 3 Discipline,
Travel and Tournament Rep [email protected])
f) Failure to follow the above noted rules will result in the following penalties:
7.1.1. Failure to email copy of game sheets
a) First Offence – 2 week ban on permits
b) Second Offence and any subsequent offence- 4 week ban on permits.
c) Third Offence – Indefinite suspension on all permits.
7.1.2. Failure to obtain a travel permit or exhibition permit
a) Indefinite suspension on all permits.
g) Teams must also ensure that their opponent has the appropriate Permit if required and that the
permit number is placed on the game sheet.
h) If the Coach/Manager cannot confirm if the opposing team has the proper documentation then
THE GAME MUST NOT BE PLAYED!
i) Permits are necessary for insurance purposes. If a permit is not obtained then all players and
team staff are exempt from being insured during the participation of the hockey game.
J) The Permits WILL NOT be issued after 4 pm on Friday’s. Hockey Alberta does not allow approval
of permits submitted on Friday’s until the following Monday.
8. ORGANIZING TRAVEL
Whether for games, tournaments, or events, the Team Manager will have to be aware of issues
surrounding team travel. In many cases the parent’s are responsible for ensuring their child is on
time, and team rules will likely be in place for those that arrive late for games and practices.
However, there are many situations that can require more attention to travel plans, for example:
traveling as a group on a bus, traveling to a tournament outside of the team’s area, overnight
travel, etc.
Travel should be included in the discussion of extra games / tournaments that takes place during
the first parent meeting. The team will need to come to an agreement on what means the team will
use to travel and how extra costs, such as hotels, gas and meals will be paid for – whether by
parents or through fundraising. Prior to team travel the Team Manager should determine if any of
the following issues are applicable to their team.
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8.1. Permission Slips
When traveling as a team, permission slips may be required for insurance reasons. As well, the slips
provide consent to the traveling parents to discipline players if necessary (based on team conduct
rules) or to act in the best interest of a player should an emergency arise when the parent is absent.
The Permission slip will also inform the parents / guardians of the details of the competition. The
form should include the following informational sections:
• Venue
• Date and time
• Travel arrangements (meeting times and locations)
• Itinerary • List of chaperones • Contact numbers
• Special requirements (e.g. packed meals, special clothing, spending money required, etc.)
Sections that need to be completed and returned to the Manager include:
• Request for medical and emergency information (any new information not included on the Player
Medical Form should be noted here)
• Copies of players’ ID
• Consent statements signed by parent / guardian
8.2 Equipment
Due to space, players and parents traveling with the team may need to be given luggage
restrictions. The Team Manager will need to ensure that the method of travel has adequate storage
for the players’ hockey equipment. Also, the Manager should inquire/confirm with the hotel
regarding equipment storage, including size, cost, etc.
8.3 Accommodation / Meals
If the team is traveling to a destination that will require an overnight stay, or meals, the Team
Manager will need to book space in advance so that hotels and restaurants will be prepared to
accommodate a large group. The Team Manager will also want to familiarize him or herself with any
players’ allergies and notify the kitchen if a team meal is prepared.
8.4 Costs
How is the travel being funded? This should be decided prior to committing to any travel
arrangements. If traveling outside of the province or country, there may be a need to purchase
additional insurance coverage.
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8.5 Arena Maps
If the destination is not familiar to the team, it is a good idea to print off an arena map and contact
information prior to heading out. The websites www.arenamaps.com or www.mapquest.ca can be
used to print off maps or obtain directions. Also there is a link on SGMHA website for local and
other arenas
9 TEAM FINANCES
The Team Manager is also responsible for the team’s finances; however, it is a good idea to appoint
a Team Treasurer so that one individual is able to focus on this important area. The Team Treasurer
is responsible for collecting, banking and distribution of all funds. It is Important to identify a
qualified Treasurer as the need for proper budgeting and accurate and timely reports is essential.
9.1 Budgeting
Budgeting issues should be discussed with the parents at the beginning of the season to ensure that
team expectations are reasonable. Determine what expenses cannot be avoided, what additional
activities the team would like to participate in and their additional cost to the team and then, how
the necessary funds will be raised and distributed. A team spreadsheets to record expenses and
revenue during the year can be downloaded from the misc forms on the managers drop down list.
(Sample budget Appendix 15)
Each team is required to provide SGMHA a copy of your team financial statements and forward to
the office as directed. This is per our bylaws. Your required reporting is 1) your team budget as
approved by a ¾ majority of the parents on your team (only one parent vote peer player on the
team. I.e., 17 players, 34 parents on a team are 17 parent votes, ¾ majority is 13 votes. At least 1
parent per each player has to be in attendance and vote on the budget.) Please provide a copy of
your team’s budget into SGMHA office by October 31, an interim financial statement by Jan 15, and
a final financial statement by March 30.
Expenses. There are numerous expenses that the team should be aware of when budgeting. It is a
good idea to provide a small cushion in the funds should something unexpected arises.
• Games / practices
• Events / tournaments
• General operations
• Miscellaneous payments Income.
In most cases, it is up to the team to raise their own funds. Fundraising efforts should be
determined on need and parents’ commitment. Fundraising is discussed in more detail in section
Team Account (3.0).
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Team members may also pay team fees; it is the responsibility of the Manager/Treasure to inform
members of these fees, as well as collect them. At the beginning of the season there should be a
clear outline of:
• How much the fees are
• What will be covered by the fees
• Payment options (seed cheque, fundraising)
• Deadline for paying the fees and consequences for late payments
• Who the fees must be paid to
9.2 Team Account
A team account should be set up at the beginning of the season with a recognized Canadian
financial institution. Many institutions have special team/organization/society accounts with
reasonable service charges (sometimes none) that the team should consider when selecting an
account. When working with a team account it is especially important to implement numerous
checks and balances to ensure that the funds are managed based on the team’s agreed upon
budget, and to ensure that funds are in no way misappropriated.
Checks and balances may include:
• Ensure that the account requires two signatures. Generally the signature of the Treasurer and a
parent. The two individuals (and any others that have signing authority) should not have a personal
relationship or connection outside of the team. This separation of duties means that no single
person is responsible for a transaction from start to finish.
• The Team Manager and the parents should receive a copy of the account’s monthly statement
and they have the right to ask financial questions at any time as it is their money in the account.
• Any unforeseen payments that arise should be discussed with the parents before any transaction
takes place.
• Ensure receipts are obtained or a copy provided for all transactions that take place. In general,
receipts should be numbered in order for easy tracking and should contain the following
information:
- date of transaction;
- service rendered / purpose of payment;
- company owing payment;
- company receiving payment;
- signature of individual accepting payment;
- amount;
- form of payment.
• When writing a cheque, the description line should always be filled out; and, if one is available,
write the invoice number on the cheque. When selecting an account type, the team may want to
select an account that will return used cheques with the monthly statements so that these notes
are available for justification.
When organizing a team account DO NOT:
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• Set up or allow the use of debit cards on the account
• Write cheques made out to cash
a) Each team treasurer must provide a statement on an individual player basis to each parent on a
monthly or bi-monthly basis. The statement needs to show seed money, fundraising and expenses
for each individual.
9.3 Fundraising
a) There may be fundraising requirements of the members of SGMHA once they are assigned a
team. All fundraising is optional and not required for team fees. Parents/Players have the option of
paying a per player fee as opposed to fundraising.
b) Fundraising on each team is determined by the required team budget.
c) All monies fundraised by a player are to go against that individual player’s account (no
exceptions)
d) If a seed cheque has been provided and then fundraising is done, the team may only provide
back monies up to the seed fees originally paid.
e) All other monies not used must be transferred back to SGMHA to be used for next year’s
registration fee or team fees.
f) If the player has completed their time in Minor Hockey said monies may be transferred to
another player within SGMHA.
g) Should the monies not be able to be transferred to a specified player, then the said monies will
be transferred to SGMHA to assist in providing additional equipment.
h) Each team must obtain their own Alberta Gaming license to have 50/50 draws and raffles.
SGMHA is not to be on the application nor can any reference to SGMHA appear on applications to
the Gaming Commission.
All fundraising activity is to be documented, collected, disbursed and recorded. This information is
to be provided to all team members upon request
10. TEAM ACTIVITIES
The off-ice activities of the team can have a great impact on how a season unfolds. Some activities
may be decided upon from the very start, such as fundraisers and team photos. Others may be
more impromptu, such as team celebrations. Regardless of the goal, each activity is a great way to
build team spirit. When organizing team activities note that some on-ice and off-ice activities need
to receive approval from the Association as a sanctioned event to ensure insurance coverage.
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10.1 Fundraisers
Team may have to raise funds throughout the season. As a team, it is important to discuss what set
costs and what extra costs the team will face throughout the year (from officials fees to a yearend
celebrations). The Team Manager needs to ensure the team’s goals are reasonable and that the
team has the ability and dedication to perform the chosen fundraising initiative. A fundraising
committee will often be formed to coordinate efforts. The team should be determine up front
whether the fundraiser is a team event (only players that participate are allocated net fundraising
costs) or on a per player basis and whether minimum participation levels are required/expected,
etc.
Some fundraising suggestions (the Team Manager should check with local and provincial gaming
regulations prior to the selection of a fundraising activity):
• Auctions / raffles (donated items, auction off players to perform community chores)
• Sponsors
• BBQ or sit down dinner
• Sales: chocolates, magazines, pizza, cookies, etc.
• Car wash
• Bottle drive
• Shovel sidewalks
With certain fundraising activities it is important to build community support for future years;
therefore it is important not to step on the toes of any other groups or to pressure anyone into
donating funds.
10.2 Photos
Photo sessions for Initiation to Atom are organized by the Association. The Team Manager will need
to liaise with the coordinator and pass the information on to the team. You will be assigned a
specific date and time for photos please ensure that all team members come prepared to the photo
shoot.
10.3 Celebrations
Team celebrations, planned or impromptu, are a great way to increase team spirit. The Team
Manager’s role is to ensure that all team members are included in the event and that the team
continues to act in a respectful and sportsman-like manner as long as they are representing the
team in public. As well, if team funds have been committed to the event, the Team Manager or
Treasurer will need to make any necessary payments. Other off-ice events for team building include
Holiday parties, pizza parties, movies, bowling, gym training, swimming, etc.
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Year End Wrap-Up Party. A year end wrap-up party is a great way to thank all the parent volunteers
and coaching staff for their dedication and assistance throughout the year. The team may want to
consider creating or purchasing a thank you card / gift for those volunteers that went above and
beyond to help the team. A final financial report should be presented at the yearend (should be
done even if there is no planned party), along with any rebates to players, and the bank account
should be closed. This brings final closure to the season.
12. CERTIFICATIONS
Coach Certification rules and regulations can be located on SGMHA website under the Coach Tab
All Certifications required for each level are to be completed by Nov 15 of the current season. All
teams must have the appropriate coach certification on their team roster by Hockey Alberta’s
deadline, failure to achieve proper certification for the team level may result in the team
suspension for the remainder of the season.
12.1 COACH STREAM PROGRAM CERTIFICATION - All Head coaches must have the coach stream
course by Nov 15 of the current season.
12.2 CANADIAN HOCKEY SAFETY PROGRAM CERTIFICATION - All Hockey Alberta teams must have
one (1) person registered to their team that has completed the Canadian Hockey Safety Program
(CHSP) and be at all games.
An eligible safety person is defined as a person who is defined as a person who has successfully
completed the requirements for certification the Canadian Hockey Safety Program. The certification
for this program is valid for a period of three (3) hockey seasons from the date of the clinic attended
to August 1 of the 3rd hockey season.
12.3 RESPECT IN SPORTS - All Hockey Alberta Teams must have every person registered to their
team complete the Respect in Sports – Coach program.
12.4 CHECKING CLINIC - All Hockey Alberta Team’s Head Coach from the PeeWee division up (this
includes the female program), must have complete the checking clinic program.
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