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INTERNSHIP GUIDE FOR
EMPLOYERS
Revised 01/09/12
TABLE OF CONTENTS
PART 1: THE BASICS OF AN INTERNSHIP
W HAT IS AN INTERNSHIP? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
W HAT ARE THE BENEFITS OF HIRING A STUDENT INTERN? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
W HAT ARE THE DIFFERENT TYPES OF INTERNSHIPS? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
W HAT IS A MEANINGFUL LEARNING EXPERIENCE? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
HOW LONG IS AN AVERAGE INTERNSHIP? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
HOW LONG DOES AN INTERNSHIP PROGRAM TAKE TO CREATE? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
W HAT ARE THE NEXT STEPS? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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PART 2: CREATING YOUR INTERNSHIP
HOW DO I CREATE A SUCCESSFUL INTERNSHIP PROGRAM? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
STEP 1: DETERMINE THE NEEDS OF THE ORGANIZATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
STEP 2: OBTAIN EMPLOYEE BUY-IN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
STEP 3: RESEARCH THE STUDENTS AND UNIVERSITY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
STEP 4: FAMILIARIZE YOURSELF W ITH LEGALITIES SURROUNDING STUDENT INTERNS . . . . . . . . . . . . . . . . . . . .
STEP 5: DETERMINE IF EMPLOYER W ILL AWARD UNIVERSITY CREDITS FOR INTERNSHIP . . . . . . . . . . . . . . . . . .
STEP 6: DEVELOP A COMPENSATION PLAN FOR STUDENTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
STEP 7: CREATE A POSITION DESCRIPTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
STEP 8: CREATE A W ORK PLAN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
STEP 9: FILL THE POSITION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
STEP 10: EXECUTE THE INTERNSHIP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
STEP 11: CONCLUDE THE INTERNSHIP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
STEP 12: FOLLOW-UP W ITH THE CAREER CENTER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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PART 3: APPENDIX
APPENDIX A: SAMPLE INTERN POSITION DESCRIPTION #1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
APPENDIX B: SAMPLE INTERN POSITION DESCRIPTION #2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
APPENDIX C: SAMPLE PAID INTERNSHIP OFFER LETTER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
APPENDIX D: SAMPLE UNPAID INTERNSHIP OFFER LETTER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
APPENDIX E: SAMPLE INTERN ORIENTATION CHECKLIST . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
APPENDIX F: INTERN W ORK PLAN TEMPLATE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
APPENDIX G: SAMPLE INTERN PERFORMANCE EVALUATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
APPENDIX H: SAMPLE INTERN FEEDBACK FORM . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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THE BASICS OF AN INTERNSHIP
WHAT IS AN INTERNSHIP?
An internship is an opportunity to enhance classroom learning through practical career-related work
experience. Internships can be found in corporate and private businesses, government agencies and
nonprofit organizations. All internships should have the primary goal of providing students supervision
and a chance to learn while contributing to the organization’s needs.
At USF St. Petersburg, we are available to assist you with developing a successful internship program.
Whether by phone, in-person, or through email communication, our Employer Relations staff can help
create a positive internship experience for you and our students.
WHAT ARE THE BENEFITS OF HIRING A STUDENT INTERN?
Internships were rated by employers as one of the most effective recruiting methods for hiring new
college graduates, according to the 2011 Job Outlook survey conducted by the National Association of
Colleges and Employers (NACE).
There are many benefits to hiring student interns. To name a few:



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

Interns can assist with special events and/or short-term projects.
Interns may offer new ideas and innovative approaches.
Interns are typically self-motivated. They're eager to get experience!
Mentoring an intern provides your staff member an opportunity to develop supervisory skills.
An intern can be evaluated and trained for possible future employment.
Providing internships can be a cost-effective solution for short-term projects.
An employer's visibility on campus is increased when promoting internships.
WHAT ARE THE DIFFERENT TYPES OF INTERNSHIPS?
There are two primary types of internships. The details of each are listed below.
PAID INTERNSHIPS
Paid Internships are opportunities offered primarily in the private sector or large organizations that are
designed to pay students to learn while they work. Employers that offer paid internships are generally forprofit, are evaluating interns as potential full-time employees upon graduation, and/or have short-term
large projects. The rate of compensation can be determined by the employer; however, most successful
internship programs offer comparable hourly wages, stipends, licensing, and/or tuition reimbursement.
UNPAID INTERNSHIPS
Unpaid internships are opportunities that do not offer any form of monetary compensation for the student.
The decision to offer an unpaid internship is largely determined by the employer or the area of discipline.
However, the general rule is that for-profit companies should offer interns some form of compensation.
Unpaid internships are generally reserved for not-for-profit organizations including religious institutions,
charities, universities, state and local government agencies, and various hospitals.
It should be noted that unpaid internships are scrutinized heavily by the U.S. Department of Labor and, as
such, have a minimum set of criteria that must be met for the internship to be considered legal. At USF St.
PAGE | 3
Revised 01/09/2012
Petersburg, adherence to these criteria is expected. For specific details regarding the identified
standards,
please
refer
to
Part
2
of
this
guide
or
visit
http://www.dol.gov/whd/regs/compliance/whdfs71.htm.
FOR-CREDIT VS. NOT-FOR-CREDIT
In addition to determining the amount of monetary compensation (if any), employers must also decide
whether internships should be offered on a for-credit or not-for-credit basis.
 For-Credit Internships – Students earn university credits that count as an academic or
extracurricular semester course. They are often strongly related to a student’s academic
discipline and must be approved by the university/academic department. Generally, they
also require the completion of various forms of documentation throughout the duration of the
academic semester or year. Examples of documentation include: journals, essays,
presentations, mid-term/final evaluations, etc.
 Not-for-Credit Internships – Students do not earn university credits for their internship
experience. However, to be included in our job search database, Recruit-a-Bull, the
university must still approve the internship posting. By establishing an approval process, USF
St. Petersburg ensures that students are offered a meaningful learning experience.
WHAT IS A MEANINGFUL LEARNING EXPERIENCE?
Meaningful learning experiences provide genuine opportunities for students to learn about their desired
career path outside of a classroom environment. The main components identified for USF St. Petersburg
are as follows:
 The internship must be aligned with the student’s chosen major.
 The internship must include specific measurable learning objectives/outcomes. Some
examples of learning objectives/outcomes include:
o The intern will develop a thorough understanding of the employer’s online personality
and preferred use of marketing tools.
o The intern will learn transaction tax laws and regulations.
o The intern will observe ten family therapy sessions and provide a written summary of
each session.
o The intern will write and submit two grant applications.
o The intern will attend five media events such as press launches, court sessions,
council meetings, etc.
 The intern must be closely supervised to ensure they are receiving guidance and feedback
regarding their performance.
 The intern should have time to reflect on the learning objectives and summarize their
experience.
HOW LONG IS THE AVERAGE INTERNSHIP?
The length of an internship can vary based on an employer’s needs, whether the internship is being
offered on a for-credit or not-for credit basis, and/or what the discipline is. Generally speaking, for-credit
internships fall in line with the start and end of an academic semester/year and not-for-credit internships
can last a semester, a summer, or an entire year.
For specific details, please contact the Career Center.
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Revised 01/09/2012
HOW LONG DOES AN INTERNSHIP PROGRAM TAKE TO CREATE?
The start-up time for an internship program can range from several weeks to several months. This range
is based on a number of factors, including:

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The number of interns sought
The size of the organization
The employer’s internal approval process
Whether the internship is for-credit or not-for credit
Whether the intern’s hours will count towards
disciplines/degrees)
licensing
requirements
(for
specific
Though not always possible, it is best practice for employers to have fully developed the internship
program prior to posting the position and beginning the recruitment process. This ensures that the
approval to post the position has been granted and that all involved parties have a clear understanding of
the expectations from the onset.
WHAT ARE THE NEXT STEPS?
Creating Your Internship provides a step-by-step guide to creating an internship at your organization and
various resources/forms to reference. If you have specific questions or would like to schedule a meeting
to discuss an internship program in greater detail, our contact information is listed below.
BARBRA HIGEL
Assistant Director, Career Center
Direct Line: (727) 873-4114
Main Line: (727) 873-4129
Email: [email protected]
PAGE | 5
PATRICIA OTERO
Employer Relations Coordinator
Direct Line: (727) 873-4182
Main Line: (727) 873-4129
Email: [email protected]
Revised 01/09/2012
CREATING YOUR INTERNSHIP
HOW DO I CREATE A SUCCESSFUL INTERNSHIP PROGRAM?
Creating a successful internship program can be a daunting task for many employers. To assist in the
process, the USF St. Petersburg Career Center has created this resource guide and our experienced
professionals are eager to assist you at any stage of your internship program’s development.
The following twelve steps offer an outline for creating, administering, and evaluating the quality of your
internship program. Part 3: Appendix provides sample documents for employers to reference as needed.
1. DETERMINE THE NEEDS OF THE ORGANIZATION
Researching the needs of your organization beforehand can save substantial time in making adjustments
after you have already begun the internship program. Some thoughts to consider are:
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What are your current needs?
What kind of projects/work assignments do you foresee interns undertaking?
What is the minimum experience required to complete projects/work assignments?
What is the best time of year to hire student interns?
How long should your internship last?
Do you have the work space available to support the desired amount of interns?
2. OBTAIN EMPLOYEE BUY-IN
The most successful internship programs are those that have obtained the buy-in of employees at all
levels. Interns are most successful when they are seen as a welcome addition to the team.
3.
RESEARCH THE STUDENTS AND UNIVERSITY
Prior to beginning an internship program, the employer is encouraged to take some time gaining an
understanding of the current student population and of the university. Some key questions to ask:
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What is this generation of college students like?
What are the preferred methods of communication?
What are common benefits and challenges associated with hiring college students?
What universities do I want to recruit from?
What majors are available at universities?
4. FAMILIARIZE YOURSELF WITH LEGALITIES SURROUNDING STUDENT INTERNS
Employers are encouraged to compensate interns through hourly wages, stipends and/or assistance with
lodging expenses. Compensation varies from industry to industry. According to the U.S. Fair Labor
Standards Act (FLSA), employers do not have to pay interns who qualify as trainees. The U.S.
Department of Labor has outlined six criteria for determining trainee status and ensuring that unpaid
internships are legal:
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PAGE | 6
Interns work under close supervision and do not displace regular employees.
Interns are not guaranteed a job at the end of the internship.
Interns understand they are not entitled to wages during the internship.
Training takes precedent over any benefits employers may receive.
Interns' training must primarily benefit them, not the organization.
Revised 01/09/2012
 Interns must obtain hands-on experience similar to that in a vocational setting.
If interns will be expected to carry out functions that will take precedence over training opportunities,
deciding to provide paid internships from the onset will avoid any potential legal concerns in the future.
5.
DETERMINE IF EMPLOYER WILL AWARD UNIVERSITY CREDITS FOR INTERNSHIP
A key factor in developing an internship program is whether or not the employer would like to offer
students an opportunity to earn college credits for completing an internship. This is a decision that must
be agreed upon by the student and the employer, and ultimately approved by the university. Participation
in a for-credit internship at USF St. Petersburg requires the completion of mid-term and/or end-of-term
evaluations that provide student feedback, an organized program of work, a commitment to teaching the
student about the employer’s practices, policies, and procedures, and communication of any problems or
conflicts with the student and/or the USF St. Petersburg assigned sponsor.
Please note that the academic departments determine what is required of all for-credit internships. The
Career Center staff can assist you in obtaining department specific information.
6.
DEVELOP A COMPENSATION PLAN FOR STUDENTS
After researching the legalities of unpaid vs. paid internships and determining whether the employer
would like to offer students university credits for the completion of an internship, the employer should
develop a compensation plan. Putting together documentation/brochures regarding the benefits of
completing an internship will help facilitate the interviewing and hiring process for the employer and the
students.
7. CREATE A POSITION DESCRIPTION
Intern employers are expected to provide work experiences that are both challenging and educational.
Creating a position description will ensure that all parties involved have a clear understanding of the
expectations of the intern. Many descriptions vary, depending on the employers. This following list
provides general information of what a description should contain but is not all inclusive or definitive:
A.
B.
C.
D.
E.
A proper title
A description of the organization and work environment
A clear description of the position, general responsibilities, and learning objectives
The necessary knowledge, skills, and abilities needed to be successful in the position
The minimum education and experience requirements
8. CREATE A WORK PLAN
Programs that do not have a structured plan from the beginning create opportunities for unclear
expectations for the student and supervisor. This can lead to an internship experience that lacks quality
for both the student and the organization. Some suggestions for maximizing the intern’s success and
creating a training plan are as follows:
A.
B.
C.
D.
Assign projects that relate to the intern's area of study
Provide sufficient and appropriate training
Provide an orientation to the company and its culture
Provide opportunities for interns to get involved with company activities
Interns should have a supervisor or mentor committed to the professional development of others.
Determining day-to-day and week-to-week projects, work assignments, tasks, and responsibilities prior to
bringing your interns on board will also help your intern become successful in his or her new role. This
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Revised 01/09/2012
may include a schedule and/or training plan that contain standing weekly appointments such as
supervisory and feedback sessions, documented projects, professional development and training
opportunities, etc.
9.
FILL THE POSITION
Once parameters for the internship have been identified and agreed upon, you are now ready to begin
recruiting for the position(s). You may decide you would like to post the available position(s) for free on
our university website, Recruit-a-Bull. Recruit-a-Bull is an online job search system that allows employers
to post open positions. Employers can also search through student and alumni resumes.
When you begin receiving candidates, it is important to identify your expectations as it relates to skills
needed. Do you prefer candidates with prior customer service experience, knowledge of Microsoft Office,
excellent writing skills, etc.? This is where you can reflect back to step 2, determine the minimum
qualifications you are seeking, and choose the most appropriate candidates.
Once you have selected the appropriate candidates, you are now ready to schedule the first round of
interviews. If applicable, you may then schedule second interviews with those students that you are
interested in. Once you have selected the interns based on their interviews and skills, you are ready to
make the internship offer.
10. EXECUTE THE INTERNSHIP
Now that you have created a work plan and filled the position, you are ready to bring your intern on board
and execute the plan. Students are eager to have an opportunity to demonstrate what they have learned
in school and prove themselves. Upon arrival, employers are encouraged to:
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Review behavior/performance expectations
Review learning objectives
Discuss projected assignments
Discuss training schedule (i.e., orientation, professional development sessions, etc.)
Schedule times for supervision sessions (if not already scheduled)
Provide opportunity for interns to discuss their expectations
As the internship progresses, employers may notice that they have under or overestimated the
capabilities of a student, or what can realistically be accomplished during the internship. It is a good time
to document the performance of the intern, assess their contributions, and reflect upon the projects
assigned to students, the training received, and what could be tweaked to improve the next internship.
11. CONCLUDE THE INTERNSHIP
There are various ways to conclude an internship. Often, how internships end depend largely on the
performance of the intern, whether or not a part-time or full-time position will be offered, and whether or
other internships will be available in the future.
Some ideas for the final days of the internship are:
 Provide opportunities for the interns to do presentations to recap their internship experience. This
can be a great opportunity for the intern to demonstrate their accomplishments and for other
employees to see the value of internships.
 Discuss future employment options with the student (if applicable).
 Hold focus group sessions and/or exit interviews with interns to discuss the experience. Surveys
can be used to facilitate this process. Possible questions include:
 What went well?
 What could be improved?
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Revised 01/09/2012
 Did the intern feel the workload was manageable?
 Were all the learning objectives met?
 What was the interns overall impression of the employer and industry?
 Host a going away party for the intern
 Take the intern to lunch/dinner
 Provide a letter of recommendation or certificate of completion
12. FOLLOW-UP WITH THE CAREER CENTER
The USF St. Petersburg Career Center recognizes the benefits of internship programs and respects the
challenges employers face as it relates to creating internship programs and recruiting qualified interns. As
part of our Career Center’s commitment to building strong partnerships with employers, our office will
periodically email surveys to employers regarding the quality of our students and to students regarding
their internship experience. We are also available to assist you with any and all stages of your internship
program and aim to support you in making the most of your experience with USF St. Petersburg.
Please feel free to contact our office if you have any questions or would like to schedule a meeting with
our office.
BARBRA HIGEL
Assistant Director, Career Center
Direct Line: (727) 873-4114
Main Line: (727) 873-4129
Email: [email protected]
PAGE | 9
PATRICIA OTERO
Employer Relations Coordinator
Direct Line: (727) 873-4182
Main Line: (727) 873-4129
Email: [email protected]
Revised 01/09/2012
APPENDIX A:
SAMPLE INTERN POSITION/POSTING DESCRIPTION #1
Position Title: Marketing Intern
Organization: XYZ Company
Department: External Affairs
Number of Openings: 2
Start Date: January 20, 2011
End Date: May 31, 2011
Work Schedule: Mon – Fri (flexible shifts)
Hours per Week: 15-20
Company Profile: XYZ, established in 1996, is one of the leading banking institutions in the United
States. With 40,000 employees nationwide, XYZ has experienced significant growth in the financial
services industry and is known for its commitment to ethical practices in banking.
XYZ provides the following services to its consumers:
 Checking and saving account services
 Mortgage, auto loan, home equity, refinancing and credit card services
 Investing, advising and IRA services
 Home owners, auto insurance, identity theft protection and life insurance services
 Financial planning services
Position Description: The marketing intern will be responsible for grassroots marketing, event planning
and community outreach for XYZ’s Going Paperless project.
Learning Outcomes:
By the end of the internship, the intern will learn how to:
 Promote XYZ’s Going Paperless project to current and potential customers, including individual
and business consumers.
 Create and execute new marketing initiatives through research and with the support of XYZ staff.
 Lead a Going Paperless community outreach event such as Save our Planet and Go Green or
Go Home.
 Identify, understand and utilize professional marketing strategies.
 Work with diverse populations in cross-cultural or multicultural settings.
Qualifications:

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Strong verbal and written communication skills.
Candidates with experience in event planning and/or who have interest in event planning.
Upper-class undergraduate students majoring in marketing, business or related field.
Familiarity with various social media outlets and related marketing strategies.
Knowledge of banking industry a plus.
Minimum GPA of 3.0 preferred
Application Instructions:
Please send resume and cover letter to: [email protected].
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Revised 01/09/2012
APPENDIX B:
SAMPLE INTERN POSITION/POSTING DESCRIPTION #2
Position Title: Graphic Design Intern
Organization: XYZ Company
Department: Creative Services
Number of Openings: 1
Start Date: January 20, 2011
End Date: May 31, 2011
Work Schedule: Mon – Fri (flexible shifts)
Hours per Week: 10-20
Company Profile: XYZ, established in 1996, is one of the leading banking institutions in the United
States. With 40,000 employees nationwide, XYZ has experienced significant growth in the financial
services industry and is known for its commitment to ethical practices in banking.
XYZ provides the following services to its consumers:
 Checking and saving account services
 Mortgage, auto loan, home equity, refinancing and credit card services
 Investing, advising and IRA services
 Home owners, auto insurance, identity theft protection and life insurance services
 Financial planning services
Posting Description: The graphic design intern will be responsible for assisting the creative services
team with creating templates, graphics, posters and brochures for marketing department.
Learning Outcomes:
By the end of the internship, the intern will learn how to:
 Independently work on the production design of marketing materials for the marketing
department.
 Manage deadlines and client expectations for projects through regular and ongoing
communication.
 Provide feedback to production coordinator regarding print quality.
 Utilize skills and knowledge to review effectiveness of design and content.
 Prepare estimates for digital print assignments.
Qualifications:

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
Knowledge of graphic design methods and principles.
Familiarity with software utilized in advertising, design and marketing industry
Upper-class undergraduate students majoring in marketing, business or related field.
Understanding of effective visual communication techniques.
Knowledge of banking industry a plus.
Minimum GPA of 3.0 preferred
Application Instructions:
Please send resume and cover letter to: [email protected].
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Revised 01/09/2012
APPENDIX C:
SAMPLE PAID INTERNSHIP OFFER LETTER
Date
Name
Address
City, State, Zip Code
Re: Internship Offer
Dear _________________:
I am pleased to offer you the internship position of ______________ within the _____________
department at ______________. You will be paid $______ per hour, minus all applicable taxes and
withholdings, payable every ____________. As we discussed, you will be scheduled to intern ____
hours/week. If you accept this offer, you will report to __________, and your internship will begin on
________________ and will end on approximately __________________.
This internship is considered temporary and either party may discontinue the internship relationship at
any time for any reason not prohibited by law. Furthermore, there is no guarantee of continuous
employment and the terms and/or conditions of employment may be modified at any time.
As an intern, you will not receive any of the employee benefits that regular company employees are
entitled to, including, but not limited to, health insurance, vacation or sick pay, paid holidays, or
participation in the company’s _______ retirement plan.
During your internship, you may come across confidential business information. By accepting this
internship employment offer, you acknowledge that you must adhere to the company’s confidentiality
policy. In addition, upon conclusion of your internship, you must return all company-owned property,
equipment, and documents, including electronic mail or other information.
On your first day, please be prepared to provide documentation that establishes your employment
eligibility to work in the U.S. (in accordance with the Immigration Reform and Control Act of 1986). You
will be provided with a list of acceptable documents. Additionally, please make available your I-94, visa
and appropriate immigration support documents based on visa class, if you are a foreign national.
If you have any questions about the terms of our offer outlined above, please contact me at (___)_______. We are very excited about the prospect of you joining our team and staff at _________________!
To assist you in learning more about the company, please visit our web site at
_____________________________.
Sincerely,
____________________________
Name
Title
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Revised 01/09/2012
My signature below indicates my acceptance of the offer as outlined above.
__________________________
Printed Name
__________________________
Signature
Date
___________________
Please return a signed copy via US Mail or deliver to __________________________________ by
[INSERT DATE NO LATER THAN 10 DAYS FROM THE DATE OF THIS LETTER].
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Revised 01/09/2012
APPENDIX D:
SAMPLE UNPAID INTERNSHIP OFFER LETTER
Date
Name
Address
City, State, Zip Code
Re: Internship Offer
Dear _________________:
I am pleased to offer you an internship at ______________. As we discussed, you will be scheduled to
intern ____ hours/week. If you accept this internship offer, you will report to __________, and your
internship will begin on ________________ and will end on approximately __________________.
As an intern, either party may discontinue the internship relationship at any time for any reason not
prohibited by law. Furthermore, there is no guarantee of continuous employment and the terms and/or
conditions of employment may be modified at any time.
As an intern, you will not be a company employee. Therefore, you will not receive a salary, wages, or
other compensation. In addition, you will not be eligible for any of the employee benefits that company
employees are entitled to, including, but not limited to, health insurance, vacation or sick pay, paid
holidays, or participation in the company’s _______ retirement plan.
During your internship, you may come across confidential business information. By accepting this
internship offer, you acknowledge that you must adhere to the company’s confidentiality policy. In
addition, upon conclusion of your internship, you must return all company-owned property, equipment,
and documents, including electronic mail or other information.
If you have any questions about the terms of our offer outlined above, please contact me at (___) _______. We are very excited about the prospect of you joining our team and staff as an intern at
_______________! To learn more about the company, please visit our web site at _________________.
Sincerely,
____________________________
Name
Title
My signature below indicates my acceptance of the offer as outlined above.
__________________________
Printed Name
__________________________
Signature
Date
___________________
Please return a signed copy via US Mail or deliver to __________________________________ by
[INSERT DATE NO LATER THAN 10 DAYS FROM THE DATE OF THIS LETTER].
PAGE | 14
Revised 01/09/2012
APPENDIX E:
SAMPLE INTERN ORIENTATION CHECKLIST
INTERN INFORMATION
Name:
Start date:
Position:
Supervisor/Mentor:
FIRST DAY
Provide intern with New Intern Handbook.
Assign "buddy" employee(s) to answer general questions.
POLICIES
Review key policies.
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Anti-harassment
Intern absence
Social media/cell phone use
Holidays
Time and leave reporting
Overtime
Performance reviews
Dress code
Personal conduct standards
Progressive disciplinary actions
Security
Confidentiality
Safety
Emergency procedures
Visitors
E-mail and Internet use
ADMINISTRATIVE PROCEDURES
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Review general administrative
procedures.
Office/desk/work station
Keys
Mail (incoming and outgoing)
Shipping (FedEx, DHL, and UPS)
Business cards
Purchase requests
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Telephones
Building access cards
Conference rooms
Picture ID badges
Expense reports
Office supplies
INTRODUCTIONS AND TOURS
Give introductions to department staff and key personnel during tour.
Tour of facility, including:
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Restrooms
Mail rooms
Copy centers
Fax machines
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Bulletin board
Parking
Printers
Office supplies
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Kitchen
Coffee/vending machines
Cafeteria
Emergency exits and supplies
POSITION INFORMATION
Introductions to team.
Review learning objectives, initial job assignments and training plans.
Review position description and performance expectations and standards.
Review position schedule and hours.
Review payroll timing, time cards (if applicable), and policies and procedures.
Technology
Specialty/Company hardware and software
reviews, including:
PAGE | 15
 E-mail
 Intranet
 Microsoft Office System  Databases
 Data on shared drives
 Internet
Revised 01/09/2012
APPENDIX F:
INTERN WORK PLAN TEMPLATE
GOAL/LEARNING
OBJECTIVE
PAGE | 16
ACTION STEPS
START
DATE
DUE
DATE
Revised 01/09/2012
APPENDIX G:
SAMPLE INTERN PERFORMANCE EVALUATION
Name of Intern:
Company:
Department/Division:
Supervisor Name/Title:
Please rate the intern based on their performance in the following categories.
Category
Outstanding
Exceeds
Expectations
Meets
Expectations
Below
Expectations
Needs
Improvement
Communication
Effectively translates ideas, both verbally and
in writing; practices attentive and active
listening; speaks clearly and directly.
Team Work
Team player; works cooperatively with others
in the department; applies teamwork skills to
a variety of situations; builds consensus.
Work Habits
Manages times effectively; accepts
responsibility; adapts to changing priorities.
Problem Solving
Identifies challenges; develops creative
solutions; develops practical solutions.
Initiative
Adapts to new situations; asks appropriate
questions; works well independently.
Time Management
Uses time effectively; arrives to work on time;
adheres to deadlines.
Professional Development
Seeks feedback and acts on it; values input
and experience of others; asks for help when
needed; takes advantage of available training
opportunities.
Personal Attributes
Demonstrates commitment, integrity, and
honesty; is reliable.
Additional Comments:
Intern Comments:
Review Date: _________________________
____________________________________
_________________________________
Supervisor Signature
Intern Signature
PAGE | 17
Revised 01/09/2012
APPENDIX H:
SAMPLE INTERN FEEDBACK FORM
Name of Intern:
Department/Division:
Company:
Supervisor/Mentor Name:
Beginning of Internship:
End of Internship:
Instructions: Read each statement below and circle the number that most accurately reflects your
internship experience.
Strongly
Disagree
Statement
Strongly
Agree
1
I attended a company orientation.
1
2
3
4
5
2
I felt welcomed in the work environment.
1
2
3
4
5
3
The work environment was positive and encouraging.
1
2
3
4
5
4
My supervisor/mentor clearly defined goals at the beginning of the
internship.
1
2
3
4
5
5
The learning objectives were achievable and realistic.
1
2
3
4
5
6
My supervisor/mentor provided me with constructive feedback.
1
2
3
4
5
7
My supervisor/mentor was available when I needed support.
1
2
3
4
5
8
The internship was challenging and intellectually stimulating.
1
2
3
4
5
9
I consider this internship to be useful for my career.
1
2
3
4
5
10
I gained greater appreciation for this industry.
1
2
3
4
5
11
I would recommend this internship to another student.
1
2
3
4
5
If you had a choice, would you repeat this internship again?
Why or why not?
Overall, how would you rate this internship?
Poor
Adequate
Good
Yes
No
Excellent
Additional Comments:
________________________________
Intern Signature
PAGE | 18
________________________________
Date
Revised 01/09/2012