Shepley Group
Company Manual
2014
Contents
RENEW Engineering Services ...................................................................................................... 3
Organisation ....................................................................................................................................... 4
Shepley Engineers Ltd (SEL) ....................................................................................................... 5
PPS Electrical Ltd (PPS) ................................................................................................................. 5
West Cumberland Engineering Ltd (WCEL)............................................................................ 5
Mothersill Engineering Ltd (MEL) ............................................................................................... 5
Organisational Commitment ........................................................................................................ 6
Employee Commitment.................................................................................................................. 6
General Health & Safety Guidance ............................................................................................ 6
Environmental Management Approach .................................................................................... 7
Quality Management Approach ................................................................................................... 8
Equal Opportunities ......................................................................................................................... 9
Code of Ethics .................................................................................................................................. 10
Principles............................................................................................................................................ 10
Bribery & Corruption ..................................................................................................................... 10
Personal Conflict of Interest....................................................................................................... 10
Equity & Fairness in Conduct of Competition ...................................................................... 11
Confidentiality and Protection of Intellectual Property .................................................... 11
Hospitality & Gratuities ................................................................................................................ 12
Facilitation Payments ................................................................................................................ 12
Government Employees........................................................................................................... 12
Sub-Contractors, Consultants & Agents ............................................................................ 12
Security .............................................................................................................................................. 12
Alcohol, Drug & Substance Abuse ........................................................................................... 13
RENEW Engineering Services
Our Businesses and Capabilities
The Shepley Group of companies are a wholly owned subsidiary of Renew Holdings plc.
Renew provides multidisciplinary engineering services to maintain and develop UK
Infrastructure in the Energy, Environmental and Infrastructure markets.
Organisation
Shepley Engineers Ltd
Robinson House
Crow Park Way
Westlakes Science Park
Moor Row
Cumbria
CA24 3HY
Tel: 01946 599022
Construction Site 3
Sellafield
Seascale
Cumbria
CA20 1PG
Tel: 019467 28962
Construction Site 5
Sellafield
Seascale
Cumbria
CA20 1PG
Tel: 019467 21563
Springfields
Salwick
Preston
Lancashire
PR4 0XY
Tel: 0177 2732 184
Shafton Works
Engine Lane
Barnsley
South Yorkshire
CA20 1PG
Tel: 01226 780 200
Palace of Westminster
Parliament Square
London
SW1A 2PW
PPS Electrical Ltd
187 Duke Street
Barrow-in-Furness,
Cumbria,
LA14 1XU
Tel: 01229 433 838
Site 1, Sellafield,
Seascale,
Cumbria,
CA20 1PG
Tel: 019467 78900
West Cumberland Eng
Joseph Noble Road
Lillyhall
Workington
Cumbria
CA14 4JX
Tel: 01900 872 787
Mothersill Engineering Ltd
Joseph Noble Rd
Lillyhall,
Workington,
Cumbria,
CA14 4JX
Tel: 01900 872 918
Shepley Engineers Ltd (SEL)
Shepley Engineers Limited is a wholly owned subsidiary of Renew Holdings plc. Based in
Cumbria we are a major contractor and project manager specialising in term contract
works predominantly within the nuclear and chemical process plant environments. Our
work involves high integrity site and workshop activity within these particularly
challenging sectors. Shepley have also developed a highly specialised capability
associated with the sympathetic restoration and conservation of historically significant
iron structures.
Through both organic growth and a number of complementary acquisitions, the Shepley
Group is now established to provide a very integrated and multi-disciplined service
offering.
PPS Electrical Ltd (PPS)
PPS Electrical are a well-established specialist electrical and instrumentation contractor
who have developed an excellent reputation within the nuclear and chemical process
plant environments. Our work involves a comprehensive range of electrical and
instrumentation support within these particularly challenging sectors. We have a head
office including a large workshop and panel manufacturing facility in Barrow in Furness
as well as a number of site specific establishments.
At Sellafield, where we have been engaged for over twenty years, we have an office
complex and a site compound including stores and a large workshop. PPS Electrical are a
JIB registered organisation and members of the Electrical Contractors Association as well
as the ECIA. We have a very healthy training and development agenda with a large
domestic apprenticeship scheme to deal with the anticipated future demands within our
sector.
West Cumberland Engineering Ltd (WCEL)
WCEL are a well-established and experienced fabrication company focusing on the
manufacture and installation of high quality welded fabrications such as process
pipework, tanks, vessels, modules, waste containers and high integrity ductwork mainly
for the nuclear and petrochemical industries. The management team and workforce have
considerable experience in servicing the high quality demands within these important
and challenging sectors. The extensive facilities at our Lillyhall works are also widely
utilised for final assembly, mock-ups, testing & familiarisation training prior to the
installation of equipment within the live plant environment.
WCEL have developed a very flexible and responsive fabrication service which can be
applied across a wide range of task size.
Mothersill Engineering Ltd (MEL)
Mothersill was established in 1983, primarily to provide machining services for the
Sellafield nuclear site. For over thirty years focus remains within the nuclear and
chemical process plant environments, which demand extremely high levels of service
and conformance.
Procedures have been developed to comply with the rigorous standards demanded in
these sectors and our experience now include the delivery of over forty thousand
successfully completed orders. MEL have a dedicated facility comprehensively equipped
with a wide range of conventional and CNC machining resources.
Organisational Commitment
It shall be the duty of every group organisation to ensure, as far as reasonably
practicable, the health, safety and welfare of all their employee’s.
Dispute avoidance is an overriding commitment.
Excellent relationships with clients, colleagues and suppliers must be maintained at all
times.
Continuous improvement of behaviour, skill and competence.
Employee Commitment
“Employees must take reasonable care for their own and other’s health and safety at
work, and to co-operate with their employer to enable them to meet and comply with all
relevant statutory provisions.”
“It is an offence for anyone to intentionally or recklessly interfere with, or misuse
anything provided in the interests of the pursuance of these statutory health and safety
provisions.”
General Health & Safety Guidance

You are not to undertake any tasks that you are not trained or have had adequate
instruction for.

Always adopt a questioning attitude, think ‘What is the worst thing that could
happen?’

If you witness anything that you feel is unsafe, you are actively encouraged to
challenge the individual or situation and explain what your concerns are.

If in doubt – ASK, DON’T WALK BY.

If you yourself are challenged by anybody, please ensure you are courteous and if
able to, answer any questions put to you.

PPE is issued to you free of charge by your employer, for your protection.

PPE MUST be worn when instructed to do so.

You are to take notice of, and obey safety signs and signals.

Be familiar with the safety hazards of your job and ensure that your tools are in good
condition and fit for purpose.

If you have an accident or receive an injury at work then you must follow the local
guidance and report to the first aid post for treatment and formally record the
accident in the company accident book.

If you have sustained any wounds, cuts etc then report to the first aid team to have
the wound assessed prior to accessing your work area.

Implement and maintain effective health and safety systems by recognising hazards
and adopting appropriate controls to mitigate known risks.

Comply with legal and moral obligations and where applicable client requirements.

Investigate all accidents in order to learn from experience and implement counter
measures to prevent re-occurrence.

Encourage the participation and reporting of health and safety issues in order to
continuously improve the Health and Safety management systems.

Work closely with clients in order to understand and empathise with their safety
concerns and drivers in order to remain compliant with their requirements by flowing
down their Health and Safety requirements.
PLEASE CONTACT YOUR LOCAL SAFETY ADVISOR FOR
FURTHER INFORMATION
Environmental Management Approach
Both Shepley Engineers Ltd and PPS Electrical Ltd are EN ISO 14001:2004 certified by
the BSI, an accredited certification organisation overseen by the United Kingdom
Accreditation Service (UKAS). West Cumberland Engineering and Mothersill Engineering
adopt the processes and procedures defined by both Shepley Engineers and PPS allowing
best practise to be fostered across the group.

Determine our environmental aspects and their resulting impacts.

Set objectives and targets to minimise the environmental effects of our impacts.

Record and monitor our environmental impacts.

Be aware and cautious about introducing polluting materials.

Train staff in environmental awareness, emergency plans, pollution avoidance, spill
control and waste disposal.

Comply with all regulatory and client requirements as applicable.

Ensure that the supply chain is fully aware and work within the law and the terms of
our policy statement.

Report all breaches of environmental legislation.

Ensure the lawful disposal of all waste.

Minimise noise and visual impact of equipment and work practices.

Remove all materials, equipment and waste from site at the end of a contract.

Work closely with clients in order to understand and empathise with their
environmental concerns and drivers in order to remain compliant with their
requirements by flowing down their environmental requirements.
Quality Management Approach
All companies are EN ISO 9001:2008 certified by establishments accredited by the
United Kingdom Accreditation Service (UKAS).

Achieve customer satisfaction by implementing a quality management system which
demonstrates full traceability and control of customer deliverables throughout the
project lifecycle.

Undertake periodic reviews of the quality management system in order to
demonstrate procedural effectiveness at all levels.

Implement a schedule of internal audits in order to demonstrate compliance and
effectiveness of the quality management system.

The Shepley Group board will periodically review the output and effectiveness of the
quality management system.

Define, delegate and deploy effective resources, plant and equipment in order to
realise customer expectation of the desired product.

Continuously monitor, verify and validate the customer deliverables in order to
demonstrate full realisation of the customer requirements and monitor change and
deviation from the original design definition.

Monitor the effectiveness of the supply chain.

Work closely with clients in order to understand and empathise with their quality
concerns and drivers in order to remain compliant with their requirements by flowing
down their quality requirements throughout the supply chain.

All employees will be suitably trained and competent to perform their tasks in order
to achieve the desired results.

Quality objectives are defined and measured in order to continuously monitor and
improve our systems and approach.

On certain projects specific client requirements are adopted and flowed down
throughout the supply chain as required.
Equal Opportunities
The Shepley Group is committed to the successful management of Equal Opportunities in
respect of all past and present employees and job applicants.
Our objective is to ensure that no employee or job applicant is either directly or
indirectly discriminated against on the grounds of gender, marital status, colour, race,
nationality, ethnic or national origin, disability, sexual orientation, religious belief, age,
membership or non-membership of a trade union.
The group recognises its obligations under current legislation and any associated codes
of practice. As such we regularly monitor for change to ensure that any new
requirements, commensurate with being a responsible and caring employer, are
incorporated, as appropriate, into our activities.
Appropriate processes and procedures are implemented and continuously reviewed to
ensure that individuals are treated equally, fairly and with dignity and that decisions
relating to recruitment, selection, training, promotion, dismissal, redundancy and career
development are based solely on objective criteria.
The success of this policy is dependent upon the cooperation of all employees within the
organisation and appropriate training will be provided to ensure that all are fully aware
of their rights and responsibilities in relation to Equal Opportunities.
Any breach of this policy by an employee including victimisation, discrimination, bullying
and harassment of another individual will not be tolerated, nor will it be acceptable to
help others do so. Any such occurrence will be fully investigated and may lead to
disciplinary action, up to and including dismissal, being taken against those responsible.
It should also be noted that employees who carry out such unlawful acts against another
individual may have committed a criminal offence and be liable to prosecution.
The requirements of this policy will be fully incorporated into the relevant operating
procedures within the group’s management system and will be subject to regular review
to ensure their continued applicability and suitability.
Code of Ethics
Integrity, professionalism, honesty and respect whether personal or organisational are
indispensable in the commercial environment & are essential requirements for any
organisation in order to grow and ensure profitability and continuing business success.
Accordingly, commercial and contract management requires a clear policy statement and
a specific set of values relative to professional ethics in order to earn and maintain the
confidence of both customers and the supply chain. This code of ethics is promulgated as
such guidance for all personnel involved directly or indirectly in organisational activities.
Principles
No one with a personal or organisational conflict of interest may participate in any way in
the formation or administration of a contract.
All companies seeking procurement work from the organisation shall be treated fairly
and equitably and their intellectual property shall be protected and used only for the
purposes intended by its owner.
All personnel involved in any way in the contracting process shall comply with all
amicable laws, regulations and directives as well as their specific contractual obligations.
The integrity of the commercial processes shall never be tainted by any real or perceived
improper activities.
Bribery & Corruption
In accordance with the legislation terms of the UK Bribery Act no individual(s) will offer,
promise or give a financial or other advantage to another person(s) with a view to
inducing a person(s) to perform improperly a relevant function or activity or reward a
person(s) for the improper performance of their activity.
Personal Conflict of Interest
All personnel involved in a procurement transaction must disclose any actual or potential
conflict of interest which could exist or perceive to exist to their relevant management.
If a conflict of interest is determined, the disclosing person will be directed to remove
themselves from any further involvement in the specific process.
All commercial and contract management personnel with the potential for influencing a
procurement transaction in any way shall inform their relevant management. A view will
be determined as to whether the activities should be re-directed.
Disclosure of potential personnel conflict of interest shall not result in any adverse action
against the individual(s).
Equity & Fairness in Conduct of Competition
No preference or advantage shall be afforded to any contractor or potential contractor.
Similarly no prejudice against any contractor or potential contractor shall be tolerated.
Examination of documented contractor performance information is considered without
preference or prejudice.
Specifications or requirements must not be biased in favour of any particular contractor
or potential contractor.
Implying large quantities to influence price, when knowing that the actual order will be
smaller is not permitted.
Wording of invitations for tenders, other solicitations or specifications or statements of
work in a vague way to intentionally induce misinterpretation or errors in proposals are
unethical and prohibited.
Solicitation of proposals from suppliers known to be unqualified for the award with intent
to create the illusion of competition is dishonest and is not permitted.
Solicitation of other proposals to create competitive pressure on a certain sole source
supplier is prohibited.
Bid or proposal information from one proposal may never be shared with another
contractor or potential contractor even if either of the competitors has been eliminated
from the competition.
No criticism of one potential source should be communicated to another contractor or
potential contractor nor should the strengths or weaknesses of a contractor or potential
contractor to be disclosed to any organisation whether competing or not.
Confidentiality and Protection of Intellectual Property
Information submitted by competitors or proposers is the property of the entity that
submits the information and must be protected from disclosure to personnel or firms not
authorised to be involved in the evaluation of proposals.
All such property submitted shall be controlled as dictated within the contractual
obligations.
Copyrighted or patented information shall never be reproduced without the express
written authorisation of the owner.
Hospitality & Gratuities
In order to avoid being misconstrued as consideration for special treatments or as an
attempt to positively influence their attitudes or decision making personnel should not
give or accept hospitality which contravenes the UK Bribery Act.
It is recognised that the giving and receiving of tokens of appreciation is a fundamental
part of building good business relationships and maintaining understanding and goodwill.
No individual(s) shall request, agree to receive, anticipate or accept a financial or other
advantage with the specific intention of performing a function or business activity
improperly either directly or via a 3rd party.
No individual(s) will offer, promise or give financial or other advantage to another
person(s) where that individual(s) believes that the acceptance of the advantage would
itself result in an improper performance of a relevant function or activity.
Facilitation Payments
A facilitating payment is a certain type of payment to foreign officials which is not
considered to be bribery according to legislations of some states but may be construed
as bribery within the UK and as such is in opposition to the UK Bribery Act. It is therefore
against company policy to authorise such payments without the consultation of the legal
department.
Government Employees
No gift or hospitality whatsoever is to be offered to any government or local government
official without the express approval of the Managing Director who will take steps to
ensure that no governmental or statutory practise is being breached.
Sub-Contractors, Consultants & Agents
Any sub-contractor, consultant or agent operating on behalf of the company will be
expected to fully comply with this guidance.
Security

Information will be protected against unauthorised access.

Protected sensitive information will be physically stored in lockable storage accessed
only by authorised key holders.

Key control will be enforced.

Access to the premises is controlled at all times.

Statutory employment checks will be carried out including nationality and
identification verification. This will include agency supplied workers.

Confidentiality of information will be assured by operating a “need to know”
approach.

All breaches of security, actual or suspected, will be reported and investigated.

It is the responsibility of each employee to maintain organisational security.

A risk based approach is adopted in order to maintain an appropriate level of
confidentiality, integrity and availability of the company’s assets.

Respect client security requirements.

Many documents will be marked RESTRICTED or to a lesser extent PROTECT. In all
cases a disclosure of such information constitutes a breach of client confidence. In
the case of RESTRICTED, disclosure relates to a statutory breach of legislation.
Specific to Nuclear Licensed Sites
Clause 79 of the Anti-Terrorism, Crime & Security Act 2001 - Prohibition of disclosure
relating to nuclear security is applicable.
“A person is guilty of an offence if they disclose any information or similar the disclosure
of which might prejudice the security of any nuclear site or of any nuclear material with
the intention of prejudicing that security; or being reckless as to whether the disclosure
might prejudice that security.”
A person guilty of an offence under subsection is liable on conviction on indictment, to
imprisonment for a term not exceeding seven years or a fine (or both); and on summary
conviction, to imprisonment for a term not exceeding six months or a fine not exceeding
the statutory maximum (or both).

Only store RESTRICTED information at locations which have been approved for use
by the UK civil nuclear industry, via the contracting authority.
Alcohol, Drug & Substance Abuse

The Policy on Alcohol and Drugs is a fundamental part of the company’s strategy to
safeguard the health, safety and welfare of all its employees.

The limit for alcohol set by this policy is in line with the Government’s legal
drink/drive limit.

In the case of drugs the threshold levels are determined in accordance with
established legal and medical practice. Consumption, possession or sale of illegal
drugs is prohibited. The Company has a zero tolerance approach to this. Possession
and sale are criminal offences under the Misuse of Drugs Act 1971 and will constitute
gross misconduct.

Employees must not present themselves for work under the influence of alcohol or
drugs so that their performance or ability to carry out their activities at work safely
and competently is impaired in any way.

The company reserves the right to test any employees who exhibit these symptoms
or behaviours.

Consumption of alcohol or drugs during normal working hours or at any time on
Company premises is prohibited.

When representing the company outside normal working hours, employees are
expected to take a responsible attitude to alcohol. Employees must bear in mind that
they are representing the Company and must not do anything to jeopardise its
reputation.

This Policy covers those driving any vehicle on behalf of the company in any capacity
or at any location.

This Policy covers travel to and from work if it could reasonably be implied that
alcohol or drugs were present outside the prescribed limits during normal working
hours.

Prescribed and over the counter medications are also covered by this Policy as they
may cause side effects that have potential safety implications. Employees therefore
have a duty to advise their pharmacist/general practitioner/medical practitioner of
this Policy when being prescribed medication. On the advice of the medical
practitioner, the employee must notify his or her manager about any possible impact
on his/her health and safety relating to his/her duties at work, so that current or
alternative employment can be considered whilst he/she is being prescribed
medication. The manager may in turn seek advice from the company doctor. Any
employee engaged on safety critical tasks might require to be provided with
alternative work during the period of medical treatment.

Employees or other persons obtaining treatment or medicines for themselves should
be aware of the conditions and side effects notified and seek out alternatives that do
not impair performance through drowsiness or other symptoms. If in doubt an
employee should self-refer, or be referred, to the company doctor.

Any visitor who is attending the Company’s premises or site for business reasons
shall be required to comply with this Policy and should be asked to leave the
premises or site if they are acting in a manner likely to cause a breach of this Policy.
Other members of the general public, for example, in their capacity as customers or
clients, should be asked to leave if their behaviour indicates that they may be under
the influence of alcohol and/or drugs.
Registered Office
Renew Holdings plc
Yew Trees
Main Street North
Aberford
West Yorkshire
LS25 3AA
Company Registration Number 2926871