Rhodes-France Leader’s Manual 2014 Cub Scout Resident Camping 1
Rhodes-France Leader’s Manual 2014 Cub Scout Resident Camping 1 2 Table of Contents Contact Information ..…………………………….…………………………………………...…………………… 4 Letter from the Camp Director ……………...…………………………………………………………...…… 5 Fee Schedule and Refund Policy ………………………………………………………………………………. 6 Pre-Camp Checklist ……………………………….…………………………………………...…………………… 9 Suggested Equipment Provided by the Pack…….………………………………………………...…… 10 Camp Services ………………………………….……………….……………………………………………………. 11 Webelos Patrols …………………….……………...…………………………………………………………...…… 14 Arrival and Departure ……………..………………………………………………………………………………. 15 Camp Policies ……………...……………………….…………………………………………...…………………… 17 Annual Health and Medical Record Policy ….……………………………………………………...…… 20 Medication Policy …………………………...………………………………………………………………………. 21 Emergency Procedures …………..………………………………………………………………………………. 22 Equipment Checklist …...……………………….…………………………………………...…………………… 24 Scouting/Camping Aims and Methods………………………………………………………………………. 25 ***NOTE: “Leader” in this manual refers to any and all adults camping with their unit!*** 3 Contact Information Lincoln Trails Council The Lincoln Trails Council Service Center can handle any questions concerning reservations and payments. Lincoln Trails Council Service Center 262 West Prairie Avenue Decatur, IL 62523 (217) 429-2326 Or, you may contact the Cub Scout Resident Camp Director, Misty Curl by phone or email at: Phone: (217) 273-2015 Email: [email protected] Visit the Lincoln Trails Council online at: www.lincolntrailscouncil.org www.ltccamping.org Rhodes-France Scout Reservation All Scouts like to receive mail while at Rhodes-France! Please inform your Scouts and their parents of your Pack’s summer address: Your Scout’s Name, Pack Number Rhodes-France Scout Reservation 815 North 500 East Road Pana, IL 62557 In the even of an emergency during the camping season, you may call the following number. Please be prepared to give the Name and Pack Number of the person you are trying to contact. Rhodes-France Phone: (217) 562-5223 If you are unable to reach someone at the camp number try the Lincoln Trails Council Service Center and they will get a message to camp staff. 4 Letter from the Camp Director January, 2013 Dear Leaders & Parents, I would like to personally welcome you to our two summer camps, Webelos Woods, our Webelos program and Cub Scout Summer Camp, our Tiger, Wolf and Bear program. My name is Misty Curl and I am thrilled to be back as your Camp Director! This year marks my fourth summer working at Rhodes-France. Together, my staff and I have a vast amount of scouting experience that we look forward to sharing with you! This year at Webelos Woods you better be prepared to encounter Rhodes-France Spy Training! The theme of our camp this year is Secret Agent. This year at Cub Scout Summer Camp you will all become Nature Detectives! The theme of our camp this year is iSpy Nature Detective. You can expect to have a one of a kind experience! The Spy/Detective theme will allow for a great deal of camper participation and will surely be an experience that you will remember for years to come. This manual is meant to serve as a comprehensive guide for your stay here at Rhodes-France. In it you will find a great deal of useful information, including what you need to bring to camp, check-in procedures, and our program schedule. I encourage those both new and previous Rhodes-France campers to read this manual as it contains a great deal of updated material. My goal for this summer is to provide a program that gets our campers excited about summer camp at Rhodes-France and being a Boy Scout. Our Cub Scout Summer Camp’s structure is set up to excite the Cub Scouts about the program while putting the ‘Outing’ back into Scouting. Our Webelos Woods camp’s structure is very similar to the Boy Scout camps at Rhodes-France and your experience will certainly prepare you as well as get you excited to move to our Boy Scout Summer Camp. I am extremely excited to be a part of both Cub Scout Summer Camp and Webelos Woods. We hope that your stay here is the beginning of a flourishing scouting career here at Rhodes-France Scout Reservation. Yours in Scouting, Misty D. Curl Misty D. Curl Cub Scout Resident Camp Director 5 Fee Schedule and Refund Policy Webelos Woods Camp Fees Scout Fees: Adult Leader Fees: Extra Tshirt Fee: $75 $40 $12 POSSIBLE ONSITE FEES: Marksmanship Patch $2 This is available for Scouts who shoot 35 or above during free shoot. This patch must be paid for and obtained in the trading post on Sunday. The trading post personnel will have a list of qualified shooters. Duty to God Patch $2 This is available for Scouts and Leaders who complete all Duty to God requirements. The Camp Chaplin will provide a list to the trading post of those units who qualify for the patch. These may be picked up and paid for after 10am on Sunday. Picture CD from Camp $10 This is available for purchase on Sunday at the trading post. Remember all the fun times from camp with our picture CD. Cub Scout Summer Camp Fees Scout Fees: Adult Leader Fees: Extra Tshirt Fee: $50 $25 $12 POSSIBLE ONSITE FEES: Picture CD from Camp $10 This is available for purchase on Sunday at the trading post. Remember all the fun times from camp with our picture CD. Registration Information You once again have an extra week to complete summer camps registrations. Everything that has gone out to the families has a May 23rd deadline date to get information to the unit coordinator. Unit registration must be completed no later May 30th. [NOTE: No new registrations will be accepted after this date!! The ONLY exception to this will be new scouts with a new application!!] Registration can be completed by going to the appropriate camp tab at www.ltccamping.org and clicking on the registration link. Registration will be done through Tentaroo, which is the same website we used last year for Webelos pin sign-ups. Your Cubmaster or someone in your unit should have the login information for your unit. If you have any issues, please contact the Council Service Center or the Camp Director. 6 Payment Information Payments should be made online when registration is done on Tentaroo. The first 8 registered and paid Youth Scouts per camp qualifies a unit for 2 leaders to attend that camp for free! Each additional 8 Scouts registered and paid qualifies a unit for one additional leader to attend that camp for free! So if a unit has 16 registered and paid Scouts, they will receive free attendance for 3 leaders! Please note, tshirts come with the scout registration, however, they do NOT come with an adult registration. If an adult in your unit would like to purchase a tshirt you will need to go to the products tab and select the proper size. This will put the shirt in your cart where it can be paid for. New for this year, pictures of the shirts are in Tentaroo for you to see what you are purchasing! All fees due should be paid for BEFORE the start of camp. The number of campers registered on May 30th is what your unit is responsible to pay for. If you have any issues, please contact the Council Service Center or the Camp Director. Camperships The Lincoln Trails Council is committed to providing opportunities for all Lincoln Trails Council Scouts to attend camp at Rhodes-France. Scouts from Lincoln Trails Council are eligible for partial Camperships. These are to be used for Scouts who might not otherwise get the summer camp opportunity. Scouts who need financial assistance in order to attend camp must have their leader file an application with the Lincoln Trails Council Service Center stating the amount of assistance requested. All inquiries will be kept confidential. Only one campership per Scout will be considered per year. Camperships will cover up to half (1/2) of the standard camp fee. The campership applications may be found online at www.ltccamping.org under the Leader Information tab of Cub Scout Camping or upon request from the Council Service Center. These are due at the Council Service Center on or before April 11th. No applications will be considered after April 11, 2014. Refund Policy Planning and purchasing for camp happens long before camp begins and is based on your reservation of spaces at camp. Consequently, refunds are available only under extenuating circumstances, such as illness, family death, summer school, or other hardships. Camp fees are transferrable to other Scouts in the unit. Hardships do not include family vacations, sports events, or changing one’s mind. Inclement weather is not cause for a refund unless camp is cancelled. Notification must be made to the Camp Director prior to the end of the first day of camp that a Scout will not be in attendance. This may be done through your District Executive, the Council office or if attending overnight camp at Rhodes-France Scout Reservation, by calling the camp at (217) 562-5223 on the first day of camp. Refund 7 request forms must be completed by the Scout’s parents no later than two weeks after the last day of camp and turned into the Camp Director either by email or through the Council office. Refunds are processed at the end of the camping season. No refunds will be given at camp. The Camp Director and Scout Executive will approve refund requests on an individual basis. It is the responsibility of the unit leadership to understand and abide by the Council Refund and Overnight Camp Fee policies. Refund request forms can be found on the Lincoln Trails Council Camping Website (www.ltccamping.org) or at the Council Service Center. Refunds will be given to whomever originally paid the registration fee, unit or parent. 8 Pre-Camp Checklist February 1st: Read this Leader’s Manual March 1st: Secure leadership for camp. Two adult leaders for the first eight boys, one additional leader is needed for each additional four Scouts or part of four Scouts. ALL Tiger Cubs must have their Tiger Cub Partner with them at all times. April 11th: Submit Scout’s Campership forms to your Council. May 1: Make sure all parents are aware of all plans including camp address and the possibility of boys not being permitted to attend camp if they do not have a current health form at check-in. May 1: BSA Annual Health & Medical Record form completed for each Scout and adult attending camp. Retain a copy for your pack’s records. Be prepared to submit copies at check-in. May 1: Choose Scout pin sessions for Webelos Woods at time of registration. (This may be done as soon as registration opens up for Webelos Woods.) May 30: Final day to register for Webelos Woods or Cub Scout Summer Camp. No registrations will be taken after this date! May 30: Submit final tshirt orders, including those paid for by adults. May 30: Submit final payments online through Tentaroo. June 1: Provide Scouts with personal equipment list. July 1: Transportation verified and arranged. One-Two Weeks: Correspond with Camp Director via email regarding unit registration time, attendee roster, etc. 9 Camp Services Administration Building The Administration Building is the centerpiece of the front of camp. Located down Bungard Parkway just across from McCoy Village, our newly renovated Administration Building is the home of the Program Director’s office, First Aid Station, small Kitchen, Meeting Room, as well as adult only restrooms including a women’s shower. This is where the medical check portion of check-in will take place. In the afternoons, leaders may enjoy fresh coffee or simply plug in their phones, in the administration building. There are classes going on in the administration building meeting room each morning until noon, because of this we ask that there is no traffic in and out of the meeting room door. There is a sign-out sheet located in the meeting room for use when the trading post isn’t open. The First Aid Office is located on the front corner of the Administration Building. Staffing times will change with each camp. Look for the sign on the door to notify campers of hours of operation (except emergencies) and location of Medical Officer’s sleeping quarters. All Scout medications need to remain in the First Aid Office and be dispensed by the Medical Officer. Exceptions to this rule include epi-pens, inhalers, and other types of these quick acting medications. This is entirely at the discretion of the Medical Officer and Camp Director. Female adults may use the shower facilities each day from noon until 7pm. This is the main staff shower facility and will be utilized by the staff early each morning and late each evening. An additional female shower is available in the pool house for participant use. The Administration Building will be the home of the Leader’s Meetings each morning. These will take place at 9:15 each morning and will be conducted by Camp Administration. Items covered in the leader’s meetings include any problems that have arisen, camp policy or procedures, equipment needs, and etc. These meetings typically don’t last long and serve to keep participants informed about camp happenings and help us improve camp. Pool We are very proud of our large in-ground pool and pool house. This newly roofed facility located just south of the Bungard Parkway is a highlight for everyone during camp. There are three sections to our pool house. The section on the west is the Men’s side and should only be used by males 18 or older. The center section is the female section and should only be used by females. The east section is the Youth side and should only be used by youth. Youth are not allowed in the other two sections. Only in the case of an emergency should an adult ever be in the youth side. No males are allowed in the female side and vice versa. There are shower facilities and well as flush toilets in each section of the pool house. Please understand our lifeguards clean the pool house each morning and may restrict access while they are cleaning. 10 Firebowl One of the wonders at Rhodes-France Scout Reservation has to be our Firebowl Arena. This picturesque amphitheater is set on Lake Millikin with the woods as a backdrop. Straight across from the Firebowl arena on top of the hill is the tipi used in OA ceremonies. It is here that most Cub Scout memories will be made. Through the songs and skits acted out here the Scouts learn to be goofy, have fun, and become comfortable getting in front of large groups of people. Each unit is asked to perform at least one song and/or skit for our closing firebowl. Chapel Located just south and west of the parking lot set back into the woods a bit is our beautiful rustic open air Chapel. With seating for over 100, our Chapel provides non-denominational services for Scouts and Leaders. It also provides a quiet space to reflect upon things, meditate, or simply enjoy the scenery God has provided for us. Services are held Sunday morning. Trading Post Located east of the Administration Building along the newly paved sidewalk provided by our OA Chapter is the Trading Post. Come in on a hot day for some ice cream or a slushie. Need something for your uniform or a handbook? We have those too! The trading post is also where picture CDs of camp, Duty to God patches (Webelos Woods only) and Webelos Woods Marksmanship Patches can be purchased on the last day of camp. Ice may be purchased in the Trading Post also! Bring your cash, check or credit/debit card and see what we have! Commissary One of the busiest places on camp is the commissary. This is located directly behind the trading post. In need of toilet paper for the latrines or trash bags? You can go to either the commissary or trading post and let them know. The commissary is where participants for Webelos Woods can pick up their rations for lunch on Friday and Saturday. The commissary also houses the serving lines for each meal. You will be dismissed from the flagpoles to form a line starting outside the south commissary door and around to the sidewalk. When seconds are called, participants should take their plates and WALK around to the south Commissary door to go through the line again. Activity Building Our Activity Building is used for a host of things. During mealtime this is our dining hall. As soon as mealtime is over it becomes a classroom for Cub Scouts. During the evenings, the Activity Building may host a Cracker Barrel or an Ice Cream Social. The Activity Building is located just north of the Commissary/Trading Post Building. Boasting a large stone fireplace, the Activity Building is a major hub of camp. 11 Before each meal, two Scouts from each unit are responsible for setting down chairs for the unit and gathering the appropriate number of totems from the crate. Each totem represents one staff member and they should sit where their totem is located. Each unit may only pick a staff member once during the course of the camp. After each meal, the unit is responsible for cleaning off the table with the spray provided and placing the chairs back on top of the tables. The floor under the tables should be swept by each unit also. For summer camps, units are assigned tables and should be seated at only those tables. Campsites Rhodes-France currently boasts 12 campsites with two more under construction. Each campsite capacity is as different as the campsites themselves. Each campsite is equipped with at least one picnic table and a fire ring. Some campsites have pavilions, some campsites do not. If your unit is interested in adopting a campsite, let the Camp Director or Camp Ranger know! The one thing that all the campsites have in common is raccoons. By the time we walk into camp the raccoons have had practice at getting into things through three weeks of Boy Scout Summer Camp and have become little four legged experts. Practice Leave No Trace and don’t leave any food out for them to scavenge! Trash bags should be tied into a knot and placed by the road after lunch each day. If you need additional trash pick-up let your Patrol Guide know. Most campsites have latrine facilities, however a few campsites share latrines. It is the responsibility of each unit using these latrines to make sure they are stocked with toilet paper and cleaned out. There are hoses provided for cleaning purposes. Any maintenance needs should be reported immediately to the Patrol Guide or Camp Director. Shooting Sports Rhodes-France offers both a BB and Archery Range. The camp furnishes all BB guns and archery equipment. No personal equipment is allowed! Lakefront Lakefront will be closed during camp except for special events posted while at camp. NO ONE is allowed on the dock at Lakefront. Fishing may be done at the dam on either lake. 12 Patrols A Patrol Defined Upon arriving at Rhodes-France, you and your unit will be informed of which campsite you will be staying in. Your entire pack will all be placed in the same campsite. There may be another pack sharing the same campsite as you. Together, you and any other packs in your campsite will form your patrol during your stay at camp. Role of the Patrol Each patrol will develop a patrol name and a patrol “yell”. Patrols will travel in camp together and work towards earning awards together. This is a great opportunity for creating new friends and relationships within the scouting community and an excellent way to develop a sense of pride and belonging. Patrol Functions Your patrol will have a staff member assigned to assist you throughout your stay; this person is known as your Patrol Guide. Patrol Guides are a pack’s best friend during their time at camp. They are your liaison with the camp, your personal programming expert and camp guide. Your Patrol Guide will greet your unit as you arrive at the registration building and assist you through the check-in process. He or she will be with you during Patrol events and challenges. Items that our Patrol Guide will assist you with include, but are not limited to: Flag Raising and Lowering Members of your patrol will be given the opportunity to sign up for raising the flag up in the morning or taking it down in the evening in front of the whole camp! Your patrol guide will be able to provide instruction and time to practice flag ceremonies to prepare you for this opportunity. Program Instruction As a patrol you will work together to earn a couple of awards. One of these is the Cub Scout Baden Powell Award. This award is given to units who complete a set of requirements that most reflect the values put forth by the Scout creator, Lord Baden Powell. Another one of these awards that can be done as a patrol is the Duty to God award. Devotionals must be done each day and would be a perfect way for the patrol to start off the day, or even end the day. Firebowl Program Saturday evening, your patrol will have the opportunity to perform at our closing firebowl! Your patrol guide will help facilitate the planning and practice of your firebowl performance. We ask that each patrol develop a song and/or skit that involves the entire patrol. 13 Arrival and Departure Check-in Times Prior to camp your unit leader will receive an email (or phone call) from the Camp Director about unit check-in times. Leaders may arrive early (times to be announced) to set up their campsites, however, they are required to go through the check-in process with the rest of the unit at their scheduled time. Arrival Members of your unit should arrive at Rhodes-France at the same time and go through the check-in process together as a pack beginning at the specified time. All members of your unit should begin the check-in process at the registration building. Members of your unit who will be arriving later than the rest of the pack must also follow the check-in procedures listed below. Check-In Procedures Upon your arrival at Rhodes-France, you will proceed to the Registration Building located just south of the Parking Lot. You will be assigned the campsite your pack will be staying in and meet your Patrol Guide. From here, you will be directed where to go next in the check-in process. If you have adults coming in early they will need to stop at the Registration Building and let Camp Staff know they are in camp and find out what campsite your unit is in. These individuals are still required to be present during your unit check-in process. Food Service (Activity Building) Here, you will be able to discuss any food issues or concerns with our food service staff. Your unit will be assigned their table(s) and given instructions on how to prepare them for a meal and clean up after a meal. The commissary director will go over any rules and other basic information. Medical Rechecks (Administration Building) Here, you will go through Medical Checks. Each Scout and leader must participate in a medical recheck. Please have all your unit’s health forms handy for this process. Each individual should have their health form and any medication in hand ready to go. (Leaders should ensure that health forms have all the signatures and have been fully filled out before arrival at camp.) You will receive your buddy tag for the pool at the completion of the medical recheck. Camp Orientation (Friendship Circle) This orientation will inform your Scouts and Leaders on several topics including: Rules of camp How to respond in case of emergency 14 Restricted areas Dress code and the buddy system Camp “yell” Cubmaster meetings Flag Ceremonies and Campfire Swim Check (Pool) After receiving buddy tags from completion of medical rechecks proceed to the pool for swim checks. Scouts and Leaders should be prepared to get in the water. Basic aquatics rules will be discussed as well as the administration of the Swim Test. At the completion of the Swim Test campers will receive a wristband. This wristband will distinguish swim level by color. Please understand this will take place before your unit goes to their campsite so swim gear will need to be readily available at check-in. If your unit has completed their swim checks prior to camp, forms should be turned in to the aquatics director during your unit swim check time. Leaders should make copies of these forms for their own records. Business (Trading Post) This is where any fees due are paid. T-shirts will be picked up from here as well. Unit’s should have everyone come through here as t-shirts will be handed out on an individual basis. Campsite Once you arrive at your campsite, your patrol guide will be present to assist you in the campsite portion of the check-in process. At this time, your Scouts may begin setting up until Camp Opening. Check-Out Your Patrol Guide or a designated staff member will complete the check-out process with you. This will include a site cleanliness check. Make sure that any and all trash is picked up prior to this time. Unit exit packets will be available in the Administration Building from a staff member. After these are picked up medical forms should be picked up from the Medical Officer. 15 Camp Policies Alcohol and Drugs The consumption, possession and/or use of alcohol, illegal drugs, or controlled substances while participating in the Scouting program and/or on Scouting Property is not permitted. Violations of all local, state and federal laws will be reported. Violators will be asked to leave Rhodes-France property. No refund of unused fees for individuals removed from camp will be given. Bicycles in Camp Scouts and leaders are not encouraged to use bicycles in camp. If bicycles are used, a helmet must be worn at all times. Bicycles are not permitted on hiking trails and are limited to camp roads. Violations will result in loss of bicycling privileges. Buddy System The buddy system is in effect all over Rhodes-France. Scouts must travel with a buddy wherever they go. Leaders should devise a system of check-out/check-in so that they can account for Scouts at all times. Campers should hike on marked Rhodes-France trails. Camper Security Wristbands Each registered camper (youth and adult) is issued a wristband. This wristband signifies that the wearer belongs in camp. Replacement wristbands can be collected from the camp office. Visitors are issued a special wristband upon check-in at the Trading Post. Staff Name Tags Camp staff and camp volunteers are issued a Rhodes-France name tag that is to be worn at all times while on the property. Anyone not showing a proper identification may be stopped and questioned by a staff member or camper. Visitors should be directed and if necessary, escorted to the Camp Director. Trespassers will be escorted off the property. Early Release of Scout Scouts who need to leave camp prior to normal departure time must have a filled out early release form signed by a parent or guardian. 16 Firearms and Ammunition At the Executive Board meeting on December 3, 2013 the following policy was adopted: “The Guide to Safe Scouting of the Boy Scouts of America requires that firearms shall not be brought on camping, hiking, backpacking, or other Scouting activities except those specifically planned for target shooting under the supervision of a currently certified BSA national shooting sports director or National Rifle Association firearms instructor. The Guide to Safe Scouting excepts law enforcement officers required to carry firearms within their jurisdiction. The Lincoln Trails Council, BSA operates pursuant to the Guide to Safe Scouting for Scouting activities and acknowledges that Illinois law permits concealed carry of firearms by those with a valid concealed carry permit. It is the policy of the Lincoln Trails Council that persons with a valid concealed carry permit who enter a Council camp within a vehicle are permitted to carry a concealed firearm on or about his or her person within the vehicle and may store a firearm or ammunition concealed in a case or locked container within the locked vehicle out of plain view within the vehicle in the parking lot. A person with a valid concealed carry permit may carry a concealed firearm in the immediate area surrounding his or her vehicle within the parking lot only for the limited purpose of storing or retrieving a firearm within the vehicle’s trunk, provided the concealed carry permit holder ensures the concealed firearm is unloaded prior to exiting the vehicle. Firearms are not permitted outside the parking lot. Any firearm brought to camp intended for use in the shooting sports area must be checked at the range with the currently certified BSA national shooting sports director and secured in the armory. Personal firearms are discouraged at camp during Scout functions unless approved by the currently certified BSA national shooting sports director. Approval can be granted for special occasions such as demonstrations or special events. The camp Ranger, law enforcement officers or persons granted permission to have firearms on Scout property by the Scout Executive or the currently certified BSA national shooting sports director are excepted from this policy.” Fireworks and Bows & Arrows No fireworks or bow and arrow of any kind may be kept in the possession of any camper or Unit leader. Fire, Liquids & Propane Fuels Fire may be built only at designated areas and under proper supervision. Liquid or propane fuels should be used only under adult supervision. Replacement propane cylinders and cans of liquid fuel MUST be stored under lock and key at the camp flammable liquids storage area. National policy prohibits the use of open flames in tents, which includes mosquito coils, catalytic heaters, gas lanterns, stoves, candles, and smoking materials. All tents must be stenciled with or display a sign proclaiming “NO FLAMES IN TENTS”. The pack is required to maintain a fireguard and keep up-to-date a fire guard chart 17 prominently posted in the campsite. Footwear Closed-toed and closed-heeled shoes or boots must be worn at all times while in any camp. Open-toed sandals, clogs, crocs, and flip-flops are NOT permitted. This policy applies to all camp participants, family members, staff, and visitors. Hazing Hazing is strictly prohibited. Camp is intended to help Scouts grow. There is no room for hazing. Knowledge of any abuse should be reported to the Camp Director immediately. Health and Safety A First Aid Office/Area is available with a qualified Health Officer on duty for the duration of camp. In the case of non-life threatening injury, the pack leadership will be asked to provide transportation to the hospital or elsewhere as directed. Emergency services will be called in the case of accidents or of a more critical nature. Lost and Found The camp’s lost and found is located at the Trading Post. Leaders are to remind Scouts to have personal gear clearly marked with the Scout’s name and pack number. Each Scout needs to take care of and safeguard his personal property. Lincoln Trails Council is not responsible for lost, stolen or damaged items. Items not claimed within 30 days of the close of camp will either be donated to local charities or disposed of. Pets Pets are not permitted at camp. This applies to staff, leaders, campers, and visitors. Skit and Song Standards The Lincoln Trails Council and the Boy Scouts of America believe that Scouting is a character building organization, and that this concept should permeate our program to all levels, including skits and songs. All acts (skits, songs, run-ons, etc.) must be screened by the unit leader and the person in charge of the event (campfire or song) prior to performance in front of a group. Campfire programs are the place where the positive example is set. No toilet humor - anything that involves bodily functions, toilet paper, etc. No water - where the audience, participants, or stage area gets wet. No embarrassing an audience member without their prior knowledge and agreement to participate. No racial put-downs, making fun of mental or physical abilities, religious groups, and others. No portrayal of violent behavior. Avoid anything that is not in keeping with the ideals of the Boy Scouts. 18 No performances with sexual overtones. Unacceptable acts that get on stage will be removed immediately. Tobacco Adults are asked to use discretion when using tobacco products in any form, and should avoid them in the presence of campers. Smoking is only allowed in the designated smoking area south of the commissary. All camp buildings are smoke-free. Two-Deep Leadership Two Leaders are required with each Pack at Rhodes-France. Packs with more than 8 boys will need one additional Leader for each multiple of four after 8. Leaders and Scouts may not stay in the same tent unless it is a parent/child situation. Leaders are responsible for the supervision of their pack at all times. Vehicles and Parking Because of safety considerations, vehicle traffic at camp must be kept at a minimum. Personal vehicles of leaders, staff, campers, and visitors are restricted to the parking lot. Scouts may not be transported in the beds of trucks. Remember that everyone riding in a vehicle must wear a seatbelt at all times. Whittlin’ Chip The Whittlin’ Chip is a license for Scouts to carry a knife. All Scouts must have a Whittlin’ Chip card before they may carry a knife at Rhodes-France. The Whittlin’ Chip and the right to tote may be taken away if the Woodsman’s Code is violated. 19 Annual Health and Medical Record Policy Policy on Use of the Annual Health and Medical Record In order to provide better care for its members and to assist them in better understanding their own physical capabilities, the Boy Scouts of America recommends that everyone who participates in a Scouting even have an annual medical evaluation by a certified and licensed healthcare provider—a physician (MD or DO), nurse practitioner, or physician assistant. Providing your medical information on this four-part form will help ensure you meet the minimum standards for participation in various activities. Note that unit leaders must also protect the privacy of unit participants by protecting their medical information. This form may be printed from the www.LTCcamping.org website under the Cub Scout Camping Leaders Information tab. It may also be printed straight from the National website at www.scouting.org/scoutsource/ healthandsafety/ahmr.aspx Parts A and B These are to be completed at least annually by participants in all Scouting events. This health history, parental/guardian informed consent and hold harmless/release agreement, and talent release statement is to be completed by the participant and parents/guardians. These are the only parts required for Webelos Woods and Cub Scout Summer Camp and must be completed by everyone on Camp Property, campers, leaders and staff. Medical Record Retention As part of the check-out process units should see the Health Officer and retrieve their health forms. These should be picked up before leaving camp. Any forms not picked up at the close of camp will be destroyed. 20 Medication Policy The administration of prescription medication is the done by the Health Officer. The Health Officer will let unit leaders know who from their unit needs to report to the First Aid office at what times during the day for medication. Medication Record Every unit is required to turn in all medication during the Medical Recheck process of check-in. This includes prescription and over-the-counter medication. A Routine Drug Administration Form should be filled out and brought to camp for each individual with medication. Medication Storage Medication will be stored in the First Aid Office in a locked cabinet or locked refridgerator. 21 Emergency Procedures All campers must be completely familiar with Rhodes-France Emergency Procedures. Copies of the Emergency Procedures are posted in each camp office. They are also a part of the Welcome Packet each unit receives and should be posted on the campsite bulletin board. In the event that the camp alarm (bell or horn) is sounded, ALL CAMPERS (adults and youth) must immediately report to the designated camp area. Your Patrol Guide will identify the alarm. An emergency drill will be conducted within 24 hours of each Pack’s arrival at Rhodes-France. The alarm will sound and all campers will report to the designated area as if there were an actual emergency. Please note that there may be more updated versions of the emergency procedures at camp. Please consult your Patrol Guide for the most updated procedures. During any emergency, Emergency Headquarters is located in the Administration Building under the direction of the camp administration. All camp staff members not at their program areas are to report immediately to the Administration Building. Limitations of Activity Scouts and adults will be notified as necessary if activity must be limited because of temperature, humidity, or severe weather. Assembly Signal High pitched yelping tone every minute for five minutes. Procedure All Scouts and Leaders are to assemble at the flag poles and wait quietly for instructions from the camp administration. Fire In case of fire, evacuate the tent, building, or area immediately. Notify the camp administration immediately. All fires are to be reported as soon as possible! Signal Three blasts of the siren for 15 seconds each—repeated at one minute intervals. Procedure If Scouts are at activity sessions, they will all report immediately to the Area Director or the staff member in charge of the activity. During the day all adults and scouts not in an activity session are to report to the flag poles and await further instructions. During the night, all adults and scouts are to immediately assemble in their campsite. The Patrol Guide or Pack Leader is to report to the Camp Director at the Administration Building. If the fire is in your campsite, report immediately to the flag poles and have the Pack Leader notify the Camp Director. 22 Tornado Signal Continuous blast of the sire for three minutes. Please note that if the siren stops prematurely that does not mean “All Clear,” the electricity could have went out. Procedure If Scouts are in activity sessions, they are to follow the instructions of the Area Director or the staff member in charge of the activity. During the day or night, all Scouts and Leaders are to seek shelter in the nearest ravine or depression, lie face down, and cover their heads. DO NOT leave until you are instructed. Immediately following the tornado, have a Pack representative or Patrol Guide report to the Camp Director at the Administration Building. First Aid Report all first aid cases to the Health Officer IMMEDIATELY. If possible, the patient is to be brought to the First Aid Office. If not possible, an adult leader or another Scout should start immediate first aid while the First Aid Officer is on the way. Child Abuse Suspected child abuse—whether physical, mental, emotional, or sexual—should be reported to the Camp Director or Program Director. Lost Person/Lost Swimmer If you suspect a lost person or lost swimmer, immediately notify the Camp Director so that proper actions can be taken. Unauthorized Person(s) If you suspect unauthorized person have intruded onto camp property, immediately notify the Camp Director or Program Director. Authorized visitors must sign in at either the Trading Post or Administration Building and obtain a visitor wristband. Severe Weather All aquatic areas will close when thunder or lightning occurs, no matter how distant. Packs should store all loose items and tighten tie-downs for possible high winds. Move away from streams (flooding) and lone trees (lightning hazard). As severe weather approaches, the alarm may be sounded. If this occurs, report to the designated area immediately. Packs may be instructed to move to places of safety by staff members. Rain It should be noted that rain is not considered an emergency at camp. 23 Suggested Equipment Provided by the Pack Webelos Woods Pack first aid kit Tents Lock box Binders twine Materials for Firebowl skits and songs Rope for lashings Lanterns American Flag Pack Flag Tarps Handsoap for Latrines Clothespins Spices Cooking Utensils Dutch Oven Dish Soap/Pan Matches/Lighter (To be held by Adult) Hot Dog Forks (opt) Snacks (opt) Water Jug Pack Checkbook Duct Tape Pushpins for Bulletin Board Hammer Unit Medical Forms Scout Parents contact information Cub Scout Summer Camp Pack first aid kit Tents Lock box Binders twine Materials for Firebowl skits and songs Rope for lashings Lanterns American Flag Pack Flag Tarps Handsoap for Latrines Clothespins Snacks (opt) Matches/Lighter (To be held by Adult) Water Jug Pack Checkbook Pushpins for Bulletin Board Hammer Unit Medical Forms Scout Parents contact information This list is intended to serve as a guide. Use your discretion when packing for camp. If you have any questions please contact the Camp Director, Misty Curl (217) 273-2015 or Program Director, Lori Owens (217) 891-2396. 24 Equipment Checklist Recommended Equipment Medical Form Sleeping bag/blankets Scout Handbook Jacket/Sweater Poncho or Raincoat Underwear Swimsuit Flashlight Socks Pencil & Notebook Shoes Toilet Articles Boots Towels Sleepwear Mosquito repellant Jeans/Shorts T-shirts Spending Money Shower Shoes Belt Pillow 1 complete Scout Uniform* Backpack Sunscreen Tent (As directed by Pack) Work Gloves *NOTE: Scout uniforms are highly recommended, however, no Scout is denied admittance to camp because he does not own a uniform. Optional Equipment Laundry bag First Aid Kit Hat Scout knife* Whittlin’ Chip * Fishing gear Snacks (opt) Scout compass Extra Batteries Neckerchief *NOTE: Scouts bringing a Scout knife must have his Whittlin’ Chip on him any time he is carrying a knife. Do Not Bring Firearms of any kind Paintball guns Fireworks Pets Video Games Cellular Phones Unlawful Drugs Weapons Ammunition Alcohol MP3/CD Players/Radios Toys This list is intended to serve as a guide. Use your discretion when packing for camp. If you have any questions please contact the Camp Director, Misty Curl (217) 273-2015 or Program Director, Lori Owens (217) 891-2396. NO OPEN-TOED OR OPEN-HEELED SHOES ALLOWED EXCEPT FOR SHOWER SHOES WHEN TAKING A SHOWER! 25 AIMS & METHODS Cub Scouting is Fun with a Purpose! The Cub Scouting program has 10 purposes related to the overall mission of the Boy Scouts of America—to build character, learn citizenship, and develop personal fitness: 1. Character Development 6. Respectful Relationships 2. Spiritual Growth 7. Personal Achievement 3. Good Citizenship 8. Friendly Service 4. Sportsmanship and Fitness 9. Fun and Adventure 5. Family Understanding 10. Preparation for Boy Scouts Every Cub Scouting activity should help fulfill one of these purposes. When considering a new activity, ask which purpose or purposes it supports. Not everything in Cub Scouting has to be serious—far from it! Silly songs, energetic games, and yummy snacks all have their place in the program. The Methods of Cub Scouting To accomplish its purposes and achieve the overall goals of building character, learning citizenship, and developing personal fitness, Cub Scouting uses seven methods: 1. Living the Ideals Cub Scouting’s values are embedded in the Cub Scout Promise, the Law of the Pack, the Cub Scout motto, and the Cub Scout sign, handshake, and salute. These practices help establish and reinforce the program’s values in boys and the leaders who guide them. 2. Belonging to a Den The den—a group of six to eight boys who are about the same age—is the place where Cub Scouting starts. In the den, Cub Scouts develop new skills and interests, they practice sportsmanship and good citizenship, and they learn to do their best, not just for themselves but for the den as well. 3. Using Advancement Recognition is important to boys. The advancement plan provides fun for the boys, gives them sense of personal achievement as they earn badges, and strengthens family understanding as adult family members and their den leader work with boys on advancement projects. 4. Involving Family and Home Whether a Cub Scout lives with two parents or one, a foster family, or other relatives, his family is an important part of Cub Scouting. Parents and adult family members provide leadership and support for Cub Scouting and help ensure that boys have a good experience in the program. 26 5. Participating in Activities Cub Scouts participate in a huge array of activities, including games, projects, skits, stunts, songs, outdoor activities, trips and service projects. Besides being fun, these activities offer opportunities for growth, achievement, and family involvement. 6. Serving Home and Neighborhood Cub Scouting focuses on the home and neighborhood. It helps boys strengthen connections to their local communities, which in turn support the boys’ growth and development. 7. Wearing the Uniform Cub Scout uniforms serve a dual purpose, demonstrating membership in the group (everyone is dressed alike) and individual achievement (boys wear the badges they’ve earned). Wearing the uniform to meetings and activities also encourages a neat appearance, a sense of belonging, and good behavior. 8. Making Character Connections Throughout the program, leaders learn to identify and use character lessons in activities so boys can learn to know, commit, and practice the 12 core values of Cub Scouting. Character Connections are included in all the methods of Cub Scouting and are the program themes for monthly pack meetings. Core Values Citizenship, Compassion, Cooperation, Courage, Faith, Health and Fitness, Honesty, Perseverance, Positive Attitude, Resourcefulness, Respect, and Responsibility. 27
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