Littleton Hockey Association 2014-2015 Team Manager's Manual
Littleton Hockey Association 2014-2015 Team Manager's Manual August 17, 2014 1|Page Table of Contents I. INTRODUCTIONS ........................................................................................................................4-5 II. RINK INFORMATION ......................................................................................................................6 III. BOARD OF DIRECTORS/VOLUNTEERS 2013-2014 ............................................................................7 IV. MANAGER/TREASURER MEETING ..................................................................................................8 V. MANAGER/ASSISTANT MANAGER REQUIREMENTS ........................................................................9 VI. TEAM COMMUNICATION/VOLUNTEERS .................................................................................. 10-11 TEAM MEETINGS .................................................................................................................................... 10 LITTLETON HOCKEY ASSOCIATION TEAM WEB PAGE ............................................................................ 11 VOLUNTEER/DELEGATION ..................................................................................................................... 11 MINOR OFFICIAL VOLUNTEERS .............................................................................................................. 11 VII. TEAM UNIFORMS/EQUIPMENT ............................................................................................... 12-14 LHA UNIFORM REQUIREMENTS ............................................................................................................. 12 LHA WARM UP SUITS ............................................................................................................................. 12 TEAM MANAGER’S JERSEY RESPONSIBILITY .......................................................................................... 12 NAME TAGS............................................................................................................................................ 13 U8 TEAMS – GOALIE EQUIPMENT.......................................................................................................... 13 WATER BOTTLES/PUCKS ........................................................................................................................ 13 LHA PINS................................................................................................................................................. 13 VIII. LOCKER ROOMS .......................................................................................................................... 14 IX. RECORD KEEPING/DISTRIBUTION ............................................................................................ 15-17 USA HOCKEY OFFICIAL ROSTER.............................................................................................................. 15 USA HOCKEY CONSENT TO TREAT/MEDICAL HISTORY FORM ............................................................... 15 USA HOCKEY PARTICIPANT CODE OF CONDUCT ................................................................................... 15 LHA PARENT CODE OF CONDUCT .......................................................................................................... 15 USA HOCKEY WRITTEN TRANSFERS – CANADIAN CITIZENS .................................................................. 16 USA HOCKEY WRITTEN TRANSFERS – NON US CITIZENS ....................................................................... 16 OUT OF COUNTRY TRAVEL FORMS ........................................................................................................ 16 COPIES OF FRONT AND BACK OF COACHES CARD ................................................................................. 16 CAHA PARENT EDUCATION PROGRAM.................................................................................................. 16 TEAM CONTACT LIST .............................................................................................................................. 17 ROSTER CHANGES AND NON-REGISTERED PLAYERS/COACHES ON ICE ................................................ 17 2|Page X. LITTLETON HOCKEY ASSOCIATION POLICIES AND PROCEDURES SAFESPORT PROGRAM ................. 18 LHA COACH, CONTRACTOR, PARENT, PLAYER AND VOLUNTEER SAFESPORT CODE OF CONDUCT ...... 18 LHA PHOTOGRAPHIC AND RECORDED IMAGES CONSENT FORM ......................................................... 18 XI. LHA SKATING TREADMILL ............................................................................................................ 19 XII. COACHING CERTIFICATION LEVELS ............................................................................................... 20 XIII. SCHEDULING .......................................................................................................................... 21-23 XIV. CCYHL RULES REGARDING NUMBER OF GAMES ............................................................................ 24 XV. SCRIMMAGES .............................................................................................................................. 25 XVI. TOURNAMENTS ........................................................................................................................... 26 XVII. PLAYOFFS .................................................................................................................................... 27 XVIII. SPECTATORS AND CHILDREN........................................................................................................ 28 XIX. CONFLICT RESOLUTION ................................................................................................................ 29 XX. ACCIDENT AND INSURANCE REPORTS/MISCELLANEOUS FORMS ................................................... 30 XXI. COACH REIMBURSEMENT ............................................................................................................ 31 XXII. TEAM MANAGER REIMBURSMENT............................................................................................... 32 XXIII. FINANCIAL GUIDELINES........................................................................................................... 33-35 LHA TEAM ACCOUNTING – TEAM LEVEL ............................................................................................... 33 LHA TEAM ACCOUNTING – HOW IT WORKS ..................................................................................... 33-34 LHA TEAM ACCOUNTING – ICE .............................................................................................................. 34 LHA TEAM ACCOUNTING – UNIFORMS ................................................................................................. 34 TEAM ICE HOURS .............................................................................................................................. 34-35 XXIV. FUNDRAISING......................................................................................................................... 36-37 XXV. SEASON END ............................................................................................................................... 38 XXVI. SUMMARY .................................................................................................................................. 39 XXVII. EXHIBITS ................................................................................................................................ 40-59 3|Page I. INTRODUCTIONS Dear Team Managers, Thank you to each Team Manager for taking on the lead role for the off-ice responsibilities. Managing a youth sport is incredibly rewarding, educational, and requires some dedication and work on your part. The Team Manager is fundamental to a team in serving as a liaison and creating the flow of communication within the team (coaches, players, and parents) and outside the team (tournament directors, outside team managers, etc.). The manager is responsible for ensuring that all off-ice responsibilities are completed. This is a very big job and does not mean that the manager has to do it all. A manager needs to delegate duties to other volunteers from the team. This allows the coach to focus on player development and on-ice instruction to provide the players with rewarding hockey experiences. This manual will provide all information to help team managers in the smooth operation of a successful season, including key topics and appendices to help the team manager in planning and organization. Please contact me with any questions regarding the Team Manager Manual. Dede Cox Registrar [email protected] Cell (720) 936-9218 _____________________________________________________________________________ Dear Team Managers, As we start the 2014-2015 youth hockey season, let me be among the first to thank you for the duties that you are about to take on. Aside from the instruction on the ice, the Team Manager's role is second to none in terms of importance to a smooth and successful season. Should you have any questions or concerns regarding your role and interaction with coaches please feel free to give me a call. Sincerely, Chris Foy LHA, Director of Coaches @impressionsports.com 303-917-1859 4|Page A NOTE FROM OUR HOC DIRECTOR: Brian TenEyck Dear Team Managers: Thank you for volunteering for such a tough, but very important job. You may find this job to feel as though it is thankless at times, but there is nothing further from the truth. You are the most critical part of the team management setup. You will be involved in scheduling (practices/ games), budgets, tournaments, parent’s expectations/behavior, travel, meetings, sending necessary information to families in a timely manner, warm-ups, practice jerseys/socks, the middle person between the coaching staff and parents, and many other things. This may seem overwhelming, but it is worth it. A few things I would like you to think about: 1) Buffer between Parents and Coaches 2) Always support your coaches in public; if you disagree with them please speak privately. 3) Please do your best so the coaches have to only think/worry about developing our players. 4) Chain of command. 5) USA Hockey Rosters/Travel Permits. 6) Be Nice and Fair, we are all on the same team. 7) Get to know CAHA’s and LHA’s websites: http://caha.pointstreaksites.com/view/caha and http://www.littletonhockey.org/ 8) If any coach or parent is removed from a game, please contact me after the game. I know Dede will cover everything, but if you need any help, my door will always be open to you. Brian TenEyck, HOC Director Littleton Hockey Association 5|Page II. RINK INFORMATION Littleton Hockey Association P.O. Box 2864 Littleton, CO 80161 (303) 703-8085 (Main Littleton Hockey Business Number) (303) 794-9665 (Office Fax) WWW.LITTLETONHOCKEY.ORG Littleton Hawks skate out of the following rinks: South Suburban Arena 6580 South Vine Street Littleton, Colorado. AND The Ice Ranch 841 SouthPark Drive Littleton, CO 80120 6|Page III. BOARD OF DIRECTORS/VOLUNTEERS – 2013-2014 POSITION NAME PHONE E-MAIL PRESIDENT Darren Walsh 303-570-4149 [email protected] VICE PRESIDENT Lonny Kandel 303-619-7638 [email protected] SECRETARY Kelley Digby 303-881-8325 [email protected] TREASURER Scott Simon 303-815-4555 [email protected] DIRECTOR COACHING Chris Foy 303-917-1859 [email protected] Dave Gwinn 720-515-5355 [email protected] DIRECTOR OF MEMBERSHIP COMMUNITY AFFAIRS/WEB George Stieduhar 303-985-8587 [email protected] REGISTRAR Dede Cox 303-663-3402 [email protected] SCHEDULER Brian TenEyck 303-717-4329 [email protected] Margie Kreutz 303-932-0295 [email protected] FUNDRAISING Kelley Digby 303-881-8325 [email protected] TOURNAMENTS Brian TenEyck 303-717-4329 [email protected] U8 LIAISON Tara Kayser 303-881-8109 [email protected] ELECTRONIC SCORING ADMINISTRATOR Dede Cox 720-936-9218 [email protected] SAFESPORT COORDINATOR Dede Cox 720-936-9218 [email protected] USA HOCKEY RISK MANAGER Ralph Bammert 303-961-5983 [email protected] REFEREE COORDINATOR Dave Lowry 303-754-0564 [email protected] DIRECTOR HOCKEY OPERATIONS TEAM ACCOUNTING 7|Page IV. MANAGER/TREASURER MEETINGS There is a Mandatory CAHA Tier II meeting September 10th, 2014 at Arapahoe Family Fun Center at 6:30 PM: All Tier Managers / Representatives MUST attend. There is a mandatory LHA Manager/Treasurer meeting for all levels. The dates, location and times are listed below. o o o o 8|Page Midget/Bantam Travel Teams – Monday, August 25th, 2014 at 6:00 PM – South Suburban Conference Room PeeWee Travel Teams – Thursday, September 11, 2014 at 6:00 PM - South Suburban Conference Room Squirt Travel Teams – Tuesday, September 30, 2014 at 6:00 PM – South Suburban Conference Room C470 Teams – Monday, September 29, 2014 at 6:00 PM – South Suburban Conference Room V. MANAGER/ASSISTANT MANAGER REQUIREMENTS The following will detail everything that must be completed to be eligible as a Manager and Assistant Manager for the coming season. Once you have completed the following requirements, please scan and email the confirmation pages to LHA Registrar at [email protected]. 1. USA Hockey Registration – www.usahockeyregistration.com – Ice Manager/ Volunteer CAHA Background Check - http://www.caha.co/page/show/979765-background-screening USA Hockey SafeSport Certification - http://www.caha.co/page/show/977678-cahasafesport-program USA Hockey Registration: You must register with USA Hockey every season as a manager. There is no fee to register as an Ice Manager/ Volunteer. You will receive an electronic copy of your registration from USA Hockey. 2. CAHA Background Check: You will need to select Littleton Youth Hockey and the Team Manager of the appropriate team division and level. You will need to print a copy of the confirmation page from CAHA to send to the LHA Registrar. 3. USA Hockey SafeSport Certification: This is a 90-minute video with tests. Once you have completed the SafeSport certification, you will receive a certificate. Please email this to the LHA Registrar. 9|Page VI. TEAM COMMUNICATION/VOLUNTEERS The only things that can really sour the hockey season are the ill will and hurt feelings generated by poor communication. A major component of the manager's job is to ensure that each family gets all the information they need in a timely manner and to urge direct communication with the appropriate official should misunderstandings occur. The Team Manager's responsibility is to pass on information about schedules, competition, monies needed, fund raising, social events, help needed and a myriad of other topics as soon as the information is known. The coach may also distribute information or ask you to do so. This information should be written and a record kept (no matter how informal). Please keep a file copy of everything distributed to your team. Occasionally communication will need to be by phone call. However, this should be infrequent and followed up by written communication. To avoid overwhelming your parents with information, you may want to send a weekly email to go over the activities for the week such as: Information on upcoming events (i.e. practices, league games, dry land, tournaments, etc. Driving directions to away games Reminders for upcoming events such as team photos, team parties, etc. Many parents enjoy socializing with each other. However, chatting in the stands sometimes turns into gossip, possibly inaccurate gossip. Please do all that you can to prevent rumors. 1. TEAM MEETINGS Team meetings are essential in the development of communication among the team and will encourage participation from the parents on the team. An initial team meeting should be scheduled shortly after the team has been formed. Ideally, the team manager should be in place before the initial team meeting. It’s a nice opportunity for people that are new to the team to get to know each other, to ask questions about the upcoming season and for the Head Coach and Manager to set expectations for the year. The team meeting can be as quick as a gathering before or after a regular practice, or it can be an extra event that takes place at a separate venue. It is your responsibility to coordinate the meeting and to communicate the date and time to the parents. Be sure to relay the importance of meeting attendance to the parents. All teams will need to coordinate a meeting with the LHA Safesport Coordinator and HOC Director to go over our LHA Safesport Code of Conduct at the beginning of the season with the parents and players. It would be best to coordinate this with your team meeting to go over this with your 10 | P a g e parents. The Safesport Coordinator and HOC Director will try their best to come to your team meeting, but if that can’t be arranged, you will need to find a time very soon after to complete this meeting. 2. LITTLETON HOCKEY ASSOCIATION TEAM WEB PAGE The Team Manager will have access to their team’s web page to add any information regarding their team such as rosters, tournament info, etc. Please email the DIRECTOR OF MEMBERSHIP COMMUNITY AFFAIRS/WEB for your login and password. 3. VOLUNTEER/DELEGATION It is almost impossible for a Team Manager to do everything without help. It is suggested that you get as many people on the team as possible to help in the following dutes: Assistant Manager – All teams must have an Assistant Manager to fully understand the LHA SafeSport program and be a liaison to the LHA SafeSport Coordinator. Also support Coaches and the Manager around the SafeSport program. Treasurer – All teams must have a Treasurer separate from the Manager Tournaments and travel arrangements (Tournament Coordinator(s) Team Equipment handler (water bottles, banner, first aid kit, repair bag, etc) Fundraising Coordinator Social Coordinator All of the above should be at the coach’s discretion as to how he/she would like their team to be managed. All of the positions above should be pre-approved by the coach before selected by the team manager. 4. MINOR OFFICIALS VOLUNTEERS Many parents will be prepared to volunteer in some capacity. Training for some positions may also be required. The Team Manager is responsible for setting up training sessions at the beginning of the season for positions such as Clock and Electronic Scoring. You will need to contact the Electronic Scoring Administrator to set this up. It is very important that one adult from each family train for Electronic Scoring and Clock as each family will be required to volunteer during a tournament and during league games to run Clock or Electronic Scoring . It is helpful to create a volunteer responsibility list to register for duties for the season for the league games. There are sign up programs out there that are helpful for this such as signupgenius.com. You can have each parent sign up and you will be able to oversee what spots are left to fill and who has not volunteered. The following minor officials need to be arranged for each home game: 11 | P a g e Electronic Scoring Clock – See Exhibit N for Game Clock Instructions Penalty box for your team (All teams should have their own penalty box volunteer) VII. TEAM UNIFORMS/EQUIPMENT 1. LHA UNIFORM REQUIREMENTS By the first league game, all LHA players should wear a black helmet, black breezers, and gloves (may be any combination of red/white/black). You will need to pick up your practice jerseys and socks from Brian Ten Eyck. Please email Brian at [email protected] to schedule a time. 2. LHA WARM UP SUITS The team may also wish to purchase warm up suits with the LHA logo and player’s last name embroidered on the front. These are available through Players Bench at the link below: https://playersbenchkw.tuosystems.com/stores/littletonfall2014-2. Please let your parents know that each family is responsible for ordering their players’ track suit online through the following Player’s Bench link. Parents can select to have the product shipped directly to them (for a fee) or can pick-up at the Littleton Players Bench for no charge (as for it at check-out counter). 3. TEAM MANAGER’S JERSEY RESPONSIBILITY 12 | P a g e All Travel Team Jerseys are the property of the Littleton Hockey Association and will be rented to the Travel Members. C470 and U8 Jerseys are the property of the member and the cost is included in the team fees. The rental fee for each Travel Team player is $100.00 to be collected by the Team Manager at the beginning of the season and deposited into your team account. This fee includes the jersey rental, team socks and helmet decals. All managers will need to contact Kevin Whalen at Players Bench to pick up the game jerseys as soon as the team is formed. Kevin’s email is [email protected] Jerseys should be carried on hangers to and from the rink. They can easily be cut by skate blades or other items of equipment or snagged by Velcro when thrown in an equipment bag. If a jersey becomes torn, please have the jersey returned to Brian Ten Eyck, HOC Director. Each team will have one extra set of jerseys to be used in case of a lost or damaged jersey. It is your responsibility to keep those jerseys until the end of the season. If a jersey is damaged or lost, the player will be responsible for the replacement cost. Each team will have a full team set of jerseys. Number assignment is discussed below: o 2nd year has priority over 1st year o Length of membership at LHA o Date of birth o Coin Flip Once the numbers have been assigned, please forward a copy of your team roster to the Registrar, including the jersey number assigned to the each player. If you need replacement jerseys, you will have to contact Brian Ten Eyck, the HOC Director at [email protected] Jerseys are to be worn for games only! The team manager is responsible for collecting all jerseys and returning them to Kevin Whalen at Players Bench, at the end of the season. 4. NAME TAGS NO name tags will be allowed on LHA’s Home and Away Jerseys for the 2013-2014 season at any level. If a player receives a “C” or an “A” for their jerseys, please bring them to Players Bench to have them correctly sewn on to the jersey. 5. U8 TEAMS – GOALIE EQUIPMENT If your team is in need of goalie equipment, or has LHA Equipment which needs to be returned, please contact our U8 Liaison, Tara Kayser at [email protected] 6. WATER BOTTLES/PUCKS WATER BOTTLES Each team in the travel program will receive 12 bottles and 2 water bottle racks. The racks are to be returned to LHA at the end of the season. Teams in the In House and U8 Programs will each receive 6 water bottles and 1 rack. Again, the rack is to be returned to LHA at the end of the season. It is very important that the team manager (or whomever the manager designates) remember to account for all water bottles and wash the water bottles. PUCKS Each Travel and House Team will be given a puck bag with 40 pucks in it for games and practices. The puck bag must be returned to LHA at the end of the season. Each U8 coach will receive a bag with 40 blue pucks. The bag must be returned at the end of the season. We hope that pucks will be returned as well. 7. LHA PINS LHA pins are very popular for trading in other states – and are especially popular in Fargo where they are required at some tournaments. These pins are available from Brendan Kelly, the Director of Membership Community Affairs/Web at [email protected]. 13 | P a g e VIII. LOCKER ROOMS The South Suburban Ice Arena and Ice Ranch management requires players to dress and undress in the locker rooms. There is a locker room schedule on the monitor in the entranceway. Please ask the rink personnel which locker room is assigned to your team if you are unsure. Players should not dress or undress in the lobby for a practice or game. The following policies should be adhered to for both practices and games. Parents are not allowed in the locker room with one exception: the U8 level if a coach is present. If a team wishes to share ice with another team the scheduler must be notified so that a locker room may be assigned. The rink will not provide a locker room to any team unless they have been asked to do so by the scheduler. Locker rooms should be left clean at the end of each practice or game. If the locker room is dirty when your team arrives, notify the rink staff so that the offending team before yours may be notified. A coach must be present in or outside the locker room at all times. If the locker room is damaged when you arrive, notify rink personnel immediately. Appropriate behavior is expected of all LHA players, siblings and guests in the lobby and other common areas. Keys to the locker rooms are available. A set of car keys is all that is needed to check out a locker room key. It is highly recommended that locker rooms be locked while your team is on the ice. Neither the rink nor LHA is responsible for lost or stolen items. Finally, South Suburban Ice Arena and The Ice Ranch would like to ask that all hockey players take pride in their home arena. Please help them in taking the best possible care of the locker rooms and arena. Please refer to the LHA Player Handbook for additional Arena and Locker Room information. 14 | P a g e IX. RECORD KEEPING/DISTRIBUTION The Team Manager is the keeper of the Team’s personal information. Each Team Manager must create a binder for hold certified rosters, completed and signed forms, extra Electronic Scoring forms (in case Poinstreak is down), etc. The Managers book should include the following: USA Hockey Official Player Roster – Exhibit A USA Hockey Consent to Treat/Medical History Form – Exhibit B USA Hockey Participant Code of Conduct – Exhibit C LHA Parent Code of Conduct – Exhibit D USA Hockey Written Transfer – Canadian Citizens (if applicable) – Exhibit E USA Hockey Written Transfer – Non-US Citizens (if applicable) – Exhibit F Out of Country Travel Forms – Exhibit G, H, I Copies of Front and Back of Coaches Cards CAHA Parent Education Program Team Contact List Roster changes and Non Registered players on ice Please note: All Exhibits will be in PDF Form for you to send to your parents on the LHA Website at www.littletonhockey.org under “Documents”, then “View Site Map”, then “Manager’s Corner. 1. USA Hockey Official Roster- Exhibit A o This form is handled by the LHA Registrar. o You MUST have a certified USA HOCKEY/CAHA official roster before playing any games (this includes “SCRIMMAGES”). Please contact the LHA Registrar to get your certified official roster. This should be with you at all games, tournaments, etc. For Tier II rosters, an approved roster is signed by both the CAHA Registrar and USAH Registrar. For all other rosters, an approved roster is signed by the CAHA Registrar. 2. USA Hockey Consent to Treat/Medical History Form – Exhibit B o These forms should be signed by each player and in your binder for games, tournaments, playoffs, etc. Tier II coaches and managers will need to fill out this form as well. 3. USA Hockey Participant Code of Conduct – Exhibit C o These forms should be signed by each player and in your binder for games, tournaments, playoffs, etc. Tier II coaches and managers will need to fill out this form as well. 15 | P a g e 4. LHA Participant Code of Conduct – Exhibit D o These forms should be signed by each parent and in your binder. 5. USA Hockey Written Transfer – Canadian Citizen (if applicable) – Exhibit E o These forms should signed by any player who is a Canadian Citizens. The LHA Registrar will let you know if there are any Canadian Citizens on your team and will provide the family with the form to complete. You will need to follow up with these families to make sure they have completed this form and have received an approved copy back from USA Hockey. You will need to put a copy of the approved form in your binder. 6. USA Hockey Written Transfer – Non US Citizen (if applicable) – Exhibit F o These forms should be signed by any player who is a Non US Citizen. The LHA Registrar will let you know if there are any Non US Citizens on your team and will provide the family with the form to complete. You will need to follow up with these families to make sure they have completed this form and have received an approved copy back from USA Hockey. You will need to put a copy of the approved form in your binder. 7. Out of Country Travel Forms – Exhibit G, H, I o For travel to Canada, United States citizens are required to have proof of citizenship which now must be a passport. o Minors who are traveling without custodial parents must complete one of the following forms: Affidavit of Soles Custody Form is for a single parent who has sole custody of the child – Exhibit G Parental Consent for Unaccompanied Minor is for a child traveling without either parent and must be signed and notarized by both parent – Exhibit H Affidavit of Other Parental Consent is for a child traveling with only one parent and must be signed by the non-attending parent and notarized – Exhibit I o Players traveling without a parent should have insurance information and an appointment of temporary custodial care for the person attending to your player. Players traveling without an adult (i.e., meeting an adult in Canada or upon return to the US) will need to have arrangements made with your airlines for an unaccompanied minor. 8. Copies of the Front and Back of the Coaches Cards o 16 | P a g e Copies of the front and back of the coaches’ cards should be in your binder. The coaches must have their card on them during the games; however, the manager should have copies in the binder. You can log onto www.usashockey.com and click on “Coaches”, then “Coaches Certification List”. Fill in as much information as you can on each coach, then click on your coach. Once you have pulled up your coach, you can click “print” and this will print out the front and back of the coach’s card on one side. 9. CAHA Parent Education Program o CAHA requires that one parent for each player must register online for the CAHA Parent Education Program. http://www.caha.co/. This needs to be done at the beginning of the season. Please have your parents register and forward you their email confirmation to ensure that this has been completed 10. Team Contact List o At the beginning of the season, the Team Manager should send out a form to each family asking them for information they want included on a team contact list. Let your team know that the information they provide should only be the information they want included on this contact list that will be distributed to the team. The team contact list is a great tool to encourage open communication with the team. 11. Roster Changes and Non-Registered Players/Coaches on Ice 17 | P a g e o ANY CHANGES OR ADDITIONS TO ROSTERS MUST BE SUBMITTED AND APPROVED BY THE LHA REGISTRAR. Contact the LHA Registrar if coaches are planning to add or delete a player. (Remember, all changes must be submitted to USA Hockey by December 15th.) If approved, the registrar will get the appropriate paperwork to the team manager and will coordinate and contact the USA Hockey Registrar. Please note: Any player that is removed and then added back to a roster, the game count for that player starts over. o Team managers should NOT be contacting the USA Hockey Registrar. The LHA Registrar needs to keep his or her files in order and is responsible for player registration and insurance. o Only USA Hockey Certified Coaches can be on the ice or bench for games, all coaches must be certified to the appropriate level. To find the appropriate levels, please log on to the CAHA website at http://caha.pointstreaksites.com/view/caha/coaches-corner for the appropriate coaching levels. PLEASE NOTE: If you have a player on the ice that is not on the signed CAHA roster or a coach on the ice or bench that is not on the signed CAHA roster, your team will be fined $1,000.00 from CAHA. o NO PLAYER SHOULD BE ON THE ICE PRACTICING WITH A TEAM IF THEY ARE NOT A REGISTERED OR A ROSTERED PLAYER WITH LHA. o PLEASE NOTE: No coaches, assistants, parents or other adults or children may be on the ice unless they are registered with USA Hockey - and therefore are insured. LHA Coaches are aware of this policy. Please contact the LHA Registrar if you need to get an assistant registered. X. Littleton Hockey Association Policies and Procedures SafeSport Program Littleton Hockey Association is committed to improving the development, safety and welfare of its players and all members involved in hockey and our organization. Therefore, it supports the USA Hockey SafeSport Program and CAHA SafeSport Program and requires all players, coaches and members to fully participate. All Team Managers are required to watch the SafeSport video located at www.USAHOCKEY.com , under “Education & Training. If you have any questions regarding the LHA Policies and Procedures SafeSport Program, please contact the LHA SafeSport Coordinator at [email protected] 1. LHA Coach, Contract, Parent, Player and Volunteer SafeSport Code of Conduct Agreement – Exhibit J The manager is responsible to send out the Littleton Hockey Association Policies and Procedures SafeSport Program to All Parents and Players. You can access this on the website or ask for a copy from the LHA SafeSport Coordinator. There is The Littleton Hockey Association Coach, Contractor, Parent, Player and Volunteer SafeSport Code of Conduct that needs to be signed from every parent and placed in your binder. Please scan and email copies to your LHA SafesSort Coordinator at [email protected]. 2. LHA Photographic and Recorded Images Consent Form – Exhibit K 18 | P a g e The Team Managers are responsible to send out the Littleton Hockey Association Policies and Procedures SafeSport Program to All Parents and Players. You can access this on the website or ask for a copy from Dede Cox, LHA SafeSport Coordinator. There is The Littleton Hockey Association Photographic and Recorded Images Consent Form that needs to be signed from every parent and placed in your binder. Please scan and email copies to your LHA SafeSport Coordinator at [email protected]. XI. LHA Skating Treadmill The LHA travel teams for Squirt, PeeWee and Bantam will be using the LHA Skating Treadmill before or after practices as scheduled by the LHA Scheduler. This cost is included in the registration fee for those teams. LHA Skating Treadmill and Training Pad Waiver – Exhibit L 19 | P a g e If your team is scheduled to use the LHA Skating Treadmill, the Team Manager is responsible for collecting a signed waiver (Exhibit L) from each player. When collected, please hand in the waivers to the LHA Registrar. XII. COACHING CERTIFICATION LEVELS All LHA Coaches must be registered on an annual basis with both USA Hockey and CAHA. This must be done before the start of the season. A coach’s Coaching Education Program (CEP) Class must be completed by December 15th of the current year. Coaches may only take one level per year and must enter the program at Level 1. EXCEPTION: Coaches of any U8 team may remain at Level 1 or the current level they maintain. For complete information on the coaching requirements from USA Hockey, please go to: http://www.usahockey.com/coaches/rules_and_requirements.aspx YEARS OF COACHING CERTIFICATION REQUIREMENTS Year 1 (ex: 2011-12) Level 1 clinic + age-specific component Year 2 (ex: 2012-13) Level 2 clinic + age-specific component if not previously taken for current age level Year 3 (ex: 2013-14) Level 3 clinic (expires Dec. 31, 2015) + age-specific component if not previously taken for current age level Year 4 (ex: 2014-15) No Level certification required but can attend a Level 4 clinic + age-specific component if not previously taken for current age level Year 5 (ex: 2015-16) Complete the online Level 3 Recertification Track 1 (expires Dec. 31, 2017), or attend a Level 4 clinic + age-specific component if not previously taken for current age level Year 6 (ex: 2016-17) No Level certification required but can attend a Level 4 clinic + age-specific component if not previously taken for current age level Year 7 (ex: 2017-18) Complete the online Level 3 Recertification Track 2 (expires Dec. 31, 2019), or attend a Level 4 clinic + age-specific component if not previously taken for current age level Year 8 (ex: 2018-19) No Level certification required but can attend a Level 4 clinic + age-specific component if not previously taken for current age level Year 9 (ex: 2019-20) Must attend a Level 4 clinic + age-specific component if not previously taken for current age level Year 10 and beyond No Level recertification required but must complete age specific component if not previously taken for current age level. Coaches are highly encouraged to attend a continuing education course every two years. 20 | P a g e XIII. SCHEDULING The game and practice schedule for each month will be posted as far in advance of the first day of the month as possible. Schedules will be posted on the LHA website. Everyone should check the team schedule on the website frequently. It is inevitable that in the course of a month, changes will be made to the schedule. These changes affect the teams, the scheduler, the treasurer, the rink manager and rink personnel. To ensure that the process flows smoothly, the following policies and procedures apply. The Manager and Coach should check the schedule weekly. Two weeks’ notice needs to be given to Scheduler for all changes. , either manager or coach. 1. CHANGES INITIATED BY SCHEDULER Examples of when this occurs are: The rink makes a request. Games are canceled. Procedure is: E-mail is automatically generated indicating a schedule change has been made. It is the responsibility of the team manager or the coach to give parents ample notice of the change. Scheduler will make changes to the master schedule. 2. CHANGES INITIATED BY TEAMS Examples of when this occurs are: Teams wish to swap ice times. Teams wish to share ice-time with another team. Teams attend unscheduled game or tournament. Procedure is: 21 | P a g e If the change involves a swap with no change in practice length, no need to notify scheduler. Coach should notify players which team they swapped with so they can go to the locker room assigned to the original team. If the swap is for more ice or less ice, team manager or coach notifies the scheduler via e-mail, who will in turn make changes to the master schedule. It is the responsibility of the team manager or coach to notify parents. It is the responsibility of the SCHEDULER to notify the rink. It is the responsibility of the scheduler to notify the treasurer. If the change involves cancellation and replacement of ice-time, it is the responsibility of the scheduler to find the ice. If the change involves swapping with other teams, the team managers and coaches are encouraged to work on their own. If team wishes to share ice with another team, the team adding the practice must notify the scheduler. It is the scheduler's responsibility to notify the rink so a locker room can be assigned. The rink will not provide a locker room to a team unless they have been notified by the scheduler. Please remember: Littleton Hockey Association is billed at the end of every month for ice used during that month. The scheduler and treasurer are responsible for reconciling this billing and coming up with correct ice chargeable to teams. The main source for this is the schedule posted on the board. If you make changes to this schedule and do not notify the scheduler, your team will be billed for the ice shown on the schedule. Teams wishing to cancel assigned practices must contact the LHA scheduler no later than 45 days prior to the practice. The scheduler will try to give this ice to another team. If the scheduler can’t find another team to take this ice, you will be responsible for payment of this ice. Reasons for change must be legitimate such as a tournament or game conflict with a practice. Wanting to cancel practice because it is too early, i.e. 5:30 a.m., is NOT ACCEPTABLE. Teams who do not contact the scheduler will not have that practice rescheduled, will be charged for the ice AND will lose a future hour of ice. The board regrets having to take this position. With our ice allocation at a premium, cancellation is unacceptable. 3. TOURNAMENTS The copy of the scheduled Colorado tournaments is usually available by early October. Teams should plan which tournaments they will attend as soon possible. Since Tournaments often fill up quickly, applications should be made as soon as possible to ensure acceptance. 4. TOURNAMENTS IMPACT PRACTICE AND GAME SCHEDULE. There are no rigid guidelines here. Every coach or team manager should try to notify the scheduler as soon as possible as to which tournaments the team will attend. The scheduler will notify you in September with a calendar for your coach to black out tournament dates so they scheduler can schedule around these dates. 5. CONTRACT ICE If a team wishes to buy more ice in addition to what is allocated, the scheduler will make every effort to accommodate them. Keep in mind that LHA has very little contract ice available as we try to schedule all the hours South Suburban gives us. All teams wishing to buy contract ice-time will have equal 22 | P a g e opportunity. There will not be one team or group of teams monopolizing the contract Ice. 6. CURFEW GAMES Be sure to check the amount of time scheduled for your games. If 1 hour is scheduled, you can use 1 hour and 10 minutes for your game. We typically schedule 15 minute ice makes - but they take only 8 minutes. The next group on the ice would be 3 minutes late at the worst. Usually games are scheduled back to back and the last ice assigned is a practice. If all games in one day went long, the most a team would lose of its practice would be 10 minutes. This may happen once or twice during the year. Games take precedence over practices. AA games cannot be curfew unless the rink has an emergency. Many times you will have 1 hour 15 minutes scheduled for games. Please complete your games in no more than 1 hour 20 minutes on those days. It is the scorekeeper's responsibility to let the referee know how much ice time the game can use and have the coaches initial the score sheet to show they have be warned beforehand about the curfew game. Coaches tend to move the game along when they know it is curfewed. If we all work together, there should be very few times when games need to go to a running clock. REMEMBER: YOUR TIME BEGINS THE MINUTE THE ZAMBONI DOORS CLOSE, SO HAVE BOTH TEAMS READY TO PLAY The rink managers, South Suburban’s Tim Johnson and Dirk Doty and The Ice Ranch’s Luke Taylor, can always overrule our times and shorten our games. They are also good people to ask how the day is going to see if your will need to curfew your game at all. They like to see us play our games in full and are very helpful to LHA when approached properly. 7. CHECKING YOUR TEAM'S ICE ALLOCATION It is advisable for you, as team manager, to check your team's ice allocation monthly for the following reasons: a. To be sure that the ice your team is charged is the ice your team has actually used. b. To be sure that your team's ice allocation is spread fairly evenly throughout the year. c. To be sure that you know ahead of time if your team will be scheduled for more ice than the registration fees cover, resulting in ice bills during the season. Keep track of the hours that your team practices. When the assistant treasurer bills your team for ice, check the total hours for which you are billed and make sure it is in agreement with your records. If it does not reconcile, contact the assistant treasurer and determine why there is a difference. At the beginning of the season you will know the approximate amount of ice your team will be allotted during the season. 23 | P a g e XIV. CCYHL RULES REGARDING NUMBER OF GAMES Squirt "A" will be able to leave the state only once per season. They will play up to a total of 40 games per season total; this includes tournaments and formal scrimmages. Squirt "B" will be able to leave the state only once per season. They will play up to a total of 40 games per season total; this includes tournaments and formal scrimmages. Squirt "C" will be able to leave the state only once per season. They will play up to a total of 40 games per season total; this includes tournaments and formal scrimmages. However, LHA does not allow the Squirt C Team to leave the state. Pee Wee "AA" will be able to leave the state only twice per season. They will play up to a total of 45 games per season total; this includes tournaments and formal scrimmages. Pee Wee "A" will be able to leave the state only once per season. They will play up to a total of 45 games per season total; this includes tournaments and formal scrimmages. Pee Wee "B" will be able to leave the state only once per season. They will play up to a total of 45 games per season total; this includes tournaments and formal scrimmages. Bantam "AA" will be able to leave the state only three times per season. They will play up to a total of 50 games per season total; this includes tournaments and formal scrimmages. Bantam "A" will be able to leave the state only twice per season. They will play up to a total of 50 games per season total; this includes tournaments, and formal scrimmages. Bantam "B" will be able to leave the state only once per season. They will play up to a total of 50 games per season total; this includes tournaments and formal scrimmages. Tournaments considered "qualifiers", i.e, Silver Stick, and playoffs will not to be included in the total number of games per season total. Consequence for not following the rules will be the suspension of the head coach for up to a year. The one year suspension will begin at the completion of the team's year end. The year-end season is defined as being completed at the conclusion of all CCYHL events and all tournament playoff games for that team. Make sure your team does not go over the total number of games (this includes any scrimmages). If you do go over the game count, your team will be disqualified from playoffs, state championships, etc. As mentioned above, your head coach will be suspended for up to a year. The LHA Scheduler is responsible for scheduling Referees for all CCYHL League games. 24 | P a g e XV. SCRIMMAGES If your coach would like you to set up a scrimmage with another team, you will need to do the following: 25 | P a g e Contact Brian Ten Eyck and schedule the ice or if you are using your team’s practice time let Brian know that you have schedule a scrimmage to locker rooms will be assigned. He will change the calendar to show that this is a scrimmage and not a practice. Contact the Referee Coordinator, Dave Lowry and schedule referees. If you schedule referees for a scrimmage, you are responsible for setting up the refs and paying the fees directly to LHA. When setting up a scrimmage with another team, make sure you have communicated to that team who is responsible for paying for the ice and refs. Usually, if you invite a team over to play on your ice, the away team would pay for the referees, unless that team is going to reciprocate and invite your team to play at their rink. Remember to add your scrimmage as part of your allotted games for the CCYHL season. Scrimmages do go towards your team game count. Contact the Electronic Scoring Administrator to have the scrimmage set up in Poinstreak as soon as you have the scrimmage set up and confirmed. XVI. TOURNAMENTS Tournaments are selected at the beginning of the season and usually the Coach chooses the tournaments. Since entry fees are typically paid with the applications, the Manager and/or Team Treasurer, and players' families will need these funds available at the start of the season. It is also recommended that any travel arrangements - air, car/van, and hotel reservations - be made as early as possible. The team may wish to have a "travel person" designated to coordinate these arrangements. Please be aware that your Coach may wish to have the team arrive a day early for a tournament and may wish to schedule additional ice time at the tournament site. As soon as tournaments have been selected the manager MUST: 26 | P a g e • Notify the LHA scheduler of the dates (including travel days) the team will be away and therefore not available for league games or practice times, by completing and returning the Scheduler's Information Sheet. • Go to the Tournament’s webpage and apply for tournament. The best way to apply for a tournament is to fill out the application, then scan an email to the director with a copy of the check being sent letting them know that it is on the way. Make sure you get a reply back that they have received the application so that you proof of registration. • If the tournament is outside of Colorado; you must apply for a CAHA Team Travel Permit from the CAHA Registrar. If the tournament is in Canada the manager must apply for a CAHA Travel Permit and a USA Hockey Travel permit. If the tournament is outside of the US and Canada the manager must apply for a CAHA Travel Permit and an International Competition Permit from USA Hockey. At least 30 days are required for USA Hockey Travel Permits and 90 days for International Permits. Please log online to the CAHA website at http://caha.pointstreaksites.com/view/caha/managers-corner to apply for a travel permit. XVII. PLAYOFFS CAHA conducts state playoffs only for those classifications for which USA Hockey conducts a National Championship Tournament, among them are: Youth 18 or Under – Tier II (Midget Major) 16 or Under – Tier II (Midget Minor) 14 or Under – Tier II (Bantam) LHA teams at the "AA" level are Tier II teams and are eligible for CAHA' s State and USA Hockey's Regional and National Championship Tournaments. All other LHA teams, including Squirt A and Mite A, are eligible only for league conducted State playoffs. CCYHL hosts a State Recreational playoff format for “A”, “B”, and “C” teams. 27 | P a g e XVIII. SPECTATORS AND CHILDREN Please remind your parents that NO CHILDREN or parents are to be in the following areas during practice, scrimmages, games or tournaments (except assigned Minor Officials): 28 | P a g e Both Home and Away Benches Both penalty boxes Score box Locker rooms (except for U8 locker rooms when a coach is present – one parent may assist their player in the locker room) Spectators should be in the viewing stands only! XIX. CONFLICT RESOLUTION The Coach runs the team. Parents do not. The Team Manager works for the coach. Although team functions are usually divided as follows, most coaches and team managers consult frequently with each other. Coach – Coaching, competition and player development Team Manager – Communication, bookkeeping, fundraising, social events, team travel arrangements and minor official staffing, SafeSport. Should a misunderstanding arise, it is suggested that the aggrieved parties deal directly with each other, after a 24 hour cooling off period. If it is a coaching issue, the coach should resolve it. The Team Manager should not try to explain coaching issues unless asked to do so by the coach. Likewise, manager issues must be resolved by the manager. Both should act in the best interests of the entire team. The coach holds the final responsibility for the team and may appoint another manager if necessary. If the conflict is not resolved, or if assistance is needed, the following LHA officials may be contacted in this order: 1) 2) 3) 4) 29 | P a g e HOC Director HOC Representative HOC (Hockey Operations Committee) Board of Directors XX. ACCIDENT AND INSURANCE REPORTS/MISCELLANIOUS FORMS In the case of an accident, a report must be submitted immediately following the incident or injury to the HOC Director. The injury or incident reports are located on our webpage under “Manager’s Corner”. If the family needs the USA Hockey Insurance paperwork, please contact Dede Cox at [email protected]. The following forms may be requested from you at any time during the season or that you may need to fill out. They are the Grievance Report, Injury Report, Incident Report and Praise and Thanks. These will be posted on the LHA website under “documents” if you need to print them off. 30 | P a g e XXI. COACH REIMBURSEMENTS Coaches will be reimbursed as follows: AA TEAM The team is responsible for reimbursement of up to three coaches when the team travels outside of League play, including: Roundtrip airfare if the majority of the team is flying Individual double occupancy hotel rooms for each coach One vehicle rental Per Diem of $30.00 per day per coach A, B & C TEAMS The team is responsible for reimbursement for two coaches when traveling outside of League play, including: Roundtrip airfare if the majority of the team is flying Individual double occupancy hotel rooms for each coach One vehicle rental A per diem of $30.00 per coach per day 31 | P a g e XXII. TEAM MANAGER REIMBURSEMENTS Managers of B teams and C teams will receive a one-time payment $250.00 to be funded from the team account at the completion of the season. Payment is to be shared equally among all players on the team. Managers of A and AA teams will receive a one-time payment of $500.00 to be funded from the team account at the completion of the season. Payment is to be shared equally among all players on the team. 32 | P a g e XXIII. FINANCIAL GUIDELINES LHA prohibits bank accounts outside the control of the LHA Treasurer for any team. Such accounts may jeopardize LHA’s non-profit status. 1. LHA Team Accounting—Team level • Each team has a bank account (U8’s will have two, AB, CD). LHA’s banking relationship exists with 1st Bank off of County Line and Holly - We will set you up for banking at the meeting. LHA’s banker is Hilary Perier (303-793-2886). You can make deposits at any FirstBank however. • Each team will appoint a treasurer and manager • Teams will be issued a debit card for manager and treasurer(and head coach optional) • Teams will be issued ‘treasurers’ kit tonight containing • Checks, sample team-accounting spreadsheet • Checks should be used for tournament registration fees • Checks can be used prior to debit card issuance • Debit cards are to be used for all other transactions • Team treasurer will maintain team spreadsheet—stay on top of it • Team treasurer will collect funds as they have in the past • Team treasurer will be responsible for the financial activities of the team • Team treasurer will be responsible to keep track of ice usage and compare at season end any differences that need to be reconciled • Treasurer will reconcile with bank balance monthly and email to Margie Kreutz on the 10th of every month the Team Accounting Spreadsheet with the Summary page complete • Expense classifications • Tourney Registration, Travel, Team Entertainment, Team Meals, Ice Assessment, Uniform Expense, Pucks, Fundraising (revenue) • At end of season. All accounting packages must be returned to Margie Kreutz with unused checks and receipts from season 2. LHA Team Accounting-How it works • • • • • • • 33 | P a g e LHA Team Accounting—LHA Organization level Team bank accounts are established by LHA Margie Kreutz will be signer on each team account Each team account will be established in QuickBooks Financial activity from the team will be entered in via adjusting journal entry from the team treasurer’s monthly account summary Directly to the team account Directly into the correct expenditure category • • • • • Debit card charges are mostly self-explanatory Check amounts or payee will indicate how to classify Team will be provided a monthly ice usage report When teams are invoiced from LHA for Jersey’s, ice asses, etc.. LHA will give the team approx. 30 days to reconcile any differences and LHA will transfer the funds from the team account to LHA account Accounts will be zeroed out at years end, but will remain open for next season 3. LHA Player Financial Responsibility Expenses incurred by a travel team are team expenses and therefore the responsibility of all team Members. In addition, a player not participating in a tournament, home or away, is still responsible for the fees associated with the team’s participation, i.e., Tournament Registration fee, coaches expenses, etc. This does not include team meals, entertainment, etc. It is recommended that all A, B, and C Teams at all levels collect $500.00 (includes $100 jersey fee) per family at the beginning of the season. It is recommended that all AA Teams collect $750.00$1000.00 per family at the start of the season (includes the $100 jersey fee). Additional funds may need to be collected over the course of the season based on your overall season budget. 4. LHA Team Accounting—ICE • • • • • • • • • • LHA Ice Assessment Process Actual ice usage was used to set 2013/14 budget AND cost included in registration fee (refer to the spreadsheet to see budget hours) Includes practice and home games If your team goes deep into playoffs or regional's additional ice time will be incurred It is still possible exhaust budget hours resulting in ICE ASSESSEMENT at the end of the season Mid-season ice assessment MIGHT occur if usage trend shows overage Schedule Max Reconciliation Teams will be provided a report of actual ice usage each month by email Treasurer needs to reconcile actual ice usage as compared to Schedule Max each month. Discrepancies should be resolved with Dede Cox Brian ( 303-717-4329 ) contact for all scheduling issues 5. LHA Team Accounting-Uniforms • • • • • 34 | P a g e Players will rent home and away game jerseys Total cost--$100 for each player which includes jersey rental, helmet decals, and game socks Cost will be invoiced by LHA to team, treasurer needs to charge to player Player is responsible for unusual wear / damage and lost jerseys. Cost to replace a jersey is $100 Practice jersey’s, pucks and water bottles are included in registration 6. Team Ice Hours • • • • • • • • • • • • • • • • • • • • • • • • • • • • Midget Major AA – 70 hours Midget Major A – 75 hours Midget Minor AA – 70 hours Midget Minor A Bl – 75 hours Midget Minor A Rd – 75 hours Midget C470 – 27 hours Midget Girls – 50 Hours Bantam AA – 75 hours Bantam A Bl – 70 hours Bantam A Rd – 70 hours Bantam B – 65 hours Bantam C470 – 27 hours PeeWee AA – 70 hours PeeWee A Bl – 65 hours PeeWee A Rd – 65 hours PeeWee B Bl – 60 hours PeeWee B Rd – 60 hours PeeWee C470 – 27 hours Squirt A – 65 hours Squirt B Bl – 60 hours Squirt B Rd – 60 hours Squirt C Bl – 55 hours Squirt C Rd – 55 hours Squirt C470 – 27 hours U8 Adv – 124 hours U8 Int – 124 hours U8 Beg – 41 hours U8 Beg – 41 hours If you have any questions regarding the accounting, please contact Margie Kreutz at [email protected] or Scott Simon at [email protected]. Thank you for taking on such an important part of the team! 35 | P a g e XXIV. FUNDRAISING GUIDELINES 1. Philosophy We encourage teams to participate in fundraising throughout the year. It is recognized that the funds raised are to be used for the betterment of the team and Littleton Hockey Association (“LHA”). When raising funds, members are also representing LHA and are encouraged to project a positive image of the LHA. All fundraising activities must adhere to these “Fundraising Guidelines”. 2. Guidelines Direct public support can be requested for the purpose of fundraising; All fundraising activities must be discussed and approved by the majority of parents; All fundraising activities must receive prior approval by the Fundraising Chairperson; All monetary transactions relating to fundraising are to be documented in accordance with basic accounting principles and are subject to review; Teams may join with other teams to collectively hold fundraising activities; 3. Use of Funds Teams use funds for the following purposes: Tournament registration fees; Team apparel, equipment bags; Coaching and Trainers supplies; Travel expenses for recognized coaching staff; Team meals; Costs for year-end banquets, trophies and awards; Travel fees; 4. Other Fundraising Activities Teams wishing to use funds for anything not listed in item 3, must receive permission from the LHA Fundraising Chairperson. 5. Approvals and Reporting All requests for fundraising must be submitted to the Fundraising Chairperson by completing Exhibit O at least 14 days prior to the event; A full accounting of each fundraising event is required to be submitted to the Fundraising 36 | P a g e Chairperson on the prescribed form within 14 days after substantial completion of the event; 6. LHA Sponsors LHA actively raises funds as an Association. As a result, a number of businesses and organizations have sponsored the Association as a whole. Teams are not to approach business or organizations that have sponsored the Association without approval. Visit the LHA website for a list of LHA sponsors. 7. LHA Events All LHA members are encouraged to participate in LHA fundraising events; Teams are encouraged not to make commitments in conflict with LHA fundraising events. 8. Reviews All fundraising activities are subject to review by LHA; The LHA Fundraising Chairperson or Board may review fundraising activities at the request of team parents. 9. Property of LHA All monies raised through fundraising are the property of the LHA and shall be promptly paid over to LHA. LHA will then disburse funds to the Team for the Team account; Typically, 15% of funds derived from fundraising activities shall be contributed to the LHA general account for the benefit of LHA as a whole. However, the LHA Board has the sole and absolute discretion to determine the amount, timing, and manner in which monies raised through fundraising will be disbursed. 10. Extended funds Teams are not permitted to carry over funds to the next season. 11. Liability LHA shall not be held liable for any violation of this policy or any acts or omissions of the Team while performing fundraising activities; The individual Team shall be responsible for any losses or damages caused by their fundraising activities. 12. Compliance with Handbook All fundraising activities are subject to the LHA Player Handbook and code of conduct. 13. Fundraising Chair for 2013-2014 Our Fundraising Chair for 2012-2013 is Kelley Digby. You can email her at [email protected] or call her at 303-881-8325. Kelley is a good source for fundraising ideas so feel free to email her to help with your team. All funds are to be provided to Kelley Digby after the program is complete. 37 | P a g e XXV. SEASON END 1. YEAR END PARTY The year-end party is the final get together of the season. Some teams may choose not have one, while others will choose to have a party that may include recognition for the coaches, managers, and players. By about January, the Team Manager and the Social Coordinator may want to establish a date and place for the team party. It is always best to get with your Coach to set the date and activity. Based on the type of party you are having, there may be activities that require coordination such as Coach’s gifts, food, etc.). This is a great opportunity for other parents to get involved. Your social coordinator can help determine the necessary steps to enlist the help of your parents to get this done. 2. EQUIPMENT COLLECTION At the end of the season, the Team Manager must collect the following: • Team Jerseys – Collect all team jerseys from each player ( I would ask each family to wash both jerseys before turning in to you). The jerseys need to be in the same condition as when rented. They will need to be returned to Kevin Whalen at Players Bench. • Water Bottle Carriers – We do not need the water bottles. • Puck Bags 3. TEAM FINANCES The final reconciliation ice bill will arrive in March. You team may receive a balance due based on the number of hours of ice used over your allotted hours during the season. Before collecting the last of the team fees, be sure to check with the Coach to see if he/she may add more ice time to prepare for playoffs. Once all the expenses for the team have been paid and you have reconciled with the bank, your Treasurer can provide an final account statement, along with a refund check (if any) to each player’s family. You may be able to have all of this reconciled by the team party and have the checks ready to go there. If not, you can mail them to each of the player’s homes. 38 | P a g e XXVI. SUMMARY The Team Manager’s role is key to the success of the team’s season. The ability to communicate and work well with others, while maintaining a fair outlook are important attributes to have to perform your duties as Team Manager. This Manager’s Manual may seem overwhelming as you read through it, but please realize that you have the support of your team through delegation. Focus on the organizing, planning and overseeing of the many of these duties and you will have a successful season. LHA would like to THANK YOU and we really appreciate you stepping up and taking on the Manager role and if you ever have any questions or need any assistance during your season, we are here to support you! If you have any suggestions or feedback on the contents of the LHA Manager’s manual, please email the LHA registrar at [email protected]. 39 | P a g e Exhibit A 40 | P a g e EXHIBIT B 41 | P a g e EXHIBIT C 42 | P a g e EXHIBIT D 2014-2015 PARENT CODE OF CONDUCT AGREEMENT Parent’s Name: Player’s Name: CODE OF CONDUCT *I WILL comply with the Littleton Hockey SafeSport Program, which includes the Travel Guidelines. *I WILL promote the emotional and physical well-being of the athletes ahead of any personal desire to win. *I WILL remember that my child plays hockey for his/her enjoyment, not mine. *I WILL encourage good sportsmanship through my actions, by demonstrating positive support for all players. *I WILL provide support for coaches and officials working with the athletes to provide a positive experience for all. *I WILL demand my athlete treat all players, coaches, officials, parents, and spectators with respect, regardless of race, creed, color, sex, or ability. *I WILL treat all players, coaches, officials, parents, and spectators with dignity and respect in language, attitude, behavior, and mannerisms. *I WILL inform the coach of any physical disability or ailment that may affect the safety of my athlete or the safety of others. *I WILL respect the property and equipment used at any sports facility, both home and away. 43 | P a g e CONDUCT SUBJECT TO DISCIPLINE *Making physical contact with any player, coach, official, league representative, arena personnel, or spectator. *Taunting or threatening any player, coach, official, league representative, arena personnel, or spectator. *Going into the locker/dressing room of an opposing team or obstructing their access to said room. *Going into the officials' locker/dressing room or obstructing their access to said room. *Using profane and/or vulgar language or mannerisms. *Going onto the ice surface. Throwing of any object onto the ice surface. *Pounding or climbing on the glass. Defacing or destroying property belonging to any individual, team, association, or arena. *Being involved in any activity that would warrant the summoning of law enforcement officials. Inciting any person(s) to become involved in any of the above behaviors. Any other conduct that is not in compliance with the tenets of USA Hockey. Thank you for selecting the Littleton Hockey Association as your hockey club for the 2014/2015 season. I understand that by signing this document I am agreeing to support and promote this Parent/Legal Guardian Code of Conduct Agreement. Further, my failure to comply with this Agreement or my participation in any of the defined CONDUCT SUBJECT TO DISCIPLINE will result in disciplinary action, up to and including expulsion from the Littleton Youth Hockey Association. AGREED TO AND ACKNOWLEDGED: Parent/guardian (sign): (Date): Parent/guardian (print): Parent/guardian (sign): 44 | P a g e (Date): EXHIBIT E 45 | P a g e EXHIBIT F 46 | P a g e 47 | P a g e EXHIBIT G Affidavit of Sole Custody Team____________________________________ Affidavit of Sole Custody I, _____________________________________________ widowed/divorced do hereby swear that I have sole and legal custody of _______________________________________________ As such, I have the right to take my child into Canada and back into the United States. The purpose of this trip is a hockey tournament and games in ___________________. Our trip is sponsored by the Littleton Hockey Association (Colorado) and will begin on __________________, 2013 and conclude on ____________________, 2013. Signature____________________________________Date_____________________________ Subscribed and sworn to before me this ___________day of ________________, _______. Notary Signature___________________________________ Notary Public in and for the county of___________________________and the state of Colorado. 48 | P a g e EXHIBIT H Affidavit of Parental Consent for Unaccompanied Minor Team____________________________________ Parental Consent for Unaccompanied Minor We, the undersigned parents/guardians of________________________________________ do hereby give permission to our son/daughter _______________________________________to travel unaccompanied to Canada with the Littleton Hockey Association (Colorado) for a hockey tournament in ________________. The trip will begin _______________________, 2013 and conclude on ________________, 2013. Signature____________________________________Date_____________________ Signature____________________________________Date_____________________ Subscribed and sworn to before me this ___________day of ________________, _______. Notary Signature___________________________________ Notary Public in and for the county of___________________________and the state of Colorado. Subscribed and sworn to before me this ___________day of ________________, _______. Notary Signature___________________________________ Notary Public in and for the county of___________________________and the state of Colorado. 49 | P a g e EXHIBIT I Affidavit of Other Parental Consent Team____________________________________ Affidavit of Other Parental Consent I, ___________________________the undersigned parent/guardian of___________________________ do hereby authorize my husband/wife ____________________________________________to travel with my child to Canada. They will be traveling with the Littleton Hockey Association (Colorado) for a tournament in____________________________________. The trip will begin on________________ and conclude on_______________________. Signature______________________________________Date_____ ______________. Subscribed and sworn to before me this day ______________of___________________, Notary Signature___________________________________ Notary Public in and for the county of___________________________and the state of Colorado. 50 | P a g e EXHIBIT J The Littleton Hockey Association Coach, Contractor, Parent, Player and Volunteer SafeSport Code of Conduct Agreement Name: ____________________________________________________________________________ Position Title: _________________________________________________ Date: ________________ By signing below, I am attesting that: I have read, understand and agree to comply with the “The Littleton Hockey Association SafeSport Program”; I have read, understand and agree to comply with the “USA Hockey SafeSport Program”; I have asked for and received clarification about any policies I did not understand; I understand that failure to comply with any of these policies may result in suspension or termination of employment or volunteer duties as a coach, employee or volunteer; I understand that these policies cannot address every possible situation that presents itself and they do not eliminate the expectation of good judgment and professional behavior at all times; I understand I am required to report any violations of these policies to the Littleton Hockey SafeSport Coordinator; I have read, understand and agree to comply with the Littleton Hockey SafeSport Travel Guidelines; I have read, understand and agree to the comply with the “The Littleton Hockey Association Parent Code of Conduct”; Signature of Coach, Contractor, Parent, Player, or Volunteer (Circle what applies) Signature 1________________________________________________________________________ Signature 2________________________________________________________________________ Date: ____________________________ 51 | P a g e EXHIBIT K The Littleton Hockey Association Photographic and Recorded Images Consent Form The Littleton Hockey Association recognizes the need to ensure the welfare and safety of all young people in sport. In accordance with our SafeSport Program, we will not permit photographs, video or identifying information of players to be taken or shared without the consent of the parents and players. The Littleton Hockey Association will follow the guidance for the use of photographs and recording images as described in the SafeSport Program. The Littleton Hockey Association will take all steps to ensure these images are used solely for the purpose intended. If you become aware of images being used inappropriately, you should inform The Littleton Hockey Association immediately. I _______________________________________________________ (parent) consent to The Littleton Hockey Association photographing or videoing and providing personal information about my child _____________________________________________________ (player) for the purposes of training, recruiting, marketing and promoting for further hockey development. Signature_____________________________________________ 52 | P a g e Date _______________________ EXHIBIT L Littleton Hockey Association Skating Treadmill & Training Pad RELEASE OF LIABILITY AND ASSUMPTION OF RISK In consideration of the services of the Littleton Hockey Association, their agents, owners, officers, volunteers, participants, employees, and all other persons or entities acting in any capacity on their behalf (hereinafter collectively referred to as "LHA"), I hereby agree to release and discharge LHA, on behalf of myself, my children, my parents, my heirs, assigns, personal representative and estate as follows: 1. I acknowledge that the activities involved in the use of any of LHA’s services or facilities, at this location and all other locations, both hockey and non-hockey related, entail significant risks, both known and unknown, which could result in physical or emotional injury, paralysis, death, or damage to myself, to property, or to third parties. Such risks include, among others, equipment failure and negligence of other participants. 2. I expressly agree and promise to accept and assume all of the risks existing in these activities, both known and unknown, whether caused or alleged to be caused by the negligent acts or omissions of LHA. My participation in this activity is purely voluntary, and I elect to participate in spite of the risks. 3. I hereby voluntarily release, forever discharge, and agree to indemnify and hold harmless LHA from any and all claims, demands, or causes of action, which are in any way connected with my participation in this activity or my use of LHA's equipment or facilities, including any such claims which allege negligent acts or omissions of LHA. 4. Should LHA, or any one acting on their behalf, be required to incur attorney's fees and costs to enforce this agreement, I agree to indemnify and hold them harmless for all such fees and costs. 5. I certify that I have adequate insurance to cover any injury or damage I may cause or suffer while participating, or else I agree to bear the costs of such injury or damage myself. I further certify that I have no medical or physical conditions, which could interfere with my safety in this activity, or else I am willing to assume and bear the costs of all risks that may be created, directly or indirectly, by any such condition. 6. I agree that the validity and enforceability of this Release of Liability and Assumption of Risk will be governed by the substantive law of Colorado, without regard to its conflict of law rules. 7. I agree to abide by the rules of the facility. By signing this document I acknowledge that if anyone is hurt or property is damaged during my participation in this activity, I may be found by a court of law to have waived my right to maintain a lawsuit against LHA on the basis of any claim from which I have released them herein. I have had sufficient opportunity to read this entire document. I have read, understood it, and agree to be bound by its terms. Signature of Participant: _________________________________Date: ____________ Print Name: _______________________________ Address: _____________________ City: _____________________ State: _______ Zip: _________ Phone: _____________ 53 | P a g e EXHIBIT M GAME CLOCK INSTRUCTION – SOUTH SUBURBAN NOTE: Don’t panic, take your time and don’t be afraid to speak-up if the refs are not allowing you enough time to enter information on the clock. GAME TIMES: WARM-UPS: 5 Minutes for all levels SQUIRT A, B , & C : 12-Stop, 12-Stop, 12-Stop PEE WEE AA: 14-Stop, 14-Stop, 14-Stop – No Curfew Allowed for AA PEEWEE A & B: 14-Stop, 14-Stop, 14-Stop BANTAM AA: 14-Stop, 14-Stop, 14-Stop - No Curfew BANTAM A & B: 14-Stop, 14-Stop, 14-Stop MIDGET AA: 15-Stop, 15-Stop, 15-Stop – No Curfew – Ice Cut after 2nd Period MIDGET A: 15-Stop, 15-Stop, 15-Stop ** We do NOT curfew games at Littleton, unless you are told in advance. SCORE CLOCK OPERATION START UP / SETTING GAME TIME (TIME CLOCK CODE IS 0-6-2) 1) Reset the Time Clock by turning the power button off, then back on again (The Switch is on the back, left side). Once the clock is on, you should see a display on the LCD screen. 2) Do NOT continue the “previous game”, press the CLEAR button. 3) RESUME GAME? No 4) Enter code # 0-6-2, press ENTER 5) 1/10 SECONDS? Yes 6) Press the SET MAIN CLOCK button 7) Type in the time you need and press ENTER button. (i.e. 5 minute warm-up, type in 5000 then ENTER). Check the LCD display for correctness. 8) To run the clock, press START 9) To Stop the clock, press STOP 10) The start up should put the Period at #1. To update the Period press PERIOD+ 54 | P a g e 11) To correct a Period (i.e. from #3 back to #2) press the “PERIOD●” button, then enter the correct period number, then press ENTER 12) To reset the clock after a Period ends press the SET MAIN CLOCK button and then press ENTER. The previous Period time should automatically come back up. If you need to enter a different time length repeat steps # 6 & 7 with your new time. 13) Remember to advance your Period Counter by pushing the Period+ button ENTERING PENALTIES (this is where people panic, take a deep breath and relax) For a Standard 2 minute penalty 1) Press the PLAYER/PENALTY button for the Home or Away team 2) Press the ENTER button three (3) times. The 2 minutes should appear on the scoreboard. 3) If you are using a Running Clock, wait until the puck is dropped on the ensuing play before you press the ENTER button the 3rd time. This will start the penalty at the start of play. Penalties with 4, 5, or 10 minute assessments 1) Press the PLAYER/PENALTY button 2) Press the ENTER button TWICE 3) The LCD display will say 2:00, type in the correct amount of time assessed (i.e. 4:00), check the LCD display, if correct press ENTER 4) Check Scoreboard to make sure everything is ok. TO REMOVE PENALTIES 1) 2) 3) 4) Press PLAYER/PENALTY Scroll UP the correct player number or correct penalty Press the CLEAR button Press the ENTER button PENALTY NOTES: The time clock will automatically rollover the penalties. You do not need to worry about that. EVEN strength ice situations where a player is in the penalty box requires that the player in the box wait until the first whistle AFTER the penalty has expired. Document on the score sheet the time the player came back on the ice. It could be 30-60 seconds after the 2 minutes is completed, but this is the first stoppage in play. Delayed penalties are penalties that are assessed but cannot start on the clock as they already have two persons in the box (a team cannot have less than three skaters on the ice in penalty situations). The 3rd or 4th or however many “delayed” penalties are started as the previous penalties expire. Please refer to the Off-Ice Officiating manual for instructions. 55 | P a g e TO ADD OR CHANGE SCORES 1) Press the SCORE+ button 2) To change a score, press the SCORE● button, type in the correct score, press ENTER END OF GAME You can turn off the score board or set the clock to the actual time. To set the clock: 1) 2) 3) 4) 5) Press MENU, scroll down to NEW CODE Y/N? press Yes RESUME GAME? No Enter code of 0-9-9, press ENTER Press SET MAIN CLOCK Enter current time, press ENTER 56 | P a g e EXHIBIT N Fundraising Request Form Type of Fundraising: ______________________________________________________ Please describe the fundraising activity: ______________________________________________ Describe benefit to LHA: ___________________________________________________________ Is this for a specific team? If so, please name team: ____________________________________ What are expected proceeds? ______________________________________________________ Date of event: ______________________ Location: ________________________________ Please indicate what company you will be working with. _______________________________ Company Name: _________________________________________________________________ Address: _______________________________________________________________________ City, Zip:_______________________________________________________________________ Phone: _______________________________________________________________________ Company Key Contact: ______________________ Title: ___________________________ Team Contact Name: _________________Email: ____________ Phone: ____________________ LHA Approval/Comments:__________________________________________________________ Fundraising Reminder: LHA will retain 15% of all fundraising and all checks need to be payable to LHA or Littleton Hockey Association. LHA will then cut your team a check for the 85% of the proceeds. -------------------------------------------------------------------------------Littleton Hockey is a 501-C3; LHA EIN: 84-6045840 Once approved you may use this sheet as a receipt for tax purposes 57 | P a g e
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