EXHIBITOR MANUAL MELBOURNE SNOW TRAVEL EXPO 2014 ! Melbourne Exhibition Centre, Bays 13 & 14 (Door 7) Southbank, Melbourne Sunday May 18, 2014 Expo times 10am – 4pm ! ! www.mcec.com.au EXPO ORGANISER CONTACTS Panadanus Promotions Pty Ltd, T/A Snow Travel Expo PO Box 899 Avalon 2107 Australia. ABN: 24 117 464 016 Website www.snowtravelexpo.com.au Fax 02 9973 1949 Director Phil Osborn: Ph 0403 091 515 or +61 403 091 515, [email protected] Event Director Melinda Mak: Ph 0407 091 511 or +61 407 091 511, [email protected] Accounts Manager, Fashion Show Coordinator Zorana Osborn Ph 0488 090 500 [email protected] ! STAND CONTRACTOR & FURNITURE AND AV CONTACT Exhibit Systems Pty Ltd PO Box 709, Brookvale NSW 2100 Australia. Ph: +61 2 9982 5511 Fax: +61 2 9982 9899 Account Manager Tony Mayer Email: [email protected] Tony’s mobile 0410 533 165 Website www.exhibitsystems.com.au ! EXHIBITION CENTRE Melbourne Exhibition Centre, 2 Clarendon St, Southbank Melbourne VIC 3000 Australia. Website www.mcec.com.au Exhibitor Services Department - Melbourne Exhibition Centre Phone + 61 3 9235 8110 Fax + 61 3 9235 8121 Email [email protected] ! EXHIBITOR STAND BUILDING & SET UP Saturday May 17, 1am – 2pm Exhibit Systems stand building. Saturday May 17, 2pm – 7pm Exhibitor move in and set up. Sunday May 18, 6.30am – 9.30am Exhibitor move in and set up. ! EXPO TIMES Sunday May 18, 10am – 4pm ! !! SAFETY VESTS Due to an increased awareness from WorkSafe Victoria it is now mandatory for all exhibitors during move – in and out periods, to wear approved safety vests at all times. Exhibitors and contractors will not be allowed entry to the exhibition floor unless safety vests are worn. Safety vests will be supplied by the Snow Travel Expo organisers and handed out on the Saturday afternoon and Sunday morning of Expo, all vests need to be returned to the organisers once you have finished moving out at end of Expo. Closed toe shows must be worn at all times. Please contact The Snow Travel Expo organisers for further details. CAFÉ There will be a mobile café open for your convenience within the Expo providing a gourmet sausage station and baguette option for lunch. There is cold and hot beverages as well as a cappuccino machine for Exhibitors and the public, café hours are 9am – 4pm. DELIVERIES MELBOURNE EXHIBITION CENTRE LOADING DOCK Entrance off Normanby Road Southbank, Melbourne. All deliveries are to be sent to the Melbourne Exhibition Centre on Saturday May 17 between 7am and 7pm and on Sunday May 18 from 6am – 9am to Door 7. All deliveries MUST be addressed with delivery label see www.snowtravelexpo.com.au under exhibitors to download delivery label. No goods will be accepted on behalf of exhibitors by the Melbourne Convention and Exhibition Centre. No deliveries will be permitted prior to Saturday May 17. There is no storage for exhibitors at the Melbourne Exhibition Centre. All vehicles entering the Melbourne Exhibition Centre loading dock will be issued with a 30 minute unloading permit. Please advise loading dock staff if a longer time is required.Trolleys will not be allowed on the concourse or in the carpark, all goods must enter through Loading Dock, hand held items only to be carried through the concourse doors. Please see www.snowtravelexpo.com.au under EXHIBITORS for a copy of the Centre’s Delivery Labels and copy of the Centre’s Goods Access Map indicating where deliveries to the Centre should be made. ! FREIGHT FORWARDING/TRANSPORT/LOGISTICS Agility Fairs & Events (a specialized exhibition & event logistics provider) has been appointed as the official logistics contractor to the 2014 SNOW TRAVEL EXPO’S. As the show bumps in on a weekend and deliveries will not be accepted at the venue prior to Saturday 17 May, we highly recommend using Agility as their service is door-to-stand and they work weekends and outside normal business hours. Agility can arrange all local, interstate and international transport services to the venue. Prior to the exhibition, Agility will contact all exhibitors to discuss specific transportation and other logistics requirements. As the venue has very strict guidelines regarding delivery of freight, we highly recommend using Agility as their service is door-to-stand and they work weekends and outside normal business hours. Please note, that Agility is not onsite at this show. Therefore, exhibitors are responsible for making their own arrangements for the movement of their goods from the loading dock to the exhibition stand.Prior to the exhibition, Agility will contact all exhibitors to discuss individual transportation and other logistics requirements. In the meantime, to request a quote please complete and return the “Transport Request Form” provided at www.snowtravelexpo.com.au under EXHIBITORS. For further information please contact: ! Agility Fairs & Events - Tony Matic, Exhibition Coordinator 28-32 Sky Rd, MELBOURNE AIRPORT VIC 3045 Tel: +61 3 9330 3303 Fax: +61 3 9330 3337 E-mail: [email protected] !! EXHIBITOR MOVE-OUT Sunday May 18, 4.15pm – 5.30pm (Exhibit Systems dismantle 6pm – 9pm). No exhibitor will be permitted to remove products prior to this time. During Move-out, exhibitors are urged not to leave their stand unattended during this period until all their valuable exhibits have been moved or made secure. Pandanus Promotions and the Melbourne Exhibition Centre will not accept any responsibility for missing goods. ! EXHIBITORS REQUIRING APPROVAL Exhibitor displays that include animals, helium balloons or food tastings/sampling/selling as part of their exhibit are required to submit a proposal in writing to the Melbourne Convention and Exhibition Centre briefly outlining the purpose of the display and how it will be used. Please note written approval must be received before proceeding with any of the above. Please contact MCEC Exhibitor Services on 03 9235 8110 or [email protected] for assistance. ! ! DIRECTIONS & PARKING Corner of Montague Street and Munro Street Car park (enter from Munro St), $5 for 12 hours. All exhibitors are encouraged to park in the Corner of Montague Street and Munro car park, entry from Munro St. Pay and Display ticketing machines are located at and throughout the Corner of Montague Street and Munro Street carpark. Correct change is required for these units. A customer service desk and 24-hour security office are located immediately inside the front entrance to the Melbourne Exhibition Centre. Telephones, toilets, automatic teller machines and GO-Ticket machines are all available on the concourse level. ! ACCOMODATION The MCEC is located on the banks of the Yarra on South Wharf.MCEC is not only conveniently located to a huge range of shopping, restaurants and entertainment. It’s also attached to the Hilton South Wharf for your accommodation. WE LOOK FORWARD TO WORKING WITH YOU TOWARDS A SUCCESSFUL SNOW TRAVEL EXPO – THANK YOU FOR YOUR SUPPORT! !