1. art and entertainment
2. shows and events
3. fair

Exhibitors Manual
■ Period:
Business Day*
Sep. 18 (Thursday) - Sep. 19 (Friday), 2014
*Admission is limited to the press, industry participants and those with invitations.
Public Day
Sep. 20 (Saturday) - Sep.21 (Sunday), 2014
■ Opening hours:
From 10:00 a.m. to 5:00 p.m. (may start from 9:30 on Sep. 20-21.)
■ Venue:
Makuhari Messe
■ Organizer:
Computer Entertainment Supplier's Association (CESA)
■ Co-Organizer:
Nikkei Business Publications, Inc. (Nikkei BP)
Exhibitors Website
https://exponet.nikkeibp.co.jp/tgs/
To login to the exhibitors website, you need ID, password* and email address* of the person who
is in charge of the exhibit. (Those with * mark can be changed anytime)
<FURTHER INFORMATION>
TOKYO GAME SHOW Overseas Management Office E-mail : [email protected]
1. Schedule
Publicity Schedule
Ticket Sales Schedule
Official Website
official mobile site (June 27)
Schedule
Exhibitor Briefing and Booth
Location Meeting (June 27)
July 1
From
Mid July
Game
Publications
Article,
Advertisement
From
Mid July
Announcement
for selling
Admission
Ticket
Start of Public Day ticket Sales
(July 9)
From
July
Nikkei BP
Publicity, Web,
Article,
Advertisement
Pre-registration for Mail Delivery
Service to Media starts (July 24)
General
Publications
Article,
Advertisement
Newspaper
Article,
Advertisement
August 1
Pre-registration for Business Day
Website Open (Beginning of Aug)
Distribution of Invitation Ticket
*Regulated Amount
(Beginning of Aug)
Type of Admission Ticket
Ticket Type
Classification
Price
(incl. tax)
Exhibitors,
CESA
¥1,000
Game industry
related persons
¥5,000
Business Day
Ticket for preregistered
attendees
General Public
Ticket (Advance General Public
Sales)
¥1,000
General Public
¥1,200
General Public
Ticket
(Ticket
General Public
valid only on the
with special
day of issue)
discount
End Aug
TV
Publicity
Radio
Publicity
¥100
Day of
Validity
Application
Business related
Valid for two persons
days,
*Students and
Sep. 18 and Children under
Sep. 19
18 are not
allowed
Deadline of Official Guidebook
and Publicity Data (Aug 1)
Deadline of floor plans and
3-D drawings (Aug 6)
Deadline of Food Handling
Notification (Aug 15)
Age 13 and over
(Admissio free
for Children
Valid one day under 12)
on either
Sep. 20 or
Sep. 21
Age 70 and over
and those with
Physical
disability
certificates
Distribution of Invitation Ticket
(Additional Amount, Game School)
(End of Aug)
Distribution of Vehicle Certificates,
Exhibitor Badge, Worker ribbon,
Badge for invited guests
(End of August)
Sept. 1
TOKYO GAME SHOW 2014 Open (Business Day)
Sept. 18
Sept. 19
Newspaper
Publicity Flier
Sept. 21
TOKYO GAME SHOW 2014 Open (Public Day)
Sept. 20
TOKYO GAME SHOW 2014 Close
Sept. 21
CHECK LIST
■ Submission Documents & Schedule
Revised
Check Submit
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Aug 1
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Aug 15
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Aug 18
Aug 20
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Aug 29
September 1
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Sep 3
Sep 3
Sep 3
Sep 8
Submission Document
Rent for the Conference/Meeting Room Application Form
Invitaition Ticket Application Form
Press Information Distribution Service Reservation Form
PS4, PS3, PSVita / Nintendo 3DS, WiiU Rental Application Form
Page
131
22
117
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11
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42
General Move-out Vehicle Certificate Application Form
Guest Badge Application Form
Fee-Charged Additional Badge and Invitation Ticket Application Form
Written Confirmation of Exhibit Software
(Regarding Compliance with CESA/CERO Ethical Rules)
Written Confirmation of Distributing Promotional Items
(Regarding Compliance with CERO Ethical Rules)
Official Guidebook Entry/ Publicity Data
Publicity Personnel Registration Form
Decoration Notification Form
Floor Plan and 3-D Drawings
Confirmation Form of Rental Package Booth
Confirmation form of Turnkey Booth/Business Meeting Area/ Asia New Stars Area
Electric Power Supply Application Form
Ceiling Structure and Two-Story Facility Construction Application Form
Dangerous Objects Transportation Approval Application Form
Reservation/Consignment Sales Notification Form
Digital Signage Personnel Registration Form
Exhibitor's Directory Content Report Form
Application Form for Outside Stock Room
Hole-In Anchors Use Notification Form
Hotel Reservation Form
Written Confirmation of Participation in Charity Auction
Fixtures and Audio Visual Equipment Rental Application Form
Application Form for Fee-Charged Early Move-in
Booth Operation Officer/ID Purchasing Officer Report Form
Written Confirmation of Distribution Items for theTGS Big Draw
Xbox 360 Rental Application Form
TGS-Net (Internet Connection) Application Form
Specially-Installed Telephones, FAX, and ISDN Line Application Form
Shipping Cost Estimate Request Form
Confirmation Form for Flow Plan in front of In-booth Event Stage/Large-sized Screen
Exhibit Software Screening Application Form
Tokyo Game Show Product License Application Form
PC and Other Digital Equipment Rental Application Form
Booth Cleaning Application Form
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144
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Promotional/Gift Item Application Form
Notification Form for Entertainer & Artist Stage /Application Form for Temporary Traffic Pass
Written Confirmation of Family Corner Commemoration Items
Confirmation Form for Person in charge of Japan Game Award 2014
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C O N T E N T S
R REVISED: Section revised from 2013.
Chapter 1 Documents to be Submitted
R
R
1.
2.
Exhibitors Website / How to Submit Each Document
Submission Documents
Chapter 2 Points that have been Revised
R
1.
2.
Request for Coorporation (IMPORTANT)
Request for Your Cooperation to Energy Saving
Chapter 3 Documents Issued by the Secretariat
R
1.
2.
3.
4.
5.
Items Included in the Exhibit Fee
Items to be Issued Free of Charge at the Exihibitor's Request
Fee-Charged Items to be Issued at Exhibitor's Request
Items to be Issued to Exhibitors that Have Applied for Fee-Charged Early Move-in
List of Items Issued by the Management Office
Chapter 4 Decoration Notification
R
R
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
Matters of Attention for Construction Work
Construction Work Area
Required Construction Work
Universal Design Concept for Booth Design
Submission of the Exhibitor's Decoration Construction Plan
Height Restriction
Hanging Structures
Setback Restrictions for Stages
Setback Restrictions for Large Video Displays
Setback Restrictions for Trial Play Stands
Location and Direction of Speakers
Lighting Rules
Installation of Wireless LAN Access point
Fireproof Requirements
Use of Balloons
Construction of Ceiling Structures and Two-Story Facilities
Use of Fire and Transportation of Dangerous Objects
Use of Hole-In Anchors
Rental Package Booths
Turnkey Booths/Business Meeting Area/ Asia New Stars Area
Chapter 5 Electricity and Communication
1.
2.
3.
4.
5.
Electricity
Cautions for Electric Work
Electric Capacity/Construction Fee/Usage Fee
TGS-net (Internet Connection Services)
Specially-Installed Telephones, FAX and ISDN Lines
Chapter 6 Move-in and Move-out
R
R
1-1.
1-2.
2.
3.
4-1.
4-2.
5.
6.
7.
8.
9.
10.
11.
12.
13.
Move-in Schedule(Hall 1-8)
Move-in Schedule(Hall 9)
Gateway for Exhibitors and Vehicles
Fee-Charged Early Move-in
Move-In Procedures/Route(Hall 1-8) September 16&17
Move-In Procedures/Route(Hall 9) September 18&19
Move-in Procedures for Public-day-only exhibitors(Hall 1-8)
Matters of Attention for Move-in/Setup Days
Matters of Attention during the Event Period
Move-out Schedule
Matters of Attention for Move-out/Removal Days
Move-out Procedures/Route September 21 (17:30-22:00)
Move-out Procedures for Business-day-only exhibitors
Request on Waste Disposal
Official Freight Forwarder
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C O N T E N T S
Chapter 7 Booth Operation
R
R
R
R
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2.
3.
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11.
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24.
25.
TGS 2014 Schedule for Exhibitors
Restricted Activities by Display Area Type
Restricted Activities Outside the Booth
Waiting Room/Stock Room
Safety Supervision Responsibility
Ensuring Safety during Busy Hours
Booth Operation Officer
Sales of Hall Entry Certificate at the Site
Restriction on Advertisement Contents
Lighting Rendition ＜Hall 1-8＞
Sound Volume Restriction
Prohibition of Live Musical Performance with Instruments
Staging Restrictions in the Booth
Handling of Copyrights
Restrictions on Items to be Displayed
Restriction of Products for Sale
Restriction of Promotional Items
Restriction of Gift Items
Provision of Food and Drinks in the Booth
Matters to Note When Displaying Consoles for Nintendo 3DS Compatible Software
Matters to Note When Displaying WiiU Game Consoles for Trial Play
Performance of Artists/Entertainers
Request for Coorperation
Computer Entertainment Software Code of Ethics, Second Amendment
Emergency Care
Chapter 8 Public Relations
R
R
1.
1-1.
1-2.
1-3.
2.
3
4
5
6
7
8
9
Publicity Data to be submitted by all exhibitors
Exhibitor Information on TGS Official Website
Official Guidebook Entry & Publicity Data
Publicity Personnel Information
Exhibitors News
Publicity Material Display Service at the Press Room
When Inviting Press to the Booth
Media Partner System
Official Movie Distribution Channel
Press Information Distribution Service (free)
Mail Delivery Service to Business Day Preregistrants
Various Advertisement Menus
Chapter 9 Business Meeting
R
1-1.
1-2.
2.
3.
Appointment System “Asia Business Gateway”
How to use Asia Business Gateway
Business Meeting Area/ International Business Consulting Corner
Interpretation Service
Chapter 10 Rentals
R
R
1.
2.
3.
4.
5.
Rentals of Makuhari Messe Conference Rooms
Rentals of Outside Stock Rooms
Platform Rentals
Rentals of Fixtures, Furniture and AV Equipment
Rentals of Personal Computers and Digital Equipment
Chapter 11 Hotel/Food & Drinks/Other Services
R
1.
2.
3.
Hotel Accomodation
Box Lunces and Drinks
Cleaning Within Each Exhibitor's Display Area
Outline of Tokyo Game Show 2014
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4
Chapter 1
Documents to
be Submitted
1
Chapter
Documents to
be Submitted
Chapter 1 Documents to be Submitted
1. Exhibitors Website/
How to Submit Each Document
REVISED
To make registration and submission procedures smooth and quick, the Management Office of TGS 2014 has set up an
exclusive website for the exhibitors (http://exponet.nikkeibp.co.jp/tgs/). Each exhibitor will receive a login ID and a
password by email. Please login to the website and complete the procedure for each document.
(1) Logging in to the official website
1. Information for logging into the website (ID,
password, registered mail address) will be sent by
email to the person in charge written on the
application form
2. Following the information on the email, please log
in to the website.
(You can also re-login from here when you have
forgotten your ID or password.)
*****
*****
*****@********
3. When you login, you will be on the top page of the
exhibitors website. The functions of the website are
shown on the menu bar.
[Submission of Documents]
It is possible to download, upload and enter information
from here.
[Exhibitors Information]
Basic information, such as booth number, etc. is shown
here. The Management Office will register and/or make
changes.
[List of Person in Charge]
It is possible to register and add the person that can access
to this website. This person will become able to access all
the documents and functions.
[Information on co-exhibitor]
From TGS 2014, registering the information of coexhibitors has become possible (please refer to P. 9 for the
details).
[Exhibitors News] (Free of charge)
It is possible to announce Exhibitor News including exhibit
contents and events in your booth on TGS 2014 Official
Website.
6
Chapter 1
(2) Documents to be Submitted
At TGS 2014, there are 2 ways to submit the documents, by forms on the web or Email/ FAX. Please see the diagram
below for details. After the deadline, it will not be possible to submit the documents from the Website, so please pay
attention to the deadline. For inquiries on submitting the documents after the deadline, and others, please contact
TGS OMO ([email protected])
1. Procedures for Submitting Documents by Forms on the Web
Click on the document
Enter Information
on the Web
Click on the input info
confirmed button
Complete
Email or Fax the document
with necessary information
Complete
2. Procedures for Submitting Documents via Email or Fax
Download the document
Enter Information
(3) Documents to be submitted using Forms on the Web
1. Log in to the “Exhibitors Website” and click on “Documents to
be Submitted”. From the list of documents to be submitted,
click on the document you want to submit using the form on the
Website. Please check to see that “Create” is indicated on the
right hand corner of the list. Even if there is a “completed” sign,
it is possible to edit the information as many times as you like,
until the deadline.
2. After entering the necessary information on the
web form, click on “Confirm” at the bottom of the
screen.
3. After upload is completed, the screen will change to the
confirmation page. When you click on “Commit” the procedure is
completed.
7
Chapter 1
4. After the “submission completed” page is displayed, click ”Submit
Application” on the menu bar. Please check the list of documents to
be submitted and make sure that there is a “completed” sign
besides the documents you have just submitted using the web form.
If you have any inquiries, please contact TGS OMO.
([email protected]).
(4) Documents to be submitted via Email or FAX
1. When you click on “Documents to be Submitted” on
the Exhibitors Website, you will find a list of documents.
Click on “Create” on the right hand corner of the list.
Documents that you can download are displayed in blue.
Click download. If you would like to download all the
documents together, you can do so by creating a zip file
from “File Download” on the Top Page.
2. Using your PC, you can enter information on documents
that have been downloaded (PDF file, Excel File). To
complete submission, please send updated file via email
or FAX.
8
Chapter 1
(5) About Co-Exhibitors’ Registration
When parent exhibitor plans to exhibit/promote products and service which are of other company, the company which
actually supplies such products and service need to be registered as co-exhibitor. Please contact TGS OMO when coexhibitor registration becomes necessary.
1. Click on “Add” on Co-Exhibitor Information page of the
Exhibitors Website.
2. After entering the necessary information on the web form,
click on “Confirm” at the bottom of the page.
Pending
4. After clicking on “Registration”, registered Co-Exhibitor
is added to “Co-Exhibitor Information” of the list.
Registration is not completed at this point. After it
is confirmed and approved by the Management Office,
and the status will be changed to “log in“ from
“Pending”. When the status is changed to “log in”, the
procedure is completed. Please note that Co-Exhibitor
Information might be modified as necessary by the
Management Office.
3. If there is no items to be revised in the screen, click
on “Register”.
9
Chapter 1
(6) About Documents for Co-Exhibitors
The host exhibitor can submit documents on behalf of co-exhibitors.
The host exhibitor can stay within its own log-in page to submit co-exhibitors’ documents.
1. After logging in, click on “Information of co-exhibitors” to display
the list of registered co-exhibitors. Then, click on “log in”.
2. When you click on “log in”, it will jump to co-exhibitors’ top page.
Then, click “Submit” and submit the document. To go back to the
host exhibitors’ page, click on “Go back to the host exhibitor”. The
“Go Back” button of the browser cannot be used.
(7) Account Management for exhibitors who have booth in 2 or more exhibit areas.
This new system enables these exhibitors to log-in using only one log-in key and stay within their own website to complete
documents submission for all their exhibit areas.
1. After login, please select the appropriate “Area”
which you would like to submit documents from
the “Pull-down Menu” on the upper right area.
2. Please complete submission of documents per
exhibit area.
10
Chapter 1
2. Submission Documents
REVISED
Please submit all documents by the deadline
(1) Documents to be submitted by all exhibitors
Please login to the Exhibitors Website and submit them after entering necessary information.
No.
Submission Method
1
Web form
2
Web form
5
Submission Document
Submission Object
Ref. Pg
Submission Deadline
General Move-out Vehicle Certificate Application Form
All Exhibitors
20
August 1, 2014
Invitaition Ticket Application Form
All Exhibitors
22
July 23, 2014
Web form
Decoration Notification Form
All Exhibitors
31
August 6, 2014
-
Email/FAX
Floor Plan and 3-D Drawings
Self-Decorating Exhibitors
31
August 6, 2014
11
Email/FAX
Electric Power Supply Application Form
All Exhibitors
52
August 6, 2014
All Exhibitors
Except Asia New Stars Area and Business
Meeting Area
81
August 29, 2014
All Exhibitors
82
August 22, 2014
86
August 1, 2014
88
August 1, 2014
99
August 8, 2014
All exhibitors at Family Area
101
September 3, 2014
16
Web form
Confirmation Form for Flow Plan in front of In-booth Event Stage/Large-sized
Screen
17
Web form
Booth Operation Officer/ID Purchasing Officer Report Form
Written Confirmation of Exhibit Software
(Regarding Compliance with CESA/CERO Ethical Rules)
Written Confirmation of Distributing Promotional Items
(Regarding Compliance with CERO Ethical Rules)
18
Web form
19
Web form
26
Web form
Digital Signage Personnel Registration Form
27
Web form
Written Confirmation of Family Corner Commemoration Items
28
Web form
Written Confirmation of Participation in Charity Auction
All Exhibitors
Except Business Meeting Area
All Exhibitors
Except Business Meeting Area
All Exhibitors who applied more than 40
booths
All Exhibitors
101
August 18, 2014
All exhibitors at General, Family,
Smartphone Game/
Social Game, PC Game, Cloud Gaming,
Romance Simulation Area
102
September 8, 2014
29
Web form
Confirmation Form for Person in charge of Japan Game Award 2014
30
Web form
Exhibitor's Directory Content Report Form
All Exhibitors
112
August 8, 2014
Official Guidebook Entry & Publicity Data
All Exhibitors
Except Business Meeting Area
+ Except co-exhibitors
113
August 1, 2014
All Exhibitors
114
August 1, 2014
31
Email
32
Web form
Publicity Personnel Registration Form
11
Chapter 1
(2) Documents submitted only by appropriate exhibitors
Please login to the Exhibitors Website to enter necessary information for each forms and submit the
documents.
No.
Submission Method
3
Web Form
4
Web Form
6
Submission Document
Submission Object
Ref. Pg
Submission Deadline
Guest Badge Application Form
Optional
24
August 1, 2014
Fee-Charged Additional Badge and Invitation Ticket Application Form
Optional
24
August 1, 2014
Email/FAX
Ceiling Structure and Two-Story Facility Construction Application Form
Optional
42
August 8, 2014
7
Email/FAX
Dangerous Objects Transportation Approval Application Form
Optional
43
August 8, 2014
8
Email/FAX
Hole-In Anchors Use Notification Form
Optional
44
August 15, 2014
August 6, 2014
9
Web Form
Confirmation Form of Rental Package Booth
Optional
45
10
Web Form
Confirmation form of Turnkey Booth/ Business Meeting Area/ Asia New Stars Area
Optional
47
August 6, 2014
12
Web form
TGS-Net (Internet Connection) Application Form
Optional
52
August 29, 2014
13
Email/FAX
Specially-Installed Telephones, FAX, and ISDN Line Application Form
14
Web form
Application Form for Fee-Charged Early Move-in
15
Email/FAX
20
Postal Mail
21
Optional
57
August 29, 2014
Exhibitors who would like to start Move-in from
A.M. 0:00, Tuesday September 16
64
August 22, 2014
Shipping Cost Estimate Request Form
Optional
73
August 29, 2014
Exhibit Software Screening Application Form
Optional
89
August 29, 2014
Web form
Reservation/Consignment Sales Notification Form
Optional
90
August 8, 2014
22
Email/FAX
Tokyo Game Show Product License Application Form
Optional
91
August 29, 2014
23
Web form
Promotional/Gift Item Application Form
Optional
93
September 3, 2014
24
Email
Notification Form for Entertainer & Artist Stage /
Application Form for Temporary Traffic Pass
Optional
98
September 3, 2014
25
Web Form
Written Confirmation of Distribution items for the TGS Big Draw
All exhibitors at General, Merchandise,Family, PC Game,
Smartphone Game/ Social Game, Game Device, Cloud Gaming,
Romance Simulation, Cosplay Area
99
August 22, 2014
33
Email/FAX
Press Information Distribution Service Reservation Form
Optional
117
July 23 2014
- September 3,2014
34
FAX
Rent for the Conference/Meeting Room Application Form
Optional
131
July 4, 2014
35
Web form
Application Form for Outside Stock Room
Optional
133
August 8, 2014
36
Email/FAX
PS4, PS3, PSVita Rental Application Form
Optional
135
July 25, 2014
37
Email/FAX
Nintendo 3DS, WiiU Rental Application Form
Optional
136
July 25, 2014
38
Email/FAX
Xbox 360 Rental Application Form
Optional
138
August 22, 2014
39
Web form
Fixtures and Audio Visual Equipment Rental Application Form
Optional
139
August 20, 2014
40
Email/FAX
PC and Other Digital Equipment Rental Application Form
Optional
140
August 29, 2014
41
Email
Hotel Reservation Form
Optional
144
August 15, 2014
42
Email/FAX
Booth Cleaning Application Form
Optional
144
August 29, 2014
Exhibitors Website
https://exponet.nikkeibp.co.jp/tgs/
*To login to the exhibitors website, you need ID, password* and E-mail address* of
person who is in charge of the exhibit. (*Log-in key can be changed anytime)
For Further information:
Tokyo Game Show Overseas Management Office (TGS OMO)
Sayaka Tanaka (Ms.) / Yuko Fukunaga (Ms.)
c/o Space Media Japan
Kosaikaikan Bldg. 5-1-2F Kojimachi, Chiyoda-ku, Tokyo 102-0083 Japan
Tel:+81-3-3512-5670 Fax: +81-3-3512-5680 E-mail: [email protected]
12
Chapter 2
Points that have
been Revised
2
Chapter
Points that have
been Revised
Chapter 2 Points that have been Revised
1. Request for Cooperation (IMPORTANT)
REVISED
To carry out the operations at TGS safely and comfortably, we would like to have the cooperation
from the exhibitors on the following points. Please read the following text carefully.
(1) Management of Exhibitor’s Badge (Important)
On the Business Days, there have been cases where exhibitors had given their exhibitors’
badges to visitors. There have also been cases where exhibitors’ badges were misused because
exhibitors had lost them. Also, exhibitors’ badges may be sold by a broker or in an auction.
In order to prevent these events, the Management Office has decided to print in the exhibitor’s
name and a serial number on the badge before delivering it to the exhibitor. With this number,
the exhibitor can also specify to whom the badge was distributed. In case a badge was lost or
stolen, or in case it was found that someone has given the badge to someone else, please notify
the TGS OMO as soon as possible.
We would like to ask for your cooperation in preventing any inappropriate actions.
(2) Taking Photos on Move-in / Set-up Days (Important)
During move-in and set-up days (September 15 (Mon.) – 17 (Wed.), try to avoid taking pictures
or record videos of the site and other exhibitors’ booth, other than your own booth. In the past,
some people that have obtained the exhibitor’s badge in an improper way were walking around,
taking photos of the set-up. If any suspicious persons are found, please report to the TGS OMO
or the security guard.
(3) Distribution of Numbered Tickets (Important)
Ensuring Safety
during Busy Hours
P. 79
If it is anticipated that the number of visitors flooding into the aisles nearby will exceed a certain
number (*1), please request and reserve a place, which will be arranged by the Management
Office beforehand, for distributing the numbered tickets. On that day, if the number of visitors
exceeds a certain number, or if the Management Office judges that it is dangerous, please guide
the visitors to the numbered ticket distribution place, to ensure safety of the visitors. The
location of the numbered ticket distribution place will be decided, after the locations of the
booths are finalized.
Numbered ticket distribution place can be used for free, but the exhibitor is requested to
arrange staffs for distributing the tickets (*2).
The Management Office will adjust the requests of the exhibitors and will determine the time
and location of the numbered ticket distribution place. For details, please refer to P. 79
“Ensuring Safety during Busy Hours”
*1 A certain number is when the visitors and/or the waiting line exceeds the visitors’
waiting area, or when the waiting time exceeds 2 hours. Or if CESA or the Management
Office judges that it is dangerous or that it obstructs smooth operation.
*2 If you need an extra staff for distributing the tickets, we can make that arrangement
for 20,000 JPY (excluding tax, per person, 1 time)
(4) In case of Setting Up an In-Booth Stage or a Large-sized Screen of over
Setting Up an InBooth Stage or a
Large-sized Screen of
over 100 inch .
P. 79
100 inch *NEW
All exhibitors carrying out talk show or live performance in their booth and establishing larger
than 100 inches large video display need planning the front of such structures to reduce
congestion. Please arrange staffs or ropes for ensuring flow line, and execute the operation
that the audience does not stay in the passage. If the number of audience exceeds the
regulation, please note the stage program might be instructed to be discontinued.
14
Chapter 2
(5)
Wireless LAN (Important)
Recently, the use of wireless communication system for game devices is increasing, which
causes severe crossed-wire problems with other nearby booths. To prevent and reduce these
problems, the Management Office has decided to limit the usage amount of wireless LAN access
(2.4GHzbands) since 2012.
To use wireless LAN access point or mobile router such as pocket Wi-Fi without approval from
the Management Office would be prohibited in the Exhibition halls (Hall 1-6).
In case the exhibitor needs wireless LAN access for its demonstration or exhibition, please use
TGS-net Wi-Fi Connection service (→P.54) provided by the Management Office, or contact TGS
OMO in advance.
TGS-net Wi-Fi
Connection service
P. 52
The exhibition halls will be monitored during the show. If using unapproved wireless LAN
equipment (or access point) is found, we may ask you to stop using the equipment immediately.
Please refer to P.53 for the details.
*We strongly ask all visitors as well to communicate game devices and use wireless LAN access
such as mobile routers exclusively in the designated area.
(6)
Appointment System
Service “Asia
Business Gateway”
P. 122
In order to enhance the international business function, Asia Business Gateway will be operated
this year. This system allows to make an appointment for a meeting before TGS period between
exhibitors and Business-day visitors from overseas and Japan providing chances to connect with
new business partners. In this relation, exhibitors are requested to register the person in charge
of overseas affairs. For details, please refer to P.122 “Asia Business Gateway”.
(7)
The TGS Big Draw
P. 99
Request for Cooperation to the Digital Signage
To enhance the satisfaction level of the visitors, Digital Signage displaying the waiting time and
information of give-away items will be set up at the venue. In this relation, we would like to ask
each exhibitor reserving more than 40 booths to put together and enter the information to be
displayed on the Digital Signage. Please refer to P. 99 for details.
The Digital Signage
P. 99
(9)
Entry restrictions of
students on the
Business Days
P. 22
Request for Cooperation to the TGS Big Draw
To enhance the satisfaction level of the visitors, a BIG Draw will be held by collecting some of
the give-away items that the exhibitors distribute to the visitors. Every visitor will get a chance
to draw the lottery once. The person who wins will receive game serial card, novelty goods,
printed materials, etc. In the relation, we would like to ask the exhibitors to turn in the gift to
give to the winners(give-away items during the Show).
Please refer to P. 99 for details.
(8)
Media Partner
System
P. 116
Appointment System Service “Asia Business Gateway”
Media Partner System
At TGS 2014, Media Partner System has been established among significant game-related
media such as magazines, websites and video sites in Asian countries. Reporters of the Media
Partner System will be wearing a “Media Partner Badge” for exhibitors to recognize them at
once. We would like to have your cooperation if a reporter with a “Media Partner Badge”
visits your booth for an interview.
If there is any information that the exhibitor would like to provide to the Media Partners,
please contact the person in charge at the Press Office of TGS. The details of the Media Partner
are on P.116.
(10) Game School Corner Exhibitors
Entry of students on Business Days (Sep. 18(Thu.) - Sep. 19(Fri.)) will be prohibited. As for
schools that have booths at the Game School Corner, only the minimum number of students to
operate the booth will be allowed to enter. Students visiting the site just to look around will not
be allowed to enter. However, students will be able to enter from the exclusive Student Only
Entrance on the Public Days, Sep. 20 (Sat.) - 21 (Sun.).
15
Chapter 2
■ About the Students Only Entrance for Students with exclusive game school ticket
On the Public Days (Sep. 20 (Sat.) - 21 (Sun.), the re-entry entrance in front of Hall 3 on the
2nd floor, central mall of Makuhari Messe, will become the Students Only Entrance. The
waiting line is to stretch towards the Messe parking lot. (The end of the line will be around
the group bus loading zone.) At the Students Only Entrance, the students will be requested
to show the exclusive game school ticket and a student certificate to prove that he/she is a
student of the school that have a booth at the Game School Corner. Teachers and the
relevant parties escorting the students will also need Game School Entry Tickets, but not
necessary to show their IDs.
Business Day
Preregistration
System
P. 22
If a student wishes to get numbered tickets distributed at the entrance for general visitors,
please line up at the entrance for the general visitors on the 1st floor.
(11)
Business Day Preregistration System
1. Preregistration System
Preregistration is required in order to get in on the Business Days (Sep. 18 (Thu.) - Sep.
19(Fri)). If you have a Preregistration Request Ticket, please complete your preregistration
procedures at the Business Day Preregistration Website that is indicated on the Request
Ticket. No one is allowed to register on your behalf. Please fill in all the necessary
information by yourself. In case some wrong information is entered, it will take a long time
to check the validity of the Request Ticket and to verify your identity at the reception
counter. In the worst case, the Management Office may not allow you to enter. Therefore,
please be extremely careful in entering the correct information.
Preregistration is possible until September 17 (Wed.). After that, preregistration will be
handled at the reception counter at the site. Please bring with you the Business Day
Registration Ticket and 2 business cards and an employee certificate(Photo ID), etc. for
identity verification.
2. Business Day Visitor’s Badge will be issued on that day
The Management office will not send the visitor’s Badge to the visitors. Please bring Web
Ticket which you can download from the URL of “Pre-registration Complete Email” along
with 2 business cards and an employee certificate(Photo ID) to the site. At the reception
counter for pre-registrants, the Management Office will issue the Visitor’s Badge in
exchange for the printed bar code and business cards. In case you visit TGS again on Sep. 19,
please receive the visitor’s Badge for the 2nd day at the reception counter for visitors that
visited TGS on the previous day (Sep. 18 (Thu.)).
Please be noted that you are not allowed to rend the visitor’s Badge to others.
3. Registration of Business Day Tickets (fee-charged)
If there are any game business related people that could not obtain the Business Day
Registration Ticket, it is possible to preregister for ¥5,000 including tax. If there are any
people that the exhibitor could not give the Preregistration Request Ticket to, please inform
them of the TGS Official Website. (http://tgs.cesa.or.jp/english)
(12)
Baggage Check
At TGS, the baggage of the visitors will be checked at the Hall Entrances on
the Public Days (Sep. 20 (Sat.) – 21 (Sun.)) to secure visitors’ safety.
We appreciate your understanding and cooperation to this matter.
(13)
About Cosplay
On the Public Days (Sep. 20 (Sat.) – 21 (Sun.)), many visitors will be dressed up in costumes. To
these people, rules and regulations set up by the Management Office (prohibition of bringing in
any dangerous items, restrictions on the costumes, etc.) will apply. If anyone is going to be
dressed up in your booth, make sure to have that person wear an exhibitor’s badge, so as not
to be mistaken for a general visitor.
16
Chapter 2
(14) In Case of Fire/ Earthquake
In case of Fire or an earthquake of above level 4 occurs, all the lights in Makuhari
Messe will come on. This will be the sign to make the emergency announcement, so
please stop all demonstrations and stage attractions in the booth and follow the
instructions of the emergency announcement.
Emergency Care
P. 109
1. In case the announcement instructs to “Check the safety of the booth”, please
check the safety of the visitors and the installations in your booth and report the result to
the Management Office.
2. In case evacuation orders are given by the announcement, please guide the
visitors in your booth and the people around your booth to the emergency exit leading to
the temporary evacuation area (truck yard located on the Hall).
*When tsunami warning is issued (over 3 meters), the person in charge will guide the people
who are in the temporary evacuation area to the “Central Plaza”, “Sky Way” and “Messe Mall”
on the 2nd floor.
*For details of the information on countermeasures against emergencies such as fire and
earthquake, please refer to P.109.
(15)
CERO’s Exhibit
Software Screening
Application
P. 89
Application to CERO
The regulation of Computer Entertainment Rating Organization (CERO) has changed since
September 23, 2011. Game software for mobile phones or smartphones was not subject of
screening before the change, however it is since then. The screening sheet also applies to
“Online Game” (including entry discs) and “Social Game”, and these are subject to the
screening when relevant expressions are found.
Please be sure to send Form 20 “Exhibit Software Screening Application” to CERO by August
29. In case of submitting the Form late and being unable to go through the screening process,
exhibition may not be allowed. Moreover “Game software promotional image” was newly
added as subject not to be screened. In case exhibitors wish to exhibit the Z classified film, we
will not conduct screening process and judgment is left up to the exhibitor on this matter if
the image of the Z classified parts do not appear on the screen. However, if the image
recognized as Z classified is found in the exhibition, we may ask you to switch your exhibition
to closed-type exhibition for Z classified images.
2. Request for Your Cooperation to
Energy Saving
For description of
Electric power
P. 52
Considering the power shortage, TGS2014 takes electricity saving measures.
We would like to have your kind understanding and cooperation to this issue.
■
(1)
For Rental Package
Booth
P. 45
Power Related to Each Booth
Regulations / Specification Changes
① Electric power that one booth can use is limited to a maximum of 3.0KW.
Please make plans so that the power that one booth uses is within 3.0KW and request for
electric construction work using Form 11 “Electric Power Supply Application Form” by
August 6 (Wed.)
17
Chapter 2
② Minimum unit of request for the primary line will be 500W. Please plan your electric
construction work to save energy as much as possible.
③ “Energy Saving Package” is available in order to cut excess energy and electric line
construction work for Package Booth/Turnkey Booth. Please make your request using Form 9
“Confirmation Form of Rental Package Booth” by August 6 (Wed.)
 Electric capacity of the “Energy Saving Package”
Package Booth : 1KW per booth (Before: 1.5KW)
Turnkey Booth: 500W per booth (Before: 1.0KW)
About Rental Package
Booth
P. 45
④ Fluorescent lamps for Package Booth/Turnkey Booth will be changed to the 32W energysaving type from 40W.
About Turnkey Booth
P. 46
⑤ Halogen lamps (100W) used in Turnkey Booth (Business Solution Corner) and Family Corner
Special Booth will be LED lamps (10W).
About PS3 Rentals
P. 135
⑥ Some monitors for Rental PS3 Trial Play Stands will be energy saving monitors that
consume 90W less power than the conventional ones.
About Lighting Rules
<Hall 1-8>
P. 39
(2)
Recommendations / Precautions
①Please refrain from over-decorating your booth using electric power.
②Please refrain from using lighting equipment that consumes large amount of power
(such as Halogen lamps) and use such equipment that consumes only small amount of power
instead (such as LED lamps).
About Move-in & Setup
P. 59
③In order to save electric power during set-up and overtime hours, please make efficient
plans for preparation and set-up to reduce overtime work as much as possible.
■
Power Related to the Whole Exhibition Hall
①Minimal amount of air conditioning in the Hall will be provided
②During move-in and move-out, lighting in the move-in/move-out gate and low ceiling that
is not necessary for operation will be switched off.
③Descending escalators will not be operated during move-in/move-out and show days.
Enquiries about Energy Saving ：
Tokyo Game Show Overseas Management Office (TGS OMO)
Sayaka Tanaka (Ms.) / Yuko Fukunaga (Ms.)
c/o Space Media Japan
Kosaikaikan Bldg., 5-1-2F Kojimachi, Chiyoda-ku, Tokyo 102-0083 Japan
Tel:+81-3-3512-5670 Fax: +81-3-3512-5680 E-mail: [email protected]
18
Chapter 3
Documents Issued
by the Secretariat
3
Chapter
Documents Issued
by the Secretariat
Chapter 3 Items Issued by the Management Office
REVISED
1. Items Included in the Exhibit Fee
(1) Vehicle Certificates
Please submit Form 1 and Form 2 with number you need for Vehicle Certificate and Invitation Ticket.
* Exhibitors in Indie Game Area follow the specific regulation. Please refer to “Indie Game Area Exhibitor Manual”
for the details.
Exhibitors in Hall 1-8
Areas
4-Day Exhibit
Exhibit only on Public Day
Vehicle
Certificates
Move-in
Numbered tickets for move-in (P.65 )
Number of We will issue numbered tickets for move-in vehicles at the vehicle waiting area
certificates to (L Block) each day. (No move-in vehicle certificates will be issued in advance.)
be issued
Effective
period
Vehicle
Certificates
Move-out
1
Form
Effective
period
Sep. 21 (Sun.) 17:30-22:00
Business Day Move-out Vehicle Certificate
(P.72 )
The total of specified number of "Priority
Move-out Vehicle Certificate" and the number
of certificates requested using Form 1
"General Move-out Vehicle Certificate
Application Form" will be issued.
Sep. 19 (Fri.) 17:00-19:00
General Move-out Vehicle Certificate (P.69 )
Sep. 21 (Sun.) 18:30-22:00
Exhibitors in Hall 9
Areas
Aug 1
compulsory
submission
Priority Move-out Vehicle Certificate for
removing exhibits (P.70 )
Please enter the number of tickets you want in
Number of Form 1 "General Move-out Vehicle Certificate
certificates to Application Form," and put in the
be issued
request by August 1 (Fri.)
General Move-out
Vehicle Certificate
Application Form
Web
Sep. 16 (Tue.) 8:00-22:00
Sep. 17 (Wed.) 8:00-22:00
Certificates will be issued in accordance with the
number of booth/booth type
1-39 booths --------------------- 2
Number of (indl. Turnkey booths, family corner special
certificates to booths, basic table space)
be issued
40-79 booths -------------------- 4
80-119 booths ------------------- 6
120 booths or more --------------- 8
* No additional certificates will be issued.
Effective
period
Vehicle
Certificates
No.
Exhibit only on Business Day
Business Solution
Cloud/Data Center Pavilion
Asia New Stars
Vehicle
Certificates
Move-in
Exhibitors in Business Meeting Area
Cosplay
PC Game
Hall 9 Move-in Vehicle Certificate (P.66 )
Business Meeting Area Move-in and Move-out
Vehicle Certificate
The total of specified number of "Priority MoveNumber of out Vehicle Certificate" and the number of
certificates to certificates requested using Form 1 "General
Move-out Vehicle Certificate Application Form"
be issued
will be issued.
Effective
period
Vehicle
Certificates
Move-out
Sep. 18 (Tue.) 8:00-22:00
Sep. 19 (Wed.) 8:00-22:00
Priority Move-out Vehicle Certificate for
removing exhibits (P.70 )
Certificates will be issued in accordance with the
number of booth/booth type
1-39 booths --------------------- 2
Number of (indl. Turnkey booths, family corner special
certificates to booths, basic table space)
be issued
40-79 booths -------------------- 4
80-119 booths ------------------- 6
120 booths or more --------------- 8
* No additional certificates will be issued.
Effective
Sep. 21 (Sun.) 17:30-22:00
period
Vehicle
General Move-out Vehicle Certificate (P.69 )
Certificates
Please enter the number of tickets you want in
Number of Form 1 "General Move-out Vehicle Certificate
certificates to Application Form," and put in the
be issued
request by August 1 (Fri.)
Effective
period
Sep. 21 (Sun.) 18:30-22:00
20
The total of specified number of "Priority
Move-out Vehicle Certificate" and the number
of certificates requested using Form 1
"General Move-out Vehicle Certificate
Application Form" will be issued.
Move-in: Sep. 17 (Wed.) 14:00-20:00
Move-out: Sep. 19 (Fri.) 17:00-18:30
Chapter 3
(2) Hall Entry Certificates
1. Exhibitor Badge
Effective period:
Number of badges:
Shipping date:
Sep. 16 (Tue.), 8:00 - Sep.21 (Sun.), 22:00
For each display area, 5 x number of booths
(up to a maximum of 200)*For CESA members, maximum of 250
* For turnkey booths, Family Corner Special booths and basic
table space: 5 badges
The badges will be packaged together with other items
and sent around the end of August.
* To prevent inappropriate use, the Management Office will issue the badges after
printing the exhibitor name and serial numbers on them in advance. Please handle them
with care.
2. Worker Ribbon
Intended Users:
Effective period: (Hall 1-8)
(Hall 9)
Number of Ribbons
Shipping date:
Setup/removal executors
Sep. 16 (Tue.), 8:00 - 17 (Wed.), until completion of the work,
Sep. 21 (Sun.), 17:30-22:00
* Workers are prohibited from entering the site during the
exhibition period.
Sep. 18 (Thur.), 08:00 - 19 (Fri.), until completion of the work,
Sep. 21 (Sun.), 17:30-22:00
* Workers are prohibited from entering the site during the
exhibition period.
For each display area, 5 x number of booths:
(up to a maximum of 200)
For turnkey booths, Family Corner Special booths and basic
table space: 5 ribbons
The badges will be packaged together with other
items and sent around the end of August
(3) Invitation Tickets
1. Ticketing and Effective Period
Type of Ticket
Business Day Registration Ticket
General Public Ticket
Game School Entry Tickets
Period of Useage
Valid for two days, Sep. 18 and Sep. 19
Each valid once on either, Sep. 20 and Sep. 21
Each valid once on either, Sep. 20 and Sep. 21
*Game School Entry Tickets are only for CESA member schools and game schools taking part as
exhibitors in TGS 2014.
*Use of Business Day Preregistration Request Ticket is to be limited to business-related persons.
Persons under 18 years of age and students cannot use these tickets. Please note that such persons
will not be able to enter even if they have Business Day Preregistration Request Tickets.
*To prevent distribution of the tickets through Internet sales, the Management Office will record
the serial numbers of the tickets. Please handle these tickets with care.
21
Chapter 3
Invitation Ticket
Aug
10
2. Number of Tickets
The total number of Business Day Preregistration Request Tickets and General Public
Tickets will be issued as shown in the table below. Please enter the number of tickets
you want on Form 2 "Invitation Ticket Application Form" and put in the request by July
23 (Wed.) To prevent errors, please apply for tickets in units of 10 as much as possible.
Application Form
3. Number of Tickets to be Supplied
No.
Web
2 Form
Aug 10
Jul 23
Booth type
No. of exhibit Booths
General booths
1 - 9 booths
10 - 19 booths
20 - 29 booths
30 - 39 booths
40 - 59 booths
60 booths or more
Total of Business Day
Registration Ticket
+
General Public Tickets
Total 150
Total 300
Total 600
Total 900
Total 1,200
Total 1,500
Turnkey booths
Family Corner Special Booths
Basic Table Space
1 - 4 booths
Total 100
compulsory
submission
4. Shipping Date
Tickets will be sent around the beginning of August.
(Special tickets for game school students will be sent separately around the end of August.)
Entry restrictions of students on the Business Days
Business Days are for press, distributors and other people related to the industry to promote their items
and hold business meetings. Therefore, we would like to prohibit the entry and observation of any
students on the Business Days (September 18 and 19). And because of this arrangement, we have
decided to provide a special exclusive route on the Public Days (September 20 and 21) for schools that
are the members of CESA and students of schools that have booths at TGS 2014.
•To get in on the Public Days from the Students Only Entrance, Game School Entry Tickets will be
necessary.
(With the general ticket, the students will not be able to get in from the Students Only Entrance.)
Please request for Game School Entry Tickets with Form 2 "Invitation Ticket Application Form".
•Teachers escorting the students will also need Game School Entry Tickets. No tickets will be issued at
the site, so be sure to get the necessary number of tickets beforehand.
5. Requesting for Cooperation to Preregistration
To visit TGS on a Business Day, each visitor needs to register at the TGS website in
advance using the specific registration code shown on the Business Day Preregistrantion
Request Ticket. Preregistrants will not be able to enter on a Business Day if he/she fails
to enter accurate information to the preregistration system. Please ask your guests to
carry out this procedure accurately.
22
Chapter 3
* Prohibition of deputy registration
If you ask an agent or someone else to enter the information for preregistration, there may
be some mistakes, which could cause problems when issuing the badge. Make sure the
information is entered by the person requesting for preregistration.
* In case the visitor fails to complete the preregistration procedure by the given deadline, or
the visitor forgets to carry out the procedure, that person will be allowed to enter the site if
the person brings the unused Business Day Registration Ticket, 2 business cards, and
Photo ID to the reception area.
However, please be advised that the visitor may have to wait for some time before being
admitted into the exhibition hall as it takes time to process the registration.
6. Flow of Preregistration Process
(A) The Management Office will send all exhibitors the Business Day Registration Ticket
(beginning of August)
(B) A person wishing to visit the site must enter the registration code shown on the Business
Day Preregistration Request Ticket through the TGS website, and enter his/her personal data,
including the name of person, the name of company, and his/her address (by September 17
(Wed.).
(C) On the Business Day, the visitor will be admitted to the site by showing the web ticket which you
can download from the URL of “Preregistration complete mail”. The visitor will receive the
badge in exchange for that ticket at the registration counter.
(D) In case the visitor wants to visit the site again on the second day (Sep. 19), please bring
the visitor badge from the first day to the second-day counter. That visitor will receive a
badge for the second day in exchange for the badge of the first day.
* Please be noted that you are not allowed to lend the badge to others.
* One visitor badge will be issued for each Business Day Preregistration Request Ticket.
* To prevent improper use, a registration code that has been used once cannot be used
again.
Registration
Management
Office
Sending out Business Day
Preregistration
Request Tickets
Exhibitor
TGS website
Preregistration system
Visitor
Distribution
Print the web
ticket.
Bring the printed web ticket
TGS 2014
You can receive a visitor badge by showing
a Business Day Visitor Badge Exchange
Number.
*From TGS 2010, it became possible to purchase the Business Day Registration Ticket from the
official website. However, there will be an examination to see if the person is in the game industry
or if the person is working. We may ask the person to send copies of documents proving that the
person works for a game company (a company ID card or pay statements).
23
Chapter 3
(4) Operation Manual
1. 2 copies of the manual with the information on the move-in/move-out route, and various
operations conducted by the Management Office will be given to each exhibitor.
It is also possible to download a PDF file of the manual from the exclusive website for
exhibitors.
2. The above manual will be sent together with other items around the end of August.
2. Items to be Issued Free of Charge at the Exhibitor's Request
Guest Badge
Application Form
No.
3
Web
form
Aug
Aug 10
1
Submit for
Optional Order
The Management Office will issue up to 10 guest badges per display area (another 20 fee-charged
guest badges can be issued upon request), that are valid for four days. Please use these badges for
inviting important guests or for other business purposes. Any guests with this badge can enter the
site from the guest reception desk (2nd floor, Central Mall) without waiting for registration process.
(The guest badge is not intended for directors and employees of the exhibitor company. Such
personnel are to wear the exhibitor badges.) To apply for the guest badges, the exhibitor needs to
complete Form 3 "Guest Badge Application Form" and return it to the Management Office by Aug 1.
■ Guest badge
Those whose names and company names have been provided
Intended users:
by the exhibitor to the Management Office in Form 3 "Guest
Badge Application Form."
Sep. 18 (Thu.) - Sep. 21 (Sun.) (four days)
Valid period:
Maximum of 10 for each display area
Number of badges to be issued:
(In case of 2 corners – 20 badges)
The badges will be sent together with other items around end
Shipping date:
of August.
* The name of the guest and his or her company name will be printed on each guest badge.
For this reason, if such information is not indicated in the application form, we will not be
able to issue the badge.
* Guest badges will not be issued to students and persons under 18 years of age.
* The guest badges are to be issued only for business-related guests. Directors and employees of the
exhibitor's company are to put on exhibitor badges.
* The Management Office will send the guest badges to the exhibitor.
* The exhibitor is responsible for giving the guest badge to each guest.
The Management Office will not send the guest badges directly to the guests.
* Exhibitors in Indie Game Area follow the specific regulation. Please refer to “Indie Game Area Exhibitor
Manual” for the details
3. Fee-Charged Items to be issued at Exhibitor's Request
Fee-Charged Additional
Badge and Invitation
Ticket Application Form
No.
4
Web
Form
Aug 1
Submit for
Optional Order
For description of
Sales of Hall Entry
Certificate at the Site
P. 82
The following items can be issued by putting in a request using Form 4, "Fee-Charged Additional
Badge and Invitation Ticket Application Form." To apply for these items, please complete the form
and return it to TGS OMO by Aug 1.
(1) Hall Entry Certificates
(a) Exhibitor badge:
(b) Worker ribbon:
Shipping date:
1,000 JPY per badge (tax included)
100 JPY per badge (tax included)
To be sent together with other items around the end of August.
* An issuing fee will be charged (800 JPY per issuance, tax included) in addition to the
above prices.
* No application can be accepted after the deadline.
During the show period, however, these items will be issued by the Management Office in Hall No. 4・
No.9. (Only cash payments will be accepted).
* The person who can purchase the above items during the show period will be
restricted to those who have registered beforehand with Form 17, “Booth Operation
Officer / ID Purchasing Officer Report Form”.
24
Chapter 3
■ Temporary Sales of worker ribbon on site
However, as a special case, we will sell the worker ribbon to the worker who has
forgotten to bring the ribbon. Please see the place and the price below.
Place : (Hall 1–8) Besides former restaurant NOA・Staff Entrance, East 2 Gate, South 2
Gate,2nd floor, Central Mall 2, 5, 7 Hall Entrance (Tentative)
(Hall 9)
Service entrance East, Hall 9, Esplanade 2nd Floor,
Hall 9 Entrance (Tentative)
Price :
¥1,000 per ribbon (tax included)
Method :
By writing the exhibitor’s name, the name of the company executing the
decoration, the name of the company the worker works for, the worker’s
name, the worker’s mobile phone number in the Temporary Ribbon Sales
Application Form. A photo of the worker will also be taken.
(2) Invitation Tickets
Guest Badge
Application Form
No.
3
Web
form
Aug 1
Submit for
Optional Order
For description of
Guest Badges
P. 24
① Business Day Registration Ticket : 1,000 JPY per ticket (tax included)
② General public ticket: 1,000 JPY per ticket (tax included)
③ Game School Entry Ticket: 750 JPY per ticket (tax included)
* Game School Entry Tickets are only for CESA member schools and game schools taking
part as an exhibitor.
Shipping date: To be sent around end of August.
*An issuing fee will be charged (800JPY per issuance, tax included) in addition to the above prices.
*No application can be accepted after the deadline.
(3) Guest Badges (Fee-charged)
The Management Office will issue up to 20 fee-charged additional guest badges at exhibitor’s
request. Please submit Form 3, “Guest Badge Application Form” to TGS OMO by August 1
(Friday).
Additional Guest Badge: 3,000 JPY (tax included)
Shipping date: To be sent together with other items around the end of August.
*Please refer to P. 24 for details of the guest badge.
*Beside the fee above, issuing fee will be charged. (800 JPY per issuance, tax included.)
4. Items to be Issued to Exhibitors that Have Applied for
Fee-Charged Early Move-in
Application Form for
Fee-Charged Early
Move-in
No.
14
Web
Form
Aug 22
Submit for
Optional Order
For description of
Fee-Charged Early
Move-in
P. 64
(1) Fee-charged early move-in vehicle certificate
(2) Fee-charged early move-in worker ribbon
For details, please see “Fee-charged Early Move-in” on P. 64.
All enquiries about this chapter:
Tokyo Game Show Overseas Management Office (TGS OMO)
Sayaka Tanaka (Ms.) / Yuko Fukunaga (Ms.)
c/o Space Media Japan
Kosaikaikan Bldg., 5-1-2F Kojimachi, Chiyoda-ku, Tokyo 102-0083 Japan
Tel:+81-3-3512-5670 Fax: +81-3-3512-5680 E-mail: [email protected]
25
Chapter 3
5. List of Items Issued by the Management Office
* All applications should be made through Web Form in Exhibitors website.
Document
Effective time period
Fee-charged early move-in vehicle
certificate
Sep. 16 (Tue.) 0:00-8:00
Move-in vehicle certifiicate for
Move-in
Hall 9
vehicle
Sep. 18 (Thur.) 8:00-22:00
certificate
Sep. 19 (Fri.) 8:00-22:00
Vehicle certificate
Business Meeting Area Move-in
and Move-out Vehicle Certificate
<Move-in>
Sep.16(Wed.) 14:00-20:00
<Move-out>
Sep.19(Fri.) 17:00-18:30
Business Day Move-out Vehicle
Certificate Sep. 19 (Fri.) 17:00Move-out 19:00
Priority Move-out Vehicle
vehicle Certificate for removing exhibits
certificate Sep. 21 (Sun.) 17:30-22:00
General Move-out Vehicle
Certificate
Sep. 21 (Sun.) 18:30-22:00
Move-in
Move-in Vehicle Certificate
vehicle
Application Form Sept. 16 (Tues.)
certificate 0:00-8:00 a.m.
Vehicle certificate
Priority exhibit move-out vehicle
certificate
Sep. 21(Sun.)
17:30-22:00
Move-out
vehicle
certificate General move-out vehicle
certificate
Sep. 21 (Sun.)
18:30-22:00
Exhibitor badge Sept.16(Tues.), 8:00 ~ Sept.
21(Sun.), 22:00,
*If the exhibitor submits Form 14,
"Application Form for Fee-Charged Early
Move-in", the certificate will be effective
starting Sep,16 at 0:00
Worker ribbon
<Hall 1-8>
Sep. 16(Tues.), 8:00-Sep 17(Wed.), 22:00,
Sep. 21(Sun.), 17:30 p.m. - 22:00
<Hall 9>
Sep. 18(Thur.), 8:00-Sep 19(Fri.), 18:00,
Sep. 21(Sun.), 17:30 p.m. - 22:00
Refer to
P.64
P.66
*2
Guest badge
Sep. 18(Thur.), 10:00 - 17:00
Sep. 19(Fri.), 10:00 - 17:00
Sep. 20(Sat.), 10:00 - 17:00
Sep. 21(Sun.), 10:00 - 17:00
the number exhibitor needs
The number exhibitor needs
* The total of specified
number of "Priority Move-out
Vehicle Certificate" and the
number of certificates
requested using Form 1
"General Move-out Vehicle
Certificate Application Form"
will be issued.
P.72
According to the number of
exhibitor's booth
P.72
The number exhibitor needs
P.66
The number of certificates
requested
P.20
P.72
According to the number of
exhibitor's booth
P.20
P.72
Form 14, Fee-Charged
To be sent in
Early Move-in
end of Aug
Application Form
Form 1, General MoveTo be sent in Out Vehicle Certificate
end of Aug
Application Form
To be sent in
end of Aug
Form 1, General MoveTo be sent in
Out Vehicle Certificate
end of Aug
Application Form
Form 14, Fee-Charged
To be sent in
Early Move-in
end of Aug.
Application Form
Form 1, General MoveOut Vehicle Certificate
Application Form
The number of booths x 5 (up
to a maximum of 200)
*For exhibitors using the
turnkey booth, the family
special booth or basic table
space, a total of 5 will be
available for each.
The number of badges
requested
(up to a maximum of 10 free To be sent in Form 3, Guest Badge
quotas + 20 fee-charged
end of Aug. Application Form
additional quotas)
To be sent in
early Aug
P.21
According to the number of
exhibitor's booth
P.24
2 copies per booth
When submitting your
application, please indicate how
many certificates you want to
receive.
To request additional badges or
ribbons, please use Form 4, "FeeCharged Hall Entry Additional
Badges and /Invitation Tickets
Application Form."
Exhibitor badge: @1,000JPY (tax
included)
Worker ribbon: @100JPY (tax
included) *1
Fee-charged early move-in
worker ribbon: @100JPY (tax
included)
Fee-charged early move-in
service: @97,200JPY (tax
included) *1
Additional Badge
@ 3,000JPY (tax included) *1
To request additional tickets,
please use Form 4, "Fee-Charged
Additional Badge and Invitation
Ticket Application Form".
To be sent in
Form 2, Invitation Ticket
early Aug
Business Day Registration Ticket:
Application Form
@1,000JPY (tax included)
General public tickets:@1,000JPY
To be sent in
(tax included)
end of Aug
Issuance fee: @800JPY (tax
included) per order *1
To be sent in
end of Aug.
*1 Issuing fee is 800 JPY (tax included) per order
*2 Please refer to “Operation Manual” which will be sent around August for the details.
26
When submitting your
application, please indicate how
many certificates you want to
receive.
To request additional ribbons,
please use Form 14, "Application
Form for Fee-Charged Early
Move-in".
Form 14, Application
To be sent in
Form for Fee-Charged
end of Aug.
Early Move-in
P.65
No more than the specified
number of certificates will be
available.
When submitting your
application, please indicate how
many certificates you want to
receive.
No more than the specified
number of certificates will be
available.
To be sent in
end of Aug.
P.24
When submitting your
application, please indicate how
many certificates you want to
receive.
To be sent in
end of Aug
P.21
P.21
Remarks
When submitting your
application, please indicate how
many certificates you want to
receive.
To be sent in
end of Aug
The number of certificates
requested
Exclusive ticket for the Game School
Sep. 20(Sat.), 10:00 - 17:00
Sep. 21(Sun.), 10:00 - 17:00
Operation
Manual
Form required
To be sent in
end of Aug.
Business Day Registration Ticket
Sep. 18(Thur.), 10:00 - 17:00
Sep. 19(Fri.), 10:00 - 17:00
General public ticket
Sep. 20(Sat.), 10:00 - 17:00
Invitation tickets Sep. 21(Sun.), 10:00 - 17:00
Date of
shipping
To be sent in
end of Aug
P.72
Hall entry
certificate
Fee-charged early move-in worker ribbon
Sep 16(Tues.), 0:00-Sep. 17(Wed.), 20:00
Sep 21(Sun.), 17:30 - 22:00
Issuable number
Sent via email
Chapter 4
Decoration
Notification
4
Chapter
Decoration
Notification
Chapter 4 Decoration Notification
1. Matters of Attention for Construction Work
(1)
(2)
(3)
(4)
For description of
Hanging Structure
P. 33
(5)
(6)
(7)
For description of
Ceiling Structures
and Two-Story
Facilities
P. 42
(8)
For description of
Hole-In Anchors
P. 44
(10)
(9)
(11)
To prevent accidents, exhibitors must manage and operate following the rules and
regulations applicable to their own actions and conduct.
On-site construction work must be carried out within the exhibitor's booth area.
Please do not store or leave any materials in aisles or passageways or in other
exhibitors' booths at the event site. This provision also applies to removal work.
Waste materials must be taken away by the exhibitor. If any waste materials are left
at the event site, the Management Office will dispose of them and charge the disposal cost to
the exhibitor.
Smoking is prohibited in the exhibition halls. Smoking during on-site construction work
is only allowed in designated smoking areas.
No booth decorations and exhibit items are to be hung from or leaned against the
building itself in the exhibition halls. Exhibitors reserving an area of 70 or more booths
will be allowed to use the building for hanging structures.
When laying carpet, etc. in your booth area, do not use adhesives such as glue, or
super glue. Please be sure to use low-adhesive double-sided tape.
When building booths or carrying materials in and out, pay full attention to avoid
damaging facilities, utilities (electricity, telephone and water), basic decorations and
other exhibitors‘ decorations and exhibit items. In case any damage is caused to any
of the above, the exhibitor causing such damage is responsible for restoring damaged items
to their original state.
When using a ceiling or two-story structure in the booth, the exhibitor will need to
file an application with the local fire department. For more information, see the
section 16, "Construction of Ceiling and Two-Story Structures".
When using acetylene gas or arc welding in construction work, the exhibitor must
bring fire extinguishers to the site and make sure there is no inflammable material
within range of flying sparks, etc.
When using a hole-in anchor at the booth, the exhibitor must submit Form 8, "Hole-In
Anchors Use Notification Form”. For more information, see the section 18, “Use of
Hole-in Anchors”.
Exhibitors who want running water supply at the booth are requested to contact
TGS OMO (tell:+81-3-3512-5670 e-mail: [email protected]).
All enquiries about this chapter:
Tokyo Game Show Overseas Management Office (TGS OMO)
Sayaka Tanaka (Ms.)/ Yuko Fukunaga (Ms.)
c/o Space Media Japan
Kosaikaikan Bldg., 5-1-2F Kojimachi, Chiyoda-ku, Tokyo 102-0083 Japan
Tel:+81-3-3512-5670 Fax: +81-3-3512-5680 E-mail: [email protected]
28
Chapter 4
2. Construction Work Area
(1) Booth size
Booth Type
Space area (Width x
Depth)
Height restriction
(Please see the height restriction for each booth
type, because there are rules on setback
distances from the adjacent booths.)
3.0m x 3.0m
6.0m (3.6m for Merchandise sales area)
*Height limitation is 7.5m for exhibitors using
hanging structures and reserving an area of 70 or
more booths
General booth
General Exhibition
Ga me School
PC Ga me
Sma rtphone Game & Social
Ga me
Ga me Device
Cl oud Gaming
Roma nce Smulation
Fa mily Special Corner
Cos play
Bus iness Solution
Cl oud/Data Center Pa vilion
As i a New Stars
Mercha ndise Sales
Turnkey booth
General Exhibition
Ga me School
Fa mily Special Corner
2.0m x 2.5m
Turnkey booth
PC Ga me
Sma rtphone Game & Social
Ga me
Ga me Device
Cl oud Gaming
Roma nce Simulation
Cos play
Bus iness Solution
Cl oud/Data Center Pa vilion
Turnkey booth
Indie Game
Business Meeting Area
2.7m
2.0m x 2.0m
1.0m x 1.0m
3.0m x 3.5m(1 booth)
6.0mx3.5m (2 booths)
Basic Table Space
2.4m
Table set only
(2) Usable Area
① Each exhibitor is required to place all of their decorations and audio and lighting
equipment within their own booth. For demonstrations within the booth during the show
period, the exhibitor must secure sufficient space for the audience.
② To effectively arrange exhibitors' display areas within the halls, some dead-end areas
and unusable space between the booths will be designated as "dead space". Exhibitors
will not be allowed to use this dead space. Please note that if any exhibitor uses any
designated dead space without obtaining prior approval, the exhibitor will be charged for
the use of that space as an additional exhibition fee.
*The Management Office will set up a wall partition for any dead space facing an aisle.
29
Chapter 4
■ Designation of dead space
After the booth location is determined, a booth layout diagram will be sent to each
exhibitor, on which dead space areas will be shown. According to the event regulations,
any dead space is to be considered as another exhibitor's booth. If any nearby
exhibitor cancels a booth reservation, the designation of nearby dead space may be
cancelled. In that case, exhibitors will be notified of the change by the Management Office.
For description of
Outside Stock Rooms
P. 133
③ There is no place for exhibitors to keep or place any material/items in the halls, other than
in the booths they reserve. Please be sure that all of your materials/items can be kept
within your booths.
* Exhibitors can use a fee-charged outdoor stockroom rental service.
* During the move-in/move-out hours and the event period, the Management Office will not take
charge of any of exhibitors' luggage or valuables.
3. Required Construction Work
(1) If decoration construction works are planned to be carried out by the exhibitor themselves, the
exhibitor is required to carpet the floor, set up partition walls between adjacent booths, cover
the partition walls appropriately and display the name of the exhibitor.
* If the exhibitor reserves a rental package display or a turnkey booth, the above construction
requirements will not apply.
For description of
dead space
P. 29
(2) Exhibitors are required to put up 2.7m high panels on the boundary between any
adjacent booths.
* Any "dead space" is to be considered as an "adjacent booth."
* Exhibitors may not make any opening in wall partitions put up between adjacent booths.
Wall requirements
(height of 2.7m; no opening; covering of booth walls that face the exhibitor’s display area)
For description of
rental package
booth/ turnkey
booth
P. 45
(3)
Each exhibitor is required to have at least two evacuation routes
(except for booths that face an aisle on one side only).
30
Chapter 4
4. Universal Design Concept for Booth Design
(1)
If the floor within the booth is uneven, the exhibitor is required to include a ramp for
wheelchair users.
(2)
If an exhibitor is planning on constructing a two-story booth and have visitors go up to
the 2nd floor, that exhibitor is required to construct it so that disabled visitors can also
go up to the second floor, or make sure that all items displayed on the second floor can be
found on the ground floor as well.
(3)
When designing all aspects of your booth, please keep the barrier-free concept in
mind.
5. Submission of the Exhibitor's Decoration
Construction Plan
Decoration
Notification Form
No.
5
Web
Form
Aug 6
compulsory
submission
Each exhibitor is required to submit without fail Form 5, "Decoration Notification Form," by
Wednesday, August 6. Exhibitors planning to carry out construction work for themselves or
contract work to third parties are required to attach floor plans and elevation plans. Based on the
documents submitted, the Management Office will check and confirm in advance whether the
exhibitor's plans conform to the decoration construction requirements shown in the following
pages in this section.
(1) Information concerning the Waiting Line
(For exhibitors reserving an area of 40 or more booths)
The exhibitors reserving an area of 40 or more booths are required to indicate the location of the
waiting line and the waiting route on the floor plan, so that any confusion can be minimized in
case the waiting line gets too long.
Example of the floor plan with the
indication of the waiting line and the
route.
Playing Zone
Registration
(2) Arrangement for the layout of stages and large video displays
(over 200-inch, including net LED’s displays)
(For exhibitors reserving an area of 40 or more booths)
In order to avoid the sound interference problem caused by sound from stages or large
video displays (200-inch or larger, including net LED’s), some effective and
useful information in minimizing the problem will be provided to the exhibitors reserving
40 or more booths. Sound interference problem will be minimized by taking the following
four steps. Your cooperation is appreciated.
31
Chapter 4
① Information concerning the responsible personnel of adjacent exhibitors
When the booth location for exhibitors reserving 40 or more booths is decided in the
meeting to be held on June 20, exhibitors reserving 40 or more booths will receive the
above information.
② Information on stage and large video displays of adjacent booths
Based on the floor plans submitted by exhibitors along with Form 5, "Decoration
Notification Form," the Management Office will send a booth layout diagram indicating the
location of stages and large video displays placed in the adjacent booths to the relevant
exhibitor.
*The booth layout diagram will only show the locations of stages and large video displays
in the exhibitor's booth and in other booths that are adjacent to the exhibitor's booth.
Information on stages and large video displays in booths that are not adjacent to the
exhibitor's booth is not shown.
③ Adjustments for layout of stages and large video displays
There will be one week for exhibitors to make adjustments in their booth plan after
receiving the above booth layout diagram. If an exhibitor wants to change the layout plan
for stages and large video displays, please inform the Management Office about the change
within the above time period.
④ Final decision on layout of stages and large video displays
When the layout adjustment period ends, a final booth layout diagram showing the
location of stages and large video displays will be sent to the relevant exhibitors in the same
manner as in the above ②.
(Reference) Exhibitors planning to set up stages/large video displays (larger than 100 inches) need to
submit flow planning for the front of such structures. Please refer to P. 80 for the details.
6. Height Restriction
(1) Height restrictions for General booths (excluding sales corner)
For hanging structure
P. 33
For description of
dead space
P. 29
Decoration
Notification Form
No.
5
Web
Form
■ The height of any item including audio/lighting equipment and constructed decorations
is restricted to 6 meters, measured from the exhibition hall floor. Exhibitors reserving
70 or more booths can place hanging structure in their display area. The height of
decoration trusses cannot exceed 7.5 meters where as any hanging structure from the
decoration truss needs to be less than 6 meters in vertical direction. Please refer to Section 7.
Hanging Structures (P. 33) for the details.
All structure placed in an area within 1 meter of the partition between the adjacent booths
cannot exceed a height of 2.7 meters.
* Any dead space designated by the Management Office is considered as an adjacent booth.
* Exhibitors reserving 70 or more booths and using hanging structures must submit
drawings in advance for review by Makuhari Messe to check that no hanging structures
are blocking the water spray of fire sprinklers. Please note, if any impediment to fire
sprinklers is anticipated, the exhibitor may be requested to change the construction plan.
Aug 6
compulsory
submission
32
Chapter 4
Exhibitors are required to submit Form 5, "Decoration Notification Form," along with floor plans
and elevation plans by Wednesday, August 6, so that the Management Office will be able to
confirm their adherence to the height restriction.
For description of
dead space
P. 29
Decoration
Notification Form
No.
5
Web
Form
Aug 6
compulsory
submission
(2) Height restriction for Merchandise Sales Area
■ The height of all equipment and materials including audio and lighting equipment and
constructed decorations is limited to 3.6 meters, measured from the exhibition hall floor.
However, the height within an area 1 meter of the partition between the adjacent booths
cannot exceed 2.7 meters.
* Any dead space designated by the Management Office is to be considered as an adjacent booth.
Exhibitors are required to submit Form 5, "Decoration Notification Form," along with floor plans
and elevation plans by Wednesday, August 6, so that the Management Office will be able to
confirm their adherence to the height restriction.
(3) The height of a turnkey booth may not exceed 2.7 meters.
7. Hanging Structure
Decoration
Notification Form
No.
5
Web
Form
Aug 6
Construction of hanging structures may require a number of applications for permission to prevent
accidents and fire, unsafe operation, and interruption of fire fighting.
Exhibitors planning to use any hanging structure at the booth are required to submit Form 5,
"Decoration Notification Form," by Wednesday, August 6. In addition, exhibitors must submit
other documents, including hanging structure specifications, structural plans for chain, wire and
trusses, floor plans and elevation plans. The Management Office or the Hall Administration
Division will check these documents and, if necessary, may request the exhibitor to prepare and
file applications for permission with competent authorities. Please note that, in some cases,
changes in the exhibitor's plans may also be requested.
If any accident occurs by the hanging structure during installation, during the event, or during
removal after the event, the exhibitor that installed the hanging structure is to take full
responsibility.
(1) Booth requirement for hanging structures
To construct any hanging structure, the exhibitor must reserve 70 or more booths.
(2) Space requirement for hanging structures
All hanging structures must be placed within the perpendicular lines of the booth floor
perimeter.
* In case the hanging structure crosses the border of the halls, we will make adjustments
to the hanging position separately.
33
Chapter 4
(3) Weight restriction
Hanging structure gusset plates installed in the hall ceiling must be used to hang any
structure. The weight limit of a structure hung from a single gusset plate is 300 kilograms.
Exhibitors can only use the gusset plates within the area perpendicularly above the booth
floor space. Please make a plan so that any hanging structure from a single gusset plate
does not exceed 300 kilograms.
*Gusset plates for hanging structures:
From Hall 1 to Hall 8: Available every 3 meters in four directions of north, south, east and west (540 plates per hall)
From Hall 9: Available every 3 meters in 2 directions of east and west, every 6 meters in 2 directions of south and
north(387 plates)
(4) Height restriction
Decoration trusses may not exceed the height of 7.5 meters. Hanging structures may not
exceed 6 meters in vertical direction.
If any decorations are hung from the building frame and requires the use of trusses for
hanging, these trusses must be installed between 16-17 meters from the hall floor.
Exhibitors using booths with a lower ceiling, in Halls 1, 6, 7 and 9 can consult with the
Management Office separately. Trusses, wire and chain used for hanging structures are not
considered as decorations, however, exhibitors may not decorate these items. Please
use discreet colors for trusses. Chains used to hang trusses for decorations must be
connected to the joint sections of the trusses for safety reasons (within a height of one
meter from the trusses.
Height restriction for decoration setting up on the floor is 6m regardless of using hanging
structures.
<Example>
Trusses for hanging structures
(optional and within a height of 16- 17
meters)
Hanging Structures
Chain for hanging structures
Decorations
(within a height of 6 meters)
Truss for decoration
Safety wire (within a height of 1 meter of the
trusses for decorations)
*Chain motor boxes are not considered as decorations. Please use discreet colors for these
boxes.
*Lighting equipment, speakers and other fixtures are considered as decorations and need to
be placed within a height of 7.5 meters.
*Depending on the location of booths, some exhibitors will need to do more construction
work. Please note that these exhibitors may be requested to submit booth design drawings
and then to meet with the Management Office staff for preliminary discussions.
34
Chapter 4
8. Setback Restrictions for Stages
REVISED
Following the instructions of the Fire Department, the Management Office must secure visitor’s
route to ensure security within the site. Please make plans for visitor’s route and submit Form 16,
“Confirmation Form for Flow Plan in front of In-booth Event Stage/Large-sized Screen” (NEW) so
that the audience coming to the exhibitor’s event will not interrupt the flow of the people in the aisle.
In case of constructing a stage facing an aisle, please follow the setback restrictions below to relieve
congestion and ensure security.
(1) Restrictions on Distance
Excluding the back side, please follow the restrictions on the distance from the aisle to
the stage shown below.
1-20 booths Cannot set the stage within 2m from the aisle
21-39 booths
Cannot set the stage within 4m from the aisle
40 booths or more
Cannot set the stage within 6m from the aisle
[Stage Setback Restrictions on Special Cases]
If the exhibitor reserving 40 booths or more is constructing a stage that is below 12m at the longer
side of the booth and below 7m at the shorter side of the booth, such stage cannot be set within 5m
from the aisle.
For description of
Restricted Activities
by Display Area Type
P. 77
*
*
*
Decoration
Notification Form
No.
5
Web
Form
Even if the actual stage is not constructed, area for any performance or demonstration
within the booth will be considered as a stage.
Even if the restrictions are strictly followed, the Management Office may ask the exhibitor to
cancel the event using the stage in case the Management Office judges that it will be dangerous.
Be careful as there are some areas in which organizing an event in the booth is prohibited.
Please refer to P. 77 for the details.
Exhibitors are required to submit Form 5, "Decoration Notification Form" along with floor plans by
Wednesday, August 6, so that the Management Office will be able to confirm their adherence to
the setback restriction.
(Make sure that the distance from the stage to the aisle is indicated on the booth floor plan.)
■ If there are no adjacent booths
Aug 6
■ If there are adjacent booths
Installation-prohibited place
compulsory
submission
Adjacent booths/
Dead space
Exhibitor’s Space
Less than 7m
Installation-prohibited
place
Example of
Installation
* An adjacent booth refers to the booth of another company and dead space (space unusable
because of a blind alley, etc) set by the Management Office.
35
Chapter 4
(2) Exception on Setback Restrictions
(excluding video displays and trial play stands)
Regarding the setback for the left/right side of the stage, there will be no setback
restrictions if the stage meets the following wall standards.
[Wall standards]
• The wall obstructs viewers' vision. (A transparent or semitransparent wall is not acceptable.)
• The wall is installed on the side of the stage. The wall must run from the back of the stage
towards the front.
• The wall length is greater than the depth of the stage (A) plus the specified setback distance
(B).
• The wall height is greater than the height of structures on the stage (other than lighting
apparatus and speakers).
Confirmation Form
for Flow Plan in
front of In-booth
Event Stage/Largesized Screen”
No.
16
Web
Form
Aug 29
compulsory
submission
(3) Submission of flow plan in front of stages (NEW)
Since TGS 2014, all exhibitors who plan to set up stages need to submit Form 16, “Confirmation
Form for Flow Plan in front of In-booth Event Stage/Large-sized Screen” regardless of the size.
Depending on stage size, the number of staff to reserve the flow in the surrounding aisles, the
length of rope needed to prepare, and other equipment to guide visitors are specified. Please
follow the guideline to establish safety management so that not to risk surrounding booths and
visitors. Please refer to Chapter “Ensure Safety During Busy Hours” for the details (P. 79).
9. Setback Restrictions for
Large Video Displays
REVISED
Following the instructions of the Fire Department, the Management Office must secure visitor’s
route to ensure security within the site. Please make plans beforehand so that the audience
watching the large video display will not interrupt the flow of the people in the aisle.
In case of setting a large video display facing an aisle, please follow the restrictions below to
relieve congestion and ensure security.
36
Chapter 4
■Restrictions on Distance
In case of setting a large video display facing an aisle, please follow the restrictions on
the distance from the aisle to the display shown below.
50 – 79-inch (including multi-screen displays)
Cannot set the display within 1m from the aisle
80-inch or more (including multi-screen displays)
Cannot set the display within 2m from the aisle
*The above also applies when several displays under 50-inch are combined into one
large display.
*In case a staff is giving an explanation or giving a demonstration in front of the video
display, the same setback restrictions as the stage setback (P. 35) will apply. The
stage area should include the area where the staff stands.
Decoration
Notification Form
No.
5
Web
Form
Exhibitors are required to submit Form 5, "Decoration Notification Form," along
with a drawing by Wednesday, August 6, so that the Management Office will be able to
confirm their adherence to the setback restriction.
(Make sure that the size of the display and the distance from the display to the aisle is
indicated on the booth floor plan.)
■ If there are no adjacent booths
■ If there are adjacent booths
Installaion-prohibited place
Aug 6
compulsory
submission
Adjacent booths/
Dead space
Exhibitor’s Space
Less than 7m
Example of
Installation
Installation-prohibited
place
* Video Displays facing exhibitor’s space are exempted from this regulation
■ All exhibitors who plan to set 100-inch or larger display need to submit Form 16, “Confirmation
Form for Flow Plan in front of In-booth Event Stage/Large-sized Screen”.
37
Chapter 4
10. Setback Restrictions for Trial Play Stands
If a trial play stand is placed in an area of the booth that faces an aisle, there must be a setback of
50cm or more from the edge of the trial play equipment to the boundary of the aisle.
* If it is anticipated that there will be a line of people in front of the play stand waiting for their
turn to play, please secure adequate space for them to wait within the exhibitor’s booth.
Exhibitors are required to submit Form 5, "Decoration Notification Form," along with a drawing by
Wednesday, August 6, so that the Management Office will be able to confirm their adherence to
the setback restriction. (The booth drawings attached to the form should indicate the distance
between the aisle and the play stand.)
Aisle
Inside the booth
Please place the trial play stand to allow 50cm space from the aisle.
Decoration
Notification Form
No.
5
Web
Form
Aug 6
compulsory
submission
Inside the booth
Aisle
For description of
Matters to Note
When Displaying
WiiU Game Consoles
for Trial Play
P.136
If the trial play stand is placed at an angle to the aisle, a
distance of 50cm from the aisle also needs to be reserved.
■ About Trial Play Stands for WiiU
In case the exhibitor is setting a trial play stand for playing WiiU software, there are
separate guidelines set by Nintendo. Please refer to P. 94.
38
Chapter 4
11. Location and Direction of Speakers
For description of
Sound Volume
Restriction
P. 83
A live performance producing an excessive volume of sound can bother other visitors and
exhibitors, and can also become an obstacle when hall's emergency announcement is made.
During the event period, exhibitors are required to place speakers in the following location and
directions:
(1) Horizontal angle
Speaker
Speakers must be located in parallel with the stage or
video display or at an angle less than that.
Speaker
(2) Vertical angle
If the exhibitor sets up a speaker facing the aisle, the
central axis of the speaker may not go over the
boundary centerline between the adjacent booth
across the aisle. The same applies when the speaker is
placed inside a box, or any other constructed item.
* This does not apply when woofers are set up on
its own.
* If the Management Office judges that the volume, quality or direction of the sound coming from
the speaker causes any problem, or if visitors make complaints, or if other booths are affected,
the Management Office can request the exhibitor to take corrective actions. Exhibitors are required
to promptly follow such request by the Management Office.
(3) Transistor Megaphone
In principle, using transistor megaphones inside the booth is prohibited. It is allowed only when it is
used for emergency purpose in and around the booth for securing the route for visitors and guiding
the crowd of observers.
12. Lightning Rules
■ Lighting in the booth
For Matters Related
to Lighting <Hall 1-8>
P.83
(1) Lightings must illuminate only the area within the exhibitor’s booth.
(2) Usage of such lights as mobile searchlight that briefly illuminate the area outside the
booth are also prohibited.
(3) Illuminating the walls and ceiling of the site is prohibited (except for illuminating
the exhibitor’s own advertisement balloon in and above the booth).
(4) Please consider illumination intensity and color so that they do not have serious effects
on neighboring booths.
39
Chapter 4
13. Installation of Wireless LAN Access Point
For Wireless LAN
Connection Service
(TGS-net)
P. 52
At TGS2014, usage of wireless LAN will be limited within the exhibition halls for equal provision
of comfortable radio wave environment to each exhibitor.
Utilizing data communication service using wireless-LAN equipment without applying to the
Management Office is prohibited.
If wireless LAN is used without permission from the Management Office, we will ask the
exhibitor to refrain from using the devices.
Mobile routers including pocket Wi-Fi which are possessed by a company or by staff in charge of
booth are also prohibited.
Please use wireless LAN environment installed by the Management Office for trial play or
demonstration using wireless LAN in each booth.
When exhibitor uses wireless LAN communication function of any handheld game devices for
downloading or for other services, communication failure may occur if the number of devices
connected to such function exceeds the acceptable amount of data. Please implement
alternative measures such as considering an optional way of providing service, other spot
availability, and refraining from making advance announcement in case such communication
failure should occur.
14. Fireproof Requirements
(1)
In principle, no combustible materials may be used in any item in your display and
decorations.
(2)
Regardless of its thickness, any base material, such as plywood, must have undertaken the
immersed and fireproof process. Spraying process is not acceptable to the Fire Department.
*This applies not only to base material of the booth, but also to decorations and
reception counters.
* In case fireproof material is not used, the Fire Department can instruct the exhibitor to
take it down or construct it again.
(3)
Any thick fabric or pleated paper that is attached or nailed to any fireproof plywood
must be fireproof as well.
* If the whole area of the thin fabric or paper is applied to the fireproof plywood, then, the
material can be considered to be of fireproof quality.
(4)
Any floor cover, carpet, curtain, flag or banner, fabric or other material used in a display
booth must be labeled as having fireproof quality.
* Materials may not be sprayed for fireproofing at the site.
* Please attach the fireproofing indication (fireproofing label) to each item used in your
display booth.
(5)
It is difficult to undergo a fireproof process with materials such as urethane, polyester and
nylon. Therefore, these materials are not allowed to be used.
(6)
For any item brought into your display booth from overseas, please obtain a certificate
issued in Japan indicating the fireproofing process.
40
Chapter 4
15. Use of Balloons
Decoration
Notification Form
No.
5
Web
Form
Aug 6
In case of using any floating items, the exhibitor is required to submit Form 5, "Decoration
Notification Form," along with detail drawings indicating the material and size of the balloons, by
Wednesday, August 6.
■ Size restriction and cautions for installation
(1) The size of balloons and other floating items with hanging banners attached cannot
exceed the height of 5m and they must be placed at a height of 13 meters or more from
the floor. They also must be set up within the perimeter of the exhibitor's booth.
* With respect to floating items, exhibitors reserving booths with a lower ceiling in Halls 1,
6, 7 and 9 may consult with the Management Office separately.
(2) Exhibitors reserving display areas that can affect the operation of fire-protection
equipment (i.e., water cannons) may be requested to change the location of floating
items. Any exhibitor to whom this restriction applies will be informed by the Management Office
separately.
(3) For safety reasons, any floating items that could significantly block people's view in the
exhibition hall cannot be used.
* If it is found, from the submitted detail drawings, that a balloon could block people's view
in the hall or is made of hazardous materials, the exhibitor will not be allowed to use it.
(4) To set up an inflatable balloon above the decoration height limit, there is an additional
regulation. Booth size should be more than 70 booths, (same regulation for hanging structure),
and above (1) – (3) restrictions then apply. The device, blower, to inflate balloon needs to be set
in a secured place. When hanging a balloon from the ceiling, please be sure to use the gusset
plate for hanging structures.
A height of 13m or more
Please install balloons so that they will not
protrude from the exhibitors’ booth and will not
cause any problem to other exhibitors.
41
No balloons that could obstruct people’s view in
the hall or cause any problems to exhibitors will
be allowed.
Chapter 4
16. Construction of Ceiling Structures
and Two-Story Facilities
Ceiling Structure
and Two-Story
Facility
Construction
Application Form
No.
6
Email
FAX
Aug 8
Submit for
Optional Order
public
administration will
operate inspection.
Any exhibitor constructing ceiling structures and two-story facilities must obtain approval from
Makuhari Messe. Please submit floor plans and elevation plans indicating the relevant place, location
of fire extinguisher, etc. to the Management Office and obtain an approval stamp.
After obtaining the approval stamp, exhibitors are required to submit Form 6, "Ceiling Structure
and Two-Story Facility Construction Application Form," along with the floor plans and elevation
plans with the approval stamp by August 8 to the Management Office. The Management Office will
put together all the documents and apply for Fire Department approval all at once. (This does not
apply to any canopy shorter than 90cm in width.)
After applying for Fire Department approval, the exhibitor may be asked to change plans or
take corrective actions. Therefore, make sure to submit the above document by August 8. In
case there are some instructions from the Fire Department, the exhibitor must change the
specification, design, or install fire extinguishers and auto fire alarms. If the exhibitor fails to
submit the above document, or fails to take corrective actions, that exhibitor will not be
allowed to take part.
*On-site inspection by the Fire Department is scheduled to be conducted on the last day of
construction.
(1) About Construction of Ceiling Structure
In case of using ceiling structure, please submit the floor plan and elevation plans to
Overseas Management Office and obtain an approval stamp.
(2) About Construction of Two-Story Facility
① Definition of a Two-Story Facility
Any facility with the floor height of over 2.1m and having people use the upper level is
considered to be a two-story facility. However, in case there are people passing through
the lower level, or in case the upper level is used for displaying items, cloakroom, or a
stock room, it will be considered as a two-story facility even if the floor height is below
2.1m.
② Conditions for designing and constructing a Two-story facility
(a) Use fireproof material such as steel for pillars and joists. These pillars and joists
must have adequate strength.
(b) The floor area of the upper level must not exceed 500 square meters, including
steps and slopes.
(c) On the upper level, there must be steps of over 90cm in width, in more than 2
directions.
(d) On the upper level and the steps, there must be a handrail or a fence that is over
1.2m high to prevent people from falling off.
(e) Emergency lighting equipment must be installed for evacuation.
(f) Any facility over two-stories is prohibited.
42
Chapter 4
③ Conditions for using the upper level
(a) The exhibitor must restrict the number of people on the upper level. In case of having
visitors into the upper level, the number of people per square meter should not exceed
1.5 persons. Also, a staff to guide the visitors in case of emergency evacuation must
be arranged.
(b) If the area of the upper level exceeds 100 square meters, a fire prevention supervisor
must be arranged on the upper level at all times during construction work and during the
event.
(c) If the area of the upper level exceeds 200 square meters, or if the upper level is visited
by people from the general public, the following arrangements must be made.
1. Packaged firefighting equipment must be installed in the lower level.
2. The fire sensor on the ceiling of the lower level must be an auto fire alarm that is
connected directly to the Makuhari Messe General Control Center.
* Depending on the instructions from the Fire Department, an exhibitor may be
exempted from installing the firefighting equipment mentioned in above ① and ②.
(D) If the upper level is visited by visitors, the exhibitor is required to construct the booth
so that disabled visitors can also go up to the upper level, or make sure that all items
displayed on the second floor can also be found on the ground floor.
17. Use of Fire and Transportation of Dangerous Objects
According to the Fire Prevention Ordinance of Chiba Prefecture, Article 23, use of fire and
transportation of dangerous objects within the exhibition halls are prohibited. This prohibition
does not apply if the approval of the local fire department chief has been obtained. The
Management Office will collect the application forms and file application at the local fire
department on behalf of exhibitors. Exhibitors planning to use fire or transport dangerous objects
are required to submit Form 7 "Dangerous Objects Transportation Approval Application Form" to
the Management Office by August 8.
Cases for which approval is required
Dangerous Objects
Transportation
Approval
Application Form
No.
7
Email
FAX
Aug 8
Submit for
Optional Order
(1) Use of open flame (including use of equipment discharging sparks and any other
similar equipment)
1. This provision does not apply to any enclosed spark- discharging equipment built into
a machinery.
2. Worktables where open fire is used and their surroundings need to be covered by noncombustible materials other than metals.
(2) Transportation, storage and handling of dangerous objects
1. In accordance with the attached tables in the Fire Law, dangerous objects refer to the
following:
(A) Petroleum liquids (according to Classification of Dangerous Objects, Type1 - Type 4)
Type 1 Petroleum
Type 2 Petroleum
Type 3 Petroleum
Gas oline, Lacquers , Thinners , Alcohols
Keros ene, Light Oils
Heavy Oils , Lubricants , Dies el Oils
Type 4 Petroleum
Gear Oils , Plant and Animal Oils and Fats
43
Chapter 4
(B) Combustible gases
Hydrogen Gas
Propane Gas
2. Smoke machines using oil to generate smoke are also considered as dangerous
objects. The Management Office recommends that exhibitors use the following smoke
machines.
Heavy Fog 2500
(smoking agent: Heavy Fog liquid)
High Jet Mini
(smoking agent: CO2)
Jet Spinner Manual
(smoking agent: CO2)
Jet Spinner PRO
(smoking agent: CO2)
3. When exhibiting vehicles
Please exhibit vehicles with the minimum amount of gasoline enough for exiting outside by its
own. Please drain unnecessary gasoline out of vehicles before exhibiting in the hall.
18. Use of Hole-In Anchors
In case of using hole-in anchor to fix objects to the building frame, please submit Form 8 “Hole-In
Anchors Use Notification Form” by August 15.
(1) Embedded length of the anchor must be below 80mm and below 12mm in diameter.
Hole-In Anchors
Use Notification
Form
No.
8
Email
FAX
Aug 15
Submit for
Optional Order
(2) Exhibitors are not allowed to use anchors to the pit cover. In case anchor is used to the
pit cover, the cost of repairing the pit cover will be borne by the exhibitor.
(3) Regarding the restoration at the time of move-out, use the sander to cut the top of the
anchor off. The top of the anchor that the exhibitor used should not stick out above the
floor surface (concrete part). Hammering and gas meltdown are prohibited.
(4) As a contribution to floor restoration work, the exhibitor will be charged 1,404 JPY
(including tax) per anchor. If the floor was not fully restored, the Management Office will carry out
the restoration work on behalf of the exhibitor and will charge an additional fee of 1,404
JPY (including tax) per anchor. (After the restoration work is completed, the exhibitor
will receive an invoice from TGS OMO.)
* If the number of anchors actually used differs from the number indicated at the time of
notification, make sure to notify the Management Office of the difference.
44
Chapter 4
19. Rental Package Booths
-NOTEExhibitors applying for
package booth, turnkey
booth and Business
meeting Area need to
follow different Move-in
schedule.
P. 59
Confirmation Form
of Rental Package
Booth
No.
9
Web
Form
Aug 6
Submit for
Optional Order
Decoration
Notification Form
No.
5
Exhibitors reserving 1 - 3 booths in the General Exhibiting Area may use the Rental Package Booth
arranged by the Management Office. In case an exhibitor wants to use the rental package booth,
submit Form 9 “Confirmation Form of Rental Package Booth” by August 6.
Following the Energy Saving Policy of Tokyo Game Show , we have decided to take the measures
below. We would like to have your kind understanding and cooperation to this matter.
■ “Energy Saving Package” has been provided to avoid unnecessary mainline construction
work and to reduce electrical usage in advance.
(The price is the same as the regular rental booth.)
■ We have changed the light bulbs to ones that consume less power.
(1) Specifications
■ Material : System Panel
■ Size : W3000 x D3000 xH2700 (per booth)
■ Items included in the Rental Package Booth :
1. System wall (side &back walls) (White color covered with PUC sheet)
2. Parapet (H 300mm) (White color covered with PVC sheet)
Blue, Green, Gray, Red colors are available.
3. Punch carpet
Same color as the Fascia.
4. Company name plate (W1800 x H200) Black letters
One plate per company
5. Fluorescent lamp (32W x 2 lamps)
6. Electrical outlet (two-socket outlet x 1): 100V 1.4KW or Energy saving pack 100V 900W
7. Electrical power supply: 100V 1.5KW or Energy saving pack 100V 1.0KW per booth
8. Reception desk set x 1, display table x 2
To use the Rental Package Booth, please submit Form 5 “Decoration Notification Form” by
August 6.
Web
Form
Aug 6
Electric Outlet
100V 1.4KW
100V 900W
compulsory
submission
32W
32W
45
Chapter 4
Electric Power
Supply Application
Form
No.
11
Email
FAX
Aug 6
compulsory
submission
For description of
Electricity and
Communication
P. 49
(2) About construction for power supply
■ About additional sockets and capacity
In order for the Management Office to check the capacity of the power supply, please submit
Form 11 “Electric Power Supply Application Form” by Wednesday, August 6. Request for
additional sockets and capacity using this Form. (Regarding the cost for additional
main line construction cost and additional capacity usage cost, please refer to P.51)
An invoice for the additional costs will be sent to the applicant of Form 11 from Iida
Electrical Works.
(3) Additional decoration by the exhibitor
Decoration restrictions for general booths will apply to any exhibitor undertaking the
decoration work on his own. However, be careful of the following points.
1. Because system panels are used, do not use any nails, thumbtacks or pins on the
walls of the booth. Also, do not put too much load on the system panels.
2. In case of putting up panels on the walls of the booth, use velcro or a S-shaped
hanger and chains.
3. It is possible to use the cutting sheet provided that it will be restored to its original
state.
4. If an exhibitor wishes additional decoration, please be sure to submit a floor plan and an
elevation plan.
20. Confirmation form of Turnkey Booths/ Business Meeting
Area/ Asia New Stars Area
-NOTEExhibitors applying
for package booth,
turnkey booth and
Business Meeting
Area need to follow
different Move-in
schedule.
P. 59
Turnkey booths are simple, small size booth with basic decoration which allow exhibitors to
make a presentation in the general exhibition area and game school corner, just by arranging a
trial play stand or exhibit items.
Package booth and table space for Business Meeting Area and Package booth exclusive for Asia
New Stars Area are prepared respectively with basic decoration. Changing the basic decoration
is not allowed for booths mentioned above.
Following the Energy Saving Policy of Tokyo Game Show, we have decided to take the
measures below. We would like to have your kind understanding and cooperation to this
matter.
■ “Energy Saving Package” to avoid unnecessary mainline construction work and to
reduce electrical usage in advance.
(The price is the same as the regular rental package.)
■ We have changed the light bulbs to ones that consume less power.
(1) Specifications
■ Material :
System Panel
■ Size:
W2000 x D2500 xH2700 (per booth)
■ Items included in the Turnkey Booth:
46
Chapter 4
■ Items included in the Turnkey Booth:
1. Base Panel : Side and Back
2. Carpet :
3. Company Plate :
(White color covered with PVC sheet)
Blue, Green, Gray, Red colors are available.
Gothic letters in white
*One plate per company
*Same color will be used for the carpet and the company plate
4. Fluorescent Light :
32W x 2 lights (2 lights per booth)
5. Power supply socket :
100V 900W or Energy Saving Package 100V 400W
(Electric outlet with 2-sockets x 2 outlets per booth)
6. Main line construction / Usable amount of power:
100V 1KW or Energy Saving Package 100V 500W(per booth)
* Be careful as power for trial play stands, monitors, tables for exhibit items, explanatory panels are to be
arranged separately.
Specification is different depending on the area the exhibitor wants to take part. Please check the
guideline of the package booth for details.
Confirmation of
Turnkey Booth/
Business Meeting
Area/ Asia New Stars
Area
No.
10
■ Detailed drawing (specification may change a little)
Display Table
Electric Outlet
100V 900W/
100V 400W
Web
Form
Aug 6
Submit for
Optional Order
If an exhibitor wishes to use a turnkey booth or a fee-charged meeting booth, please submit the
following forms by Wednesday, August 6.
Decoration
Notification Form
No.
5
Web
Form
Aug 6
compulsory
submission
Area Name
General Booth
Game School
Family Corner Special Booth
PC Game
Smartphone Game & Social Game
Game Device
Cloud Gaming
Romance Simulation
Cosplay
Business Solution
Cloud/Data Center Pavilion
Asia New Stars
Business Meeting Area
Submission Document
Form No. 5:
Decoration Notification Form
Form No.10:
Confirmation of Turnkey Booth/
Business Meeting Area/ Asia New Stars
Area
Submission Deadline
Wed., Aug. 6
* Exhibitors in Indie Game Area follow the specific regulation. Please refer to “Indie Game Area
Exhibitor Manual” for the details.
47
Chapter 4
(2) About construction for power supply
Electric Power
Supply Application
Form
No.
11
Email
FAX
Aug 6
compulsory
submission
For description of
Electricity and
Communication
P. 49
● About additional sockets and capacity
In order for the Management Office to check the capacity of the power supply, please
submit Form 11 “Electric Power Supply Application Form” by Wednesday, August 6. Request
for additional sockets and capacity using this Form. (Regarding the additional main line
construction cost and additional capacity usage cost, please refer to the back side of Form 11.)
(3) Additional decoration by the exhibitor
1. Because system panels are used, do not use any nails, thumbtacks or pins on the
walls of the booth. Also, do not put too much load on the system panels.
2. In case of putting up panels on the walls of the booth, use velcro or a S-shaped
hanger and chains.
3. It is possible to use the cutting sheet provided that it will be restored to its original
state.
4. Any Objects which obstruct the view of adjacent booths are not allowed to be set in
front of the side walls.
If an exhibitor wishes additional decoration, please contact the Management Office.
Additional decoration may not allowed in some exhibit areas in order to keep unification of
the design.
48
Chapter 5
Electricity and
Communication
5
Chapter
Electricity and
Communication
Chapter 5 Electricity and Communication
1. Electricity
(1) Electrical current
Single-phase alternative current
Three-phase alternative current
100V / 200V
200V
50Hz
50Hz
*Electricity of a voltage other than the above cannot be supplied.
(2) Service period
September 17
September 18
September 19
September 20
September 21
Hall 1-8
9:00 - 20:00
8:00 - 18:00
8:00 - 18:00
Hall 9
9:00 - 20:00
8:00 - 18:00
8:00 - 17:30
*If electric supply is necessary for adjustment and trial run of machines and equipment other than
the time above, please consult with Iida Electrical Works .
2. Cautions for Electric Work
(1) Any electrical work must be performed by specialists qualified under the Electric Work
Specialist Law.
(2) Electrical work is to be performed in accordance with technical standards specified in
ministerial ordinances for electrical facilities and Chiba Prefecture fire prevention
ordinances. Special attention is required to the following:
1. Any distribution panel and/or switchboard must be installed in an immovable
manner at a place where inspection can be performed easily. If the distribution panel and
switchboard are installed in the storeroom within the booth, please do not leave
any objects, that may disturb their operation, in front of them.
2. When connecting lighting gear or any other equipment, F cables or the
equivalent must be used. If any cables run on the floor, the cable must be
protected with a cover and a ramp placed between the cover and the floor to
prevent people from tripping or falling down. Please do not place vinyl cords
over the floor.
3. For shutting off the power to electric facilities within the booth, exhibitors must
use ground-fault circuit interrupters.
4. Exhibitors may not use any electrical transformer exceeding 20KW in the
exhibition halls.
5. For any equipment and distribution boards exceeding a voltage to ground of
150V, grounding is needed to prevent electrical shock.
6. Any equipment generating heat such as incandescent lamps and resistors must
be placed so that it will not touch any combustible materials and not apply heat
to combustible objects. For this type of equipment, exhibitors must implement
safety measures for visitors to prevent them from getting burned, and take antivibration measures to prevent the equipment from tipping over.
50
Chapter 5
7. Distribution boards must be located so that they can be easily inspected and
maintained.
8. Crimp-type terminals must be used to connect electric wires.
9. No current-carrying parts such as sockets, bases or pins of electric bulbs or tubes may
be exposed without a cover.
10. When leaving the booth, exhibitors must turn off the power of their booth except for
circuits for equipment requiring continuous power supply.
(3) During decoration construction work and the event period, the local fire department will
conduct on-site inspections. If any deficiency is found in the exhibitor's construction work
based on the above-mentioned regulatory standards, power supply to the exhibitor may
be shut off.
(4) The Management Office cannot take responsibility if any displayed item or equipment for
demonstration in the exhibitor's booth is damaged because of irregular power supply or
accidental power failure or voltage reduction. Exhibitors must take sufficient measures to
protect their items and equipment.
3. Electric Capacity/Construction Fee/Usage Fee
(1) Exhibitors decorating the display booths themselves
1. About Electric Capacity
Following the Energy Saving Policy of Tokyo Game Show , we have decided to limit the
electric capacity to a maximum of 3.0KW per booth. Please make plans for your
decoration so that the total electric capacity does not exceed 3.0KW.
2. Electricity Construction Fee/ Power Usage Fee
Electric power supply installation costs (primary main line) are not included in the
exhibition fee.
(A) Primary main line installation can be offered separately. Please see the table below for
prices.
Request Power Supply Main line installation costs (tax incl.)
1.0KW and under
¥7,560
1.01 - 1.5KW
¥11,340
1.51 - 2.0KW
¥15,120
2.01 - 2.5KW
¥18,900
2.51 - 3.0KW
¥22,680
3.01 - 3.5KW
¥26,460
3.51 - 4.0KW
¥30,240
4.01 - 4.5KW
¥34,020
4.51 - 5.0KW
¥37,800
5.01 - 5.5KW
¥41,580
Request Power Supply
5.51 - 6.0KW
6.01 - 6.5KW
6.51 - 7.0KW
7.01 - 7.5KW
7.51 - 8.0KW
8.01 - 8.5KW
8.51 - 9.0KW
9.01 - 9.5KW
9.51 - 10.0KW
Main line installation costs (tax incl.)
¥45,360
¥49,140
¥52,920
¥56,700
¥60,480
¥64,260
¥68,040
¥71,820
¥75,600
Note: For power supply exceeding 10.0 KW, an additional ¥3,780 (including tax) will be charged for each
additional 0.5 KW.
(B) Secondary line installation cost
- Second line installation costs are not included in the above prices.
- Exhibitors are required to arrange for any secondary line installation themselves.
(C) Power Usage Fee
- 1,350 JPY per 0.5 KW (including tax) during the days of the Tokyo Game Show.
51
Chapter 5
Electric Power
Supply Application
Form
No.
11
Email
FAX
Aug 6
compulsory
submission
*Usage Fee and main line installation costs will be charged by Iida Electrical Works during TGS 2014.
If the amount billed is less than 10,000 JPY, the exhibitor is requested to make the payment in cash.
Please be sure to have some cash with you. A receipt will be issued at the time the cash payment is
made.
3. Power Supply Application and Additional Line Installation Application
Please write the necessary information in Form 11 “Electric Power Supply
Application Form” and submit it to Iida Electrical Works Co., Ltd. by Wednesday, August 6.
(2) For exhibitors using rental package booth, a turnkey booth, Business Meeting Area
or Asia New Stars Area, there is detailed information about power supply
installation on the pages written below. Please see those pages.
1. Rental Package Booth (P.45)
2. Turnkey booth, Business Meeting Area, Asia New Stars Area(P. 46)
Enquiries about electricity:
Iida Electrical Woks Co., Ltd. (Person in charge: Moriya, Sasaki)
1-8-21 Shinkiba, Kouto-ku, Tokyo 136-0082 Japan
Tel: +81-(3)3521-3522 Fax: +81-(3)3521-3699 Email:[email protected]
4. TGS-net (Internet Connection Services)
TGS-Net (Internet
Connection)
Application Form
No.
12
Web
Form
Aug 29
Submit for
Optional Order
To apply for Internet connection services within your booth, please complete Form 12 "TGS-Net
(Internet Connection) Application Form" and return it to TGS OMO by August 29.
■ Wired Internet
(1) About TGS-net lines (100Mbps)
With this service, the exhibitors can connect to the Internet in their booth by using a
100Mbps Ethernet cable shared by the exhibitors.
* The interface to be provided will be 100 Mbps Ethernet cable (CAT5e)-RJ-45.
* One connection will be provided per line.
* We will provide hubs with up to 8 ports. If you plan to connect more terminals, please
prepare necessary equipment yourself. Also, electric outlet for 8-port HUB, the LAN cable
from the hub to the PC, and LAN adaptor for PC are to be arranged by yourself.
* To ensure security, communications between exhibitors will be controlled using VLAN.
* The Best Effort type of service will be provided by the internet service carrier / provider.
Therefore we do not guarantee communication speed or compensate any damage caused by
circuit disturbance or provider obstruction.
(2) Fee
TGS-net
108,000 JPY (incl. tax)
* Each IP address to be granted will be a private address. If global address is necessary,
make an optional request.
* The above service charges include the use of the line and provider fees.
(3) Optional Service
Global 1 IP addresses:
32,400 JPY (incl. tax)
Global 5 IP addresses:
43,200 JPY (incl. tax)
Global 13 IP addresses:
64,800 JPY (incl. tax)
*In case of applying for optional service, please put in your request together with TGS-net.
*Your IP address will be assigned via the subnet.
*DNS for the IP address should be obtained by the exhibitor.
* We will provide no access control for access to global IP addresses from inside and
outside TGS-net. Therefore, exhibitors are requested to take appropriate measures to
prevent unauthorized access (e.g., use a firewall)
52
Chapter 5
* If the exhibitor applies for the optional service, a LAN cable for its global IP address will be
placed, instead of a LAN cable for a private IP address, at the location in the booth
specified by the exhibitor.
* The exhibitor will be notified of the IP address or addresses a week before the exhibition.
(4) LAN connection between booths
Installation fees (including a cable, RJ-45 connection, and a test)
1. 100 BASE-TX enhanced category 5: one cable, max. 50 m: 32,400 JPY (incl. tax)
2. 100 BASE-TX enhanced category 5: one cable, max. 100 m: 64,800 JPY (incl. tax)
* This service is to run a LAN cable between booths in the pit.
* This service is not to provide an Internet connection.
* A LAN cable with an RJ-45 plug will be provided to each booth. (No hub is included.)
Other necessary equipment must be prepared by the exhibitor.
* If a LAN connection with a length of over 100m is needed, please consult TGS OMO
(5) Other lines
No ADSL line can be installed at the exhibition site. For the use of any other line or 1G
bps connection, please contact TGS OMO no later than Thursday, August 7. We
may not be able to meet your request, depending on the type of line needed, or if your
application is received after the deadline.
We recommend installation of another line for back-up when you install a 1Gbps line.
Please ask TGS OMO of the details.
■
Wireless LAN Connection Service
(1) TGS-net Wi-Fi Connection Service
Recently, the use of wireless communication system for game devices is increasing, which causes
severe crossed-wire problems with other nearby booths.
To prevent and reduce these problems, the Management Office has decided to prohibit exhibitors
and visitors to carry wireless LAN access point/mobile router in the halls. Instead, the Management
Office will provide Wi-Fi connection service in the exhibition halls (Hall 1-6).
This Wi-Fi connection service is limited to devices which do not work with wired internet connection,
such as Smartphone, tablet devices and other game devices.
Please prepare wired connection for devices which work with wired communication, such as PC.
(2) Menu
TGS-net Wi-Fi Connection Service up to
TGS-net Wi-Fi Connection Service up to
TGS-net Wi-Fi Connection Service up to
5 devices
10 devices
20 devices
JPY108,000(tax incl.)
JPY162,000 (tax incl.)
JPY216,000 (tax incl.)
(3)Service information
・This service provides Wi-Fi connection within exhibitors booths.
・Provided Wireless LAN will be 802.11a/g..
* Communication speed may get slower if there are too many 802.11g, users. Therefore we recommend
that you use 802.11a. Please inform us at the time of application if you will use devices that can connect
to W56 belt, 802.11a, which has less users.
・We would not guarantee communication speed since the service is the Best Effort type.
・Please submit your booth plan at the time of application since in some cases booth shape may
affect wireless LAN radio wave.
・Installation of wireless access point in booth may become necessary depending on the location of
the booth.
・Maximum of 20 devices per exhibitor will be offered. Exhibitors who would like to connect more
than 21 devices require separate Wi-Fi environment set up. Please contact TGS OMO for the set
up.
53
Chapter 5
(4) Wireless LAN Access point for exhibitors /Prohibition of bringing in Mobile router
Wi-Fi Connection service will be provided in the exhibition halls (Hall 1-6) exclusively for internet
connection of Smartphone, tablet devices and game devices.
Therefore carrying wireless LAN Access point or Mobile router in the halls will be prohibited.
•
Management staff who uses mobile router and tethering function for Smartphone needs to turn off these
functions in the venue.
If exhibitors bring in and use their own wireless LAN Access point or Mobile router, there is a
possibility of communication failure and interference with the TGS-net Wi-Fi Connection service.
We appreciate everyone’s cooperation to this matter because the event site is in an enclosed
space and the resource for radio wave is limited.
Bringing wireless LAN Access point of Mobile router by exhibitors will be strictly prohibited.
Exhibitor who is found bringing such Mobile router in will be asked to refrain from using it.
<Notice about Internet Connection>
1. Requesting to take antivirus measures
In recent years, a number of computer viruses, such as MSBLAST, have infected
computers just because they are connected to networks. We will perform virus
checking on TGS-net, but that does not totally block out unauthorized access or
computer viruses. We urge all exhibitors to take appropriate countermeasures against
unauthorized access, computer virus infection and other possible problems.
Examples are given below.
● Use antivirus software.
● Apply OS security patches and service packs.
● Change passwords to more complicated ones
(combination of alphabetic letters, numerals and symbols is desirable.)
● Set an administrator account password.
● Apply Windows Update.
● Suspend communications using NetBIOS.
2. Organizer's policy for computer virus infection, unauthorized access or any other incidents
● The organizer assumes no responsibility for losses caused by computer virus
infection, unauthorized access or any other incident.
● In case an equipment infected by a computer virus is found, the organizer will take
necessary measures, including removing the relevant booth from the network.
● In case network failure or any other trouble is caused by the virus infection of a
computer for which no antivirus measure has been taken, the organizer may claim
expenses incurred for restoration from the relevant exhibitor.
* When the exhibitor uses a freeware program for antivirus purposes, the exhibitor is
considered to have taken no antivirus measures. So, please be forewarned.
3. Communications between exhibitors
Exhibitors will not be able to communicate with other exhibitors using TGS-net.
* However, exhibitors will be able to communicate with each other by using their global
IP addresses.
* It is possible to communicate with Global IP on the Internet.
54
Chapter 5
■ TGS-net contractual rules
(1) Service of TGS-net (wired internet)
1. Internet connection service via TGS-net of 100M maximum.
2. This service is provided on a best effort basis with no guarantee regarding transmission band and
speed.
(2) IP address
1. Private IP address: To be obtained through DHCP automatically
2. Global IP address: The exhibitor will set the notified IP address privately.
(3) Lines provided for this service
1. Ethernet (100 BASE-TX / 10 BASE-T) will be used.
2. A UTP straight cable will be provided up to the place specified by the exhibitor. One connection
will be provided per line.
3. If the exhibitor applies for an optional global IP address, LAN cable for global IP will be wired to the
place you designate in your booth instead of the LAN cable for private IP address.
(4) Items to be prepared by the exhibitor
1. LAN cables to connect each device to the hub
2. A hub to connect eight or more devices
3. Wiring within the booth
4. Setting up the terminals
5. Devices to connect (for example, personal computers)
(5) TGS-net Wi-Fi Connection Service
1. This service provides Wi-Fi connection within exhibitors booths.
2. This Wi-Fi connection service is limited to devices which unable to have wired internet connection,
such as Smartphone, tablet devices and other game devices. Please prepare wired connection for
devices which are capable of wired communication such as PC.
3. Provided Wireless LAN will be 802.11a/g..
* Communication speed may get slower if there are too many 802.11g, users. Therefore we
recommend that you use of 802.11a. Please inform us at the time of application if you will use
devices that can connect to W56 belt, 802.11a, which has less users.
4. We would not guarantee communication speed since the service is the Best Effort type.
5. SSID (Network‘s name***) /password will be issued for each exhibitor that have applied.
6. Please submit your booth plan on application since in some cases booth shape may affect wireless
LAN radio wave.
7. Installation of wireless access point in booth may become necessary depending on the location of
the booth.
8. Maximum of 20 devices per exhibitor will be offered. Exhibitors who would like to connect more
than 21 devices require separate Wi-Fi environment set up. Please contact the Management Office
for the set up.
(6) Domain
No domain registration, or no forward or reverse lookup of IP addresses will be performed.
(7) Scope of use
1. The scope of use of TGS-net is limited to Internet access.
2. No port filtering will be performed.
55
Chapter 5
(8) Prohibited acts
The following acts are prohibited.
1. The use of TGS-net by entities other than the exhibitor specified in the TGS-net application form;
transfer or lending of the right to use TGS-net to other companies
2. Unauthorized access to other users
3. Unauthorized access to equipment comprising TGS-net or alterations thereto
4. Copyright infringement, acts that are offensive to public order and morals, and any other illegal acts
5. Connection of virus-infected devices to TGS-net
6. The use of IP addresses other than the global IP addresses that have been assigned.
7. Usage of wireless LAN Access point and Mobile router brought in by exhibitors
• Wi-Fi Connection service will be provided in the exhibition halls (Hall 1-6) exclusively for internet
connection of Smartphone, tablet devices and game devices. If exhibitors bring in and use their own
wireless LAN Access point, there is a possibility of communication failure and interference with the
TGS-net Wi-Fi Connection service. Therefore bringing in wireless LAN Access point or Mobile router
into the exhibition will be prohibited. We appreciate everyone’s cooperation to this matter because
the event site is in an enclosed space, the resource for radio wave is limited.
(9) Suspension of use
The Organizer (or the Management Office) may suspend the use of this IP communication network service
in the event of the following:
1. When suspension is inevitable for reasons of maintenance or other work on TGS-net
telecommunications equipment
2. Communications failures caused by telecommunication carriers
3. If the exhibitor commits any of the prohibited acts indicated above
* Before suspending the use of this IP communication network Service according to these rules, the
Organizer will inform the exhibitor of the suspension in advance. However, this does not apply in case of
emergencies.
(10) Security
1. The Organizer assumes no responsibility for any damages caused by computer virus infection,
unauthorized access or any other incident.
2. In case an equipment infected by a computer virus is found, the Organizer will take necessary
measures, including removing the relevant booth from the network.
3. In case network failure or any other trouble is caused by virus infection of a computer for which no
antivirus measure has been taken, the Organizer may claim expenses incurred for restoration from the
relevant exhibitor.
4. If the exhibitor uses a freeware program for antivirus purposes, the exhibitor is considered to have
taken no antivirus measure.
(11) Period of use
The period of use for each TGS-net contract is shown below, regardless of whether the exhibitor uses the
service or not.
Period of use: Sep. 17, 2014, 2 p.m. - Sep. 21, 2014, 5 p.m.
(12) Liability for damages
In the event that the service provider fails to provide this service for reasons attributable to the service
provider, the service provider will pay damages up to the amount of the exhibitor's contract, only if this
service was completely unusable for 24 hours or more from when the service provider became aware of
that state.
(13) Form to be submitted
1. To ensure proper operation and maintenance of the TGS-net, the exhibitor is required to submit "TGSnet Use Application Form (TGS-net Use Details Notification Form)“ with information on the exhibitor’s
network composition and method of utilization.
2. To ensure smooth and correct wiring to the exhibitor’s booth, the exhibitor is required to submit "TGSnet Wiring Instructions (Desired TGS-net Wiring Location Description Form)".
3. If the exhibitor plans to connect any Internet line other than TGS-net or any exclusive line to the TGSnet, please notify the Management Office in advance.
56
Chapter 5
5. Specially-Installed Telephones, FAX and ISDN Lines
Specially-Installed
Telephones, FAX,
and ISDN Line
Application Form
No.
13
To apply for special installation of telephones, Fax and ISDN lines in your booth, please complete
Form 13 "Specially-Installed Telephones, FAX, and ISDN Line Application Form" and send it to the
Management Office by August 29.
(1) Installation Fee
Email
FAX
Aug 29
Submit for
Optional Order
Special Telephones
FAX
￥ 43,200 per line
(Construction fee + basic cost + call fee worth ￥ 15,000 + tax included)
￥ 64,800 per line
(Construction fee + basic cost + call fee worth ￥ 15,000 + fax machine + tax included)
￥ 64,800 per line
(Construction fee + basic cost + call fee worth ￥ 15,000 + tax included)
ISDN line
* DSU will not be provided. If you wish to use DSU, the
Organizer will make arrangements with the cost of ￥ 10,800 (tax included) per unit.
There is no rental service for terminal adaptors. The exhibitors are to make arrangements by
themselves.
* After accepting the Application Form, TGS OMO will issue an invoice.
* If the call fee exceeds 15,000 JPY, a separate invoice will be issued.
(2) Period of use
1. Starting from September 17, around 13:00
After installation is completed, please check the location and the state of communication.
If there are any inconveniences, please report to the Management Office by 5 p.m. that day.
2. Removal from September 21, around 17:00
(3) Number Notification
The exhibitor will be notified of the telephone number a week before the exhibition
(4) Notes
In case of applying for an ISDN line, a different application form for wiring work is
necessary. The Management Office will notify the exhibitor regarding this application form later.
Enquiries about TGS-net
/ Specially-Installed Telephones, FAX and ISDN Lines :
Tokyo Game Show Overseas Management Office (TGS OMO)
Sayaka Tanaka (Ms.)/ Yuko Fukunaga (Ms.)
c/o Space Media Japan
Kosaikaikan Bldg., 5-1-2F Kojimachi, Chiyoda-ku, Tokyo 102-0083 Japan
Tel:+81-3-3512-5670 Fax: +81-3-3512-5680 E-mail: [email protected]
57
6
Chapter
Move-in and
Move-out
Chapter 6
Move-in and
Move-out
Chapter 6 Move-in and Move-out
1-1. Move-in Schedule
About Fee-Charged
Early Move-in
P. 64
(Hall1-8)
(1) Move-in・Set-up schedule
1. Starts from :
8:00 September 16 (Tues.)
* If you want to move-in earlier (before 8:00), please apply by submitting Form 14
“Application Form for Fee- Charged Early Move-In”. This form will enable you to start
move-in from Tuesday, September 16, 0:00a.m.
* Move-in for exhibitors using the Packaged Booth or the Turnkey Booth arranged by the
Management Office will start from September 16 (Tues.) from14:00.
* Business Meeting Area rental will start from 2p.m., Wednesday, September 17.
* There is a key to meeting booths in Business Meeting Area except basic table space.
Please consult the Management Office regarding the way to get the keys.
* Exhibitors in Indie game Area follow the specific regulation for Move-in schedule. Please
refer to “Indie Game Area Exhibitor Manual” for the details.
2. Setup Period:
8:00 - 22:00 September 16 (Tues.)
8:00 - 22:00 September 17 (Wed.)
* On September 17, there will be a rehearsal for the Japan Game Awards at the Event
Stage. In this relation, no overtime work after 20:00 is allowed at the Event Stage and
the relevant Hall. Also, we would like to have the exhibitors’ cooperation in evacuating
the area during the rehearsal.
* On September 17, vehicles are allowed to come into the exhibition hall area only until
13:00.
* Please see P. 63 for precautions regarding overtime work during the show period.
* Exhibitors in Indie game Area follow the specific regulation for Move-in schedule. Please
refer to “Indie Game Area Exhibitor Manual” for the details.
(2) Overall Schedule
Prepa ra tion peri od
Ti me
Sep. 16
Fee-charged early
move i n
7:00*
8:00
Sep. 18
Sep. 19
Sep. 20
Ti me
Sep. 21
Overtime operation Overti me operation Overtime operation Overtime operation
Overti me operation (non-charged/
(non-charged/
(non-charged/
(non-charged/
(non-charged/
a pplication required) a pplication required) a pplication required) a pplication required)
a pplication required)
Move-i n
9:00
Tokyo Ga me Show event peri od/Move-out peri od
Sep. 17
Prepa ration
Prepa ration
Prepa ration
Prepa ration
Opening Ceremony
10:00
11:00
11:00
Move-i n & Set up
12:00
13:00
14:00
15:00
14:00Move-i n start for
Pa cka ge booth and
16:00
17:00
18:00
19:00
20:00
21:00
22:00
8:00
9:00
Move-i n & Set up
10:00
7:00*
Move-i n/Setup
Vehi cles ca n enter
the exhibition halls
Move-i n/Setup
Vehi cles ca n enter
the exhibition halls
Booth decoration work
Exhi bit i tems
a rra ngement
12:00
13:00
Bus iness Day
Bus iness Day
Publ ic Day
Publ ic Day
14:00
15:00
from 14:00Bus iness
Meeting Area ready to
us e
16:00
17:00
From 15:00Ha l l lighting
i s dimmed (same as
duri ng the exhibition
peri od)
Ha l l cleaningHall
wa l kway ca rpet,
etc.Orga nizer’s
cons truction work
Overti me operation Overti me operation
(non-charged/
(non-charged/
a pplication required) a pplication required)
*Except Event Sta ge
Ha l l
Prepa ration
Prepa ration
Prepa ration
17:00-19:00
Move-out/Removal
Bus iness-Day-only
Exhi bitors
Overtime operation
(non-charged/
a pplication required)
18:00
19:00
17:00-18:30
Move-out/Removal
Bus iness Meeting Area
Overti me operation
(non-charged/
a pplication required)
Move-out
Pri ori ty move-out for
exhi bit products
Moveout/Removal
Vehi cles ca n enter
the exhi bition halls.
Overti me operation
(non-charged/
a pplication required)
20:00
21:00
22:00
Checkup/Cl earout
Orga ni zer a nd
Exhi bition Hall
* Hall entry is allowed only from East 2 Gate at 7:00 AM.
* Although the doors are scheduled to open at 10:00 on September 20 (Sat.) and September
21 (Sun.), there is a possibility of opening the doors at 9:30 for visitors’ safety reasons and
smooth operation. Therefore, the exhibitors are requested to complete preparation work at
their display area no later than 9:30 a.m. Please do not inform any third parties of the
possible early opening time
59
Chapter 6 Move-in and Move-out
1-2. Move-in Schedule
About Fee-Charged
Early Move-in
P. 64
Chapter 6
REVISED
(Hall 9)
(1) Move-in・Set-up schedule
1. Starts from:
8:00 September 18 (Thu.)
*Move-in for exhibitors using the Packaged Boot or the Turnkey Booth
arranged by the Management Office will start form September 19 (Fri.)
from 8:00.
2. Setup Period: 8:00 - 22:00 September 18 (Thu.)
8:00 - 22:00 September 19 (Fri.)
*On September 19th, vehicles are allowed to come into the exhibition hall area only until 13:00.
*Please see P.69 for precautions regarding overtime work during the show period.
(2) Overall Schedule
Prepa ra tion peri od
Tokyo Ga me Show event peri od/Move-out peri od
Ti me
Ti me
Sep. 18
Fee-charged early moe
in
7:00*
8:00
9:00
Move-i n Starts
Move-i n & Set up
10:00
11:00
12:00
Move-i n/Setup
Vehi cles ca n enter
the exhibition halls
Sep. 19
Overtime operation
(non-charged/
application required)
Move-i n & Set up
8:00Move-i n start for Pa ckage
booth a nd Turnkey booth
Move-i n/Setup
Vehi cles ca n enter the
exhi bition halls until 13:00.
Sep. 20
Sep. 21
Overti me operation
(non-charged/
a pplication required)
Overti me operation
(non-charged/
a pplication required)
Preparation
Preparation
7:00
8:00
9:00
*
*
10:00
11:00
12:00
13:00
13:00
Publ ic Day
14:00
15:00
Publ ic Day
14:00
15:00
Booth decoration work
Exhi bit i tems arra ngement
16:00
Ha l l cleaning Hall walkway
ca rpet, etc.Organizer’s
cons truction work
17:00
18:00
16:00
17:00
Prepa ration
Move-out
Pri ori ty move-out for
exhi bit products
19:00
18:00
19:00
20:00
21:00
22:00
Overti me operation
(non-charged/
a pplication required)
Overti me operation
(non-charged/
a pplication required)
*Except Event Sta ge
Ha l l
Overtime operation
(non-charged/
application
required)
Moveout/Removal
Vehi cles ca n enter
the exhi bition halls.
21:00
22:00
Checkup/Clearout
Organizer and
Exhibition Hall
* Although the doors are scheduled to open at 10:00 on September 20 (Sat.) and September
21 (Sun.), there is a possibility of opening the doors at 9:30 for visitors’ safety reasons and
smooth operation. Therefore, the exhibitors are requested to complete preparation work at
their display area no later than 9:30 a.m. Please do not inform any third parties of the
possible early opening time
60
20:00
Chapter 6
2. Gateway for Exhibitors and Vehicles
Booth Operation
Officer / ID
Purchasing Officer
Report Form
No.
17
REVISED
(1) Gateway for Exhibitors
The places indicated “Entering Check Point” below will be the gateway for the Exhibitors.
Hall Entry Certificates are necessary to pass this gate. (Exhibitor’s badge : Effective Sep. 16 - 21,
Worker ribbon : Effective Sep 16 & 17, Sep. 21 after 17:30.) So, please have your certificate
ready and show it to the staff.
Please be warned that gates other than the ones shown below will be locked. Also, exhibitor’s
badge cannot be issued at the gate. Only the person who applied using Form 17 “Booth
Operation Officer / ID Purchasing Officer Report Form” will be able to purchase the badge at
the Management Office located in Hall 4 and 9.
Also, the Management Office will not be able to give any assistance to get in touch with the ID
Purchasing Officer (including making any announcements). Please get in touch with the ID
Purchasing Officer on your own.
Web
Form
Aug 22
compulsory
submission
 Temporary desk on site to sell Worker ribbon
As a special case, we will sell the worker ribbon to the worker who has forgotten to bring the
ribbon. Please see the place and the price below. However, as this is a special arrangement,
please give out the ribbons to the workers beforehand and notify them to bring it to the site.
About Booth
Operation Officer/ ID
Purchasing Officer
Report Form
P. 82
Place :(Hall1-8)
Besides former restaurant NOA, Staff Entrance,
East 2 Gate, South 2 Gate, 2nd floor, Central Mall 2, 5, 7 Hall Entrance
(Tentative)
Hall 9, Service Entrance East, Esplanade 2nd floor
Hall 9 Entrance (Tentative)
1,000 JPY per ribbon (tax included)
By writing the exhibitor’s name, the name of the company executing the
Decoration, the name of the company the worker works for, the worker’s
Name, the worker’s mobile phone number in the Temporary Ribbon Sales
Application Form. A photo of the worker will also be taken.
(Hall 9)
Price :
Method :

Hall 1-8
Floor
Entrance
to the site
1F
Entrance
to the hall
2F

Entrance
to the hall
2F
Entering Check Point
1
2
3
East 2 Gate
Authorized Personnel Gate
Side of Event Hall
Ikoi Mall, North & South
Fee-Charged Early Move-in
Yasuragi Mall, North & Sounth
Fee-Charged Early Move-in
Entrance of 2 Hall
Entrance of 5 Hall
Entrance of 7 Hall
Visitor Exit / Re-Entrance Gate
4
5
6
7
8
9
Move-in Period
Sep. 16
Sep. 17
8:00 ~
0:00 ~
8:00 ~
0:00 ~
Event Period
Sep. 18
Sep. 19
Sep. 20
Whole Day
8:00 - 20:00
5:00 - 16:00
until 21:30
Whole Day
until 21:30
Whole Day
8:00 - 20:00
Sep. 21
8:00 - 22:00
10:00 - 18:00
Hall 9
Floor
1F
No.
No.
Entrance
12
to the site
Entrance
13
to the hall
Entrance 14
to the hall
9
Entering Check Point
East 3 Gate
Entrance of East 9 Hall
Entrance of 9 Hall
Visitor Exit / Re-Entrance Gate
61
Move-in Period
Sep. 18
Sep. 19
8:00 ~
Whole day
8:00 ~
Whole day
8:00 ~ 20:00
8:00 ~ 20:00
Event Period
Sep. 21
Sep. 22
Whole Day
Whole Day
8:00 - 10:00
10:00 - 18:00
Chapter 6
(2) Gateway for Vehicles
The gates shown below are gates for vehicles coming in to and going out of the site.
Vehicles are only allowed to pass through South 2 Gate during the hours shown below.

Hall 1 - 8
No.
Gate
Vehicle Certificate
Move-in Period
Sep. 16
Sep. 17
Move-in Numbered Ticket
8:00 - 20:00 8:00 - 20:00
Sep. 18
Event Period
Sep. 19
Sep. 20
Sep. 21
Vehicles can enter the exhibition halls 8:00 - 20:00 8:00 - 13:00
10 South 2 Gate Fee-Charged Early Move-in Certificate
0:00 - 8:00
Move-in
1
Move-out 11

Priority Move-out for Exhibit Products
17:30 - 21:30
Move-out General Vehicle Certificate
18:30 - 21:30
East 2 Gate
Vehicles are not Permitted to Enter
North Gate
Whole Day
Hall 9
No.
Gate
Vehicle Certificate
Vehicles can enter the exhibition halls
Move-out 12
Eas3 Gate
Move-in Period
Sep. 18
Sep. 19
8:00 - 20:00
8:00 - 13:00
Event Period
Sep. 20
Sep. 21
Priority Move-out for Exhibit Products
17:30 - 21:30
Move-out General Vehicle Certificate
18:30 - 21:30
(3) Temporary Hall Entry Certificate Issuance Counter
Parcel delivery service person, or any other forwarding agent not having a hall entry certificate
must come to East 2 Gate, South 2 Gate, Ikoi-no-mall South/North, Yasuragi-no-mall
South/North or East 3 Gate to receive a temporary hall entry certificate (free of charge) in the
presence of a security guard
62
Chapter 6
(4) Gateway for Exhibitors and Vehicles
For Exhibitors(Hall 1-8)
①East 2 Gate
②Authorized Personnel
Gate
③Side of Event Hall
④Ikoi Mall
⑤Yasuragi Mall
⑥Entrance of 2 Hall
⑦Entrance of 5 Hall
⑧Entrance of 7 Hall
⑨Visitor Exit /
Re-Entrance Gate
APA
Hotel &
Resort
East Gate
West Gate
Hotel
New
Otani
For Vehicles
Center
Gate
West
Parking
Restroom
⑩South 2 Gate
⑪North Gate
For Exhibitors(Hall 9)
Convention
Center
12
13 14
9
15
⑫East 3 Gate
⑬Hall 9 East Move-in
Entrance
⑭Hall 9 Entrance
For Vehicles
⑫ East 3 Gate
⑮ East 4 Gate
* ⑮ only opens during the
show period
Kaihin
Makuhari Sta.
(5) Hall Entry for Overtime (Off-hours)Work
Any exhibitor wishing to do some overtime work must submit “Overtime Operation
Notification Form” to the Management Office at Hall 4 or 9 in accordance with the time
below.
During the move-in period, exhibitor in Hall 1-8 must submit the form by 21:00 of that day (in
case of overtime work in the morning, submit the form on the previous day).
During the show period, please submit the form by 18:00 of that day (in case of overtime
work in the morning, submit the form on the previous day).
Required number of overtime stickers will be given at the time this form is submitted. Please
notify all overtime workers to put this sticker on their clothing where it can be easily seen.
After the work is completed, be sure to report to the Management Office.
(6) Move-in During the Event Period
(Sep. 18 through Sep. 21 *21st and 22nd only for Hall 9)
No move-in with vehicles is permitted during the event period.
1. In case any exhibitor wishes to bring printed materials such as pamphlets or any other
items into the hall, the exhibitor must notify the driver to park the vehicles around
South 2 Gate for Hall 1-8 and East 4 Gate for Hall 9, and have the driver wait inside
the vehicle and bring the items into the hall by hand.
(South 2 Gate, East 4 Gate open from 8:00 to 18:00)
For safety reasons, no wheeled platforms are allowed inside the exhibition hall
during the event period.
2. Vehicles transporting staff are also not permitted. However, there are special
measures for performers and entertainers. (Please refer to P. 98)
3. If it is absolutely necessary to bring vehicles inside the exhibition hall, please consult
the Management Office beforehand.
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Chapter 6
3. Fee-Charged Early Move-in
To Start move-in
from Sep. 16,
0:00 AM
This is a fee-charged service (97,200 JPY including tax) allowing exhibitors to move in or set up the
booths starting at 0:00 a.m., Tuesday, September 16 -- earlier than the general move-in which
starts from 8:00 a.m. on that day. Exhibitors who want to use this service need to apply, using
Form 14 “Application Form for Fee-Charged Early Move-in,” by Friday August 22.
(1) Early Move-in Routes for Vehicles
Application Form
for Fee-Charged
Early Move-in
No.
14
South 2 Gate
Web
Form
QVC
Marine Field
South 1 Gate
v
APA Hotel
& Resort
Aug 22
Messe Bridge
Kaihin Makuhari Park
prefectural road
v
East 1 Gate
Exhibition Center
v
Messe Parking
(Fee Charged)
East 2 Gate
Hotel New Otani
Submit for
Optional Order
Gate of
Parking
Event Hall
Pedestrian deck
World
Business
Garden
Exhibition
Hall 9-11
The Manhattan
Hotel Green
Tower
Gate of
Parking
Vehicle waiting area for
Move-in (Hall 1-8)
(L Block)
1. Vehicles that have applied for the early move-in service needs to put a “fee-charged
early move-in vehicle certificate” on the front window.
2. Vehicles that have applied for the early move-in service is requested to come to the
vehicle waiting area (L Block) first. Then, the vehicle will be led individually to South
Gate 2, to approach the exhibition hall and begin move-in operations. For move-in
operations during normal move-in hours, vehicles do not need to have a move-in
certificate. At the vehicle waiting area, each vehicle will receive a numbered ticket for
their moving-in operations. For more information, see P. 63.
(The move-in vehicle routes are the same, whether the vehicle applied for early move-in
service or not.)
3. Please note that the fee-charged early move-in service cannot be applied by the hour
and application for the service must be made in advance.
4. Exhibitors who applied for this service will receive “fee-charged early move-in vehicle
certificate(s)” and “fee-charged early move-in worker ribbon(s).” Both will be valid
beginning at 0:00 a.m., Tuesday, September 16, but only the ribbons will continue to be
valid after 8:00 a.m. of that day.
■The number of certificates and ribbons issued to the exhibitors:
Fee-charged early move-in vehicle certificate -- the number the exhibitor applied for
Fee-charged early move-in worker ribbon -the number of booths x 5 ribbons
(up to a maximum of 200)
■These certificates and ribbons will be sent to the exhibitor around beginning of September.
■Exhibitors who want to order additional worker ribbons need to apply, using Form 14
“Application Form for Fee-Charged Early Move-in.”
(The ribbons are available for 100 JPY (tax included) and the issuance charge is 800 JPY per
request (tax included))
64
Chapter 6
5. An application for this service needs to be made for each display area.
If a booth construction company, that is employed by more than one exhibitor for booth
setup operations, works in a display area for which the early move-in service has not
been applied for, the exhibitor failing to apply for the service will be charged 97,200 JPY
(tax included). Please provide the correct information to the companies you hired so
that they can begin move-in operations from the correct time.
4-1. Move-In Procedures/Route (Hall 1-8)
September 16&17
No Vehicle certificate will be issued beforehand. (Except for fee-charged early move-in and
Business Meeting Area)
Each move-in vehicle (except for fee-charged meeting booth) is requested to come to the vehicle
waiting area (L Block) Any person coming on foot is requested to enter from the Front Plaza or Staff
Entrance. Be sure to have the exhibitor’s badge or worker ribbon ready. Please be reminded that feecharged early move-in will start from 0:00 a.m. on September 16, and general move-in will start from
8:00 a.m..
(1) Move-in Procedures
1. Each move-in vehicle will receive a numbered ticket, which is valid for that day, at the
vehicle waiting area (L Block). Please put this ticket on the front window. Vehicles for
fee-charged early move-in need to write the necessary information
in the “fee-charged early move-in certificate”, and put it on the front window.
Taking copies of “fee-charged early move-in certificate” is strictly prohibited.
2. In the order of the ticket number, vehicles will be led to South Gate 2 to approach the
exhibition hall and begin move-in operations. Please note that, if it gets overcrowded in
the exhibition halls, vehicles may be requested to wait in the vehicle waiting area for a
while. Vehicles, except for vehicles conducting move-in operations, are not allowed to
enter or park.
3. All move-in vehicles are requested to enter from the South side and get out from the
North side.
4. Hours that the vehicles are allowed to enter the halls
•September 16 (Tues.) (Fee-charged move-in) 0:00 - 8:00
•September 16 (Tues.) (General move-in) 8:00 - 20:00
•September 17 (Wed.) (General move-in) 8:00 - 13:00
After completion of the move-in operations, the vehicles are requested to leave the site
as soon as possible.
5. Vehicles will be allowed to leave the event site only through the North Gate.
6. Although the above rules are set out, please follow the security guards’ instructions at
the site.
65
Chapter 6
(2) Valid hours of Move-in Vehicle Certificate ･ Numbered Ticket
Sep. 16
Date
Fee-Charged Early
Move-in
Move-in Numbered Ticket
Issuing time
To be sent beginning of
Sept.
Vehicles can enter the
exhibition hall
Fee-Charged Early Move-in
Vehicle Certification
General Move-in
Sep. 17
Sep. 18 - 21
General Move-in
Event Period
8:00 - 20:00
0:00 - 8:00
8:00 - 20:00
8:00 - 13:00
○
×
×
×
○
○
Move-in Numbered Ticket
No Entry
The local police department's instructions specify that vehicles will be strictly prohibited
from parking on public roads in the neighborhood for move-in or move-out operations.
Please convey this information to your contractors. During the move-in/move-out time, it is
expected the local police department will be controlling the traffic in the area. Please
strictly follow the instructions to avoid committing any traffic violation.
(3) Fee-charged early move-in vehicle certificate (To be sent beforehand)
Intended Users : Exhibitors ･ Contractors for booth construction
Valid Hours :
September 16 (Tues.), 0:00 - 8:00
Application:
Submit Form 14
Issuance :
By the Management Office and sent to the exhibitor beforehand
(4) Issuance Time of Numbered Ticket for move-in vehicle
(To be issued on the relevant day)
Intended Users : Exhibitors ･ Contractors for booth construction
Valid Hours :
September 16 (Tues.), 8:00 - 20:00
(Vehicles are allowed to enter the Hall until 20:00)
September 17 (Wed.), 8:00 - 20:00
(Vehicles are allowed to enter the Hall until 13:00.)
Issuance :
On the relevant day at L Block area.
(Tickets are valid only for that day.)
4-2 Move-In Procedures/Route <Hall 9>
September 18・19
Vehicle certificate will be issued beforehand. Please enter the Hall from East 3 Gate. Any
person coming on foot is also requested to enter from East 3 Gate. Be sure to have the
exhibitor’s badge or worker ribbon ready.
(1) Move-in Procedures
1. Each move-in vehicle will receive a “Hall 9 Move-in certificate”. Please put this ticket on the
front window.
Taking copies of move-in certificate is strictly prohibited.
2. Please enter from East 3 Gate following security guards’ instruction, and begin movein operations. No vehicles are allowed to enter or park on site other than those conducting
move-in operation.
3. Hours that the vehicles are allowed to enter the halls.
September 18 (Thur.)
8:00-20:00
September 19 (Fri.)
8:00-13:00
After completion of the move-in operations, the vehicles are requested to leave the site
as soon as possible.
66
Chapter 6
4. Although the above rules are set out, please follow the security guards’ instructions at
the site.
The local police department's instructions specify that vehicles will be strictly prohibited from
parking on public roads in the neighborhood for move-in or move-out operations.
Please convey this information to your contractors. During the move-in/move-out time,
it is expected that the local police department will be controlling the traffic in the area.
Please strictly follow the instructions to avoid committing any traffic violation.
South 2 Gate
QVC
Marine Field
South 1 Gate
v
Messe Bridge
prefectural road
X
v
East 1 Gate
X
Exhibition Center
v
Kaihin Makuhari Park
Messe Parking
(Fee Charged)
East 2 Gate
Convention
Hall
Central
Entrance
Event
Hall
Center
rotary
Messe Mall exit
Pedestrian deck
World
Business
Garden
Gate of
Parking
Exhibition
Hall 9-11
Gate of
Parking
(2) Issuance Time of Numbered Ticket for move-in vehicle
(To be issued beforehand)
Intended Users : Exhibitors ･ Contractors for booth construction
Valid Hours :
September 18 (Thur.) 8:00 - 20:00
(Vehicles are allowed to enter the Hall until 20:00)
September 19 (Fri.) 8:00 - 20:00
(Vehicles are allowed to enter the Hall until 13:00.)
Issuance :
The Management Office will send the tickets before the show.
5. Move-in Procedures for Public-day-only Exhibitors
About Move-in
Schedule(Hall 1-8)
P. 59
(Hall 1-8)
In case the exhibitor in Merchandise Sales or Family Area wishes to take part only on the public days,
please carry out move-in / set-up operations following the schedule below.
* Exhibitors in Indie game Area follow the specific regulation. Please refer to “Indie Game Area
Exhibitor Manual” for the details.
(1) Move-in / Set-up of Booth Decoration Materials
Please conduct your move-in / set-up operations following the schedule below, which is the same
as the schedule for exhibitors taking part for 4 days.
Sept. 16 (Tues) 8：00-22：00 (Vehicles are allowed to enter the Hall until 20：00)
Sept. 17 (Wed) 8：00-22：00 (Vehicles are allowed to enter the Hall until 13:00)
67
Chapter 6
(2) Bringing in Products for Sale
Please bring in your products for sale after 17:00 on Sept. 19 (Fri.) after all the visitors of the
Business Days have left the site.
*Please do not display the products for sale during the Business Days to minimize the risk of getting
stolen.
*There will be no exclusive security guards to keep an eye on your products. Please take care of
products for sale and valuables by yourselves.
(3) In case the Exhibitor wishes to bring in the products for sale using a
vehicle on Sept. 19
1. Please follow the instructions given by the security guard and proceed to South Gate 2.
No vehicles are allowed to enter into the Hall. Any item must be brought in to the Hall by hand or
by using a wheeled platform. Please be warned of this in advance.
Vehicles, except for vehicles conducting move-in operations, are not allowed to enter or park.
2. After completion of the move-in operations, the vehicles are requested to leave the site as soon as
possible.
6. Matters of Attention for Move-in/Setup Days
(1)
Vehicles cannot approach the exhibition halls through the North Gate, East Gate 1, East Gate 2,
South Gate 1, East Gate 4, West Gate 1, West Gate 2 or West Gate 3.
(2)
Please note that, if it gets overcrowded in the exhibition halls, vehicles may be requested to
wait in the vehicle waiting area for a while.
(3)
Within the event site, please follow the security guards’ instructions.
(4)
Vehicles getting out from Hall 1-8 will be allowed to leave the event site only through the North
Gate.
(5)
Except for exhibitors that have applied for fee-charged early move-in service (see P. 58), all
exhibitors are requested to inform their booth set-up workers that on both Tuesday,
September 16, and Wednesday, September 17, all move-in operations must be completed
between 8:00 a.m. and 10:00 p.m. for security reasons. If it is absolutely necessary to work
after the designated time period, please submit “Overtime Operation Notification Form” to
the Management Office by 9:00 p.m. of the relevant day.
(6)
During set-up and event period, we would like to reduce the time for using electric power
supply for overtime work and save energy as much as possible.
Please make efficient set-up and preparation plans to minimize overtime work.
(7)
Exhibitors must take responsibility for disposal of empty boxes, empty packing materials and
other wastes from their move-in operations. Except for wastes that will be disposed by the
exhibitor himself, any waste and remaining packing materials will have to be disposed of within
Chiba Prefecture. For resource saving reasons, please make your best efforts not to generate
unnecessary waste by considering reuse or recycling of the waste materials as much as possible.
It is requested that vehicles leave the event site as soon as the move-in operations are
completed.
68
Chapter 6
(8)
It is not possible to leave the vehicles parked in the site. In case any vehicles parked in site is
disturbing the smooth operation of the event, it could be towed away. Any cost incurred will be
borne by the relevant exhibitor.
(9)
Vehicles for transporting people cannot enter the event site.
(10) To avoid the site from getting overcrowded, exhibitors are requested to do their booth set-up
within their display area. Also, please do not leave any packages or materials in the
passageways at the site.
(11) No wheeled platforms will be available at the exhibition halls for moving in and out display
items and decoration materials. Exhibitors are requested to bring their own wheeled platforms
if necessary.
7. Matters of Attention during the Event Period
(1) For security reasons, exhibitors are requested to complete all operations during the designated
time period (7:00 - 18:00 from September 18(Thur.) to 20(Sat.) and 7:00 - 22:00 on September
21(Sun.)). If it is absolutely necessary to work after the designated time, submit “Overtime
Operation Notification Form” to the Management Office by 18:00 on the relevant day. Upon
receipt of the notification form, the Management Office will issue the requested number of
overtime operation stickers. The workers are requested to put the sticker on their clothing
where it can be easily seen.
(2) During the time the event is being held, the area surrounding the event site will be used for
visitors’ waiting area. Therefore, exhibitors’ and contractors’ vehicles will not be allowed to
enter Makuhari Messe. If any exhibitors wish to bring pamphlets, or any other material into the
event site, they must carry the items by hand from an area outside Makuhari Messe grounds.
Vehicles can be parked only at fee-charging parking lots outside the event site.
8. Move-out Schedule
(1) Move-out Schedule
■ 17:00 – 22:00 September 21 (Sun.)
1. 30 minutes from 17:00 to 17:30 is exclusively reserved for packaging and
moving out displayed items by hand. During this 30-minute time period, no vehicles
will be allowed to enter the exhibition halls.
2. For smooth move-out operations, at first, vehicles that have “Priority Exhibit Moveout Vehicle Certificates” can enter the exhibition halls starting at 17:30 for moving
out items that were exhibited.
All other vehicles with “General Move-out Vehicle Certificate” can enter the
exhibition halls for move-out operations after 18:30.
3. Exhibitors are requested to complete all move-out operations by 22:00.
4. Please note that additional overtime-charge of the exhibition hall will be charged to
exhibitors if move-out operations are not completed by 22:00.
69
Chapter 6
(2) Overall Schedule
Preparation period
Ti me
Sep. 16
Fee-charged early
move i n
7:00*
8:00
Sep. 17
Overti me operation
(non-charged/
a pplication required)
Move-i n
9:00
Move-i n & Set up
13:00
14:00Move-i n start for
Pa cka ge booth and
19:00
20:00
21:00
22:00
Sep. 21
Prepa ration
Prepa ration
Prepa ration
*
*
Move-in/Setup
Vehicles can enter
the exhibition halls
until 13:00.
Booth decoration
work Exhi bit items
a rra ngement
Move-i n/Setup
Vehi cles ca n enter
the exhibition halls
7:00*
8:00
9:00
10:00
11:00
12:00
Bus iness Day
Bus iness Day
13:00
Publ ic Day
Publ ic Day
14:00
15:00
from 14:00Bus iness
Meeti ng Area ready
to us e
16:00
18:00
Ti me
Sep. 20
Overtime operation Overtime operation Overtime operation
(non-charged/
(non-charged/
(non-charged/
a pplication required) a pplication required) a pplication required)
Opening Ceremony
12:00
17:00
Sep. 19
Move-i n & Set up
11:00
15:00
Overtime operation
(non-charged/
a pplication required)
Prepa ration
10:00
14:00
Tokyo Game Show event period/Move-out period
Sep. 18
From 15:00Ha l l
l i ghting is dimmed
(s a me as during the
exhi bition period)
16:00
17:00
Prepa ration
Prepa ration
Move-out
Prepa ration
Priority move-out for
exhibit products
17:00-18:30
Move-out/Removal
Bus iness Meeting Area
Ha l l cleaningHall
wa l kway ca rpet,
etc.Orga nizer’s
17:00-19:00
Overtime operation
Move-out/Removal
(non-charged/
Overtime operation Overtime operation application required) Bus iness-Day-only
Exhi bitors
(non-charged/
(non-charged/
application
application
Overti me operation
required)
required)
(non-charged/
*Except Event Stage Hall
a pplication required)
18:00
19:00
Move-out/Removal
Vehi cles ca n enter the
Overtime operation exhi bition halls.
(non-charged/
application
required)
20:00
21:00
22:00
Checkup/Cl earout
Orga ni zer a nd
Exhi bition Hall
* Hall 1 -8 entry is allowed only from East 2 Gate at 7:00 AM.
9. Matters of Attention for Move-out/Removal Days
(1) For smooth move-out operations, two to eight “Priority Exhibit Move-out Vehicle
About Vehicle
Certificates
P. 20
Certificates” will be issued to each exhibitor, depending on the number of booths reserved.
Vehicles with this certificate can enter the exhibition halls starting at 17:30. Please be sure
that you complete the preparation for packaging materials, etc. in advance.
*Vehicles with the priority exhibit move-out vehicle certificate cannot move out booth
decorations and ornaments.
*Other vehicles can enter the exhibition halls for move-out operations after 18:30 and the
exhibitors are requested to be careful about the work hours, particularly if they have a
contractor conducting the move-out operation.
(2) General move-out vehicles and priority exhibit move-out vehicles for Hall 1-8 can wait at the
parking lot in the L Block or in the area next to the Tokyo Gas building, and in the area next to
Tokyo Gas building for Hall 9. (please see the map on P 63). All move-out vehicles need to
receive a numbered ticket at the waiting area and put this on the front window. Vehicles
without this ticket cannot enter the event site.
70
Chapter 6
(3) Vehicles for transporting people cannot enter the event site.
(4) Any waste materials must be taken away by the exhibitor. If any waste materials are left at the
event site, the Management Office will dispose of them and charge the disposal cost to the
exhibitor.
10. Move-Out Procedures/Route
September 21 (17:30-22:00)
About Vehicle
Certificates
P.20
(1) To avoid the streets surrounding the site from getting overcrowded, every moveout vehicle (including vehicles with “Priority Exhibit Move-out Vehicle
Certificates”) is requested to come to the respective vehicle waiting area. In order
of the arrival, a numbered ticket will be issued.
Gates for the waiting area will open at 9:00 September 21.
■ Priority Exhibit Move-out Vehicles
Vehicles bringing in packaging materials or boxes for moving out equipment and
other materials.
Put the Priority Exhibit Move-out Vehicle Certificate on the front window.
And come to the vehicle waiting area. No copies of this certificate are permitted.
● Site Entry Time:
17:30 – 22:00
● Waiting Area ( Hall 1-8 &9):
Next to Tokyo Gas
● Vehicle Certificate:
Priority Exhibit Move-out Vehicle Certificate
■ General Move-out Vehicles
Vehicles bringing in packaging materials or boxes for moving out decorations,
ornaments and other materials.
Put the General Move-out Vehicle Certificate on the front window.
And come to the vehicle waiting area. No copies of this certificate are permitted.
● Site Entry Time:
18:30 – 22:00
● Waiting Area: (Hall 1-8)
L Block
(Hall 9)
Next to Tokyo Gas
● Vehicle Certificate:
General Move-out Vehicle Certificate
(2) All vehicles (Priority Exhibit Move-out Vehicle and General Move-out Vehicles) are
to enter the site to get to Hall 1-8 from South Gate 2, and to Hall 9 from East Gate 3.
(3) All move-out vehicles for Hall 1-8 are requested to enter from the South side and
get out from the North side.
(4) Vehicles from Hall 1-8 will be allowed to leave the event site only through the North
Gate.
(5) Although the above rules are set out, please follow the security guards’ instructions
at the site.
(6) For moving out on the 2nd day of Business Day (September 19), move-out vehicles
do not need to go through the Waiting Area.
71
Chapter 6
South 2 Gate
QVC
Marine Field
South 1 Gate
v
APA Hotel
& Resort
Messe Bridge
Kaihin Makuhari Park
prefectural road
v
East 1 Gate
Exhibition Center
v
Messe Parking
(Fee Charged)
East 2 Gate
Hotel New Otani
Gate of
Parking
Event Hall
Pedestrian deck
World
Business
Garden
Exhibition
Hall 9-11
Gate of
Parking
Vehicle waiting area
(L Block)
Priority Exhibit Move-out
Vehicle waiting area
● Priority Exhibit Move-out Vehicle Certificates
Exhibitors ･ Contractors for booth construction
Intended Users:
September 21, 17:30 - 22:00
Valid Hours:
Issued by the Management Office according to the number of booths
Application:
reserved
Issuance:
To be sent by the Management Office to the exhibitor beforehand
● General Move-out Vehicle Certificate
Intended Users:
Exhibitors ･ Contractors for booth construction
Valid Hours:
September 21, 18:30 - 22:00
Application:
By submitting Form 1
Issuance:
To be sent by the Management Office to the exhibitor beforehand
11. Move-out Procedures
for Business-day-only Exhibitors
In case the exhibitor is taking part only on the Business Days, such exhibitor may start moveout/removal operations after 5:00 p.m. on Sept. 19 (Fri.) when the visitors have left the Hall.
For Exhibitors taking part in the following Corner/Pavilion only on Business Days
・Business Solution Area
・Cloud / Data Center Pavilion
・Asia New Stars Area
・Business Meeting Area
■In case of carrying out move-out operations using a vehicle
(1) “Business Day Move-out Vehicle Certificate” will be issued, so please put the certificate on the
front window.
* Move-out certificates will be sent around the end of August.
* No copies of this certificate are permitted.
* Vehicles for Business Meeting Area will receive an exclusive certificate which will be
sent to the exhibitor separately.
(2) Following the instructions, please enter from South Gate 2 and park the vehicle in the West
Parking Lot. No vehicles are allowed to enter into the Hall. Any item must be brought out from
the Hall by hand or by using a wheeled platform. Please be warned of this in advance.
72
Chapter 6
(3) After completion of the move-out operations, the vehicles are requested to leave the site as
soon as possible.
*Exhibitors in Business Meeting Area has different schedule for Move-in and Move-out. Please
refer to “Operation Manual” which will be sent around August for the details.
■ In case of using a Parcel Delivery Service or a Forwarding Agent to send back items
A reception counter for parcel delivery service will be set up near the escalator of the exhibition
hall during the event. The location of the reception counter will be indicated on the Operation
Manual which will be sent to the exhibitor in late August.
12. Request on Waste Disposal
■ About voluntary disposal of decorations
Each exhibitor is responsible for disposal of any remaining material and waste. Please take them
back with you or ask the contractor to handle them.
■ Cost for disposal of any remaining waste
If any waste materials are left at the event site, the Management Office will dispose of them and
charge the disposal cost to the exhibitor.
■ Disposal of paint and glue
Do not drain any paint or glue used for decorations in the sink or the toilet, as it will clog up the
pipes. Also, washing paint brushes and brushes for glue is strictly prohibited.
■ Indication on Necessary Materials
Exhibitors are requested to put labels on necessary materials and items so that the cleaners do
not throw them away by mistake.
13. Official Freight Forwarder
Shipping Cost
Estimate Request
Form
No.
15
Email
FAX
Aug 29
Submit for
Optional Order
TGS 2014 has assigned Nippon Express as an official forwarder for exhibitors’ convenience. The
following fee-charged services can be offered.
■ Service for transporting decoration materials and display items to the Exhibition Hall from
one or more locations the exhibitor designates.
■ Service for transporting decoration materials and display items into and out of the
exhibitor’s display booth within the Exhibition Hall.
■ Exhibitors can request the freight forwarder to store empty cases during TGS 2014
■ Insurance for accidents occurring during move-in and move-out operations can be
provided by the freight forwarder.
Exhibitors can also use the freight forwarder for just part of their move-in and move-out operations;
for example, for one-way transportation or for just moving in and out within the Exhibition Hall.
Packages brought into the site must be received by the exhibitor. The Management Office is not
responsible for receiving any packages. Invoice will be posted by Nippon Express after the operation.
(1) How to request for freight forwarder services
Please use Form 15 "Shipping Cost Estimate Request Form" attached at the end of this Manual and
send it to Nippon Express by August 29 (Friday.)
① Exhibitors planning to send back items by express courier service
A counter for exhibitors who want to use an express courier service will be set up near
the escalator in the Exhibition Halls during the Tokyo Game Show.
73
Chapter 6
② Imported goods
The site of the Tokyo Game Show 2014 is not designated as a bonded exhibition site. If
you plan to display imported goods, we recommend that you file for tax exemption for reexport. Please consult the Management Office for details about the procedures.
Application for Shipping Cost Estimate Request
Nippon Express Co., Ltd.
Sales Department 4, Gotanda Air Branch
Person in charge: Yoshida/ Ukon
5-42-18 Minami-Magome, Ota-ku, Tokyo 143-0025
Tel: +81-(3)3778-8274 Fax: +81-(3)3778-8264 E-mail: [email protected]/[email protected]
Enquiries about Shipping Cost Estimate Request
Tokyo Game Show Overseas Management Office
Sayaka Tanaka (Ms.)/ Yuko Fukunaga (Ms.)
c/o Space Media Japan
Kosaikaikan Bldg., 5-1-2F Kojimachi, Chiyoda-ku, Tokyo 102-0083 Japan
Tel:+81-3-3512-5670 Fax: +81-3-3512-5680 E-mail: [email protected]
(2) When using other express courier service or a freight forwarder
If you want to use a different express courier service or a freight forwarder, you are required to
indicate the following information on the courier service's delivery form attached to the packages
you send: the name of the Exhibition and Exhibition Hall, the number of the Display Booth, the name
of the exhibitor and person in charge of the exhibitor, along with the appointed delivery date
(September 16 or later). The Management Office will not receive any packages sent via express
courier service. The exhibitor is responsible for receiving its own packages.
Parcel delivery service person will receive a temporary hall entry certificate at the Gate. The
exhibitor does not need to give that person any vehicle certificates or stickers.
■ Sample of how to indicate the necessary information on express courier service's
delivery form
[Receiver]
To:
△△ (the name of person in charge)
○○○○(the name of exhibitor)
Display Booth Number: x x x x x
Tokyo Game Show
International Exhibition Hall Number: x x x x x
Makuhari Messe
2-1, Nakase, Mihama-ku, Chiba City, Chiba 261-0023
Tel: xxx-xxx-xxxx (e.g., mobile phone number of the person in charge of the exhibitor who can
be contacted on the delivery date)
Description of the Item :
74
7
Chapter
Booth
Operation
Chapter 7
Booth
Operation
Chapter 7 Booth Operation
1. TGS 2014 Schedule for Exhibitors
Tokyo Game Show event period/Move-out period
Time
Time
Sep. 18
Sep. 19
Sep. 20
Sep. 21
Overtime operation
(non-charged/
application required)
Overtime operation
(non-charged/
application required)
Overtime operation
(non-charged/
application required)
Overtime operation
(non-charged/
application required)
7:00
8:00
7:00*
Preparation
9:00
10:00
Preparatio 8:00
Preparation
n
Preparation
Preparation
9:00
Opening Ceremony (1)
(2)
(2)
(2)
10:00
11:00
11:00
12:00
12:00
13:00
13:00
Business Day
Business Day
Public Day
Public Day
14:00
14:00
15:00
15:00
16:00
17:00
17:30
18:00
18:30
19:00
16:00
Vehicle
Exhibitor wearing Badge
only
Move-out vehicle
prohibitted
Priority move-out vehicle
certificate for removing
exhibits
(5)
Preparation
Preparation
Preparation
21:00
(4) Overtime operation
(non-charged/
application required)
17:00-19:00
Move-out/Removal
Business-Day-only Exhibitors
17:00
17:30
18:00
18:30
19:00
Exhibitor
(6)
badge &
20:00
Mov e-out/Remov al
Workers ribbon Vehicles can enter
the exhibition halls 21:00
17:00-18:30
Move-out/Removal Business
Meeting Area
20:00
22:00
Staf f
(4) Overtime operation
(non-charged/
application required)
(4) Overtime operation
(non-charged/
application required)
End of move-out
22:00
Checkup/Clearout
by Organizer and
Exhibition Hall staff
■ Matters of Attention Regarding the Schedule
(1)
Opening Ceremony
The Opening Ceremony will take place at 9:30 a.m., September 18. During the ceremony, and
exhibitors are requested to cooperate by lining up in from of your booth including companion
girls at the exhibitor’s booth. ( Please refer to “Operation Manual” which will be sent around the
end of August. )
(2)
Time to Open on Public Days
Although, in announcements made to the public, the exhibition will start at 10:00 a.m. on
September 20, and September 21, the exhibition halls may open earlier, at 9:30 a.m. on these
days for visitors' safety reasons and smooth operation. Therefore, exhibitors are requested to be
prepared to open their display areas at 9:30. Please do not inform any third parties of the
possible early opening.
(3)
Time to leave for the visitors
The exhibition will be over at 17:00. Announcements urging the visitors to leave the site will start
from 16:50. At 17:00, please switch off all the monitors and trial play instruments so that the
visitors can leave the site smoothly and quickly.
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Chapter 7
(4)
Overtime Work
Any exhibitor wishing to do some overtime work must submit “Overtime Operation Application”
to the Management Office in Hall 4 or 9 by 21:00 of that day during setup period, and by 18:00 of
that day during the event period. (Please see P. 68,69 for the details)
(5)
After Closing
On Sep 21, 30 minutes from 17:00 to 17:30 is exclusively reserved for packaging and moving out
displayed items by hand to ensure safety of the visitors leaving the site and of the displayed items.
During this 30-minute time period, no vehicles will be allowed to enter the exhibition halls. Only
the people with the Exhibitor’s Badge will be able to do any move-out operations during this time.
Please make sure you convey this information to your contractors.
(6) Completion of Move-out Operations
After the end of the event period, please complete your move-out by 22:00 on September 21.
Please note that additional overtime-charge of the exhibition hall will be charged on exhibitors if
the move-out operations are not completed by 22:00.
2. Restricted Activities by Display Area Type
REVISED
Promotion and Exhibit
Software
Sales of Newspapers
and Magazines
Sales of Goods
In-Booth Event
*1
General Exhibition Area
○
○
×
*2
○
Merchandise Sales Area
×
○
○
×
Game School Area
○
○
○
○
Smartphone Game Area & Social Game Area
○
○
Game Device Area
○
○
Cloud Gaming
○
○
Romance Simulation Game Area
○
○
Family Area (General Booth)
○
○
○
○
Family Area (Special Booth)
○
×
×
*2
○
PC Game Area (General Booth)
○
○
○
○
PC Game Area (Turnkey Booth)
○
○
×
○
Cosplay Area (General Booth)
○
○
×
○
Cosplay Area (Turnkey Booth)
○
○
×
○
Business Solution Area
○
○
×
○
Cloud/Data Center Pavilion
○
○
×
○
Asia New Stars Area
○
○
×
○
Business Meeting Area
×
*4
×
×
×
Indie Game Area
○
×
×
×
Name of the Area
×
*3
×
*3
×
*2
×
*2
○
○
○
○
Certain activities are restricted depending on the type of reserved display area. Please refer to
the chart above.
*1 An in-booth event is an event in which entertainers, performers or MCs appear on a stage
and attract a fairly large audience and, as a result, can cause confusion around the booth.
The above restriction does not apply to other simple demonstrations that do not have the
possibility of causing any confusion.
*2 Any publisher can consign the Management Office to sell their software.
*3 At Smartphone Game & Social Game Area and Game Device Area, the exhibitors can sell only
the game platforms (PC, Smart Phones) at their booth by subscription.
(Please see P. 90 for details.)
*4 At Business Meeting Area, exhibitors can exhibit software within their booth area
exclusively if it is necessary for a business meeting. In this case, exhibitors are required to
keep the sound volume low so that other exhibitors will not be disturbed.
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Chapter 7
3. Restricted Activities Outside the Booth
Exhibitors may not use any space other than the booths they have reserved.
It is prohibited to distribute leaflets, collect questionnaires and call visitors into the
booths in areas such as hall aisles, escalator areas, the central mall on the second
floor and public streets.
* An exception is in the Family Corner, where costumed staff can appear in nearby aisles to
create a cheerful atmosphere.
• Performance, demonstration and photography in costumes are not permitted in aisles.
• Placing portable cart in the aisle of such area as temporary visitor waiting area (P. 79 ) and
distributing brochure and novelty goods is prohibited.
4. Waiting Room/Stock Room
About Meeting Room
P. 128
About Outside Stock
Room
P. 133
At the exhibition halls, there will be waiting rooms and women's dressing rooms that can be used by
all exhibitors but there is no individual waiting room for each exhibitor. Exhibitors planning to use
waiting rooms for entertainers or for business meetings must submit Form 34 "Rent for the
Conference/Meeting Room Application Form", or Form 35 "Application Form for Outside Stock
Room". Otherwise, make arrangements with a nearby hotel.
In addition, the information of waiting rooms and women’s dressing rooms will be in “Operation
Manual” which will be sent in late August.
5. Safety Control Responsibility
(1) Accident prevention
① When operating their booth, exhibitors are required to take the utmost care to prevent
any possible damage to people or anyone’s property due to fire or other accidents.
② If any light, hot air, dust, gas, odor or vibration may be generated at the booth, the
exhibitor is required to take the utmost care to control these within the booth and not to
affect other exhibitors.
③ In addition to complying with the above two restrictions, exhibitors are fully responsible
for the management of their own booth which includes keeping the visitors in good order
and guiding them in a proper way for safety.
(2) Management of displayed items
① The Management Office will make efforts to prevent any robbery or burglary at the exhibition
halls by allocating security guards during the event preparation period through to the
end of the event. However, exhibitors must take responsibility at all times, from the move-in
to move-out time and at night, of the management of software and other displayed items,
platforms and other related equipment, decorations and ornamentation, goods for sale,
and furniture and fixtures within the booth. (Please note that the Management Office will not
take custody of any of exhibitors' properties.)
② Especially after the event, from the evening to the next morning, the rate of burglary in the
display area tends to increase. Each exhibitor is responsible for taking appropriate
measures (i.e. fixing with security wire, keeping in lockers, arranging security guards,
etc.) to prevent burglary of any valuable items in advance.
③ The security of the entire exhibition area will be handled by TEXS. Any exhibitor who
wants to use the company‘s security service at their booth should contact: TGS OMO.
78
Chapter 7
(3) Liabilities
① If this exhibition is canceled by the Management Office for the reasons of the Management
Office and, as a result, the exhibitor is unable to use the reserved booth, the Management
Office shall refund only the booth rental fee to the exhibitor, in proportion to the number of
remaining days for which the booth will not be used against the total number of days
reserved, but shall not be liable for any other matters. The Management Office shall not be
liable to any exhibitor, directly or indirectly, for any damages caused to the exhibitor if
any damage arises from a cause or causes beyond reasonable control of the
Management Office, including natural disasters, infectious diseases, and terrorist acts, or
any orders or instructions from any third parties.
② Under no circumstances will the Management Office be liable for any failure or damage
caused to persons or property due to the exhibitor's or its employees' use of booths.
③ Each exhibitor is required to protect the displayed items within the exhibitor's booth.
For accidents caused by force majeure (robbery, loss, fire, damage,
etc.), the Management Office shall not be liable for the damages in any way. Each exhibitor
is required to take appropriate measures to protect displayed items during
transportation or during the event, for example, by purchasing insurance for them.
④ Exhibitors, in a timely manner, shall make compensation for any damage to the
architectural structures or facilities of the exhibition halls caused by act of negligence
by the exhibitor, its employees or related parties.
6. Ensuring Safety during Busy Hours
About Restricted
Activities by Display
Area Type
P.77
All exhibitors are required to plan their booth layout so that an area within their own booth is
reserved to accommodate visitors staying in the booth to wait in line and/or to watch.
Exhibitors planning to set up a trial play stand, sales area, waiting line for handouts, a viewing
area for in-booth stage and large screens should operate with the utmost care and attention.
If visitors in the waiting area of your booth get overcrowded and go over into the aisle,
the exhibitor needs to take appropriate safety measures immediately, including the following:
① Keep the visitors in line promptly within the aisle using partition ropes or poles.
② Secure safe lanes for visitors within the aisle and ask them to keep moving and not to stop.
In such case, blocking the traffic to nearby booths or crossing the traffic line is strictly
prohibited. For this purpose, the use of an electric megaphone, which is basically prohibited,
will be permitted temporarily.
③ “Temporary waiting area” (see (1) below for details) can be used to temporarily organize
the visitors going over into the aisle . Organize the visitors without delay and secure
appropriate traffic lane making sure not to disturb any nearby exhibitors and other visitors
using the aisle.
④ It is not allowed to have the visitors wait going beyond the visitor’s temporary waiting area
or wait n the aisle if the waiting time is more than 2 hours. If the visitors at a particular booth
exceeds “ a certain number” (*), or if such situation is expected, the exhibitor is requested
to take appropriate measures, such as distributing numbered tickets at the place designated
by the Management Office (*), or setting up a waiting line to evacuate the visitors in the aisles.
⑤ In case measures mentioned in above ④ are not taken, or if CESA or the Management Office
judges that it is dangerous or difficult to control, the exhibitor may be requested to stop the
event, distribution of materials, or sales of any items and dismiss the visitors.
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Chapter 7
* “A certain number” shall mean the number of visitors and/or the waiting line that exceeds the
temporary waiting area, or the number that makes the visitors wait for more than 2 hours, or a
number that CESA and the Management Office judge to be dangerous or difficult to control.
* “The place designated by the Management Office” will be notified in the “Operation Manual”
which is scheduled to be sent out end of August.
(1) About Visitors’ Temporary Waiting Area
This is a special area temporarily set up for visitors to wait until a safe route for the visitors is
secured within the aisle. Permission to use the aisle around your booth will be granted temporarily
under the conditions mentioned below. Once congestion eases, please remove the rope and
partitions within the aisle at once.
① In case the width of the aisle is under 12m, the width of the waiting area should not exceed
1/3 of the aisle width
② In case the width of the aisle is over 12m, the width of the waiting area should be less than
4m for all booths
(2) In case of Setting Up an In-Booth Stage or a Large-sized Screen of
over 100 inch (New)
Any exhibitor setting up a stage or a large-sized display of over 100 inch for talk shows or live
performances is requested to prepare the following ① to ③ and submit Form 16,
“Confirmation Form for Flow Plan in front of In-booth Event Stage/Large-sized Screen” by
August 29 (Fri.). Every exhibitor is requested to submit this form, and if the exhibitor has no
in-booth stage or large-sized screen, that exhibitor must write “None” and submit the Form.
■ Things to be prepared by the exhibitor
① Rope to separate the viewing area
Depending on the size of the stage or the large-sized display, the minimum length of the rope
will be determined. Please calculate the length of the rope when filling out Form 16. Refer to
the diagram below to determined the length of the rope.
② Staff to guide the visitors to the viewing area (to keep the traffic flowing)
It is necessary to allocate a staff every 2m to make sure the viewers do not go over the viewing
area and to urge the visitors walking along the aisle to keep walking. Once the viewing area
around the stage and large-sized screen is determined with ①, the number of staff required
can automatically be calculated. Please arrange an appropriate number of staff indicated in
Form 16.
80
Chapter 7
No.
16
Visitors’ Temporary Waiting Area
Neighboring
booth
Web
Form
Aisle width is more than 12m
Less than 1/3
Aug 29
compulsory
submission
Aisle width is
more than
12m
Stage, large-sized display
4m
4m
Length X m
Confirmation Form
for Flow Plan in
front of In-booth
Event Stage/Largesized Screen”
③ A staff to oversee the traffic flow area and to supervise the viewing area so that the area
does not spread out.
At least one staff is required outside the viewing area to urge the visitors in the aisle to keep
walking and not to stop, and also to supervise that the viewing area does not spread out.
In order to secure the traffic flow of the surrounding area, the use of an electric megaphone,
which is basically prohibited, will be permitted temporarily.
Every 2m
Viewing
Area
Exhibitor
booth
Less than 1/3
Neighboring
booth
Supervisor
Staff: the number of staff should be
adjusted depending on the required
length of rope
At the shortest, required length of rope should be:
The maximum length of viewing area (not the length of stage) + width of visitors’
Temporary Waiting Area.。
In case above, required length of rope should be X m x 4m x 2
(3) During the event, the following items are available for the price
indicated below (tax incl.).
Pole partition, Poles
Plastic Chain
1,728 JPY per pole
259 JPY per 1m
* As the supply is limited, please make your request as early as possible.
Further information about Ensuring Safety during Busy Hours
Tokyo Game Show Overseas Management Office (TGS OMO)
Sayaka Tanaka (Ms.) / Yuko Fukunaga (Ms.)
c/o Space Media Japan
Kosaikaikan Bldg., 5-1-2F Kojimachi, Chiyoda-ku, Tokyo 102-0083 Japan
Tel:+81-3-3512-5670 Fax: +81-3-3512-5680 E-mail: [email protected]
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Chapter 7
7. Booth Operation Officer
Booth Operation
Officer/ID
Purchasing Officer
Report Form
No.
17
Web
Form
Aug 22
compulsory
submission
Exhibitors must provide TGS OMO with information on the personnel responsible for their booth
operation using Form 17 "Booth Operation Officer/ID Purchasing Officer Report Form," by Friday,
August 22.
Only the person reported on this Form is able to purchase the Hall Entry Certificate during the event.
For further information and Application for
Booth Operation Officer/ID Purchasing Officer Report
Tokyo Game Show Overseas Management Office (TGS OMO)
Sayaka Tanaka (Ms.) / Yuko Fukunaga (Ms.)
c/o Space Media Japan
Kosaikaikan Bldg., 5-1-2F Kojimachi, Chiyoda-ku, Tokyo 102-0083 Japan
Tel:+81-3-3512-5670 Fax: +81-3-3512-5680 E-mail: [email protected]
8. Sales of Hall Entry Certificate at the Site
Booth Operation
Officer/ID
Purchasing Officer
Report Form
No.
17
Web
Form
Aug 22
compulsory
submission
Only the person reported on Form 17 "Booth Operation Officer/ID Purchasing Officer Report
Form," is able to purchase the Hall Entry Certificate during the event. Please submit this Form by
Friday, August 22.
(1) Up to 2 officers can be reported using this Form
(2) Hall Entry Certificates are sold only at the Management Office in Hall 4 and 9.
(3) When purchasing the Hall Entry Certificate, please bring something to identify yourself.
* No one is allowed to purchase the Hall Entry Certificates on behalf of the Officer.
* Please be advised that the Secretariat will not assist in contacting the exhibitors by
telephone or announcement.
■ Sales of Temporary Worker Ribbons
As a special case, we will sell the worker ribbon to the worker who has forgotten to bring the
ribbon. Please see the place and the price below. However, as this is a special arrangement,
please give out the ribbons to the workers beforehand and notify them to bring it to the site.
Place:(Hall 1-8) Besides former restaurant NOA, Staff Entrance, East 2 Gate,
South 2 Gate, 2nd floor, Central Mall 2, 5, 7 Hall Entrance
(Hall 9) Service Entrance East Hall 9, Esplanade Hall 2nd Floor
Entrance of Hall 9 (Tentative)
Price :
1,000 JPY per ribbon (tax included)
Method :
By writing the exhibitor’s name, the name of the company
executing the Decoration, the name of the company the worker
works for, the worker’s Name, the worker’s mobile phone
number in the Temporary Ribbon Sales Application Form. A
photo of the worker will also be taken.
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Chapter 7
9. Restriction on Advertisement Contents
In any announcements regarding the exhibitor's booths made through TV, radio, newspaper,
magazines, website, and any other media, the following expressions will be prohibited. The same will
apply to any notices within the exhibition hall.
(1) Prohibition of Expression for limiting on people / “Presents or tickets will be distributed to
XX (number) people”.
(2) Prohibition of Expression for limiting on items / “Limited number of XX will be sold”.
(3) Prohibition of Expression for notifying start time of sales / “To be sold from
Month/Date/Time”.
• Please make previous announcement informing the visitors that the number of promotional
items is limited to avoid any trouble concerning distribution of the items.
10. Matters Related to Lighting (Hall 1-8)
(1) Basic lighting
For Lighting
rules
P. 39
Each exhibition hall has two types of basic lighting areas, a light-off area and a quarterbrightness lighting area. For details, please see your booth layout chart.
(2) Switching the lights off after closing time
Rehearsal for switching all the lights off in Hall 1-8 at the same time is planned at
15:00-17:00 on September 17 (Wed.).
If any exhibitor wishes to switch the lights off after doors are closed to carry out a rehearsal,
photo session, etc., that exhibitor is required to obtain permission from all other exhibitors
within the lights-off area, and then report to the Management Office.
(3) Please refrain from over-decorating your booth using electric power.
Also, please refrain from using lighting equipment that consumes large amount of power
(such as Halogen lamps) and use such equipment that consumes only small amount of power
instead (such as LED lamps, fluorescent lamps)
11. Sound Volume Restriction
REVISED
Demonstrations and live performances with too much volume can cause discomfort to visitors and
other exhibitors. It can also interfere with the Hall announcement in case of emergency. Because of
these reasons, the following restrictions will be placed during the event.
(1)About Volume
The maximum volume allowed is 90 dB measured at a point 3m away from the boundary of the
relevant booth, 150cm above the floor.
(2) Measurement of the level of volume
①The exhibitor is requested to measure the level of volume on their own voluntarily. If you
don’t have a dB meter, the Management Office can lend it to you. However, the number
of supply is limited.
②In case the exhibitor has reserved more than 40 booths, the Organizer (Management
Office) will measure the volume during the rehearsal (a day before the opening of the
event). Please report the results of this measurement and the stage schedule, etc.
mentioned in section (3) below to the people in charge of adjacent booths.
③Please have the people in charge of the adjacent booths check the documented report
mentioned in ② above, and submit that document to the Management Office.
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Chapter 7
(3) Document submission to confirm Stage Event Schedule (New)
All exhibitors setting stages/large screen in booth and planning a live-performance show or talk
show or showing visual images need to submit their schedule by Sep. 12 (Fri.), to TGS OMO.
Please attach stage schedule in PDF file when submitting.
(4) The volume limitation on the stage within the booth
Please follow the regulations below when conducting live performance (music) by artists
including actor or actress on the stage in the booth.
① Please inform the visitors (stage viewers) not to do any "cheering", "calling out", "callingout and responding", "jumping" and etc. Please make announcement of this regulation in
advance on the website and on stage on the performance days. Also have the artists on
stage inform the visitors (viewers) of this regulation. Make sure that all visitors and stage
viewers are fully aware of the prohibited acts mentioned above.
② When noticing anyone conducting any prohibited action, please give warning to the
relevant person. If the person does not stop, the exhibitor is responsible for taking such
action as asking the relevant person to leave the booth for safe and smooth operation of
the event. If the exhibitor overlooks or does not give warning to the person taking
prohibited actions, the exhibitor may be advised to discontinue the live performance after
consulting with CESA.
③ If such discontinuation of a live event, as mentioned in above ②, happens at TGS2014,
regulations may become more strict, even resulting in limitation and/or prohibition of live
performances at TGS2015. Please kindly cooperate on this matter so as not to harm the
interest of future exhibitors.
(5) In case of Violation of the Above
If there are any complaints from other exhibitors or visitors, or in case the Management Office
judges that there are problems with the volume, sounds quality, and direction of any sound, the
Management Office will as the exhibitor to take improvement measures. In such case, the
exhibitor is required to follow the instructions of the Management Office . If the instructions of
the Management Office is rejected or ignored, the Management Office may have to ask the
exhibitor to stop using the relevant equipment , or stop the stage, upon discussing the situation
with CESA.
For further information on Stage Event Schedule and Visual Contents of Large Display
Tokyo Game Show Overseas Management Office (TGS OMO)
Sayaka Tanaka (Ms.)/ Yuko Fukunaga (Ms.)
c/o Space Media Japan
Kosaikaikan Bldg., 5-1-2F Kojimachi, Chiyoda-ku, Tokyo 102-0083 Japan
Tel:+81-3-3512-5670 Fax: +81-3-3512-5680 E-mail: [email protected]
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Chapter 7
12. Prohibition of Live Musical Performance
with Instruments
Basically, no live performance using musical instruments will be allowed.
■ FAQ:
Q: Can we use electric drums or electric trumpet?
A: Any instrument that is able to control the volume through the amplifier will be permitted.
Q: Can we use the bell at a lottery site?
A: It is considered as a musical instrument, and therefore, you cannot use it.
13. Staging Restrictions in the Booth
When putting on a stage in your booth, please refrain from using sexual expression or discriminatory
expression that is offensive to public order and morals. If the Management Office judges that the
stage is violating this restriction, the exhibitor may be asked to cancel the stage.
14. Handling of Copyrights
To use commercial music CDs or other audio or video software at the exhibition, payment of
royalties may be required in accordance with the Copyright Act. We recommend that exhibitors
planning to use such software consult the following organization in advance.
Tokyo Event Concert Licensing Office
Japan Society for Rights of Authors, Composers and Publishers (JASRAC)
Nihon Seimei Shinjuku Nishiguchi Bldg., 10F, 1-17-1 Nishi-Shinjuku, Shinjuku-ku, Tokyo
160-0023
Tel: +81-3-5321-9881; Fax: +81-3-3345-5760 URL: http://www.jasrac.or.jp
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Chapter 7
15. Restrictions on Items to be Displayed
(Applicable to All Types of Display Areas Except Merchandise
Sales Area)
REVISED
Exhibitors' Meeting on 6/27 (Fri.)
Deadline for Form 18 on 8/1 (Fri.)
Deadline for Form 19 on 8/1 (Fri.)
Judged by
Exhibitor
No
Contact No items classified
needed in Z zone
No
Contact No distribution
needed
Contact CESA
Judged by
Exhibitor
Distribution
Contact CESA
Document for review to be arrived at CESA by 8/29 (Fri.)
Document for review to be arrived at CESA by 8/29 (Fri.)
Check on exhibiting products on the day before show starts 9/17 (Wed.)
Judged by
CESA
No booth change
Appropriate
Not appropriate
Give guidance for revision
Change of Booth, Distribution
or Image
Difficult to guide on revising contents
Regulation Guide by CESA
Exhibition prohibited
(1) Restrictions on all types of display items
① In principle, exhibitors can promote consumer game software and related products
and services and display related goods at their booth. No amusement game machines
(including pachinko and pachisuro machines) are allowed to be displayed or promoted.
* However, exhibitors can display amusement game machines for the purpose of
promoting consumer game software. In that case, the number of amusement game
machines that can be displayed must be one-third of or less than the number of
related consumer game software titles that are displayed. Only in Family Corner,
amusement game machines can be displayed on its own.
② All exhibit items shown in the Family Area must be appropriate for children of
elementary school age or younger. If any inappropriate item is found, the Management
Office can request that exhibitor to stop displaying the item.
③ Products not handled by the exhibitor may not be displayed or sold at the booth of that
exhibitor. In case more than one exhibitor plans to display items jointly, those coexhibitors are asked to contact TGS OMO in advance.
Written
Confirmation of
Exhibit Software
No.
18
Web
Form
Aug 1
compulsory
submission
(2) Restrictions on Entertainment Software
①Only software and promotional items complying with the ethical rules of both CESA and
CERO may be exhibited. Exhibitors planning to display any software or promotional items
must submit Form 18 "Written Confirmation of Exhibit Software” and Form 18 “Written
Confirmation of Distributing Promotional Items" to TGS OMO by Friday, August 1, to have
the items checked for compliance with CERO/CESA Ethical Rules.
② If, in the above written confirmation, the exhibitor responds "yes" to any of the questions
regarding the software it plans to display, the exhibitor must submit the software for an ethical
review and receive the approval of CERO in advance. If the exhibitor cannot decide whether an
ethical review is needed or not, the exhibitor should contact TGS OMO.
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③ If an exhibitor plans to exhibit an item that has been categorized in the CERO "Z section" or
judged to contain any expression specified in the "Z section," the exhibitor must separate and
enclose the trial play stand so that the screen cannot be seen from outside the play area.
When visitors come to play at the trial play stand, the exhibitor must confirm
whether they are 18 years of age or older. Exhibitors must note that “Z section” items cannot be
displayed in the same way as other general items. (Exhibiting software using head-mounted
display is considered as closed space)
Closed Space
Staffs for age identification
Rules as to how to promote trial-version software, catalogs and leaflets or in the guidebook,
are specified in the "guidelines for the promotion of consumer game software targeting players
who are 18 years of age or older." For details, exhibitors should contact TGS OMO.
④ Any trial version game software and trial version data distributed to the visitors (trial version of
“Z section” is not allowed to be distributed) must comply with the ethical rules of CERO.
Especially regarding trial version data, as it is difficult to make the judgment during the event
period, all those data will be screened in advance to avoid receiving any complaints after TGS
2014.
All trial version game software distributed to the visitor must obtain approval from CERO and
display an approval mark by CERO at a specified place. This also applies to any free paper including
a CD (mook style).
Notice: Under the following "special conditions", the above restrictions are not applicable.
① Products of a game school or ones that are distributed NOT for sales promotion.
However, if the contents do not comply with the CERO ethical rules, the exhibitor will be
asked to refrain from distributing that product.
② Game software that is permitted to be distributed by the Organizer and the co-organizer.
③ Distribution and delivery of promotional image of game software for home and PC use.
④ Products that are considered not necessary to be screened by CESA.
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Chapter 7
Written
Confirmation of
Distributing
Promotional Items
No.
19
Web
Form
Aug 1
compulsory
submission
Questions on Form 19 “Written Confirmation of Distributing Promotional Items “
Q1: Do you plan to distribute a trial version of game software and entry disk for online game?
Do you have contents for mobile phones that you will send data to the visitor’s phone and
Q2: allowing it to be taken back home?
Do you have any plans to distribute any contents which can be received by mobile phones and
Q3: smart phones that will not be released during Tokyo Game Show 2014?
In case the answer is NO to all of the above.
Just put the marks on NO and submit the Form.
In case one of the answers to the above is YES
First, submit the Form and start making arrangements for review by CERO.
The deadline for review by CERO is Friday, August 29. Make sure to have CERO review the item
before this deadline. After the review by CERO, put the “CERO Review Receipt Number” on Form 19
and submit it to TGS OMO. The following documents also need to be submitted to TGS OMO.
< If the answer to Q1 is YES>
Please submit the artwork of the trial version with the CERO Review Mark.
< If the answer to Q2 and/or Q3 is YES>
During TGS, the exhibitor is requested to place the CERO Review Mark at the data distribution point.
Please submit “Specification of the CERO mark display at the data distribution point”.
Note: In case any of the above includes items in the “Z section”, it cannot be distributed.
Reference : Position of CERO Review Result Mark
< Sample that corresponds to Q1 >
Pattern A : In case of using the conventional package
surface of
the package
Display the Mark in places designated by CERO, in the same manner as the products in the market
now. To be displayed in 2 places : Lower left surface of the front and Lower part of the side.
Pattern B : In case of using the special package for the trial version.
Thin plastic CD case
Slip-in cardboard case
Skeleton plastic case
In case of using a thin plastic CD case or a slip-in cardboard case, the Mark needs to be displayed in
the lower left surface of the package. In case of using a skeleton (transparent) plastic case, in which
no paper is used, display the Mark somewhere on the disk and give it to the visitors in such a way
that the visitors can see the Mark.
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Pattern C : In case a book and a trial-version CD are put together in a mook style.
front cover
Enclosed CD
In case the disk is enclosed in the book, put the Mark in the lower left side of the front cover.
< Sample that corresponds to Q2/Q3 >
Explanatory panel
Data distribution point
In case of distributing data, please put the Mark on the explanatory panel at the data distribution
point. The Mark must be displayed in a place on the panel that can be easily seen by the visitors.
(3) CERO’s Review of Exhibits at TGS
Exhibit Software
Screening
Application Form
No.
20
Mail
Fax
Aug 29
Submit for
Optional Order
CERO (Computer Entertainment Rating Organization) will be responsible for reviewing the
exhibits and any trial version items at TGS. This review is conducted to make sure that all exhibits
and trial versions under development comply with CERO’s ethical rules.
Only the items judged necessary to be reviewed by CERO, based on the information in Form 18
“Written Confirmation of Exhibit Software” will be reviewed.
Also, if any of the answers in Form 18 “Written Confirmation of Exhibit Software” is “Yes”, that
item will also be reviewed. Please follow the instructions below to apply for review by CERO.
① How to apply for review by CERO
Please submit Form 20 “Exhibit Software Screening Application Form” and the
item for review to CERO by Friday, August 29.
② Items to be reviewed
Video (VHS or a finalized DVD) including the work to be reviewed and a supplementary
explanation on the contents of the game and how the user plays the game.
③ Review Result Notification
The result of the review will be sent to the exhibitor within 7 working days after receipt
of the relevant item.
④ Fee for Review:
21,600JPY (tax incl.)
An invoice will be sent to the exhibitor from CERO.
⑤ Deadline
Friday, August 29, 2014
(We cannot accept submission after August 30)
⑥ Information on where to sent the item (Mailing cost is to be borne by the exhibitor)
Submission/ Further information to:
Tokyo Game Show Overseas Management Office (TGS OMO)
Sayaka Tanaka (Ms.) / Yuko Fukunaga (Ms.)
c/o Space Media Japan
Kosaikaikan Bldg., 5-1-2F Kojimachi, Chiyoda-ku, Tokyo 102-0083 Japan
Tel:+81-3-3512-5670 Fax: +81-3-3512-5680 E-mail: [email protected]
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Chapter 7
(4) Restrictions on display items other than software programs
① No specific rules have been established by the Ethical Committee regarding items
other than software programs. But no items containing violence or sexual expressions
that are not acceptable according to the current social standards can be displayed. If it
is difficult for the exhibitor to make a judgment in this regard, please contact TGS
OMO in advance.
②Please refer to “CERO’s Code of Ethics” (P. 102) for the details.
For Exhibit Software Screening Application Form
Submission/ Further information to:
Tokyo Game Show Overseas Management Office (TGS OMO)
Sayaka Tanaka (Ms.) / Yuko Fukunaga (Ms.)
c/o Space Media Japan
Kosaikaikan Bldg., 5-1-2F Kojimachi, Chiyoda-ku, Tokyo 102-0083 Japan
Tel:+81-3-3512-5670 Fax: +81-3-3512-5680 E-mail: [email protected]
16. Restriction of Products for Sale
Reservation/
Consignment Sales
Notification Form
No.
21
Web
Form
Aug 8
Submit for
Optional Order
REVISED
(1) Restriction of products for sale
③Consignment Sale
(Fee required)
①Sales of Goods in booth
②Subscription Sales
Game Related Items
Game Related Items
*If i tems a re compl i ca ted to a ppl y,
cons i gnment s a l es ca nnt be a ccepted.
×
○
Game Related Items
Valid to Sale
General Area
Merchandise Sales Area
Smartphone Game Area & Social
Game Area
Game Device Area
Family Area (General Booth) *1
PC Game Area (General Booth)
×
○
○
*2
○
×
*2
○
×
*2
○
○
*2
○
○
Cosplay Area (General Booth)
○
Other Areas
×
*2
○
*2
×
○
○
○
○
○
○
○
*1 At ordinary booths in the Family Corner, products for sale are to be limited to those that
are appropriate for children.
*2 Only game platforms (Exclusive game machines, PC, Smartphones)
① Restrictions on sales of newspapers and books are indicated in “Restricted Activities by Display
Area Type” (P.77).
② Sales by pre-order is only allowed for game platforms. (Exclusive game machines and PC and
Smartphones) If an exhibitor wishes to sell some item by pre-order, the exhibitor must submit
Form 21 “Reservation/Consignment Sales Notification Form” by Friday, August 8.
Sales of food or mobiles phones that requires special contractual style cannot be consigned. In
③ case the exhibitor wishes to sell any items on consignment basis, please submit Form 21
“Reservation/Consignment Sales Notification Form” by Friday, August 8.
Handling charge for consignment sales will be 15% of the price including tax.
Please contact TGS OMO for details of consignment sales.
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Chapter 7
(2) Prohibited acts
① Sales by performers, actors/actresses and voice actors/actresses are prohibited.
② All notices indicating priority given to early applicants, volume limitations and time
limitations are strictly prohibited.
③ Sales of gum, candy or ice cream that may make the event site dirty as well as any
alcohol are prohibited.
④ In addition, sales methods that may overcrowd the site are strictly prohibited.
(3) Sales prices
Highest sales prices are to be restricted as follows:
● Merchandise Sales Area / Cosplay Area (general booth) /
PC Game (general booth) : 30,000JPY(tax included) per unit
● Family Area (general booth): 10,000JPY(tax included) per unit
* Pre-order sales informed by Form 20 “Reservation/Consignment Sales Notification
Form” and approved by the Management Office can be sold at the price that was approved
by the Management Office.
(4) Product management
① Each exhibitor is to handle claims and inquiries regarding their products.
② Reporting to the public health centers will be required for sales of food. Each exhibitor
is to follow the necessary procedures.
Contact TGS OMO for further information
Tokyo Game Show
Product License
Application Form
No.
22
Email
FAX
Aug 29
Submit for
Optional Order
(5) Sales of Licensed Products
Using Form 22 “Tokyo Game Show Product License Application Form,” it is
possible to sell items carrying the logo of the Tokyo Game Show. If an exhibitor
wishes to sell such items, submit the application form by Friday, August 29.
①Conditions for manufacturing/sales of products with the logo of the TGS 2014.
● After submitting Form 22“TGS Product License Application Form”, obtain the
permission of the Organizer.
● No change in or modification of the logo is allowed.
● Licensed products can be sold only within the event site during the TGS period.
● Licensed products cannot be sold at subsequent Tokyo Game Shows.
● During the event period, free distribution or discount sales of licensed products
cannot be conducted even within the event site.
● If inventories remain after the end of the show, handle them only within your own
company. External sales are strictly prohibited.
② Logo usage fee
Application fee of 10,800 JPY (incl. tax) and 3% of the tax-included sales amount of
the licensed product is to be received by CESA.
● After the end of the event, the exhibitor is to report the sales volume, and based on
that report, CESA will issue a bill.
● As for the inventories to be disposed of within the exhibitor’s company after the end
of the event, no usage fee will be imposed.
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Chapter 7
③ Matters of attention
● Although it is possible to make a notice that says "products sold only during the
Game Show period", any notices that may cause confusion at the event site,
indicating information such as “limited sales to a restricted number of people
(volume restricted)" and "time restricted," are strictly prohibited.
Further information and submission of application form to:
Tokyo Game Show Overseas Management Office (TGS OMO)
Sayaka Tanaka (Ms.) / Yuko Fukunaga (Ms.)
c/o Space Media Japan
Kosaikaikan Bldg., 5-1-2F Kojimachi, Chiyoda-ku, Tokyo 102-0083 Japan
Tel:+81-3-3512-5670 Fax: +81-3-3512-5680 E-mail: [email protected]
17. Restriction of Promotional Items
18. Written
Confirmation of
Exhibit Software
19. Written
Confirmation of
Distributing
Promotional Items
No.
No.
18
19
Web Form
Aug 1
compulsory
submission
About Restriction on
items to be displayed
P. 86
Promotional/Gift
Item Application
Form
No.
23
Web
Form
Sep 3
Submit for
Optional Order
To offer trial versions of game software programs (including such items as promotional DVD
videos and on-line game starter kits), it is necessary to submit applications using Form 18 “Written
Confirmation of Exhibit Software ”and 19 "Written Confirmation of Distributing Promotional
Items" (Regarding Compliance with CERO Ethical Rules) by August 1. Please refer to P. 86, 88 for
the details.
To offer items other than trial versions of game software programs, such as leaflets or other
printed matter, submission of an application using Form 23 "Promotional/Gift Item Application
Form" is necessary. Be sure to submit the Form by Wednesday September 3.
(1) Prohibited promotional items
Exhibitors are prohibited from distributing promotional items not related to the products they
handle (including items on which the exhibitor's name, brand name, character and so on are not
indicated). Moreover, please note that exhibitors are not to distribute the following promotional
items.
① Gum, candy and other confectioneries (including any other goods that may make other
exhibits or the event site dirty)
② Foods and drinks (excluding novelty items which clearly show the company name, product
names or characters. In this case, these food and drinks must be handled under appropriate
health and hygiene management).
③ Sources of ignition such as lighters
④ Helium balloons
⑤ Products that may cause a rush of people during distribution, creating dangerous conditions
⑥ Large items that may cause inconvenience to other visitors when carried by hand.
⑦ Money tokens and equivalent items on which face value, usage period, usage
frequency, points and so on are described and whose value increases as their volume
increases.
⑧ Other goods for which no application has been submitted or no approval has been obtained
from the Management Office.
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(2) Ensuring safety while offering promotional items
When offering such items, the exhibitor is responsible for ensuring order and guidance
for visitors.
* If the Management Office judges the situation to be dangerous, the exhibitor is to stop offering
the items even if permission was obtained from the Management Office.
(3) Material of large bags
① To prevent injury caused by contact with a bottom corner of a bag, please use soft
materials (for example, unwoven fabric) for large bags over 32 cm in width.
* When a bottom plate is used, please take appropriate measures, such as
rounding off the corners.
② The above also applies to bags used to put products for sale.
(4) Offering promotional food and drinks
All promotional food and drinks (with characters and logos) must be offered with unopened.
The following snacks are mainly considered as novelty distributing items; gummi, energy bar
and etc. Please contact TGS OMO for more details on items and distributing measure in advance.
Written Confirmation of Exhibit Software, Written Confirmation of Distributing
Promotional Items (Regarding Compliance with CERO Ethical Rules)
Submission and Enquiries:
Tokyo Game Show Overseas Management Office (TGS OMO)
Sayaka Tanaka (Ms.) / Yuko Fukunaga (Ms.)
c/o Space Media Japan
Kosaikaikan Bldg., 5-1-2F Kojimachi, Chiyoda-ku, Tokyo 102-0083 Japan
Tel:+81-3-3512-5670 Fax: +81-3-3512-5680 E-mail: [email protected]
18. Restriction on Gift Items
Promotional / Gift
Item Application
Form
No.
23
Web
Form
Sep 3
Submit for
Optional Order
About Restriction of
Promotional Items
P. 92
To offer any promotional gift items, it is necessary to submit an application using Form 23
“Promotional / Gift Item Application Form” by Wednesday September 3.
(1) Gift Items are defined as presents that exhibitors give away to the participants from lotteries.
Gifts do not have to be related to the exhibitor’s products.
* If it’s applicable to “17. (1) Prohibited promotional items”, that item shall be prohibited to
be used as a gift.
* Law in Japan defines that gift items should not exceed the amount of 20,000 JPY (tax incl.)
per unit price.
(2) However, if the gift is offered as a open prize promotion, that gift may exceed 20,000 JPY.
Promotional / Gift Item Application Form
Submission and Enquiries:
Tokyo Game Show Overseas Management Office (TGS OMO)
Sayaka Tanaka (Ms.) / Yuko Fukunaga (Ms.)
c/o Space Media Japan
Kosaikaikan Bldg., 5-1-2F Kojimachi, Chiyoda-ku, Tokyo 102-0083 Japan
Tel:+81-3-3512-5670 Fax: +81-3-3512-5680 E-mail: [email protected]
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19. Provision of Food and Drinks in the Booth
About Restriction of
Promotional Items
P. 92
On general public days, only promotional food and drinks are allowed.
When offering food or drinks on Business Day in your booth, please observe the following rules and
make sure to maintain proper food sanitation.
● Serving permitted period:
Business Days on September 18 (Thursday) and 19 (Friday)
● Method of serving:
Food and drinks can be offered within your booth when
having business discussions.
* It is prohibited to offer food and drinks in order to attract visitors to your booth. Just serving
or distributing food and drinks for no reason is also prohibited.
● Items that can be offered:
Non-alcoholic beverages, candy, snacks, fruits, etc.
(Serving of any drink with alcohol is prohibited.)
* Cooking (such as roasting, boiling, frying and cutting) at the booth is prohibited.
To provide food and drinks at your booth, a "Food Handling Notification" must be
submitted to the Chiba City Public Health Center. Please contact TGS OMO for details.
Further information and submission of application for food handling
Tokyo Game Show Overseas Management Office (TGS OMO)
Sayaka Tanaka (Ms.) / Yuko Fukunaga (Ms.)
c/o Space Media Japan
Kosaikaikan Bldg., 5-1-2F Kojimachi, Chiyoda-ku, Tokyo 102-0083 Japan
Tel:+81-3-3512-5670 Fax: +81-3-3512-5680 E-mail: [email protected]
* Catering service is available from Makuhari Messe Banquet Office. Please contact TGS
OMO for details.
20. Matters to Note When Displaying Consoles for
Nintendo 3DS Compatible Software
Nintendo Co., Ltd., the manufacturer of Nintendo 3DS, has set guidelines to secure players’ safety in
trial play of events.
Tokyo Game Show exhibitors are requested to ensure visitors’ safety by taking necessary steps
according to the guidelines, which includes provisions regarding evoking attention of the players,
providing information and adequate guidance by the play attendant.
*The following guidelines are effective as of May 30, 2011. These guidelines are subject to change.
To obtain the latest version of guidelines, or for any inquiries on this matter, please contact : Sales
Division, Nintendo Co., Ltd.
Guidelines for Trial Play Consoles for Nintendo 3DS Compatible Software
When planning an event for trial play of consoles for Nintendo 3DS compatible software, please pay
attention to the following matters to ensure safe operation and to avoid any accident or trouble.
About Safe Operation
In case the player is moving the Nintendo 3DS itself, utilizing the gyro sensor or the motion sensor,
make sure there is enough space so that the player does not hit other people or objects.
Playing with Naked Eyes
Be sure to explain the following to the visitors where they start to line up for trial play or in the area
near the trial fixtures.
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Important Safety Information for Trial Play of Nintendo 3DS
The way 3D images are seen will vary among different individuals. Also, please note that the
player may not see the images in 3D depending on the individual’s health conditions, contents of
the image and the conditions of the environment.
Please refrain from playing when you are tired or if you are not feeling well.
Also, please notify the staff immediately if you start to feel sick.
Excessive viewing of 3D images by children of age 6 and under can have a bad effect on the
development of the eyes. Therefore, these children are requested to view 2D images.
If children of age 6 and under wish to play, have the staff explain the above and ask them to view 2D
images.
Please make sure that the 3D volume to be set to the appropriate position when the player starts to
play for the safety of the player.
Please inform the player that the 3D volume can be adjusted to optimize the 3D image and that the
player can also enjoy the play with 2D image.
Exhibition of 3D Images Using Nintendo 3DS
Please explain about the Safety Information mentioned above and clearly indicate that the exhibit is
just the 3D image. In case the exhibitor is displaying in a way that the visitors can press the Nintendo
3DS buttons, make sure that no failure occurs by pressing the buttons and that no menu under
development is visible to the visitors. Any operation must comply with the requirements in the
safety standards of the CTR guideline and post appropriate signs for stereoscopic (3D) view.
Showing Images on A Monitor
In case the images of the trial play is shown on a monitor, please put up the sign with the following
message at all times near the monitor. Also, the same applies if you are planning on showing an
image on the monitor that the visitors may misperceive as the trail play, such as a promotional video.
The images of the game shown on the monitor are 2D. However, the images in the
actual trial play are 3D.
If the monitor is far away from the stage or the trial play area and if the images shown on the
monitor is obviously not the trial play images, the above sign does not have to be put up at all times.
However, please inform the above on a timely basis.
About Wireless Communication
In case the environment of the wireless communication is very bad, we cannot guarantee the
wireless functions of any equipment. Please use an equipment used for development and make
plans for an environment using cables. Also, data distribution cannot be guaranteed. In case of
distributing data, the exhibitor must take full responsibility in developing a well-prepared
implementation plan which includes making announcements and putting up signs.
When Exhibiting Any Equipment that was used for Development
[Appearance]
Exhibiting or demonstrating any equipment with different appearance from the “retail version” and
used for development is prohibited. When using such equipment, please take appropriate measures
so that it is not seen by the visitors.
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Chapter 7
[Application]
Menus for development, such as Test menu, Dev Menu, Config, as well as icons in the top menu that
are different from the retail version must not be visible to the visitors. In order not to show the icons
on the top menu, we recommend you to set the ROM data so that the card will start automatically.
To make it start automatically, you need to go to the makebanner file (.bsf) and set AUTOBOOT to
TRUE. In that case, when the top button is pressed during application use, the power will switch off.
Therefore, please do not call up “nn::applet::CTR::ProcessHome Button Function” to avoid the power
from cutting off. In case you cannot help showing the home menu, please move the icons that differ
from the retail version to a different place so that they are not visible to the visitors.
[Switching Off Wireless Communication : Supplementary information including Display of the
Retail Version]
In case of using any equipment that was used for development, it can cause trouble such as
miscommunication with any equipment used for development of other software manufacturers.
Therefore, please make sure to slide that wireless switch to OFF to disable wireless communication.
Also, we advise you to set all background communication to OFF on the software. In case of using a
retail version, it may start communication with Nintendo 3DS of the visitor. Therefore, we also advise
you to disable the wireless communication function.
Inquiries regarding other ways to Exhibit
Please make inquiries to the Sales Division of Nintendo Co., Ltd
21. Matters to Note
When Displaying WiiU Game Consoles for Trial Play
Nintendo Co., Ltd., the manufacturer of WiiU game console, has set guidelines when exhibiting WiiU
at event sites.
Tokyo Game Show exhibitors are requested to ensure visitors’ safety by taking necessary steps
according to the guidelines described, which includes provisions regarding sufficient space, proper
machine installation, and adequate guidance by the play attendants.
Please review the following guidelines thoroughly.
* The following guidelines are effective as of April 25, 2013.
These guidelines are subject to change. To obtain the latest version of the guidelines, or for any
inquiries on this matter, please contact: Sales Division, Nintendo Co., Ltd.
<Introduction>
The following guidelines are set by Nintendo for exhibiting the game console in events. Please follow
the guidelines and operate the event properly to minimize accidents and trouble.
<Points to Check in Advance>
● 0peration check
All equipment designated for event use is required to undergo a preliminarily operation check of the
demonstration software using the equipment for development.
● Equipment for event use
Use of WiiU equipment for development kept by relevant companies is prohibited. Exhibitor must
use the equipment rent out by Nintentdo Co., Ltd.
Only the wireless version of the WiiU PRO controller can be used in an event. Please prepare the
controller (wireless version) on the exhibitor side since Nintendo Co., Ltd. will not rent it out to the
exhibitor.
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Chapter 7
<Remarks on Exhibit Environment>
● Distance between consoles
Installation distance between two consoles should be more than 3m apart. When installing two
consoles back to back, they should be placed at least 1m apart. If the distance cannot be kept, image
of the TV screen or/and WiiU GamePad may be fuzzy due to radio wave interference.
● Combination of equipment
WiiU console and WiiU GamePad rent out by Nintendo Co., Ltd. are on a one-to-one basis. Different
combination of a console and GamePad will not work. Please change with a set of backup console and
GamePad when any equipment failure occurs. Please report to the Sales. Division, Nintendo Co., Ltd.
for any equipment failure after the event.
● Brightness of Wii U GamePad Touchscreen
Brightness of the equipment used in the event comparable to the following condition of WiiU
GamePad (wireless of wired) that comes with the equipment for development .
 Set to 5 (adjustable between level 0-5)
 Connect to an AC adaptor
Brightness can be changed and set at “Brightness of the screen” button under “Change setting” after
selecting “Controller setting” on the HOME button Menu. Once set, the brightness is saved on WiiU
GamePad and remain unchanged even after re-installing the system.
● Supervising the booth layout in advance
When location of the equipment in the booth is finalized following the regulations above, Nintendo
Co., Ltd. will confirm the floor plan including distance between each equipment. The confirmation will
take a few days to complete.
● Regulation of the Design to be used in the exhibiting booth
When using images related to WiiU for the booth design and in the booth, only the material (design)
prepared by Nintendo Co., Ltd. is allowed to be used. Please contact Sales. Dept. Nintendo Co., Ltd.
after the booth design is finalized so that they can supervise the booth design.
<Prohibition during user’s trial play>
● Prohibition on manipulating WiiU Menu by the users
Booth staff is responsible of starting up the software from the WiiU Menu. Users are prohibited to
touch the WiiU Menu. Rebooting operation for any equipment failures are also limited to the booth
staff. Please be sure that no users bring up the HOME button Menu and try to go back to the WiiU
Menu during trial play of a software.
● Prohibition related to photo shooting
Taking a close up photo of the“equipment” or the“game screen” alone is prohibited. Please post the
notice in the booth for visitors. When such photos are taken, person in charge of the equipment must
ask the relevant person to delete the data. However, if the photo of the WiiU console, WiiU GamePad,
WiiU PRO Controller, game screen and etc. happened to be taken unintentionally when taking photos
of the visitor during trial play, the above condition will not apply.
● Prohibition of photo shooting other than game screen
In the exhibition site, taking a photo of a screen image other than the game screen (ex. Dev Menu) is
prohibited even for media purpose. When such photo has been taken, the person in charge of
equipment is required to tell the relevant person not to print/publish such image.
<Equipment Control>
● How to control the equipment
Please keep safe custody of the equipment, ROM Disk and etc. under the reposibility of the exhibitor.
If exhibition continues for several days, place the equipment in a secure location with a lock at the end
of each day.
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Chapter 7
● Selecting the person in charge of the equipment
For recovering the system from operational failure or/and for preventing robbery, it is required to
assign more than one person in charge on each equipment throughout the event period. The person
in charge of the equipment can also be a booth staff for giving explanations to the visitors. However,
an appropriate operational system should be set up so that when the person in charge of the
equipment is trying to fix the operational failure of the equipment, that person does not have to
leave his/her position.
<Remarks on software>
Remarks on the specification of exhibit title are as follows. Please contact Sales Dept. Nintendo Co.,
Ltd. in advance when prohibited specification is essential for your exhibit.
● Prohibition of Networking compatibility
Any title that is compatible with network will not be allowed to exhibit. This is because unexpected
application may start up depending on the networking condition in the venue.
● Prohibition to use Wii U GamePad microphone
Using Wii U GamePad microphone is prohibited. This is because unexpected application may start up
due to malfunctioning under noisy environment.
● Prohibition to use Wii U GamePad sensor server
Using Wii U GamePad sensor server is prohibited. This is because unexpected application may start
up depending on the lighting condition of the venue.
<Particulars to notify Nintendo Co., Ltd. before the exhibition>
Please report to the Sales. Dept. Nintendo Co., Ltd. To provide the following information before the
exhibition.
①Exhibit title
②"Version check list" of planned exhibit title
③Floor plan of the booth layout
④Floor plan of the booth design
Please contact the Sales Dept. Nintentdo Co., Ltd. for any inquiry not mentioned above.
22. Performance of Artists/Entertainers
Notification Form
for Entertainer &
Artist Stage
/Application Form
for Temporary
Traffic Pass
No.
Email
24
Sep 3
Exhibitors planning to have a performer, entertainer, actor/actress or voice actor perform in an inbooth event must contact TGS OMO and inquire about detailed requirements.
Further information and submission of application form to:
Tokyo Game Show Overseas Management Office (TGS OMO)
Sayaka Tanaka (Ms.)/ Yuko Fukunaga (Ms.)
c/o Space Media Japan
Kosaikaikan Bldg., 5-1-2F Kojimachi, Chiyoda-ku, Tokyo 102-0083 Japan
Tel:+81-3-3512-5670 Fax: +81-3-3512-5680 E-mail: [email protected]
Submit for
Optional Order
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Chapter 7
23. Request for Cooperation
REVISED
Request for Cooperation
(1) Request for distribution items for the TGS Big Draw
Written
Confirmation of
Distribution items
for the TGS Big Draw
No.
25
Web
Form
Aug 22
compulsory
submission
Digital Signage
Personnel
Registration Form
No.
26
Web
Form
To enhance visitor satisfaction, “TGS Big Draw" will be held on Saturday, September 20th and
Sunday, 21st. In the“Big Draw", a certain amount of exhibitors’ products, novelty items, social
game cards and etc. will be collected and give them to the visitors as presents.
We sincerely appreciate the kind cooperation from Exhibitors of intended areas to offer novelty
items, social game cards and etc.
Items offered for “Big Draw” will be announced on the official website and in the official guidebook.
Please do utilize them as publicity.
■Asking for cooperation to the exhibitors in the following areas
General Exhibition Area, Merchandise Sales Area, Family Area, Smartphone Game Area / Social
Game Area, Romance Simulation Game Area, Cloud Gaming Area, PC Game Area, Game Device Area
and Cosplay Area
■Items to be offered
① Products and Novelty items of the exhibitors
Examples：Sticker, clear folder, strap, key holder, letter set, name card set and etc.
No need to submit distribution items such as leaflets, brochures and booklets.
* It would be very helpful if distribution items are put together as a set by the exhibitor for
submission.
② Smartphone Game/Social Game/Online Game Cards with a code that are to be distributed on the
day.
* Exhibitors reserving the space of more than 40 booths are required to offer some kind of item for
the "Big Draw".
■Number of distributing items
① Novelty items related to game that will be distributed on the day: 1(set)-100(sets) per item each
day
② Smartphone Game/Social Game/Online Game Cards with the code that are to be distributed on
the day: 50 per item each day
■Application
Please submit Form 25 (Web Form) by Friday, August 22. Information of offered distributing items
will be up on the official website and Guidebook. Please contact TGS OMO for the details.
■Receiving distributing items
Please bring distributing items to TGS OMO by Sep. 17 for the confirmation.
2) Use of Digital Signage at the venue
Digital Signage will be introduced at the venue, and exhibitors reserving a space of more than 40
booths are able to display the waiting time for its trial play in the booth and availability of
distributing items on the signage. Exhibitors reserving a space of more than 40 booths are requested
to submit Form 26 (Web Form) with the contact number during the show period of the person in
charge of the digital signage system by Friday, August 8. Manual for operating the system will be
sent to the relevant person around the end of August.
* The signage is only available in Japanese.
Aug 8
compulsory
submission
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Chapter 7
■ Display Image
When the information on the exhibitor website is entered, that information will be reflected
(updated) automatically onto a closed website only for signage.
The website screens of exhibitors reserving more than 40 booths will be displayed in turn on the
monitors at the venue.
Exhibitor Website
Click on
Submission
Input on web
browser
Website for
exhibitors
Click on
Registration
button
Completion
of submitting
information
Automatic
Display
* Display exhibitors’ signage
in turn
* Closed website
1-9 Hall
1F
1-9 Hall
2F
Around ticket
office for
Admission on
the day
■ Major information to be entered
According to the state of congestion in the booth or condition of distribution, please enter (update)
the information below at an arbitrary timing of the exhibitor. Every 30-minute update will be
appreciated.
<Basic information of the Exhibitor>
Basic information including Exhibitor name and booth number. Registration and alternation of the
information will be made by the Management Office.
<Information on the waiting time for trial play>
Information on maximum of 5 game titles can be entered. The information can be entered from the
pull-down menu by yourself.
<Information on items that are distributed>
Information on maximum of 5 items can be entered. The information can be shown as “Now
distributing”, “A few left” or “Distribution ended” which is to be selected from the pull-down menu.
<Time information>
Please click on the Registration button after entering the necessary information. The information
entered at by the time the button has been clicked will be reflected and displayed on screen.
Further information about Digital Signage Personnel Registration Form
Tokyo Game Show Overseas Management Office (TGS OMO)
Sayaka Tanaka (Ms.) / Yuko Fukunaga (Ms.)
c/o Space Media Japan
Kosaikaikan Bldg., 5-1-2F Kojimachi, Chiyoda-ku, Tokyo 102-0083 Japan
Tel:+81-3-3512-5670 Fax: +81-3-3512-5680 E-mail: [email protected]
100
Chapter 7
Written
Confirmation of
Family Corner
Commemoration
Items
No.
27
Web
Form
Sep 3
compulsory
submission for
Family Corner
Exhibitors
Written
Confirmation of
Participation in
Charity Auction
No.
28
Web
Form
Aug 18
compulsory
submission
(3) Request for Commemorative items for Family Area
To encourage children to visit TGS, we would like to give them souvenirs when they
enter the Family Corner. If you have any item for children that we can offer, please give
them to us. We sincerely request your cooperation in this regard. (Any quantity will be
welcomed.)
■ Distribution method
● The souvenir, in a commemorative bag, will be distributed at the entrance of the Family
Corner.
● The number of souvenirs and the content of the package will be adjusted by the
Management Office in consideration of the quantity provided.
Please let us know by Sep. 3 (Wed.) for confirmation of commemorative items using Form 27
" Written Confirmation of Family Corner Commemorative Items “.
* Regarding the items to be provided, please send or deliver them to the Management Office at
the event site between Tuesday, September 16 and Wednesday, September 17. If the exhibitor
is bringing the items to the event site, TGS OMO will to go to your booth and collect them in the
afternoon on Wednesday, September 17.
(4) Request for Participation in the Charity Auction for
Supporting Reconstruction Work of the East Japan Great Earthquake
CESA Charity Auction will be held again this year to support reconstruction work of the East Japan
Great Earthquake, and all profits from this auction will be donated. We ask all exhibitors to submit
Form 28 “Written Confirmation of Participation in the Charity Auction” by Monday, August 18.
Even if exhibitors do not have any items to provide, please put a tick mark on “None” and submit
the form.
① Charity Auction Date
We will hold the Charity Auction on the following two days.
Saturday, September 20 & Sunday, September 21
② Please submit Form 28 “Written Confirmation of Participation in the Charity Auction” by Monday,
August 18.
Even if exhibitors do not have any items to provide, please put a tick mark on “None” and submit
the relevant Form.
③Preliminary announcement on the TGS official website.
We will gather information from the Form exhibitors provide and post “Charity Auction item list”
on the TGS official website from early September. By providing relevant information of charity
auction, we would like to appeal that the whole game industry is making effort to support the
reconstruction.
④Items to be provided for charity auction
Not-for-sale items and autographs of creators, voice actor/actresses, and famous
entertainers/singers/artists associated with the production and /or promotion of a game as well
as any items with autographs are very popular among game users.
⑤How to send items for charity auction
Please send the items to the Management Office by Friday, September 12. If items cannot
reach by the date, please send them to the Management Office set up in the 4th Exhibition Hall,
Makuhari Messe (Japan Convention Center), and make sure that the items will arrive on Tuesday,
September 16 or Wednesday, September 17. Or exhibitor can bring the items directly to
TGS OMO on those dates.
If items such as cards with autographs are expected to be obtained during the
show, please make note of “the expected date and time for obtaining the items” in the remarks
column of Form 28 (Please obtain the items by 15:00 on the auction day at the latest). Our staff
will come to the booth on the designated date and time to collect the items.
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Chapter 7
Confirmation Form
for Person in charge
of Japan Game
Award 2014
No.
29
Web
Form
Sep 8
compulsory
submission
(5) Request for Registration of Person to Contact when Winning the TGS
Award
All unreleased works exhibited at TGS 2014 are entries of the TGS Award Future Category. The
winner will be selected based upon the votes from the visitors on September 18, 19 and 20, and
a final meeting by the Selection Committee. The winner will be decided around 20:00 on Saturday,
September 20. The Awarding Ceremony will take place at 12:00 on Sunday, September 21,
inviting the winner to the Event Stage.
In this relation, we would like to ask the exhibitors to submit Form 29 “Confirmation Form for
Person in charge of Japan Game Award 2014”, so that TGS OMO can contact the exhibitor when
the exhibitor’s work is chosen as the winner.
* In case of winning the Award, the person registered with the above Form will be contacted
after 20:00 on Saturday, September 20. Make sure to register a contact number (for
example, mobile phone) that is reachable at that time.
* Exhibitors that are requested to submit this Form are those in the General Exhibition Area
Family Corner, Smartphone Game/ Social Game Area and PC Game Area, Cloud Gaming Area and
Romance Game Area.
Even if the exhibitor does not have any unreleased product, all exhibitors are requested to
submit this Form. Exhibitors in the following areas are exemptions of the award (Merchandise
Area, Game School Area, Game Devices Area, Cosplay, Asia New Stars Area, Business Solution Area,
Cloud/Data Center Pavilion, Business Meeting Area and Indie Game Area).
Further information and submission of application form to:
Tokyo Game Show Overseas Management Office (TGS OMO)
Sayaka Tanaka (Ms.) / Yuko Fukunaga (Ms.)
c/o Space Media Japan
Kosaikaikan Bldg., 5-1-2F Kojimachi, Chiyoda-ku, Tokyo 102-0083 Japan
Tel:+81-3-3512-5670 Fax: +81-3-3512-5680 E-mail: [email protected]
for
Cooperation Software
24. Request
Computer
Entertainment
Code of Ethics, Second Amendment
REVISED
(Effective as of October 1, 2002)
Clause 1 General Rules
1. Interpretation and application of this Code must be conducted in a careful way, as it may have a
suppressive effect on the deed of expression.
2. In applying this Code, the controversial expression shall not be judged just by itself, but by the
overall context.
3. Expression will always vary with the changes in the set of values of the society. Interpretation
and application of this Code must be conducted by taking such changes into consideration.
In case the method of sales, or method of advertisement, in which this Code is applied, are
4. different from those when this Code was drafted, these changes should be taken into
consideration.
5. Even if a certain expression may be controversial, weigh the artistic quality and the opposing set
of values of such expression in making the final judgment.
6. The Code shall also apply to expressions in hidden commands and secret tricks, title and any
enclosed printed material, package, ads and promotional materials.
7. Any expression not stated in this Code will be treated in the same manner if CESA judges that the
expression is inappropriate under normal social conventions.
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Chapter 7
Clause 2 Basic Philosophy
1. To respect all races, ethnic groups, public morals, customs, religion and national sentiments.
To deny any idea against the sprit of democracy and not to justify militarism or war.
2. To respect the basic human rights and not to infringe any rights or freedom of a certain
3. individual or group.
To observe the national constitution, laws and any other regulations, and not to use any positive
4. expression for deeds against such constitution, laws and regulations.
Clause 3 Discriminatory Expression and Defamatory Expression
1. To respect the egalitarian spirit, and not to use any discriminatory expression on races, beliefs,
sex, occupation, religion, circumstances, mental and physical conditions and living conditions
without reason.
2. To refrain from using discriminatory expression towards the weak in the society, such as elder
people, infants, handicapped people and mentally-disabled people.
3. To respect the honor and dignity of the individual, corporate body and group, and not to defame
them without reason.
Clause 4 Expression relating to Education
1. Pay adequate attention not to disturb the development of rich sentiments and healthy mind of
youngsters who are in process of shaping their characters.
2. Pay attention to using expressions relating to educators and minors, and do not justify or
encourage any deeds prohibited to the minors by law, such as drinking and smoking, or any
other misconduct.
Clause 5 Sexual Expression
1. Regardless of how it is expressed, any expression of sexual conduct and any expression leading
to sexual conduct are prohibited.
2. Whether expressed in photographic form or animated form, any nude expression that will
arouse sexual excitement is prohibited.
3. Even with underwear, any expression that will arouse sexual excitement is prohibited. Any other
expression that will arouse sexual excitement of youngsters is prohibited.
Clause 6 Expression on Antisocial Behavior, Violence and Crime.
1. Expression on crime, such as murder, injury and violence, or any expression suggesting murder,
injury and violence, without reason, is prohibited.
2. Expression of any human being or animal with any of its parts (including but not limited to hands
and feet) detached or missing is prohibited.
3. Expression of improper use of controlled substances, such as drugs and thinner, without reason,
is prohibited.
4. Expression of unhealthy sex culture, such as infidelity, illicit sexual relations and prostitution,
without reason, is prohibited.
5. Any other expression of violent nature or savagery nature, without reason, is prohibited.
Clause 7 Practical Operations and Procedure
1. Practical application of this Code is entrusted to CERO’s Code of Ethics.
2. A breach of CERO’s Code of Ethics will be regarded as a breach this Code unless there is a
compelling reason.
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Chapter 7
<CERO’s Code of Ethics>
Clause 1 Purpose
A specified nonprofit corporation, Computer Entertainment Rating Organization (hereinafter
referred to as CERO), aims to secure the development, announcement and sales of game software
that complies with the ethical standards of the society for development of a healthy computer
entertainment culture, while placing utmost respect on freedom of expression. In this relation, CERO
will censor home-use game software in light of ethical standards of the society and judge whether
the software meets the standards or not. If the software is judged to be appropriate, that software
will be classified into relevant categories, and then, will be further classified into relevant section by
age. This CERO’s Code of Ethics has been stipulated to set standards and other relevant particulars in
conducting this censorship.
Clause 2 Range of Application
1. The range of application of CERO’s rating censorship for home-use game software shall be
software sold in Japan only. Business-use game is not included in the range of application.
2. As for on-line home-use game software, CERO shall censor only the main framework part of the
game. The part that the user can vary shall not be censored.
3. All expressions contained in the software, including but not limited to the theme, concept, system,
hidden commands and secret tricks, shall be censored. (System mentioned here shall mean the
configuration, structure, mechanism, etc. in the game.)
4. Package and any printed material included in the package of the home-use game software.
However, promotional materials, magazine advertisements, TV commercials are not subject to
censorship.
5. Home-use game software mentioned in CERO’s Code of Ethics shall mean the game software that
is developed and sold for platforms mentioned in Chart 1 below.
Clause 3 Relevant Categories
1. CERO will broadly categorize the home-use software into “Game Software” and “Educational・
Database Software” for censorship.
2. Those applying for censorship by CERO shall specify the category at the time of application.
3. “Educational・Database Software” will not be classified into relevant section by age. However, it
must not include any expression specified in Clause 7 (also includes Chart 3), and must also fulfill
its purpose as an educational software and database.
4. “Game Software shall mean all home-use software other than “Educational/ Database Software”.
Clause 4 Censorship of Game Software
1. When censoring Game software, CERO shall check if there is any prohibited expression specified
in Clause 7 (also includes Chart 3), and no rating shall be given in case if any prohibited
expression is included. In case no prohibited expression is included, such game software shall be
rated (by age) as below, according to the type and degree of expression stated in Chart 2.
“A” (for all ages)
“B” (for children aged 12 and over)
“C” (for children aged 15 and over)
“D” (for children aged 17 and over)
“Z” (for children aged 18 and over)
2. CERO’s standards for censorship mentioned above shall comply with the house rules that are set
separately.
Clause 5 Censorship of “Educational・Database Software”
When censoring Educational ･ Database Software, CERO shall check if the submitted item satisfies
the requirements mentioned in Clause 3 Section 3.
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Chapter 7
Clause 6 Result of the Censorship
1. CERO shall notify the result of the censorship to the applicant following the procedures set by
CERO. When selling or using the home-use software, the applicant must print the mark for the
category and the rating (by age) determined by CERO as the result of the censorship, on the
specified item. However, this shall not apply if a good reason is shown, and CERO gives approval.
2. If CERO judges that the submitted item includes prohibited expressions specified in Clause 7, or
decides not to give any rating pursuant to Clause 4 Section 1, or judges that the item is not
appropriate to be categorized into Educational ･ Database Software, CERO shall notify the reason
in written form to the applicant.
Clause 7 Prohibited Expression
1. Prohibited expressions specified in Chart 3 must not be used in any home-use game software.
Inappropriate discriminatory expression must not be used in any home-use game software.
2. Inappropriate discriminatory expression shall include, but not limited to, the following.
(i) Any inappropriate discriminatory expression on races, beliefs, sex, occupation, religion,
circumstances, mental and physical conditions and living conditions
(ii) Any inappropriate discriminatory expression towards the weak in the society, such as elder
people, infants, handicapped people and mentally-disabled people.
(iii) Any inappropriate expression defaming the honor and dignity of the individual, corporate body
and group without reason.
Clause 8 Amendments
1. The Executive Board of CERO can make amendments to this Code (including the Charts) as
necessary.
2. After amendments to this Code are made, CERO shall notify the regular members and supporting
members so that the amendments become widely known.
< Supplementary Regulations >
This Code of Ethics is effective as of October 1, 2002
Amended on October 17, 2002
Effective as of October 18, 2002
Amended on December 13, 2002
Effective as of December 14, 2002
Amended on October 16, 2003
Effective as of October 17, 2003
Amended on December 18, 2003
Effective as of December 19, 2002
Amended on June 24, 2004
Effective as of June 25, 2004
Amended on December 16, 2004
Effective as of December 17, 2004
Amended on March 24, 2005
Effective as of March 25, 2005
Amended on July 21, 2005
Effective as of July 22, 2005
Amended on November 24, 2005
Effective as of November 25, 2005
Amended on February 23, 2006
Effective as of March 1, 2006
Amended on July 13, 2006
Effective as of July 14, 2006
Amended on November 30, 2006
Effective as of December 1, 2006
Amended on March 29, 2007
Effective as of March 30, 2007
Amended on July 26, 2007
Effective as of July 27, 2007
Amended on November 29, 2007
Effective as of November 30, 2007
Amended on March 27, 2008
Effective as of March 28, 2008
Amended on April 24, 2008
Effective as of April 25, 2008
Amended on July 21, 2011
Effective as of July 22, 2011
Amended on September 22, 2011
Effective as of September 23, 2011
Amended on December 20, 2012
Effective as of December 21, 2012
Amended on September 20, 2013
Effective as of September 21, 2013
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Chapter 7
Chart 1 List of Platforms
Sega
Dreamcast
Sony Computer Entertainment
PlayStation
PlayStation 2
PlayStation Portable (incl. go)
PlayStation 3
PlayStation Vita
PlayStation 4
Nintendo64
Nintendo Gamecube
GameBoy
Gameboy Advance
Nintendo DS (incl. DS Lite,DSi,DSiLL,3DS)
WiiU
WonderSwan
Xbox
Xbox 360
Xbox One
Personal Computers
(OS: Windows and MAC)
Mobile phone, smart phone etc.
(OS: Android,iPhone,Windows Phone etc.)
Nintendo
Bandai
Microsoft
Various PC manufacturers
Mobile-phone provider
As of September, 2013
Chart 2 Type and Degree of Expression
1.Type of Expression
< Sexual Expression >
“Kissing” “Embracement” “Underwear Exposure” ”Sexual Conduct” “Naked Body” “Expression that evoke
something sexual” “Illicit Affair” “Egestion” “Sex Industry” “Swimsuit ・Costume”
< Violent Expression >
“Bleeding” “Any part of the body separated, lost or missing” “Dead body” “Murder” “Frightfulness”
“Fighting・Combat”
< Expression of Antisocial Conduct >
“Crime” “Drugs” “Abuse” “Illegal drinking and smoking” “Illegal Gambling” “Incestuous Affair・Sexual
Crime” “Prostitution・Prostitute buying” “Suicide・Self-injury” “Human trafficking”
< Expression of Speech and Ideas >
Inappropriate expression of “speech and ideas”
2. Degree of Expression
Whether it is expressed “directly” or “indirectly”.
Whether it is expressed in “a positive way” or in “a negative way”
Whether the expression is “inevitable” and “natural”, or not.
Whether the expression is “thematic” or “in the background” in relation to the theme.
The expression will be judged whether it is giving a feeling of repulsion senselessly, or whether it is
antisocial, or whether it is violent, etc. from the point of view of ordinary people.
Chart 3 Prohibited Expression
< Sexual Expression >
1. Expression of genitals (including pubic hair)
2. Sexual conduct or embracement and petting related to sexual conduct.
3. Urination and egestion aiming to stimulate sexual desire or to arouse sexual excitement.
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Chapter 7
< Violent Expression >
1. Depiction of bleeding that projects an extremely cruel image.
2. Depiction of any parts of the body separated, lost or missing that projects an extremely cruel
image.
3. Depiction of a dead body that projects an extremely cruel image.
4. Depiction of murder that projects an extremely cruel image.
5. Depiction of frightfulness that projects an extremely cruel image.
< Expression of Antisocial Conduct >
1. Expression suggesting mass murder and violence that is not inevitable in light of the theme and
concept.
2. Expression affirming the illegal use of drugs and psychotropic drugs for purposes other than its
intended medical purpose.
3. Expression of scenes abusing someone on the basis of affirming abuse.
4. Expression affirming the admiration and encouragement for crime.
5. Expression affirming prostitution･prostitute buying and child prostitution, etc.
6. Expression affirming incestuous affair, rape and any other non-consensual sexual conduct, and
direct expression of these conducts.
7. Expression clearly recommending drinking and smoking of minors.
8. Expression affirming or recommending suicide・self-injury.
9. Expression affirming illicit affair.
10. Expression recommending human trafficking, etc.
< Expression of Speech and Ideas >
1. The use of any words that are prohibited from being broadcasted, any discriminatory words and
offensive words that defame or derogate someone, whether directly or indirectly, or used in a
metaphoric way, is prohibited. However, if these words are used within the range of common
sense, and if they are judged to be necessary considering the scene they are used in and the
context, this clause shall not apply.
2. Expression or word that encourages discrimination.
3. Expression that disrespects or takes a hostile view of existent person, country, national flag, race,
ethnic group, religion, idea, political organization, and furthermore, criticizes and defames the
above one-sidedly.
< Theme, Concept, and System>
Excessive use of expression relating to “Sex”, “Violence” “Antisocial Conduct” that is not inevitable.
< Supplement >
1. Other than those prohibited above, CERO may newly judge that a certain expression
shall be prohibited due to changes in the social conditions, and not give any rating.
2. As for the language of the above prohibited expressions, it must be interpreted to comply
with the purpose of the newly established “Z” section.
< Guidelines on home-use game software advertisement, etc. for “games to be played only by
children aged 18 and over” >
Computer Entertainment Supplier’s Association (CESA) stipulates the following guidelines for the
healthy growth of youngsters.
1. Target of this Guideline
1.This guideline is intended for any home-use game software sold in Japan (although this
includes software for mobile game, it does not include software for businessuse game machines, PC game software for adults and mobile phone contents) that
was rated “Z” (for children aged 18 and over) by CERO (hereinafter referred to as
“target software”). This guideline shall not apply to any software of parallel import.
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Chapter 7
2. Expression Standards for Promotion
1. In running advertisement for the target software, it must comply with the following
expression standards for promotion.
① “Any depiction falling under Z section (for children aged 18 and over)” specified by
CERO shall not be included in any advertisement or promotional material.
② Clearly indicate that the depiction mentioned above is included in the game software.
③ Indicate the “Z icon” and “Not sold to children under age 18” message.
2. The design of the package for the target software must comply with the forementioned
expression standards for promotion.
3. Guideline for Advertising Medium
Do not run any advertisement in educational magazines for preschool children, elementary school
students, junior high school students and high school students. Also, turn down any offers to carry
an article in such magazines.
4. Guideline for Store Sales, Events, Exhibitions, etc.
(In case of promoting Z section depiction)
1. In case of exhibiting “depiction that falls under Z section” at an event or an exhibition, the area
around the trial play stand must be enclosed and separated so that the image cannot be seen
from the surrounding area. In case of trial play using head-mounted display and image cannot
be seen from surrounding area, it is considered as enclosed and separated case. In either case,
when a person requests to try in any case, make sure to check the age of that person.
2. Make sure to check the age when distributing the trial version.
5. Guideline for Publicizing on the Internet
1. The official website of the target software prepared by the manufacture must have the
words “this product is intended for children of age 18 and over” and “this product is not
sold to children under age 18” clearly indicated on the top page. Some way to check
the age is required in browsing the relevant page.
2. When running an advertisement of the target software on the internet, the words “this
product is intended for children of age 18 and over” must be clearly indicated on the
page with the ad.
3. As for the website that sells the target software, some way to check the age is required
at the time of purchase.
4. Each website must have a link to CERO’s rating introduction page.
6. Amendments
1. The Board of CERO can make amendments to this Code (including Charts)
as necessary.
2. After amendments to this Code are made, CERO shall notify the regular members and
supporting members so that the amendments become widely known.
< Supplementary Regulations >
This Guideline is effective as of April 1, 2008.
Amended on June 20, 2012
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Chapter 7
25. Emergency Care
(1) Lost and Found / Stray child
Please report to Lost and Found Center, Stray Child Center, the Information Counter or the
Management Office (Hall 4 & 9) for lost and found or a stray child. Please ask TGS OMO for details.
(2) Injury / Medical Crises
Please contact OMO for injury or medical crisis. We will guide them to the healthcare room to give
them first-aid treatment or to have them rest for a while. If the healthcare room cannot handle the
symptom, the Management Office will inform the nearest hospital or call an ambulance.
• Healthcare Room is open from September 18 (Thu.) to September 21 (Sun), 9:00-18:00
Exact location of Healthcare room will be announced in “Operation Manual” which will be sent
around the end of August.
(3) Hall Announcements
The Management Office will not use the Hall PA system to page somebody or to deliver messages to
the exhibitor.
(4) Fire / Earthquake (Over Intensity Scale 4)
Please inform the security guard, any staff or the Management Office if you find any fire. If the fire
is still in its early stage and fire-fighting is possible, we would like to ask any of you for cooperation
in fire-fighting.
The Management Office will switch on all the venue lights in case of fire or earthquake (over
Intensity Scale 4). Please stop all demonstrations and stage programs and follow instructions given
by the PA announcement.
The Management Office requests all exhibitors to confirm the safety of the booth in case of an
earthquake (over Intensity Scale 4), using the Hall PA system. In such case, please confirm the safety
of the visitors and decorations in your booth, and report the result to the Management Office. The
person reporting should be the person in charge of the booth or other responsible person. Once the
safety of a certain Hall has been confirmed, the lighting of that Hall will be resumed to the usual
event lighting. However, even after resuming your booth operation, please maintain a supervisory
system so that the safety within your booth can be checked at all times.
(5) Evacuation
Announcement for evacuation in case of fire, earthquake, bomb attack warning will be announced
through the Hall PA system. Please follow the instructions of the security guards and the
Management Office staff to guide the visitors in your booth and visitors around your booth to the
emergency exit. Also, please evacuate the staff of your booth as soon as possible.
▼Temporary Evacuation Area
In case the Hall needs to be evacuated, everyone will be asked to go outside to the temporary
evacuation area. Please guide the visitors of your booth as well as any visitors around your booth to
the emergency exit.
South 2
Gate
 Hall 1 - 8
South 1 Gate
Emergency Exit
(All on ground floor)
East 1 Gate
Temporary
Evacuation Area
East
2 Gate
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Chapter 7
 Hall 9
(6) In case Tsunami Warning (of over 3 meters) is Issued
The person in charge will guide the people who are in the temporary evacuation area to the “Central
Plaza”, “Sky Way” and “Messe Mall ” on the 2nd floor.
※People in the southern evacuation area will be led to the northern area immediately.
▼Designated evacuation area in case tsunami warning (of over 3 meters) is issued
Exhibition Halls
About Tsunami in Tokyo Bay
Central Mall
Central
Plaza
Event Hall
Conference
Hall
Messe Mall
According to the research by the
government , in case an earthquake
with the epicenter in Tokyo Bay
occurs, the height of the tsunami in
Tokyo Bay is expected to be less
than 50cm. There is a 5-meter
concrete barrier to a tidal wave all
along the Tokyo Bay coast, including
the area around Makuhari Messe.
Exhibition
Halls
(7) Bomb Attack Warning
In case of bomb attack warning, investigations of suspicious substance will be carried out
immediately. Also, following the judgment of the chief security officer, Makuhari Messe, or the
General Management Center, the fire department and the police department will be contacted.
If you find any suspicious substances, please report to the chief security officer, Makuhari Messe, or
the General Management Center. If evacuation is judged to be necessary, please guide the visitors to
the emergency exit without giving them pressure and anxiety.
110
8
Chapter
Public
Relations
Chapter 8
Public
Relations
Chapter 8 Public Relations
1. Publicity Data to be submitted by all exhibitors
There are three types of information to be assembled by the Management Office. Please note that
instructions vary from type to type, including submission deadline, where to submit information, and
where to make inquiries.
(1) Exhibitor Information on TGS Official Website
(2) Official Guidebook Entry & Publicity Data
(3) Publicity Personnel Information
■Information to be submitted
Content
(1) TGS Official Website
information
(2) Official Guidebook Entry
& Publicity Data
(3) Publicity Personnel
Information
Where
information is
released
Exhibitor's directory page
on Official Website
Area introduction page on
Official Guidebook, Official
press release
No information will be
released
Form to be
submitted
Form 30
Exhibitor's Directory
Content Report Form
Form 31
Official Guidebook Entry &
Publicity Data
Form 32
Publicity Personnel
Registration Form
Submission
deadline
Friday, Aug. 8
Friday, Aug. 1
Friday, Aug. 1
Submission
detail
Summary of exhibitor
Brief description of exhibit
items,
booth introduction
Publicity Personnel name
and contact information
Enquiries
TGS Overseas Management
Office
TGS Overseas Management
Office
Press Office
(AZ. WORLDCOM JAPAN)
1-1. Exhibitor Information on TGS Official Website
Exhibitor's Directory
Content Report Form
No.
30
Mail
Form
Aug 8
compulsory
submission
Exhibitor’s information will be on TGS Official Website at the beginning of September. In this
relation, please refer to ” by Friday, August 8.
(1) Submission deadline
Deadline: Friday, August 8.
* In case exhibitor is unable to meet the deadline, only company name (the name at the time of
exhibition application) will be posted.
(2) Note
There will be no chance for proofreading, so please be careful when submitting the document.
Please do not put any private company email address in the form as we will upload submitted data
without checking.
For further information of Exhibitor Information on TGS Official Website
Tokyo Game Show Overseas Management Office (TGS OMO)
Sayaka Tanaka (Ms.)/ Yuko Fukunaga (Ms.)
c/o Space Media Japan
Kosaikaikan Bldg., 5-1-2F Kojimachi, Chiyoda-ku, Tokyo 102-0083 Japan
Tel:+81-3-3512-5670 Fax: +81-3-3512-5680 E-mail: [email protected]
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Chapter 8
1-2. Official Guidebook Entry & Publicity Data
Official Guidebook
Entry & Publicity
Data
No.
31
Email
Aug 1
compulsory
submission
All exhibitors are required to provide TGS OMO with information of exhibitors and their products by
Friday, August 1. The provided information will be published in “TGS2014 Official Guidebook” which
is distributed on the day of the Tokyo Game Show 2014, and will be uploaded in the “Press Release”
section of the official website opened for Media both at the end of August and on the day of the
show. Please refer to “Official Guidebook Entry & Publicity Data” for details.
(1) Official Guidebook
There are four kinds of information appearing on the Official Guidebook.
1. Exhibit Information: Booth number, exhibitor’s name, description of exhibition (400 characters),
one image (any kinds of image are acceptable including game screen, company logo and etc),
description of image (120 characters).
2. Exhibition Products Information: Specifications (product name, price, platform and date for
sale) for exhibit products (game software, service, hardware and etc).
3. Event Information: Title, date and time and content description of Events to be held in the
booth(150 Characters).
4. Merchandise Sales Confirmation: Product information (product name, product name) to be
sold in Merchandise Sales Area.
Please gather and submit the above information using Form 31 “Official Guidebook Entry &
Publicity Data”.
■Official Guidebook Specifications
Distribution targets: Visitors to TGS 2014
Number of copies to be distributed: 200,000 copies (tentative)
Size: Modified A4 size, bonded in the middle
Content: Introduction of the exhibitors, information about the event site, introduction of
CESA and others.
(2) Publicity Data (Press release)
Form 31 “Official Guidebook Entry & Publicity Data” includes information for “Press Release”
section in the official website on August 28 (tentative) and on September 18. Please decide and fill in
the Form by describing which information should be uploaded on August 28 and which to be
uploaded on September 18.
In Press Release, each aggregate data will be announced based on the information submitted by
exhibitors. Products, booth and event information will be uploaded in the official Website for TGS.
■Schedule for Press Release
The first release: To Japanese and overseas media (English/Japanese) on Thursday,
August 29 (tentative) .
The second release: To Japanese and overseas media (English/Japanese) on Thursday,
September 18, the first day of the show.
1. Deadline for Form 31 “Official Guidebook Entry & Publicity Data” is Friday, August 1.
2. Confirmation of content for the first release (exhibitor’s directory, products list) (around August
18).
3. Confirmation of content for Official Guidebook (around August 18).
4. Confirmation of content for the second release (exhibitor’s directory, products list) (around
September 2).
For further information about Official Guidebook Entry & Publicity Data
Tokyo Game Show Overseas Management Office (TGS OMO)
Sayaka Tanaka(Ms.)/ Yuko Fukunaga (Ms.)
c/o Space Media Japan
Kosaikaikan Bldg., 5-1 Kojimachi, Chiyoda-ku, Tokyo 102-0083 Japan
Tel:+81-3-3512-5670 Fax: +81-3-3512-5680 E-mail: [email protected]
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Chapter 8
1-3. Publicity Personnel Information
Publicity Personnel
Registration Form
No.
32
Web
Form
Aug 1
compulsory
submission
If the Management Office receives a request for an interview with an individual exhibitor from the
media, the Management Office will inform the media of the publicity personnel's contact
information (telephone number, fax, email), which is registered in Form 32 "Publicity Personnel
Registration Form”. So please submit this form by Friday, August 1.
The Management Office may contact the publicity personnel to obtain and collect information for
the official news release.
Also, the Management Office may introduce the publicity personnel for press research.
For enquiries and application for
Publicity Personnel Registration Form
Tokyo Game Show Press Office (AZ. WORLDCOM JAPAN)
Tel:+81-3-5575-3225 Fax: +81-3-5575-3222 E-mail: [email protected]
2. Exhibitors News
Exhibitors News <Free of charge> (From the start of official website to Sep 21.)
If the exhibitor enters the text data into the Exhibitors News, that information will be posted on the
official website after the content is approved by the Management Office. (On the top page & press
page) Other than the information on the release of products, it is also possible to announce
information on the events for mass media and events on stage at TGS.
* Up to 2 news per day per exhibitor can be posted.
1. If you click on “Exhibitors News”, you will find “Exhibitors
News List” and “Add Exhibitors News” on the left side of
the screen.
2. Click on “Add Exhibitors News”, and enter the
information you want to make public in the web form on
the screen.
3. After entering the information, click “Add” button. The
information will be sent to the Management Office, and
after approving the contents, the information will be
made public on “Official Website”
“To the
Media”
”Exhibitors News” as well as on the top
page of the official website. Please check the contents.
4. <Example> Exhibitors New in TGS2013
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Chapter 8
3. Publicity Material Display Service at the Press Room
During the Tokyo Game Show, a rather small display shelf space will be located in the Press Room to
accommodate exhibitors who want to showcase their publicity material.
Exhibitors who would like to showcase their publicity material should bring the material directly to
the Press Room after 14:00 on Wednesday, September 17. Material brought in will be displayed in
order of receipt.
■ Summary of the Press Room
Open:
Sep. 18 (Thu.) through Sep. 21 (Sun.) 10:00-17:00
Location:
Central Lobby, 1st Floor
Hall 8
Hall 7
Hall 6
Hall 5
Hall 4
Hall 3
Hall 2
Hall 1
Central Lobby, Central Entrance 1F
Conference
Tower
Press Room
Event
Hall
(1) Due to space limitations, each exhibitor can use an area of about B4 document size and can
bring approximately 30-50 copies of the publicity material to the Press Room.
(2) Each exhibitor should be prepared to restock copies of the publicity material.
(3) Any publicity material remaining in the Press Room at 17:30 on the last day of the Game Show,
September 21, will be disposed of. Exhibitors who want to take back any remaining material
are requested to do so before that time.
For further information of Publicity Material Display Service :
Tokyo Game Show Press Office (AZ. WORLDCOM JAPAN)
Tel:+81-3-5575-3225 Fax: +81-3-5575-3222 E-mail: [email protected]
4. When Inviting Press to the Booth
(1) Please note the following points when inviting the press to your booth.
① To carry out press activities at Tokyo Game Show 2014, preregistration is necessary.
② Please take note that a deadline is set for the preregistration of any press activities.
(2) Please make sure to tell the press people the aforementioned points because we may refuse to
issue press passes to unregistered persons.
(3) To keep a record of the Tokyo Game Show, the Management Office staff members (and other
personnel designated by the Management Office) will take photos and do some video recording
at the exhibition site to collect information. The Management Office requests all exhibitors to
cooperate in such activities. In addition, all exhibitors are to give their approval to the
Management Office to use videos, images, articles, etc. (of their display scenes, booth staff and
performers, and personnel of companies cooperating or associated with exhibitors) for the
purpose of publicity and advertising of the Tokyo Game Show.
(4) Persons eligible to carry out press activities at TGS are limited to those who meet any of the
conditions listed below.
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Chapter 8
Press-related persons eligible for preregistration and press activities at TGS:
① Editors, reporters and photographers for newspapers and publishing companies issuing
periodicals that have been authorized as third-class mail
② Editors, reporters, and other crew members of production companies producing news
programs or information websites on the Internet operated by corporations
③ Reporters and TV crew members for companies producing TV programs, including satellite
TV and cable TV programs
④ Reporters and other crew members for companies producing radio programs
⑤ Writers and photographers contracted with editing or production companies, or the editorial
division of the companies stated above
⑥ On-camera performers involved in press activities or program production
* Editing companies, subcontracting production companies, and contract reporters and
photographers need to file their registration through the companies that they work for.
* Any advertising agencies or PR companies responsible for exhibition-related operations of
the exhibitor, and any personnel in the advertising division of newspapers, publishers, and
TV and radio stations in charge of the exhibitor will be excluded from the eligibility.
For further information of preregistration and press activities at TGS:
Tokyo Game Show Press Office (AZ. WORLDCOM JAPAN)
Tel:+81-3-5575-3225 Fax: +81-3-5575-3222 E-mail: [email protected]
5. Media Partner System
REVISED
At TGS 2014, Media Partner System has been established among significant game-related media in
Asian countries.
By forming alliance with significant media (paper, web, video site) in each country, an environment,
in which high quality news and articles related to TGS can be distributed, has been established.
Reporters of the Media Partner System will be wearing a “Media Partner Badge” for exhibitors to
recognize them at once. Exhibitors will also be able to pass their press material and images to the
appropriate media in these countries beforehand, making press activities much easier and smoother.
We would like to have our cooperation if a reporter with a “Media Partner Badge” visits your booth
for an interview.
For further information of TGS Media Partner:
Tokyo Game Show Press Office
Tel:+81-3-5575-3225 Fax: +81-3-5575-3222 E-mail: [email protected]
116
Chapter 8
6. Official Movie Distribution Channel
TGS2014 will set up “Official Movie Distribution Channel”, to offer information on the Internet using
video clips. The Official Movie Distribution Channel for this year will be organized by “niconico”,
a movie distribution partner collaborating with TGS2014.
The Official Movie Distribution Channel plans to set up program to introduce TGS2014 organizers
projects as well as some programs for exhibitors. Please refer to “Official Movie Distribution Channel,
Sponsor’s Menu” for details. The document will be sent via email at a later day.
■Official Movie Distribution Channel general description
(1)Contents of the distribution






Opening Ceremony
TGS Forum Key Note
Asia Game Business Summit
SENSE OF WONDER NIGHT
Cosplay Collection Night@TGS
The international e-Sports competition - “Cyber Games Asia”
We plan to set up the distributions of “Organizer’s events“ mentioned above, “Introduction of each
exhibition area” and “programs produced by niconico”, etc.
(2) Distribution Period (tentative)
September 18, Thursday to September 21, Sunday
(3)Way of viewing the channel
The Official Movie Channel can be viewed through TGS2014 Official Website.
7. Press Information Distribution Service (Free)
Press Information
Distribution Service
Reservation Form
No.
33
Email
FAX
Jul 23Sep 3
REVISED
The service provides exhibitors the opportunity to distribute Newsletters and press
invitations to media in Japan and overseas including newspaper, magazine and TV free of
charge. This service can be utilized for encouraging media to interview exhibitors and for
announcing information in advance.
* The distribution service is only via Email. The service does not include the following service;
preparation and translation of material, media support, submission of the mailing list and
monitoring after distributing press information.
* The final data for press information should be prepared by the exhibitor.
* The distribution service will be launched in English for overseas media.
Submit for
Optional Order
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Chapter 8
[Service charge]
[Distribution]
Free
1. Around 2,000 including: Media in Japan (Newspaper, Magazine, TV. Web)
Overseas media office in Japan
2. Around 1,000 including: Overseas media (Newspaper, Magazine, TV, Web
and News Service Agency)
[Distribution date] Preferable date during the following period:
July 29 (Tues.) – September 9 (Tues.)
• Two companies per day (first-come, first-served). Distributing two press information on the
same day by one company is not allowed.
• Distribution will be made during 11:00-16:00 from Monday to Friday. Distribution time will not
be appointed by the exhibitor.
• Place of distribution will not be determined by exhibitors.
[How to reserve and distribute]
(1) Reservation of distribution: Submit Form 33 by 4 days in advance of the preferable
distribution day (not including Saturday, Sunday and Holiday) to Tokyo Game Show Press
Office by Fax or Email.
* Reservation can be made from July 23 (Wed.) to 16:00, September 3 (Wed.)
(2) Confirmation of distribution: Tokyo Game Show Press Office will gather application for
reserving distribution each day and confirms the reservation on a first-come, first-served
basis. The confirmation will be announced by Email to exhibitors.
* If the reservation cannot be made on the requested day, other optional day will be offered.
(3) Sending press information: After receiving the confirmation Email, please send press
information by 18:00, 2 days prior to the distribution date (not including Saturday, Sunday and
Holiday) to the Press Office at [email protected].
* Note: To cancel distribution after the confirmation, please inform the Press Office by
18:00 a day prior to the distribution (not including Saturday, Sunday and Holiday).
[Specification of Press information]
 File: Adobe Acrobat PDF
Capacity: 2MB and less
 Paper: A4 size
Number of paper: No limit
[Contents of Press information]
 Only the information related to Tokyo Game show 2014 and which is not offensive to public
order and morals.
 “TEL”, “FAX” and “Email address” need to be written as contact information to media.
 No correction on errors and omitted letters nor proofreading will be made, so please check
before the submission.
* If specification and/or contents is/are insufficient or inappropriate, re-submitting will be required.
(4) Distribution: Press information will be distributed by the Press Office to media via Email.
The Press information will be attached to the Email.
[Title of the Email]
The title of Email will be:
[TGS2014_Exhibitor_News] (Distribution date) (Exhibitor name)
Sample: [TGS2014_Exhibitor_News] 8/1 Nikkei BP Inc.
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Chapter 8
[Text of the Email]
The text in the Email will be:
Sample: (Distribution date) / To the members of the Press / We, Tokyo Game Show Press Office, is
pleased to announce the following exhibitor information. Please kindly take a look at the attached
file for the details. / (Title of the Press Release)
* “/” represents linefeed
(5) Report of on the completion: an email reporting the completion of Press Information
distribution will be sent to the person in charge written in Form 33 by Email.
Exhibitor
(1)
Distribution
reservation
TGS Press Office
(2)
Receive
Reservation &
Send email
( to confirm
distribution day)
Exhibitor
(3)
Send
Press
Information
TGS Press Office
(4)
Distribution
TGS Press Office
(5)
Report of
Completion of
Distribution
Press Information Distribution Service Reservation Form
Tokyo Game Show Press Office
TEL：+81-3-5575-3225 FAX：+81-3-5575-3222 E-mail：[email protected]
8. Mail Delivery Service to Business Day Preregistrants
Preregistration system has been adopted for visitors on the Business Days at TGS. At the time of
preregistration, the visitors are requested to register the mail address, category of business and
type of job. The visitors are also requested to choose if they would like to receive mails from the
Management Office. To those preregistrants that gave us permission, the Management Office will
send messages on behalf of the exhibitor.
(1) Service Fee (tax is not included)
Basic Fee:
Unit Price:
Category Designation Fee:
200,000 JPY (includes 2,000 mails)
Over 2,000 mails - @ 30 JPY
10,000 JPY (for 1 category)
(2) Categorization
① Category of Business
(A) Publisher of game software
(B) Supplier for gaming hardware or related accessories
(C) Customized development/ development support of game software
(D) Parts/ chip manufacturer
(E) Gaming distribution
(F) Development/distribution of contents other than games
(G) Press/ advertisement*
(H) Communication carrier / provider
(I) Manufacture of items other than game and entertainment
(J) Service for industry other than game and entertainment
(K) Finance/securities/insurance
(L) Institute/ think tank
(M) Other industry
* Reporters and Editors are not included in Press (G). Please utilize “The Press Information
Distribution Service” for releasing information to media. P 117
119
Chapter 8
② Type of Job
(A) Business Manager, Board Member
(B) Sales/Marketing
(C) Publicity, Advertising, Marketing
(D) Desk work other than above (A) to (C)
(E) Producer/Leader related to Games
(F) Creator related to Games
(G) Programmer related to Games
(H) Computer related technical work other than the above
(I) Technical work not related to computers
(J) Other specialized work
(K) Others
③ Country to which the mails will be delivered
(3) Possible Delivery Period (Tentative)
From September 1 (Mon.) to October 30 (Thu.)
(4) Procedures for Distribution
① Consult the Management Office for desired distribution date, category to which the information
will be delivered and contents of the mail.
② After choosing the category, the Management Office will make a list of who to distribute the mail
to, and propose the number of mails to distribute and estimate the cost.
③ After the order for distribution is finalized, turn in the manuscript.
Please turn in your manuscript in Japanese or English.
④ After the mails have been distributed, a report on how many mails were sent will be
filed, and an invoice will be issued.
(5) Examples of How to Calculate the Fee (excluding tax)
In case a category is not specified
■Distribute the mail to all the preregistrants
(When there are 20,000 preregistrants )
Basic Fee:
Distribution Fee: 540,000 JPY
Category Designation Fee:
Total
740,000 JPY
200,000 JPY
@ 30 JPY x (20,000-2,000) mails
0 JPY
@10,000 JPY x 0 category
120
Chapter 8
9. Various Advertisement Menus
To invite more visitors to the your booth and to attract attention of more people, the Management
Office offers various advertisement menus. The exhibitors can choose from the menus, such as
banner advertisements in the Official Guidebook, Official Website and at TGS site.
<Examples of Advertisement > *Please ask TGS OMO to send AD menu for more choices.
● Official Guidebook (4color 1page) 324,000 JPY (incl. tax)
● Official Website (Top Page Fixed Banner) 216,000 JPY per unit (incl. tax)
● TGS Official Video Channel Trailer Footage 54,000 JPY per unit (incl. tax)
● Onsite advertisement
・Entrance Self-Standing Banner 540,000 JPY (incl. tax)
【Outline】
■ material: Fabric
■ Size: W1800 x H1800
■ Finish: Data output
■ Based on consultation
*Please contact TGS OMO for price to customize.
・AD Wall
432,000 JPY (incl. tax)
【Outline】
■ Material: Output sheet
■ Size: W950 x H2300 (4sides)
■ Finish: Data output
■ Location: Based on consultation (in public spaces only)
* The picture shown on the left is a customized sample with
catalogue holder. Please contact TGS OMO for price to
customize.
・Exhibit Floor signage banner
324,000 JPY (incl. tax)
【Outline】
■ Material: Fabric
■ Size: W2000 x H2000 (both sides)
■ Finish: Data output
■ Location: Hanging from the ceiling of each Hall
121
9
Chapter
Business
Meeting
Chapter 9
Business
Meeting
Chapter 9 Business Meeting
1-1. Appointment System
“Asia Business Gateway”
REVISED
Asia Business Gateway is the system that allows exhibitors to make a meeting appointment with
other exhibitors or business day visitors in advance. (Exhibitor registration required)
Any exhibitor can make use of this system for free.
By making use of this System, the exhibitors will be able to approach, or be approached by
companies with various products/ services and techniques before the Show. This will expand the
possibilities of having business meetings with companies that were hard to approach. Also, because
the exhibitor will know who to have the meeting with, thorough preparations of the meeting can be
made beforehand.
In order to promote game business internationally, CESA and the Management Office are trying to
facilitate communication and exchange among Japanese and overseas exhibitors and visitors. In this
relation, exhibitors are requested to register the person in charge of overseas affairs as well as the
person in charge of domestic business.
Name, Email address and other personal information provided for the registration of the
Appointment System will not be made public. Exhibitors can send and receive messages on this
system only.
To make use of this System, the exhibitors are requested to register to Asia Business Gateway and to
provide the profile of your own company. Please register from the following website.
URL : https://bms.nikkeibp.co.jp/service/login/tgs14-bms?lg=en
(Available from beginning of August)
■ To Achieve Good Results in Meetings at TGS
(1)
What is the advantage of using Appointment System “Asia Business Gateway”?
At any trade shows, it is very important to exchange business cards and exchange information
at the site. It is equally important to follow-up on these people after the show with direct mails
or emails. Sometimes, it may even become necessary to meet with some of the people again
after the show. Also, you can save time and money if it is possible to hold as many business
meetings as possible during the show. By doing so, you will be able to carry out business
efficiently and get good results.
TGS 2013 attracted 52,354 people in the game business field from Japan and abroad on the
Business Days. Please make the best use of this System to expand your business opportunities.
(2)
How to utilize Asia Business Gateway
To make use of Asia Business Gateway, please follow the procedure on the next page.
This system will open approximately 1.5 months before the show (around beginning of August).
It is possible to make appointments for a business meeting with companies that are registered
to this system.
Although, the approach may not always be successful, but the important thing is to approach as
many companies as possible. Please make use of this system to expand your business
opportunities.
123
Chapter 9
1-2. How to use Asia Business Gateway
REVISED
Person in charge of domestic business department and of overseas business department of the
exhibiting company will be able to use this Appointment System “Asia Business Gateway” in order to
make appointments with visitors at TGS 2014 in advance.
Exhibitor
(1) Exhibitor
Asia Business Gateway
Managem
ent Office
Office
You can access from “To the business
day visitors” in the official website
Exhibitor’s Contact Person
receives Email
including log
in information
Domestic
business
Personnel
(2)
Collecting
information
from
Domestic
and
Overseas
Business
Dept.
Overseas
business
Personnel
Relative personnel can log in
to the system
Business Day visitor
Entry Starts from
beginning of August
*Asia Business Gateway cannot be used
for making visitor-to-visitor appointment.
Email with the log-in information will be automatically sent from the Management Office to exhibitor’s
Contact Person around the beginning of August. Registration will be completed on Asia Business Gateway
website following the URL in this email.
Asia Business
Gateway
In the official website
Exhibitor
Business Day visitor
Meeting agreed
Choose meeting time and date
Reserve a meeting place
(1) When exhibitor
reserves booth in the area
Exhibitors’ booth in Business
Meeting Area
(2) When exhibitor’s booth is
not available
Exhibitor’s shared meeting tables in
Business Meeting Area
If all tables are full
Other places
Exhibitors can choose the meeting time and place after the meeting has been agreed between
exhibitors and business day visitors. For the meeting, exhibitors can choose the exhibitor’s booth in
Business Meeting Area or exhibitor’s shared meeting table in this area (free of charge) if it is
available.
124
Chapter 9
(1) Log-in
First, person receiving an invitation email
(main personnel) from the Management
Office needs to access to the URL that appears
in the email to log-in to “Asia Business
Gateway”. It is also possible to access this
site from the Official Website. Then, please
log-in using the provided ID and password.
(2) Profile entry
Language, company information, selfintroduction, seeking product/service,
personal information and other information
can be entered in the form. The provided
personal information will not be disclosed to
be Business Matching counterparts.
Meanwhile main personnel can register an
account information in order to link to SNS
such as Twitter, Facebook and Linkedln.
(3) Entry of additional “Person in charge”
Main personnel can register another person as
“sub-personnel” belonging to the same group.
This additional entry allows sub-personnel to
receive additional invitation email, use
common company profile with main
personnel and share information on meeting
appointment or schedule.
125
｢Asia Business Gateway」
Chapter 9
(4) Company Search
Based on the registered open-to-public
information, it is possible to search for
appropriate business counterparts. This searching
system enables the exhibitors and the visitors to
find the right counterparts satisfying both sides’
needs by entering the registered company name,
visitor’s name, free words, field, company name
or country and regional name.
(5) Appointment function
Exhibitor can request for a meeting appointment
after finding a prospective business counterpart.
Meeting subject, appointment request message,
meeting spot, and preferred date and time for
the meeting can be entered and sent to the
counterpart. Entering these information may be
discontinued halfway and be saved, and can be
retrieved at a later time from the Message BOX.
(6) Check your schedule
You can check your schedule and your client’s
(meeting partner) schedule. Please make use of
this function to arrange your meeting schedule.
You can register the schedule other than the
meeting appointment (attending seminar or
watching a show) on the system.
Schedule sheet can be downloaded as PDF file for
you to print out and bring it to the site.
126
Chapter 9
(7) Remind email
Remind email will be sent after you send your
appointment message to the counterpart. Your
company name will be on the remind mail.
(8) Message BOX
Sent/Received emails are listed in the message
box. This message box has the function to check
the status of appointment messages, to send
remind emails and indicate messages from the
Management Office.
(9) Automatic booking of meeting table
Exhibitors can book a meeting time and place
when business meetings are agreed on Asia
Business Gateway.
For a meeting place, fee-charged meeting booth
(Exhibitor booth) at the Business Meeting Area
in the International Convention Tower,
Makuhari Messe or a exhibitor’s shared meeting
table in this hall can be automatically assigned
as long as the spaces are available.
Please set another meeting space and share this
information with your counterpart if the above
mentioned meeting spaces are full.
For further information about Asia Business Gateway
Tokyo Game Show Overseas Management Office (TGS OMO)
Sayaka Tanaka(Ms.)/ Yuko Fukunaga (Ms.)
c/o Space Media Japan
Kosaikaikan Bldg., 5-1-2F Kojimachi, Chiyoda-ku, Tokyo 102-0083 Japan
Tel:+81-3-3512-5670 Fax: +81-3-3512-5680 E-mail: [email protected]
127
Chapter 9 Business Meeting
REVISED
2. Business Meeting Area
About Appointment
System “Asia
Business Gateway”
P. 123
Tokyo Game Show has welcomed many game professionals both from Japan and abroad. To
facilitate international business meetings, “Business Meeting Area” has been established.
Exhibitor can use the Appointment System “Asia Business Gateway” to arrange business meetings
with other exhibitors and trade visitors free of charge and hold meetings at the above places.
(1) Business Meeting Area
(Period) September 18-19
(Venue) 2nd floor, International Conference Hall, Makuhari Messe
1. Meeting Room / Basic Table Space (Fee-charged)
Meeting Room is a closed private room with door and walls.
Basic table space is an open exclusive meeting space. To use the table space, exhibitor application
Is necessary.
2. Exhibitors’ Shared Meeting Table
All exhibitors can use the shared meeting space (open-style meeting table) free of charge, which can
be booked through the Appointment System “Asia Business Gateway”. Exhibitors can use this space
for a maximum of an hour per meeting.
* The space is not available only among visitors.
Visitor
Exhibitor
System Registration
System Registration
Appointment System “Asia Business Gateway”
Exhibitor can use the free business meeting space after making appointments
Reservation can be made on the system
Free Exhibitor’s Shared Meeting Table in Business Meeting Area
(Period) September 18-19
(Place) 2nd floor, International Conference Hall, Makuhari Messe
•Shared meeting space for exhibitors and visitors (Free of charge)
•Open style tables
•This exhibitor’s shared meeting table can be booked via Appointment System “Asia
Business Gateway”. Exhibitor can book the space on the day of the meeting if the spaces
are available.
•Free translation service can be provided (Japanese, English)
•Up to 1 hour per one meeting
3. Service provided in Business Meeting Area
* Business Coordinator
* Interpretation Service (Japanese, English)
* Wireless Wi-Fi internet Access (Wireless LAN)
* Complimentary Mineral Water
128
Chapter 9
3. Interpretation Service
At TGS 2014, free interpretation service is available at the “Business Meeting Area” during the
Business Days (Sep. 18 and 19). The interpretation services are only for Japanese and English. Please
come to the reception counter in the “Business Meeting Area” on that day to make your request.
However, please understand that because the number of interpreters is limited, we may not be able
to meet your request.
For further information and application for services on this page:
Tokyo Game Show Overseas Management Office (TGS OMO)
Sayaka Tanaka (Ms.)/ Yuko Fukunaga (Ms.)
c/o Space Media Japan
Kosaikaikan Bldg., 5-1-2F Kojimachi, Chiyoda-ku, Tokyo 102-0083 Japan
Tel:+81-3-3512-5670 Fax: +81-3-3512-5680 E-mail: [email protected]
129
10
Chapter
Rentals
Chapter 10
Rentals
Chapter 10 Rentals
1. Rentals of Makuhari Messe
Conference Rooms
Rent for the
Conference/Meeting
Room Application
Form
No.
34
FAX
July 4
Submit for
Optional Order
REVISED
Exhibitors may make a request to use the conference rooms or meeting rooms in Makuhari Messe
Exhibition Hall and in the Conference Tower, using Form 34 “Rent for the Conference/Meeting
Room Application Form”. Please fill in the necessary information and submit it to the Management
Office by Friday, July 4.
(1) Conference rooms・multi-purpose rooms in the exhibition hall
① Usage Fee
5 days rent
one day rent
5 days rent
one day rent
5 days rent
one day rent
one day rent
one day rent
Meeting room at Hall 1, 3, 4 Sep. 17 - Sep. 21
Meeting room at Hall 2
Multipurpose room at Hall
1, 2, 3, 5, 6, 7, 8
Hall9 Business room 9-1
Meeting room at Hall 9
Sep. 17 - Sep. 21
Sep. 17 - Sep. 21
Sep. 18 - Sep. 21
Sep. 18 - Sep. 21
¥518,400
¥129,600
¥626,400
¥162,000
¥842,400
¥216,000
¥126,900
¥162,000
(tax incl.)
(tax incl.)
(tax incl.)
(tax incl.)
(tax incl.)
(tax incl.)
(tax incl.)
(tax incl.)
* Please contact TGS OMO if the exhibitor would like to use the meeting room
from September 16th.
②How to Request and Settle the Payment
Make a request, using Form 34 “Rent for the Conference/Meeting Room Application Form”. The
Management Office will send an invoice to the exhibitor.
③Deadline for the request: Friday July 4.
In case there are too many requests for the room, exhibitors in Hall 1-8 requesting for 5 consecutive
days will be given the priority, and those in Hall 9 requesting longer period during the show period
will be given the priority . If request for the room overlaps among exhibitors, CESA members
reserving more than 80 booths have the top priority. Next priority goes to exhibitors reserving more
than 80 booths, CESA members reserving 40 or more booths, CESA members reserving less than 40
booths, and general exhibitors follow. After following these orders, exhibitors to use the room will be
chosen by lottery.
＜Facilities in Makuhari Messe＞
 Hall 1 - 8
Makuhari Messe Seaside
Outside Stockroom
Exhibitor Only Area
Hall 8
Hall 7
Hall 6
Hall 5
Hall 4
Makuhari Messe North side
131
Hall 3
Hall 2
Hall 1
Rooms for rent to Exhibitors
Rooms for the Management use
Chapter 10
 Hall 9
Outside Stock
Room
Meeting
room 9-1
2nd Floor
Hall 9
Conference
room
Meeting
room 9-2
Hall 9
Multipurpose
room 9-1
Meeting
room 9-3
Hall 9
Multipurpose
room 9-2
Hall 9
Organizer’s
Office
1st Floor
Rooms for rent to Exhibitors
Rooms for the Management use
(2) Conference rooms in the Conference Hall
①Usage Fee
Please contact TGS OMO for details.
②Deadline for the request: Friday July 4
In case there are too many requests, CESA members will be given the priority. If request for the room
overlaps among exhibitors, CESA members reserving more than 80 booths have the top priority.
Next priority goes to exhibitors reserving more than 80 booths, and CESA members reserving 40 or
more booths, CESA members reserving less than 40 booths and general exhibitors follow. After
following these orders, exhibitors to use the room will be chosen by lottery.
③How to Request
Make a request, using Form 34 “Rent for the Conference/Meeting Room Application Form”. The
Management Office will keep them until July 14 (Mon.) and submit them all at once to Makuhari
Messe.
④Payment
 Please make the payment of the room usage fee and other supplementary charges to
Makuhari Messe by 14 days before the date of usage.
 The exhibitors are required to make a request directly to Makuhari Messe for incidental facilities,
equipment and catering and settle the payment with them.
Catering service from outside the venue to the conference Hall is prohibited.
132
Chapter 10
 Please note that the following cancellation fee will arise in case the request is
cancelled.
After July 15----- 30% of the room usage fee
After 14 days before the date of usage --- 100% of the room usage fee
⑤Remarks
 Please take care of your own belongings and valuables as the Management Office or Makuhari
Messe will not be responsible for any losses or damage in the Conference Rooms/Multi-purpose
Rooms.
 Conference Tower is smoking free. Please contact TGS OMO for smoking information before the
show.
For further information and Application for
Rentals of Makuhari Messe Conference Rooms
Tokyo Game Show Overseas Management Office (TGS OMO)
Sayaka Tanaka(Ms.)/ Yuko Fukunaga (Ms.)
c/o Space Media Japan
Kosaikaikan Bldg. 6F, 5-1-2F Kojimachi, Chiyoda-ku, Tokyo 102-0083 Japan
Tel:+81-3-3512-5670 Fax: +81-3-3512-5680 E-mail: [email protected]
2. Rentals of Outside Stock Rooms
Application Form for
Outside Stock Room
No.
35
Web
Form
Aug 8
Submit for
Optional Order
Exhibitors may make a request to rent outdoor stock rooms, using Form 35 “Application Form for
Outside Stock Room”. Please fill in the necessary information and submit it to TGS OMO by Friday,
August 8.
(1) Installation Fee
One stock room is 237,600 JPY (Including tax)
● The above fee includes electricity construction fee up to 2KW and fee for electricity
use
● Please contact the TGS OMO for connection of 2 rooms or more.
(2) Determining the location of the stock room
● The location of the stock room will be determined by the Management Office.
● As the space is limited, the Management Office may have to stop accepting requests before
the deadline.
South
Stock Rooms
East
Conference
Tower
Main
entrance
Event
Hall
Stock Rooms
North
133
Hall 9
Chapter 10
(3) Specifications
1800
● Please refer to the illustration below for specifications of the outdoor stock room.
● There is a key to the stock room
Please contact TGS OMO as to how to receive the key.
● The period of usage is from Wednesday, September 17, 8:00 to Sunday September
21, 18:30.
800
(4) Optional Service
An air conditioner can be installed.
153,360 JPY (including tax, power supply and installation cost) per unit
(5) Operations/ Notes
The exhibitors using the stock rooms are requested to lock the room and take good custody of
the items in the room and any other valuables. Because the move-in/move-out entrance will be
the waiting area for the visitors during TGS, thorough management is requested.
When using the stock room as a meeting room or a cloak room, it is not necessary to report to
the Fire Department for smoking inside the room. However, in case of fire, the Organizer/the
Management Office will not be held responsibility. In case of smoking in the stock room, please
prepare an ashtray, tin cans for cigarette buds and a fire extinguisher.
The following is the way to receive and return the key to the stock room.
■ Receive the key : From 8:00 at the Management Office on Wednesday, September 17
(The exhibitor will receive only one key.)
■ Return the key : To the Management Office by Sunday, September 21 before 19:30
1. Stock Room Entrance Gate
 Hall 1-8
Steel Gate on the South Side (except for Hall 1, 8)
The gate will open during the following hours:
September 18 8:00 - 19:00
September 19 8:00 - 19:00
September 20 8:00 - 19:00
September 21 8:00 - 21:30
Use the entrance of the mall and the pathway (indicated with in P. 129) to the stock room
(outside)
Use the mall entrance when the steel gate on the south side is closed.
 Hall 9
Steel Gate on the West Side
The gate will open during the following hours:
September 20 8:00 – 19:00
September 21 8:00 – 21:30
Except the time when the gate opens, stock room cannot be used.
2. On the general public days, security guards will be arranged to prevent visitors from
entering the Hall. Therefore, all the exhibitors are requested to put their Exhibitor’s
Badges on. There will be no security guards for the stock room.
3. The above are subject to changes. Please contact TGS OMO for further details.
134
Chapter 10
3. Platform Rentals
PS4・ PS3, PSVita
Rental Application
Form
No.
36
Email
FAX
Jul 25
Submit for
Optional Order
REVISED
Exhibitors may make a request to rent various consoles, using Form 36, 37, 38 “Platform Rental
Application Form”. Because the number of consoles is limited, please be sure to turn in your
request by the specified date. Otherwise, we may not be able to meet your request.
(1) Rentals for PS4・PS3, PSVita
To rent PS4・PS3 or PSVita, please submit Form 36 “PS4・PS3, PSVita Rental Application Form” by
Friday, July 25
②PS3 Console image (40-inch)
W1150 D550 H2090 (mm)
Electric capacity: 620W
①PS4 Console image (42-inch)
W660 D600 H1955 (mm)
Electric capacity: 346W
*W954 for monitor (42-inch)
*Possible to place 40 or 32 inch
③ PSVita Trial console image (26-inch)
W750 D450 H1900 (mm)
Electric capacity: approx. 120W
* Monitor image does not interface with PSVita.
* A DVD player is connected to this console for output.
However, you can change this if you want.
④General Trial Play Stand image (32-inch)
W630 D800 H1450(mm)
* Size may differ depending on monitor size
Electric capacity depends on each connected
platform,
*It works with PS3, PSVita and other platforms.
* Please contact TGS OMO for other options for trial console and monitor stand including
PSP trial console.
135
Chapter 10
Nintendo 3DS, WiiU
Rental Application
Form
No.
37
Email
FAX
Jul 25
Submit for
Optional Order
(2) Rentals for Nintendo 3DS, WiiU
To rent Nintendo 3DS or WiiU, please submit Form 37 “Nintendo 3DS, WiiU Rental Application
Form” by Thursday, July 25.
④Nintendo 3DS Trial Play Unit
Console: W128 D110 H107 (mm)
Alarm Box: W180 D115 H48 (mm)
3DS Electric Capacity: 4.1W
* Please ask for reference material, etc.
* Construction works such as screw clamp to table
are necessary
⑤Nintendo DS Official Equipment
W350 D421 H1080 (mm)
Electric capacity: About 4.1W
* Please choose equipment color from White or Black.
(Image below is White)
Console stand
Alarm Box
⑥ WiiU Trial Console (47-inch)
W830(maximum1107) D950 H1800 (mm)
Electric capacity: approx. 200w
Possible to use with WiiU GamePad Stand.*
*Please contact Nintendo service representative for the
details.
136
Chapter 10
■ Price List (*Extra cost will be charged for transportation, setting and consumption tax.)
①PS4
Rental Items
PS4 trial console full set
PS4
Business day only (excl. tax)
¥57,200
¥11,700
4 days total (excl. tax)
¥74,800
¥15,300
* PS4 trial console full set includes 42-inch LCD monitor, PS4 and PS4 trial console.
* No PlayStation Camera is attached.
②PS3
Business day only (excl. tax)
4 days total (excl. tax)
PS3 trial console full set
Rental Items
¥58,500
¥76,500
PS3 debug
¥9,100
¥11,900
PS3 trial console
¥13,000
¥17,000
40-inch LCD monitor
¥36,400
¥47,600
* PS3 trial console full set includes 40-inch LCD monitor, PS3 debug and PS3 trial console.
* TGS does not offer rental service regarding PlayStation Movie (Motion controller, Navigation controller and PlayStation Eye)
③PS Vita
Rental Items
PS Vita trial console full set
PS Vita
PS Vita trial console
26-inch LCD monitor
Business day only (excl. tax)
¥41,600
¥10,400
¥11,700
¥19,500
4 days total (excl. tax)
¥54,400
¥13,600
¥15,300
¥25,500
* PS Vita trail console set comes with a 26-inch monitor, PS Vita testing kit, a trial console and DVD player.
* Monitor image does not interface with PSVita.
* DVD player will be attached to monitor as output equipment, however you may have another option.
④Trial
Console Trial console set
Trial console
32-inch LCD monitor
Rental Items
Business day only (excl. tax)
¥36,400
¥10,400
¥26,000
4 days total (excl. tax)
¥47,600
¥13,600
¥34,000
Business day only (excl. tax)
4 days total (excl. tax)
3DS official appliance full set (White)
¥18,200
¥23,800
3DS official appliance full set (Black)
¥18,200
¥23,800
3DS trial unit(White)
¥7,800
¥10,200
3DS trial unit(Black)
¥7,800
¥10,200
* It does not include each platform main eqipment.
* Trial console set comes with 32-inch LCD monitor and trialconsole.
⑤3DS
Rental Items
3DS ROM card (additional)
¥650
¥850
¥9,100
¥11,900
3DS Hub capture for Partner-CTR
¥650
¥850
3DS Communiation cable for Partner-CTR
¥650
¥850
3DS Partner-CTR capture
* 3DS trial play unit comes with the main unit, alarm box and a demo stand, alarm release key and short rom.
* Construction work is necessary in case of using the 3DS trial play unit.
⑥WiiU
Rental Items
WiiU trial console set
WiiU GamePad Stand set
Business day only (excl. tax)
¥49,400
¥23,400
* WiiU trial console full set comes with a 47-inch monitor, WiiU, exlusive GamePad, WiiUand traial console.
For further information and application for rental of Xbox 360
Tokyo Game Show Overseas Management Office (TGS OMO)
Sayaka Tanaka (Ms.)/ Yuko Fukunaga (Ms.)
c/o Space Media Japan
Kosaikaikan Bldg., 5-1-2F Kojimachi, Chiyoda-ku, Tokyo 102-0083 Japan
Tel:+81-3-3512-5670 Fax: +81-3-3512-5680 E-mail: [email protected]
137
4 days total (excl. tax)
¥64,600
¥30,600
Chapter 10
Xbox 360 Rental
Application Form
No.
38
Email
FAX
(3) Rentals for Xbox 360
To rent Xbox 360, submit Form 38 “Xbox 360 Rental Application Form” by Friday, August 22.
■ Platform Size
■ Internal Lighting Graphics
Aug 22
Submit for
Optional Order
Electric Capacity: 430W per console
* Internal Lighting Graphics may be different from the actual image.
1. The rental fee below is only applicable during TGS period.
2. The rental fee below covers the whole exhibition period. (Cost for
transport, setting and tax is charged separately.)
3. Please note that these equipments are in limited supply.
Rental Items
Full set Demo kit
Full set Retail (product version)
Demo kit (debug version)
Retail console (product version)
23-inch LCD monitor
Controller with cable
Kinect
* Full Set Demo Kit:
* Full Set Retail Version:
* Demo kit includes the following:
* Retail console includes the following:
4 days rental (excl. tax)
¥10,000
¥10,000
¥2,500
¥2,500
¥4,000
¥300
¥300
* Tax (8%) is not included.
Trial play console, 23-inch monitor, demo kit
Trial play console, 23-inch monitor, retail console
Xbox360 (250GB, HDMI terminal), power cable, AC adaptor,
controller with cable (x 2), HDMI AV cable, D connection HDAV
cable, component HDAV cable, S video AV cable, VGA HDAV
cable
Xbox360 (250GB, HDMI terminal), power cable, AC adaptor,
headset, composite AV cable, wireless controller (x 1)
For further information and application for rental of Xbox 360
Tokyo Game Show Overseas Management Office (TGS OMO)
Sayaka Tanaka (Ms.)/ Yuko Fukunaga (Ms.)
c/o Space Media Japan
Kosaikaikan Bldg., 5-1-2F Kojimachi, Chiyoda-ku, Tokyo 102-0083 Japan
Tel:+81-3-3512-5670 Fax: +81-3-3512-5680 E-mail: [email protected]
138
Chapter 10
4. Rentals of Fixtures, Furniture and AV Equipment
Exhibitors may also make a request for monitors, video players and PA equipment.
In this case, please submit Form 39 “Fixtures and Audio Visual Equipment Rental Application
Form” by Friday, August 20.
Fixtures and Audio
Visual Equipment
Rental Application
Form
(1) Rental Fixtures (excluding tax)
Counter Chair
Folding Chair
Reception Counter
Meeting Table
Chapter
10
Display Table
With arm
No.
39
Web
Form
A4 size, 12copies
A4 size, 3 shelves
Sliding door cabinet for
JPY640
display
Corner
Display Table
JPY3,200
W450xD550xSH430
Aug 20
Plug-in
Socket
JPY6,000
W900xD450xH800
W400xD450xSH700
Meeting Set
Desktop Catalog Stand
Catalog Stand
JPY3,200
Shelf JPY10,000
Greenery
W1800xD600xH730
W1000xD700xH1000
Pole Partition
Pole Chain
Exhibitors may also make a request for monitors, video players and PA equipment.
In this case, please submit Form 38 “Fixtures and Audio Visual Equipment Rental
Application Form” by Wednesday, August 20.
Submit for
Optional Order
JPY5,600
JPY1,600
(1) Rental Fixtures
(excluding
A4 size, 12 copies
A4 size, 3 shelves
tax)
* Items
other than the ones
above
LED Spotlight
Round
Table are
to what other items are available.
JPY10,000
W1550xD900xSH1350
Reception
Counter
Sliding door cabinet
also available.
for display Please
JPY240
1m
Meeting
Table
JPY1,600
Display Table
feel free
toSocket
make inquiriesShelf
as
Plug-in
(2) AV Equipment List (excluding tax)
JPY6,000Catalog Stand
with arms
JPY3,000
JPY3,000
sockets
Meeting
Setcabinet itself 100V
LED2 Spotlight
W1000
*To place
s
JPY4,000
Desktop Catalog
ø600xH600
Stand
need extra fee
*Please designate desired place
JPY3,000
Round
Table
W1000xD300
* Items other than the ones above are also available. Please feel free to make inquiries as to what
other items are available.
(2) AV Equipment List (excluding tax)
No
Item
Detail
Wattage
Size
Price (excl. tax)
16 22-inch LCD wide display SHARP　LC-22K5-B
PC screen image (1360 x 768) display,
VCR screen image (HDMI terminal input available),
16:9 wide screen, Stereo speaker attached
51W
W535×H350×D48
¥38,000
17 26-inch LCD wide display SHARP LC26GH1
PC screen image (SXGA 1280 x 1024) display,
VCR screen image (HDMI terminal input available),
16:9 wide screen, Stereo speaker attached
143W
W682×H514×D125
¥52,000
18 32-inch LCD wide display SHARP LC-32DS5-B
PC screen image, VCR screen image (1360 x 768),
VCR screen image (HDMI teminal input available),
16:9 wide screen, Stereo speaker attached
154W
W786×H534×D92
¥94,000
19 40-inch LCD wide display NEC LCD-P401
PC screen image, VCR screen image (1920 x 1080),
VCR screen image (HDMI teminal input available),
16:9 wide screen, Stereo speaker attached
350W
W919,7×H532,2×D140
¥130,000
20 46-inch LCD wide display NEC LCD-P461
PC screen image, VCR screen image (1920 x 1080),
VCR screen image (HDMI teminal input available),
16:9 wide screen, Stereo speaker attached
390W
W1055.4×H608.6×D140
¥145,000
21 52-inch LCD wide display NEC LCD5220
PC screen image, VCR screen image (1920 x 1080),
VCR screen image (HDMI teminal input available),
16:9 wide screen, Stereo speaker attached
420W
W1200×H732.5×D147.5
¥178,000
22 55-inch LCD wide display NEC LCD-X551S
PC screen image, VCR screen image (1920 x 1080),
VCR screen image (HDMI teminal input available),
16:9 wide screen * No Stereo speaker attached
265W
W1254×H726×D43,3
¥194,000
23 60-inch LCD wide display SHARP PN-E601
PC screen image, VCR screen image (1920 x 1080),
VCR screen image (HDMI teminal input available),
16:9 wide screen * No Stereo speaker attached
400W
W1374×H793×D112
¥237,000
24 22-inch monitor stand LUXOR LE-DUO (midium size)
Shelf and caster attached
***
25 32, 40-inch monitor stand LUXOR LE-DUO (large size)
Shelf and caster attached
***
20 - 32-inch LCD display rack AVC STD-R03
26
* only above monitor sizes are available
Shelf and caster attached
40 - 46-inch LCD display rack AVC STD-R02
* only above monitor sizes are available
52 - 60-inch LCD display rack AVC STD-R01
28
* only above monitor sizes are available
W687×H adjustable×D460
¥11,000
In the case of monitor set
¥4,000
W895×H adjustable×D614
¥13,000
In the case of monitor set
¥5,000
***
W500×H1312×D580
¥8,000
Shelf and caster attached
***
W552×H1548×D802
¥8,000
Shelf and caster attached
***
W850×H1695×D904
¥11,000
29 DVD player Pioneer　DV-464-S
Retail product, auto-repeat
9W
W420×H55×D283
¥10,000
30 BlueRay player　Panasonic　DMR-BWT530
Retail product
20W
27
139
In the case of monitor set
¥5,000
W430×H41,5×D199
¥19,000
In the case of monitor set
¥14,000
Chapter 10
No
Item
Detail
Wattage
Size
Price (excl. tax)
31 PA set (small size)
Max. speaker input 45W(rms), 150W(peak)
100W
Speaker (BOSE101) x 2,
Small amplifier (2705MX) x 1,
Microphone with cable x 1
32 PA set (midium size)
Max. speker input 90W(rms), 300W(peak)
500W
Speaker (BOSE200) x 2
Mixer amplifier (PMP1000) x 1,
Microphone with cable x 1
¥57,000
33 Microphone with cable
As an additional to PA set
***
*Only available with PA set
¥4,000
34 Headset microphone with cable
As an additional to PA set
***
*Only available with PA set
¥5,000
¥8,000
¥34,000
35 Small desk speaker BOSE Mediamate
L/R 1 set
25W
W84×H187×D211
In the case of a set with the item
in the list
Image distributor analogue RGB (for PC)
36
ALTINEXDA1506RT (max. 6 distribution)
Analogue RGB distribution (D-sub 15pin terminal), Cable
4.5W
* Analogue RGB (D-sub 15pin terminal)
¥23,000
Analogue RGB switcher (D-sub 15pin terminal), Cable
10W
* Analogue RGB (D-sub 15pin terminal)
¥29,000
37
Image switcher analogue RGB (for PC)
EXTRON SW6 VGArs (6 inputs, 1 output)
¥5,000
* The prices above include equipment lease fee, delivery fee and adjustment fee.
* When any trouble may occur on the rental equipment, it will be handled before and during the show period.
* Other rental equipment such as large-sized visual system is available, so please contact TGS OMO.
* If all equipment is rented out, same type equipment from other company will be prepared.
For further information and Application for
Rentals of Fixtures, Furniture and AV Equipment
Tokyo Game Show Overseas Management Office (TGS OMO)
Sayaka Tanaka (Ms.)/ Yuko Fukunaga (Ms.)
c/o Space Media Japan
Kosaikaikan Bldg., 5-1-2F Kojimachi, Chiyoda-ku, Tokyo 102-0083 Japan
Tel:+81-3-3512-5670 Fax: +81-3-3512-5680 E-mail: [email protected]
5. Rentals of Personal Computers and Digital Equipment
PC and Other Digital
Equipment Rental
Application Form
Rentals of personal computers and digital equipment are available. Exhibitors may make a request
of personal computers and digital equipment, using Form 40 “PC and Other Digital Equipment
Rental Application Form” by Friday, August 29.
■ Tokyo Game Show 2014 Special Rate Package
No.
40
Email
FAX
Aug 29
Submit for
Optional Order
Amount of
Power consumption
Maximum
Presentation Package
Price
(excl. tax)
OS
P1
Toshiba dynabook B551 (1366×768)
¥9,500
Windows7 Pro
P2
DELL OptiPlex 780SFF (monitor not included)
¥9,500
Windows7 Pro
235W
Internet Connection Package
Price
(excl. tax)
OS
Maximum
P3
Toshiba dynabook B551 (1366×768)
¥9,500
Windows7 Pro
P4
DELL OptiPlex 780SFF (monitor not included)
¥9,500
Windows7 Pro
All-in-one package
Price
(excl. tax)
OS
P5
Toshiba dynabook B551 (1366×768)
¥13,000
Windows7 Pro
P6
DELL OptiPlex 780SFF (monitor not included)
¥13,000
Windows7 Pro
MS Office Standard is installed with "PowerPoint" for presentation.
(Please choose from 2007, 2010, 2013) *1
Virus Measures are pre-installed with strengthened security *
NOD32 installed, Update Windows
75W
75W
235W
Microsoft Office Standard, NOD32 installed, Updated Windows.
(Please choose from 2007, 2010, 2013) *1
75W
235W
*1 In case of installing Office 2010, OS above Windows Vista (SP1) , Windows 7 will be necessary.
In case of installting Office 2013, OS above Windows 7 will be necessary.
Notebook PC
No.
Items
Price
Memory
(excl. tax)
1 DELL Latitude E6520 (1600×900)
¥7,000 4096
2 DELL Latitude E6510 (English version)　(1600×900)
¥6,500 4096
3 Lenovo ThinkPad T530 2359CTO (1920×1080)
¥10,000 8GB
4 Lenovo ThinkPad T510 4314-3VJ (1600×900)
¥7,500 2048
5 Toshiba dynabook B552 (1366×768)
¥7,500 4096
6 Toshiba dynabook K45 (1366×768)
¥6,500 2048
7 Toshiba dynabook B551 (1366×768)
¥6,000 2048
8 Apple MacBook Pro MC103J/A (1440×900)
¥13,000 4096
9 Apple MacBook Pro MD322J/A (1440×900)
¥12,000 4096
CPU
Corei7
2.7G
Corei7
2.66G
Quad Core i7
2.7G
Corei5
2.4G
Core i5
2.6G
Core i7
2.66G
Core i5
2.3G
Quad Core i7
2.3G
Quad Core i7
2.4G
10 Additional memory for notebooks 1024MB
¥500
11 Additional memory for notebooks 2048MB
¥700
12 Security Wire
¥400
*A number of Note-book PC burglaries are reported in the exhibition halls.
*Please put security wires and store PCs away in a place with a key to protct them from burglary.
140
VRAM
Drive
OS
Amount of
Power consumption
Maximum
NVIDIA NVS 4200M
DVD super multimedia
Win7-Pro 32bit
90W
Main Memory Share
DVD super multimedia
Win7-Pro 32bit
65W
NVIDIA NVS 5400M
DVD super multimedia
Win8-Pro 64bit or
Win7-Pro 64bit
65W
Main Memory Share
DVD super multimedia
Win7-Pro 32bit
65W
Main Memory Share
Win8-Pro 64bit or
DVD super multimedia
Win7-Pro 64bit
75W
Main Memory Share
DVD super multimedia
Win7-Pro 32bit
75W
Main Memory Share
DVD super multimedia
Win7-Pro 32bit
GeForce GT 650M
DVD super multimedia
OS X (10.8)
RADEON HD 6770M
DVD super multimedia
OS X (10.7)
75W
Manufactures not
open to public
Manufactures not
open to public
Chapter 10
Desktop
No.
Items
13 HP dx7500 SF/CT
Price
Memory
(excl. tax)
¥5,000 4096
14 DELL OptiPlex 980SFF
¥6,000 4096
15 DELL OptiPlex 980SFF (English version)
¥6,000 4096
16 Additional memory for desktop 1024MB
17 Additional memory for desktop 2048MB
Amount of
Power consumption
Maximum
CPU
VRAM
Drive
OS
Core2Duo
3.33G
Corei7-860
2.8G
Corei7-860
2.8G
Onboard
DVD super mutimedia
Win7-Pro 32bit
250W
RADEON HD
3450 256MB
RADEON HD
3450 256MB
DVD super mutimedia
Win7-Pro 32bit
235W
DVD super mutimedia
Win7-Pro 32bit
235W
¥500
¥700
Useware
No
18
19
20
21
Items
Windows Update fee
Network wiring and istallation
Unpacking and Installation, Dismantling and Removal
Various application installation
Price
Remarks
In the case of "Important Update" Only
¥2,000
In-booth network wiring and network set up
Ask
Ask Unpacking setting of the materials, dismantling removal (even one of them is available)
￥ 2,000 ～
Pre- installation of free / commercial application
Software Rental (Microsoft Office, Security Measures Software)
Price
Remarks
(excl. tax)
22 MS Office2013/2010/2007　Professional Plus *2
¥2,500
Japanese, English version (Windows only, installation fee required)
23 MS Office2013/2010/2007　Standard *2
¥2,000
Japanese, English version (Windows only, installation fee required)
24 King Soft Office2010
¥500
Japanese version (Windows only, installation fee required)
Japanese, English version (Windows only, installation fee required)
25 Cannon IT Solution NOD32 AntiVirus
Free
26 Symantec EndpointProtection
¥500
Japanese, English version (Windows, Mac OS, installation fee required)
Installtion fee neessary for each PC
27 Software installation fee
¥2,000
28 Data erasure software HITACHI KE Systems CLEAR-DA
¥500
It is required per PC *3
*2 In case of installing Office 2010, OS above Windows Vista (SP1) , Windows 7 will be necessary.
In case of installting Office 2013, OS above Windows 7 will be necessary.
*3 Erasing data using this software takes about 2 hours.(3-9 minutes / 1GB), so we advise you to take back the PC to erase the data after the event.
No.
Items
LCD Monitor
No.
29
30
31
32
33
34
Item
24"LCD Monitor Mitsubishi MDT241WG and etc.
23.6"LCD Monitor iiyama ProLite E2473HS-2 and etc.
20"LCD Monitor SAMSUNG 204B and etc.
19"LCD Monitor Mitsubishi RDT194LM and etc.
17"LCD Monitor SAMSUNG740N PLUS and etc.
Monitor (15 - 24"for LCD)　Wall mounting hook (VESA Standards)
Price
(excl. tax)
¥10,000
¥3,500
¥3,200
¥2,200
¥1,600
¥1,300
Remarks
WideUXGA 24"(1920×1200)
FHD 23.6"(1920x1080)
UXGA 20"(1600×1200)
SXGA 19"(1280×1024)
SXGA 17"(1280×1024)
To remove monitor stand, extra JPY2,000 per unit will be charged
Touch panel
No.
Item
35 23''Multi-touch LCD Monitor Eizo FlexScan T2381W_B
Price
(excl. tax)
¥6,700
Remarks
FHD23.0''(1920x1080), Windows8,7 corresponding
iPad / iPhone
No.
36
37
38
39
Item
(Tablet)Apple iPad 16GB Wifi [4th/Air]
(Tablet)Apple iPad 16GB Wifi + Cellular(SIM Free)*4 [4th/Air]
(Tablet)Apple iPad mini 16GB Wifi＋Cellular(SIM Free)*4
(Smartphone)Apple iPhone5 16GB White SIM free*4
*4 Please contact TGS OMO if use of 3G is preferred.
Printer
No.
Item
40
41
42
43
44
45
（Inkjet） CANON PIXUS IP100
(Inkjet)　EPSON PM-G4500
(B/W Laser)　CANON Satera LBP3000B
(B/W Laser)　CANON Satera 8630
(Color Laser)　CANON LBP5400 *5
(Color Laser)　CANON LBP5910　*5
*5 Free up to 500 copies. Additional 23 yen per copy from 501 copies.
Price
(excl. tax)
¥4,500
¥6,300
¥5,700
¥9,900
Remarks
Wifi Model
Wifi & 3G Model 【Wifi 802.11a/b/g/n】
Wifi & 3G Model 【Wifi 802.11a/b/g/n】
Wifi & 3G Model 【Wifi 802.11a/b/g/n】
46 (HUB)　Melco LSW-GT-8NSR
47 (HUB)　Melco LSW-TX-8NS/HW
48 (ROUTER)　YAMAHA NVR500
Item
Amount of
Power consumption
Maximum
56W
Amount of
Power consumption
Maximum
‐
‐
‐
‐
Amount of
Power consumption
Price
Remarks
Maximum
(excl. tax)
A4 Inkjet printer *ink included
¥6,200
10W
¥10,500
A3 Inkjet printer *ink included
16W
A4 B/W laser printer *toner cartridge included
¥9,800
266W
¥27,000 A3 B/W laser printer(compatible with network)　*recycle toner cartridge included
980W
¥23,000 A4 Color laser printer (compatible with network) * Cost depends on the no. of copies taken
920W
¥110,000
A3 Color laser printer (compatible with network, Unpacking packing fee included
1130W
Network Devices
No.
Amount of
Power consumption
Maximum
110W
40W
63W
38W
34W
Price
(excl. tax)
¥700
¥600
¥4,100
Remarks
10/100/1000M 8 Port Switching HUB
10/100M 8 Port Switching HUB
FTTH/ADSL high-speed broadband router
Amount of
Power consumption
Maximum
12W
15W
12W
* The above rental fee is a special fee (excluding transportation fee and tax) that is applicable only
during the event period. It does not include any packaging or installation fee. You can also ask for
optional service such as in-booth network wiring, set-up, unpacking and removing.
* Other than the ones above, other computers, peripheral devices and network devices are also
available.
141
Chapter 10
* Just before the event, requests may pour in from all over the world. In that case, we may not be
able to meet your request, so please make your request as early as possible.
* The rented items are scheduled to be delivered between 10:00 - 12:00 on Wednesday, September
17. If any exhibitor would like to have the items delivered other than this time, please discuss with
TGS OMO.
* Request for delivery prior to use and removal after use are also acceptable. Please make the
request to get a quotation.
* The exhibitors are responsible for storage of any packing material for the rented items.
* The theft of notebook PC is frequently reported in the exhibition hall. Please use security wires or
store PCs away in a place with a key.
• After receiving Form 40, TGS OMO will contact you.
• Please contact TGS OMO for rental term, rental fee and how to return the rental items.
For further information and Application for
Rentals of Personal Computers and Digital Equipment
Tokyo Game Show Overseas Management Office (TGS OMO)
Sayaka Tanaka (Ms.)/ Yuko Fukunaga (Ms.)
c/o Space Media Japan
Kosaikaikan Bldg., 5-1-2F Kojimachi, Chiyoda-ku, Tokyo 102-0083 Japan
Tel:+81-3-3512-5670 Fax: +81-3-3512-5680 E-mail: [email protected]
142
11
Chapter
Hotel/
Food&Drinks/
Other Services
Chapter 11
Hotel/
Food&Drinks/
Other Services
Chapter 11 Hotel/Food & Drinks/Other Services
1. Hotel Accommodation
Hotel Reservation
Form
No.
41
Web
Form
Aug 15
REVISED
JTB Corporate Sales Inc. is the Official Travel Agency of Tokyo Game Show 2014 and will be pleased
to arrange accommodations in the vicinity of the venue for visitors.
We also offer a range of other services to make your time at Tokyo Game Show more enjoyable.
●Arrangement and operational support for meetings, luncheons etc.
●Entertainment for VIPs and foreign visitors
●Planning and arrangement of observational tours and visits to surrounding points of interest
●Other travel consultations and advice
Submit for
Optional Order
【Tokyo Game Show 201４ Official Travel Agency】
JTB Corporate Sales Inc., Account Sales Division 7
Contact：TGS 2014 Desk
Office Hours：Mon. – Fri. 9:30-17:30, Closed on Sat.,Sun. & Holidays
27F Shinjuku Park Tower, 3-7-1, Nishi-Shinjuku, Shinjuku-ku, Tokyo 163-1066 Japan
Phone：+81-(0)3-5909-8089 Fax：+81-(0)3-5909-8099
E-mail：[email protected]
Commissioner of Japan Tourism Agency Registered Travel Agency No. 1767
2. Box Lunches and Drinks
To make a request for box lunches and drinks, Please contact to TGS OMO for further information.
* We will contact exhibitor how and when the box lunches and drinks are to be delivered.
* Please have your box lunches on the day for sanitary reason.
* Please dispose the empty boxes by exhibitors.
3. Cleaning Within Each Exhibitor's Display Area
Booth Cleaning
Application Form
No.
42
Email
FAX
Aug 29
To use this service of Cleaning within the display areas of individual exhibitors , please complete
Form 41 "Booth Cleaning Application Form," and return it to TGS OMO by Friday, August 29.
The charge is 2,400 yen per booth (9 sqm) (excl. tax) and the application for this service is to be
made on the basis of the total number of booths reserved by the exhibitor.
Cleaning will be carried out in the evening of each day, September 17-20.
For more information, please contact TGS OMO.
Submit for
Optional Order
144
Thank you for reserving your booth at the Tokyo Game Show 2014.
Various rules and regulations are written in the “Exhibitor’s Manual”. Please make sure to read this manual
thoroughly in making your preparations. If you are planning to subcontract any of the work, please make sure to
convey the contents of this manual to the subcontractors. We hope to have your cooperation to operate the Tokyo
Game Show in a safe and comfortable environment.
Computer Entertainment Supplier’s Association
Nikkei BP Tokyo Game Show Secretariat
■ Outline of TGS 2014
Name:
Tokyo Game Show 2014
Organizer:
Computer Entertainment Supplier's Association (CESA)
Co-organizer:
Nikkei Business Publications, Inc.
Supporting Organizations:
Tokyo Game Show 2014 receives Government subsidy of “Localization & Promotion
of Japanese Visual Media”, which is a program of The Ministry of Economy, Trade
and Industry and Ministry of Internal Affairs and Communications.
Event period:
Sep. 18 (Thu.) - Sep. 21 (Sun.), 2014 (four days)
● Sep. 18 (Thu.) - 19 (Fri.), 10:00-17:00 (Business Days)
● Sep. 20 (Sat.) - 21 (Sun.), 10:00-17:00 (Public Day),
* Doors may open earlier * No entrance after 16:00
Event site:
Makuhari Messe (Japan Convention Center),
Exhibit Halls/No.1 to No.8 Halls, about 54,000 m2 ・ No.9 Hall 9000 m2
2-1 Nakase, Mihama-ku, Chiba City, Japan
Tel:043-296-0001 http://www.m-messe.co.jp/en
Facilities of the Exhibition Halls:<Hall1-8> Ceiling Height/ Highest : 28m Lowest : 12m
Move-in/out Gates / South Gate (Entrance) Height: 5.6m, Width:8.3m
North Gate (Entrance) Height: 4m, Width: 5.2m
Gates within the site Width: 9m (all gates are the same)
Floor Load / per sqm - 5 t/sq. root of S (S=loaded area)
Power Supply Pit / 10 rows of power supply pit in each exhibition hall
Mechanical Pit / 9 rows of water supply/drainage pit in each exhibition hall
<Hall 9> Ceiling Height/ Highest : 34m Lowest : 16m
Move-in/out Gates / East Gate (Entrance) and West Gate (Entrance)
Height: 4.6m, Width:10m
Floor Load / per sqm - 5 t/sqm
Power Supply Pit / 16 rows of power supply pit in the hall
Mechanical Pit / 14 rows of water supply/drainage pit in the hall
Transportation:
● Trains- Kaihin Makuhari Station (JR Keiyo Line):
About 29 minutes from Tokyo Station or about 12 minutes from Soga Station
→ 5 minutes walk to Makuhari Messe
*Please see the details in Makuhari Messe Official Website:
http://www.m-messe.co.jp/en/access/index.html
<<Request from the Secretariat to Minimize Damage to the Environment>>
Nikkei BP has been certified according to ISO14001. From July 2008, Nikkei BP has been making an “ISO14001 selfdeclaration”, getting involved deeply in environmental issues. At any events sponsored, or co-sponsored by Nikkei
BP, Nikkei BP is promoting eco-friendly activities to prevent damage to the environment, and to use resources
effectively.
In this relation, we would like to ask for your cooperation on the following points in minimizing damage to the
environment.
● Reduction of Waste
・To reduce the number of copies of printed material, such as pamphlets and leaflets and to print only the
necessary volume.
・Have the subcontractors take back the decorations and any remaining material
● Use for material that does not have much damage to the environment * Promoting reuse of resources
・ Use of decoration materials that is possible to reuse or recycle
・ Use of recycled paper or certified paper for pamphlets and leaflets
● Reduction of Waste
・ Making booth plans that conserves energy and resources
・ Stop idling of move-in/out vehicles
We hope to have your kind understanding in operating an eco-friendly event with concerted efforts of the Organizer,
exhibitors and visitors. Thank you.
TOKYO GAME SHOW 2014 List of Submission Documents
= All exhibitors are required to submit
No.
Submission
Method
Submission Document
Submission Type
Ref. Pg
Submission
Deadline
Submit to
General
Exhibition
Merchandise
Sales
Game
School
Smartphone
& Social
Game
Game
Device
Cloud
Gaming
Romance
Simulation
Game
Family
PC Game
Cosplay
Business
Solution
Cloud/Data
Center
Pavilion
Asia New
Stars
Business
Meeting
CoExhibitor
1
Web form
General Move-out Vehicle Certificate Application Form
All exhibitors
20
Aug 1
TGS Overseas Management Office
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2
Web form
Invitation Ticket Application Form
All exhibitors
22
Jul 23
TGS Overseas Management Office
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3
Web form
Guest Badge Application Form
Optional
24
Aug 1
TGS Overseas Management Office
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4
Web form
Fee-Charged Additional Badge and Invitation Ticket Application Form
Optional
24
Aug 1
TGS Overseas Management Office
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5
Web Form
Decoration Notification Form
All exhibitors
31
Aug 6
TGS Overseas Management Office
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Email/ FAX
Floor Plan and 3-D Drawings
Own decoration
31
Aug 6
TGS Overseas Management Office
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6
Email/ FAX
Ceiling Structure and Two-Story Facility Construction Application Form
Optional
42
Aug 8
TGS Overseas Management Office
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7
Email/FAX
Dangerous Objects Transportation Approval Application Form
Optional
43
Aug 8
TGS Overseas Management Office
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8
Email/FAX
Hole-In Anchors Use Notification Form
Optional
44
Aug 15
TGS Overseas Management Office
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9
Web form
Confirmation Form of Rental Package Booth
Optional
45
Aug 6
TGS Overseas Management Office
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×
10
Web form
Confirmation Form of Turnkey Booth/ Business Meeting Area/ Asia New
Stars Area
Optional
47
Aug 6
TGS Overseas Management Office
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×
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11
Email/FAX
Electric Power Supply Application Form
All exhibitors
52
Aug 6
Iida Electrical Works Co., Ltd.
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12
Web form
TGS-Net (Internet Connection) Application Form
Optional
52
Aug 29
TGS Overseas Management Office
䕿
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䕿
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×
13
Email/FAX
Specially-Installed Telephones, FAX, and ISDN Line Application Form
14
Web form
Application Form for Fee-Charged Early Move-in
Optional
57
Aug 29
TGS Overseas Management Office
䕿
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×
Exhibitors who would like to start
Move-in from
A.M. 0:00, Tuesday September
16
64
Aug 22
TGS Overseas Management Office
䕿
䕿
䕿
䕿
䕿
䕿
䕿
×
×
×
䕿
䕿
䕿
×
×
×
Optional
73
Aug 29
Nippon Express
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䕿
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All exhibitors
except Asia New Stars and
Business Meeting Area
79
Aug 29
TGS Overseas Management Office
䖃
䖃
䖃
䖃
䖃
䖃
䖃
䖃
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×
×
×
All exhibitors
82
Aug 22
TGS Overseas Management Office
䖃
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×
86
Aug 1
TGS Overseas Management Office
䖃
䖃
䖃
䖃
䖃
䖃
䖃
䖃
䖃
䖃
䖃
䖃
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×
䖃䠆㻢
88
Aug 1
TGS Overseas Management Office
䖃
䖃
䖃
䖃
䖃
䖃
䖃
䖃
䖃
䖃
䖃
䖃
䖃
×
䖃䠆㻢
Optional
89
Aug 29
TGS Overseas Management Office
䕿
䕿䈜3
䕿
䕿
䕿
䕿
䕿
䕿
䕿
䕿
䕿
䕿
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×
䕿
Reservation/Consignment Sales Notification Form
Optional
90
Aug 8
TGS Overseas Management Office
䕿
䕿
䕿
䕿
䕿
䕿
䕿
䕿
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×
Email/FAX
Tokyo Game Show Product License Application Form
Optional
91
Aug 29
TGS Overseas Management Office
䕿
䕿
䕿
䕿
䕿
䕿
䕿
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䕿
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䕿
×
23
Web form
Promotional/Gift Item Application Form
Optional
93
Sep 3
TGS Overseas Management Office
䕿
䕿
䕿
䕿
䕿
䕿
䕿
䕿
䕿
䕿
䕿
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×
×
24
Email
Notification Form for Entertainer & Artist Stage /Application Form for
Temporary Traffic Pass
Optional
98
Sep 3
TGS Overseas Management Office
䕿
䕿
䕿
䕿
䕿
䕿
䕿
䕿
䕿
䕿
䕿
䕿
䕿
×
×
All exhibitors at General,
Merchandise,Family, PC Game,
Smartphone Game/ Social Game,
Game Device, Cloud Gaming,
Romance Simulation, Cosplay
Area
99
Aug 22
TGS Overseas Management Office
䕿
䕿
×
䕿
䕿
䕿
䕿
䕿
䕿
䕿
×
×
×
×
×
15
Email/FAX
Shipping Cost Estimate Request Form
16
Web form
Confirmation Form for Flow Plan in front of In-booth Event Stage/Largesized Screen
17
Web form
Booth Operation Officer/ID Purchasing Officer Report Form
18
Web form
19
Web form
20
Email/FAX
Exhibit Software Screening Application Form
21
Web form
22
Written Confirmation of Exhibit Software
(Regarding Compliance with CESA/CERO Ethical Rules)
Written Confirmation of Distributing Promotional Items
(Regarding Compliance with CERO Ethical Rules)
Written Confirmation of Distribution items for the TGS Big Draw
25
Web Form
26
Web form
Digital Signage Personnel Registration Form
27
Web form
Written Confirmation of Family Corner Commemoration Items
28
Web form
Written Confirmation of Participation in Charity Auction
Confirmation Form for Person in charge of Japan Game Award 2014
All exhibitors
except Business Meeting Area
All exhibitors
except Business Meeting Area
All Exhibitors who applied more
than 40 booths
99
Aug 8
TGS Overseas Management Office
䖃䈜5
䖃䈜5
䖃䈜5
䖃䈜5
䖃䈜5
䖃䈜5
䖃䈜5
䖃䈜5
䖃䈜5
䖃䈜5
䖃䈜5
䖃䈜5
䖃䈜5
䖃䈜5
×
All exhibitors at Family Area
101
Sep 3
TGS Overseas Management Office
䕿
䕿
䕿
䕿
䕿
䕿
䕿
䖃
䕿
䕿
䕿
䕿
䕿
䕿
䕿
All exhibitors
101
Aug 18
TGS Overseas Management Office
䖃
䖃
䖃
䖃
䖃
䖃
䖃
䖃
䖃
䖃
䖃
䖃
䖃
䖃
䖃
All exhibitors at General, Family,
Smartphone Game/
Social Game, PC Game,
Cloud Gaming,
Romance Simulation Game Area
102
Sep 8
TGS Overseas Management Office
䖃
×
×
䖃
×
䖃
䖃
䖃
䖃
×
×
×
×
×
䖃䈜4
䖃
29
Web form
30
Web form
Exhibitor's Directory Content Report Form
All exhibitors
112
Aug 8
TGS Overseas Management Office
䖃
䖃
䖃
䖃
䖃
䖃
䖃
䖃
䖃
䖃
䖃
䖃
䖃
䖃
31
Email
Official Guidebook Entry & Publicity Data
All Exhibitors
Except Business Meeting Area
+ Except co-exhibitors
113
Aug 1
TGS Overseas Management Office
䖃
䖃
䖃
䖃
䖃
䖃
䖃
䖃
䖃
䖃
䖃
䖃
䖃
×
×
32
Web form
Publicity Personnel Registration Form
All exhibitors
114
Aug 1
Press Office, TOKYO GAME SHOW 2014
䖃
䖃
䖃
䖃
䖃
䖃
䖃
䖃
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䖃
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䖃
䖃
䖃
䖃
Press Office, TOKYO GAME SHOW 2014
䕿
䕿
䕿
䕿
䕿
䕿
䕿
䕿
䕿
䕿
䕿
䕿
䕿
䕿
×
TGS Overseas Management Office
䕿
䕿
䕿
䕿
䕿
䕿
䕿
䕿
䕿
䕿
䕿
䕿
䕿
×
×
TGS Overseas Management Office
䕿
䕿
䕿
䕿
䕿
䕿
䕿
䕿
䕿
䕿
䕿
䕿
䕿
䕿
×
×
33
Email/FAX
Press Information Distribution Service Reservation Form
Optional
117
34
FAX
Rent for the Conference/Meeting Room Application Form
Optional
131
Jul 23
- Sep 3
Jul 4
35
Web form
Application Form for Outside Stock Room
Optional
133
Aug 8
36
Email/FAX
PS4, PS3, PSVita Rental Application Form
Optional
135
Jul 25
TGS Overseas Management Office
䕿
×
䕿
䕿
䕿
䕿
䕿
䕿
䕿
䕿
䕿
䕿
䕿
䕿
37
Email/FAX
Nintendo 3DS, WiiU Rental Application Form
Optional
136
Jul 25
TGS Overseas Management Office
䕿
×
䕿
䕿
䕿
䕿
䕿
䕿
䕿
䕿
䕿
䕿
䕿
䕿
×
38
Email/FAX
Xbox 360 Rental Application Form
Optional
138
Aug 22
TGS Overseas Management Office
䕿
×
䕿
䕿
䕿
䕿
䕿
䕿
䕿
䕿
䕿
䕿
䕿
䕿
×
×
39
Web form
Fixtures and Audio Visual Equipment Rental Application Form
Optional
139
Aug 20
TGS Overseas Management Office
䕿
䕿
䕿
䕿
䕿
䕿
䕿
䕿
䕿
䕿
䕿
䕿
䕿
䕿
40
Email/FAX
PC and Other Digital Equipment Rental Application Form
Optional
140
Aug 29
TGS Overseas Management Office
䕿
䕿
䕿
䕿
䕿
䕿
䕿
䕿
䕿
䕿
䕿
䕿
䕿
䕿
×
41
Web form
Hotel Reservation Form
Optional
144
Aug 15
JTB Business World Travel & Solutions Corp.
䕿
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䕿
䕿
䕿
䕿
䕿
䕿
䕿
䕿
䕿
䕿
䕿
䕿
42
Email/FAX
Booth Cleaning Application Form
Optional
144
Aug 29
TGS Overseas Management Office
䕿
䕿
䕿
䕿
䕿
䕿
䕿
䕿
䕿
䕿
䕿
䕿
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䕿
×
*1 Exhibitors doing their own decoration are required to submit
*2 Exhibitors reserving a Turnkey booth are required to submit
*3 This must be submitted in case of selling software
*4 Exhibitors in General Exhibition Area, Family Area, Smartphone/ Social Game Area, PC Game Area, Cloud Gaming Area and Romance Simulation Game Area are required to submit
*5 Exhibitors who applied more than 40 booths are required to submit
*6 All exhibitors except Business Meeting Area are required to submit